Quick Reference
Learning about the printer
Using the printer control panel
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Use the To
1 Menus button Open the menus.
2 Display View printing options as well as status and
3 Sleep button Enable Sleep mode or Hibernate mode.
4 Stop button Stop printer activity.
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6 5
Notes:
• The menus are avail able only when the
printer is in Ready state.
• Pressi ng the button while in a menu
item lets you return to the top level
menu screen.
error messages.
Notes:
• Pressing any hard button, sending a
print job, or performing a power on
reset with the main power switch
wakes the printer from Sleep mode.
• Pressing the Sleep button or
performing a power on reset with the
main power switch wakes the printer
from Hibernate mode.
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Use the To
5 Right arrow
button
6 Select button
7 Left arrow
button
8 Back button Return to the previous screen.
9 Indicator light Determine the status of the printer.
• Scroll through menus or move between
screens and menu options.
• Increase the numeric value of an option
or setting being displayed.
• Select menu options.
• Save settings.
• Scroll through menus or move between
screens and menu options.
• Decrease the numeric value of an option
or setting being displayed.
Understanding the colors of the indicator and Sleep button lights
The colors of the indicator and Sleep button lights on the printer control
panel signify a certain printer status or condition.
Indicator light color and its corresponding printer status
Indicator light Printer status
Off The printer is off or in Hibernate mode.
Blinking green The printer is warming up, processing data,
Solid green The printer is on, but idle.
Blinking red The printer requires user intervention.
Sleep button light color and its corresponding printer status
Sleep button light Printer status
Off The printer is idle or in Ready state.
Solid amber The printer is in Sleep mode.
Blinking amber The printer is waking from or entering
or printing.
Hibernate mode.
Sleep button light Printer status
Blinking amber for 0.1
second, then goes
completely off for 1.9
seconds in pulsing
pattern
The printer is in Hibernate mode.
Using the Embedded Web Server
Note: This feature is available only in network printers or printers
connected to print servers.
If the printer is installed on a network, then you can use the Embedded
Web Server to do the following:
• View the virtual display of the printer control panel.
• Check the status of the printer supplies.
• Configure supply notifications.
• Configure printer settings.
• Configure network settings.
• View reports.
To access the Embedded Web Server for your printer:
1 Obtain the printer IP address:
• From the TCP/IP section in the Network/Ports menu
• By printing a network setup page or menu settings page, and
then finding the TCP/IP section
Notes:
– An IP address appears as four sets of numbers separated
by periods, such as 123.123.123.123.
– If you are using a proxy server, then temporarily disable
it to load the Web page correctly.
2 Open a Web browser, and then type the printer IP address in the
address field.
3 Press Enter.
The Embedded Web Server page appears.
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Loading paper and specialty media
Setting the paper size and type
1 From the printer control panel, navigate to:
> Paper Menu > > Paper Size/Type >
2 Press the arrow buttons until Tray [x] Size or
Tray [x] Type appears, and then press
3 Select a setting, and then press .
Configuring Universal paper settings
The Universal paper size is a user‑defined setting that lets you print on
paper sizes that are not preset in the printer menus.
Notes:
• The smallest supported Universal size is 76 x 127 mm
(3 x 5 inches) and is loaded only in the multipurpose feeder and
manual feeder.
• The largest supported Universal size is 215.9 x 359.9 mm
(8.5 x 14.17 inches) and is loaded only in the multipurpose
feeder and manual feeder.
1 From the printer control panel, navigate to:
.
Note: Do not remove trays while a job is printing or while Busy
appears on the display. Doing so may cause a jam.
2 Squeeze, an d then slide the wi dth guide tab to t he correct position
for the paper you are loading.
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2
3 Squeeze, and then slide the length guide tab to the correct position
for the paper you are loading.
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2
Notes:
• Use the paper size indicators on the bottom of the tray to
help position the guides.
• If the paper is longer than letter‑size paper, then push the
length guide and the length guide tab to extend it.
> Paper Menu > > Universal Setup
2 Press the arrow buttons u ntil Units of Measure, Portrait
Height, or Portrait Width appears, and then press
3 Select a setting, and then press .
Loading the 250‑sheet tray
The printer has one standard 250‑sheet tray (Tray 1) with an integrated
manual feeder. The 250‑sheet tray and the optional 650‑sheet duo tray
with an integrated multipurpose feeder support the same paper sizes
and types and are loaded in the same way.
1 Pull out the tray completely.
.
2
1
2
4 F lex t he she et s ba ck an d f or th to lo os en th em . Do no t f ol d o r c re as e
the paper. Straighten the edges on a level surface.
5 Load the paper stack with the recommended printable side faceup.
Note: Set the correct paper size and paper type to avoid paper
jams and print quality problems.
Loading the 650‑sheet duo tray
The 650‑sheet duo tray (Tray 2) consists of a 550‑sheet tray and an
integrated 100‑sheet multipurpose feeder. The tray is loaded in the
same way as the 250‑sheet tray and the optional 550‑sheet tray, and
supports the same paper types and sizes. The only differences are the
look of the guide tabs and the location of the paper size indicators.
CAUTION—POTENTIAL INJURY: To reduce the risk of
equipment instability, load each tray separately. Keep all other
trays closed until needed.
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6 Insert the tray.
7 From the printer control panel, set the paper size and type in the
Paper menu to match the paper loaded in the tray.
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1 Length guide tab
2 Paper size indicator
3 Width guide tab
Loading the multipurpose feeder
1 Push the multipurpose feeder latch to the left.
2 Open the multipurpose feeder.
4 Prepare the paper for loading.
• Flex sheets of paper back and forth to loosen them. Do not fold
or crease the paper. Straighten the edges on a level surface.
Warning—Potential Damage: Never use envelopes with
stamps, clasps, snaps, windows, coated linings, or self‑stick
adhesives. These envelopes may severely damage the
printer.
5 Locate the maximum paper fill indicator and tab.
Note: Make sure the paper or specialty media is below the
maximum paper fill indicator locat ed on the paper guides.
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3 Pull the multipurpose feeder extender.
Note: Guide the extender gently so that the multipurpose feeder
is fully extended and open.
• Hold transparencies by the edges. Straighten the ed ges on a
level surface.
Note: Avoid touching the printable side of transparencies.
Be careful not to scratch them.
• Flex a stack of envelopes back and forth to loosen them.
Straighten the edges on a level surface.
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1 Width guide tab
2 Maxim um pa per fill in dicator
3 Width guide
4 Feeder extender
5 Paper size indicator
3
6 Load the paper, and then adjust the width guide to lightly touch
the edge of the paper stack.
• Load paper, card stock, and transparencies with the
recommended printable side facedown and the top edge
entering first.
• Printable side facedown for one-sided printing
• Printable side faceup for two‑sided (duplex) printing
Note: There are different ways for loading letterhead depending
on the mode of printing.
One‑sided printing using a
letterhead
ABC
Two‑sided printing using a
letterhead
ABC
• Load envelopes with the flap side up and against the right side
of the paper guide.
Notes:
• Do not load or close the multipurpose feeder while a job is
printing.
• Load only one size and type of paper at a time.
• Paper should lie flat in the multipurpose feeder. Make sure
the paper fits loosely in the multipurpose feeder and is not
bent or wrinkled.
7 From the printer control panel, set the paper size and type in the
Paper menu to match the paper loaded in the tray.
Loading the manual feeder
The standard 250‑sheet tray has an integrated manual feeder that can
be used to print on different types of paper one sheet at a time.
1 Load a sheet of paper into the manual feeder:
• Load envelope with the flap side up and against the right side
of the paper guide.
2 Feed paper into the manual feeder only to the point where its
leading edge can contact the paper guides.
Note: To achieve the best possible print quality, use only
high‑quality media designed for laser printers.
3 Adjust the paper guides to the width of the paper loaded.
Warning—Potential Damage: Do not force the paper into the
feeder. Forcing the paper may cause jams.
Linking and unlinking trays
When the paper size and paper type for any trays are the same, the
printer will link those trays. When one linked tray becomes empty,
paper will feed from the next linked tray. We recommend giving all
unique paper, such as letterhead and different colored plain papers, a
different custom type name so that the trays they are in will not
automatically link.
Linking and unlinking trays
Note: This feature applies only in network printers.
1 Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address in the TCP /IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2 Click Settings > Paper Menu.
3 Change the tray settings to specify the paper size and type for the
tray.
• To link trays, make sure the paper size and type for the tray
match with that of the other tray.
• To unlink trays, make sure the paper size or type for the tray
does not match with that of the other tray.
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4 Click Submit.
Warning—Potential Damage: Paper loaded in the tray should match
the paper type name assigned in the printer. The temperature of the
fuser varies according to the specified paper type. Printing issues
may occur if settings are not properly configured.
Creating a custom name for a paper type
Assigning a Custom Type [x] name to a tray enables you to link or unlink
the tray to another tray. Use the same Custom Type [x] name for each
tray that you want to link.
Using the Embedded Web Server
Open a Web browser, and then type the printer IP address in the
1
address field.
Notes:
• View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2 Navigate to:
Settings > Paper Menu > Custom Names > type a name > Submit
Note: The custom name will replace Custom Type [x] under the
“Custom Types” and “Paper Size and Type” menus.
3 Navigate to:
Custom Types > select a paper type > Submit
Assigning a custom paper type name
Assign a custom paper type name to a tray when linking or unlinking
trays.
Using the Embedded Web Server
Open a Web browser, and then type the printer IP address in the
1
address field.
Notes:
• View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2 Click Settings > Paper Menu > Custom Name.
3 Type a name for the paper type, and then click Submit.
4 Select a custom type, and then verify that the correct paper type
is associated with the custom name.
Note: Plain Paper is the fact ory default paper type for all
user‑defined cust om names.
Configuring a custom name
1 Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2 Click Settings > Paper Menu > Custom Types.
3 Select the custom nam e you want to co nfigure, th en select a paper
or specialty media type, and then click Submit.
Printing
Printing a document
1 From the Paper menu on the printer control panel, set the paper
type and size to match the paper loaded.
2 Send the print job:
For Windows users
a With a document open, click File > Print.
b Click Properties, Preferences, Options, or Setup.
c Adjust the settings, if necessary.
d Click OK > Print .
For Macintosh users
a Customize the settings in the Page Setup dialog:
1 With a document open, choose File > Page Setup.
2 Choose a paper size or create a custom size to match the
paper loaded.
3 Click OK.
b Customize the settings in the Print dialog:
1 With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more
options.
2 From the Print dialog and pop‑up menus, adjust the settings
if necessary.
Note: To print on a specific paper type, adjust the
paper type setting to match the paper loaded, or select
the appropriate tray or feeder.
3 Click Print.
Printing in black and white
From the printer control panel, navigate to:
> Settings > > Print Settings > > Quality
menu >
> Print Mode > > Black Only >
Adjusting toner darkness
Using the Embedded Web Server
1 Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address in the TCP /IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2 Click Settings > Print Settings > Quality Menu > Toner Darkness.
3 Adjust the toner darkness, and then click Submit.
Using the printer control panel
1 From the printer control panel, navigate to:
> Settings > > Print Settings > > Quality Menu >
> Toner Darkness
2 Set the toner darkness, and then press .
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Using Max Speed and Max Yield
Max Speed and Max Yield let you choose between a faster print speed
and a higher toner yield.
• Max Speed—This lets you print in either black or color depending
on what is set in the printer driver. The printer prints in color unless
Black Only is selected in the printer driver.
• Max Yield—T his lets you switch from black to color based on the
color conten t found on each pa ge. Thi s is the f actory default setting .
Frequent color mode switching can result to slower printing if the
conten t of pages is mixed.
Using the Embedded Web Server
1 Open a Web browser, and then type the printer IP address in the
address field.
Notes:
• View the printer IP address in the TCP/IP section in the
Network/Ports menu. The IP address appears as four sets of
numbers separated by periods, such as 123.123.123.123.
• If you are using a proxy server, then temporarily disable it to
load the Web page correctly.
2 Click Settings > Print Settings > Setup Menu.
3 From the Printer Usage list, select Max Speed or Max Yield.
4 Click Submit.
Using the printer control panel
1 From the printer control panel, navigate to:
> Settings > > Print Settings > > Setup Menu >
2 From the Printer Usage list, select Max Speed or Max Yield.
Canceling a print job from the computer
For Windows users
1 Open the printers folder.
a Click , or click Start and then click Run.
b In the Start Search or Run dialog, type control printers.
c Press Enter, or click OK.
2 Double‑click the printer icon.
3 Select the print job you want to cancel.
4 Click Delete.
For Macintosh users
1 From the Apple Menu, navigate to either of the following:
• System Preferences > Print & Scan > select a printer > Open
Print Queue
• System Preferences > Print & Fax > select a printer > Open Print
Queue
2 From the printer window, select the print job you want to cancel,
and then click Delete.
Clearing jams
Avoiding jams
Load paper properly
• Make sure paper lies flat in the tray.
Correct loading of paper Incorrect loading of paper
• Do not remove a tray while the printer is printing.
• Do not load a tray while the printer is printing. Load it before
printing, or wait for a prompt to load it.
• Do not load too much paper. Make sure the stack height is below
the maximum paper fill indicator.
3 Press .
Canceling a print job
Canceling a print job from the printer control panel
From the printer control panel, press > .
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• Do not slide the paper into the tray. Load paper as shown in the
illustration.
• Make sure the guides in the tray or the multipurpose feeder are
properly positioned and are not pressing tightly against the paper
or envelopes.
• Push the tray firmly into the printer after loading paper.
• Flex and straighten paper before loading it.
• Do not use paper that has been cut or trimmed by hand.
• Do not mix paper sizes, weights, or types in the same tray.
• Make sure the p aper size and type are set c orrectly on the computer
or printer control panel.
• Store paper per manufacturer recommendations.
Understanding jam messages and locations
When a jam occurs, a message indicating the jam location and
information to clear the jam appears on the printer display. Open the
doors, covers, and trays indicated on the display to remove the jam.
Note: When Jam Recovery is set to On or Auto, the printer reprints
jammed pages. However, Auto does not guarantee that the page will
print.
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2
3
Jam location Message on the
1 Standard bin [x]‑page jam, clear
2 Fuser [x]‑page jam, open
3 Front door [x]‑page jam, open
4 Duplex [x]‑page jam, open
5 Tray [x] [x]‑page jam, open
6 Manual feeder [x]‑page jam, clear
7 Multipurpose
feeder
display
standard bin. [203.xx]
front d oor to clear
fuser. [202.xx]
front door. [20y.xx]
front d oor to clear
duplex. [23y.xx]
tray [x]. [24y.xx]
manual
feeder. [251.xx]
[x]‑page jam, clear
multipurpose
feeder. [250.xx]
What to do
Remove the jammed
paper.
Open the front door,
pull the tab and hold
the fuser cover
down, and then
remove the jammed
paper.
Open the front door,
and then remove the
jammed paper.
Open the front door,
and then remove the
jammed paper.
Pull the indicated
tray out, and then
remove the jammed
paper.
Remove the jammed
paper.
Push the paper
release lever to lift
the paper rollers,
and then remove the
jammed paper.
Use recommended paper
• Use only recommended paper or specialty media.
• Do not lo ad wrinkled, creased, damp, bent, or curled paper.
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[x]‑page jam, clear manual
feeder. [251.xx]
1 Pull out the standard 250-sheet tray (Tray 1) and manual feeder.
2 Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
4 From the printer control panel, press to clear the message
3 Reload paper into the multipurpose feeder.
and continue printing.
[x]‑page jam, clear multipurpose
feeder. [250.xx]
1 Push the paper release lever in the multipurpose feeder to access
the jammed paper, and then gently pull it out.
Note: Make sure all paper fragments are removed.
1
2
3 Insert the tray.
2 Flex the sheets of paper back and forth to loosen them. Do not fold
or crease t he paper. Straighten the edges on a level surface.
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4 Slide the paper guide until it lightly rests against the edge of the
paper stack.
2 From the printer control panel, press to clear the message
and continue printing.
3 Close the front door.
[x]‑page jam, open front door. [20y.xx]
1 Open the front door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
5 From the printer control panel, press to clear the message
and continue printing.
[x]‑page jam, clear standard bin. [203.xx]
1 Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
2 Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
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4 From the printer control panel, press to clear the message
and continue printing.
[x]‑page jam, open front door to clear
duplex. [23y.xx]
1 Open the front door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
2 Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
3 Close the front door.
4 From the printer control panel, press to clear the message
and continue printing.
[x]‑page jam, open front door to clear
fuser. [202.xx]
1 Open the front door.
CAUTION—HOT SURFACE: The inside of the printer might
be hot. To reduce the risk of injury from a hot component,
allow the surface to cool before touching it.
2 Pull the green lever to open the fuser cover.
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3 Hold down t he fuser cover, and then remove the jammed paper.
Note: Make sure all paper fragments are removed.
4 Close the front door.
[x]‑page jam, open tray [x] [24y.xx]
1 Pull the tray out completely.
Note: The message on the printer display de termines in which
tray the paper jam is located.
2 Firmly grasp the jammed paper on each side, and then gently pull
it out.
Note: Make sure all paper fragments are removed.
3 Insert the tray.
5 From the printer control panel, press to clear the message
and continue printing.
4 From the printer control panel, press to clear the message
and continue printing.
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