Lexmark CX820de, CX820dtfe User guide

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Page 1

CX820, CX827, XC6152, XC6153 MFPs

User's Guide

October 2020 www.lexmark.com

Machine type(s):

7563

Model(s):

136, 137

Page 2

Contents 2

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Product statements..............................................................................................................................................7

Learning about the printer.........................................................................10

Finding information about the printer...........................................................................................................10

Selecting a location for the printer................................................................................................................. 11

Printer conﬁgurations........................................................................................................................................12

Attaching cables.................................................................................................................................................13

Using the control panel.................................................................................................................................... 15

Understanding the status of the power button and indicator light.......................................................16

Using the home screen.....................................................................................................................................16

Setting up and using the home screen applications..............................18

Customizing the home screen........................................................................................................................18

Supported applications.....................................................................................................................................18

Setting up Forms and Favorites..................................................................................................................... 18

Setting up Card Copy........................................................................................................................................19

Using Shortcut Center.......................................................................................................................................19

Setting up Scan Center.....................................................................................................................................19

Setting up Device Quotas...............................................................................................................................20

Using QR Code Generator..............................................................................................................................20

Conﬁguring Eco‑Settings................................................................................................................................. 21

Using Customer Support..................................................................................................................................21

Creating a Cloud Connector proﬁle.............................................................................................................. 21

Managing bookmarks...................................................................................................................................... 22

Managing contacts............................................................................................................................................23

Setting up and using the accessibility features..................................... 25

Enabling Magniﬁcation mode........................................................................................................................ 25

Activating Voice Guidance..............................................................................................................................25

Adjusting the Voice Guidance speech rate................................................................................................25

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 25

Navigating the screen using gestures.........................................................................................................26

Using the keyboard on the display...............................................................................................................26

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Contents 3

Loading paper and specialty media......................................................... 27

Setting the size and type of the specialty media......................................................................................27

Conﬁguring Universal paper settings...........................................................................................................27

Loading trays...................................................................................................................................................... 27

Loading the multipurpose feeder................................................................................................................. 29

Linking trays........................................................................................................................................................30

Paper support.............................................................................................. 31

Supported paper sizes......................................................................................................................................31

Supported paper types....................................................................................................................................34

Supported paper weights............................................................................................................................... 36

Printing.........................................................................................................38

Printing from a computer.................................................................................................................................38

Printing forms..................................................................................................................................................... 38

Printing from a mobile device........................................................................................................................ 38

Printing from a ﬂash drive............................................................................................................................... 40

Supported ﬂash drives and ﬁle types............................................................................................................41

Conﬁguring conﬁdential jobs......................................................................................................................... 42

Printing conﬁdential and other held jobs....................................................................................................42

Printing from a Cloud Connector proﬁle..................................................................................................... 43

Printing a font sample list................................................................................................................................ 43

Printing a directory list......................................................................................................................................44

Canceling a print job.........................................................................................................................................44

Copying........................................................................................................45

Using the automatic document feeder and scanner glass.................................................................... 45

Making copies....................................................................................................................................................45

Copying photos..................................................................................................................................................45

Copying on letterhead..................................................................................................................................... 46

Copying on both sides of the paper.............................................................................................................46

Reducing or enlarging copies........................................................................................................................46

Collating copies.................................................................................................................................................46

Placing separator sheets between copies................................................................................................. 46

Copying multiple pages onto a single sheet..............................................................................................47

Creating a copy shortcut................................................................................................................................. 47

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Contents 4

E-mailing...................................................................................................... 48

Using the automatic document feeder and scanner glass.................................................................... 48

Conﬁguring the SMTP server for e‑mail......................................................................................................48

Sending an e-mail..............................................................................................................................................49

Creating an e-mail shortcut............................................................................................................................ 49

Faxing...........................................................................................................50

Setting up the printer to fax............................................................................................................................50

Using the automatic document feeder and scanner glass....................................................................59

Sending a fax......................................................................................................................................................59

Scheduling a fax................................................................................................................................................60

Creating a fax destination shortcut.............................................................................................................. 60

Changing the fax resolution............................................................................................................................ 61

Adjusting the fax darkness.............................................................................................................................. 61

Printing a fax log.................................................................................................................................................61

Blocking junk faxes............................................................................................................................................61

Holding faxes.......................................................................................................................................................61

Forwarding a fax.................................................................................................................................................61

Scanning...................................................................................................... 62

Using the automatic document feeder and scanner glass....................................................................62

Scanning to an FTP server..............................................................................................................................62

Creating an FTP shortcut................................................................................................................................ 62

Creating a network folder shortcut...............................................................................................................62

Scanning to a ﬂash drive.................................................................................................................................63

Scanning to a fax server..................................................................................................................................64

Sending scanned documents to a computer.............................................................................................64

Scanning to a Cloud Connector proﬁle.......................................................................................................64

Understanding the printer menus............................................................66

Menu map........................................................................................................................................................... 66

Device...................................................................................................................................................................67

Print....................................................................................................................................................................... 83

Paper.....................................................................................................................................................................93

Copy......................................................................................................................................................................96

Fax........................................................................................................................................................................ 101

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Contents 5

E-mail....................................................................................................................................................................114

FTP.......................................................................................................................................................................120

USB Drive...........................................................................................................................................................124

Network/Ports...................................................................................................................................................130

Security...............................................................................................................................................................142

Reports................................................................................................................................................................149

Help.....................................................................................................................................................................150

Troubleshooting................................................................................................................................................ 151

Printing the Menu Settings Page.................................................................................................................. 151

Securing the printer..................................................................................152

Locating the security slot...............................................................................................................................152

Erasing printer memory..................................................................................................................................152

Erasing printer hard disk memory............................................................................................................... 152

Encrypting the printer hard disk...................................................................................................................153

Restoring factory default settings................................................................................................................153

Statement of Volatility.....................................................................................................................................153

Maintaining the printer............................................................................ 155

Setting up e‑mail alerts.................................................................................................................................. 155

Viewing reports................................................................................................................................................155

Adjusting the speaker volume..................................................................................................................... 155

Networking........................................................................................................................................................ 156

Setting up serial printing (Windows only)..................................................................................................158

Cleaning printer parts.....................................................................................................................................159

Ordering parts and supplies......................................................................................................................... 164

Replacing parts and supplies........................................................................................................................168

Storing supplies.............................................................................................................................................. 200

Moving the printer..........................................................................................................................................200

Saving energy and paper.............................................................................................................................. 201

Recycling...........................................................................................................................................................202

Clearing jams............................................................................................ 203

Avoiding jams.................................................................................................................................................. 203

Identifying jam locations...............................................................................................................................204

Paper jam in trays...........................................................................................................................................205

Paper jam in the multipurpose feeder.......................................................................................................206

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Contents 6

Paper jam in the automatic document feeder.........................................................................................207

Paper jam in the standard bin..................................................................................................................... 209

Paper jam in door B.........................................................................................................................................210

Paper jam in the ﬁnisher bin......................................................................................................................... 213

Staple jam in door G........................................................................................................................................215

Troubleshooting........................................................................................ 219

Network connection problems.....................................................................................................................219

Hardware options problems.........................................................................................................................221

Issues with supplies....................................................................................................................................... 223

Paper feed problems.....................................................................................................................................225

Printing problems............................................................................................................................................228

Color quality problems...................................................................................................................................251

Faxing problems..............................................................................................................................................254

Scanning problems.........................................................................................................................................257

Contacting customer support.......................................................................................................................261

Upgrading and migrating........................................................................262

Hardware.......................................................................................................................................................... 262

Software............................................................................................................................................................ 278

Firmware............................................................................................................................................................278

Notices.......................................................................................................280

Index.......................................................................................................... 295

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Safety information 7

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

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Safety information 8

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

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Safety information 9

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft Windows or Macintosh operating

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

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Learning about the printer 11

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Go to

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a

sturdy, and stable surface.

ﬂat,

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Learning about the printer 12

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airﬂow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid

Ambient temperature 10 to 32.2°C (50 to 90°F)

Storage temperature -40 to 43.3°C (-40 to 110°F)

ﬂuctuations:

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 330 mm (13 in.)

2 Right side 152 mm (6 in.)

3 Front 381 mm (15 in.)

4 Left side 457 mm (18 in.)

5 Rear 203 mm (8 in.)

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

You can conﬁgure your printer by adding an optional 2200‑sheet tray or a combination of up to three optional 550‑sheet trays or envelope trays.

www.lexmark.com/multifunctionprinters.

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Learning about the printer 13

1 Control panel

2 Standard bin

3 Automatic document feeder (ADF)

4 Staple ﬁnisher

5 Standard 550‑sheet tray

6 Optional 550‑sheet trays or envelope trays

7 Optional 2200‑sheet tray

8 Multipurpose feeder

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of provided with this product or the manufacturer's authorized replacement.

or electrical shock, connect the power cord to

ﬁre

or electrical shock, use only the power cord

ﬁre

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Learning about the printer 14

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Printer port Function

1 EXT port Connect more devices (telephone or answering machine) to the printer and the

telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

2 LINE port Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL

ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

3 USB printer port Connect the printer to a computer.

4 Ethernet port Connect the printer to a network.

5 USB ports Attach a keyboard or any compatible option.

6 Power cord socket Connect the printer to a properly grounded electrical outlet.

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Learning about the printer 15

Using the control panel

Use the To

1 Display

• View the printer messages and supply status.

• Set up and operate the printer.

2 Home button Go to the home screen.

3 Power button

• Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

4 Keypad Enter numbers or symbols in an input ﬁeld.

5 Pause button Place a dial pause in a fax number.

6 Start button Start a job, depending on which mode is selected.

7 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

8 Stop or Cancel button Stop the current job.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

10 Indicator light Check the status of the printer.

11 Volume buttons Adjust the volume of the headset or speaker.

12 Headset or speaker port Attach a headset or speaker.

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Learning about the printer 16

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in sleep mode.

Blinking amber The printer is in hibernate mode.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Copy Make copies.

2 E‑mail Send e‑mails.

3 Change Language Change the language on the printer display.

4 Fax Send fax.

5 Settings Access the printer menus.

6 Held Faxes Show all the current held fax jobs.

Note: If Held Faxes is hidden, then Release Held Faxes appears.

7 Shortcut Center Organize all shortcuts.

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Learning about the printer 17

To uc h To

8 Status/Supplies

• Show a printer warning or error message whenever the printer requires intervention

to continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

9 Address Book Access, create, and organize contacts.

10 Scan Proﬁles Scan and save documents directly to the computer.

11 FTP Scan and save documents directly to an FTP server.

12 Bookmarks Organize all bookmarks.

13 Held Jobs Show all the current held print jobs

14 USB Drive View, select, or print photos and documents from a ﬂash drive.

15 Job Queue Show all the current print jobs.

Note: You can also access this setting by touching the top section of the home

screen.

These settings may also appear on the home screen

To uc h To

App Proﬁles Access application proﬁles.

Lock Device Prevent users from accessing any printer functions from the home screen.

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Setting up and using the home screen applications 18

Setting up and using the home screen applications

Customizing the home screen

1 From the control panel, touch Settings > Device > Visible Home Screen Icons.

2 Select the icons that you want to appear on the home screen.

3 Apply the changes.

Supported applications

Application Printer models

Scan Center CX820, CX827, XC6152, XC6153

Shortcut Center CX820, CX827, XC6152, XC6153

Card Copy CX820, CX827, XC6152, XC6153

Display Customization CX820, CX827, XC6152, XC6153

Forms and Favorites CX820, CX827, XC6152, XC6153

Customer Support XC6152, XC6153

Device Quotas XC6152, XC6153

QR Code XC6152, XC6153

Eco‑Settings XC6152, XC6153

Cloud Connector XC6152, XC6153

Setting up Forms and Favorites

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Forms and Favorites > Conﬁgure.

3 Click Add, and then customize the settings.

Notes:

• To make sure that the location settings of the bookmark are correct, type the IP address of the host

computer where the bookmark is located.

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Setting up and using the home screen applications 19

• Make sure that the printer has access rights to the folder where the bookmark is located.

4 Apply the changes.

Setting up Card Copy

1 Open a Web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Apps > Card Copy > Conﬁgure.

Conﬁgure

Notes:

• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and

• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color

• You need a printer hard disk to scan multiple cards.

• Make sure that the printer network and e‑mail settings are conﬁgured.

4 Apply the changes.

the output options and scan settings.

400 dpi for black and white.

and 300 dpi for black and white.

Using Shortcut Center

1 From the home screen, touch Shortcut Center, and then select a printer function.

2 To u ch Create Shortcut, and then

3 To u ch Save, and then type a unique shortcut name.

4 Apply the changes.

conﬁgure

the settings.

Setting up Scan Center

1 From the home screen, touch Scan Center.

2 Select and create a destination, and then conﬁgure the settings.

Notes:

• When creating a network destination, make sure to validate and adjust the settings until no errors

occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3 Apply the changes.

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Setting up and using the home screen applications 20

Setting up Device Quotas

Notes:

• This application is supported only in some printer models. For more information, see

applications” on page 18.

“Supported

• You may need administrative rights to access the application.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > Device Quotas > Conﬁgure.

3 In the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Note: For information on how to

Quotas Administrator’s Guide.

conﬁgure

the application and its security settings, see the Device

Using QR Code Generator

Notes:

• This application is supported only in some printer models. For more information, see

applications” on page 18.

“Supported

• You may need administrative rights to access the application.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > QR Code Generator > Conﬁgure.

3 Do either of the following:

• Select a default QR code value.

• Type a QR code value.

4 Apply the changes.

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Setting up and using the home screen applications 21

Conﬁguring Eco‑Settings

Note: This application is supported only in some printer models. For more information, see

applications” on page 18.

1 From the home screen, touch Eco

2 Conﬁgure the Eco‑Mode settings or schedule a power-saving mode.

‑Settings.

“Supported

Using Customer Support

Note: This application is supported only in some printer models. For more information, see

applications” on page 18.

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

Note: For information on conﬁguring the application settings, see the Customer Support Administrator’s

Guide.

“Supported

Creating a Cloud Connector proﬁle

Note: This application is available only in certain country or region. For more information, contact your

Lexmark representative.

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider.

3 To u ch Create or

4 Type a unique proﬁle name.

Note: We recommend creating a PIN to protect the

5 To u ch OK, and then take note of the authorization code.

Note: The authorization code is valid only for 24 hours.

6 Open a web browser, and then go to

7 Click Next, and then accept the Terms of Use.

8 Enter the authorization code, and then click Connect.

9 Log in to your cloud service provider account.

10 Grant permissions.

Note: To complete the authorization process, open the proﬁle within 72 hours.

proﬁle.

https://lexmark.cloud-connect.co.

Page 22

Setting up and using the home screen applications 22

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Bookmark, and then type a bookmark name.

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server

certiﬁcate,

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

see the help information for your web browser.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other

types such as DOCX and XLXS are supported in some printer models.

ﬁle

4 Click Save.

Creating folders

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Folder, and then type a folder name.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Note: You can create folders or bookmarks inside a folder. To create a bookmark, see

on page 22.

ﬁeld.

“Creating bookmarks”

Page 23

Setting up and using the home screen applications 23

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

ﬁeld.

Adding groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

ﬁeld.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

Page 24

Setting up and using the home screen applications 24

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Page 25

Setting up and using the accessibility features 25

Setting up and using the accessibility features

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a magniﬁed screen, see

page 26.

Magniﬁcation

mode.

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Page 26

Setting up and using the accessibility features 26

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable

Magniﬁcation

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Swipe up then left Exit an application and return to the home screen.

to use the zoom and pan gestures.

Note: This gesture requires the use of two image.

ﬁngers

to drag across a zoomed

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Using the keyboard on the display

Do one or more of the following:

• Drag a

• Lift the ﬁnger to enter or type the character in the ﬁeld.

• Select Backspace to delete characters.

• To hear the content in the input ﬁeld, select Tab , and then select Shift + Tab.

over the key to announce the character.

ﬁnger

Page 27

Loading paper and specialty media 27

Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:

1 From the home screen, navigate to:

Settings > Paper > Tra y Conﬁguration > Paper Size/Type > select a paper source

2 Set the size and type of the specialty media.

Conﬁguring Universal paper settings

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

2 Adjust the guides to match the size of the paper that you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

Page 28

Loading paper and specialty media 28

3 Flex, fan, and align the paper edges before loading.

4 Load the paper with the printable side faceup.

Note: Load envelopes only in the optional envelope tray.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings,

or self‑stick adhesives in the optional envelope tray.

Notes:

• Load letterhead faceup with the header on the left side of the tray for one‑sided printing.

• Load letterhead facedown with the header on the right side of the tray for two‑sided printing.

• Load letterhead faceup with the header on the right side of the tray for one‑sided print jobs that

require ﬁnishing.

• Load letterhead facedown with the header on the left side of the tray for two‑sided print jobs that

require ﬁnishing.

• Load pre‑punched paper with the holes toward the front or left side of the tray.

• Load envelopes with the

envelopes with the ﬂap side down and against the left side of the tray.

side down and against the back side of the tray. Load European

ﬂap

• Do not slide paper into the tray.

• Make sure that the stack height is below the maximum paper ﬁll indicator. Overﬁlling may cause

paper jams.

Page 29

Loading paper and specialty media 29

5 Insert the tray.

If loading a paper type other than plain, set the paper size and paper type in the Paper menu to match the paper loaded.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper you are loading.

3 Flex, fan, and align the paper edges before loading.

Page 30

Loading paper and specialty media 30

4 Load the paper.

• Load paper, card stock, and transparencies with the printable side facedown and the top edge entering

the printer

ﬁrst.

• Load envelopes with the

envelopes with the ﬂap side up and entering the printer ﬁrst.

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

side up and against the left side of the paper guide. Load European

ﬂap

5 From the control panel, set the paper size and type to match the paper loaded in the tray.

Linking trays

1 From the home screen, touch Settings > Paper > Tra y Conﬁguration > select a paper source.

2 Set the same paper size and paper type for the trays that you are linking.

3 From the home screen, touch Settings > Device > Maintenance > Conﬁguration Menu > Tra y Conﬁ gurat ion

> Tray Linking.

4 To u ch Automatic.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the speciﬁed paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

Page 31

Paper support 31

Paper support

Supported paper sizes

Supported input sizes

Paper size Dimensions 550‑

sheet tray

3 x 5 76.2 x 127 mm

(3 x 5 in.)

4 x 6 101.6 x 152.4 mm

(4 x 6 in.)

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 landscape

A5 portrait

A6 105 x 148 mm

Banner Max width: 215.9 mm

210 x 148 mm (8.3 x 5.8 in.)

148 x 210 mm (5.8 x 8.3 in.)

(4.1 x 5.8 in.)

(8.5 in.) Max length:

1320.8 mm (52 in.)

2200‑ sheet tray

XXX XX

XXX

Envelope tray

X X

Multipurpose

feeder

Two

‑sided

printing

ADF

Executive 184.2 x 266.7 mm

(7.3 x 10.5 in.)

Folio 215.9 x 330.2 mm

(8.5 x 13 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Legal 215.9 x 355.6 mm

(8.5 x 14 in.)

Letter 215.9 x 279.4 mm

(8.5 x 11 in.)

Oﬁcio 216 x 340 mm

(8.5 x 13.4 in.)

This paper source does not support automatic size sensing.

A5 portrait reports as Universal in the standard and optional 550‑sheet trays.

Page 32

Paper support 32

Paper size Dimensions 550‑

sheet tray

Statement 139.7 x 215.9 mm

(5.5 x 8.5 in.)

139.7 x 148 mm to

Universal

215.9 x 355.6 mm (5.5 x 5.8 in. to

8.5 x 14 in.)

Universal 76.2 x 127 mm to

229 x 359.9 mm (3 x 5 in. to

9 x 14.2 in.)

Universal 98.4 x 162 mm to

176 x 250 mm (3.9 x 6.4 in. to

6.9 x 9.8 in.)

Universal 210 x 215.9 mm to

210 x 1321 mm (8.27 x 8.5 in. to

8.27 x 52 in.)

2200‑ sheet tray

Envelope tray

Multipurpose

feeder

XXX

XX X

XXX

Two

‑sided

printing

ADF

XXX

7 3/4 Envelope

9 Envelope 98.4 x 225.4 mm

98 x 190.5 mm (3.9 x 7.5 in.)

(3.86 x 8.9 in.)

10 Envelope104.8 x 241.3 mm

(4.1 x 9.5 in.)

B5 Envelope176 x 250 mm

(6.9 x 9.8 in.)

C4 Envelope229 x 324 mm

XXX

(9 x 13 in.)

C5 Envelope162 x 229 mm

(6.4 x 9 in.)

DL Envelope110 x 220 mm

(4.3 x 8.7 in.)

Other Envelope

98.4 x 162 mm to 229 x 359.9 mm

XXX

(3.9 x 6.4 in. to 9 x 14.2 in.)

This paper source does not support automatic size sensing.

A5 portrait reports as Universal in the standard and optional 550‑sheet trays.

Page 33

Paper support 33

Supported output sizes

Paper size Dimensions Standard

bin

3 x 5 76.2 x 127 mm

(3 x 5 in.)

4 x 6 101.6 x 152.4 mm

(4 x 6 in.)

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 landscape

A5 portrait*148 x 210 mm

A6 105 x 148 mm

Executive 184.2 x 266.7 mm

Folio 215.9 x 330.2 mm

210 x 148 mm (8.3 x 5.8 in.)

(5.8 x 8.3 in.)

(4.1 x 5.8 in.)

(7.3 x 10.5 in.)

(8.5 x 13 in.)

Staple ﬁnisher Multiposition staple, hole punch ﬁnisher

Oset Staple Oset Staple Hole

punch

XX XX

X X

XX X

XX XXX

2‑bin mailbox

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Legal 215.9 x 355.6 mm

(8.5 x 14 in.)

Letter 215.9 x 279.4 mm

(8.5 x 11 in.)

Oﬁcio 216 x 340 mm

(8.5 x 13.4 in.)

Statement 139.7 x 215.9 mm

(5.5 x 8.5 in.)

139.7 x 148 mm to

Universal

Universal 76.2 x 127 mm to

* A5 portrait reports as Universal in the standard and optional 550‑sheet trays.

215.9 x 359.9 mm (5.5 x 5.8 in. to

8.5 x 14.2 in.)

229 x 359.9 mm (3 x 5 in. to

9 x 14.2 in.)

XX X

XX XXX

X XXX

Page 34

Paper support 34

Paper size Dimensions Standard

bin

Universal 98.4 x 162 mm to

176 x 250 mm (3.9 x 6.4 in. to

6.9 x 9.8 in.)

Universal 210 x 215.9 mm to

210 x 1321 mm (8.27 x 8.5 in. to

(8.27 x 52 in.)

7 3/4 Envelope

9 Envelope 98.4 x 225.4 mm

10 Envelope 104.8 x 241.3 mm

B5 Envelope 176 x 250 mm

98 x 190.5 mm (3.9 x 7.5 in.)

(3.86 x 8.9 in.)

(4.1 x 9.5 in.)

(6.9 x 9.8 in.)

Staple ﬁnisher Multiposition staple, hole punch ﬁnisher

Oset Staple Oset Staple Hole

punch

XX X X X X

‑bin

mailbox

C4 Envelope 229 x 324 mm

(9 x 13 in.)

C5 Envelope 162 x 229 mm

(6.4 x 9 in.)

DL Envelope 110 x 220 mm

(4.3 x 8.7 in.)

Other Envelope

* A5 portrait reports as Universal in the standard and optional 550‑sheet trays.

98.4 x 162 mm to 229 x 359.9 mm

(3.9 x 6.4 in. to (9 x 14.2 in.)

XX X X X X

Supported paper types

Supported input types

Note: Labels, envelopes, and card stock always print at reduced speed.

Page 35

Paper support 35

Paper type 550‑sheet

tray

2200-sheet tray

Envelope tray

Multipurpose feeder

Two‑sided printing

ADF

Plain Paper X

Card Stock

Recycled X

Glossy X X

Heavy Glossy X X

Labels XX XX

Vinyl Labels

XX XX

Bond X

Envelope X X XX

Rough Envelope X X XX

Transparency X X X

Letterhead X

Preprinted X

Colored Paper X

Light Paper X

Heavy Paper X

Rough Cotton X

Supports up to 176 g/m2 of card stock weight.

Card stock that weighs more than 176 g/m2 is supported only in one‑sided printing using the standard 550‑sheet

tray.

Supported output types

Paper type Staple ﬁnisher Multiposition staple, hole punch

ﬁnisher

Plain Paper

Non

‑ﬁnishing Oset Staple Standard bin

(Normal and oset

stacking)

‑bin

mailbox

Staple and hole punch

Card Stock X XX

Transparency XX XX

Page 36

Paper support 36

Paper type Staple ﬁnisher Multiposition staple, hole punch

ﬁnisher

‑ﬁnishing Oset Staple Standard bin

Non

(Normal and

oset

‑bin

mailbox

Staple and hole punch

stacking)

Recycled

Glossy X X

Heavy Glossy X X

Labels

XX XX

Vinyl Labels XX XX

Bond

Envelope X XX

Rough Envelope

X XX

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough Cotton

Supported paper weights

Paper type Standard 550‑sheet

tray

Plain Paper

1,2

60–176 g/m2 (16– 47 lb)

Banner Paper N/A N/A N/A

Glossy

88–176 g/m2 (60– 120 lb)

Grain short paper that weighs at least 90 g/m2 (24 lb) is supported in two‑sided printing.

Recycled paper that weighs 75–120 g/m2 (20–32 lb) is supported in two‑sided printing.

The paper weight is also supported in two‑sided printing.

100% cotton content maximum weight is 24 lb bond.

28 lb‑bond envelopes are limited to 25% cotton content.

2200-sheet tray Envelope tray Multipurpose feeder

60–120 g/m2 (16–32 lb)

N/A

N/A N/A

60–176 g/m2 (16–47 lb)

90–105 g/m2 (24–28 lb)

88–176 g/m2 (60– 120 lb)

Page 37

Paper support 37

Paper type Standard 550‑sheet

2200-sheet tray Envelope tray Multipurpose feeder

tray

Card stock

88–300 g/m2 (60–

N/A N/A

192 lb)

Labels

88–300 g/m2 (60–

N/A N/A

192 lb)

4, 5

(16–

Envelopes N/A N/A

60–105 g/m

28 lb)

Grain short paper that weighs at least 90 g/m2 (24 lb) is supported in two‑sided printing.

Recycled paper that weighs 75–120 g/m2 (20–32 lb) is supported in two‑sided printing.

The paper weight is also supported in two‑sided printing.

100% cotton content maximum weight is 24 lb bond.

28 lb‑bond envelopes are limited to 25% cotton content.

163–176 g/m2 (90– 120 lb)

199–220 g/m2 (53– 59 lb)

60–105 g/m2 (16–28 lb)

Page 38

Printing 38

Printing

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this

label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing forms

1 From the home screen, navigate to:

Forms and Favorites > select form > Print

2 If necessary, conﬁgure the print settings.

3 Send the print job.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a printing service that allows you to print to any Google Cloud Print‑ready printer.

Before you begin, make sure that:

• The printer is registered to the Google Cloud Print server.

• The Cloud Print plugin is downloaded from the Google Play

store and is enabled in the mobile device.

Page 39

Printing 39

1 From your Android

2 Tap

> Print.

3 Select a printer, and then tap

mobile device, open a document or select a document from your ﬁle manager.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 5.0 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Note: Make sure that you download the Mopria Print Service application from the Google Play store and enable it in the mobile device.

1 From your Android mobile device, launch a compatible application or select a document from your ﬁle

manager.

2 Tap

3 Select a printer, and then adjust the settings, if necessary.

4 Tap

> Print.

Printing from a mobile device using AirPrint

The AirPrint software feature is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Notes:

• Make sure that the Apple device and the printer are connected to the same network. If the network has

multiple wireless hubs, then make sure that both devices are connected to the same subnet.

• This application is supported only in some Apple devices.

1 From your mobile device, select a document from your ﬁle manager or launch a compatible application.

2 Tap

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

> Print.

Page 40

Printing 40

Printing from a mobile device using Wi‑Fi Direct®

Wi‑Fi Direct® is a printing service that lets you print to any Wi‑Fi Direct‑ready printer.

Note: Make sure that the mobile device is connected to the printer wireless network. For more information, see

“Connecting a mobile device to the printer” on page 157.

1 From your mobile device, launch a compatible application or select a document from your ﬁle manager.

2 Depending on your mobile device, do one of the following:

• Tap

> Print.

> Print. > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the ﬂash drive while the printer is processing other print jobs, then Busy appears on the

display.

2 From the display, touch the document that you want to print.

If necessary, conﬁgure other print settings.

3 Send the print job.

To print another document, touch USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the

the printer in the area shown while actively printing, reading, or writing from the memory device.

ﬂash

drive or

Page 41

Printing 41

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB ﬂash drives must support the File Allocation Table (FAT) system.

File types

Documents

• PDF (version 1.7 or earlier)

• HTML

• XPS

• Microsoft ﬁle formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIFF o r .t i f

• .png

Page 42

Printing 42

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security >

Conﬁdential

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Print Setup

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Require All Jobs to be Held

Keep duplicate documents

Set the expiration time for conﬁdential print jobs.

Note:

Conﬁdential

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Note: Reserve held jobs are automatically deleted after printing.

Set the printer to hold all print jobs.

Set the printer to print all documents with the same ﬁle name.

held jobs are stored in the printer until they are released or

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

Page 43

Printing 43

7 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages menu, choose Job Routing.

3 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then assign a user name and a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > settings > Print

Conﬁdential

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job >

> enter the PIN > select the print job >

conﬁgure

the settings > Print

conﬁgure

the

Printing from a Cloud Connector proﬁle

Note: This application is available only in certain country or region. For more information, contact your

Lexmark representative.

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider, and then select a proﬁle.

Note: For more information on creating a Cloud Connector

proﬁle”

3 To u ch Print, and then select a

If necessary, change the settings.

Note: Make sure to select a supported ﬁle.

on page 21.

ﬁle.

proﬁle,

“Creating a Cloud Connector

see

4 Print the document.

Printing a font sample list

1 From the home screen, touch Settings > Reports > Print > Print Fonts.

2 To u ch PCL Fonts or PS Fonts.

Page 44

Printing 44

Printing a directory list

From the home screen, touch Settings > Reports > Print > Print Directory.

Canceling a print job

From the printer control panel

1 From the home screen, touch Job Queue.

Note: You can also access this setting by touching the top section of the home screen.

2 Select the job to cancel.

From the computer

1 Depending on the operating system, do either of the following:

• Open the printers folder, and then select your printer.

• From the System Preferences in the Apple menu, navigate to your printer.

2 Select the job to cancel.

Page 45

Copying 45

Copying

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Making copies

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure that the original document and output have the same paper

size.

2 From the home screen, touch Copy, and then specify the number of copies.

If necessary, adjust the copy settings.

3 Copy the document.

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the home screen, touch Copy > Content > Content Type > Photo.

3 To u ch Content Source, and then select the setting that best matches the original photo.

4 Copy the photo.

Page 46

Copying 46

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Copy From > select the size of the original document.

3 To u ch Copy To, and then select the paper source that contains the letterhead.

If you loaded the letterhead into the multipurpose feeder, then navigate to:

Copy To > Multipurpose Feeder > select a paper size > Letterhead

4 Copy the document.

Copying on both sides of the paper

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Paper Setup.

3 Adjust the settings.

4 Copy the document.

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Scale > specify a scale value

Note: Changing the size of the original document or output after setting Scale restores the scale value to

Auto.

3 Copy the document.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Collate > On [1,2,1,2,1,2].

3 Copy the document.

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Separator Sheets.

3 Adjust the settings.

4 Send the copy job.

Page 47

Copying 47

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy > Pages per Side.

3 Adjust the settings.

4 Copy the document.

Creating a copy shortcut

1 From the home screen, touch Copy.

2 Conﬁgure the settings, and then touch

3 Create a shortcut.

Page 48

E-mailing 48

E-mailing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Conﬁguring the SMTP server for e‑mail

From the control panel

1 From the control panel, touch Settings > E

Conﬁgure

the settings.

From the Embedded Web Server

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > E

3 From the E‑mail Setup section, conﬁgure the settings.

4 Click Save.

‑mail.

‑mail > E‑mail Setup.

Page 49

E-mailing 49

Sending an e-mail

Using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch E-mail, and then enter the needed information.

Note: You can also enter the recipient using the address book or shortcut number.

3 If necessary, conﬁgure the output ﬁle type settings.

4 Send the e-mail.

Using the shortcut number

1 From the control panel, press #, and then enter the shortcut number using the keypad.

2 Send the e‑mail.

Creating an e-mail shortcut

1 From the home screen, touch E

2 Conﬁgure the settings, and then touch

3 Create a shortcut.

‑mail.

Page 50

Faxing 50

Faxing

Setting up the printer to fax

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up

later, and then touch Continue.

• The indicator light may blink red if the fax function is enabled and not fully set up.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Conﬁguring the SMTP server for fax

From the control panel

1 From the control panel, touch Settings > Fax > Fax Server Setup > Fax Server E

2 Conﬁgure the settings.

Note: To use the SMTP server setting for e‑mail, enable Use E

From the Embedded Web Server

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

‑mail SMTP Server.

‑mail Settings.

Page 51

Faxing 51

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Fax Server Setup.

3 From the Fax Server E‑mail Settings section,

Note: To use the SMTP server setting for e‑mail, enable Use E

conﬁgure

the settings.

‑mail SMTP Server.

4 Click Save.

Choosing a fax connection

Setting up fax using a standard telephone line

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—POTENTIAL INJURY: To reduce the risk of telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

use only a 26 AWG or larger

ﬁre,

Page 52

Faxing 52

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer O).

• If you want to receive faxes automatically, then set the printer to pick up on a

speciﬁed

number of rings.

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Page 53

Faxing 53

Connected to the same telephone wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

3 Connect the answering machine to the telephone port of the printer.

Page 54

Faxing 54

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Page 55

Faxing 55

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

3 Connect the telephone to the telephone port of the printer.

Notes:

• This setup works best if you are using voice mail more often than fax, and if you subscribe to a

distinctive ring service.

• When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the

telephone to receive the fax.

• You can also set the printer to receive faxes automatically, but turn o the voice mail service when you

are expecting a fax.

Page 56

Faxing 56

Setting up fax in countries or regions with dierent telephone wall jacks and plugs

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

use only a 26 AWG or larger

ﬁre,

Page 57

Faxing 57

Connecting the printer to a non‑RJ11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Page 58

Faxing 58

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices

as shown.

Page 59

Faxing 59

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls >

Answer On.

2 Select a ring pattern.

Setting the fax date and time

1 From the home screen, touch Settings > Device > Preferences > Date and Time > Conﬁgure.

2 Conﬁgure the settings.

Conﬁguring daylight saving time

1 From the home screen, touch Settings > Device > Preferences > Date and Time > Conﬁgure.

2 In the Time Zone menu, select (UTC+user) Custom.

3 Conﬁgure the settings.

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Sending a fax

Using the control panel

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

Page 60

Faxing 60

3 If necessary, conﬁgure other fax settings.

4 Send the fax job.

Using the computer

Note: Make sure that the Universal Fax driver is installed.

For Windows users

With a document open, click File > Print.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax, and then enter the recipient number.

4 If necessary, conﬁgure other fax settings.

5 Send the fax job.

For Macintosh users

1 With a document open, choose File > Print.

2 Select the printer and enter the recipient number.

3 If necessary, conﬁgure other fax settings.

4 Send the fax job.

Scheduling a fax

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Fax > To > enter the fax number > Done

3 To u ch Send Time,

4 Send the fax.

conﬁgure

the settings, and then touch Done.

Creating a fax destination shortcut

1 From the home screen, touch Fax > To.

2 Enter the recipient number, and then touch Done.

3 To u ch

4 Create a shortcut.

Page 61

Faxing 61

Changing the fax resolution

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 To u ch Resolution, and then adjust the setting.

4 Send the fax.

Adjusting the fax darkness

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

3 To u ch Darkness, and then adjust the setting.

4 Send the fax.

Printing a fax log

1 From the home screen, touch Settings > Reports > Fax.

2 To u ch Fax Job Log or Fax Call Log.

Blocking junk faxes

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.

2 Set Block No Name Fax to On.

Holding faxes

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Holding Faxes.

2 Select a mode.

Forwarding a fax

1 From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.

2 To u ch Fax Forwarding > Forward.

3 Conﬁgure the Forward to and Conﬁrmation E‑mail settings.

Page 62

Scanning 62

Scanning

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.

2 From the home screen, touch FTP, and then enter the needed information.

3 If necessary, conﬁgure other FTP settings.

4 Send the FTP job.

Creating an FTP shortcut

1 From the home screen, touch FTP.

2 Enter the FTP server address, and then touch

3 Create a shortcut.

Creating a network folder shortcut

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Page 63

Scanning 63

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Network Folder, and then conﬁgure the settings.

4 Apply the changes.

Scanning to a ﬂash drive

1 Load an original document into the ADF tray or on the scanner glass.

2 Insert the ﬂash drive.

3 To u ch Scan to USB and adjust the settings if necessary.

Note: If the USB Drive screen does not appear, then touch USB Drive on the home screen.

4 Scan the document.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Page 64

Scanning 64

Scanning to a fax server

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Scan Center, and then from the list of destinations, select Fax.

3 Select a fax destination.

Note: To create a fax destination, touch Create Fax.

4 Scan the document.

Sending scanned documents to a computer

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Scan

3 Select the scan proﬁle where you want to save the document.

Proﬁles

> Scan To Computer.

Scanning to a Cloud Connector proﬁle

Note: This application is available only in certain country or region. For more information, contact your

Lexmark representative.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Cloud Connector.

3 Select a cloud service provider, and then select a proﬁle.

Note: For more information on creating a Cloud Connector

proﬁle”

4 To u ch Scan, and then assign a

on page 21.

ﬁlename

and destination folder.

proﬁle,

“Creating a Cloud Connector

see

Page 65

Scanning 65

5 To u ch Scan Here.

If necessary, change the scan settings.

6 Scan the document.

Page 66

Understanding the printer menus 66

Understanding the printer menus

Menu map

Device

Paper

Copy Copy Defaults

Fax Fax Defaults

E‑mail

Preferences

•

• Eco‑Mode

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

Layout

•

• Finishing*

• Setup

• Quality

• Job Accounting

• XPS

Tray Conﬁguration

•

• Media Conﬁguration

•

E‑mail Setup

• E‑mail Defaults

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• Bin Conﬁguration*

• Web Link Setup

FTP FTP Defaults

USB Drive

Network/Ports

Security

* This menu item appears only when a ﬁnisher is installed.

Flash Drive Scan • Flash Drive Print

•

Network Overview

•

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• 802.1x

•

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Restrict external network access

• Google Cloud Print

• Wi‑Fi Direct

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• Miscellaneous

Page 67

Understanding the printer menus 67

Reports

Help

Troubleshooting Print Quality Test Pages Cleaning the Scanner

* This menu item appears only when a ﬁnisher is installed.

Menu Settings Page

•

• Device

• Print

• Print All Guides

• Color Quality Guide

• Connection Guide

• Copy Guide

• E‑mail Guide

• Fax Guide

• Shortcuts

• Fax

• Network

• Information Guide

• Media Guide

• Moving Guide

• Print Quality Guide

• Scan Guide

• Supplies Guide

Device

Preferences

Menu item Description

Display Language Set the language of the text that appears on the display.

Country/Region Identify the country or region that the printer is conﬁgured to

operate.

Run initial setup

O* On

Keyboard

Keyboard Type

Displayed information

Display Text 1 (IP Address*) Display Text 2 (Date/Time*) Custom Text 1 Custom Text 2

Note: An asterisk (*) next to a value indicates the factory default setting.

Run the setup wizard.

Select a language as a keyboard type. Note: All the Keyboard Type values may not appear or may

require special hardware be installed to appear.

Specify the information to appear on the home screen.

Page 68

Understanding the printer menus 68

Menu item Description

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format (MM‑DD‑YYYY*) Time Format (24 hour clock*) Time Zone (UTC‑5:00*)

Network Time Protocol

Enable NTP (On*) NTP Server Enable Authentication

Paper Sizes

U.S.* Metric

Screen Brightness

20–100% (100*)

Flash Drive Access

Enabled* Disabled

Allow Background Removal

O On*

Conﬁgure the printer date and time and network time protocol.

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Adjust the brightness of the display.

Enable access to the ﬂash drive.

Specify whether background removal is allowed.

Allow Custom Job scans

O On*

One Page Flatbed Scanning

O* On

Output Lighting

O* On

Audio Feedback

Button Feedback (On*) Volume (5*)

Screen Timeout

5–300 seconds (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether the Custom Job Scanning setting appears for copy, scan, and fax.

Note: This menu item appears only when a hard disk is installed.

Set the printer to scan any type of job involving the scanner glass as a single page.

Note: The printer returns to the home screen after performing a single ﬂatbed scan instead of displaying prompts.

Enable the integrated output light or indicator light of an optional output bin.

• Enable audio feedback for button presses, panel

interactions, paper loaded prompts, and error notiﬁcations.

• Adjust the feedback volume.

Set the idle time before the display shows the home screen or before the printer logs out a user account automatically.

Page 69

Understanding the printer menus 69

Eco-Mode

Menu item Description

Sides

1‑Sided* 2‑Sided

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Toner Darkness

1–5 (4*)

Color Saver

O* On

Specify whether to print on one side or both sides of the paper.

Print multiple page images on one side of a sheet of paper.

Determine the lightness or darkness of text images.

Reduce the amount of toner used to print graphics and images.

Copy

Sides

1 sided to 1 sided* 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided

Copy

Pages per Side

O* 2 Portrait pages 4 Portrait pages 2 Landscape pages 4 Landscape pages

Copy

Darkness

1–9 (5*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the scanning behavior based on the original document.

Determine the darkness of the scanned text images.

Page 70

Understanding the printer menus 70

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Notiﬁcations

Menu item Description

Error Lighting

O On*

ADF Loaded Beep

O On*

Set the indicator light to come on when a printer error occurs.

Enable a sound when loading paper into the ADF.

Alarm Control

O Single* Continuous

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Display Estimates

Pages* Percent

Supplies

Cartridge Alarm

O Single* Continuous

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of times that the alarm sounds when the printer requires user intervention.

Show the estimated status of the supplies.

Determine the unit that the printer uses to estimate supply usage and trigger custom notiﬁcations when user intervention is required.

Note: This menu item appears only in the Embedded Web Server.

Set the number of times that the alarm sounds when the cartridge is low.

Page 71

Understanding the printer menus 71

Menu item Description

Supplies

Custom Supply Estimates

Show Estimates Do Not Show Estimates*

‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway

‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway Port

1–65535 (25*)

‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway

‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway Port

1–65535 (25*)

‑mail Alerts Setup

E‑mail Setup

SMTP Timeout

5–30 seconds (30*)

Conﬁgure notiﬁcation settings when the printer requires user intervention.

Note: This menu item appears only in the Embedded Web Server.

Type the IP address or host name of the primary SMTP server for sending e-mail.

Enter the port number of the primary SMTP server.

Type the server IP address or host name of your secondary or backup SMTP server.

Enter the server port number of your secondary or backup SMTP server.

Specify how long before the printer times out if the SMTP server does not respond.

‑mail Alerts Setup

E‑mail Setup

Reply Address

‑mail Alerts Setup

E‑mail Setup

Always use SMTP default Reply Address

O* On

‑mail Alerts Setup

E‑mail Setup

Use SSL/TLS

Disabled* Negotiate Required

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify a reply address in the e‑mail.

Use the SMTP default Reply Address.

Send an e‑mail using an encrypted link.

Page 72

Understanding the printer menus 72

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Require Trusted

On* O

‑mail Alerts Setup

E‑mail Setup

SMTP Server Authentication

No authentication required*

‑mail Alerts Setup

E‑mail Setup

Device‑Initiated E‑mail

None* Use Device SMTP

Credentials

Require a trusted certiﬁcate when accessing the SMTP server.

Certiﬁcate

Set the authentication type for the SMTP server.

Set whether credentials are required for device‑initiated e‑mails.

‑mail Alerts Setup

E‑mail Setup

User‑Initiated E‑mail

None Use Device SMTP

Credentials Use Session User ID and

Password Use Session E‑mail

address and Password* Prompt user

‑mail Alerts Setup

E‑mail Setup

Use Active Directory Device Credentials

O On*

‑mail Alerts Setup

E‑mail Setup

Device Userid

Note: An asterisk (*) next to a value indicates the factory default setting.

Set whether credentials are required for user‑initiated e‑mails.

Enable user credentials and group designations to connect to the SMTP server.

Specify the user ID to connect to the SMTP server.

Page 73

Understanding the printer menus 73

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Device Password

‑mail Alerts Setup

E‑mail Setup

Kerberos 5 REALM

‑mail Alerts Setup

E‑mail Setup

NTLM Domain

Error Prevention

ADF Multifeed Sensor

O On*

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

O On* (5 seconds)

Specify the password to connect to the SMTP server.

Specify the realm for the Kerberos 5 authentication protocol.

Specify the domain name for the NTLM security protocol.

Detect when the ADF picks more than one sheet of media at once.

Set the printer to check for jammed paper automatically.

Let the printer continue processing or printing a job automatically after clearing certain attendance conditions.

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 seconds (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Set the number of seconds before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Page 74

Understanding the printer menus 74

Menu item Description

Error Prevention

Auto Reboot

Reset Auto Reboot Counter

Cancel Continue

Error Prevention

Display Short Paper Error

On Auto‑clear*

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

O On Auto*

Jam Content Recovery

Scanner Jam Recovery

Job level Page level*

Reset the Auto Reboot Counter.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

Specify how to restart a scan job after resolving a paper jam.

Note: An asterisk (*) next to a value indicates the factory default setting.

Power Management

Menu item Description

Sleep Mode Proﬁle

Print from Sleep Mode

Stay awake after printing Enter Sleep Mode after printing*

Timeouts

Sleep Mode

1–120 minutes (15*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to stay in Ready mode or return to Sleep mode after printing.

Set the idle time before the printer begins operating in Sleep mode.

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Understanding the printer menus 75

Menu item Description

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the time before the printer turns o.

Set Hibernate Timeout to turn o the printer while an active Ethernet connection exists.

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Supplies and Page Usage Device Performance None of the Above*

Information Send Time

Start Time Stop Time

Note: An asterisk (*) next to a value indicates the factory default setting.

Send printer usage and performance information to Lexmark. Note: Information Send Time appears only when you select any of the settings in

Information Sent to Lexmark, except None.

Accessibility

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Key Repeat Rate

0.5–30 (30*)

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Set the number of presses per second for a repeating key.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 76

Menu item Description

Prolong Screen Timeout

O* On

Headphone Volume

1–10 (5*)

Enable Voice Guidance When Headphone Is Attached

O* On

Speak Passwords/PINs

O* On

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Adjust the headphone volume.

Enable Voice Guidance when a headphone is attached to the printer.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Set the Voice Guidance speech rate.

Note: An asterisk (*) next to a value indicates the factory default setting.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore fax settings Restore app settings

Restore the printer factory default settings.

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Understanding the printer menus 77

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Scan to Local

On* O

USB Conﬁguration

USB Speed

Full Auto*

Tra y Conﬁgurati on

Size Sensing

Tray [ x ] Sensing

O On*

Tra y Conﬁgurati on

Tray Linking

Automatic* O

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).

Set the USB port to run at full speed and disable its high‑speed capabilities.

Set the tray to sense automatically the paper size loaded into it.

Set the printer to link the trays that have the same paper type and paper size settings.

Tra y Conﬁgurati on

Show Tray Insert Message

O Only for unknown sizes* Always

Tra y Conﬁgurati on

A5 Loading

Short Edge Long Edge*

Tra y Conﬁgurati on

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Note: An asterisk (*) next to a value indicates the factory default setting.

Display a message that lets the user change the paper size and paper type settings after inserting the tray.

Determine the default loading orientation for the A5 size paper in all paper sources.

Set the paper source that the user ﬁlls when a prompt to load paper appears.

Note: For Multipurpose Feeder to appear, in the Paper menu, set Conﬁgure MP to Cassette.

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Understanding the printer menus 78

Menu item Description

Tra y Conﬁgurati on

Envelope Prompts

Auto* Multipurpose Feeder Manual Envelope

Tra y Conﬁgurati on

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary HealthCheck Statistics

Supply Usage And Counters

Clear Supply Usage History

Supply Usage And Counters

Fuser Reset Reset Black Dev Unit Counter

Set the paper source that the user ﬁlls when a prompt to load envelope appears.

Note: For Multipurpose Feeder to appear, in the Paper menu, set Conﬁgure MP to Cassette.

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Reset the supply usage history, such as number of pages and days remaining, to the factory shipped level.

Reset the counter after installing a new part or supply.

Tiered Coverage Ranges

Tiered Coverage Metrics

Show* Hide

Tiered Coverage Ranges

Highlight Range Business Range Graphics Range

Printer Emulations

PPDS Emulation

O* On

Printer Emulations

PS Emulation

O On*

Printer Emulations

Emulator Security

Page Timeout

0–60 (60*)

Adjust the amount of color coverage for each printing range.

Set the printer to recognize and use the PPDS data stream.

Set the printer to recognize and use the PS data stream.

Set the page timeout during emulation.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 79

Menu item Description

Printer Emulations

Emulator Security

Reset Emulator After Job

O* On

Printer Emulations

Emulator Security

Disable Printer Message Access

O On*

Fax Conﬁguration

Fax Low Power Support

Disable Sleep Permit Sleep Auto*

Fax Conﬁguration

Fax Storage Location

NAND Disk*

Print Conﬁguration

Black Only Mode

O* On

Reset the emulator after a print job.

Disable access to printer message during emulation.

Set fax to enter Sleep mode whenever the printer determines that it should.

Set the storage location for all faxes. Note: This menu item appears only when a hard disk is

installed.

Print non‑copy jobs in grayscale.

Print Conﬁguration

Color Trapping

O 1 2* 3 4 5

Print Conﬁguration

Font Sharpening

0–150 (24*)

Device Operations

Quiet Mode

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enhance the printed output to compensate for misregistration in the printer.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the overall

performance of the printer.

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Understanding the printer menus 80

Menu item Description

Device Operations

Panel Menus

Enable* Disable

Device Operations

Safe Mode

O* On

Device Operations

Minimum Copy Memory

80 MB* 100 MB

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

O On*

Enable access to the control panel menus.

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On, and the duplex motor is nonfunctional, the printer performs one‑sided printing of the documents even if the job is two‑sided printing.

Set the minimum memory allocation for storing copy jobs.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Device Operations

Honor orientation on fast path copy

O* On

Device Operations

Clean sensing and laser optics

Toner patch sensor setup

Calibration frequency preference

Disabled Fewest color adjustments Fewer color adjustments Normal* Better color accuracy Best color accuracy

Toner patch sensor setup

Full calibration

Toner patch sensor setup

Print TPS information page

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the printer to use the orientation setting under the Copy menu when sending quick copy jobs.

Set the printer to run its wipers and clean the sensing and laser optics.

Set the printer to put down the correct amount of toner to maintain color consistency.

Run the full color calibration.

Print a diagnostic page that contains information on toner patch sensor calibration.

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Understanding the printer menus 81

Menu item Description

App Conﬁguration

LES Applications

O On*

Scanner Conﬁguration

Scanner Manual Registration

Print Quick Test

Scanner Conﬁguration

Scanner Manual Registration

Front ADF Registration Rear ADF Registration Flatbed Registration

Scanner Conﬁguration

Reset Maintenance Counter

Scanner Conﬁguration

Edge Erase

Flatbed Edge Erase (3*) ADF Edge Erase (3*)

Scanner Conﬁguration

ADF Deskew

ADF Electronic Deskew (On*)

Enable the Lexmark Embedded Solutions (LES) applications.

Print a Quick Test target page. Note: Make sure that the margin spacing on the target page

is uniform all the way around the target. If it is not, then the printer margins must be reset.

Manually register the ﬂatbed and ADF after replacing the ADF, scanner glass, or controller board.

Reset the counter after replacing the ADF maintenance kit.

Set the size, in millimeters, of the no‑print area around an ADF or ﬂatbed scan job.

Reduce skewing of documents that are scanned from the ADF.

Scanner Conﬁguration

Disable Scanner

Enabled* Disabled ADF Disabled

Scanner Conﬁguration

Ti Byte Order

CPU Endianness* Little Endian Big Endian

Scanner Conﬁguration

Exact

Note: An asterisk (*) next to a value indicates the factory default setting.

Rows Per Strip

Ti On* O

Disable the scanner when it is not working properly.

Set the byte order of a TIFF‑formatted scan output.

Set the RowsPerStrip tag value of a TIFF‑formatted scan output.

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Understanding the printer menus 82

Out of Service Erase

Menu item Description

Memory Last Sanitized Hard Disk Last Sanitized

Sanitize all information on nonvolatile memory

Erase all printer and network settings Erase all apps and app settings Erase all shortcuts and shortcut settings

Sanitize all information on hard disk

Erase downloads (Erase all macros, fonts, PFOs, etc.) Erase

buered

Erase Held jobs

jobs

Visible Home Screen Icons

Menu Description

Copy E-mail Fax Status/Supplies Job Queue Change Language Shortcut Center Address Book Bookmarks Held Jobs USB FTP Scan Proﬁles App

Proﬁles Display Customization Forms and Favorites Scan Center Card Copy

Specify which icons to show on the home screen.

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only when a hard disk is installed.

Clear all information on nonvolatile memory and information on the hard disk.

Note: Sanitize all information on hard disk appears only when a hard disk is installed.

About this Printer

Menu item Description

Asset Tag Describe the printer. The maximum length is 32 characters.

Printer’s Location Identify the printer location. The maximum length is 63 characters.

* This menu item appears only in some printer models.

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Understanding the printer menus 83

Menu item Description

Contact Personalize the printer name. The maximum length is 63 characters.

Export Conﬁguration File to USB* Export conﬁguration ﬁles to a ﬂash drive.

Export Compressed Logs to USB* Export compressed log ﬁles to a ﬂash drive.

Send Logs

Cancel Send

* This menu item appears only in some printer models.

Send diagnostic information to Lexmark.

Print

Layout

Menu item Description

Sides

1‑Sided* 2‑Sided

Flip Style

Long Edge* Short Edge

Blank Pages

Print Do Not Print*

Specify whether to print on one side or both sides of the paper.

Determine which side of the paper is bound when performing two‑sided printing.

Print blank pages that are included in a print job.

Collate

O ( 1,1,1,2, 2,2) On (1,2,1,2,1,2)*

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x] (1*) Multipurpose Feeder

Note: An asterisk (*) next to a value indicates the factory default setting.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

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Understanding the printer menus 84

Menu item Description

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertic al Reverse Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using the Pages per Side menu.

Specify the orientation of multiple page images when using the Pages per Side menu.

Print a border around each page image when using the Pages per Side menu.

Copies

1–9999 (1*)

Print Area

Normal* Fit to page Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

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Understanding the printer menus 85

Finishing

Menu item Description

Staple Job

O* 1 staple, top left corner 2 staples, left 1 staple, top right corner 2 staples, top 1 staple, bottom left corner 2 staples, bottom 1 staple, bottom right corner 2 staples, right

Staple Test

Start

Hole Punch

O* On

Hole Punch Mode

2 holes 3 holes 4 holes

Specify the staple position for all print jobs. Note: This menu item appears only when a ﬁnisher is installed.

Determine whether the staple ﬁnisher is functioning properly. Note: This menu item appears only when a

Punch holes along the edge of the printed output. Note: This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Set the hole punch mode for the printed output.

Notes:

ﬁnisher

is installed.

• 3 holes is the U.S. factory default setting. 4 holes is the international

factory default setting.

• This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Oset Pages

None* Between Copies Between Jobs

Oset the output of each print job or each copy of a print job.

Notes:

• Between Copies osets each copy of a print job if Collate is set to On

[1,2,1,2,1,2]. If Collate is set to O [1,1,1,2,2,2], then each set of printed pages is

such as all page 1s and all page 2s.

oset,

• Between Jobs sets the same oset position for the entire print job

regardless of the number of copies printed.

• This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Setup

Menu item Description

Printer Language

PCL Emulation PS Emulation*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer language. Note: Setting a printer language default does not prevent a software

program from sending print jobs that use another printer language.

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Understanding the printer menus 86

Menu item Description

Job Waiting

O* On

Job Hold Timeout

0–255 (30*)

Printer Usage

Max Speed Max Yield*

Download Target

RAM* Disk

Resource Save

O* On

Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.

Note: This menu item appears only when a printer hard disk is installed.

Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Note: This menu item appears only when a printer hard disk is installed.

Determine how the color imaging kit operates during printing.

Notes:

• When set to Max Yield, the color imaging kit slows or stops while

printing groups of black-only pages.

• When set to Max Speed, the color imaging kit always runs while

printing, whether color or black pages are being printed.

Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.

Note: This menu item appears only when a printer hard disk is installed.

Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.

Notes:

• When set to O, the printer retains downloaded resources only until

memory is needed. Resources associated with the inactive printer language are deleted.

• When set to On, the printer preserves all the permanent

downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.

Print All Order

Alphabetical* Newest First Oldest First

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order when you choose to print all held and conﬁdential jobs.

Note: This menu item appears only when a printer hard disk is installed.

Quality

Menu item Description

Print Mode

Black and White Color*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set how the printer generates color content.

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Understanding the printer menus 87

Menu item Description

Print Resolution

4800 CQ* 1200 dpi

Toner Darkness

1 to 5 (4*)

Halftone

Normal* Detail

Color Saver

O* On

RGB Brightness

‑6 to 6 (0*)

RGB Contrast

0 to 5 (0*)

RGB Saturation

0 to 5 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the resolution for the printed output. Note: 4800 CQ provides high‑quality output at maximum speed.

Determine the lightness or darkness of text images.

Enhance the printed output to have smoother lines with sharper edges.

Reduce the amount of toner used to print graphics and images. Note: When set to On, this setting overrides the value of the Toner Darkness

setting.

Adjust the brightness, contrast, and saturation for color output. Note: This setting does not aect ﬁles where CMYK color speciﬁcations are

used.

Advanced Imaging

Menu item Description

Color Balance

Cyan

‑5 to 5 (0*)

Magenta

‑5 to 5 (0*)

Ye l l o w

‑5 to 5 (0*)

Black

‑5 to 5 (0*)

Reset Defaults

Color Correction

O Auto* Manual

Adjust the amount of toner that is used for each color.

Modify the color settings used to print documents.

Notes:

• O sets the printer to receive the color correction from the software.

• Auto sets the printer to apply

printed page.

• Manual allows the customization of the RGB or CMYK color conversions

applied to each object on the printed page.

dierent

color

proﬁles

to each object on the

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 88

Menu item Description

Color Samples

Print Color Samples

Color Adjust Calibrate the printer to adjust color variations in the printed output.

Spot Color Replacement

Set Custom CMYK

Note: An asterisk (*) next to a value indicates the factory default setting.

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Assign speciﬁc CMYK values to twenty named spot colors.

Job Accounting

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Set the printer to create a log of the print jobs that it receives. Note: This menu item appears only when a ﬂash memory or hard disk is

installed.

Specify how often the printer creates a log ﬁle.

Specify how the printer responds when the frequency threshold expires. Note: The value deﬁned in Accounting Log Frequency determines when this

action is triggered.

Log Near Full Level

O On (5)*

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the maximum size of the log ﬁle before the printer executes the Log Action at Near Full.

Specify how the printer responds when the hard disk is nearly full. Note: The value

is triggered.

deﬁned

in Log Near Full Level determines when this action

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Understanding the printer menus 89

Menu item Description

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

URL to Post Log Specify where the printer posts job accounting logs.

‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁles.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the printer responds when hard disk usage reaches the maximum limit (100MB).

Note: The current host name default log

ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Print the error pages that the printer encountered while processing an XPS ﬁle.

Set the minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800 CQ use half the value.

Note: An asterisk (*) next to a value indicates the factory default setting.

PDF

Menu item Description

Scale To Fit

O* On

Annotations

Print Do Not Print*

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 90

Menu item Description

Print PDF Error

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the printing of PDF error.

PostScript

Menu item Description

Print PS Error

O* On

Minimum Line Width

1–30 (2*)

Lock PS Startup Mode

O On*

Print a page that describes the PostScript® error. Note: When an error occurs, processing of the job stops, the printer

prints an error message, and the rest of the print job is

Set the minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800 CQ use half the value.

Disable the SysStart ﬁle.

ﬂushed.

Image Smoothing

O* On

Font Priority

Resident* Flash/Disk

Enhance the contrast and sharpness of low‑resolution images. Note: This setting has no

higher.

Establish the font search order.

Notes:

eect

• Resident sets the printer to search its memory for the requested font

before searching the

ﬂash

• Flash/Disk sets the printer to search the

disk for the requested font before searching the printer memory.

• This menu item appears only when a

installed.

Wait Timeout

O On* (40 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the printer to wait for more data before canceling a print job.

on images with a resolution of 300 dpi or

memory or printer hard disk.

memory or printer hard

ﬂash

memory or hard disk is

ﬂash

Page 91

Understanding the printer menus 91

PCL

Menu item Description

Font Source

Resident* Disk Flash All

Font Name

Courier*

Symbol Set

12U PC‑850*

Pitch

0.08–100 (10*)

Orientation

Portrait* Landscape

Lines per Page

1–255

Choose the source which contains the default font selection.

Notes:

• Flash and Disk appear only when a ﬂash memory or hard disk is

installed.

• For Flash and Disk to appear, make sure that they are not read‑ or

write‑protected.

Select a font from the speciﬁed font source.

Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the languages or speciﬁc programs such as math symbols for scientiﬁc text.

Specify the pitch for ﬁxed or monospaced fonts. Note: Pitch refers to the number of ﬁxed‑space characters in a horizontal

inch of type.

Specify the orientation of text and graphics on the page.

Specify the number of lines of text for each page printed through the PCL data stream.

dierent

Notes:

• This menu item activates vertical escapement that causes the

selected number of requested lines to print between the default margins of the page.

• 60 is the U.S. factory default setting. 64 is the international factory

default setting.

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

A4 Width

198 mm* 203 mm

Auto CR after LF

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the initial minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800 CQ use half the value.

Set the width of the logical page on A4‑size paper. Note: Logical page is the space on the physical page where data is

printed.

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

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Understanding the printer menus 92

Menu item Description

Auto LF after CR

O* On

Tra y Renum ber

Assign MP Feeder Assign Tray [x] Assign Manual Paper Assign Manual Envelope

Tra y Renum ber

View Factory Defaults

Tra y Renum ber

Restore Defaults

Print Timeout

O On* (90 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to perform a line feed after a carriage return control command.

Conﬁgure the printer to work with a dierent print driver or custom application that uses a dierent set of source assignments to request a given paper source.

Choose from the following options:

O*—The printer uses the factory default paper source assignments. None—The paper source ignores the Select Paper Feed command. 0–199—Select a numeric value to assign a custom value to a paper

source.

Show the factory default value assigned for each paper source.

Restore the tray renumber values to their factory defaults.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time.

HTML

Menu item Description

Font Name

Times*

Font Size

1–255 (12*)

Scale

1–400% (100*)

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the font to use when printing HTML documents.

Set the font size to use when printing HTML documents.

Scale HTML documents for printing.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Print background information or graphics in HTML documents.

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Understanding the printer menus 93

Image

Menu item Description

Auto Fit

On O*

Invert

O* On

Scaling

Anchor Top Left Best Fit* Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images. Note: This menu item does not apply to GIF or JPEG image formats.

Adjust the image to ﬁt the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Specify the orientation of text and graphics on the page.

Paper

Tray Conﬁguration

Menu item Description

Default Source

Tray [x] (1*) Multipurpose Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x] Multipurpose Feeder Manual Paper Manual Envelope

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the paper source for all print jobs.

Specify the paper size or paper type loaded in each paper source.

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Understanding the printer menus 94

Menu item Description

Substitute Size

O Letter/A4 All Listed*

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

• O prompts the user to load the required paper size.

• All Listed allows all available substitutions.

Conﬁgure MP

Cassette* Manual First

Determine the behavior of the multipurpose feeder.

Notes:

• Cassette conﬁgures the multipurpose feeder as the automatic paper

source.

• Manual sets the multipurpose feeder only for manual-feed print jobs.

• First conﬁgures the multipurpose feeder as the primary paper source.

Note: An asterisk (*) next to a value indicates the factory default setting.

Media Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–52 inches (8.5*) 76–1321 mm (216*)

Portrait Height

3–52 inches (14*)

76.2–1321 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

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Custom Scan Sizes

Menu item Description

Custom Scan Size [x]

Scan Size Name Width

1–8.5 inches (8.5*)

25.4–215.9 mm (215.9*)

Height

1–25 inches (14*)

25.4–635 mm (355.6*)

Orientation

Portrait* Landscape

2 scans per side

O* On

Assign a scan size name and conﬁgure the scan settings.

Media Types

Menu item Description

Plain Card Stock Recycled Transparency Glossy Heavy Glossy Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [X]

Specify the texture, weight, and orientation of the paper.

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Understanding the printer menus 96

Bin Conﬁguration

Menu item Description

Output Bin

Standard Bin* Bin [x]

Conﬁgure Bins

Mailbox* Link Link Optional Type Assignment

Specify the output bin.

Conﬁgure the mode of operation for the output bins.

Notes:

• Mailbox allows the standard bin and any optional bin to be selected

individually.

• Link allows all output bins to be linked together as though they were one

large bin.

• Link Optional treats all optional bins as one large output bin.

• Type Assignment assigns each paper type a bin or a linked bin set.

Custom Bin Names

Standard Bin Bin [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Assign a name for the bin.

Copy

Copy Defaults

Menu item Description

Content Type

Te x t Te x t /P h o t o * Photo Graphics

Content Source

Black and White Laser Color Laser* Inkjet Photo/Film Magazine Newspaper Press Other

Note: An asterisk (*) next to a value indicates the factory default setting.

Improve the output result based on the content of the original document.

Improve the output result based on the source of the original document.

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Understanding the printer menus 97

Menu item Description

Sides

1 sided to 1 sided* 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x] (1*) Multipurpose Feeder

Color

O On* Auto

Pages per Side

O* 2 Portrait pages 4 Portrait pages 2 Landscape pages 4 Landscape pages

Specify the scanning behavior based on the original document.

Specify whether to insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Set the printer to generate color output from a scan job.

Specify the number of page images to print on one side of a sheet of paper.

Print Page Borders

O* On

Collate

[1,1 ,1,2,2, 2]

O On [1,2,1,2,1,2]*

Oset Pages

None* Between Copies Between Jobs

Place a border around each image when printing multiple pages on a single page.

Print multiple copies in sequence.

Oset the output of each print job or each copy of a print job.

Notes:

• Between Copies osets each copy of a print job if Collate is set to On

[1,2,1,2,1,2]. If Collate is set to O [1,1 ,1,2,2, 2], then each set of printed pages is

such as all page 1s and all page 2s.

oset,

• Between Jobs sets the same oset position for the entire print job

regardless of the number of copies printed.

• This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 98

Menu item Description

Staple

O* 1 staple, top left corner 2 staples, left 1 staple, top right corner 2 staples, top 1 staple, bottom left corner 2 staples, bottom 1 staple, bottom right corner 2 staples, right

Punch

O* 2 holes 3 holes 4 holes

“Copy from” Size

[List of paper sizes]

“Copy to” Source

Tray [x] (1*) Multipurpose Feeder Auto Size Match

Specify the staple position for all print jobs. Note: This menu item appears only when a

Punch holes on the printed output. Note: This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Set the paper size of the original document. Note: Letter is the U.S. factory default setting. A4 is the international factory

default setting.

Specify the paper source for the copy job.

ﬁnisher

is installed.

Te mp e ra tur e

‑4 to 4 (0*)

Darkness

1 to 9 (5*)

Number of Copies

1–9999 (1*)

Header/Footer

Left Header Middle Header Right Header Left Footer Middle Footer Right Footer

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify whether to generate a cooler or warmer output.

Adjust the darkness of the scanned image.

Specify the number of copies.

Specify the header or footer information on the scanned image.

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Understanding the printer menus 99

Menu item Description

Overlay

Conﬁdential Copy Draft Urgent Custom O*

Custom overlay Type the text for the Custom choice in Overlay menu.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the overlay text to print on each copy.

Advanced Imaging

Menu item Description

Color Balance

Cyan to Red

-4 to 4 (0*)

Magenta to Green

-4 to 4 (0*)

Ye l l o w t o B lu e

-4 to 4 (0*)

Adjust the color intensity for cyan, magenta, and yellow.

Color Dropout

Color Dropout (None*) Default Red Threshold (128*) Default Green Threshold (128*) Default Blue Threshold (128*)

Auto Color Detect

Color Sensitivity

1–9 (5*)

Area Sensitivity

1–9 (5*)

Contrast

Best for content* 0–5

Background Removal

Background Detection

Content‑based* Fixed

Level

‑4 to 4 (0*)

Auto Center

O* On

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Conﬁgure the auto color detection setting.

Specify the contrast for the scanned image.

Remove the background color or image noise from the original document.

Notes:

• Content-based removes the background color from the original

document .

• Fixed removes image noise from a photo.

Align the content at the center of the page.

Note: An asterisk (*) next to a value indicates the factory default setting.

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Understanding the printer menus 100

Menu item Description

Mirror Image

O* On

Negative Image

O* On

Shadow Detail

‑4 to 4 (0*)

Scan Edge to Edge

O* On

Sharpness

1–5 (3*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Create a mirror image of the original document.

Create a negative image of the original document.

Adjust the shadow detail in the original document.

Scan the original document from edge to edge.

Adjust the sharpness of the scanned image.

Admin Controls

Menu item Description

Allow Color Copies

O On*

Print copies in color.

Transparency Separators

O On*

Output Bin

Standard Bin* Bin [x]

Allow Priority Copies

O On*

Custom Job Scanning

O* On

Allow Save as Shortcut

O On*

Adjust ADF Skew

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Insert a blank sheet between transparencies.

Specify the output bin.

Interrupt a print job to make copies.

Set the printer to scan the ﬁrst set of original documents using the speciﬁed settings, and then scan the next set with the same or dierent settings.

Note: This menu item appears only when a hard disk is installed.

Save copy settings as a shortcut.

Set the printer to adjust the skewed images from documents that are scanned from the ADF.