Lexmark CX625adhe, CX522ade, CX622ade, CX625ade User guide

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CX421, CX522, CX622, CX625, MC2325, MC2425, MC2535, MC2640, XC2235, XC4240 MFPs

User's Guide

February 2021 www.lexmark.com

Machine type:

7529

Models:

081, 230, 238, 436, 486, 496, 636, 638, 686, 698, 836, 838, 898

Contents 2

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Product statements..............................................................................................................................................7

Learning about the printer.........................................................................10

Finding information about the printer...........................................................................................................10

Selecting a location for the printer................................................................................................................. 11

Printer conﬁgurations........................................................................................................................................12

Attaching cables................................................................................................................................................. 14

Finding the printer serial number...................................................................................................................15

Using the control panel.............................................................................. 17

Lexmark CX421, MC2325, and MC2425 MFPs.......................................................................................17

Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs................................................... 18

Lexmark CX625 and XC4240 MFPs...........................................................................................................19

Understanding the status of the power button and indicator light.......................................................19

Setting up and using the home screen applications..............................21

Using the home screen.....................................................................................................................................21

Customizing the home screen.......................................................................................................................22

Supported applications....................................................................................................................................22

Setting up Card Copy.......................................................................................................................................22

Creating a shortcut........................................................................................................................................... 23

Using Display Customization..........................................................................................................................23

Setting up Scan Center....................................................................................................................................24

Setting up Device Quotas...............................................................................................................................24

Using QR Code Generator..............................................................................................................................25

Conﬁguring Eco‑Settings................................................................................................................................ 25

Using Customer Support.................................................................................................................................25

Creating a Cloud Connector proﬁle.............................................................................................................26

Managing bookmarks...................................................................................................................................... 26

Creating bookmarks ...................................................................................................................................................26

Creating folders ........................................................................................................................................................... 27

Managing contacts............................................................................................................................................27

Adding contacts........................................................................................................................................................... 27

Contents 3

Adding groups..............................................................................................................................................................28

Editing contacts or groups........................................................................................................................................28

Deleting contacts or groups..................................................................................................................................... 28

Setting up and using the accessibility features..................................... 29

Enabling Magniﬁcation mode........................................................................................................................ 29

Activating Voice Guidance..............................................................................................................................29

Adjusting the Voice Guidance speech rate................................................................................................29

Navigating the screen using gestures.........................................................................................................29

Using the keyboard on the display...............................................................................................................30

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 30

Loading paper and specialty media..........................................................31

Setting the paper size and type..................................................................................................................... 31

Conﬁguring Universal paper settings........................................................................................................... 31

Loading trays....................................................................................................................................................... 31

Loading the multipurpose feeder..................................................................................................................33

Loading the manual feeder.............................................................................................................................34

Linking trays........................................................................................................................................................36

Paper support..............................................................................................37

Supported paper sizes.....................................................................................................................................37

Supported paper types....................................................................................................................................39

Supported paper weights............................................................................................................................... 40

Printing.........................................................................................................42

Printing from a computer.................................................................................................................................42

Printing from a mobile device........................................................................................................................ 42

Printing from a ﬂash drive................................................................................................................................43

Supported ﬂash drives and ﬁle types...........................................................................................................44

Conﬁguring conﬁdential jobs.........................................................................................................................45

Printing conﬁdential and other held jobs....................................................................................................45

Printing from a Cloud Connector proﬁle......................................................................................................47

Printing a font sample list................................................................................................................................ 47

Printing a directory list......................................................................................................................................47

Copying........................................................................................................48

Using the automatic document feeder and scanner glass.................................................................... 48

Contents 4

Making a copy....................................................................................................................................................48

Copying photos..................................................................................................................................................48

Copying on letterhead.....................................................................................................................................49

Copying on both sides of the paper.............................................................................................................49

Reducing or enlarging copies........................................................................................................................49

Collating copies................................................................................................................................................. 49

Placing separator sheets between copies.................................................................................................50

Copying multiple pages onto a single sheet............................................................................................. 50

Creating a copy shortcut.................................................................................................................................50

E-mailing.......................................................................................................51

Using the automatic document feeder and scanner glass..................................................................... 51

Conﬁguring the e‑mail SMTP settings..........................................................................................................51

Sending an e-mail............................................................................................................................................. 59

Creating an e-mail shortcut............................................................................................................................60

Faxing........................................................................................................... 61

Using the automatic document feeder and scanner glass..................................................................... 61

Setting up the printer to fax.............................................................................................................................61

Sending a fax......................................................................................................................................................70

Scheduling a fax..................................................................................................................................................71

Creating a fax destination shortcut................................................................................................................71

Changing the fax resolution............................................................................................................................72

Adjusting the fax darkness..............................................................................................................................72

Printing a fax log................................................................................................................................................ 72

Blocking junk faxes........................................................................................................................................... 73

Holding faxes......................................................................................................................................................73

Forwarding a fax................................................................................................................................................ 73

Scanning...................................................................................................... 74

Using the automatic document feeder and scanner glass.....................................................................74

Scanning to a computer...................................................................................................................................74

Scanning to an FTP server..............................................................................................................................75

Scanning to a network folder using a shortcut..........................................................................................76

Creating an FTP shortcut.................................................................................................................................76

Scanning to a ﬂash drive..................................................................................................................................77

Scanning to a Cloud Connector proﬁle....................................................................................................... 78

Contents 5

Understanding the printer menus............................................................ 79

Menu map............................................................................................................................................................79

Device.................................................................................................................................................................. 80

Print.......................................................................................................................................................................95

Paper...................................................................................................................................................................104

Copy....................................................................................................................................................................106

Fax........................................................................................................................................................................ 110

E-mail...................................................................................................................................................................123

FTP.......................................................................................................................................................................130

USB Drive...........................................................................................................................................................135

Network/Ports...................................................................................................................................................140

Security...............................................................................................................................................................153

Reports............................................................................................................................................................... 160

Help.....................................................................................................................................................................162

Troubleshooting............................................................................................................................................... 162

Printing the Menu Settings Page.................................................................................................................162

Securing the printer..................................................................................163

Locating the security slot...............................................................................................................................163

Erasing printer memory..................................................................................................................................163

Erasing printer hard disk memory............................................................................................................... 164

Encrypting the printer hard disk...................................................................................................................164

Restoring factory default settings................................................................................................................164

Statement of Volatility.....................................................................................................................................164

Maintaining the printer............................................................................ 166

Conﬁguring supply notiﬁcations.................................................................................................................. 166

Setting up e‑mail alerts.................................................................................................................................. 166

Viewing reports................................................................................................................................................166

Adjusting the speaker volume......................................................................................................................167

Networking........................................................................................................................................................ 168

Cleaning printer parts..................................................................................................................................... 172

Ordering parts and supplies..........................................................................................................................176

Replacing parts and supplies....................................................................................................................... 180

Moving the printer........................................................................................................................................... 193

Saving energy and paper.............................................................................................................................. 194

Contents 6

Recycling............................................................................................................................................................195

Clearing jams.............................................................................................196

Avoiding jams................................................................................................................................................... 196

Identifying jam locations................................................................................................................................ 197

Paper jam in trays............................................................................................................................................ 198

Paper jam in door A.........................................................................................................................................198

Paper jam in door C....................................................................................................................................... 204

Paper jam in the standard bin..................................................................................................................... 204

Paper jam in the multipurpose feeder.......................................................................................................208

Paper jam in the manual feeder..................................................................................................................209

Troubleshooting........................................................................................ 210

Print quality problems.....................................................................................................................................210

Printing problems..............................................................................................................................................211

The printer is not responding......................................................................................................................235

Unable to read ﬂash drive............................................................................................................................ 236

Enabling the USB port................................................................................................................................... 236

Network connection problems....................................................................................................................237

Hardware options problems........................................................................................................................ 239

Issues with supplies........................................................................................................................................ 241

Paper feed problems..................................................................................................................................... 242

Color quality problems..................................................................................................................................246

E-mailing problems.........................................................................................................................................249

Faxing problems............................................................................................................................................. 250

Scanning problems........................................................................................................................................ 255

Contacting customer support.......................................................................................................................261

Upgrading and migrating........................................................................262

Hardware.......................................................................................................................................................... 262

Software............................................................................................................................................................ 272

Firmware............................................................................................................................................................274

Notices....................................................................................................... 276

Index...........................................................................................................293

Safety information 7

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: To reduce the risk of ﬁre, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

Safety information 8

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Safety information 9

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions See the setup documentation that came with the

printer.

Go to

• Printer software

• Print or fax driver

• Printer ﬁrmware

• Utility

www.lexmark.com/downloads, search for

your printer model, and then in the Type menu, select the driver,

ﬁrmware,

or utility that you need.

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Setting up and conﬁguring the accessibility features of your printer

Help information for using the printer software Help for Microsoft Windows or Macintosh operating

Information Center—Go to

https://infoserve.lexmark.com.

How‑to videos—Go to

https://infoserve.lexmark.com/idv/.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

systems—Open a printer software program or application, and then click Help.

Click

Notes:

ﬁrmware,

or go to

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is either in the printer program folder or on the desktop.

Learning about the printer 11

What are you looking for? Find it here

Go to

• Documentation

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

For more information, see

serial number” on page 15.

“Finding the printer

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a ﬂat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips – Away from the direct

airﬂow

– Free from direct sunlight and humidity extremes

• Observe the temperature range.

of air conditioners, heaters, or ventilators

Operating temperature 10 to 32.2°C (50 to 90°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 12

1 Top 30 5 mm (12 in . )

2 Rear 102 mm (4 in.)

3 Right side 76 mm (3 in.)

4 Front 508 mm (20 in.)

Note: The minimum space needed in front of the machine is 76 mm (3 in.).

5 Left side 76 mm (3 in.)

Printer conﬁgurations

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see www.lexmark.com/multifunctionprinters.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

Depending on your printer model, you can conﬁgure your printer by adding an optional 650‑sheet duo tray or both the 650‑sheet duo tray and 550‑sheet tray. For more information, see

page 271.

“Installing optional trays” on

Learning about the printer 13

1 Automatic document feeder (ADF)

2 ADF tray

3 Standard bin

4 ADF bin

5 Standard 250‑sheet tray

6 Optional 650‑sheet duo tray

Note: This tray is available only in some printer models.

7 Optional 550‑sheet tray

Note: This tray is available only in some printer models.

8 Manual feeder

9 Control panel

Note: The appearance may vary depending on your printer model.

Learning about the printer 14

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce the risk of telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

use only a 26 AWG or larger

ﬁre,

Use the To

1 LINE port

Note: Available only in some

printer models.

2 EXT port

Note: Available only in some

printer models.

3 Power cord socket Connect the printer to a properly grounded electrical outlet.

Connect the printer to an active telephone line through a standard wall jack (RJ‑11), DSL ﬁlter, or VoIP adapter, or any other adapter that allows you to access the telephone line to send and receive faxes.

Connect more devices (telephone or answering machine) to the printer and the telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Learning about the printer 15

Use the To

4 USB port

Note: Available only in some

printer models.

5 USB printer port Connect the printer to a computer.

6 Ethernet port Connect the printer to a network.

Attach a keyboard or any compatible option.

Finding the printer serial number

1 Open door A.

Learning about the printer 16

2 Locate the serial number at the left side of the printer.

Using the control panel 17

Using the control panel

Lexmark CX421, MC2325, and MC2425 MFPs

Use the To

1 Display View printing options, printer status, and error messages.

2 Select button

3 Arrow buttons

4 Address book button View the stored addresses.

5 Redial button View the last number dialed.

6 Numeric keypad Enter numbers or symbols in an input ﬁeld.

7 Power button

8 Stop or Cancel button Stop the current printer task.

9 Start button Start a printer task, depending on which mode is selected.

10 Pause button Place a dial pause in a fax number.

11 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

12 Fax button Send faxes.

• Select a menu option.

• Save the changes in a setting.

• Scroll through the menus or move between screens and menu options.

• Adjust the numeric value of a setting.

• Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

13 Indicator light Check the printer status.

14 Back button Return to the previous screen.

15 Home button Go to the home screen.

Using the control panel 18

Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs

Use the To

1 Display

2 Home button Go to the home screen.

3 Numeric keypad Enter numbers or symbols in an input ﬁeld.

4 Power button

5 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

6 Stop or Cancel button Stop the current printer task.

7 Start button Start a job, depending on which mode is selected.

8 Pause button Place a dial pause in a fax number.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

10 Indicator light Check the printer status.

11 Volume buttons Adjust the speaker volume.

• View the printer messages and supply status.

• Set up and operate the printer.

• Turn on or turn o the printer.

Note: To t u rn o the printer, press and hold the power button for seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

ﬁve

Using the control panel 19

Lexmark CX625 and XC4240 MFPs

Use the To

1 Display

2 Home button Go to the home screen.

3 Power button

4 Numeric keypad Enter numbers or symbols in an input ﬁeld.

5 Pause button Place a dial pause in a fax number.

6 Start button Start a job, depending on which mode is selected.

7 Clear all or Reset button Reset the default settings of a function such as copying, faxing, or scanning.

8 Stop or Cancel button Stop the current printer task.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

10 Indicator light Check the status of the printer.

11 Volume buttons Adjust the speaker volume.

12 Speaker port Attach a speaker.

• View the printer messages and supply status.

• Set up and operate the printer.

• Turn on or turn o the printer.

Note: To turn o the printer, press and hold the power button for ﬁve seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

Understanding the status of the power button and indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Using the control panel 20

Indicator light Printer status

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Setting up and using the home screen applications 21

Setting up and using the home screen applications

Note: These applications are supported only in some printer models.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

To uc h To

1 Copy Make copies.

2 E‑mail Send e‑mails.

3 Settings Access the printer menus.

4 Fax Send fax.

5 Address Book Manage a contact list that other applications on the printer can access.

6 Status/Supplies

7 USB Drive

8 Job Queue Show all the current print jobs.

9 Held Jobs Show the print jobs that are held in the printer memory.

10 Shortcut Center Organize all shortcuts.

• Show a printer warning or error message whenever the printer requires intervention

to continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

• Print photos and documents from a ﬂash drive.

• Scan photos and documents to a ﬂash drive

Note: You can also access this setting by touching the top section of the home screen.

11 App Proﬁles Access application proﬁles.

12 Scan Proﬁles Scan and save documents directly to the computer.

Setting up and using the home screen applications 22

To uc h To

13 FTP Scan and save documents directly to an FTP server.

14 Bookmarks Organize all bookmarks.

15 Change Language Change the language on the display.

Customizing the home screen

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Device > Visible Home Screen Icons.

3 Select the icons that you want to appear on the home screen.

4 Apply the changes.

Supported applications

Application Printer models

Scan Center CX522, CX622, CX625, MC2535, MC2640, XC2235, XC4240

Shortcut Center CX522, CX622, CX625, MC2535, MC2640, XC2235, XC4240

Card Copy CX522, CX622, CX625, MC2535, MC2640, XC2235, XC4240

Display Customization CX522, CX622, CX625, MC2535, MC2640, XC2235, XC4240

Cloud Connector MC2535, MC2640, XC2235, XC4240

Customer Support XC2235, XC4240

Device Quotas XC2235, XC4240

QR Code XC2235, XC4240

Eco‑Settings XC2235, XC4240

Setting up Card Copy

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > Card Copy > Conﬁgure.

Setting up and using the home screen applications 23

Notes:

• Make sure that Display Icon is enabled.

• Make sure that E‑mail Settings and Network Share Settings are conﬁgured.

• When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and

400 dpi for black and white.

• When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color

and 300 dpi for black and white.

3 Apply the changes.

Note: You need a printer hard disk to scan multiple cards.

Creating a shortcut

1 From the home screen, touch Shortcut Center.

Note: The icon and name may have been changed. For more information, contact your administrator.

2 Select a printer function, and then touch Create Shortcut.

Note: The Secure E‑mail function is not supported.

3 Conﬁgure the settings, and then touch Save.

4 Type a unique shortcut name.

Note: To avoid clipped names on the home screen, type only up to 25 characters.

5 To u ch OK.

The application automatically generates a unique shortcut number. To launch the shortcut, press # and then the shortcut number.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization > Conﬁgure.

• Enable and conﬁgure the screen saver, slideshow, and wallpaper settings.

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based

2 Apply the changes.

notiﬁcations.

Setting up and using the home screen applications 24

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You c an re m ov e t he printer. If the slide show stops, then insert the ﬂash drive again to view the images.

drive after the slide show starts, but the images are not stored in the

ﬂash

Setting up Scan Center

1 From the home screen, touch Scan Center.

2 Select and create a destination, and then conﬁgure the settings.

Notes:

• When creating a network destination, make sure to validate and adjust the settings until no errors

occur.

• Only destinations created from the Embedded Web Server are saved. For more information, see the

documentation that came with the solution.

3 Apply the changes.

Setting up Device Quotas

Notes:

• This application is supported only in some printer models. For more information, see

applications” on page 22.

• You may need administrative rights to access the application.

“Supported

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > Device Quotas > Conﬁgure.

3 In the User Accounts section, add or edit a user, and then set the user quota.

4 Apply the changes.

Setting up and using the home screen applications 25

Note: For information on how to conﬁgure the application and its security settings, see the Device Quotas Administrator’s Guide.

Using QR Code Generator

Notes:

• This application is supported only in some printer models. For more information, see “Supported

applications” on page 22.

• You may need administrative rights to access the application.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Apps > QR Code Generator > Conﬁgure.

3 Do either of the following:

• Select a default QR code value.

• Type a QR co de value.

4 Apply the changes.

Conﬁguring Eco

Note: This application is supported only in some printer models. For more information, see

applications” on page 22.

1 From the home screen, touch Eco

2 Conﬁgure the Eco‑Mode settings or schedule a power-saving mode.

‑Settings

‑Settings.

Using Customer Support

Note: This application is supported only in some printer models. For more information, see

applications” on page 22.

1 From the home screen, touch Customer Support.

2 Print or e‑mail the information.

“Supported

Note: For information on

Guide.

conﬁguring

the application settings, see the Customer Support Administrator’s

Setting up and using the home screen applications 26

Creating a Cloud Connector proﬁle

We recommend logging in to the printer before you create a

Embedded Web Server

‑

Security Admin Guide.

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider.

3 To u ch Create a Proﬁle or

4 Type a unique

proﬁle

name.

5 If necessary, enter a PIN.

Note: When using the printer as guest, protect the

proﬁle

6 To u ch Create, and then take note of the authorization code.

Note: The authorization code is valid only for 24 hours.

7 Open a web browser, and then go to

https://lexmark.cloud-connect.co.

8 Click Next, and then accept the Terms of Use.

9 Enter the authorization code, and then click Connect.

10 Log in to your cloud service provider account.

11 Grant permissions.

proﬁle.

with a PIN.

To enable a login method, see the

Note: To complete the authorization process, open the proﬁle within 72 hours.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server certiﬁcate, see the help information for your web browser.

Setting up and using the home screen applications 27

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following ﬁle types: PDF, JPEG, TIFF, and HTML-based web pages. Other

types such as DOCX and XLXS are supported in some printer models.

ﬁle

4 Click Save.

Note: To manage bookmarks, click Bookmark Setup.

Creating folders

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Notes:

• You can create folders or bookmarks inside a folder. To create a bookmark, see

on page 26.

“Creating bookmarks”

• To manage folders, click Bookmark Setup.

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

ﬁeld.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

Setting up and using the home screen applications 28

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

Adding groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

ﬁeld.

Setting up and using the accessibility features 29

Setting up and using the accessibility features

Notes:

• These features are supported only in some printer models.

• For more information on the accessibility features of your printer model, see the Accessibility Guide at

http://support.lexmark.com.

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select Magniﬁcation mode.

3 Select OK.

For more information on navigating a magniﬁed screen, see

page 29.

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

Setting up and using the accessibility features 30

• Enable Magniﬁcation to use the zoom and pan gestures.

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two image.

Swipe up then left Exit an application and return to the home screen.

ﬁngers

to drag across a zoomed

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Using the keyboard on the display

Do one or more of the following:

• Drag a

over the key to announce the character.

ﬁnger

• Lift the ﬁnger to enter or type the character in the ﬁeld.

• Select Backspace to delete characters.

• To hear the content in the input ﬁeld, select Tab , and then select Shift + Tab.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Loading paper and specialty media 31

Loading paper and specialty media

Setting the paper size and type

1 From the control panel, navigate to:

Settings > Paper > Tray

Conﬁguration

> Paper Size/Type > select a paper source

For non-touch-screen printer models, press

2 Set the paper size and type.

to navigate through the settings.

Conﬁguring Universal paper settings

1 From the control panel, navigate to:

Settings > Paper > Media Conﬁguration > Universal Setup

For non-touch-screen printer models, press

2 Conﬁgure the settings.

to navigate through the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Remove the tray.

Note: To avoid paper jams, do not remove trays while the printer is busy.

2 Adjust the guides to match the size of the paper that you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

Loading paper and specialty media 32

3 Flex, fan, and align the paper edges before loading.

4 Load the paper stack with the printable side faceup, and then make sure that the side guides ﬁt snugly

against the paper.

Notes:

• Load letterhead faceup with the header toward the front of the tray for one‑sided printing.

• Load letterhead facedown with the header toward the back of the tray for two‑sided printing.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper ﬁll indicator.

Loading paper and specialty media 33

5 Insert the tray.

If necessary, set the paper size and paper type from the control panel to match the paper loaded.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

Note: The multipurpose feeder is available only in some printer models.

2 Adjust the guide to match the size of the paper that you are loading.

Loading paper and specialty media 34

3 Flex, fan, and align the paper edges before loading.

4 Load paper with the printable side facedown.

• Load letterhead with the printable side facedown and the top edge entering the printer ﬁrst for one‑sided

printing.

• Load letterhead with the printable side faceup and the top edge entering the printer last for two‑sided

printing.

• Load envelopes with the

side up and against the right side of the paper guide.

ﬂap

Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Loading the manual feeder

1 Adjust the edge guides to match the width of the paper that you are loading.

Loading paper and specialty media 35

Note: Make sure that the guides ﬁt snugly against the paper, but not too tight as to cause the paper to buckle.

2 Load a sheet of paper with the printable side facedown.

Note: Make sure that the paper is loaded straight to avoid skewed or crooked print.

• Load letterhead with the printable side facedown and the top edge entering the printer ﬁrst for one‑sided

printing.

• Load letterhead with the printable side faceup and the top edge entering the printer last for two‑sided

printing.

• Load envelope with the ﬂap side up and against the right side of the paper guide.

3 Feed the paper until its leading edge gets pulled in.

Warning—Potential Damage: To avoid paper jams, do not force paper into the manual feeder.

Loading paper and specialty media 36

Linking trays

1 From the control panel, navigate to:

Settings > Paper > Tray

Conﬁguration

For non-touch-screen printer models, press

to navigate through the settings.

2 Select a paper source.

3 Set the same paper size and paper type for the trays that you are linking.

4 From the control panel, navigate to:

Settings > Device > Maintenance > Conﬁg Menu > Tray Conﬁ g u ration

5 Set Tray Linking to Automatic.

Note: To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the

avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

speciﬁed

paper type. To

Paper support 37

Paper support

Supported paper sizes

Note: Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an

integrated 100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper sizes as the optional 550‑sheet tray. The integrated multipurpose feeder supports dierent paper sizes, types, and weights.

Paper size and dimension

210 x 297 mm (8.27 x 11.7 in.)

1,2

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 i n. )

Letter

215.9 x 279.4 mm (8.5 x 11 in.)

Legal

215.9 x 355.6 mm (8.5 x 14 in.)

Standard

250

‑sheet tray

Manual

feeder

Optional 650

550

‑sheet

tray

X XX

‑sheet duo tray Optional

550

Multipurpose

feeder

‑sheet

tray

Two

printing

‑sided

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Oﬁcio (Mexico)

215.9 x 340.4 mm (8.5 x 13.4 in.)

Load this paper size into tray 1 and the manual feeder with the long edge entering the printer ﬁrst.

Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer ﬁrst.

When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is speciﬁed

by the software application.

Load narrow paper with the short edge entering the printer

When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

speciﬁed by the software application.

ﬁrst.

Paper support 38

Paper size and dimension

Folio

215.9 x 330.2 mm (8.5 x 13 in.)

Statement

139.7 x 215.9 mm (5.5 x 8.5 in.)

Hagaki

100 x 148 mm (3.94 x 5.83 in.)

Universal

3,4

98.4 x 148 mm to

215.9 x 355.6 mm (3.87 x 5.83 in. to

8.5 x 14 in.)

Universal

3,4

76.2 x 127 mm to

215.9 x 355.6 mm (3 x 5 in. to 8.5 x 14 in.)

Universal

3,4

148 x 210 mm to

215.9 x 355.6 mm (5.83 x 8.27 in. to

8.5 x 14 in.)

Universal

3,4

210 x 250 mm to

215.9 x 355.6 mm (8.27 x 9.84 in. to

8.5 x 14 in.)

Standard

250

‑sheet tray

Manual

feeder

Optional 650

550

‑sheet

tray

‑sheet duo tray Optional

550

Multipurpose

feeder

‑sheet

tray

‑sided

Two

printing

X XX

7 3/4 Envelope

X XX

98.4 x 190.5 mm (3.875 x 7.5 in.)

9 Envelope

X XX

98.4 x 225.4 mm (3.875 x 8.9 in.)

Load this paper size into tray 1 and the manual feeder with the long edge entering the printer ﬁrst.

Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer ﬁrst.

When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

speciﬁed

by the software application.

Load narrow paper with the short edge entering the printer

When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

ﬁrst.

speciﬁed by the software application.

Paper support 39

Paper size and dimension

10 Envelope

Standard

250

‑sheet tray

Manual

feeder

Optional 650

550

‑sheet

tray

‑sheet duo tray Optional

550

Multipurpose

feeder

‑sheet

tray

Two

printing

X XX

‑sided

104.8 x 241.3 mm (4.12 x 9.5 in.)

DL Envelope

X XX

110 x 220 mm (4.33 x 8.66 in.)

C5 Envelope

X XX

162 x 229 mm (6.38 x 9.01 in.)

B5 Envelope

X XX

176 x 250 mm (6.93 x 9.84 in.)

Monarch

X XX

98.425 x 190.5 mm (3.875 x 7.5 in.)

Other Envelope

X XX

98.4 x 162 mm to 176 x 250 mm (3.87 x 6.38 in. to

6.93 x 9.84 in.)

Load this paper size into tray 1 and the manual feeder with the long edge entering the printer ﬁrst.

Load this paper size into tray 2, tray 3, and the multipurpose feeder with the short edge entering the printer ﬁrst.

When Universal is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

speciﬁed

by the software application.

Load narrow paper with the short edge entering the printer

When Other Envelope is selected, the page is formatted for 215.9 x 355.6 mm (8.5 x 14 in.) unless the size is

ﬁrst.

speciﬁed by the software application.

Supported paper types

Notes:

• Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper type as the 550‑sheet tray. The integrated multipurpose feeder supports dierent paper sizes, types, and weights.

• Labels, envelopes, and card stock always print at 25 pages per minute.

• The ADF supports only plain paper.

Paper support 40

Paper type Standard

‑sheet

250

tray

Manual

feeder

Optional 650

‑sheet

550 tray

‑sheet duo tray Optional

‑sheet

Multipurpose

feeder

550

tray

Two

‑sided

printing

Plain paper

Card stock X

Envelopes X XX

Paper labels

Vinyl labels X

Supported paper weights

Notes:

• Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper types as the 550‑sheet tray. The integrated multipurpose feeder supports dierent paper sizes, types, and weights.

• Labels, envelopes, and card stock always print at 25 pages per minute.

• The ADF supports 52–120 g/m

(14–32 lb bond) paper.

Paper type and weight

Light paper

60–74.9 g/m

Standard

‑sheet

250

Manual

feeder

tray

Optional 650

‑sheet

550 tray

‑sheet duo tray Optional

‑sheet

Multipurpose

feeder

550

tray

Two

‑sided

printing

grain long (16–

19.9‑lb bond)

Plain paper

75–90.3 g/m

grain long (20– 24‑lb bond)

Heavy paper

90.3–105 g/m

grain long (24.1– 28‑lb bond)

Paper less than 75 g/m2 (20 lb) must be printed with Paper Type set to Light Paper. Failure to do so may cause

excessive curl which can lead to feeding errors, especially in more humid environments.

Labels and other specialty media are supported for occasional use and must be tested for acceptability.

Paper labels up to 105 g/m2 (28‑lb bond) are supported.

100% cotton content maximum weight is 24‑lb bond.

28‑lb bond envelopes are limited to 25% cotton content.

Paper support 41

Paper type and weight

Card stock

105.1–162 g/m

Standard

250

‑sheet

tray

Manual

feeder

Optional 650

550

‑sheet

tray

‑sheet duo tray Optional

550

Multipurpose

feeder

‑sheet

tray

‑sided

Two

printing

grain long (28.1– 43‑lb bond)

Card stock

105.1–200 g/m

XX XX

grain long (28.1– 53‑lb bond)

Paper Labels

131 g/m2 (35‑lb bond)

Vinyl Labels

131 g/m2 (35‑lb bond)

Envelopes

4,5

X XX

60–105 g/m2 (16– 28‑lb bond)

Paper less than 75 g/m2 (20 lb) must be printed with Paper Type set to Light Paper. Failure to do so may cause

excessive curl which can lead to feeding errors, especially in more humid environments.

Labels and other specialty media are supported for occasional use and must be tested for acceptability.

Paper labels up to 105 g/m2 (28‑lb bond) are supported.

100% cotton content maximum weight is 24‑lb bond.

28‑lb bond envelopes are limited to 25% cotton content.

Printing 42

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on AndroidTM version 5.0 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Note: Make sure that you download the Mopria Print Service application from the Google PlayTM store and enable it in the mobile device.

1 From your Android mobile device, launch a compatible application or select a document from your

manager.

2 Tap

3 Select a printer, and then adjust the settings, if necessary.

> Print.

ﬁle

4 Tap

Printing from a mobile device using AirPrint

The AirPrint software feature is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Printing 43

Notes:

• Make sure that the Apple device and the printer are connected to the same network. If the network has

multiple wireless hubs, then make sure that both devices are connected to the same subnet.

• This application is supported only in some Apple devices.

1 From your mobile device, select a document from your

2 Tap

> Print.

manager or launch a compatible application.

ﬁle

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Printing from a mobile device using Wi

Wi‑Fi Direct® is a printing service that lets you print to any Wi‑Fi Direct‑ready printer.

Note: Make sure that the mobile device is connected to the printer wireless network. For more information, see

“Connecting a mobile device to the printer” on page 170.

1 From your mobile device, launch a compatible application or select a document from your

‑Fi Direct®

manager.

ﬁle

2 Depending on your mobile device, do one of the following:

• Tap

> Print.

> Print. > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Printing 44

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the ﬂash drive while the printer is processing other print jobs, then Busy appears on the

display.

2 Select the document that you want to print.

If necessary, conﬁgure other print settings.

3 Print the document.

To print another document, select USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB

File types

Documents

• PDF (version 1.7 or earlier)

• XPS

• Microsoft

drives must support the File Allocation Table (FAT) system.

ﬂash

formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx) are supported only in some printer models.

ﬁle

Printing 45

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIF F or .t i f

• .png

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security > Conﬁdential Print Setup

For non‑touch‑screen printer models, press

to navigate through the settings.

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Require All Jobs to be Held

Set the expiration time for conﬁdential print jobs.

Note:

Conﬁdential

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Note: Reserve held jobs are automatically deleted after printing.

Set the printer to hold all print jobs.

held jobs are stored in the printer until they are released or

Keep duplicate documents

Set the printer to print all documents with the same ﬁle name.

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Select a printer, and then click Properties, Preferences, Options, or Setup.

Printing 46

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type

If you select Conﬁdential, then secure the print job with a personal identiﬁcation number (PIN).

(Conﬁdential,

Repeat, Reserve, or Verify).

6 Click OK or Print.

7 From the printer control panel, release the print job.

• For

conﬁdential

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

print jobs, navigate to:

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

Note: For non-touch-screen printer models, press

to navigate through the settings.

For Macintosh users

Using AirPrint

1 With a document open, choose File > Print.

2 Select a printer, and then from the drop-down menu following the Orientation menu, choose PIN Printing.

3 Enable Print with PIN, and then enter a four‑digit PIN.

4 Click Print.

5 From the printer control panel, release the print job. Navigate to:

Held jobs > select your computer name > Conﬁdential > enter the PIN > select the print job > Print

For non-touch-screen printer models, press

Using the print driver

to navigate through the settings.

1 With a document open, choose File > Print.

2 Select a printer, and then from the drop-down menu following the Orientation menu, choose Print and Hold.

3 Choose

Conﬁdential

Print, and then enter a four‑digit PIN.

4 Click Print.

5 From the printer control panel, release the print job. Navigate to:

Held jobs > select your computer name > Conﬁdential > select the print job > enter the PIN > Print

For non-touch-screen printer models, press

to navigate through the settings.

Printing 47

Printing from a Cloud Connector proﬁle

This feature is available only in some printer models.

1 From the home screen, touch Cloud Connector.

2 Select a cloud service provider, and then select a proﬁle.

Note: For more information on creating a Cloud Connector

proﬁle” on page 26.

3 To u ch Print, and then select a

If necessary, change the settings.

Note: Make sure to select a supported ﬁle.

4 Print the document.

ﬁle.

Printing a font sample list

1 From the control panel, navigate to:

Settings > Reports > Print > Print Fonts

For non-touch-screen printer models, press

2 Select a font sample.

to navigate through the settings.

Printing a directory list

From the control panel, navigate to:

proﬁle,

see

“Creating a Cloud Connector

Settings > Reports > Print > Print Directory

For non-touch-screen printer models, press

to navigate through the settings.

Copying 48

Copying

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Making a copy

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure that the original document and the output have the same

paper size.

2 From the control panel, select Copy, and then specify the number of copies.

If necessary, adjust the other settings.

3 Copy the document.

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Content > Content Type > Photo

For non-touch-screen printer models, press

3 From the Content Source menu, select the setting that best matches the original photo.

to navigate through the settings.

4 Copy the document.

Copying 49

Copying on letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Copy From > select the size of the original document > Copy To > select a paper source

If you are loading into the multipurpose feeder, then navigate to: Copy To > Multipurpose Feeder > select a paper size > Letterhead

For non-touch-screen printer models, press

3 Copy the document.

to navigate through the settings.

Copying on both sides of the paper

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Paper Setup

For non-touch-screen printer models, press to navigate through the settings.

3 Adjust the settings.

4 Copy the document.

Reducing or enlarging copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Scale > specify a scale value

For non-touch-screen printer models, press

Note: Changing the size of the original document or output after setting Scale restores the scale value to Auto.

3 Copy the document.

to navigate through the settings.

Collating copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Collate > On [1,2,1,2,1,2]

3 Copy the document.

Copying 50

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Separator Sheets > On

For non-touch-screen printer models, press

3 Adjust the settings.

4 Copy the document.

to navigate through the settings.

Copying multiple pages onto a single sheet

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Copy > Settings > Pages Per Side

For non-touch-screen printer models, press

3 Adjust the settings.

4 Copy the document.

to navigate through the settings.

Creating a copy shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Copy, and then conﬁgure the settings.

4 Apply the changes.

E-mailing 51

E-mailing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Conﬁguring the e‑mail SMTP settings

Conﬁgure the Simple Mail Transfer Protocol (SMTP) settings to send a scanned document through e-mail. The settings vary with each service provider. For more information, see

Before you begin, make sure that the printer is connected to a network.

Using the Embedded Web Server

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > E

3 From the E‑mail Setup section,

4 Click Save.

‑mail.

conﬁgure

the settings.

supported e‑mail service providers.

E-mailing 52

Using the Settings menu in the printer

1 From the control panel, navigate to:

Settings > E

‑mail > E‑mail Setup

For non-touch-screen printer models, press

to navigate through the settings.

2 Conﬁgure the settings.

Notes:

• For more information on the password, see

e‑mail service providers.

• For e‑mail service providers that are not on the list, contact your provider and ask for the settings.

E‑mail service providers

•

AOL Mail

• Comcast Mail

• Gmail

• iCloud Mail

• Mail.com

• NetEase Mail (mail.126.com)

• NetEase Mail (mail.163.com)

• NetEase Mail (mail.yeah.net)

• Outlook Live or Microsoft 365

• QQ Mail

• Sina Mail

• Sohu Mail

• Yah oo ! M a i l

• Zoho Mail

Notes:

• If you encounter errors using the settings provided, then contact your e‑mail service provider.

• For e‑mail service providers that are not on the list, contact your provider.

AOL Mail

Setting Value

Primary SMTP Gateway smtp.aol.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

‑Initiated E‑mail Use Device SMTP Credentials

E-mailing 53

Setting Value

Device UserID Yo u r e ‑mail address

Device Password App password

Note: To create an app password, go to the in to your account, and then click Generate app password.

AOL Account Security page, log

Comcast Mail

Setting Value

Primary SMTP Gateway smtp.comcast.net

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password Account password

Gmail

‑Initiated E‑mail Use Device SMTP Credentials

Note: Make sure that two‑step veriﬁcation is enabled on your Google account. To enable two‑step

veriﬁcation, go to the Google” section, click 2

Setting Value

Primary SMTP Gateway smtp.gmail.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device‑Initiated E‑mail Use Device SMTP Credentials

Device UserID Yo u r e ‑mail address

Google Account Security page, log in to your account, and then from the “Signing in to

‑Step Veriﬁcation.

Device Password App password

Notes:

• To create an app password, go to the

in to your account, and then from the “Signing in to Google” section, click App passwords.

• “App passwords” shows only if two‑step veriﬁcation is enabled.

Google Account Security page, log

E-mailing 54

iCloud Mail

Note: Make sure that two‑step veriﬁcation is enabled on your account.

Setting Value

Primary SMTP Gateway smtp.mail.me.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password App password

‑Initiated E‑mail Use Device SMTP Credentials

Note: To create an app password, go to the

page, log in to your account, and then from the Security section, click

Generate Password.

Mail.com

Setting Value

Primary SMTP Gateway smtp.mail.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device‑Initiated E‑mail Use Device SMTP Credentials

Device UserID Yo u r e ‑mail address

iCloud Account Management

Device Password Account password

NetEase Mail (mail.126.com)

Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the NetEase Mail home page, click Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting Value

Primary SMTP Gateway smtp.126.com

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

E-mailing 55

Setting Value

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password Authorization password

‑Initiated E‑mail Use Device SMTP Credentials

Note: The authorization password is provided when IMAP/SMTP service or

POP3/SMTP service is enabled.

NetEase Mail (mail.163.com)

Setting Value

Primary SMTP Gateway smtp.163.com

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password Authorization password

‑Initiated E‑mail Use Device SMTP Credentials

Note: The authorization password is provided when IMAP/SMTP service or

POP3/SMTP service is enabled.

NetEase Mail (mail.yeah.net)

Setting Value

Primary SMTP Gateway smtp.yeah.net

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

E-mailing 56

Setting Value

Device‑Initiated E‑mail Use Device SMTP Credentials

Device UserID Yo u r e ‑mail address

Device Password Authorization password

Note: The authorization password is provided when IMAP/SMTP service or

POP3/SMTP service is enabled.

Outlook Live or Microsoft 365

These settings apply to outlook.com, hotmail.com e‑mail domains, and Microsoft 365 accounts.

Setting Value

Primary SMTP Gateway smtp.oce365.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password Account password or app password

‑Initiated E‑mail Use Device SMTP Credentials

Notes:

• For accounts with two‑step veriﬁcation disabled, use your account

password.

• For outlook.com or hotmail.com accounts with two‑step

enabled, use an app password. To create an app password, go to the

Outlook Live Account Management page, and then log in to your

account.

veriﬁcation

Note: For additional setup options for business using Microsoft 365, go to the Microsoft 365 help page.

QQ Mail

Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the QQ Mail

home page, click Settings > Account. From the POP3/IMAP/SMTP/Exchange/CardDAV/CalDAV Service section, enable either POP3/SMTP service or IMAP/SMTP service.

Setting Value

Primary SMTP Gateway smtp.qq.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

E-mailing 57

Setting Value

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password Authorization code

‑Initiated E‑mail Use Device SMTP Credentials

Note: To generate an authorization code, from the QQ Mail home page, click Settings > Account, and then from the

POP3/IMAP/SMTP/Exchange/CardDAV/CalDAV Service section, click

Generate authorization code.

Sina Mail

Note: Make sure that the POP3/SMTP service is enabled on your account. To enable the service, from the Sina Mail home page, click Settings > More settings > User POP3/SMTP service.

Setting Value

Primary SMTP Gateway smtp.sina.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

‑end POP/IMAP/SMTP, and then enable

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password Authorization code

‑Initiated E‑mail Use Device SMTP Credentials

Note: To create an authorization code, from the e‑mail home page, click Settings > More settings > User Authorization code status.

‑end POP/IMAP/SMTP, and then enable

Sohu Mail

Note: Make sure that the SMTP service is enabled on your account. To enable the service, from the Sohu

Mail home page, click Options > Settings > POP3/SMTP/IMAP, and then enable either IMAP/SMTP service or POP3/SMTP service.

Setting Value

Primary SMTP Gateway smtp.sohu.com

Primary SMTP Gateway Port 465

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

E-mailing 58

Setting Value

Device‑Initiated E‑mail Use Device SMTP Credentials

Device UserID Yo u r e ‑mail address

Device Password Independent password

Note: The independent password is provided when IMAP/SMTP service or

POP3/SMTP service is enabled.

Yah oo ! M a i l

Setting Value

Primary SMTP Gateway smtp.mail.yahoo.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

Device Password App password

‑Initiated E‑mail Use Device SMTP Credentials

Note: To create an app password, go to the log in to your account, and then click Generate app password.

Zoho Mail

Setting Value

Primary SMTP Gateway smtp.zoho.com

Primary SMTP Gateway Port 587

Use SSL/TLS Required

Require Trusted Certiﬁcate Disabled

Reply Address You r e ‑mail address

SMTP Server Authentication Login / Plain

Device

Device UserID Yo u r e ‑mail address

‑Initiated E‑mail Use Device SMTP Credentials

Yahoo Account Security page,

E-mailing 59

Setting Value

Device Password Account password or app password

Notes:

• For accounts with two‑step veriﬁcation disabled, use your account

password.

• For accounts with two‑step veriﬁcation enabled, use an app password. To

create an app password, go to the in to your account, and then from the Application‑Speciﬁc Passwords section, click Generate New Password.

Zoho Mail Account Security page, log

Sending an e-mail

Before you begin, make sure that the SMTP settings are conﬁgured. For more information, see

the e‑mail SMTP settings” on page 51.

Using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch E-mail, and then enter the needed information.

If necessary, conﬁgure the output ﬁle type settings.

3 Send the e-mail.

Using a shortcut number

1 Create an e‑mail shortcut.

a Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

b Click Shortcuts > Add Shortcut. c From the Shortcut Type menu, select E

‑mail, and then conﬁgure the settings.

“Conﬁguring

d Apply the changes.

2 Load an original document into the ADF tray or on the scanner glass.

3 From the control panel, navigate to:

Shortcuts > E

For non-touch-screen printer models, press

‑mail

to navigate through the settings.

4 Select the shortcut.

5 Send the e‑mail.

E-mailing 60

Creating an e-mail shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select E

4 Apply the changes.

‑mail, and then

conﬁgure

the settings.

Faxing 61

Faxing

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Setting up the printer to fax

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up

later, and then select Continue.

• If the fax function is enabled and not fully set up, then the indicator light may blink red.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Faxing 62

Supported fax

Printer model Analog fax

CX421adn

CX522ade

CX522de

CX622ade

CX622de

CX625ade

CX625adhe

CX625de

MC2325adw

MC2425adw

MC2535adw

etherFAX

Fax server

Fax over IP (FoIP)

MC2640adwe

Needs a subscription. For more information, go to

https://www.etherfax.net/lexmark or contact the place where

you purchased the printer.

Needs an installed license bundle. For more information, contact the place where you purchased the printer.

Faxing 63

Printer model Analog fax

XC2235

XC4240

XC4240i

Needs a subscription. For more information, go to

you purchased the printer.

Needs an installed license bundle. For more information, contact the place where you purchased the printer.

etherFAX

https://www.etherfax.net/lexmark or contact the place where

Fax server

Fax over IP (FoIP)

Setting up the fax function using analog fax

Notes:

• This feature is available only in some printer models.

• Some connection methods are applicable only in some countries or regions.

• If the fax function is enabled and not fully set up, then the indicator light may blink red.

• If you do not have a TCP/IP environment, then use the control panel to set up fax.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch cables or the printer in the area shown while actively sending or receiving a fax.

Using the Settings menu in the printer

1 From the control panel, navigate to:

Settings > Fax > Fax Setup > General Fax settings

For non-touch-screen printer models, press

Conﬁgure

the settings.

to navigate through the settings.

Faxing 64

Using the Embedded Web Server

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Fax Setup > General Fax Settings.

3 Conﬁgure the settings.

4 Apply the changes.

Setting up the fax function using etherFAX

Notes:

• The printer ﬁrmware must be updated to the latest version. For more information, see

ﬁrmware” on page 274.

“Updating

• An appropriate license bundle must be installed in your printer. For more information, contact etherFAX.

• Make sure that you have registered your printer to the etherFAX portal. For more information, go to

https://www.etherfax.net/lexmark.

• The printer serial number is required on registration. To locate the serial number, see

serial number” on page 15.

“Finding the printer

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax > Fax Setup > General Fax Settings.

Note: Fax Setup appears only if Fax Mode is set to Fax.

3 In the Fax Name ﬁeld, type a unique name.

4 In the Fax Number ﬁeld, enter the fax number that etherFAX provided.

5 From the Fax Transport menu, select etherFAX.

6 Apply the changes.

Faxing 65

Setting up the fax function using fax server

Notes:

• This feature lets you send fax messages to a fax service provider that supports e‑mail receiving.

• This feature supports outgoing fax messages only. To support fax receive, make sure that you have a

device‑based fax, such as analog fax, etherFAX, or Fax over IP (FoIP), conﬁgured in your printer.

1 Open a web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Settings > Fax.

3 From the Fax Mode menu, select Fax Server, and then click Save.

4 Click Fax Server Setup.

5 In the To Format ﬁeld, type [#]@myfax.com, where [#] is the fax number and myfax.com is the fax

provider domain.

Notes:

• If necessary,

conﬁgure

the Reply Address, Subject, or Message

ﬁelds.

• To let the printer receive fax messages, enable the device‑based fax receive setting. Make sure that

you have a device‑based fax conﬁgured.

6 Click Save.

7 Click Fax Server E

• Enable Use E

‑mail Settings, and then do either of the following:

‑mail SMTP Server.

Note: If the E‑mail SMTP settings are not conﬁgured, then see

on page 51.

“Conﬁguring the e‑mail SMTP settings”

• Conﬁgure the SMTP settings. For more information, contact your e‑mail service provider.

8 Apply the changes.

Setting up fax using a standard telephone line

Note: These instructions apply only to printers that support analog fax. For more information, see

fax” on page 62.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

“Supported

Faxing 66

Setup 1: Printer is connected to a dedicated fax line

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog telephone wall jack.

Notes:

• You can set the printer to receive faxes automatically (set Auto Answer to On) or manually (set Auto

Answer to O).

• If you want to receive faxes automatically, then set the printer to pick up on a speciﬁed number of rings.

Setup 2: Printer is sharing the line with an answering machine

Note: If you subscribe to a distinctive ring service, then make sure that you set the correct ring pattern for

the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Faxing 67

Connected to the same telephone wall jack

Note: These instructions apply only to printers that have EXT and line ports.

• Connect one end of the telephone cable to the line port of the printer.

• Connect the other end of the cable to an active analog wall jack.

• Connect the answering machine to the telephone port of the printer.

Faxing 68

Connected to dierent wall jacks

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering

machine picks up calls after four rings, then set the printer Rings to Answer setting to 6.

Setting up fax in countries or regions with

dierent

telephone wall jacks

and plugs

Note: These instructions apply only to printers that support analog fax. For more information, see

fax” on page 62.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

“Supported

Faxing 69

The standard wall jack adopted by most countries or regions is RJ‑11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Part name Part number

Lexmark adapter plug 40X8519

Connecting the printer to a non‑RJ‑11 wall jack

1 Connect one end of the telephone cable to the line port of the printer.

2 Connect the other end of the cable to the RJ‑11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device with a non‑RJ‑11 connector to the same wall jack, then connect it

directly to the telephone adapter.

Faxing 70

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a dierent ring pattern.

Note: These instructions apply only to printers that support analog fax. For more information, see

fax” on page 62.

1 From the control panel, navigate to:

Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls > Answer On

For non-touch-screen printer models, press

to navigate through the settings.

2 Select a ring pattern.

Setting the fax date and time

Note: Make sure that fax is conﬁgured. For more information, see

1 From the control panel, navigate to:

Settings > Device > Preferences > Date and Time > Conﬁgure

For non-touch-screen printer models, press

Conﬁgure

the settings.

to navigate through the settings.

“Setting up the printer to fax” on page 61.

Conﬁguring daylight saving time

“Supported

Note: Make sure that fax is

conﬁgured.

For more information, see

“Setting up the printer to fax” on page 61.

1 From the control panel, navigate to:

Settings > Device > Preferences > Date and Time > Conﬁgure

For non-touch-screen printer models, press

to navigate through the settings.

2 In the Time Zone menu, select (UTC+user) Custom.

3 Conﬁgure the settings.

Sending a fax

Note: Make sure that fax is

conﬁgured.

For more information, see

Using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Fax, and then enter the needed information.

If necessary, adjust the settings.

3 Send the fax.

“Setting up the printer to fax” on page 61.

Faxing 71

Using the computer

Before you begin, make sure that the fax driver is installed. For more information, see

on page 272.

“Installing the fax driver”

For Windows users

1 From the document that you are trying to fax, open the Print dialog.

2 Select the printer, and then click Properties, Preferences, Options, or Setup.

3 Click Fax > Enable fax > Always display settings prior to faxing, and then enter the recipient number.

If necessary, conﬁgure other fax settings.

4 Send the fax.

For Macintosh users

1 With a document open, choose File > Print.

2 Select the printer that has ‑ Fax added after its name.

3 In the To ﬁeld, enter the recipient number.

If necessary, conﬁgure other fax settings.

4 Send the fax.

Scheduling a fax

Note: Make sure that fax is

conﬁgured.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Fax > To > enter the fax number > Done

For non-touch-screen printer models, press

3 Select Send Time to conﬁgure the date and time, and then select Done.

If necessary,

conﬁgure

other fax settings.

4 Send the fax.

For more information, see

to navigate through the settings.

“Setting up the printer to fax” on page 61.

Creating a fax destination shortcut

Notes:

• You may need administrative rights to create a shortcut.

• Make sure that fax is conﬁgured. For more information, see

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

“Setting up the printer to fax” on page 61.

Faxing 72

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select Fax, and then

4 Apply the changes.

conﬁgure

the settings.

Changing the fax resolution

Note: Make sure that fax is conﬁgured. For more information, see

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Fax > Resolution

For non-touch-screen printer models, press

3 Select a setting.

4 Send the fax.

to navigate through the settings.

“Setting up the printer to fax” on page 61.

Adjusting the fax darkness

Note: Make sure that fax is conﬁgured. For more information, see

“Setting up the printer to fax” on page 61.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the control panel, navigate to:

Fax > Darkness

For non-touch-screen printer models, press

3 Select a setting.

4 Send the fax.

to navigate through the settings.

Printing a fax log

Note: Make sure that fax is conﬁgured. For more information, see

1 From the control panel, navigate to:

Settings > Reports > Fax

For non-touch-screen printer models, press

2 Select Fax Job Log or Fax Call Log.

to navigate through the settings.

“Setting up the printer to fax” on page 61.

Faxing 73

Blocking junk faxes

Note: Make sure that fax is

1 From the home screen, navigate to:

Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls

For non-touch-screen printer models, press

2 Set Block No Name Fax to On.

conﬁgured.

For more information, see

to navigate through the settings.

Holding faxes

Note: Make sure that fax is conﬁgured. For more information, see

1 From the control panel, navigate to:

Settings > Fax > Fax Setup > Fax Receive Settings > Holding Faxes

For non-touch-screen printer models, press

2 Select a mode.

to navigate through the settings.

Forwarding a fax

“Setting up the printer to fax” on page 61.

“Setting up the printer to fax” on page 61

Note: Make sure that fax is conﬁgured. For more information, see

1 Create a destination shortcut.

a Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

b Click Shortcuts > Add Shortcut. c Select a shortcut type, and then conﬁgure the settings.

Note: Take note of the shortcut number.

d Apply the changes.

2 Click Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls.

3 In the Fax Forwarding menu, select Forward or Print and Forward.

4 In the Forward to menu, select the destination type and then type the shortcut number.

5 Apply the changes.

“Setting up the printer to fax” on page 61.

ﬁeld.

Scanning 74

Scanning

Using the automatic document feeder and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load an original document faceup. For multiple‑page

documents, make sure to align the leading edge before loading.

• Make sure to adjust the ADF guides to match the width

of the paper that you are loading.

• Use the scanner glass for single‑page documents,

book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

Scanning to a computer

Before you begin, make sure that:

• The printer

ﬁrmware

• The computer and the printer are connected to the same network.

For Windows users

Using Lexmark ScanBack Utility

1 From the computer, run Lexmark ScanBack Utility, and then click Next.

Note: To download the utility, go to

2 Click Setup, and then add the printer IP address.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

3 Click Close > Next.

4 Select the size of the original document, and then click Next.

5 Select a

6 Type a unique scan proﬁle name, and then click Next.

format and scan resolution, and then click Next.

ﬁle

is updated. For more information, see

www.lexmark.com/downloads.

“Updating

ﬁrmware”

on page 274.

Scanning 75

7 Browse to the location you want to save the scanned document, create a ﬁle name, and then click Next.

Note: To r eu se th e s ca n

proﬁle,

enable Create Shortcut, and then create a unique shortcut name.

8 Click Finish.

9 Load an original document into the automatic document feeder or on the scanner glass.

10 From the printer control panel, navigate to Scan Proﬁles, and then select a scan proﬁle.

Note: Make sure that Scan Proﬁles is enabled. From the control panel, navigate to Settings > Device >

Visible Home Screen Icons > Scan Proﬁles > Display. For non-touch-screen printer models, press

navigate through the settings.

Using Windows Fax and Scan

Note: Make sure that the printer is added to the computer. For more information, see

computer” on page 272.

“Adding printers to a

1 Load an original document into the automatic document feeder or on the scanner glass.

2 From the computer, open Windows Fax and Scan.

3 From the Source menu, select a scanner source.

4 If necessary, change the scan settings.

5 Scan the document.

For Macintosh users

Note: Make sure that the printer is added to the computer. For more information, see

computer” on page 272.

1 Load an original document into the automatic document feeder or on the scanner glass.

2 From the computer, do either of the following:

• Open Image Capture.

• Open Printers & Scanners, and then select a printer. Click Scan > Open Scanner.

3 From the Scanner window, do one or more of the following:

• Select where you want to save the scanned document.

• Select the size of the original document.

• To scan from the ADF, select Document Feeder from the Scan Menu or enable Use Document Feeder.

• If necessary, conﬁgure the scan settings.

4 Click Scan.

“Adding printers to a

Scanning to an FTP server

1 Load the original document into the ADF tray or on the scanner glass.

2 From the control panel, select FTP, and then enter the needed information.

For non‑touch‑screen printer models, press #, and then enter the shortcut number using the keypad.

Scanning 76

3 If necessary, conﬁgure other FTP settings.

4 Scan the document.

Scanning to a network folder using a shortcut

1 Create a network folder shortcut.

a Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

b Click Shortcuts > Add Shortcut. c From the Shortcut Type menu, select Network Folder, and then conﬁgure the settings. d Apply the changes.

2 Load an original document into the ADF tray or on the scanner glass.

ﬁeld.

3 From the control panel, press # and the shortcut number that you created.

4 Scan the document.

Creating an FTP shortcut

Note: You may need administrative rights to create a shortcut.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Shortcuts > Add Shortcut.

3 From the Shortcut Type menu, select FTP, and then conﬁgure the settings.

4 Apply the changes.

Scanning 77

Scanning to a ﬂash drive

1 Load an original document into the ADF tray or on the scanner glass.

2 Insert the ﬂash drive.

3 Select Scan to USB and adjust the settings if necessary.

Note: If the USB Drive screen does not appear, then select USB Drive on the control panel.

4 Scan the document.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the ﬂash drive or

the printer in the area shown while actively printing, reading, or writing from the memory device.

Scanning 78

Scanning to a Cloud Connector proﬁle

This feature is available only in some printer models.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Cloud Connector.

3 Select a cloud service provider, and then select a proﬁle.

Note: For more information on creating a Cloud Connector proﬁle, see

proﬁle” on page 26.

4 To u ch Scan, and then assign a ﬁlename and destination folder.

5 To u ch Scan Here.

If necessary, change the scan settings.

6 Scan the document.

“Creating a Cloud Connector

Understanding the printer menus 79

Understanding the printer menus

Menu map

Device

Paper

Copy Copy Defaults

Fax Fax Defaults

E‑mail

FTP FTP Defaults

USB Drive

Preferences

•

• Eco‑Mode

• Remote Operator Panel

• Notiﬁcations

• Power Management

•

Layout

• Setup

• Quality

• Job Accounting

• XPS

Tray Conﬁguration • Media Conﬁguration

•

E‑mail Setup

• E‑mail Defaults

Flash Drive Scan • Flash Drive Print

•

• Anonymous Data Collection

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• Web Link Setup

Network/Ports

Security

Reports

Network Overview

•

• Wireless

• Wi‑Fi Direct

• Ethernet

• TCP/IP

• SNMP

•

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

Menu Settings Page

•

• Device

• Print

• IPSec

• 802.1x

• LPD Conﬁguration

• HTTP/FTP Settings

• ThinPrint

• USB

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• Miscellaneous

• Shortcuts

• Fax

• Network

Understanding the printer menus 80

Help

Troubleshooting Print Quality Test Pages Cleaning the Scanner

• Print All Guides

• Color Quality Guide

• Connection Guide

• Copy Guide

• E‑mail Guide

• Fax Guide

• Information Guide

• Media Guide

• Moving Guide

• Print Quality Guide

• Scan Guide

• Supplies Guide

Device

Preferences

Menu item Description

Display Language

[List of languages]

Country/Region

[List of countries or regions]

Run initial setup

On O*

Set the language of the text that appears on the display.

Identify the country or region where the printer is conﬁgured to operate.

Run the setup wizard.

Keyboard

Keyboard Type

[List of languages]

Select a language as a keyboard type.

Notes:

• All the Keyboard Type values may not appear or may

require special hardware to appear.

• This menu item appears only in some printer models.

Displayed information

Display Text 1 [IP Address*] Display Text 2 [Date/Time*] Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format [MM‑DD‑YYYY*] Time Format [12 hour A.M./P.M.*] Time Zone [GMT*]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the information to appear on the home screen. Note: Custom Text 1 and Custom Text 2 appear only in some

printer models.

Conﬁgure the printer date and time.

Understanding the printer menus 81

Menu item Description

Date and Time

Network Time Protocol

Enable NTP [On*] NTP Server Enable Authentication

Paper Sizes

U.S.* Metric

Screen Brightness

20–100% (100*)

Flash Drive Access

Enabled* Disabled

Allow Background Removal

On* O

Allow Custom Job scans

On* O

Conﬁgure the settings for Network Time Protocol (NTP).

Notes:

• Enable Authentication appears only in some printer

models.

• When Enable Authentication is set to MD5 key, Key ID

and Password appear.

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Adjust the brightness of the display. Note: This menu item appears only in some printer models.

Enable access to the ﬂash drive.

Specify whether background removal is allowed.

Scan multiple jobs to one ﬁle.

One Page Flatbed Scanning

On O*

Audio Feedback

Button Feedback

On* O

Audio Feedback

Volume

1–10 (5*)

Set copies from the scanner glass to only one page at a time.

Enable audio feedback for button presses, panel interactions, paper loaded prompts, and error notiﬁcations.

Note: This menu item appears only in some printer models.

Adjust the volume of the printer speakers.

Notes:

• Changes to the volume are applied after the current user

session ends.

• This menu item appears only in some printer models.

Screen Timeout

10–300 (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the idle time in seconds before the display shows the home screen, or before the printer logs o a user account automatically.

Understanding the printer menus 82

Eco-Mode

Menu item Description

Sides

1‑Sided* 2‑Sided

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Toner Darkness

1–10 (8*)

Copy

Sides

1 sided to 1 sided* 1 sided to 2 sided 2 sided to 1 sided 2 sided to 2 sided

Specify whether to print on one side or two sides of the paper.

Print multiple page images on one side of a sheet of paper.

Determine the lightness or darkness of text images.

Specify the scanning behavior based on the original document.

Copy

Pages per Side

O* 2 Portrait pages 4 Portrait pages 2 Landscape pages 4 Landscape pages

Copy

Darkness

1–9 (5*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the scanning behavior based on the original document.

Determine the darkness of the scanned text images.

Understanding the printer menus 83

Remote Operator Panel

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Notiﬁcations

Menu item Description

Error Lighting

O On*

ADF Loaded Beep

O On*

Set the indicator light to come on when a printer error occurs. Note: This menu item appears only in some printer models.

Enable a sound when loading paper into the ADF.

Alarm Control

O Single* Continuous

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Cartridge Alarm

O Single* Continuous

‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of times that the alarm sounds when the printer requires user intervention.

Note: This menu item appears only in some printer models.

Show the estimated status of the supplies.

Set the number of times that the alarm sounds when the toner cartridge is low.

Note: This menu item appears only in some printer models.

Type the IP address or host name of the primary SMTP server for sending e-mail.

Note: This menu item appears only in some printer models.

Understanding the printer menus 84

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway Port

1–65535 (25*)

‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway

‑mail Alerts Setup

E‑mail Setup

Secondary SMTP Gateway Port

1–65535 (25*)

‑mail Alerts Setup

E‑mail Setup

SMTP Timeout

5‑30 seconds (30*)

‑mail Alerts Setup

E‑mail Setup

Reply Address

‑mail Alerts Setup

E‑mail Setup

Always use SMTP default Reply Address

O* On

Enter the port number of the primary SMTP server. Note: This menu item appears only in some printer models.

Type the server IP address or host name of your secondary or backup SMTP server.

Note: This menu item appears only in some printer models.

Enter the server port number of your secondary or backup SMTP server.

Note: This menu item appears only in some printer models.

Specify how long before the printer times out if the SMTP server does not respond.

Note: This menu item appears only in some printer models.

Specify a reply address in the e‑mail. Note: This menu item appears only in some printer models.

Use the SMTP default Reply Address.

Note: This menu item appears only in some printer models.

E‑mail Alerts Setup

E‑mail Setup

Use SSL/TLS

Disabled* Negotiate Required

‑mail Alerts Setup

E‑mail Setup

Require Trusted Certiﬁcate

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Send an e‑mail using an encrypted link. Note: This menu item appears only in some printer models.

Require a trusted certiﬁcate when accessing the SMTP server. Note: This menu item appears only in some printer models.

Understanding the printer menus 85

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

SMTP Server Authentication

No authentication required* Login / Plain NTLM CRAM‑MD5 Digest‑MD5 Kerberos 5

‑mail Alerts Setup

E‑mail Setup

Device‑Initiated E‑mail

None* Use Device SMTP Credentials

E‑mail Alerts Setup

E‑mail Setup

User‑Initiated E‑mail

None Use Device SMTP Credentials Use Session User ID and Password Use Session E‑mail address and

Password* Prompt user

Set the authentication type for the SMTP server. Note: This menu item appears only in some printer models.

Set whether credentials are required for device‑initiated e‑mails.

Note: This menu item appears only in some printer models.

Set whether credentials are required for user‑initiated e‑mails.

Note: This menu item appears only in some printer models.

‑mail Alerts Setup

E‑mail Setup

Use Active Directory Device Credentials

O On*

‑mail Alerts Setup

E‑mail Setup

Device Userid

‑mail Alerts Setup

E‑mail Setup

Device Password

‑mail Alerts Setup

E‑mail Setup

Kerberos 5 REALM

‑mail Alerts Setup

E‑mail Setup

NTLM Domain

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable user credentials and group designations to connect to the SMTP server.

Note: This menu item appears only in some printer models.

Specify the user ID to connect to the SMTP server. Note: This menu item appears only in some printer models.

Specify the password to connect to the SMTP server. Note: This menu item appears only in some printer models.

Specify the realm for the Kerberos 5 authentication protocol. Note: This menu item appears only in some printer models.

Specify the domain name for the NTLM security protocol. Note: This menu item appears only in some printer models.

Understanding the printer menus 86

Menu item Description

E‑mail Alerts Setup

E‑mail Setup

Disable “SMTP server not set up” error

O* On

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

O On* (5 seconds)

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Disable an SMTP setup error message to appear on the display.

Note: This menu item appears only in some printer models.

Set the printer to ﬂush blank pages or pages with partial prints automatically after a jammed page has been cleared.

Let the printer continue processing or printing a job automatically after clearing certain printer conditions that require user intervention.

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 (720*)

Error Prevention

Auto Reboot

Auto Reboot Counter

Error Prevention

Auto Reboot

Reset Auto Reboot Counter

Cancel Continue

Error Prevention

Display Short Paper Error

On Auto‑clear*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of seconds before the printer performs an automatic reboot.

Show a read‑only information of the reboot counter.

Reset Auto Reboot Counter. Note: This menu item appears only in some printer models.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Understanding the printer menus 87

Menu item Description

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

O On Auto*

Jam Content Recovery

Scanner Jam Recovery

Job level Page level*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

Specify how to restart a scan job after resolving a paper jam.

Power Management

Menu item Description

Sleep Mode Proﬁle

Print from Sleep Mode

Stay awake after printing Enter Sleep Mode after printing*

Set the printer to stay in Ready mode or return to Sleep mode after printing.

Timeouts

Sleep Mode

1–120 minutes (15*)

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the idle time before the printer begins operating in Sleep mode.

Set the time before the printer turns o.

Understanding the printer menus 88

Menu item Description

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Schedule Power Modes

Schedules

Add New Schedule

Note: An asterisk (*) next to a value indicates the factory default setting.

Set Hibernate Timeout to turn o the printer while an active Ethernet connection exists.

Schedule the printer when to enter Sleep or Hibernate mode.

Anonymous Data Collection

Menu item Description

Anonymous Data Collection

Device Usage and Performance Information

None*

Anonymous Data Send Time

Start Time Stop Time

Send printer usage and performance information to Lexmark. Note: Anonymous Data Send Time appears only when you set

Anonymous Data Collection to Device Usage and Performance.

Note: An asterisk (*) next to a value indicates the factory default setting.

Accessibility

Note: This menu appears only in some printer models.

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Key Repeat Rate

0.5–30 (30*)

Prolong Screen Timeout

O* On

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Note: This menu item appears only when a keyboard is attached to the printer.

Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the

printer.

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 89

Menu item Description

Headphone Volume

1–10 (5*)

Enable Voice Guidance When Headphone Is Attached

O* On

Speak Passwords/PINs

O* On

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to the

printer.

Enable Voice Guidance when a headphone is attached to the printer.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is

attached to the printer.

Note: An asterisk (*) next to a value indicates the factory default setting.

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore app settings

Restore the printer factory default settings.

Note: Restore app settings appears only in some printer models.

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Note: This menu item appears only in some printer models.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 90

Menu item Description

USB Scan to Local

On* O

USB Conﬁguration

USB Speed

Full Auto*

Tra y Conﬁgu ration

Tray Li n ki ng

Automatic* O

Tra y Conﬁgu ration

Show Tray Insert Message

O* On

Tra y Conﬁgu ration

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Envelope Prompts

Auto* Multipurpose Feeder Manual Paper

Set whether the USB device driver enumerates as a USB Simple device (single interface) or as a USB Composite device (multiple interfaces).

Set the USB port to run at full speed and disable its high‑speed capabilities.

Note: This menu item appears only in some printer models.

Set the printer to link the trays that have the same paper type and paper size settings.

Display a message that lets the user change the paper size and paper type settings after inserting the tray.

Set the paper source that the user ﬁlls when a prompt to load paper or envelope appears.

Notes:

• The multipurpose feeder is available only in some printer

models.

• For Multipurpose Feeder to appear, set Conﬁgure MP to

Cassette from the Paper menu.

Tra y Conﬁgu ration

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary HealthCheck Statistics

Supply Usage And Counters

Clear Supply Usage History

Supply Usage And Counters

Reset Maintenance Counter

Supply Usage And Counters

Tiered Coverage Ranges

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Reset the supply usage history, such as number of pages and days remaining, to the factory shipped level.

Reset the counter after installing a new maintenance kit.

Adjust the range for the amount of color coverage on the printed page.

Understanding the printer menus 91

Menu item Description

Printer Emulations

PPDS Emulation

O* On

Fax Conﬁguration

Fax Low Power Support

Disable Sleep Permit Sleep Auto*

Fax Conﬁguration

Fax Storage Location

Disk NAND*

Print Conﬁguration

Black Only Mode

O* On

Print Conﬁguration

Color Trapping

O 1 2* 3 4 5

Set the printer to recognize and use the PPDS data stream.

Set fax to enter Sleep mode whenever the printer determines that it should.

Note: This menu item is available only in some printer models.

Set the storage location for all faxes.

Notes:

• This menu item is available only in some printer models.

• This menu item appears only when a hard disk is

installed.

Print color content in grayscale.

Enhance the printed output to compensate for misregistration in the printer.

Print Conﬁguration

Font Sharpening

0–150 (24*)

Device Operations

Quiet Mode

O* On

Device Operations

Panel Menus

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the printer

performance.

Enable access to the control panel menus.

Understanding the printer menus 92

Menu item Description

Device Operations

Custom Supply Levels

O* On

Device Operations

Safe Mode

O* On

Device Operations

Minimum Copy Memory

80 MB* 100 MB

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

O On*

Let printservice read and edit values from the Embedded Web Server.

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On, and the duplex motor is nonfunctional, the printer performs one‑sided printing of the documents even if the job is two‑sided printing.

Set the minimum memory allocation for storing copy jobs.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Device Operations

Honor orientation on fast path copy

On O*

Device Operations

Enable Optional Parallel Port

O* On

Toner patch sensor setup

Calibration frequency preference

Disabled Fewest color adjustment Fewer color adjustment Normal* Better color accuracy Best color accuracy

Toner patch sensor setup

Full calibration

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the printer to use the orientation setting under the Copy menu when sending quick copy jobs.

Enable an optional parallel port. Note: When set to On, the printer restarts.

Set the printer to put down the correct amount of toner to maintain color consistency.

Run the full color calibration.

Understanding the printer menus 93

Menu item Description

Toner patch sensor setup

Print TPS information page

App Conﬁguration

LES Applications

O On*

Scanner Conﬁguration

Scanner Manual Registration

Print Quick Test

Scanner Conﬁguration

Scanner Manual Registration

Front ADF Registration Rear ADF Registration Flatbed Registration

Scanner Conﬁguration

Edge Erase

Flatbed Edge Erase

0–6 (3*)

ADF Edge Erase

0–6 (3*)

Print a diagnostic page that contains information on toner patch sensor calibration.

Enable the Lexmark Embedded Solutions (LES) applications.

Notes:

• This menu item is available only in some printer models.

• When set to On, this setting does not

applications.

Print a Quick Test target page. Note: Make sure that the margin spacing on the target page

is uniform all the way around the target. If it is not, then the printer margins may need to be reset.

Manually register the ﬂatbed and ADF after replacing the ADF, scanner glass, or controller board.

Set the size, in millimeters, of the no‑print area around an ADF or ﬂatbed scan job.

aect

built‑in

Scanner Conﬁguration

ADF Deskew

ADF Mechanical Deskew

O On Auto*

Scanner Conﬁguration

Disabled Scanner

Enabled* Disabled ADF Disabled

Scanner Conﬁguration

Ti Byte Order

CPU Endianness* Little Endian Big Endian

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to perform ADF mechanical skew adjustment.

Disable the scanner when it is not working properly.

Set the byte order of a TIFF‑formatted scan output.

Understanding the printer menus 94

Menu item Description

Scanner Conﬁguration

Exact Ti Rows Per Strip

On* O

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the RowsPerStrip tag value of a TIFF‑formatted scan output.

Out of Service Erase

Menu item Description

Out of Service Erase

Memory Last Sanitized Hard Disk Last Sanitized

Out of Service Erase

Sanitize all information on nonvolatile memory

Sanitize all information on hard disk Erase all printer and network settings

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only in printers with a hard disk installed.

Clear all settings and applications that are stored in the printer memory or hard disk.

Note: Sanitize all information on hard disk appears only in printers with a hard disk installed.

Visible Home Screen Icons

Note: This menu appears only in some printer models.

Menu Description

Copy E-mail Fax Status/Supplies Job Queue Change Language Shortcut Center Address Book Bookmarks Held Jobs USB FTP Scan Proﬁles App Proﬁles Forms and Favorites Scan Center Card Copy

Specify which icons to show on the home screen.

Understanding the printer menus 95

About this Printer

Menu item Description

Asset Tag

Printer’s Location

Contact

Export Conﬁguration File to USB

Export Compressed Logs to USB

Describe the printer. The maximum length is 32 characters.

Identify the printer location. The maximum length is 63 characters.

Personalize the printer name. The maximum length is 63 characters.

Export conﬁguration ﬁles to a ﬂash drive.

Export compressed log ﬁles to a ﬂash drive.

Send Logs

Send diagnostic information to Lexmark. Cancel Send

In some printer models, this menu item can be conﬁgured only from the Embedded Web Server.

This menu item appears only in some printer models.

Print

Layout

Menu item Description

Sides

1‑sided* 2‑sided

Flip Style

Long Edge* Short Edge

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper (long edge or short edge) is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically each printed information of the page to bind the job correctly.

osets

Blank Pages

Print blank pages that are included in a print job. Print Do Not Print*

Collate

O

[1,1,1 ,2,2,2]*

Keep the pages of a print job stacked in sequence, particularly when printing

multiple copies of the job. On [1,2,1,2,1,2]

Separator Sheets

Insert blank separator sheets when printing. None* Between Copies Between Jobs Between Pages

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 96

Menu item Description

Separator Sheet Source

Tray [x ] (1 * ) Multipurpose Feeder

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Specify the paper source for the separator sheet.

Note: The multipurpose feeder is available only in some printer models.

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using Pages per Side.

Note: The positioning depends on the number of page images and their

page orientation.

Specify the orientation of a multiple‑page document when using Pages per

Side.

Pages per Side Border

None* Solid

Copies

1–9999 (1*)

Print Area

Normal* Fit to page Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a border around each page image when using Pages per Side.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Setup

Menu item Description

Printer Language

PCL Emulation PS Emulation*

Job Waiting

O* On

Set the printer language. Note: Setting a printer language default does not prevent a software

program from sending print jobs that use another printer language.

Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.

Note: This menu item appears only when a printer hard disk is installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 97

Menu item Description

Job Hold Timeout

0–255 (30*)

Printer Usage

Max Speed Max Yield*

Download Target

RAM* Disk

Resource Save

O* On

Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Note: This menu item appears only when a printer hard disk is installed.

Determine how the color imaging kit operates during printing.

Notes:

• When set to Max Yield, the color imaging kit slows or stops while

printing groups of black-only pages.

• When set to Max Speed, the color imaging kit always runs while

printing, whether color or black pages are being printed.

Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.

Note: This menu item appears only when a printer hard disk is installed.

Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.

Notes:

• When set to

memory is needed. Resources associated with the inactive printer language are deleted.

the printer retains downloaded resources only until

O,

• When set to On, the printer preserves all the permanent

downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.

Print All Order

Alphabetical* Newest First Oldest First

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order when you choose to print all held and conﬁdential jobs.

Note: This menu item appears only when a printer hard disk is installed.

Quality

Menu item Description

Print Mode

Black and White Color*

Print Resolution

4800 CQ* 1200 dpi

Toner Darkness

1 to 5 (4*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the print mode.

Set the resolution for the printed output. Note: 4800 CQ provides high‑quality output at maximum speed.

Determine the lightness or darkness of text images.

Understanding the printer menus 98

Menu item Description

Halftone

Normal* Detail

Color Saver

O* On

RGB Brightness

‑6 to 6 (0*)

RGB Contrast

0 to 5 (0*)

RGB Saturation

0 to 5 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enhance the printed output to have smoother lines with sharper edges.

Reduce the amount of toner used to print graphics and images.

Adjust the brightness, contrast, and saturation for color output. Note: This setting does not aect ﬁles where CMYK color speciﬁcations are

used.

Advanced Imaging

Menu item Description

Color Balance

Cyan

‑5 to 5 (0*)

Magenta

‑5 to 5 (0*)

Ye l l o w

‑5 to 5 (0*)

Black

‑5 to 5 (0*)

Reset Defaults

Adjust the amount of toner that is used for each color.

Color Correction

O Auto* Manual

Color Correction Content

Modify the color settings used to print documents.

Notes:

• O sets the printer to receive the color correction from the software.

• Auto sets the printer to apply

printed page.

dierent

color

proﬁles

to each object on the

• Manual allows the customization of the RGB or CMYK color conversions

applied to each object on the printed page.

• Color Correction Content is available only when Color Correction is set to

Manual.

Color Samples

Print Color Samples

Color Adjust Calibrate the printer to adjust color variations in the printed output.

Spot Color Replacement

Set Custom CMYK

Note: An asterisk (*) next to a value indicates the factory default setting.

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Assign speciﬁc CMYK values to twenty named spot colors.

Understanding the printer menus 99

Menu item Description

RGB Replacement Match the colors of the output with that of the original document.

Notes:

• This menu item requires that you select the Display‑Tru e‑Black color table.

• This menu item appears only in the Embedded Web Server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Job Accounting

Note: This menu appears only when a printer hard disk is installed.

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Log Near Full Level

O* On

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Set the printer to create a log of the print jobs that it receives.

Specify how often the printer creates a log ﬁle.

Specify how the printer responds when the frequency threshold expires.

Note: The value deﬁned in Accounting Log Frequency determines when this

action is triggered.

Specify the maximum size of the log ﬁle before the printer executes the Log

Action at Near Full.

Specify how the printer responds when the hard disk is nearly full.

Note: The value

is triggered.

deﬁned

in Log Near Full Level determines when this action

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 100

Menu item Description

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

URL to Post Log Specify where the printer posts job accounting logs.

‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁle name.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the printer responds when disk usage reaches the maximum limit

(100MB).

Note: The current host name

default log

ﬁle preﬁx.

deﬁned

in the TCP/IP menu is used as the

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Print a test page that contains information on errors, including XML markup errors.

Set the minimum stroke width.

Notes:

• Jobs printed in 1200 dpi use the value directly.

• Jobs printed in 4800 CQ use half the value.

Note: An asterisk (*) next to a value indicates the factory default setting.

PDF

Menu item Description

Scale to Fit

O* On

Annotations

Print Do Not Print*

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

Note: An asterisk (*) next to a value indicates the factory default setting.

Lexmark CX625adhe, CX522ade, CX622ade, CX625ade User guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Conventions

Product statements

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Attaching cables

Finding the printer serial number

Using the control panel

Lexmark CX421, MC2325, and MC2425 MFPs

Lexmark CX522, CX622, MC2535, MC2640, and XC2235 MFPs

Lexmark CX625 and XC4240 MFPs

Understanding the status of the power button and indicator light

Setting up and using the home screen applications

Using the home screen

Customizing the home screen

Supported applications

Setting up Card Copy

Creating a shortcut

Using Display Customization

Setting up Scan Center

Setting up Device Quotas

Using QR Code Generator

Using Customer Support

Managing bookmarks

Creating bookmarks

Creating folders

Managing contacts

Adding contacts

Adding groups

Editing contacts or groups

Deleting contacts or groups

Setting up and using the accessibility features

Activating Voice Guidance

Adjusting the Voice Guidance speech rate

Navigating the screen using gestures

Using the keyboard on the display

Loading paper and specialty media

Setting the paper size and type

Loading trays

Loading the multipurpose feeder

Loading the manual feeder

Linking trays

Paper support

Supported paper sizes

Supported paper types

Supported paper weights

Printing

Printing from a computer

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

Printing from a mobile device using Mopria Print Service

Printing from a mobile device using AirPrint

Printing a font sample list

Printing a directory list

Copying

Using the automatic document feeder and scanner glass

Making a copy

Copying photos

Copying on letterhead

Copying on both sides of the paper

Reducing or enlarging copies

Collating copies

Placing separator sheets between copies

Copying multiple pages onto a single sheet

Creating a copy shortcut

E-mailing

Using the automatic document feeder and scanner glass

Sending an e-mail

Creating an e-mail shortcut

Faxing

Using the automatic document feeder and scanner glass

Setting up the printer to fax

Supported fax

Setting up the fax function using analog fax