Lexmark CS921, CS923, CS927 User Manual

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CS921, CS923, CS927 Printers

User's Guide

May 2020 www.lexmark.com

Machine type(s):

5059

Models:

130, 530

Contents 2

Safety information.........................................................................................7

Conventions...........................................................................................................................................................7

Product statements..............................................................................................................................................7

Learning about the printer.........................................................................10

Finding information about the printer...........................................................................................................10

Selecting a location for the printer................................................................................................................. 11

Printer conﬁgurations........................................................................................................................................12

Attaching cables................................................................................................................................................. 14

Using the control panel.................................................................................................................................... 15

Understanding the status of the power button and indicator light.......................................................16

Using the home screen.....................................................................................................................................16

Printing the Menu Settings Page....................................................................................................................17

Setting up and using the home screen applications..............................18

Customizing the home screen........................................................................................................................18

Using Display Customization...........................................................................................................................18

Conﬁguring Eco‑Settings................................................................................................................................. 19

Managing bookmarks....................................................................................................................................... 19

Managing contacts........................................................................................................................................... 20

Setting up and using the accessibility features..................................... 22

Enabling Magniﬁcation mode........................................................................................................................ 22

Activating Voice Guidance..............................................................................................................................22

Adjusting the Voice Guidance speech rate................................................................................................22

Adjusting the default internal speaker volume......................................................................................... 22

Adjusting the default headphone volume.................................................................................................. 23

Enabling spoken passwords or personal identiﬁcation numbers........................................................ 23

Navigating the screen using gestures.........................................................................................................23

Using the keyboard on the display...............................................................................................................24

Loading paper and specialty media.........................................................25

Setting the size and type of the specialty media......................................................................................25

Conﬁguring Universal paper settings.......................................................................................................... 25

Loading trays......................................................................................................................................................25

Contents 3

Loading the 2500‑sheet tray.........................................................................................................................28

Loading the 3000‑sheet tray......................................................................................................................... 30

Loading the multipurpose feeder..................................................................................................................32

Linking trays........................................................................................................................................................33

Paper Support.....................................................................................................................................................34

Printing.........................................................................................................40

Printing from a computer.................................................................................................................................40

Printing from a mobile device........................................................................................................................40

Printing from a mobile device using Lexmark Mobile Print..............................................................................40

Printing from a mobile device using Google Cloud Print..................................................................................40

Printing from a mobile device using Mopria Print Service ...............................................................................40

Printing from a mobile device using AirPrint......................................................................................................... 41

Printing from a mobile device using Wi‑Fi Direct® .............................................................................................. 41

Printing from a ﬂash drive............................................................................................................................... 42

Supported ﬂash drives and ﬁle types...........................................................................................................43

Conﬁguring conﬁdential jobs......................................................................................................................... 43

Printing conﬁdential and other held jobs....................................................................................................44

Printing a font sample list................................................................................................................................45

Printing a directory list..................................................................................................................................... 45

Canceling a print job........................................................................................................................................ 45

Understanding the printer menus............................................................46

Menu map............................................................................................................................................................46

Device...................................................................................................................................................................47

Preferences....................................................................................................................................................................47

Eco-Mode ......................................................................................................................................................................48

Remote Operator Panel............................................................................................................................................. 48

Notiﬁcations .................................................................................................................................................................. 48

Power Management .................................................................................................................................................... 51

Information Sent to Lexmark ..................................................................................................................................... 51

Accessibility ..................................................................................................................................................................52

Restore Factory Defaults........................................................................................................................................... 53

Maintenance ................................................................................................................................................................. 53

Visible Home Screen Icons.......................................................................................................................................56

About this Printer.........................................................................................................................................................56

Print....................................................................................................................................................................... 57

Layout............................................................................................................................................................................. 57

Finishing.........................................................................................................................................................................58

Setup...............................................................................................................................................................................59

Quality ............................................................................................................................................................................60

Contents 4

Job Accounting............................................................................................................................................................62

XPS..................................................................................................................................................................................63

PDF..................................................................................................................................................................................63

PostScript....................................................................................................................................................................... 63

PCL..................................................................................................................................................................................64

HTML ..............................................................................................................................................................................66

Image..............................................................................................................................................................................66

Paper.....................................................................................................................................................................67

Tray Conﬁguration....................................................................................................................................................... 67

Media Conﬁguration................................................................................................................................................... 67

Bin Conﬁguration......................................................................................................................................................... 68

USB Drive............................................................................................................................................................69

Flash Drive Print...........................................................................................................................................................69

Network/Ports......................................................................................................................................................71

Network Overview ........................................................................................................................................................71

Wireless.......................................................................................................................................................................... 72

Ethernet.......................................................................................................................................................................... 75

TCP/IP............................................................................................................................................................................. 76

SNMP...............................................................................................................................................................................77

IPSec............................................................................................................................................................................... 78

802.1x.............................................................................................................................................................................. 79

LPD Conﬁguration.......................................................................................................................................................80

HTTP/FTP Settings......................................................................................................................................................80

USB .................................................................................................................................................................................. 81

Restrict external network access ............................................................................................................................ 82

Google Cloud Print......................................................................................................................................................82

Wi‑Fi Direct....................................................................................................................................................................82

Security................................................................................................................................................................ 83

Login Methods ............................................................................................................................................................. 83

Schedule USB Devices.............................................................................................................................................. 84

Security Audit Log.......................................................................................................................................................85

Login Restrictions ........................................................................................................................................................ 87

Conﬁdential Print Setup............................................................................................................................................. 87

Disk Encryption............................................................................................................................................................ 88

Erase Temporary Data Files......................................................................................................................................89

Solutions LDAP Settings............................................................................................................................................89

Miscellaneous...............................................................................................................................................................89

Reports.................................................................................................................................................................90

Menu Settings Page....................................................................................................................................................90

Device.............................................................................................................................................................................90

Print .................................................................................................................................................................................90

Network..........................................................................................................................................................................90

Help........................................................................................................................................................................91

Contents 5

Troubleshooting..................................................................................................................................................91

Troubleshooting............................................................................................................................................................ 91

Securing the printer................................................................................... 92

Locating the security slot................................................................................................................................ 92

Erasing printer memory................................................................................................................................... 92

Erasing printer hard disk memory.................................................................................................................92

Encrypting the printer hard disk....................................................................................................................93

Restoring factory default settings................................................................................................................. 93

Statement of Volatility...................................................................................................................................... 93

Maintaining the printer.............................................................................. 95

Networking..........................................................................................................................................................95

Setting up serial printing (Windows only)....................................................................................................98

Cleaning printer parts...................................................................................................................................... 98

Ordering parts and supplies.........................................................................................................................102

Replacing parts and supplies....................................................................................................................... 105

Moving the printer............................................................................................................................................127

Saving energy and paper.............................................................................................................................. 128

Recycling............................................................................................................................................................129

Clearing jams.............................................................................................130

Avoiding jams................................................................................................................................................... 130

Identifying jam locations................................................................................................................................. 131

Paper jam in the multipurpose feeder........................................................................................................132

Paper jam in door C.........................................................................................................................................132

Paper jam in door D.........................................................................................................................................136

Paper jam in the 3000‑sheet tray................................................................................................................137

Paper jam in the booklet ﬁnisher.................................................................................................................138

Paper jam in the staple ﬁnisher....................................................................................................................142

Staple jam in the staple ﬁnisher...................................................................................................................144

Staple jam in the staple, hole punch ﬁnisher............................................................................................146

Staple jam in the booklet ﬁnisher................................................................................................................ 148

Troubleshooting........................................................................................150

Network connection problems.....................................................................................................................150

Hardware options problems......................................................................................................................... 152

Issues with supplies........................................................................................................................................ 153

Contents 6

Paper feed problems...................................................................................................................................... 154

Printing problems.............................................................................................................................................157

Color quality problems....................................................................................................................................181

Contacting customer support.......................................................................................................................184

Upgrading and migrating.........................................................................185

Hardware........................................................................................................................................................... 185

Software............................................................................................................................................................228

Firmware........................................................................................................................................................... 229

Notices.......................................................................................................230

Index.......................................................................................................... 240

Safety information 7

Safety information

Conventions

Note: A note identiﬁes information that could help you.

Warning: A warning identiﬁes something that could damage the product hardware or software.

CAUTION: A caution indicates a potentially hazardous situation that could injure you.

Dierent types of caution statements include:

CAUTION—POTENTIAL INJURY: Indicates a risk of injury.

CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.

CAUTION—HOT SURFACE: Indicates a risk of burn if touched.

CAUTION—TIPPING HAZARD: Indicates a crush hazard.

CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.

Product statements

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to

an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily overloaded by a laser printer and may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected between the printer and the power cord provided with the printer may be used with this product. The use of non-Lexmark surge protection devices may result in a risk of ﬁre, property damage, or poor printer performance.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of ﬁre or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Safety information 8

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them o as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—POTENTIAL INJURY: If the printer weight is greater than 20 kg (44 lb), then it may require two or more people to lift it safely.

CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Make sure that all doors and trays are closed.

• Turn o the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer has separate ﬂoor-standing optional trays or output options attached to it, then disconnect

them before moving the printer.

• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over

thresholds and breaks in

ﬂooring.

• If the printer does not have a caster base but is conﬁgured with optional trays or output options, then remove

the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same time.

• Always use the handholds on the printer to lift it.

• Any cart used to move the printer must have a surface able to support the full footprint of the printer.

• Any cart used to move the hardware options must have a surface able to support the dimensions of the

options.

• Keep the printer in an upright position.

• Avoid severe jarring movements.

• Make sure that your ﬁngers are not under the printer when you set it down.

• Make sure that there is adequate clearance around the printer.

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.

www.lexmark.com/multifunctionprinters.

Safety information 9

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those speciﬁed in the User’s Guide may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This equipment is not suitable for use in locations where children are likely to be present.

This product is designed, tested, and approved to meet strict global safety standards with the use of speciﬁc manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

Refer service or repairs, other than those described in the user documentation, to a service representative.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This product may produce small amounts of ozone during normal operation, and may be equipped with a ﬁlter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust ﬁlters if instructed to do so in the product maintenance instructions. If there are no references to ﬁlters in the product maintenance instructions, then there are no ﬁlters requiring replacement for this product.

SAVE THESE INSTRUCTIONS.

Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

See the setup documentation that came with the printer or go to

http://support.lexmark.com.

• Installing the printer software

More setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Conﬁguring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Conﬁguring the printer on a network

• Caring for and maintaining the printer

Information Center—Go to

http://infoserve.lexmark.com.

Help Menu Pages—Access the guides on the printer

http://support.lexmark.com.

Touch Screen Guide—Go to

http://support.lexmark.com.

Product videos—Go to

http://infoserve.lexmark.com/idv/.

ﬁrmware

or go to

• Troubleshooting and solving problems

Information on setting up and conﬁguring the accessibility features of your printer

Help using the printer software Help for Microsoft Windows or Macintosh operating

Lexmark Accessibility Guide—Go to

http://support.lexmark.com.

systems—Open a printer software program or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• Depending on the operating system, the

printer software is located in the printer program folder or on the desktop.

Learning about the printer 11

What are you looking for? Find it here

Go to

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

http://support.lexmark.com.

Note: Select your country or region, and then

select your product to view the appropriate support site.

Support contact information for your country or region can be found on the website or on the printed warranty that came with the printer.

Have the following information ready when you contact customer support:

• Place and date of purchase

• Machine type and serial number

• Safety information

• Regulatory information

• Warranty information

• Environmental information

Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited

Warranty included with the printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the

printed warranty that came with the printer.

Product Information Guide—See the documentation that came with the printer or go to

http://support.lexmark.com.

Selecting a location for the printer

• Leave enough room to open trays, covers, and doors and to install hardware options.

• Set up the printer near an electrical outlet.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near water or wet locations.

• Make sure that airﬂow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a ﬂat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust – Away from stray staples and paper clips

Learning about the printer 12

– Away from the direct airﬂow of air conditioners, heaters, or ventilators – Free from direct sunlight and humidity extremes

• Observe the recommended temperatures and avoid ﬂuctuations.

Ambient temperature 10 to 30°C (50 to 86°F)

Storage temperature -10 to 40°C (14 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Top 15 0 mm (5 . 9 i n.)

2 Rear 120 mm (4.8 in.)

3 Right side 400 mm (15.7 in.)

4 Front 444.5 mm (17.5 in.)

5 Left side 120 mm (4.8 in.)

Printer conﬁgurations

Note: Make sure to conﬁgure the printer on a ﬂat, sturdy, and stable surface.

Learning about the printer 13

Basic model

1 Control panel

2 Multipurpose feeder

3 Standard 2 x 500-sheet tray

4 Standard bin

Conﬁgured model

CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a

caster base, furniture, or other feature to prevent instability causing possible injury. For more information on supported conﬁgurations, see

www.lexmark.com/multifunctionprinters.

Learning about the printer 14

1 Staple ﬁnisher

Notes:

• This option is not supported if another ﬁnisher is installed.

• This option is supported only in some printer models.

2 Optional 3000‑sheet tray

Note: This option is supported only if another optional tray is installed.

3 Optional 2 x 500‑sheet tray

4 Optional 2500‑sheet tray

5 Finisher

• Staple, hole punch ﬁnisher

• Booklet ﬁnisher

Attaching cables

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make

any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: To avoid the risk of an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

or electrical shock, connect the power cord to

ﬁre

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, use only the power cord provided with this product or the manufacturer's authorized replacement.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any wireless network adapter, or the printer in the areas shown while actively printing.

Learning about the printer 15

Use the To

1 USB ports Attach a keyboard or any compatible option.

2 Power cord socket Connect the printer to a properly grounded electrical outlet.

3 Ethernet port Connect the printer to an Ethernet network.

4 USB printer port Connect the printer to a computer.

Using the control panel

Learning about the printer 16

Use the To

1 Display

2 Home button Go to the home screen.

3 Keypad Enter numbers or symbols in an input ﬁeld.

4 Power button

5 Stop or Cancel button Stop the current job.

6 Indicator light Check the status of the printer.

7 Volume buttons Adjust the volume of the headset or speaker.

8 Headset or speaker port Attach a headset or speaker.

9 Backspace button Move the cursor backward and delete a character in an input ﬁeld.

• View the printer messages and supply status.

• Set up and operate the printer.

• Turn on or turn o the printer.

Note: To t ur n o the printer, press and hold the power button for seconds.

• Set the printer to Sleep or Hibernate mode.

• Wake the printer from Sleep or Hibernate mode.

Understanding the status of the power button and

ﬁve

indicator light

Indicator light Printer status

O The printer is o or in Hibernate mode.

Blue The printer is ready or processing data.

Red The printer requires user intervention.

Power button light Printer status

O The printer is o, ready, or processing data.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is in Hibernate mode.

Using the home screen

Note: Your home screen may vary depending on your home screen customization settings, administrative

setup, and active embedded solutions.

Learning about the printer 17

To uc h To

1 Status/Supplies

• Show a warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

Note: You can also access this setting by touching the top section of the home screen.

2 Job Queue Show all the current print jobs.

Note: You can also access this setting by touching the top section of the home

screen.

3 Change Language Change the language on the display.

4 Settings Access the printer menus.

5 Eco‑Settings Manage energy consumption, noise, toner, and paper usage settings.

6 Held Jobs Show the print jobs that are held in the printer memory.

7 USB Drive Print photos and documents from a ﬂash drive.

8 Address Book Manage a contact list that other applications on the printer can access.

Printing the Menu Settings Page

From the home screen, touch Settings > Reports > Menu Settings Page.

Setting up and using the home screen applications 18

Setting up and using the home screen applications

Customizing the home screen

1 From the control panel, touch Settings > Device > Visible Home Screen Icons.

2 Select the icons that you want to appear on the home screen.

3 Apply the changes.

Using Display Customization

Before using the application, make sure to do the following:

• From the Embedded Web Server, click Apps > Display Customization >

• Enable and conﬁgure the screen saver, slideshow, and wallpaper settings.

Conﬁgure

Managing screen saver and slide show images

1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

Notes:

• You can add up to 10 images.

• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or

cloud‑based

2 Apply the changes.

notiﬁcations.

Changing the wallpaper image

1 From the home screen, touch Change Wallpaper.

2 Select an image to use.

3 Apply the changes.

Running a slide show from a ﬂash drive

1 Insert a ﬂash drive into the USB port.

2 From the home screen, touch Slideshow.

Images appear in alphabetical order.

Note: You c an re m ov e t h e printer. If the slide show stops, then insert the

drive after the slide show starts, but the images are not stored in the

ﬂash

drive again to view the images.

ﬂash

Setting up and using the home screen applications 19

Conﬁguring Eco‑Settings

1 From the home screen, touch Eco‑Settings.

2 Conﬁgure Eco‑Mode or Schedule Power Modes.

3 Apply the changes.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Bookmark, and then type a bookmark name.

3 Select an Address protocol type, and then do one of the following:

• For HTTP and HTTPS, type the URL that you want to bookmark.

• For HTTPS, make sure to use the host name instead of the IP address. For example, type

myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that the host name also matches the Common Name (CN) value in the server certiﬁcate. For more information on obtaining the CN value in the server certiﬁcate, see the help information for your web browser.

• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is

the default port for sending commands.

• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the

network domain name.

• If necessary, select the Authentication type for FTP and SMB.

To limit access to the bookmark, enter a PIN.

Note: The application supports the following Other

4 Click Save.

types such as DOCX and XLXS are supported in some printer models.

ﬁle

types: PDF, JPEG, TIFF, and HTML-based web pages.

ﬁle

Creating folders

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

Setting up and using the home screen applications 20

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Bookmarks > Add Folder, and then type a folder name.

Note: To limit access to the folder, enter a PIN.

3 Click Save.

Note: You can create folders or bookmarks inside a folder. To create a bookmark, see

on page 19.

“Creating bookmarks”

Managing contacts

Adding contacts

1 Open a web browser, and then type the printer IP address in the address

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contacts section, add a contact.

Note: You can assign the contact to one or more groups.

4 If necessary, specify a login method to allow application access.

5 Apply the changes.

ﬁeld.

Adding groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 From the Contact Groups section, add a group name.

Note: You can assign one or more contacts to the group.

4 Apply the changes.

Editing contacts or groups

1 Open a web browser, and then type the printer IP address in the address ﬁeld.

Setting up and using the home screen applications 21

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, click a contact name, and then edit the information.

• From the Contact Groups section, click a group name, and then edit the information.

4 Apply the changes.

Deleting contacts or groups

1 Open a web browser, and then type the printer IP address in the address

Notes:

ﬁeld.

• View the printer IP address on the printer home screen. The IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

2 Click Address Book.

3 Do either of the following:

• From the Contacts section, select a contact that you want to delete.

• From the Contact Groups section, select a group name that you want to delete.

Setting up and using the accessibility features 22

Setting up and using the accessibility features

Enabling Magniﬁcation mode

1 From the control panel, press and hold the 5 key until you hear a voice message.

2 Select

3 Select OK.

For more information on navigating a magniﬁed screen, see

page 23.

Magniﬁcation

mode.

“Navigating the screen using gestures” on

Activating Voice Guidance

From the control panel

1 Press and hold the 5 key until you hear a voice message.

2 Select OK.

From the keyboard

1 Press and hold the 5 key until you hear a voice message.

2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.

Notes:

• Voice Guidance is also activated when you insert headphones into the headphone jack.

• To adjust the volume, use the volume buttons at the bottom part of the control panel.

Adjusting the Voice Guidance speech rate

1 From the home screen, select Settings > Device > Accessibility > Speech Rate.

2 Select the speech rate.

Adjusting the default internal speaker volume

1 From the control panel, navigate to:

Settings > Device > Preferences > Audio Feedback

2 Adjust the volume.

Notes:

• If Quiet Mode is enabled, then audible alerts are turned o. This setting also slows the printer

performance.

Setting up and using the accessibility features 23

• The volume resets to the default value after the session is logged out or when the printer wakes from

Sleep or Hibernate mode.

Adjusting the default headphone volume

1 From the control panel, navigate to:

Settings > Device > Accessibility

2 Adjust the headphone volume.

Note: The volume resets to the default value after the session is logged out or when the printer wakes

from Sleep or Hibernate mode.

Enabling spoken passwords or personal identiﬁcation numbers

1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.

2 Enable the setting.

Navigating the screen using gestures

Notes:

• The gestures are applicable only when Voice Guidance is activated.

• Enable Magniﬁcation to use the zoom and pan gestures.

• Use a physical keyboard to type characters and adjust certain settings.

Gesture Function

Double‑tap Select an option or item on the screen.

Triple‑tap Zoom in or zoom out text and images.

Swipe right or swipe down Move to the next item on the screen.

Swipe left or swipe up Move to the previous item on the screen.

Pan Access parts of the zoomed image that are beyond the limits of the screen.

Note: This gesture requires the use of two ﬁngers to drag across a zoomed image.

Swipe up then left Exit an application and return to the home screen.

Swipe down then left

Swipe up then down Repeat a spoken prompt.

• Cancel a job.

• Go back to the previous setting.

• Exit the screen that appears without changing any setting or value.

Setting up and using the accessibility features 24

Using the keyboard on the display

Do one or more of the following:

• Drag a

• Lift the

• Select Backspace to delete characters.

• To hear the content in the input ﬁeld, select Tab , and then select Shift + Tab.

over the key to announce the character.

ﬁnger

to enter or type the character in the

ﬁnger

ﬁeld.

Loading paper and specialty media 25

Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:

1 From the home screen, navigate to:

Settings > Paper > Tray C o n ﬁguration > Paper Size/Type > select a paper source

2 Set the size and type of the specialty media.

Conﬁguring Universal paper settings

1 From the home screen, touch Settings > Paper > Media Conﬁguration > Universal Setup.

2 Conﬁgure the settings.

Loading trays

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

Note: Do not remove trays while the printer is busy.

Loading paper and specialty media 26

2 Adjust the guides to match the size of the paper that you are loading.

3 Flex, fan, and align the paper edges before loading.

4 Load the paper.

• When using letterhead, do either of the following:

Loading paper and specialty media 27

Without an optional ﬁnisher With an optional ﬁnisher

One‑sided printing One‑sided printing

Two‑sided printing Two‑sided printing

One‑sided printing One‑sided printing

Two‑sided printing Two‑sided printing

• Load pre‑punched paper with the holes toward the front or left side of the tray.

• Do not slide paper into the tray.

• To avoid paper jams, make sure that the stack height is below the maximum paper

indicator.

ﬁll

5 Insert the tray.

If loading a paper type other than plain, from the control panel, set the paper size and paper type to match the paper loaded.

Loading paper and specialty media 28

Loading the 2500‑sheet tray

The 2500‑sheet tray supports only one paper size, either A4 or letter. To check the supported paper size, pull out the tray and then locate the size indicator on the bottom of the tray.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Pull out the tray.

Notes:

• To avoid paper jams, do not remove trays while the printer is busy.

• To avoid errors, make sure that the transfer guide is always at the left side of the tray.

2 Flex, fan, and align the paper edges before loading.

Loading paper and specialty media 29

3 Load the paper stack on the right side, and then load the paper stack on the left side.

• Make sure that the stack height is below the maximum paper ﬁll indicator on each side of the tray.

• Load letterhead faceup for one‑sided printing.

• Load letterhead facedown for two‑sided printing.

Loading paper and specialty media 30

• Make sure that the paper stacks do not cross the divider. Push each paper stack against the sides of the

tray.

4 Insert the tray.

5 From the control panel, navigate to: Settings > Device > Maintenance > Conﬁguration Menu > Tray

Conﬁguration

> Size Sensing.

6 Select the tray and paper size.

Loading the 3000‑sheet tray

The 3000‑sheet tray supports only one paper size, either A4 or letter.

CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.

Keep all other trays closed until needed.

1 Open door F, and then lift the feed roller.

Warning—Potential Damage: To avoid damage and poor performance, do not touch the feed rollers.

Loading paper and specialty media 31

2 Flex, fan, and align the paper edges before loading.

3 Load the paper stack with the printable side facedown.

• Load letterhead facedown for one‑sided printing.

• Load letterhead faceup for two‑sided printing.

• To avoid paper jams, make sure that the stack height is below the angle on the frame.

4 Lower the feed roller, and then close the door.

Loading paper and specialty media 32

5 From the control panel, navigate to: Settings > Device > Maintenance > Conﬁguration Menu > Tray

Conﬁguration > Size Sensing.

6 Select the tray and paper size.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

2 Adjust the guide to match the size of the paper that you are loading.

Loading paper and specialty media 33

3 Flex, fan, and align the paper edges before loading.

4 Load the paper or specialty media.

When using letterhead, do either of the following:

One‑sided printing Two‑sided printing

Warning—Potential Damage: When using envelopes, do not use envelopes with stamps, clasps, snaps,

windows, coated linings, or self‑stick adhesives.

5 From the control panel, set the paper size and paper type to match the paper loaded.

Linking trays

1 From the home screen, touch Settings > Paper > Tray Conﬁg u r a tion > select a paper source.

2 Set the same paper size and paper type for the trays that you are linking.

3 From the home screen, touch Settings > Device > Maintenance > Conﬁg Menu > Tray Conﬁguration >

Tray Linking.

4 To u ch Automatic.

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage: The temperature of the fuser varies according to the speciﬁed paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.

Loading paper and specialty media 34

Paper Support

Supported paper sizes

Paper sizes supported by the printer

Paper size and dimension

7 3/4 Envelope

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98.4 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

11 x 17

279.4 x 431.8 mm (11 x 17 in.)

12 x 18

305 x 457 mm (12 x 18 in.)

297 x 420 mm (11.69 x 16.54 in.)

500‑sheet tray

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

XXXX

1 1

1, 4

1 1

XXX

Multipurpose

feeder

Two‑sided printing

2 2

210 x 297 mm (8.3 x 11.7 in.)

1 1

148 x 210 mm (5.8 x 8.3 in.)

XXXX

105 x 148 mm (4.1 x 5.8 in.)

Paper is loaded only in short‑edge orientation.

Paper is loaded only in long‑edge orientation.

Paper source supports paper size without size sensing.

Paper is not supported in tray 1.

Two‑sided printing supports Universal sizes between 139.7 x 148 mm to 320 x 458 mm (5.5 x 5.83 in. to 12.6 x 18 in.).

Loading paper and specialty media 35

Paper size and dimension

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

Executive

184 x 267 mm (7.3 x 10.5 in.)

Folio

216 x 330 mm (8.5 x 13 in.)

JIS B4

257 x 364 mm (10.12 x 14.33 in.)

500‑sheet tray

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

XXXX

1 1

Multipurpose

feeder

Two‑sided printing

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Legal

1 1

216 x 356 mm (8.5 x 14 in.)

Letter

2 2

216 x 279 mm (8.5 x 11 in.)

Oﬁcio

216 x 340 mm (8.5 x 13.4 in.)

Paper is loaded only in short‑edge orientation.

Paper is loaded only in long‑edge orientation.

Paper source supports paper size without size sensing.

Paper is not supported in tray 1.

Two‑sided printing supports Universal sizes between 139.7 x 148 mm to 320 x 458 mm (5.5 x 5.83 in. to 12.6 x 18 in.).

Loading paper and specialty media 36

Paper size and dimension

Other Envelope

500‑sheet tray

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

XXXX

Multipurpose

feeder

Two‑sided printing

Max: 297 x 427.6 mm (11.69 x 16.83 in.)

SRA3

1, 4

XXX

320 x 450 mm (12.6 x 17.7 in.)

Statement

1 1

140 x 216 mm (5.5 x 8.5 in.)

Universal

90 x 139.7 mm to 320 x 1200 mm

(3.5 x 5.5 in. to

12.6 x 47.24 in.)

Paper is loaded only in short‑edge orientation.

Paper is loaded only in long‑edge orientation.

Paper source supports paper size without size sensing.

Paper is not supported in tray 1.

Two‑sided printing supports Universal sizes between 139.7 x 148 mm to 320 x 458 mm (5.5 x 5.83 in. to 12.6 x 18 in.).

Paper sizes supported by the ﬁnisher

Note: When a

do not require

ﬁnisher

ﬁnishing.

Supported paper sizes

Paper size Staple ﬁnisher Staple, hole punch

11 x 17

12 x 18

Paper is supported but the ﬁnisher does not stack, staple, or punch holes in it.

Paper is supported only if the ﬁnisher stacks and punches holes in it but does not staple it.

Paper is supported only if the paper size is 210 x 279.4 mm to 320 x 457.2 mm (8.27 x 11 in. to 12.6 x 18 in.).

Paper is supported only if the

Paper is supported only for two‑hole punch.

is installed, the standard

ﬁnisher bin 1

1 1 5

ﬁnisher ﬁnisher

stacks and staples the paper but does not punch holes in it.

stacks the paper but does not staple or punch holes in it.

ﬁnisher

bin becomes the default bin even for print jobs that

Staple, hole punch

Booklet ﬁnisher

ﬁnisher bin 2

1 5

Loading paper and specialty media 37

Paper size Staple ﬁnisher Staple, hole punch

ﬁnisher bin 1

1 1 4

1 1

Executive

Folio

JIS B5

JIS B4

Legal

Letter

Oﬁcio

SRA3

Statement

Universal

1 3 1

1 1 1

1 5 3

Staple, hole punch ﬁnisher bin 2

Booklet ﬁnisher

Paper is supported but the ﬁnisher does not stack, staple, or punch holes in it.

Paper is supported only if the ﬁnisher stacks and punches holes in it but does not staple it.

Paper is supported only if the paper size is 210 x 279.4 mm to 320 x 457.2 mm (8.27 x 11 in. to 12.6 x 18 in.).

Paper is supported only if the ﬁnisher stacks and staples the paper but does not punch holes in it.

Paper is supported only if the ﬁnisher stacks the paper but does not staple or punch holes in it.

Paper is supported only for two‑hole punch.

Supported paper types

Paper types supported by the printer

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper type 2 x 500‑sheet

tray

Bond

Envelope X X X X

Card Stock

2500‑sheet tray 3000‑sheet tray Multipurpose

feeder

Two‑sided printing

Colored Paper

Custom Type

Print in batches of only up to 20 to prevent them from sticking together.

Loading paper and specialty media 38

Paper type 2 x 500‑sheet

tray

2500‑sheet tray 3000‑sheet tray Multipurpose

feeder

Two‑sided printing

Glossy

Heavy Glossy

Heavy Paper

Labels X X X X

Letterhead

Light Paper

Plain Paper

Preprinted

Recycled

Rough Envelope X X X X

Rough Cotton

Transparencies

XX X X

Vinyl LabelsXXXXX

Print in batches of only up to 20 to prevent them from sticking together.

Paper types supported by the

ﬁnisher

Paper type Staple ﬁnisher Staple, hole punch ﬁnisher Booklet

Non‑ﬁnishing Staple Non‑ﬁnishing Staple Hole punch

ﬁnisher

Bond

Card Stock X X X

Glossy

Heavy Glossy X X X

Labels

X XXX

Plain Paper

Recycled

Transparencies

X XXX

Vinyl LabelsXXXXXX

Envelope

Print in batches of only up to 20 to prevent them from sticking together.

X XXX

Loading paper and specialty media 39

Paper type Staple ﬁnisher Staple, hole punch ﬁnisher Booklet

Non‑ﬁnishing Staple Non‑ﬁnishing Staple Hole punch

ﬁnisher

Rough Envelope

X XXX

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper X XXX

Rough Cotton

X XXX

Custom Type

Print in batches of only up to 20 to prevent them from sticking together.

Supported paper weights

Paper type Standard

550‑sheet tray

Plain paper

Glossy

Card stock

Labels N/A N/A N/A N/A

Envelopes N/A N/A N/A N/A

2 x 500‑sheet tray 2500-sheet tray 3000‑sheet tray Multipurpose

feeder

60–256 g/m

(16–68 lb)

60–256 g/m 68 lb)

75–256 g/m 68 lb)

(16–

(20–

Printing 40

Printing

Printing from a computer

Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the

document.

1 From the document that you are trying to print, open the Print dialog.

2 If necessary, adjust the settings.

3 Print the document.

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.

1 Open the document, and then send or share the document to Lexmark Mobile Print.

Note: Some third‑party applications may not support the send or share feature. For more information, see

the documentation that came with the application.

2 Select a printer.

3 Print the document.

Printing from a mobile device using Google Cloud Print

Google Cloud PrintTM is a printing service that allows you to print to any Google Cloud Print‑ready printer.

Before you begin, make sure that:

• The printer is registered to the Google Cloud Print server.

• The Cloud Print plugin is downloaded from the Google Play

1 From your Android

2 Tap > Print.

3 Select a printer, and then tap .

mobile device, open a document or select a document from your ﬁle manager.

store and is enabled in the mobile device.

Printing from a mobile device using Mopria Print Service

Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 5.0 or later. It allows you to print directly to any Mopria‑certiﬁed printer.

Printing 41

Note: Make sure that you download the Mopria Print Service application from the Google Play store and enable it in the mobile device.

1 From your Android mobile device, launch a compatible application or select a document from your

manager.

ﬁle

2 Tap > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Tap .

Printing from a mobile device using AirPrint

The AirPrint software feature is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certiﬁed printer.

Notes:

• Make sure that the Apple device and the printer are connected to the same network. If the network has

multiple wireless hubs, then make sure that both devices are connected to the same subnet.

• This application is supported only in some Apple devices.

1 From your mobile device, select a document from your ﬁle manager or launch a compatible application.

2 Tap > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Printing from a mobile device using Wi‑Fi Direct®

Wi‑Fi Direct® is a printing service that lets you print to any Wi‑Fi Direct‑ready printer.

Note: Make sure that the mobile device is connected to the printer wireless network. For more information, see

“Connecting a mobile device to the printer” on page 96.

1 From your mobile device, launch a compatible application or select a document from your ﬁle manager.

2 Depending on your mobile device, do one of the following:

• Tap > Print.

3 Select a printer, and then adjust the settings, if necessary.

4 Print the document.

Printing 42

Printing from a ﬂash drive

1 Insert the ﬂash drive.

Notes:

• If you insert the ﬂash drive when an error message appears, then the printer ignores the ﬂash drive.

• If you insert the ﬂash drive while the printer is processing other print jobs, then Busy appears on the

display.

2 From the display, touch the document that you want to print.

If necessary, conﬁgure other print settings.

3 Send the print job.

To print another document, touch USB Drive.

Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the

the printer in the area shown while actively printing, reading, or writing from the memory device.

ﬂash

drive or

Printing 43

Supported ﬂash drives and ﬁle types

Flash drives

• Lexar JumpDrive S70 (16GB and 32GB)

• SanDisk Cruzer (16GB and 32GB)

• PNY Attache (16GB and 32GB)

Notes:

– The printer supports high‑speed USB ﬂash drives with full‑speed standard. – USB

File types

Documents

• PDF (version 1.7 or earlier)

• HTML

• XPS

• Microsoft ﬁle formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)

Images

• .dcx

• .gif

• .JPEG or .jpg

• .bmp

• .pcx

• .TIF F or .t if

• .png

drives must support the File Allocation Table (FAT) system.

ﬂash

Conﬁguring conﬁdential jobs

1 From the control panel, navigate to:

Settings > Security >

Conﬁdential

2 Conﬁgure the settings.

Use To

Max Invalid PIN Set the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name are deleted.

Conﬁdential Job Expiration

Repeat Job Expiration Set the expiration time for a repeat print job.

Set the expiration time for conﬁdential print jobs. Note: Conﬁdential held jobs are stored in the printer until they are released or

deleted manually.

Note: Repeat held jobs are stored in the printer memory for reprinting.

Print Setup

Printing 44

Use To

Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining

copies. Note: Verify jobs print one copy to check if it is satisfactory before printing the

remaining copies.

Reserve Job Expiration Set the expiration time that the printer stores print jobs.

Note: Reserve held jobs are automatically deleted after printing.

Require All Jobs to be Held

Keep duplicate documents

Set the printer to hold all print jobs.

Set the printer to print all documents with the same ﬁle name.

Printing conﬁdential and other held jobs

For Windows users

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select Use Print and Hold, and then assign a user name.

5 Select the print job type (Conﬁdential, Repeat, Reserve, or Verify).

If the print job is conﬁdential, then enter a four‑digit PIN.

6 Click OK or Print.

7 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > settings > Print

Conﬁdential

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job >

> enter the PIN > select the print job >

conﬁgure

the settings > Print

conﬁgure

the

For Macintosh users

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages menu, choose Job Routing.

3 Select the print job type

If the print job is conﬁdential, then assign a user name and a four‑digit PIN.

(Conﬁdential,

4 Click OK or Print.

Repeat, Reserve, or Verify).

Printing 45

5 From the printer home screen, release the print job.

• For conﬁdential print jobs, navigate to:

Held jobs > select your user name > Conﬁdential > enter the PIN > select the print job > conﬁgure the settings > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > conﬁgure the settings > Print

Printing a font sample list

1 From the home screen, touch Settings > Reports > Print > Print Fonts.

2 To u ch PCL Fonts or PS Fonts.

Printing a directory list

From the home screen, touch Settings > Reports > Print > Print Directory.

Canceling a print job

From the printer control panel

1 From the home screen, touch Job Queue.

Note: You can also access this setting by touching the top section of the home screen.

2 Select the job to cancel.

From the computer

1 Depending on the operating system, do either of the following:

• Open the printers folder, and then select your printer.

• From the System Preferences in the Apple menu, navigate to your printer.

2 Select the job to cancel.

Understanding the printer menus 46

Understanding the printer menus

Menu map

Device

Paper

USB Drive

Network/Ports

• Preferences

• Eco‑Mode

• Remote Operator Panel

• Notiﬁcations

• Power Management

• Information Sent to Lexmark

• Layout

• Finishing

• Setup

• Quality

• Job Accounting

• XPS

• Tray Conﬁguration

• Media Conﬁguration

• Flash Drive Print

• Network Overview

• Wireless

• Ethernet

• TCP/IP

• SNMP

• IPSec

• 802.1x

• Accessibility

• Restore Factory Defaults

• Maintenance

• Visible Home Screen Icons

• About this Printer

• PDF

• PostScript

• PCL

• HTML

• Image

• Bin Conﬁguration

• LPD Conﬁguration

• HTTP/FTP Settings

• USB

• Restrict external network access

• Google Cloud Print

• Wi‑Fi Direct

Security

Reports

Help

Troubleshooting Print Quality Test Pages

• Login Methods

• Schedule USB Devices

• Security Audit Log

• Login Restrictions

• Conﬁdential Print Setup

• Menu Settings Page

• Device

• Print All Guides

• Color Quality Guide

• Connection Guide

• Information Guide

• Disk Encryption

• Erase Temporary Data Files

• Solutions LDAP Settings

• Miscellaneous

• Print

• Network

• Media Guide

• Moving Guide

• Print Quality Guide

• Supplies Guide

Understanding the printer menus 47

Device

Preferences

Menu item Description

Display Language Set the language of the text that appears on the display.

Country/Region Identify the country or region that the printer is conﬁgured to

operate.

Run initial setup

O* On

Keyboard

Keyboard Type

Displayed information

Display Text 1 (IP Address*) Display Text 2 (Date/Time*) Custom Text 1 Custom Text 2

Date and Time

Conﬁgure

Current Date and Time Manually Set Date and Time Date Format (MM‑DD‑YYYY*) Time Format (12 hour A.M./P.M.*) Time Zone (UTC‑5:00*)

Network Time Protocol

Enable NTP (On*) NTP Server Enable Authentication

Run the setup wizard.

Select a language as a keyboard type. Note: All the Keyboard Type values may not appear or may

require special hardware be installed to appear.

Specify the information to appear on the home screen.

Conﬁgure the printer date and time and network time protocol.

Paper Sizes

U.S.* Metric

Screen Brightness

20–100% (100*)

Flash Drive Access

Enabled* Disabled

Allow Background Removal

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for paper sizes. Note: The country or region selected in the initial setup

wizard determines the initial paper size setting.

Adjust the brightness of the display.

Enable access to the ﬂash drive.

Specify whether background removal is allowed.

Understanding the printer menus 48

Menu item Description

Audio Feedback

Button Feedback (On*) Volume (5*)

Screen Timeout

5–300 seconds (60*)

Note: An asterisk (*) next to a value indicates the factory default setting.

• Enable audio feedback for button presses, panel

interactions, paper loaded prompts, and error

• Adjust the feedback volume.

Set the idle time before the display shows the home screen or before the printer logs out a user account automatically.

Eco-Mode

Menu item Description

Sides (1‑Sided*) Pages per Side Toner Darkness (4*) Color Saver

Note: An asterisk (*) next to a value indicates the factory default setting.

(O*)

Conﬁgure the print settings of the printer.

Remote Operator Panel

notiﬁcations.

Menu item Description

External VNC Connection

Don’t Allow* Allow

Authentication Type

None* Standard Authentication

VNC Password Specify the password to connect to the VNC client server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Connect an external Virtual Network Computing (VNC) client to the remote control panel.

Set the authentication type when accessing the VNC client server.

Note: This menu item appears only if Authentication Type is set to Standard Authentication.

Notiﬁcations

Menu item Description

Error Lighting

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the indicator light to come on when a printer error occurs. Note: This menu item appears only in some printer models.

Understanding the printer menus 49

Menu item Description

Alarm Control

O Single* Continuous

Supplies

Show Supply Estimates

Show estimates* Do not show estimates

Supplies

Cartridge Alarm (Single*) Staple Alarm (O*) Hole Punch Alarm (O*)

Supplies

Custom Supply

E‑mail Alerts Setup

E‑mail Setup

Primary SMTP Gateway Primary SMTP Gateway Port (25*) Secondary SMTP Gateway Secondary SMTP Gateway Port (25*) SMTP Timeout (30 seconds*) Reply Address Always use SMTP default Reply Address

(O*) Use SSL/TLS (Disabled*) Require Trusted SMTP Server Authentication (No

authentication required*) Device‑Initiated E‑mail (None*) User‑Initiated E‑mail (None*) Use Active Directory Device Credentials

(O*) Device Userid Device Password Kerberos 5 REALM NTLM Domain Disable “SMTP server not set up” error

Notiﬁcations

Certiﬁcate

Set the number of times that the alarm sounds when the printer requires user intervention.

Show the estimated status of the supplies.

Set the number of times that the alarm sounds when the toner cartridge is low, the staple cartridge is empty, or the hole punch receptacle is full or missing respectively.

Note: The Staple Alarm and Hole Punch Alarm appear only when output options are installed.

Set the unit that the printer uses to estimate supply usage and trigger custom notiﬁcations when user intervention is required.

Note: This menu item appears only in the Embedded Web Server.

Conﬁgure an SMTP server to send e‑mail to a group of predeﬁned e-mail addresses when certain events occur on the printer.

(On*)

(O*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 50

Menu item Description

Error Prevention

Jam Assist

O On*

Error Prevention

Auto Continue

O On* (5 seconds)

Error Prevention

Auto Reboot

Reboot when idle Reboot always* Reboot never

Error Prevention

Auto Reboot

Max Auto Reboots

1–20 (2*)

Error Prevention

Auto Reboot

Auto Reboot Window

1–525600 seconds (720*)

Set the printer to ﬂush blank pages or pages with partial prints automatically after a jammed page has been cleared.

Let the printer continue processing or printing a job automatically after clearing certain printer conditions that require user intervention.

Set the printer to restart when an error occurs.

Set the number of automatic reboots that the printer can perform.

Set the time before the printer performs an automatic reboot.

Error Prevention

Display Short Paper Error

On Auto‑clear*

Error Prevention

Page Protect

O* On

Jam Content Recovery

Jam Recovery

O On Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to show a message when a short paper error occurs.

Note: Short paper refers to the size of the paper loaded.

Set the printer to process the entire page into the memory before printing it.

Set the printer to reprint jammed pages.

Understanding the printer menus 51

Power Management

Menu item Description

Sleep Mode Proﬁle

Print from Sleep Mode

Stay awake after printing Enter Sleep Mode after printing*

Timeouts

Sleep Mode

1–120 minutes (15*)

Timeouts

Hibernate Timeout

Disabled 1 hour 2 hours 3 hours 6 hours 1 day 2 days 3 days* 1 week 2 weeks 1 month

Set the printer to stay in Ready mode or return to Sleep mode after printing.

Set the idle time before the printer begins operating in Sleep mode.

Set the time before the printer turns o.

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate*

Schedule Power Modes

Schedules

Add New Schedule

Note: An asterisk (*) next to a value indicates the factory default setting.

Set Hibernate Timeout to turn o the printer while an active Ethernet connection exists.

Schedule the printer when to enter Sleep or Hibernate mode.

Information Sent to Lexmark

Menu item Description

Information Sent to Lexmark

Supplies and Page Usage Device Performance None*

Information Send Time

Start Time Stop Time

Send printer usage and performance information to Lexmark. Note: Information Send Time appears only when you select any of the settings in

Information Sent to Lexmark, except None.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 52

Accessibility

Menu item Description

Duplicate Key Strike Interval

0–5 (0*)

Key Repeat Initial Delay

0.25–5 (1*)

Key Repeat Rate

0.5–30 (30*)

Prolong Screen Timeout

O* On

Headphone Volume

1–10 (5*)

Enable Voice Guidance When Headphone Is Attached

O* On

Set the interval in seconds during which the printer ignores duplicate key presses on an attached keyboard.

Set the initial length of delay in seconds before a repeating key starts repeating.

Note: This menu item appears only when a keyboard is attached to the printer.

Set the number of presses per second for a repeating key. Note: This menu item appears only when a keyboard is attached to the

printer.

Let the user remain in the same location and reset the Screen Timeout timer when it expires instead of returning to the home screen.

Adjust the headphone volume. Note: This menu item appears only when a headphone is attached to

the printer.

Enable Voice Guidance when a headphone is attached to the printer.

Speak Passwords/PINs

O* On

Speech Rate

Very Slow Slow Normal* Fast Faster Very Fast Rapid Very Rapid Fastest

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to read out loud passwords or personal identiﬁcation numbers.

Note: This menu item appears only when a headphone or a speaker is attached to the printer.

Set the Voice Guidance speech rate. Note: This menu item appears only when a headphone or a speaker is

attached to the printer.

Understanding the printer menus 53

Restore Factory Defaults

Menu item Description

Restore Settings

Restore all settings Restore printer settings Restore network settings Restore app settings

Restore the printer factory default settings.

Maintenance

Conﬁguration Menu

Menu item Description

USB Conﬁguration

USB PnP

1* 2

USB Conﬁguration

USB Speed

Full Auto*

Tra y Conﬁguration

Size Sensing

Tray [x] Se n s in g ( O n* ) Tray 3 Sensing (Letter*) Oﬁcio/Folio Statement/A5 Sensing (Sense Statement*) Executive/B5 Sensing (Sense Exec*)

Sensing (Folio*)

Change the USB driver mode of the printer to improve its compatibility with a personal computer.

Set the USB port to run at full speed and disable its high‑speed capabilities.

Set the tray to sense automatically the paper size loaded into it.

Tra y Conﬁguration

Tray Li n ki ng

Automatic* O

Tra y Conﬁguration

Show Tray Insert Message

O Only for unknown sizes* Always

Tra y Conﬁguration

Paper Prompts

Auto* Multipurpose Feeder Manual Paper

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to link the trays that have the same paper type and paper size settings.

Display a message to select paper size and type after inserting the tray.

Set the paper source that the user ﬁlls when a prompt to load paper appears.

Understanding the printer menus 54

Menu item Description

Tra y Conﬁguration

Envelope Prompts

Auto* Multipurpose Feeder Manual Envelope

Tra y Conﬁguration

Action for Prompts

Prompt user* Continue Use current

Reports

Menu Settings Page Event Log Event Log Summary HealthCheck Statistics

Supply Usage And Counters

Clear Supply Usage History

Supply Usage And Counters

Large Media Adjustments

Set the paper source that the user ﬁlls when a prompt to load envelope appears.

Set the printer to resolve paper- or envelope-related change prompts.

Print reports about printer menu settings, status, and event logs.

Reset the supply usage history, such as number of pages and days remaining, to the factory shipped level.

Determine whether to publish click count values in the reports.

(O*)

Printer Emulations

PPDS Emulation

O* On

Printer Emulations

PS Emulation

O On*

Printer Emulations

Emulator Security

Page Timeout

0–60 (60*)

Printer Emulations

Emulator Security

Reset Emulator After Job

O* On

Printer Emulations

Emulator Security

Disable Printer Message Access

O On*

Set the printer to recognize and use the PPDS data stream.

Set the printer to recognize and use the PS data stream.

Set the page timeout during emulation.

Reset the emulator after a print job.

Disable access to printer message during emulation.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 55

Menu item Description

Print Conﬁguration

Black Only Mode

O* On

Print Conﬁguration

Color Trapping

O 1 2* 3 4 5

Print Conﬁguration

Font Sharpening

0–150 (24*)

Device Operations

Quiet Mode

O* On

Print non‑copy jobs in grayscale.

Enhance the printed output to compensate for misregistration in the printer.

Set a text point-size value below which the high‑frequency screens are used when printing font data.

For example, if the value is 24, then all fonts sized 24 points or less use the high‑frequency screens.

Set the printer to operate in Quiet Mode. Note: Enabling this setting slows down the overall

performance of the printer.

Device Operations

Safe Mode

O* On

Device Operations

Clear Custom Status

Device Operations

Clear all remotely‑installed messages

Device Operations

Automatically Display Error Screens

O On*

Device Operations

Automatic Image Stabilization

O On* (700)

Device Operations

Enable Optional Parallel Port

O* On

Set the printer to operate in a special mode, in which it attempts to continue oering as much functionality as possible, despite known issues.

For example, when set to On, and the duplex motor is nonfunctional, the printer performs one‑sided printing of the documents even if the job is two‑sided printing.

Erase user‑deﬁned strings for the Default or Alternate custom messages.

Erase messages that were remotely installed.

Show existing error messages on the display after the printer remains inactive on the home screen for a length of time equal to the Screen Timeout setting.

Set the printer to detect the paper type of a page being loaded.

Enable an optional parallel port.

Note: When the setting is changed, the printer restarts.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 56

Menu item Description

App Conﬁguration

LES Applications

O On*

Enable the Lexmark Embedded Solutions (LES) applications.

Notes:

• When the setting is changed, the printer restarts.

• When set to On, this setting does not aect built‑in

applications.

Note: An asterisk (*) next to a value indicates the factory default setting.

Out of Service Erase

Menu item Description

Out of Service Erase

Memory Last Sanitized Hard Disk Last Sanitized

Out of Service Erase

Sanitize all information on nonvolatile memory

Erase all printer and network settings Erase all apps and app settings Erase all shortcuts and shortcut settings

Sanitize all information on hard disk

Erase downloads (Erase all macros, fonts, PPOs, etc.) Erase

buered

Erase Held jobs

jobs

Show information on when the printer memory or hard disk was last sanitized.

Note: Hard Disk Last Sanitized appears only when a hard disk is installed.

Clear all information on non‑volatile memory and information on the hard disk.

Note: Sanitize all information on hard disk appears only when a hard disk is installed.

Visible Home Screen Icons

Menu Description

Status/Supplies Job Queue Change Language Address Book Bookmarks Held Jobs USB App

Proﬁles Display Customization Eco‑Settings

Specify which icons to show on the home screen.

About this Printer

Menu item Description

Asset Tag Show the serial number of the printer.

Understanding the printer menus 57

Menu item Description

Printer’s Location Identify the printer location. The maximum length is 63 characters.

Contact Personalize the printer name. The maximum length is 63 characters.

Export Conﬁguration File to USB Export the conﬁguration ﬁle to a ﬂash drive.

Export Compressed Logs to USB Export the compressed log ﬁles to a ﬂash drive.

Send Logs

Cancel Send

Send diagnostic information to Lexmark.

Print

Layout

Menu item Description

Sides

1‑Sided* 2‑Sided

Flip Style

Long Edge* Short Edge

Blank Pages

Print Do Not Print*

Specify whether to print on one side or two sides of the paper.

Determine which side of the paper is bound when performing two‑sided printing.

Note: Depending on the option selected, the printer automatically each printed information of the page to bind the job correctly.

Print blank pages that are included in a print job.

osets

Collate

[1,1,1,2,2,2]*

O On [1,2,1,2,1,2]

Separator Sheets

None* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1 *) Multipurpose Feeder

Note: An asterisk (*) next to a value indicates the factory default setting.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Understanding the printer menus 58

Menu item Description

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Vertical Reverse Vertical

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using Pages per Side. Note: The positioning depends on the number of page images and their

page orientation.

Specify the orientation of a multiple‑page document when using Pages per Side.

Print a border around each page image when using Pages per Side.

Copies

1–9999 (1*)

Print Area

Normal* Whole Page

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the number of copies for each print job.

Set the printable area on a sheet of paper.

Finishing

Menu item Description

Staple Job

O* 1 staple, top left corner 2 staples, left 1 staple, top right corner 2 staples, top 1 staple, bottom left corner 2 staples, bottom 1 staple, bottom right corner 2 staples, right

Specify the staple position for all print jobs. Note: This menu item appears only when a

ﬁnisher

is installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 59

Menu item Description

Staple Test

Start

Hole Punch

O* On

Hole Punch Mode

2 holes 3 holes 4 holes

Oset Pages

None* Between Copies Between Jobs

Determine whether the staple ﬁnisher is functioning properly. Note: This menu item appears only when a

Punch holes along the edge of the printed output. Note: This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Set the hole punch mode for the printed output.

Notes:

ﬁnisher

is installed.

• 3 holes is the U.S. factory default setting. 4 holes is the international

factory default setting.

• This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Oset the output of each print job or each copy of a print job.

Notes:

• Between Copies osets each copy of a print job if Collate is set to On

[1,2,1,2,1,2]. If Collate is set to O [1,1,1,2,2,2], then each set of printed pages is

such as all page 1s and all page 2s.

oset,

• Between Jobs sets the same oset position for the entire print job

regardless of the number of copies printed.

• This menu item appears only when a multiposition staple, hole punch

ﬁnisher is installed.

Note: An asterisk (*) next to a value indicates the factory default setting.

Setup

Menu item Description

Printer Language

PCL Emulation PS Emulation* PPDS Emulation*

Job Waiting

O* On

Job Hold Timeout

0–255 (30*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer language. Note: Setting a printer language default does not prevent a software

program from sending print jobs that use another printer language.

Preserve print jobs requiring supplies so that jobs not requiring the missing supplies can print.

Note: This menu item appears only when a printer hard disk is installed.

Set the time in seconds that the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Note: This menu item appears only when a printer hard disk is installed.

Understanding the printer menus 60

Menu item Description

Printer Usage

Max Speed Max Yield*

Download Target

RAM* Disk

Resource Save

O* On

Determine how the color imaging kit operates during printing.

Notes:

• When set to Max Yield, the color imaging kit slows or stops while

printing groups of black-only pages.

• When set to Max Speed, the color imaging kit always runs while

printing, whether color or black pages are being printed.

Specify where to save all permanent resources, such as fonts and macros, that have been downloaded to the printer.

Note: This menu item appears only when a printer hard disk is installed.

Determine what the printer does with downloaded resources, such as fonts and macros, when it receives a job that requires more than the available memory.

Notes:

• When set to

memory is needed. Resources associated with the inactive printer language are deleted.

the printer retains downloaded resources only until

O,

• When set to On, the printer preserves all the permanent

downloaded resources across all language switches. When necessary, the printer shows memory full messages instead of deleting permanent resources.

Print All Order

Alphabetical* Newest First Oldest First

PJL File Access Control

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the order when you choose to print all held and conﬁdential jobs. Note: This menu item appears only when a printer hard disk is installed.

Determine access to Printer Job Language (PJL) ﬁles

Quality

Menu item Description

Print Mode

Black and White Color*

Print Resolution

2400 Image Q* 1200 dpi

Toner Darkness

1 to 5 (4*)

Set how the printer generates color content.

Set the resolution for the printed output. Note: 2400 Image Q provides high‑quality output at maximum speed.

Determine the lightness or darkness of text images.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 61

Menu item Description

Halftone

Normal* Detail

Color Saver

O* On

RGB Brightness

‑6 to 6 (0*)

RGB Contrast

0 to 5 (0*)

RGB Saturation

0 to 5 (0*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enhance the printed output to have smoother lines with sharper edges.

Reduce the amount of toner used to print graphics and images. Note: When set to On, this setting overrides the value of the Toner Darkness

setting.

Adjust the brightness, contrast, and saturation for color output. Note: This setting does not aect ﬁles where CMYK color speciﬁcations are

used.

Advanced Imaging

Menu item Description

Color Balance

Cyan

‑5 to 5 (0*)

Magenta

‑5 to 5 (0*)

Ye l l o w

‑5 to 5 (0*)

Black

‑5 to 5 (0*)

Reset Defaults

Adjust the amount of toner that is used for each color.

Color Correction

O Auto* Manual

Modify the color settings used to print documents.

Notes:

• O sets the printer to receive the color correction from the software.

• Auto sets the printer to apply

printed page.

dierent

color

proﬁles

to each object on the

• Manual allows the customization of the RGB or CMYK color conversions

applied to each object on the printed page.

Color Samples

Print Color Samples

Color Adjust Calibrate the printer to adjust color variations in the printed output.

Spot Color Replacement

Set Custom CMYK

Note: An asterisk (*) next to a value indicates the factory default setting.

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Assign speciﬁc CMYK values to twenty named spot colors.

Understanding the printer menus 62

Job Accounting

Menu item Description

Job Accounting

O* On

Accounting Log Frequency

Daily Weekly Monthly*

Log Action at End of Frequency

None* E‑mail Current Log E‑mail & Delete Current Log Post Current Log Post & Delete Current Log

Log Action at Near Full

None* E‑mail Current Log E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post Current Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

Set the printer to create a log of the print jobs that it receives. Note: This menu item appears only when a ﬂash memory or hard disk is

installed.

Specify how often the printer creates a log ﬁle.

Specify how the printer responds when the frequency threshold expires. Note: The value deﬁned in Accounting Log Frequency determines when this

action is triggered.

Specify how the printer responds when the hard disk is nearly full.

Log Action at Full

None* E‑mail & Delete Current Log E‑mail & Delete Oldest Log Post & Delete Current Log Post & Delete Oldest Log Delete Current Log Delete Oldest Log Delete All But Current Delete All Logs

URL to Post Log Specify where the printer posts job accounting logs.

E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.

Log File Preﬁx Specify the preﬁx for the log ﬁles.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify how the printer responds when hard disk usage reaches the maximum limit (100MB).

Note: The current host name deﬁned in the TCP/IP menu is used as the default log

ﬁle preﬁx.

Understanding the printer menus 63

XPS

Menu item Description

Print Error Pages

O* On

Minimum Line Width

1–30 (2*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a test page that contains information on errors.

Set the minimum stroke width of any job printed in 1200 dpi.

PDF

Menu item Description

Scale To Fit

O* On

Annotations

Print Do Not Print*

Print PDF Error

O On*

Scale the page content to ﬁt the selected paper size.

Specify whether to print annotations in the PDF.

Enable the printing of PDF error.

Note: An asterisk (*) next to a value indicates the factory default setting.

PostScript

Menu item Description

Print PS Error

O* On

Minimum Line Width

1–30 (2*)

Lock PS Startup Mode

O On*

Image Smoothing

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Print a page that describes the PostScript® error. Note: When an error occurs, processing of the job stops, the printer

prints an error message, and the rest of the print job is ﬂushed.

Set the minimum stroke width. Note: Jobs printed in 1200 dpi use the value directly.

Disable the SysStart ﬁle.

Enhance the contrast and sharpness of low‑resolution images. Note: This setting has no

higher.

eect

on images with a resolution of 300 dpi or

Understanding the printer menus 64

Menu item Description

Font Priority

Resident* Flash/Disk

Establish the font search order.

Notes:

• Resident sets the printer to search its memory for the requested font

before searching the ﬂash memory or printer hard disk.

• Flash/Disk sets the printer to search the ﬂash memory or printer hard

disk for the requested font before searching the printer memory.

• This menu item appears only when a ﬂash memory or hard disk is

installed.

Wait Timeout

O On* (40 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable the printer to wait for more data before canceling a print job.

PCL

Menu item Description

Font Source

Resident* Disk Flash All

Choose the source which contains the default font selection.

Notes:

• Flash and Disk appear only when a ﬂash memory or hard disk is

installed.

• For Flash and Disk to appear, make sure that they are not read‑ or

write‑protected.

Font Name

Courier*

Symbol Set

10U PC‑8*

Pitch

0.08–100 (10*)

Orientation

Portrait* Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Select a font from the speciﬁed font source.

Specify the symbol set for each font name. Note: A symbol set is a set of alphabetic and numeric characters,

punctuation, and special symbols. Symbol sets support the dierent languages or speciﬁc programs such as math symbols for scientiﬁc text.

Specify the pitch for ﬁxed or monospaced fonts. Note: Pitch refers to the number of ﬁxed‑space characters in a horizontal

inch of type.

Specify the orientation of text and graphics on the page.

Understanding the printer menus 65

Menu item Description

Lines per Page

1–255

PCL5 Minimum Line Width

1–30 (2*)

PCLXL Minimum Line Width

1–30 (2*)

A4 Width

198 mm* 203 mm

Auto CR after LF

O* On

Specify the number of lines of text for each page printed through the PCL® datastream.

Notes:

• This menu item activates vertical escapement that causes the

selected number of requested lines to print between the default margins of the page.

• 60 is the U.S. factory default setting. 64 is the international factory

default setting.

Set the initial minimum stroke width. Note: Jobs printed in 1200 dpi use the value directly.

Set the width of the logical page on A4‑size paper. Note: Logical page is the space on the physical page where data is

printed.

Set the printer to perform a carriage return after a line feed control command.

Note: Carriage return is a mechanism that commands the printer to move the position of the cursor to the ﬁrst position on the same line.

Auto LF after CR

O* On

Tra y Ren umber

Assign MP Feeder Assign Tray [x] Assign Manual Paper Assign Manual Envelope

Tra y Ren umber

View Factory Defaults

Tra y Ren umber

Restore Defaults

Print Timeout

O On* (90 seconds)

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to perform a line feed after a carriage return control command.

Conﬁgure the printer to work with a dierent print driver or custom application that uses a dierent set of source assignments to request a given paper source.

Choose from the following options:

O*—The None—The paper source ignores the Select Paper Feed command. 0–199—Select a numeric value to assign a custom value to a paper

source.

Show the factory default value assigned for each paper source.

Restore the tray renumber values to their factory defaults.

Set the printer to end a print job after it has been idle for the speciﬁed amount of time.

printer uses the factory default paper source assignments.

Understanding the printer menus 66

HTML

Menu item Description

Font Name

Times*

Font Size

1–255 (12*)

Scale

1–400% (100*)

Orientation

Portrait* Landscape

Margin Size

8–255 mm (19*)

Backgrounds

Do Not Print Print*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the font to use when printing HTML documents.

Set the font size to use when printing HTML documents.

Scale HTML documents for printing.

Set the page orientation for HTML documents.

Set the page margin for HTML documents.

Print background information or graphics in HTML documents.

Image

Menu item Description

Auto Fit

On O*

Invert

O* On

Scaling

Anchor Top Left Best Fit* Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait* Landscape Reverse Portrait Reverse Landscape

Note: An asterisk (*) next to a value indicates the factory default setting.

Select the best available paper size and orientation setting for an image. Note: When set to On, this menu item overrides the scaling and orientation

settings for the image.

Invert bitonal monochrome images. Note: This menu item does not apply to GIF or JPEG image formats.

Adjust the image to ﬁt the printable area. Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Specify the orientation of text and graphics on the page.

Understanding the printer menus 67

Paper

Tray Conﬁguration

Menu item Description

Default Source

Tray [x ] (1 *) Multipurpose Feeder Manual Paper Manual Envelope

Paper Size/Type

Tray [x ] Multi‑Purpose Feeder Manual Paper Manual Envelope

Substitute Size

O Statement/A5 Letter/A4 11 x 17/A3 All Listed*

Conﬁgure MP

Cassette* Manual First

Set the paper source for all print jobs.

Specify the paper size or paper type loaded in each paper source.

Set the printer to substitute a speciﬁed paper size if the requested size is not loaded in any paper source.

Notes:

prompts the user to load the required paper size.

•

O

• All Listed allows all available substitutions.

Determine the behavior of the multipurpose feeder.

Notes:

• Cassette conﬁgures the multipurpose feeder as the automatic paper

source.

• Manual sets the multipurpose feeder only for manual-feed print jobs.

• First conﬁgures the multipurpose feeder as the primary paper source.

Note: An asterisk (*) next to a value indicates the factory default setting.

Media

Conﬁguration

Universal Setup

Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–52 inches (8.5*) 76–1321 mm (216*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the unit of measurement for the universal paper. Note: Inches is the U.S. factory default setting. Millimeters is the

international factory default setting.

Set the portrait width of the universal paper.

Understanding the printer menus 68

Menu item Description

Portrait Height

3–52 inches (14*)

76.2–1321 mm (356*)

Feed Direction

Short Edge* Long Edge

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the portrait height of the universal paper.

Set the printer to pick paper from the short edge or long edge direction.

Note: Long Edge appears only when the longest edge is shorter than the maximum width supported.

Media Types

Menu item Description

Plain Card Stock Recycled Transparency Glossy Heavy Glossy Labels Vinyl Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Heavy Rough/Cotton Custom Type [X]

Specify the texture, weight, and orientation of the paper.

Bin Conﬁguration

Menu item Description

Output Bin

Standard Bin* Bin [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the output bin.

Understanding the printer menus 69

Menu item Description

Conﬁgure Bins

Mailbox* Link Link Optional Type Assignment

Conﬁgure the mode of operation for the output bins.

Notes:

• Mailbox allows the standard bin and any optional bin to be selected

individually.

• Link allows all output bins to be linked together as though they were one

large bin.

• Link Optional treats all optional bins as one large output bin.

• Type Assignment assigns each paper type a bin or a linked bin set.

Custom Bin Names

Standard Bin Bin [x]

Note: An asterisk (*) next to a value indicates the factory default setting.

Assign a name for the bin.

USB Drive

Flash Drive Print

Menu item Description

Number of Copies

1–9999 (1*)

Paper Source

Tray [x ] (1 *) Multipurpose Feeder Manual Paper Manual Envelope

Color

O On*

Collate

(1,1,1) (2,2,2) (1,2,3) (1,2,3)*

Sides

1‑Sided* 2‑Sided

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the number of copies.

Set the paper source for the print job.

Print a ﬂash drive ﬁle in color.

Keep the pages of a print job stacked in sequence, particularly when printing multiple copies of the job.

Specify whether to print on one side or both sides of the paper.

Understanding the printer menus 70

Menu item Description

Staple

O* 1 staple, top left corner 1 staple, top left corner 2 staples, left 1 staple, top right corner 2 staples, top 1 staple, bottom left corner 2 staples, bottom 1 staple, bottom right corner 2 staples, right

Hole Punch

O* 2 holes 3 holes

Oset Pages

None* Between Copies Between Jobs

Specify the staple position for all print jobs. Note: This menu item appears only when a staple

Set the punch mode for all print jobs. Note: This menu item appears only when a staple ﬁnisher is installed.

Oset the output of each print job or each copy of a print job.

Notes:

ﬁnisher

is installed.

• Between Copies osets each copy of a print job if Collate is set to On

[1,2,1,2,1,2]. If Collate is set to O [1,1,1,2,2,2], then each set of printed pages is

such as all page 1s and all page 2s.

oset,

• Between Jobs sets the same oset position for the entire print job

regardless of the number of copies printed.

• This menu item appears only when a ﬁnisher is installed.

Flip Style

Long Edge* Short Edge

Pages per Side

O* 2 pages per side 3 pages per side 4 pages per side 6 pages per side 9 pages per side 12 pages per side 16 pages per side

Pages per Side Ordering

Horizontal* Reverse Horizontal Reverse Vertical Vertical

Note: An asterisk (*) next to a value indicates the factory default setting.

Determine which side of the paper is bound when performing two‑sided printing.

Print multiple page images on one side of a sheet of paper.

Specify the positioning of multiple page images when using Pages per Side menu.

Understanding the printer menus 71

Menu item Description

Pages per Side Orientation

Auto* Landscape Portrait

Pages per Side Border

None* Solid

Separator Sheets

O* Between Copies Between Jobs Between Pages

Separator Sheet Source

Tray [x ] (1 *) Multipurpose Feeder

Blank Pages

Do Not Print* Print

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the orientation of multiple page images when using Pages per Side menu.

Print a border around each page image when using Pages per Side menu.

Insert blank separator sheets when printing.

Specify the paper source for the separator sheet.

Print blank pages in a print job.

Network/Ports

Network Overview

Menu item Description

Active Adapter

Auto* Standard Network Wireless

Network Status Show the connectivity status of the printer network.

Display Network Status on Printer

O On*

Speed, Duplex Show the speed of the currently active network card.

IPv4 Show the IPv4 address.

All IPv6 Addresses Show all IPv6 addresses.

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the type of the network connection. Note: Wireless is available only in printers connected to a wireless network.

Show the network status on the display.

Understanding the printer menus 72

Menu item Description

Reset Print Server Reset all active network connections to the printer.

Note: This setting removes all network

conﬁguration

settings.

Network Job Timeout

O On* (90 seconds)

Banner Page

O* On

Enable Network Connections

O On*

Enable LLDP

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the time before the printer cancels a network print job.

Print a banner page.

Enable the printer to connect to a network.

Enable Link Layer Discovery Protocol (LLDP) in the printer.

Wireless

Note: This menu is available only in printers connected to a Wi‑Fi network or printers that have a wireless

network adapter.

Menu item Description

Setup Using Mobile App Conﬁgure the Wi‑Fi connection using Lexmark Mobile Assistant.

Setup On Printer Panel

Choose Network Add Wi‑Fi Network

Network Name Network Mode

Infrastructure

Wireless Security Mode

Disabled* WEP WPA2/WPA - Personal WPA2 - Personal

802.1x - RADIUS

Conﬁgure the Wi‑Fi connection using the control panel. Note: 802.1x - RADIUS can be

Web Server.

conﬁgured

only from the Embedded

Understanding the printer menus 73

Menu item Description

Wi‑Fi Protected Setup

WPS Auto Detect

O

On* Start Push Button Method Start PIN Method

Network Mode

BSS Type

Infrastructure*

Enable Wi‑Fi Direct

On O*

Compatibility

802.11b/g/n (2.4GHz)*

802.11a/b/g/n/ac (2.4GHz/5GHz)

802.11a/n/ac (5GHz)

Establish a Wi‑Fi network and enable network security.

Notes:

• WPS Auto Detect appears only when the Wireless Security

Mode is set to WEP.

• Start Push-Button Method connects the printer to a Wi‑Fi

network when buttons on both the printer and the access point (wireless router) are pressed within a given time.

• Start PIN Method connects the printer to a Wi‑Fi network when

a PIN on the printer is entered into the wireless settings of the access point.

Specify the network mode.

Enable Wi-Fi Direct‑capable devices to connect directly to the printer.

Specify the standard for the Wi‑Fi network. Note: 802.11a/b/g/n/ac (2.4GHz/5GHz) and 802.11a/n/ac (5GHz) only

appear when a Wi‑Fi option is installed.

Wireless Security Mode

Disabled* WEP WPA2/WPA-Personal WPA2-Personal

802.1x - RADIUS

WEP Authentication Mode

Auto* Open Shared

Set WEP Key Specify a WEP password for secure Wi‑Fi connection.

WPA2/WPA Personal

AES

Set Pre‑Shared Key Set the password for secure Wi‑Fi connection.

WPA2-Personal

AES

Set the security mode for connecting the printer to Wi‑Fi devices. Note: 802.1x - RADIUS can be

Web Server.

Set the type of Wireless Encryption Protocol (WEP) for the printer. Note: This menu item appears only when the Wireless Security

Mode is set to WEP.

Enable Wi‑Fi security through Wi-Fi Protected Access (WPA). Note: This menu item appears only when the Wireless Security

Mode is set to WPA2/WPA-Personal.

Enable Wi‑Fi security through WPA2. Note: This menu item appears only when the Wireless Security

Mode is set to WPA2-Personal.

conﬁgured

only from the Embedded

Understanding the printer menus 74

Menu item Description

802.1x Encryption Mode

WPA+ WPA2*

IPv4

Enable DHCP

On*

O Set Static IP Address

IP Address

Netmask

Gateway

IPv6

Enable IPv6

On*

O Enable DHCPv6

O* Stateless Address

On*

O DNS Server Address Manually Assigned IPv6 Address Manually Assigned IPv6 Router Address All IPv6 Addresses All IPv6 Router Addresses

Preﬁx

Autoconﬁguration

Enable Wi‑Fi security through 802.1x standard.

Notes:

• This menu item appears only when the Wireless Security Mode

is set to 802.1x - RADIUS.

• 802.1x - RADIUS can be conﬁgured only from the Embedded

Web Server.

Enable and conﬁgure IPv4 settings in the printer.

Enable and conﬁgure IPv6 settings in the printer.

Network Address

UAA LAA

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

View the network addresses.

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: If PCL SmartSwitch is incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PS emulation when a print job requires it, regardless of the default printer language.

Note: If PS SmartSwitch is o, then the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

then the printer does not examine

o,

Understanding the printer menus 75

Menu item Description

Job Buering

On O*

Mac Binary PS

Auto* On O

Temporarily store print jobs in the printer hard disk before printing. Note: This menu item appears only when a hard disk is installed.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• On processes raw binary PostScript print jobs.

•

O ﬁlters

print jobs using the standard protocol.

Ethernet

Menu item Description

Network Speed Show the speed of the active network adapter.

IPv4

Enable DHCP (On*) Set Static IP Address

IPv6

Enable IPv6 (On*) Enable DHCPv6 (O*) Stateless Address Autoconﬁguration (On*) DNS Server Address Manually Assigned IPv6 Address Manually Assigned IPv6 Router Address Preﬁx (64*) All IPv6 Addresses All IPv6 Router Addresses

Conﬁgure the IPv4 settings.

Conﬁgure the IPv6 settings.

Network Address

UAA LAA

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Job Buering

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the network address.

Set the printer to switch automatically to PCL emulation when a print job requires it, regardless of the default printer language.

Note: When this setting is disabled, the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch automatically to PostScript emulation when a print job requires it, regardless of the default printer language.

Note: When this setting is disabled, the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Temporarily store jobs on the hard disk before printing. Note: This menu item appears only when a hard disk is installed.

Understanding the printer menus 76

Menu item Description

Mac Binary PS

Auto* On O

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto processes print jobs from computers using either

Windows or Macintosh operating systems.

• O ﬁlters PostScript print jobs using the standard protocol.

Energy Ecient Ethernet

On O Auto*

Note: An asterisk (*) next to a value indicates the factory default setting.

Reduce power consumption when the printer does not receive data from the Ethernet network.

TCP/IP

Note: This menu appears only in network printers or printers attached to print servers.

Menu item Description

Set Hostname Set the current TCP/IP host name.

Domain Name Set the domain name.

Allow DHCP/BOOTP to update NTP server

On* O

Allow the DHCP and BOOTP clients to update the NTP settings of the printer.

Zero Conﬁguration Name Specify a service name for the zero conﬁguration network.

Enable Auto IP

O* On

DNS Server Address Specify the current Domain Name System (DNS) server address.

Backup DNS Address Specify the backup DNS server addresses.

Backup DNS Address 2

Backup DNS Address 3

Domain Search Order Specify a list of domain names to locate the printer and its resources that reside

Enable DDNS

O* On

DDNS TTL Specify the current DDNS settings.

Default TTL

DDNS Refresh Time

Note: An asterisk (*) next to a value indicates the factory default setting.

Assign an IP address automatically.

in dierent domains on the network.

Update the Dynamic DNS settings.

Understanding the printer menus 77

Menu item Description

Enable mDNS

O On*

WINS Server Address Specify a server address for Windows Internet Name Service (WINS).

Enable BOOTP

O* On

Restricted Server List Specify the IP addresses that are allowed to communicate with the printer over

Update the multicast DNS settings.

Allow the BOOTP to assign a printer IP address.

TCP/IP.

Notes:

• Use a comma to separate each IP address.

• You can add up to 50 IP addresses.

Restricted Server List Options

Block All Ports* Block Printing Only Block Printing and HTTP Only

MTU

256–1500 Ethernet (1500*)

Raw Print Port

1–65535 (9100*)

Specify the access option for IP addresses that are not in the list.

Specify a maximum transmission unit (MTU) parameter for the TCP connections.

Specify a raw port number for printers connected on a network.

Outbound Trac Maximum Speed

O* On

Enable TLSv1.0

O On*

Enable TLSv1.1

O On*

SSL Cipher List Specify the cipher algorithms to use for the SSL or the TLS connections.

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the maximum transfer rate of the printer. Note: When enabled, the option for this setting is 100–1000000

Kilobits/second.

Enable the TLSv1.0 protocol.

Enable the TLSv1.1 protocol.

SNMP

Note: This menu appears only in network printers or printers that are attached to print servers.

Understanding the printer menus 78

Menu item Description

SNMP Versions 1 and 2c

Enabled

O

On* Allow SNMP Set

O

On* Enable PPM MIB

O

On* SNMP Community

SNMP Version 3

Enabled

O

On* Set Read/Write Credentials

User Name

Password Set Read‑only Credentials

User Name

Password Authentication Hash

MD5

SHA1* Minimum Authentication Level

No Authentication, No Privacy

Authentication, No Privacy

Authentication, Privacy* Privacy Algorithm

DES

AES‑128*

Conﬁgure Simple Network Management Protocol (SNMP) versions 1 and 2c to install print drivers and applications.

Conﬁgure SNMP version 3 to install and update the printer security.

Note: An asterisk (*) next to a value indicates the factory default setting.

IPSec

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

Enable IPSec

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable Internet Protocol Security (IPSec).

Understanding the printer menus 79

Menu item Description

Base Conﬁguration

Default* Compatibility Secure

DH (Die‑Hellman) Group Proposal

modp2048 (14)* modp3072 (15) modp4096 (16) modp6144 (17)

Proposed Encryption Method

3DES AES*

Proposed Authentication Method

SHA1 SHA256* SHA512

IKE SA Lifetime (Hours)

1 2 4 8 24*

Set the IPSec base conﬁguration.

Set the IPSec base conﬁguration. Note: This menu item appears only when Base Conﬁguration is set

to Compatibility.

Set the encryption method. Note: This menu item appears only when Base

to Compatibility.

Set the authentication method. Note: This menu item appears only when Base

to Compatibility.

Specify the IKE SA expiry period. Note: This menu item appears only when Base Conﬁguration is set

to Secure.

Conﬁguration

is set

IPSec SA Lifetime (Hours)

1 2 4 8* 24

IPSec Device Certiﬁcate Specify an IPSec certiﬁcate.

Pre‑Shared Key Authenticated Connections

Host [x]

Certiﬁcate Authenticated Connections

Host [x] Address[/subnet]

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the IPSec SA expiry period. Note: This menu item appears only when Base

to Secure.

Conﬁgure the authenticated connections of the printer.

Conﬁguration

802.1x

Note: This menu appears only in network printers or printers that are attached to print servers.

is set

Understanding the printer menus 80

Menu item Description

Active

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Let the printer join networks that require authentication before allowing access.

LPD Conﬁguration

Note: This menu appears only in network printers or printers that are attached to print servers.

Menu item Description

LPD Timeout

0–65535 seconds (90*)

LPD Banner Page

O* On

LPD Trailer Page

O* On

Set the time‑out value to stop the Line Printer Daemon (LPD) server from waiting indeﬁnitely for hung or invalid print jobs.

Print a banner page for all LPD print jobs. Note: A banner page is the ﬁrst page of a print job used as a

separator of print jobs and to identify the originator of the print job request.

Print a trailer page for all LPD print jobs.

Note: A trailer page is the last page of a print job.

LPD Carriage Return Conversion

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Enable carriage return conversion. Note: Carriage return is a mechanism that commands the printer to

move the position of the cursor to the ﬁrst position on the same line.

HTTP/FTP Settings

Menu item Description

Enable HTTP Server

O On*

Enable HTTPS

O On*

Force HTTPS Connections

On O*

Enable FTP/TFTP

O On*

Access the Embedded Web Server to monitor and manage the printer.

Enable Hypertext Transfer Protocol Secure (HTTPS) to encrypt data transferring to and from the print server.

Force the printer to use HTTPS connections.

Send ﬁles using FTP/TFTP.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 81

Menu item Description

Local Domains Specify domain names for HTTP and FTP servers.

HTTP Proxy IP Address Conﬁgure the HTTP and FTP server settings.

FTP Proxy IP Address

HTTP Default IP Port

HTTPS Device Certiﬁcate

FTP Default IP Port

Timeout for HTTP/FTP Requests

1–299 (30*)

Retries for HTTP/FTP Requests

1–299 (3*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the amount of time before the server connection stops.

Set the number of retries to connect to the HTTP/FTP server.

USB

Menu item Description

PCL SmartSwitch

O On*

PS SmartSwitch

O On*

Job Buering

O* On

Set the printer to switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: When this setting is disabled, the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Set the printer to switch to PostScript emulation when a print job received through a USB port requires it, regardless of the default printer language.

Note: When this setting is disabled, the printer does not examine incoming data and uses the default printer language speciﬁed in the Setup menu.

Temporarily store jobs on the hard disk before printing.

Note: This menu item appears only when a hard disk is installed.

Mac Binary PS

Auto* On O

Enable USB Port

O On*

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto processes print jobs from computers using either Windows or Macintosh operating

systems.

•

O ﬁlters

Enable the front USB drive port.

PostScript print jobs using the standard protocol.

Understanding the printer menus 82

Restrict external network access

Menu item Description

Restrict external network access

O* On

External network address Specify the network addresses with restricted access.

E‑mail address for notiﬁcation Specify an e‑mail address to send a notiﬁcation of logged events.

Ping frequency

1–300 (10*)

Subject Specify the subject and message of the notiﬁcation e‑mail.

Message

Note: An asterisk (*) next to a value indicates the factory default setting.

Restrict access to network sites.

Specify the network query interval in seconds.

Google Cloud Print

Menu item Description

Registration

Options

Enable Google Cloud Print

O

On*

Print directly from your Google account.

Options

Enable Local Discovery

O

On*

Options

Enable SSL Peer

O

On*

Options

Always Print As Image

O*

Note: An asterisk (*) next to a value indicates the factory default setting.

Veriﬁcation

Allow the registered user and other users on the same subnet to send jobs to the printer locally.

Verify authenticity of the peer certiﬁcate to connect to your Google account.

Set the printer to process PDF ﬁles as an image for faster printing.

Wi‑Fi Direct

Note: This menu appears only when a direct Wi‑Fi network is the active network.

Understanding the printer menus 83

Menu item Description

SSID Specify the service set identiﬁer (SSID) of the Wi‑Fi network.

Preferred Channel Number

Auto 1–11 (6*)

Set PSK Set the preshared key (PSK) to authenticate and validate users on a Wi‑Fi

Show PSK on Setup Page

O On*

Group Owner IP Address Specify the IP address of the group owner.

Auto‑Accept Push Button Requests

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Show the PSK on the Network Setup Page.

connection.

Show the PSK on the Network Setup Page.

Accept requests to connect to the network automatically.

Note: Accepting clients automatically is not secure.

Security

Login Methods

Manage Permissions

Menu item Description

Function Access

Manage Shortcuts Modify Address Book Create Proﬁles Manage Bookmarks Flash Drive Print Flash Drive Color Printing Held Jobs Access Use

Proﬁles Cancel Jobs at the Device Change Language Internet Printing Protocol (IPP) B/W Print Color Print

Control access to the printer functions.

Understanding the printer menus 84

Menu item Description

Administrative Menus

Security Menu Network/Ports Menu Paper Menu Reports Menu Function Supplies Menu Option Card Menu SE Menu Device Menu

Device Management

Remote Management Firmware Updates Apps Conﬁguration Import / Export All Settings Out of Service Erase

Apps

New Apps Slideshow Change Wallpaper Screen Saver Forms and Favorites Eco‑Settings

Conﬁguration

Control access to the printer menu settings.

Menus

Control access to the printer management options.

Control access to printer applications.

Local Accounts

Menu item Description

Manage Groups/Permissions Show a list of all saved groups in the printer.

Add User

User Name/Password User Name Password PIN

Create local accounts and specify their access to the printer functions, administrative menus, printer management options, and applications.

Schedule USB Devices

Menu item Description

Schedules

Add New Schedule

Schedule access to the front USB port.

Understanding the printer menus 85

Security Audit Log

Menu item Description

Enable Audit

O* On

Enable Remote Syslog

O* On

Remote Syslog Server Specify the remote syslog server.

Remote Syslog Port

1–65535 (514*)

Remote Syslog Method

Normal UDP* Stunnel

Remote Syslog Facility

0 ‑ Kernel Messages 1 ‑ User‑Level Messages 2 ‑ Mail System 3 ‑ System Daemons 4 ‑ Security/Authorization

Messages* 5 ‑ Messages Generated

Internally by Syslogs 6 ‑ Line Printer Subsystem 7 ‑ Network News Subsystem 8 ‑ UUCP Subsystem 9 ‑ Clock Daemon 10 ‑ Security/Authorization

Messages 11 ‑ FTP Daemon 12 ‑ NTP Subsystem 13 ‑ Log Audit 14 ‑ Log Alert 15 ‑ Clock Daemon 16 ‑ Local Use 0 (local0) 17‑ Local Use 1 (local1) 18 ‑ Local Use 2 (local2) 19 ‑ Local Use 3 (local3) 20 ‑ Local Use 4 (local4) 21 ‑ Local Use 5 (local5) 22 ‑ Local Use 6 (local6) 23 ‑ Local Use 7 (local7)

Record the events in the secure audit log and remote syslog.

Send audit logs to a remote server.

Specify the remote syslog port.

Specify a syslog method to transmit logged events to a remote server.

Specify a facility code that the printer uses when sending log events to a remote server.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 86

Menu item Description

Severity of Events to Log

0 ‑ Emergency 1 ‑ Alert 2 ‑ Critical 3 ‑ Error 4 ‑ Warning* 5 ‑ Notice 6 ‑ Informational 7 ‑ Debug

Remote Syslog Non‑Logged Events

O* On

Admin’s E‑mail Address Send e‑mail notiﬁcation of logged events to the administrator.

E‑mail Log Cleared Alert

O* On

E‑mail Log Wrapped Alert

O* On

Specify the priority level cuto for logging messages and events.

Send all events, regardless of severity level, to the remote server.

Send e‑mail notiﬁcation to the administrator when a log entry is deleted.

Send e‑mail notiﬁcation to the administrator when the log becomes full and begins to overwrite the oldest entries.

Log Full Behavior

Wrap Over Older Entries* E‑mail Log Then Delete All

Entries

E‑mail % Full Alert

O* On

% Full Alert Level

1–99 (90*)

E‑mail Log Exported Alert

O* On

E‑mail Log Settings Changed Alert

O* On

Log Line Endings

LF (\n)* CR (\r) CRLF (\r\n)

Resolve log storage issues when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when the log ﬁlls its allotted memory.

Send e‑mail notiﬁcation to the administrator when a log is exported.

Send e‑mail notiﬁcation to the administrator when Enable Audit is set.

Specify how the log ﬁle terminates the end of each line.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 87

Menu item Description

Digitally Sign Exports

O* On

Clear Log Delete all audit logs.

Export Log

Syslog (RFC 5424) Syslog (RFC 3164) CSV

Note: An asterisk (*) next to a value indicates the factory default setting.

Add a digital signature to each exported log ﬁle.

Export a security log to a ﬂash drive.

Login Restrictions

Menu item Description

1–10 (3*)

Failure time frame

1–60 minutes (5*)

Lockout time

1–60 minutes (5*)

Specify the number of failed login attempts before the user gets locked out.

Specify the time frame between failed login attempts before the user gets locked out.

Specify the lockout duration.

Web Login Timeout

1–120 minutes (10*)

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the delay for a remote login before the user is logged o automatically.

Conﬁdential Print Setup

Menu item Description

Max Invalid PIN

2–10

Conﬁdential Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Set the number of times an invalid PIN can be entered.

Notes:

• A value of zero turns o this setting.

• When the limit is reached, the print jobs for that user name and PIN are

deleted.

Set the expiration time for conﬁdential print jobs.

Notes:

• If this menu item is changed while conﬁdential print jobs reside in the printer

memory or hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned o, then all conﬁdential jobs held in the printer memory

are deleted.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 88

Menu item Description

Repeat Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Verify Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Reserve Job Expiration

O* 1 Hour 4 Hours 24 Hours 1 Week

Require All Jobs to be Held

O* On

Set the expiration time for a print job that you want to repeat.

Set the expiration time that the printer prints a copy for the user to examine its quality, before printing the remaining copies.

Set the expiration time that the printer stores print jobs for printing later.

Set the printer to hold all print jobs.

Keep duplicate documents

O* On

Note: An asterisk (*) next to a value indicates the factory default setting.

Set the printer to print other documents with the same ﬁle name without overwriting any of the print jobs.

Disk Encryption

Note: This menu appears only when a hard disk is installed.

Menu item Description

Status

Enabled Disabled

Start encryption

Enable disk encryption.

Understanding the printer menus 89

Erase Temporary Data Files

Menu item Description

Stored in onboard memory

O* On

Stored on hard disk

1 Pass Erase* 3 Pass Erase 7 Pass Erase

Note: An asterisk (*) next to a value indicates the factory default setting.

Delete all ﬁles stored on the printer memory.

Delete all ﬁles stored on the printer hard disk.

Note: This menu item appears only when a printer hard disk is installed.

Solutions LDAP Settings

Menu item Description

Follow LDAP Referrals

O* On

LDAP Certiﬁcate Veriﬁcation

Ye s No*

Search the dierent servers in the domain for the logged-in user account.

Enable veriﬁcation of LDAP certiﬁcates.

Miscellaneous

Menu item Description

Protected Features

Show* Hide

Print Permission

O* On

Default Print Permission Login

User Name/Password* User Name

Security Reset Jumper

Enable “Guest” access* No

Eect

Show all the features that Function Access Control (FAC) protects regardless of the security permission that the user has.

Note: Hide displays only FAC‑protected features that the user has access.

Let the user log in before printing.

Set the default login for Print Permission.

Specify user access to the printer.

Notes:

• The jumper is located beside a lock icon on the controller board.

• Enable “Guest” access provides anyone access to all aspects of the

printer.

• No Eect may make access to the printer impossible when the required

security information is unavailable.

Note: An asterisk (*) next to a value indicates the factory default setting.

Understanding the printer menus 90

Menu item Description

Minimum Password Length

0–32

Note: An asterisk (*) next to a value indicates the factory default setting.

Specify the password length.

Reports

Menu Settings Page

Menu item Description

Menu Settings Page Print a report that contains the printer menus.

Device

Menu item Description

Device Information Print a report that contains information about the printer.

Device Statistics Print a report about printer usage and supply status.

Proﬁle List Print a list of proﬁles that are stored in the printer.

Asset Report Print a report that contains the printer serial number and model name.

Print

Menu item Description

Print Fonts

PCL Fonts PS Fonts

Print Directory Print the resources that are stored in the ﬂash drive or hard disk.

Print samples and information about the fonts that are available in each printer language.

Note: This menu item appears only when a ﬂash drive or hard disk is installed.

Network

Menu item Description

Network Setup Page Print a page that shows the conﬁgured network and wireless settings on the

printer. Note: This menu item appears only in network printers or printers connected

to print servers.

Wi‑Fi Direct Connected Clients Print a page that shows the list of devices that are connected to the printer using

Wi‑Fi Direct. Note: This menu item appears only when Enable Wi‑Fi Direct is set to On.

Understanding the printer menus 91

Help

Menu item Description

Print All Guides Prints all the guides

Color Quality Guide Provides information about solving color quality issues

Connection Guide Provides information about connecting the printer locally (USB) or to a network

Information Guide Provides information about the printer

Media Guide Provides information about loading paper and specialty media

Moving Guide Provides information about moving, locating, or shipping the printer

Print Quality Guide Provides information about solving print quality issues

Supplies Guide Provides information about ordering supplies

Troubleshooting

Menu item Description

Print Quality Test Pages Print sample pages to identify and correct print quality defects.

Securing the printer 92

Securing the printer

Locating the security slot

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer in place.

Erasing printer memory

To erase volatile memory or buered data in your printer, turn o the printer.

To erase nonvolatile memory or individual settings, device and network settings, security settings, and embedded solutions, do the following:

1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.

2 Select the Sanitize all information on nonvolatile memory check box, and then touch ERASE.

3 Select Start initial setup wizard or Leave printer

4 Start the operation.

, and then touch Next.

oine

Erasing printer hard disk memory

1 From the home screen, touch Settings > Device > Maintenance > Out of Service Erase.

2 Select the Sanitize all information on hard disk check box, and then touch ERASE.

3 Select a method to erase data.

4 Start the operation.

Note: This process can take from several minutes to more than an hour, making the printer unavailable for

other tasks.

Securing the printer 93

Encrypting the printer hard disk

This process erases all contents in the hard disk. If necessary, back up important data from the printer before starting the encryption.

1 From the home screen, touch Settings > Security > Disk Encryption > Start encryption.

2 Follow the instructions on the display.

Notes:

• To avoid loss of data, do not turn o the printer during the encryption process.

• This process can take from several minutes to more than an hour, making the printer unavailable for

other tasks.

• After encryption, the printer automatically restarts.

Restoring factory default settings

1 From the home screen, touch Settings > Device > Restore Factory Defaults.

2 To u ch Restore Settings > select the settings that you want to restore > RESTORE.

3 Start the operation.

Statement of Volatility

Type of memory Description

Volatile memory The printer uses standard random access memory (RAM)

to buer temporarily user data during simple print and copy jobs.

Non-volatile memory The printer may use two forms of non-volatile memory:

EEPROM and NAND (ﬂash memory). Both types are used to store the operating system, printer settings, network information, scanner and bookmark settings, and embedded solutions.

Hard disk memory Some printers may have a hard disk drive installed. The

printer hard disk is designed for printer-speciﬁc functionality. The hard disk lets the printer retain buered user data from complex print jobs, form data, and font data.

Erase the content of any installed printer memory in the following circumstances:

• The printer is decommissioned.

• The printer hard disk is replaced.

• The printer is moved to a dierent department or location.

• The printer is serviced by someone from outside your organization.

• The printer is removed from your premises for service.

• The printer is sold to another organization.

Securing the printer 94

Disposing of a printer hard disk

• Degaussing—Flushes the hard disk with a magnetic ﬁeld that erases stored data

• Crushing—Physically compresses the hard disk to break component parts and render them unreadable

• Milling—Physically shreds the hard disk into small metal bits

Note: To guarantee that all data are completely erased, destroy physically each hard disk where data is stored.

Maintaining the printer 95

Maintaining the printer

Warning—Potential Damage: Failure to maintain optimum printer performance periodically, or to replace

parts and supplies, may cause damage to your printer.

Networking

Note: Purchase a MarkNetTM N8370 wireless print server

network. For information on installing the wireless print server, see the setup sheet that came with the option.

before setting up the printer on a wireless

ﬁrst

Connecting the printer to a Wi‑Fi network

Make sure that Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter.

Using the control panel

From the home screen, touch Settings > Network/Ports > Wireless > Setup On Printer Panel > Choose

Network.

2 Select a Wi‑Fi network, and then type the network password.

Note: For Wi‑Fi‑network‑ready printer models, a prompt for Wi‑Fi network setup appears during initial

setup.

Using Lexmark Mobile Assistant

Depending on your mobile device, download the Lexmark Mobile Assistant application from either the Google Play store or App Store online store.

2 From the printer home screen, touch Settings > Network/Ports > Wireless > Setup Using Mobile App >

Printer ID.

3 From your mobile device, launch the application, and then accept the Terms of Use.

Note: If necessary, grant permissions.

4 Tap Connect to Printer > Go to Wi‑Fi Settings.

5 Connect your mobile device to the printer wireless network.

6 Return to the application, and then tap Setup Wi-Fi Connection

7 Select a Wi-Fi network, and then type the network password.

8 Tap Done.

Maintaining the printer 96

Connecting the printer to a wireless network using Wi‑Fi Protected Setup (WPS)

Before you begin, make sure that:

• The access point (wireless router) is WPS‑

documentation that came with your access point.

certiﬁed

• A wireless network adapter is installed in your printer. For more information, see the instructions that came

with the adapter.

• Active Adapter is set to Auto. From the home screen, touch Settings > Network/Ports > Network Overview

> Active Adapter.

Using the Push Button method

From the home screen, touch Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start Push

Button Method.

2 Follow the instructions on the display.

Using the personal identiﬁcation number (PIN) method

or WPS‑compatible. For more information, see the

From the home screen, touch Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start PIN Method.

2 Copy the eight‑digit WPS PIN.

3 Open a web browser, and then type the IP address of your access point in the address

Notes:

ﬁeld.

• To know the IP address, see the documentation that came with your access point.

• If you are using a proxy server, then temporarily disable it to load the web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the changes.

Connecting a mobile device to the printer

Before connecting your mobile device, make sure to do the following:

• Enable Wi‑Fi Direct in the printer. From the control panel, navigate to: Settings > Network/Ports > Wireless

> Enable Wi‑Fi Direct.

• Show the preshared key (PSK) on the Network Setup Page. From the control panel, navigate to: Settings >

Network/Ports > Wi‑Fi Direct > Show PSK on Setup Page.

• Print the Network Setup Page. From the control panel, navigate to: Settings > Reports > Network > Network

Setup Page.

Connecting using Wi‑Fi Direct

From the mobile device, go to the settings menu.

2 Enable Wi‑Fi, and then tap Wi‑Fi Direct.

3 Select the printer SSID.

Conﬁrm

the connection on the printer control panel.

Maintaining the printer 97

Connecting using Wi‑Fi

From the mobile device, go to the settings menu.

2 Tap Wi‑Fi, and then select the printer SSID.

Note: The string DIRECT-xy (where x and y are two random characters) is added before the SSID.

3 Enter the PSK.

Note: The PSK is the password.

Notes:

• You can change the SSID on the control panel. Navigate to: Settings > Network/Ports > Wi‑Fi Direct >

SSID.

• You can also change the PSK on the control panel. Navigate to: Settings > Network/Ports > Wi‑Fi Direct

> Set PSK.

Changing the printer port settings after installing an internal solutions port

Notes:

• If the printer has a static IP address, then do not change the conﬁguration.

• If the computers are conﬁgured to use the network name instead of an IP address, then do not change

the conﬁguration.

• If you are adding a wireless internal solutions port (ISP) to a printer previously conﬁgured for an Ethernet

connection, then disconnect the printer from the Ethernet network.

For Windows users

Open the printers folder.

2 From the shortcut menu of the printer with the new ISP, open the printer properties.

3 Conﬁgure the port from the list.

4 Update the IP address.

5 Apply the changes.

For Macintosh users

From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP.

2 Type the IP address in the address ﬁeld.

3 Apply the changes.

Deactivating the Wi‑Fi network

1 From the home screen, touch Settings > Network/Ports > Network Overview > Active Adapter > Standard

Network.

2 Follow the instructions on the display.

Maintaining the printer 98

Setting up serial printing (Windows only)

1 Set the parameters in the printer.

a From the control panel, navigate to the menu for the port settings.

b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Apply the changes.

2 From your computer, open the printers folder, and then select your printer.

3 Open the printer properties, and then select the COM port from the list.

4 Set the COM port parameters in Device Manager.

Notes:

• Serial printing reduces printing speed.

• Make sure that the serial cable is connected to the serial port on your printer.

Cleaning printer parts

Cleaning the printer

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the

printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

Notes:

• Perform this task after every few months.

• Damage to the printer caused by improper handling is not covered by the printer warranty.

1 Turn o the printer, and then unplug the power cord from the electrical outlet.

2 Remove paper from the standard bin and multipurpose feeder.

3 Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.

4 Wipe the outside of the printer with a damp, soft, lint‑free cloth.

Notes:

• Do not use household cleaners or detergents, as they may damage the

• Make sure that all areas of the printer are dry after cleaning.

5 Connect the power cord to the electrical outlet, and then turn on the printer.

CAUTION—POTENTIAL INJURY: To avoid the risk of ﬁre or electrical shock, connect the power cord

to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

of the printer.

ﬁnish

Maintaining the printer 99

Cleaning the printhead lens

1 Open door A.

2 Remove the waste toner bottle.

3 Using the printhead wiper, clean the printhead lens.

4 Insert the wiper back into place.

Maintaining the printer 100

5 Insert the waste toner bottle, and then close the door.

Emptying the hole punch box

1 Open door H.

Lexmark CS921, CS923, CS927 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Conventions

Product statements

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Attaching cables

Using the control panel

Using the home screen

Printing the Menu Settings Page

Setting up and using the home screen applications

Customizing the home screen

Using Display Customization

Managing bookmarks

Creating bookmarks

Creating folders

Managing contacts

Adding contacts

Adding groups

Editing contacts or groups

Deleting contacts or groups

Setting up and using the accessibility features

Activating Voice Guidance

Adjusting the Voice Guidance speech rate

Adjusting the default internal speaker volume

Adjusting the default headphone volume

Navigating the screen using gestures

Using the keyboard on the display

Loading paper and specialty media

Setting the size and type of the specialty media

Loading trays

Loading the multipurpose feeder

Linking trays

Paper Support

Supported paper sizes

Supported paper types

Supported paper weights

Printing

Printing from a computer

Printing from a mobile device

Printing from a mobile device using Lexmark Mobile Print

Printing from a mobile device using Google Cloud Print

Printing from a mobile device using Mopria Print Service

Printing from a mobile device using AirPrint

Printing a font sample list

Printing a directory list

Canceling a print job

Understanding the printer menus

Menu map

Device

Preferences

Eco-Mode

Remote Operator Panel

Power Management

Information Sent to Lexmark

Accessibility

Restore Factory Defaults

Maintenance

Out of Service Erase

Visible Home Screen Icons

About this Printer

Print

Layout

Finishing

Setup

Quality

Job Accounting

PostScript

HTML

Image

Paper

Universal Setup

Media Types

USB Drive

Flash Drive Print