Lexmark CX310, 28CT550, CX310dn, 28C0550, 211 User Manual

Download

CX310 Series

User's Guide

June 2013 www.lexmark.com

Machine type(s):

7527

Model(s):

211, 231

Contents 2

Safety information.......................................................................................6

Learning about the printer...........................................................................8

Finding information about the printer......................................................................................................8

Selecting a location for the printer............................................................................................................9

Printer configurations.............................................................................................................................10

Understanding the basic functions of the scanner..................................................................................11

Using the ADF and scanner glass.............................................................................................................12

Using the printer control panel...............................................................................................................13

Understanding the colors of the Sleep button and indicator lights........................................................13

Additional printer setup.............................................................................15

Installing internal options........................................................................................................................15

Installing hardware options.....................................................................................................................21

Attaching cables......................................................................................................................................23

Setting up the printer software...............................................................................................................24

Networking..............................................................................................................................................26

Verifying printer setup............................................................................................................................31

Loading paper and specialty media............................................................33

Setting the paper size and type...............................................................................................................33

Configuring Universal paper settings......................................................................................................33

Loading the 250‑sheet tray.....................................................................................................................33

Loading the manual feeder.....................................................................................................................36

Loading the 650‑sheet duo tray..............................................................................................................37

Loading the multipurpose feeder............................................................................................................38

Linking and unlinking trays......................................................................................................................41

Paper and specialty media guide................................................................44

Using specialty media..............................................................................................................................44

Paper guidelines......................................................................................................................................47

Supported paper sizes, types, and weights.............................................................................................50

Printing......................................................................................................54

Printing a document................................................................................................................................54

Contents 3

Printing confidential and other held jobs................................................................................................56

Printing information pages......................................................................................................................58

Canceling a print job................................................................................................................................58

Copying......................................................................................................60

Making copies.........................................................................................................................................60

Copying photos........................................................................................................................................61

Copying on specialty media.....................................................................................................................61

Customizing copy settings.......................................................................................................................63

Placing information on copies.................................................................................................................67

Canceling a copy job................................................................................................................................68

Understanding the copying options........................................................................................................68

E-mailing....................................................................................................71

Setting up the printer to e-mail...............................................................................................................71

Creating an e-mail shortcut.....................................................................................................................72

E-mailing a document..............................................................................................................................72

Canceling an e-mail.................................................................................................................................73

Scanning....................................................................................................74

Scanning to an FTP address.....................................................................................................................74

Scanning to a computer..........................................................................................................................76

Understanding the printer menus..............................................................78

Menus list................................................................................................................................................78

Supplies menu.........................................................................................................................................79

Paper menu.............................................................................................................................................80

Reports menu..........................................................................................................................................89

Network/Ports.........................................................................................................................................90

Security menu.........................................................................................................................................98

Settings menu........................................................................................................................................100

Saving money and the environment.........................................................127

Saving paper and toner.........................................................................................................................127

Saving energy........................................................................................................................................128

Recycling................................................................................................................................................131

Contents 4

Securing the printer..................................................................................133

Using the security lock feature..............................................................................................................133

Statement of Volatility..........................................................................................................................133

Erasing volatile memory........................................................................................................................134

Erasing non‑volatile memory................................................................................................................134

Finding printer security information.....................................................................................................134

Maintaining the printer............................................................................135

Storing supplies.....................................................................................................................................135

Cleaning printer parts............................................................................................................................135

Checking the status of parts and supplies.............................................................................................137

Estimated number of remaining pages.................................................................................................137

Ordering supplies..................................................................................................................................138

Replacing supplies.................................................................................................................................140

Moving the printer................................................................................................................................158

Managing the printer...............................................................................160

Finding advanced networking and administrator information.............................................................160

Checking the virtual display...................................................................................................................160

Setting up e‑mail alerts.........................................................................................................................160

Viewing reports.....................................................................................................................................160

Configuring supply notifications from the Embedded Web Server.......................................................161

Copying printer settings to other printers.............................................................................................162

Restoring factory default settings.........................................................................................................162

Clearing jams............................................................................................163

Avoiding jams........................................................................................................................................163

Understanding jam messages and locations.........................................................................................164

[x]‑page jam, clear standard bin [203.xx]..............................................................................................166

[x]-page jam, open front door to clear fuser [202.xx]...........................................................................169

[x]-page jam, open front door [20y.xx].................................................................................................172

[x]‑page jam, open front door to clear duplex [23y.xx]........................................................................173

[x]‑page jam, open tray [x] [24y.xx]......................................................................................................174

[x]‑page jam, clear manual feeder [251.xx]...........................................................................................175

[x]‑page jam, clear multipurpose feeder [250.xx].................................................................................176

[x]‑page jam, open automatic feeder top cover. [28y.xx].....................................................................177

Contents 5

Troubleshooting.......................................................................................179

Understanding the printer messages....................................................................................................179

Solving printer problems.......................................................................................................................192

Solving print problems..........................................................................................................................198

Solving copy problems..........................................................................................................................224

Solving scanner problems.....................................................................................................................227

Embedded Web Server does not open.................................................................................................232

Contacting customer support................................................................................................................233

Notices.....................................................................................................234

Product information..............................................................................................................................234

Edition notice........................................................................................................................................234

Power consumption..............................................................................................................................238

Index........................................................................................................248

Safety information 6

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional tray, and then set it aside instead of trying to lift the tray and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

Safety information 7

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

SAVE THESE INSTRUCTIONS.

www.lexmark.com/multifunctionprinters.

Learning about the printer 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Gu ide—The guides may be available on the Software and Documentation CD.

For more information, visit

http://support.lexmark.com.

Networking Guide—Open the Software and Documentation CD, and then navigate to:

Documentation > User’s Guide and other publications > Networking Guide

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 9

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature -40 to 43°C (-40 to 110°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 10

1 Right side 304.8 mm (12 in.)

2 Front 508 mm (20 in.)

3 Left side 76.2 (3 in.)

4 Rear 101.6 mm (4 in.)

5 Top 291.7 mm (11.5 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Learning about the printer 11

Basic models

1 Printer control panel

2 Automatic document feeder (ADF)

3 Standard bin

4 Top door latch

5 Right side cover

6 Standard 250-sheet tray (Tray 1)

7 Manual feeder

8 Optional 650-sheet duo tray with integrated multipurpose feeder (Tray 2)

Understanding the basic functions of the scanner

• Make quick copies or set the printer to perform specific copy jobs.

• Scan documents and send them to your computer, an e-mail address, or an FTP destination.

• Scan documents and send them to another printer (PDF through an FTP).

Learning about the printer 12

Using the ADF and scanner glass

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one side of the page.

Use the scanner glass for single‑page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Using the ADF

• Load the document into the ADF tray faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF tray.

• Scan sizes from 105 x 148 mm (4.1 x 5.8 inches) wide to 216 x 368 mm (8.5 x 14.5 inches) long.

• Scan media weights from 52 to 120 g/m

(14–32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF tray. Place these items on the scanner glass.

Using the scanner glass

When using the scanner glass:

• Place the document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 216 x 296.9 mm (8.5 x 11.69 inches).

• Copy books up to 12.7 mm (0.5 inch) thick.

Learning about the printer 13

Using the printer control panel

Use the To

1 Display

• View printing, copying, e‑mailing, and scanning options.

• View printer status and error messages.

2 Select button

• Select menu options.

• Save settings.

3 Arrow buttons Scroll through menus or settings on the display.

4 Keypad Enter numbers, letters, or symbols.

5 Sleep button Enable Sleep mode or Hibernate mode.

6 Cancel button Stop all printer activity.

7 Start button Start a job, depending on which mode is selected.

8 Back button Return to the previous screen.

9 Home button Go to the home screen.

10 Indicator light Check the status of the printer.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Learning about the printer 14

Sleep button light Printer status

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Additional printer setup 15

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any controller board electronic components or connectors.

Available internal options

• Memory card – DDR3 DIMM

• Flash memory – Fonts – Firmware

• Forms and Barcode

• Prescribe

• IPDS

Additional printer setup 16

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board at the back of the printer.

Note: This task requires a flat‑head screwdriver.

2 Turn the screws counterclockwise to remove them.

3 Slightly open the controller board access cover, and then shift to the right to remove it.

4 Locate the appropriate connector on the controller board.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any controller board electronic components or connectors.

Additional printer setup 17

5 Reattach the cover.

1 2

1 Memory card connector

2 Option card connector

Additional printer setup 18

6 Turn the screws clockwise to lock the cover.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

“Accessing the controller board” on page 16.

Additional printer setup 19

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

5 Close the controller board access cover.

Additional printer setup 20

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 16.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

Additional printer setup 21

4 Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller board.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add

the options in the printer driver to make them available for print jobs. For more information, see

available options in the printer driver” on page 25.

“Updating

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

Additional printer setup 22

Install the printer and any optional tray in the following order:

• Optional 650‑sheet duo tray with integrated multipurpose feeder (Tray 2)

• Printer

Installing a 650‑sheet duo tray

The printer supports an optional 650‑sheet duo tray (Tray 2) with an integrated multipurpose feeder.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

1 Unpack the optional 650‑sheet duo tray, and then remove all packing material and the dust cover.

2 Place the tray in the location chosen for the printer.

Additional printer setup 23

3 Align the printer with the 650‑sheet duo tray, and then lower the printer into place.

4 Install the dust cover.

Note: When the printer software and any options are installed, it may be necessary to manually add the options in

the printer driver to make them available for print jobs. For more information, see

printer driver” on page 25.

“Updating available options in the

Attaching cables

Connect the printer to the computer using a USB cable or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. Loss of data or a malfunction can occur.

Additional printer setup 24

Use the To

1 USB printer port Connect the printer to a computer.

2 Ethernet port Connect the printer to an Ethernet network.

3 USB wireless port Attach an optional wireless network adapter.

4 Security lock port Lock the system controller board.

5 Printer power cord socket Connect the printer to a properly grounded electrical outlet.

Setting up the printer software

Installing the printer software

Notes:

• If you installed the printer software on the computer before but need to reinstall the software, then uninstall

the current software first.

• Close all open software programs before installing the printer software.

1 Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

www.lexmark.com, and then navigate to:

Go to SUPPORT & DOWNLOADS > select your printer > select your operating system > download your software

installer package

Additional printer setup 25

2 Do either of the following:

• If you are using the Software and Documentation CD, then insert the CD and wait for the installation dialog to

appear. If the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK.

In Windows 7 or earlier

Click , or click Start and then click Run.

b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

Note: D is the letter of your CD or DVD drive.

In Macintosh

Click the CD icon on the desktop.

• If you are using the downloaded software installer from the Web, then double‑click the installer that you have

saved in your computer. Wait for the Select Installation Type dialog to appear, and then click Install.

Note: If you are prompted to run your software installation package, then click Run.

3 Click Install, and then follow the instructions on the computer screen.

Updating available options in the printer driver

When any hardware options are installed, you may need to manually add the options in the printer driver to make them available for use.

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Depending on your device, do either of the following:

• Press and hold the printer you want to update.

• Right‑click the printer you want to update.

Additional printer setup 26

3 From the menu that appears, do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

4 Click the Configuration tab.

5 Do either of the following:

• Click Update Now ‑ Ask Printer.

• Under Configuration Options, manually add any installed hardware options.

6 Click Apply.

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Options & Supplies > Driver

• System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

Networking

Notes:

• Purchase a MarkNet

For information on installing the wireless network adapter, see the instruction sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

N8352 wireless network adapter first before setting up the printer on a wireless network.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Additional printer setup 27

Installing the printer on an Ethernet network

For Windows users

Obtain a copy of the software installer package.

• From the Software and Documentation CD that came with your printer.

• From our Web site:

Go to

www.lexmark.com, and then navigate to:

SUPPORT & DOWNLOADS > select your printer > select your operating system > download your software

installer package

2 Do either of the following:

• If you are using the Software and Documentation CD, then insert the CD and wait for the installation dialog to

appear. If the installation dialog does not appear, then do the following:

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type D:\setup.exe > OK

In Windows 7 or earlier

a Click , or click Start and then click Run. b In the Start Search or Run dialog, type D:\setup.exe. c Press Enter, or click OK.

Note: D is the letter of your CD or DVD drive.

• If you are using the downloaded software installer from the Web, then double‑click the installer that you have

saved in your computer. Wait for the Select Installation Type dialog to appear, and then click Install.

Note: If you are prompted to run your software installation package, then click Run.

3 Click Install, and then follow the instructions on the computer screen.

4 Select Ethernet connection, and then click Continue.

5 Attach the Ethernet cable when instructed to do so.

6 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear in the list, then click Modify Search.

7 Follow the instructions on the computer screen.

For Macintosh users

Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address either:

• From the printer control panel

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: You will need the IP address if you are configuring access for computers on a different subnet than the printer.

Additional printer setup 28

3 Install the printer driver on the computer.

a Insert the Software and Documentation CD, and then double‑click the installer package for the printer. b Follow the instructions on the computer screen. c Select a destination, and then click Continue. d From the Easy Install screen, click Install. e Type the user password, and then click OK.

All the necessary applications are installed on the computer.

f Click Close when installation is complete.

4 Add the printer.

• For IP printing:

a From the Apple menu, navigate to either of the following:

– System Preferences > Print & Scan – System Preferences > Print & Fax

b Click +. c If necessary, click Add Printer or Scanner or Add Other Printer or Scanner. d Click the IP tab. e Type the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Notes:

– Make sure AppleTalk is activated on your printer. – This feature is supported only in Mac OS X version 10.5.

a From the Apple menu, navigate to:

System Preferences > Print & Fax

b Click +, and then navigate to:

AppleTalk > select your printer > Add

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

Additional printer setup 29

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Settings > > Network/Ports > > Active NIC > > Auto >

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 From the printer control panel, navigate to:

> Settings > > Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

2 Select a wireless connection setup.

Additional printer setup 30

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Press , and then follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi-Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration (PBC) method

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

> Wi‑Fi Protected Setup > > Start Push Button Method >

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

> Wi‑Fi Protected Setup > > Start PIN Method >

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address bar.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

Additional printer setup 31

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Verifying printer setup

When all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. If an option you installed

is not listed, then it is not installed correctly. Remove the option, and then install it again.

• Network setup page—If your printer has networking support, then use this page to verify that the network

connection is working. This page also provides important information that aids network printing configuration.

Printing a menu settings page

Print a menu settings page to view the current menu settings and to verify if the printer options are installed correctly.

From the printer control panel, navigate to:

> Settings > Reports > > Menu Settings Page >

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings. Settings saved from the menus replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, select another value, and save it.

Additional printer setup 32

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the printer control panel, navigate to:

> Settings > Reports > > Network Setup Page >

Note: If an optional internal print server is installed, then Print Network [x] Setup Page appears.

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

Loading paper and specialty media 33

Loading paper and specialty media

Proper selection and loading of media can improve how reliably documents print. For more information, see “Avoiding

jams” on page 163 and “Storing paper” on page 49.

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper Size/Type >

2 Press the up or down arrow button to select the tray or feeder, and then press .

3 Press the up or down arrow button to select the paper size, and then press .

4 Press the up or down arrow button to select the paper type, and then press to change the settings.

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest supported Universal size is 76 x 127 mm (3 x 5 inches) and is loaded only in the multipurpose

feeder and manual feeder.

• The largest supported Universal size is 215.9 x 359.9 mm (8.5 x 14.17 inches) and is loaded only in the

multipurpose feeder and manual feeder.

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Universal Setup >

2 Press the up or down arrow buttons to scroll to Units of Measure, Portrait Height, or Portrait

Width, and then press

3 Enter the preferred settings using the keypad, and then press .

4 Press .

Loading the 250‑sheet tray

The printer has a 250-sheet tray (Tray 1) with an integrated manual feeder. The 250-sheet tray and the 650-sheet duo tray support the same paper sizes and types and are loaded in the same way.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

1 Pull out the tray completely.

Loading paper and specialty media 34

Note: Do not remove trays while a job is printing or while Busy appears on the display. Doing so may cause a jam.

2 If the paper is longer than letter‑size paper, then squeeze and then slide the length guide at the back of the tray to

extend it.

3 Squeeze, and then slide the length guide tab to the correct position for the size of the paper being loaded.

Note: Use the paper size indicators on the bottom of the tray to help position the guide.

Loading paper and specialty media 35

4 Squeeze, and then slide the width guide tab to the correct position for the size of the paper being loaded.

Note: Use the paper size indicators on the bottom of the tray to help position the guides.

5 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

Loading paper and specialty media 36

6 Load the paper stack with the recommended printable side faceup.

7 Place the paper guides securely against the edges of the paper.

8 Insert the tray.

9 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in

the tray.

Note: Mixing paper sizes or paper types in a tray may cause jams.

Loading the manual feeder

The standard 250‑sheet tray has an integrated manual feeder that can be used to print on different types of paper one sheet at a time.

1 Load a sheet of paper into the manual feeder:

• Printable side facedown for one-sided printing

• Printable side faceup for two‑sided (duplex) printing

Note: There are different ways for loading letterhead depending on the mode of printing.

Loading paper and specialty media 37

One‑sided printing using a letterhead Two‑sided printing using a letterhead

• Load envelope with the flap side up and against the right side of the paper guide.

2 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides.

Note: To achieve the best possible print quality, use only high‑quality media designed for laser printers.

3 Adjust the paper guides to the width of the paper loaded.

Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper may cause jams.

Loading the 650‑sheet duo tray

The 650‑sheet duo tray (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder. The tray is loaded in the same way as the 250‑sheet tray and supports the same paper types and sizes. The only differences are the look of the guide tabs and the location of the paper size indicators.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

Loading paper and specialty media 38

1 Length guide tab

2 Paper size indicator

3 Width guide tab

Loading the multipurpose feeder

1 Push the multipurpose feeder latch to the left.

Loading paper and specialty media 39

2 Open the multipurpose feeder.

3 Pull the multipurpose feeder extender.

Note: Guide the extender gently so that the multipurpose feeder is fully extended and open.

4 Prepare the paper for loading.

• Flex the sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of transparencies. Be careful not to scratch them.

• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

Loading paper and specialty media 40

5 Locate the maximum paper fill indicator and tab.

Note: Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper

guides.

1 Width guide tab

2 Maximum paper fill indicator

3 Width guide

4 Feeder extender

5 Paper size indicator

6 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack.

• Load paper, card stock, and transparencies with the recommended printable side facedown and the top edge

entering the printer first.

Loading paper and specialty media 41

• Load envelopes with the flap side up and against the right side of the paper guide.

Notes:

• Do not load or close the multipurpose feeder while a job is printing.

• Load only one size and type of paper at a time.

• Paper should lie flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder

and is not bent or wrinkled.

7 From the printer control panel, set the paper size and type in the Paper menu to match the paper loaded in the

tray.

Linking and unlinking trays

When the paper size and paper type for any trays are the same, the printer will link those trays. When one linked tray becomes empty, paper will feed from the next linked tray. We recommend giving all unique paper, such as letterhead and different colored plain papers, a different custom type name so that the trays they are in will not automatically link.

Linking and unlinking trays

Note: This feature applies only in network printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the tray settings to specify the paper size and type for the tray.

• To link trays, make sure the paper size and type for the tray match with that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match with that of the other tray.

4 Click Submit.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer.

The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

Loading paper and specialty media 42

Creating a custom name for a paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a new custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Select a custom name, and then type a new custom paper type name.

3 Press .

4 Press Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type name

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Type a name for the paper type, and then click Submit.

4 Select a custom type, and then verify that the correct paper type is associated with the custom name.

Note: Plain Paper is the factory default paper type for all user‑defined custom names.

Loading paper and specialty media 43

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Names

2 Type a name for the paper type, and then press .

Assigning a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Press .

Paper and specialty media guide 44

Paper and specialty media guide

Using specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print a test page on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stacks to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead.

Source Printing Printable side Paper orientation

Trays

Manual feeder

One‑sided Faceup Load the sheet

with the top edge entering the printer first.

Two‑sided Facedown Load the sheet

with the bottom edge entering the printer first.

One‑sided Facedown Load the sheet

with the top edge entering the printer first.

Note: Check with the manufacturer or vendor to determine whether or not the preprinted letterhead is acceptable for laser printers.

Paper and specialty media guide 45

Source Printing Printable side Paper orientation

Manual feeder

Multipurpose feeder

Two‑sided Faceup Load the sheet

with the bottom edge entering the printer first.

One‑sided Facedown Load the sheet

with the top edge entering the printer first.

Multipurpose feeder

Note: Check with the manufacturer or vendor to determine whether or not the preprinted letterhead is acceptable for laser printers.

Two‑sided Faceup Load the sheet

with the bottom edge entering the printer first.

Tips on using transparencies

Print a test page on the transparencies being considered for use before buying large quantities.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

transparencies loaded in the tray.

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the 250-sheet tray, manual feeder, or multipurpose feeder.

• Use transparencies designed specifically for laser printers.

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stacks to prevent sheets from sticking together.

Paper and specialty media guide 46

Tips on using envelopes

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

envelopes loaded in the tray.

• Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers.

• For best performance, use envelopes made from 90‑g/m

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist. – Are stuck together or damaged in any way. – Have windows, holes, perforations, cutouts, or embossing. – Have metal clasps, string ties, or folding bars. – Have an interlocking design. – Have postage stamps attached. – Have any exposed adhesive when the flap is in the sealed or closed position. – Have bent corners. – Have rough, cockle, or laid finishes.

• Adjust the width guides to fit the width of the envelopes.

• Before loading the envelopes on the tray, flex and fan the envelopes to loosen them. Straighten the edges on a

level surface.

(24‑lb) paper or 25% cotton.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the labels

loaded in the tray.

• Print samples on labels being considered for use before buying large quantities.

• For more information on label printing, characteristics, and design, see the Card Stock & Label Guide at

http://support.lexmark.com.

• Use labels designed specifically for laser printers.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Before loading labels on the tray, flex and fan labels to loosen them. Straighten the edges on a level surface.

Paper and specialty media guide 47

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly affect print quality.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the card

stock loaded in the tray.

• Print samples on the card stock being considered for use before buying large quantities.

• Specify the paper texture and weight from the tray settings to match the paper loaded in the tray.

• Preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper feed

problems.

• Before loading the card stock on the tray, flex and fan the card stock to loosen them. Straighten the edges on a

level surface.

Paper guidelines

Select the correct paper or specialty media to reduce printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer trays can automatically feed paper weights up to 176‑g/m2 (47‑lb) bond grain long paper. The multipurpose feeder can automatically feed paper weights up to 176‑g/m

60 g/m bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommend 90 g/m

heavier paper.

Note: Duplex printing is supported from 60–105‑g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

(47‑lb) bond grain long paper. Paper lighter than

(16–28‑lb) bond grain long paper.

(24 lb) or

Paper and specialty media guide 48

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90‑g/m

(16–24‑lb) bond paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically‑treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.4 mm

(±0.9 inch), such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms:

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

(16 lb)

• Multiple‑part forms or documents

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

Paper and specialty media guide 49

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60–90‑g/m

(16–24‑lb) paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid paper with rough or heavily textured surfaces.

Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.

When in doubt, contact your paper supplier.

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

Paper and specialty media guide 50

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the sizes, types, and weights of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

Supported paper sizes

Note: Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The integrated multipurpose feeder supports different paper sizes, types, and weights.

Paper size and dimension

Standard

250‑sheet tray

Manual

feeder

650‑sheet duo tray ADF Scanner

550‑sheet tray Multipurpose

glass

Duplex

mode

feeder

1 1 1

210 x 297 mm (8.3 x 11.7 in.)

1 2 1

148 x 210 mm (5.83 x 8.3 in.)

X X

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

1 1 1

182 x 257 mm (7.2 x 10.1 in.)

Letter

1 1 1

216 x 279 mm (8.5 x 11 in.)

The paper source supports paper size without size sensing.

Universal is supported in the standard 250‑sheet tray only if the paper size is from 148 x 215.9 mm (5.83 x 8.5 in.) to

215.9 x 355.6 mm (8.5 x 14 in.).

Universal is supported in the multipurpose feeder and manual feeder only if the paper size is from 76.2 x 127 mm (3 x 5 in.)

to 215.9 x 359.9 mm (8.5 x 14.17 in.).

Universal is supported in duplex mode only if the width is from 210 mm (8.27 in.) to 215.9 mm (8.5 in.), and the length is

from 279.4 mm (11 in.) to 355.6 mm (14 in.).

Paper and specialty media guide 51

Paper size and dimension

Legal

216 x 356 mm (8.5 x 14 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Oficio (Mexico)

216 x 340 mm (8.5 x 13.4 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Universal

76 x 127 mm (3 x 5 in.) to 216 x 356 mm (8.5 x 14 in.)

Standard

250‑sheet tray

1 1 1

Manual

feeder

X X

650‑sheet duo tray ADF Scanner

550‑sheet tray Multipurpose

1,3

feeder

1,3

glass

Duplex

mode

Universal

1,2 1,2

148 x 210 mm (5.8 x 8.3 in) to 216 x 356 mm (8.5 x 14 in).

7 3/4 Envelope

XXX

(Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

XXX

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

XXX

105 x 241 mm (4.1 x 9.5 in.)

The paper source supports paper size without size sensing.

Universal is supported in the standard 250‑sheet tray only if the paper size is from 148 x 215.9 mm (5.83 x 8.5 in.) to

215.9 x 355.6 mm (8.5 x 14 in.).

Universal is supported in the multipurpose feeder and manual feeder only if the paper size is from 76.2 x 127 mm (3 x 5 in.)

to 215.9 x 359.9 mm (8.5 x 14.17 in.).

Universal is supported in duplex mode only if the width is from 210 mm (8.27 in.) to 215.9 mm (8.5 in.), and the length is

from 279.4 mm (11 in.) to 355.6 mm (14 in.).

Paper and specialty media guide 52

Paper size and dimension

Standard

250‑sheet tray

Manual

feeder

650‑sheet duo tray ADF Scanner

550‑sheet tray Multipurpose

glass

Duplex

mode

feeder

DL Envelope

XXX

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

XXX

162 x 229 mm (6.4 x 9 in.)

B5 Envelope

XXX

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

XXX

98 x 162 mm (3.9 x 6.3 in.) up to 176 x 250 mm (6.9 x 9.8 in.)

The paper source supports paper size without size sensing.

Universal is supported in the standard 250‑sheet tray only if the paper size is from 148 x 215.9 mm (5.83 x 8.5 in.) to

215.9 x 355.6 mm (8.5 x 14 in.).

Universal is supported in the multipurpose feeder and manual feeder only if the paper size is from 76.2 x 127 mm (3 x 5 in.)

to 215.9 x 359.9 mm (8.5 x 14.17 in.).

Universal is supported in duplex mode only if the width is from 210 mm (8.27 in.) to 215.9 mm (8.5 in.), and the length is

from 279.4 mm (11 in.) to 355.6 mm (14 in.).

Supported paper types and weights

Notes:

• Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The integrated multipurpose feeder supports different paper sizes, types, and weights.

• Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper and specialty media guide 53

Paper type 250‑sheet

tray

Paper

Manual

feeder

650‑sheet duo tray ADF Scanner

550‑sheet

tray

Multipurpose

feeder

glass

Duplex

mode

• Plain

• Recycled

• Glossy

• Bond

• Letterhead

• Preprinted

• Colored

• Light

• Heavy

• Rough/Cotto

• Custom

Type [x]

Card stock X

Transparencies

Labels

• Paper

Envelope X

X X

Printing 54

Printing

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup. c Adjust the settings, if necessary. d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Printing in black and white

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality Menu > > Print Mode > > Black Only >

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the IP address of the printer in the address field.

Printing 55

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality Menu > > Toner Darkness

2 Adjust the toner darkness, and then press .

Using Max Speed and Max Yield

Max Speed and Max Yield let you choose between a faster print speed and a higher toner yield. Max Yield is the factory default setting.

• Max Speed—This lets you print in either black or color depending on the setting in the printer driver. The printer

prints in color unless Black Only is selected in the printer driver.

• Max Yield—This lets you switch from black to color based on the color content found on each page.

Note: Frequent color mode switching can result to slower printing if the content of the pages is mixed.

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Setup Menu.

3 From the Printer Usage list, select Max Speed or Max Yield.

4 Click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Settings > > Print Settings > > Setup Menu > > Printer Usage >

2 Select Max Speed or Max Yield, and then press .

Printing from a mobile device

To download a compatible mobile printing application, visit www.lexmark.com/mobile.

Printing 56

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing confidential and other held jobs

Storing print jobs in the printer

1 From the printer control panel, navigate to:

> Settings > > Security > > Confidential Print > select the print job type

Print job type Description

Max Invalid PIN Limits the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

Confidential Job Expiration Lets you hold print jobs in the computer until you enter the PIN from the printer

control panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Repeat Job Expiration Lets you print and store print jobs in the printer memory for reprinting.

Verify Job Expiration Lets you print one copy of a print job while the printer holds the remaining

copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

Reserve Job Expiration Lets you store print jobs for printing at a later time. The print jobs are held until

deleted from the Held Jobs menu.

Notes:

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2 Press .

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

Printing 57

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

For Macintosh users

With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Modifying confidential print settings

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Security > Confidential Print Setup.

3 Modify the settings:

• Set a maximum number of PIN entry attempts. When a user exceeds that number, all of the jobs for that user

are deleted.

• Set an expiration time for confidential print jobs. When a user has not printed the jobs within that time, all of

the jobs for that user are deleted.

4 Click Submit to save the modified settings.

Printing 58

Printing information pages

Printing a font sample list

1 From the printer control panel, navigate to:

> Settings > > Reports > > Print Fonts

2 Press the up or down arrow button to select the font setting.

3 Press .

Note: The PPDS fonts appear only when the PPDS data stream is activated.

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, press .

2 When a list of print jobs appears, select the job to cancel, and then press .

3 Press to go back to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to: Apps list > Run > type control printers > OK

In Windows 7 or earlier

a Click or click Start, and then click Run. b In the Start Search or Run dialog, type control printers. c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

Printing 59

For Macintosh users

1 From the Apple menu, navigate to either of the following:

• System Preferences > Print & Scan > select your printer > Open Print Queue

• System Preferences > Print & Fax > select your printer > Open Print Queue

2 From the printer window, select the print job you want to cancel, and then delete it.

Copying 60

Copying

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one-side of the page.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

Note: To avoid a cropped image, make sure the size of the original document and the size of the copy paper are

the same.

3 From the printer control panel, press .

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF tray.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

Copying 61

• The ADF indicator light comes on when the paper is loaded properly.

2 Adjust the paper guides.

3 From the printer control panel, use the keypad to enter the number of copies, and then press .

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 From the printer control panel, use the keypad to enter the number of copies, and then press .

Note: If you want to scan another document, then place the next document on the scanner glass, press the left

or right arrow button to scroll to Scan the Next Page, and then press

3 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying photos

1 Place a photo facedown on the scanner glass in the upper left corner.

2 From the printer control panel, navigate to:

> Copy > > Content Type > Photo

3 From the Content Source menu, choose a setting that best describes the original photo your are copying, and then

press

Note: If you want to copy another photo, then place it on the scanner glass, press the left or right arrow button

to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying on specialty media

Copying on transparencies

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

Copying 62

4 Navigate to:

Copy to >

on the keypad >

> select the tray containing the transparencies > > select the number of copies or enter a number

5 If there are no trays that contain transparencies, then do the following:

a Navigate to:

Copy to >

> Manual Feeder > > select the size of the transparencies > > Transparency >

b Load transparencies into the multipurpose feeder, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying on letterhead

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

4 Navigate to:

Copy to >

on the keypad >

> select the tray containing the letterhead > > select the number of copies or enter a number

5 If there are no trays that contain letterhead, then do the following:

a Navigate to:

Copy to >

> Manual Feeder > > select the size of the letterhead > Letterhead

b Place the letterhead faceup, top edge first into the multipurpose feeder, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying 63

Customizing copy settings

Copying to a different size

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

4 Navigate to:

Copy to >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

> select a new size for the copy > select the number of copies or enter a number on the keypad >

5 Press the left or right arrow button to scroll to Finish the Job, and then press .

Making copies using paper from a selected tray

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Copy from > select the size of the original document

4 Navigate to:

Copy to >

copies or enter a number on the keypad >

> select the tray containing the paper size and type you want to use > > select the number of

Copying 64

5 If there are no trays that contain the paper size and type you want to use, then do the following:

a Navigate to:

Copy to >

> Manual Feeder > > select the paper size > > select the paper type >

b Load the size and type of paper into the multipurpose feeder, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow button

to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Reducing or enlarging copies

Copies can be scaled from 25% to 400% of the original document size.

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Scale > adjust the scale setting > select the number of copies or enter a number on the keypad >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Making a copy lighter or darker

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass in the upper

left corner.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

Copying 65

3 From the printer control panel, navigate to:

> Copy > > Darkness > adjust the darkness setting > select the number of copies or enter a number on the

keypad >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Content Type > select the content type of the original document

4 Press the left or right arrow button to scroll to one of the following:

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text and graphics or photos.

• Photo—The original document is mostly a photo or an image.

• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and

animations.

5 Press the up or down arrow button until Content Source appears, and then press the left or right arrow button

to scroll to one of the following:

• Color Laser—The original document was printed using a color laser printer.

• Inkjet—The original document was printed using an inkjet printer.

• Magazine—The original document is from a magazine.

• Press—The original document is from an offset press.

• Black/White Laser—The original document was printed using a mono laser printer.

• Photo/Film—The original document is a photo from a film.

• Newspaper—The original document is from a newspaper.

• Other—The original document was printed using an alternate or unknown printer.

Copying 66

6 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

7 Press the left or right arrow button to scroll to Finish the Job, and then press .

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

To select a Collate setting:

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Collate > select the collate setting you want > select the number of copies or enter a number

on the keypad >

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

4 Press the left or right arrow button to scroll to Finish the Job, and then press .

Placing separator sheets between copies

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

Copying 67

3 From the printer control panel, navigate to:

> Copy > > Separator Sheets

4 Select Between Copies, Between Jobs, Between Pages, or Off.

5 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Copying multiple pages onto a single sheet

To save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper.

Notes:

• Make sure the paper size is set to letter, legal, A4, or JIS B5.

• The copy size must be set to 100%.

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Paper Saver > select the setting that you want

4 Select Off, 2‑up Portrait, 2‑up Landscape, 4‑up Portrait, or 4‑up Landscape.

5 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Placing information on copies

Placing an overlay message on each page

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Copying 68

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, navigate to:

> Copy > > Overlay > select an overlay message you want

4 Select Off, Confidential, Copy, Draft, Urgent, or Custom.

5 Select the number of copies or enter a number on the keypad, and then press .

Note: If you want to copy another document, then place it on the scanner glass, press the left or right arrow

button to scroll to Scan the Next Page, and then press

6 Press the left or right arrow button to scroll to Finish the Job, and then press .

Canceling a copy job

Canceling a copy job from the printer control panel

1 From the printer control panel, press .

2 When a list of copy jobs appears, select the job to cancel, and then press .

3 Press to go back to the home screen.

Understanding the copying options

Copies

This option lets you set the number of copies to be printed.

Copy from

This option opens a screen where you can select the paper size of the original document.

• To scroll to the paper size that matches the original document, press the left or right arrow button, and then press

• To copy an original document that contains mixed paper sizes with the same width, press the left or right arrow

button to scroll to Mixed Sizes, and then press

Copying 69

Copy to

This option lets you select the paper size and type on which your copies will be printed.

• To scroll to the paper size and type that matches the paper loaded in the tray or feeder, press the left or right arrow

button, and then press

• If the settings for “Copy from” and “Copy to” are different, then the printer automatically adjusts the Scale setting

to accommodate the difference.

• If the paper type or size you want to use is not loaded in one of the trays, then press the left or right arrow button

to scroll to Manual Feeder, press feeder.

, and then manually load the paper in the manual feeder or multipurpose

• To match each copy to the paper size of the original document, set “Copy to” to Auto Size Match. If a matching

paper size is not in one of the trays, then Paper size not found appears and prompts to load a paper in a tray, manual feeder, or multipurpose feeder.

Scale

This option lets you scale the document from 25% to 400% of the original document size. You can also set automatic scaling.

• When copying to a different paper size, such as from legal‑size to letter‑size paper, set the “Copy from” and “Copy

to” paper sizes automatically to scale the scan image to fit the size of the paper onto which you are copying.

• To decrease or increase the value by 1%, press the left or right arrow button on the printer control panel. To make

a continuous decrease or increase in value, press and hold the button for two or more seconds.

Darkness

This option lets you adjust how light or dark the copies are in relation to the original document.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document.

Content Type

This option lets you set the original document type.

Select from the following content types:

• Graphics—The original document is mostly business‑type graphics, such as pie charts, bar charts, and animations.

• Photo—The original document is mostly a photo or an image.

• Text—The content of the original document is mostly text or line art.

• Text/Photo—The original document is a mixture of text, graphics, and photos.

Content Source

This option lets you set the original document source.

Copying 70

Select from the following content sources:

• Color Laser—The original document was printed using a color laser printer.

• Black/White Laser—The original document was printed using a mono laser printer.

• Inkjet—The original document was printed using an inkjet printer.

• Photo/Film—The original document is a photo from a film.

• Magazine—The original document is from a magazine.

• Newspaper—The original document is from a newspaper.

• Press—The original document was printed using a printing press.

• Other—The original document was printed using an alternate or unknown printer.

Color

This option lets you set the output to either color or monochrome for the scanned image.

Overlay

This option lets you create a watermark (or message) that overlays the content of your copy. You can choose from Confidential, Copy, Draft, Urgent, and Custom. You can type a custom message in the ”Enter the Custom Text Overlay and press OK” field. The message will appear, faintly, in large print across each page.

Separator Sheets

This option lets you place a blank sheet of paper between copies, prints, pages, print jobs or copy jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

Paper Saver

This option lets you print two or more pages of an original document on the same page. Paper Saver is also called Nup printing where N stands for the number of pages. For example, 2-up would print two pages of your document on a

single page, and 4-up would print four pages of your document on a single page.

E-mailing 71

E-mailing

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one-side of the page.

You can use the printer to e‑mail scanned documents to one or more recipients. You can type the e‑mail address or use a shortcut number to send an e-mail from the printer.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Setting up the printer to e-mail

Setting up the e-mail function

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Enter the appropriate information, and then click Submit.

Configuring e‑mail settings

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

E-mailing 72

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Enter the appropriate information, and then click Submit.

Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Manage Shortcuts > E-mail Shortcut Setup.

3 Type a name for the shortcut, and then enter the e-mail address.

Note: If you are entering multiple addresses, then separate each address with a comma (,).

4 Adjust the scan settings, if necessary.

5 Enter a shortcut number, and then click Add.

If you enter a number that is already in use, then you are prompted to select another number.

E-mailing a document

Sending an e‑mail using a shortcut number

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 Press #, then enter the shortcut number using the keypad, and then press .

4 Press .

Sending an e‑mail using the printer control panel

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

E-mailing 73

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is properly loaded.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, press the up or down arrow button to scroll to Shortcuts, and then press .

4 Press Email Shortcuts > > select the name of the recipient > or .

Note: Shortcuts can be created only from the Embedded Web Server.

Canceling an e-mail

From the printer control panel, press .

Scanning 74

Scanning

Scanning to an FTP address

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one-side of the page.

The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time.

When an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be another PostScript printer.

Use the scanner glass for single-page documents, book pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Creating shortcuts

Instead of entering the entire FTP site address on the printer control panel each time you want to send a document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: using the Embedded Web Server and using the printer control panel.

Creating an FTP shortcut using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Navigate to:

Settings > Other Settings area > Manage Shortcuts > FTP Shortcut Setup

Scanning 75

3 Enter the appropriate information.

Note: A password may be required. If you do not have an ID and password, then contact your system support

person.

4 Enter a shortcut number.

If you enter a number that is already in use, then you are prompted to select another number.

5 Click Add.

Scanning to an FTP address

Scanning to an FTP address using a shortcut number

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is loaded properly.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, press #, and then enter the FTP shortcut number.

4 Press .

Scanning to an FTP address using the printer control panel

1 Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light comes on when the paper is properly loaded.

2 If you are loading a document into the ADF tray, then adjust the paper guides.

3 From the printer control panel, press the up or down arrow button to scroll to Shortcuts, and then press .

4 Press FTP Shortcuts > > select the name of the recipient > or .

Note: Shortcuts can be created only from the Embedded Web Server.

Scanning 76

Scanning to a computer

Automatic document feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents. Note: The ADF scans only one-side of the page.

The scanner lets you scan documents directly to a computer. The computer does not have to be directly connected to the printer for you to receive images when scanning. You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Scanning to a computer

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Scan Profile > Create Scan Profile.

3 Select your scan settings, and then click Next.

4 Select a location on your computer where you want to save the scanned output file.

5 Type a scan name.

The scan name is the name that appears in the Scan Profile list on the display.

6 Click Submit.

7 Review the instructions on the Scan Profile screen.

A shortcut number is automatically assigned when you click Submit. You can use this shortcut number when you are ready to scan your documents.

a Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

Scanning 77

Notes:

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as

magazine clippings) into the ADF tray. Place these items on the scanner glass.

• The ADF indicator light turns on when the paper is loaded properly.

b If you are loading a document into the ADF tray, then adjust the paper guides. c From the printer control panel, press #, and then type the shortcut number using the keypad, or press the up

or down arrow button to scroll to Held Jobs, and then press the up or down arrow button to scroll to Profiles. After entering the shortcut number, the scanner scans and sends the document to the directory or program

you specified. If you selected Profiles on the printer control panel, then locate your shortcut on the list.

8 View the file from the computer.

The output file is saved in the location or launched in the program you specified.

Understanding the printer menus 78

Understanding the printer menus

Menus list

Supplies Menu Paper Menu Reports Network/Ports

Cyan Cartridge Magenta Cartridge Yellow Cartridge Black Cartridge Waste Toner Bottle Maintenance Kit

Security Settings Help Option Card Menu

Confidential Print Security Audit Log Set Date and Time

Default Source Paper Size/Type Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Scan Sizes Universal Setup

General Settings Copy Settings E‑mail Settings FTP Settings Print Settings

Menu Settings Page Device Statistics Network Setup Page Network [x] Setup Page Shortcut List Copy Shortcuts E‑mail Shortcuts FTP Shortcuts Profiles List Print Fonts Print Directory Print Demo Asset Report

Print All Guides Copy Guide E‑mail Guide FTP Guide Color Quality Print Defects Guide Information Guide Supplies Guide

Active NIC Standard Network or

Network [x] Standard USB SMTP Setup

[index of each installed DLE]

Understanding the printer menus 79

Supplies menu

Use To

Cyan, Magenta, Yellow, or Black Toner Cartridge

Nearly Low Low Very Low Replace Missing Defective Missing or Unresponsive Unsupported Invalid Region OK Non‑genuine Lexmark Cartridge

Black or Color Imaging Kit

Nearly Low Low Very Low Replace Missing Defective Missing or Unresponsive Unsupported OK Non‑genuine Lexmark Imaging Kit

Show the status of the cyan, magenta, yellow, or black toner cartridge.

Show the status of the black or color imaging kit.

Waste Toner Bottle

Near Full Replace Missing OK

Maintenance Kit

Nearly Low Low Very Low Replace OK

Show the status of the waste toner bottle.

Show the status of the maintenance kit.

Understanding the printer menus 80

Paper menu

Default Source menu

Use To

Default Source

Tray [x] Multipurpose Feeder Manual Paper Manual Envelope

Set a default paper source for all print jobs.

Notes:

Paper Size/Type menu

Use To

Tray [x] Size

A4 A5 JIS‑B5 Letter Legal Executive Oficio (Mexico) Folio Universal

• The 650‑sheet duo tray must be installed in order for Multipurpose

Feeder to appear as a menu setting in the Paper menu.

• Tray 1 (standard tray) is the factory default setting.

• Only installed paper sources will appear as menu settings.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

Specify the paper size loaded in each tray.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

Tray [x] Type

Plain Paper Card Stock Transparency Recycled Labels Glossy Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the type of paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name appears instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

• Transparency is supported only in the 250‑sheet tray.

Understanding the printer menus 81

Use To

Multipurpose Feeder Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Multipurpose Feeder Type

Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the paper size loaded in the multipurpose feeder.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• The menu item applies only when the multipurpose feeder is installed.

• The multipurpose feeder does not automatically detect paper size. The

paper size value must be set.

Specify the paper type loaded in the multipurpose feeder.

Note: Custom Type [x] is the factory default setting.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 82

Use To

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Specify the size of the paper being manually loaded. Note: Letter is the U.S. factory default setting. A4 is the international factory

default setting.

Specify the paper type being manually loaded.

Note: Plain Paper is the factory default setting.

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Manual Envelope Type

Envelope Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the envelope size being manually loaded. Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the

international factory default setting.

Specify the envelope type being manually loaded. Note: Envelope is the factory default setting.

Understanding the printer menus 83

Substitute Size menu

Use To

Substitute Size

Off Statement/A5 Letter/A4 All Listed

Paper Texture menu

Use To

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Off indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Specify the relative texture of the plain paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Glossy Texture

Smooth Normal Rough

Heavy Glossy Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Specify the relative texture of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the glossy paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the heavy glossy paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the labels loaded. Note: Normal is the factory default setting.

Understanding the printer menus 84

Use To

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Specify the relative texture of the bond paper loaded. Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded. Note: Normal is the factory default setting.

Specify the relative texture of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative texture of the preprinted paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the colored paper loaded.

Note: Normal is the factory default setting.

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth Normal Rough

Specify the relative texture of the light paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the heavy paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the cotton paper loaded.

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if custom type is supported.

Understanding the printer menus 85

Paper Weight menu

Use To

Plain Weight

Light Normal Heavy

Card Stock Weight

Light Normal Heavy

Transparency Weight

Light Normal Heavy

Recycled Weight

Light Normal Heavy

Glossy Weight

Light Normal Heavy

Specify the relative weight of the plain paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the card stock loaded. Note: Normal is the factory default setting.

Specify the relative weight of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative weight of the recycled paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the glossy paper loaded.

Note: Normal is the factory default setting.

Heavy Glossy Weight

Light Normal Heavy

Labels Weight

Light Normal Heavy

Bond Weight

Light Normal Heavy

Envelope Weight

Light Normal Heavy

Rough Envelope Weight

Light Normal Heavy

Specify the relative weight of the heavy glossy paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the labels loaded. Note: Normal is the factory default setting.

Specify the relative weight of the bond paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the envelope loaded. Note: Normal is the factory default setting.

Specify the relative weight of the rough envelope loaded. Note: Heavy is the factory default setting.

Understanding the printer menus 86

Use To

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Colored Weight

Light Normal Heavy

Light Weight

Light

Heavy Weight

Heavy

Rough/Cotton Weight

Light Normal Heavy

Specify the relative weight of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative weight of the preprinted paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the colored paper loaded. Note: Normal is the factory default setting.

Specify that the relative weight of the paper loaded is light.

Specify that the relative weight of the paper loaded is heavy.

Specify the relative weight of the rough or cotton paper loaded.

Note: Normal is the factory default setting.

Custom [x] Weight

Light Normal Heavy

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Paper Loading menu

Use To

Cardstock Loading

Off

Recycled Loading

Duplex Off

Glossy Loading

Duplex Off

Notes:

• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from

Printing Preferences or the Print dialog.

• Off is the factory default setting for all the menus.

Determine and set two‑sided printing for all print jobs that specify Cardstock as the paper type.

Determine and set two‑sided printing for all print jobs that specify Recycled as the paper type.

Determine and set two‑sided printing for all print jobs that specify Glossy as the paper type.

Understanding the printer menus 87

Use To

Heavy Glossy Loading

Off

Labels Loading

Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Colored Loading

Duplex Off

Light Loading

Duplex Off

Determine and set two‑sided printing for all print jobs that specify Heavy Glossy as the paper type.

Determine and set two‑sided printing for all print jobs that specify Labels as the paper type.

Determine and set two‑sided printing for all print jobs that specify Bond as the paper type.

Determine and set two‑sided printing for all print jobs that specify Letterhead as the paper type.

Determine and set two‑sided printing for all print jobs that specify Preprinted as the paper type.

Determine and set two‑sided printing for all print jobs that specify Colored as the paper type.

Determine and set two‑sided printing for all print jobs that specify Light as the paper type.

Heavy Loading

Duplex Off

Rough/Cotton Loading

Off

Custom [x] Loading

Duplex Off

Notes:

Determine and set two‑sided printing for all print jobs that specify Heavy as the paper type.

Determine and set two‑sided printing for all print jobs that specify Rough/Cotton as the paper type.

Determine and set two‑sided printing for all print jobs that specify Custom [x] as the paper type.

Note: Custom [x] Loading is available only when the custom type is supported.

• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from

Printing Preferences or the Print dialog.

• Off is the factory default setting for all the menus.

Understanding the printer menus 88

Custom Types menu

Use To

Custom Type [x]

Paper Card Stock Transparency Glossy Rough/Cotton Labels Envelope

Recycled

Paper Card Stock Transparency Glossy Rough/Cotton Labels Envelope

Custom Scan Sizes menu

Use To

Associate a paper or specialty media type with a factory default Custom Type [x] name or a user‑defined custom name created in the Embedded Web Server or

MarkVision

Notes:

Professional.

• Paper is the factory default setting for Custom Type [x].

• The custom media type must be supported in the selected tray or feeder

in order to print from that source.

Specify a paper type when Recycled is selected.

Notes:

• Paper is the factory default setting.

• The Recycled paper type must be supported in the selected tray or

feeder in order to print from that source.

Custom Scan Size [x]

Scan Size Name Width

1–8.5 inches (25–215.9 mm)

Height

1–14 inches (25–355.6 mm)

Orientation

Portrait Landscape

2 scans per side

Off On

Specify a custom scan size name, scan sizes, and options.

Notes:

• The custom scan size name replaces Custom Scan Size [x] in the printer

• 8.5 inches is the U.S. factory default setting for Width. 210 millimeters is

• 14 inches is the U.S. factory default setting for Height. 297 millimeters is

• Portrait is the factory default setting for Orientation.

• Off is the factory default setting for “2 scans per side.”

Universal Setup menu

Use To

Units of Measure

Inches Millimeters

menus.

the international factory default setting.

Specify the unit of measure. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Understanding the printer menus 89

Use To

Portrait Width

3–8.5 inches 76–215.9 mm

Portrait Height

3–14.17 inches 76–360 mm

Reports menu

Set the width for portrait orientation.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the U.S. factory default setting. You can increase the

width in 0.01‑inch increments.

• 215.9 mm is the international factory default setting. You can

increase the width in 1‑mm increments.

Set the height for portrait orientation.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the U.S. factory default setting. You can increase the

height in 0.01‑inch increments.

• 356 mm is the international factory default setting. You can increase

the height in 1‑mm increments.

Reports menu

Use To

Menu Settings Page Print a report containing information about the paper loaded into trays, installed

memory, total page count, alarms, timeouts, printer control panel language, TCP/IP address, status of supplies, status of the network connection, and other information.

Device Statistics Print a report containing printer statistics such as supply information and details

about printed pages.

Network Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information. Note: This menu item appears only in printers connected to an Ethernet

network or printers connected to print servers.

Network [x] Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address. Note: This menu item appears only in printers connected to a wireless network

or printers with a wireless network adapter installed.

Shortcut List Print a report containing information about configured shortcuts.

E‑mail Shortcuts Print a report containing information about e‑mail shortcuts.

FTP Shortcuts Print a report containing information about FTP shortcuts.

Profiles List Print a list of profiles stored in the printer.

Understanding the printer menus 90

Use To

Print Fonts Print a report of all the fonts available for the printer language currently set in

the printer.

Asset Report Print a report containing asset information including the printer serial number

and model name. The report contains text and UPC bar codes that can be scanned into an asset database.

Network/Ports

Active NIC menu

Use To

Active NIC

Auto [list of available network cards]

Allow the printer to connect to a network.

Notes:

• Auto is the factory default setting.

• This menu item appears only if an optional network adapter is installed.

Standard Network or Network [x] menu

Note: Only active ports appear in this menu.

Use To

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PCL SmartSwitch is enabled, then the printer uses PostScript emulation.

• If PCL SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PS SmartSwitch is enabled, then the printer uses PostScript emulation.

• If PS SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Understanding the printer menus 91

Use To

NPA Mode

Off Auto

Network Buffer

Disabled Auto 3KB to [maximum size allowed]

Mac Binary PS

On Off Auto

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the size of the network input buffer.

Notes:

• Auto is the factory default setting.

• The value can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

Standard Network Setup OR Network [x] Setup

Reports Network Card TCP/IP IPv6 Wireless AppleTalk

Display and set the printer network settings. Note: The Wireless menu appears only when the printer is connected to a wireless

network.

Reports menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Reports

• Network/Ports > Network [x] > Network [x] Setup > Reports

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.

Understanding the printer menus 92

Network Card menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Network Card

• Network/Ports > Network [x] > Network [x] Setup > Network Card

Use To

View Card Status

Connected Disconnected

View Card Speed View the speed of an active network card.

Network Address

UAA LAA

Job Timeout

0, 10–225 seconds

View the connection status of the network card.

View the network addresses.

Set the amount of time it takes for a network print job to be canceled.

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value between 1 and 9 is selected, then Invalid appears on the

display, and the value is not saved.

TCP/IP menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > TCP/IP

• Network/Ports > Network [x] > Network [x] Setup > TCP/IP

Note: This menu is available only in network printers or printers attached to print servers.

Use To

Set Hostname Set the current TCP/IP host name.

Note: This can be changed only from the Embedded Web Server.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Enable DHCP

On Off

Enable RARP

On Off

Specify the DHCP address and parameter assignment. Note: On is the factory default setting.

Specify the RARP address assignment setting. Note: Off is the factory default setting.

Understanding the printer menus 93

Use To

Enable BOOTP

On Off

Enable AutoIP

Yes No

Enable FTP/TFTP

Yes No

Enable HTTP Server

Yes No

WINS Server Address View or change the current WINS server address.

Enable DDNS

Yes No

Enable mDNS

Yes No

Specify the BOOTP address assignment setting. Note: On is the factory default setting.

Specify the Zero Configuration Networking setting. Note: Yes is the factory default setting.

Enable the built-in FTP server, which lets you send files to the printer using File Transfer Protocol.

Note: Yes is the factory default setting.

Enable the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

View or change the current DDNS setting. Note: Yes is the factory default setting.

View or change the current mDNS setting.

Note: Yes is the factory default setting.

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address View or change the backup DNS server addresses.

Backup DNS Server Address 2

Backup DNS Server Address 3

Enable HTTPS

Yes No

View or change the current HTTPS setting.

Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to any of the following:

• Network/Ports menu > Standard Network > Standard Network Setup >IPv6

• Network/Ports menu > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers that are attached to print servers.

Use To

Enable IPv6

On Off

Enable IPv6 in the printer. Note: On is the factory default setting.

Understanding the printer menus 94

Use To

Auto Configuration

On Off

Set Hostname Set the host name.

View Address

View Router Address

Enable DHCPv6

On Off

Specify whether or not the network adapter accepts the automatic IPv6 address configuration entries provided by a router.

Note: On is the factory default setting.

Note: These settings can be changed only from the Embedded Web

Server.

Enable DHCPv6 in the printer.

Note: On is the factory default setting.

Wireless menu

Note: This menu is available only in printers connected to a wireless network or printer models that have a wireless

network adapter.

To access the menu, navigate to:

Network/Ports > Network [x] > Network [x] Setup > Wireless

Use To

Wi‑Fi Protected Setup

Start Push Button Method Start PIN Method

Establish a wireless network and enable network security.

Notes:

• Start Push Button Method connects the printer to a wireless

network when buttons on both the printer and the access point (wireless router) are pressed within a given period of time.

• Start PIN Method connects the printer to a wireless network when

a PIN on the printer is entered into the wireless settings of the access point.

Enable/Disable WPS Auto‑detection

Enable Disable

Network Mode

BSS Type

Infrastructure Ad hoc

Automatically detect the connection method that an access point with WPS uses—Start Push Button Method or Start PIN Method.

Note: Disable is the factory default setting.

Specify the network mode.

Notes:

• Infrastructure is the factory default setting. This lets the printer

access a network using an access point.

• Ad hoc configures wireless connection directly between the printer

and a computer.

Compatibility

802.11b/g

802.11b/g/n

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

Specify the wireless standard for the wireless network. Note: 802.11b/g/n is the factory default setting.

Understanding the printer menus 95

Use To

View Security Mode View the encryption method for the wireless network.

AppleTalk menu

Note: This menu appears only in printer models that are connected to an Ethernet network or when an optional

wireless network adapter is installed.

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network [x] > Network [x] Setup > AppleTalk

Use To

Activate

Yes No

View Name Show the assigned AppleTalk name.

View Address Show the assigned AppleTalk address.

Set Zone

[list of zones available on the network]

Enable or disable AppleTalk support.

Note: Yes is the factory default setting.

Note: The AppleTalk name can be changed only from the Embedded Web

Server.

Note: The AppleTalk address can be changed only from the Embedded Web Server.

Provide a list of AppleTalk zones available on the network.

Note: The default zone for the network is the factory default setting.

Standard USB menu

Use To

PCL SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if the PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch is set to Off.

PS SmartSwitch

On Off

Set the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch is set to Off.

Understanding the printer menus 96

Use To

NPA Mode

On Off Auto

USB Buffer

Disabled Auto 3K to [maximum size allowed]

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the printer

control panel. The menu selection is then updated.

Set the size of the USB input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering.

• The USB buffer size value can be changed in 1-KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for USB Buffer, disable or reduce the size

of the parallel, serial, and network buffers.

• The printer automatically restarts when the setting is changed from the printer

control panel. The menu selection is then updated.

Mac Binary PS

On Off Auto

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

Set the network address information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Set the netmask information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Set the gateway information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Understanding the printer menus 97

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Secondary SMTP Gateway Port

Note: 25 is the default SMTP gateway port.

SMTP Timeout

5–30

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by the

Use SSL

Disabled Negotiate Required

Specify the amount of time in seconds before the server stops trying to send an e‑mail.

Note: 30 seconds is the factory default setting.

printer.

Set the printer to use SSL for increased security when connecting to the SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5

Device‑Initiated E‑mail

None Use Device SMTP Credentials

Device Userid

Device Password

Specify the type of user authentication required for scan to e‑mail privileges.

Note: “No authentication required” is the factory default setting.

Specify what credentials will be used when communicating to the SMTP server.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when Use Device SMTP Credentials is selected.

Understanding the printer menus 98

Security menu

Confidential Print menu

Use To

Confidential Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Repeat Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Verify Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Reserve Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Set a limit on how long the printer stores confidential print jobs in the printer memory.

Notes:

• If the Confidential Job Expiration setting is changed while confidential print jobs reside

in the printer memory, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned off, then all confidential jobs held in the printer memory are

deleted.

Set a limit on how long the printer stores print jobs.

Set a limit on how long the printer stores print jobs needing verification.

Set a limit on how long the printer stores print jobs for printing at a later time.

Note: Off is the factory default setting.

Security Audit Log menu

Use To

Export Log Let an authorized user export the security audit log.

Note: The log can be downloaded from the Embedded Web Server and saved on a

computer.

Delete Log

Yes No

Specify whether audit logs are deleted. Note: Yes is the factory default setting.

Understanding the printer menus 99

Use To

Configure Log

Enable Audit

Yes No

Enable Remote Syslog

No Yes

Remote Syslog Facility

0–23

Severity of events to log

0–7

Specify how audit logs are configured.

Notes:

• Enable Audit determines if events are recorded in the secure audit log and

remote syslog. No is the factory default setting.

• Enable Remote Syslog determines if logs are sent to a remote server. No is the

factory default setting.

• Remote Syslog Facility determines the value used to send logs to the remote

syslog server. 4 is the factory default setting.

• If the security audit log is activated, then the severity value of each event is

recorded. 4 is the factory default setting.

Set Date and Time menu

Use To

Current Date and Time View the current date and time settings for the printer.

Manually Set Date and Time

[input date/time]

Enter the date and time.

Notes:

• Manually setting the date and time sets Enable NTP to No.

• The wizard lets you set the date and time in YYYY‑MM‑DD‑HH:MM format.

Time Zone

[list of time zones]

Automatically observe DST

On Off

Enable NTP

On Off

Select the time zone. Note: GMT is the factory default settings.

Set the printer to use the applicable daylight saving time (DST) start and end times associated with the printer Time Zone setting.

Note: On is the factory default setting.

Enable Network Time Protocol, which synchronizes the clocks of devices on a network.

Notes:

• On is the factory default setting.

• This setting is turned off if you manually set the date and time.

Understanding the printer menus 100

Settings menu

General Settings menu

Use To

Display Language

English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Greek Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese

Set the language of the text appearing on the printer display. Note: Not all languages are available for all printers, and you may

need to install special hardware for those languages to appear.

Show Supply Estimates

Show estimates Do not show estimates

Eco-Mode

Off Energy Energy/Paper Paper

Display the estimates of the supplies on the printer control panel, Embedded Web Server, menu settings, and device statistics reports.

Note: “Show estimates” is the factory default setting.

Minimize the use of energy, paper, or specialty media.

Notes:

• Off is the factory default setting. This resets the printer to its

factory default settings.

• Energy minimizes the power used by the printer.

Performance may be affected, but print quality is not.

• Energy/Paper minimizes the use of power and of paper and

specialty media.

• Paper minimizes the amount of paper and specialty media

needed for a print job. Performance may be affected, but print quality is not.

Lexmark CX310, 28CT550, CX310dn, 28C0550, 211 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Understanding the basic functions of the scanner

Using the ADF and scanner glass

Using the printer control panel

Understanding the colors of the Sleep button and indicator lights

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing a memory card

Installing an optional card

Installing hardware options

Order of installation

Attaching cables

Setting up the printer software

Installing the printer software

Updating available options in the printer driver

Networking

Preparing to set up the printer on an Ethernet network

Installing the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer using the Wireless Setup Wizard

Connecting the printer to a wireless network using Wi-Fi Protected Setup

Connecting the printer to a wireless network using the Embedded Web Server

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading the manual feeder

Loading the multipurpose feeder

Linking and unlinking trays

Linking and unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type name

Assigning a custom paper type

Paper and specialty media guide

Using specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper

Supported paper sizes, types, and weights

Supported paper sizes

Supported paper types and weights

Printing

Printing a document

Printing a document

Printing in black and white

Adjusting toner darkness

Using Max Speed and Max Yield

Printing from a mobile device

Printing confidential and other held jobs

Storing print jobs in the printer

Printing confidential and other held jobs

Modifying confidential print settings

Printing information pages

Printing a font sample list

Canceling a print job

Canceling a print job from the printer control panel

Canceling a print job from the computer

Copying