Lexmark 47B1285, 47BT021 User Manual

Quick Reference

Learning about the printer

Understanding the printer control panel

Item Description

1 Display Lets you view scanning, copying, faxing, and

2 Indicator light

printing options as well as status and error messages

• Off—The power is off.

• Blinking green—The printer is warming up,

processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is

needed.

Item Description

3 Sleep Activates Sleep Mode or Hibernate Mode

The following are the statuses of the indicator light and the Sleep button:

• Entering or waking from Sleep Mode—The

indicator light is illuminated solid green, Sleep button is unilluminated.

• Operating in Sleep Mode—The indicator

light is illuminated soli d green, Sleep button is illuminated solid amber.

• Entering or waking from Hibernate Mode—

The indicator light is illuminated solid green, Sleep button is illuminated blinking amber.

• Operating in Hibernate Mode—The

indicator light is unilluminated, Sleep button is blinking amber in pulsing pattern.

4 Keypad Lets you enter numbers, letters, or symbols on

the display

5 Submit Lets you submit changes made in the printer

settings

6 Stop/Cancel Stops all printer activity

Note: A list of option is displayed once

Stopped appears on the display.

7 Home Lets you navigate back to the home screen

8 Card reader Limits the use of certain printer functions to

authenticated users

Note: The card reader may not be available on all printer models.

9 USB port Lets you insert a USB flash drive to send data or

to save scanned images

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus.

Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and

Status message bar

scan documents directly to an FTP server.

• Show the current printer status such as Ready

or Busy.

• Show printer conditions such as Toner Low

or Cartridge Low.

• Show intervention messages so t he printer can

continue processing.

Status/Supplies

• Display a warning or error message whenever

the printer requires intervention to continue processing.

• Access the messages screen for more

information on the message, and how to clear it.

USB or USB Thumbdrive

View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

Touch To

Bookmarks Create, organize, and save a set of bookmarks

(URL) into a tree view of folders and file links.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

Held Jobs Display all current held jobs.

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential

print jobs

• Job names for held jobs, excluding

confidential print jobs

• Profile names

• Bookmark container or print job

names

• USB container or print job names for

supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the

correct password to lock the printer control panel.

Note: This button appears only when the printer is unlocked and password has been set.

Unlock Device Open a passw ord entry screen. Enter the

correct password to unlock the printer control panel.

Note: This button appears only when the printer is locked. The printer control panel buttons and shortcuts cannot be used while this appears.

Touch To

Cancel Jobs Open the Cancel Jobs screen. The Cancel

Jobs screen shows three headings: Print, Fax, and Network.

The following options are available under the Print, Fax, and Network headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than th ree jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Change Language pop‑up

window that allows you to change the primary language of the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on

your home screen customization settings and administrative setup.

Sample touch screen

Submit

Touch To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Right arrow

Left arrow

Home

Right increase

Left decrease

Exit

Tips

Scroll to the right.

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Exit from the current screen.

Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

Touch To

Save a setting.

Feature Description

Warning

If an error condition occurs, then this icon appears.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the

address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it

to load the Web page correctly.

Cancel

Reset

Radio button

• Cancel an action or a selection.

• Exit a screen and lets you return to the

previous screen without saving changes.

Reset values on the screen.

Select or clear an item.

Features

Feature Description

Menu trail line:

Menus > Settings > Copy Settings > Number of Copies

Attendance message alert

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu.

Number of Copies is not underlined since this is the current screen. If you touch an underlined w or d o n t h e N um b er of C op ie s sc re e n b ef o re th e Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Setting up and using the home screen applications

Notes:

• Your home screen, icons, and buttons may vary depending on

your home screen customization settings, administrative setup, and active embedded applications. Some applications are supported only on select printer models.

• There may be additional solutions and applications available for

purchase. To learn more, inquire at your point of purchase.

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print

server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then

finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and

then finding the TCP/IP section

Showing or hiding icons on the home screen

1 From the Embedded Web Server, click Settings > General

Settings > Home screen customization.

A list of basic printer functions appears.

2 Select the check boxes to specify which icons appear on the printer

home screen.

Cleared check box items are hidden.

3 Click Submit.

Activating the home screen applications

Your printer comes with preinstalled home screen applications. To use these applications, activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 3.

For detailed information about configuring and using the home screen applications, contact the place where you bought the printer.

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and

Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to

write to the destinations. From the computer where the destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only

when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to

Network.

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS‑Scan

A WS‑Scan icon and its description

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create

bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the

address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote

Operator Panel.

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click

Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration using the Embedded Web Server

You can export configuration settings into a text file that can then be imported and used to apply the settings to one or more additional printers.

Exporting a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded

Solutions.

3 From Installed Solutions, cl ick the name of the application you want

to configure.

4 Click Configure > Export.

5 Follow the instructions on the computer screen to save the

configuration file, and then enter a unique file name or use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export until the configuration file is saved.

Importing a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded

Solutions.

3 From Installed Solutions, cl ick the name of the application you want

to configure.

4 Click Configure > Import.

5 Browse to the saved configuration file, and then load or preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the browser, and then click Apply.

Loading paper and specialty media

Setting the paper size and type

The Paper Size setting is auto matically sensed according to the position of the paper guides in each tray except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set manually for all trays that do not contain plain paper.

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper

size or type > Submit

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print o n paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of Measure

• Portrait Width

• Portrait Height

Loading the standard or optional 550‑sheet tray

The printer has one standard 550‑sheet tray (Tray 1), and may have one or more optional 550‑sheet trays. All 550‑sheet trays support the same paper sizes and types.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

Notice the size indicators on the bottom of the tray. Use these indicators to help position the length and width guides.

LTR

LGL

LTR LGL

2 Squeeze and then slide the width guide to the correct position for

the paper size you are loading.

Notes:

• The largest supported Universal size is 216 x 1219 mm

(8.5 x 48 in.).

• The smallest supported Universal size is 76 x 127 mm (3 x 5 in.)

and loaded in the multipurpose feeder only.

1 From the home screen, navigate to:

> Paper Menu > Universal Setup > Units of Measure > select

a unit of measure

2 Touch Portrait Width or Portrait Height > select the width or

height > Submit

3 Squeeze and then slide the length guide to the correct position for

the paper size you are loading.

Note: The length guide has a locking device. To unlock, push the button on top of the length guide backward. To lock, push the button forward when a length has been selected.

4 Flex the sheets back and fort h to loosen them. Do not fold or crease

the paper. Straighten the edges on a level surface.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

6 Insert the tray.

2 Adjust the width guide as necessary.

5 Load the paper stack with the recommended print side faceup.

Notes:

• Place the print side facedown for duplex printing.

• Place pre-punched paper with the holes toward the front of

the tray.

• Place letterheads faceup with the header on the left side of

the tray.

• Place letterheads facedown with the header on the right side

of the tray for duplex printing.

• Make sure the paper is below the maximum fill line located

on the edge of the paper tray. Overloading the tray can cause paper jams and possible printer damage.

7 From the printer contro l panel, verify the Paper Size and Paper Type

for the tray based on the paper you loaded.

Loading the 2000‑sheet high‑capacity feeder

The high‑capacity feeder can hold up to 2,000 sheets of A4‑, letter‑, or legal‑size paper (80 g/m

or 20 lb).

+ 12 hidden pages