Lexmark Apps, Forms and Favorites Administrator's Manual

Forms and Favorites

Administrator's Guide

November 2012 www.lexmark.com

Contents 2

Contents

Overview.....................................................................................................3

Configuring Forms and Favorites..................................................................4

Configuring bookmarks.............................................................................................................................4

Customizing the display icon.....................................................................................................................4

Using Forms and Favorites...........................................................................6

Bookmarking forms...................................................................................................................................6

Adding a bookmark using the printer control panel...........................................................................................6

Editing or deleting a bookmark using the printer control panel......................................................................... 6

Configuring folders for bookmarks............................................................................................................7

Adding a folder using the printer control panel ................................................................................................. 7

Adding a bookmark to a folder using the printer control panel .........................................................................7

Editing or deleting a folder .................................................................................................................................7

Printing bookmarks...................................................................................................................................8

Searching for bookmarks and folders........................................................................................................8

Saving bookmarks as shortcuts.................................................................................................................8

Troubleshooting...........................................................................................9

Forms are not available or are not working..............................................................................................9

Make sure the bookmark is configured properly ............................................................................................... 9

Make sure the bookmark is pointing to the correct location .............................................................................9

Some bookmarks do not appear in an exported configuration file..........................................................9

More than 60 bookmarks cannot be exported in a .ucf file ...............................................................................9

Appendix....................................................................................................10

Notices.......................................................................................................12

Index..........................................................................................................13

Overview 3

Overview

Forms and Favorites lets users quickly and easily print frequently used documents from the printer control panel. First,
configure a bookmark to point to the location of an electronic file. The electronic form or other document can be located
on a Web site, a network drive, or an FTP site. Then, access the form or other document by touching the application
icon on the printer home screen. Bookmarks can also be saved as shortcuts directly to the printer home screen for
immediate access to your documents and forms.

A working knowledge of the printer is helpful for the effective use of this guide. For more information about your printer
model, see the documentation that came with the printer.

Configuring Forms and Favorites 4

Configuring Forms and Favorites

For information on configuring and using the application from the printer control panel, see “Using Forms and Favorites”
on page 6.

For a comprehensive explanation of each setting available when adding or editing a bookmark, see the mouse-over
help beside each field.

Note: When configuring bookmarks, more options are available from the printer Embedded Web Server than from
the printer control panel.

Configuring bookmarks

1 From the Embedded Web Server, click Settings or Configuration, and then do one of the following:

• Click Apps > Apps Management.

• Click Device Solutions > Solutions (eSF).

• Click Embedded Solutions.

2 From the list of the installed applications, click the name of the application.

3 Click Configure > Add.

Note: You can also edit or delete existing bookmarks.

4 Type a name for the bookmark.

5 If necessary, adjust the remaining configuration settings.

Note: See the mouse-over help beside each field for a description of each configuration option.

6 Click Apply.

Customizing the display icon

1 Access the application configuration settings from the Embedded Web Server.

2 From the Configure, Profile, or Profiles page, add or edit a profile, and then change the settings if necessary:

• Button Text or Text—Type up to 20 characters that will appear above the profile button on the printer home

screen. This field is optional.

• Button Icon or Icon—Browse to a new image file that represents the profile on the printer home screen. This

field is optional.

• Button Icon when pressed or Icon when pressed—Browse to a new image file that will be displayed while the

profile icon is being pressed. This field is optional.

Notes:

– For printers running the Embedded Solutions Framework (eSF) version 3.0 or later, the image should be

a PNG file with a transparent background, and should measure 192 x 302 pixels. It should not exceed
11KB in size.

– For printers running eSF version 2.0, the image should be a GIF, PNG, or JPEG file, and should measure

120 x 75 pixels.

– For printers running eSF version 1.2, the image should be a GIF file and should measure 120 x 75 pixels.