Lexmark CS410 User Manual

Download

CS410 Series

User's Guide

September 2014 www.lexmark.com

Machine type(s):

5027

Model(s):

410, 430

Contents 2

Safety information.......................................................................................8

Learning about the printer.........................................................................10

Finding information about the printer....................................................................................................10

Selecting a location for the printer..........................................................................................................11

Printer configurations.............................................................................................................................12

Using the printer control panel...............................................................................................................13

Understanding the colors of the Sleep button and indicator lights........................................................14

Using the Embedded Web Server...........................................................................................................14

Additional printer setup.............................................................................16

Installing internal options........................................................................................................................16

Available internal options.................................................................................................................................16

Accessing the controller board ......................................................................................................................... 17

Installing a memory card ..................................................................................................................................19

Installing an optional card ................................................................................................................................21

Installing hardware options.....................................................................................................................22

Order of installation..........................................................................................................................................22

Installing optional trays ....................................................................................................................................23

Attaching cables......................................................................................................................................25

Setting up the printer software...............................................................................................................25

Installing the printer .........................................................................................................................................25

Adding available options in the print driver .....................................................................................................26

Networking..............................................................................................................................................26

Preparing to set up the printer on an Ethernet network..................................................................................26

Preparing to set up the printer on a wireless network.....................................................................................27

Connecting the printer using the Wireless Setup Wizard................................................................................. 28

Connecting the printer to a wireless network using Wi-Fi Protected Setup.....................................................28

Connecting the printer to a wireless network using the Embedded Web Server............................................. 29

Verifying printer setup............................................................................................................................30

Printing a menu settings page ..........................................................................................................................30

Printing a network setup page..........................................................................................................................30

Loading paper and specialty media............................................................31

Setting the paper size and type...............................................................................................................31

Configuring Universal paper settings......................................................................................................31

Loading the 250‑ and 550‑sheet tray......................................................................................................32

Contents 3

Loading the 650‑sheet duo tray..............................................................................................................34

Loading the multipurpose feeder............................................................................................................35

Loading the manual feeder.....................................................................................................................38

Linking and unlinking trays......................................................................................................................39

Linking and unlinking trays ............................................................................................................................... 39

Creating a custom name for a paper type ........................................................................................................40

Assigning a custom paper type .........................................................................................................................40

Paper and specialty media guide................................................................42

Using specialty media..............................................................................................................................42

Tips on using letterhead ................................................................................................................................... 42

Tips on using transparencies ............................................................................................................................44

Tips on using envelopes ....................................................................................................................................44

Tips on using labels ........................................................................................................................................... 45

Tips on using card stock ....................................................................................................................................45

Paper guidelines......................................................................................................................................45

Paper characteristics......................................................................................................................................... 45

Unacceptable paper.......................................................................................................................................... 46

Selecting paper ................................................................................................................................................. 47

Selecting preprinted forms and letterhead ......................................................................................................47

Using recycled paper and other office papers ..................................................................................................47

Storing paper ....................................................................................................................................................48

Supported paper sizes, types, and weights.............................................................................................48

Supported paper sizes ......................................................................................................................................48

Supported paper types and weights.................................................................................................................51

Printing......................................................................................................52

Printing a document................................................................................................................................52

Printing a document .........................................................................................................................................52

Printing in black and white ............................................................................................................................... 52

Adjusting toner darkness.................................................................................................................................. 52

Using Max Speed and Max Yield ....................................................................................................................... 53

Printing from a flash drive or mobile device...........................................................................................54

Printing from a flash drive ................................................................................................................................ 54

Supported flash drives and file types................................................................................................................ 55

Printing from a mobile device...........................................................................................................................55

Printing confidential and other held jobs................................................................................................55

Storing print jobs in the printer ........................................................................................................................ 55

Printing confidential and other held jobs ......................................................................................................... 56

Printing information pages......................................................................................................................57

Printing a font sample list ................................................................................................................................. 57

Printing a directory list...................................................................................................................................... 57

Contents 4

Canceling a print job................................................................................................................................57

Canceling a print job from the printer control panel ........................................................................................ 57

Canceling a print job from the computer .........................................................................................................58

Understanding the printer menus..............................................................59

Menus list................................................................................................................................................59

Supplies menu.........................................................................................................................................59

Paper menu.............................................................................................................................................60

Default Source menu ........................................................................................................................................60

Paper Size/Type menu ......................................................................................................................................60

Configure MP menu ..........................................................................................................................................63

Substitute Size menu ........................................................................................................................................63

Paper Texture menu .........................................................................................................................................63

Paper Weight menu ..........................................................................................................................................65

Paper Loading menu ......................................................................................................................................... 67

Custom Types menu ......................................................................................................................................... 68

Universal Setup menu....................................................................................................................................... 68

Reports menu..........................................................................................................................................69

Reports menu ................................................................................................................................................... 69

Network/Ports menu...............................................................................................................................70

Active NIC menu ............................................................................................................................................... 70

Standard Network or Network [x] menu ..........................................................................................................70

Reports menu ................................................................................................................................................... 71

Network Card menu..........................................................................................................................................72

TCP/IP menu .................................................................................................................... .................................72

IPv6 menu .........................................................................................................................................................73

Wireless menu ..................................................................................................................................................74

AppleTalk menu ................................................................................................................................................ 75

Standard USB menu .........................................................................................................................................75

SMTP Setup menu ............................................................................................................................................76

Security menu.........................................................................................................................................77

Confidential Print menu....................................................................................................................................77

Erase Temporary Data Files menu ....................................................................................................................78

Security Audit Log menu...................................................................................................................................79

Set Date and Time menu .................................................................................................................................. 79

Settings menu..........................................................................................................................................80

General Settings menu .....................................................................................................................................80

Setup menu....................................................................................................................................................... 84

Finishing menu..................................................................................................................................................85

Quality menu ....................................................................................................................................................86

Utilities menu.................................................................................................................................................... 89

XPS menu ..........................................................................................................................................................89

PDF menu.......................................................................................................................................................... 89

Contents 5

PostScript menu................................................................................................................................................ 90

PCL Emul menu ................................................................................................................................................. 90

PPDS menu........................................................................................................................................................92

HTML menu ......................................................................................................................................................94

Image menu ......................................................................................................................................................95

Help menu...............................................................................................................................................96

Saving money and the environment...........................................................97

Saving paper and toner...........................................................................................................................97

Using recycled paper ........................................................................................................................................97

Conserving supplies ..........................................................................................................................................97

Saving energy..........................................................................................................................................98

Using Eco‑Mode................................................................................................................................................98

Reducing printer noise...................................................................................................................................... 98

Adjusting Sleep mode ....................................................................................................................................... 99

Using Hibernate mode ......................................................................................................................................99

Setting Hibernate Timeout ............................................................................................................................. 100

Using Schedule Power Modes ........................................................................................................................100

Adjusting the brightness of the printer display .............................................................................................. 101

Recycling................................................................................................................................................101

Recycling Lexmark products ........................................................................................................................... 101

Recycling Lexmark packaging.......................................................................................................................... 101

Returning Lexmark cartridges for reuse or recycling ...................................................................................... 102

Securing the printer..................................................................................103

Using the security lock feature..............................................................................................................103

Statement of Volatility..........................................................................................................................103

Erasing volatile memory........................................................................................................................104

Erasing non‑volatile memory................................................................................................................104

Finding printer security information.....................................................................................................104

Maintaining the printer............................................................................105

Cleaning the printer..............................................................................................................................105

Checking the status of parts and supplies.............................................................................................105

Checking the status of parts and supplies on the printer control panel.........................................................105

Checking the status of parts and supplies from the Embedded Web Server ................................................. 105

Estimated number of remaining pages.................................................................................................106

Ordering supplies..................................................................................................................................106

Using genuine Lexmark parts and supplies..................................................................................................... 106

Ordering toner cartridges ...............................................................................................................................106

Ordering imaging kits...................................................................................................................................... 107

Contents 6

Ordering a waste toner bottle ........................................................................................................................ 107

Storing supplies.....................................................................................................................................108

Replacing supplies.................................................................................................................................108

Replacing the waste toner bottle ...................................................................................................................108

Replacing a black and color imaging kit ..........................................................................................................111

Replacing toner cartridges..............................................................................................................................118

Replacing a developer unit .............................................................................................................................120

Moving the printer................................................................................................................................127

Before moving the printer .............................................................................................................................. 127

Moving the printer to another location..........................................................................................................127

Shipping the printer ........................................................................................................................................127

Managing the printer...............................................................................128

Finding advanced networking and administrator information.............................................................128

Setting up Remote Operator Panel.......................................................................................................128

Checking the printer status...................................................................................................................128

Viewing reports.....................................................................................................................................128

Configuring supply notifications from the Embedded Web Server.......................................................129

Modifying confidential print settings....................................................................................................130

Copying printer settings to other printers.............................................................................................130

Restoring factory default settings.........................................................................................................130

Clearing jams............................................................................................132

Avoiding jams........................................................................................................................................132

Understanding jam messages and locations.........................................................................................133

[x]‑page jam, clear standard bin............................................................................................................134

[x]-page jam, open front door to clear fuser.........................................................................................135

[x]-page jam, open front door...............................................................................................................136

[x]‑page jam, open front door to clear duplex......................................................................................137

[x]‑page jam, open tray [x]....................................................................................................................139

[x]‑page jam, clear manual feeder........................................................................................................140

[x]‑page jam, clear multipurpose feeder...............................................................................................140

Troubleshooting.......................................................................................143

Understanding the printer messages....................................................................................................143

Solving printer problems.......................................................................................................................156

Solving home screen application problems...........................................................................................162

Solving print problems..........................................................................................................................163

Print quality problems...........................................................................................................................168

Contents 7

Color quality problems..........................................................................................................................186

Embedded Web Server does not open.................................................................................................189

Contacting customer support................................................................................................................191

Notices.....................................................................................................192

Product information..............................................................................................................................192

Edition notice........................................................................................................................................192

Power consumption..............................................................................................................................197

Index........................................................................................................206

Safety information 8

Safety information

Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types of accessories can be easily overloaded by a laser printer and may result in poor printer performance, property damage, or potential fire.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or

printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional tray, and then set it aside instead of trying to lift the tray and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

Safety information 9

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

SAVE THESE INSTRUCTIONS.

Learning about the printer 10

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Information on setting up and configuring the accessibility features of your printer

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Guide—The guides are available at

Note: These guides are also available in other languages.

Lexmark Accessibility Guide—This guide is available at

http://support.lexmark.com.

or application, and then click Help.

Click

Notes:

http://support.lexmark.com.

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 11

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with this printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 15.6 to 32.2°C (60 to 90°F)

Storage temperature -40 to 43°C (-40 to 110°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 12

1 Right side 102 mm (4 in.)

2 Front 508 mm (20 in.)

3 Left side 152 mm (6 in.)

4 Rear 102 mm (4 in.)

5 Top 254 mm (10 in.)

Printer configurations

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

Learning about the printer 13

1 Printer control panel

4534

2 Standard bin

3 250-sheet tray (Tray 1)

4 Manual feeder

5 Optional 650-sheet duo tray with integrated multipurpose feeder (Tray 2)

Note: This tray is standard on select printer models.

6 Optional 550-sheet tray (Tray 3)

Using the printer control panel

910

Use the To

1 Display

2 Select button

• View the printer status.

• Set up and operate the printer.

• Select menu options.

• Save settings.

Learning about the printer 14

Use the To

3 Arrow buttons Scroll through menus, or settings on the display.

4 Keypad Enter numbers, letters, or symbols.

5 Sleep button Enable Sleep mode or Hibernate mode.

Notes:

• Pressing any hard button, attaching a device to a USB port, sending a print job, or

performing a power-on reset with the main power switch wakes the printer from Sleep mode.

• Pressing the Sleep button or the power switch will cause the printer to wake from Hibernate

mode.

6 Stop button Stop all printer activity.

7 Back button Return to the previous screen.

8 Home button Go to the home screen.

9 Indicator light Check the status of the printer.

10 Front USB port Connect a camera or flash drive to the printer.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator lights on the control panel signify a printer status or condition.

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle, or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Using the Embedded Web Server

Note: This feature is available only in network printers or printers connected to print servers.

Learning about the printer 15

If the printer is installed on a network, then you can use the Embedded Web Server to do the following:

• View the virtual display of the printer control panel.

• Check the status of the printer supplies.

• Configure supply notifications.

• Configure printer settings.

• Configure network settings.

• View reports.

To access the Embedded Web Server for your printer:

1 Obtain the printer IP address:

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Notes:

– An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123. – If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

The Embedded Web Server page appears.

Additional printer setup 16

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards.

Available internal options

Memory cards

•

DDR3 DIMM

• Flash memory – Fonts – Firmware

• Forms Barcode

• Prescribe

• IPDS

• Hard disk

This internal option is available only in CS510 printer model.

Additional printer setup 17

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board at the back of the printer.

Note: This task requires a flat‑head screwdriver.

2 Turn the screws counterclockwise to remove them.

3 Slightly open the controller board access cover, and then shift to the right to remove it.

4 Locate the appropriate connector on the controller board.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any controller board electronic components or connectors.

Additional printer setup 18

1 Memory card connector

2 Option card connector

5 Reattach the cover.

Additional printer setup 19

6 Turn the screws clockwise to lock the cover.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

“Accessing the controller board” on page 17.

Additional printer setup 20

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

5 Close the controller board access cover.

Additional printer setup 21

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 17.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

Additional printer setup 22

4 Push the card firmly into place as shown in the illustration.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flushed against the controller board.

5 Close the controller board access door.

Note: When the printer software and any hardware options are installed, it may be necessary to manually add

the options in the printer driver to make them available for print jobs. For more information, see

available options in the print driver” on page 26.

“Adding

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb), and requires two or more

trained personnel to lift it safely.

Additional printer setup 23

Install the printer and any optional tray in the following order:

• Optional 550‑sheet tray (Tray 3)

• 650‑sheet duo tray (Tray 2)

• Printer

Installing optional trays

The printer supports two optional input sources: a 550‑sheet tray (Tray 3) and a 650‑sheet duo tray (Tray 2) with an integrated multipurpose feeder.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

1 Unpack the optional tray and the dust cover, and then remove all packing material.

2 Place the tray near the printer.

3 Align the 650‑sheet duo tray with the 550‑sheet tray, and then lower it into place.

Notes:

• If you are installing both the optional trays, then the 550‑sheet tray (Tray 3) must always be below the

650‑sheet tray (Tray 2).

• The standard 250‑sheet tray can be labeled as Tray 1 by using the tray number label that came with the

optional tray.

Additional printer setup 24

4 Align the printer with the 650‑sheet duo tray, and then lower the printer into place.

5 Install the dust covers.

Additional printer setup 25

Note: When the printer software and any hardware options are installed, you may need to manually add the options in the printer driver to make them available for print jobs. For more information, see

the print driver” on page 26.

“Adding available options in

Attaching cables

Connect the printer to the computer using a USB cable or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, or the printer in the area shown while actively printing. A loss of data or a malfunction can occur.

Use the To

1 USB printer port Connect the printer to a computer.

2 Ethernet port Connect the printer to a network.

3 USB port Attach an optional wireless network adapter.

4 Printer power cord socket Connect the printer to a properly grounded electrical outlet.

Setting up the printer software

Installing the printer

1 Obtain a copy of the software installer package.

2 Run the installer, and then follow the instructions on the computer screen.

3 For Macintosh users, add the printer.

Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu.

Additional printer setup 26

Adding available options in the print driver

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Run > type control printers > OK

In Windows 7 or earlier

a Click , or click Start and then click Run. b Type control printers. c Press Enter, or click OK.

2 Select the printer you want to update, and then do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

3 Navigate to the Configuration tab, and then select Update Now ‑ Ask Printer.

4 Apply the changes.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies.

2 Navigate to the list of hardware options, and then add any installed options.

3 Apply the changes.

Networking

Notes:

• Purchase a MarkNet

information on installing the wireless network adapter, see the instruction sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X - RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

N8352 wireless network adapter before setting up the printer on a wireless network. For

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

Additional printer setup 27

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the

Additional printer setup 28

security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Settings > > Network/Ports > > Active NIC > > Auto >

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 From the printer control panel, navigate to:

> Settings > > Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

2 Select a wireless connection setup.

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Press , and then follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi-Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

Additional printer setup 29

Using the Push Button Configuration (PBC) method

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

> Wi‑Fi Protected Setup > > Start Push Button Method >

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

From the printer control panel, navigate to:

> Settings > >Network/Ports > > Network [x] > > Network [x] Setup > > Wireless > >

Wireless Connection Setup >

> Wi‑Fi Protected Setup > > Start PIN Method >

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address bar.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

Additional printer setup 30

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Verifying printer setup

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify if the printer options are installed correctly.

Note: If you have not changed any menu settings, then the menu settings page lists all the factory default settings. When you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it.

From the printer control panel, navigate to:

> Settings > >Reports > > Menu Settings Page >

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the printer control panel, navigate to:

> Settings > > Reports > > Network Setup Page >

2 Check the first section of the network setup page, and then confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

Loading paper and specialty media 31

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information,

“Avoiding jams” on page 132 and “Storing paper” on page 48.

see

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper Size/Type >

2 Press the up or down arrow button to select the tray or feeder size, and then press .

3 Press the up or down arrow button to select the paper size, and then press .

4 Press the up or down arrow button to select the tray or feeder type, and then press .

5 Press the up or down arrow button to select the paper type, and then press .

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest supported Universal size is 76 x 127 mm (3 x 5 inches) and is loaded only in the multipurpose

feeder and manual feeder.

• The largest supported Universal size is 215.9 x 359.9 mm (8.5 x 14.17 inches) and is loaded only in the

multipurpose feeder and manual feeder.

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Universal Setup > > Units of Measure > > select a unit of

measure >

2 Press the up or down arrow button until Portrait Height or Portrait Width appears, and then press

3 Enter the preferred settings using the keypad or press the left or right arrow button to manually select the size you

want, and then press

4 Press .

Loading paper and specialty media 32

Loading the 250‑ and 550‑sheet tray

The printer has one 250-sheet tray (Tray 1) with an integrated manual feeder. The 250-sheet tray, the 650-sheet duo tray, and the 550-sheet tray support the same paper sizes and types and are loaded in the same way.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

1 Pull out the tray completely.

Note: Do not remove trays while a job is printing or while Busy appears on the display. Doing so may cause a

jam.

2 If the paper is longer than letter‑size paper, then squeeze and then slide the length guide at the back of the tray to

extend it.

Loading paper and specialty media 33

3 Squeeze, and then slide the length guide tab to the correct position for the size of the paper being loaded.

Note: Use the paper size indicators on the bottom of the tray to help position the guide.

4 Squeeze, and then slide the width guide tab to the correct position for the size of the paper being loaded.

Note: Use the paper size indicators on the bottom of the tray to help position the guides.

5 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

Loading paper and specialty media 34

6 Load the paper stack with the recommended printable side faceup.

7 Place the paper guides securely against the edges of the paper.

8 Insert the tray.

9 From the printer control panel, set the paper size and paper type in the Paper menu to match the paper loaded in

the tray.

Note: Mixing paper sizes or paper types in a tray may cause jams.

Loading the 650‑sheet duo tray

The 650‑sheet duo tray (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder. The tray is loaded in the same way as the 250‑sheet tray and supports the same paper types and sizes. The only differences are the look of the guide tabs and the location of the paper size indicators.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

Loading paper and specialty media 35

1 Length guide tab

2 Paper size indicator

3 Width guide tab

Loading the multipurpose feeder

1 Push the multipurpose feeder latch to the left.

Loading paper and specialty media 36

2 Open the multipurpose feeder.

3 Pull the multipurpose feeder extender.

Note: Guide the extender gently so that the multipurpose feeder is fully extended and open.

4 Prepare the paper for loading.

• Flex the sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the printable side of transparencies. Be careful not to scratch them.

• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

Loading paper and specialty media 37

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

5 Locate the maximum paper fill indicator and tab.

Note: Make sure the paper or specialty media is below the maximum paper fill indicator located on the paper

guides.

1 Width guide tab

2 Maximum paper fill indicator

3 Width guide

4 Feeder extender

5 Paper size indicator

6 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack.

• Load paper, card stock, and transparencies with the recommended printable side facedown and the top edge

entering the printer first.

Loading paper and specialty media 38

• Load envelopes with the flap side up and against the right side of the paper guide.

Notes:

• Do not load or close the multipurpose feeder while a job is printing.

• Load only one size and type of paper at a time.

• Paper should lie flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder

and is not bent or wrinkled.

7 From the printer control panel, set the paper size and type in the Paper menu to match the paper loaded in the

tray.

Loading the manual feeder

The standard 250‑sheet tray has an integrated manual feeder that can be used to print on different types of paper one sheet at a time.

1 Load a sheet of paper into the manual feeder:

• Printable side facedown for one-sided printing

• Printable side faceup for two‑sided (duplex) printing

Note: There are different ways for loading letterhead depending on the mode of printing.

One‑sided printing using a letterhead Two‑sided printing using a letterhead

ABC

Loading paper and specialty media 39

• Load envelope with the flap side up and against the right side of the paper guide.

2 Feed paper into the manual feeder only to the point where its leading edge can contact the paper guides.

Note: To achieve the best possible print quality, use only high‑quality media designed for laser printers.

3 Adjust the paper guides to the width of the paper loaded.

Warning—Potential Damage: Do not force the paper into the feeder. Forcing the paper may cause jams.

Linking and unlinking trays

The printer links trays when the specified paper size and type are the same. When a linked tray becomes empty, paper feeds from the next linked tray. To prevent trays from linking, assign a unique custom paper type name.

Linking and unlinking trays

Note: This feature applies only in network printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

Loading paper and specialty media 40

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the tray settings to specify the paper size and type for the tray.

• To link trays, make sure the paper size and type for the tray match with that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match with that of the other tray.

4 Click Submit.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer.

The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

Creating a custom name for a paper type

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Names.

3 Select a custom name, and then type a new custom paper type name.

4 Click Submit.

5 Click Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Loading paper and specialty media 41

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Paper Menu > > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Press .

Paper and specialty media guide 42

Paper and specialty media guide

Notes:

• Make sure that the paper size, type, and weight are set correctly on the computer or control panel.

• Flex, fan, and straighten specialty media before loading them.

• The printer may print at a reduced speed to prevent damage to the fuser.

• For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark support Web

http://support.lexmark.com.

site at

Using specialty media

Tips on using letterhead

• Use letterhead designed specifically for laser printers.

• Print a test page on the letterhead being considered for use before buying large quantities.

• Before loading letterhead, flex, fan, and straighten the stacks to prevent sheets from sticking together.

• Page orientation is important when printing on letterhead.

Source Printing Printable side Paper orientation

Trays

ABC

Trays

ABC

One‑sided Faceup Load the sheet

with the top edge entering the printer first.

Two‑sided Facedown Load the sheet

with the bottom edge entering the printer first.

Note: Check with the manufacturer or vendor to determine whether or not the preprinted letterhead is acceptable for laser printers.

Paper and specialty media guide 43

Source Printing Printable side Paper orientation

Manual feeder

One‑sided Facedown Load the sheet

with the top edge entering the printer first.

ABC

Two‑sided Faceup Load the sheet

with the bottom edge entering the printer first.

ABC

Multipurpose feeder

Note: Check with the manufacturer or vendor to determine whether or not the preprinted letterhead is acceptable for laser printers.

One‑sided Facedown Load the sheet

with the top edge entering the printer first.

Paper and specialty media guide 44

Source Printing Printable side Paper orientation

Multipurpose feeder

Two‑sided Faceup Load the sheet

with the bottom edge entering the printer first.

ABC

Note: Check with the manufacturer or vendor to determine whether or not the preprinted letterhead is acceptable for laser printers.

Tips on using transparencies

Print a test page on the transparencies being considered for use before buying large quantities.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

transparencies loaded in the tray.

• Print a test page on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the 250-sheet tray, manual feeder, or multipurpose feeder.

• Use transparencies designed specifically for laser printers.

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex, fan, and straighten the stacks to prevent sheets from sticking together.

Tips on using envelopes

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

envelopes loaded in the tray.

• Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers.

• For best performance, use envelopes made from 90‑g/m

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist. – Are stuck together or damaged in any way. – Have windows, holes, perforations, cutouts, or embossing. – Have metal clasps, string ties, or folding bars. – Have an interlocking design. – Have postage stamps attached. – Have any exposed adhesive when the flap is in the sealed or closed position.

(24‑lb) paper or 25% cotton.

Paper and specialty media guide 45

– Have bent corners. – Have rough, cockle, or laid finishes.

• Adjust the width guides to fit the width of the envelopes.

• Before loading the envelopes on the tray, flex and fan the envelopes to loosen them. Straighten the edges on a

level surface.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the labels

loaded in the tray.

• Print samples on labels being considered for use before buying large quantities.

• For more information on label printing, characteristics, and design, see the Card Stock & Label Guide at

http://support.lexmark.com.

• Use labels designed specifically for laser printers.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Do not use labels with exposed adhesive.

• Before loading labels on the tray, flex and fan labels to loosen them. Straighten the edges on a level surface.

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly affect print quality.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the card

stock loaded in the tray.

• Print samples on the card stock being considered for use before buying large quantities.

• Specify the paper texture and weight from the tray settings to match the paper loaded in the tray.

• Preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper feed

problems.

• Before loading the card stock on the tray, flex and fan the card stock to loosen them. Straighten the edges on a

level surface.

Paper guidelines

Selecting the correct paper or specialty media reduces printing problems. For the best print quality, try a sample of the paper or specialty media before buying large quantities.

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Paper and specialty media guide 46

Weight

The printer trays can automatically feed paper weights up to 176‑g/m2 (47‑lb) bond grain long paper. The multipurpose feeder can automatically feed paper weights up to 176‑g/m 60 g/m bond grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 inches), we recommend 90 g/m

heavier paper.

Note: Duplex printing is supported from 60–105‑g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb)

(47‑lb) bond grain long paper. Paper lighter than

(16–28‑lb) bond grain long paper.

(24 lb) or

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time to several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–90‑g/m

(16–24‑lb) bond paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically‑treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

Paper and specialty media guide 47

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.4 mm

(±0.9 inch), such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms:

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

(16 lb)

• Multiple‑part forms or documents

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60–90‑g/m

(16–24‑lb) paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid paper with rough or heavily textured surfaces.

Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not.

When in doubt, contact your paper supplier.

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Paper and specialty media guide 48

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the sizes, types, and weights of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

Supported paper sizes

Note: Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper sizes as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.

Paper and specialty media guide 49

Paper size and dimension

210 x 297 mm (8.3 x 11.7 in.)

148 x 210 mm (5.83 x 8.3 in.)

105 x 148 mm (4.1 x 5.8 in.)

JIS B5

182 x 257 mm (7.2 x 10.1 in.)

Letter

216 x 279 mm (8.5 x 11 in.)

Standard

250‑sheet tray

1 1 1 1

1 2 1 2

1 1 1 1

Manual

feeder

650‑sheet duo tray 550‑sheet

550‑sheet tray Multipurpose

feeder

Duplex

tray

mode

Legal

1 1 1 1

216 x 356 mm (8.5 x 14 in.)

Executive

1 1 1 1

184 x 267 mm (7.3 x 10.5 in.)

Oficio (Mexico)

1 1 1 1

216 x 340 mm (8.5 x 13.4 in.)

Folio

1 1 1 1

216 x 330 mm (8.5 x 13 in.)

Statement

X X

140 x 216 mm (5.5 x 8.5 in.)

The paper source supports paper size without size sensing.

Universal is only supported in the standard 250and optional 550sheet tray if the paper size is from 148 x 215.9 mm (5.83

x 8.5 inches) to 215.9 x 355.6 mm (8.5 x 14 inches).

Universal is only supported in the multipurpose feeder and manual feeder if the paper size is from 76.2 x 127 mm (3 x 5

inches) to 215.9 x 359.9 mm (8.5 x 14.17 inches).

Universal is only supported in duplex mode if the width is between 210 mm (8.27 inches) and 215.9 mm (8.5 inches) and

length is between 279.4 mm (11 inches) and 355.6 mm (14 inches).

Paper and specialty media guide 50

Paper size and dimension

Universal

76 x 127 mm (3 x 5 in.) to 216 x 356 mm (8.5 x 14 in.)

Universal

148 x 210 mm (5.8 x 8.3 in) to 216 x 356 mm (8.5 x 14 in).

7 3/4 Envelope (Monarch)

98 x 191 mm (3.9 x 7.5 in.)

9 Envelope

98 x 225 mm (3.9 x 8.9 in.)

10 Envelope

105 x 241 mm (4.1 x 9.5 in.)

Standard

250‑sheet tray

1,2 1,2 1,2 4

Manual

feeder

1,3

X X

650‑sheet duo tray 550‑sheet

550‑sheet tray Multipurpose

feeder

1,3

Duplex

tray

mode

DL Envelope

110 x 220 mm (4.3 x 8.7 in.)

C5 Envelope

162 x 229 mm (6.4 x 9 in.)

B5 Envelope

176 x 250 mm (6.9 x 9.8 in.)

Other Envelope

98 x 162 mm (3.9 x 6.3 in.) up to 176 x 250 mm (6.9 x 9.8 in.)

The paper source supports paper size without size sensing.

Universal is only supported in the standard 250and optional 550sheet tray if the paper size is from 148 x 215.9 mm (5.83

x 8.5 inches) to 215.9 x 355.6 mm (8.5 x 14 inches).

Universal is only supported in the multipurpose feeder and manual feeder if the paper size is from 76.2 x 127 mm (3 x 5

inches) to 215.9 x 359.9 mm (8.5 x 14.17 inches).

Universal is only supported in duplex mode if the width is between 210 mm (8.27 inches) and 215.9 mm (8.5 inches) and

length is between 279.4 mm (11 inches) and 355.6 mm (14 inches).

Paper and specialty media guide 51

Supported paper types and weights

Notes:

• Your printer model may have a 650‑sheet duo tray, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo tray supports the same paper as the 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.

• Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper type 250‑sheet tray Manual feeder 650‑sheet duo tray 550‑sheet tray Duplex mode

550‑sheet tray Multipurpose

feeder

Paper

• Plain

• Recycled

• Glossy

• Bond

• Letterhead

• Preprinted

• Colored

• Light

• Heavy

• Rough/Cotton

• Custom Type [x]

Card stock X

Transparencies

Labels

X XX

• Paper

Envelope X

X XX

Printing 52

Printing

Printing a document

1 From the Paper menu on the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

Printing in black and white

From the printer control panel, navigate to:

> Settings > > Settings > > Print Settings > > Quality Menu > > Print Mode > > Black Only >

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the IP address of the printer in the address field.

Printing 53

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Settings > > Print Settings > > Quality Menu > > Toner Darkness

2 Adjust the toner darkness, and then press .

Using Max Speed and Max Yield

Max Speed and Max Yield let you choose between a faster print speed and a higher toner yield. Max Yield is the factory default setting.

• Max Speed—This lets you print in either black or color depending on the setting in the printer driver. The printer

prints in color unless Black Only is selected in the printer driver.

• Max Yield—This lets you switch from black to color based on the color content found on each page.

Note: Frequent color mode switching can result to slower printing if the content of the pages is mixed.

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Print Settings > Setup Menu.

3 From the Printer Usage list, select Max Speed or Max Yield.

4 Click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Settings > > Print Settings > > Setup Menu > > Printer Usage >

2 Select Max Speed or Max Yield, and then press .

Printing 54

Printing from a flash drive or mobile device

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, you will be prompted to enter the file password from the printer control

panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• A flash drive icon appears on the printer control panel and in the held jobs icon when a flash drive is

installed.

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these

print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the printer or the flash drive in the area shown while actively printing, reading, or writing from the memory device. Loss of data can occur.

2 From the printer control panel, select the document you want to print.

Printing 55

3 Press the left or right arrow button to specify the number of copies for printing, and then press .

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then access held jobs

from the printer control panel to print files from the flash drive.

Supported flash drives and file types

Notes:

• High‑speed USB flash drives must support the full‑speed standard. Low-speed USB devices are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology

File System (NTFS) or any other file system are not supported.

Recommended flash drives File type

• Lexar JumpDrive FireFly (512MB and 1GB)

• SanDisk Cruzer Micro (512MB and 1GB)

• Sony Micro Vault Classic (512MB and 1GB)

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .jpeg or .jpg

• .bmp

• .pcx

• .tiff or .tif

• .png

• .fls

Printing from a mobile device

To download a compatible mobile printing application, visit www.lexmark.com/mobile.

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing confidential and other held jobs

Storing print jobs in the printer

1 From the printer control panel, navigate to:

> Settings > > Security > > Confidential Print > select the print job type

Printing 56

Print job type Description

Max Invalid PIN Limits the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

Confidential Job Expiration Lets you hold print jobs in the computer until you enter the PIN from the printer

control panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Repeat Job Expiration Lets you print and store print jobs in the printer memory for reprinting.

Verify Job Expiration Lets you print one copy of a print job while the printer holds the remaining

copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

Reserve Job Expiration Lets you store print jobs for printing at a later time. The print jobs are held until

deleted from the Held Jobs menu.

Notes:

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2 Press .

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Printing 57

For Macintosh users

With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > select your user name > Confidential Jobs > enter the PIN > Print

• For other print jobs, navigate to:

Held jobs > select your user name > select the print job > specify the number of copies > Print

Printing information pages

Printing a font sample list

1 From the printer control panel, navigate to:

> Settings > > Reports > > Print Fonts

2 Press the up or down arrow button to select the font setting.

3 Press .

Note: The PPDS fonts appear only when the PPDS data stream is activated.

Printing a directory list

From the printer control panel, navigate to:

> Settings > > Reports > > Print Directory >

Note: The Print Directory menu item appears only when an optional flash memory or printer hard disk is installed.

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, press .

2 When a list of print jobs appears, select the job to cancel, and then press .

3 Press to go back to the home screen.

Printing 58

Canceling a print job from the computer

For Windows users

1 Open the printers folder, and then select your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer.

2 From the print queue, select the print job you want to cancel, and then delete it.

Understanding the printer menus 59

Understanding the printer menus

Menus list

Note: Some menus are available only in select printer models.

Supplies Paper Menu Reports Network/Ports

Cyan Cartridge Magenta Cartridge Yellow Cartridge Black Cartridge Waste Toner Bottle Black or Color Imaging Kit Maintenance Kit

Security Settings Help Option Card Menu

Miscellaneous Security Settings Confidential Print Erase Temporary Data Files Security Audit Log Set Date and Time

This menu item appears only when a 650-sheet duo tray is attached.

Default Source Paper Size/Type

Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Universal Setup

General Settings Flash Drive Menu Print Settings

Menu Settings Page Device Statistics Network Setup Page Network [x] Setup Page Profiles List Print Fonts Print Directory Print Demo Asset Report

Print All Guides Color Quality Print Quality Printing Guide Print Defects Guide Information Guide Supplies Guide

Active NIC Standard Network or Network [x] Standard USB SMTP Setup

Note: A list of installed DLEs (Download Emulators) appears.

Supplies menu

Use To

Cyan Cartridge View the status of the toner cartridges, which can be any of

Magenta Cartridge

Yellow Cartridge

Black Cartridge

the following:

Early Warning Low Invalid Near End of Life Replace Missing Defective OK Unsupported

Understanding the printer menus 60

Use To

Waste Toner Bottle

Near Full Replace Missing OK

Imaging Kit

OK Replace Black Imaging Kit Replace Color Imaging Kit

Maintenance Kit

OK Replace

Paper menu

Default Source menu

Use To

View the status of the waste toner bottle.

View the status of the imaging kit.

View the status of the maintenance kit.

Default Source

Tray [x] MP Feeder Manual Paper Manual Envelope

Set a default paper source for all print jobs.

Notes:

Paper Size/Type menu

Use To

Tray [x] Size

A4 A5 JIS‑B5 Letter Legal Executive Oficio (Mexico) Folio Universal

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set Configure MP to "Cassette" for MP Feeder to

appear as a menu setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

Specify the size of the paper loaded in each tray. Note: Letter is the U.S. factory default setting. A4 is the international factory

default setting.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 61

Use To

Tray [x] Type

Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Multipurpose Feeder Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Specify the type of the paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

• Only the 250-sheet tray supports transparency.

Specify the size of the paper loaded in the multipurpose feeder.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• From the Paper menu, set Configure MP to Cassette in order for

Multipurpose Feeder Size to appear as a menu.

• The multipurpose feeder does not automatically detect the paper size.

Make sure the paper size is set.

Note: Only installed trays and feeders are listed in this menu.

Understanding the printer menus 62

Use To

Multipurpose Feeder Type

Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) Folio Statement Universal

Specify the type of the paper loaded in the multipurpose feeder.

Notes:

• Custom [x] is the factory default setting.

• From the Paper menu, set Configure MP to Cassette in order for

Multipurpose Feeder Type to appear as a menu.

Specify the size of the paper being manually loaded. Note: Letter is the U.S. factory default setting. A4 is the international factory

default setting.

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Glossy Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the type of the paper being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to Manual in order for Manual

Paper Type to appear as a menu.

Understanding the printer menus 63

Use To

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Manual Envelope Type

Envelope Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the size of the envelope being manually loaded. Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the

international factory default setting.

Specify the type of the envelope being manually loaded.

Note: Envelope is the factory default setting.

Configure MP menu

Use To

Configure MP

Cassette Manual First

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette configures the

multipurpose feeder as the automatic paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First configures the multipurpose feeder as the primary paper source.

Substitute Size menu

Use To

Substitute Size

Off Statement/A5 Letter/A4 All Listed

Paper Texture menu

Use To

Plain Texture

Smooth Normal Rough

Specify the relative texture of the plain paper loaded. Note: Normal is the factory default setting.

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Off indicates that no size substitutions are allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Understanding the printer menus 64

Use To

Card Stock Texture

Smooth Normal Rough

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Glossy Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Specify the relative texture of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the glossy paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the labels loaded.

Note: Normal is the factory default setting.

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Specify the relative texture of the bond paper loaded. Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded. Note: Normal is the factory default setting.

Specify the relative texture of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative texture of the preprinted paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the colored paper loaded. Note: Normal is the factory default setting.

Understanding the printer menus 65

Use To

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth Normal Rough

Paper Weight menu

Use To

Plain Weight

Light Normal Heavy

Specify the relative texture of the light paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the heavy paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the cotton paper loaded.

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if custom type is supported.

Specify the relative weight of the plain paper loaded.

Note: Normal is the factory default setting.

Card Stock Weight

Light Normal Heavy

Transparency Weight

Light Normal Heavy

Recycled Weight

Light Normal Heavy

Glossy Weight

Light Normal Heavy

Specify the relative weight of the card stock loaded. Note: Normal is the factory default setting.

Specify the relative weight of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative weight of the recycled paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the glossy paper loaded. Note: Normal is the factory default setting.

Understanding the printer menus 66

Use To

Labels Weight

Light Normal Heavy

Bond Weight

Light Normal Heavy

Envelope Weight

Light Normal Heavy

Letterhead Weight

Light Normal Heavy

Preprinted Weight

Light Normal Heavy

Specify the relative weight of the labels loaded. Note: Normal is the factory default setting.

Specify the relative weight of the bond paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the envelope loaded. Note: Normal is the factory default setting.

Specify the relative weight of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative weight of the preprinted paper loaded.

Note: Normal is the factory default setting.

Colored Weight

Light Normal Heavy

Light Weight

Light

Heavy Weight

Heavy

Rough/Cotton Weight

Light Normal Heavy

Custom [x] Weight

Light Normal Heavy

Specify the relative weight of the colored paper loaded. Note: Normal is the factory default setting.

Specify that the relative weight of the paper loaded is light.

Specify that the relative weight of the paper loaded is heavy.

Specify the relative weight of the rough or cotton paper loaded. Note: Normal is the factory default setting.

Specify the relative weight of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only when the custom type is supported.

Understanding the printer menus 67

Paper Loading menu

Use To

Recycled Loading

Duplex Off

Glossy Loading

Duplex Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Colored Loading

Duplex Off

Light Loading

Duplex Off

Determine and set two‑sided printing for all print jobs that specify Recycled as the paper type.

Determine and set two‑sided printing for all print jobs that specify Glossy as the paper type.

Determine and set two‑sided printing for all print jobs that specify Bond as the paper type.

Determine and set two‑sided printing for all print jobs that specify Letterhead as the paper type.

Determine and set two‑sided printing for all print jobs that specify Preprinted as the paper type.

Determine and set two‑sided printing for all print jobs that specify Colored as the paper type.

Determine and set two‑sided printing for all print jobs that specify Light as the paper type.

Heavy Loading

Duplex Off

Custom [x] Loading

Duplex Off

Notes:

Determine and set two‑sided printing for all print jobs that specify Heavy as the paper type.

Determine and set two‑sided printing for all print jobs that specify Custom [x] as the paper type.

Note: Custom [x] Loading is available only when the custom type is supported.

• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from

Printing Preferences or the Print dialog.

• Off is the factory default setting for all the menus.

Understanding the printer menus 68

Custom Types menu

Use To

Custom Type [x]

Paper Card Stock Transparency Glossy Rough/Cotton Labels Envelope

Recycled

Paper Card Stock Transparency Glossy Rough/Cotton Labels Envelope

Associate a paper or specialty media type with a factory default Custom Type [x] name or a user‑defined custom name created in the Embedded Web Server or

MarkVision

Notes:

• Paper is the factory default setting for Custom Type [x].

• The custom media type must be supported in the selected tray or feeder

Specify a paper type when Recycled is selected.

Notes:

• Paper is the factory default setting.

• The Recycled paper type must be supported in the selected tray or

Universal Setup menu

Use To

Professional.

in order to print from that source.

feeder in order to print from that source.

Units of Measure

Inches Millimeters

Portrait Width

3–14.17 inches 76–360 mm

Portrait Height

3–14.17 inches 76–360 mm

Identify the units of measure.

Notes:

• Inches is the U.S. factory default setting.

• Millimeters is the international factory default setting.

Set the portrait width.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 8.5 inches is the U.S. factory default setting. You can increase the

width in 0.01‑inch increments.

• 216 mm is the international factory default setting. You can increase

the width in 1‑mm increments.

Set the portrait height.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 14 inches is the U.S. factory default setting. You can increase the

height in 0.01‑inch increments.

• 356 mm is the international factory default setting. You can increase

the height in 1‑mm increments.

Understanding the printer menus 69

Use To

Feed Direction

Short Edge Long Edge

Specify the feed direction if the paper can be loaded in either direction.

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only when the longest edge is shorter than the

maximum width supported in the tray.

Reports menu

Use To

Menu Settings Page Print a report containing information about paper loaded in trays, installed

memory, the total page count, alarms, timeouts, the printer control panel language, the TCP/IP address, the status of supplies, the status of the network connection, and other information.

Device Statistics Print a report containing printer statistics such as supply information and details

about printed pages.

Network Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address. Note: This menu appears only in network printers or printers connected to

print servers.

Network [x] Setup Page Print a report containing information on network printer settings, such as the

TCP/IP address information.

Notes:

• This menu item is available only when more than one network option is

installed.

• This menu item appears only in network printers or in printers connected

to print servers.

Profiles List Print a list of profiles stored in the printer.

Print Fonts

PCL Fonts PostScript Fonts

Print Demo

Demo Page [list of available demo pages]

Asset Report Print a report containing asset information including the printer serial number

Print a report in English of all the fonts available for the printer language currently set in the printer.

Note: A separate list is available for PCL and PostScript emulations. Each emulation report contains print samples and information about the available fonts for each language.

Print demo files that are available in the RIP code, the flash option, and the disk option.

and model name. The report contains text and UPC bar codes that can be scanned into an asset database.

Understanding the printer menus 70

Network/Ports menu

Active NIC menu

Menu item Description

Active NIC

Auto [list of available network cards]

Notes:

• Auto is the factory default setting.

• This menu item appears only if an optional network card is installed.

Standard Network or Network [x] menu

Note: Only active ports appear in this menu.

Use To

Energy Efficient Ethernet

Enable Disable

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

Reduce power consumption when the printer receives no data from the Ethernet network.

Note: Enable is the factory default setting.

Set the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PCL SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language.

Notes:

NPA Mode

Off Auto

• On is the factory default setting.

• If PS SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• The printer automatically restarts when the setting is changed from the

control panel.

Understanding the printer menus 71

Use To

Network Buffer

Auto 3KB to [maximum size allowed]

Job Buffering

Off On Auto

Mac Binary PS

On Off Auto

Set the size of the network input buffer.

Notes:

• Auto is the factory default setting.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• The printer automatically restarts when the setting is changed from the

control panel.

Temporarily store print jobs in the printer hard disk before printing. This menu only appears when a formatted disk is installed.

Notes:

• Off is the factory default setting.

• The printer automatically restarts when the setting is changed from the

control panel. The menu selection is then updated.

Set the printer to process Macintosh binary PostScript print jobs.

Note: Auto is the factory default setting.

Standard Network Setup OR Network [x] Setup

Reports Network Card TCP/IP IPv6 Wireless AppleTalk

Show and set the printer network settings. Note: The Wireless menu appears only when the printer is connected to a wireless

network.

Reports menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Reports

• Network/Ports > Network [x] > Network [x] Setup > Reports

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.

Understanding the printer menus 72

Network Card menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Network Card

• Network/Ports > Network [x] > Network [x] Setup > Network Card

Use To

View Card Status

Connected Disconnected

View Card Speed View the speed of an active wireless network adapter.

Energy Efficient Ethernet

Enable Disable

Network Address

UAA LAA

Job Timeout

0, 10–225 seconds

View the connection status of the wireless network adapter.

Reduce power consumption when the printer receives no data from the Ethernet network.

Note: Enable is the factory default setting.

View the network addresses.

Set the amount of time it takes for a network print job to be canceled.

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• A value between 1 and 9 is invalid.

Banner Page

Off On

Allow the printer to print a banner page.

Note: Off is the factory default setting.

TCP/IP menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > TCP/IP

• Network/Ports > Network [x] > Network [x] Setup > TCP/IP

Note: This menu is available only in network printers or printers that are attached to print servers.

Use To

Set Hostname Set the current TCP/IP hostname.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Understanding the printer menus 73

Use To

Enable DHCP

On Off

Enable RARP

On Off

Enable BOOTP

On Off

Enable AutoIP

Yes No

Enable FTP/TFTP

Yes No

Enable HTTP Server

Yes No

WINS Server Address View or change the current WINS server address.

Specify the DHCP address and parameter assignment. Note: On is the factory default setting.

Specify the RARP address assignment setting. Note: Off is the factory default setting.

Specify the BOOTP address assignment setting. Note: On is the factory default setting.

Specify the Zero Configuration Networking setting. Note: Yes is the factory default setting.

Send files to the printer using the built‑in FTP server. Note: Yes is the factory default setting.

Enable the built-in Web server (Embedded Web Server) which lets you monitor and manage the printer remotely using a Web browser.

Note: Yes is the factory default setting.

Enable DDNS

Yes No

Enable mDNS

Yes No

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address [x] View or change the current DNS server address.

Enable HTTPS

Yes No

View or change the current DDNS setting. Note: Yes is the factory default setting.

View or change the current mDNS setting. Note: Yes is the factory default setting.

View or change the current HTTPS setting.

Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to any of the following:

• Network/Ports menu > Standard Network > Standard Network Setup >IPv6

• Network/Ports menu > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers that are attached to print servers.

Understanding the printer menus 74

Use To

Enable IPv6

On Off

Auto Configuration

On Off

Set Hostname Set the host name.

View Address

View Router Address

Enable DHCPv6

On Off

Enable IPv6 in the printer. Note: On is the factory default setting.

Specify whether or not the network adapter accepts the automatic IPv6 address configuration entries provided by a router.

Note: On is the factory default setting.

Note: These settings can be changed only from the Embedded Web

Server.

Enable DHCPv6 in the printer.

Note: On is the factory default setting.

Wireless menu

Note: This menu is available only in printers connected to a wireless network or printer models that have a wireless

network adapter.

To access the menu, navigate to:

• Network/Ports > Network [x] > Network [x] Setup > Wireless

Use To

Wi‑Fi Protected Setup (WPS)

Start Push Button Method Start PIN Method

Enable/Disable WPS Auto‑detection

Enable Disable

Network Mode

BSS Type

Infrastructure Ad hoc

Compatibility

802.11b/g

802.11b/g/n

Establish a wireless network and enable network security.

Notes:

Automatically detect the connection method that an access point with WPS uses—Start Push Button Method or Start PIN Method.

Note: Disable is the factory default setting.

Specify the network mode.

Notes:

Specify the wireless standard for the wireless network. Note: The 802.11b/g/n is the factory default setting.

• Start Push Button Method connects the printer to a wireless

network when buttons on both the printer and the access point (wireless router) are pressed within a given period of time.

• Start PIN Method connects the printer to a wireless network when

a PIN on the printer is entered into the wireless settings of the access point.

• Infrastructure is the factory default setting. This lets the printer

access a network using an access point.

• Ad hoc configures wireless connection directly between the printer

and a computer.

Understanding the printer menus 75

Use To

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

View Security Mode View the encryption method for the wireless network.

AppleTalk menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network [x] > Network [x] Setup > AppleTalk

Use To

Activate

Yes No

View Name Show the assigned AppleTalk name.

View Address Show the assigned AppleTalk address.

Set Zone

[list of zones available on the network]

Enable or disable AppleTalk support.

Note: No is the factory default setting.

Note: The AppleTalk name can be changed only from the Embedded Web

Server.

Note: The AppleTalk address can be changed only from the Embedded Web Server.

Provide a list of AppleTalk zones available on the network.

Note: The default zone for the network is the factory default setting.

Standard USB menu

Use To

PCL SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PCL SmartSwitch is enabled, then the printer uses PostScript emulation.

• If PCL SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

PS SmartSwitch

On Off

Set the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PS SmartSwitch is enabled, then the printer uses PostScript emulation.

• If PS SmartSwitch is disabled, then the printer does not examine incoming data

and it uses the default printer language specified in the Setup menu.

Understanding the printer menus 76

Use To

NPA Mode

On Off Auto

USB Buffer

Disabled Auto 3K to [maximum size allowed]

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the printer

control panel. The menu selection is then updated.

Set the size of the USB input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any jobs already buffered in the printer hard

disk are printed before normal processing resumes.

• The USB buffer size value can be changed in 1KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is enabled or disabled.

• To increase the maximum size range for the USB Buffer, disable or reduce the

size of the parallel, serial, and network buffers.

• The printer automatically restarts when the setting is changed from the printer

control panel. The menu selection is then updated.

Mac Binary PS

On Off Auto

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the network address, netmask, and gateway information for an external print server.

Note: This menu is available only when the printer is attached to an external print server through the USB port.

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Note: 25 is the default SMTP gateway port.

Secondary SMTP Gateway Port

Understanding the printer menus 77

Use To

SMTP Timeout

5–30

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by the

Use SSL

Disabled Negotiate Required

Specify the amount of time in seconds before the server stops trying to send an e‑mail.

Note: 30 seconds is the factory default setting.

printer.

Set the printer to use SSL for increased security when connecting to the SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5

Device‑Initiated E‑mail

None Use Device SMTP Credentials

Device Userid

Device Password

Specify the type of user authentication required for printing privileges. Note: “No authentication required” is the factory default setting.

Specify what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials to send an e-mail.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when Use Device SMTP Credentials is selected.

Security menu

Confidential Print menu

Use To

Max Invalid PIN

Off 2–10

Note: Off is the factory default setting.

Limit the number of times an invalid PIN can be entered.

Notes:

• This menu appears only when a formatted, non-defective printer hard disk is installed.

• Once the limit is reached, the print jobs for that user name and PIN are deleted.

Understanding the printer menus 78

Use To

Confidential Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Repeat Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Verify Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Reserve Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Limit the amount of time a confidential print job stays in the printer before it is deleted.

Notes:

• If the “Confidential Job Expiration” setting is changed while confidential print jobs

reside in the printer RAM or printer hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned off, then all confidential jobs held in the printer RAM are

deleted.

Set a time limit on how long the printer stores print jobs.

Set a time limit on how long the printer stores print jobs needing verification.

Set a time limit on how long the printer stores print jobs for printing at a later time.

Note: Off is the factory default setting.

Erase Temporary Data Files menu

Erase Temporary Data Files deletes only print job data on the printer hard disk that are not currently in use by the file system. All permanent data on the printer hard disk are preserved, such as downloaded fonts, macros, and held jobs.

Note: This menu appears only when a formatted, working printer hard disk is installed.

Use To

Wiping Mode

Auto

Specify the mode for erasing temporary data files.

Understanding the printer menus 79

Use To

Automatic Method

Single pass Multiple pass

Mark all disk space used by a previous print job. This method does not permit the file system to reuse this space until it has been cleared.

Notes:

• “Single pass” is the factory default setting.

• Only automatic wiping enables users to erase temporary data files without

having to turn off the printer for an extended amount of time.

• Highly confidential information should be erased using only the Multiple pass

method.

Security Audit Log menu

Use To

Export Log Let an authorized user export the audit log.

Notes:

• To export the audit log from the printer control panel, attach a flash drive to

the printer.

• The audit log can be downloaded from the Embedded Web Server and saved

on a computer.

Delete Log

Yes No

Specify whether or not audit logs are deleted.

Note: Yes is the factory default setting.

Configure Log

Enable Audit

Yes No

Enable Remote Syslog

No Yes

Remote Syslog Facility

0–23

Severity of Events to Log

0–7

Specify how and whether or not audit logs are created.

Notes:

• Enable Audit determines if events are recorded in the secure audit log and

remote syslog. No is the factory default setting.

• Enable Remote Syslog determines if logs are sent to a remote server. No is the

factory default setting.

• Remote Syslog Facility determines the value used to send logs to the remote

syslog server. 4 is the factory default setting.

• If the security audit log is activated, then the severity value of each event is

recorded. 4 is the factory default setting.

Set Date and Time menu

Use To

Current Date and Time View the current date and time settings for the printer.

Understanding the printer menus 80

Use To

Manually Set Date and Time Enter the date and time.

Notes:

• Date/Time is set in YYYY-MM-DD HH:MM:SS format.

• Manually setting the date and time sets “Enable NTP” (Network Time Protocol)

to On.

Time Zone Select the time zone.

Note: GMT is the factory default setting.

Automatically Observe DST

On Off

Enable NTP

On Off

Set the printer to use the applicable daylight saving time (DST) start and end times associated with the printer Time Zone setting.

Note: On is the factory default setting and uses the applicable Daylight Saving Time associated with the Time Zone setting.

Enable Network Time Protocol, which synchronizes the clocks of devices on a network.

Note: On is the factory default setting.

Settings menu

General Settings menu

Use To

Display Language

English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portugues Suomi Russian Polski Greek Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese

Set the language of the text appearing on the display. Note: Not all languages are available for all models. You may need

to install a special hardware for some languages.

Understanding the printer menus 81

Use To

Show Supply Estimates

Show estimates Do not show estimates

Eco‑Mode

Off Energy Energy/Paper Paper

Quiet Mode

Off On

Run Initial Setup

Yes No

View the estimates of the supplies on the control panel, Embedded Web Server, menu settings, and device statistics reports.

Note: Show estimates is the factory default setting.

Minimize the use of energy, paper, or specialty media.

Notes:

• Off is the factory default setting. This resets the printer to its

factory default settings.

• Energy minimizes the power used by the printer. Performance

may be affected, but print quality is not.

• Energy/Paper minimizes the use of power, paper, and

specialty media.

• Paper minimizes the amount of paper and specialty media

needed for a print job. Performance may be affected, but print quality is not.

Minimize the printer noise. Note: Off is the factory default setting.

Run the setup wizard.

Paper Sizes

US Metric

Home screen customization

Change Language Search Held Jobs Held Jobs USB Drive Bookmarks Jobs by User

Specify the unit of measurement for paper sizes.

Notes:

• U.S. is the factory default setting.

• The initial setting is determined by your country or region

selection in the initial setup wizard.

Change the icons that appear on the home screen. For each icon, select from the following options:

Display Do not display

Understanding the printer menus 82

Use To

Alarms

Alarm Control Cartridge Alarm

Timeouts

Sleep Mode

Disabled 1–120

Timeouts

Print with Display Off

Allow printing with display off Display on when printing

Timeouts

Hibernate Timeout

Disabled 20 minutes 1–3 hours 6 hours 1–3 days 1–2 weeks 1 month

Set an alarm when operator intervention is required. For each alarm type, select from the following options:

Off Single Continuous

Notes:

• Single is the factory default setting for Alarm Control. This

sounds several short beeps.

• Off is the factory default setting for Cartridge Alarm.

• Continuous repeats several short beeps at a regular interval.

Set the amount of time the printer waits after a job is printed before it goes into a reduced power state.

Note: 20 minutes is the factory default setting.

Print a job with the display off. Note: Display on when printing is the factory default setting.

Set the amount of time the printer waits before it goes into Hibernate mode.

Note: 3 days is the factory default setting.

Timeouts

Hibernate Timeout on Connection

Hibernate Do Not Hibernate

Timeouts

Screen Timeout

15–300

Timeouts

Print Timeout

Disabled 1–255

Set the printer to Hibernate mode when there is an active Ethernet connection.

Note: Do Not Hibernate is the factory default setting.

Set the amount of time before the display returns to a Ready state. Note: 30 seconds is the factory default setting.

Set the amount of time the printer waits to receive an end‑of‑job message before canceling the rest of the print job.

Notes:

• 90 seconds is the factory default setting.

• When the timer expires, any partially printed page is printed,

and then the printer checks to see if any new print jobs are waiting.

• Print Timeout is available only when using PCL emulation.

Understanding the printer menus 83

Use To

Timeouts

Wait Timeout

Disabled 15–65535

Error Recovery

Auto Reboot

Reboot when idle Reboot always Reboot never

Error Recovery

Max Auto Reboots

1–20

Print Recovery

Auto Continue

Disabled 5–255

Set the amount of time the printer waits for additional data before canceling a print job.

Notes:

• 40 seconds is the factory default setting.

• Wait Timeout is available only when the printer is using

PostScript emulation.

Set the printer to restart when an error occurs. Note: Reboot always is the factory default setting.

Determine the number of automatic reboots the printer can perform.

Notes:

• 2 is the factory default setting.

• If the printer reaches the maximum number of reboots within

a certain amount of time, the printer does not continue to reboot, and the error message appears on the display.

Let the printer automatically continue printing from certain offline situations when these are not resolved within the specified time period.

Note: Disabled is the factory default setting.

Print Recovery

Jam Recovery

On Off Auto

Print Recovery

Page Protect

Off On

Press Sleep Button

Do Nothing Sleep Hibernate

Specify whether the printer reprints jammed pages.

Notes:

• Auto is the factory default setting. The printer reprints

jammed pages unless the memory required to hold the pages is needed for other printer tasks.

• On sets the printer to always reprint jammed pages.

• Off sets the printer to never reprint jammed pages.

Successfully print a page that may not have printed otherwise.

Notes:

• Off is the factory default setting. This prints a partial page

when there is not enough memory to print the whole page.

• On sets the printer to print the entire page.

Determine how the printer, while in idle state, reacts to a short press of the Sleep button.

Note: Sleep is the factory default setting.

Understanding the printer menus 84

Use To

Press and Hold Sleep Button

Do Nothing Sleep Hibernate

Factory Defaults

Do Not Restore Restore Now

Custom Home Message

Off IP Address Hostname Contact Name Location Zero Configuration Name Custom Text [x]

Export Configuration File

Export

Determine how the printer, while in idle state, reacts to a long press of the Sleep button.

Note: Do Nothing is the factory default setting.

Restore the printer factory default settings.

Notes:

• Do Not Restore is the factory default setting.

• Restore Now sets all printer settings to the factory default

settings except for the Network/Ports menu settings. All downloads stored in the RAM are deleted.

Create a custom home message that appears during warnings, printer errors, and Home Prime/Status state.

Export the printer configuration file to a flash drive.

Note: Make sure that a flash drive is attached to the printer.

Setup menu

Use To

Printer Language

PCL Emulation PS Emulation

Print Area

Normal Fit To Page Whole Page

Printer Usage

Max Yield Max Speed

Set the default printer language.

Notes:

• PS Emulation is the factory default setting. PS Emulation uses

a PS interpreter for processing print jobs.

• PCL Emulation uses a PCL interpreter for processing print

jobs.

• This does not prevent a software program from sending print

jobs that use another printer language.

Set the logical and physical printable area. Note: Normal is the factory default setting. When attempting to

print data in the non‑printable area defined by the Normal setting, the printer clips the image.

Set color toner use in printing. Note: Max Yield is the factory default setting.

Understanding the printer menus 85

Use To

Black Only Mode

On Off

Resource Save

On Off

Print All Order

Alphabetical Oldest First Newest First

Finishing menu

Use To

Set the printer to print text and graphics using only the black toner cartridge.

Notes:

• Off is the factory default setting.

• This does not affect the ability of the printer to generate

color output from flash drive print jobs.

Specify how the printer handles temporary downloads, such as fonts and macros stored in the RAM, when the printer receives a job that requires more than the available memory.

Note: Off is the factory default setting. This sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs.

Specify the order in which confidential and held jobs are printed when Print All is selected.

Note: Alphabetical is the factory default setting.

Sides (Duplex)

1 sided 2 sided

Duplex Binding

Long Edge Short Edge

Copies

1–999

Blank Pages

Do Not Print Print

Collate

(1,1,1) (2,2,2) (1,2,3) (1,2,3)

Specify whether two‑sided printing is set as the default for all print jobs.

Notes:

• 1 sided is the factory default setting.

• You can set two‑sided printing from the printer software.

Define the way two‑sided pages are bound and printed. Note: Long Edge is the factory default setting.

Specify the default number of copies for each print job. Note: 1 is the factory default setting.

Specify whether blank pages are inserted in a print job. Note: Do Not Print is the factory default setting.

Stack the pages of a print job in sequence when printing multiple copies. Note: (1,1,1) (2,2,2) is the factory default setting.

Understanding the printer menus 86

Use To

Separator Sheets

Off Between Copies Between Jobs Between Pages

Separator Source

Tray [x] MP Feeder

Paper Saver

Off 2‑Up 3‑Up 4‑Up 6‑Up 9‑Up 12‑Up 16‑Up

Specify whether blank separator sheets are inserted.

Notes:

• Off is the factory default setting.

• Between Copies inserts a blank sheet between each copy of a print job if

Collate is set to (1,2,3) (1,2,3). If Collate is set to (1,1,1) (2,2,2), then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of a print job. This

setting is useful when printing transparencies or when inserting blank pages in a document.

Specify the paper source for the separator sheet. Note: Tray 1 (standard tray) is the factory default setting.

Print multiple pages on a single sheet of paper.

Notes:

• Off is the factory default setting.

• The number selected is the number of page images that are printed per side.

Paper Saver Ordering

Horizontal Reverse Horizontal Reverse Vertical Vertical

Paper Saver Orientation

Auto Landscape Portrait

Paper Saver Border

None Solid

Quality menu

Use To

Print Mode

Color Black Only

Specify the order in which pages are printed on a single sheet when using Paper Saver.

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of page images and whether they are in

portrait or in landscape orientation.

Specify the orientation in which pages are printed on a single sheet. Note: Auto is the factory default setting. The printer chooses between portrait and

landscape.

Print a border when using Paper Saver. Note: None is the factory default setting.

Specify whether to print images in color. Note: Color is the factory default setting.

Understanding the printer menus 87

Use To

Color Correction

Auto Off Manual

Print Resolution

1200 dpi 4800 CQ

Toner Darkness

1–5

Enhance Fine Lines

On Off

Color Saver

On Off

RGB Brightness

‑6 to 6

Adjust the color output on the printed page. Note: Auto is the factory default setting.

Specify the output resolution in dots per inch (dpi) or in color quality (CQ). Note: 4800 CQ is the factory default setting.

Lighten or darken the output. Note: 4 is the factory default setting.

Enable a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts.

Note: Off is the factory default setting.

Reduce the amount of toner used for graphics and images.

Notes:

• Off is the factory default setting.

• On overrides the Toner Darkness setting.

Adjust the brightness of the output.

Note: 0 is the factory default setting.

RGB Contrast

0–5

RGB Saturation

0–5

Color Balance

Cyan

‑5 to 5

Magenta

‑5 to 5

Yellow

‑5 to 5

Black

‑5 to 5

Reset Defaults

Adjust the contrast of the output. Note: 0 is the factory default setting.

Adjust saturation in color outputs. Note: 0 is the factory default setting.

Enable an equal balance of colors in the output. Note: 0 is the factory default setting.

Understanding the printer menus 88

Use To

Color Samples

sRGB Display sRGB Vivid Display—True Black Vivid Off—RGB US CMYK Euro CMYK Vivid CMYK Off—CMYK

Manual Color

RGB Image RGB Text RGB Graphics

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Customize the RGB color conversions. Select from the following options:

Vivid sRGB Display Display—True Black sRGB Vivid Off

Notes:

• sRGB Display is the factory default setting for RGB Image.

• sRGB Vivid is the factory default setting for RGB Text and RGB Graphics.

Manual Color (continued)

CMYK Image CMYK Text CMYK Graphics

Color Adjust Initiate a recalibration of color conversion tables and allow the printer to make

Spot Color Replacement Assign specific CMYK values to named spot colors.

RGB Replacement Match the colors of the output with that of the original document.

Customize the CMYK color conversions. Select from the following options:

US CMYK Euro CMYK Vivid CMYK Off

Note: US CMYK is the U.S. factory default setting. Euro CMYK is the international factory default setting.

adjustments for color variations in output.

Note: This menu is available only on the Embedded Web Server.

Understanding the printer menus 89

Utilities menu

Use To

Format Flash

Yes No

Format the flash memory. Warning—Potential Damage: Do not turn off the printer while the flash memory is

being formatted.

Notes:

• Yes deletes all data stored in flash memory.

• No cancels the format request.

• Flash memory refers to the memory added by installing a flash memory card in

the printer.

• The flash memory option card must not be read/write‑ or write‑protected.

• This menu item appears only when a non‑defective flash memory card is

installed.

Activate Hex Trace Assist in isolating the source of a print job problem.

Notes:

• When activated, all data sent to the printer is printed in hexadecimal and

character representation, and control codes are not executed.

• To exit or deactivate Hex Trace, turn off or reset the printer.

Coverage Estimator

Off On

Provide an estimate of the percentage coverage of toner on a page. The estimate is printed on a separate page at the end of each print job.

Note: Off is the factory default setting.

XPS menu

Use To

Print Error Pages

Off On

PDF menu

Use To

Scale to Fit

Yes No

Annotations

Do Not Print Print

Print a page containing information on errors, including XML markup errors. Note: Off is the factory default setting.

Scale page content to fit the selected paper size. Note: No is the factory default setting.

Print annotations in a PDF. Note: Do Not Print is the factory default setting.

Understanding the printer menus 90

PostScript menu

Use To

Print PS Error

On Off

Lock PS Startup Mode

On Off

Image Smoothing

On Off

PCL Emul menu

Use To

Font Source

Resident Disk Download Flash All

Print a page containing the PostScript error. Note: Off is the factory default setting.

Allow users to disable the SysStart file. Note: Off is the factory default setting.

Enhance the contrast and sharpness of low‑resolution images and smoothen their color transitions.

Notes:

• Off is the factory default setting.

• Image Smoothing has no effect on images that are 300 dpi or higher in

resolution.

Specify the set of fonts used by the Font Name menu.

Notes:

• “Resident” is the factory default setting. Resident shows the factory

default set of fonts downloaded in the RAM.

• “Flash” and “Disk” settings show all fonts resident in that option.

• The flash option must be properly formatted and cannot be read/write‑,

write‑, or password‑protected.

• “Download” shows all the fonts downloaded in the RAM.

• “All” shows all fonts available to any option.

Font Name

Courier 10

Symbol Set

10U PC‑8 12U PC‑850

Identify a specific font and the option where it is stored. Note: Courier 10 is the factory default setting. Courier 10 shows the font

name, font ID, and the storage location in the printer. The font source abbreviation is R for Resident, F for Flash, K for Disk, and D for Download.

Specify the symbol set for each font name.

Notes:

• 10U PC‑8 is the US factory default setting. 12U PC‑850 is the international

factory default setting.

• A symbol set is a set of alphabetic and numeric characters, punctuation,

and special symbols. Symbol sets support the different languages or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown.

Understanding the printer menus 91

Use To

PCL Emulation Settings

Point Size

1.00–1008.00

PCL Emulation Settings

Pitch

0.08–100

PCL Emulation Settings

Orientation

Portrait Landscape

Change the point size for scalable typographic fonts.

Notes:

• 12 is the factory default setting.

• Point size refers to the height of the characters in the font. One point

equals approximately 0.014 inch.

• Point sizes can be increased or decreased in 0.25‑point increments.

Specify the font pitch for scalable monospaced fonts.

Notes:

• 10 is the factory default setting.

• Pitch refers to the number of fixed‑space characters per inch (cpi).

• Pitch can be increased or decreased in 0.01‑cpi increments.

• For nonscalable monospaced fonts, the pitch appears on the display but it

cannot be changed.

Specify the orientation of text and graphics on the page.

Notes:

• Portrait is the factory default setting. Portrait prints text and graphics

parallel to the short edge of the page.

• Landscape prints text and graphics parallel to the long edge of the page.

PCL Emulation Settings

Lines per Page

1–255

PCL Emulation Settings

A4 Width

198 mm 203 mm

PCL Emulation Settings

Auto CR after LF

On Off

PCL Emulation Settings

Auto LF after CR

On Off

Specify the number of lines that print on each page.

Notes:

• 60 is the US factory default setting. 64 is the international default setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the Paper Size and Orientation you want before setting Lines per Page.

Set the printer to print on A4‑size paper.

Notes:

• “198 mm” is the factory default setting.

• The 203‑mm setting sets the width of the page to allow printing of eighty

10‑pitch characters.

Specify whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command.

Note: Off is the factory default setting.

Specify whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command.

Note: Off is the factory default setting.

Understanding the printer menus 92

Use To

Tray Renumber

Assign MP Feeder

Off None 0–199

Assign Tray [x]

Off None 0–199

Assign Manual Paper

Off None 0–199

Assign Manual Env

Off None 0–199

Tray Renumber

View Factory Defaults

MPF Default = 8 T1 Default = 1 T1 Default = 4 T1 Default = 5 T1 Default = 20 T1 Default = 21 Env Default = 6 MPaper Default = 2 MEnv Default = 3

Configure the printer to work with printer software or programs that use different source assignments for trays and feeders.

Notes:

• “Off” is the factory default setting.

• “None” ignores the Select Paper Feed command. This option appears only

when it is selected by the PCL 5 interpreter.

• “0–199” allows a custom setting to be assigned.

Display the factory default setting assigned to each tray or feeder.

Tray Renumber

Restore Defaults

Yes No

Restore all tray and feeder assignments to the factory default settings.

PPDS menu

Menu item Description

Orientation

Portrait Landscape

Sets the orientation of the text and graphics on the page

Notes:

• Portrait is the factory default setting.

• Settings are duplicated in the PCL Emulation menu.

Understanding the printer menus 93

Menu item Description

Lines per Page

1–255

Lines per Inch

0.25–30.00

Page Format

Print Whole

Character Set

1 2

Sets the number of lines that print on each page

Notes:

• 64 is the factory default setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page.

Sets the number of lines that print per inch

Notes:

• 6 is the factory default setting.

• Lines per Inch can be increased or decreased in 0.25‑inch increments

Sets the logical and physical printable area of the page

Notes:

• Print is the factory default setting. Print data maintains its position with

respect to edge of the paper.

• When Whole is selected, document margins are calculated from the top

left corner of the physical edge of the page.

• Printing does not occur outside the printable area.

Specifies a default character set for PPDS print jobs

Notes:

• 2 is the factory default setting. Character Set 2 is composed of printable

characters and symbols used in non‑US English languages.

• When Characters Set 1 is selected, values given to the printer are

interpreted as printer commands.

Best Fit

On Off

Tray 1 Renumber

Off Tray 2

Auto CR after LF

On Off

Replaces a missing font with a similar font Note: On is the factory default setting. If the requested font is not found, the

printer will use a similar font.

Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders

Notes:

• Off is the factory default setting.

• Tray 2 is displayed only when it is installed.

Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command

Notes:

• Off is the factory default setting.

• Settings are duplicated in the PCL Emulation menu.

Understanding the printer menus 94

Menu item Description

Auto LF after CR

On Off

Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command

Notes:

• Off is the factory default setting.

• Settings are duplicated in the PCL Emulation menu.

HTML menu

Use To

Font Name

Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text Intl CG Times Intl Courier Intl Univers

Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramond Taffy Times TimesNewRoman Univers Zapf Chancery NewSansMTCS NewSansMTCT New SansMTJA NewSansMTKO

Set the default font for HTML documents. Note: The Times font is used in HTML documents that do not

specify a font.

Use To

Font Size

1–255 pt

Set the default font size for HTML documents.

Notes:

• 12 pt is the factory default setting.

• Font size can be increased in 1‑point increments.

Understanding the printer menus 95

Use To

Scale

1–400%

Orientation

Portrait Landscape

Margin Size

8–255 mm

Backgrounds

Do Not Print Print

Image menu

Use To

Scale the default font for HTML documents.

Notes:

• 100% is the factory default setting.

• Scaling can be increased in 1% increments.

Set the page orientation for HTML documents. Note: Portrait is the factory default setting.

Set the page margin for HTML documents.

Notes:

• 19 mm is the factory default setting.

• Margin size can be increased in 1‑mm increments.

Specify whether to print backgrounds on HTML documents.

Note: Print is the factory default setting.

Auto Fit

On Off

Invert

On Off

Scaling

Anchor Top Left Best Fit Anchor Center Fit Height/Width Fit Height Fit Width

Orientation

Portrait Landscape Reverse Portrait Reverse Landscape

Select the optimal paper size, scaling, and orientation. Note: On is the factory default setting. It overrides scaling and orientation settings

for some images.

Invert bitonal monochrome images.

Notes:

• Off is the factory default setting.

• This setting does not apply to GIF or JPEG images.

Scale the image to fit the selected paper size.

Notes:

• Best Fit is the factory default setting.

• When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Set the image orientation. Note: Portrait is the factory default setting.

Understanding the printer menus 96

Help menu

Menu item Description

Print All Guides Prints all the guides

Color Quality Provides information about solving color quality issues

Print Quality Provides information about solving print quality issues

Printing Guide Provides information about loading paper and other specialty media

Media Guide Provides a list of the paper sizes supported in trays and feeders

Print Defects Guide Provides a template for determining the cause of repeating print quality defects,

and lists settings that can be used to adjust print quality

Menu Map Provides a list of the control panel menus and settings

Information Guide Provides help in locating additional information

Connection Guide Provides information about connecting the printer locally (USB) or to a network

Moving Guide Provides instructions for safely moving the printer

Supplies Guide Provides information about ordering supplies

Saving money and the environment 97

Saving money and the environment

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see

page 98.

“Using Eco‑Mode” on

Using recycled paper

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser printers. For more information on recycled papers that work well with your printer, see

paper and other office papers” on page 47.

“Using recycled

Conserving supplies

Use both sides of the paper

If your printer model supports two‑sided printing, then you can control whether print appears on one or two sides of the paper.

Notes:

• Two-sided printing is the default setting in the print driver.

• For a complete list of supported products and countries, go to http://support.lexmark.com.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by setting multiple page printing (N‑Up) for the print job.

Saving money and the environment 98

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature to see how the document looks like before you print it.

• Print one copy of the document to check its content and format for accuracy.

Avoid paper jams

Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 132.

Saving energy

Using Eco‑Mode

Use Eco‑Mode to quickly select one or more ways to reduce your printer's environmental impact.

1 From the printer control panel, navigate to:

> Settings > > Settings > > General Settings > > Eco‑Mode > > select the setting you want

Use To

Off Use the factory default settings for all settings associated with Eco‑Mode. This setting supports the

performance specifications for your printer.

Energy Reduce energy use, especially when the printer is idle.

Notes:

• Printer engine motors do not start until a job is ready to print. You may notice a short delay

before the first page is printed.

• The printer enters Sleep mode after one minute of inactivity.

Energy/Paper Use all the settings associated with Energy and Paper modes.

Plain Paper

• Enable automatic two‑sided (duplex) printing.

• Turn off print log features.

2 Press .

Reducing printer noise

Use Quiet mode to reduce the printer noise.

1 From the printer control panel, navigate to:

> Settings > > Settings > General Settings > > Quiet Mode > > select a setting you want

Saving money and the environment 99

Use To

On Reduce printer noise.

Notes:

• Print jobs process at a reduced speed.

• Printer engine motors do not start until a document

is ready to print. There is a short delay before the first page is printed.

• The alarm control and cartridge alarm sounds are

turned off.

• The printer will ignore the Advance Start command.

Off Use factory default settings.

Note: This setting supports the performance specifications of the printer.

2 Press .

Adjusting Sleep mode

1 From the control panel, navigate to:

> Settings > > Settings > > General Settings > > Timeouts > > Sleep Mode >

2 In the Sleep Mode field, select the number of minutes the printer is idle before it enters Sleep mode.

3 Apply the changes.

Using Hibernate mode

Hibernate is an ultra‑low‑power saving mode.

Notes:

• Three days is the default amount of time before the printer enters Hibernate mode.

• Make sure to wake the printer from Hibernate mode before sending a print job. A hard reset or a long press of

the Sleep button wakes the printer from Hibernate mode.

• If the printer is in Hibernate mode, then the Embedded Web Server is disabled.

1 From the control panel, navigate to:

> Settings > > Settings > > General Settings >

2 Select Press Sleep Button or Press and Hold Sleep Button, and then press .

3 Press Hibernate > .

Saving money and the environment 100

Setting Hibernate Timeout

Hibernate Timeout lets you set the amount of time the printer waits after a print job is processed before it goes into a reduced power state.

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings > Timeouts.

3 From the Hibernate Timeout menu, select the number of hours, days, weeks, or months you want for the printer

to wait before it goes into a reduced power state.

4 Click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Settings > > General Settings > > Timeouts > > Hibernate Timeout >

2 Select the amount of time the printer waits after a print job is processed before it enters Hibernate mode.

3 Press .

Using Schedule Power Modes

Schedule Power Modes lets you schedule when the printer goes into a reduced power state or into the Ready state.

Note: This feature is available only in network printers or printers connected to print servers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > General Settings > Schedule Power Modes.

3 From the Action menu, select the power mode.

4 From the Time menu, select the time.

5 From the Day(s) menu, select the day or days.

6 Click Add.

Lexmark CS410 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Selecting a location for the printer

Printer configurations

Using the printer control panel

Understanding the colors of the Sleep button and indicator lights

Using the Embedded Web Server

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing a memory card

Installing an optional card

Installing hardware options

Order of installation

Installing optional trays

Attaching cables

Setting up the printer software

Installing the printer

Adding available options in the print driver

Networking

Preparing to set up the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer using the Wireless Setup Wizard

Connecting the printer to a wireless network using Wi-Fi Protected Setup

Connecting the printer to a wireless network using the Embedded Web Server

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading the multipurpose feeder

Loading the manual feeder

Linking and unlinking trays

Linking and unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type

Paper and specialty media guide

Using specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper

Supported paper sizes, types, and weights

Supported paper sizes

Supported paper types and weights

Printing

Printing a document

Printing a document

Printing in black and white

Adjusting toner darkness

Using Max Speed and Max Yield

Printing from a flash drive or mobile device

Printing from a flash drive

Supported flash drives and file types

Printing from a mobile device

Printing confidential and other held jobs

Storing print jobs in the printer

Printing confidential and other held jobs

Printing information pages

Printing a font sample list

Printing a directory list

Canceling a print job

Canceling a print job from the printer control panel

Canceling a print job from the computer