Lexmark C 912 User Manual

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C912

User’s Reference

March 2002

www.lexmark.com

Edition notice

March 2003

The following paragraph does not apply to any country/region where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT

WARRANTY OF ANY KIND , EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurri ng any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call 0628-481500. In other countries/ regions, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries/regions in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be use d. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RESTRICTED RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Notices ................................................................................................. 1

Trademarks ..........................................................................................................1

Licensing notice ....................................................................................................2

Cautions and warnings ................... ...... ....... ...... ...... ....... ...... ....... .........................3

Safety information .................................................................................................3

Electronic emission notices ..................................... ....... ...... ....... .........................3

Noise emission levels ...........................................................................................5

Energy Star ...........................................................................................................5

Chapter 1: Printer overview ..............................................................6

Print speed ...........................................................................................................7

Memory ....................... .......................... .......................... .......................... ............7

Paper handling .....................................................................................................7

Chapter 2: Printing ............................................................................8

Understanding the operator panel ........ ....... ...... ...... ....... ...... ....... .........................9

Sending a job to print ..........................................................................................12

Canceling a print job ...........................................................................................13

Loading a paper tray ...........................................................................................13

Loading paper .....................................................................................................14

Loading other paper sizes ..................................................................................17

Loading the multipurpose feeder ........................................................................18

Using the Print and Hold function .......................................................................25

Printing confidential jobs .....................................................................................27

Printing with custom size specialty media ..........................................................28

Tips for successful printing ................... ....... ...... ....................................... ...... ....33

Understanding fonts ................ ....................................... ...... ....... ...... ....... ...... ....34

Chapter 3: Media guidelines ...........................................................42

Paper .................................................................................................................. 43

Transparencies .................. .......................................................... ....................... 45

Envelopes ................... .......................................................... .............................. 45

Labels ................................................................................................................. 46

iii

Card stock .......................................................................................................... 46

Chapter 4: Using printer menus ..................................................... 48

Disabling operator panel menus ........................................................................ 49

Enabling operator panel menus ......................................................................... 49

Color Menu ......................................................................................................... 50

Finishing Menu ................................................................................................... 52

Infrared Menu ..................................................................................................... 55

Job Menu ........................................................................................................... 57

Network Menu .................................................................................................... 59

Parallel Menu . ...... ....................................... ...... ....... ...... ....... ...... ....... ...... .......... 61

PCL Emul Menu ................................................................................................. 63

Paper Menu ........................................................................................................ 66

Fax Menu ........................................................................................................... 73

PostScript Menu ....................... ...... ....... ...................................... ....... ...... ....... ... 79

Serial Menu ........................................................................................................ 80

Setup Menu ....................... ....... ...... ....... ...... ...... ....... ...... ....... ............................. 83

Supplies Menu ................................................................................................... 88

USB Menu .......................................................................................................... 90

Utilities Menu ...................................................................................................... 91

Chapter 5: Understanding printer messages ............................... 94

Chapter 6: Clearing paper jams ................................................... 112

200 Paper Jam <x> Pages Jammed (Check Areas A-F, T1-5, MPF) .............. 113

240 Paper Jam Check MP Feeder ................................................................... 129

24<x> Paper Jam Check Tray <x> .................................................................. 130

Chapter 7: Maintenance ................................................................ 134

Determining supply status ................................................................................ 134

Conserving supplies ......................................................................................... 134

Ordering supplies ............................................................................................. 136

Replacing supplies ........................................................................................... 137

Storing supplies ................................................................................................ 138

Recycling used supplies ................................................................................... 138

Replacing a photodeveloper ............................................................................ 139

Replacing the fuser .......................................................................................... 143

Replacing the oil coating roll ............................................................................ 152

Replacing the transfer belt ............................................................................... 156

Replacing a toner cartridge .............................................................................. 165

Resetting the maintenance counter ................................................................. 170

Cleaning the LEDs ...... ...... ....... ...... ....................................... ...... ....... ...... ....... . 173

Closing the top cover .................................. ...... ....... ...... ....... ...... ....... .............. 175

Opening the top cover ...................................................................................... 177

Removing the duplex unit ................................................................................. 179

Removing the high capacity feeder .................................................................. 181

Removing the system board access cover ...................................................... 184

Locating memory and network options ............................................................ 185

Installing the system board access cover ...................... .................................. 185

Removing an optional drawer .......................................................................... 187

Chapter 8: Troubleshooting ......................................................... 189

Calling for service ............................................................................................. 189

Index ................................................................................................ 192

Notices

Trademarks

Lexmark, Lexmark with diamond design, FontVision and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries/regions.

ImageQuick and OptraImage are trademarks of Lexmark International, Inc. Operation ReSource is a service mark of Lexmark International, Inc. PCL® is a registered trademark of the Hewlett-Pac kard Compan y. PCL is Hewlett-Packard

Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL language. This means the printer recognizes PCL commands used in various application programs, and that the printer emulates the functions corresponding to the commands.

PostScript Systems’ designation of a set of printer commands (language) and functions included in its software products. This printer is intended to be compatible with the Post Script 3 language. This means the printer recognizes PostScript 3 commands used i n various application pro gr ams, and th at the printer emulates the functions corresponding to the commands.

is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe

Details relating to compatibility are included in the Technical Reference. The following terms are trademarks or registered trademarks of these companies:

Albertus The Monotype Corporation plc Antique Olive Monsieur Marcel OLIVE Apple-Chancery Apple Computer, Inc. Arial The Monotype Corporation plc Candid Agfa Corporation CG Omega Product of Agfa Corporation CG Times Based on Times New Roman under license from

Chicago Apple Computer, Inc. Clarendon Linotype-Hell AG and/or its subsidiaries Eurostile Nebiolo Geneva Apple Computer, Inc. GillSans The Monotype Corporation plc

The Monotype Corporation plc, is a product of Agfa Corporation

Trademarks

Helvetica Linotype-Hell AG and/or its subsidiaries Hoefler Jonathan Hoefler Type Foundry ITC Avant Garde International Typeface Corporation

Gothic ITC Bookman International Typeface Corporation ITC Lubalin Graph International Typeface Corporation ITC Mona Lisa International Typeface Corporation ITC Zapf International Typeface Corporation

Chancery Joanna The Monotype Corporation plc Marigold Arthur Baker Monaco Apple Computer, Inc. New York Apple Computer, Inc. Oxford Arthur Baker Palatino Linotype-Hell AG and/or its subsidiaries Stempel Linotype-Hell AG and/or its subsidiaries

Garamond Taffy Agfa Corporation Times New The Monotype Corporation plc

Roman TrueType Apple Computer, Inc. Univers Linotype-Hell AG and/or its subsidiaries Wingdings Microsoft Corporation

Other trademarks are the property of their respective owners.

Licensing notice

The printer resident software contains:

• Software dev eloped and copyrighted by Lexmark

• Lexmark modified software licensed under th e pr ovisions of the GNU General Pub l ic License

version 2 and the GNU Lesser General Public License version 2.1

• Software licensed under the BSD license and warranty statements

Click the title of the document you want to review:

• BSD License and Warranty statements

• GNU General Public License

Licensing notice

The Lexmark modified GNU licensed software is free sof tware; you can r edistrib ute it and/or modify it under the terms of the licenses referenced abov e. These licenses do not provide you any rights to the Lexmark copyrighted software in this printer.

Since the GNU licensed software that the Lexmark modifications are based upon is supplied explicitly without warranty, use of the Lexmark modified version is similarly prov ided without warr anty. See the warranty disclaimers in the referenced licenses for additional details.

To obtain source code files for the Lexmark modified GNU licensed software, launch the drivers CD that shipped with your printer and click Contact Lexmark.

Cautions and warnings

CAUTION: A caution identifies something that might cause you harm.

Warning: A warning identifies something that might damage your printer hardware or

software.

Safety information

• Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible .

• Refer service or repairs, other than those described in the operating instructions, to a professional service person.

• This product is designed, tested, and approv ed to meet strict global safety standards wit h the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION: Do not use the fax feature during a lightning storm. CAUTION: Do not set up this product or make any electrical/cabling connections (power cord,

telephone, and so on) during a lightning storm.

Electronic emission no tices

Federal Communications Commission (FCC) compliance information statement

This printer has been tested and found to comply with the limits f or a Class A di gital device, pursuant to Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this de vice must accept any interference recei ved, including interference that may cause undesired operation.

Cautions and warnings

The FCC Class A limits are designed to provide reasonable protecti on against harmful interference when the equipment is operated in a commercial environment. This equipment genera tes, uses , and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interfere nce to r adio communications. Operation of this equipment in a residential area is likely to cause harmful interference, in which case the user will be required to correct the interference at his own expense.

The manufacturer is not responsib le for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment . Unauthorized changes or modifications could vo id the user's authority to operate this equipment.

Note: To assure compliance with FCC regulations on electromagnetic interference for a

Class A computing device, use a properly shielded and grounded cable. Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations.

Industry Canada compliance statement

This Class A digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations.

Avis de conformité aux normes d’Industrie Canada

Cet appareil numérique de la classe A respecte toutes les exigences du Règlement sur le matériel brouilleur du Canada.

European Community (EC) directives conformity

This product is in conformity with the protection requirements of EC Council directives 89/336/EEC and 73/23/EEC on the appro ximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits.

A declaration of conf ormity with the requirements of the directiv es has been si gned by the Direct or of Manufacturing and Technical Support, Lexmark International, S.A., Boigny, France.

This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950.

Warning: This is a Class A product. In a domestic environment, this product may cause r adio

interference, in which case, the user may be required to take adequate measures.

Electronic emission not ices

Japanese VCCI notice

The United Kingdom Telecommunications Act 1984

This apparatus is approv ed under the approval number NS/G/1234/J/100003 for the indirect connections to the public telecommunications systems in the United Kingdom.

Noise emission levels

The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.

Printing 58 dBA Idling 48 dBA

Energ y Star

The EPA ENERGY STAR Office equipment program is a partnership effort with computer manufacturers to promote the introduction of energy-efficient products and to reduce air pollution caused by power generation.

Companies participating in this program introduce personal computers, printers, monitors, or fax machines that power down when the y are not being u sed. This f eatur e will cut the ener g y used by up to 50 percent. Lexmark is proud to be a participant in this program.

As an ENERGY STAR Partner, Lexmark International, Inc. has determined that this product meets the ENERGY STAR guidelines for energy efficiency.

Noise emission levels

Printer overview

The following illustrati ons show a standard model configur ation and a fully configured network printer (without the optional staple punch finisher). If you have attached paper handling options to your printer, it may look more like the fully conf i gured model. For information on other possible configurations, refer to the Setup Guide.

Standard model configuration

This printer is a network color printer that uses electrophotographic technology to deliver high quality images, presentation graphi cs, line art, and text. Its fast output–up to 28 pages per minute ( ppm) for both four-color and monochrome print jobs–makes it the ideal solution for businesses where performance is critical.

Fully configured

The printer's flexible design allows it to support a variety of printing needs. For example, the “toner darkness” settings lets you conserve toner when maximum print quality is not necessary. You can also adjust the printed colors to more closely represent the colors on your computer display.

A variety of connectivity options make th e printer an excellen t choice for all types of system environments. You can attach one internal adapter to support network configurations requiring Ethernet, Token-Ring, LocalTalk, serial, infrared, or additional parallel ports. You can even attach a class 1 fax modem to the optional serial port and receive faxes directly to your printer.

The printer also offers flexible paper handling. It supports a wide variety of paper sizes, from A5 to A3, Banner (11.7 x 36 in.), and 12 x 18 in., and has a standard multipurpose feeder that makes it easy to print on envelopes, transparencies, labels, card stock, glossy, and non-standard size paper. You can add up to three optional drawers to the base printer, which can increase the printer's paper

Printer overview

capacity to 2300 sheets. You can also add an optional high capacity feeder making the total paper capacity 5300 sheets. A finisher th at off ers staple, hole-punch, and job offset options is also a v ailabl e to give you a more professional and efficient output.

Print speed

Your printer can print four-color and mono jobs at up to 28 ppm. With all printers, print speed varies depending on specific characteristics of the job, such as the size of the formatted page, the number of fonts, the number and complexity of images and g r aphics, and so on. Printing a mix of color and mono jobs may also slow printing, depending on the printer settings you have chosen.

Memory

Your printer ships with at least 128MB of memory for fast, efficient processing of color jobs. (Network and other models may ship with more memory.)

You can install an optional hard disk for storing downloaded resources and job statistics, and for spooling or collating print jobs. Resour ces stored in flash memory or on disk are retained in memory even after the printer is turned off and back on.

Lexmark recognizes that there are third party suppliers of memory features for Lexmark products. Lexmark does not recommend, test, or support third party memory features. We cannot guarantee their reliability, accuracy, or compatibility. An y damage to a Lexmark product caused b y third party memory is not covered by the product' s warranty. Lexmark may r equire that all third p arty features be removed before a product is supported or serviced.

Paper handling

The printer comes equipped with a 550-sheet paper tray and a multipurpose feeder. (Some models may ship with a sec ond 550-sheet tray.) The multipurpose feeder lets you load a stack of envelopes, transparencies, labe ls, c ard stock, gl ossy or heavier papers f or multiple-page jobs . To increase paper feeding capacity, you can attach up to three optional drawers, each with a 550-sheet tray, and one optional 3000-sheet high capacity feeder.

Print speed

Printing

This section contains information about understanding the operator panel, changing printer settings , and understanding operator panel menus.

You can change most printer settings from your software program or printer driver. Settings you change from the application or printer driver apply only to the job you are preparing to send to the printer.

Changes made to printer settings from a software prog ram ov erride changes made from the operator panel.

If you cannot change a setting from your program, use the operator panel or the remote operator panel available from MarkVision™ Professional. Changing a printer setting from the operator panel or from MarkVision Professional makes that settin g the user defa ult . Refer to the drivers CD for information about MarkVision Professional.

Printing

Understanding the operator panel

The printer operator panel has a two line by 16-character liquid crystal display (LCD), five b uttons, and one indicator light.

Ready

LCD

Indicator light

Select

Return

Stop

Indicator light

The indicator light give s info rmation about the status of your printer . If the light is:

• Off, the printer is off

• On, the printe r is on, but idle

• Blinking, the printer is on and is busy

Using the operat or panel buttons

Use the five operator panel buttons to open a menu, scroll through a list of values, change printer settings, and respond to printer messages.

The numbers 1 through 6 appear beside the operator panel buttons; these numbers are used to enter personal identific ation n umbers (PI N) f or Print and Hold jobs. For more information, see

the Print and Hold function.

Using

Understanding the operator panel

Printing

The following information describes the functions of each button.

Note: Buttons act upon the information displayed on the second line of the operator

panel.

Go Press the Go button to:

• Return to the Ready state if the printer is in an offline situation (the Ready message does not display on the operator panel).

• Exit printer menus and return to the Ready state.

• Clear operator panel error messages.

If you’ve changed printer settings from the operator panel menus, press Go before sending a job to print. The printer must display Ready for jobs to print.

Menu Each end of the button has a function. Press Menu:

• When Ready is displayed, to take the printer offline (out of the Ready state) and scroll through the menus.

• When Busy is displayed, to take the printer to the Job Menu.

• When the printer is offline, press Menu> to scroll through the menus.

•Press <Menu to go to the pr evious item in the menus.

For menu items with numeric values, such as Copies, press and hold Menu to scroll through the values. Release the button when the number you want is displayed.

Select Press Select to:

• Select the menu displayed on the second line of the operator panel. Depending on the type of menu, this action:

• Opens the menu and displays the first item in the menu.

• Opens the menu item and displays the default setting.

• Save the displayed menu item as the default setting. The printer displays the Saved message and returns to the menu item.

• Clear certain messages from the operator panel.

Return Press Return to return to the previous menu level or menu item. Stop Press Stop at the Ready, Busy, or Wait ing message to temporarily stop all

activity and take the printer offline. The operator panel status message changes to

Not Ready. Press Go to return the printer to Ready, Busy, or Waitin g.

Changing printer settings

From the operator panel, you can select menu items and associated values to print your jobs successfully. You can also use the panel to alter the setup and operating environment of the printer.

Using printer menus for an e xpl anation of all the menu items.

See You can modify printer settings by:

• Selecting a setting from a list of values

• Changing an On/Off setting

• Changing a numerical setting

Understanding the operator panel

Printing

To select a new value as a setting:

1 From a Ready status message, press Menu. The menu names appear. 2 Continue to press and release Menu until you see the menu you need. 3 Press Selectto select the menu or menu item displayed on the second line of the display.

• If the selection is a menu, the menu opens and the first printer setting in the menu appears.

• If the selection is a menu item, the default setting for the menu item appears.

(The current user default setting has an asterisk [*] beside it.) Each menu item has a list of values for the menu item. A value can be:

• A phrase or word to describe a setting

• A numerical value that can be changed

• An On or Off setting

4 Press Menu to move to the value you need. 5 Press Select to select the v alue on the sec ond line of the oper ator panel. An asterisk appears

beside the value to indicate t hat it is now t he user default setting. The new sett ing appears f or one second, clears, displays the word Saved, and then displays the pr evious list of menu items.

6 Press Return to go back to previous menus. Make additional menu selections to set new

default settings. Press Go if this is the last setting to change.

User default settings re main in effect until you sav e new settings or restore the factory defaults. Settings you choose from your software program can also change or override the user default settings you select from the operator panel.

Printing the menu settings page

Complete the following steps to print a list of the current user default settings and installed printer options:

1 Make sure the printer power is on and the Ready status message appears. 2 Press Menu until you see Utilities Menu, and then press Select. 3 Press Menu until you see Print Menus, and then press Select.

The message Printing Menu Settings appears and remains until the page prints. The printer returns to Ready when the page or pages finish printing.

If a message appears, see Understanding printer messages for more information.

Understanding the operator panel

Printing

4 Ve rify that the options you installed are correctly listed under “Installed F eatures.”

If an option you installed is not listed, turn the printer off, unplug the power cord, and reinstall the option.

Note: To pre ven t an electrical overload, pl ug your printer into a wel l-grounded outlet on a

non-ground fault interrupter (GFI) cir cuit .

5 Ve rify the amount of memory installed is correctly listed under “Printer Information.” 6 Verify that the paper trays are configured for the sizes and types of paper you loaded.

The diagram in Using printer menus shows the menu items in each menu. An asterisk (*) next to a value indicates th e f actory default setting. Factory defaults may differ for

different countries/regions. Factory defaults are the function settings in effect the first time you turn your printer on. These

remain in effect until you change them. Factory defaults are restored if you select the Restore value for the Factory Defaults menu item in the Utilities me nu.

When you select a new setting from the operator panel, the asterisk moves next to the selected setting to identify it as the current user default.

User defaults are the settings you select for different printer functions and store in printer memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored. See

Changing printer settings.

Note: Settings you choose from your software application may override the settings you

select from the operator panel.

Menus Disabled

If your printer is configured as a network printer available to a number of users, Menus Disabled may appear when you pres s Menu from the Ready state. Disabling the menus prevents users from using the operator panel to inadvertently change a printer default that has been set by the person managing the printer. You can still use Print and Hold features, clear messages, and select items from the Job menu when printing a job, but you cannot change other printer settings. You can, however, use your printer driver to override printer defaults and select settings for individual print jobs.

Sending a job to print

1 Open the file you want to print. 2 From the File menu, choose Print. 3 Ve rify that the correct printer is selected in the dialog box.

Sending a job to print

Printing

4 Adjust the printer settings according to your need.

The printer settings available are determined by the program that opens your file .

Note: Click Properties or Setup to adjust printer settings not avail ab le from the firs t

screen, and then click OK.

5 Click OK or Print to send the job to the selected printer.

Canceling a print job

1 Press Menu.

Job Menu appears on the first line of the display and Cancel Job appears on the second line.

2 Press Select.

Canceling Job briefly appears on the display. The printer finishes printing any page already being printed, and then stops. The printer returns to the Ready state.

Loading a paper tray

The printer lets you know when you need to load paper. If a tray has less than 50 sheets of paper, Tray x Low appears on the displa y, where x corresponds to a paper tray. Open the tray and load paper to remove the message.

When you change the paper in the tr a y, make sure the paper guides are in the correct posit ions. The position of the left paper guide informs the printer of the size of paper loaded in the tray. Feeding paper when the left or front paper guides are not in the correct position may result in misfeeds or paper jams.

If you load a different type of media, see how to change the Paper Type setting in the Paper Menu.

Canceling a print job

Printing

Loading paper

Complete these instructions to load print materials into any of the standard or optional trays.

1 Pull the paper tray out until it stops.

2 Press the metal plate down until it locks.

Loading paper

Printing

3 Release the left paper guide by squeezing it and sliding it into the position for the size of

paper you are loading.

Note: The position of the left paper guide tells the printer the size of the paper in the tray.

If the left paper guide is in the wrong position, you may ex perience paper f e eding problems or incorrect page formatting.

4 Flex the sheets back and forth to loosen them, and then fan them.

Do not fold or crease the paper. Straighten the edges of the stack on a level surface.

Loading paper

Printing

5 Place the paper in the tray, print side down.

Note: Do not exceed the maximum stack height for recommended media shown in the

stack height table on the Quick Reference sheet or in the Overfilling the tray may cause jams.

Media guidelines.

6 Squeeze the front paper guide lever and slide the guide until it lightly touches the stack of

paper. Make sure the left paper guide is positioned snugly against the stack of paper. If necessary, squeeze and slide the left paper guide until it latches into place against the paper stack.

Loading paper

Printing

7 Rotate the paper size dial until the size of the paper in the tra y is indicated.

Note: This setting serves as a visual reminder only; it has no effect on the operation of

the printer.

8 Push the tray in.

Loading other paper sizes

See Loading the multipurpose feeder for instructions on loading letterhead in the multipurpose feeder.

Note: Labels and Lexmark transparencies (LTR P/N 12A5940, or A4 P/N 12A5941) may

only be fed from the optional Hea vy Medi a Tray. Glossy paper can be fed from any tray.

Loading other paper sizes

Printing

Loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of paper, such as transparencies and envelopes. It is useful for single page printing on letterhead, colored paper, or other specialty media. Refer to the Card Stock & Label Guide for more information on paper types and sizes.

You can use the multipurpose feeder one of two ways:

• Paper tray—Load paper or other print media in the feeder with the intention of leaving the media in the feeder.

• Manual bypass feeder—Send a print job to the feeder while specifying the type and size of media from your computer. The printer then prompts you to load the appropriate print media before it prints.

Keep in mind the following capacities, paper dimensions, and operating tips when loading the multipurpose feeder .

Capacity

The maximum stack height is 11 mm (0.4 in.). The multipurpose feeder can hold approximately:

• 100 sheets of 75 g/m

• 80 sheets of 24 lb. 12x18 paper

• 55 sheets of labels

• 55 sheets of card stock

• 50 transparencies

• 10 envelopes

• 1 sheet of glossy paper (manual feed)

• 1 sheet of banner paper (297.2 x 914.4 mm. [11.7 x 36 in.]), manual feed

(20 lb.) paper

Paper dimensions

The multipurpose feeder accepts paper within the followin g dimensions:

• Width—90 mm (3.54 in.) to 305 mm (12 in.)

• Length—148 mm (5.83 in.) to 914 mm (36 in.)

Trouble-free printing

• Load only one size of paper or envelopes at a time in the multipurpose feeder.

• To achieve the best possible print quality, use only high-quality print media that is designed

for use in laser printers. For more guidelines on paper, see

• To prevent paper jams, do not add or remove print media when there is still media in the multipurpose feeder .

• Load media with the recommended print side up.

Media guidelines.

Loading the multipurpose feeder

Printing

• Do not place objects on the multipurpose feeder. Also, avoid pressing down or applying

excessive f orce on it.

• Do not remove any paper tra y while a job is printing from the multipurpose feeder or Busy is displayed on the operator panel. Doing so may cause a jam.

To load the multipurpose feeder:

1 Open the multipurpose feeder, and then extend the r ecessed tray to accommodate the paper

you want to use.

2 Slide the paper width guides to the correct position.

Loading the multipurpose feeder

Printing

3 Push down the bottom plate until it locks into place.

4 Prepare the print media for loading.

• Flex paper or fan envelopes back and forth. Do not fold or crease the paper. Straighten the

edges on a level surface.

• Hold transparencies by the edges and av oid touching the print side. Fan the stack of transparencies to prevent jams. Be careful not to scratch or leave fingerprints on the transparencies.

5 Load one type of print media in the multipurpose feeder. Do not mix types. Click a topic for

loading instructions:

• Loading paper, transparencies, labels, and card stock

• Loading envelopes

• Loading letterhead

Loading the multipurpose feeder

Printing

• Loading paper, transparencies, labels, and card stock a Load paper, transparencies, labels, and card stock in the center of the tra y with the

recommended print side face up.

b Continue with step 6.

Loading envelopes

a Load envelopes flap side down, with the flap closed, and with the return address area on

the right. Orient the envelopes so that the edge with the return address and stamp area will enter the multipurpose feeder last.

Warning: Never use envelopes with sta mps, clasps, snaps, windows, coated linings, or self-

stick adhesives. These envelopes may severely damage the printer.

Note: If envelopes jam while printing, try reducing the number of envelopes in the

multipurpose feeder .

b Continue with step 6.

Loading the multipurpose feeder

Printing

Loading letterhead

a For both simplex (single-sided) and duplex (double-sided) printing on letterhead, place

the printed side face up.

b Continue with step 6.

6 Gently slide the print media into the multipurpose feeder.

Note: Forcing the print media may cause a jam.

7 Slide the width guides until the y light ly rest agai nst the e dges of the print media . Do not bend

the print media.

8 Push the SET button to the left to unlock the bottom plate.

Loading the multipurpose feeder

Printing

9 Select the paper source, size, and type from your software program and select paper size

and type from the operator panel. a Make sure the paper size (MP Feeder Size) and paper type (MP Feeder Type) for the

multipurpose feeder are set to the correct value for the print media you are loading. (See

Paper and Paper Type for detailed information about these settings.)

b Press Go to retur n to Ready .

Note: Software settings may override operator panel settings.

Closing the multipurpose feeder

1 Remove print media from the multipurpose feeder. 2 Push the extended tray in to collapse the m ultipurpose feeder to it s short-length position.

3 Push down the bottom plate until it locks into place.

Loading the multipurpose feeder

4 Close the multipurpose feeder.

Printing

Loading the multipurpose feeder

Printing

Using the Print and Hold function

When sending a job to the printer, you can specify in the driver that you want the printer to hold the job in memory. When you are ready to print the job, you must go to the printer and use the operator panel menus to identify which held job you want t o print.

Printing and deleting held jobs

Once held jobs are stored in printer memory, you can use the operator panel to specify what you want to do with one or more of the jobs. You can select either Confidential Job or Held Jobs (Repeat Print, Reserve Print, and Verify Print jobs) from the Job Menu. If you select Confidential Job, y ou must enter the personal identificat ion number (PIN) y ou specified in the driver when y ou sent the j ob .

Printing confidential jobs for more information.

See From either the Confidential Job or the Held Jobs menu items, you have five choices:

• Print All Jobs

• Print A Job

• Delete All Jobs

• Delete A Job

• Print Copies

Accessing held jobs from the operator panel

1 To access held jobs from the operator panel:

• If the printer is Busy, pr e ss Menu and Job Menu appears.

• If the printer is Ready , continue to step 2.

2 Press Menu until you see Held Jobs or Confidential Job on the operator panel display,

depending on the type of job you want to access.

3 Press Select.

Note: If you are looking for a Confidential Job, you are prompted to enter your PIN. See

Printing confidential jobs for more information.

4 Press Menu until the action you want to take appears on the second line of the operator

panel (print a job, delete a job , and so on).

5 Press Select.

• If you are looking f or one particular job, press Menu to scrol l through the l ist of jobs a vailable,

and press Select when the correct job is displayed. An asterisk (*) appears next to the job name indicating you have chosen to print or delete that job.

• If you are prompted to enter the number of copies you want to print, use Menu to increase or decrease the number on the operator panel, and press Select.

Using the Print and Hold function

Printing

6 Press Go to print or delete specific jobs you have marked.

The printer briefly displays messages indicating what Print and Hold functions it is performing, and then returns to the Ready state.

Recognizing when format errors occur

If the symbol appear s on the displa y, it indicates that the printer had trouble formatting one or more of the held jobs. These formatting problems are most commonly the result of insufficient printer memory

When a symbol appears next to a held job, you can:

If formatting errors are a recurring problem with held jobs, your printer may requir e more memory.

or invalid dat a that might cause th e printer to flush the job.

• Print the job. Only part of the job may print.

• Delete the job. You may want to free up additional printer memory by scrolling through the list

of held jobs and deleting others you have sent to the printer.

Repeat Print

If you send a Repeat Print job, the printer prints all requested copies of the job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Note: Repeat Print jobs are automatically deleted from printer memory when the printer

requires extra memory to process additional held jobs.

Reserve Print

If you send a Reserve Print job, the printer does not print the job immediately, but stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu. Reserve Print jobs may be deleted if the printer requires extra memory to process additional held jobs.

See Printing and deleting held jobs.

Verify Print

If you send a Verify Print job, the printer prints one copy and holds the remaining copies you requested from the driver in printer memory . Use Verify Print to examine the first copy to see i f it is satisfactory bef ore printing the remaining copies.

See Printing and deleting held jobs if you need help printing the additional copies stored in memory.

Note: Once all copies are printed, the Verify Print job is deleted from printer memory .

Using the Print and Hold function

Printing

Printing confidential jobs

When you send a job to the printer, you can enter a personal identification number (PIN) from the driver. The PIN must be four digits using the numbers 1–6. The job is then held in printer memory until you enter the same four-digit PIN from the operator panel and choose to print or delete the job. This ensures that the job does not print until you are there to retrieve it, and no one else using the printer can print the job.

Select Confidential Job from the Job Menu and then select your user name. The f oll owing prompt is displayed:

Enter PIN: =____

Use the buttons on the operator panel to enter the f our-digit PIN associated with your co nfidential job . The numbers next to the button names identi fy which button to press for each digit (1–6). As you enter the PIN, asterisks are displayed on the operator panel to ensur e confidenti ality.

Enter PIN =****

Select

Return

Stop

If you enter an invalid PIN, the message No Jobs Found. Retry? appears. Press Go to re-enter the PIN, or press Stop to exit the Confidential Job menu.

When you enter a valid PIN, you have access to all print jobs matching the user name and PIN you entered. The print jobs matching the PIN you entered appea r on the displ ay when you enter t he Print A Job, Delete A Job, and Print Copies menu items. You can then choose to print or delete jobs matching the PIN you entered. (See

Printing and deleting held jobs for more information.) After

printing the job, the printer deletes the confidential job from memory.

Printing confidential jobs

Printing

Printing with custom size specialty media

Your printer supports a wide range of paper sizes and types, some of which exceed the dimensions of your printer’s standard trays. As a result, when printing with media of a special size you must first make the appropriate adjustments to both your printer and your printer’s driver.

Step 1: Using the multipurpose feed er

Because some sizes of media do not fit in your printer’s normal paper trays, you must use the multipurpose feeder to load the media into your printer.

For detailed instructions on loading custom size media, see Loading the multipurpose feeder.

Step 2: Configuring the operator panel for custom size media

The Universal paper size is the standard setting for custom size media on your printer, using 12x18 in. as the default dimensions . If you hav e changed the def ault sett ings on your printer or y ou want to

use media of a different size, you must set the Universal paper size to the dimensions that you want to use and make sure that the appropriate unit of measure is selected.

To set the Universal paper size:

1 Press Return until you see the main menu. 2 Press Menu until you see Paper Menu, and then press Select. 3 Press Menu until you see Universal Setup, and then press Select. 4 Press Menu until you see Portrait Width, and then press Select.

• For the default settings, if the value di splayed is 12 in., press Return, or press Menu to

increase or decrease the value to the desired size. Press Select.

5 Press Menu until you see Portrait Height, and then press Select.

• For the default settings, if the value di splayed is 18 in., press Return, or press Menu to

increase or decrease the value to the desired size. Press Select.

To set the Unit of Measure:

1 From Universal Setup, press Menu until you see Units of Measure, then press Select. 2 Press Menu until the appropriate unit of measure is displayed. If the unit of measure y ou w ant

is already saved with an asterisk beside it, press Return to return to Universal Setup. Otherwise, press Select to change the unit of measure.

Printing with custom size specialty media

Printing

Once the Universal paper size is set, you must desig nate Universal as the paper size for the multipurpose feeder .

Note: The Multipurpose Feeder (MP Feeder) and Manual Paper are not the same

designation.

To set the paper size for the multipurpose feeder:

Press Return until you see the main menu.

Press Menu until you see Paper Menu, then press Select.

Press Menu until you see Paper Size, then press Select.

Press Menu until you see MP Feeder Size, and then press Select.

Press Menu until you see Universal, then press Select.

Press Return until you see Ready.

If MP Feeder Size is not listed as an option under the Paper Size menu, then you must set the

Configure MP menu option to Cassette. The Configure MP menu is located in the Paper Menu.

To set the paper source for the multipurpose feeder:

1 Press Return until you see the main menu. 2 Press Menu until you see Paper Menu., then press Select. 3 Press Menu until you see Paper Source, and then press Select. 4 Press Menu until you see MP Feeder, and then press Select. 5 Press Return until you see Ready.

Step 3: Configuring your printer’s driver

Now that you hav e conf igured your printer’s operator panel , you must configure your printer’s driver on your computer .

For Windows 95/98/Me:

• If you are using a PostScript driver: 1 In your computer , go to Start Settings Control Panel. 2 Double-click the Printers folder and highlight your printer in the list by clicking it once,

then select File

Properties. 3 Select the Paper tab, and then click User Forms. 4 In the Form Type field, enter the name of the custom form you are defining.

Printing with custom size specialty media

Printing

5 Under Form Size, enter the form’s dimensions in the fields for Width and Length. In the

case of 12x18 in. paper, you would enter 12.0 under Width and 18.0 under Length.

6 Specify the appropriate units of measurement. 7 Click the Add butt on to add the form to the Defined User Forms list, and then click OK to

return to Pr in ter P r op erties.

8 In Properties, under the Paper tab, make sure that your new custom form is display ed i n

the Form Type field.

9 Open your program and print your document.

• If you are using a PCL (Printer Control Language) driver: 1 In your computer , go to Start Settings Control Panel. 2 Double-click the Printers folder and highlight your printer in the list by clicking it once,

then select File

3 Click the Paper tab. Under Custom Forms, click New Size.

Properties.

4 Enter the name of the custom form you are defining. 5 Specify the form type as Paper. 6 Specify the appropriate units of measurement. 7 Enter the appropriate dimensions for Width and Length. 8 Click OK to define the form and return to Printer Properties. 9 In Properties, under the Paper tab, make sure that your new custom form is display ed i n

the Form Size field.

10 Open your program and print your document.

For Windows NT, Windows 2000, and Windows XP:

1 In your computer, go to Start Settings Control Panel. For Windows XP and Windows

XP Professional, go to Start Control Panel.

2 Go to the Printers folder, and select File Server Properties. For Windows XP and

Windows XP Professional, go to Printers and Other Hardware and select Printers and Faxes. Select File

3 Select the Forms tab, and then click the Create a new form box.

Server Properties.

4 In the Form Description For field, enter a name for the custom form that you are defining.

For example, enter Custom 12x18 in.

5 Under Measurements, enter the appropriate dimensions and margins f or the f orm, as well as

the units of measurement, Click Save Form to add the new form.

6 Click OK to return to the Printers folder.

Printing with custom size specialty media

Printing

7 For Windows 2000 and XP, in the Printers folder, highlight your printer b y clicki ng it once . Go

to File

8 In Printing Preferences, select the Paper tab. 9 For PostScript drivers for Windows 2000 and XP, select your custom form from the list under

Form Type. For PCL Drivers f or Windo ws 20 00 and XP, select your custom f orm from the list under Form

Size.

10 Open your program and print your document.

Notes:

• Some programs may override your print settings. As a result, you must configure your

program’s settings to accommodate your custom form. See your program’s reference materials for information on how to change your program’s settings.

• Selecting your custom form in Printing Preferences is recommended for using y our newly created form in a program. Ho we v er, this makes the ne w f orm the default f or all progr ams that do not override the printer driver’s selected paper size. To reset the default form size, enter Printing Preferences again and set the form size to the desired type.

Printing Preferences.

• If you are working on a network, only an administrator can create a new f orm on the server. In

a client server architecture, once the new form has been placed on the server, the client’s printer objects (installed through Point and Print) receive the custom form from the server.

• Some changes may not immediately appear in a program’s copy of the driver. As a result, it may be necessary to close and reopen the program so that any changes to the driver’s settings may be displayed.

For Mac OS 8.6-9.x:

1 Ve rify that your desktop printer is the default printer. 2 In your program, go to File Page Setup. 3 Click the Page Setup menu, and then select Custom Page Sizes. Click New. 4 Enter a name for your custom page under the Custom Pa ge Size Name edit box. 5 Under Paper Size, enter the appropriate dimensions. Under Margins, enter the appropriate

margin size.

6 Select the appropriate units of measure. 7 Click OK. 8 In your program, go to File Page Setup. Click the Page Setup menu, and then select Page

Attributes. Under Paper, select the custom size you want to use.

9 Print your document.

Printing with custom size specialty media

For Mac OS X v10.2:

In your program, go to File Page Setup.

Under Format for, select the Any Printer option.

Under Settings, select Custom Paper Size, and then click New.

Enter the name for your custom paper size.

Enter the appropriate dimensions and margins.

Click Save.

Click OK.

Printing

In your program, go to File

Under Format for, make sure that the Any Printer option is selected.

Under Paper Size, select the custom size you want to use.

Print your document.

Page Setup.

Printing with custom size specialty media

Printing

Tips for successful printing

Storing print media

Properly storing the media helps ensure trouble-free printing. Use the following guidelines:

• For best results, st ore media in an en vironment where the t emperature is appro xi mately 21 C

• Store cartons of paper on a pallet or shelf, rather than directly on the floor .

• If you store individual packages of paper out of the original carton, make sure they rest on a

• Do not place anything on top of the paper packages.

(70 F) and the relative humidity is 40%.

flat surface so the edges do not buc kle or curl.

Avoiding paper jams

By carefully selecting print media and loading them properly, you should be able to avoid most paper jams. If jams do occur, follow the steps outlined in make sure you follow these tips to avoid jams:

Clearing paper jams. If jams occur frequently,

• See Loading a paper tray to load paper pro perly. Make sure the adjustable guides are positioned correctly and the paper stack is pushed do wn and loc ke d in the tray bef or e closing the tray.

• Do not overload the paper trays. Make sure the paper is under the paper capacity mark on the inside of the tray relativ e to the size and weight of the paper you are using. Ref er to Quick Reference or

• Do not remove trays while print jobs are in process.

• Flex, fan, and straig hten the paper before loading it.

• Fan stacks of labels or transparencies before loading them into a Heavy Media Tray or the

multipurpose feeder . If jams occur using the multipurpose feed er, try feeding one sheet at a time.

• Do not load wrinkled, creased, damp, or curled paper.

• Do not mix paper types or paper sizes in one tray.

• Use only recommended print media. See Paper.

• Make sure the recommended print side is face up when placed in the multipurpose feeder or

high capacity feeder.

• Make sure the recommended print side is face down when loading trays 1 through 4.

• Keep print media stored in an acceptable envi ronment. See Media guidelines.

Media guidelines for recommended stack heights.

Tips for successful printing

Printing

Understanding fonts

Resident fonts

Your printer is equipped with resident fonts stored permanently in printer memory . Different fonts are availab le in PCL 6 and PostScript 3 emulations. Some of the most popular typefaces, like Courier and Times New Roman, are availab le f o r all printer languages.

The fonts in the PCL emulation are compatible with the fonts in the HP4500 and include four additional f onts and many extra symbol sets to support extra languages and programs. The fonts in the PostScript emul ation are compatible with Adobe PostScript 3 and include 20 additional fonts.

The following tables list all the fonts in your printer. You can select the resident f onts from your software program, or from the operator panel if you are using PCL 6 emulation.

PCL 6 emulation PostScript 3 emulation

Albertus Medium AlbertusMT

AlbertusMT-Italic

AlbertusMT-Light Albertus Extra Bold Antique Olive AntiqueOlive-Roman Antique Olive Italic AntiqueOlive-Italic Antique Olive Bold AntiqueOlive-Bold

AntiqueOlive-Compact Arial ArialMT Arial Italic Arial-ItalicMT Arial Bold Arial-BoldMT Arial Bold Italic Arial-BoldItalicMT ITC Avant Garde Book AvantGarde-Book ITC Avant Garde Book Oblique AvantGarde-BookOblique ITC Avant Garde Demi AvantGarde-Demi ITC Avant Garde Demi Oblique AvantGarde-DemiOblique ITC Bookman Light Bookman-Light ITC Bookman Light Italic Bookman-LightItalic ITC Bookman Demi Bookman-Demi ITC Bookman Demi Italic Bookman-DemiItalic Clarendon Condensed Bold Coronet Coronet-Regular

Understanding fonts

Printing

PCL 6 emulation PostScript 3 emulation

CourierPS Courier CourierPS Oblique Courier-Oblique CourierPS Bo ld Courier-Bol d CourierPS Bold Oblique Courier-BoldOblique CG Omega CG Omega Bold CG Omega Italic CG Omega Bold Italic Garamond Antiqua Garamond-Antiqua Garamond Halbfett Garamond-Halbfet t Garamond Kursiv Garamond-Kursiv Garamond Kursiv Halbfett Garamond-KursivHalbfett Helvetica Light Helvetica-Light Helvetica Light Oblique Helvetica-LightOblique Helvetica Black Helvetica-Black Helvetica Black Oblique Helvetica-BlackOblique Helvetica Helvetica Helvetica Italic Helvetica-Oblique Helvetica Bold Helvetica-Bold Helvetica Bold Italic Helvetica-BoldOblique Helvetica Narrow Helvetica-Narrow Helvetica Narrow Italic Helvetica-Narrow-Oblique Helvetica Narrow Bold Helvetica-Narrow-Bold Helvetica Narrow Bold Italic Helvetica-Narrow-BoldOblique CG Times Intl-CG-Times CG Times Italic Intl-CG-Times-Italic CG Times Bold Intl-CG-Times-Bold CG Times Bold Italic Intl-CG-Times-BoldItalic Univers Medium Intl-Univers-Medium Univers Medium Italic Intl-Univers-MediumItalic Univers Bold Intl-Univers-Bold Univers Bold Italic Intl-Univers-BoldItalic Courier Intl-Courier Courier Italic Intl-Courier- Oblique

Understanding fonts

Printing

PCL 6 emulation PostScript 3 emulation

Courier Bold Intl-Courier-Bold Courier Bold Italic Intl-Courier-BoldOblique Letter Gothic LetterGothic Letter Gothic Italic LetterGothic-Slanted Letter Gothic Bold LetterGothic-Bold

LetterGothic-BoldSlanted Marigold Marigold Century Schoolbook Roman NewCenturySchlbk-Roman Century Schoolbook Italic NewCenturySchlbk-Italic Century Schoolbook Bold NewCenturySchlbk-Bold Century Schoolbook Bold Italic NewCenturySchlbk-BoldItalic

Optima

Optima-Bold

Optima-BoldItalic

Optima-Italic Palatino Roman Palatino-Roman Palatino Italic Palatino-Italic Palatino Bold Palatino-Bold Palatino Bold Italic Palatino-BoldItalic SymbolPS Symbol Symbol Times Roman Times-Roman Times Italic Times-Italic Times Bold Times-Bold Times Bold Italic Times-BoldItalic Times New Roman TimesNewRomanPSMT Times New Roman Italic TimesNewRomanPS-ItalicMT Times New Roman Bold TimesNewRomanPS-BoldMT Times New Roman Bold Italic TimesNewRomanPS-BoldItalicMT

Univers

Univers-Oblique

Univers-Bold

Univers-BoldOblique Univers Condensed Medium Univers-Condensed

Understanding fonts

Printing

PCL 6 emulation PostScript 3 emulation

Univers Condensed Medium Italic Univers-CondensedOblique Univers Condensed Bold Univers-CondensedBold Univers Condensed Bold Italic Univers-CondensedBoldOblique Wingdings Wingdings-Regular ITC Zapf Chancery Medium Italic ZapfChancery-MediumItalic ITC Zapf Dingbats ZapfDingbats

Univers-Extended

Univers-ExtendedObl

Univers-BoldExt

Univers-BoldExtObl

Univers-Light

Univers-LightOblique

Clarendon

Clarendon-Light

Clarendon-Bold

Helvetica-Condensed

Helvetica-Condensed-Bold

Helvetica-Condensed-BoldObl

Helvetica-Condensed-Oblique

StempelGaramond-Bold

StempelGaramond-BoldItalic

StempelGaramond-Italic

StempelGaramond-Roman

Apple-Chancery

Chicago

Geneva

Monaco

NewYork

Oxford

Taffy

MonaLisa-Recut

Candid

Bodoni

Bodoni-Italic

Understanding fonts

Printing

PCL 6 emulation PostScript 3 emulation

Bodoni-Bold

Bodoni-BoldItalic

Bodoni-Poster

Bodoni-PosterCompressed

CooperBlack

CooperBlack-Italic

Copperplate-ThirtyTwoBC

Copperplate-ThirtyThreeBC

Eurostile

Eurostile-Bold

Eurostile-ExtendedTwo

Eurostile-BoldExtendedTwo

GillSans

GillSans-Italic

GillSans-Bold

GillSans-BoldItalic

GillSans-Condensed

GillSans-BoldCondensed

GillSans-Light

GillSans-LightItalic

GillSans-ExtraBold

Goudy

Goudy-Italic

Goudy-Bold

Goudy-BoldItalic

Goudy-ExtraBold

HoeflerText-Regular

HoeflerText-Italic

HoeflerText-Black

HoeflerText-BlackItalic

HoeflerText-Ornaments

JoannaMT

JoannaMT-Italic

JoannaMT-Bold

Understanding fonts

Printing

PCL 6 emulation PostScript 3 emulation

JoannaMT-BoldItalic

LubalinGraph-Book

LubalinGraph-BookOblique

LubalinGraph-Demi

LubalinGraph-DemiOblique

Resident bit mapped fonts

PCL 6 emulation PostScript 3 emulation

Line Printer 16 POSTNET Bar code

Symbol sets

A symbol set is an encoded collection of alphabetic and numeric characters, punctuation, and special characters av ailab le in t he f ont you sele ct. Symbol set s support the requirements for diff erent languages or specific programs, such as math symbols used for scientific text.

The symbol set encoding also defines which character will print f or each ke y on the k eyboard (or more specifically, for each code point). Some programs require differ ent characters at some code points. To support multiple programs and languages , y our printer has 83 symbol se ts f or the r esident PCL 6 emulation fonts.

Symbol sets for PCL 6 emulation

Not all fonts support all of the symbol sets listed in Downloadable fonts. Refer to the Technical Reference to determine which symbol sets are supported by each font name.

Understanding fonts

Printing

Downloadable fonts

ABICOMP Brazil/Portugal Wingdings ISO 25: French ABICOMP International POSTNET Bar code ISO 57: Chinese DeskTop ISO : German ISO 60: Norwegian version 1 Legal ISO : Spanish ISO 61: Norwegian version 2 MC Text ISO 2: IRV (Int'l Ref Version) ISO 69: French Microsoft Publishing ISO 4: United Kingdom ISO 84: Portuguese Russian-GOST ISO 6: ASCII ISO 85: Spanish Ukrainian ISO 10: Swedish ISO 8859-1 Latin 1

(ECMA-94) PCL ITC Zapf Dingbats ISO 11: Swedish for Names ISO 8859-2 Latin 2 PS ITC Zapf Dingbats ISO 14: JIS ASCII ISO 8859-5 Latin/Cyrillic PS Math ISO 15: Italian ISO 8859-7 Latin/Greek PS Text ISO 16: Portuguese ISO 8859-9 Latin 5 Pi Font ISO 17: Spanish ISO 8859-10 Latin 6 Symbol ISO 21: German ISO 8859-15 Latin 9 PC-8 Bulgarian PC-857 Latin 5 (Turkish) Roman-9 PC-8 Danish/Norwegian PC-858 Multilingual Euro Roman Extension

(437N) PC-8 Greek Alternate (437G) PC-860 Portuguese Ventura ITC Zapf Dingbats PC-8 Turkish (437T) PC-861 Icelandic Ventura International PC-8 Latin/Greek PC-863 Canadian French Ventura Math PC-8 PC Nova PC-865 Nordic Ventura US PC-8 Polish Mazovia PC-866 Cyrillic Windows 3.0 Latin 1 PC-8 Code Page 437 PC-869 Greek Windows 98 Cyr illic PC-775 Baltic (PC-8 Latin 6) PC-911 Katakana Windows 98 Greek PC-850 Multilingual PC-1004 OS/2 Windows 98 Latin 1 PC-851 Greek Math-8 Windows 98 Latin 2 PC-852 Latin 2 Greek-8 Windows 98 Latin 5 PC-853 Latin 3 (Turkish) Turkish-8 Windows 98 Latin 6 (Baltic) PC-855 Cyrillic Roman -8

You can download scalable fonts in PostScript 3 em ula tion and eith er scalable or bit mapped fonts in PCL 6 emulation. Fonts can be downloaded to printer memory, or to a flash memory option or hard disk option. F onts do wnlo aded to flash memory or hard disk remain in memory even after the printer language changes, the printer resets, or the printer is turned off.

Understanding fonts

Printing

Euro support

Support for the euro currency character is included in all applicable f ont s for both the PostScript and PCL emulations. Twelve of the PCL symbol sets support the euro character, including all seven Windows symbol sets.

Hebrew and Arabic fonts

A variety of downloadable f onts for Hebrew and Arabic are included on the CD that shipped with the printer.

FontVision

Also included on the CD is the FontVision™ Management utility and screen fonts to match the resident scalable fonts . An additional 48 TrueType fonts are avai lab le on t he Lexmark Web site when you register the printer.

Understanding fonts

Media guidelines

Use recommended media (paper , transparencies, envelopes, car d stock and label s) for your printer to avoid printing problems.For detailed information about media characteristics, refer to the Card Stock & Label Guide located on the Lexmark Web site at choosing paper and other media follow.

Source Paper sizes Paper types Capacity

www.lexmark.com. Brief guidelines for

Tray 1 Letter, A4, Legal,

Trays 2-4 Letter, A4, Legal,

Heavy media tray

Multipurpose feeder

Tabloid

Letter, A4, A5, Legal, Tabloid

Letter, A4, A5, Legal, Tabloid JIS B4, JIS B5, 12x18, Banner

7¾, 9, 10, DL, C4, C5, B5 Envelopes 10 envelopes

, A3, JIS B4

, A3, Executive,

2, 3

, Universal

Paper, glossy paper 550 sheets of 20 lb paper

200 sheets of 24 lb legal, tabloid, A3 or JIS B4 paper

130 sheets of glossy paper

Paper 550 sheets of 20 lb paper

200 sheets of 24 lb legal, tabloid, A3 or JIS B4 paper

Paper, glossy paper, transparencies, labels

Paper, glossy paper, transparencies, labels, card stock

4, 5

300 sheets of 32 lb paper 150 transparencies 200 sheets of labels 360 sheets of glossy paper

100 sheets of 20 lb paper 50 transparencies 55 sheets of labels 55 sheets card stock 80 sheets of 24 lb 12x18 paper 1 sheet of glossy paper 1 sheet of banner paper

High capacity feeder

Tabloid paper is 278.8 x 430.8 mm

(11 x 17 in.)

Banner size is a Universal size:

297.2 x 914.4 mm (11.69 x 36 in.)

Banner paper is not supported on custom Windows 9x PCL and Windows NT 4.0 system printer drivers.

Letter, A4 Paper 3000 sheets of 20 lb paper

Universal setting lets you select the following custom sizes:

– 70 x 127 mm to 229 x 356 mm (2.8 x 5 to 9 x 14 in.) – 148 x 182 mm to 216 x 356 mm (5.8 x 7 to 8.5 x 14 in.) – 304.8 x 457.2 mm (12 x 18 in.) – 210 x 432 mm to 297 x 914 mm (8.3 x 17 to 11.69 x36 in.)

Universal size paper must be fed from the multipurpose

feeder; no other input tray supports Universal.

Media guidelines

Your printer supports a wide variety of paper types, sizes, and weights. The st andard tra y (tray 1) and optional trays 2, 3, and 4 are marked with stack height letters A, B, C. Th e optional heavy media tra y is marked with stack height letters D, E, and F.

For detailed inf ormation about media characteristics , refer to the Card Stoc k and Label Guide located on the Lexmark Web site at www.lexmark.com.

The following table lists recommended media, weights, and the stack height guide to use when loading the paper trays .

Stack height letter

A Lexmark Glossy Paper B 11x17, Legal, B4, A3 (90–105 g/m C Letter, A4 (60–105 g/m

D Lexmark Transparency E Lexmark Glossy Paper

F Letter, A4 (105–128 g/m

Lexmark Glossy Paper is 120 g/m2, 80 lb. book, 32 lb bond.

Lexmark Transparency weight is 170 g/m2 .

Recommended media

: Letter (P/N 12A5950), A4 (P/N 12A5951)

, 24–28 lb bond)

, 16–28 lb bond)

11x17, Legal, B4, A3 (60–90 g/m

: Letter (P/N 12A5940), A4 (P/N 12A5941)

: Letter (P/N 12A5950), A4 (P/N 12A5951)

Paper Labels: Letter, A4 (up to 180 g/m

, 28–34 lb bond)

, 16 - 24 lb bond)

, 48 lb bond)

Paper

Note: Using low quality paper may result in unsatisfactory performance and may degrade

print quality.

When printing photographic quality images, use a high-quality laser printer paper. We recommend the following paper for optimum results:

Paper Weight Size Par t Number

Hammermill Laser Print 90 g/m Lexmark Glossy Laser Paper 120 g/m

For printing text and typical business graphics, you may find 75 g/m printers or photocopiers produces acceptable print quality. Always try a sample of any paper before buying large quantities.

Before loading pape r, note the recommended print side identified on the paper packa ge . Load pape r with the recommended print side face down in the paper trays. For paper loading instructions, see

Loading a paper tray.

(24 lb) Letter

(32 lb)

12A5950 12A5951

(20 lb) paper designed for laser

Paper

Media guidelines

The following are not recommended f or your printer:

• Paper with a large cott on content

• Paper with a rough or heavily textured surface

• Coated papers, such as erasable bond

• Preprinted papers manufactured with chemicals that may contaminate the printer

• Paper designed for inkjet printers

• Deformed or damaged paper

• Paper that is wet or has absorbed moisture

• Paper that is punched, embossed, or perforated

• Multiple-part forms

• Synthetic papers

• Thermal papers

• Recycled paper having a weight less than 75 g/m

Preprinted papers such as letterhead must be ab le to withstand t emperatures of up to 180°C (356°F) without melting or releasing hazardous emissions . Use inks that are not aff ected b y the resi n in toner or the silicone in the fuser . Inks that are oxidati on-set or oil-based should meet these requirements. Latex inks may me lt.

(20 lb)

Duplexer

The duplex option does not support Cardstock, Transparencies, Labels, or Envelopes.

Orientation Paper Size Weight

Short-edge Feed A3

JIS-B4 Legal Tabloid

Long-edge Feed A4

A5 JIS-B5 Letter

80 – 105g/m (20 – 28 lbs.)

Paper

Media guidelines

Transparencies

For best results, use the following Lexmark transparencies:

Description Size Part number

Professional color laser transparencies Letter 12A5940

A4 12A5941

These transparencies are designed to provide optimal print quality. Using other transparencies designed for laser printers may yield unpredictable results and possibly cause damage to your printer.

Transparencies must be able to withstand temperatures of up to 180° C (356°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

To order transparencies in the U.S., call 1-800-438-24 68. In other countries/regions, visit

www.lexmark.com on the W orld Wide Web.

For transparency loading instructions, see Loading paper.

Envelopes

You can load up to 10 envelopes in the multipurpose feeder . Load env elopes fl ap side down, with the flap closed, and with the return address area on the right. Orient the en v elopes so that t he edge wit h the return address and stamp area will enter the multipurpose feeder last. Do not load stamped envelopes. Before loading envelopes, fan the stack to prevent them from sticking together. For envelope loading instructions, see

To ensure the best print quality, set Paper Type (or Media Type in the driver) to Envelope and select the correct envelope size before sending the job to print

When printing on envelopes:

• Try a sample of any envelopes before buying large quantities.

• Use envelopes made from 90 to 105 g/m

that:

– Have excessive curl – Are stuck together – Are damaged – Contain windows, holes, perforations, cutouts, or embossing – Use metal clasps or string ties – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position

• Use envelopes that can withstand temperatures of 180°C (356°F) without sealing, excessive

curling, wrinkling, or releasing hazardous emissions.

Loading envelopes.

(24 to 28 lb) bond paper. Do not use envelopes

Transparencies

Media guidelines

• Adjust both multipurpose feeder guides to fit the envelope width.

Labels

Use only labels designed for laser printers. Use only label sheets th at have no gaps between the labels, as shown. Try a sample of any labels before purchasing a large quantity.

Acceptable labels

Labels must be able to withstand temperatures of 180°C (356°F) without melting, discoloring, offsetting, or releasing hazardous emissions. For detailed information on label printing, characteristics, and design, refer to the Card Stock & Label Guide available on Lexmark’s Web site.

Feed labels only from the multipurpose feeder. When printing on labels:

• Use only paper labels. Do not use vinyl labels.

• Do not print a large number of labels consecutively.

• Do not use labels that have adhesive exposed on the sheets.

• Do not use labels that have coating or sizing applied to make them liquid-resistant.

• From the operator panel, from MarkVision Professional, or with the printer driver, set the

Paper Type (or Media Type) to Labels.

For label loading instructions, see Loading paper.

Unacceptable labels

Card stock

Load card stock in the multipurpose feeder only. Using the wrong paper source may cause paper jams or a failure to f eed. The pr operties of the card stock—such as the orientation of t he paper fibers, moisture content, thickness, and texture can affect the print quality.

For optimum results, we recommend using Springhill Index Plus 90 lb index card stock. Card stock must be able to withstand temperatures up to 180° C (356°F) without melting or releasing

hazardous emissions. For more information on card stock your printer supports, refer to the Card Stock & Label Guide

available on Lexmark’s Web site. Always set the Paper Type (or Media T ype) t o Card Stock when printing on heavier paper. The

printer then adjusts the fuser temperature and engine speed to ensure the best print quality. For card stock loading instructions, see Loading paper.

Labels

Media guidelines

Card stock

Using printer menus

Select a menu or menu item for more details.

Color Menu

Color Correction Manual Color Print Mode Toner Darkness

Finishing Menu

Copies Duplex Duplex Bind Blank Pages Collation Separator Sheets Separator Source Hole Punch Offset Pages Staple Job Staple Prime Src Multipage Print Multipage Order Multipage View Multipage Border

Infrared Menu

Infrared Port PCL SmartSwitch PS SmartSwitch NPA Mode Infrared Buffer Job Buffering Window Size Transmit Delay Max Baud Rate

Job Menu

Reset Printer Cancel Job Cancel Fax Confidential Job Held Jobs Reset Active Bin Prime Stapler

Network Menu

PCL SmartSwitch PS SmartSwitch MAC Binary PS NPA Mod e Network Buffer Job Buffering Network <x> Setup Std Net Setup

Parallel Menu

PCL SmartSwitch PS SmartSwitch NPA Mod e Parallel Buffer Job Buffering Advanced Status Protocol Honor Init Parallel Mode 1 Parallel Mode 2 MAC Binary PS

PCL Emul Menu

Font Source Font Name Point Size Pitch Symbol Set Orientation Lines per Page A4 Width Auto CR after LF Auto LF after CR Tray Renumber

Paper Menu

Paper Source Paper Size Paper Type Custom Types Output Bin Configure Bins Assign Type/ Bin Substitute Size Configure MP Paper Weight Paper Loading Universal Setup

Fax Menu

Fax Setup Fax Logs Fax Send Fax Receive

Serial Menu

PCL SmartS witc h PS SmartSwitch NPA Mode Serial Buffer Job Buffering Serial Protocol Robust XON Baud Data Bits Parity RS-232/RS-422 RS-422 Polarity Honor DSR

Setup Menu

Printer Language Printer Usage Power Saver Resource Save Download Ta rget Print Timeout Auto Continue Wait Timeout Jam Recovery Page Protect Display Language Alarm Control Hole Punch Alarm Staple Alarm Job Accounting Start Page

Supplies Menu

<color> Toner Color Photo Devs Black Photo Dev Fuser Belt Supplies Life Replace Supplies

USB Menu

PCL SmartSwitch PS SmartSwitch MAC Binary PS NPA Mode USB Buffer Job Buffering

Utilities Menu

Print Menus Print Net <x> Setup Print Fonts Print Directory Print Demo Color Samples Factory Defaults Remove Held Jobs Format Flash Defragment Flash Format Disk Job Acct Stat Hex Trace Print Alignment

PostScript Menu

Print PS Error Font Priority Image Smoothing

Using printer menus

Disabling operator pan el menus

To disable the operator panel menus so that changes cannot be made to the printer default settings:

1 Tu rn the printer off.

Note: Disabling the operator panel menus does not pr event access to the Job Menu or to

the Print and Hold function.

2 Press and hold Select and Return and turn the printer on. 3 Release the buttons when you see Performing Self Test.

Config Menu appears on the first line of the display.

4 Press Menu until you see Panel Menus, and then press Select. 5 Press the menu keys until Disable appears on the second line of the display. 6 Press Select.

Disabling Menus appears briefly.

7 Press Menu until you see Exit Config Menus, and then press Select.

The menus are disabled. If you press

Menu, the message Menus Disabled appears.

Enabling operator panel menus

1 Repeat steps 1 through 4. 2 Press Menu until you see Enable. 3 Continue with steps 5, 6, and 7.

Disabling operator panel menus

Using printer menus

Color Menu

Use the Color Menu to adjust print quality and customize color printing.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Color Correction

To adjust the printed color to better match the colors of other output devices or standard color systems.

Note: Due to the differences between additive and subtractive colors, certain colors that appear on your monitor are impossible to duplicate on your printer.

Auto* Applies different color

conversion tables to each object on the printed page depending upon the type of object and how the color for each object is specified.

Off No color correction is

implemented.

Manual Lets you customize the color

conversion tables applied to each object on the printed page depending upon the type of object and how the color for each object is specified. Customization is performed using the selections available under the Manual Color menu item.

Color Menu

Using printer menus

Menu Item Purpose Values

Manual Color To let users customize the RGB or

CMYK color conversions applied to each object on the printed page. Color conversion of the data specified using RGB combinations can be customized based on object type (text, graphics, or image).

RGB Image • sRGB Display*: Applies a

color conv ersion table to produce output that approximates the colors displayed on a computer monitor.

• sRGB Vivid: Increases color saturation for the sRGB Display color conversion table. Preferred for business graphics and text.

• Off: No color conversion is implemented.

• Vivid: Applies a color conversion table that produces brighter, more saturated colors.

RGB Text • sRGB Display RGB

Graphics

CMYK • US CMYK (default for 120V

• sRGB Vivid*

• Off

• Vivid

machines): Applies a color conversion table to approximate SWOP color output.

• Euro CMYK (default for 220V machines): Applies color conv ersion table to approximate EuroScale color output.

• Vivid CMYK: Increases color saturation for the US CMYK color conversion table.

• Off: No color conversion is implemented.

Print Mode To determine whether images are

printed in a monochr ome grayscale or in color.

Color Menu

Color* Black & White

Using printer menus

Menu Item Purpose Values

Toner Darkness

To lighten or darken printed output, or conserve toner.

Note: Setting Toner Darkness to values of 1, 2, or 3 is only effective when using the PostScript driver.

5 If Print Mode is Black & White,

a setting of 5 increases toner density and dark ness to all print jobs (PCL or PostScript). If Print Mode is Color, a setting of 5 is the same as 4.

4* Default toner darkness setting. 3 Reduction in toner

consumption.

2 Further reduction in toner

consumption.

1 Maximum reduction in toner

consumption.

Finishing Menu

Use the Finishing Menu to define how the printer delivers the printed output.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Blank Pages To specify whether to include

program-generated blank pages as part of your printed output.

Collation To keep the pages of a print job

stacked in sequence when printing multiple copies of the job.

Copies To set the number of copies you

want for the printer default value. (Set the number of copies required for a specific job from the printer driver. Va lues selected from the printer driver always override values selected from the operator panel.)

Do Not Print* Does not print program-generated

blank pages as part of your job.

Print Prints program-generated blank

pages as part of your job.

Off* Prints each page of a job the

number of times specified by the Copies menu item. For example, if you set Copies to 2 and send three pages to print, the printer prints page 1, page 1, page 2, page 2, page 3, page 3.

On Prints entire job the number of

times specified by the Copies menu item. For example, if you set Copies to 2 and send three pages to print, the printer prints page 1, page 2, page 3, page 1, page 2, page 3.

1...999 (1*)

Finishing Menu

Using printer menus

Menu Item Purpose Values

Duplex To set duplexing as the default for

all print jobs. (Select Duplex from the printer driver to duplex only specific jobs.)

Duplex Bind To define the way duplexed pages

are bound, and how the printing on the back of the sheet (evennumbered pages) is oriented in relation to the printing on the front (odd-numbered pages).

Hole Punch To punch holes along the edge of

Multipage Border

Multipage Order

all printed output. (Select Hole Punch from the printer driver to punch holes only in output for a specific job.)

To print a border around each page image when using Multipage Print.

To determine the positioning of multiple page images when using Multipage Print. The positioning depends on the number of images and whether the images are portrait or landscape in orientation.

Off* Prints on one side of the paper. On Prints on both sides of the paper.

Long Edge* Assumes binding along the long

end of the page (left edge for portrait orientation and top edge for landscape orientation).

Short Edge Assumes binding along the short

edge of the page (top edge for portrait orientation and left edge for landscape orientation).

Off* Does not punch holes in printed

output.

On Punches holes in every printed

page.

None* Does not print a border around

each page image.

Solid Prints a solid line border around

each page image.

Horizontal* Vertical Rev Horizontal Rev Vertical

For example, if you select 4-Up multipage printing and portrait orientation, the results differ depending on the Multipage Order value you select:

Horizontal Vertical Order

Reverse

Horizontal

Reverse

Vertical Order

Finishing Menu

Using printer menus

Menu Item Purpose Values

Multipage Print

Multipage View

Offset Pages To offset the output of each print

To print multiple page images on one side of a sheet of paper. Also called n-up or Paper Saver.

To determine the orientation of a multipage sheet.

job or each copy of a print job, making it easier to separate the documents stacked in the output bin.

Off* Prints one page image per side. 2 Up Prints two page images per side. 3 Up Prints three page images per side. 4 Up Prints four page images per side. 6 Up Prints six page images per side. 9 Up Prints nine page images per side. 12 Up Prints twelve page images per

side.

16 Up Prints sixteen page images per

Auto* Lets the printer choose between

Long Edge Sets the long edge of the paper as

Short Edge Sets the short edge of the paper

None* Stacks all sheets directly on top of

Between Copies

Between Jobs

side.

portrait and landscape orientation.

the top of the page (landscape).

as the top of the page (portrait).

each other. Offsets each copy of a print job.

Offsets each print job.

Separator Sheets

Separator Source

To insert blank separator sheets between jobs, between multiple copies of a job, or between each page of a job.

To specify the paper source that holds separator sheets.

None* Does not insert separator sheets. Between

Copies

Between Jobs

Between Pages

Tray <x> (Tray 1*)

MP Feeder Selects separator sheets from the

Inserts a blank sheet between each copy of a job. If Collation is Off, a blank page is inserted between each set of printed pages (all page 1’s, all page 2’s, and so on). If Collation is On, a blank page is inserte d between each collated copy of the job.

Inserts a blank sheet between jobs.

Inserts a blank sheet between each page of a job. This is useful if you are printing transparencies or want to insert blank pages in a document for notes.

Selects separator sheets from the specified tray.

multipurpose feeder. (You must also set Configure MP to Cassette.)

Finishing Menu

Using printer menus

Menu Item Purpose Values

Staple Job To set stapling as the default for all

print jobs. (Select stapling from the printer driver if you want to staple only specific jobs.)

Staple Prime Src

To specify the paper source you want the printer to use when it primes the stapler. When a staple cartri dge is replaced or a staple jam is cleared, the printer may need to prime the stapler by stapling a sheet of paper several times.

Off* Does not staple print jobs. On Staples each print job sent to the

printer.

Tray <x> (Tray 1*)

MP Feeder Selects paper from the

Selects paper from the specified tray.

multipurpose feeder.

Infrared Menu

The Infrared Menu is only displayed when at least one infrared interface exists on the printer.

Note: Values marked by an asterisk (*) are the factory default settings

Menu Item Purpose

Infrared Port Whenever the value of the NPA Mode, Infrared Port, or Job Buffering is changed

from the operator panel, the printer automatically restarts upon exiting the menus in order to reconfigure memory.

Note: Only one of the installed infrared ports are displayed. If there are multiple infrared ports available , the user cannot specify which one will be activated. The first option is always enabled (for example, the option with the lowest slot number).

=Disabled* =IR Option X

PCL SmartSwitch Note:

Only displayed when both PCL and PostScript interpreters are

available AND Infrared Port is not set to Disabled.

=Off =On*

PS SmartSwitch Note: Only displayed when both PCL and PostScript interpreters are available

AND Infrared Port is not set to Disabled. =Off

=On*

NPA Mode Whenever the value of the NPA Mode, Infrared Port, or Job Buffering is changed

from the operator panel, the printer automatically restarts upon exiting the menus in order to reconfigure memory.

Note: Only displayed when Infrared Port is not set to Disabled. =Off

=Auto*

Infrared Menu

Using printer menus

Menu Item Purpose

Infrared Buffer Whenever the value of the NPA Mode, Infrared Port, or Job Buffering is changed

from the operator panel, the printer automatically restarts upon exiting the menus in order to reconfigure memory.

Note: Only displayed when Infrared Port is not set to Disabled. =Disabled =Auto* =36 K ... (max size allowed)

Job Buffering Whenever the value of the NPA Mode, Infrared Port, or Job Buffering is changed

from the operator panel, the printer automatically restarts upon exiting the menus in order to reconfigure memory.

Note: Only displayed when Infrared Port is not set to Disabled. Note: Only displayed when a formatted disk is installed.

=Off* =On =Auto

Window Size Note: Only displayed when Infrared Port is not set to Disabled.

=Auto* =1

Transmit Delay Note: Only displayed when Infrared Port is not set to Disabled.

=Auto* =None =1...15

Max Baud Rate Note: Only displayed when Infrared Port is not set to Disabled.

=2400 =9600 =19200 =38400 =57600 =115200 =576000 =1152000* =4000000

Infrared Menu

Using printer menus

Job Menu

The Job Menu is only availabl e when the printer is busy processing or printing a job, when a printer message is displayed, or when the printer is in Hex Trace mode. Press Menu to open the Job Menu.

Menu Item Purpose Values

Cancel Fax To cancel outgoing f axes before

they are transmitted or to cancel incoming faxes before they finish printing.

Cancel Job To cancel the current print job. Cancel Job is only displayed if the

R Cancels an incoming fax. When

the fax number for the sending machine is displayed, press Select to cancel the incoming fax.

D Cancels an outgoing fax. When the

fax number for the receiving machine is displayed, press Select to cancel the fax job. If the telephone number of the fax you want to cancel is not displayed, use the Menu button to scroll through the list. The printer can display up to five outgoing fax numbers in the outgoing fax queue. When more than five faxes are in the queue, the next fax job that appears on the display as an outgoing fax is transmitted or canceled.

printer is processing a job or has a job in printer memory.

Job Menu

Using printer menus

Menu Item Purpose Values

Confidential Job

To print confidential jobs stored in printer memory.

Note: When the confidential job prints, it is automatically deleted from printer memory. 1 Enter the Personal Identification

Number (PIN) associated with your confidential job.

2 Then select a value: Print All Jobs Prints all jobs associated with your

Enter PIN Use the operator panel buttons to

enter the PIN associated with your confidential job.

PIN.

Print A Job Prints the specified confidential

Delete All Jobs

Delete A Job Deletes the specified confidential

Copies Determines the number of copies

job. Press Menu to scroll through the list of confidential jobs associated with your PIN. Press Select to print a specific job.

Deletes all jobs ass ociated with your PIN.

job. Press Menu to scroll through the list of Confidential Jobs associated with your PIN. Press Select to delete a specific job.

printed for each confidential job. Press Menu to scroll through the list of confidential jobs associated with your PIN. Press Select to specify the job you want to print. Press Menu to increase or decrease the number of copies, and then press Select.

Held Jobs To print Reserve Print, Repeat

Reset Active Bin

Print, or Verify Print jobs stored in printer memory.

To define the active bin as the start bin (the first bin to receive printed output) in a set of linked bins.

Print All Jobs Prints all held jobs. Print A Job Prints the specified held job. Press

Delete All Jobs

Delete A Job Deletes the designated held job.

Copies Determines the number of copies

Menu to scroll through the list of

held jobs. Press Select to print the specific job.

Deletes all held jobs.

Press Menu to scroll through the list of held jobs. Press Select to delete the job.

for each held job. Press Menu to scroll through the list of held jobs. Press Select to specify the job you want to print. Press Menu to increase or decrease the number of copies, and then press Select.

Job Menu

Using printer menus

Menu Item Purpose Values

Prime Stapler

Reset Printer To reset the printer to the user default value for each menu item, delete all downloaded

The staple priming operation is mostly required when a user loads a new staple cartri dge in the stapler device. However, this operation may also be required when a staple jam has occurred as part of the staple jam clearing procedure.

resources (fonts, macros, and symbol sets) stored in printer memory (RAM), and delete all data in the interface link buffer.

Before selecting Reset Printer, exit the software program you are using.

Network Menu

Use the Network Menu to change printer settings affecting jobs sent to the printer through a network port (either Standard Network or Network Opt <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Job Buffering

To temporarily store jobs on the printer hard disk before printing.

Note: Changing this menu item automatically resets the printer.

Off* Does not buffer jobs to the hard

disk.

On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer

is busy processing data from another input port.

MAC Binary PS

Network Buffer

To configure the printer to process Macintosh binary PostScript print jobs.

To configure the size of the network input buffer.

Note: Changing the Network Buffer menu item automatically resets the printer.

On Printer processes raw binary

Off Printer filters PostScript print jobs

Auto* Printer processes print jobs from

Auto* Printer automatically calculates the

3K to maximum size allowed

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

using standard protocol.

computers using either Windows or Macintosh operating sys tems.

Network Buffer size (recommended setting).

User specifies the Network Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Network Buffer size, disable or reduce the size of the parallel, serial, and USB buffers.

Network Menu

Using printer menus

Menu Item Purpose Values

Network <x> Setup

NPA Mode To specify whether the printer

PCL SmartSwitch

To configure an internal print server.

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

To con figure the printer so it automatically switches to PCL emulation when a print job received through the network port requires it, regardless of the default printer language.

Values for this menu item are supplied by the specific print server. Select the menu item to see the available values.

Note: Refer to the documentation on the drivers CD for more information.

Off Printer does not perform NPA

processing.

Auto* Printer examines the data to

determine the format and then processes it appropriately.

On* Printer examines data on the

network interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

PS SmartSwitch

Std Net Setup

To con figure the printer so it automatically switches to PostScript emulation when a print job received through the network port requires it, regardless of the default printer language.

To configure an internal print server.

On* Printer examines data on the

network interface connection and selects PostScript emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PCL emulation to process the job if PCL Smar tSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Values for this menu item are supplied by the specific print server. Select the menu item to see the available values.

Note: Refer to the documentation on the drivers CD for more information.

Network Menu

Using printer menus

Parallel Men u

Use the Parallel Menu to change printer settings affecting jobs sent to the printer through a parallel port (either Std Parallel or Parallel Opt <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Advanced Status

Honor Init To determine whether the printer

Job Buffering

MAC Binary PS

To enable bidirectional communication through the parallel port.

honors hardware initialization requests from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off.

To temporarily store jobs on the printer hard disk before printing.

Note: Changing this menu item automatically resets the printer.

To configure the printer to process Macintosh binary PostScript print jobs.

Off Disables parallel port negotiation. On* Enables bid irecti onal

communication through the parallel interface.

Off* Printer does not honor hardware

initialization requests from the computer.

On Printer honors hardware

initialization requests from the computer.

Off* Does not buffer print jobs to the

hard disk.

On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer

is busy processing data from another input port.

On Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

NPA Mode To specify whether the printer

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

Off Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operating sys tems.

On Printer performs NPA processing.

If data is not in NPA format, it is rejected as bad data.

Off Printer does not perform NPA

processing.

Auto* Printer examines data and

determines the forma t and then processes it appropriately.

Parallel Menu

Using printer menus

Menu Item Purpose Values

Parallel Buffer

Parallel Mode 1

Parallel Mode 2

To configure the size of the parallel input buffer.

Note: Changing this menu item automatically resets the printer.

To control the pull- up re sistors on the parallel port signals. This menu item is useful for personal computers that have open collector outputs on the parallel port signals.

To determine whether the parallel port data is sampled on the leading or trailing edge of strobe.

Disabled Disables job buffering. Any jobs

already buffered on the disk are printed before normal processing of incoming jobs resumes.

Auto* Printer automatically calculates the

Parallel Buffer size (recommended setting).

3K to maximum size allowed

On Disables the resistors. Off* Enables the resistors.

On* Samples parallel port data on the

Off Samples parallel port data on the

User specifies the Parallel Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Parallel Buffer size, disable or reduce the size of the serial, and USB buffers.

leading edge of strobe.

trailing edge of strobe.

PCL SmartSwitch

PS SmartSwitch

To con figure the printer so it automatically switches to PCL emulation when a print job requires it. This print job is received through the parallel port, regardless of the default printer language.

To con figure the printer so it automatically switches to PostScript emulation when a print job received through the parallel port requires it, regardless of the default printer language.

On* Printer examines data on the

parallel interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

On* Printer examines data on the

parallel interface and selects PostScript emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PCL emulation to process the job if PCL Smar tSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Parallel Menu

Using printer menus

Menu Item Purpose Values

Protocol To specify the parallel interface

protocol.

Standard May resolve some parallel

interface problems.

Fastbytes* Provides compatibility with most

existing parallel interface implementations (recommended setting).

PCL Emul Menu

Use the PCL Emul Menu to change printer settings that only affect jobs using the PCL emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

A4 Width To select the width of the logical

page for A4 size paper.

198 mm* Makes the logical page compatible

with the Hewlett-Packard LaserJet 5 Printer.

203 mm Makes the logical page wide

enough to print eighty 10-pitch characters.

Auto CR after LF

Auto LF after CR

Font Name To choose a specific font from the

To specify whether the printer automatically performs a carriage return after a line feed control command.

To specify whether the printer automatically performs a line feed after a carriage return control command.

specified font source.

Off* Printer does not perform a carriage

return after a line feed control command.

On Printer performs a carriage return

Off* Printer does not perform a line

On Printer performs a line feed after a

R0 Courier 10*

after a line feed control command.

feed after a carriage return control command.

carriage return control command. The font name and font ID for all

fonts in the selected font source are displayed. The font source abbreviation is R for resident, F for flash, K for disk, and D for download.

PCL Emul Menu

Using printer menus

Menu Item Purpose Values

Font Source To determine the set of fonts

displayed in the Font Name menu item.

Lines per Page

To determine the number of lines that print on each page.

Resident* Displays all fonts resident in printer

RAM when the printer ships from the factory.

Download Displays all fonts downloaded to

Flash Displays all fonts stored in flash

Disk Displays all fonts stored on the

All Displays all fonts available to the

1...255 The printer sets the amount of 60*

(country/ regionspecific factory default values)

64*

(country/ regionspecific factory default values)

printer RAM.

memory.

printer hard disk.

printer from all sources.

space between each line (vertical line spacing) based on the Lines per Page, Paper Size, an d Orientation menu items. Select the correct Paper Size and Orientation before changing Lines per Page.

Orientation To determine how text and

graphics are oriented on the page.

Pitch To specify the font pitch for

scalable monospaced fonts.

Point Size To change the point size for

scalable typographic fonts.

Portrait* Prints text and graphics parallel to

Landscape Prints text and graphics parallel to

0.08...100

(in increments of 0.01 cpi)

10*

1...1008

in increments of 0.25 points)

12*

the short edge of the paper.

the long edge of the paper. Pitch refers to the number of fixed-

space characters in a horizontal inch of type. You can select a pitch from 0.08 to 100 characters per inch (cpi) in increments of 0.01 cpi. For nonscalable monospaced fonts, the pitch is displayed, but cannot be changed.

Note: Pitch is only displayed for fixed, or monospaced, fonts.

Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. You can select point sizes from 1 to 1008 in increments of

0.25 points. Note: Point Size is only displayed

for typographic fonts.

PCL Emul Menu

Using printer menus

Menu Item Purpose Values

Symbol Set To cho ose a symbol set for a

specified font name.

Tray Renumber

To configure your printer to work with printer drivers or programs that use different source assignments for the paper trays.

Note: Refer to the Technic al Reference for more information about assigning source numbers.

1 Select a paper source. Assign Tray <x>

2 Select a value. Off* Printer uses factory default paper

10U PC-8*

(country/ regionspecific factory default values)

12U PC-850*

(country/ regionspecific factory default values)

Assign MP Feeder Assign Man Env Assign Man Paper

A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols used when printing with a selected font. Symbol sets support the different requirements for languages or specific programs, such as math symbols for sc ientific text. Only the symbol sets supported for the selected font name are displayed.

source assignments.

0...199 Select a numeric value to assign a

None Paper source ignores the Select

Other Tray Renumber selections View Factory

Def

Restore Defaults

custom value to a paper source.

Paper Feed command. Press Menu to display the factory

default value assigned to each paper source.

Select Yes to return all tray assignments to factory default values.

PCL Emul Menu

Using printer menus

Pa per Menu

Use the Paper Menu to define the paper loaded in each paper tray and th e default paper source and output bin.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Assign Type/ Bin

Configure Bins

To send print jobs to a specific output bin based on the requested paper type.

Note: If a user-defined name is available, it is displayed instead of Custom <x> Bin. The name is truncated to 14 characters. If two or more bins share the same name, the name only appears once in the Assign Type/Bin value list.

To determine which output bin(s) the printer uses for a particular job.

Plain Paper Bin Card Stock Bin Transparency Bin Glossy Paper Bin Labels Bin Bond Bin Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Custom <x> Bin (where <x> represents 1 through

Disabled* Mailbox* Sends print jobs to the output bin

designated for that user.

Link Links two or more bins together as

though they were one large bin. When one linked bin is full, the printer starts filling the next linked bin, and continues with each additional linked bin.

Mail Overflow Sends print jobs to the output bin

Link Optional Links all optional output bins as

Type Assignment

designated for that user until it is full, and then sends jobs to the designated overflow bin.

though they were one large bin, while leaving the standard bin individually addressable.

Sends each job to the output bin specified for that paper type.

Paper Menu

Using printer menus

Menu Item Purpose Values

Configure MP

Custom Types

To determine when the printer selects paper loaded in the multipurpose feeder.

To specify the kind of paper associated with each of the Custom Types available in the Paper Type menu item.

Cassette* Printer treats the multipurpose

feeder like any other paper tray . If a print job requests a paper size or type that is only loaded in the multipurpose feeder, the printer pulls paper from the multipurpose feeder for the job.

Manual Printer treats the multipurpose

feeder like a manual feed tray, and displays Load Manual when you need to insert a single sheet of paper in the feeder.

First Printer pulls paper from the

Paper Cassette

Values for Custom Type <x>, where <x> represents 1, 2, 3, 4, 6 (paper only), or 5 (transparencies only):

Paper* Note: If a user-defined name is Card Stock Transparency Glossy Paper Labels Envelope

multipurpose feeder until it is empty, regardless of the paper source or paper size requested for the job.

Printer treats the multipurpose feeder like any other paper tray, except envelopes are not automatically supported.

available, it is displayed instead of Custom Type <x>. The userdefined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Custom Types value list.

Output Bin To specify the def ault bin for

printed material.

Standard Bin* Note: If a user-defined name is Bin <x>

available, it is displayed instead of Bin <x>. The name is truncated to 14 characters. If two or more bins share the same name, the name only appears once in the Output Bin value list.

Paper Menu

Using printer menus

Menu Item Purpose Values

Paper Loading

To properly handle preprinted paper loaded in a tray, whether the job is a duplexed job or a single-sided job.

1 Select a paper type. Note: If a user-defined name is

available, it is displayed instead of Custom <x> Loading. The name is truncated to 14 characters.

2 Select a value. Duplex Notifies the printer that the

Card Stock Load Glossy Loading Colored Loading Custom <x> Loading Ltrhead Loading Preprint Loading Bond Loading

specified paper type is loaded properly for duplex printing. If the printer receives a single-sided job using that paper type, the printer inserts blank pages as necessary to print the job properly on preprinted forms. This setting may slow single-sided printing.

Off* Printer assumes preprinted

material is loaded for single-sided printing. Duplexed jobs may not print properly.

Paper Menu

Using printer menus

Menu Item Purpose Values

Paper Size To identify the default paper size for each paper s ource. For trays with automatic size

sensing, only the value detected by the hardware is displayed.

1 Select a paper source. Tray <x> Size

Manual Pap Size MP Feeder Size Manual Env Size

2 Select a value.

(* Denotes country/regionspecific factory default values)

Note: Size sensing must be turned off for Statement and Folio values to appear.

Letter* Legal Executive Statement A4* A5 B5 Folio 10 Envelope* (US) 9 Envelope B5 Envelope Other Envelope 7 3/4 Envelope DL Envelope* (non US) C5 Envelope Universal Select Universal when you load

paper that does not match any of the other available sizes. The printer automatically formats the page for the maximum possible size. You can then set the actual page size from your program’s software.

Paper Source To identify the default paper

source.

Tray <x> (Tray 1*)

MP Feeder Env Feeder Manual Paper Manual Env

Paper Menu

If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper T ype menu items are correctly set), the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source.

Using printer menus

Menu Item Purpose Values

Paper Type To identify the type of paper installed in each paper source.

Use this menu item to:

• Optimize print quality for the specified paper.

• Select paper sources through your software program by selecting type and s ize.

• Automatically link paper sources. Any sources containing the same type and size of paper are automatically linked by the printer, if you have set the Paper Size and the Paper Type to the correct values.

1 Select a paper source. Tray <x> Type

Manual Pap Type MP Feeder Type Manual Env Type

2 Select a value. Plain Paper

Card Stock Transparency

The Paper Type default for each envelope source is Envelope. The Paper Type default for each paper tray is as follows:

Note: If a user-defined name is available, it is displayed instead of Custom Type <x>. The userdefined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

Labels Bond Letterhead Preprinted Custom Type <x> Glossy Paper Envelope Colored Paper Tray 1–Plain Paper Tray 2–Custom Type 2 Tray 3–Custom Type 3 Tray 4–Custom Type 4 Manual Pap Type–Custom Type 6

Paper Menu

Using printer menus

Menu Item Purpose Values

Paper Weight To identify the relative weight of the paper loaded in a specific source and ensure that the

toner adheres properly to the printed page.

Substitute Size

1 Select a paper type. Note: If a user-defined name is

available, it is displayed instead of Custom <x> Weight. The name is truncated to 14 characters.

2 Select a value. Light

To have the printer substitute the specified paper size if the requested size is not loaded.

Plain Weight CardStock Weight Trnsprncy Weight Preprint Weight Colored Weight Custom <x> Weight Bond Weight Envelope W e ight Glossy Weight Labels Weight Ltrhead Weight

Normal* Heavy Off Printer prompts the user to load

Statement/A5 Prints A 5 s ize jobs on statement

the requested paper size.

size paper if only statement size paper is loaded, and prints statement size jobs on A5 paper if only A5 paper is loaded.

Letter/A4 Prints A4 size jobs on letter size

All Listed* Substitutes Letter/A4 and

paper if only letter size paper is loaded, and prints letter size jobs on A4 size paper if only A4 size paper is loaded.

Statement/A5.

Paper Menu

Using printer menus

Menu Item Purpose Values

Universal Setup

To determine the default size when the Paper Size setting for a tray or f eeder is Univ ersal. 1 Select a unit of measure.

(* Denotes a country/regionspecific factory default value)

2 Select the values. Portrait Width =76–360 mm (216 mm*)

Inches* Millimeters*

Portrait Height

Feed Direction

=3.00–14.17 in. (8.5 in.*) =76–360 mm (360 mm*)

=3.00–14.17 in. (14.17 in.*) =Short Edge*

=Long Edge

Paper Menu

Using printer menus

Fax Menu

Use the Fax Menu to change fax settings for your printer.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Value

Fax Setup • Station Name

= (An alphanumeric value which is 20 characters.) The value is displayed using the encoding determined by the value of Display Language.

• Station Number = (An alphanumeric value which is 20

characters.) The value is displayed using the encoding determined by the value of Display Language.

• Speaker =Off =On*

• Behind a PABX =Yes =No*

• Enable ECM =Yes* =No

Fax Menu

Using printer menus

Menu Item Purpose Value

Fax Logs • Print Send Log

• Print Rcv Log

• Auto Print Logs =No =Yes*

• Clear Logs =Yes

• Transmission Log =Print Always =Print Never =Print on Error*

• Log Paper Size

Note: Only installed paper sizes are displayed.

=A4* (NonUS) =A5 =JIS B5 =Letter* (US) =Legal =Executive =JIS B4 =A3 =11x17 =Folio =Statement =Universal

Fax Menu

Using printer menus

Menu Item Purpose Value

Fax Logs (Continued)

• Log Paper Type

Note: Only installed paper types are displayed. If a user-defined name is available for a Custom Type, then the name is displayed instead of “Custom Type x.” The name is tru ncated to 14 characters.

=Plain Paper* =Card Stock =Transparency =Labels =Bond =Letterhead =Preprinted =Colored Paper =Custom Type 1 =Custom Type 2 =Custom Type 3 =Custom Type 4 =Custom Type 5 =Custom Type 6

• Log Output Bin

Note: Only installed output bins are displayed. If a user-defined name is available for an output bin, then the name is displayed instead. The name is truncated to 14 characters. If multiple output bins are assigned the same name, the name only appears once in the Output Bin value list.

Note: If Bin 2 is installed, then it is the default Log Output Bin. Otherwise, the Standard Bin is the default.

=Standard Bin*

=Bin

=Bin *

=Bin

Fax Menu

Using printer menus

Menu Item Purpose Value

Fax Send • Automatic Redial

=0 ... 14 (5*)

Note: The value 0 indicates Redial is set to Disabled.

• Redial Frequency =1 ... 200 (3*)

• Fax Resolution =Standard* =Fine =Super Fine =Ultra Fine

•Dialing Mode =Tone* =Pulse

Fax Menu

Using printer menus

Menu Item Purpose Value

Fax Receive • Fax Storage

=Off =On*

• Fax Paper Size

Note: Only installed paper sizes are displayed.

=A4* (NonUS) =A5 =JIS B5 =Letter* (US) =Legal =Executive =JIS B4 =A3 =11x17 =Folio =Statement =Universal

• Fax Paper Type

Note: Only installed paper types are displayed. If a user-defined name is available for a Custom Type, then the name is displayed instead of “Custom Type x”. The name is truncated to 14 characters.

=Plain Paper* =Card Stock =Transparency =Labels =Bond =Letterhead =Preprinted =Colored Paper =Custom Type 1 =Custom Type 2 =Custom Type 3 =Custom Type 4 =Custom Type 5 =Custom Type 6

Fax Menu

Using printer menus

Menu Item Purpose Value

Fax Receive (Continued)

• Fax Output Bin

Note: Only installed output bins are displayed. If a user-defined name is available for an output bin, then the name is displayed instead. The name is truncated to 14 characters.

Note: If multiple output bins are assigned the same name, the name only appears once in the Output Bin value list.

Note: If Bin 2 is installed, then it is the default Fax Output Bin. Otherwise, the Standard Bin is the default.

=Standard Bin*

=Bin

=Bin *

=Bin

• Auto Reduction =Off =On*

• Rings to Answer =1 ... 25 (1*)

Fax Menu

Using printer menus

Pos tScript Menu

Use the PostScript Menu to change printer settings that only affect jobs using the PostScript emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Font Priority To establish the font search order.

Note: Font Priority is only

displayed when a formatted flash or hard disk is installed, is neither defective nor Read/Write or Write protected, and Job Buffer Size is not set to 100%.

Image Smoothing

Print PS Error

To enhance the contrast and sharpness of low resolution bitmapped images (such as images downloaded from the World Wide Web) and smooth their color transitions.

Note: Image Smoothing has no effect on images that are 300 dpi or higher resolution.

To print a page defining the PostScript emulation error when an error occurs.

Resident* Printer searches printer memory

for the requested font before searching flash memory or hard disk.

Flash/Disk Printer searches the hard disk and

flash memory for the requested font before searching printer memory.

Off* Uses default resolution when

printing all images.

On Enhances low resolution images,

such as graphics with a resolution of 72 dpi.

Off* Discards the print job without

printing an error message.

On Prints an error message before it

discards the job.

PostScript Menu

Using printer menus

Serial Menu

Use the Serial Menu to change printer settings affecting jobs s ent to the printer through a serial port (either Standard Serial or Serial Opt <x>).

Note: Values marked with an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Baud To specify the rate at which data

can be received through the serial port.

Data Bits To specify the number of data bits

that are sent in each transmission frame.

Honor DSR To determine whether the printer

uses the Data Set Ready (DSR) signal. DSR is one of the handshaking signals for most serial interface cables.

The serial interface uses DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable. This electrical noise ca n cause stray characters to print. Select On to prevent stray characters from printing.

1200 2400 4800 9600* 19200 38400 57600 115200 138200 172800 230400 345600 7 8*

Off* All data received by the serial port

is treated as valid data.

On Onl y data received while the DSR

signal is high is treated as valid.

Job Buffering

To temporarily store jobs on the printer hard disk before printing.

Note: Changing the Job Buffering menu item automatically resets the printer.

Serial Menu

Off* Does not buffer print jobs to the

hard disk.

On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer

is busy processing data from another input port.

Using printer menus

Menu Item Purpose Values

NPA Mode To specify whether the printer

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

Parity To select the parity for serial input

RS-232/RS422

RS-422 Polarity

and output data frames.

Designates the serial communication configuration: RS232 or RS422.

This allows the user to specify the RS-422 polarity if RS-422 communications is active for the serial por t.

Note: Only displayed if the port supports an RS-422 configuration, For example, the physical port hardware supports RS-422.

Note: Only displayed when the RS-232/RS-422 port printer setting is set to RS-422.

On Printer performs NPA processing.

If data is not in NPA format, it is rejected as bad data.

Off Printer does not perform NPA

processing.

Auto* Printer examines the data to

determine the format and then processes it appropriately.

Even Odd None* Ignore

=RS-232* =RS-422

=Normal* =Reverse

PCL SmartSwitch

To con figure the printer so it automatically switches to PCL emulation when a print job received through the serial port requires it, regardless of the default printer language.

On* Printer examines data on the serial

interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

Serial Menu

Using printer menus

Menu Item Purpose Values

PS SmartSwitch

Robust XON To determine whether the printer

Serial Buffer To configure the size of the serial

To con figure the printer so it automatically switches to PostScript emulation when a print job received through the serial port requires it, regardless of the default printer language.

communicates availability to the computer.

This menu item only applies to the serial por t if Ser ial Pr oto col is set to XON/XOFF.

input buffer. Note: Changing the Serial Buffer

menu item automatically resets the printer.

On* Printer examines data on the serial

interface and selects PostScript emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PCL emulation to process the job if PCL Smar tSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Off* Printer waits to receive data from

the computer.

On Printer sends a continuous stream

Disabled Disables job buffering. Any jobs

Auto* Printer automatically calculates the

3K to maximum size allowed

of XONs to the host computer to indicate that the serial port is ready to receive more data.

already buffered on the disk are printed before normal processing of incoming jobs resumes.

Serial Buffer size (recommended setting).

User specifies the Serial Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Serial Buffer size, disable or reduce the size of the parallel, and USB buffers.

Serial Protocol

To select the hardware and software handshaking values for the serial interface.

Serial Menu

DTR* Hardware handshaking. DTR/DSR Hardware handshaking. XON/XOFF Software handshaking. XON/XOFF/

DTR XONXOFF/

DTRDSR

Combined hardware and software handshaking.

Using printer menus

Setup Menu

Use the Setup Menu to configure a variety of printer features .

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Alarm Control

Auto Continue

Display Language

To establish whether the printer sounds an alarm when the printer requires operator intervention.

To define the amount of time (in seconds) the printer waits after displaying an operator intervention error message before it resumes printing.

To determine the language of the text on the operator panel display.

Off Printer does not sound an alarm. Single* Pr in ter sound s three qui ck beeps. Continuous Printer repeats three beeps every

Disabled* Printer does not resume pr inting

5...255 Printer waits the specified amount

English Note: All values may not be Français Deutsch Italiano Español Dansk Norsk

10 seconds.

until someone clears the error message.

of time, and then automatically resumes printing. This timeout value also applies if the menus are displayed (and the printer is offline) for the specified period of time.

available.

Nederlands Svenska Português Suomi Japanese Russian Polski Hungarian Turkish Czech

Setup Menu

Using printer menus

Menu Item Purpose Values

Download Target

Hole Punch Alarm

Jam Recovery

To spe ci fy the storage location for downloaded resources.

Storing downloaded resources in flash memory or on a hard disk is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory or on the hard disk even when the printer is turned off.

To specify how the printer responds when the hole punch box becomes full.

To establish whether the printer reprints jammed pages.

RAM* All downloaded resources are

automatically stored in printer memory (RAM).

Flash All downloaded resources are

automatically stored in flash memory.

Disk All downloaded resources are

automatically stored on the hard disk.

Off* Hole Punch Waste Full is

displayed until someone empties the hole punch box. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Single Printer stops printing, displays

Hole Punch Waste Full, and sounds three quick beeps.

Continuous Printer stops pri nting, displays

Hole Punch Waste Full, and repeats three beeps every 10 seconds until the hole punch box is emptied.

On Printer reprints jammed pages. Off Printer does not repr in t jammed

pages.

Job Accounting

To store statistical information about your most recent print jobs on the hard disk. The statistics include whether the job printed with or without errors, the print time, the job size (in bytes), the requested paper size and paper type, the total number of printed pages, and the number of copies requested.

Note: Job Accounting is only displayed when a hard disk is installed, is neither defective nor Read/Write or Write protected, and Job Buffer Size is not set to 100%.

Auto* Printer reprints a jammed page

unless the memory required to hold the page is needed for other printer tasks.

Off* Printer does not store job statistics

on disk.

On Printer stores job statistics for the

most recent print jobs.

Setup Menu

Using printer menus

Menu Item Purpose Values

Page Protect To successfully print a page that

may otherwise generate Complex Page errors.

If, after selecting On, you still cannot print the page, you may also have to reduce the size and number of fonts on the page, or increase the installed printer memory.

For most print jobs, you do not need to select On. When On is selected, printing may be slower.

Power Saver To specify the amount of time (in

minutes) the printer waits after a job is printed before it goes into a reduced power state.

Off* Prints a partial page of data if

memory is insuffici ent to process the entire page.

On Ensures that an entire page is

processed before it prints.

Disabled This value does not appear unless

Energy Conserve is set to Off.

1...240 Specifies the amount of time after a print job before the printer goes into Power Saver mode. (Your printer may not support the entire range of values.)

The factory default Power Saver setting depends on your printer model. Print the menu settings page to determine the current Power Saver setting. When the printer is in Power Saver mode, it is still ready to receive print jobs.

Select 1 to put the printer in Power Saver mode one minute after it finishes a print job. This uses much less energy, but requires more warm-up time for the printer. Select 1 if your printer shares an electrical circuit with room lighting and you notice lights flickering.

Select a high value if your printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time. Select a value between 1 and 240 minutes if you want a balance between energy consumption and a shor t er warmup period.

Print Area To modify the logical and physical

printable area.

Setup Menu

Normal* Note: The Whole Page setting Fit to Page Whole Page

only affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters. If you try to print any data in the non-pri ntable area defined by Normal Print Area, the printer clips the image at the boundary defined by the Normal defined printable area.

Using printer menus

Menu Item Purpose Values

Print Timeout

Printer Language

Printer Usage

To specify the amount of time (in seconds) the pri nter waits before printing the last page of a print job that does not end with a command to print the page. The print timeout counter does not start until Waiting is displayed.

To establish the default printer language used to com municate data from the computer to the printer.

Note: Setting a printer language as the default does not prevent a software program from sending print jobs that use the other language.

To determine the behavior of the image transfer unit during printing.

Disabled The printer does not print the last

page of a print job until one of the following occurs:

• The printer receives enough

information to fill the page.

• The printer receives a Form

Feed command.

• You select Print Buffer from the

Job Menu.

1...255 (90*) The printer prints the last page

PCL Emulation

PS Emulation*

Max Speed The image transfer unit is engaged

Max Yield* The image transfer unit position is

after the specified time. (Your printer may not support the entire range of values.)

PCL emulation, compatible with Hewlett-Packard printers.

PostScript emulation, compatible with Adobe PostScript language.

throughout the print job.

engaged based on page content. This may extend the life of certain print supplies.

Resource Save

T o de termine what the printer does with downloaded resources , such as fonts and macros stored in RAM, if the printer receives a job that requires more memory than is available.

Off* Printer retains downloaded

resources only until memory is needed. It then deletes those resources associa ted with the inactive printer language.

On Printer retains all downloaded

resources for all printer languages during language changes and printer resets. If the printer runs out of memory, 38 Memo ry Full is displayed.

Setup Menu

Using printer menus

Menu Item Purpose Values

Staple Alarm To specify how the printer

responds when it is out of staples.

Toner Alarm To specify how the printer

responds when it is low on toner.

Off Load Staples is displayed until

someone loads staples. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Single* Printer stops printing, displays

Load Staples, and sounds three quick beeps.

Continuous Printer stops pri nting, displays

Load Staples, and repeats three beeps every 10 seconds until the staple car tr idge is replace d.

Off An error message is displayed until

someone replaces the toner cartri dge. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Single* Printer stops printing, displays an

error message, and sounds three quick beeps.

Continuous Printer stops pri nting, displays an

error message, and repeats three beeps every 10 seconds until the toner cartridge is replaced.

Wait Timeout To specify the amount of time (in

seconds) the printer waits to receive additional bytes of data from the computer. When this timeout expires, the print job is canceled.

Wait Timeout is only available when you use PostScript emulation. This menu item has no effect on PCL emulation print jobs.

Start Page The purpose of this page is to

clean oil from the fuser and improve OHP quality when printed after a POR. The default for the setting is Off.

Disabled Disables Wait Timeout.

15...65535

(40*)

=On =Off*

Specifies the amount of time the printer waits for additional data before it cancels the job.

Setup Menu

Using printer menus

Supplies Menu

The Supplies Menu provides information about printer supplies that require attention. It is only availab le when a supply is low or needs replacement.

Menu Item Purpose Values

<color> Toner

Color Photo Devs

Black Photo Dev

Fuser To view the status of the fuser. =Life Warning

Belt To view the status of the belt. =Life Warning

To view the status of the color print cartridges.

To vi ew the status of the color photoconductor.

To view the status of the black photoconductor.

Low Change Cartridge

=Life Warning =Exhausted

=Exhausted

Supplies Menu

Using printer menus

Menu Item Purpose Values

Supplies Life To view the status of all of the

printer supplies.

Note: Staples and Hole Punch Box only appear in the menu when a finisher is installed on the printer.

Note: This is a two-level menu.

•Cyan Toner

• Yellow Toner

• Magenta Toner

• Black Toner

=Low =Empty =xxx%

• Color Photo Devs

• Black Photo Dev

• Fuser

•Belt

=Life Warning =Exhausted =xxx%

•Staples

=Low =Empty =Missing =OK

• Hole Punch Box

=Full =Missing =OK

Replace Supplies

Selecting this takes the user through the appropriate screens to help replace these items.

The "Replaced" option tells the printer that the item was replaced and resets the engine counters for that item.

Supplies Menu

• Fuser

•Belt

=Not Replaced =Replaced =Replace Now

Using printer menus

USB Menu

Use the USB Menu to change printer settings affecting a Universal Serial Bus (USB) port (USB Option <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu Item Purpose Values

Job Buffering

MAC Binary PS

NPA Mode To specify whether the printer

To temporarily store jobs on the printer hard disk before printing.

Note: Changing the Job Buffering menu item automatically resets the printer.

To configure the printer to process Macintosh binary PostScript print jobs.

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

Off* Does not buffer print jobs to the

hard disk.

On Buffers print jobs to the hard disk. Auto Buffers print jobs only if the printer

is busy processing data from another input port.

Off Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

On Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operating sys tems.

Off Printer performs NPA processing.

If data is not in NPA format, it is rejected as bad data.

On Printer does not perform NPA

processing.

Auto* Printer examines the data to

determine the format and then processes it appropriately.

PCL SmartSwitch

To con figure the printer so it automatically switches to PCL emulation when a print job received through the USB port requires it, regardless of the default printer language.

On* Printer examines the data on the

USB interface and selects PCL emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

USB Menu

Using printer menus

Menu Item Purpose Values

PS SmartSwitch

USB Buffer To configure the size of the USB

To con figure the printer so it automatically switches to PostScript emulation when a print job received through the USB port requires it, regardless of the default printer language.

input buffer. Note: Changing the USB Buffer

menu item automatically resets the printer.

On* Printer examines data on the USB

interface and selects PostScript emulation if the data indicates that is the required printer language.

Off Printer does not examine the

Disabled Job buffering is disabled. Any jobs

Auto* Printer automatically calculates the

3K to maximum size allowed

incoming data. The printer uses PCL emulation to process the job if PCL Smar tSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

already buffered on the disk are printed before normal processing of incoming jobs resumes.

USB Buffer size (recommended setting).

User specifies the USB Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the USB Buffer size, disable or reduce the size of the parallel, serial, and network buffers.

Utilities Menu

Use the Utilities Menu to print a variety of listings relating to available printer resources, printer settings, and print jobs. Other menu items let you set up printer hardware and troubleshoot printer problems.

Menu Item Purpose Values

Defragment Flash

To re trieve storage area lost when resources are deleted from flash memory.

Warning: Do not turn off the

printer while the flash is defragmenting.

Yes Printer transfers all resources

stored in flash memory to pri nter memory and then reformats the flash memory option. When the format operation is complete, the resources are loaded back into flash memory.

No Printer c ancels the request to

defragment the flash memory.

Utilities Menu

Using printer menus

Menu Item Purpose Values

Factory Defaults

Remove Held Jobs

To return your printer settings to the factory default values.

The Remove Held Jobs operation is used to remove Print and Hold jobs from the disk, because unwanted jobs may tend to pile up on the disk.

Restore • All menu items are returned to

the factory default values except:

– Display Language. – All settings in the Parallel Menu,

Serial Menu, Network Menu, and USB Menu.

• All downloaded resources

(fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory or on the hard disk are unaffected.)

Do Not Restore

• Confidential—Causes all Confidential Print and

Hold jobs to be removed (even if they f ailed to be restored from the disk).

• Held—Causes all non-Confidential Print and

Hold jobs to be removed (even if they f ailed to be restored from the disk).

• Not Restored—Causes all Print and Hold jobs

that were NOT restored from the disk to be deleted. This is a good way to clean up the disk when jobs are not being restored due to a permanent configuration change.

• All—Causes ALL Print and Hold jobs to be

deleted (even if they failed to be restored from the disk).

User-defined settings remain.

Format Disk To format the printer hard disk.

Warning: Do not turn off the

printer while the har d disk is formatting.

Format Flash To format the flash memory.

Warning: Do not turn off the

printer while the flash is formatting.

Hex Trace To help isolate the source of a print job problem. With Hex Trace selected, all data sent

to the printer i s p rinted in hexadecimal and character representation. Control codes are not executed.

To exit Hex Trace, turn the printer off or reset the printer from the Job Menu.

Print Alignment

When this menu item is chosen, the user alignment pages print.

Yes Deletes any data stored on the

hard disk and prepares the device to receive new resources.

No Cancels the request to format the

hard disk and leaves current resources stored on the dis k.

Yes Deletes any data stored in flash

memory and prepares the flas h memory to receive new resources.

No Cancels the request to format the

flash memor y and leaves current resources stored in flash memory.

Utilities Menu

Using printer menus

Menu Item Purpose Values

Job Acct Stat To print a listing of all job statistics

stored on the hard disk, or to clear all statistics on the disk.

Print Directory

Print Demo The Print Demo menu contains a

Color Samples

Print Fonts To print a sample of all the fonts

To print a list of all the resources stored in flash memory or on the hard disk. Note: Print Directory is available only when either a nondefective flash or disk is

installed and formatted, and Job Buffer Size is not set to 100%.

list of the demo files available in the RIP code SIMM, the flash option, and the disk option.

Color sample pages are printed using the same paper selection method and Printer Settings as is used to print the resident demo page with the exception of Print Mode. These pages always print with Print Mode set to Color.

The multipage Color Sample can be used as an aid to select colors for applications. The RGB percentages will be printed on the chart for easy reference.

available for the selected printer language.

Print Prints all statistics available for the

most recent print jobs.

Clear Deletes all accumulated job

statistics from the hard disk.

PCL Fonts Pr ints a sample of all printer fonts

available for PCL emulation.

PS Fonts Prints a sample of all printer fonts

available for PostScript emulation.

Print Menus To print a listing of the current user default values, the installed options, the amount of

Print Net <x> Setup

installed printer memory, and the status of printer supplies. To print information relating to the internal print server and the network settings defined

by the Network <x> Setup menu item in the Network Menu.

Utilities Menu

Understanding printer messages

The operator panel displa ys messages describing the current state of the printer and indicates possible printer problems you m ust resolve. Thi s topic pro vides a list of all printer mess ages, e xplains what they mean, and tells you how to clear the messages For Finisher error messages, see the Finisher Manual.

Ready

Message What this message means What you can do

Activating Menu Changes

Bin <x> Full

Busy

Canceling Fax

The printer is activating changes made to the printer settings.

The specified bin is full. Remove the stack of paper from the

The printer is busy receiving, processing, or printing data

The printer is processing a request to cancel a fax job.

Select

Return

Stop

Wait for the message to clear. See also:

Disabling operator panel menus

bin to clear the message. If you assigned the bin a name, the bin name is displayed instead of the bin number.

• Wait for the message to clear.

• Press Menu to open the Job Menu and cancel the current job.

Wait for the message to clear.

Canceling Job

Change <x>

The printer is processing a request to cancel the current print job.

The printer is requesting that a different type of paper be loaded in one of the input sources.

Wait for the message to clear. See also:

Canceling Job

Change the paper type i n the specified source.

Lexmark C 912 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Notices

Trademarks

Licensing notice

Cautions and warnings

Safety information

Electronic emission no tices

Japanese VCCI notice

The United Kingdom Telecommunications Act 1984

Noise emission levels

Energ y Star

Printer overview

Print speed

Memory

Paper handling

Printing

Understanding the operator panel

Using the operat or panel buttons

Changing printer settings

Printing the menu settings page

Sending a job to print

Canceling a print job

Loading a paper tray

Loading paper

Loading other paper sizes

Loading the multipurpose feeder

Capacity

Paper dimensions

Trouble-free printing

Closing the multipurpose feeder

Using the Print and Hold function

Printing and deleting held jobs

Accessing held jobs from the operator panel

Recognizing when format errors occur

Repeat Print

Reserve Print

Verify Print

Printing confidential jobs

Printing with custom size specialty media

Step 1: Using the multipurpose feed er

Step 2: Configuring the operator panel for custom size media

Step 3: Configuring your printer’s driver

Tips for successful printing

Storing print media

Avoiding paper jams

Understanding fonts

Resident fonts

Resident bit mapped fonts

Symbol sets

Downloadable fonts

Euro support

Hebrew and Arabic fonts

FontVision

Media guidelines

Paper

Duplexer

Transparencies

Envelopes

Labels

Card stock

Using printer menus

Disabling operator pan el menus

Enabling operator panel menus

Color Menu

Finishing Menu

Infrared Menu

Job Menu

Network Menu

Parallel Men u

PCL Emul Menu

Pa per Menu

Fax Menu

Pos tScript Menu

Serial Menu

Setup Menu

Supplies Menu