Page 1
B2865, M5255, M5265, M5270,
MS725, MS821, MS822, MS823,
MS824, MS825, MS826
User's Guide
June 2018 www.lexmark.com
Machine type(s):
4064
Model(s):
210, 230, 235, 295, 410, 430, 435, 438, 495, 630, 635, 695, 830, and their equivalent models
Page 2
Contents 2
Contents
Safety information........................................................................................ 6
Conventions.......................................................................................................................................................... 6
Product statements.............................................................................................................................................6
Learning about the printer...........................................................................9
Finding information about the printer.............................................................................................................9
Selecting a location for the printer................................................................................................................10
Printer configurations......................................................................................................................................... 11
Attaching cables................................................................................................................................................. 13
Using the control panel.............................................................................. 15
Lexmark B2865, Lexmark MS725, Lexmark MS821, Lexmark MS823, and Lexmark
MS825..............................................................................................................................................................15
Lexmark M5255, Lexmark M5265, Lexmark M5270, Lexmark MS822, Lexmark
MS824, and Lexmark MS826................................................................................................................... 16
Understanding the status of the power button and indicator light.......................................................16
Setting up and using the home screen applications..............................18
Using the home screen.....................................................................................................................................18
Customizing the home screen........................................................................................................................19
Using Display Customization.......................................................................................................................... 19
Configuring Eco‑Settings................................................................................................................................ 20
Creating a Cloud Connector profile.............................................................................................................20
Setting up Device Quotas...............................................................................................................................20
Using QR Code Generator...............................................................................................................................21
Using Customer Support..................................................................................................................................21
Managing bookmarks........................................................................................................................................21
Managing contacts............................................................................................................................................22
Setting up and using the accessibility features..................................... 25
Activating Voice Guidance..............................................................................................................................25
Navigating the screen using gestures.........................................................................................................25
Enabling Magnification mode........................................................................................................................ 26
Adjusting the Voice Guidance speech rate................................................................................................26
Using the keyboard on the display...............................................................................................................26
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Contents 3
Enabling spoken passwords or personal identification numbers........................................................ 26
Loading paper and specialty media......................................................... 27
Setting the paper size and type.....................................................................................................................27
Configuring Universal paper settings...........................................................................................................27
Loading the 250‑ or 550‑sheet tray.............................................................................................................27
Loading the 2100‑sheet tray.......................................................................................................................... 30
Loading the multipurpose feeder..................................................................................................................35
Linking trays........................................................................................................................................................36
Paper support..............................................................................................37
Supported paper sizes.....................................................................................................................................37
Supported paper types....................................................................................................................................40
Supported paper weights............................................................................................................................... 42
Printing.........................................................................................................45
Printing from a computer.................................................................................................................................45
Printing from a mobile device........................................................................................................................ 45
Printing from a flash drive............................................................................................................................... 46
Supported flash drives and file types...........................................................................................................47
Configuring confidential jobs......................................................................................................................... 48
Printing confidential and other held jobs....................................................................................................48
Printing from a Cloud Connector profile..................................................................................................... 49
Printing a font sample list................................................................................................................................49
Printing a directory list.....................................................................................................................................50
Understanding the printer menus.............................................................51
Menu map.............................................................................................................................................................51
Device.................................................................................................................................................................. 52
Print.......................................................................................................................................................................63
Paper......................................................................................................................................................................71
USB Drive............................................................................................................................................................ 72
Network/Ports.....................................................................................................................................................74
Security................................................................................................................................................................ 86
Reports.................................................................................................................................................................93
Help.......................................................................................................................................................................94
Troubleshooting.................................................................................................................................................94
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Contents 4
Printing the Menu Settings Page...................................................................................................................94
Securing the printer................................................................................... 95
Locating the security slot................................................................................................................................ 95
Erasing printer memory................................................................................................................................... 95
Erasing printer hard disk memory.................................................................................................................95
Encrypting the printer hard disk....................................................................................................................96
Restoring factory default settings.................................................................................................................96
Statement of Volatility......................................................................................................................................96
Maintaining the printer.............................................................................. 98
Adjusting the speaker volume.......................................................................................................................98
Networking..........................................................................................................................................................98
Cleaning the printer........................................................................................................................................100
Ordering parts and supplies..........................................................................................................................101
Replacing parts and supplies....................................................................................................................... 105
Moving the printer........................................................................................................................................... 123
Saving energy and paper.............................................................................................................................. 124
Recycling............................................................................................................................................................125
Clearing jams.............................................................................................126
Avoiding jams................................................................................................................................................... 126
Identifying jam locations................................................................................................................................ 128
Paper jam in trays............................................................................................................................................ 130
Paper jam in door A.........................................................................................................................................130
Paper jam in door C.........................................................................................................................................133
Paper jam in the standard bin.......................................................................................................................134
Paper jam in the multipurpose feeder........................................................................................................135
Paper jam in the output expander...............................................................................................................136
Paper jam in the high‑capacity output expander.................................................................................... 136
Paper jam in the 4‑bin mailbox.....................................................................................................................137
Paper jam in the staple finisher....................................................................................................................138
Paper jam in the staple, hole punch finisher............................................................................................ 139
Staple jam in the staple finisher...................................................................................................................140
Staple jam in the staple, hole punch finisher............................................................................................143
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Contents 5
Troubleshooting........................................................................................ 146
Network connection problems.....................................................................................................................146
Hardware options problems......................................................................................................................... 148
Issues with supplies........................................................................................................................................ 149
Paper feed problems....................................................................................................................................... 151
Printing problems.............................................................................................................................................154
Contacting customer support.......................................................................................................................185
Upgrading and migrating.........................................................................187
Hardware............................................................................................................................................................187
Software............................................................................................................................................................ 207
Firmware........................................................................................................................................................... 208
Notices........................................................................................................210
Index...........................................................................................................222
Page 6
Safety information 6
Safety information
Conventions
Note: A note identifies information that could help you.
Warning: A warning identifies something that could damage the product hardware or software.
CAUTION: A caution indicates a potentially hazardous situation that could injure you.
Dierent types of caution statements include:
CAUTION—POTENTIAL INJURY: Indicates a risk of injury.
CAUTION—SHOCK HAZARD: Indicates a risk of electrical shock.
CAUTION—HOT SURFACE: Indicates a risk of burn if touched.
CAUTION—TIPPING HAZARD: Indicates a crush hazard.
CAUTION—PINCH HAZARD: Indicates a risk of being caught between moving parts.
CAUTION—ROTATING FAN BLADES: Indicates a risk of laceration from moving fan blades.
Product statements
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord to
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, use only the power cord
provided with this product or the manufacturer's authorized replacement.
CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips,
multioutlet extenders, or UPS devices. The power capacity of these types of accessories can be easily
overloaded by a laser printer and may result in a risk of fire, property damage, or poor printer
performance.
CAUTION—POTENTIAL INJURY: Only a Lexmark Inline Surge Protector that is properly connected
between the printer and the power cord provided with the printer may be used with this product. The
use of non-Lexmark surge protection devices may result in a risk of fire, property damage, or poor
printer performance.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product near
water or wet locations.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
Page 7
Safety information 7
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power
cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects
such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect
the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet
before inspecting it.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, make sure that all external
connections (such as Ethernet and telephone system connections) are properly installed in their marked
plug-in ports.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, if you are accessing the controller
board or installing optional hardware or memory devices sometime after setting up the printer, then turn
the printer o, and unplug the power cord from the electrical outlet before continuing. If you have any
other devices attached to the printer, then turn them o as well, and unplug any cables going into the
printer.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the
printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
CAUTION—POTENTIAL INJURY: If the printer weight is greater than 18 kg (40 lb), then it requires two or
more trained personnel to lift it safely.
CAUTION—POTENTIAL INJURY: When moving the printer, follow these guidelines to avoid personal
injury or printer damage:
• Make sure that all doors and trays are closed.
• Turn o the printer, and then unplug the power cord from the electrical outlet.
• Disconnect all cords and cables from the printer.
• If the printer has separate floor-standing optional trays or output options attached to it, then disconnect
them before moving the printer.
• If the printer has a caster base, then carefully roll it to the new location. Use caution when passing over
thresholds and breaks in
flooring.
• If the printer does not have a caster base but is configured with optional trays or output options, then remove
the output options and lift the printer o the trays. Do not try to lift the printer and any options at the same
time.
• Always use the handholds on the printer to lift it.
• Any cart used to move the printer must have a surface able to support the full footprint of the printer.
• Any cart used to move the hardware options must have a surface able to support the dimensions of the
options.
• Keep the printer in an upright position.
• Avoid severe jarring movements.
• Make sure that your fingers are not under the printer when you set it down.
• Make sure that there is adequate clearance around the printer.
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information
on supported configurations, see
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
www.lexmark.com/multifunctionprinters.
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Safety information 8
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching it.
CAUTION—PINCH HAZARD: To avoid the risk of a pinch injury, use caution in areas marked with this
label. Pinch injuries may occur around moving parts, such as gears, doors, trays, and covers.
CAUTION—ROTATING FAN BLADES: To avoid the risk of laceration from moving fan blades, turn o the
printer and unplug the power cord from the electrical outlet before accessing areas marked with this
symbol.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or
performance of procedures other than those specified in the User’s Guide may result in hazardous
radiation exposure.
CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced.
There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble,
or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions
and local regulations.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer
is not responsible for the use of other replacement parts.
Refer service or repairs, other than those described in the user documentation, to a service representative.
This product uses a printing process that heats the print media, and the heat may cause the media to release
emissions. You must understand the section in your operating instructions that discusses the guidelines for
selecting print media to avoid the possibility of harmful emissions.
This product may produce small amounts of ozone during normal operation, and may be equipped with a filter
designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high
ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace
the ozone and exhaust filters if instructed to do so in the product maintenance instructions. If there are no
references to filters in the product maintenance instructions, then there are no filters requiring replacement for
this product.
SAVE THESE INSTRUCTIONS.
Page 9
Learning about the printer 9
Learning about the printer
Finding information about the printer
What are you looking for? Find it here
Initial setup instructions:
• Connecting the printer
See the setup documentation that came with the
printer or go to
http://support.lexmark.com.
• Installing the printer software
More setup and instructions for using the printer:
• Selecting and storing paper and specialty media
• Loading paper
• Configuring printer settings
• Viewing and printing documents and photos
• Setting up and using the printer software
• Configuring the printer on a network
• Caring for and maintaining the printer
Information Center—Go to
http://infoserve.lexmark.com.
Help Menu Pages—Access the guides on the
printer
http://support.lexmark.com.
Touch Screen Guide—Go to
http://support.lexmark.com.
Product videos—Go to
http://infoserve.lexmark.com/idv/.
firmware
or go to
• Troubleshooting and solving problems
Information on setting up and configuring the accessibility
features of your printer
Help using the printer software Help for Microsoft® Windows® or Macintosh
Lexmark Accessibility Guide—Go to
http://support.lexmark.com.
operating systems—Open a printer software
program or application, and then click Help.
?
Click
Notes:
to view context‑sensitive information.
• Help is automatically installed with the printer
software.
• Depending on the operating system, the
printer software is located in the printer
program folder or on the desktop.
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Learning about the printer 10
What are you looking for? Find it here
Go to
The latest supplemental information, updates, and customer
support:
• Documentation
• Driver downloads
• Live chat support
• E‑mail support
• Voice support
http://support.lexmark.com.
Note: Select your country or region, and then
select your product to view the appropriate
support site.
Support contact information for your country or
region can be found on the website or on the
printed warranty that came with the printer.
Have the following information ready when you
contact customer support:
• Place and date of purchase
• Machine type and serial number
• Safety information
• Regulatory information
• Warranty information
• Environmental information
Warranty information varies by country or region:
• In the U.S.—See the Statement of Limited
Warranty included with the printer, or go to
http://support.lexmark.com.
• In other countries and regions—See the
printed warranty that came with the printer.
Product Information Guide—See the
documentation that came with the printer or go to
http://support.lexmark.com.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors and to install
hardware options.
• Set up the printer near an electrical outlet.
CAUTION—POTENTIAL INJURY: To avoid the risk of fire or electrical shock, connect the power cord
to an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not place or use this product
near water or wet locations.
• Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical
Committee 156 standard.
• Provide a
sturdy, and stable surface.
flat,
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Learning about the printer 11
• Keep the printer:
– Clean, dry, and free of dust.
– Away from stray staples and paper clips.
– Away from the direct airflow of air conditioners, heaters, or ventilators.
– Free from direct sunlight and humidity extremes.
• Observe the recommended temperatures and avoid
Ambient temperature 10 to 32.2°C (50 to 90°F)
Storage temperature -40 to 43.3°C (-40 to 110°F)
fluctuations:
• Allow the following recommended amount of space around the printer for proper ventilation:
1 Top 15 2 mm ( 6 in . )
2 Right side 152 mm (6 in.)
3 Front 406 mm (16 in.)
Note: The minimum space needed in front of the printer is 76 mm (3 in.).
4 Left side 152 mm (6 in.)
5 Rear 152 mm (6 in.)
Printer configurations
CAUTION—TIPPING HAZARD: Installing one or more options on your printer or MFP may require a
caster base, furniture, or other feature to prevent instability causing possible injury. For more information
on supported configurations, see
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
You can configure your printer by adding optional 250‑, 550‑, or 2100‑sheet trays. For more information, see
“Installing the 250‑ or 550‑sheet tray” on page 196 or “Installing the 2100‑sheet tray” on page 197.
www.lexmark.com/multifunctionprinters.
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Learning about the printer 12
Basic model
1 Standard 550‑sheet tray
2 Multipurpose feeder
3 Control panel
Note: The appearance may vary depending on your printer model.
4 Standard bin
Fully‑configured model
Page 13
Learning about the printer 13
Hardware option Alternative hardware option
1 4‑bin mailbox
• Output expander
• High‑capacity output
• Staple finisher
• Staple, hole punch finisher
2 Optional 2100‑sheet tray None
3 Caster base None
4 Optional 550‑sheet tray Optional 250‑sheet tray
5 Staple, hole punch finisher
• Output expander
• High‑capacity output
• 4‑bin mailbox
• Staple
The staple, hole punch finisher must not be combined with any other output options.
In a configuration with two or more optional finishers:
finisher
• The staple finisher must always be on top.
• The high‑capacity output expander must always be at the bottom.
• The output expander is the only option that can be placed on top of the high‑capacity output expander.
• The output expander and mailbox may be installed in any order.
When using optional trays:
• Always use a caster base when the printer is configured with a 2100‑sheet tray.
• The 2100‑sheet tray must always be at the bottom of a configuration.
• A maximum of four optional trays may be configured with the printer.
• The optional 250‑ and 550‑sheet trays may be installed in any order.
Attaching cables
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make
any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a
lightning storm.
CAUTION—POTENTIAL INJURY: To avoid the risk of
an appropriately rated and properly grounded electrical outlet that is near the product and easily
accessible.
CAUTION—POTENTIAL INJURY: To avoid the risk of
provided with this product or the manufacturer's authorized replacement.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the USB cable, any
wireless network adapter, or the printer in the areas shown while actively printing.
or electrical shock, connect the power cord to
fire
or electrical shock, use only the power cord
fire
Page 14
Learning about the printer 14
Use the To
1 Power cord socket Connect the printer to an electrical outlet.
2 USB printer port Connect the printer to a computer.
3 Ethernet port Connect the printer to a network.
4 USB port Attach a keyboard or any compatible option.
Page 15
Using the control panel 15
Using the control panel
Lexmark B2865, Lexmark MS725, Lexmark MS821, Lexmark MS823, and Lexmark MS825
Use the To
1 Display
2 Select button
3 Arrow buttons
4 Numeric keypad Enter numbers or symbols in an input field.
5 Power button Turn on or turn o the printer.
6 Backspace button Move the cursor backward and delete a character in an input field.
7 Stop or Cancel button Stop the current printer task.
8 Indicator light Check the printer status.
9 Back button Return to the previous screen.
10 Home button Go to the home screen.
• View printer messages and supply status.
• Set up and operate the printer.
• Select a menu option.
• Save the changes in a setting.
• Scroll through menus or move between screens and menu options.
• Adjust the numeric value of a setting.
Note: To t u r n o the printer, press and hold the power button for
seconds.
five
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Using the control panel 16
Lexmark M5255, Lexmark M5265, Lexmark M5270, Lexmark MS822, Lexmark MS824, and Lexmark MS826
Use the To
1 Display
2 Home button Go to the home screen.
3 Numeric keypad Enter numbers or symbols in an input field.
4 Power button Turn on or turn o the printer.
5 Stop or Cancel button Stop the current printer task.
6 Indicator light Check the printer status.
7 Volume buttons Adjust the speaker volume.
8 Headset or speaker port Attach a headset or speaker.
9 Back button Return to the previous screen.
• View printer messages and supply status.
• Set up and operate the printer.
Note: To turn o the printer, press and hold the power button for five seconds.
Note: This feature is available only in some printer units.
Understanding the status of the power button and indicator light
Indicator light Printer status
O The printer is o or in Hibernate mode.
Blue The printer is ready or processing data.
Red The printer requires user intervention.
Power button light Printer status
O The printer is o, ready, or processing data.
Solid amber The printer is in Sleep mode.
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Using the control panel 17
Power button light Printer status
Blinking amber The printer is in Hibernate mode.
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Setting up and using the home screen applications 18
Setting up and using the home screen applications
Note: These applications are supported only in some printer models.
Using the home screen
Note: Your home screen may vary depending on your home screen customization settings, administrative
setup, and active embedded solutions.
To uc h To
1 Status/Supplies
2 Job Queue Show all the current print jobs.
3 Change Language Change the language on the display.
4 Settings Access the printer menus.
5 Eco‑Settings Manage energy consumption, noise, toner, and paper usage settings.
6 Held Jobs Show the print jobs that are held in the printer memory.
7 USB Drive Print photos and documents from a flash drive.
8 Address Book Manage a contact list that other applications on the printer can access.
• Show a warning or error message whenever the printer requires intervention to
continue processing.
• View more information on the printer warning or message, and on how to clear it.
Note: You can also access this setting by touching the top section of the home
screen.
Note: You can also access this setting by touching the top section of the home
screen.
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Setting up and using the home screen applications 19
Customizing the home screen
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Device > Visible Home Screen Icons.
3 Select the icons that you want to appear on the home screen.
4 Apply the changes.
Using Display Customization
Before using the application, make sure to do the following:
• From the Embedded Web Server, click Apps > Display Customization >
• Enable and
configure
the screen saver, slideshow, and wallpaper settings.
Configure
.
Managing screen saver and slide show images
1 From the Screen Saver and Slideshow Images section, add, edit, or delete an image.
Notes:
• You can add up to 10 images.
• When enabled, the status icons appear on the screen saver only when there are errors, warnings, or
cloud‑based notifications.
2 Apply the changes.
Changing the wallpaper image
1 From the home screen, touch Change Wallpaper.
2 Select an image to use.
3 Apply the changes.
Running a slide show from a flash drive
1 Insert a flash drive into the USB port.
2 From the home screen, touch Slideshow.
Images appear in alphabetical order.
Note: You can remove the flash drive after the slide show starts, but the images are not stored in the
printer. If the slide show stops, then insert the flash drive again to view the images.
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Setting up and using the home screen applications 20
Configuring Eco‑Settings
1 From the home screen, touch Eco‑Settings.
2 Configure Eco‑Mode or Schedule Power Modes.
3 Apply the changes.
Creating a Cloud Connector profile
We recommend logging in to the printer before you create a profile. To enable a login method, see the
Embedded Web Server
1 From the home screen, touch Cloud Connector.
2 Select a cloud service provider.
3 To u ch Create a Profile or .
‑
Security Admin Guide.
4 Type a unique
5 If necessary, enter a PIN.
Note: When using the printer as guest, protect the
6 To u ch Create, and then take note of the authorization code.
Note: The authorization code is valid only for 24 hours.
7 Open a web browser, and then go to https://lexmark.cloud-connect.co.
8 Click Next, and then accept the Terms of Use.
9 Enter the authorization code, and then click Connect.
10 Log in to your cloud service provider account.
11 Grant permissions.
Note: To complete the authorization process, open the profile within 72 hours.
profile
name.
profile
with a PIN.
Setting up Device Quotas
You may need administrative rights to access the application.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Apps > Device Quotas > Configure.
3 From the User Accounts section, add or edit a user, and then set the user quota.
4 Apply the changes.
Page 21
Setting up and using the home screen applications 21
Note: For information on how to configure the application and its security settings, see the Device
Quotas Administrator’s Guide.
Using QR Code Generator
You may need administrative rights to access the application.
1 Open a Web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
2 Click Apps > QR Code Generator > Configure.
3 Do either of the following:
• Select a default QR code value.
• Type a QR code value.
4 Apply the changes.
Using Customer Support
1 From the home screen, touch Customer Support.
2 Print or e‑mail the information.
Note: For information on configuring the application settings, see the Customer Support Administrator’s
Guide.
Managing bookmarks
Creating bookmarks
Use bookmarks to print frequently accessed documents that are stored in servers or on the web.
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Bookmark Setup > Add Bookmark, and then type a unique name for the bookmark.
Page 22
Setting up and using the home screen applications 22
3 Select an Address protocol type, and then do one of the following:
• For HTTP and HTTPS, type the URL that you want to bookmark.
• For HTTPS, make sure to use the host name instead of the IP address. For example, type
myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf. Make sure that
the host name also matches the Common Name (CN) value in the server certificate. For more information
on obtaining the CN value in the server
certificate,
see the help information for your web browser.
• For FTP, type the FTP address. For example, myServer/myDirectory. Enter the FTP port. Port 21 is
the default port for sending commands.
• For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf. Type the
network domain name.
• If necessary, select the Authentication type for FTP and SMB.
To limit access to the bookmark, enter a PIN.
Note: The application supports the following file types: PDF, JPEG, TIFF, and HTML-based web pages.
Other file types such as DOCX and XLXS are supported in some printer models.
4 Click Save.
Note: To manage bookmarks, click Bookmark Setup.
Creating folders
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Bookmark Setup > Add Folder, and then type a unique name for the folder.
Note: To limit access to the folder, enter a PIN.
3 Click Save.
Notes:
• You can create folders or bookmarks inside a folder. To create a bookmark, see “Creating bookmarks”
on page 21.
• To manage folders, click Bookmark Setup.
Managing contacts
Adding contacts
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
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Setting up and using the home screen applications 23
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 From the Contacts section, add a contact.
Note: You can assign the contact to one or more groups.
4 If necessary, specify a login method to allow application access.
5 Apply the changes.
Adding groups
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 From the Contact Groups section, add a group name.
Note: You can assign one or more contacts to the group.
4 Apply the changes.
Editing contacts or groups
1 Open a web browser, and then type the printer IP address in the address
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 Do either of the following:
• From the Contacts section, click a contact name, and then edit the information.
• From the Contact Groups section, click a group name, and then edit the information.
4 Apply the changes.
field.
Deleting contacts or groups
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
Page 24
Setting up and using the home screen applications 24
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Address Book.
3 Do either of the following:
• From the Contacts section, select a contact that you want to delete.
• From the Contact Groups section, select a group name that you want to delete.
Page 25
Setting up and using the accessibility features 25
Setting up and using the accessibility features
Notes:
• These features are supported only in some printer models.
• For more information on the accessibility features of your printer model, see the Accessibility Guide at
http://support.lexmark.com.
Activating Voice Guidance
From the control panel
1 Press and hold the 5 key until you hear a voice message.
2 Select OK.
From the keyboard
1 Press and hold the 5 key until you hear a voice message.
2 Press Tab to navigate the focus cursor to the OK button, and then press Enter.
Notes:
• Voice Guidance is also activated when you insert headphones into the headphone jack.
• To adjust the volume, use the volume buttons at the bottom part of the control panel.
Navigating the screen using gestures
Notes:
• The gestures are applicable only when Voice Guidance is activated.
• Enable
• Use a physical keyboard to type characters and adjust certain settings.
Gesture Function
Double‑tap Select an option or item on the screen.
Triple‑tap Zoom in or zoom out text and images.
Swipe right or swipe down Move to the next item on the screen.
Magnification
to use the zoom and pan gestures.
Swipe left or swipe up Move to the previous item on the screen.
Pan Access parts of the zoomed image that are beyond the limits of the screen.
Note: This gesture requires the use of two
image.
Swipe up then left Exit an application and return to the home screen.
fingers
to drag across a zoomed
Page 26
Setting up and using the accessibility features 26
Gesture Function
Swipe down then left
Swipe up then down Repeat a spoken prompt.
• Cancel a job.
• Go back to the previous setting.
• Exit the screen that appears without changing any setting or value.
Enabling Magnification mode
1 From the control panel, press and hold the 5 key until you hear a voice message.
2 Select
3 Select OK.
For more information on navigating a
25.
Magnification
mode.
magnified
screen, see
“Navigating the screen using gestures” on page
Adjusting the Voice Guidance speech rate
1 From the home screen, select Settings > Device > Accessibility > Speech Rate.
2 Select the speech rate.
Using the keyboard on the display
Do one or more of the following:
• Drag a finger over the key to announce the character.
• Lift the
• Select Backspace to delete characters.
• To hear the content in the input
to enter or type the character in the
finger
field,
field.
select Tab , and then select Shift + Tab.
Enabling spoken passwords or personal identification
numbers
1 From the home screen, select Settings > Device > Accessibility > Speak Passwords/PINs.
2 Enable the setting.
Page 27
Loading paper and specialty media 27
Loading paper and specialty media
Setting the paper size and type
1 From the control panel, navigate to:
Settings > Paper > Tra y
Configuration
> Paper Size/Type > select a paper source
For non-touch-screen printer models, press
2 Set the paper size and type.
to navigate through the settings.
Configuring Universal paper settings
1 From the control panel, navigate to:
Settings > Paper > Media Configuration > Universal Setup
For non-touch-screen printer models, press
2 Configure the settings.
to navigate through the settings.
Loading the 250‑ or 550‑sheet tray
CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
1 Remove the tray.
Note: To avoid paper jams, do not remove trays while the printer is busy.
2 Adjust the guides to match the size of the paper that you are loading.
Note: Use the indicators on the bottom of the tray to position the guides.
Page 28
Loading paper and specialty media 28
3 Flex, fan, and align the paper edges before loading.
4 Load the paper stack with the printable side facedown, and then make sure that the side guides fit snugly
against the paper.
Page 29
Loading paper and specialty media 29
• Do not slide paper into the tray.
• To avoid paper jams, make sure that the stack height is below the maximum paper fill indicator.
• Load letterhead depending on whether an optional staple finisher is installed or not.
Without an optional staple finisher With an optional staple finisher
One‑sided printing
Two‑sided printing
One‑sided printing
Two‑sided printing
• When loading prepunched paper, make sure that the holes on the long edge of the paper are against
the right side of the tray.
One‑sided printing Two‑sided printing
Page 30
Loading paper and specialty media 30
• Load envelopes with the flap side up and against the left side of the tray.
Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated
linings, or self‑stick adhesives.
5 Insert the tray.
6 From the control panel, set the paper size and paper type to match the paper loaded.
Loading the 2100‑sheet tray
CAUTION—TIPPING HAZARD: To reduce the risk of equipment instability, load each tray separately.
Keep all other trays closed until needed.
1 Pull out the tray.
2 Adjust the guides.
Loading A5‑size paper
a Pull up and slide the width guide to the position for A5.
Page 31
Loading paper and specialty media 31
b Squeeze and slide the length guide to the position for A5 until it clicks into place.
c Remove the A5 length guide from its holder.
d Insert the guide into its designated slot, and then press until it clicks into place.
Page 32
Loading paper and specialty media 32
Loading A4‑, letter‑, legal‑, Oficio‑, and folio‑size paper
a Pull up and slide the width guide to the correct position for the size of the paper being loaded.
b If the A5 length guide is still attached, then remove it. If the guide is not attached, then proceed to step
d on page 33.
c Place the A5 length guide in its holder.
Page 33
Loading paper and specialty media 33
d Squeeze, and then slide the length guide to the correct position for the size of the paper being loaded.
3 Flex, fan, and align the paper edges before loading.
4 Load the paper stack with the printable side facedown.
• Load letterhead depending on whether an optional staple finisher is installed or not.
Without an optional staple finisher With an optional staple finisher
One‑sided printing One‑sided printing
Page 34
Loading paper and specialty media 34
Without an optional staple finisher With an optional staple finisher
Two‑sided printing Two‑sided printing
• When loading prepunched paper, make sure that the holes on the long edge of the paper are against
the right side of the tray.
One‑sided printing Two‑sided printing
5 Insert the tray.
Note: Press down the paper stack while inserting the tray.
6 From the control panel, set the paper size and paper type to match the paper loaded.
Page 35
Loading paper and specialty media 35
Loading the multipurpose feeder
1 Open the multipurpose feeder.
2 Adjust the guide to match the size of the paper that you are loading.
3 Flex, fan, and align the paper edges before loading.
4 Load paper with the printable side faceup.
• Load letterhead depending on whether an optional staple finisher is installed or not.
Without an optional staple finisher With an optional staple finisher
One‑sided printing One‑sided printing
Page 36
Loading paper and specialty media 36
Without an optional staple finisher With an optional staple finisher
Two‑sided printing Two‑sided printing
• When loading prepunched paper, make sure that the holes on the long edge of the paper are against
the right side of the paper guide.
One‑sided printing Two‑sided printing
• Load envelopes with the flap side down and against the left side of the paper guide.
Warning—Potential Damage: Do not use envelopes with stamps, clasps, snaps, windows, coated
linings, or self‑stick adhesives.
5 From the control panel, set the paper size and paper type to match the paper loaded.
Linking trays
1 Open a web browser, and then type the printer IP address in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the web page correctly.
2 Click Settings > Paper > Tray Configuratio n.
3 Set the same paper size and paper type for the trays that you are linking.
4 Save the settings.
5 Click Settings > Device > Maintenance > Configuration Menu > Tray C o nfigurati o n.
6 Set Tray Linking to Automatic.
7 Save the settings.
To unlink trays, make sure that no trays have the same paper size and paper type settings.
Warning—Potential Damage: The temperature of the fuser varies according to the specified paper type. To
avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.
Page 37
Paper support 37
Paper support
Supported paper sizes
Paper sizes supported by the printer
Paper size Standard
550‑sheet tray,
optional 250‑ or
550‑sheet tray
A4
210 x 297 mm (8.3 x 11.7 in.)
A5 LEF
210 x 148 mm (8.3 x 5.8 in.)
A5 SEF
148 x 210 mm (5.8 x 8.3 in.)
A6
105 x 148 mm (4.1 x 5.8 in.)
JIS B5
182 x 257 mm (7.2 x 10.1 in.)
Oficio (Mexico)
216 x 340 mm (8.5 x 13.4 in.)
Statement
140 x 216 mm (5.5 x 8.5 in.)
1
1
Optional
2100‑sheet tray
X X
X
X
X
Multipurpose feeder Two‑sided
printing
Executive
184 x 267 mm (7.3 x 10.5 in.)
Letter
216 x 279 mm (8.5 x 11 in.)
Legal
216 x 356 mm (8.5 x 14 in.)
Folio
216 x 330 mm (8.5 x 13 in.)
Universal
105 x 148 mm (4.1 x 5.8 in.) to
216 x 356 mm (8.5 x 14 in.)
7 3/4 Envelope (Monarch)
98 x 191 mm (3.9 x 7.5 in.)
1
A5 long edge feed (LEF) is recommended over A5 short edge feed (SEF).
2
Envelopes wider than 101.6 mm (4.5 in.) may crease. This paper type must be tested for acceptability.
3
Envelopes are not supported on Lexmark MS725.
3
X
X
X X
Page 38
Paper support 38
Paper size Standard
550‑sheet tray,
Optional
2100‑sheet tray
Multipurpose feeder Two‑sided
printing
optional 250‑ or
550‑sheet tray
9 Envelope
3
X X
98 x 225 mm (3.9 x 8.9 in.)
10 Envelope
2,3
X X
105 x 241 mm (4.1 x 9.5 in.)
DL Envelope
2,3
X X
110 x 220 mm (4.3 x 8.7 in.)
C5 Envelope
2,3
X X
162 x 229 mm (6.4 x 9 in.)
B5 Envelope
2,3
X X
176 x 250 mm (6.9 x 9.8 in.)
Other Envelope
2,3
X X
98.4 x 162 mm (3.9 x 6.4 in.) to
176 x 250 mm (6.9 x 9.8 in.)
1
A5 long edge feed (LEF) is recommended over A5 short edge feed (SEF).
2
Envelopes wider than 101.6 mm (4.5 in.) may crease. This paper type must be tested for acceptability.
3
Envelopes are not supported on Lexmark MS725.
Paper sizes supported by the output options or finishers
Paper size Output
expander or
high‑capacity
output
expander
A4
210 x 297 mm
(8.3 x 11.7 in.)
A5 LEF
210 x 148 mm
(8.3 x 5.8 in.)
A5 SEF
148 x 210 mm
(5.8 x 8.3 in.)
A6
105 x 148 mm
(4.1 x 5.8 in.)
JIS B5
182 x 257 mm
(7.2 x 10.1 in.)
4‑bin mailbox Staple finisher Staple, hole punch finisher
Stack Staple Stack Staple Hole
X XX
XXXXX
X XX
punch
X
Page 39
Paper support 39
Paper size Output
expander or
high‑capacity
output
expander
Oficio (Mexico)
216 x 340 mm
(8.5 x 13.4 in.)
Statement
140 x 216 mm
(5.5 x 8.5 in.)
Executive
184 x 267 mm
(7.3 x 10.5 in.)
Letter
216 x 279 mm
(8.5 x 11 in.)
Legal
216 x 356 mm
(8.5 x 14 in.)
4‑bin mailbox Staple finisher Staple, hole punch finisher
Stack Staple Stack Staple Hole
punch
X XX
X XX
X
Folio
216 x 330 mm
(8.5 x 13 in.)
Universal
105 x 148 mm
(4.1 x 5.8 in.) to
216 x 356 mm
(8.5 x 14 in.)
7 3/4 Envelope
(Monarch)
98 x 191 mm
(3.9 x 7.5 in.)
9 Envelope
98 x 225 mm
(3.9 x 8.9 in.)
10 Envelope
105 x 241 mm
(4.1 x 9.5 in.)
DL Envelope
110 x 220 mm
(4.3 x 8.7 in.)
XXXXX
X XXXXX
X XXXXX
X XXXXX
X XXXXX
C5 Envelope
162 x 229 mm
(6.4 x 9 in.)
X XXXXX
Page 40
Paper support 40
Paper size Output
expander or
high‑capacity
output
expander
B5 Envelope
176 x 250 mm
(6.9 x 9.8 in.)
Other Envelopes
98.4 x 162 mm
(3.9 x 6.4 in.) to
176 x 250 mm
(6.9 x 9.8 in.)
4‑bin mailbox Staple finisher Staple, hole punch finisher
Stack Staple Stack Staple Hole
X XXXXX
X XXXXX
Supported paper types
Paper types supported by the printer
Paper type Standard
550‑sheet tray,
optional 250‑ or
550‑sheet tray
Optional
2100‑sheet tray
punch
Multipurpose feeder Two‑sided printing
Plain paper
Card stock X
Transparency
Labels
Vinyl Labels
Bond
Envelope X X
Rough Envelope
Letterhead
Preprinted
Colored Paper X
1
To prevent transparencies from sticking together, print up to 20 pages only. Print the succeeding pages after three
minutes.
1
X X
X X
X X
X X
Page 41
Paper support 41
Paper type Standard
550‑sheet tray,
optional 250‑ or
550‑sheet tray
Light
Heavy X
Rough/Cotton X
Custom Type [x] X
1
To prevent transparencies from sticking together, print up to 20 pages only. Print the succeeding pages after three
minutes.
Optional
2100‑sheet tray
X
Multipurpose feeder Two‑sided printing
Paper types supported by the output options or finishers
Paper type Output
expander or
high‑capacity
output
expander
4‑bin
mailbox
Staple finisher Staple, hole punch finisher
Stack Staple Stack Staple Hole punch
Plain paper
Card stock XXXXXX
Transparencies
Labels
Vinyl Labels
Bond
Envelope XXXXXX
Rough
Envelope
Letterhead
Preprinted
Colored Paper XXXXXX
X X XX
XXXXXX
XXXXXX
XXXXXX
Light
Heavy
XXXXXX
XXXXXX
Page 42
Paper support 42
Paper type Output
expander or
high‑capacity
4‑bin
mailbox
Staple finisher Staple, hole punch finisher
Stack Staple Stack Staple Hole punch
output
expander
Rough/Cotton
Custom Type [x]
XXXXXX
XXXXXX
Supported paper weights
Paper weights supported by the printer
Paper type and weight Standard
550‑sheet
tray, optional
250‑ or
550‑sheet tray
Plain paper or Bond
1
60–176 g/m² grain long
(16–47‑lb bond)
Optional
2100‑sheet
tray
Multipurpose feeder Two‑sided printing
Card stock
²
203 g/m
grain long (125‑lb
bond)
Card stock
²
199 g/m
grain long (110‑lb
bond)
Card stock
²
176 g/m
grain long (65‑lb
bond)
Transparency
138–146 g/m
²
grain long
(37–39‑lb bond)
Paper labels
180 g/m
Integrated forms
²
(48‑lb bond)
2
140–175 g/m² (37–47‑lb
bond)
1
Grain short is preferred for paper over 176 g/m² (47 lb).
2
Pressure‑sensitive area must enter the printer first.
3
28‑lb bond envelopes are limited to 25% cotton content.
X
X
X
X X
X
X
Page 43
Paper support 43
Paper type and weight Standard
550‑sheet
tray, optional
Optional
2100‑sheet
tray
Multipurpose feeder Two‑sided printing
250‑ or
550‑sheet tray
Integrated forms
75–135 g/m
²
(20–36‑lb
X
bond)
Envelopes
3
X
60–105 g/m² (16–28‑lb
bond)
1
Grain short is preferred for paper over 176 g/m² (47 lb).
2
Pressure‑sensitive area must enter the printer first.
3
28‑lb bond envelopes are limited to 25% cotton content.
Paper weights supported by the output options or finishers
Paper type and
weight
Output
expander or
high‑capacity
output
expander
4‑bin
mailbox
Staple finisher Staple, hole punch finisher
Stack Staple Stack Staple Hole punch
Plain paper or
Bond
60–176 g/m
grain long (16–
47‑lb bond)
Plain paper or
Bond
60–90 g/m
grain long (16–
24‑lb bond)
Card stock
²
203 g/m
grain
long (125‑lb
bond)
Card stock
199 g/m
²
grain
long (110‑lb
bond)
Card stock
176 g/m
²
grain
long (65‑lb
bond)
X X XX
²
²
X X XX
X X XX
XXXXXX
Page 44
Paper support 44
Paper type and
weight
Card stock
²
163 g/m
grain
long (90‑lb
bond)
Transparency
138–146 g/m
grain long (37–
39‑lb bond)
Paper labels
180 g/m
²
(48‑lb
bond)
Integrated forms
140–175 g/m
(37–47‑lb bond)
Integrated forms
75–135 g/m
²
(20–36‑lb bond)
expander or
high‑capacity
²
²
Output
output
expander
4‑bin
mailbox
Staple finisher Staple, hole punch finisher
Stack Staple Stack Staple Hole punch
X X XX
X X XX
XXXXXX
XXXXXX
XXXXXX
Envelopes
60–105 g/m
(16–28‑lb bond)
XXXXXX
²
Page 45
Printing 45
Printing
Printing from a computer
Note: For labels, card stock, and envelopes, set the paper size and type in the printer before printing the
document.
1 From the document that you are trying to print, open the Print dialog.
2 If necessary, adjust the settings.
3 Print the document.
Printing from a mobile device
Printing from a mobile device using Lexmark Mobile Print
LexmarkTM Mobile Print allows you to send documents and images directly to a supported Lexmark printer.
1 Open the document, and then send or share the document to Lexmark Mobile Print.
Note: Some third‑party applications may not support the send or share feature. For more information, see
the documentation that came with the application.
2 Select a printer.
3 Print the document.
Printing from a mobile device using Google Cloud Print
Google Cloud PrintTM is a mobile printing service that allows enabled applications on mobile devices to print
to any Google Cloud Print‑ready printer.
1 From the home screen of your mobile device, launch an enabled application.
2 Tap Print, and then select a printer.
3 Print the document.
Printing from a mobile device using Mopria Print Service
Mopria® Print Service is a mobile printing solution for mobile devices running on Android version 4.4 or later. It
allows you to print directly to any Mopria‑certified printer.
Note: Before printing, make sure that the Mopria Print Service is enabled.
1 From the home screen of your mobile device, launch a compatible application.
2 Tap Print, and then select a printer.
3 Print the document.
Page 46
Printing 46
Printing from a mobile device using AirPrint
AirPrint is a mobile printing solution that allows you to print directly from Apple devices to an AirPrint‑certified
printer.
Notes:
• This application is supported only in some Apple devices.
• This application is supported only in some printer models.
1 From the home screen of your mobile device, launch a compatible application.
2 Select an item to print, and then tap the share icon.
3 Tap Print, and then select a printer.
4 Print the document.
Printing from a flash drive
1 Insert the flash drive.
Notes:
• If you insert the flash drive when an error message appears, then the printer ignores the flash drive.
• If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the
display.
2 From the display, touch the document that you want to print.
If necessary,
configure
other print settings.
3 Send the print job.
To print another document, touch USB Drive.
Warning—Potential Damage: To avoid loss of data or printer malfunction, do not touch the flash drive or
the printer in the area shown while actively printing, reading, or writing from the memory device.
Page 47
Printing 47
Supported flash drives and file types
Flash drives
• Lexar JumpDrive S70 (16GB and 32GB)
• SanDisk Cruzer (16GB and 32GB)
• PNY Attache (16GB and 32GB)
Notes:
– The printer supports high‑speed USB flash drives with full‑speed standard.
– USB flash drives must support the File Allocation Table (FAT) system.
File types
Documents
• PDF (version 1.7 or earlier)
• HTML
• XPS
• Microsoft file formats (.doc, .docx, .xls, .xlsx, .ppt, .pptx)
Images
• .dcx
• .gif
• .JPEG or .jpg
• .bmp
• .pcx
• .TIFF o r .t if
• .png
Page 48
Printing 48
Configuring confidential jobs
1 From the control panel, navigate to:
Settings > Security >
Confidential
Print Setup
For non‑touch‑screen printer models, press
to navigate through the settings.
2 Configure the settings.
Use To
Max Invalid PIN Set the number of times an invalid PIN can be entered.
Note: When the limit is reached, the print jobs for that user name are deleted.
Confidential Job
Expiration
Repeat Job Expiration Set the expiration time for a repeat print job.
Verify Job Expiration Set the expiration time that the printer prints a copy before printing the remaining
Reserve Job Expiration Set the expiration time that the printer stores print jobs.
Require All Jobs to be
Held
Set the expiration time for confidential print jobs.
Note: Confidential held jobs are stored in the printer until they are released or
deleted manually.
Note: Repeat held jobs are stored in the printer memory for reprinting.
copies.
Note: Verify jobs print one copy to check if it is satisfactory before printing the
remaining copies.
Note: Reserve held jobs are automatically deleted after printing.
Set the printer to hold all print jobs.
Printing confidential and other held jobs
For Windows users
1 With a document open, click File > Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click Print and Hold.
4 Select Use Print and Hold, and then assign a user name.
5 Select the print job type (Confidential, Repeat, Reserve, or Verify).
If the print job is confidential, then enter a four‑digit PIN.
6 Click OK or Print.
Page 49
Printing 49
7 From the printer home screen, release the print job.
• For confidential print jobs, navigate to:
Held jobs > select your user name > Confidential > enter the PIN > select the print job > configure the
settings > Print
• For other print jobs, navigate to:
Held jobs > select your user name > select the print job > configure the settings > Print
For Macintosh users
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2 From the print options or Copies & Pages menu, choose Job Routing.
3 Select the print job type (Confidential, Repeat, Reserve, or Verify).
If the print job is confidential, then assign a user name and a four‑digit PIN.
4 Click OK or Print.
5 From the printer home screen, release the print job.
• For confidential print jobs, navigate to:
Held jobs > select your user name >
settings > Print
Confidential
• For other print jobs, navigate to:
Held jobs > select your user name > select the print job >
> enter the PIN > select the print job >
configure
the settings > Print
configure
the
Printing from a Cloud Connector profile
1 From the home screen, touch Cloud Connector.
2 Select a cloud service provider, and then select a
Note: For more information on creating a Cloud Connector
profile”
on page 20.
profile.
profile,
see
3 Select a file.
Note: You cannot select an unsupported file.
4 If necessary, change the settings.
5 To u ch Print.
Printing a font sample list
1 From the control panel, navigate to:
Settings > Reports > Print > Print Fonts
For non-touch-screen printer models, press
2 Select a font sample.
to navigate through the settings.
“Creating a Cloud Connector
Page 50
Printing 50
Printing a directory list
From the control panel, navigate to:
Settings > Reports > Print > Print Directory
For non-touch-screen printer models, press
to navigate through the settings.
Page 51
Understanding the printer menus 51
Understanding the printer menus
Menu map
Device
Print
Paper
Network/Ports
USB Drive
• Preferences
• Remote Operator Panel
• Notifications
• Power Management
• Information Sent to Lexmark
• Layout
• Setup
• Quality
• Job Accounting
• XPS
• Tray Configuration • Media Configuration
• Network Overview
• Wireless
• Ethernet
• TCP/IP
• SNMP
• IPSec
• Flash Drive Print
• Accessibility
• Restore Factory Defaults
• Maintenance
• Visible Home Screen Icons
• About this Printer
• PDF
• PostScript
• PCL
• HTML
• Image
• 802.1x
• LPD
• HTTP/FTP Settings
• ThinPrint
• USB
• Google Cloud Print
Configuration
Security
Reports
Help
Troubleshooting
• Login methods
• Schedule USB Devices
• Security Audit Log
• Login Restrictions
• Confidential Print Setup
• Menu Settings Page
• Device
• Print All Guides
• Connection Guide
• Information Guide
• Media Guide
• Print Quality Test Pages
• Solutions LDAP Settings
• Disk Encryption
• Erase Temporary Data Files
• Mobile Services Management
• Miscellaneous
• Print
• Network
• Mono Quality Guide
• Moving Guide
• Print Quality Guide
• Supplies Guide
Page 52
Understanding the printer menus 52
Device
Preferences
Menu item Description
Display Language
[List of languages]
Country/Region
[List of countries or regions]
Run initial setup
O*
On
Keyboard
Keyboard Type
[List of languages]
Displayed information
Display Text 1 [IP Address*]
Display Text 2 [Date/Time*]
Custom Text 1
Custom Text 2
Date and Time
Configure
Current Date and Time
Manually Set Date and Time
Date Format [MM‑DD‑YYYY*]
Time Format [12 hour A.M./P.M.*]
Time Zone [GMT*]
Set the language of the text that appears on the display.
Identify the country or region where the printer is configured
to operate.
Run the setup wizard.
Select a language as a keyboard type.
Notes:
• All the Keyboard Type values may not appear or may
require special hardware to appear.
• This menu item appears only in some printer models.
Specify the information to appear on the home screen.
Note: Custom Text 1 and Custom Text 2 appear only in some
printer models.
Configure the printer date and time.
Date and Time
Network Time Protocol
Enable NTP [On*]
NTP Server
Enable Authentication
Configure the settings for Network Time Protocol (NTP).
Notes:
• Enable Authentication appears only in some printer
models.
• When Enable Authentication is set to MD5 key, Key ID
and Password appear.
Paper Sizes
U.S.*
Metric
Screen Brightness
20–100% (100*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the unit of measurement for paper sizes.
Note: The country or region selected in the initial setup
wizard determines the initial paper size setting.
Adjust the brightness of the display.
Note: This menu item appears only in some printer models.
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Understanding the printer menus 53
Menu item Description
Flash Drive Access
Enabled*
Disabled
Screen Timeout
5–300 (60*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Enable access to the flash drive.
Note: This menu item appears only in some printer models.
Set the idle time in seconds before the display shows the home
screen, or before the printer logs o a user account
automatically.
Remote Operator Panel
Menu item Description
External VNC Connection
Don’t Allow*
Allow
Authentication Type
None*
Standard Authentication
Note: An asterisk (*) next to a value indicates the factory default setting.
Connect an external Virtual Network Computing (VNC) client
to the remote control panel.
Set the authentication type when accessing the VNC client
server.
Note: When set to Standard Authentication, VNC Password
appears.
Notifications
Menu item Description
Error Lighting
O
On*
Alarm Control
O
Single*
Continuous
Supplies
Show Supply Estimates
Show estimates*
Do not show estimates
Supplies
Cartridge Alarm
O
Single*
Continuous
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the indicator light to come on when a printer error occurs.
Note: This menu item appears only in some printer models.
Set the number of times that the alarm sounds when the printer
requires user intervention.
Note: This menu item appears only in some printer models.
Show the estimated status of the supplies.
Set the number of times that the alarm sounds when the toner
cartridge is low.
Note: This menu item appears only in some printer models.
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Understanding the printer menus 54
Menu item Description
E‑mail Alerts Setup
E‑mail Setup
Primary SMTP Gateway
E‑mail Alerts Setup
E‑mail Setup
Primary SMTP Gateway Port
1–65535 (25*)
E‑mail Alerts Setup
E‑mail Setup
Secondary SMTP Gateway
E‑mail Alerts Setup
E‑mail Setup
Secondary SMTP Gateway Port
1–65535 (25*)
E‑mail Alerts Setup
E‑mail Setup
SMTP Timeout
5‑30 seconds (30*)
E‑mail Alerts Setup
E‑mail Setup
Reply Address
Type the IP address or host name of the primary SMTP server
for sending e-mail.
Note: This menu item appears only in some printer models.
Enter the port number of the primary SMTP server.
Note: This menu item appears only in some printer models.
Type the server IP address or host name of your secondary or
backup SMTP server.
Note: This menu item appears only in some printer models.
Enter the server port number of your secondary or backup
SMTP server.
Note: This menu item appears only in some printer models.
Specify how long before the printer times out if the SMTP
server does not respond.
Note: This menu item appears only in some printer models.
Specify a reply address in the e‑mail.
Note: This menu item appears only in some printer models.
E‑mail Alerts Setup
E‑mail Setup
Always use SMTP default Reply Address
O*
On
E‑mail Alerts Setup
E‑
mail Setup
Use SSL/TLS
Disabled*
Negotiate
Required
E‑mail Alerts Setup
E‑mail Setup
Require Trusted Certificate
On*
O
Note: An asterisk (*) next to a value indicates the factory default setting.
Use the SMTP default Reply Address.
Note: This menu item appears only in some printer models.
Send an e‑mail using an encrypted link.
Note: This menu item appears only in some printer models.
Require a trusted certificate when accessing the SMTP server.
Note: This menu item appears only in some printer models.
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Understanding the printer menus 55
Menu item Description
E‑mail Alerts Setup
E‑mail Setup
SMTP Server Authentication
No authentication required*
Login / Plain
NTLM
CRAM‑MD5
Digest‑MD5
Kerberos 5
E‑mail Alerts Setup
E‑mail Setup
Device‑Initiated E‑mail
None*
Use Device SMTP Credentials
E‑mail Alerts Setup
E‑mail Setup
User‑Initiated E‑mail
None
Use Device SMTP Credentials
Use Session User ID and Password
Use Session E‑mail address and
Password*
Prompt user
Set the authentication type for the SMTP server.
Note: This menu item appears only in some printer models.
Set whether credentials are required for device‑initiated
e‑mails.
Note: This menu item appears only in some printer models.
Set whether credentials are required for user‑initiated e‑mails.
Note: This menu item appears only in some printer models.
E‑mail Alerts Setup
E‑mail Setup
Use Active Directory Device Credentials
O
On*
E‑mail Alerts Setup
E‑mail Setup
Device Userid
E‑mail Alerts Setup
E‑mail Setup
Device Password
E‑mail Alerts Setup
E‑mail Setup
Kerberos 5 REALM
E‑mail Alerts Setup
E‑mail Setup
NTLM Domain
Note: An asterisk (*) next to a value indicates the factory default setting.
Enable user credentials and group designations to connect to
the SMTP server.
Note: This menu item appears only in some printer models.
Specify the user ID to connect to the SMTP server.
Note: This menu item appears only in some printer models.
Specify the password to connect to the SMTP server.
Note: This menu item appears only in some printer models.
Specify the realm for the Kerberos 5 authentication protocol.
Note: This menu item appears only in some printer models.
Specify the domain name for the NTLM security protocol.
Note: This menu item appears only in some printer models.
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Understanding the printer menus 56
Menu item Description
E‑mail Alerts Setup
E‑mail Setup
Disable “SMTP server not set up” error
O*
No
Error Prevention
Jam Assist
O
On*
Error Prevention
Auto Continue
O
On* (5 seconds)
Error Prevention
Auto Reboot
Auto Reboot
Reboot when idle
Reboot always*
Reboot never
Error Prevention
Auto Reboot
Max Auto Reboots
1–20 (2*)
Disable an SMTP setup error message to appear on the
display.
Note: This menu item appears only in some printer models.
Set the printer to flush blank pages or pages with partial prints
automatically after a jammed page has been cleared.
Let the printer continue processing or printing a job
automatically after clearing certain printer conditions that
require user intervention.
Set the printer to restart when an error occurs.
Set the number of automatic reboots that the printer can
perform.
Error Prevention
Auto Reboot
Auto Reboot Window
1–525600 (720*)
Error Prevention
Auto Reboot
Auto Reboot Counter
Error Prevention
Auto Reboot
Reset Auto Reboot Counter
Cancel
Continue
Error Prevention
Display Short Paper Error
On
Auto‑clear*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the number of seconds before the printer performs an
automatic reboot.
Show a read‑only information of the reboot counter.
Reset Auto Reboot Counter.
Note: This menu item appears only in some printer models.
Set the printer to show a message when a short paper error
occurs.
Note: Short paper refers to the size of the paper loaded.
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Understanding the printer menus 57
Menu item Description
Error Prevention
Page Protect
O*
On
Jam Content Recovery
Jam Recovery
O
On
Auto*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer to process the entire page into the memory
before printing it.
Set the printer to reprint jammed pages.
Power Management
Menu item Description
Sleep Mode Profile
Print With Display
Display on when printing
Allow printing with display o*
Timeouts
Sleep Mode
1–120 minutes (15*)
O
Allow printing with the display turned o.
Set the idle time before the printer begins operating in Sleep
mode.
Timeouts
Hibernate Timeout
Disabled
1 hour
2 hours
3 hours
6 hours
1 day
2 days
3 days*
1 week
2 weeks
1 month
Timeouts
Hibernate Timeout on Connection
Hibernate
Do Not Hibernate*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the time before the printer enters Hibernate mode.
Set the printer to Hibernate mode even when an active
Ethernet connection exists.
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Understanding the printer menus 58
Menu item Description
Eco-Mode
O*
Energy
Energy/Paper
Paper
Schedule Power Modes
Schedules
Note: An asterisk (*) next to a value indicates the factory default setting.
Minimize the use of energy, paper, or specialty media.
Note: Setting Eco‑Mode to Energy or Paper may
printer performance, but not print quality.
Schedule the printer when to enter Sleep or Hibernate mode.
Note: This menu item appears only in some printer models.
Information Sent to Lexmark
Menu item Description
Information Sent to Lexmark
Supplies and Page Usage
(Anonymous)
Device Performance (Anonymous)
Device Interaction (Anonymous)
None of the Above
Information Send Time
Start Time
Stop Time
Send printer usage and performance information to Lexmark.
Note: Information Send Time and User Information ‑ Level appear only
when you select any of the settings in Information Sent to Lexmark,
except None of the Above.
aect
User Information ‑ Level
Anonymous Session Information
Only*
Session Information with Generic User
Information
Session Information with Actual User
IDs
Accessibility
Note: This menu appears only in some printer models.
Menu item Description
Duplicate Key Strike Interval
0–5 (0*)
Key Repeat Initial Delay
0.25–5 (1*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the interval in seconds during which the printer ignores duplicate key
presses on an attached keyboard.
Set the initial length of delay in seconds before a repeating key starts
repeating.
Note: This menu item appears only when a keyboard is attached to the
printer.
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Understanding the printer menus 59
Menu item Description
Key Repeat Rate
0.5–30 (30*)
Prolong Screen Timeout
O*
On
Headphone Volume
1–10 (5*)
Enable Voice Guidance When
Headphone Is Attached
O*
On
Speak Passwords/PINs
O*
On
Speech Rate
Very Slow
Slow
Normal*
Fast
Faster
Very Fast
Rapid
Very Rapid
Fastest
Set the number of presses per second for a repeating key.
Note: This menu item appears only when a keyboard is attached to the
printer.
Let the user remain in the same location and reset the Screen Timeout timer
when it expires instead of returning to the home screen.
Adjust the headphone volume.
Note: This menu item appears only when a headphone is attached to the
printer.
Enable Voice Guidance when a headphone is attached to the printer.
Set the printer to read out loud passwords or personal identification
numbers.
Note: This menu item appears only when a headphone or a speaker is
attached to the printer.
Set the Voice Guidance speech rate.
Note: This menu item appears only when a headphone or a speaker is
attached to the printer.
Note: An asterisk (*) next to a value indicates the factory default setting.
Restore Factory Defaults
Menu item Description
Restore Settings
Restore all settings
Restore printer settings
Restore network settings
Restore app settings
Restore the printer factory default settings.
Note: Restore app settings appears only in some printer models.
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Understanding the printer menus 60
Maintenance
Config Menu
Menu item Description
USB Configuration
USB PnP
1*
2
USB Configuration
USB Speed
Full
Auto*
Tra y Con figuration
Tray Linking
Automatic*
O
Tra y Con figuration
Show Tray Insert Message
O
Only for unknown sizes*
Always
Tra y Con figuration
A5 Loading
Short Edge*
Long Edge
Change the USB driver mode of the printer to improve its
compatibility with a personal computer.
Set the USB port to run at full speed and disable its high‑speed
capabilities.
Set the printer to link the trays that have the same paper type
and paper size settings.
Set the printer to show the Tray Insert message.
Specify the page orientation when loading for A5 paper size.
Tra y Con figuration
Paper Prompts
Auto*
Multipurpose Feeder
Manual Paper
Envelope Prompts
Auto*
Multipurpose Feeder
Manual Envelope
Tra y Con figuration
Action for Prompts
Prompt user*
Continue
Use current
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the paper source that the user will fill when a prompt to
load paper or envelope appears.
Note: For Multipurpose Feeder to appear, set Configure MP
to Cassette from the Paper menu.
Set the printer to resolve paper- or envelope-related change
prompts.
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Understanding the printer menus 61
Menu item Description
Reports
Menu Settings Page
Event Log
Event Log Summary
HealthCheck Statistics
Supply Usage And Counters
Clear Supply Usage History
Reset Black Cartridge Counter
Reset Black Imaging Unit Counter
Reset Black Developer Unit Counter
Reset Maintenance Counter
Printer Emulations
PPDS Emulation
O*
On
Print Configuration
Font Sharpening
0–150 (24*)
Print Configuration
Print Density
1–5 (3*)
Print reports about printer menu settings, printer events, and
event logs.
Reset the supply page counter or view the total printed pages.
Set the printer to recognize and use the PPDS data stream.
Set a text point-size value below which the high‑frequency
screens are used when printing font data.
For example, if the value is 24, then all fonts sized 24 points or
less use the high‑frequency screens.
Adjust the toner density when printing or copying documents.
Device Operations
Quiet Mode
O*
On
Device Operations
Safe Mode
O*
On
Device Operations
Clear Custom Status
O
On*
Device Operations
Clear all remotely‑installed messages
Device Operations
Automatically Display Error Screens
On*
O
Set the amount of noise that the printer produces.
Note: Enabling this setting slows the printer performance.
Set the printer to operate in a special mode, in which it attempts
to continue oering as much functionality as possible, despite
known issues.
For example, when set to On, and the duplex motor is
nonfunctional, the printer performs one‑sided printing of the
documents even if the job is two‑sided printing.
Erase user‑defined strings for the Default or Alternate custom
messages.
Erase messages that were remotely installed.
Show existing error messages on the display after the printer
remains inactive on the home screen for a length of time equal
to the Screen Timeout setting.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 62
Menu item Description
Device Operations
Custom Supply Levels
O*
On
Note: An asterisk (*) next to a value indicates the factory default setting.
Let printservice read and edit values from the Embedded Web
Server.
Out of Service Erase
Menu item Description
Out of Service Erase
Memory Last Sanitized
Hard Disk Last Sanitized
Out of Service Erase
Sanitize all information on nonvolatile
memory
Sanitize all information on hard disk
Erase all printer and network settings
Show information on when the printer memory or hard disk was
last sanitized.
Note: Hard Disk Last Sanitized appears only in printers with a
hard disk installed.
Clear all settings and applications that are stored in the printer
memory or hard disk.
Note: Sanitize all information on hard disk appears only in
printers with a hard disk installed.
Visible Home Screen Icons
Note: This menu appears only in some printer models.
Menu Description
Status/Supplies
Job Queue
Change Language
Address Book
Bookmarks
Held Jobs
USB
App Profiles
Display Customization
Eco‑Settings
Specify which icons to show on the home screen.
About this Printer
Menu item Description
Asset Tag Show the serial number of the printer.
Printer’s Location Identify the printer location. Maximum length is 63 characters.
Contact Personalize the printer name. Maximum length is 63 characters.
Export Configuration File to USB Export configuration files to a flash drive.
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Understanding the printer menus 63
Menu item Description
Export Compressed Logs to USB Export compressed log files to a flash drive.
Layout
Menu item Description
Sides
1‑sided*
2‑sided
Flip Style
Long Edge*
Short Edge
Blank Pages
Print
Do Not Print*
Collate
O [ 1,1,1,2,2 ,2]*
On [1,2,1,2,1,2]
Separator Sheets
None*
Between Copies
Between Jobs
Between Pages
Separator Sheet Source
Tray [x] (1*)
Multipurpose Feeder
Specify whether to print on one side or two sides of the paper.
Determine which side of the paper (long edge or short edge) is bound when
performing two‑sided printing.
Note: Depending on the option selected, the printer automatically osets
each printed information of the page to bind the job correctly.
Print blank pages that are included in a print job.
Keep the pages of a print job stacked in sequence, particularly when printing
multiple copies of the job.
Insert blank separator sheets when printing.
Specify the paper source for the separator sheet.
Note: The multipurpose feeder is available only in some printer models.
Pages per Side
O*
2 pages per side
3 pages per side
4 pages per side
6 pages per side
9 pages per side
12 pages per side
16 pages per side
Note: An asterisk (*) next to a value indicates the factory default setting.
Print multiple page images on one side of a sheet of paper.
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Understanding the printer menus 64
Menu item Description
Pages per Side Ordering
Horizontal*
Reverse Horizontal
Vertical
Reverse Vertical
Pages per Side Orientation
Auto*
Landscape
Portrait
Pages per Side Border
None*
Solid
Copies
1–9999 (1*)
Print Area
Normal*
Fit to page
Whole Page
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the positioning of multiple page images when using Pages per Side.
Note: The positioning depends on the number of page images and their
page orientation.
Specify the orientation of a multiple‑page document when using Pages per
Side.
Print a border around each page image when using Pages per Side.
Specify the number of copies for each print job.
Set the printable area on a sheet of paper.
Setup
Menu item Description
Printer Language
PCL Emulation
PS Emulation*
Job Waiting
O*
On
Job Hold Timeout
0–255 (30*)
Download Target
RAM*
Disk
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer language.
Note: Setting a printer language default does not prevent a software
program from sending print jobs that use another printer language.
Preserve print jobs requiring supplies so that jobs not requiring the missing
supplies can print.
Note: This menu item appears only when a printer hard disk is installed.
Set the time in seconds that the printer waits for user intervention before
it holds jobs that require unavailable resources and continues to print other
jobs in the print queue.
Note: This menu item appears only when a printer hard disk is installed.
Specify where to save all permanent resources, such as fonts and macros,
that have been downloaded to the printer.
Note: This menu item appears only when a printer hard disk is installed.
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Understanding the printer menus 65
Menu item Description
Resource Save
O*
On
Determine what the printer does with downloaded resources, such as
fonts and macros, when it receives a job that requires more than the
available memory.
Notes:
• When set to O, the printer retains downloaded resources only until
memory is needed. Resources associated with the inactive printer
language are deleted.
• When set to On, the printer preserves all the permanent
downloaded resources across all language switches. When
necessary, the printer shows memory full messages instead of
deleting permanent resources.
Print All Order
Alphabetical*
Newest First
Oldest First
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the order in which held and confidential jobs are printed when Print
All is selected.
Note: This menu item appears only when a printer hard disk is installed.
Quality
Menu item Description
Print Resolution
300 dpi
600 dpi*
1200 dpi
1200 Image Q
2400 Image Q
Pixel Boost
O*
Fonts
Horizontally
Vertically
Both directions
Isolated
Toner Darkness
1–10 (8*)
Halftone
Normal*
Detail
Brightness
‑6 to 6 (0*)
Set the resolution for the text and images on the printed output.
Note: Resolution is determined in dots per inch or image quality.
Enable more pixels to print in clusters for clarity, in order to enhance text and
images.
Determine the lightness or darkness of text images.
Enhance the printed output to have smoother lines with sharper edges.
Adjust the brightness of the printed output.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 66
Menu item Description
Contrast
0 to 5 (0*)
Gray Correction
Auto*
O
Note: An asterisk (*) next to a value indicates the factory default setting.
Adjust the contrast of the printed output.
Adjust the contrast enhancement applied to images.
Job Accounting
Note: This menu appears only when a printer hard disk is installed.
Menu item Description
Job Accounting
O*
On
Accounting Log Frequency
Daily
Weekly
Monthly*
Set the printer to create a log of the print jobs that it receives.
Specify how often the printer creates a log file.
Log Action at End of Frequency
None*
E‑mail Current Log
E‑mail & Delete Current Log
Post Current Log
Post & Delete Current Log
Log Near Full Level
O*
On
Log Action at Near Full
None*
E‑mail Current Log
E‑mail & Delete Current Log
E‑mail & Delete Oldest Log
Post Current Log
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Delete All But Current
Delete All Logs
Specify how the printer responds when the frequency threshold expires.
Note: The value
action is triggered.
Specify the maximum size of the log file before the printer executes the Log
Action at Near Full.
Specify how the printer responds when the hard disk is nearly full.
Note: The value defined in Log Near Full Level determines when this action
is triggered.
defined
in Accounting Log Frequency determines when this
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 67
Menu item Description
Log Action at Full
None*
E‑mail & Delete Current Log
E‑mail & Delete Oldest Log
Post & Delete Current Log
Post & Delete Oldest Log
Delete Current Log
Delete Oldest Log
Delete All But Current
Delete All Logs
URL to Post Log Specify where the printer posts job accounting logs.
E‑mail Address to Send Logs Specify the e‑mail address to which the printer sends job accounting logs.
Log File Prefix Specify the prefix for the log file name.
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify how the printer responds when disk usage reaches the maximum limit
(100MB).
Note: The current host name
default log
file prefix.
defined
in the TCP/IP menu is used as the
XPS
Menu item Description
Print Error Pages
O*
On
Minimum Line Width
1–30 (2*)
Print a test page that contains information on errors, including XML markup
errors.
Set the minimum stroke width.
Notes:
• Jobs printed in 1200 dpi use the value directly.
• Jobs printed in 4800 CQ use half the value.
Note: An asterisk (*) next to a value indicates the factory default setting.
PDF
Menu item Description
Scale to Fit
O*
On
Annotations
Print
Do Not Print*
Scale the page content to fit the selected paper size.
Specify whether to print annotations in the PDF.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 68
PostScript
Menu item Description
Print PS Error
O*
On
Lock PS Startup Mode
O*
On
Image Smoothing
O*
On
Wait Timeout
Disabled
15‑65535 (40*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Print a page that contains the PostScript error.
Note: When an error occurs, processing of the job stops, the printer
prints an error message, and the rest of the print job is flushed.
Disable the PostScript SysStart file.
Enhance the contrast and sharpness of low‑resolution images.
Note: This setting has no
higher.
Set the printer to wait for more data before canceling a print job.
eect
PCL
Menu item Description
Font Source
Resident*
Disk
Flash
All
Choose the source which contains the default font selection.
Notes:
• Flash and Disk appear only in some printer models.
• For Flash and Disk to appear, make sure that they are not read‑ or
write‑protected.
on images with a resolution of 300 dpi or
Font Name
[List of available fonts] (Courier*)
Symbol Set
[List of available symbol set] (10U
PC‑8*)
Pitch
0.08–100 (10*)
Orientation
Portrait*
Landscape
Note: An asterisk (*) next to a value indicates the factory default setting.
Select a font from the specified font source.
Specify the symbol set for each font name.
Note: A symbol set is a set of alphabetic and numeric characters,
punctuation, and special symbols. Symbol sets support the dierent
languages or specific programs such as math symbols for scientific text.
Specify the pitch for fixed or monospaced fonts.
Note: Pitch refers to the number of
inch of type.
Specify the orientation of text and graphics on the page.
‑space characters in a horizontal
fixed
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Understanding the printer menus 69
Menu item Description
Lines per Page
1–255
PCL5 Minimum Line Width
1–30 (2*)
PCLXL Minimum Line Width
1–30 (2*)
A4 Width
198 mm*
203 mm
Auto CR after LF
O*
On
Specify the number of lines of text for each page printed through the PCL®
datastream.
Notes:
• This menu item activates vertical escapement that causes the
selected number of requested lines to print between the default
margins of the page.
• 60 is the U.S. factory default setting. 64 is the international factory
default setting.
Set the initial minimum stroke width.
Notes:
• Jobs printed in 1200 dpi use the value directly.
• Jobs printed in 4800CQ use half the value.
Set the width of the logical page on A4‑size paper.
Note: Logical page is the space on the physical page where data is
printed.
Set the printer to perform a carriage return after a line feed control
command.
Note: Carriage return is a mechanism that commands the printer to move
the position of the cursor to the first position on the same line.
Auto LF after CR
O*
On
Tra y Renumber
Assign MP Feeder
Assign Tray [x]
Assign Manual Paper
Assign Manual Envelope
Tra y Renumber
View Factory Defaults
Tra y Renumber
Restore Defaults
Print Timeout
O
On* [90]
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the printer to perform a line feed after a carriage return control
command.
Configure the printer to work with a dierent print driver or custom
application that uses a dierent set of source assignments to request a
given paper source.
Choose from the following options:
O*—The
None—The paper source ignores the Select Paper Feed command.
0–199—Select a numeric value to assign a custom value to a paper
source.
Note: The multipurpose feeder is available only in some printer models.
Show the factory default value assigned for each paper source.
Restore the tray renumber values to their factory defaults.
Set the printer to end a print job after it has been idle for the specified
amount of time in seconds.
printer uses the factory default paper source assignments.
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Understanding the printer menus 70
HTML
Menu item Description
Font Name
[List of fonts] (Times*)
Font Size
1–255 (12*)
Scale
1–400% (100*)
Orientation
Portrait*
Landscape
Margin Size
8–255 mm (19*)
Backgrounds
Do Not Print
Print*
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the font to use for HTML documents.
Set the font size to use for HTML documents.
Scale HTML documents.
Set the page orientation for HTML documents.
Set the page margin for HTML documents.
Print background information or graphics for HTML documents.
Image
Menu item Description
Auto Fit
O
On*
Invert
O*
On
Scaling
Best Fit*
Anchor Top Left
Anchor Center
Fit Height/Width
Fit Height
Fit Width
Orientation
Portrait*
Landscape
Reverse Portrait
Reverse Landscape
Note: An asterisk (*) next to a value indicates the factory default setting.
Select the best available paper size and orientation setting for an image.
Note: When set to On, this menu item overrides the scaling and orientation
settings for the image.
Invert bitonal monochrome images.
Note: This menu item does not apply to GIF or JPEG image formats.
Adjust the image to fit the printable area.
Note: When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Specify the orientation of text and graphics on the page.
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Understanding the printer menus 71
Paper
Tray Configuration
Menu item Description
Default Source
Tray [x] (1*)
Multipurpose Feeder
Manual Paper
Manual Envelope
Paper Size/Type
Tray [x]
Multipurpose Feeder
Manual Paper
Manual Envelope
Substitute Size
O
Letter/A4
All Listed*
Configure MP
Cassette*
Manual
First
Set the paper source for all print jobs.
Note: Multipurpose Feeder only appears when Configure MP is set to
Cassette.
Specify the paper size or paper type loaded in each paper source.
Set the printer to substitute a specified paper size if the requested size is not
loaded in any paper source.
Notes:
prompts the user to load the required paper size.
•
O
• Letter/A4 prints A4‑size document on letter when loading letter and
letter‑size jobs on A4 paper size when loading letter.
• All Listed substitutes Letter/A4.
Set the printer when to pick paper loaded in the multipurpose feeder.
Notes:
• When set to Cassette, the printer treats the multipurpose feeder like a
tray.
• When set to Manual, the printer treats the multipurpose feeder like a
manual feeder.
• When set to First, the printer picks paper from the multipurpose feeder
until it is empty, regardless of the required paper source or paper size.
Note: An asterisk (*) next to a value indicates the factory default setting.
Media Configuration
Universal Setup
Menu item Description
Units of Measure
Inches
Millimeters
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the unit of measurement for the universal paper.
Note: Inches is the U.S. factory default setting. Millimeters is the
international factory default setting.
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Understanding the printer menus 72
Menu item Description
Portrait Width
3–14.17 inches (8.50*)
76–359.91 mm (216*)
Portrait Height
3–14.17 inches (14*)
76–359.91 mm (356*)
Feed Direction
Short Edge*
Long Edge
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the portrait width of the universal paper.
Set the portrait height of the universal paper.
Set the printer to pick paper from the short edge or long edge
direction.
Note: Long Edge appears only when the longest edge is shorter
than the maximum width supported.
Media Types
Menu item Description
Plain
Card Stock
Transparency
Recycled
Labels
Vinyl Labels
Bond
Envelope
Rough Envelope
Letterhead
Preprinted
Colored Paper
Light
Heavy
Rough/Cotton
Custom Type [x]
Specify the texture, weight, and orientation of the paper loaded.
USB Drive
Flash Drive Print
Menu item Description
Number of Copies
1–9999 (1*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the number of copies.
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Understanding the printer menus 73
Menu item Description
Paper Source
Tray [x] (1*)
Multipurpose Feeder
Manual Paper
Manual Envelope
Collate
(1,1,1)(2,2,2)
(1,2,3)(1,2,3)*
Sides
1‑Sided*
2‑Sided
Flip Style
Long Edge*
Short Edge
Pages per Side
O*
[n] pages per side
Pages per Side Ordering
Horizontal*
Reverse Horizontal
Reverse Vertical
Vertical
Set the paper source for the print job.
Print multiple copies in sequence.
Specify whether to print on one side or two sides of the paper.
Determine which side of the paper (long edge or short edge) is bound when
performing two‑sided printing.
Note: Depending on the option selected, the printer automatically
printed information of the page to bind the job correctly.
Print multiple page images on one side of a sheet of paper.
Specify the positioning of multiple page images when using Pages per Side.
Note: The positioning depends on the number of page images and their page
orientation.
osets
each
Pages per Side Orientation
Auto*
Landscape
Portrait
Pages per Side Border
None*
Solid
Separator Sheets
O*
Between Copies
Between Jobs
Between Pages
Separator Sheet Source
Tray [x] (1*)
Multipurpose Feeder
Blank Pages
Do Not Print*
Print
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the orientation of a multiple‑page document when using Pages per Side.
Print a border around each page image when using Pages per Side.
Specify whether to insert blank separator sheets when printing.
Specify the paper source for the separator sheet.
Note: For Multipurpose Feeder to appear, set
Paper menu.
Specify whether to print blank pages in a print job.
Configure
MP to Cassette from the
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Understanding the printer menus 74
Network/Ports
Network Overview
Menu item Description
Active Adapter
Auto*
Standard Network
Network Status Show the connection status of the printer network.
Display Network Status on
Printer
On*
O
Speed, Duplex Show the speed of the currently active network card.
IPv4 Show the IPv4 address.
All IPv6 Addresses Show all IPv6 addresses.
Reset Print Server Reset all active network connections to the printer.
Network Job Timeout
O
On* (90 seconds)
Banner Page
O*
On
Specify how a network is connected.
Show the network status on the display.
Note: This setting removes all network
Set the time before the printer cancels a network print job.
Print a banner page.
configuration
settings.
Note: An asterisk (*) next to a value indicates the factory default setting.
Wireless
Note: This menu is available only in printers connected to a Wi‑Fi network or printers that have a wireless
network adapter.
Menu item Description
Setup Using Mobile App Configure the Wi‑Fi connection using Lexmark Mobile Assistant.
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Understanding the printer menus 75
Menu item Description
Setup On Printer Panel
Choose Network
Add Wi‑Fi Network
Network Name
Network Mode
Infastructure
Wireless Security Mode
Disabled*
WEP
WPA2/WPA - Personal
WPA2 - Personal
802.1x - RADIUS
Wi‑Fi Protected Setup
WPS Auto Detect
O
On*
Start Push Button Method
Start PIN Method
Configure the Wi‑Fi connection using the control panel.
Note: 802.1x - RADIUS can be
Web Server.
Establish a Wi‑Fi network and enable network security.
Notes:
configured
only from the Embedded
• WPS Auto Detect appears only when the Wireless Security
Mode is set to WEP.
• Start Push-Button Method connects the printer to a Wi‑Fi
network when buttons on both the printer and the access point
(wireless router) are pressed within a given time.
• Start PIN Method connects the printer to a Wi‑Fi network when
a PIN on the printer is entered into the wireless settings of the
access point.
Network Mode
BSS Type
Infrastructure*
Enable Wi‑Fi Direct
On
O*
Compatibility
802.11b/g/n (2.4GHz)*
802.11a/b/g/n/ac (2.4GHz/5GHz)
802.11a/n/ac (5GHz)
Wireless Security Mode
Disabled*
WEP
WPA2/WPA-Personal
WPA2-Personal
802.1x - RADIUS
WEP Authentication Mode
Auto*
Open
Shared
Specify the network mode.
Enable Wi-Fi Direct‑capable devices to connect directly to the printer.
Specify the standard for the Wi‑Fi network.
Note: 802.11a/b/g/n/ac (2.4GHz/5GHz) and 802.11a/n/ac (5GHz) only
appear when a Wi‑Fi option is installed.
Set the security mode for connecting the printer to Wi‑Fi devices.
Note: 802.1x - RADIUS can be configured only from the Embedded
Web Server.
Set the type of Wireless Encryption Protocol (WEP) for the printer.
Note: This menu item appears only when the Wireless Security
Mode is set to WEP.
Set WEP Key Specify a WEP password for secure Wi‑Fi connection.
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Understanding the printer menus 76
Menu item Description
WPA2/WPA Personal
AES
Set Pre‑Shared Key Set the password for secure Wi‑Fi connection.
WPA2-Personal
AES
802.1x Encryption Mode
WPA+
WPA2*
Enable Wi‑Fi security through Wi-Fi Protected Access (WPA).
Note: This menu item appears only when the Wireless Security
Mode is set to WPA2/WPA-Personal.
Enable Wi‑Fi security through WPA2.
Note: This menu item appears only when the Wireless Security
Mode is set to WPA2-Personal.
Enable Wi‑Fi security through 802.1x standard.
Notes:
• This menu item appears only when the Wireless Security Mode
is set to 802.1x - RADIUS.
• 802.1x - RADIUS can be configured only from the Embedded
Web Server.
IPv4
Enable DHCP
On*
O
Set Static IP Address
IP Address
Netmask
Gateway
Enable and configure IPv4 settings in the printer.
IPv6
Enable IPv6
On*
O
Enable DHCPv6
On
O*
Stateless Address Autoconfiguration
On*
O
DNS Server Address
Manually Assigned IPv6 Address
Manually Assigned IPv6 Router
Address
All IPv6 Addresses
All IPv6 Router Addresses
Network Address
UAA
LAA
Prefix
Enable and configure IPv6 settings in the printer.
View the network addresses.
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Understanding the printer menus 77
Menu item Description
PCL SmartSwitch
O
On*
PS SmartSwitch
O
On*
Job Buering
On
O*
Mac Binary PS
Auto*
On
O
Ethernet
Set the printer to switch automatically to PCL emulation when a print
job requires it, regardless of the default printer language.
Note: If PCL SmartSwitch is
incoming data and uses the default printer language specified in
the Setup menu.
Set the printer to switch automatically to PS emulation when a print
job requires it, regardless of the default printer language.
Note: If PS SmartSwitch is o, then the printer does not examine
incoming data and uses the default printer language specified in
the Setup menu.
Temporarily store print jobs in the printer hard disk before printing.
Note: This menu item appears only when a hard disk is installed.
Set the printer to process Macintosh binary PostScript print jobs.
Notes:
then the printer does not examine
o,
• On processes raw binary PostScript print jobs.
•
O filters
print jobs using the standard protocol.
Menu item Description
Network Speed Show the speed of an active network adapter.
IPv4
Enable DHCP
On*
O
IPv4
Set Static IP Address
IP Address
Netmask
Gateway
IPv6
Enable IPv6
O
On*
IPv6
Enable DHCPv6
O*
On
Enable Dynamic Host Configuration Protocol (DHCP).
Note: DHCP is a standard protocol that allows a server to dynamically
distribute IP addressing and
Set the static IP address of your printer.
Enable IPv6 in the printer.
Enable DHCPv6 in the printer.
configuration
information to clients.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 78
Menu item Description
IPv6
Stateless Address
Autoconfiguration
O
On*
IPv6
DNS Server Address
IPv6
Manually Assigned IPv6
Address
IPv6
Manually Assigned IPv6 Router
IPv6
Address
IPv6
All IPv6 Addresses
IPv6
All IPv6 Router Addresses
Prefix
0–128 (64*)
Set the network adapter to accept the automatic IPv6 address configuration
entries provided by a router.
Specify the DNS server address.
Assign the IPv6 address.
Assign the IPv6 address.
Specify the address prefix.
Show all IPv6 addresses.
Show all IPv6 router addresses.
Network Address
UAA
LAA
PCL SmartSwitch
O
On*
PS SmartSwitch
O
On*
Job Buering
O
On*
Mac Binary PS
Auto*
On
O
Show the printer Media Access Control (MAC) addresses: Locally Administered
Address (LAA) and Universally Administered Address (UAA).
Note: You can change the printer LAA manually.
Set the printer to switch automatically to PCL emulation when a print job
requires it, regardless of the default printer language.
Note: If PCL SmartSwitch is o, then the printer does not examine incoming
data and uses the default printer language specified in the Setup menu.
Set the printer to switch automatically to PS emulation when a print job requires
it, regardless of the default printer language.
Note: If PS SmartSwitch is o, then the printer does not examine incoming
data and uses the default printer language specified in the Setup menu.
Temporarily store jobs on the printer hard disk before printing.
Notes:
• This menu item appears only when a hard disk is installed.
• This menu item appears only in some printer models.
Set the printer to process Macintosh binary PostScript print jobs.
Notes:
• On processes raw binary PostScript print jobs.
• O filters print jobs using the standard protocol.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 79
Menu item Description
Energy Ecient Ethernet
O
On*
Note: An asterisk (*) next to a value indicates the factory default setting.
Reduce power consumption when the printer does not receive data from the
Ethernet network.
TCP/IP
Note: This menu appears only in network printers or printers attached to print servers.
Menu item Description
Set Hostname Set the current TCP/IP host name.
Domain Name Set the domain name.
Note: This menu item appears only in some printer models.
Allow DHCP/BOOTP to update
NTP server
O
On*
Zero Configuration Name Specify a service name for the zero configuration network.
Allow the DHCP and BOOTP clients to update the NTP settings of the printer.
Note: This menu item appears only in some printer models.
Enable Auto IP
O
On*
DNS Server Address Specify the current Domain Name System (DNS) server address.
Backup DNS Server Address Specify the backup DNS server addresses.
Backup DNS Server Address 2
Backup DNS Server Address 3
Domain Search Order Specify a list of domain names to locate the printer and its resources that reside
Enable DDNS
O
On*
DDNS TTL Specify the current DDNS settings.
Default TTL
DDNS Refresh Time
Enable mDNS
O
On*
Assign an IP address automatically.
in dierent domains on the network.
Note: This menu item appears only in some printer models.
Update the Dynamic DNS settings.
Update multicast DNS settings.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 80
Menu item Description
WINS Server Address Specify a server address for Windows Internet Name Service (WINS).
Enable BOOTP
O*
On
Restricted Server List Specify an IP address for the TCP connections.
Allow the BOOTP to assign a printer IP address.
Notes:
• Use a comma to separate each IP address.
• You can add up to 50 IP addresses.
Restricted Server List Options
Block All Ports*
Block Printing Only
Block Printing and HTTP Only
MTU Specify a maximum transmission unit (MTU) parameter for the TCP connections.
Raw Print Port
1–65535 (9100*)
Outbound Trac Maximum
Speed
O*
On
Enhanced TLS Security
O*
On
Specify how the IP addresses in the list can access the printer functionality.
Specify a raw port number for printers connected on a network.
Enable the printer maximum transfer rate.
Enhance printer privacy and data integrity.
Note: An asterisk (*) next to a value indicates the factory default setting.
SNMP
Note: This menu appears only in network printers or printers that are attached to print servers.
Menu item Description
SNMP Versions 1 and 2c
Enabled
O
On*
Allow SNMP Set
O
On*
Enable PPM MIB
O
On*
SNMP Community
Note: An asterisk (*) next to a value indicates the factory default setting.
Configure Simple Network Management Protocol (SNMP) versions 1
and 2c to install print drivers and applications.
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Understanding the printer menus 81
Menu item Description
SNMP Version 3
Enabled
O
On*
Set Read/Write Credentials
User Name
Password
Set Read‑only Credentials
User Name
Password
Authentication Hash
MD5
SHA1*
Minimum Authentication Level
No Authentication, No Privacy
Authentication, No Privacy
Authentication, Privacy*
Privacy Algorithm
DES
AES‑128*
Note: An asterisk (*) next to a value indicates the factory default setting.
Configure SNMP version 3 to install and update the printer security.
IPSec
Note: This menu appears only in network printers or printers that are attached to print servers.
Menu item Description
Enable IPSec
O*
On
Base Configuration
Default*
Compatibility
Secure
IPSec Device Certificate Specify an IPSec certificate.
Note: An asterisk (*) next to a value indicates the factory default setting.
Enable Internet Protocol Security (IPSec).
Set the IPSec base configuration.
Note: This menu item appears only when Enable IPSec is set to
On.
Note: This menu item appears only when Base
to Compatibility.
Configuration
is set
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Understanding the printer menus 82
Menu item Description
Pre‑Shared Key Authenticated
Connections
Host [x]
Address
Key
Certificate Authenticated Connections
Host [x] Address[/subnet]
Address[/subnet]
Note: An asterisk (*) next to a value indicates the factory default setting.
Configure the authenticated connections of the printer.
Note: These menu items appear only when Enable IPSec is set to
On.
802.1x
Note: This menu appears only in network printers or printers that are attached to print servers.
Menu item Description
Active
O*
On
Note: An asterisk (*) next to a value indicates the factory default setting.
Let the printer join networks that require authentication before
allowing access.
Note: To configure the settings of this menu item, access the
Embedded Web Server.
LPD Configuration
Note: This menu appears only in network printers or printers that are attached to print servers.
Menu item Description
LPD Timeout
0–65535 seconds (90*)
LPD Banner Page
O*
On
LPD Trailer Page
O*
On
LPD Carriage Return Conversion
O*
On
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the time‑out value to stop the Line Printer Daemon (LPD) server
from waiting indefinitely for hung or invalid print jobs.
Print a banner page for all LPD print jobs.
Note: A banner page is the first page of a print job used as a
separator of print jobs and to identify the originator of the print job
request.
Print a trailer page for all LPD print jobs.
Note: A trailer page is the last page of a print job.
Enable carriage return conversion.
Note: Carriage return is a mechanism that commands the printer to
move the position of the cursor to the first position on the same
line.
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Understanding the printer menus 83
HTTP/FTP Settings
Note: This menu appears only in network printers or printers attached to print servers.
Menu item Description
Enable HTTP Server
O
On*
Enable HTTPS
O
On*
Enable FTP/TFTP
O
On*
Local Domains Specify domain names for HTTP and FTP servers.
HTTP Proxy IP Address Configure the HTTP and FTP server settings.
FTP Proxy IP Address
HTTP Default IP Port
1–65535 (80*)
HTTPS Device Certificate
FTP Default IP Port
1–65535 (21*)
Access the Embedded Web Server to monitor and manage the printer.
Configure the Hypertext Transfer Protocol Secure (HTTPS) settings.
Send files using FTP.
Note: This menu item appears only in some printer models.
Note: These menu items appear only in some printer models.
Timeout for HTTP/FTP
Requests
1–299 (30*)
Retries for HTTP/FTP Requests
1–299 (3*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the amount of time before the server connection stops.
Set the number of retries to connect to the HTTP/FTP server.
ThinPrint
Menu item Description
Enable ThinPrint
O
On*
Port Number
4000–4999 (4000*)
Bandwidth (bits/sec)
100–1000000 (0*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Print using ThinPrint.
Set the port number for the ThinPrint server.
Set the speed to transmit data in a ThinPrint environment.
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Understanding the printer menus 84
Menu item Description
Packet Size (kbytes)
0–64000 (0*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Set the packet size for data transmission.
USB
Note: This menu appears only in some printer models.
Menu item Description
PCL SmartSwitch
O
On*
PS SmartSwitch
O
On*
Job Buering
O*
On
Set the printer to switch to PCL emulation when a print job received through a
USB port requires it, regardless of the default printer language.
Note: If PCL SmartSwitch is o, then the printer does not examine incoming
data and uses the default printer language specified in the Setup menu.
Set the printer to switch to PS emulation when a print job received through a
USB port requires it, regardless of the default printer language.
Note: If PS SmartSwitch is o, then the printer does not examine incoming
data and uses the default printer language specified in the Setup menu.
Temporarily store jobs on the printer hard disk before printing.
Note: This menu item appears only when a hard disk installed.
Mac Binary PS
On
Auto*
O
Set the printer to process Macintosh binary PostScript print jobs.
Notes:
• When set to On, the printer processes raw binary PostScript print jobs
from computers using the Macintosh operating system.
• When set to Auto, the printer processes print jobs from computers using
either Windows or Macintosh operating systems
• When set to O, the printer filters PostScript print jobs using the standard
protocol.
Enable USB Port
O
On*
Note: An asterisk (*) next to a value indicates the factory default setting.
Enable the standard USB port.
Google Cloud Print
Menu item Description
Registration
Register
Note: An asterisk (*) next to a value indicates the factory default setting.
Register the printer to the Google Cloud Print server.
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Understanding the printer menus 85
Menu item Description
Options
Enable Google Cloud Print
O
On*
Options
Enable Local Discovery
O
On*
Options
Enable SSL Peer Verification
O
On*
Options
Always Print As Image
O*
On
Note: An asterisk (*) next to a value indicates the factory default setting.
Print directly from your Google account.
Allow the registered user and other users on the same subnet to
send jobs to the printer locally.
Verify authenticity of the peer certificate to connect to your Google
account.
Set the printer to process PDF files as an image for faster printing.
Wi‑Fi Direct
Note: This menu appears only when a direct Wi‑Fi network is the active network.
Menu item Description
SSID Specify the service set identifier (SSID) of the Wi‑Fi network.
Set Preshared Key Set the preshared key (PSK) to authenticate and validate users on a Wi‑Fi
connection.
Show PSK on Setup Page
O
On*
Group Owner IP Address Specify the IP address of the group owner.
Auto‑Accept Push Button
Requests
O*
On
Note: An asterisk (*) next to a value indicates the factory default setting.
Show the PSK on the Network Setup Page.
Accept requests to connect to the network automatically.
Note: Accepting clients automatically is not secured.
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Understanding the printer menus 86
Security
Login Methods
Manage Permissions
Menu item Description
Function Access
Modify Address Book
Create Profiles
Manage Bookmarks
Flash Drive Print
Held Jobs Access
User Profiles
Cancel Jobs at the Device
Change Language
Internet Printing Protocol (IPP)
B/W Print
Administrative Menus
Security Menu
Network/Ports Menu
Paper Menu
Reports Menu
Function Configuration Menus
Supplies Menu
Option Card Menu
SE Menu
Device Menu
Control access to the printer functions.
Control access to the printer menus.
Device Management
Remote Management
Firmware Updates
Apps Configuration
Operator Panel Lock
Import / Export All Settings
Out of Service Erase
Apps
New Apps
Slideshow
Change Wallpaper
Screen Saver
Eco-Settings
Control access to the printer management options.
Control access to the printer applications.
Note: The list may vary depending on the applications that are enabled from
the Embedded Web Server.
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Understanding the printer menus 87
Local Accounts
Menu item Description
Manage Groups/Permissions
Add Group
Import Access Controls
Function Access
Administrative Menus
Device Management
Apps
All Users
Import Access Controls
Function Access
Administrative Menus
Device Management
Apps
Admin
Add User
User Name/Password
User Name
Password
PIN
User Name/Password Accounts
Add User
Control group or user access to the printer functions, applications, and security
settings.
Create local accounts to manage access to the printer functions.
User Name Accounts
Add User
Password Accounts
Add User
PIN Accounts
Add User
Schedule USB Devices
Menu item Description
Schedules
Add New Schedule
Schedule access to the USB ports.
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Understanding the printer menus 88
Security Audit Log
Menu item Description
Enable Audit
O*
On
Enable Remote Syslog
O*
On
Remote Syslog Server Specify the remote syslog server.
Remote Syslog Port
1–65535 (514*)
Remote Syslog Method
Normal UDP*
Stunnel
Remote Syslog Facility
0 ‑ Kernel Messages
1 ‑ User‑Level Messages
2 ‑ Mail System
3 ‑ System Daemons
4 ‑ Security/Authorization
Messages*
5 ‑ Messages Generated
Internally by Syslogs
6 ‑ Line Printer Subsystem
7 ‑ Network News Subsystem
8 ‑ UUCP Subsystem
9 ‑ Clock Daemon
10 ‑ Security/Authorization
Messages
11 ‑ FTP Daemon
12 ‑ NTP Subsystem
13 ‑ Log Audit
14 ‑ Log Alert
15 ‑ Clock Daemon
16 ‑ Local Use 0 (local0)
17‑ Local Use 1 (local1)
18 ‑ Local Use 2 (local2)
19 ‑ Local Use 3 (local3)
20 ‑ Local Use 4 (local4)
21 ‑ Local Use 5 (local5)
22 ‑ Local Use 6 (local6)
23 ‑ Local Use 7 (local7)
Record the events in the secure audit log and remote syslog.
Send audit logs to a remote server.
Specify the remote syslog port.
Specify a syslog method to transmit logged events to a remote server.
Specify a facility code that the printer uses when sending log events to a remote
server.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 89
Menu item Description
Severity of Events to Log
0 ‑ Emergency
1 ‑ Alert
2 ‑ Critical
3 ‑ Error
4 ‑ Warning*
5 ‑ Notice
6 ‑ Informational
7 ‑ Debug
Remote Syslog Non‑Logged
Events
O*
On
Admin’s E‑mail Address Send e‑mail notification of logged events to the administrator.
E‑mail Log Cleared Alert
O*
On
E‑mail Log Wrapped Alert
O*
On
Specify the priority level cuto for logging messages and events.
Send all events, regardless of severity level, to the remote server.
Send e‑mail notification to the administrator when a log entry is deleted.
Send e‑mail notification to the administrator when the log becomes full and
begins to overwrite the oldest entries.
Log Full Behavior
Wrap Over Older Entries*
E‑mail Log Then Delete All
Entries
E‑mail % Full Alert
O*
On
% Full Alert Level
1–99 (90*)
E‑mail Log Exported Alert
O*
On
E‑mail Log Settings Changed
Alert
O*
On
Log Line Endings
LF (\n)*
CR (\r)
CRLF (\r\n)
Resolve log storage issues when the log fills its allotted memory.
Send e‑mail notification to the administrator when the log fills its allotted
memory.
Send e‑mail notification to the administrator when a log is exported.
Send e‑mail notification to the administrator when Enable Audit is set.
Specify how the log file terminates the end of each line.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 90
Menu item Description
Digitally Sign Exports
O*
On
Clear Log Delete all audit logs.
Export Log
Syslog (RFC 5424)
Syslog (RFC 3164)
CSV
Note: An asterisk (*) next to a value indicates the factory default setting.
Add a digital signature to each exported log file.
Export a security log to a flash drive.
Login Restrictions
Menu item Description
Login failures
1–10 (3*)
Failure time frame
1–60 minutes (5*)
Lockout time
1–60 minutes (5*)
Specify the number of failed login attempts before the user gets locked out.
Specify the time frame between failed login attempts before the user gets locked out.
Specify the lockout duration.
Web Login Timeout
1–120 minutes (10*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the delay for a remote login before the user is logged o automatically.
Confidential Print Setup
Menu item Description
Max Invalid PIN
2–10
Confidential Job Expiration
O*
1 Hour
4 Hours
24 Hours
1 Week
Set the number of times an invalid PIN can be entered.
Notes:
• A value of zero turns o this setting.
• When the limit is reached, the print jobs for that user name and PIN are
deleted.
• This menu item appears only when a hard disk is installed.
Set the expiration time for confidential print jobs.
Notes:
• If this menu item is changed while confidential print jobs reside in the printer
memory or hard disk, then the expiration time for those print jobs does not
change to the new default value.
• If the printer is turned o, then all confidential jobs held in the printer memory
are deleted.
Note: An asterisk (*) next to a value indicates the factory default setting.
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Understanding the printer menus 91
Menu item Description
Repeat Job Expiration
O*
1 Hour
4 Hours
24 Hours
1 Week
Verify Job Expiration
O*
1 Hour
4 Hours
24 Hours
1 Week
Reserve Job Expiration
O*
1 Hour
4 Hours
24 Hours
1 Week
Require All Jobs to be Held
O*
On
Set the expiration time for a print job that you want to repeat.
Set the expiration time that the printer prints a copy for the user to examine its quality,
before printing the remaining copies.
Set the expiration time that the printer stores print jobs for printing at a later time.
Set the printer to hold all print jobs.
Note: An asterisk (*) next to a value indicates the factory default setting.
Solutions LDAP Settings
Use To
Follow LDAP Referrals
O*
On
LDAP Certificate Verification
No*
Ye s
Search the dierent servers in the domain for the logged-in user account.
Enable verification of LDAP certificates.
Disk Encryption
Note: This menu appears only when a printer hard disk is installed.
Menu item Description
Status
Enabled
Disabled
Determine whether Disk Encryption is enabled.
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Understanding the printer menus 92
Menu item Description
Start encryption Prevent the loss of sensitive data in case the printer or its hard disk is stolen.
Note: Enabling disk encryption erases all contents in the hard disk. If necessary, back up
important data from the printer before starting the encryption.
Erase Temporary Data Files
Menu item Description
Stored in onboard memory
O*
On
Stored on hard disk
1 Pass Erase*
3 Pass Erase
7 Pass Erase
Note: An asterisk (*) next to a value indicates the factory default setting.
Delete all files stored on the printer memory.
Delete all files stored on the printer hard disk.
Mobile Services Management
Use To
AirPrint
Print
O
On*
Enable AirPrint printing.
Miscellaneous
Menu item Description
Protected Features
Show*
Hide
Print Permission
O*
On
Default Print Permission Login Set the default login for Print Permission.
Note: An asterisk (*) next to a value indicates the factory default setting.
Show all the features that Function Access Control (FAC) protects regardless
of the security permission that the user has.
Note: FAC manages access to
entirely.
Let the user log in before printing.
specific
menus and functions or disables them
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Understanding the printer menus 93
Menu item Description
Security Reset Jumper
Enable “Guest” access*
No
Eect
Specify the eect of using the security reset jumper.
Notes:
• The jumper is located beside a lock icon on the controller board.
• Enable “Guest” access provides full access control to users who are not
logged in.
• No Eect means that the reset has no eect on the printer security
configuration.
Minimum Password Length
0–32 (0*)
Note: An asterisk (*) next to a value indicates the factory default setting.
Specify the minimum characters that are allowed for a password.
Reports
Menu Settings Page
Menu item Description
Menu Settings Page Print a report that contains the printer preferences, settings, and configurations.
Device
Menu item Description
Device Information Print a report that contains information about the printer.
Device Statistics Print a report about printer usage and supply status.
Profile List Print a list of profiles that are stored in the printer.
Asset Report Print a report that contains the printer serial number and model name.
Menu item Description
Print Fonts
PCL Fonts
PS Fonts
Print Directory Print the resources that are stored in the flash drive or printer hard disk.
Print samples and information about the fonts that are available in each printer
language.
Note: This menu item appears only when a flash drive or printer hard disk is
installed.
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Understanding the printer menus 94
Network
Menu item Description
Network Setup Page Print a page that shows the configured network and wireless settings on the
printer.
Note: This menu item appears only in network printers or printers connected
to print servers.
Help
Menu item Description
Print All Guides Prints all the guides
Media Guide Provides information about loading paper and specialty media
Print Quality Guide Provides information about solving print quality issues
Mono Quality Guide Provides information about mono print quality settings
Information Guide Provides more information sources about the printer
Connection Guide Provides information about connecting the printer locally (USB) or to a
network
Moving Guide Provides information about moving, locating, or shipping the printer
Supplies Guide Provides information about ordering supplies
Troubleshooting
Troubleshooting
Menu item Description
Print Quality Test Pages Print sample pages to identify and correct print quality defects.
Printing the Menu Settings Page
From the control panel, navigate to:
Settings > Reports > Menu Settings Page
For non‑touch‑screen printer models, press
to navigate through the settings.
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Securing the printer 95
Securing the printer
Note: The hard disk is supported only in some printer models.
Locating the security slot
The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop
computers in the location shown to secure the printer in place.
Erasing printer memory
To erase volatile memory or buered data in your printer, turn o the printer.
To e ra s e n on ‑volatile memory or individual settings, device and network settings, security settings, and
embedded solutions, do the following:
1 From the control panel, navigate to:
Settings > Device > Maintenance > Out of Service Erase > Sanitize all information on nonvolatile memory
For non-touch-screen printer models, press
2 Depending on your printer model, select ERASE or Continue.
3 Follow the instructions on the display.
to navigate through the settings.
Erasing printer hard disk memory
1 From the control panel, navigate to:
Settings > Device > Maintenance > Out of Service Erase > Sanitize all information on hard disk
For non-touch-screen printer models, press
2 Depending on your printer model, select ERASE or Continue.
to navigate through the settings.
3 Follow the instructions on the display.
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Securing the printer 96
Note: This process can take from several minutes to more than an hour, making the printer unavailable
for other tasks.
Encrypting the printer hard disk
This process erases all contents in the hard disk. If necessary, back up important data from the printer before
starting the encryption.
1 From the control panel, navigate to:
Settings > Security > Disk Encryption > Start encryption
For non-touch-screen printer models, press
to navigate through the settings.
2 Follow the instructions on the display.
Notes:
• To avoid loss of data, do not turn o the printer during the encryption process.
• This process can take from several minutes to more than an hour, making the printer unavailable for
other tasks.
• After encryption, the printer automatically restarts.
Restoring factory default settings
1 From the control panel, navigate to:
Settings > Device > Restore Factory Defaults
For non-touch-screen printer models, press
2 In the Restore Settings menu, select the settings that you want to restore.
3 Select RESTORE.
4 Follow the instructions on the display.
to navigate through the settings.
Statement of Volatility
Type of memory Description
Volatile memory The printer uses standard random access memory (RAM)
to buer temporarily user data during simple print and
copy jobs.
Non-volatile memory The printer may use two forms of non-volatile memory:
EEPROM and NAND (flash memory). Both types are used
to store the operating system, printer settings, network
information, scanner and bookmark settings, and
embedded solutions.
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Securing the printer 97
Type of memory Description
Hard disk memory Some printers may have a hard disk drive installed. The
printer hard disk is designed for printer-specific
functionality. The hard disk lets the printer retain
user data from complex print jobs, form data, and font
data.
Erase the content of any installed printer memory in the following circumstances:
buered
• The printer is decommissioned.
• The printer hard disk is replaced.
• The printer is moved to a dierent department or location.
• The printer is serviced by someone from outside your organization.
• The printer is removed from your premises for service.
• The printer is sold to another organization.
Disposing of a printer hard disk
• Degaussing—Flushes the hard disk with a magnetic field that erases stored data
• Crushing—Physically compresses the hard disk to break component parts and render them unreadable
• Milling—Physically shreds the hard disk into small metal bits
Note: To guarantee that all data are completely erased, destroy physically each hard disk where data is
stored.
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Maintaining the printer 98
Maintaining the printer
Warning—Potential Damage: Failure to maintain optimum printer performance, or to replace parts and
supplies, may cause damage to your printer.
Adjusting the speaker volume
Adjusting the default internal speaker volume
The speaker volume will reset to default value after the session is logged out, when the printer wakes from
Sleep or Hibernate mode, or after a power‑on reset.
1 From the control panel, navigate to:
Settings > Device > Preferences > Audio Feedback
2 Select the volume.
Note: If Quiet Mode is enabled, then audible alerts are turned
o.
Adjusting the default headphones volume
Headphones volume will reset to default value after the session is logged out, when the printer wakes from
Sleep or Hibernate mode, or after a power‑on reset.
1 From the control panel, select Settings > Device > Accessibility > Headphone Volume.
2 Select the volume.
Networking
Note: For information on installing the wireless network adapter, see the setup sheet that came with the
adapter.
Connecting the printer to a Wi‑Fi network
1 From the printer control panel, navigate to:
Settings > Network/Ports > Wireless
For non-touch-screen printer models, press
2 Select Setup On Printer Panel and then follow the instructions on the display.
Note: For Wi‑Fi‑network‑ready printer models, a prompt for Wi‑Fi network setup appears during initial setup.
to navigate through the settings.
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Maintaining the printer 99
Connecting the printer to a wireless network using Wi‑Fi Protected Setup
(WPS)
Before you begin, make sure that:
• The access point (wireless router) is WPS‑
documentation that came with your access point.
certified
• A wireless network adapter is installed in your printer. For more information, see the instructions that came
with the adapter.
Using the Push Button method
From the control panel, navigate to:
1
Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start Push Button Method
2 Follow the instructions on the display.
Using the personal identification number (PIN) method
1
From the control panel, navigate to:
Settings > Network/Ports > Wireless > Wi‑Fi Protected Setup > Start PIN Method
or WPS‑compatible. For more information, see the
2 Copy the eight‑digit WPS PIN.
3 Open a Web browser, and then type the IP address of your access point in the address field.
Notes:
• View the printer IP address on the printer home screen. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to load the Web page correctly.
4 Access the WPS settings. For more information, see the documentation that came with your access
point.
5 Enter the eight‑digit PIN, and then save the changes.
Deactivating the Wi‑Fi network
1 From the printer control panel, navigate to:
Settings > Network/Ports > Network Overview > Active Adapter > Standard Networking
For non-touch-screen printer models, press
2 Follow the instructions on the display.
to navigate through the settings.
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Maintaining the printer 100
Changing the printer port settings after installing an internal solutions port
Notes:
• If the printer has a static IP address, then do not change the configuration.
• If the computers are configured to use the network name instead of an IP address, then do not change
the configuration.
• If you are adding a wireless internal solutions port (ISP) to a printer previously configured for an Ethernet
connection, then disconnect the printer from the Ethernet network.
For Windows users
1
Open the printers folder.
2 From the shortcut menu of the printer with the new ISP, open the printer properties.
3 Configure the port from the list.
4 Update the IP address.
5 Apply the changes.
For Macintosh users
1
From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP.
2 Type the IP address in the address field.
3 Apply the changes.
Cleaning the printer
CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the
printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before
proceeding.
Notes:
• Perform this task after every few months.
• Damage to the printer caused by improper handling is not covered by the printer warranty.
1 Turn o the printer, and then unplug the power cord from the electrical outlet.
2 Remove paper from the standard bin and multipurpose feeder.
3 Remove any dust, lint, and pieces of paper around the printer using a soft brush or vacuum.
4 Wipe the outside of the printer with a damp, soft, lint‑free cloth.
Notes:
• Do not use household cleaners or detergents, as they may damage the finish of the printer.
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