How it Works
Lexmark
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4900
User Guide
135 pgs1.81 Mb0
User Manual
149 pgs1.64 Mb0
Table of contents
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Lexmark 4900 User Manual

Download
4900 Series User's Guide
2008 www.lexmark.com

Contents

Safety information.............................................................................9
Introduction......................................................................................10
Finding information about the printer........................................................................................................................10
Setting up the printer......................................................................13
Granting access to the software during installation...............................................................................................13
Setting up the printer as a copier only........................................................................................................................13
Understanding the parts of the printer.......................................................................................................................20
Using the control panel buttons and menus............................................................................................................22
Using the printer menus ..............................................................................................................................................................25
Using the printer software...............................................................................................................................................29
Installing printer software ...........................................................................................................................................................29
Using the Macintosh printer software..................................................................................................................................... 32
Installing the printer on a wireless network (selected
models only)......................................................................................34
Wireless network compatibility......................................................................................................................................34
Information you will need to set up the printer on a wireless network..........................................................34
Installing the printer on a wireless network..............................................................................................................34
Installing the printer on other computers..................................................................................................................35
Interpreting the colors of the Wi-Fi indicator light.................................................................................................36
Special wireless installation instructions....................................................................................................................36
Assigning a static IP address............................................................................................................................................37
Changing wireless settings after installation............................................................................................................37
Switching between USB and wireless connections (Windows only)................................................................38
Switching between USB and wireless connections (Macintosh only)..............................................................39
Advanced wireless setup..................................................................................................................................................40
Creating an ad hoc wireless network ......................................................................................................................................40
Adding a printer to an existing ad hoc wireless network ................................................................................................42
Frequently asked questions.............................................................................................................................................43
Contents
3
Where do I find my SSID?.............................................................................................................................................................44
What types of wireless network security are available? ...................................................................................................44
How are home networks configured?..................................................................................................................................... 45
How do I attach the installation cable?................................................................................................................................... 48
How are infrastructure and ad hoc networks different?................................................................................................... 48
Finding the signal strength.........................................................................................................................................................49
Can I use my printer on a USB and a network connection at the same time?..........................................................51
What is a MAC address?................................................................................................................................................................ 51
What is an IP address?................................................................................................................................................................... 52
Loading paper...................................................................................54
Loading paper.......................................................................................................................................................................54
Loading various paper types...........................................................................................................................................54
Using the automatic paper type sensor......................................................................................................................57
Loading original documents on the scanner glass.................................................................................................58
Loading original documents into the Automatic Document Feeder...............................................................59
Printing...............................................................................................61
Printing basic documents.................................................................................................................................................61
Printing a document...................................................................................................................................................................... 61
Printing multiple copies of a document................................................................................................................................. 62
Collating printed copies............................................................................................................................................................... 62
Printing documents from a memory card or flash drive ..................................................................................................64
Printing specialty documents.........................................................................................................................................65
Printing on both sides of the paper (duplexing)......................................................................................................68
Contents
4
Printing on both sides of the paper (duplexing) manually .............................................................................................69
Managing print jobs...........................................................................................................................................................71
Working with photos.......................................................................74
Connecting photo storage devices...............................................................................................................................74
Inserting a memory card.............................................................................................................................................................. 74
Inserting a flash drive.................................................................................................................................................................... 75
Editing photos using the control panel.......................................................................................................................76
Printing photos.....................................................................................................................................................................77
Printing photos from a PictBridge-enabled digital camera ............................................................................................80
Copying...............................................................................................83
Making copies.......................................................................................................................................................................83
Copying photos....................................................................................................................................................................83
Making a duplex copy........................................................................................................................................................84
Copying a two-sided document....................................................................................................................................84
Enlarging or reducing images.........................................................................................................................................85
Adjusting copy quality.......................................................................................................................................................85
Making a copy lighter or darker.....................................................................................................................................85
Collating copies using the printer control panel.....................................................................................................86
Repeating an image on one page.................................................................................................................................87
Copying multiple pages on one sheet (N-Up)..........................................................................................................87
Canceling a copy job..........................................................................................................................................................88
Scanning.............................................................................................89
Scanning original documents.........................................................................................................................................89
Scanning color or black-and-white original documents.......................................................................................91
Scanning photos for editing............................................................................................................................................91
Scanning to a computer over a network....................................................................................................................92
Canceling scan jobs............................................................................................................................................................92
Contents
5
Faxing.................................................................................................94
Sending a fax using the computer................................................................................................................................94
Receiving a fax......................................................................................................................................................................95
Maintaining the printer...................................................................98
Maintaining print cartridges............................................................................................................................................98
Installing print cartridges............................................................................................................................................................. 98
Refilling print cartridges.............................................................................................................................................................101
Using genuine Lexmark print cartridges..............................................................................................................................101
Aligning print cartridges............................................................................................................................................................101
Cleaning the print cartridge nozzles......................................................................................................................................102
Checking ink levels.......................................................................................................................................................................103
Cleaning the scanner glass............................................................................................................................................104
Cleaning the exterior of the printer............................................................................................................................104
Ordering supplies..............................................................................................................................................................105
Ordering print cartridges...........................................................................................................................................................105
Ordering paper and other supplies........................................................................................................................................105
Resetting to factory settings.........................................................................................................................................106
Troubleshooting.............................................................................107
Using the printer troubleshooting software (Windows only)...........................................................................107
Setup troubleshooting....................................................................................................................................................107
Incorrect language appears on the display.........................................................................................................................107
Power button is not lit ................................................................................................................................................................108
Software did not install...............................................................................................................................................................108
Page does not print......................................................................................................................................................................109
Removing and reinstalling the software..............................................................................................................................112
Enabling the USB port in Windows ........................................................................................................................................113
Wireless troubleshooting...............................................................................................................................................114
Wireless troubleshooting checklist........................................................................................................................................114
Wireless configuration does not continue after the USB cable is attached ............................................................115
Cannot print over wireless network.......................................................................................................................................117
Cannot print and there is a firewall on the computer.....................................................................................................120
Wi-Fi indicator light is green but the printer does not print (Windows only) ........................................................121
Contents
6
Wi-Fi indicator light is blinking orange during installation (Windows only)...........................................................123
Wi-Fi indicator light is blinking orange during installation (Macintosh only) ........................................................126
Wi-Fi indicator light is still orange ..........................................................................................................................................128
Wireless print server not installed ..........................................................................................................................................129
“Communication not available” message displays when printing wirelessly........................................................129
Communication with printer lost when connected to Virtual Private Network (VPN)........................................130
Resetting the internal wireless print server to factory default settings....................................................................130
Notices..............................................................................................131
Product information.........................................................................................................................................................131
Edition notice.....................................................................................................................................................................131
European EC directives conformity statement for radio products.................................................................134
Power consumption.........................................................................................................................................................140
Index.................................................................................................145
Contents
7 8

Safety information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it. Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such
as the power supply cord or telephone, during a lightning storm.
SAVE THESE INSTRUCTIONS.
Safety information
9

Introduction

Finding information about the printer

Publications
See the For
Quick Setup sheet Printed Networking Guide / Fax Guide
Electronic User's Guide
Windows Help Additional instructions for using the printer software on a Windows
Initial setup instructions. Additional setup instructions.
Note: Your printer may not come with these publications. Complete instructions for using the printer. The electronic version installs
automatically with the printer software.
operating system. The Help installs automatically with the programs.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program
folder from the list.
3 From the program, click Help to view the main page of the Help.
Click to view context-sensitive information.
Mac Help Note: Your printer may not have
support for Macintosh and may not have this Help.
Additional instructions for using the printer software on a Macintosh operating system. The Help installs automatically with the applications.
1 From the Finder desktop, double-click the printer folder. 2 Double-click the application. 3 From the application, click Help on the menu bar to view the main page
of the Help. Note: If you have several applications open, then make sure that the
application that you want to use is the active application. The correct menu bar does not appear if the application is not active. Click the main screen to make it the active application.
Click to view context-sensitive information.
Introduction
10
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support
E-mail support
Call us at
• US: 1-800-332-4120 – Monday–Friday (8:00 AM–11:00 PM
ET), Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275 – Support in English: Monday–Friday
(8:00 AM–11:00 PM ET), Saturday (Noon–6:00 PM ET)
– Support in French: Monday–Friday
(9:00 AM–7:00 PM ET)
• Mexico: 01-800-253-9627 – Monday–Friday (8:00 AM–8:00 PM ET)
Note: Support numbers and times may change without notice. For the most recent telephone numbers available, see the printed warranty statement that came with your printer.
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click SUPPORT. 2 Click Technical Support. 3 Select your printer family. 4 Select your printer model. 5 From the Support Tools section, click e-
Mail Support.
6 Complete the form, and then click
Submit Request.
Telephone numbers and support hours vary by country or region.
Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.
Note: For additional information about contacting Lexmark, see the printed warranty that came with your printer.
E-mail support varies by country or region, and may not be available in some instances.
Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.
Note: For additional information about contacting Lexmark, see the printed warranty that came with your printer.
Introduction
11
Limited Warranty
Description Where to find (USA) Where to find (rest of world)
Limited Warranty Information Lexmark International, Inc.
furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase.
To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at
www.lexmark.com.
1 Click SUPPORT. 2 Click Warranty Information.
Warranty information varies by country or region. See the printed warranty that came with your printer.
3 Click Statement of Limited
Warranty for Inkjet & All-In-One Printers.
4 Scroll through the Web page to view
the warranty.
Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact customer support so that they may serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Introduction
12

Setting up the printer

Granting access to the software during installation

Third-party applications, including antivirus, security, and firewall programs may alert you about the printer software being installed. For your printer to work properly, you must grant access to the printer software.

Setting up the printer as a copier only

Use the following instructions if you do not want to connect the printer to a computer. Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD
that came with the printer.
1 Unpack the printer.
Note: Contents, such as the number of print cartridges, may vary by model.
Power cord
1
Printer software CD
2
USB cable or installation cable
3
Note: Your printer model may not come with a USB cable. Purchase a USB cable separately.
Networking Guide
4
Note: Your printer model may not come with this publication.
Quick Setup sheet
5
Print cartridges
6
Note: Your printer model may come with only one cartridge.
Setting up the printer
13
Notes:
• Place the printer near the computer during setup. If you're setting up on a wireless network, you may move
the printer after setup is complete.
• Contents, such as the number of print cartridges, may vary by model.
• Do not attach the USB cable until prompted to do so.
2 Remove tape and packing material from all areas of the printer.
3 Raise the paper support.
4 Raise the control panel.
5 Extend the paper guides.
Setting up the printer
14
6 Load paper.
7 Extend the paper exit tray.
8 Connect the power cord.
Note: Do not attach the USB cable yet.
CAUTION—POTENTIAL INJURY: Read the safety information included with this product before connecting
power or making any cabling connections.
Setting up the printer
15
9 If the printer does not automatically turn on, press .
10 If prompted, press the up or down arrow until the language you want is highlighted, and then press OK.
11 Press the up or down arrow until the country/region you want is highlighted, and then press OK.
Setting up the printer
16
12 Open the printer, and then press down on the print cartridge carrier levers.
13 Open the color cartridge foil, and then remove the cartridge from the pack.
14 If a storage unit is included, remove the color cartridge from the storage unit.
Setting up the printer
17
15 Remove the tape from the color print cartridge, insert the cartridge in the right carrier, and then close the color
cartridge lid.
16 If a black print cartridge is included in the box contents, open the black cartridge foil, and then remove the
cartridge from the pack.
Note: You may need to purchase a black print cartridge separately.
Setting up the printer
18
17 Remove the tape from the black print cartridge, insert the cartridge in the left cartridge carrier, and then close
the cartridge carrier lid.
18 Close the printer.
19 From the printer control panel, press OK.
An alignment page prints.
Setting up the printer
19
20 Discard or recycle the alignment page.
Notes:
• The alignment page may differ from the one shown.
• Streaks on the alignment page are normal and do not indicate a problem.

Understanding the parts of the printer

Use the To
Paper support Load paper.
1
Paper feed guard Prevent items from falling into the paper slot.
2
Paper guides Keep paper straight when feeding.
3
Setting up the printer
20
Use the To
Automatic Document Feeder (ADF) tray Load original documents in the ADF. Recommended for
4
scanning, copying, or faxing multiple-page documents. Note: Do not load postcards, photos, small items, or thin
media (such as magazine clippings) into the ADF. Place these items on the scanner glass.
Automatic Document Feeder (ADF) output tray Hold documents as they exit from the ADF.
5
Wi-Fi indicator
6
Note: Your printer model may not have wireless
capability and may not have this indicator.
Check wireless status:
• Off indicates that the printer is not turned on or that
no wireless option is installed.
• Orange
– indicates that the printer is ready to be configured for wireless printing
– indicates that the printer is connected for USB printing
• Orange blinking indicates that the printer is
configured but is unable to communicate with the wireless network.
• Green indicates that the printer is connected to a
wireless network.
Memory card slots Insert a memory card.
7
PictBridge port Connect a PictBridge-enabled digital camera or a flash
8
drive to the printer.
Printer control panel Operate the printer.
9
Paper exit tray Hold paper as it exits.
10
Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF.
11
Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and
12
A4-size documents.
Scanner glass Scan and copy photos and documents.
13
Top cover Access the scanner glass.
14
Setting up the printer
21
Use the To
Scanner unit
1
• Access the print cartridges.
• Remove paper jams.
Print cartridge carrier Install, replace, or remove a print cartridge.
2
Power supply with port Connect the printer to a power source.
3
Duplex cover
4
• Print on both sides of a sheet of paper.
• Remove paper jams.
Internal wireless print server
5
Note: Your printer model may not have wireless
capability and may not have this print server. USB port Connect the printer to a computer using a USB cable.
6
Connect the printer to a wireless network.
Warning—Potential Damage: Do not touch the USB port except when plugging in or removing a USB cable or installation cable.

Using the control panel buttons and menus

Using the printer control panel

The printer control panel contains:
• Power on/off button
• 60.96 mm (2.4 inch) display capable of showing color graphics
• 15 buttons
The following diagrams explain the sections of the printer control panel:
Setting up the printer
22
Use To
1
2 3 4
Display
5
Note: The display is turned off in Power Saver
mode.
• Turn the printer on and off.
• Switch to Power Saver mode.
Note: Press to switch to Power Saver mode. Press and hold for two seconds to turn off the printer.
Access the copy menu and make copies.
Access the scan menu and scan documents.
Access the photo menu and print photos.
View:
• Printer status
• Messages
• Menus
Setting up the printer
23
Press To
1 2
Color / Black
3
4
5
6
7 right arrow button
Start a print, scan, or copy job, depending on which mode is selected.
Switch to color mode or black-and-white mode.
• Cancel a print, copy, or scan job in progress.
• Exit from a menu level of the Copy, Scan, Photo, or File Print menu to the
top level of a menu.
• Exit from a menu level of the Setup menu to the top level of the previous
mode.
• Clear current settings or error messages, and return to default settings.
Access the setup menu and change printer settings. Note: The Copy, Scan, and Photo button lights are off when this button is
selected. Print on both sides of the paper (duplex). A green backlight comes on when
the duplex function is activated.
• Return to the previous screen.
• Exit from one menu level to a higher one.
• Increase a number.
• Move the cursor one place to the right.
• Scroll through menus or settings on the display.
• In Photo mode or Scan mode, move the Region of Interest box to the
right.
8 down arrow button
• Move downward through a submenu listing within a menu.
• In Photo mode or Scan mode, move the Region of Interest box down.
Setting up the printer
24
Press To
9 left arrow button
• Decrease a number.
• Move the cursor one place to the left.
• Scroll through menus or settings on the display.
• In Photo mode or Scan mode, move the Region of Interest box to the
left.
10 up arrow button
• Move upward through a submenu listing within a menu.
• In Photo mode or Scan mode, move the Region of Interest box up.
11 OK
• Choose a menu or submenu item that appears on the display.
• Save settings.
• Feed or eject paper. Press and hold OK for 3 seconds to feed or eject
paper from the printer.

Using the printer menus

A number of menus are available to make it easy for you to change printer settings:
Setting up the printer
25
Menus List
Copy menu Scan menu Photo menu
Copies Quality Resize Lighter/Darker Collate Photo Reprint 2-Sided Copies Pages per Sheet Original Size Copies per Sheet Content Type Preview
Scan to
• Computer – Quality – Original Size – Preview
• Memory Device – Quality – Original Size – Preview
Select and Print
• Size to Print – Layout – Continue – Other Selections
• Paper Size
• Photo Size
• Photos/Page
• Paper Type
• Print Quality
Share Media on Network Photo Proof Sheet
• Print Sheet with Recent 20 Photos
• Print Sheet with All Photos
• Print Sheet with Date Range
• Scan Proof Sheet
Print Photos
• Print All
• Print Date Range
• Print Photo Range
• Print Camera Selections (DPOF)
Save Photos
• Computer
• USB Flash Drive
• Memory Card
Setting up the printer
26
PictBridge menu Setup menu
Continue Paper Size Photo Size Photos/Page Paper Type Print Quality
Maintenance
• Check Ink Levels
• Align Cartridges
• Clean Cartridges
• Print Test Page
Device Setup
• Language
• Country
• Power Saver
• Screen Saver
• Clear Settings Timeout
• 2-Sided Dry Time
Network Setup (appears only in printers connected to a network)
• Print Setup Page
• Wi-Fi Protected Setup
• Wireless Information
• TCP/IP
• File Print Mode
• Reset Network Adapter to Factory Defaults
Defaults
• Paper Size
• Paper Type
• Photo Print Size
• Set Defaults
Note: The File Print menu is enabled when you insert a flash drive that contains document files into the printer. The menu is composed of the folders and files stored on the flash drive.

Saving settings

You can set the default paper size, paper type, and photo print size for the documents and photos that you print.
Note: These default settings apply only to print, copy, and scan jobs that you initiate from the printer.
1 From the printer control panel, press . 2 Press the up or down arrow button until Defaults is highlighted, and then press OK. 3 Press OK again. 4 Press the up or down arrow button to select the default paper size for the printer, and then press OK. 5 Press the up or down arrow button until Paper Type is highlighted, and then press OK. 6 Press the up or down arrow button to select the default paper type for the printer, and then press OK. 7 Press the up or down arrow button until Photo Print Size is highlighted, and then press OK.
Setting up the printer
27
8 Press the up or down arrow button to select the default photo print size for the printer, and then press OK. 9 Press until you exit Setup, or press another mode button.
Changing temporary settings into new default settings
The printer has default temporary settings for the menus. The printer reverts to these default temporary settings after two minutes of inactivity or after the printer is turned off:
Temporary settings
Copy menu
• Copies
• Quality
• Resize
• Lighter/Darker
• Pages per Sheet
• Original Size
• Copies per Sheet
• Content Type
Scan menu
• Quality
• Original Size
Photo menu The following Photo options will not time out after two minutes of inactivity or after
turning off the power but will return to the default factory settings when a memory card or flash drive is removed.
• Layout
• Colorized Effect
• Photo Size
• Print Quality
To change the temporary settings into new default settings
1 From the printer control panel, press . 2 Press the up or down arrow button until Defaults is highlighted, and then press OK. 3 Press the up or down arrow button until Set Defaults is highlighted, and then press OK.
Use Current appears on the display.
4 Press OK again to select Use Current. 5 Press until you exit Setup, or press another mode button.
To disable the settings timeout feature
You can disable the settings timeout feature if you do not want the printer to revert to the default temporary settings after two minutes of inactivity or after turning off the printer.
1 From the printer control panel, press . 2 Press the up or down arrow button until Device Setup is highlighted, and then press OK.
Setting up the printer
28
3 Press the up or down arrow button until Clear Settings Timeout is highlighted, and then press OK. 4 Press the up or down arrow button until Never is highlighted, and then press OK. 5 Press until you exit Setup, or press another mode button.
Changing the Power Saver timeout
You can customize the Power Saver timeout of the printer. The Power Saver timeout is the time it takes for the printer to switch to Power Saver mode when the printer is left idle. Change the Power Saver timeout to avoid interruptions when doing multiple jobs on your printer.
1 From the printer control panel, press . 2 Press the up or down arrow button until Device Setup is highlighted, and then press OK. 3 Press the up or down arrow button until Power Saver is highlighted, and then press OK. 4 Press the up or down arrow button to select a Power Saver timeout, and then press OK.
Note: If you want to be efficient on power usage, then select the minimum Power Saver timeout from the options.
If you do not want to turn the printer back on from Power Saver mode as often, then select the maximum Power Saver timeout.
5 Press until you exit Setup, or press another mode button.

Using the printer software

Installing printer software

Using Windows
1 Close all open software programs. 2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
a Click
b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
a Click Start. b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
3 Follow the instructions on the Welcome screen to set up the printer.
.
Setting up the printer
29
Using Macintosh
1 Close all open software applications. 2 Insert the installation software CD.
If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
3 Double-click Install. 4 Follow the instructions on the Welcome screen to set up the printer.
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com. 2 From the home page, navigate through the menu selection, and then click Drivers & Downloads. 3 Choose the printer and the printer driver for your operating system. 4 Follow the instructions on the screens to download the driver and install the printer software.

Installing the optional XPS driver (Windows Vista users only)

The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS color and graphics features that are available only for Windows Vista users. To use XPS features, you must install the XPS driver as an additional driver after you install the regular printer software.
Notes:
• The XPS driver is supported only in Windows Vista Service Pack 1 or later.
• Before installing the XPS driver, you must install the printer on your computer.
• To install the XPS driver, you must have administrator privileges on the computer.
To extract the driver:
1 Insert the installation software CD, and then click Cancel when the Setup Wizard appears. 2 Click
ª Computer.
3 Double-click the CD or DVD drive icon, and then double-click Drivers. 4 Double-click the xps folder, and then double-click the setupxps file.
The XPS driver files are extracted and copied to your computer, and any required Microsoft XPS files are launched. Follow the instructions on the computer screen.
To install the XPS driver:
1 Click ª Control Panel. 2 Under Hardware and Sound, click Printer, and then click Add a Printer. 3 From the Add Printer dialog, click Add a local printer. 4 From the “Use an existing port” drop-down menu, select Virtual printer port for USB, and then click Next. 5 Click Have disk.
The Install From Disk dialog appears.
Setting up the printer
30
6 Click Browse, and then navigate to the XPS driver files on your computer:
a Click Computer, and then double-click (C:). b Double-click the folder that has your printer model number, and then double-click Drivers.
c Double-click the xps folder, and then double-click the xps file.
The Install From Disk dialog appears.
d Click OK.
7 Click Next on the two additional dialogs that appear.
For more information on the XPS driver, see the XPS readme file on the installation software CD. The file is located in the xps folder with the setupxps batch file (<CD drive>:\Drivers\xps\readme).

Using the Windows printer software

When you set up the printer using the printer software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.
Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.
Use the To
LexmarkTM Productivity Studio
• Scan, copy, fax, e-mail, or print a photo or document.
• Manage and edit photos.
• Transfer photos.
• Scan documents to PDF format.
• Create posters and photo greeting cards from your own photos.
• Adjust settings for the printer.
Lexmark Fast Pics Manage, edit, transfer, and print photos and documents.
Note: This program is installed automatically with the printer software if you choose not to install the Lexmark Productivity Studio.
Lexmark Toolbar
• Print black or text-only Web pages to save ink.
• Schedule automatic printing of Web pages.
• Access Picnik and edit photos online.
• Print, scan, or convert local files from Windows.
Lexmark Tools for Office Access your favorite settings in Microsoft Office 2007. Lexmark Fax Solutions
• Send a fax.
• Receive a fax in three-in-one printers.
• Add, edit, or delete contacts in the built-in phone book.
• Access the Lexmark Fax Setup Utility in four-in-one printers. Use the
Lexmark Fax Setup Utility to set the Speed Dial and Group Dial numbers, set Ringing and Answering, and print fax history and status reports.
Abbyy Sprint OCR Scan a document and produce text that you can edit with a
word-processing program.
Setting up the printer
31
Use the To
Lexmark Wireless Setup Utility
Lexmark Service Center
Printing Preferences
• Set up the wireless printer on a wireless network.
• Change the wireless settings of the printer.
Note: This program is installed automatically with the printer software if the printer has wireless capability.
• Troubleshoot the printer.
• Access the printer maintenance functions.
• Contact customer support.
Notes:
• This program is installed automatically with the printer software.
• You may be prompted to install this program from the Web, depending
on your printer model.
When you select File ª Print with a document open and then click Properties, a Printing Preferences dialog appears. The dialog lets you select options for the print job such as the following:
• Select the number of copies to be printed.
• Print two-sided copies.
• Select the paper type.
• Add a watermark.
• Enhance images.
• Save settings.
Note: Printing Preferences is installed automatically with the printer software.
If you have not installed these additional programs during initial installation, reinsert the installation software CD, run the installation software, and then select Install Additional Software from the Software Already Installed screen.

Using the Macintosh printer software

Use the To
Print dialog Adjust the print settings and schedule print jobs. Printer Services dialog
Applications are also installed with the printer software during installation. These applications are saved in the printer folder that appears on the Finder desktop after installation.
1 From the Finder desktop, double-click the printer folder.
• Access the printer utility.
• Troubleshoot.
• Order ink or supplies.
• Contact Lexmark.
• Contact us.
• Check the printer software version installed on the computer.
2 Double-click the icon of the application that you want to use.
Setting up the printer
32
Use the To
Lexmark All-In-One Center
• Scan photos and documents.
• Customize settings for scan jobs.
Lexmark Fax Setup Utility
• Customize settings for fax jobs.
• Create and edit the Speed Dial list.
Lexmark Network Card Reader
• View the contents of a memory device inserted into a network printer.
• Transfer photos and documents from a memory device to the computer over
a network.
Lexmark Printer Utility
• Get help with cartridge installation.
• Print a test page.
• Print an alignment page.
• Clean the print cartridge nozzles.
• Order ink or supplies.
• Register the printer.
• Contact customer support.
Lexmark Wireless Setup Assistant Set up the printer on a wireless network.
Note: Your printer may not come with these applications, depending on the features of the printer that you purchased.
Setting up the printer
33

Installing the printer on a wireless network (selected models only)

Wireless network compatibility

Your printer contains an IEEE 802.11g wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers that are Wi-Fi certified. If you are having issues with an n router, verify with your router manufacturer that the current mode setting is compatible with g devices, as this setting varies depending on the router brand/model.

Information you will need to set up the printer on a wireless network

To set up the printer for wireless printing, you need to know:
• The name of your wireless network. This is also known as the Service Set Identifier (SSID).
• If encryption was used to secure your network.
• The security key (either a WEP key or WPA passphrase) that allows other devices to communicate on the network
if encryption was used to secure your network. You can locate your network WEP key or WPA passphrase by accessing your wireless access point or router and
checking the security information.
If your wireless access point (wireless router) is using Wired Equivalent Privacy (WEP) security, the WEP key should be:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
If your wireless access point is using Wi-Fi Protected Access (WPA) security, the WPA passphrase should be:
• From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
• Exactly 64 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9.
If your wireless network is not using security, then you will not have a security key. Note: If you do not know the SSID of the network that your computer is connected to, launch the wireless utility of
the computer network adapter and look for the network name. If you cannot find the SSID or the security information for your network, see the documentation that came with the wireless access point, or contact your system support person.

Installing the printer on a wireless network

Before you install the printer on a wireless network, make sure that:
• Your wireless network is set up and working properly.
• The computer you are using is connected to the same wireless network where you want to set up the printer.
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Using Windows
1 Insert the installation software CD.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
a Click b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
.
In Windows XP and earlier
a Click Start. b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
2 Follow the instructions on the Welcome screen to set up the printer.
Using Macintosh
1 Insert the installation software CD.
If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
2 Double-click Install. 3 Follow the instructions on the Welcome screen to set up the printer.

Installing the printer on other computers

Once the printer is set up on the wireless network, it can be accessed wirelessly by any other computer on the network. However, you will need to install the printer driver on every computer that will access it. You do not need to configure the printer again, although you will need to run the setup software on each computer to install the driver.
Using Windows
1 Insert the installation software CD. 2 Wait for the Welcome screen to appear.
If the Welcome screen does not appear after a minute, do one of the following:
In Windows Vista
a Click b In the Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
In Windows XP and earlier
a Click Start. b Click Run.
c Type D:\setup.exe, where D is the letter of your CD or DVD drive.
.
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3 Follow the on-screen instructions for installing a configured printer on a new computer.
Using Macintosh
1 Insert the installation software CD. 2 Wait for the Welcome screen to appear.
Note: If the Welcome screen does not appear after a minute, click the CD icon on the desktop.
3 Double-click Install. 4 Follow the on-screen instructions for installing a configured printer on a new computer.

Interpreting the colors of the Wi-Fi indicator light

The colors of the Wi-Fi indicator light show the network status of the printer.
• Off means one of the following:
– The printer is turned off or is powering up. – The printer is not connected to a wireless network and is in Power Saver mode. In Power Saver mode, the
power light pulses on and off.
• Orange means one of the following:
– The printer has not yet been configured for a wireless network. – The printer is configured for an ad hoc connection, but it is not currently communicating with another ad hoc
device.
• Blinking orange means one of the following:
– The printer is out of the range of the wireless access point (wireless router). – The printer is trying to communicate with the wireless access point, but the wireless access point is turned
off or not working properly.
– Either the configured printer or the wireless access point has been turned off and back on, and the printer is
trying to establish communications with the network.
– The wireless settings of the printer may no longer be valid.
• Green means that the printer is connected to a wireless network and is ready for use.
• Blinking green means that the printer internal print server is being updated.

Special wireless installation instructions

The following instructions apply to customers using a LiveBox, AliceBox, N9UF Box, FreeBox, or Club Internet.
Before you begin
• Make sure your box is wireless-enabled and activated to work on a wireless network. For more information about
configuring the box to work wirelessly, see the documentation that came with your box.
• Make sure your box is turned on and that your computer is on and connected to your wireless network.
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Adding the printer to your wireless network
1 Set up your printer using the setup instructions provided. 2 If there is an associate/registration button on the back of your box, press it when you are prompted to select a
network.
Note: After pressing the associate/register button, you have five minutes to complete the printer installation.
3 Return to the computer screen, and select the network you want to connect to. If you want to use the network
shown, select Connect to <network name>, and then click Continue. If you do not want to use the network shown:
a Select Connect to another network, and then click Continue. b Select the network you want to use from the list of available networks, and then click Continue.
4 Type the Network key, and then click Continue.
Note: Your WEP, WPA, or WPA2 key may be obtained from the bottom of the box, the user’s guide that came
with the box, or from the box Web page. If you have already changed the key for your wireless network, use the key you created.
5 Follow the instructions on your screen to complete installation.

Assigning a static IP address

The printer will be assigned an IP address automatically through DHCP on most wireless networks. If the printer is not automatically assigned an IP address, the installation software will prompt you to manually assign
an IP address to the printer. This will occur if there is no server or router capable of automatically assigning DHCP addresses on your network.
For more information, contact your system support person.

Changing wireless settings after installation

To change wireless settings on the printer, such as the configured network, the security key, or other settings:
Using Windows
1 Do one of the following:
• In Windows Vista, click
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Click Tools ª Lexmark Wireless Setup Utility.
Note: If the cable is not already connected, you may be prompted to connect the printer to the computer again
using the installation cable as part of the setup process.
.
4 Follow the prompts on the computer screen to reinstall the software, and then make the changes that you want.
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Using Macintosh
1 From the Finder desktop, double-click the printer folder. 2 Double-click Lexmark Wireless Setup Assistant. 3 Follow the instructions on the computer screen.

Switching between USB and wireless connections (Windows only)

You can change the way you access your printer depending on your needs. The procedures below assume that you have configured your printer for one type of connection. See related topics on troubleshooting specific connection types if you encounter difficulties during configuration.
Using the printer wirelessly
Select the connection type that describes how you currently access your printer:
If the printer is currently set up locally (using USB connection)
1 Do one of the following:
• In Windows Vista, click
• In Windows XP and earlier, click Start.
.
2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Click Tools ª Lexmark Wireless Setup Utility. 4 Follow the instructions on the Welcome screen.
Note: There is no need to remove the USB cable connecting the printer to the computer during wireless configuration.
Using the printer locally (USB)
Select the connection type that describes how you currently access your printer:
If the printer is currently set up for wireless
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Click Tools ª Lexmark Wireless Setup Utility. 4 Follow the on-screen instructions, attaching the USB cable when prompted to do so. 5 When prompted to choose a wireless network, select Choose Another Network. 6 Select Don't use wireless. 7 Follow the on-screen instructions to complete the setup.
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Switching between USB and wireless connections (Macintosh only)

You can change the way you access your printer depending on your needs. The procedures below assume that you have configured your printer for one type of connection. See related topics on troubleshooting specific connection types if you encounter difficulties during configuration.
Using the printer wirelessly
If the printer is currently set up locally (using USB connection)
1 From the Finder desktop, double-click the printer folder. 2 Double-click Lexmark Wireless Setup Assistant. 3 Follow the on-screen instructions for configuring the printer wirelessly.
Note: There is no need to remove the USB cable connecting the printer to the computer during wireless configuration.
Using the printer locally (USB)
If the printer is currently set up for wireless
1 Attach one end of a USB cable to the USB port on the back of the printer. Attach the other end to a USB port on
the computer.
2 Add the printer:
In Mac OS X version 10.5
a From the menu bar, click ª System Preferences. b Click Print & Fax under the Hardware section.
c Click +.
d Select the printer from the list and click Add.
In Mac OS X version 10.4 or earlier
a From the Finder desktop, choose Go ª Applications ª Utilities ª Print Center or Printer Setup Utility,
depending on the operating system version you are using. The Printer List dialog appears.
b Choose the printer you want to use.
c Click Add.
The Printer Browser appears.
d Select your printer. e Click Add.
3 A second print queue will be created. Remove the wireless queue if you do not want to switch back to accessing
the printer over a wireless connection.
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Advanced wireless setup

Creating an ad hoc wireless network

The recommended way to set up your wireless network is to use a wireless access point (wireless router). A network set up this way is called an infrastructure network. If you have an infrastructure network, you should configure the printer for use on that network.
Note: The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc wireless network will keep it from working on any other wireless network, either ad hoc or infrastructure.
You can set up an ad hoc network if you:
• Do not have an access point or wireless router
• Do not already have a wireless network (but do have a wireless adapter for your computer)
• Want to set up a standalone network between the printer and a computer with a wireless network adapter
In Windows Vista
1 Click . 2 Click Control Panel. 3 Click Network and Internet. 4 Under Network and Sharing Center, click Connect to a Network. 5 In the Connect to a Network dialog, click Set up a wireless ad-hoc (computer-to-computer) network, and then
click Next.
6 Follow the instructions in the “Set up a wireless ad hoc network” wizard. As part of the setup:
a Create a network name or SSID for the network between the computer and your printer. b Write down the name of your network. Be sure to use the exact spelling and capitalization.
c Go to the Security Type list, select WEP, and then create a WEP key.
WEP keys must be:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A-F, a–f, and 0-9.
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, and symbols found on a keyboard
d Write down the password for your network. Be sure to use the exact spelling and capitalization.
Windows Vista will enable the ad hoc network for you. It will appear in the “Connect to a network” dialog under “Available networks,” indicating that the computer is configured for the ad hoc network.
7 Close the Windows Control Panel and any remaining windows. 8 Insert the installation software CD, and follow the directions for wireless installation.
Note: Do not connect the installation or network cables until instructed to do so by the setup software.
9 When the available networks are displayed, provide the network name and the security information you created
in step 6. The installer will configure the printer for use with your computer.
10 Store a copy of your network name and security information in a safe place for future reference.
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In Windows XP
1 Click Start. 2 Click Control Panel. 3 Click Network and Internet Connections. 4 Click Network Connections. 5 Right-click the icon for your wireless network connection. 6 Click Enable, if it appears in the pop-up menu.
Note: If Enable does not appear, your wireless connection is already enabled.
7 Right-click the Wireless Network Connection icon. 8 Click Properties. 9 Click the Wireless Networks tab.
Note: If the Wireless Networks tab does not appear, your computer has third-party software that controls your
wireless settings. You must use that software to set up the ad hoc wireless network. For more information, see the documentation for the third-party software to learn how to create an ad hoc network.
10 Select the Use Windows to configure my wireless network settings check box. 11 Under Preferred Networks, delete any existing networks.
a Select the network to be removed.
b Click Remove to delete the network from the list. 12 Click Add to create an ad hoc network. 13 In the Network Name (SSID) box, type the name you want to give your wireless network. 14 Write down the network name you chose so you can refer to it when running the wireless setup. Be sure to use
the exact spelling and capitalization.
15 If Network Authentication appears in the list, select Open. 16 In the “Data encryption” list, select WEP. 17 If necessary, clear the “The key is provided for me automatically” check box. 18 In the Network Key box, type in a WEP key. 19 Write down the WEP key you chose so you can refer to it when running the wireless setup. Make sure you copy
it down exactly, including any capital letters.
20 In the “Confirm network key” box, type the same WEP key. 21 Select This is a computer-to-computer (ad hoc) network; wireless access points are not used. 22 Click OK twice to close the two open windows.
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23 It may take a few minutes for your computer to recognize the new settings. To check on the status of your network:
a Right-click the Wireless Network Connections icon.
b Select View Available Wireless Networks.
• If the network is listed but the computer is not connected, select the ad hoc network and then click
Connect.
• If the network does not appear, wait a minute and then click Refresh network list.
24 Insert the installation software CD, and follow the directions for wireless installation.
Note: Do not connect the installation or network cables until instructed to do so by the setup software.
25 When the available networks are displayed, provide the network name and the security information you created
beginning in step 13. The installer will configure the printer for use with your computer.
26 Store a copy of your network name and security information in a safe place for future reference.
In Windows 2000
• Refer to the documentation that shipped with your wireless network adapter for information on configuring an
ad hoc network with Windows 2000.
For Macintosh users
1 Create a network name.
In Mac OS X version 10.5
a From the Finder desktop, click ª System Preferences.
b Click Network.
c Click AirPort.
In Mac OS X version 10.4 and earlier
a From the Finder desktop, click Go ª Applications.
b From the Applications folder, double-click Internet Connect.
c From the toolbar, click AirPort. 2 From the Network menu, click Create Network. 3 Create a name for the ad hoc network, and then click OK.
Note: Store the network name and password in a safe place for future reference.

Adding a printer to an existing ad hoc wireless network

Note: The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc wireless network will remove it from any other wireless network, either ad hoc or infrastructure, for which it is configured.
Using Windows
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
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42
2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Click Lexmark Wireless Setup Utility. 4 Follow the instructions on the Welcome screen.
Using Macintosh
1 From the Finder desktop, double-click the printer folder. 2 Double-click Lexmark Wireless Setup Assistant. 3 Follow the instructions on the Welcome screen.

Using WPS (Wi-Fi Protected Setup)

Wi-Fi Protected Setup (WPS) is a method of configuring devices on a secure wireless network using fewer steps than in most other methods. The printer supports WPS and can be configured for a wireless access using WPS. In order to use WPS to configure the printer, the wireless router must support WPS.
Using a WPS-capable router
If your router supports WPS, you can add the printer to your wireless network using the method supported by your router. Refer to your router documentation for instructions.
Using Windows Vista
For information on using Windows Vista to set up the printer using WPS, refer to the documentation that came with the operating system.
Note: Lexmark recommends that you use the installation software on the CD that shipped with the printer to configure it for wireless access.

Frequently asked questions

Where do I find my WEP key or WPA passphrase?

To find the WEP key or WPA passphrase for the wireless network, view the security settings on the access point or wireless router. Most access points have a built-in Web server that can be accessed using a Web browser. If you do not know how to access the built-in Web server, or if you do not have administrator access to the wireless access point on your network, contact your system support person.

What is an SSID?

A Service Set Identifier (SSID) is the name that identifies a wireless network. All devices on the network must know the SSID of the wireless network or they will not be able to communicate with each other. Usually, the wireless network broadcasts the SSID to allow wireless devices in the area to connect to it. Sometimes, the SSID is not broadcast for security reasons.
If the SSID of your wireless network is not broadcast, it cannot be detected automatically and will not show up in the list of available wireless networks. You must enter the network information manually in this situation.
An SSID can contain up to 32 alphanumeric characters.
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Where do I find my SSID?

You can find the SSID for the wireless network by viewing the settings on the access point or wireless router. Most access points have a built-in Web server that can be accessed using a Web browser.
Many network adapters provide a software application that allows you to view the wireless settings of your computer, including your SSID. Check your computer to see if a program was installed with your network adapter.
If you are unable to locate your SSID using either of these methods, contact your system support person.

What is a network?

A network is a collection of devices such as computers, printers, Ethernet hubs, wireless access points, and routers connected together for communication through cables or through a wireless connection. A network can be wired, wireless, or designed to have both wired and wireless devices.
Devices on a wired network use cables to communicate with each other. Devices on a wireless network use radio waves instead of cables to communicate with each other. For a device to be
able to communicate wirelessly, it must have a wireless print server attached or installed that lets it receive and transmit radio waves.

What types of wireless network security are available?

The wireless printer supports four security options: no security, WEP, WPA, and WPA2.
No Security
It is not recommended to use no security at all on a home wireless network. Using no security means that anyone within range of your wireless network can use your network resources—including Internet access, if your wireless network is connected to the Internet. The range of your wireless network may extend far beyond the walls of your home, allowing access to your network from the street or from your neighbors’ homes. Ad hoc networks, which do not use wireless access points or routers, may be safely used without security. The range of an ad hoc network is very short, making unauthorized access unlikely.
WEP
WEP (Wireless Equivalent Privacy) is the most basic and the weakest type of wireless security. WEP security relies on a series of characters called the WEP key.
Every device on the wireless network must use the same WEP key. WEP security can be used on both ad hoc and infrastructure networks.
A valid WEP key has:
• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9
or
• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a
keyboard.
WPA and WPA2
WPA (Wi-Fi Protected Access) and WPA2 (Wi-Fi Protected Access 2) offer stronger wireless network security than WEP. WPA and WPA2 are similar types of security. WPA2 is a newer version of WPA and is more secure than WPA. Both WPA and WPA2 use a series of characters, called the WPA pre-shared key or passphrase, to protect wireless networks from unauthorized access.
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A valid WPA passphrase has:
• From 8 to 63 ASCII characters. ASCII characters in a WPA passphrase are case-sensitive.
or
• Exactly 64 hexadecimal characters. Hexadecimal characters are A-F, a-f, and 0-9.
Every device on the wireless network must use the same WPA passphrase. WPA security is an option only on infrastructure networks with wireless access points and network cards that support WPA. Most newer wireless network equipment also offers WPA2 security as an option.

How do I find out what type of security my network is using?

You must know the WEP key or WPA passphrase and the type of security (WEP, WPA, or WPA2) used on the wireless network. To obtain this information, see the documentation that came with your wireless access point (wireless router), see the Web page associated with the wireless access point, or consult your system support person.
Note: The WEP key or WPA passphrase is not the same as the password for the wireless access point. The password allows you to access the wireless access point settings. The WEP key or WPA passphrase allows printers and computers to join your wireless network.

How are home networks configured?

For desktop computers, laptops, and printers to communicate with each other over a network, they must be connected by cables and/or have wireless network adapters built in or installed in them.
There are many different ways a network can be set up. Five common examples appear below. Note: The printers in the following diagrams represent printers with internal print servers built in to them so that
they can communicate over a network.
Wired network example
• A desktop computer, a laptop, and a printer are connected by Ethernet cables to a hub, router, or switch.
• The network is connected to the Internet through a DSL or cable modem.
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Wireless network examples
Scenario 1: Mixed wired and wireless connections on a network with Internet access
• All computers and printers connect to the network through a router with Ethernet and wireless capabilities.
• Some computers and printers connect wirelessly to the router; others connect over a wired connection.
• The network is connected to the Internet through a DSL or cable modem.
Scenario 2: Wireless network with Internet access
• All computers and printers connect to the network using a wireless access point or wireless router.
• The wireless access point connects the network to the Internet through a DSL or cable modem.
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Scenario 3: Wireless network with no Internet access
• Computers and printers connect to the network using a wireless access point.
• The network has no connection to the Internet.
Scenario 4: Computer connected wirelessly to a printer without Internet access
• A computer is directly connected to a printer without going through a wireless router.
• This configuration is referred to as an ad hoc network.
• The network has no connection to the Internet.
Note: Most computers can connect to only one wireless network at a time. If you access the Internet over a wireless connection, you will lose Internet access if you are connect to an ad hoc network.

Why do I need an installation cable?

When setting up the printer on your wireless network, the printer will need to temporarily connect to a computer using the installation cable. This temporary connection is used to set up the wireless settings of the printer.
The installation cable connects to a rectangular USB port on the installing computer and the square USB port on the printer.
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How do I attach the installation cable?

The installation cable attaches to a USB port on the computer and to the square connector on the back of the printer. This connection allows you to configure the printer for a networked or locally attached installation.
1 Attach the large, rectangular connector to any USB port on your computer. USB ports may be on the front or the
back of the computer, and may be horizontal or vertical.
2 Attach the small, square connector to the printer.
3 Continue following the on-screen instructions.

How are infrastructure and ad hoc networks different?

Wireless networks can operate in one of two modes: infrastructure or ad hoc. In infrastructure mode, all devices on a wireless network connect to a wireless router (wireless access point). Devices
on the wireless network must have valid IP addresses for the current network and share the same SSID and channel as the wireless access point.
In ad hoc mode, a computer with a wireless network adapter connects directly to a printer equipped with a wireless print server. There is no wireless router or access point in an ad hoc network. The computer must have a valid IP address for the current network and be set to ad hoc mode. The wireless print server must be configured to use the same SSID and channel that the computer is using.
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The following table compares the characteristics and requirements of the two types of wireless networks.
Infrastructure Ad hoc
Characteristics
Communication Through wireless access point Directly between devices Security More security options WEP or no security Range Determined by range and number
of wireless access points
Speed Usually faster Usually slower
Requirements for all devices
Unique IP address for each device Yes Yes Same SSID Yes, including the wireless access
point
Lexmark recommends setting up a network in infrastructure mode using the installation CD that came with the printer.
Infrastructure mode is the recommended setup method because it offers:
Restricted to range of individual devices on network
Yes
• Increased network security
• Increased reliability
• Faster performance
• Easier setup

Finding the signal strength

Wireless devices have built-in antennas that transmit and receive radio signals. The signal strength listed on the printer network setup page indicates how strongly a transmitted signal is being received. Many factors can affect the signal strength. One factor is interference from other wireless devices or other devices such as microwave ovens. Another factor is distance. The farther two wireless devices are from each other, the more likely it is that the communication signal will be weaker.
The strength of the signal received by your computer can also affect the connectivity of the printer with the network during configuration. When you installed the wireless adapter in your computer, the adapter software probably placed an icon in your system tray. Try double-clicking this icon, and it will tell you how strongly the computer is receiving the wireless signal from the network.
To improve signal quality, remove sources of interference and/or move wireless devices closer to the wireless access point (wireless router).
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How can I improve wireless signal strength?

A common reason wireless printers fail to communicate over a network is poor wireless signal quality. If the signal is too weak, too distorted, or blocked by an object, it cannot carry information between the access point and the printer. To determine if the printer is receiving a strong signal from the access point, print a network setup page. The Quality field indicates the relative strength of the wireless signal the printer is receiving. Drops in signal strength can be intermittent, however, and although the signal quality appears high, it may drop during certain conditions.
If you think signal strength is a problem between your access point and the printer, try one or more of the following:
Notes:
• The solutions below are for infrastructure networks. If you are using an ad hoc network, adjust the computer
when the solution suggests adjusting the access point.
• Ad hoc networks have a much shorter range than infrastructure networks. Try moving the printer closer to the
computer if they seem to have trouble communicating.
MOVE THE PRINTER CLOSER TO THE WIRELESS ACCESS POINT/WIRELESS ROUTER
If the printer is too far away from the access point, it will not be able to communicate with other devices on the network. For most indoor wireless networks, the maximum distance between the access point and the printer is approximately 100 feet (30 meters). This distance could be longer or shorter, depending upon the layout of the network and the limitations of the access point.
REMOVE OBSTACLES BETWEEN THE ACCESS POINT AND THE PRINTER
The wireless signal from your access point will pass through most objects. Most walls, floors, furniture and other objects will not block the wireless signal. However, there are materials that are too dense for the signal to pass through. Objects containing metal and concrete can block the signal. Arrange your printer and access point so that the signal is not blocked by such objects.
REMOVE SOURCES OF INTERFERENCE
Other types of radio frequencies can cause problems with the wireless signal on your network. These sources of interference can cause printing issues that seem to come and go. Turn off potential sources of interference where possible. Avoid using microwaves and cordless phones when printing over your wireless network.
If another wireless network is operating in the vicinity, change the wireless channel on the access point. Do not place your access point on a printer. Printers can also interfere with the wireless signal.
ARRANGE THE NETWORK TO REDUCE SIGNAL ABSORPTION
Even when the wireless signal is able to pass through an object, it is slightly weakened. If it passes through too many objects, it can be significantly weakened. All objects absorb part of the wireless signal when it passes through them, and certain types of objects absorb enough to cause communications problems. Place your access point as high in the room as possible to avoid signal absorption.
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Can I use my printer on a USB and a network connection at the same time?

Yes, the printer supports a simultaneous USB and network connection. The printer can be configured in the following ways:
• Locally attached (connected to a computer using a USB cable)
• Wireless network
• Wireless network and locally attached simultaneously
Note: Wireless connectivity is available on selected models only.

What is a MAC address?

A Media Access Control (MAC) address is a 48-bit identifier associated with the hardware of network equipment. The MAC address may also be called the physical address because it is connected to the hardware of a device instead of its software. The MAC address is displayed as a hexadecimal number in this format: 01-23-45-67-89-AB.
Every device capable of communicating on a network has a MAC address. Network printers, computers, and routers, whether Ethernet or wireless, all have MAC addresses.
While it is possible to change the MAC address of a network device, it is not common practice to do so. For this reason, MAC addresses are considered permanent. IP addresses are easily changed, so MAC addresses are a more reliable method of identifying a specific device on a network.
Routers with security capabilities may allow filtering of MAC addresses on networks. This allows a managed list of devices to access the network, identified by their MAC addresses. MAC address filtering can help prevent access on the network from unwanted devices, such as from intruders on a wireless network. MAC address filtering can also prevent legitimate access if you forget to add a new device to the router's list of allowed addresses. If your network uses MAC address filtering, be sure to add the MAC address of the printer to the list of allowed devices.

How do I find the MAC address?

Most network equipment has a unique hardware identification number to distinguish it from other devices on the network. This is called the Media Access Control (MAC) address.
The MAC address is a series of letters and numbers located on the back of your printer.
Note: A list of MAC addresses can be set on an access point (router) so that only devices with matching MAC addresses are allowed to operate on the network. This is called MAC filtering. If MAC filtering is enabled in your access point (router) and you want to add a printer to your network, the MAC address of the printer must be included in the MAC filter list.
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What is an IP address?

An IP address is a unique number used by devices (such as a wireless printer, computer, or wireless access point) on an IP network to locate and communicate with each other. Devices on an IP network can communicate with each other only if they have unique and valid IP addresses. A unique IP address means no two devices on the same network have the same IP address.
An IP address is a group of four numbers separated by periods. An example of an IP address is 192.168.100.110.

What is TCP/IP?

Networks are able to function because computers, printers, and other devices are able to send data to each other, either through cables or by using wireless signals. This transfer of data is made possible by sets of data transmission rules called protocols. A protocol can be thought of as a language, and like a language, it has rules allowing participants to communicate with each other.
Different types of networks use different protocols, but Transmission Control Protocol/Internet Protocol (TCP/IP) is the most popular. TCP/IP is used to send data over the Internet as well as over most corporate and home networks.
Because computers do not understand words and instead rely upon numbers for communication, TCP/IP requires that every device on a network using TCP/IP to communicate must have an IP address. IP addresses are essentially unique computer names in a numeric format, used to transfer data around a network. IP addresses allow TCP/IP to confirm requests for and receipt of data by various devices on the network.

How do I locate IP addresses?

How to locate a computer IP address using Windows
1 Do one of the following:
In Windows Vista
a Click . b Click All Programs ª Accessories.
c Click Command Prompt.
In Windows XP and earlier
a Click Start.
b Click All Programs or Programs ª Accessories ª Command Prompt. 2 Type ipconfig. 3 Press Enter.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
How to locate a computer IP address using Macintosh
1 Click 2 Click Network.
ª System Preferences.
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For Mac OS X version 10.5
a Click AirPort.
b Click Advanced.
c Click TCP/IP.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
For Mac OS X version 10.4 and earlier
a From the Show pop-up menu, select AirPort.
b Click TCP/IP.
The IP address appears as four sets of numbers separated by periods, such as 192.168.0.100.
How to locate a printer IP address
• You can locate the printer IP address by viewing the printer network setup page.

How are IP addresses assigned?

An IP address may be assigned automatically by the network using DHCP. Once the printer is set up on a computer, the computer sends all print jobs across the network to the printer using this address.
If the IP address is not automatically assigned, you will be asked during wireless setup to manually enter an address and other network information after selecting your printer from the available list.

What is a key index?

A wireless access point (wireless router) can be configured with as many as four WEP keys. Only one key is used on the network at a time, however. The keys are numbered, and the number of a key is referred to as its key index. All devices on the wireless network must be configured to use the same key index when multiple WEP keys are configured on the wireless access point.
Select the same key index on your printer as you are using on your wireless access point.
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Loading paper

Loading paper

1 Make sure:
• You use paper designed for inkjet printers.
• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
• The paper is not used or damaged.
• If you are using specialty paper, you follow the instructions that came with it.
• You do not force paper into the printer.
2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. 3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges
of the paper.
Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Loading various paper types

Plain paper
You can load up to 100 sheets (depending on the thickness). Make sure:
• The paper is designed for use with inkjet printers.
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Heavyweight matte paper, photo paper, glossy paper
You can load up to 25 sheets. Make sure:
• The glossy or printable side of the paper faces you. (If you are not sure which side is the printable side, then see
the instructions that came with the paper.)
• The paper is loaded in the center of the paper support.
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• The paper guides rest against the edges of the paper.
Note: Photos require more drying time. Remove each photo as it exits, and then allow it to dry to avoid ink smudging.
Envelopes
You can load up to 10 envelopes.
Make sure:
• The print side of the envelopes faces you.
• The stamp location is in the upper left corner.
• The envelopes are designed for use with inkjet printers.
• The envelopes are loaded in the center of the paper support.
• The paper guides rest against the edges of the envelopes.
Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.
Notes:
• Do not load envelopes with holes, perforations, cutouts, or deep embossing.
• Do not use envelopes that have exposed flap adhesive.
• Envelopes require more drying time. Remove each envelope as it exits, and then allow it to dry to avoid ink
smudging.
Labels
You can load up to 25 sheets. Make sure:
• The print side of the labels faces you.
• The top of the label sheets feeds into the printer first.
• The adhesive on the labels does not extend to within 1 mm of the edge of the label sheets.
• You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during
printing, resulting in a paper jam.
• The label sheets are loaded in the center of the paper support.
• The paper guides rest against the edges of the label sheets.
Note: Labels require more drying time. Remove each sheet of labels as it exits, and then allow it to dry to avoid ink smudging.
Transparencies
You can load up to 50 transparencies.
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Make sure:
• The rough side of the transparencies faces you.
• If the transparencies have a removable strip, each strip faces away from you and down toward the printer.
• The transparencies are loaded in the center of the paper support.
• The paper guides rest against the edges of the transparencies.
Notes:
• Transparencies with paper backing sheets are not recommended.
• Transparencies require more drying time. Remove each transparency as it exits, and then allow it to dry to avoid
ink smudging.
Iron-on transfers
You can load up to 10 transfers. Make sure:
• You follow the loading instructions that came with the iron-on transfers.
• The print side of the transfers faces you.
• The transfers are loaded in the center of the paper support.
• The paper guides rest against the edges of the transfers.
Note: For best results, load transfers one at a time.
Greeting cards, index cards, photo cards, postcards
You can load up to 25 cards.
Make sure:
• The print side of the cards faces you.
• The cards are loaded in the center of the paper support.
• The paper guides rest against the edges of the cards.
Note: Photo cards require more drying time. Remove each photo card as it exits, and then allow it to dry to avoid ink smudging.
Custom-size paper
You can load up to 100 sheets (depending on the thickness). Make sure:
• The print side of the paper faces you.
• The paper size fits within these dimensions:
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Width:
– 76.2–215.9 mm – 3.0–8.5 inches
Length:
– 127.0–355.6 mm – 5.0–17.0 inches
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Banner paper
You can load up to 20 sheets.
Make sure:
• You remove all the paper from the paper support before loading the banner paper.
• You tear off only the number of pages needed to print the banner.
• You place the required stack of banner paper on a flat surface behind the printer.
• The leading edge of the banner paper feeds into the printer first.
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.

Using the automatic paper type sensor

The printer is equipped with an automatic paper type sensing device. The Paper Type Sensor automatically detects the type of paper that has been loaded into the printer and adjusts the settings for you. For example, if you want to print a photo, load photo paper into the printer. The printer detects the type of paper and automatically adjusts the settings to give you optimum photo-printing results.
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Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing. You can also scan three-dimensional objects for use in catalogs, brochures, or product flyers.
Note: Place photos, postcards, small items, thin items (such as magazine clippings), and three-dimensional objects on the scanner glass instead of in the ADF.
1 Make sure the computer and the printer are on. 2 Open the top cover.
3 Place the original document facedown on the scanner glass in the upper left corner.
Note: Photos should be loaded as shown.
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4 Close the top cover to avoid dark edges on the scanned image.

Loading original documents into the Automatic Document Feeder

You can load up to 25 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4-, letter-, or legal-size paper into the ADF.
Notes:
• Use only new, unwrinkled paper that is not curled.
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
1 Adjust the paper guide on the ADF tray to the width of the original document. 2 Fan the original document.
3 Load the original document faceup and top edge first into the ADF until you hear a beep.
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The document feeds into the ADF.
Note: Preview is not supported when using the ADF. You can preview one page at a time when using the scanner.
Automatic Document Feeder (ADF) paper capacity
Load up to Make sure
25 sheets of:
• Letter-size paper
• A4-size paper
• Legal-size paper
• You adjust the paper guide on the ADF tray to the width of the
original document.
• The original document is loaded faceup, top edge first, until
you hear a beep.
• The paper size fits within these dimensions:
Width:
– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.
Length:
– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.
• You allow preprinted media to dry thoroughly before loading
into the ADF.
• You do not use media printed with metallic ink particles.
• You avoid embossed designs.
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Printing

Printing basic documents

Printing a document

1 Load the paper.
2 Do one of the following to print:
Using Windows
a With a document open in a Windows program , click File ª Print.
b Click Properties, Preferences, Options, or Setup.
c Select the print quality, the number of copies to print, the type of paper to be used, and how the pages should
print.
d Click OK to close any printer software dialogs.
e Click OK or Print.
Using Macintosh
a With a document open in a Macintosh application, click File ª Print.
b From the Printer pop-up menu, choose the printer.
c From the print options pop-up menu, choose the print quality, the number of copies to print, the type of
paper to be used, and how the pages should print.
d Click Print.

Printing Web pages

If you chose to install the Lexmark Toolbar software for your Web browser, then you can use it to create a printer-friendly version of any Web page.
Notes:
• For Windows, the software supports Microsoft Internet Explorer 5.5 or later or a compatible version of Firefox.
• For Macintosh, the software supports a compatible version of Firefox.
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1 Load paper. 2 Open a Web page using a supported browser. 3 Select a print option to print the page.
You can also adjust settings or preview the page before printing.

Printing multiple copies of a document

Using Windows
1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 From the Copies section of the Print Setup tab, enter the number of copies that you want to print. 4 Click OK to close any printer software dialogs. 5 Click OK or Print.
Using Macintosh
1 With a document open, click File ª Print. 2 From the Printer pop-up menu, choose the printer. 3 In the Copies field, enter the number of copies that you want to print. 4 Click Print.

Collating printed copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).
Collated Not collated
Using Windows
1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 From the Copies section of the Print Setup tab, enter the number of copies that you want to print, and then select
Collate Copies.
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4 Click OK to close any printer software dialogs. 5 Click OK or Print.
Note: The collate option is available only when you are printing multiple copies.
Using Macintosh
1 With a document open, click File ª Print. 2 In the Copies field, enter the number of copies that you want to print, and then select Collated. 3 Click Print.
Note: To prevent smudging when printing photos, remove each photo as it exits the printer, and then let it dry before
stacking.

Printing the last page first (reverse page order)

Using Windows
1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 From the Copies section of the Print Setup tab, select Print Last Page First. 4 Click OK to close any printer software dialogs. 5 Click OK or Print.
Using Macintosh
1 With a document open, click File ª Print. 2 From the Printer pop-up menu, choose the printer. 3 Do one of the following:
For Mac OS X versions 10.5 and 10.4
a From the print options pop-up menu, choose Paper Handling.
b From the Page Order menu, select Reverse.
For Mac OS X version 10.3
a From the print options pop-up menu, choose Paper Handling.
b Select Reverse page order. 4 Click Print.

Printing multiple pages on one sheet (N-Up)

Using Windows
1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup.
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3 From the Advanced tab, select N-Up under the Layout drop-down menu. 4 Select the number of page images to print on each page.
If you want each page image to be surrounded by a border, then select Print Page Borders.
5 Click OK to close any printer software dialogs. 6 Click OK or Print.
Using Macintosh
1 With a document open, click File ª Print. 2 From the print options pop-up menu, choose Layout.
• From the Pages per Sheet pop-up menu, choose the number of page images that you want to print on one
sheet.
• From the Layout Direction area, click the icon that shows the order that you want the page images to print
on one sheet.
• If you want to print a border around each page image, then choose an option from the Border pop-up menu.
3 Click Print.

Printing documents from a memory card or flash drive

To enable the File print function:
• The printer must be connected to a computer through a USB cable or through a network.
• The printer and the computer must be on.
• The memory card or flash drive must contain document files that are supported by the printer.
• The computer must contain applications that support the file types in the memory device.
1 Insert a memory card or flash drive.
The following file types are recognized:
• .doc (Microsoft Word)
• .xls (Microsoft Excel)
• .ppt (Microsoft PowerPoint)
• .pdf (Adobe Portable Document Format)
• .rtf (Rich Text Format)
• .docx (Microsoft Word Open Document Format)
• .xlsx (Microsoft Excel Open Document Format)
• .pptx (Microsoft PowerPoint Open Document Format)
• .wps (Microsoft Works)
• .wpd (WordPerfect)
When the printer detects the memory device, the message Memory Card Detected or Storage Device Detected appears on the printer control panel display.
2 If only document files are stored on the memory device, then the printer automatically switches to File Print mode.
If document files and image files are stored on the memory device, then press the left or right arrow button to select Documents.
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3 Do one of the following:
USB connection
a Press the up or down arrow button to select the file name of the document that you want to print or the folder
where the document is saved in the memory device.
b Press OK, and then press to start printing the document.
Wireless connection (selected models only)
a Wait for the printer to connect to the network computer or to finish searching the network for available
computers. If Select Computer appears, press the up or down arrow button to select a network computer, and then
press OK.
Notes:
• You may be prompted to enter a PIN if the computer requires it. To assign a computer name and a PIN
to the computer, see the Help for the printer software associated with your operating system.
• If your printer has a numeric keypad, enter the PIN using the keypad.
• If your printer does not have a numeric keypad, use the arrow buttons to increase or decrease the value
for each digit (the default value is 0000) in the PIN, and then press OK each time you select a digit.
b Press the up or down arrow buttons to select the file name of the document that you want to print or the
folder where the document is saved in the memory device.
c Press OK, and then press to start printing the document.

Printing specialty documents

For more options on printing specialty documents, see the Help associated with the programs installed with the printer software.

Choosing compatible specialty paper types

• Heavyweight matte paper—A photo paper with a matte finish used for printing high-quality graphics.
• Standard Glossy/Photo paper—Photo paper with a special coating. It is used specifically for printing photos
with crisp, sharp images.
• Lexmark Photo Paper—An outstanding "everyday" heavyweight inkjet photo paper designed for use with
Lexmark printers, but compatible with all brands of inkjet printers. Although inexpensive, it offers excellent image quality and outstanding value.
• Lexmark PerfectFinish
printers, but compatible with all inkjet printers. It is used specifically for printing professional quality photos with a glossy finish. It is best when used with genuine Lexmark evercolorTM 2 ink, providing photos that are fade- and water-resistant.
• Transparency—A clear, plastic media primarily used for overhead projectors.
• Card stock—A very thick paper used for printing sturdier items, such as greeting cards.
• Iron-On transfer—A type of media that has a reverse image printed on it that can be ironed onto fabric.
• Labels—A self-adhesive, inkjet-compatible paper that comes in different types, formats, and sizes.
TM
Photo Paper—A high-quality photo paper specifically designed for Lexmark inkjet
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Printing envelopes

1 Load the envelopes in the printer.
2 Do one of the following:
Using Windows
a With a document open, click File ª Print.
b Click Properties, Preferences, Options, or Setup.
c From the Media Type list of the Print Setup tab, select Plain.
d From the Paper Size list, select the envelope size.
Note: To print on a custom-size envelope, select Custom Size, and then specify the height and width of the
envelope.
e Select Portrait or Landscape orientation.
f Click OK to close any printer software dialogs.
g Click OK or Print.
Using Macintosh
a Customize the settings as needed in the Page Setup dialog.
1 With a document open, click File ª Page Setup. 2 From the “Format for” pop-up menu, choose the envelope size. If no size matches the size of the envelope,
then set a custom size.
3 Select an orientation. 4 Click OK.
b Customize the settings as needed in the Print dialog.
1 With a document open, click File ª Print. 2 From the Printer pop-up menu, choose the printer that you want to use. 3 Click Print.
Notes:
• Most envelopes use landscape orientation.
• Make sure the same orientation is also selected in the software application.

Printing labels

1 Load the label sheets in the printer. 2 Do one of the following:
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Using Windows
a With a document open, click File ª Print.
b Click Properties, Preferences, Options, or Setup.
c From the Paper Size drop-down menu of the Print Setup tab, choose a paper size that matches the size of the
label sheet. If no paper size matches the label sheet size, then set a custom size. If necessary, choose the appropriate type of media from the Media Type drop-down menu.
d Click OK to close any printer software dialogs.
e Click OK or Print.
Using Macintosh
a Customize the settings as needed in the Page Setup dialog.
1 With a document open, choose File ª Page Setup. 2 From the “Format for” pop-up menu, choose the printer that you want to use. 3 From the Paper Size pop-up menu, choose a paper size that matches the size of the label sheet. If no paper
size matches the label sheet size, then create a custom size.
b Customize the settings as needed in the Print dialog.
1 With a document open, click File ª Print. 2 From the Printer pop-up menu, choose the printer that you want to use. 3 From the print options pop-up menu, choose Quality & Media. 4 From the Paper type pop-up menu, choose a paper type. 5 From the Print Quality menu, choose a print quality other than Quick Print.
Tips on loading label sheets
• Make sure the top of the label sheet feeds into the printer first.
• Make sure the adhesive on the labels does not extend to within 1 mm of the edge of the label sheet.
• Make sure the paper guide or paper guides rest against the edges of the label sheet.
• Use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during
printing, resulting in a paper jam.
Note: Labels require more drying time. Remove each label sheet as it exits, and then allow it to dry to avoid ink smudging.

Printing on custom-size paper

Before beginning these instructions, load the custom-size paper in the printer. For more information, see the “Loading Paper” chapter.
Using Windows
1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup.
The Print Setup tab appears.
3 In the Paper Options section, from the “Paper size” list, select Custom Size.
The Define Custom Paper Size dialog appears.
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4 Select the measurement units to use (inches or millimeters). 5 Click OK to close any printer software dialogs that are open. 6 Print the document.
Using Macintosh
1 With a document open, click File ª Page Setup. 2 From the Paper size pop-up menu, choose Manage Custom Sizes. 3 Create a custom size.
a Click +.
b In the Page Size menu, type the Width and Height of the paper.
c From the Printer Margins pop-up menu, choose the printer that you want to use. The margins are set by the
printer. If you want to set the margins, choose User defined, and then type the margins in the Printer Margins area.
d From the custom sizes list on the left of the dialog, double-click Untitled, and then type a name for the custom
paper size you set.
e Click OK. 4 Open the Paper size pop-up menu again, and then choose the name of the custom paper size you added in Step
3d.
5 Click Print.

Printing on both sides of the paper (duplexing)

The printer has a built-in duplex unit that lets you print on both sides of the paper automatically. If you need to print duplex using paper other than letter- or A4-size plain paper, see "Printing on both side of the
paper (duplexing) manually".

Printing on both sides of the paper (duplexing) automatically

Using Windows
1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 Click the Advanced tab. 4 From the 2-Sided Printing area, select On from the drop-down menu.
Note: To use the settings defined in the printer, select Use Printer Settings.
5 Select either the Sideflip or Topflip option. Sideflip is the setting most often used. 6 You will see an “Extend dry time” option, which allows extra drying time between sides when you are printing
on both sides of the paper. The Automatic 2-Sided Printing option affords enough time for the ink to dry on supported paper types in average air humidity. Under conditions of high humidity, or if the normal drying time does not allow the ink to dry completely, you should select Longer from the drop-down list.
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7 Click OK to close any printer software dialogs that are open. This will take you back to the General Print screen. 8 Click Print.
Note: To return to single-sided printing, return to the Advanced tab. From the 2-Sided Printing area, select Off from the drop-down menu.
Using Macintosh
1 With a document open, click File ª Print. 2 From the Printer pop-up menu, choose the printer. 3 From the print options pop-up menu, choose Layout. 4 From the Two-Sided menu, select Long-edged binding or Short-edged binding.
• For Long-edged binding, pages are bound along the long edge of the page (left edge for portrait, top edge
for landscape).
• For Short-edged binding, pages are bound along the short edge of the page (left edge for landscape, top
edge for portrait).
5 From the print options pop-up menu, choose Advanced Options. 6 You will see a “Two-Sided Printing Dry Time” option, which allows extra drying time between sides when you are
printing on both sides of the paper. The Two-Sided Printing Dry Time option affords enough time for the ink to dry on supported paper types in average air humidity. Under conditions of high humidity, or if the normal drying time does not allow the ink to dry completely, you should select Longer from the drop-down list.
7 Click Print.

Printing on both sides of the paper (duplexing) manually

If you want to print a two-sided (duplex) document on a size or type of paper other than plain letter- or A4-size paper, you must use the manual duplex method. This method involves printing the odd-numbered pages, then flipping and reloading the stack of paper to print the even-numbered pages on the other side of the sheets.
Using Windows
1 With a document open, click File ª Print. 2 Click Properties, Preferences, Options, or Setup. 3 Click the Advanced tab.
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4 From the 2-Sided Printing area, select Manual.
Note: To use the settings defined in the printer, select Use Printer Settings.
5 The Print Instruction Page to Assist in Reloading item will be selected automatically. 6 Click OK. 7 The printer prints the odd-numbered pages and the instruction sheet, which describes how to flip and reload the
paper.
8 Following the instruction sheet, flip and reload the paper. 9 The printer then prints the even-numbered pages on the reverse sides of the odd-numbered pages, completing
the two-sided sheets.
Note: To return to single-sided printing, return to the Advanced tab. From the 2-Sided Printing area, select Off from the drop-down menu.
Using Macintosh
1 With a document open, click File ª Print. 2 From the print options pop-up menu, choose Paper Handling. 3 Do one of the following:
For Mac OS X version 10.5
a From the Pages to print menu, select Odd only.
b Click Print.
c After printing the first set of pages, flip the stack of printouts.
Reload the stack of pages.
d Repeat steps 1 and 2.
e From the Pages to print menu, select Even numbered pages.
For Mac OS version 10.4 and earlier
a From the Print menu, select Odd numbered pages.
b Click Print.
c After printing the first set of pages, flip the stack of printouts.
Reload the stack of pages.
d Repeat steps 1 and 2.
e From the Pages to print menu, select Even numbered pages. 4 Click Print.
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Managing print jobs

Pausing print jobs

Using the printer folder in Windows
1 Do one of the following:
In Windows Vista
a Click
b Click Control Panel.
c Under Hardware and Sound, click Printer.
In Windows XP
a Click Start.
b Click Printers and Faxes.
In Windows 2000
a Click Start.
b Click Settings ª Printers. 2 Right-click the printer, and then select Pause Printing.
.
Using the taskbar in Windows
1 Double-click the printer icon in the taskbar. 2 Right-click the document name, and then select Pause.
Using Macintosh
1 While the document is printing, click the printer icon in the Dock.
The print queue dialog appears.
2 Do one of the following:
• If you want to pause a particular print job, choose the document name, and then click Hold.
• If you want to pause all print jobs in the queue, click Pause Printer or Stop Jobs, depending on the operating
system version that you are using.

Resuming print jobs

Using the printer folder in Windows
1 Do one of the following:
In Windows Vista
a Click .
b Click Control Panel.
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c Under Hardware and Sound, click Printer.
In Windows XP
a Click Start.
b Click Printers and Faxes.
In Windows 2000
a Click Start.
b Click Settings ª Printers. 2 Right-click the printer name, and then select Open. 3 Do one of the following:
• If you want to resume a particular print job, right-click the document name, and then select Resume.
• If you want to resume all print jobs in the queue, click Printer, and then clear the selection for Pause Printing.
Using the taskbar in Windows
1 Double-click the printer icon in the taskbar. 2 Right-click the document name, and then select Resume.
Using Mac OS X version 10.5
1 From the menu bar, click ª System Preferences ª Print & Fax. 2 Click Open Print Queue.
The print queue dialog appears.
• If you want to resume a particular print job, choose the document name, and then click Resume.
• If you want to resume all print jobs in the queue, then click Resume Printer.
Using Mac OS X version 10.4 and earlier
1 From the menu bar, click Go ª Utilities ª Print Center or Printer Setup Utility.
The Printer List dialog appears.
2 Double-click the printer.
The print queue dialog appears.
3 Do one of the following:
• If you want to resume all print jobs in the queue, click Start Jobs.
• If you want to resume a particular print job, choose the document name, and then click Resume.

Canceling print jobs

Using the printer control panel
Press
.
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72
Using the printing status window of the printer
The printing status window automatically opens at the bottom-right part of your screen when you send a print job. Click Cancel Printing to cancel the print job.
Using the printer folder in Windows
1 Do one of the following:
In Windows Vista
a Click .
b Click Control Panel.
c Under Hardware and Sound, click Printer.
In Windows XP
a Click Start.
b Click Printers and Faxes.
In Windows 2000
a Click Start.
b Click Settings ª Printers. 2 Right-click the printer name, and then select Open. 3 Do one of the following:
• If you want to cancel a particular print job, right-click the document name, and then select Cancel.
• If you want to cancel all print jobs in the queue, click Printer ª Cancel All Documents.
Using the taskbar in Windows
1 Double-click the printer icon in the taskbar. 2 Do one of the following:
• If you want to cancel a particular print job, right-click the document name, and then select Cancel.
• If you want to cancel all print jobs in the queue, click Printer ª Cancel All Documents.
Using Macintosh
1 While the document is printing, click the printer icon in the Dock. 2 From the print queue dialog, choose the job that you want to cancel, and then click Delete.
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73

Working with photos

Connecting photo storage devices

Inserting a memory card

1 Insert a memory card.
• Insert the card with the brand name label facing up.
• If there is an arrow on the card, make sure it points toward the printer.
• If needed, make sure you connect the memory card to the adapter that came with it before inserting it into
the slot.
Slot Memory card
1
• Secure Digital (SD)
• High Capacity Secure Digital (with adapter)
• Micro Secure Digital (with adapter) (Micro SD)
• Mini Secure Digital (with adapter) (Mini SD)
• MultiMedia Card (MMC)
• Reduced Size MultiMedia Card (with adapter) (RS-MMC)
• MultiMedia Card mobile (with adapter) (MMCmobile)
• Memory Stick
• Memory Stick PRO
• Memory Stick Duo (with adapter)
• Memory Stick PRO Duo (with adapter)
• xD-Picture Card
• xD-Picture Card (Type H)
• xD-Picture Card (Type M)
2
• Compact Flash Type I and Type II
• Microdrive
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2 Wait for the light located near the top memory card slot on the printer to come on. The light blinks to indicate
the memory card is being read or is transmitting data.
Warning—Potential Damage: Do not touch cables, any network adapter, any connector, the memory card, or the printer in the area shown while actively printing, reading, or writing from the memory card. A loss of data can occur. Also, do not remove the memory card while actively printing, reading, or writing from it.
When the printer detects the memory card, the message Memory Card Detected appears on the printer control panel display.
If the printer does not read the memory card, then remove and reinsert it.
Notes:
• The printer recognizes one memory card at a time. If you insert more than one memory card, then a message
appears on the display prompting you to remove one of the memory cards.
• If a flash drive or a digital camera set to mass storage mode is inserted into the PictBridge port while a memory
card is in the card slot, then a message appears on the display prompting you to choose which memory device to use.

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.
Note: An adapter may be necessary if your flash drive does not fit directly into the port.
2 Wait for the printer to recognize that a flash drive is installed. When the flash drive is recognized, the message
Storage Device Detected appears. If the printer does not read the flash drive, remove and reinsert it.
Warning—Potential Damage: Do not touch cables, any network adapter, any connector, the flash drive, or the printer in the area shown while actively printing, reading, or writing from the flash drive. A loss of data can occur. Also, do not remove the flash drive while actively printing, reading, or writing from the flash drive.
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Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message appears on the display prompting you to designate the device you want the printer to recognize.

Editing photos using the control panel

1 Load the photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable
side, see the instructions that came with the paper.)
2 Insert a memory card or flash drive. 3 From the printer control panel, press OK to choose Select and Print. 4 Press the left or right arrow button to choose the layout of the photo you want to print, and then press OK. 5 Press the up or down arrow button until Continue is highlighted, and then press OK. 6 Press the left or right arrow button to select a photo for editing and printing. 7 Press the up or down arrow button until is highlighted, and then press OK.
From here You can
Brightness Adjust the brightness of a photo. Crop Crop a photo. Auto Enhance Enhance a photo automatically. Reduce Red Eye Reduce the red-eye effect caused by light reflection. Rotate Rotate a photo in 90-degree increments clockwise or counterclockwise. Colorized Effect Select whether to print a photo in black-and-white, sepia, antique brown,
or antique gray.
Frames Select a frame for the photo.
8 Make your selections using the printer control panel buttons. 9 Press OK to save your changes.
10 Press the up or down arrow button until is highlighted, and then press OK. 11 Press the up or down arrow button until
is highlighted, and then press OK.
12 If you want to adjust the print settings:
a Press OK again.
b Make your selections using the arrow buttons on the printer control panel.
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c Press OK to save your selections.
d Press the up or down arrow button until Continue is highlighted, and then press OK.
13 Press or to set a color or black-and-white print.
When you select color or black-only printing, the light nearest your choice comes on.
14 Press .
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.
For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing photos

Printing photos using the printer control panel

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 Insert a memory card, flash drive, or digital camera set to mass storage mode. 3 If necessary, from the printer control panel, press .
If image files and document files are stored in the memory device, then press OK to select Photos.
4 Press the up or down arrow button until Print Photos is highlighted, and then press OK. 5 Press the up or down arrow button to select an option on printing photos, and then press OK.
Note: You can choose to print all the photos, print photos that fall within a date range, print selected photos by
photo range, or print pre-selected photos from a digital camera using Digital Print Order Format (DPOF). The DPOF option appears only when there is a valid DPOF file in your memory device.
6 Press the left or right arrow button until the layout of the photo(s) you want to print appears, and then press
OK.
7 If you want to adjust the print settings:
a Press OK again.
b Make your selection using the arrow buttons on the printer control panel. 8 Press the up or down arrow button until Continue is highlighted, and then press OK. 9 Press
When you select color or black-only printing, the light nearest your choice comes on.
or to set a color or black-and-white print.
10 Press .
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects.
For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.
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Printing photos from the computer using the printer software

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 To print the photos:
Using Windows
a Do one of the following:
• In Windows Vista, click
• In Windows XP and earlier, click Start.
b Click All Programs or Programs, and then select the printer program folder from the list.
c Select Lexmark Productivity Studio.
Note: This program may not appear in your printer program folder, depending on whether you chose to
install it with the printer software during installation.
d Open the photo that you want to print.
e Follow the instructions on the computer screen to edit and print photos. You may also view the Help associated
with the program.
Using Macintosh
a Customize the settings as needed in the Page Setup dialog.
1 With a photo open, choose File ª Page Setup. 2 From the “Format for” pop-up menu, choose the printer. 3 From the Paper Size pop-up menu, choose a paper size. 4 Click OK.
.
b Customize the settings as needed in the Print dialog.
1 With a photo open, choose File ª Print. 2 From the Printer pop-up menu, choose the printer. 3 From the print options pop-up menu, choose Quality & Media.
• From the Paper Type pop-up menu, choose a paper type.
• From the Print Quality menu, choose Automatic or Photo.
4 Click Print.
Note: Manually choosing a paper type, even if you have a paper type sensor, turns off the sensor for the current
print job.

Printing photos from a memory device using the printer software

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 Insert a memory card, flash drive, or digital camera set to mass storage mode. 3 Transfer the photos to the computer.
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USB connection
a Press the up or down arrow button until Computer is highlighted, and then press OK.
b If you are using Windows:
If you installed Lexmark Productivity Studio, then it launches when you insert the memory device. Follow the instructions on the computer screen to transfer the photos to the computer, and then use the programs installed on the computer to print the photos.
If you are using Macintosh:
If the printer is connected to the computer through a USB cable, and you have set an application to launch when a memory device is connected to the computer, then the application automatically launches. Follow the instructions on the computer screen to transfer the photos to the computer, and then use the applications installed on the computer to print the photos.
Wireless connection
a Press the up or down arrow button until Share Media on Network is highlighted, and then press OK.
b Press the left or right arrow button to select the network computer where you want to save the photos, and
then press OK.
c If you are using Windows:
1 Do one of the following:
• In Windows Vista, click
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list. 3 Click Lexmark Productivity Studio. 4 From the Photo Printing section of the main screen, click Download to library. 5 Browse to the location of the memory device, and then click Transfer. 6 Select the network printer. 7 Follow the instructions on the computer screen to transfer and print the photos.
If you are using Macintosh:
If the printer is connected to the computer through a network, then the Lexmark Network Card Reader launches on the computer.
Transfer the photos to the computer using the application, and then use the applications installed on the computer to print the photos.
For more information on transferring photos using the Lexmark Network Card Reader, see the Help associated with the application.
.
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Printing photos from a PictBridge-enabled digital camera

PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without using a computer. You can connect a PictBridge-enabled digital camera to the printer, and use the camera to control printing photos.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the camera.
2 Insert the other end of the cable into the PictBridge port on the front of the printer.
Notes:
• Make sure that the PictBridge-enabled digital camera is set to the correct USB mode. If the camera USB
selection is incorrect, then the camera is detected as a USB storage device, or an error message will be displayed on the printer control panel. For more information, see the camera documentation.
• The printer reads only one media device at a time.
Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing from a PictBridge-enabled digital camera. A loss of data can occur. Also, do not remove the USB cable or network adapter while actively printing from a PictBridge-enabled digital camera.
3 If the PictBridge connection is successful, then the following message appears on the display: Use Camera to
choose and print photos. Press OK to select printer default settings.
4 Use the camera to choose and print photos. You can also use the PictBridge menu to select the paper size, paper
type, photo size, and layout of the photos that you want to print. Press OK to access the PictBridge menu, and then press OK each time you make a selection.
5 Press to print the photos.
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Notes:
• If you insert the camera while the printer is performing another job, wait for the job to finish before printing from
the camera.
• To use the camera to control printing photos, see the instructions in the camera documentation.

Printing photos stored on a memory device using the proof sheet

1 Load letter- or A4-size plain paper. 2 From the printer control panel, press
.
3 Insert a memory card or flash drive. 4 Press the up or down arrow button until Proof Sheet is highlighted, and then press OK. 5 Press the up or down arrow button to select an option to print a proof sheet.
You can print a proof sheet:
• For the 20 most recent photos, if there are 20 or more photos on the memory device.
• For all photos on the memory device.
• By date, if the photos on the card were taken on different dates. If you choose this option:
a Press the up arrow button until the start date you want appears. b Press the left or right arrow button to set the end date. c Press the down arrow button until the end date you want appears, and then press OK to save your
selections.
6 Press .
One or more proof sheets print.
7 Follow the instructions on the proof sheet to select which photos to print, the number of copies per photo, red-eye
reduction, page layout, print options, and paper size.
Note: When making selections, make sure to fill in the circles completely.
8 Load the proof sheet facedown on the scanner glass.
Scan Proof Sheet appears on the display.
Note: If this option does not appear on the display, then press the up or down arrow button until it appears on the display.
9 Press OK.
10 Press
The printer scans the proof sheet.
.
11 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
Note: Make sure that the paper matches the size that you selected on the proof sheet.
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12 Press or to set a color or black-and-white print.
When you select color or black-only printing, the light nearest your choice comes on.
13 Press to print the photos.
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For
best results, remove each printed sheet individually from the paper exit tray, and then allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing photos from a digital camera using DPOF

Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, then you can specify which photos to print, how many of each, and the print settings while the memory card is still in the camera. The printer recognizes these settings when you insert the memory card into the printer or connect the camera to the printer.
Note: If you specify a photo size while the memory card is still in the camera, then make sure that the size of the paper loaded in the printer is not smaller than the size you specify in the DPOF selection.
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 Insert a memory card.
When the printer detects the memory card, the message Memory Card Detected appears on the printer control panel display.
3 Press the up or down arrow button until Print Photos is highlighted, and then press OK. 4 Press the up or down arrow button until Print Camera Selections (DPOF) is highlighted, and then
press
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.
to print the photos.
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Copying

Making copies

1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the left or right arrow button to select the number of copies, and then press
or black-and-white copy. When you select color or black-only printing, the light nearest your choice comes on.
5 Press .
or to set a color

Copying photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
then see the instructions that came with the paper.)
2 Place a photo facedown on the scanner glass.
Note: When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the up or down arrow button until Photo Reprint is highlighted. 5 Press the left or right arrow button until the desired paper size appears. If your desired paper size is not on the
list, select Other. Additional paper size options appear on the display.
6 Press .
Note: Make sure you loaded photo paper into the printer.
Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For
best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.
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83

Making a duplex copy

Your printer comes with a built-in duplex unit that performs duplex copies on your document without the need to manually re-orient the sheets. It picks the paper after printing on one side and feeds it back to the printer to print on the side that is still blank.
Note: Use letter- or A4-size plain paper for making duplex copies. You cannot make duplex copies on envelopes, card stock, or photo paper.
1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the up or down arrow button until 2-Sided Copies is highlighted. 5 If you are copying a one-sided document:
a Press the left or right arrow button until 1 to 2 appears.
b Press .
If you are copying a two-sided document:
a Press the left or right arrow button until 2 to 2 appears.
b Press .
c Follow the instructions on the screen.
d Press .

Copying a two-sided document

1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the up or down arrow button until 2-Sided Copies is highlighted. 5 Press the left or right arrow button until 2 to 1 or 2 to 2 appears. 6 Press .
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84

Enlarging or reducing images

1 Load paper. 2 Load an original document facedown on the scanner glass.
Note: When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the up or down arrow button until Resize is highlighted. 5 Press the left or right arrow button until the setting that you want is highlighted.
Notes:
• If you select Custom % Resize, press OK, and then press the left or right arrow button to set the desired custom
percent value. Press OK to save the setting.
• If you select Borderless, then the printer will reduce or enlarge the document or photo as necessary to print
a borderless copy on the paper size that you selected. For best results with this resize setting, use photo paper and set the paper type selection to Photo, or let the printer automatically detect the paper type.
6 Press
Note: After the copy job is finished, press to reset the settings to the default. The resize setting also switches to
100% after two minutes of printer inactivity.
.

Adjusting copy quality

1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the up or down arrow button until Quality is highlighted. 5 Press the left or right arrow button to set the copy quality to Automatic, Draft, Normal, or Photo, and then press
OK to save your setting.
6 Press .

Making a copy lighter or darker

1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
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85
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press
.
4 Press the up or down arrow button until Lighter/Darker is highlighted. 5 Press the left or right arrow button to adjust the slider, and then press OK to save your setting.
Note: Pressing the left arrow button makes the copy lighter, and pressing the right arrow button makes the copy
darker.
6 Press .

Collating copies using the printer control panel

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).
Collated Not collated
1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the left or right arrow button to select the number of copies, and then press OK. 5 Press the up or down arrow button until Collate is highlighted. 6 Press the left or right arrow button until On appears. 7 Press to save the image of the page to the printer memory. 8 When prompted if you want to scan another page, press the left or right arrow button until Yes appears. 9 Load the next page of the original document facedown on the scanner glass, and then press OK.
10 Repeat steps 8 and 9 until all the pages that you want to copy have been saved to the printer memory. 11 When prompted if you want to scan another page, press the left or right arrow button until No is highlighted,
and then press OK to start printing the copies.
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86

Repeating an image on one page

You can print the same page image multiple times on one sheet of paper. This option is helpful when creating items such as labels, decals, flyers, and handouts.
1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the up or down arrow button until Copies per Sheet is highlighted. 5 Press the left or right arrow button to choose the number of times that an image is repeated on a page: once,
four times, nine times, or 16 times.
6 Press
.

Copying multiple pages on one sheet (N-Up)

The N-Up setting lets you copy multiple pages on one sheet by printing smaller images of each page. For example, you can condense a 20-page document into five pages if you use the N-Up setting to print four page images per sheet.
1 Load paper. 2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 Press the up or down arrow button until Pages per Sheet is highlighted. 5 Press the left or right arrow button to choose the number of pages that you want to copy on a sheet of paper.
You may choose to copy one, two, or four page images on a sheet.
Note: If you are copying four pages in landscape format, scan pages 3 and 4 first, and then scan pages 1 and 2.
6 Press to save the image of the page to the printer memory. 7 When prompted if you want to scan another page, press OK to choose Yes. 8 Load the next page of the original document facedown on the scanner glass, and then press OK.
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87
9 Repeat steps 7 and 8 until all the pages that you want to copy have been saved to the printer memory.
10 When asked if you want to scan another page, press the left or right arrow button until No is highlighted, and
then press OK to start printing.

Canceling a copy job

1 Press .
Scanning stops and the scanner bar returns to its home position.
2 Press to turn off the printer.
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88

Scanning

For more options on scanning and customizing scanned images, see the Help associated with the programs installed with the printer software.

Scanning original documents

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can also scan a document for faxing.
Using the printer control panel
1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 From the printer control panel, press
Scan to appears on the display. You can send the scanned image to a computer, flash drive, memory card, or to a computer over a network.
• If you choose to send the scanned image to the computer:
a Press OK. b Wait until the printer has finished downloading the scan applications list. c Press the left or right arrow button until the application that you want appears, and then press OK. d Use the arrow buttons to select the quality and original image size, and then press OK each time you make
a selection.
e Press .
f Follow the instructions on the computer screen.
• If you choose to send the scanned image to a memory card or flash drive:
a Insert the memory device.
Note: Make sure that the memory device is not write-protected.
b Press the up or down arrow button until Memory Card or USB Flash Drive is highlighted, and then
press OK.
c Use the arrow buttons to select the quality and original image size, and then press OK each time you make
a selection.
d Press
.
.
Note: Do not remove the memory device until the menu indicates that the file has been saved.
• If you choose to send the scanned image to a computer over the network:
a Press the up or down arrow button until Computer is highlighted. b Press the left or right arrow button until the computer name of the network computer appears, and then
press OK.
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89
Notes:
– You may be prompted to enter a PIN if the computer requires it. To assign a computer name and a
PIN to the network computer, see the Help for the printer software associated with your operating system.
– If your printer has a numeric keypad, enter the PIN using the keypad, and then press OK. – If your printer does not have a numeric keypad, use the left or right arrow button to decrease or
increase the value for each digit (the default value is 0000) in the PIN, and then press OK each time you select a digit.
c Wait until the printer has finished downloading the scan applications list. d Press the left or right arrow button until the application that you want appears, and then press OK. e Use the arrow buttons to select the quality and original image size, and then press OK each time you make
a selection.
f Press .
Note: Do not remove the memory device until the menu indicates that the file has been saved.
Using Windows
1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 Do one of the following:
• In Windows Vista, click
.
• In Windows XP and earlier, click Start.
3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Click Lexmark Productivity Studio. 5 From the Photo Printing section of the main screen, click Scan. 6 Follow the instructions on the computer screen.
Using Macintosh
1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 From the Finder desktop, double-click the printer folder. 3 Double-click XXXX Series Center, where XXXX is the printer series.
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4 From the “What is being scanned?” menu, choose the type of document to be scanned. 5 Click Scan. 6 Follow the instructions on the computer screen.

Scanning color or black-and-white original documents

1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 From the printer control panel, press .
Scan to menu appears on the display.
3 Press the up or down arrow button to choose where to send the scanned image. You can send the scanned image
to a computer, flash drive, memory card, or to a computer over a network.
4 When the destination that you want is highlighted, press OK. 5 To scan black-and-white documents, press
Note: The default setting when you are using the Scan mode is Color. You do not need to press if you
are scanning a color document.
6 Press
.
.

Scanning photos for editing

1 Open the top cover, and then load an original document facedown on the scanner glass. 2 Close the top cover to avoid dark edges on the scanned image. 3 From the printer control panel, press 4 Press the up or down arrow button until Computer is highlighted, and then press OK.
Notes:
• If you choose to send the scanned image to a computer over the network, press the left or right arrow button
until the computer name of the network computer appears, and then press OK.
• You may be prompted to enter a PIN if the computer requires it. To assign a computer name and a PIN to the
network computer, see the Help for the printer software associated with your operating system.
• If your printer has a numeric keypad, enter the PIN using the keypad, and then press OK.
• If your printer does not have a numeric keypad, use the left or right arrow button to decrease or increase the
value for each digit (the default value is 0000) in the PIN, and then press OK each time you select a digit.
.
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5 Wait for the printer to finish downloading the applications list.
Note: This list is downloaded from the applications available on the computer. Make sure a photo-editing
application is installed on the computer.
6 Press the left or right arrow button until the application that you want appears, and then press OK. 7 Press .
The scanned image is sent to the photo-editing application that you selected.

Scanning to a computer over a network

1 Make sure that:
• The printer is connected to a network through a print server or through a wireless network connection.
• The printer, the print server (if used), and the computer receiving the scanned image are all turned on.
• The printer is configured to scan over a network.
2 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
3 From the printer control panel, press . 4 If necessary, press the up or down arrow button until Computer is highlighted, and then press OK. 5 Press the left or right arrow button to select the computer name of the network computer where you want to
send the scanned image, and then press OK. Notes:
• You may be prompted to enter a PIN if the computer requires it. To assign a computer name and a PIN to the
network computer, see the Help for the printer software associated with your operating system.
• If your printer has a numeric keypad, enter the PIN using the keypad, and then press OK.
• If your printer does not have a numeric keypad, use the left or right arrow button to decrease or increase the
value for each digit (the default value is 0000) in the PIN, and then press OK each time you select a digit.
6 Wait until the printer has finished downloading the scan applications list. 7 Press the left or right arrow button until the application that you want appears, and then press OK. 8 Press
.

Canceling scan jobs

Using the printer control panel
To cancel a scan job started in the printer control panel, press
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92
.
Using Windows
To cancel a scan job started in the Lexmark Productivity Studio, click Stop on the computer screen.
Using Macintosh
To cancel a scan job started in the Lexmark All-in-One Center, click Cancel on the computer screen.
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93

Faxing

Before you send a fax, make sure:
• The printer is connected to a computer with an active fax modem, the computer is configured to fax, a phone
line is connected to the computer, and both the printer and computer are on.
• The Lexmark Fax Solutions and Lexmark Productivity Studio software are installed on your computer. If you have
not installed these additional programs during initial installation, reinsert the installation software CD, run the installation software, and then select Install Additional Software from the Software Already Installed screen.

Sending a fax using the computer

You can scan a document to the computer and then fax it to someone using the software.
Using Windows
1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 Do one of the following:
• In Windows Vista, click
• In Windows XP and earlier, click Start.
3 Click All Programs or Programs, and then select the printer program folder from the list. 4 Click Lexmark Productivity Studio. 5 From the Welcome Screen, click Fax. 6 Select the Document option. 7 Click Start. 8 Enter the recipient information, and then click Next.
Note: A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
9 Enter the cover page information, and then click Next.
10 If there are any additional documents that you want to send with your fax, add these now, and then click Next. 11 To send your fax:
• Immediately—Select the Send now option.
• At a scheduled time:
a Select the Delay sending until option. b Set a time and date.
.
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94
12 If you want a paper copy of your fax, then select Print a copy of your fax. 13 Click Send.
Using Macintosh
1 Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Notes:
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
• Adjust the paper guide on the ADF tray to the width of the original document.
• When using the scanner glass, close the top cover to avoid dark edges on the scanned image.
2 From the Finder desktop, double-click the printer folder. 3 Double-click XXXX Series Center, where XXXX is the printer series. 4 From the “What is being scanned?” menu, choose the type of document to be scanned. 5 From the “How will the scanned image be used?” pop-up menu, choose To be faxed. 6 From the “Send scanned image to” pop-up menu, choose Preview. 7 If you have more than one page to fax, select Prompt for multiple pages. 8 Click Scan.
The Scan dialog appears with a preview of the document.
9 From the Scan dialog, click File ª Print.
10 Do one of the following:
• In Mac OS X version 10.4 or later, select Fax PDF from the PDF drop-down menu.
• In Mac OS X version 10.3, click Fax.
11 In the “To” field, enter the fax number of the recipient.
You can also click Book shows only contacts with fax numbers.
12 If you want to include a cover page, select Use Cover Page, and then enter the subject of the fax and a message
for the recipient.
13 Click Fax.
to choose a recipient from the Address Book, a built-in application in Macintosh. The Address

Receiving a fax

Using Windows
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click All Programs or Programs, and then select the printer program folder from the list.
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95
3 Click Lexmark Productivity Studio. 4 From the Settings area in the left pane of the Welcome screen, click Set up and manage faxes. 5 From the “I Want To” menu, click Adjust speed dial list and other fax settings. 6 Click the Ringing and Answering tab. 7 From the “Automatically answer incoming calls as a fax” area, select On from the Auto Answer drop-down list. 8 To turn the Auto Answer feature on and off at scheduled times, select the settings that you want from the
drop-down lists.
9 To set the number of telephone rings before the printer automatically receives faxes, select a setting from the
“Pick-up on the” drop-down list in the “Answering on your phone line type” area.
10 Click OK to save the settings.
Using Macintosh
In Mac OS X version 10.5
1 From the menu bar, click ª System Preferences. 2 Click Print & Fax. 3 From the Faxes list, click Internal Modem. 4 Click Receive Options. 5 Select Receive faxes on this computer. 6 Select Print to, and then choose the printer from the pop-up menu. 7 Customize other settings as needed, and then click OK.
In Mac OS X version 10.4
1 From the menu bar, click 2 Click Print & Fax. 3 Click the Faxing tab. 4 Select Receive faxes on this computer. 5 Click Set Up Fax Modem.
The Fax list appears.
6 Click Internal Modem, and then close the Fax list. 7 Select Print on printer, and then choose the printer from the pop-up menu. 8 Customize other settings as needed.
ª System Preferences.
In Mac OS X version 10.3
1 From the menu bar, click ª System Preferences. 2 Click Print & Fax.
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96
3 Click the Faxing tab. 4 Select Receive faxes on this computer. 5 Select Print on printer, and then choose the printer from the pop-up menu. 6 Customize other settings as needed.
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Maintaining the printer

Maintaining print cartridges

Installing print cartridges

1 Open the printer, and then press down on the cartridge carrier levers.
2 Remove the used print cartridge or cartridges. 3 If you are installing new print cartridges, remove the tape from the back and bottom of the color cartridge, insert
the cartridge in the right carrier, and then close the color cartridge carrier lid.
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98
Warning—Potential Damage: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridge.
4 If a black cartridge is included in the box contents, remove the tape from the back and bottom of the black
cartridge, insert the cartridge in the left carrier, and then close the black cartridge carrier lid.
Warning—Potential Damage: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridge.
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5 Close the printer, making sure to keep your hands out from underneath the scanner unit.

Removing a used print cartridge

1 Make sure the printer is on. 2 Lift the scanner unit.
The print cartridge carrier moves and stops at the loading position, unless the printer is busy.
3 Press down on the cartridge carrier latch to raise the cartridge carrier lid.
4 Remove the used print cartridge.
Note: If you are removing both cartridges, repeat step 3 and step 4 for the second cartridge.
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