Quick Reference
Loading paper
Loading the 250‑ or 550‑sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separately. Keep all
other trays closed until needed.
1
Remove the tray.
Note: To avoid paper jams, do not remove trays while the
printer is busy.
4
Load the paper stack with the printable side facedown, and
then make sure that the side guides fit snugly against the
paper.
•
Do not slide paper into the tray.
•
To avoid paper jams, make sure that the stack height is
below the maximum paper fill indicator.
2
Adjust the guides to match the size of the paper that you are
loading.
Note: Use the indicators on the bottom of the tray to position
the guides.
3
Flex, fan, and align the paper edges before loading.
1
•
Load letterhead depending on whether an optional staple
is installed or not.
finisher
Without an optional staple
finisher
One‑sided printing
With an optional staple finisher
One‑sided printing
Without an optional staple
•
When loading prepunched paper, make sure that the holes
on the long edge of the paper are against the right side of
the tray.
•
Load envelopes with the flap side up and against the left
side of the tray.
finisher
Two‑sided printing
One‑sided printing Two‑sided printing
With an optional staple
Two‑sided printing
finisher
Loading the 2100‑sheet tray
CAUTION—TIPPING HAZARD: To reduce the risk of
equipment instability, load each tray separately. Keep all
other trays closed until needed.
1
Pull out the tray.
2
Adjust the guides.
Loading A5‑size paper
a
Pull up and slide the width guide to the position for A5.
b
Squeeze and slide the length guide to the position for A5
until it clicks into place.
Warning—Potential Damage: Do not use envelopes with
stamps, clasps, snaps, windows, coated linings, or
self
‑
stick adhesives.
5
Insert the tray.
6
From the control panel, set the paper size and paper type to
match the paper loaded.
c
Remove the A5 length guide from its holder.
2
d
Insert the guide into its designated slot, and then press until
it clicks into place.
Loading A4‑, letter‑, legal‑, Oficio‑, and folio‑size
paper
a
Pull up and slide the width guide to the correct position for
the size of the paper being loaded.
b
If the A5 length guide is still attached, then remove it. If the
guide is not attached, then proceed to
3.
c
Place the A5 length guide in its holder.
step d on page
d
Squeeze, and then slide the length guide to the correct
position for the size of the paper being loaded.
3
Flex, fan, and align the paper edges before loading.
4
Load the paper stack with the printable side facedown.
•
Load letterhead depending on whether an optional staple
finisher is installed or not.
3
Without an optional staple
finisher
With an optional staple finisher
3
Flex, fan, and align the paper edges before loading.
4
Load paper with the printable side faceup.
•
Load letterhead depending on whether an optional staple
is installed or not.
finisher
One‑sided printing One‑sided printing
Two‑sided printing Two‑sided printing
•
When loading prepunched paper, make sure that the holes
on the long edge of the paper are against the right side of
the tray.
One‑sided printing Two‑sided printing
6
From the control panel, set the paper size and paper type to
match the paper loaded.
Loading the multipurpose feeder
1
Open the multipurpose feeder.
2
Adjust the guide to match the size of the paper that you are
loading.
Without an optional staple
•
Wh en l oad ing pre pun che d pape r, ma ke s ure th at t he h ole s
on the long edge of the paper are against the right side of
the paper guide.
finisher
One‑sided printing One‑sided printing
Two‑sided printing Two‑sided printing
One‑sided printing Two‑sided printing
With an optional staple finisher
5
Insert the tray.
Note: Press down the paper stack while inserting the tray.
4
•
Load envelopes with the flap side down and against the left
side of the paper guide.
Warning—Potential Damage: Do not use envelopes with
stamps, clasps, snaps, windows, coated linings, or
self
‑
stick adhesives.
5
From the control panel, set the paper size and paper type to
match the paper loaded.
Setting the paper size and type
1
From the control panel, navigate to:
Settings > Paper > Tray
select a paper source
For non-touch-screen printer models, press
through the settings.
2
Set the paper size and type.
Configuration
> Paper Size/Type >
to navigate
Printing
Printing from a computer
Note: For labels, card stock, and envelopes, set the paper size
and type in the printer before printing the document.
1
From the document that you are trying to print, open the Print
dialog.
2
If necessary, adjust the settings.
3
Print the document.
5
Select the print job type (Confidential, Repeat, Reserve, or
Verif y).
If the print job is
6
Click OK or Print.
7
From the printer home screen, release the print job.
•
For confidential print jobs, navigate to:
Held jobs > select your user name >
the PIN > select the print job > configure the settings >
Print
•
For other print jobs, navigate to:
Held jobs > select your user name > select the print job >
configure the settings > Print
confidential,
then enter a four
Confidential
‑
digit PIN.
For Macintosh users
1
With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2
From the print options or Copies & Pages menu, choose Job
Routing.
3
Select the print job type (Confidential, Repeat, Reserve, or
Verif y).
If the print job is
four
‑
digit PIN.
4
Click OK or Print.
5
From the printer home screen, release the print job.
•
For confidential print jobs, navigate to:
Held jobs > select your user name >
the PIN > select the print job > configure the settings >
Print
•
For other print jobs, navigate to:
Held jobs > select your user name > select the print job >
configure the settings > Print
confidential,
then assign a user name and a
Confidential
> enter
> enter
2
Remove the used toner cartridge.
3
Unpack the new toner cartridge, and then shake it to
redistribute the toner.
Printing
confidential
and other held
jobs
For Windows users
1
With a document open, click File > Print.
2
Click Properties, Preferences, Options, or Setup.
3
Click Print and Hold.
4
Select Use Print and Hold, and then assign a user name.
Maintaining the printer
Replacing the toner cartridge
1
Open door A.
Warning—Potential Damage: To prevent damage from
electrostatic discharge, touch any exposed metal frame of
the printer before accessing or touching interior areas of the
printer.
5