Lexmark ER-A180, ER-A160 User Manual

ELECTRONIC CASH REGISTER ELEKTRONISCHE REGISTRIERKASSE CAISSE ENREGISTREUSE ELECTRONIQUE CAJA REGISTRADORA ELECTRONICA

MODEL MODELL MODELE MODELO

ER-A160 ER-A180

INSTRUCTION MANUAL BEDIENUNGSANLEITUNG

MANUEL D’INSTRUCTIONS MANUAL DE INSTRUCCIONES

The above illustration shows model ER-A180. Die obenstehende Abbildung zeigt das Modell ER-A180.

L’illustration ci-dessus montre le modèle ER-A180. La ilustración anterior muestra el modelo ER-A180.

CAUTION:

The socket-outlet shall be installed near the equipment and shall be easily accessible.

VORSICHT:

Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein.

ATTENTION:

La prise de courant murale devra être installée a proximité de l’équipement et devra être facilement accessible.

AVISO:

El tomacorriente debe estar instalado cerca del equipo y debe quedar bien accesible.

VARNING:

Det matande vägguttaget skall placeras nära apparaten och vara lätt atkomligt.

CAUTION:

For a complete electrical disconnection pull out the mains plug.

VORSICHT:

Zur vollständigen elektrischen Trennung vom Netz den Netzstecker ziehen.

ATTENTION:

Pour obtenir une mise hors-circuit totale, débrancher la prise de courant secteur.

AVISO:

Para una desconexión eléctrica completa, desenchufar el enchufe de tomacorriente.

VARNING:

För att helt koppla fran strömmen, dra ut stickproppen.

CAUTION:

The cash register should be securely fitted to the supporting platforms to avoid instability when the drawers are open.

INTRODUCTION

Thank you very much for your purchase of the SHARP Electronic Cash Register, Model ER-A160/ER-A180. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference, it will help you, if you encounter any operational problems.

CAUTION!

Never install the batteries into the cash register before initializing it. Before you start operating the cash register, you must first initialize it, then install the batteries. Otherwise, distorted memory contents and malfunction of the cash register will occur. For their procedures, please refer to page 6.

IMPORTANT

• Install your register in a location that is not subject to direct radiation, unusual temperature changes,

high humidity or exposed to water sources.

Installation in such locations could cause damage to the cabinet and the electronic components.

• Never operate the register with wet hands. The water could seep into the interior of the register and cause component failure.

• When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or

thinner.

The use of such chemicals will lead to discoloration or deterioration of the cabinet.

• The register plugs into any standard wall outlet (Official (nominal) voltage). Other electrical devices on the same electrical circuit could cause the register to malfunction.

• If the register malfunctions, call your local dealer for service - do not try to repair the register yourself.

• For a complete electrical disconnection, pull out the mains plug.

English

CONTENTS

INTRODUCTION............................................................................................................................................1

IMPORTANT..................................................................................................................................................1

CONTENTS....................................................................................................................................................2

PARTS AND THEIR FUNCTIONS.................................................................................................................3

GETTING STARTED......................................................................................................................................6

BASIC SALES ENTRY................................................................................................................................10

OTHER TYPES OF ENTRIES......................................................................................................................12

1 Item entries..........................................................................................................................................12

Single item entries........................................................................................................................12

Repeat entries ..............................................................................................................................12

Multiplication entries.....................................................................................................................13

Single item cash sale (SICS) entry...............................................................................................13

2 Displaying subtotals ............................................................................................................................14

3 Finalization of transaction....................................................................................................................14

Cheque or credit sale ...................................................................................................................14

4 Computation of VAT/tax ......................................................................................................................14

VAT/tax system ............................................................................................................................14

5 Auxiliary entries...................................................................................................................................15

Percent calculations (premium or discount) .................................................................................15

Discount entries............................................................................................................................16

Refund entries ..............................................................................................................................16

Printing of non-add code numbers ...............................................................................................16

6 Payment treatment..............................................................................................................................17

Currency exchange ......................................................................................................................17

Received on account entries ........................................................................................................18

Paid out entries.............................................................................................................................18

No sale (exchange) ......................................................................................................................18

7 Receipt issuance after finalization.......................................................................................................18

8 Automatic sequence key (

9 Override entries...................................................................................................................................19

CORRECTION .............................................................................................................................................19

READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................21

1 Summery of reading (X) and resetting (Z) reports...............................................................................21

2 Sample reports....................................................................................................................................22

PROGRAMMING .........................................................................................................................................24

1 Programming the VAT/tax rate............................................................................................................24

2 Programming for departments.............................................................................................................24

3 PLU(Price Lookup) programming........................................................................................................26

4 Programming for miscellaneous keys .................................................................................................27

5 Programming various functions...........................................................................................................29

6 Reading stored program......................................................................................................................33

PROGRAMMING FOR EURO .....................................................................................................................34

OPERATOR MAINTENANCE......................................................................................................................37

1 Replacing the batteries........................................................................................................................37

2 Replacing the paper roll ......................................................................................................................38

3 Replacing the ink ribbon......................................................................................................................39

4 Ink refill (ER-A180 only) ......................................................................................................................40

5 Drawer handling ..................................................................................................................................41

6 Opening the drawing by hand .............................................................................................................42

7 Installing the fixing angle bracket ........................................................................................................42

8 In case of power failure or paper jam..................................................................................................43

9 Program resetting................................................................................................................................43

10 Before calling for service.....................................................................................................................43

LIST OF OPTIONS.......................................................................................................................................44

SPECIFICATIONS .......................................................................................................................................44

key) entries..........................................................................................18

PARTS AND THEIR FUNCTIONS

Operator display

Receipt paper

Drawer lock

Drawer

Printer cover

Mode switch

Power cord

Keyboard

Battery compartment cover

Paper bed

Take-up spool

Ink ribbon cover

Customer display (Pop-up type)

Front view Rear view Printer

Operator display

Receipt paper

Drawer lock

Drawer

Printer cover

Mode switch

Power cord

Keyboard

Battery compartment cover

Paper bed

Take-up spool

Ink ribbon cover

Logo stamp

Customer display (Pop-up type)

Front view Rear view Printer

External view

ER-A160

ER-A180

AMT

PLU

105

AMT

PLU

AMT

PLU

VAT

(SHIFT)

Value added tax key (ER-A180 only) Department shift key

(Ex. Ó ö =Department 16)

Keyboard

Standard keyboard layout

ER-A160 ER-A180

RCPT

/PO

AUTO

CASH

AUTO

ESC

RCPT

/PO

AUTO

CASH

AUTO

ESC

PLU AMT

•

789 456 123

Standard key names

Paper feed key

Received-on account key

CASH

Cashier code entry key

RCPT

Receipt print/Paid-out key

/PO

AUTO

ESC

Auto 1 and 2 keys

Void key Refund key Escape key Multiplication key

EX %2

CR CH

#/TM/ST

TL/NS

789 456 123

PLU

AMT

Amount key

•

(ER-A180) (ER-A160) PLU/Subdepartment key

PLU

AMT

EX %2

CR CH

#/TM/ST

TL/NS

Discount key

Foreign currency exchange key

6 10

CR CH

(ER-A180 only) Department keys Percent 1 and 2 keys Credit key Cheque key

Department keys

•

Decimal point key

Clear key

Numeric keys

#/TM/ST

TL/NS

Non-add code/Time display/Subtotal key Total/No sale key

Option keys

You can change the number of departments to 10 or 15 (ER-A160), or to 5, 15, 20 or 30 (ER-A180). The key layout of 15, 20, 30 departments are as follows. (The layout of 5 and 10 departments are as shown above.) Consult your dealer for changing the number of departments.

15 departments 20 departments 30 departments

PGM

X/Z

REG

MGR

1/Z1

X2/Z2

Manager key (MA)

Operator key (OP)

Mode switch and mode keys

The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “” position.

The mode switch has these settings:

: This mode locks all register operations. (AC power becomes off.)

No change occurs to register data.

OP X/Z: To take individual cashier X or Z reports, and to take flash reports.

And it can be used to toggle receipt state “ON” and “OFF” by pressing the

key.

REG: For entering sales. PGM: To program various items.

: Enters into the void mode. This mode allows correction after

finalizing a transaction.

MGR: For manager's entries. The manager can use this mode for an

override entry.

X1/Z1: To take the X/Z report for various daily totals X2/Z2: To take the X/Z report for periodic (weekly or monthly)

consolidation

Displays

Operator display Customer display (Pop-up type)

PLU

DEPT REPEAT

Amount: Appears in the far-right eight (max.) positions. When the amount is minus, the minus symbol “-”

Number of repeats for repetitive registrations:

Receipt function status:

Time: Appears in the first to fifth positions (using 24-hour format) in the OP X/Z, REG,

Machine state symbols (appears in the tenth place)

: Appears during programming. : Appears when an error is detected. : Appears when the subtotal is displayed or when the amount tendered is smaller than the sale amount. : Appears when the : Appears when a transaction is finalized by pressing the : Appears when the change due amount is displayed. : Appears when the voltage of the installed batteries is under the required level. You must replace them

: Appears when the batteries are not installed, or the installed batteries are dead. You must replace

RCPT

OFF

cashier code

appears before the amount.

The number of repeats is displayed, starting at “2” and incremented with each repeat. When you have registered ten times, the display will show “0.”(2 → 3

The indicator “_” appears in the ninth position when the receipt function is in the OFF status.

mode. In the REG,

key is pressed to calculate a subtotal in foreign currency.

or MGR mode, press the

with new ones within two days. Refer to page 37 for details.

them with new ones immediately. Refer to page 37 for details.

.....

9 → 0 → 1 → 2

key to display the time.

, 'or îkey.

...

)

or MGR

GETTING STARTED

Follow these steps when you use the cash register for the first time.

Purchase and install three R6 or LR 6 batteries (“AA” size). The batteries prevent the data and userprogrammed settings from being erased, when the AC cord is accidentally disconnected or in case of a power failure. The batteries will last approximately one year. If the low battery symbol “ ” appears on the far left of the display, you must replace within two days. And if the no battery symbol “ ” appears, you must replace them at once.

To install the batteries, use the following procedure.

1. Turn the mode switch to the “OP X/Z” position.

The display will change to time display with the symbol “ ”.

2. Remove the printer cover.

Lift up the rear of the printer and detach it.

Be very careful with the manual cutter mounted on the cover, so as not to cut yourself.

Initialize the Cash Register

In order for your cash register to operate properly, you must initialize the cash register before programming for the first time. Use the following procedure:

Before initializing the cash register, make sure that the plug is not connected to the outlet, and the batteries are not mounted in the register.

1. Turn the mode switch to the “PGM” position.

2. Insert the plug into the outlet.

The right most decimal point will blink for a few seconds, then the register will sound three beeps and display “ 0.00” .

Unpack the cash register and place it in a location near a wall outlet. Be sure to locate it in such a location as described in “IMPORTANT” (page 1). To prevent the register from moving the drawer, fix the drawer with the fixing angle bracket. To fix the drawer, please refer “Installing the fixing angle bracket” of “OPERATOR MAINTENANCE” (page 42).

OPX/Z

REG

MGR

PGM

X1/Z1

X2/Z2

Install the Cash Register

Install Batteries

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

3. Open the battery compartment cover located in front of the

paper bed. Press the tab toward you then pull and lift the cover to expose the battery compartment.

4. Install three new batteries in the battery compartment. Be

sure that the positive (+) and negative (-) poles of each battery are facing in the proper direction. When they are correctly installed, “ ” symbol will disappear.

5. Close the battery compartment cover.

Incorrectly using batteries can cause them to burst or leak, possibly damaging the interior of the cash register. Note the following precautions:

• Be sure that the positive (+) and negative (-) poles of each battery are facing in the proper direction.

• Never mix batteries of different types.

• Never mix old batteries and new ones.

• Never leave dead batteries in the battery compartment.

• Remove the batteries if you do not plan to use the cash register for long periods. However, the data and user-

programmed settings will be erased.

• If a battery leaks, clean out the battery compartment immediately, taking care to avoid letting the battery fluid come into direct contact with your skin.

• Do not throw any spent batteries into combustible waste and do not burn any spent batteries.

Your cash register comes with a battery caution label. Please cut off the appropriate half and attach it to the battery compartment cover.

Precaution: Be very careful for the manual cutter mounted on the printer cover when removing

and replacing the cover, so as not to hurt yourself.

1. Turn the mode switch to the “REG” position.

2. Set the provided paper roll correctly and drop it in the paper

bed.

3. Make a fold in the paper five centimeters from the end.

4. While press the

key, insert the folded end straight into the

paper inlet. The inserted end appears at the printing area.

5. When not using the take-up spool (using as receipt

paper):

• Lead the end of the paper out through the manual cutter on the printer cover. (Press the

key to advance the

paper more if required.)

Paper bed

Tab

Battery compartment cover

View from rear

CAUTION!

Install the Paper Roll

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

To the printer

When using the take-up spool (using as journal paper):

• Insert the end of the paper into the slit in the spool. (Press the

key to feed more paper if required.)

• Wind the paper two or three turns around the spool shaft.

• If the holding plate is not attached to the spool, attach it by inserting the spool shaft into the large hole and sliding it into the small one.

• Set the spool on the bearing, and press the

key to take up

excess slack in the paper.

6. Replace the printer cover.

Hook the cover on the pawls on the cabinet and shut it.

• When using a paper roll as journal paper, you must change the printer type. Refer to “Programming print format” on page 30.

• You can use 2-ply journal/receipt paper. For the installation procedure, refer to Note on “Installing the paper roll” (page 39).

Before programming, insert the manager (MA) key and turn the mode switch to

“PGM”.

• On the key operation examples shown below, numeric such as 1234 indicates the number or parameter which must be entered using the corresponding numeric keys.

• On the receipt, the programmed data is printed together with header (date) and footer (e.g. consecutive number).

Setting the date

Enter day (one or two digits), month (two digits), and year (two digits) in this sequence.

Example: March 26, 2001

Setting the time

Set the time using the 24-hour format. For example, when the time is set to 2:30 AM, enter 230; and when it is set to 2:30 PM, enter 1430.

Example: 14:30

Time (Hour-Minute)

Ñ4 ≈

1430

ÑÉ

PrintKey operation example

4Ñ

≈

Ñ É

Time (max. four digits)

Ñ3 ≈

260301

ÑÉ

PrintKey operation example

3Ñ

≈

Ñ É

Date (five or six digits)

Program Items as Necessary

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

Date (Day-Month-Year)

Programming the VAT(Value Added Tax) rate

If you program the VAT/tax rate, your cash register can calculate the sales tax. In the VAT system, the tax is included in the price you enter in the register, and the tax amount is calculated when tendered according to the VAT rate programmed. In the tax system, the tax is calculated when tendered according to the tax rate programmed, and added to the price. Your cash register can provide totally 6 kinds of tax system and 3 kinds of rates.

In the factory setting, the VAT/tax system is set to "Automatic VAT 1-3 system", and all the departments are programmed as taxable in VAT 1/tax 1 rate. So, if you set VAT 1 rate by executing the procedure shown below, VAT 1 can be calculated automatically to all the goods sold. In the current VAT/tax system, you can also use VAT 2 and VAT 3 rates when you need more than one VAT rate. Refer to "Programming the VAT/tax rate" to program multiple VAT rates, and "Programming for departments" to allocate the taxable status to departments. If you make nontaxable for some goods, program a department as nontaxable for all VAT rates. (Please note that all the goods belonging to that department are subjected to nontaxable.)

If you need other types of VAT/tax system, refer to "Computation of VAT/tax" on page 14, and consult your dealer for the change of your VAT/tax system.

*1: VAT rate: 0.0001 to 100.0000

Example: VAT 1 rate 10%

VAT1 rate

Ñ9 ≈

≈

ÑÉ

PrintKey operation example

≈Ñ

≈

*1VAT rate

Ñ É

To program "0"

To inhibit this VAT rate

VAT rate

number (1)

9 1

Your register can be modified to correspond with each period set for the introduction of EURO. To

execute the automatic modification operation, please refer to “PROGRAMMING FOR EURO” on page 34.

Before the modification operation, you must go to X2/Z2 mode and make cashier assignment first. For cashier assignment, please refer to page 10.

Now you are ready for the sales operation. However, you can program other various convenient functions depending on your need. For details, please refer to “PROGRAMMING”.

Program for EURO

BASIC SALES ENTRY

Before registrations, insert the operator or manager key into the mode switch and turn it to the “REG” position and check the following items:

Receipt ON/OFF function

When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the receipt function. To disable receipt printing, press the

key in the OP X/Z position. This key toggles the receipt printing status “ON” and “OFF”. When the status is “OFF”, the receipt off indicator “_” illuminates in the display. Your register will print reports regardless of the receipt state, so the paper roll must be installed even when the receipt state is “OFF”.

Cashier assignment

Prior to any item entries, cashiers must enter their cashier codes into the register. However, the code entry may not be necessary when the same cashier handles the next transaction.

1. Enter the price for the first item with numeric keys.

2. Press the appropriate department key.

3. Repeat steps 1 and 2 for all the items.

4. Press the

key to display the amount due. (You can omit this step.)

5. Enter the amount received from the customer with numeric keys. (You can omit this step if the amount

tendered is the same as the subtotal.)

6. Press the

key, and change due is displayed with the symbol “ ” and the drawer is opened.

7. Tear off the receipt and give it to the customer with his or her change displayed.

8. Close the drawer.

• When you finalize the transaction with the

key without tendering, the total sales amount is

displayed.

• If you enter the amount tendered which is smaller than the subtotal, the register shows a deficit with the symbol “ ”. Make an additional tender entry.

Basic sales entry

‹

*Cashier code

To display the signed-on cashier code

*Cashier code: 1-6(ER-A160) 1-8(ER-A180)

Enter the code using numeric keys.

‹‹

■ Sign-on (in REG, MGR, , OP X/Z, X1/Z1, X2/Z2 mode) ■ Sign-off (in REG, MGR, mode)

Prior to entries

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

Example:

In this example, the department 4 and 5 are set as taxable 1(default setting) and VAT 1 rate is programmed as 10%.

In the following examples, your register will go into an error state accompanied with a warning beep and the error symbol “ ” on the display. Clear the error state by pressing the

key and take proper action.

• When you enter an over 13-digit number (entry limit overflow): Cancel the entry and re-enter a correct number.

• When you make an error in key operation: Clear the error and continue operation.

• When you make an entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it is correct, it can be rung up in the MGR mode.

• When an including-tax subtotal exceeds eight digits: Delete the subtotal by pressing the

key and press the

É, '

or îkey to finalize the transaction.

Error escape function

When you want to quit a transaction because of an error or something uncontrollable, use the error escape function as shown below:

The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have already entered tendered amount, the operation is finalized as a cash sale. When you use the error escape function, “” is printed on the receipt.

Transaction

To clear the error state

Error warning

Date Department code Unit price

Subtotal VAT 1

Sales total Amount tendered Change Register number Consecutive number Cashier code Time

500

800

û Ñ

2000

PrintKey operation example

OTHER TYPES OF ENTRIES

On the key operation examples except that of "Computation of VAT/tax", all the departments are programmed as non-taxable. Also on all the examples, numeric such as 1234 indicates that they are entered using the corresponding numeric keys.

Single item entries

Department

*To shift the department key,

press the department shift key at this point. (ER-A180 only)

PLU

Subdepartment

Less than the programmed entry digit limit

• When those departments and PLUs for which the unit price has been programmed as zero (0) are entered, only the sales quantity is added.

• When using PLU function, you must program the preset price, and associated department. When using subdepartment function, you must change the mode to subdepartment mode, and program the associated department. Refer to page 26 for programming details.

Repeat entries

You can use this function for entering a sale of two or more same items.

200 ¯

10 Ö

500 å

11 Ö

Repeated subdepartment entry

Repeated PLU entry

Repeated department entry

PrintKey operation example

1200

¯ ˘

1200 å11

PrintKey operation example

Unit price *

(max. 7 digits)

PLU code

Department keyUnit price *

(max. 7 digits)

When using a programmed unit price

Item entries

REG

OPX/Z MGR

PGM

X1/Z1

X2/Z2

Multiplication entries

Use this feature when you sell a large quantity of items or need to enter quantities that contain decimals.

*To shift the department key, press the

department shift key before pressing the department key. (ER-A180 only)

• Q'ty: Up to three digits integer + three digits decimal or four digits integer + two digits decimal

• Unit price: Less than a programmed entry digit limit

• Q'ty x unit price: Up to seven digits

Single item cash sale (SICS) entry

• This function is useful when a sale is for only one item and is for cash; such as a pack of cigarettes. It is applicable only to those departments programmed as SICS or to their associated PLUs or subdepartments.

• The transaction is finalized as soon as you press the department key or

key.

If an entry to a department or PLU/subdepartment set for SICS follows the ones to departments or PLUs/subdepartments not set for SICS, it does not finalize and results in a normal sale.

For finishing the transaction

250

PrintKey operation example

≈

Unit price

PLU code

Unit price

PLU code

Q'ty Dept. key

When you use a programmed unit price

Department entry

PLU entry

Subdepartment entry

7 . 5 ≈

165 ¯

5 ≈

10 Ö

3 ≈

100 å

11 Ö

+ 33 hidden pages