Lexmark C935 User Guide

C935 Series

User's Guide

August 2011 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other trademarks are the property of their respective owners.

740 West New Circle Road Lexington, Kentucky 40550

Contents 2

Safety information.......................................................................................8

Learning about the printer.........................................................................10

Printer configurations.............................................................................................................................10

Understanding the control panel............................................................................................................13

Installing options........................................................................................15

Installing internal options........................................................................................................................15

Available options .............................................................................................................................................. 15

Accessing the system board to install internal options ....................................................................................16

Installing a memory card ..................................................................................................................................17

Installing a flash memory or firmware card......................................................................................................18

Installing a printer hard disk .............................................................................................................................20

Installing an internal print server or port interface card ..................................................................................21

Reinstalling the system board...........................................................................................................................23

Attaching cables......................................................................................................................................23

Loading paper and specialty media............................................................25

Setting the Paper Size and Paper Type....................................................................................................25

Configuring Universal paper settings......................................................................................................25

Loading the 520-sheet trays....................................................................................................................27

Loading the 520‑sheet trays .............................................................................................................................27

Using A5 or statement paper sizes ................................................................................................................... 29

Loading the 867‑ and 1133‑sheet trays..................................................................................................30

Using the multipurpose feeder...............................................................................................................31

Linking and unlinking trays......................................................................................................................34

Linking trays ...................................................................................................................................................... 34

Unlinking trays .................................................................................................................................................. 34

Assigning a Custom Type <x> name.................................................................................................................. 34

Changing a Custom Type <x> name........................................................................................................35

Paper and specialty media guide................................................................36

Paper guidelines......................................................................................................................................36

Paper characteristics.........................................................................................................................................36

Unacceptable paper..........................................................................................................................................37

Selecting paper .................................................................................................................................................37

Selecting preprinted forms and letterhead ......................................................................................................37

Using recycled paper ........................................................................................................................................ 38

Contents 3

Using letterhead......................................................................................................................................38

Using transparencies...............................................................................................................................40

Using envelopes......................................................................................................................................40

Using labels.............................................................................................................................................41

Using card stock......................................................................................................................................41

Storing paper...........................................................................................................................................42

Supported paper sizes, types, and weights.............................................................................................42

Paper sizes supported by the printer................................................................................................................42

Paper types and weights supported by the printer .......................................................................................... 44

Paper types and weights supported by the finisher .........................................................................................44

Supported finishing features ............................................................................................................................45

Printing......................................................................................................48

Installing printer software.......................................................................................................................48

Printing a document from Windows.......................................................................................................48

Printing a document from a Macintosh computer..................................................................................48

Printing confidential and other held jobs................................................................................................48

Holding jobs in the printer................................................................................................................................48

Printing confidential and other held jobs from Windows.................................................................................49

Printing confidential and other held jobs from a Macintosh computer ...........................................................50

Printing from a USB flash memory device...............................................................................................51

Printing information pages......................................................................................................................52

Printing a menu settings page ..........................................................................................................................52

Printing a network setup page.......................................................................................................................... 52

Printing a font sample list ................................................................................................................................. 53

Printing a directory list......................................................................................................................................53

Printing the print quality test pages .................................................................................................................53

Canceling a print job................................................................................................................................54

Canceling a print job from the control panel .................................................................................................... 54

Canceling a print job from the Windows taskbar .............................................................................................54

Canceling a print job from the Windows desktop ............................................................................................54

Canceling a print job from Mac OS 9 ................................................................................................................54

Canceling a print job from Mac OS X ................................................................................................................55

Printing in black and white......................................................................................................................55

Using Max Speed and Max Yield.............................................................................................................55

Clearing jams..............................................................................................56

Avoiding jams..........................................................................................................................................56

Understanding jam numbers and locations............................................................................................56

200–203 paper jams................................................................................................................................58

Contents 4

230–231 paper jams................................................................................................................................58

241 paper jam.........................................................................................................................................60

242–244 paper jams................................................................................................................................61

250 paper jam.........................................................................................................................................64

280–282 paper jams................................................................................................................................65

283–284 and 287–288 paper jams..........................................................................................................66

284–286 paper jams................................................................................................................................68

289 staple jam.........................................................................................................................................69

Understanding printer menus....................................................................73

Menus list................................................................................................................................................73

Supplies menu.........................................................................................................................................74

Paper menu.............................................................................................................................................75

Default Source menu ........................................................................................................................................ 75

Paper Size/Type menu ...................................................................................................................................... 75

Configure MP menu .......................................................................................................................................... 77

Substitute Size menu ........................................................................................................................................78

Paper Texture menu ......................................................................................................................................... 78

Paper Loading menu .........................................................................................................................................79

Custom Types menu .........................................................................................................................................80

Universal Setup menu.......................................................................................................................................80

Bin Setup menu.................................................................................................................................................81

Reports menu..........................................................................................................................................82

Reports menu ................................................................................................................................................... 82

Settings menu..........................................................................................................................................84

Setup menu.......................................................................................................................................................84

Finishing menu.................................................................................................................................................. 88

Quality menu ................................................................................................................... ................................. 90

Utilities menu....................................................................................................................................................93

PDF menu.......................................................................................................................................................... 95

PostScript menu................................................................................................................................................ 96

PCL Emul menu .................................................................................................................................................96

PPDS menu........................................................................................................................................................99

HTML menu ....................................................................................................................................................100

Image menu .................................................................................................................................................... 101

Security menu.......................................................................................................................................102

Network/Ports menu.............................................................................................................................102

TCP/IP menu ...................................................................................................................................................102

IPv6 menu .......................................................................................................................................................103

Wireless menu ................................................................................................................................................104

Standard Network and Network <x> menus................................................................................................... 104

Contents 5

Standard USB and USB <x> menus ................................................................................................................. 106

Serial <x> menu .............................................................................................................................................. 107

NetWare menu ...............................................................................................................................................110

AppleTalk menu .............................................................................................................................................. 110

LexLink menu ..................................................................................................................................................111

USB Direct menu............................................................................................................................................. 111

Help menu.............................................................................................................................................111

Understanding printer messages..............................................................112

List of status and error messages..........................................................................................................112

Maintaining the printer............................................................................129

Cleaning the exterior of the printer......................................................................................................129

Storing supplies.....................................................................................................................................129

Conserving supplies...............................................................................................................................129

Checking the status of supplies.............................................................................................................130

Checking the status of supplies from the control panel .................................................................................130

Printing a menu settings page ........................................................................................................................130

Checking the status of supplies from a network computer ............................................................................130

Ordering supplies..................................................................................................................................130

Ordering toner cartridges ............................................................................................................................... 130

Ordering photoconductors .............................................................................................................................131

Ordering staple cartridges .............................................................................................................................. 131

Ordering a waste toner box ............................................................................................................................ 131

Replacing supplies.................................................................................................................................132

Replacing the waste toner box .......................................................................................................................132

Cleaning the printhead lenses ........................................................................................................................ 137

Replacing a photoconductor...........................................................................................................................141

Replacing a toner cartridge............................................................................................................................. 144

Recycling Lexmark products..................................................................................................................146

Moving the printer............................................................................................................. ...................146

Before moving the printer ..............................................................................................................................146

Moving the printer to another location.......................................................................................................... 147

Setting the printer up in a new location ......................................................................................................... 147

Shipping the printer........................................................................................................................................ 148

Administrative support............................................................................149

Adjusting the brightness or contrast of the display..............................................................................149

Disabling control panel menus..............................................................................................................149

Adjusting Power Saver..........................................................................................................................149

Restoring the factory default settings...................................................................................................150

Contents 6

Encrypting the printer hard disk............................................................................................................150

Locking the control panel menus using the Embedded Web Server.....................................................151

Locking the entire printer......................................................................................................................151

Modifying confidential print settings....................................................................................................152

Supporting IPSec...................................................................................................................................152

Supporting SNMPv3..............................................................................................................................152

Using 802.1x authentication.................................................................................................................153

Creating an administrative password....................................................................................................154

Using Secure mode................................................................................................................................154

Troubleshooting.......................................................................................155

Checking an unresponsive printer.........................................................................................................155

Door A will not shut properly................................................................................................................155

Solving printing problems.....................................................................................................................156

Multiple‑language PDFs do not print..............................................................................................................156

Control panel display is blank or displays only diamonds............................................................................... 156

Error message about reading USB drive appears ...........................................................................................156

Jobs do not print ............................................................................................................................................. 156

Confidential and other held jobs do not print ................................................................................................ 157

Job takes longer than expected to print ......................................................................................................... 158

Job prints from the wrong tray or on the wrong paper .................................................................................. 158

Incorrect characters print ............................................................................................................................... 158

Tray linking does not work..............................................................................................................................158

Large jobs do not collate................................................................................................................................. 159

Unexpected page breaks occur.......................................................................................................................159

Solving option problems........................................................................................................................159

Option does not operate correctly or quits after it is installed ...................................................................... 159

Drawers........................................................................................................................................................... 160

Finisher ...........................................................................................................................................................160

Flash memory card ......................................................................................................................................... 161

Hard disk with adapter ................................................................................................................................... 161

Internal print server ........................................................................................................................................ 161

Memory card .................................................................................................................................................. 161

USB/parallel interface card............................................................................................................................. 161

Solving paper feed problems.................................................................................................................161

Paper frequently jams..................................................................................................................................... 161

Print jobs are not routed to the booklet‑maker bin .......................................................................................162

Paper jam message remains after jam is cleared ...........................................................................................162

Page that jammed does not reprint after you clear the jam .......................................................................... 162

Solving print quality problems..............................................................................................................163

Isolating print quality problems......................................................................................................................163

Contents 7

Blank pages ..................................................................................................................................................... 164

Characters have jagged or uneven edges ....................................................................................................... 164

Clipped images................................................................................................................................................164

Dark lines ........................................................................................................................................................164

Gray background.............................................................................................................................................165

Incorrect margins............................................................................................................................................ 165

Light colored line, white line, or incorrectly colored line ...............................................................................166

Paper curl........................................................................................................................................................166

Print irregularities ...........................................................................................................................................166

Print is too dark ..............................................................................................................................................167

Print is too light...............................................................................................................................................168

Repeating defects ........................................................................................................................................... 169

Skewed print ...................................................................................................................................................169

Solid color pages .............................................................................................................................................169

Toner fog or background shading appears on the page .................................................................................169

Toner rubs off .................................................................................................................................................170

Toner specks ................................................................................................................................................... 170

Transparency print quality is poor .................................................................................................................. 171

Uneven print density ......................................................................................................................................171

Solving color quality problems..............................................................................................................171

FAQ about color printing ................................................................................................................................ 171

Contacting Customer Support...............................................................................................................174

Notices.....................................................................................................175

Edition notice........................................................................................................................................175

Industry Canada notices........................................................................................................................177

Power consumption..............................................................................................................................184

Index........................................................................................................188

Safety information 8

Safety information

Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

CAUTION—POTENTIAL INJURY: The printer weighs 201 lbs (91.2 kg), and requires at least four people or a properly rated mechanical handling system to lift it safely.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product uses a laser.

CAUTION—POTENTIAL INJURY: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

This symbol indicates the presence of a hot surface or component.

CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

This product uses a ground fault circuit interrupter (GFCI). Monthly testing of the GFCI is recommended.

CAUTION—POTENTIAL INJURY: If you are installing memory or option cards sometime after setting up the printer, turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going to the printer.

CAUTION—POTENTIAL INJURY: Turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going into the printer.

CAUTION—POTENTIAL INJURY: If you are installing a memory card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

CAUTION—POTENTIAL INJURY: If installing a flash memory or firmware card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

CAUTION—POTENTIAL INJURY: If installing a printer hard disk after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

CAUTION—POTENTIAL INJURY: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

Safety information 9

CAUTION—POTENTIAL INJURY: The printer weighs 91.2 kg (201 lb); therefore, it requires at least four people or a properly rated mechanical handling system to lift it safely. Use the handholds on the sides of the printer to lift it, and make sure your fingers are not under the printer when you set it down. Disconnect all cords and cables from the printer before moving it.

Learning about the printer 10

Learning about the printer

Printer configurations

All printer models have standard network capability.

Basic model

1 Standard exit bin

2 Control panel

3 Standard 520‑sheet tray (Tray 1)

4 Multipurpose feeder

5 Duplex unit

Learning about the printer 11

Configured models

1 Standard exit bin

2 Control panel

3 Standard 520‑sheet tray (Tray 1)

4–6 The High capacity feeder holds 2520 sheets and includes:

• 4—520‑sheet tray (Tray 2)

• 5—867‑sheet tray (Tray 3)

• 6—1133‑sheet tray (Tray 4)

7 Multipurpose feeder

8 Duplex unit

1 Standard exit bin

2 Control panel

Learning about the printer 12

3 Standard 520‑sheet tray (Tray 1)

4‑6 The Tandem tray module (TTM) holds 1560 sheets and includes:

• 4—520‑sheet tray (Tray 2)

• 5—520‑sheet tray (Tray 3)

• 6—520‑sheet tray (Tray 4)

7 Multipurpose feeder

8 Duplex unit

Fully configured model

1 Horizontal transport unit (HTU)

2 Control panel

3 Finisher

4 Finisher standard bin

5 Finisher bin 1

6 Finisher bin 2 (booklet‑maker)

7 Standard 520‑sheet tray (Tray 1)

8–10 The High capacity feeder includes:

• 8—520‑sheet tray (Tray 2)

• 9—867‑sheet tray (Tray 3)

• 10—1133‑sheet tray (Tray 4)

11 Multipurpose feeder

Learning about the printer 13

12 Duplex unit

Note: The finisher shown above is the booklet finisher. The standard finisher is not shown.

Understanding the control panel

Control panel item Description

1 Display Shows messages and pictures that communicate the status of the printer

2 Indicator light Indicates the printer status:

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Solid red—Operator intervention is needed.

3 Keypad Enter numbers or symbols on the display.

4 Navigation buttons

5 Select

6 Stop

Press or to scroll through menu lists.

Press

Press to initiate action on a menu item.

Stops all printer activity A list of options is offered once Stopped appears on the display.

or to scroll through values or text that roll to another screen.

7 Menu

Opens the menu index Note: The menus are available only when the printer is in the Ready state.

Learning about the printer 14

Control panel item Description

8 USB Direct interface

9 Back

Use this port to connect a USB flash memory device to the printer. You can print from the connected device.

Returns the display to the previous screen

Installing options 15

Installing options

Installing internal options

CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,

turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going to the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available options

Memory cards

•

Printer memory

• Flash memory

• Fonts

Firmware cards

•

Bar Code and Forms

• IPDS and SCS/TNe

• PrintCryption

• PRESCRIBE

Other internal options

•

Printer hard disk

• RS‑232 serial interface card

• Parallel 1284‑B interface card

• MarkNet

N8000 Series Internal Print Servers

Installing options 16

Accessing the system board to install internal options

CAUTION—SHOCK HAZARD: Turn the printer off, and unplug the power cord from the wall outlet before

continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going into the printer.

Note: This operation requires a #2 Phillips screwdriver.

1 Remove the cover and system board.

a Turn the screws on the cover counterclockwise, and then remove them.

b Gently pull the cover and system board away from the printer, and then remove it.

2 Use the illustration below to locate the appropriate connector.

Warning—Potential Damage: System board electrical components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Installing options 17

1 Firmware and flash memory card connectors

2 Memory card connector

3 Internal print server connector

4 Hard disk connector

Installing a memory card

CAUTION—SHOCK HAZARD: If you are installing a memory card after setting up the printer, turn the printer off,

and unplug the power cord from the wall outlet before continuing.

Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1 Access the system board.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

3 Open the memory card connector latches.

Installing options 18

4 Align the notches on the memory card with the ridges on the connector.

1 Notches

2 Ridges

5 Push the memory card straight into the connector until it snaps into place.

6 Reinstall the system board.

Installing a flash memory or firmware card

The system bo ard has two connections f or an optional flash mem ory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

CAUTION—SHOCK HAZARD: If installing a flash memory or firmware card after setting up the printer, turn the printer off, and unplug the power cord from the wall outlet before continuing.

1 Access the system board.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

Installing options 19

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

5 Reinstall the system board.

Installing options 20

Installing a printer hard disk

CAUTION—SHOCK HAZARD: If installing a printer hard disk after setting up the printer, turn the printer off, and

unplug the power cord from the wall outlet before continuing.

Warning—Potential Damage: System board electrical components and hard disks are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components, connectors, or the hard disk.

Note: A #2 Phillips screwdriver is needed to attach the hard disk to the mounting plate.

1 Access the system board.

2 Remove the mounting plate, hard disk, ribbon cable, and attachment screws from the package.

3 Attach the ribbon cable to the hard disk.

4 Attach the mounting plate to the hard disk with the screws.

Installing options 21

5 Press the ribbon cable connector into the hard disk connector on the system board.

6 Flip the hard disk over, and then press the three posts on the mounting plate into the holes on the system board.

The hard disk snaps into place.

7 Reinstall the system board.

Installing an internal print server or port interface card

CAUTION—SHOCK HAZARD: Turn the printer off, and unplug the power cord from the wall outlet before

continuing. If you have any other devices attached to the printer, turn them off as well and unplug any cables going into the printer.

Note: A #2 Phillips screwdriver is needed to install an internal print server or port interface card.

Installing options 22

An internal print server allows connection from the printer to the local area network (LAN). An optional port interface card expands the ways the printer can connect to a computer or external print server.

1 Access the system board.

2 Unpack the internal print server or port interface card.

3 Remove the metal plate on the system board tray that covers the connector slot and save the metal plate.

4 Align the connector on the internal print server or port interface card with the connector on the system board.

Note: The cable connectors on the side of the optional card must fit through the opening in the faceplate.

5 Push the internal print server or port interface card firmly into the card connector on the system board.

6 Insert a screw into the hole on the right side of the connector slot. Gently tighten the screw to secure the card to

the system board tray.

7 Reinstall the system board.

Installing options 23

Reinstalling the system board

Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch

something metal on the printer before touching any system board electronic components or connectors.

Note: This operation requires a #2 Phillips screwdriver.

1 Gently insert the system board into the printer.

2 Replace the cover screws, and then turn them clockwise.

3 Tighten the screws firmly.

Attaching cables

Connect the printer to the computer using a USB cable or Ethernet cable. A USB port requires a USB cable. Be sure to match the USB symbol on the cable with the USB symbol on the printer. Match the appropriate Ethernet cable to the Ethernet port.

Installing options 24

1 USB port

2 Ethernet port

Loading paper and specialty media 25

Loading paper and specialty media

This section explains how to load the 520-, 867-, and 1133-sheet trays, and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

The Paper Size setting is determined by the position of the paper guides in the tray for all trays except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.

1 Make sure the printer is on and Ready appears.

2 From the control panel, press .

3 Press repeatedly until Paper Menu appears, and then press .

4 Press repeatedly until Paper Size/Type appears, and then press .

5 Press repeatedly until the correct tray appears, and then press .

6 Press repeatedly until appears next to the correct size, and then press .

7 Press or repeatedly until the correct Paper Type setting appears, and then press .

Submitting Selection appears.

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of measure (inches or millimeters)

• Portrait Height and Portrait Width

• Feed Direction

Note: The smallest supported Universal size is 100 x 148 mm (3.9 x 5.8 in.); the largest is 305 x 483 mm (11.7 x 19 in.).

Specify a unit of measurement

1 Make sure the printer is on and Ready appears.

2 From the control panel, press .

3 Press repeatedly until Paper Menu appears, and then press .

4 Press repeatedly until Universal Setup appears, and then press .

Loading paper and specialty media 26

5 Press repeatedly until Units of Measure appears, and then press .

6 Press repeatedly until appears next to the correct unit of measure, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

Specify the paper height and width

Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the printer to support the size, including support for standard features such as duplex printing and printing multiple pages on one sheet.

1 From the Universal Setup menu, press repeatedly until Portrait Width or Portrait Height appears,

and then press

Note: Select Portrait Height to adjust the paper height setting or Paper Width to adjust the paper width setting.

2 Press to decrease the setting or to increase the setting, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

Specify a feed direction

Short Edge is the factory default setting for feed direction for Universal paper settings. The Feed Direction menu will not appear from the Universal Setup menu unless Long Edge is an available setting. If necessary, specify whether the short or long edge of the paper will enter the printer first.

1 From the Universal Setup menu, press repeatedly until Feed Direction appears, and then press .

2 Press repeatedly until appears next to the correct feed direction, and then press .

Submitting Selection appears.

Loading paper and specialty media 27

Loading the 520-sheet trays

The Size Sensing setting is only available for A5- and statement-size paper.

Loading the 520‑sheet trays

The printer has a standard 520‑sheet tray (Tray 1), and it may have one or more optional 520‑sheet trays. All 520‑sheet trays support the same paper sizes and types. Paper may be loaded in the trays in either the long‑edge or short‑edge orientation.

1 Grasp the handle, and pull the tray out.

2 Squeeze the width guide tabs together as shown, and move the width guide to the correct position for the paper

size being loaded.

Loading paper and specialty media 28

3 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being

loaded.

Note: Use the size indicators on the bottom of the tray to help position the guides.

4 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

5 Load the paper stack with the recommended print side faceup. Load the paper in either the long‑edge or short‑edge

orientation as shown below:

Notes:

• Load sizes larger than A4 in the short‑edge orientation.

• Paper must be loaded in the short‑edge orientation to create booklets if the optional booklet finisher is

installed.

Long‑edge orientation Short‑edge orientation

6 Make sure the paper guides are secure against the edges of the paper.

Loading paper and specialty media 29

7 Align the tray, and insert it.

8 If a different type of paper was loaded than the type previously loaded in the tray, change the Paper Type setting

for the tray from the control panel.

Using A5 or statement paper sizes

The printer trays cannot distinguish between A5‑ (148 x 210 mm) and statement‑size (140 x 216 mm) paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5‑ or statement‑size paper in the paper trays, but not both.

Note: The multipurpose feeder does not use auto‑size sensing and can support both A5‑ and statement‑size print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.

1 Load either A5‑ or statement‑size paper in a paper tray.

2 Make sure the printer is turned off.

3 From the control panel, press and hold and while turning the printer on.

4 Release both buttons when Performing Self Test appears.

The printer performs its power‑on sequence, and then CONFIG MENU appears.

5 Press repeatedly until SIZE SENSING appears, and then press .

6 Press repeatedly until appears next to the tray in which the paper is loaded, and then press .

7 Press repeatedly until Auto appears, and then press .

The Statement/A5 menu appears.

8 Press repeatedly until appears next to Sense Statement or Sense A5, and then press .

Submitting Selection appears.

9 Press until Exit Config Menu appears, and then press .

The printer performs its power‑on sequence, and then Ready appears.

Loading paper and specialty media 30

Loading the 867‑ and 1133‑sheet trays

Although the 867-sheet tray and the 1133-sheet tray are different in appearance, they support the same paper sizes and types and require the same process for loading paper. Use these instructions to load paper in either tray:

1 Grasp the handle, and open the tray.

2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being

loaded.

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

Loading paper and specialty media 31

4 Load the paper stack with the recommended print side faceup.

5 Make sure the paper guides are secure against the edges of the paper.

6 Insert the tray into the printer.

7 If a different type of paper was loaded than the type previously loaded in the tray, change the Paper Type setting

for the tray from the control panel.

Using the multipurpose feeder

1 Paper guides

2 Size indicators

3 Stack height limiter

Loading paper and specialty media 32

1 Pull the multipurpose feeder tray down.

2 Grasp the extension, and gently pull it out until it is fully extended.

3 Prepare the paper for loading.

• Flex sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

• Hold transparencies by the edges, and then fan them. Straighten the edges on a level surface.

Note: Avoid touching the print side of the transparencies. Be careful not to scratch them.

• Flex a stack of envelopes back and forth to loosen them, and then fan them. Straighten the edges on a level

surface.

Loading paper and specialty media 33

4 Load the paper, and then adjust the paper guides so that they lightly touch the edges of the paper stack.

• Load letter, A4, and transparencies with the recommended print side facedown and the long edge of the paper

entering the printer first.

• Load A3, A5, B4, folio, legal, and statement paper with the recommended print side facedown and the short

edge of the paper entering the printer first.

Notes:

– Adjust the additional paper guide to accommodate SRA3 and 12 x 19 paper sizes. – Do not exceed the maximum stack height by forcing paper under the stack height limiter.

• Load envelopes with the flap side up.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

Note: Load only one size and type of paper at a time.

5 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie

flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled.

6 From the control panel, set the Paper Size and Paper Type.

Loading paper and specialty media 34

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

• Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Assigning a Custom Type <x> name

Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray that you want to link. Only trays with the same custom names assigned will link.

1 Make sure the printer is on and Ready appears.

2 From the control panel, press .

3 Press repeatedly until Paper Menu appears, and then press .

4 Press repeatedly until Paper Size/Type appears, and then press .

5 Press repeatedly until appears next to the name of the tray, and then press .

The Paper Size menu appears.

6 Press again.

The Paper Type menu appears.

Loading paper and specialty media 35

7 Press repeatedly until Custom Type <x> or another custom name appears, and then press .

Submitting selection appears, followed by Paper Menu.

8 Verify that the correct Paper Type is associated with the custom name.

Note: Plain Paper is the factory default Paper Type associated with all Custom Type <x> names and user‑defined

custom names.

a From the Paper menu, press repeatedly until Custom Types appears, and then press .

b Press repeatedly until appears next to the custom paper type name you selected in step 7 on page 35,

and then press

c Press repeatedly until appears next to the Paper Type setting you want, and then press .

Submitting selection appears.

Changing a Custom Type <x> name

You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name from the Embedded Web Server:

1 Open a Web browser.

Note: The computer must be connected to the same network as the printer.

2 In the address bar, type the IP address of the network printer (for example,192.264.263.17).

3 Press Enter.

4 From the navigation panel of the initial page, click Configuration.

5 Click Paper Menu.

6 Click Custom Name.

7 Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type

menus.

8 Click Submit.

Submitting Selection appears.

9 Click Custom Types.

Custom Types appears, followed by your custom name.

10 Select a Paper Type setting from the picklist next to your custom name.

11 Click Submit.

Submitting Selection appears.

Paper and specialty media guide 36

Paper and specialty media guide

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60 to 220 g/m2 (16 to 58 lb bond) grain long. Paper lighter than 60 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m

paper.

Note: Duplex is supported only for 63 g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb

(24 lb) or heavier

–170 g/m2 (17 lb–45 lb bond) paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 200 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60 to 135 g/m short is recommended.

(16 to 36 lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2, grain

Paper and specialty media guide 37

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),

such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 90 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

weight paper.

Paper and specialty media guide 38

Preprinted papers such as letterhead must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions.

Using recycled paper

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units)

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 gm is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems.

/16 lb bond) and/or lower caliper (<3.8 mils/0.1 mm), and paper that

Using letterhead

Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Page orientation is important when printing on letterhead. Use the following sections to determine which direction to load the letterhead in each paper source:

Loading letterhead in the multipurpose feeder

Note: Place the letterhead facedown in the multipurpose feeder with the long edge of the paper entering the printer

first.

Paper and specialty media guide 39

Loading letterhead in the 520‑sheet trays

Long‑edge orientation

Without finisher With finisher installed

Short‑edge orientation

Without finisher With finisher installed

Loading letterhead in the 867‑sheet tray

Without finisher With finisher installed

Paper and specialty media guide 40

Loading letterhead in the 1133‑sheet tray

Without finisher With finisher installed

Using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

When printing on transparencies:

• From MarkVision Professional, Print Properties, or the control panel, set the Paper Type to Transparency.

• Feed transparencies from the standard tray or the multipurpose feeder.

• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure

transparencies are able to withstand temperatures up to 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• Use transparencies that are 0.12–0.14 mm (4.8–5.4 mil) in thickness or 161–179 g/m

durability depend on the transparencies used.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• We recommend Lexmark part number 12A8240 for letter‑size transparencies.

in weight. Print quality and

Using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

When printing on envelopes:

• From the control panel, set the Paper Source based on the source in use. From MarkVision Professional, Print

Properties, or the control panel, set the Paper Type to Envelope, and select the envelope size.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the

envelopes can withstand temperatures up to 230°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For the best performance, use envelopes made from 90 g/m

weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m (24 lb bond) weight.

• Use only new envelopes.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way

(24 lb bond) paper. Use up to 105 g/m2 (28 lb bond)

Paper and specialty media guide 41

– Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guide to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Using labels

Print samples on the labels being considered for use before buying large quantities.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications.

When printing on labels:

• From MarkVision Professional, Print Properties, or the control panel, set the Paper Type to Labels.

• Use only letter, A4, or legal‑size label sheets.

• Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that label

adhesives, face sheet (printable stock), and topcoats can withstand temperatures up to 230°C (446°F) and pressure up to 25 psi without delaminating, oozing around the edges, or releasing hazardous fumes. Do not use vinyl labels.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Using card stock

Card stock is heavy, single‑ply print media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• From MarkVision Professional, or the control panel:

1 Set the Paper Type to Card Stock. 2 Select a Card Stock Texture setting.

Paper and specialty media guide 42

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the types of paper they support.

Note: To use a paper size that is unlisted, configure a Universal Paper Size.

For information on card stock and labels, see the Card Stock & Label Guide.

Paper sizes supported by the printer

Paper size Dimensions 520‑sheet trays

(standard or optional)

A3 297 x 420 mm

(11.7 x 16.5 in.)

A4 210 x 297 mm

(8.3 x 11.7 in.)

Executive 184 x 267 mm

The printer cannot simultaneously sense A5 and statement paper sizes. From the Size Sensing menu, specify which size you want the printer to detect. This setting applies to all automatic trays except the multipurpose feeder. The multipurpose feeder can support both sizes.

Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is 140 x 148 mm (5.5 x 5.8 in.) and the maximum size is 297 x 432 mm (11.7 x 17 in.).

148 x 210 mm (5.8 x 8.3 in.)

(7.3 x 10.5 in.)

High capacity feeder

X X

Multipurpose feeder

Duplex unit

Paper and specialty media guide 43

Paper size Dimensions 520‑sheet trays

(standard or optional)

Folio 216 x 330 mm

(8.5 x 13 in.)

JIS B4 257 x 364 mm

(10.1 x 14.3 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Legal 216 x 356 mm

(8.5 x 14 in.)

Letter 216 x 279 mm

(8.5 x 11 in.)

Statement

140 x 216 mm (5.5 x 8.5 in.)

Tabloid 279 x 432 mm

(11 x 17 in.)

Universal 100 x 148 mm

(3.9 x 5.8 in.) up to 305 x 483 mm

(11.7 x 19 in.)

High capacity feeder

Multipurpose feeder

X X

Duplex unit

7 3/4 Envelope (Monarch)

B5 Envelope 176 x 250 mm

98 x 191 mm (3.9 x 7.5 in.)

XX X

(6.9 x 9.8 in.)

C5 Envelope 162 x 229 mm

(6.4 x 9 in.)

9 Envelope 98 x 225 mm

(3.9 x 8.9 in.)

10 Envelope 105 x 241 mm

(4.1 x 9.5 in.)

DL Envelope 110 x 220 mm

(4.3 x 8.7 in.)

Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is 140 x 148 mm (5.5 x 5.8 in.) and the maximum size is 297 x 432 mm (11.7 x 17 in.).

Paper and specialty media guide 44

Paper types and weights supported by the printer

The printer engine supports 60–220 g/m2 (16–60 lb) paper weights. The duplex unit supports 63–170 g/m2 (17–45 lb) paper weights.

Paper type 520‑sheet trays High capacity feeder Multipurpose feeder Duplex unit

Plain Paper

Bond

Letterhead

Preprinted

Colored Paper

Card stock

Glossy paper X X X

Paper labels

Transparencies X

Envelopes X X

Vinyl labels are not supported.

Paper types and weights supported by the finisher

Use this table to determine the possible output destinations of print jobs which use supported paper types and weights. The paper capacity of each output bin is listed in parentheses. Paper capacity estimations are calculated based on

75 g/m

The Finisher standard bin and Bin 1 support 60–220 g/m 90 g/m

Paper type Horizontal transport

Plain Paper

Bond

(20 lb) paper.

(16–60 lb) paper weights. Bin 2 (booklet‑maker) supports 60–

(16–24 lb) paper weights plus one additional cover weighted up to 220 g/m2 (60 lb).

unit

Finisher standard bin (500 sheets)

Bin 1 (1500/3000 sheets)

(50 sheets)

Bin 2

(300 sheets)

Letterhead

Preprinted

Colored Paper

Card stock

Bin 1 of the booklet finisher supports 1500 sheets. Bin 1 of the standard finisher supports 3000 sheets.

Paper and specialty media guide 45

Paper type Horizontal transport

unit

(50 sheets)

Glossy paper

Labels

Transparencies

Envelopes

Bin 1 of the booklet finisher supports 1500 sheets. Bin 1 of the standard finisher supports 3000 sheets.

Finisher standard bin (500 sheets)

XX X

Bin 1 (1500/3000 sheets)

Supported finishing features

Bin 2

(300 sheets)

1 Horizontal transport unit

2 Finisher standard bin

3 Finisher bin 1

4 Finisher bin 2 (booklet‑maker)

Notes:

• The finisher shown above, is the booklet finisher. Bin 2 is available only when the booklet finisher is installed.

• All paper capacities are based on 75 g/m

(20 lb) paper.

Horizonal transport unit

• The paper capacity is 50 sheets.

• Finishing options are not supported in this bin.

Paper and specialty media guide 46

• Envelopes are routed here.

• Universal paper is routed here when it is longer than 483 mm (19 in.) or shorter than 148 mm (5.8 in.).

Finisher standard bin

• The paper capacity is 500 sheets.

• Envelopes and executive‑size paper are not supported in this bin.

• Finishing options are not supported in this bin.

Bin 1

• The paper capacity is 3000 sheets when the standard finisher is installed.

• The paper capacity is 1500 sheets when the booklet finisher is installed.

Bin 1 finishing features

Size

A5 X X X X

Executive

Folio X

JIS B4

JIS B5

Legal X

Letter

Statement X X X

Tabloid X

Universal

Envelopes (any size) X X X X

For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3‑hole punch and 10 in. (254 mm) for a 4‑hole punch.

Punch—Two‑, three‑, or four‑hole punch settings Single staple—One staple Double staple—Two staples Double dual staple—Two sets of two staples. This setting is supported only for widths between 8 in. (203 mm) and 11.7 in.

(297 mm) with lengths between 7.2 in. (182 mm) and 17 in. (432 mm).

Punch

Offset Single/double staple Double dual staple

Paper and specialty media guide 47

Bin 2 (booklet‑maker)

Bin 2 is available only when the booklet finisher is installed. The paper capacity of Bin 2 (booklet‑maker) is 300 sheets or 20 sets of 15‑sheet booklets.

Bin 2 finishing features

Size Bi fold Booklet fold Saddle staple

A4 (only SEF)

A5XXX

ExecutiveXXX

Folio

JIS B4

JIS B5XXX

Legal

Letter (only SEF)

Statement X X X

Tabloid

UniversalXXX

Envelopes (any size) X X X

SEF—The paper is loaded in the short edge orientation. The short edge of the paper enters the printer first. Bi fold—Each page is individually folded and stacked separately. Booklet fold—A multiple-page job is folded along the center into a single booklet. Saddle staple—A booklet‑fold print job is stapled along the center fold.

Printing 48

Printing

This chapter covers printing, printer reports, and job cancellation. The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see "Avoiding jams" and "Storing paper."

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. For more information, see the Setup sheet or Setup Guide that shipped with the printer or click Install printer and software on the Software and Documentation CD.

When Print is chosen from a software application, a dialog representing the printer driver opens. Click Properties, Preferences, Options, or Setup from the initial Print dialog to open Print Properties and see all of the available printer settings that may be changed. If a feature in Print Properties is unfamiliar, open the online Help for more information.

Note: Print settings selected from the driver override the default settings selected from the control panel.

Printing a document from Windows

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Adjust the settings.

4 Click OK.

5 Click OK or Print.

Printing a document from a Macintosh computer

1 With a document open, choose File > Print.

2 From the Copies & Pages or General pop‑up menu, adjust the settings.

3 Click OK or Print.

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify in the Print Properties that you want the printer to hold the job in memory until you start the job from the control panel. All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Repeat, Reserve, and Verify print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Printing 49

Job type Description

Confidential When you send a Confidential print job to the printer, you must create a PIN in

Print Properties. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the control panel and choose to print or delete the job.

Repeat When you send a Repeat print job, the printer prints all requested copies of the

job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Reserve When you send a Reserve print job, the printer does not print the job immediately.

It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

Verify When you send a Verify print job, the printer prints one copy and holds the

remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

Printing confidential and other held jobs from Windows

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Other Options, and then click Print and Hold.

4 Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

5 Click OK or Print, and then go to the printer to release the job.

6 From the control panel, press repeatedly until Held jobs appears, and then press .

7 Press repeatedly until appears next to your user name, and then press .

8 Press repeatedly until appears next to the job type or job name, and then press .

If you selected a job name, proceed to step 10 on page 49.

9 After selecting your job type, use the keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re‑enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press repeatedly until Cancel appears, and then press .

10 Press repeatedly until appears next to the job you want to print, and then press .

11 Press repeatedly until appears next to the number of copies you want to print, and then press .

Note: Use the keypad to enter a number if necessary.

Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs continue to be held in the printer until you choose to delete them.

Printing 50

Printing confidential and other held jobs from a Macintosh computer

1 With a document open, choose File > Print.

2 From the Copies & Pages or General pop‑up menu, choose Job Routing.

a When using Mac OS 9 if Job Routing is not a choice from the pop‑up menu, choose Plug‑in Preferences >

Print Time Filters.

b Turn down the disclosure triangle to the left of Print Time Filters, and choose Job Routing.

3 From the radio group, select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name.

For a confidential job, also enter a four‑digit PIN.

4 Click OK or Print, and then go to the printer to release the job.

5 From the control panel, press until Held jobs appears, and then press .

6 Press until appears next to your user name, and then press .

7 Press until appears next to your job, and then press .

8 For confidential jobs, use the numeric keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re‑enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press until Cancel appears, and then press .

9 Press until appears next to the job you want to print, and then press .

Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs continue to be held in the printer until you choose to delete them.

Printing 51

Printing from a USB flash memory device

A USB Direct interface is located on the control panel. Insert a USB flash memory device to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.

Many USB flash memory devices are tested and approved for use with the printer. For more information, visit the Lexmark Web site at www.lexmark.com.

Notes:

• Hi‑Speed USB devices must support the Full‑speed standard. Devices only supporting USB Low‑speed

capabilities are not supported.

• USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New

Technology File System) or any other file system are not supported.

• Before printing an encrypted .pdf file, enter the file password from the control panel.

• You cannot print files for which you do not have printing permissions.

To print from a USB flash memory device:

1 Make sure the printer is on and Ready or Busy appears.

2 Insert a USB flash memory device into the USB Direct interface.

Notes:

• If you insert the memory device when the printer requires attention, such as when a jam has occurred, the

printer ignores the memory device.

• If you insert the memory device while the printer is printing other jobs, Printer Busy appears. After the

other jobs are processed, you may need to view the held jobs list to print documents from the flash memory device.

Printing 52

3 Press until appears next to the document you want to print, and then press .

Note: Folders found on the flash memory device appear as folders. File names are appended by the extension

type (for example, .jpg).

4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the

print job.

Note: Do not remove the USB flash memory device from the USB Direct interface until the document has finished printing.

If you leave the USB flash memory device in the printer after leaving the initial USB menu screen, you can still print .pdf's from the USB flash memory device as held jobs.

Printing information pages

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.

1 Make sure the printer is on and Ready appears.

2 From the control panel, press .

3 Press until Reports appears, and then press .

4 Press until Menu Settings Page appears, and then press .

Printing Menu Settings appears. After the menu settings page prints, Ready appears.

Printing a network setup page

If the printer is attached to a network, print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 From the control panel, press .

3 Press until Reports appears, and then press .

4 Press until Network Setup Page appears, and then press .

After the network setup page prints, Ready appears.

Note: If an optional internal print server is installed, Print Network <x> Setup Page appears.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Printing 53

Printing a font sample list

To print samples of the fonts currently available for your printer:

1 Make sure the printer is on and Ready appears.

2 From the control panel, press .

3 Press repeatedly until Reports appears, and then press .

4 Press repeatedly until Print Fonts appears, and then press .

5 Press repeatedly until appears next to PCL Fonts, PostScript Fonts, or PPDS Fonts, and then

press After the font sample list prints, Ready appears.

Printing a directory list

A directory list shows the resources stored in flash memory or on the hard disk.

1 Make sure the printer is on and Ready appears.

2 From the control panel, press .

3 Press until Reports appears, and then press .

4 Press until Print Directory appears, and then press .

Printing Directory List appears. After the directory list prints, Ready appears.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off.

2 Hold down and while turning the printer on.

3 Release the buttons when the clock appears, and wait for CONFIG MENU to appear.

4 Press until Prt Quality Pgs appears, and then press .

The print quality test pages print.

5 Press until Exit Config Menu appears, and then press .

Resetting the Printer appears briefly, followed by a clock, and then Ready appears.

Printing 54

Canceling a print job

There are several methods for canceling a print job. The following sections explain how to cancel a print job from the control panel or from a computer (depending on the operating system).

Canceling a print job from the control panel

If the job is formatting or already printing, and Cancel a job appears on the first line of the display:

1 Press until Cancel appears.

A list of jobs appears.

2 Press until appears next to the job you want to cancel, and then press .

Canceling <filename> appears.

Note: Once a print job is sent, to easily cancel a job, press

Cancel a job appears, and then press .

. The Stopped screen appears. Press until

Canceling a print job from the Windows taskbar

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double‑click the printer icon.

A list of print jobs appears in the printer window.

2 Select a job to cancel.

3 From the keyboard, press Delete.

Canceling a print job from the Windows desktop

1 Minimize all programs to reveal the desktop.

2 Double‑click the My Computer icon.

3 Double‑click the Printers icon.

4 Double‑click the printer icon.

5 Select the job to cancel.

6 From the keyboard, press Delete.

Canceling a print job from Mac OS 9

When you send a job to print, the printer icon for your selected printer appears on the desktop.

1 Double‑click the printer icon.

A list of print jobs appears in the printer window.

2 Choose a job to cancel.

Printing 55

3 Click the trash icon.

Canceling a print job from Mac OS X

1 Choose Applications > Utilities, and then double‑click Print Center or Printer Setup Utility.

2 Double‑click the printer you are printing to.

3 From the printer window, select the job to cancel.

4 From the icon bar at the top of the window, click the Delete icon.

Printing in black and white

To print all text and graphics using only the black toner cartridge, set the printer to Black Only.

Note: The printer driver is capable of overriding this setting.

1 From the control panel, press .

2 Press repeatedly until Settings appears, and then press .

3 Press repeatedly until Quality Menu appears, and then press .

4 Press repeatedly until Print Mode appears, and then press .

5 Press repeatedly until Black Only appears, and then press .

Submitting selection appears.

Using Max Speed and Max Yield

The Max Speed and Max Yield settings allow you to choose between a faster print speed or a higher toner yield. Max Speed is the factory default setting.

• Max Speed—Prints in a black only mode until it receives a page with color content. Then, it prints in color and does

not switch to black only until it receives ten consecutive black‑and‑white pages.

• Max Yield—Switches from black to color mode based on the color content found on each page. Frequent color

mode switching can result in slower printing if the content of pages is mixed.

To specify the setting:

1 Open a Web browser.

2 In the address bar, type the network printer or print server IP address, and then press Enter.

3 Click Configuration.

4 Click Print Settings.

5 Click Setup Menu.

6 From the Printer Usage list, select Max Speed or Max Yield.

7 Click Submit.

Clearing jams 56

Clearing jams

Avoiding jams

The following hints can help you avoid jams:

• Use only recommended paper or specialty media.

For more information, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications.

• Do not load too much paper. Make sure the stack height does not exceed the indicated maximum height.

• Do not load wrinkled, creased, damp, or curled paper.

• Flex, fan, and straighten paper before loading it.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, weights, or types in the same stack.

• Store the paper in an appropriate environment.

• Do not remove trays while the printer is printing. Wait for Load tray <x> or Ready to appear before removing

a tray.

• Do not load the manual feeder while the printer is printing. Wait for Load Manual feeder with <x> to

appear.

• Push all trays in firmly after loading paper.

• Make sure the guides in the trays are properly positioned, and are not pressing too tightly against the paper.

• Make sure all paper sizes and paper types are set correctly in the control panel menu.

• Make sure all printer cables are attached correctly. For more information, see the setup documentation.

Understanding jam numbers and locations

When a jam occurs, a message indicating the jam location appears. The following illustration and table list the paper jams that can occur and the location of each jam. Open doors and covers, and remove trays to access jam locations.

Clearing jams 57

Jam numbers Area name Instructions

1 200–203 Door A Open Door A, and then remove the jam.

2 230–231 Door B Open Doors A and B, and then remove any jams.

3 241 Door C Open Door C, and then remove the jam.

Open Tray 1, and then remove the jam.

4 242–244 Door D Open Door D, and then remove the jam.

Open Trays 2–4, and then remove any jams.

5 250 Multipurpose feeder

1 Remove all paper from the multipurpose feeder. 2 Flex and stack the paper. 3 Reload the multipurpose feeder. 4 Adjust the paper guides.

6 280–282 Cover F

(Horizontal Transport Unit)

7 283–284

287–288 289

8 284–286 Door H Open Door H, and then remove the jam.

Door G Open Door G, and then remove the jam.

Open Cover F, and then remove the jam.

For staple jams, remove the sheets in the accumulator. Remove the staple cartridge, and then clear the staple jam.

Note: Door H is located between the finisher output bins.

Clearing jams 58

200–203 paper jams

1 Open Door A by lifting the release latch and lowering the door.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching.

2 Lift the green lever, and then pull the paper up and toward you.

Note: Make sure all paper fragments are removed.

3 Push the green lever down.

4 Close Door A.

5 Press .

230–231 paper jams

1 Open Door A by lifting the release latch and lowering the door.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot

component, allow the surface to cool before touching it.

Clearing jams 59

2 Lift the green lever, and then pull the paper up and toward you.

Note: Make sure all paper fragments are removed.

3 Push the green lever down.

4 Close Door A.

5 Pull the multipurpose feeder down, and then open Door B.

Clearing jams 60

6 Remove the jammed paper.

7 Close Door B.

8 Press .

241 paper jam

1 Open Door C.

2 Pull the paper down and toward you.

Note: Make sure all paper fragments are removed.

3 Close Door C.

Clearing jams 61

4 Open Tray 1, and then remove any crumpled paper from the tray.

5 Close the tray.

6 Press .

242–244 paper jams

1 Open Door D.

Clearing jams 62

2 Pull the paper down and away from the printer.

Note: Make sure all paper fragments are removed.

3 Close Door D.

4 Clear any crumpled paper from Trays 2–4.

a Open Tray 2, and then remove any crumpled paper.

b Close Tray 2.

Clearing jams 63

c Open Tray 3, and then remove any crumpled paper.

d Close Tray 3. e Open Tray 4, and then remove any crumpled paper.

f Open the inside cover, and then remove any jammed paper.

g Close the inside cover, and then close Tray 4.

5 Press .

Clearing jams 64

250 paper jam

1 Remove the paper from the multipurpose feeder.

2 Flex the sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

3 Load the paper into the multipurpose feeder.

4 Slide the paper guide toward the inside of the tray until it lightly rests against the edge of the paper.

5 Press .

Clearing jams 65

280–282 paper jams

1 Open Cover F.

2 Remove the jammed paper.

3 Close Cover F.

4 Press .

Note: If the paper jam on the right is difficult to remove, rotate the knob clockwise.

Clearing jams 66

283–284 and 287–288 paper jams

Covers, knobs, and handles located behind finisher Door G

Cover, knob, or handle name

1 Cover G1

2 Cover G2

3 Knob G3

4 Cover G4

5 Cover G7

6 Knob G8

7 Handle G9

Clearing jams 67

1 Open Door G.

2 Lift both Cover G1 levers, and then remove any jammed paper.

3 Move Cover G2 to the right, and then remove any jammed paper.

Note: If the paper is jammed in the rollers, rotate Knob G3 counterclockwise.

4 Move Cover G4 down, and then remove any jammed paper.

5 Move Cover G7 to the left, and then remove any jammed paper.

6 Pull Handle G9 until the tray is completely open.

Clearing jams 68

7 Lift the inside cover. If the paper is jammed in the rollers, rotate Knob G8 clockwise, and then remove the jammed

paper.

8 Close Door G.

9 Press .

284–286 paper jams

1 Open Door H.

2 Remove the jammed paper.

3 Close Door H.

4 Press .

Clearing jams 69

289 staple jam

1 Open Door G.

2 Slide the G5 stapler toward the front of the finisher.

3 Lift the lever, and then remove the staple cartridge.

Clearing jams 70

4 Open the staple cover.

5 Remove the jammed staple, and then close the cover.

6 Place the staple cartridge into the upper stapler.

Clearing jams 71

7 Open the lower staple drawer.

8 Remove the staple cartridge identified on the display.

9 Remove the jammed staples, and then place the staple cartridge into the stapler.

Clearing jams 72

10 Close the staple drawer.

11 Close Door G.

12 Press .

Understanding printer menus 73

Understanding printer menus

Menus list

Supplies Menu

Paper Menu

Reports

A number of menus are available to make it easy for you to change printer settings:

Supplies Menu Paper Menu Reports Settings

Cyan Toner Magenta Toner Yellow Toner Black Toner Color PC Units Black PC Unit Waste Toner Box Staples G5 Staples G11 Staples G12 Hole Punch Box

Security Network/Ports Help

Max Invalid PIN Job Expiration

Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Loading Custom Types Universal Setup Bin Setup

TCP/IP IPv6 Wireless Standard Network, Network <x> Standard USB, USB <x> Serial <x> NetWare AppleTalk LexLink USB Direct

Menu Settings Page Device Statistics Network Setup Page Network <x> Setup Page Wireless Setup Page Profiles List NetWare Setup Page Print Fonts Print Directory

Print All Print Quality Color Quality Printing Guide Supplies Guide Media Guide Menu Map Information Guide Connection Guide Moving Guide

Setup Menu Finishing Menu Quality Menu Utilities Menu PDF Menu PostScript Menu PCL Emul Menu PPDS Menu HTML Menu Image Menu

Understanding printer menus 74

Supplies menu

Menu item Description

Cyan, Magenta, Yellow, or Black Toner

Low Replace Missing or Defective OK Unsupported

Color PC Units

Life Warning Replace Missing OK Normal

Black PC Unit

Life Warning Replace Missing OK Normal

Waste Toner Box

Near Full Replace Missing OK

Shows the status of the toner cartridges

Shows the status of the cyan, yellow, and magenta photoconductor units

Shows the status of the black photoconductor unit

Shows the status of the waste toner bottle

Staples G5, Staples G11, or Staples G12

Low Empty Missing OK

Hole Punch Box

Full Missing OK

Shows the status of the staples

Shows the status of the hole punch box

Understanding printer menus 75

Paper menu

Default Source menu

Menu item Description

Default Source

Tray <x> MP Feeder Manual Paper Manual Env

Sets a default paper source for all print jobs

Notes:

• From the Paper menu, Configure MP must be set to Cassette in order for

MP Feeder to appear as a menu setting.

• Tray 1 (standard tray) is the factory default setting.

• Only an installed paper source will appear as a menu setting.

• A paper source selected by a print job will override the Default Source

setting for the duration of the print job.

• If the same size and type of paper are in two trays and the Paper Size and

Paper Type settings match, the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Paper Size/Type menu

Menu item Description

Tray <x> Size

11 x 17 A3 A4 A5 JIS B4 JIS B5 Folio Legal Letter Statement

Specifies the paper size loaded in each tray

Notes:

• Letter is the US factory default setting. A4 is the international factory

default setting.

• For trays with automatic size sensing, only the size detected by the

hardware appears.

• If the same size and type of paper are in two trays and the Paper Size

and Paper Type settings match, the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Tray <x> Type

Plain Paper Card Stock Transparency Glossy Bond Letterhead Preprinted Colored Paper Custom Type <x>

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the type of paper loaded in each tray

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type <x> is

the factory default setting for all other trays.

• If available, a user‑defined name will appear instead of Custom

Type <x>.

• Use this menu item to configure automatic tray linking.

Understanding printer menus 76

Menu item Description

MP Feeder Size

11 x 17 A3 A4 A5 Executive Folio JIS B4 JIS B5 Legal Letter Statement Universal 7 3/4 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope

MP Feeder Type

Plain Paper Card Stock Transparency Glossy Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type <x>

Specifies the paper size loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette in order

for MP Feeder to appear as a menu setting.

• Letter is the US factory default setting. A4 is the international factory

default setting.

• The multipurpose feeder does not automatically sense paper size. The

paper size value must be set.

Specifies the type of paper loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette in order

for MP Feeder to appear as a menu selection.

• Plain paper is the factory default setting.

Manual Paper Size

11 x 17 A3 A4 A5 Executive Folio JIS B4 JIS B5 Legal Letter Statement Universal

Note: Only installed trays, drawers, and feeders are listed in this menu.

Specifies the size of the paper being manually loaded Note: Letter is the US factory default setting. A4 is the international factory

default setting.

Understanding printer menus 77

Menu item Description

Manual Paper Type

Plain Paper Card Stock Transparency Glossy Labels Bond Letterhead Preprinted Colored Paper Custom Type <x>

Manual Envelope Size

7 3/4 Envelope 10 Envelope C5 Envelope B5 Envelope DL Envelope

Manual Envelope Type

Envelope Custom Type <x>

Specifies the type of paper being manually loaded Note: Plain Paper is the factory default setting.

Specifies the size of the envelope being manually loaded Note: 10 Envelope is the US factory default setting. DL Envelope is the

international factory default setting.

Specifies the type of envelope being manually loaded

Note: Envelope is the factory default setting.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Configure MP menu

Menu item Description

Configure MP

Cassette Manual

Determines when the printer selects paper from the multipurpose feeder

Notes:

• Cassette is the factory default setting.

• The Cassette setting configures the multipurpose feeder as an automatic

paper source.

• When Manual is selected, the multipurpose feeder can be used only for

manual feed print jobs.

Understanding printer menus 78

Substitute Size menu

Menu item Description

Substitute Size

Off Statement/A5 Letter/A4 11 x 17/A3 All Listed

Paper Texture menu

Menu item Description

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the card stock loaded in a specific tray

Notes:

• Normal is the factory default setting.

• Settings appear only if card stock is supported.

Substitutes a specified paper size if the requested paper size is not available

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• The Off setting indicates no size substitutions are allowed.

• Setting a substitution lets the job print without a Change Paper message

appearing.

Transparency Texture

Smooth Normal Rough

Glossy Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Specifies the relative texture of the transparencies loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the Glossy paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the labels loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray Note: Rough is the factory default setting.

Specifies the relative texture of the envelopes loaded in a specific tray Note: Normal is the factory default setting.

Understanding printer menus 79

Menu item Description

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Custom <x> Texture

Smooth Normal Rough

Paper Loading menu

Specifies the relative texture of the paper loaded in a specific tray Note: Normal is the factory default setting.

Specifies the relative texture of the custom paper loaded in a specific tray

Notes:

• Normal is the factory default setting.

• Settings appear only if the custom type is supported.

Menu item Description

Card Stock Loading

Duplex Off

Labels Loading

Duplex Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Notes:

Determines whether 2‑sided printing occurs for all jobs that specify Card Stock as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Labels as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Bond as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Letterhead as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Preprinted as the paper type

Note: Off is the factory default setting.

• Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print

Properties.

• If Duplex is selected, all print jobs are sent through the duplex unit including 1‑sided jobs.

Understanding printer menus 80

Menu item Description

Colored Loading

Duplex Off

Glossy Loading

Duplex Off

Custom <x> Loading

Duplex Off

Determines whether 2‑sided printing occurs for all jobs that specify Colored as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that Glossy as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Custom <x> as the paper type

Notes:

• Off is the factory default setting.

• Custom <x> Loading is available only if the custom type is

supported.

Notes:

• Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print

Properties.

• If Duplex is selected, all print jobs are sent through the duplex unit including 1‑sided jobs.

Custom Types menu

Menu item Definition

Custom Type <x>

Paper Card Stock Transparency Glossy Labels Bond Envelope

Associates a paper or specialty media type with a factory default Custom Type <x> name or a user‑defined Custom Name created from the Embedded Web page.

Notes:

• Paper is the factory default setting.

• Custom Type <x> appears unless a user‑defined Custom Name is

configured from the Embedded Web server or MarkVision.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Universal Setup menu

These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal Paper Size is a user‑defined paper size setting. It is listed with the other paper size settings and includes similar options, such as support for duplex printing and printing multiple pages on one sheet.

Menu item Description

Units of Measure

Inches Millimeters

Identifies the units of measure

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Understanding printer menus 81

Menu item Description

Portrait Width

3–48 inches 76–1219 mm

Portrait Height

3–48 inches 76–1219 mm

Feed Direction

Short Edge Long Edge

Sets the portrait width

Notes:

• If the width exceeds the maximum, the printer uses the maximum

width allowed.

• 12 inches is the US factory default setting. Inches can be increased in

0.01‑inch increments.

• 305 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Sets the portrait height

Notes:

• If the height exceeds the maximum, the printer uses the maximum

height allowed.

• 19 inches is the US factory default setting. Inches can be increased in

0.01‑inch increments.

• 483 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Specifies the feed direction

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only if the longest edge is shorter than the

maximum length supported in the tray.

Bin Setup menu

Menu Item Description

Output Bin

Standard Bin Bin 1 Bin 2

Identifies installed output bins Note: Standard Bin is the factory default setting.

Understanding printer menus 82

Menu Item Description

Configure Bins

Mailbox Link Link Optional Type Assignment

Assign Type/Bins

Plain Paper Bin Card Stock Bin Transparency Bin Glossy Bin Labels Bin Bond Bin Letterhead Bin Preprinted Bin Colored Bin Custom <x> Bin

Specifies configuration options for output bins

Notes:

• Mailbox is the factory default setting.

• The booklet‑maker bin (Bin 2) cannot be linked to

another bin. Bin 2 folds all print jobs.

• The Mailbox setting treats each bin as a separate

mailbox.

• The Link setting links together all available output

bins.

• The Link Optional setting links together all available

output bins except the standard bin.

• The Type Assignment setting assigns each paper type

to an output bin.

Selects an output bin for each supported paper type Available selections for each type are:

Disabled Standard Bin Bin 1

Notes:

• Disabled is the factory default setting.

• The factory default setting will change to Standard

Bin if the Configure Bins menu is set to Type Assignment. Then, all print jobs will be sent to the standard exit bin until you reassign paper types to different bins by using the Assign Type/Bins menu.

Reports menu

Menu item Description

Menu Settings Page

<none>

Device Statistics

<none>

Prints a report containing information about paper loaded into trays, installed memory, the total page count, alarms, timeouts, the control panel language, the TCP/IP address, the status of supplies, the status of the network connection, and other information

Note: The page prints when this item is selected.

Prints a report containing printer statistics such as supply information and details about printed pages

Note: The page prints when this item is selected.

Understanding printer menus 83

Menu item Description

Network Setup Page

<none>

Network <x> Setup Page

<none>

Wireless Setup Page

<none>

Prints a report containing information about the network printer settings, such as the TCP/IP address information

Notes:

• This menu item appears only for network printers or printers connected to

print servers.

• The page prints when this item is selected.

Prints a report containing information about the network printer settings, such as the TCP/IP address information

Notes:

• This selection is available when more than one network option is installed.

• This menu item appears only for network printers or printers connected to

print servers.

• The page prints when this item is selected.

Prints a report containing information about the wireless network settings, such as TCP/IP address information

Notes:

• This menu item appears only for printers with an optional wireless print

server installed.

• The page prints when this item is selected.

Profiles List

<none>

NetWare Setup Page

<none>

Print Fonts

PCL Fonts PostScript Fonts PPDS Fonts

Print Directory

<none>

Prints a list of profiles stored in the printer Note: The page prints when this item is selected.

Prints a report containing NetWare‑specific information about the network settings

Notes:

• This menu item appears only for printers with an internal print server

installed.

• The page prints when this item is selected.

Prints a report of all the fonts available for the printer language currently set in the printer

Note: A separate list is available for PCL, PostScript, and PPDS emulations.

Prints a list of all the resources stored on an optional flash memory card or printer hard disk

Notes:

• Job Buffer Size must be set to 100%.

• The optional flash memory or printer hard disk must be installed correctly

and working properly.

• The page prints when this item is selected.

Understanding printer menus 84

Settings menu

Setup menu

Menu item Description

Display Language

English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese

Sets the language of the text appearing on the display

Note: All languages may not be available for all printers.

Power Saver

Disabled 2–240

Sets the amount of time in minutes the printer waits after a job is printed before it goes into a reduced power state

Notes:

• Disabled does not appear unless Energy Conserve is set to

Off.

• The factory default setting depends on the printer model.

Print a menu settings page to view the current setting.

• Lower settings conserve more energy, but may require

longer warm‑up times.

• Select the lowest setting if the printer shares an electrical

circuit with room lighting or you notice lights flickering in the room.

• Select a high setting if the printer is in constant use. Under

most circumstances, this keeps the printer ready to print with minimum warm‑up time.

Understanding printer menus 85

Menu item Description

Standby Mode

Disabled 1–240

Alarms

Alarm Control Toner Alarm Staple Alarm Hole Punch Alarm

Sets the amount of time in minutes the printer waits—in a ready‑to‑print state, after a job is printed—before passing into Power Saver mode

Notes:

• Disabled is the factory default setting.

• This setting must be less than or equal to the Power Saver

mode setting.

Sets an alarm to sound when the printer requires operator intervention

Available selections for each alarm type are:

Off Single Continuous

Notes:

• Single is the factory default setting for Alarm Control. Single

sounds three quick beeps.

• Off is the factory default setting for Toner Alarm, Staple

Alarm, and Hole Punch Alarm. Off means no alarm will sound.

• Continuous repeats three beeps every 10 seconds.

• Stapler Alarm and Hole Punch Alarm are available only when

the finisher is installed.

Timeouts

Screen Timeout

15–300

Timeouts

Print Timeout

Disabled 1–255

Timeouts

Wait Timeout

Disabled 15–65535

Sets the amount of time in seconds the printer waits before returning the printer display to a Ready state

Note: 30 seconds is the factory default setting.

Sets the amount of time in seconds the printer waits to receive an end‑of‑job m essage before canceling the remainder of the print job

Notes:

• 90 seconds is the factory default setting.

• When the timer expires, any partially printed page still in the

printer is printed, and then the printer checks to see if any new print jobs are waiting.

• Print Timeout is available only when using PCL or PPDS

emulation. This setting has no effect on PostScript emulation print jobs.

Sets the amount of time in seconds the printer waits for additional data before canceling a print job

Notes:

• 40 seconds is the factory default setting.

• Wait Timeout is available only when the printer is using

PostScript emulation. This setting has no effect on PCL or PPDS emulation print jobs.

Understanding printer menus 86

Menu item Description

Timeouts

Network Job Timeout

0–255

Print Recovery

Auto Continue

Disabled 5–255

Print Recovery

Jam Recovery

On Off Auto

Sets the amount of time in seconds that a network print job can take before it is canceled

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, the setting will be saved as 10.

Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period

Notes:

• Disabled is the factory default setting.

• 5–255 is a range of time in seconds.

Specifies whether the printer reprints jammed pages

Notes:

• Auto is the factory default setting. The printer reprints

jammed pages unless the memory required to hold the pages is needed for other printer tasks.

• On sets the printer to always reprint jammed pages.

• Off sets the printer to never reprint jammed pages.

Print Recovery

Page Protect

On Off

Printer Language

PCL Emulation PS Emulation PPDS Emulation

Lets the printer successfully print a page that may not have printed otherwise

Notes:

• Off is the factory default setting. Off prints a partial page

when there is not enough memory to print the whole page.

• On sets the printer to process the whole page so that the

entire page prints.

Sets the default printer language

Notes:

• PCL emulation uses a PCL interpreter for processing print

jobs. PostScript emulation uses a PS interpreter for processing print jobs. PPDS emulation uses a PPDS interpreter for processing print jobs.

• The factory default printer language varies depending on the

type of printer purchased.

• Setting a printer language as the default does not prevent a

software program from sending print jobs that use another printer language.

Understanding printer menus 87

Menu item Description

Print Area

Normal Whole Page

Download Target

RAM Flash Disk

Sets the logical and physical printable area

Notes:

• Normal is the factory default setting. When attempting to

print data in the non‑printable area defined by the Normal setting, the printer clips the image at the boundary.

• The Whole Page setting allows the image to be moved into

the non‑printable area defined by the Normal setting, but the printer will clip the image at the Normal setting boundary.

• The Whole Page setting only affects pages printed using a

PCL 5e interpreter. This setting has no effect on pages printed using the PCL XL, PPDS, or PostScript interpreter.

Sets the storage location for downloads

Notes:

• RAM is the factory default setting.

• Storing downloads in flash memory or on a printer hard disk

places them in permanent storage. Downloads remain in flash memory or on the printer hard disk even when the printer is turned off.

• Storing downloads in RAM is temporary.

Job Accounting

On Off

Resource Save

On Off

Specifies whether the printer stores statistical information about the most recent print jobs on the hard disk

Notes:

• Off is the factory default setting. Off means the printer does

not store job statistics.

• The statistics include a record of print errors, the print time,

the job size in bytes, the requested paper size and type, the total number of printed pages, and the total number of copies requested.

• Job Accounting is available only when a printer hard disk is

installed and working properly. It should not be Read/Write or Write protected. Job Buffer Size should not be set to 100%.

Specifies how the printer handles temporary downloads, such as fonts and macros stored in RAM, when the printer receives a job that requires more memory than is available

Notes:

• Off is the factory default setting. Off sets the printer to retain

the downloads only until memory is needed. Downloads are deleted in order to process print jobs.

• The On setting retains the downloads during language

changes and printer resets. If the printer runs out of memory, 38 Memory Full appears, and downloads are not deleted.

Understanding printer menus 88

Menu item Description

Factory Defaults

Do Not Restore Restore

Finishing menu

Menu item Description

Duplex

On Off

Duplex Bind

Long Edge Short Edge

Specifies whether duplex (2‑sided) printing is set as the default for all print jobs

Notes:

• Off is the factory default setting.

• To set 2‑sided printing from the software program, click File > Print, and then

click Properties, Preferences, Options, or Setup.

Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

Returns the printer settings to the factory default settings

Notes:

• Do Not Restore is the factory default setting. Do Not Restore

keeps the user‑defined settings.

• Restore returns all printer settings to the factory default

settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.

Copies

1–999

Blank Pages

Do Not Print Print

Collation

On Off

• Long Edge is the factory default setting.

• Long Edge specifies that binding be placed on the left edge of portrait pages

and the top edge of landscape pages.

• Short Edge specifies that binding be placed on the top edge of portrait pages

and the left edge of landscape pages.

Specifies a default number of copies for each print job

Notes:

• 1 is the factory default setting.

• To specify the number of copies for a specific print job, from the software

program, click File > Print, and then click Properties, Preferences, Options, or Setup. Software settings always override control panel settings.

Specifies whether blank pages are inserted in a print job Note: Do Not Print is the factory default setting.

Stacks the pages of a print job in sequence when printing multiple copies

Notes:

• Off is the factory default setting. No pages will be collated.

• The On setting stacks the print job sequentially.

• Both settings print the entire job the number of times specified by the Copy

menu setting.

Understanding printer menus 89

Menu item Description

Separator Sheets

None Between Copies Between Jobs Between Pages

Separator Source

Tray <x> MP Feeder

Multipage Print

Off 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up

Specifies whether blank separator sheets are inserted

Notes:

• None is the factory default setting.

• Between Copies inserts a blank sheet between each copy of a print job if

Collation is set to On. If Collation is set to Off, a blank page is inserted between each set of printed pages, such as after all page 1's, all page 2's, and so on.

• Between Jobs inserts a blank sheet between print jobs.

• Between Pages inserts a blank sheet between each page of the print job. This

setting is useful when printing transparencies or inserting blank pages in a document for notes.

Specifies the paper source for separator sheets

Notes:

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, Configure MP must be set to Cassette in order for MP

Feeder to appear as a menu setting.

Specifies that multiple‑page images be printed on one side of a sheet of paper. This is also referred to as N‑up or Paper Saver.

Notes:

• Off is the factory default setting.

• The number selected is the number of page images that will print per side.

Multipage Order

Horizontal Vertical Reverse Horizontal Reverse Vertical

Multipage View

Auto Long Edge Short Edge

Multipage Border

None Solid

Specifies the positioning of multiple‑page images when using Multipage Print

Notes:

• Horizontal is the factory default setting.

• Positioning depends on the number of images and whether the images are in

portrait or landscape orientation.

Specifies the orientation of a multiple‑page sheet

Notes:

• Auto is the factory default setting. The printer chooses between portrait and

landscape.

• Long Edge uses landscape.

• Short Edge uses portrait.

Prints a border around each page image when using Multipage Print Note: None is the factory default setting.

Understanding printer menus 90

Menu item Description

Staple Job

Off Auto Front Back 2 Staples 4 Staples

Hole Punch

On Off

Hole Punch Mode

2 holes 3 holes 4 holes

Specifies the number and position of staples on a print job

Notes:

• This menu is available only when the finisher is installed.

• Off is the factory default setting. Print jobs are not stapled.

• Auto corner staples every print job.

• Envelopes are not stapled.

Specifies whether a print job receives hole‑punch finishing

Notes:

• This menu is available only when the finisher is installed.

• Off is the factory default setting. Print jobs are not hole punched.

• The On setting instructs the finisher to hole punch every print job.

Specifies the number of holes punched

Notes:

• 3 is the US factory default setting. The 3 holes setting is available only for the

3‑hole finisher.

• 4 is the international factory default setting. The 4 holes setting is available

only for the 4‑hole finisher.

• This menu is available only when the finisher is installed.

Offset Pages

None Between Copies Between Jobs

Stacks copies or print jobs into staggered sets in an output bin

Notes:

• None is the factory default setting. No pages are offset during the print job.

• Between Copies offsets each copy of a print job.

• Between Jobs offsets each print job.

Quality menu

Menu item Description

Print Mode

Color Black Only

Color Correction

Auto Off Manual

Specifies whether images are printed in monochrome grayscale or in color Note: Color is the factory default setting.

Adjusts the color output on the printed page

Notes:

• Auto is the factory default setting. Auto applies different color conversion tables

to each object on the printed page.

• Off turns off color correction.

• Manual allows customization of the color tables using the settings available from

the Manual Color menu.

• Due to the differences in additive and subtractive colors, certain colors that

appear on computer monitors are impossible to duplicate on the printed page.

Understanding printer menus 91

Menu item Description

Print Resolution

2400 IQ

Toner Darkness

1–5

Color Saver

On Off

RGB Brightness

‑6–6

Specifies the printed output resolution Note: 2400 IQ is the factory default setting.

Lightens or darkens the printed output

Notes:

• 4 is the factory default setting.

• Selecting a smaller number can help conserve toner.

• If Print Mode is set to Black Only, a setting of 5 increases toner density and

darkness to all print jobs.

• If Print Mode is set to Color, a setting of 5 is the same as a setting of 4.

Reduces the amount of toner used for graphics and images. The amount of toner used for text is not reduced.

Notes:

• Off is the factory default setting.

• On overrides Toner Darkness settings.

Adjusts brightness in color outputs

Notes:

• 0 is the factory default setting.

• ‑6 is the maximum decrease. 6 is the maximum increase.

• This does not affect files where CMYK color specifications are being used.

RGB Contrast

0–5

RGB Saturation

0–5

Color Balance

Cyan

‑5–5

Magenta

‑5–5

Yellow

‑5–5

Black

‑5–5

Color Balance

Reset Defaults

Adjusts contrast in color outputs

Notes:

• 0 is the factory default setting.

• This does not affect files where CMYK color specifications are being used.

Adjusts saturation in color outputs

Notes:

• 0 is the factory default setting.

• This does not affect files where CMYK color specifications are being used.

Adjusts color in printed output by increasing or decreasing the amount of toner being used for each color

Note: 0 is the factory default setting.

Restores the Color Balance factory default settings

Understanding printer menus 92

Menu item Description

Color Samples

sRGB Display sRGB Vivid Display—True Black Vivid Off—RGB US CMYK Euro CMYK Vivid CMYK Off—CMYK

Manual Color

RGB Image

Vivid sRGB Display Display—True Black sRGB Vivid Off

RGB Text

Vivid sRGB Display Display—True Black sRGB Vivid Off

RGB Graphics

Vivid sRGB Display Display—True Black sRGB Vivid Off

Prints sample pages for each of the RGB and CMYK color conversion tables used in the printer

Notes:

• Selecting any setting prints the sample.

• Color samples consist of a series of colored boxes along with the RGB or CMYK

combination that creates the color observed. These pages can be used to help decide which combinations to use to get the desired printed output.

• From a browser window, type the IP address of the printer to access a complete

list of color sample pages from the Embedded Web Server.

Customizes the RGB color conversions

Notes:

• sRGB Display is the factory default setting for RGB Image. This applies a color

conversion table to an output that matches the colors displayed on a computer monitor.

• sRGB Vivid is the factory default setting for RGB Text and RGB Graphics. sRGB

Vivid applies a color table that increases saturation. This is preferred for business graphics and text.

• Vivid applies a color conversion table that produces brighter, more saturated

colors.

• Display—True Black applies a color conversion table that uses only black toner

for neutral gray colors.

• Off turns off color conversion.

Understanding printer menus 93

Menu item Description

Manual Color

CMYK Image

US CMYK Euro CMYK Vivid CMYK Off

CMYK Text

US CMYK Euro CMYK Vivid CMYK Off

CMYK Graphics

US CMYK Euro CMYK Vivid CMYK Off

Enhance Fine Lines

<none>

Customizes the CMYK color conversions

Notes:

• US CMYK is the US factory default setting. US CMYK applies a color conversion

table that tries to produce output that matches SWOP color output.

• Euro CMYK is the international factory default setting. Euro CMYK applies a color

conversion table that tries to produce output that matches EuroScale color output.

• Vivid CMYK increases color saturation for the US CMYK color conversion table.

• Off turns off color conversion.

Enables a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts

Notes:

• Enhance Fine Lines is not available from the control panel menus.

• To set Enhance Fine Lines from the software program, with a document open,

click File > Print, and then click Properties, Preferences, Options, or Setup.

• To set Enhance Fine Lines using the Embedded Web Server, type the network

printer IP address in a browser window.

Utilities menu

Menu item Description

Factory Defaults

Do Not Restore Restore

Returns the printer settings to the factory default settings

Notes:

• Do Not Restore is the factory default setting. Do Not Restore keeps the

user‑defined settings.

• All printer settings are returned to factory default settings except Display

Language and the settings in the Parallel menu, Serial menu, Network menu, and USB menu.

• All downloads stored in RAM are deleted. Downloads stored in flash memory

or on the printer hard disk are not affected.

Understanding printer menus 94

Menu item Description

Remove Held Jobs

Confidential Held Not Restored All

Format Flash

No Yes

Defragment Flash

No Yes

Removes confidential and held jobs from the printer hard disk

Notes:

• Selecting a setting affects only print jobs that are resident in the printer.

Bookmarks, jobs on USB flash memory devices, and other types of held jobs are not affected

• Selecting Not Restored removes all Print and Hold jobs that were not restored

from the disk.

Formats the flash memory. Flash memory refers to the memory added by installing a flash memory option card in the printer.

Warning—Potential Damage: Do not turn off the printer while the flash memory is formatting.

Notes:

• A flash memory option card must be installed in the printer and operating

properly for this menu item to be available.

• No cancels the format request.

• Selecting Yes deletes all data stored in flash memory.

Prepares the flash memory to receive new data by retrieving lost storage space Warning—Potential Damage: Do not turn off the printer while the flash memory is

defragmenting.

Format Disk

No Yes

Wipe Disk (secure)

No Yes

Notes:

• A flash memory option card must be installed in the printer and operating

properly for this menu item to be available. The flash memory option card must not be Read/Write or Write protected.

• No cancels the defragment request.

• Selecting Yes reformats the flash memory after transferring all downloads to

regular printer memory. When formatting is complete, the downloads are loaded back into flash memory.

Formats the printer hard disk

Notes:

• A printer hard disk must be installed in the printer and operating properly for

this menu item to be available. The disk must not be Read/Write or Write protected.

• No cancels the format request.

• Selecting Yes deletes all stored data and reformats the printer hard disk.

Formats the printers hard disk

Notes:

• No is the factory default setting.

• Selecting Yes will render all data on the hard disk unrecoverable even when

reverse engineering is attempted. This process may take up to eleven hours.

Understanding printer menus 95

Menu item Description

Job Acct Stat

Print Clear

Hex Trace

Activate

Coverage Estimator

Off On

LCD Contrast

1–10

Prints a list of all stored job statistics or deletes the information from the printer hard disk

Notes:

• A printer hard disk must be installed in the printer and operating properly for

this menu item to be available.

• Selecting Print prints a list of statistics.

• Clear deletes all job statistics stored on the printer hard disk. Clearing

job account statistics appears on the display.

• The Clear selection will not appear if Job Accounting is set to MarkTrack

Assists in isolating the source of a print job problem

Notes:

• When Activate is selected, all data sent to the printer is printed in hexadecimal

and character representation and control codes are not executed.

• To exit Hex Trace, turn the printer off or reset the printer.

Provides an estimate of the percentage coverage of cyan, magenta, yellow, and black on a page. The estimate is printed on a separator page.

Note: Off is the factory default setting.

Adjusts the contrast lighting of the display

Notes:

• 5 is the factory default setting.

• A higher setting makes the display appear lighter.

• A lower setting makes the display appear darker.

LCD Brightness

1–10

Adjusts the brightness of the backlight on the display

Notes:

• 5 is the factory default setting.

• A higher setting makes the display appear lighter.

• A lower setting makes the display appear darker.

PDF menu

Menu item Description

Scale to Fit

Yes No

Annotations

Do Not Print Print

Scales page content to fit the selected paper size Note: No is the factory default setting.

Prints annotations in a PDF Note: Do Not Print is the factory default setting.

Understanding printer menus 96

PostScript menu

Menu item Description

Print PS Error

On Off

Font Priority

Resident Flash/Disk

Image Smoothing

On Off

Prints a page containing the PostScript error Note: Off is the factory default setting.

Establishes the font search order

Notes:

• Resident is the factory default setting.

• A formatted flash memory option card or printer hard disk must be

installed in the printer and operating properly for this menu item to be available.

• The flash memory option or printer hard disk cannot be Read/Write,

Write, or password protected.

• Job Buffer Size must not be set to 100%.

Enhances the contrast and sharpness of low‑resolution images and smooths their color transitions

Notes:

• Off is the factory default setting.

• Image Smoothing has no effect on images that are 300 dpi or higher in

resolution.

PCL Emul menu

Menu item Description

Font Source

Resident Disk Flash Download All

Font Name

RO Courier

Specifies the set of fonts used by the Font Name menu item

Notes:

• Resident is the factory default setting. It shows the factory default set of

fonts downloaded into RAM.

• Flash and Disk settings show all fonts resident in that option.

• Flash option must be properly formatted and cannot be Read/Write,

Write, or password protected.

• Download shows all the fonts downloaded into RAM.

• All shows all fonts available to any option.

Identifies a specific font and the option where it is stored

Notes:

• RO Courier is the factory default setting.

• RO Courier shows the font name, font ID, and storage location in the

printer. The font source abbreviation is R for Resident, F for Flash, K for Disk, and D for download.

Understanding printer menus 97

Menu item Description

Symbol Set

10U PC‑8 12U PC‑850

PCL Emulation Settings

Point Size

1.00–1008.00

PCL Emulation Settings

Pitch

0.08–100

Specifies the symbol set for each font name

Notes:

• 10U PC‑8 is the US factory default setting.

• 12U PC‑850 is the international factory default setting.

• A symbol set is a set of alphabetic and numeric characters, punctuation,

and special symbols. Symbol sets support the different languages or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown.

Changes the point size for scalable typographic fonts

Notes:

• 12 is the factory default setting.

• Point Size refers to the height of the characters in the font. One point

equals approximately 1/72 of an inch.

• Point sizes can be increased or decreased in 0.25‑point increments.

Specifies the font pitch for scalable monospaced fonts

Notes:

• 10 is the factory default setting.

• Pitch refers to the number of fixed‑space characters per inch (cpi).

• Pitch can be increased or decreased in 0.01‑cpi increments.

• For nonscalable monospaced fonts, the pitch appears on the display but

cannot be changed.

PCL Emulation Settings

Orientation

Portrait Landscape

PCL Emulation Settings

Lines per Page

1–255 60 64

PCL Emulation Settings

A4 Width

198 mm 203 mm

Specifies the orientation of text and graphics on the page

Notes:

• Portrait is the factory default setting.

• Portrait prints text and graphics parallel to the short edge of the page.

• Landscape prints text and graphics parallel to the long edge of the page.

Specifies the number of lines that print on each page

Notes:

• 60 is the US factory default setting. 64 is the international default setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page.

Sets the printer to print on A4‑size paper

Notes:

• 198 mm is the factory default setting.

• The 203‑mm setting sets the width of the page to allow the printing of

eighty 10‑pitch characters.

Understanding printer menus 98

Menu item Description

PCL Emulation Settings

Auto CR after LF

On Off

PCL Emulation Settings

Auto LF after CR

On Off

Tray Renumber

Assign MP Feeder

Off None 0–199

Assign Tray <x>

Off None 0–199

Assign Manual Paper

Off None 0–199

Assign Man Env

Off None 0–199

Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command

Notes:

• Off is the factory default setting.

• Setting alterations are duplicated in the PPDS menu.

Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command

Notes:

• Off is the factory default setting.

• Setting alterations are duplicated in the PPDS menu.

Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders

Notes:

• Off is the factory default setting.

• None is not an available selection. It is only displayed when it is selected

by the PCL 5 interpreter.

• None ignores the Select Paper Feed command.

• 0–199 allows a custom setting to be assigned.

Tray Renumber

View Factory Def

None

Tray Renumber

Restore Defaults

Yes No

Displays the factory default setting assigned to each tray, drawer, or feeder

Returns all tray, drawer, and feeder assignments to the factory default settings

Understanding printer menus 99

PPDS menu

Menu item Description

Orientation

Portrait Landscape

Lines per Page

1–255

Lines per Inch

0.25–30.00

Page Format

Print Whole

Sets the orientation of the text and graphics on the page

Notes:

• Portrait is the factory default setting.

• Settings are duplicated in the PCL Emulation menu.

Sets the number of lines that print on each page

Notes:

• 64 is the factory default setting.

• The printer sets the amount of space between each line based on the

Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page.

Sets the number of lines that print per inch

Notes:

• 6 is the factory default setting.

• Lines per Inch can be increased or decreased in 0.25‑inch increments

Sets the logical and physical printable area of the page

Notes:

• Print is the factory default setting. Print data maintains its position with

respect to edge of the paper.

• When Whole is selected, document margins are calculated from the top

left corner of the physical edge of the page.

• Printing does not occur outside the printable area.

Character Set

1 2

Best Fit

On Off

Tray 1 Renumber

Off Tray 2

Specifies a default character set for PPDS print jobs

Notes:

• 2 is the factory default setting. Character Set 2 is composed of printable

characters and symbols used in non‑US English languages.

• When Characters Set 1 is selected, values given to the printer are

interpreted as printer commands.

Replaces a missing font with a similar font Note: On is the factory default setting. If the requested font is not found, the

printer will use a similar font.

Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders

Notes:

• Off is the factory default setting.

• Tray 2 is displayed only when it is installed.

Understanding printer menus 100

Menu item Description

Auto CR after LF

On Off

Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command

Notes:

• Off is the factory default setting.

• Settings are duplicated in the PCL Emulation menu.

Auto LF after CR

On Off

Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command

Notes:

• Off is the factory default setting.

• Settings are duplicated in the PCL Emulation menu.

HTML menu

Menu item Description

Font Name

Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text

Intl CG Times Intl Courier Intl Univers Joanna MT Letter Gothic Lubalin Gothic Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramond Taffy Times TimesNewRoman Univers Zapf Chancery

Sets the default font for HTML documents Note: The Times font will be used in HTML documents that do not

specify a font.

Menu item Description

Font Size

1–255 pt

Sets the default font size for HTML documents

Notes:

• 12 pt is the factory default setting.

• Font size can be increased in 1‑point increments.

Lexmark C935 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Printer configurations

Understanding the control panel

Installing options

Installing internal options

Available options

Accessing the system board to install internal options

Installing a memory card

Installing a flash memory or firmware card

Installing a printer hard disk

Installing an internal print server or port interface card

Reinstalling the system board

Attaching cables

Loading paper and specialty media

Setting the Paper Size and Paper Type

Configuring Universal paper settings

Loading the 520-sheet trays

Using A5 or statement paper sizes

Using the multipurpose feeder

Linking and unlinking trays

Linking trays

Unlinking trays

Assigning a Custom Type <x> name

Changing a Custom Type <x> name

Paper and specialty media guide

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper

Using letterhead

Using transparencies

Using envelopes

Using labels

Using card stock

Storing paper

Supported paper sizes, types, and weights

Paper sizes supported by the printer

Paper types and weights supported by the printer

Paper types and weights supported by the finisher

Supported finishing features

Printing

Installing printer software

Printing a document from Windows

Printing a document from a Macintosh computer

Printing confidential and other held jobs

Holding jobs in the printer

Printing confidential and other held jobs from Windows

Printing confidential and other held jobs from a Macintosh computer

Printing from a USB flash memory device

Printing information pages

Printing a menu settings page

Printing a network setup page

Printing a font sample list

Printing a directory list

Printing the print quality test pages

Canceling a print job

Canceling a print job from the control panel

Canceling a print job from the Windows taskbar

Canceling a print job from the Windows desktop

Canceling a print job from Mac OS 9

Canceling a print job from Mac OS X

Printing in black and white

Using Max Speed and Max Yield

Clearing jams

Avoiding jams

Understanding jam numbers and locations

200–203 paper jams

230–231 paper jams

241 paper jam

242–244 paper jams

250 paper jam

280–282 paper jams