Lexmark DOCUMENT DISTRIBUTOR 2.1 User Manual

Overview 1

Overview

Welcome to Document Distributor Version 2.1, a suite of scanning and document distribution
tools. The Document Distributor software, combined with the Lexmark™ Multifunction Printer
(MFP), lets you turn your time-consuming paper processes into automated digital ones.

The Document Distributor solution provides a way to write custom scripts that encompass
steps of your paper work flow. Combine these custom scripts with scan settings (format,
resolution, color depth, and so on) to create profiles that are accessible from Lexmark MFPs
and end-user workstations. Users can then submit a paper or digital document into the digital
work flow. The document is then processed as defined by the script.

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Overview

Overview 2

Overview

Benefits

Document Distributor benefits include:

• Reduces end-user training

• Integrates with existing work flows

• Changes in the work flow are implemented at a central location (the Document

Server)

• Reduces time spent on repetitive tasks by combining multi-step processes in a single

script

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Overview 3

Overview

Reduces end-user training

Because Document Distributor automates repetitive tasks, your end-users now have a single,
simple process to learn:

1 Place the document on the MFP.
2 Select your profile.
3 Press Go.

You can create shortcuts for each profile to further simplify the process.

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Overview 4

Overview

Integrates with existing work flows

Because Document Distributor can interface with industry standard applications, there is no
need to replace your entire process. Simply automate those parts of your process that are
repetitive and time-consuming.

Problem:

A software company uses Lotus Notes for its e-mail and database needs. One department
deals with other companies and frequently signs confidentiality agreements and work
statements. Copies of these statements must be stored for legal purposes.

Occasionally, these statements are referred to by someone in the department. Currently the
paper documents are kept in file folders in Joe's office. When a new document is signed, it's
given to Joe to store in his office. If someone needs to view one of the documents, Joe must
sort through his file folders, locate the document, make a copy of it, then re-file it.

The department wants to provide an automated way to store and retrieve these documents
without having Joe in the middle of the process. But the users in the department don't want to
install or learn any new software.

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