Lexmark 5400 User Manual

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Lexmark 5400 Series All-In-One

User Guide

January 2007 www.lexmark.com

Printing.................................................................................................5

Getting started........................................................................................................................................................................5

Performing printing and related tasks...........................................................................................................................8

Managing print jobs...........................................................................................................................................................14

Learning about the All-In-One software print options..........................................................................................16

Copying...............................................................................................19

Getting started.....................................................................................................................................................................19

Performing copying and related tasks.........................................................................................................................23

Managing copy jobs...........................................................................................................................................................26

Scanning.............................................................................................27

Getting started.....................................................................................................................................................................27

Performing scanning and related tasks.......................................................................................................................30

Managing scan jobs............................................................................................................................................................36

Learning about the All-In-One Center scan options...............................................................................................37

Faxing.................................................................................................43

Getting started.....................................................................................................................................................................43

Performing faxing and related tasks.............................................................................................................................55

Managing fax jobs...............................................................................................................................................................61

Working with photos.......................................................................70

Connecting photo storage devices...............................................................................................................................70

Working with photos using the control panel..........................................................................................................73

Working with photos using the computer.................................................................................................................77

Understanding the printer.............................................................87

Understanding the printer parts....................................................................................................................................87

Understanding the software...........................................................................................................................................99

Maintaining the printer.................................................................110

Print cartridges...................................................................................................................................................................110

Cleaning the scanner glass............................................................................................................................................116

Refilling a print cartridge................................................................................................................................................116

Contents

Using genuine Lexmark print cartridges..................................................................................................................116

Ordering supplies..............................................................................................................................................................116

Finding information about the printer......................................................................................................................118

Contacting Customer Support.....................................................................................................................................120

Troubleshooting.............................................................................121

Setup troubleshooting....................................................................................................................................................121

Print troubleshooting......................................................................................................................................................124

Copy troubleshooting.....................................................................................................................................................127

Scan troubleshooting......................................................................................................................................................128

Fax troubleshooting.........................................................................................................................................................130

Jams and misfeeds troubleshooting..........................................................................................................................135

Memory card reader and PictBridge troubleshooting........................................................................................137

Error messages...................................................................................................................................................................138

Settings are not saved.....................................................................................................................................................145

Resetting to factory default settings..........................................................................................................................146

Removing and reinstalling the software..................................................................................................................146

Notices and safety information..................................................147

Glossary............................................................................................154

Contents

Printing

Getting started

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges

of the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Related topics:

• “Loading various paper types” on page 5

Loading various paper types

Load up to Make sure

100 sheets of plain paper

50 sheets of heavyweight matte paper

25 sheets of photo paper

25 sheets of glossy paper

• The paper is designed for use with inkjet printers.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

• The glossy or printable side of the paper faces you. (If you are not sure

which side is the printable side, see the instructions that came with the paper.)

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.

Printing

Load up to Make sure

10 envelopes

• The print side of the envelopes faces you.

• The stamp location is in the upper left corner.

• The envelopes are designed for use with inkjet printers.

• The envelopes are loaded in the center of the paper support.

• The paper guides rest against the edges of the envelopes.

Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

Notes:

– Do not load envelopes with holes, perforations, cutouts, or deep

embossing.

– Do not use envelopes that have exposed flap adhesive. – Envelopes require more drying time. Remove each envelope as it

exits, and allow it to dry to avoid ink smudging.

25 sheets of labels

50 transparencies

• The print side of the labels faces you.

• The top of the labels feeds into the printer first.

• The adhesive on the labels does not extend to within 1 mm of the

edge of the label.

• You use full label sheets. Partial sheets (with areas exposed by missing

labels) may cause labels to peel off during printing, resulting in a paper jam.

• The labels are loaded in the center of the paper support.

• The paper guides rest against the edges of the labels.

Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink smudging.

• The rough side of the transparencies faces you.

• If the transparencies have a removable strip, each strip faces away

from you and down toward the printer.

• The transparencies are loaded in the center of the paper support.

• The paper guides rest against the edges of the transparencies.

Notes:

• Transparencies with paper backing sheets are not recommended.

• Transparencies require more drying time. Remove each transparency

as it exits, and allow it to dry to avoid ink smudging.

Printing

Load up to Make sure

10 iron-on transfers

25 greeting cards

25 index cards

25 photo cards

25 postcards

100 sheets of custom-size paper

• You follow the loading instructions that came with the iron-on

transfers.

• The print side of the transfers faces you.

• The transfers are loaded in the center of the paper support.

• The paper guides rest against the edges of the transfers.

Note: For best results, load transfers one at a time.

• The print side of the cards faces you.

• The cards are loaded in the center of the paper support.

• The paper guides rest against the edges of the cards.

Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink smudging.

• The print side of the paper faces you.

• The paper size fits within these dimensions:

Width:

– 76.2–215.9 mm – 3.0–8.5 inches

Length:

– 127.0–355.6 mm – 5.0–14.0 inches

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Printing

Load up to Make sure

20 sheets of banner paper

• You remove all the paper from the paper support before loading the

banner paper.

• You tear off only the number of pages needed to print the banner.

• You place the required stack of banner paper on the top cover.

• The leading edge of the banner paper feeds into the printer first.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

• You have selected the correct paper size for the banner in Page Setup

dialog. For more information, see “Printing a banner” on page 12.

Related topics:

• “Loading paper” on page 5

Performing printing and related tasks

Printing a document

1 Load paper.

2 With a document open, click File  Print.

3 From the ”Format for” menu, choose your printer.

4 From the third pop-up menu from the top, select the settings you want to adjust, and adjust the settings.

You can specify print quality, the number of copies to print, the type of paper you're printing on, and how you want the pages to print.

5 Click Print.

Related topics:

• “Loading paper” on page 5

• “Using the Print dialog” on page 101

Printing

Printing photos using the computer

1 Load photo paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded.

d Choose an orientation.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c For Mac OS X version 10.4 or later, click Advanced. Otherwise, proceed to the next step.

d From the Copies & Pages pop-up menu, type the number of copies to be printed.

e From the same pop-up menu, choose Quality & Media.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Related topics:

• “Enhancing photo print quality using the software” on page 84

Printing borderless photos

From your software application, set the page margins to zero, and then adjust the image on the screen so that it covers the entire page.

Note: Some applications do not support margin setting.

1 Load photo or glossy paper, with the glossy or printable side facing you. (If you are not sure which side is the

printable side, see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded.

Note: Make sure you choose an option that has (Borderless) in it. For example, if you loaded letter-size photo paper, choose US Letter (Borderless).

Printing

d Choose an orientation.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c For Mac OS X version 10.4 or later, click Advanced. Otherwise, proceed to the next step.

d From the Copies & Pages pop-up menu, type the number of copies to be printed.

e From the same pop-up menu, choose Quality & Media.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Related topics:

• “Enhancing photo print quality using the software” on page 84

Printing cards

1 Load greeting cards, index cards, or postcards.

Notes:

• Make sure the thickness of each card does not exceed 0.020 inch (0.50 mm).

• Make sure the print side of the card faces you.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Paper Size pop-up menu, choose a card size.

d Choose an orientation.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c Click Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Related topics:

• “Loading various paper types” on page 5

Printing

Printing envelopes

1 Load envelopes. For more information, see “Loading various paper types” on page 5.

Notes:

• Do not load envelopes with holes, perforations, cutouts, deep embossing, metal clasps, metal folding bars,

string ties, or exposed flap adhesive.

• Make sure the print side of the envelopes faces you.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Paper Size pop-up menu, choose the envelope size loaded.

d Choose an orientation.

Notes:

• Most envelopes use landscape orientation.

• Make sure the same orientation is also selected in the software application.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c Click Print.

Related topics:

• “Loading various paper types” on page 5

Printing iron-on transfers

1 Load iron-on transfers. For more information, see “Loading various paper types” on page 5.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Settings pop-up menu, choose Page Attributes.

d Choose a paper size.

e Choose an orientation.

f Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c From the pop-up menu in the center, choose Quality & Media.

Printing

d From the Paper Type pop-up menu, choose Iron-On Transfer.

Note: Choosing Iron-On Transfer automatically mirrors the image you want to print.

e Select a print quality other than Quick Print. Photo is recommended.

4 Click Print.

Note: To prevent smudging, remove each iron-on transfer as it exits, and let it dry before stacking.

Related topics:

• “Using the Page Setup dialog” on page 100

• “Using the Print dialog” on page 101

Printing a banner

1 Remove all paper from the paper support.

2 Tear off only the number of pages needed for the banner (up to 20 sheets).

3 Place the required stack of banner paper on the top cover.

4 Load only the first page of banner paper into the paper support with the leading edge of the banner going into

the printer.

5 Adjust the left and right paper guides.

6 Customize the settings in the Page Setup dialog.

a With your document open, choose File  Page Setup.

b From the Settings pop-up menu, choose Page Attributes.

c From the “Format for” pop-up menu, choose the printer.

d From the Paper Size pop-up menu, choose A4 Banner or US Letter Banner.

e Select an orientation.

f Click OK.

7 Customize the settings in the Print dialog.

a With your document open, choose File  Print.

b From the Printer pop-up menu, choose the printer.

Printing

c From the third pop-up menu from the top, choose Quality & Media.

• From the Paper Type pop-up menu, choose Plain.

• Select a print quality.

Note: Higher print quality settings result in better quality documents but may take longer to print.

d Click OK.

Related topics:

• “Using the Print dialog” on page 101

• “Loading various paper types” on page 5

Printing multiple pages on one sheet

1 Load paper.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, choose File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Settings pop-up menu, choose Page Attributes.

d Choose a paper size.

e Choose an orientation.

f Click OK.

3 Customize the settings as needed in the Print dialog.

a With a document open, click File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c From the third pop-up menu from the top, choose Layout.

• From the Pages per Sheet pop-up menu, choose the number of pages you want to print on one sheet.

• From the Layout Direction area, click the icon that shows the order you want the pages to print on one

sheet.

• If you want to print a border around each page image, choose an option from the Border pop-up menu.

d Click Print.

Related topics:

• “Loading paper” on page 5

Printing color images in black and white

This setting is available only if there is a black print cartridge installed.

1 Load paper.

2 Customize the settings in the Page Setup dialog as needed.

3 With a document open, click File  Print.

4 From the Printer pop-up menu, choose 5400 Series.

5 From the pop-up menu in the center, choose Color Options.

Printing

6 From the Document Color pop-up menu, choose Black Only.

7 Click Print.

Related topics:

• “Loading paper” on page 5

Printing multiple copies of a stored document

1 With a document open, click File  Print.

2 From the Printer pop-up menu, choose 5400 Series.

3 From the third pop-up menu, choose Copies & Pages.

4 Enter the number of copies you want to print.

Related topics:

• “Using the Print dialog” on page 101

Printing the last page first (reverse page order)

For Mac OS X version 10.4.2 or later:

1 With a document open, click File  Print.

2 From the third pop-up menu, choose Paper Handling.

3 From the Page Order menu, select Reverse.

4 Click Print.

For Mac OS X version 10.3.9:

1 With a document open, click File  Print.

2 From the third pop-up menu, choose Paper Handling.

3 Select Reverse page order.

4 Click Print.

Related topics:

• “Using the Print dialog” on page 101

Managing print jobs

Pausing print jobs

1 While the document is printing, click the printer icon on the dock.

2 From the queue window, select the job you want to pause.

Printing

3 Click the Hold icon.

Note: You can also click the Stop Jobs icon to pause printing all jobs.

Related topics:

• “Using the Print dialog” on page 101

• “Resuming print jobs” on page 15

• “Canceling a print job” on page 15

Canceling a print job

To cancel a print job using the control panel:

1 Press .

Printing stops and the print cartridge carrier returns to its home position.

2 Press to turn off the printer.

To cancel a print job using the computer:

1 While the document is printing, click the printer icon on the dock.

2 From the queue window, select the job you want to cancel.

3 Click the Delete icon.

Related topics:

• “Using the control panel” on page 90

• “Pausing print jobs” on page 14

Resuming print jobs

1 From the Finder desktop, choose Applications  Utilities  Print Center/Printer Setup Utility.

2 From the list of printers, double-click your printer.

3 From the printer pop-up menu, click Start Jobs if you want to resume all print jobs in the queue; if you want to

resume a particular print job, select the document name, and then click Resume.

Related topics:

• “Pausing print jobs” on page 14

• “Canceling a print job” on page 15

Printing

Learning about the All-In-One software print options

Choosing a paper size

1 With a document open, click File  Page Setup.

2 From the “Format for” pop-up menu, choose 5400 Series.

Note: When you select Any Printer, your paper size choices are limited. By selecting the name of your printer,

you have many more paper size options.

3 From the Paper Size pop-up menu, choose a paper size.

4 Click OK.

Related topics:

• “Using the Page Setup dialog” on page 100

Choosing a paper type

By default, the paper type sensor is set to Automatic. It can detect and adjust the paper type settings for plain, heavyweight matte, glossy/photo, and transparency paper. To manually choose the paper type:

1 With a document open, click File  Print.

2 From the Copies & Pages pop-up menu, choose Quality & Media.

3 From the Paper Type pop-up menu, choose a paper type.

4 Click Print.

Notes:

• Manually choosing a paper type turns off the paper type sensor for the current print job.

• For multiple-page jobs, the printer assumes the subsequent pages are the same paper type as the first sheet

detected.

Related topics:

• “Using the Print dialog” on page 101

Choosing a print quality

1 With a document open, click File  Print.

2 From the Printer pop-up menu, choose 5400 Series.

3 From the pop-up menu in the center, choose Quality & Media.

4 From the Print Quality menu, select the appropriate print quality for the document:

• Automatic—The printer sets the print quality for the paper type loaded (default setting).

• Quick Print—Best for text-only documents with reduced print quality but faster print speed.

• Normal—Recommended for most types of documents.

• Photo—Recommended for photos and documents with graphics.

5 Click Print.

Printing

Related topics:

• “Using the Print dialog” on page 101

Collating copies using the computer

The printer can sort multiple copy jobs. If you print two copies of a three-page document, and you choose not to collate them, the pages print in this order: 1, 1, 2, 2, 3, 3. If you choose to collate, the pages print in this order: 1, 2, 3, 1, 2, 3.

1 With a document open, click File  Print.

2 Enter the number of copies to print in the Copies field.

3 Choose Collated.

Related topics:

• “Collating copies” on page 24

• “Using the Print dialog” on page 101

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Resize appears.

6 Press .

7 Press or repeatedly until the setting you want appears.

Note: To select Custom Resize, press

8 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

• “Using the control panel” on page 90

and use the keypad to enter a custom size.

Sharpening an image

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

Printing

3 Click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Setup drawer.

5 Click the Adjustments tab.

6 From the Blur/Sharpen area, move the slider to adjust the level of sharpness of the scanned image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 39

• “Enhancing photo print quality using the software” on page 84

Resetting All-In-One software settings to defaults

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 Click Preview/Edit to view the Scan dialog.

4 Click to open the Scan Setup drawer.

5 Select the Adjustments tab.

6 Click Defaults.

Related topics:

• “Using the All-In-One Center” on page 105

• “Customizing scan settings from the Scan dialog” on page 39

Printing

Copying

Getting started

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges

of the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Related topics:

• “Loading various paper types” on page 5

Copying

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing.

Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on the scanner glass instead of in the ADF.

1 Make sure the computer and the printer are on.

2 Open the top cover.

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Note: Photos should be loaded as shown.

4 Close the top cover to avoid dark edges on the scanned image.

Copying

Related topics:

• “Understanding the parts of the printer” on page 88

• “Loading original documents into the Automatic Document Feeder” on page 21

Loading original documents into the Automatic Document Feeder

You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4, letter, or legal-size paper into the ADF.

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

1 If you are using A4 or letter-size paper, pull up the ADF paper stop.

2 Adjust the paper guide on the ADF tray to the width of the original document.

3 Fan the original document.

4 Load the original document facedown and top edge first into the ADF until you hear a beep.

Copying

Document Loaded appears on the display, and the document feeds into the ADF.

Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner.

Automatic Document Feeder paper capacity

Load up to Make sure

10 sheets of:

• Letter-size paper

• A4 paper

• Legal-size paper

10 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced edge copier paper

• Preprinted forms

• Letterhead paper

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the ADF.

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Related topics:

• “Understanding the parts of the printer” on page 88

• “Loading original documents on the scanner glass” on page 20

Copying

Performing copying and related tasks

Making a copy

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 90

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Copying photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.)

2 Place a photo facedown on the scanner glass in the upper left corner. For more information, see “Loading original

documents on the scanner glass” on page 20.

3 If necessary, press Copy Mode.

4 Press .

5 Press or repeatedly until Quality appears.

6 Press .

7 Press or repeatedly until Photo appears.

8 Press .

9 Press or repeatedly until Paper Size appears.

10 Press .

11 Press or repeatedly until the size you want appears.

12 Press .

13 Press or repeatedly until Original Size appears.

14 Press .

15 Press or repeatedly until the size you want appears.

16 Press Start Color or Start Black.

Copying

Related topics:

• “Using the control panel” on page 90

Collating copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Collate appears.

6 Press .

7 Press or repeatedly until the number of copies you want to print appears.

8 Press Start Color or Start Black.

Note: If you are using the scanner glass, a message appears prompting you for additional pages.

Related topics:

• “Making a copy” on page 23

• “Collating copies using the computer” on page 17

• “Using the control panel” on page 90

Collating copies using the computer

1 With a document open, click File  Print.

2 Enter the number of copies to print in the Copies field.

3 Choose Collated.

Related topics:

• “Collating copies” on page 24

• “Using the Print dialog” on page 101

Copying

Repeating an image on one page

You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers, and handouts.

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Repeat Image appears.

6 Press .

7 Press or repeatedly until the number of images you want to print on one page appears.

8 Press Start Color or Start Black.

Related topics:

• “Loading paper” on page 5

• “Loading original documents on the scanner glass” on page 20

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Resize appears.

6 Press .

7 Press or repeatedly until the setting you want appears.

Note: To select Custom Resize, press

8 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

• “Using the control panel” on page 90

and use the keypad to enter a custom size.

Copying

Managing copy jobs

Canceling a copy job

1 Press .

Scanning stops and the scanner bar returns to its home position.

2 Press to turn off the printer.

Related topics:

• “Using the control panel” on page 90

Copying

Scanning

Getting started

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing.

Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on the scanner glass instead of in the ADF.

1 Make sure the computer and the printer are on.

2 Open the top cover.

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Note: Photos should be loaded as shown.

Scanning

4 Close the top cover to avoid dark edges on the scanned image.

Related topics:

• “Understanding the parts of the printer” on page 88

• “Loading original documents into the Automatic Document Feeder” on page 21

Loading original documents into the Automatic Document Feeder

You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4, letter, or legal-size paper into the ADF.

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

1 If you are using A4 or letter-size paper, pull up the ADF paper stop.

2 Adjust the paper guide on the ADF tray to the width of the original document.

3 Fan the original document.

4 Load the original document facedown and top edge first into the ADF until you hear a beep.

Scanning

Document Loaded appears on the display, and the document feeds into the ADF.

Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner.

Automatic Document Feeder paper capacity

Load up to Make sure

10 sheets of:

• Letter-size paper

• A4 paper

• Legal-size paper

10 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced edge copier paper

• Preprinted forms

• Letterhead paper

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the ADF.

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Related topics:

• “Understanding the parts of the printer” on page 88

• “Loading original documents on the scanner glass” on page 20

Scanning

Performing scanning and related tasks

Scanning a document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

3 Press Scan Mode.

4 Press or repeatedly until the destination to which you want to scan appears.

5 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

• “Using the control panel” on page 90

Scanning images for editing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original image facedown on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

5 From the “What is being scanned?” menu, choose Photo or Magazine or Newspaper.

6 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on

monitor/Web page.

7 From the “Send scanned image to” pop-up menu, choose a destination folder or application for your scanned

photo.

8 Select Prompt for multiple pages if you have several photos to scan.

9 Click Preview/Edit to open the Scan dialog and adjust settings.

From the Settings tab, you can select a preset scan setting, descreen magazine or newspaper scans, and reduce background noise.

From the Adjustments tab, you can customize the settings as needed.

10 Crop photos, if needed. For more information, see “Cropping photos using the software” on page 38.

11 Click .

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning

Scanning a text-only document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

5 From the “What is being scanned?” pop-up menu, choose Black Text.

6 Adjust the settings as needed.

7 Click Scan.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning a text and graphics document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

5 From the “What is being scanned?” pop-up menu, choose Mixed Graphics and Text.

6 Adjust the settings as needed.

7 Click Scan.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning an item for Web page viewing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

Scanning

5 From the “How will the scanned image be used?” pop-up menu, choose To be viewed on monitor/web page.

6 Adjust the settings as needed.

7 Click Scan.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning a portion of an image

You can scan certain portions of an image or a document using the cropping function of the Scan dialog. This option is good for scanning logos, parts of a magazine page, or sections of a photo.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document or image facedown on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

5 Click Preview/Edit.

6 Click inside the document or image in the preview area.

7 Drag the nodes on the crop area to select the part of the image that you want to scan.

Note: Drag the nodes on the dashed border to expand or minimize the crop area.

8 Click .

9 Click . Only the designated cropped area is saved or sent to an application.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning

Scanning multiple pages or images

Scanning multiple pages using the Automatic Document Feeder

1 Load an original document facedown into the Automatic Document Feeder (ADF).

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark 5400 Series folder.

3 Double-click the Lexmark 5400 Series Center icon.

4 Select Prompt for multiple pages.

5 Click Scan.

6 In the Save dialog, enter a file name for your scan job.

7 From the Where pop-up menu, choose a destination for the scanned items.

8 From the Format pop-up menu, choose a file type.

9 Click Save.

Scanning automatically stops when all pages on the ADF are scanned.

Notes:

• You can also select Prompt to name each page if you want to save each scanned item under a different file

name. Otherwise, scanned items will be given the file name you specified and numbered accordingly.

• When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only

one file since PDF supports multiple-page scanning.

• Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time

when using the scanner.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning

Scanning multiple pages using the scanner glass

1 Load an original document facedown on the scanner glass.

2 From the Finder desktop, double-click the Lexmark 5400 Series folder.

3 Double-click the Lexmark 5400 Series Center icon.

4 Select Prompt for multiple pages.

5 Click Scan.

6 In the Save dialog, enter a filename for your scan job.

7 From the Where pop-up menu, choose a destination for the scanned items.

8 From the Format pop-up menu, choose a file type.

9 Click Save.

10 When prompted, place the next item on the scanner glass, and then click Scan on the dialog. Continue this for

every original document you want to scan.

11 Click Done when you are finished scanning all items.

Notes:

• You can also select Prompt to name each page if yo u w an t t o s av e e ac h s ca nn ed item under a different filename.

Otherwise, scanned items will be given the filename you specified and numbered accordingly.

• When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only

one file since PDF supports multiple-page scanning.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning clear images from magazines or newspapers

Descreening helps to remove wavy patterns from images scanned from magazines or newspapers.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

Scanning

4 Double-click the Lexmark 5400 Series Center icon.

5 From the “What is being scanned?” menu, select Magazine or Newspaper.

6 Click Preview/Edit.

7 Click to open the Scan Setup drawer.

8 From the Descreen pop-up menu on the Settings tab, choose Magazine or Newspaper.

9 Click .

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning text for editing

Use the Optical Character Recognition (OCR) software feature to scan a document and produce text you can edit with a word-processing application.

Note: This function will work only if you have installed ABBYY FineReader 5 Sprint X.

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark 5400 Series folder.

3 Double-click the Lexmark 5400 Series Center icon.

4 From the “What is being scanned?” menu, select a document type other than Photo.

5 From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).

6 From the “Send scanned image to” menu, choose a word-processing application to use for editing.

7 Click Scan.

8 Open the scanned document from the word-processing application for previewing and editing.

9 Edit and save the document.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning documents or images for e-mailing

When you want to scan a new item and send it through e-mail:

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark 5400 Series folder.

Scanning

3 Double-click the Lexmark 5400 Series Center icon.

4 From the “What is being scanned?” menu, select a document type other than Photo.

5 From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.

6 From the “Send scanned image to” menu, choose an application.

7 Click Scan.

8 Retrieve the scanned image from the application and send it through e-mail as an attachment.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Saving a scanned image

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

5 From the “Send scanned images to” pop-up menu, choose the application where you want to save the scanned

image.

6 Adjust the settings as needed.

7 Click Scan. The scanned image opens in the specified application.

8 From the software application, click File  Save As.

9 Enter the file name, format, and location where you want the scanned image to be saved.

10 Click Save.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Managing scan jobs

Canceling a scan job

To cancel a scan using the control panel:

1 Press .

Scanning stops and the scanner bar returns to its home position.

2 Press to turn off the printer.

Scanning

To cancel a scan using the software:

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the Progress dialog, click Cancel.

Related topics:

• “Using the control panel” on page 90

Learning about the All-In-One Center scan options

Adjusting the brightness of an image

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 Click to open the Scan Setup drawer.

5 Select the Adjustments tab.

6 From the Brightness area, move the slider to lighten or darken the image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 39

• “Adjusting color settings when scanning” on page 37

Adjusting color settings when scanning

You can manually adjust the color settings for optimum color output.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Setup drawer.

5 From the Settings tab:

• Select a preset scan setting corresponding to your document.

• If you are not satisfied with a preset setting, customize the scan settings by adjusting color depth and

resolution, and choosing a descreen option if you need to remove wavy patterns from images scanned from magazines or newspapers.

• Reduce background noise, if necessary. Select Reduce Background Noise, and move the slider to adjust the

level of noise reduction.

6 From the Adjustments tab:

• Adjust the brightness, contrast, and gamma (color correction curve). Move the sliders to adjust the levels.

• Sharpen the image. Move the slider to adjust sharpness of your image.

Scanning

• Invert colors. Select Invert Colors to reverse the colors of your image. The effect is similar to that of a film

negative.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 39

• “Adjusting the brightness of an image” on page 37

Choosing where to send scanned images

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the “Send scanned image to” pop-up menu, choose the scan destination.

• File—Saves the scanned image as a file to open later.

• Clipboard—Saves the scanned image to the Clipboard so you can paste it into another document. Large

scans may not fit the Clipboard.

Note: Scanning at a high resolution to the Clipboard uses a large amount of system memory and drastically affects system performance.

• An application—Opens the scanned image in the specified application.

Related topics:

• “Saving a scanned image” on page 36

• “Using the All-In-One Center” on page 105

Cropping photos using the software

You can use the Auto-crop feature to highlight certain focal points or to show only a specific portion of an image.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the All-in-One Center dialog, click Preview/Edit.

4 Select Auto-crop sensitivity.

Note: Selecting Auto-crop sensitivity automatically selects the area to be scanned.

5 If you are satisfied with the cropped image, click .

If you are not satisfied with the cropped image, make adjustments.

a Use any of these methods to make adjustments:

• Move the slider.

Note: The slider adjusts the file size, width, and height of the image. If the dashed border seems to disappear, the crop area is set beyond the size of the image.

• Click and drag the nodes to expand or minimize the crop area.

• Click and drag the crop area to a part of the image you want copied.

Note: These actions will deactivate Auto-crop sensitivity.

b Click to preview the image.

Scanning

c Click to scan the image.

Related topics:

• “Using the All-In-One Center” on page 105

Customizing scan settings from the Scan dialog

You can adjust the scan settings and do creative scanning jobs on the Scan dialog.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 Click Preview/Edit to open the Scan dialog.

4 Click to open the Scan Setup drawer and change the settings as needed.

The Scan dialog has three main sections: the Settings tab, the Adjustments tab, and the Preview area.

From here Go to To

Settings tab Scan Settings Select a preset scan setting according to the color and

document type of your scan.

Custom Settings Customize the scan setting manually instead of using a

preset scan setting. Adjust the amount of color you want in the scanned image, choose a resolution, and descreen the scanned image.

Reduce Background Noise Remove smudges and light background shading in color

documents.

Scanning

From here Go to To

Adjustments tab Brightness Adjust the lightness and darkness of the scanned image.

Contrast Adjust the tone of the image as it is set off against a light or

dark background.

Gamma Increase or decrease the color correction curve. Enabling

gamma lets you adjust the amount of ink on the page.

Blur/Sharpen Adjust the level of sharpness of the scanned image.

Rotate Image Rotates the image 90 degrees clockwise per click.

Invert Colors Reverse the colors of the image by inverting the RGB data.

The effect created is similar to that of a film negative.

Mirror Produce a mirror image of the document or image.

Defaults Reset the Adjustment controls to the factory default settings.

Preview area See a preview of the image. Some settings in the dialog are

interactive, so you can readily view the changes on the image as you adjust the settings. Clicking

document and shows the recent changes in the Preview area.

Auto-crop sensitivity Select or clear Auto-crop sensitivity to activate or deactivate

auto-cropping. Adjust the slider to adjust auto-cropping.

re-scans the original

Weight, height, and file size display

These buttons are at the bottom of the Preview area:

Click To

Go to the Help Center for more information.

Show or hide the Scan Setup drawer.

Exit the current dialog without saving any changes.

Refresh the image in the Preview area.

Start scanning.

See the dimension of the scanned image. Select your preferred unit of measurement from the pop-up menu.

Related topics:

• “Using the All-In-One Center” on page 105

Editing the Customize list

The list of applications in the Customize list is generated when you install the All-In-One software. You can expand this list to a maximum of 50 applications. You can add, remove, or modify an application in the Customize list.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

Scanning

3 From the “Send scanned image to” pop-up menu, scroll down to the bottom of the list, and choose Customize

list. The Customize list dialog appears, showing all available applications.

To add an application to the list:

1 Click +.

2 Click Browse to navigate through the list of applications available on the computer. Click the application that

you want to add to the Available Applications list.

3 Click OK.

4 From the File Type pop-up menu, choose the type of file you want to send to your chosen application.

5 Edit the display name if desired. This is the name that will appear in the “Send scanned image to” pop-up menu.

6 Click OK.

To remove an application from the list:

1 From the list of applications, choose the application you want to remove.

2 Click -.

3 If you are sure, click OK when prompted. Otherwise, click Cancel.

To modify an application in the list:

1 From the list of applications, choose the application you want to modify.

2 Click Edit.

3 Edit the name to be displayed in the “Send scanned image to” pop-up menu.

• Click Browse to choose a new path to the application.

• From the File Type pop-up menu, choose the type of file you want to send to this application. You can choose

only one type of file.

• Click OK.

Sharpening an image

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 Click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Setup drawer.

5 Click the Adjustments tab.

6 From the Blur/Sharpen area, move the slider to adjust the level of sharpness of the scanned image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 39

• “Enhancing photo print quality using the software” on page 84

Scanning

Resetting All-In-One software settings to defaults

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 Click Preview/Edit to view the Scan dialog.

4 Click to open the Scan Setup drawer.

5 Select the Adjustments tab.

6 Click Defaults.

Related topics:

• “Using the All-In-One Center” on page 105

• “Customizing scan settings from the Scan dialog” on page 39

Scanning

Faxing

Getting started

Getting the printer ready to fax

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see “Setup troubleshooting” on page 121.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment Benefits See this section

• The printer

• A telephone cord

• The printer

• A telephone

• Two telephone cords

• The printer

• A telephone

Send and receive faxes without using a computer.

• Use the fax line as a normal telephone

line.

• Send and receive faxes without using a

computer.

Receive both incoming voice messages and faxes.

• An answering machine

• Three telephone cords

• The printer

• A telephone

Send faxes using the computer or the printer.

• A computer modem

• Three telephone cords

Related topics:

• “Setup troubleshooting” on page 121

“Connecting directly to a telephone wall jack” on page 46

“Connecting to a telephone” on page 47

“Connecting to an answering machine” on page 48

“Connecting to a computer with a modem” on page 49

Faxing

Using an RJ11 adapter

Country/region

• United Kingdom

• Ireland

• Finland

• Norway

• Denmark

To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the telephone line adapter included in the box with the printer.

• Italy

• Sweden

• Netherlands

• France

• Portugal

1 Connect the adapter to the telephone line that came with the printer.

Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your

location.

2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment:

1 Remove the plug from the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the

adapter, as shown, will not function properly.

Faxing

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Country/region

• Saudi Arabia

• United Arab Emirates

• Egypt

• Bulgaria

• Czech Republic

• Belgium

• Australia

• South Africa

• Israel

• Hungary

• Poland

• Romania

• Russia

• Slovenia

• Spain

• Turkey

• Greece

To connect a telephone, an answering machine, or other telecommunications equipment to the printer:

1 Remove the plug from the back of the printer.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the

adapter, as shown, will not function properly.

Faxing

Country/region

• Germany

• Austria

• Switzerland

There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.

Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work.

Related topics:

• “Understanding the parts of the printer” on page 88

Connecting directly to a telephone wall jack

Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer.

1 Make sure you have a telephone cord and a telephone wall jack.

2 Connect one end of the telephone cord into the LINE port of the printer.

3 Connect the other end of the telephone cord into an active telephone wall jack.

Related topics:

• “Getting the printer ready to fax” on page 43

Faxing

Connecting to a telephone

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 44.

1 Make sure you have the following:

• A telephone

• Two telephone cords

• A telephone wall jack

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

Faxing

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.

Related topics:

• “Getting the printer ready to fax” on page 43

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 44.

1 Make sure you have the following:

• A telephone

• An answering machine

• Three telephone cords

• A telephone wall jack

2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall

jack.

Faxing

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the answering machine.

5 Connect a third telephone cord from the answering machine to the EXT port of the printer.

Related topics:

• “Getting the printer ready to fax” on page 43

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software application.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 44.

1 Make sure you have the following:

• A telephone

• A computer with a modem

• Three telephone cords

• A telephone wall jack

Faxing

2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the computer modem.

Faxing

5 Connect a third telephone cord from the computer modem to the EXT port of the printer.

Related topics:

• “Getting the printer ready to fax” on page 43

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing.

Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on the scanner glass instead of in the ADF.

1 Make sure the computer and the printer are on.

2 Open the top cover.

Faxing

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Note: Photos should be loaded as shown.

4 Close the top cover to avoid dark edges on the scanned image.

Related topics:

• “Understanding the parts of the printer” on page 88

• “Loading original documents into the Automatic Document Feeder” on page 21

Loading original documents into the Automatic Document Feeder

You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4, letter, or legal-size paper into the ADF.

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

1 If you are using A4 or letter-size paper, pull up the ADF paper stop.

2 Adjust the paper guide on the ADF tray to the width of the original document.

Faxing

3 Fan the original document.

4 Load the original document facedown and top edge first into the ADF until you hear a beep.

Document Loaded appears on the display, and the document feeds into the ADF.

Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner.

Automatic Document Feeder paper capacity

Load up to Make sure

10 sheets of:

• Letter-size paper

• A4 paper

• Legal-size paper

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

Faxing

Load up to Make sure

10 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced edge copier paper

• Preprinted forms

• Letterhead paper

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the ADF.

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Related topics:

• “Understanding the parts of the printer” on page 88

• “Loading original documents on the scanner glass” on page 20

Faxing

Performing faxing and related tasks

Sending a fax

Entering a fax number

1 From the control panel, press Fax Mode.

2 Enter a fax number using:

The text box

Speed Dial or Group Dial

Enter a fax number using the keypad.

Notes:

• You can include a calling card number as part of the fax number.

• Enter a maximum of 64 digits in a fax number.

• Press Pause / Redial to insert a three-second pause in a number you

are entering to wait for an outside line or get through an automated answering system.

a Press Phone Book. b Enter Speed Dial and/or Group Dial numbers.

• Press or repeatedly until the Speed Dial or Group Dial number

you want appears.

• Use the keypad to enter the number of the Speed Dial entry (1–89)

or Group Dial entry (90–99).

Notes:

• For instructions on how to add Speed Dial or Group Dial numbers

using the computer, see “Setting up Speed Dial using the computer” on page 60.

• For instructions on how to add Speed Dial or Group Dial numbers

using the control panel, see “Using the Phone Book” on page 60.

3 If you want to send a fax to a group of numbers (broadcast fax):

a Press .

b Repeat step 2, using any combination of the previous methods, until a maximum of 30 fax numbers have been

entered.

Related topics:

• “Using the control panel” on page 90

Sending a fax using the control panel

1 Make sure the printer is on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Faxing

3 From the control panel, press Fax Mode.

4 Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 55.

Note: To set up Speed Dial, see “Setting up Speed Dial using the computer” on page 60.

5 If you want to send a fax to a group of numbers (broadcast fax):

a Press .

b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.

6 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 90

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Sending a broadcast fax at a scheduled time

You can send a fax to a combination of up to 30 people or groups at a time you choose.

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode.

3 Press .

4 Press or repeatedly until Delay Fax appears.

5 Press .

6 Press or repeatedly until Delay Until appears.

7 Press .

8 Enter the time you want to send the fax.

9 Press .

10 If the printer is not set to the 24 hour mode, press or repeatedly to select AM or PM.

11 Press to save your settings.

12 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 55.

13 If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.

14 Press Start Color or Start Black.

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If

the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed again.

Faxing

Related topics:

• “Using the control panel” on page 90

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Sending a fax while listening to a call (On Hook Dial)

The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the printer. It is useful when you must navigate an automated answering system or enter a calling card number before sending your fax.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until On Hook Dial appears.

4 Press .

You can now hear the dial tone of the telephone line.

5 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 55.

Note: Press the keypad numbers to use an automated answering system.

6 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 90

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Receiving a fax

Receiving a fax automatically

1 Make sure the Fax Auto Answer light is on.

2 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of

rings before receiving a fax automatically” on page 62.

Related topics:

• “Using the control panel” on page 90

Receiving a fax with an answering machine

Note: You must set up the equipment as shown in “Connecting to an answering machine” on page 48.

To receive a fax with an answering machine connected to the printer:

1 Make sure the Fax Auto Answer light is on.

Faxing

When a telephone ring is detected, the answering machine picks up the call.

• If the printer detects a fax, it receives the fax and disconnects the answering machine.

• If the printer does not detect a fax, the answering machine receives the call.

2 Set the answering machine to answer incoming calls before the printer does.

For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls after five rings.

3 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of

rings before receiving a fax automatically” on page 62.

Related topics:

• “Using the control panel” on page 90

Receiving a fax manually

1 Make sure the Auto Answer light is off.

2 To receive the fax:

• Press Start Color or Start Black.

• Press * 9 * on the telephone after you answer it and hear fax tones.

3 Hang up the telephone. The printer receives the fax.

Related topics:

• “Using the control panel” on page 90

Using Caller ID

Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the name) of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the telephone number of the person who is sending you the fax appears on the display.

Note: Caller ID is available only in some countries and regions.

The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to display Caller ID information.

1 From the control panel, press Fax Mode.

2 Press or repeatedly until Tools appears.

3 Press .

4 Press or repeatedly until Device Setup appears.

5 Press .

6 Press or repeatedly until Caller ID Pattern appears.

7 Press .

Faxing

8 Press or repeatedly until the setting you want appears.

9 Press to save the setting.

Related topics:

• “Using the control panel” on page 90

• “Using the Fax menu” on page 95

Forwarding faxes

Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax forwarding settings:

• Off—(Default).

• Forward—The printer sends the fax to the designated fax number.

• Print & Forward—The printer prints the fax and then sends it to the designated fax number.

To set up fax forwarding:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Fax Forward appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press .

11 Enter the number to which you want to forward the fax.

12 Press to save the setting.

Note: If you select Forward or Print & Forward, Forward will appear in the lower left corner of the fax default

menu. To view the selected setting, press

Related topics:

• “Using the control panel” on page 90

repeatedly.

Printing fax activity reports

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

Faxing

4 Press .

5 Press or repeatedly until Reports appears.

6 Press .

7 Press or repeatedly until the type of report you want to print appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press to print the report.

Related topics:

• “Using the control panel” on page 90

Setting up Speed Dial using the computer

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Fax Setup Utility icon.

3 Select the Speed Dials tab.

4 Click + to enter contact names and fax numbers in the Individuals or Groups tabs.

Note: To delete an entry from the Speed Dial list, select it, and then click -.

5 Click Save Settings.

Related topics:

• “Customizing settings using the Fax Setup Utility” on page 67

Using the Phone Book

The Phone Book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).

To access a Phone Book entry:

1 From the control panel, press Phone Book.

2 Press or repeatedly until the entry you want appears.

Use the keypad to enter the number of the Speed Dial or Group Dial entry.

To access the Phone Book menu:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Phone Book appears.

4 Press .

Faxing

5 Press or repeatedly until the setting you want appears.

6 Press , and follow the instructions on the display.

Use this To

View View Phone Book entries.

Add Create a new Speed Dial or Group Dial entry.

Remove Delete a Speed Dial or Group Dial entry.

Modify Edit a Speed Dial or Group Dial entry.

Print Print all Speed Dial and Group Dial entries in the Phone Book.

Note: For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see “Setting up Speed Dial using the computer” on page 60.

Related topics:

• “Using the control panel” on page 90

Managing fax jobs

Customizing dial settings

Setting up a dialing prefix

You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include numbers, commas, and/or the symbols * and #.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Dial Prefix appears.

8 Press .

9 To change the setting, press or repeatedly until Create appears.

10 Press .

11 Enter the prefix to be dialed before each telephone number.

12 Press to save the setting.

Related topics:

• “Using the control panel” on page 90

Faxing

Setting the distinctive ring

Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and phone number for incoming faxes.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Ring Pattern appears.

8 Press .

9 Press or repeatedly until the ring pattern you want appears.

10 Press to save the setting.

Related topics:

• “Using the control panel” on page 90

Setting the number of rings before receiving a fax automatically

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Pick Up On appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press to save the setting.

11 Make sure the Fax Auto Answer light is on.

When the number of rings you set is detected, the printer automatically receives the incoming fax.

Related topics:

• “Using the control panel” on page 90

Faxing

Setting up to fax while behind a PBX

If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number without waiting to recognize the dial tone.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Dial Method appears.

8 Press .

9 Press or repeatedly until Behind PBX appears.

10 Press to save this setting.

Related topics:

• “Using the control panel” on page 90

Customizing fax settings

Setting up a fax header

During the initial setup of your printer, you were prompted to enter your name, fax number, date, and time. This information is used to create a fax header for faxes you send.

If you have not entered this information:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Your Fax Name appears.

8 Press .

9 Enter your name using the keypad.

Note: You can enter a maximum of 20 characters.

Faxing

10 Press to save the setting.

11 Press or repeatedly until Your Fax Number appears.

12 Press .

13 Enter your fax number using the keypad.

Note: You can enter a maximum of 64 numbers.

14 Press to save the setting.

15 Press twice.

16 Press or repeatedly until Tools appears.

17 Press .

18 Press or repeatedly until Device Setup appears.

19 Press .

20 Press or repeatedly until Date/Time appears.

21 Press .

22 Enter the date using the keypad.

23 Press .

24 Enter the time using the keypad.

25 Press .

26 If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.

27 Press to save the setting.

Related topics:

• “Using the control panel” on page 90

Setting up a fax footer

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Fax Printing appears.

6 Press .

7 Press or repeatedly until Fax Footer appears.

8 Press .

9 Press or repeatedly until On appears.

Faxing

10 Press .

11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered

this information:

a Press twice.

b Press or repeatedly until Tools appears.

c Press .

d Press or repeatedly until Device Setup appears.

e Press .

f Press or repeatedly until Date/Time appears.

g Press .

h Enter the date using the keypad.

i Press .

j Enter the time using the keypad.

k Press .

l If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.

m Press to save the setting.

Related topics:

• “Using the control panel” on page 90

Blocking unwanted changes to fax settings

This feature blocks network users from changing fax settings.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Tools appears.

4 Press .

5 Press or repeatedly until Device Setup appears.

6 Press .

7 Press or until Host Fax Settings appears.

8 Press .

9 Press or until Block appears.

10 Press to save this setting.

Related topics:

• “Blocking junk faxes” on page 66

• “Using the control panel” on page 90

Faxing

Blocking junk faxes

If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller ID number.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Fax Blocking appears.

6 Press .

7 Press or repeatedly until Turn ON/OFF appears.

8 Press .

9 Press or repeatedly until On appears.

10 Press .

11 If you want to block faxes from specific phone numbers:

a Press or repeatedly until Add appears.

b Press .

c Enter a phone number.

Note: You can enter a maximum of 64 numbers.

d Press .

e If you want to enter a corresponding name, enter it using the keypad buttons.

f Press .

g If you want to enter additional numbers:

1 Press . 2 Repeat step c through step f.

Note: You can enter up to 50 phone numbers.

h If you do not want to enter additional numbers:

1 Press or repeatedly until No appears.

2 Press .

12 If you want to block all faxes that do not provide a Caller ID number:

a Press or repeatedly until Block No-ID appears.

b Press .

c Press or repeatedly until On appears.

d Press to save the setting.

Faxing

13 If you want to print a list of blocked faxes:

a Press or repeatedly until Print appears.

b Press to print the list.

Related topics:

• “Blocking unwanted changes to fax settings” on page 65

• “Using the control panel” on page 90

Customizing settings using the Fax Setup Utility

You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the 5400 Series Fax Setup Utility icon.

3 From the Fax Setup Utility dialog, choose the printer from the Device pop–up menu.

Faxing

From here You can

Send

Receive

• Select the telephone dial method you want to use.

• Enter a dialing prefix.

• Select a dialing volume.

• Select the number of times you want the machine to redial and the time between those

attempts if the fax cannot be sent on the first try.

• Select whether to scan the entire document before dialing the number.

• Select a maximum send speed and print quality for outgoing faxes.

• Select the print quality of your fax job.

• Select Automatically convert fax send quality to match the resolution setting of the

receiving fax machine.

• Enter your name and fax number.

Notes:

– You can include a calling card number as part of the fax number. – Enter a maximum of 64 digits in a fax number.

• Select incoming call options.

• Select Auto Answer options.

• Select whether you want to forward a fax, or print it and then forward it.

• Enter a fax forwarding number.

• Manage blocked faxes.

Faxing

From here You can

Fax/Report Printing

• Choose to reduce an incoming fax to fit to the paper size loaded, or print it on two

sheets of paper.

• Choose whether to print a footer (the date, time, and page number) to appear on each

page you receive.

• Select when to print fax activity and confirmation reports.

Speed Dials Create, add to, edit, or delete entries from the Speed Dial list, including Group Dial entries.

4 Click Save Settings after you finish customizing the settings. To change settings back to the factory default

settings, click Factory Defaults. To load your saved settings, click Revert to Saved.

5 Close the Fax Setup Utility.

Related topics:

• “Using the Fax Setup Utility” on page 107

Faxing

Working with photos

Connecting photo storage devices

Inserting a memory card

1 Insert a memory card.

• Insert the card with the brand name label facing to the left.

• If there is an arrow on the card, make sure it points toward the printer.

Slot Memory card

• xD Picture Card

• Secure Digital

• Mini Secure Digital (with adapter)

Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the slot.

• MultiMedia Card

• Memory Stick

• Memory Stick PRO

• Memory Stick Duo (with adapter) or Memory Stick PRO Duo (with adapter)

Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the slot.

• Compact Flash Type I and Type II

• Microdrive

2 Wait for the light on the printer to come on. The light blinks to indicate the memory card is being read or is

transmitting data.

Warning—Potential Damage: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

Working with photos

3 When reading of images is complete, the number of photos found appears on the display.

Notes:

• If the printer does not read the memory card, remove and reinsert it. For more information, see “Memory card

reader and PictBridge troubleshooting” on page 137.

• The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

Related topics:

• “Inserting a flash drive” on page 71

• “Using the control panel” on page 90

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.

Note: An adapter may be necessary if your drive does not fit directly into the port.

2 If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data. Wait for the

light to stop blinking.

Warning—Potential Damage: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

3 When reading of images is complete, the number of photos found appears on the display.

Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

Related topics:

• “Inserting a memory card” on page 70

• “Using the control panel” on page 90

Working with photos

Transferring photos from a memory device to the computer using the control panel

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash drive.

Note: You cannot transfer photos from a memory device to a computer through an external network adapter.

1 Insert a memory card or a flash drive that contains the images you want to transfer. For more information, see

“Inserting a memory card” on page 70 or “Inserting a flash drive” on page 71.

2 Press or repeatedly until Save Photos appears.

3 Press .

4 If needed, press or repeatedly until Computer appears.

5 Follow the instructions on the computer screen.

Related topics:

• “Connecting photo storage devices” on page 70

Transferring photos from a memory card to a flash drive

1 Insert a memory card that contains the images you want to transfer. For more information, see “Inserting a memory

card” on page 70.

2 Insert a flash drive. For more information, see “Inserting a flash drive” on page 71.

Which device is to be displayed? appears on the display.

3 Press or repeatedly until Camera Card or the specific type of your camera card appears.

4 Press .

5 Press or repeatedly until Save Photos appears.

6 Press .

7 If needed, press or repeatedly until the setting you want appears.

Notes:

• If photos on the memory card were taken on more than one date, selections will include Last Date and

Date Range.

• To choose a date range, press and then or repeatedly until the desired date is displayed. Date ranges

are displayed by month and year starting with the most recent month.

8 Press Start Color or Start Black.

Note: If there is not enough memory on the flash drive, a prompt appears on the display.

Related topics:

• “Connecting photo storage devices” on page 70

Working with photos

Working with photos using the control panel

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing all photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 70 or “Inserting a flash drive” on page 71.

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print All Photos appears.

6 Press Start Color or Start Black.

The print settings used on the print job are displayed sequentially on the second line of the display.

7 Press Start Color or Start Black again.

Related topics:

• “Using the control panel” on page 90

Printing photos stored on a memory device using the proof sheet

1 Load plain letter or A4 size paper.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 70 or “Inserting a flash drive” on page 71.

3 Press or repeatedly until Proof Sheet appears.

4 Press .

5 Press or repeatedly until Print Proof Sheet appears.

6 Press .

7 Press or to specify which category of photos you want to print.

You can print a proof sheet:

• For all photos on the memory card

• For the 20 most recent photos, if there are 20 or more photos on the card

• By date, if the photos on the card were taken on more than one date

8 Press .

9 Press again.

One or more proof sheets print.

Working with photos

10 Follow the instructions on the proof sheet to select which photos to print, number of copies, red eye reduction,

page layout, print options, and paper size.

Note: When making selections, make sure you completely fill in the circles.

11 Load the proof sheet facedown on the scanner glass. For more information, see “Loading original documents on

the scanner glass” on page 20.

12 If needed, press or repeatedly until Scan Proof Sheet appears.

13 Press .

14 Press Start Color or Start Black to scan the proof sheet.

15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

Note: Make sure the paper matches the size you selected on the proof sheet.

16 Press Start Color or Start Black to print your photos.

Warning—Potential Damage: Do not remove the memory card or flash drive, or turn off the printer, until the photos

you selected in the photo proof sheet have been printed. The proof sheet becomes invalid when the memory card or flash drive is removed from the printer, or any time the printer is turned off.

Related topics:

• “Using the control panel” on page 90

Printing photos by date range

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 70 or “Inserting a flash drive” on page 71.

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print Photo Range appears.

6 Press .

Dates are displayed by month and year starting with the most recent month.

7 Press or to select the month you want.

8 Press .

9 Press Start Color or Start Black.

The print settings to be used on the print job are displayed sequentially on the second line of the display.

10 Press Start Color or Start Black again.

Related topics:

• “Using the control panel” on page 90

Working with photos

Printing photos using color effects

You can use the control panel to apply color effects to your photos.

Note: You can also print photos with color effects using a proof sheet. For more information, see “Printing photos stored on a memory device using the proof sheet” on page 73.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 70 or “Inserting a flash drive” on page 71.

3 Press or repeatedly until Photo Effects appears.

4 Press .

5 Press or repeatedly until the color effect you want appears.

Note: Color effect selections include Sepia, Antique Grey, and Antique Brown.

6 Press .

Note: The color effect applies to all the photos you print until the active memory card or flash drive is removed.

Related topics:

• “Using the control panel” on page 90

Printing photos from a digital camera using DPOF

Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you can specify which photos to print, how many of each, and print settings while the memory card is still in the camera. The printer recognizes these settings when you insert the memory card into the printer.

Notes:

• Make sure the photo print settings you select match your current printer settings. For information on changing

printer photo settings, see “Using the Photo Card menu” on page 96.

• If you want to print photos by photo number, use the photo numbers printed on your proof sheet. For information

on using a proof sheet, see “Printing photos stored on a memory device using the proof sheet” on page 73.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Insert a memory card. For more information, see “Inserting a memory card” on page 70.

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print DPOF Selection appears.

6 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 90

Working with photos

Using a PictBridge-enabled digital camera to control printing photos

You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and print photos.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the digital camera.

2 Insert the other end of the cable into the PictBridge port on the front of the printer.

Notes:

• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information, see

the camera documentation.

• The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

• If the PictBridge connection is successful, the following appears on the printer display: PictBridge

camera detected. Press to change settings. If any other message appears, see “Error

messages” on page 138.

3 Follow the instructions in the camera documentation to select and print photos.

Note: If the printer is turned off while the camera is connected, you must disconnect and then reconnect the camera.

Related topics:

• “Connecting photo storage devices” on page 70

Working with photos

Working with photos using the computer

Printing photos using the computer

1 Load photo paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded.

d Choose an orientation.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c For Mac OS X version 10.4 or later, click Advanced. Otherwise, proceed to the next step.

d From the Copies & Pages pop-up menu, type the number of copies to be printed.

e From the same pop-up menu, choose Quality & Media.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Related topics:

• “Enhancing photo print quality using the software” on page 84

Printing cards

1 Load greeting cards, index cards, or postcards.

Notes:

• Make sure the thickness of each card does not exceed 0.020 inch (0.50 mm).

• Make sure the print side of the card faces you.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Paper Size pop-up menu, choose a card size.

Working with photos

d Choose an orientation.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c Click Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Related topics:

• “Loading various paper types” on page 5

Printing borderless photos

From your software application, set the page margins to zero, and then adjust the image on the screen so that it covers the entire page.

Note: Some applications do not support margin setting.

1 Load photo or glossy paper, with the glossy or printable side facing you. (If you are not sure which side is the

printable side, see the instructions that came with the paper.) For more information, see “Loading paper” on page 5.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup.

b From the “Format for” pop-up menu, choose 5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded.

Note: Make sure you choose an option that has (Borderless) in it. For example, if you loaded letter-size photo paper, choose US Letter (Borderless).

d Choose an orientation.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print.

b From the Printer pop-up menu, choose 5400 Series.

c For Mac OS X version 10.4 or later, click Advanced. Otherwise, proceed to the next step.

d From the Copies & Pages pop-up menu, type the number of copies to be printed.

Working with photos

e From the same pop-up menu, choose Quality & Media.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Related topics:

• “Enhancing photo print quality using the software” on page 84

Printing color images in black and white

This setting is available only if there is a black print cartridge installed.

1 Load paper.

2 Customize the settings in the Page Setup dialog as needed.

3 With a document open, click File  Print.

4 From the Printer pop-up menu, choose 5400 Series.

5 From the pop-up menu in the center, choose Color Options.

6 From the Document Color pop-up menu, choose Black Only.

7 Click Print.

Related topics:

• “Loading paper” on page 5

Scanning images for editing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original image facedown on the scanner glass.

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

5 From the “What is being scanned?” menu, choose Photo or Magazine or Newspaper.

6 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on

monitor/Web page.

7 From the “Send scanned image to” pop-up menu, choose a destination folder or application for your scanned

photo.

8 Select Prompt for multiple pages if you have several photos to scan.

Working with photos

9 Click Preview/Edit to open the Scan dialog and adjust settings.

From the Settings tab, you can select a preset scan setting, descreen magazine or newspaper scans, and reduce background noise.

From the Adjustments tab, you can customize the settings as needed.

10 Crop photos, if needed. For more information, see “Cropping photos using the software” on page 38.

11 Click .

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Scanning documents or images for e-mailing

When you want to scan a new item and send it through e-mail:

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark 5400 Series folder.

3 Double-click the Lexmark 5400 Series Center icon.

4 From the “What is being scanned?” menu, select a document type other than Photo.

5 From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.

6 From the “Send scanned image to” menu, choose an application.

7 Click Scan.

8 Retrieve the scanned image from the application and send it through e-mail as an attachment.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Working with photos

Scanning multiple pages or images

Scanning multiple pages using the Automatic Document Feeder

1 Load an original document facedown into the Automatic Document Feeder (ADF).

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark 5400 Series folder.

3 Double-click the Lexmark 5400 Series Center icon.

4 Select Prompt for multiple pages.

5 Click Scan.

6 In the Save dialog, enter a file name for your scan job.

7 From the Where pop-up menu, choose a destination for the scanned items.

8 From the Format pop-up menu, choose a file type.

9 Click Save.

Scanning automatically stops when all pages on the ADF are scanned.

Notes:

• You can also select Prompt to name each page if you want to save each scanned item under a different file

name. Otherwise, scanned items will be given the file name you specified and numbered accordingly.

• When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only

one file since PDF supports multiple-page scanning.

• Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time

when using the scanner.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Working with photos

Scanning multiple pages using the scanner glass

1 Load an original document facedown on the scanner glass.

2 From the Finder desktop, double-click the Lexmark 5400 Series folder.

3 Double-click the Lexmark 5400 Series Center icon.

4 Select Prompt for multiple pages.

5 Click Scan.

6 In the Save dialog, enter a filename for your scan job.

7 From the Where pop-up menu, choose a destination for the scanned items.

8 From the Format pop-up menu, choose a file type.

9 Click Save.

10 When prompted, place the next item on the scanner glass, and then click Scan on the dialog. Continue this for

every original document you want to scan.

11 Click Done when you are finished scanning all items.

Notes:

• You can also select Prompt to name each page if yo u w an t t o s av e e ac h s ca nn ed item under a different filename.

Otherwise, scanned items will be given the filename you specified and numbered accordingly.

• When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only

one file since PDF supports multiple-page scanning.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Saving a scanned image

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Working with photos

3 From the Finder desktop, double-click the Lexmark 5400 Series folder.

4 Double-click the Lexmark 5400 Series Center icon.

5 From the “Send scanned images to” pop-up menu, choose the application where you want to save the scanned

image.

6 Adjust the settings as needed.

7 Click Scan. The scanned image opens in the specified application.

8 From the software application, click File  Save As.

9 Enter the file name, format, and location where you want the scanned image to be saved.

10 Click Save.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

Adjusting color settings when scanning

You can manually adjust the color settings for optimum color output.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Setup drawer.

5 From the Settings tab:

• Select a preset scan setting corresponding to your document.

• If you are not satisfied with a preset setting, customize the scan settings by adjusting color depth and

resolution, and choosing a descreen option if you need to remove wavy patterns from images scanned from magazines or newspapers.

• Reduce background noise, if necessary. Select Reduce Background Noise, and move the slider to adjust the

level of noise reduction.

6 From the Adjustments tab:

• Adjust the brightness, contrast, and gamma (color correction curve). Move the sliders to adjust the levels.

• Sharpen the image. Move the slider to adjust sharpness of your image.

• Invert colors. Select Invert Colors to reverse the colors of your image. The effect is similar to that of a film

negative.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 39

• “Adjusting the brightness of an image” on page 37

Working with photos

Adjusting the brightness of an image

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 Click to open the Scan Setup drawer.

5 Select the Adjustments tab.

6 From the Brightness area, move the slider to lighten or darken the image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 39

• “Adjusting color settings when scanning” on page 37

Cropping photos using the software

You can use the Auto-crop feature to highlight certain focal points or to show only a specific portion of an image.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 From the All-in-One Center dialog, click Preview/Edit.

4 Select Auto-crop sensitivity.

Note: Selecting Auto-crop sensitivity automatically selects the area to be scanned.

5 If you are satisfied with the cropped image, click .

If you are not satisfied with the cropped image, make adjustments.

a Use any of these methods to make adjustments:

• Move the slider.

Note: The slider adjusts the file size, width, and height of the image. If the dashed border seems to disappear, the crop area is set beyond the size of the image.

• Click and drag the nodes to expand or minimize the crop area.

• Click and drag the crop area to a part of the image you want copied.

Note: These actions will deactivate Auto-crop sensitivity.

b Click to preview the image.

c Click to scan the image.

Related topics:

• “Using the All-In-One Center” on page 105

Enhancing photo print quality using the software

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

Working with photos

3 From the “What is being scanned?” menu, choose Photo.

4 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on

monitor/web page. Photo scanning is optimized based on this selection.

5 Click Preview/Edit to open the Scan dialog.

6 From the Scan dialog, click to open the Scan Setup drawer.

7 From the Settings tab, make sure you select one of the preset scan settings appropriate for your photo.

You can also customize scan settings by adjusting color depth, resolution, and choosing a descreen option.

8 Select the Adjustments tab and fine-tune the scan settings.

Related topics:

• “Using the All-In-One Center” on page 105

• “Customizing scan settings from the Scan dialog” on page 39

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Resize appears.

6 Press .

7 Press or repeatedly until the setting you want appears.

Note: To select Custom Resize, press

and use the keypad to enter a custom size.

8 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 20

• “Loading original documents into the Automatic Document Feeder” on page 21

• “Using the control panel” on page 90

Sharpening an image

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the Lexmark 5400 Series Center icon.

3 Click Preview/Edit to open the Scan dialog.

Working with photos

4 From the Scan dialog, click to open the Scan Setup drawer.

5 Click the Adjustments tab.

6 From the Blur/Sharpen area, move the slider to adjust the level of sharpness of the scanned image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 39

• “Enhancing photo print quality using the software” on page 84

Working with photos

Understanding the printer

Understanding the printer parts

Checking the box contents

Name Description

Black print cartridge Cartridges to be installed into the printer.

Color print cartridge

Telephone cord Use for faxing. For more information about connecting this cord, see

Power cord Attaches to the power supply port located at the back of the printer.

Note: Cartridge combinations vary depending on the product

purchased.

“Choosing a fax connection” on page 43.

Setup sheet Instructions on setting up printer hardware and software, and

information on setup troubleshooting.

Installation software CD

Getting Started or Setup Solutions Printed booklet that serves as a guide.

Related topics:

• “Understanding the parts of the printer” on page 88

• Installation software for the printer

• Help

• User's Guide in electronic format

Note: The complete User's Guide can be found on the installation software CD that shipped with the printer.

Understanding the printer

Understanding the parts of the printer

Use the To

Paper support Load paper.

Automatic Document Feeder (ADF) paper stop

• Stop paper as it exits the ADF.

• Support A4 and legal-size paper as it exits.

PictBridge port Connect a PictBridge-enabled digital camera or a flash

drive to the printer.

Memory card slots Insert a memory card.

Control panel Operate the printer.

For more information, see “Using the control panel” on page 90.

Paper exit tray Hold paper as it exits.

Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF.

Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter, legal, and A4 size

documents.

Automatic Document Feeder (ADF) tray Load original documents in the ADF. Recommended for

scanning, copying, or faxing multiple-page documents.

Note: Do not load postcards, photos, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

Paper guide Keep paper straight when feeding.

Top cover Access the scanner glass.

Scanner glass Copy, scan, fax, or remove an item.

Understanding the printer

EXT

LINE

Use the To

Scanner unit Access the print cartridges.

Print cartridge carrier Install, replace, or remove a print cartridge.

USB port Connect the printer to a computer using a USB cable.

EXT port

LINE port

Power supply with port Connect the printer to a power source.

Connect additional devices, such as a data/fax modem, telephone, or answering machine to the printer.

Note: Remove the plug to access the port.

Connect the printer to an active telephone line to send and receive faxes. The printer must be connected to this telephone line to receive incoming fax calls.

Note: Do not connect additional devices to the LINE port, and do not connect a DSL (digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer.

Related topics:

• “Checking the box contents” on page 87

• “Using the control panel” on page 90

Understanding the printer

Using the control panel buttons and menus

Using the control panel

The display shows:

• Printer status

• Messages

• Menus

Press To

• Turn the printer on and off.

• Stop the print, copy, scan, or fax process.

Copy Mode Access the copy default screen and make copies.

Note: The mode is selected when the button light is on.

Scan Mode Access the scan default screen and scan documents.

Note: The mode is selected when the button light is on.

Fax Mode Access the fax default screen and send faxes.

Note: The mode is selected when the button light is on.

Photo Card Access the photo default screen and print photos.

Note: The mode is selected when the button light is on.

Resize

• In Copy mode: Change the size of a copy.

• In Photo Card mode: Change the size of a photo.

Lighter / Darker Adjust the brightness of a copy, fax, or photo.

Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.

Understanding the printer

Press To

• Return to the previous screen.

• Delete a letter or number.

• Decrease a number.

• Delete a letter or number.

• Scroll through menus, submenus, or settings on the display.

• Select a menu or submenu item that appears on the display.

• Feed or eject paper.

• Increase a number.

• Enter a space between letters or numbers.

• Scroll through menus, submenus, or settings on the display.

• Cancel a print, copy, scan, or fax job in progress.

• Clear a fax number or end a fax transmission and return to the fax default screen.

• Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.

• Clear current settings or error messages, and return to default settings.

Understanding the printer

Press To

A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints you

want to make.

In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

Auto Answer Set the printer to answer all incoming calls when the button light is on.

Pause / Redial In Fax mode:

• Display the last number dialed. Press or to view the last five numbers

dialed.

• Insert a three-second pause in the number to be dialed to wait for an

outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number.

Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial

numbers (90–99).

Start Color Start a color copy, scan, fax, or photo print job, depending on which mode is

selected.

Start Black Start a black-and-white copy, scan, fax, or photo print job, depending on

which mode is selected.

Related topics:

• “Using the Copy menu” on page 93

• “Using the Scan menu” on page 94

• “Using the Fax menu” on page 95

• “Using the Photo Card menu” on page 96

Understanding the printer

Using the Copy menu

To access and navigate the Copy menu:

1 From the control panel, press Copy Mode.

The copy default screen appears.

2 If you do not want to change a setting, press Start Color or Start Black.

3 If you want to change a setting, press .

4 Press or repeatedly until the menu item you want appears.

5 Press .

6 Press or repeatedly until the submenu item you want or the setting you want appears.

7 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.

9 If needed, press repeatedly to return to the previous menus and make other setting selections.

10 Press Start Color or Start Black.

Use this To

Copies

Resize

Specify how many copies to print.

• Specify the percentage for enlarging or reducing the original copy.

• Specify a specific copy size.

• Create a multiple-page poster.

Lighter / Darker

Quality

Paper Size Specify the size of the paper loaded.

Paper Type Specify the type of paper loaded.

Repeat Image

Collate Print one or more copies in the correct order.

N-Up

Original Size

Original Type

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 98.

Adjust the brightness of a copy.

Adjust the quality of a copy.

Choose how many copies of an image to print on a page.

Choose how many pages to print on a page.

Specify the size of the original document.

Specify the type of the original document.

Understanding the printer

Use this To

Tools

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 98.

Related topics:

• “Using the control panel” on page 90

Using the Scan menu

To access and navigate the Scan menu:

1 From the control panel, press Scan Mode.

The scan default screen appears.

2 Press or repeatedly until the scan destination you want appears.

3 If you do not want to change a setting, press Start Color or Start Black.

4 If you want to change a setting, press .

5 Press or repeatedly until the menu item you want appears.

6 Press .

7 Press or repeatedly until the submenu item you want or the setting you want appears.

8 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

9 To go into additional submenus and settings, repeat step 7 and step 8 as needed.

10 If needed, press repeatedly to return to the previous menus and make other setting selections.

11 Press Start Color or Start Black.

Use this To

Quality

Original Size

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 98.

Adjust the quality of a scan.

Specify the size of the original document.

Understanding the printer

Use this To

Tools

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 98.

Related topics:

• “Using the control panel” on page 90

Using the Fax menu

To access and navigate the Fax menu:

1 From the control panel, press Fax Mode.

The fax default screen appears.

2 If you do not want to change a setting, enter the fax number and press Start Color or Start Black.

3 If you want to change a setting, press .

4 Press or repeatedly until the menu item you want appears.

5 Press .

6 Press or repeatedly until the submenu item you want or the setting you want appears.

7 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.

9 If needed, press repeatedly to return to the previous menus and make other setting selections.

10 Press Start Color or Start Black.

Use this To

Quality

Phone Book Add, edit, and print names and fax numbers of individuals or groups.

On Hook Dial Dial a telephone number while listening to the call through a speaker

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 98.

Adjust the quality of a fax you are sending.

on the printer. This is useful when you must navigate an automated answering system before sending your fax.

Understanding the printer

Use this To

Delay Fax Enter a specific time to send a fax.

Note: Make sure the date and time are entered correctly before setting a specific time to send a fax.

Auto Answer Answer all incoming phone calls.

Lighter / Darker

Adjust the brightness of a fax you are sending.

Fax Setup

• Print fax history or transmission status reports.

• Customize settings for receiving a fax.

• Select fax printing options.

• Customize settings for sending a fax.

• Block faxes from the numbers you specify.

Tools

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 98.

Related topics:

• “Using the control panel” on page 90

Using the Photo Card menu

1 If necessary, press Photo Card, or insert a memory card or a flash drive into the printer.

2 Press or repeatedly until the menu item you want appears.

3 Press .

4 Press or repeatedly until the submenu item you want or the setting you want appears.

5 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.

7 If needed, press repeatedly to return to the previous menus and make other setting selections.

8 Press Start Color or Start Black.

Understanding the printer

Menu item Action

Proof Sheet Print and then scan a proof sheet:

• for all photos on the memory card

• for the most recent 20 photos

• by date

Print Photos Print photos directly from a memory card or flash drive.

Save Photos

• Save photos stored on a memory card or flash drive to the computer.

• Copy photos from a memory card to a flash drive.

Photo Effects

Paper Size1

Photo Size1

Layout

Quality

Paper Type1

Tools

Apply red-eye reduction, color effects, or automatic image enhancement to your photos.

Specify the size of the paper loaded.

Specify the size photo you want.

Center one photo on a page, or specify the number of photos to print on a page.

Adjust the quality of printed photos.

Specify the type of paper loaded.

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Reset printer settings to factory defaults.

Setting will return to factory default setting when a memory card or flash drive is removed.

Setting must be saved individually. For more information, see Note below table.

Note: To save Paper Size, Paper Type, or Photo Size settings:

1 Press .

2 Press or repeatedly until Tools appears.

3 Press .

4 Press or repeatedly until Defaults appears.

5 Press .

6 Press or repeatedly until the setting type you want appears.

7 Press .

8 Press or repeatedly until the setting you want appears.

9 Press .

Understanding the printer

Related topics:

• “Using the control panel” on page 90

Saving settings

In a setting menu, an * appears next to the default setting. To change the setting:

1 Press or repeatedly until the setting you want appears.

2 Press :

• To save most settings. An * appears next to the saved setting.

• To select a temporary setting. An * appears next to the selected setting.

Note: The printer reverts to the default setting of a temporary setting after two minutes of inactivity or if the printer is turned off.

Temporary settings

Copy Mode

– Copies – Resize – Lighter/Darker – Quality – Repeat Image – N-Up – Original Size – Original Type

Scan Mode

– Quality – Original Size – Resize

Fax Mode

– Lighter/Darker – Quality

Photo Card The following Photo Card settings will not time-out after two minutes of

inactivity or turning off the power but will return to the factory default settings when a memory card or flash drive is removed.

– Photo Effects – Paper Size – Photo Size – Layout – Quality – Paper Type

To change the time-out feature:

a Press .

b Press or repeatedly until Tools appears.

c Press .

Understanding the printer

d Press or repeatedly until Device Setup appears.

e Press .

f Press or repeatedly until Clear Settings Timeout appears.

g Press .

h Press or repeatedly until Never appears.

i Press .

3 To change one or more temporary settings into new default settings:

a Press .

b Press or repeatedly until Tools appears.

c Press .

d Press or repeatedly until Defaults appears.

e Press .

f Press or repeatedly until Set Defaults appears.

g Press .

h Press or repeatedly until Use Current appears.

i Press .

Related topics:

• “Using the control panel” on page 90

Understanding the software

Installing the printer software

Using the CD that came with the printer:

1 Close all open software applications.

2 Insert the printer software CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install icon.

5 Follow the instructions on the computer screen.

Using the World Wide Web:

1 Go to the Lexmark Web site at www.lexmark.com.

2 From the home page, navigate through the menu selection, and then click Drivers & Downloads.

3 Choose the printer and the printer driver for your operating system.

4 Follow the instructions on the computer screen to download the driver and install the printer software.

Understanding the printer

Related topics:

• “Removing the printer software” on page 100

• “Removing and reinstalling the software” on page 146

Removing the printer software

If the printer software is not installed properly, a communication error message appears when you try to print. Remove the printer software, and then reinstall it.

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

If the folder for the printer is not found on the desktop or was accidentally deleted:

a Go to the Mac OS X drive where the printer software was installed.

b Choose Library  Printers  Lexmark  2006  Lexmark 5400 Series folder.

2 Double-click the Uninstaller icon for your printer.

3 Complete the user authentication notice, and then click OK.

Note: For information on passwords, click

to go to the Help Center.

4 Click Uninstall.

5 Click OK.

Related topics:

• “Installing the printer software” on page 99

Using the Page Setup dialog

You can open the Page Setup dialog from almost any application:

1 With a document or photo open, choose File  Page Setup.

The Page Setup dialog appears.

Understanding the printer

100

Lexmark 5400 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Printing

Getting started

Loading paper

Loading various paper types

Performing printing and related tasks

Printing a document

Printing photos using the computer

Printing borderless photos

Printing cards

Printing envelopes

Printing iron-on transfers

Printing a banner

Printing multiple pages on one sheet

Printing color images in black and white

Printing multiple copies of a stored document

Printing the last page first (reverse page order)

Managing print jobs

Pausing print jobs

Canceling a print job

Resuming print jobs

Learning about the All-In-One software print options

Choosing a paper size

Choosing a paper type

Choosing a print quality

Collating copies using the computer

Enlarging or reducing an image

Sharpening an image

Resetting All-In-One software settings to defaults

Copying

Getting started

Loading paper

Loading original documents on the scanner glass

Loading original documents into the Automatic Document Feeder

Performing copying and related tasks

Making a copy

Copying photos

Collating copies

Collating copies using the computer

Repeating an image on one page

Enlarging or reducing an image

Managing copy jobs

Canceling a copy job

Scanning

Getting started

Loading original documents on the scanner glass

Loading original documents into the Automatic Document Feeder

Performing scanning and related tasks

Scanning a document

Scanning images for editing

Scanning a text-only document

Scanning a text and graphics document

Scanning an item for Web page viewing

Scanning a portion of an image

Scanning multiple pages or images

Scanning clear images from magazines or newspapers

Scanning text for editing

Scanning documents or images for e-mailing

Saving a scanned image

Managing scan jobs

Canceling a scan job

Learning about the All-In-One Center scan options

Adjusting the brightness of an image

Adjusting color settings when scanning

Choosing where to send scanned images

Cropping photos using the software

Customizing scan settings from the Scan dialog

Editing the Customize list

Sharpening an image

Resetting All-In-One software settings to defaults

Faxing

Getting started

Getting the printer ready to fax

Loading original documents on the scanner glass

Loading original documents into the Automatic Document Feeder

Performing faxing and related tasks