Lexmark 26Z0142 User Manual

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Page 1

MX910 Series

User's Guide

June 2014 www.lexmark.com

Machine type(s):

7421

Model(s):

036, 236, 436

Page 2

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Connecting the printer to an outlet........................................................................................................10

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................11

Understanding the basic functions of the scanner..................................................................................13

Using the ADF and scanner glass.............................................................................................................14

Understanding the printer control panel....................................................15

Using the control panel...........................................................................................................................15

Understanding the colors of the Sleep button and indicator lights........................................................15

Understanding the home screen.............................................................................................................16

Using the touch-screen buttons..............................................................................................................18

Setting up and using the home screen applications....................................20

Finding the IP address of the printer.......................................................................................................20

Finding the IP address of the computer..................................................................................................20

Accessing the Embedded Web Server.....................................................................................................20

Customizing the home screen.................................................................................................................21

Understanding the different applications...............................................................................................21

Activating the home screen applications................................................................................................22

Finding information about the home screen applications................................................................................ 22

Setting up Forms and Favorites ........................................................................................................................ 22

Setting up Card Copy ........................................................................................................................................23

Using MyShortcut .............................................................................................................................................23

Setting up Multi Send .......................................................................................................................................24

Setting up Scan to Network ..............................................................................................................................24

Setting up Remote Operator Panel.........................................................................................................25

Exporting and importing a configuration................................................................................................26

Additional printer setup.............................................................................27

Installing internal options........................................................................................................................27

Installing hardware options.....................................................................................................................38

Attaching cables......................................................................................................................................44

Page 3

Contents 3

Setting up the printer software...............................................................................................................45

Networking..............................................................................................................................................46

Verifying printer setup............................................................................................................................50

Loading paper and specialty media............................................................51

Setting the paper size and type...............................................................................................................51

Configuring Universal paper settings......................................................................................................51

Loading trays...........................................................................................................................................51

Loading the multipurpose feeder............................................................................................................53

Linking and unlinking trays......................................................................................................................56

Paper and specialty media guide................................................................58

Using specialty media..............................................................................................................................58

Paper guidelines......................................................................................................................................60

Supported paper sizes, types, and weights.............................................................................................63

Printing......................................................................................................70

Printing forms and a document...............................................................................................................70

Printing from a flash drive or mobile device...........................................................................................71

Printing confidential and other held jobs................................................................................................73

Printing information pages......................................................................................................................74

Canceling a print job................................................................................................................................75

Copying......................................................................................................76

Making copies.........................................................................................................................................76

Creating a copy shortcut.........................................................................................................................77

Customizing copy settings.......................................................................................................................78

Placing a header or footer on pages.......................................................................................................81

Canceling a copy job while pages are being printed...............................................................................81

Understanding the copy options.............................................................................................................81

E-mailing....................................................................................................84

Setting up the printer to e-mail...............................................................................................................84

Creating an e-mail shortcut.....................................................................................................................85

E-mailing a document..............................................................................................................................85

Customizing e-mail settings.....................................................................................................................86

Canceling an e-mail.................................................................................................................................86

Understanding the e-mail options..........................................................................................................86

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Contents 4

Faxing........................................................................................................89

Setting up the printer to fax....................................................................................................................89

Sending a fax.........................................................................................................................................105

Creating shortcuts.................................................................................................................................107

Customizing fax settings........................................................................................................................108

Canceling a fax job.................................................................................................................................109

Holding and forwarding faxes...............................................................................................................109

Understanding the fax options..............................................................................................................110

Scanning...................................................................................................112

Using Scan to Network..........................................................................................................................112

Scanning to an FTP address...................................................................................................................112

Scanning to a computer or flash drive..................................................................................................114

Understanding the scan options...........................................................................................................115

Understanding the printer menus............................................................117

Menus list..............................................................................................................................................117

Paper menu...........................................................................................................................................118

Reports menu........................................................................................................................................128

Network/Ports menu.............................................................................................................................129

Security menu.......................................................................................................................................141

Settings menu........................................................................................................................................148

Saving money and the environment.........................................................198

Saving paper and toner.........................................................................................................................198

Saving energy........................................................................................................................................199

Recycling................................................................................................................................................200

Securing the printer..................................................................................202

Using the security lock feature..............................................................................................................202

Statement of Volatility..........................................................................................................................202

Erasing volatile memory........................................................................................................................203

Erasing non‑volatile memory................................................................................................................203

Erasing printer hard disk memory.........................................................................................................203

Configuring printer hard disk encryption..............................................................................................204

Finding printer security information.....................................................................................................204

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Contents 5

Maintaining the printer............................................................................205

Cleaning printer parts............................................................................................................................205

Checking the status of parts and supplies.............................................................................................210

Estimated number of remaining pages.................................................................................................210

Ordering supplies..................................................................................................................................211

Ordering a 300K maintenance kit..........................................................................................................212

Storing parts and supplies.....................................................................................................................212

Replacing supplies.................................................................................................................................213

Replacing the 300K maintenance kit.....................................................................................................225

Replacing the ADF scan pad..................................................................................................................235

Moving the printer................................................................................................................................237

Managing the printer...............................................................................239

Checking the virtual display...................................................................................................................239

Setting up e‑mail alerts.........................................................................................................................239

Viewing reports.....................................................................................................................................239

Copying printer settings to other printers.............................................................................................240

Configuring supply notifications from the Embedded Web Server.......................................................240

Restoring factory default settings.........................................................................................................241

Clearing jams............................................................................................242

Avoiding jams........................................................................................................................................242

Understanding jam messages and locations.........................................................................................243

[x]‑page jam, clear jammed paper from multipurpose feeder. [200.xx]...............................................245

[x]‑page jam, open door C and clear all jammed paper. [2yy.xx]..........................................................245

[x]‑page jam, slide the 3000‑sheet tray and open door C. [2yy.xx]......................................................247

[x]‑page jam, open door D and clear all jammed paper. [24y.xx].........................................................249

[x]‑page jam, slide the 3000‑sheet tray and open door D. [24y.xx]......................................................251

[x]‑page jam, slide the 3000‑sheet tray and open door F. [24y.xx].......................................................252

[x]‑page jam, open doors G, H, and J and clear jammed paper. Leave paper in bin. [4yy.xx]...............255

[x]‑page jam, press latch to access area G. Leave paper in bin. [40y.xx]..............................................258

[x]‑page jam, press latch to access area G and clear jammed staples. Leave paper in bin. [402.93]....261

[x]‑page jam, open door H and rotate knob H6 clockwise. Leave paper in bin. [426.xx–428.xx].........264

[x]‑page jam, press latch at area E to open ADF’s top cover. [28y.xx]..................................................269

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Contents 6

Troubleshooting.......................................................................................271

Understanding the printer messages....................................................................................................271

Solving printer problems.......................................................................................................................287

Solving print problems..........................................................................................................................294

Solving copy problems..........................................................................................................................320

Solving fax problems.............................................................................................................................322

Solving scanner problems.....................................................................................................................329

Solving home screen application problems...........................................................................................333

Embedded Web Server does not open.................................................................................................333

Contacting customer support................................................................................................................334

Notices.....................................................................................................335

Product information..............................................................................................................................335

Edition notice........................................................................................................................................335

Power consumption..............................................................................................................................340

Index........................................................................................................353

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Safety information 7

Safety information

Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types of accessories can be easily overloaded by a laser printer and may result in poor printer performance, property damage, or potential fire.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn off the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer does not have a caster base but is configured with optional trays, then remove the trays.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Make sure there is adequate clearance around the printer.

• Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

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Safety information 8

This product produces ozone during normal operation, and is equipped with a filter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust filters as indicated in the product maintenance instructions.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Information on setting up and configuring the accessibility features of your printer

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Guide—The guides are available at

Note: These guides are also available in other languages.

Lexmark Accessibility Guide—This guide is available at

http://support.lexmark.com.

or application, and then click Help.

Click

Notes:

http://support.lexmark.com.

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

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Learning about the printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with this printer.

Connecting the printer to an outlet

Connect the power cord to the printer and then to a properly grounded and easily accessible electrical outlet.

Note: The electrical outlet may look different depending on your country or region.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

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Learning about the printer 11

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 10 to 30°C (50 to 86°F)

Storage temperature -10 to 40°C (14 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Rear 120 mm (4.80 in.)

2 Right side 400 mm (15.70 in.)

3 Front 444.5 mm (17.50 in.)

4 Left side 120 mm (4.80 in.)

5 Top 400 mm (15.70 in.)

Printer configurations

Note: Make sure to configure the printer on a flat, sturdy, and stable surface.

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Learning about the printer 12

Basic model

1 Automatic document feeder (ADF)

2 ADF tray

3 ADF bin

4 Control panel

5 Multipurpose feeder

6 Standard 2 x 500-sheet tray

7 Standard bin

Configured model

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

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Learning about the printer 13

Hardware option Alternative hardware option

1 Staple finisher

Note: This is supported only in select printer models.

2 3000‑sheet tray None

3 2 x 500‑sheet tray 2500‑sheet tray

4 2500‑sheet tray 2 x 500‑sheet tray

5 Finisher

• Staple, hole punch finisher

• Booklet finisher

When using optional trays:

None

• The 3000-sheet tray is supported only if another optional tray is installed.

• The staple finisher is not supported if another finisher is installed.

Understanding the basic functions of the scanner

• Make quick copies or set the printer to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF through an FTP).

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Learning about the printer 14

Using the ADF and scanner glass

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided documents.

• Load an original document faceup.

• Use the scanner glass for single‑page documents, book

pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the

arrow.

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Understanding the printer control panel 15

Understanding the printer control panel

Using the control panel

Use the To

1 Display

2 Home button Go to the home screen.

3 Sleep button Enable Sleep mode or Hibernate mode.

4 Keypad Enter numbers, letters, or symbols.

5 Start button Start a job, depending on which mode is selected.

6 Clear all / Reset button Reset the default settings of a function, such as copying, faxing, or scanning.

7 Stop or Cancel button Stop all printer activity.

8 Indicator light Check the status of the printer.

• View the printer status and messages.

• Set up and operate the printer.

The following actions wake the printer from Sleep mode:

• Touching the control panel home screen

• Opening the scanner cover

The following actions wake the printer from Hibernate mode:

• Pressing the Sleep button until the printer wakes

• Performing a power‑on reset using the main power switch

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

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Understanding the printer control panel 16

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Touch To

1 Change Language Launch the Change Language pop‑up window that lets you change the primary language of

the printer.

2 Copy Access the Copy menus and make copies.

3 Fax Access the Fax menus and send fax.

4 E-mail Access the E-mail menus and send e‑mails.

5 FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

6 Arrows Scroll up or down.

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Understanding the printer control panel 17

Touch To

7 Forms and Favorites Quickly find and print frequently used online forms.

8 Menu icon Access the printer menus.

Note: The menus are available only when the printer is in Ready state.

9 Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

Note: The tree view supports only bookmarks created from this function, and not from any

other application.

10 USB Drive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This icon appears only when you return to the home screen while a memory card or

flash drive is connected to the printer.

11 Held Jobs Display all current held jobs.

12 Status/Supplies

• Show a warning or error message whenever the printer requires intervention to continue

processing.

• Access the messages screen for more information on the message, and how to clear it.

13 Tips Open a context-sensitive Help dialog.

14 Search Held Jobs Search for one or more of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Features

Feature Description

Menu trail line Example: Menus > Settings > Copy Settings >

Number of Copies

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu. Number of Copies is not underlined because it is the current screen. If you touch an

underlined word on the “Number of Copies” screen before the number of copies is set and saved, then the selection is not saved, and it does not become the default setting.

Attendance message alert

Warning

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

If an error condition occurs, then this icon appears.

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Understanding the printer control panel 18

Feature Description

Status message bar

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

Printer IP address Example:

123.123.123.123

The IP address of your network printer is located at the upper left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server so you can view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary, depending on your home screen customization settings,

administrative setup, and active embedded solutions.

Touch To

1 Arrows View a list of options.

2 Copy It Print a copy.

3 Advanced Options Select a copy option.

4 Home Go to the home screen.

5 Increase Select a higher value.

6 Decrease Select a lower value.

7 Tips Open a context-sensitive Help dialog.

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Understanding the printer control panel 19

Other touch-screen buttons

Touch To

Cancel

Reset

Save a setting.

• Cancel an action or a selection.

• Exit a screen and return to the previous screen without saving changes.

Reset values on the screen.

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Setting up and using the home screen applications 20

Setting up and using the home screen applications

Notes:

• Your home screen may vary depending on your home screen customization settings, administrative setup, and

active embedded applications.

• There may be additional solutions and applications available for purchase. For more information, go to

www.lexmark.com or contact the place where you purchased the printer.

• The shortcuts that you created using MyShortcut can only be edited or deleted using the application. For more

information, see

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then finding the TCP/IP section.

“Using MyShortcut” on page 23.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Finding the IP address of the computer

For Windows users

1 In the Run dialog box, type cmd to open the command prompt.

2 Type ipconfig, and then look for the IP address.

For Macintosh users

1 From System Preferences in the Apple menu, select Network.

2 Select your connection type, and then click Advanced > TCP/IP.

3 Look for the IP address.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

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Setting up and using the home screen applications 21

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Customizing the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Do one or more of the following:

• Show or hide the icons of basic printer functions.

a Click Settings > General Settings > Home screen customization. b Select the check boxes to specify which icons appear on the home screen.

Note: If you clear a check box beside an icon, then the icon does not appear on the home screen.

c Click Submit.

• Customize the icon for an application. For more information, see “Finding information about the home screen

applications” on page 22 or see the documentation that came with the application.

Understanding the different applications

Use To

Card Copy Scan and print both sides of a card on a single page. For more information, see

on page 23.

Fax Scan a document, and then send it to a fax number. For more information, see

89.

Forms and Favorites Quickly find and print frequently used online forms directly from the printer home screen. For more

information, see

Multi Send Scan a document, and then send it to multiple destinations. For more information, see

Multi Send” on page 24.

MyShortcut Create shortcuts directly on the printer home screen. For more information, see

on page 23.

Scan to E‑mail Scan a document, and then send it to an e‑mail address. For more information, see

page 84.

Scan to Computer Scan a document, and then save it to a predefined folder on a host computer. For more information,

“Setting up Scan to Computer” on page 114.

see

Scan to FTP Scan documents directly to a File Transfer Protocol (FTP) server. For more information, see

to an FTP address” on page 113.

Scan to Network Scan a document, and then send it to a network shared folder. For more information, see

up Scan to Network” on page 24.

“Setting up Forms and Favorites” on page 22.

“Setting up Card Copy”

“Faxing” on page

“Setting up

“Using MyShortcut”

“E-mailing” on

“Scanning

“Setting

Page 22

Setting up and using the home screen applications 22

Activating the home screen applications

Finding information about the home screen applications

Your printer comes with preinstalled home screen applications. Before you can use these applications, you must first activate and set up these applications using the Embedded Web Server. For more information on accessing the Embedded Web Server, see

For more information on configuring and using the home screen applications, do the following:

1 Go to http://support.lexmark.com.

2 Click Software Solutions, and then select either of the following:

• Scan to Network—This lets you find information about the Scan to Network application.

• Other Applications—This lets you find information about the other applications.

3 Click the Manuals tab, and then select the document for the home screen application.

Setting up Forms and Favorites

“Accessing the Embedded Web Server” on page 20.

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To check for updates of this User’s Guide, go to

Use To

Streamline work processes by letting you quickly find and print frequently used online forms directly from the printer home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

http://support.lexmark.com.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Forms and Favorites.

3 Click Add, and then customize the settings.

Notes:

• See the mouse-over help beside each field for a description of the setting.

• To make sure the location settings of the bookmark are correct, type the correct IP address of the host

computer where the bookmark is located. For more information on obtaining the IP address of the host computer, see

“Finding the IP address of the computer” on page 20.

• Make sure the printer has access rights to the folder where the bookmark is located.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Page 23

Setting up and using the home screen applications 23

Setting up Card Copy

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Quickly and easily copy insurance, identification, and other wallet‑size cards. You can scan and print both sides of a card on a single page, saving paper and showing the information

on the card in a more convenient manner.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Card Copy.

3 Change the default scanning options, if necessary.

• Default tray—Select the default tray to be used for printing scan images.

• Default number of copies—Specify the number of copies that should automatically print when the application

is used.

• Default contrast setting—Specify a setting to increase or decrease the level of contrast when a copy of the

scanned card is printed. Select Best for Content if you want the printer to adjust the contrast automatically.

• Default scale setting—Set the size of the scanned card when printed. The default setting is 100% (full size).

• Resolution setting—Adjust the quality of the scanned card.

http://support.lexmark.com.

Notes:

– When scanning a card, make sure the scan resolution is not more than 200 dpi for color, and 400 dpi for

black and white.

– When scanning multiple cards, make sure the scan resolution is not more than 150 dpi for color, and

300 dpi for black and white.

• Print Borders—Select the check box to print the scan image with a border around it.

4 Click Apply.

To use the application, touch Card Copy on the printer home screen, and then follow the instructions.

Using MyShortcut

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

http://support.lexmark.com.

Page 24

Setting up and using the home screen applications 24

Use To

Create shortcuts on the printer home screen, with settings for up to 25 frequently used copy, fax, or email jobs.

To use the application, touch MyShortcut, and then follow the instructions on the printer display.

Setting up Multi Send

Note: A later version of this User's Guide may contain a direct link to the Administrator's Guide of this application. To

check for updates of this User's Guide, go to

Use To

Scan a document, and then send the scanned document to multiple destinations.

Note: Make sure there is enough space in the printer hard disk.

http://support.lexmark.com.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The printer IP address appears as four sets of

numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Multi Send.

3 From the Profiles section, click Add, and then customize the settings.

Notes:

• See the mouse‑over help beside each field for a description of the setting.

• If you select FTP or Share Folder as a destination, then make sure the location settings of the destination are

correct. Type the correct IP address of the host computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see

computer” on page 20.

“Finding the IP address of the

4 Click Apply.

To use the application, touch Multi Send on the printer home screen, and then follow the instructions on the printer display.

Setting up Scan to Network

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To

check for updates of this User's Guide, go to

http://support.lexmark.com.

Page 25

Setting up and using the home screen applications 25

Use To

Scan a document and send it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Do either of the following:

• Click Set up Scan to Network > Click here.

• Click Settings > Apps > Apps Management > Scan to Network.

3 Specify the destinations, and then customize the settings.

Notes:

• See the mouse-over help beside some of the fields for a description of the setting.

• To make sure the location settings of the destination are correct, type the correct IP address of the host

computer where the specified destination is located. For more information on obtaining the IP address of the host computer, see

“Finding the IP address of the computer” on page 20.

• Make sure the printer has access rights to the folder where the specified destination is located.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up Remote Operator Panel

This application enables you to interact with the printer control panel even when you are not physically near the network printer. From your computer, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Remote Operator Panel Settings.

3 Select the Enable check box, and then customize the settings.

4 Click Submit.

To use the application, click Remote Operator Panel > Launch VNC Applet.

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Setting up and using the home screen applications 26

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Export or import a configuration file for one or multiple applications.

For one application

a Navigate to:

Settings > Apps > Apps Management > select an application > Configure

b Export or import the configuration file.

Notes:

• If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is

saved.

• If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

For multiple applications

a Click Settings > Import/Export. b Export or import a configuration file.

Note: When importing a configuration file, click Submit to complete the process.

Page 27

Additional printer setup 27

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory card – DDR2 DIMM – Flash memory

• Fonts

• Firmware cards – Forms and Bar Code – PRESCRIBE – IPDS

• Lexmark – Standard 10/100/1000 Ethernet – MarkNet – MarkNet N8352 802.11 b/g/n wireless print server

Internal Solutions Ports (ISP)

N8350 802.11 b/g/n wireless print server

Accessing the controller board

Note: Use the screwdriver located inside the bottom front door of the printer.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Page 28

Additional printer setup 28

1 Remove the connector cover.

2 Remove the screws from the controller board access cover.

3 Remove the access cover.

4 Use the following illustration to locate the appropriate connector:

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer before touching any controller board electronic components or connectors.

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Additional printer setup 29

1 Option card connector

2 Memory card connector

3 Lexmark Internal Solutions Port or printer hard disk connector

5 Align the base of the access cover to the printer.

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Additional printer setup 30

6 Reattach the access cover.

7 Tighten the screws on the access cover.

8 Reattach the connector cover.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 27.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

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Additional printer setup 31

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 27.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card. Doing so may

cause damage.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

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Additional printer setup 32

4 Push the card firmly into place.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flush with the controller board.

Installing an Internal Solutions Port

The controller board supports one optional Lexmark Internal Solutions Port (ISP). Install an ISP for additional connectivity options.

Note: Use the screwdriver located inside the bottom front door of the printer.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

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Additional printer setup 33

1 Unpack the ISP kit.

1 ISP

2 Plastic mounting bracket

3 Thumbscrews

2 Access the controller board. For more information, see “Accessing the controller board” on page 27.

3 Remove the printer hard disk.

Note: The hard disk must be removed before installing an ISP.

a Unplug the hard disk interface cable from the controller board.

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Additional printer setup 34

b Remove the screws that secure the hard disk.

c Remove the hard disk.

4 Install the ISP in the same location where the hard disk was located on the controller board.

a Align the posts of the plastic mounting bracket with the holes on the controller board cage, and then press the

bracket on the cage until it clicks into place.

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Additional printer setup 35

b Install the ISP on the bracket.

c Use the provided thumbscrew for the ISP to attach the ISP to the bracket.

5 Secure the ISP mounting bracket to the controller board cage using the screws.

6 Remove the thumbscrews that attach the hard disk mounting bracket to the hard disk, and then remove the bracket.

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Additional printer setup 36

7 Align the standoffs of the hard disk with the holes on the ISP, and then press the hard disk down until the standoffs

click into place.

8 Insert the plug of the hard disk interface cable into the connector on the ISP, and then connect the ISP solution

interface cable into the receptacle of the controller board.

Removing a printer hard disk

Note: Use the screwdriver located inside the bottom front door of the printer.

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Additional printer setup 37

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 27.

2 Unplug the hard disk interface cable from the controller board, leaving the cable attached to the hard disk. To

unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling out the cable.

3 Remove the screws holding the hard disk in place.

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Additional printer setup 38

4 Remove the hard disk.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

Install the printer and any options you have purchased in the following order:

www.lexmark.com/multifunctionprinters.

• Optional 2 x 500‑ or 2500‑sheet tray

• Printer

• Staple finisher

Note: This option is supported only in select printer models.

• Staple, hole punch finisher or booklet finisher

• Optional 3000‑sheet tray

Note: The staple finisher is not supported if another finisher is installed. For more information on installing the finishers and optional trays, see the instruction sheet that came with the option.

Installing optional trays

Notes:

• For information on installing the optional 3000-sheet tray, see the instruction sheet that came with the option.

• Use the screwdriver located inside the bottom front door of the printer.

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Additional printer setup 39

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

www.lexmark.com/multifunctionprinters.

The optional trays come with the following accessories:

Accessory name Quantity

Stabilizing feet

Locking clip

Metal bracket

Page 40

Additional printer setup 40

Accessory name Quantity

Screw

1 Turn off the printer.

2 Unplug the power cord from the electrical outlet and then from the printer.

3 Unpack the optional tray, and then remove all packing material.

4 Attach the stabilizing feet to the optional tray.

Note: Make sure the feet click into place.

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Additional printer setup 41

5 Remove the connector cover from the printer.

6 Lift the printer using the handles at the sides.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

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Additional printer setup 42

7 Align the printer with the tray, and then lower the printer into place.

8 Remove the tape from the connectors, and then plug the connectors into the receptacles of the printer.

9 Open Tray 2 and Tray 3.

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Additional printer setup 43

10 Secure the tray to the printer using the locking clips and the metal bracket.

• Back

• Front

11 Reinstall the connector cover.

12 Connect the power cord to the printer and electrical outlet.

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Additional printer setup 44

13 Turn on the printer.

14 Set the printer software to recognize the optional tray. For more information, see “Adding available options in the

print driver” on page 45.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable, or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Use the To

1 EXT port Connect additi onal devices (telephone or answering machine) to the printer and

the telephone line. Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

2 LINE port Connect the printer to an active telephone line through a standard wall jack

(RJ‑11), DSL filter, or VoIP adapter, or any other adapter that al lows you to access the telephone line to send and receive faxes.

Page 45

Additional printer setup 45

Use the To

3 Printer power cord socket Connect the printer to a properly grounded electrical outlet.

4 Internal Solutions Port (ISP) or

printer hard disk slot Note: If the printer has support

for wireless connection, then the wireless antenna is attached here.

5 Ethernet port Connect the printer to a network.

6 USB ports Attach a keyboard.

7 USB printer port Connect the printer to a computer.

Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, or the printer in the area

shown while actively printing. Loss of data or a malfunction can occur.

Attach an ISP or a printer hard disk.

Setting up the printer software

Installing the printer

1 Obtain a copy of the software installer package.

2 Run the installer, and then follow the instructions on the computer screen.

3 For Macintosh users, add the printer.

Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu.

Adding available options in the print driver

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Run > type control printers > OK

In Windows 7 or earlier

a Click , or click Start and then click Run. b Type control printers. c Press Enter, or click OK.

2 Select the printer you want to update, and then do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

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Additional printer setup 46

3 Navigate to the Configuration tab, and then select Update Now ‑ Ask Printer.

4 Apply the changes.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies.

2 Navigate to the list of hardware options, and then add any installed options.

3 Apply the changes.

Networking

Notes:

• Purchase a MarkNet N8350 wireless network adapter first before setting up the printer on a wireless network.

For information on installing the wireless network adapter, see the setup sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), and WPA2 are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

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Additional printer setup 47

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Network/Ports > Active NIC > Auto > Submit

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

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Additional printer setup 48

1 From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup

2 Select a wireless connection setup.

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi‑Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter installed in your printer is attached and working properly. For more information, see

the instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start Push Button Method

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start PIN Method

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address field.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

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Additional printer setup 49

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Changing port settings after installing a new network ISP

Notes:

• If the printer has a static IP address, then you do not need to make any changes.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to

make any changes.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure

the printer is disconnected from the Ethernet network.

For Windows users

Open the printers folder.

2 From the shortcut menu of the printer with the new ISP, open the printer properties.

3 Configure the port from the list.

4 Update the IP address.

5 Apply the changes.

For Macintosh users

From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP.

2 Type the IP address in the address field.

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Additional printer setup 50

3 Apply the changes.

Setting up serial printing (Windows only)

After installing the serial or communication (COM) port, configure the printer and the computer.

Note: Serial printing reduces print speed.

1 Set the parameters in the printer.

a From the control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Save the settings.

2 From your computer, open the printers folder, and then select your printer.

3 Open the printer properties, and then select the COM port from the list.

4 Set the COM port parameters in Device Manager.

Use the Run dialog box to open the command prompt, and then type devmgmt.msc.

Verifying printer setup

When all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options

appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option, and then install it again.

• Network setup page—If your printer has Ethernet or wireless capability and is attached to a network, then print a

network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

Printing a menu settings page

From the home screen, navigate to:

> Reports > Menu Settings Page

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the home screen, navigate to:

> Reports > Network Setup Page

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Page 51

Loading paper and specialty media 51

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information,

“Avoiding jams” on page 242 and “Storing paper” on page 63.

see

Setting the paper size and type

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit

Configuring Universal paper settings

The Universal paper size setting is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

1 From the home screen, navigate to:

> Paper Menu > Universal Setup

2 Select a unit of measure, and then set the portrait width and height.

3 Apply the changes.

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause

a jam.

Page 52

Loading paper and specialty media 52

2 Squeeze and slide the paper guides to the correct position for the size of the paper you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

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Loading paper and specialty media 53

4 Load the paper stack with the printable side faceup.

Notes:

• Load printable side facedown for duplex printing.

• Load pre-punched paper with the holes toward the front or the left side of the tray.

• Load letterhead with the header on the left side of the tray.

• Make sure that the paper is below the maximum fill line on the edge of the paper tray. Overfilling may cause

paper jams.

5 Insert the tray.

6 From the control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the tray.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

Page 54

Loading paper and specialty media 54

2 Adjust the guide to match the size of the paper you are loading.

3 Flex the sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

4 Load the paper.

• Load only one size and type of paper.

Loading letterhead

Without an optional finisher With an optional finisher

One‑sided printing

Note: For long-edge orientation, load letterhead facedown with the header on the left side of the feeder.

One‑sided printing

Note: For long-edge orientation, load letterhead facedown with the header on the right side of the feeder.

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Loading paper and specialty media 55

Without an optional finisher With an optional finisher

Two‑sided printing

Note: For long-edge orientation, load letterhead faceup with the header on the right side of the feeder.

Loading prepunched paper

One‑sided printing Two‑sided printing

Two‑sided printing

Note: For long-edge orientation, load letterhead faceup with the header on the left side of the feeder.

• Load envelopes with the flap side up.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

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Loading paper and specialty media 56

• Make sure that the paper is below the maximum fill line. Overfilling may cause paper jams.

5 From the control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the

feeder.

Linking and unlinking trays

The printer links trays when the specified paper size and type are the same. When a linked tray becomes empty, paper feeds from the next linked tray. To prevent trays from linking, assign a unique custom paper type name.

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the paper size and type settings for the trays you are linking.

• To link trays, make sure the paper size and type for the tray match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information,

“Setting the paper size and type” on page 51.

see

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

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Loading paper and specialty media 57

Creating a custom name for a paper type

1 From the home screen, navigate to:

> Paper Menu > Custom Names

2 Type a custom paper type name, and then apply the changes.

3 Touch Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Assign a custom paper type name to a tray when linking or unlinking trays.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Using the printer control panel

From the home screen, navigate to:

> Paper Menu > Custom Types

2 Select a custom paper type name, and then select a paper type.

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Touch Submit.

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Paper and specialty media guide 58

Paper and specialty media guide

Notes:

• Make sure that the paper size, type, and weight are set correctly on the computer or control panel.

• Flex, fan, and straighten specialty media before loading them.

• The printer may print at a reduced speed to prevent damage to the fuser.

• For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark support Web

http://support.lexmark.com.

site at

Using specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly affect print quality.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the card

stock loaded in the tray.

• Print samples on the card stock being considered for use before buying large quantities.

• Specify the paper texture and weight from the tray settings to match the paper loaded in the tray.

• Preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper feed

problems.

• Before loading the card stock on the tray, flex and fan the card stock to loosen them. Straighten the edges on a

level surface.

Tips on using envelopes

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

envelopes loaded in the tray.

• Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers.

• For best performance, use envelopes made from 90‑g/m

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist. – Are stuck together or damaged in any way. – Have windows, holes, perforations, cutouts, or embossing. – Have metal clasps, string ties, or folding bars. – Have an interlocking design. – Have postage stamps attached. – Have any exposed adhesive when the flap is in the sealed or closed position.

(24‑lb) paper or 25% cotton.

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Paper and specialty media guide 59

– Have bent corners. – Have rough, cockle, or laid finishes.

• Adjust the width guides to fit the width of the envelopes.

• Before loading the envelopes on the tray, flex the stack of envelopes back and forth to loosen them, and

then fan them. Straighten the edges on a level surface.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the labels

loaded in the tray.

• Print samples on labels being considered for use before buying large quantities.

• For more information on label printing, characteristics, and design, see the Card Stock & Label Guide on the Lexmark

Web site at

• Use labels designed specifically for laser printers.

• Do not use labels with slick backing material.

• Do not use labels with exposed adhesive.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Before loading labels on the tray, flex and fan labels to loosen them. Straighten the edges on a level surface.

http://support.lexmark.com.

Tips on using letterhead

• Use letterhead specifically for laser printers.

• Print samples before buying large quantities.

• Before loading letterhead, flex and fan the sheets.

• When printing on letterhead, take note of the page orientation.

Source Printing Side with the

letterhead

Trays One‑sided Faceup Load the sheet with the

Two‑sided Facedown Load the sheet with the

Multipurpose feeder One‑sided Facedown Load the sheet with the

Two‑sided Faceup Load the sheet with the

Paper orientation

top edge toward the back of the tray.

top edge toward the front of the tray.

top edge on the left side.

top edge on the right side.

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Paper and specialty media guide 60

Tips on using transparencies

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

transparencies loaded in the tray.

• Print a test page on the transparencies being considered for use before buying large quantities.

• Use transparencies designed specifically for laser printers.

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex and fan the sheets to prevent them from sticking together.

• When printing on large volumes of transparencies, make sure to print by batches of only up to 20 with an interval

of at least three minutes between batches, to prevent the transparencies from sticking together in the bin. You can also remove transparencies from the bin by batches of 20.

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these factors before printing on them:

Weight

The printer trays can feed paper weights between 60–256 g/m2 (16–68‑lb) grain long paper. The multipurpose feeder can feed paper weights between 60–256 g/m

not be stiff enough to feed properly, and may cause jams.

Note: Two‑sided printing is supported for 60–169 g/m

(16–68‑lb) grain long paper. Paper lighter than 60 g/m2 (16 lb) might

(16–45‑lb) paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 200 Sheffield points.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

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Paper and specialty media guide 61

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–256 g/m

(16–68‑lb) paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

• Use grain long for 60–256‑g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid paper with rough or heavily textured surfaces.

• Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these

requirements; latex inks might not.

• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This

determines whether or not the ink in the preprinted form or letterhead will affect print quality.

• When in doubt, contact your paper supplier.

(16–68‑lb) paper.

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

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Paper and specialty media guide 62

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or the Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

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Paper and specialty media guide 63

For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found at the Environmental Sustainability link.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the sizes, types, and weights of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

Paper sizes supported by the printer

Paper sizes supported by the trays and multipurpose feeder

Paper size Dimensions Standard

500‑sheet tray (Tray

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 148 x 210 mm

(5.8 x 8.3 in.)

A6 105 x 148 mm

(4.1 x 5.8 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Supported only in short‑edge orientation.

Supported only in long‑edge orientation.

Supports paper size without size sensing.

Supported only if the width is from 139.7 mm (5.5 in.) to 320 mm (12.6 in.), and the length is from 148 mm (5.83 in.) to

458 mm (18 in.). Note: Banner is supported in the multipurpose feeder only if the width is up to 296.9 mm (11.69 in.), and the length is up

to 1219.2 mm (48 in.). Set the paper size to Universal.

XXXX X

Standard 500‑sheet tray (Tray

1 1 1

2 x 500‑ sheet tray

2500‑sheet tray

3000‑sheet tray

2 2 2

Multipurpose

feeder

Two‑sided printing

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Paper and specialty media guide 64

Paper size Dimensions Standard

500‑sheet tray (Tray

Letter 216 x 279 mm

(8.5 x 11 in.)

Legal 216 x 356 mm

(8.5 x 14 in.)

Executive 184 x 267 mm

(7.3 x 10.5 in.)

JIS B4 257 x 364 mm

(10.12 x 14.33 in.)

SRA3 320 x 450 mm

(12.6 x 17.7 in.)

A3 297 x 420 mm

(11.69 x 16.54 in.)

12 x 18 305 x 457 mm

(12 x 18 in.)

11 x 17 279.4 x 431.8 mm

(11 x 17 in.)

Standard 500‑sheet tray (Tray

2 x 500‑ sheet

2500‑sheet tray

3000‑sheet tray

tray

2 2

XX X

Multipurpose

feeder

Two‑sided printing

Oficio 216 x 340 mm

(8.5 x 13.4 in.)

Folio 216 x 330 mm

(8.5 x 13 in.)

Statement 140 x 216 mm

1 1 1

(5.5 x 8.5 in.)

Universal 76.2 x 76.2 mm

(3 x 3 in.) to 320 x 1219.2 mm

(12.6 x 48 in.)

7 3/4 Envelope

9 Envelope 98 x 225 mm

98 x 191 mm (3.9 x 7.5 in.)

XXXX X X

XXXX X

(3.9 x 8.9 in.)

10 Envelope 105 x 241 mm

XXXX X

(4.1 x 9.5 in.)

Supported only in short‑edge orientation.

Supported only in long‑edge orientation.

Supports paper size without size sensing.

Supported only if the width is from 139.7 mm (5.5 in.) to 320 mm (12.6 in.), and the length is from 148 mm (5.83 in.) to

458 mm (18 in.). Note: Banner is supported in the multipurpose feeder only if the width is up to 296.9 mm (11.69 in.), and the length is up

to 1219.2 mm (48 in.). Set the paper size to Universal.

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Paper and specialty media guide 65

Paper size Dimensions Standard

500‑sheet tray (Tray

DL Envelope 110 x 220 mm

XXXX X

Standard 500‑sheet tray (Tray

2 x 500‑ sheet tray

2500‑sheet tray

3000‑sheet tray

Multipurpose

feeder

Two‑sided printing

(4.3 x 8.7 in.)

C5 Envelope 162 x 229 mm

XXXX X

(6.4 x 9 in.)

B5 Envelope 176 x 250 mm

XXXX X

(6.9 x 9.8 in.)

Other Envelope

98 x 162 mm (3.9 x 6.3 in.) to

XXXX X

176 x 250 mm (6.9 x 9.8 in.)

Supported only in short‑edge orientation.

Supported only in long‑edge orientation.

Supports paper size without size sensing.

Supported only if the width is from 139.7 mm (5.5 in.) to 320 mm (12.6 in.), and the length is from 148 mm (5.83 in.) to

458 mm (18 in.). Note: Banner is supported in the multipurpose feeder only if the width is up to 296.9 mm (11.69 in.), and the length is up

to 1219.2 mm (48 in.). Set the paper size to Universal.

Paper sizes supported by the ADF and scanner glass

Paper size Dimensions ADF Scanner glass

Business card X

3 x 5 76.2 x 127 mm (3 x 5 in.) X

4 x 6 101.6 x 152.4 mm (4 x 6 in.)

2 1,2

A4 210 x 297 mm (8.3 x 11.7 in.)

A5 148 x 210 mm (5.8 x 8.3 in.)

A6 105 x 148 mm (4.1 x 5.8 in.)

1,2 1,2

JIS B5 182 x 257 mm (7.2 x 10.1 in.)

Letter 216 x 279 mm (8.5 x 11 in.)

Legal 216 x 356 mm (8.5 x 14 in.)

Executive 184 x 267 mm (7.3 x 10.5 in.)

JIS B4 257 x 364 mm (10.12 x 14.33 in.)

SRA3 320 x 450 mm (12.6 x 17.7 in.) XX

Supported only in short‑edge orientation.

Supports paper size without size sensing.

1,2

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Paper and specialty media guide 66

Paper size Dimensions ADF Scanner glass

A3 297 x 420 mm (11.69 x 16.54 in.)

12 x 18 305 x 457 mm (12 x 18 in.) XX

11 x 17 279.4 x 431.8 mm (11 x 17 in.)

Oficio 216 x 340 mm (8.5 x 13.4 in.)

2 2

Folio 216 x 330 mm (8.5 x 13 in.)

Statement 140 x 216 mm (5.5 x 8.5 in.)

Universal 89 x 98.4 mm (3.50 x 3.87 in.) to

297 x 431.8 mm (11.69 x 17.00 in.)

2 2

7 3/4 Envelope 98 x 191 mm (3.9 x 7.5 in.) XX

9 Envelope 98 x 225 mm (3.9 x 8.9 in.) XX

10 Envelope 105 x 241 mm (4.1 x 9.5 in.) XX

DL Envelope 110 x 220 mm (4.3 x 8.7 in.) XX

C5 Envelope 162 x 229 mm (6.4 x 9 in.) XX

B5 Envelope 176 x 250 mm (6.9 x 9.8 in.) XX

Other Envelope 98 x 162 mm (3.9 x 6.3 in.) to 176 x 250 mm

(6.9 x 9.8 in.)

Custom Scan Size [x]

Supported only in short‑edge orientation.

Supports paper size without size sensing.

2 2

Paper types and weights supported by the printer

The printer engine supports 60–256‑g/m2 (16–68‑lb) paper weights.

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper type Standard

500‑sheet tray (Tray 1)

Plain Paper

Card Stock

Transparencies

Recycled

Paper is supported for two‑sided printing.

Print transparencies in batches of only up to 20 to prevent them from sticking together. For more information, see “Tips

XX XXX

on using transparencies” on page 60.

Standard 500‑sheet tray (Tray 2)

2 x 500sheet tray

2500‑sheet tray

3000‑sheet tray

Multipurpose feeder

ADF Scanner

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Paper and specialty media guide 67

Paper type Standard

500‑sheet tray (Tray 1)

Glossy

Heavy Glossy

Standard 500‑sheet tray (Tray 2)

2 x 500sheet tray

2500‑sheet tray

3000‑sheet tray

Multipurpose feeder

Labels X X X X X

Vinyl Labels X X X X X X

Bond

Envelope X X X X X

Rough Envelope X X X X X

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

ADF Scanner

Rough Cotton

Custom Type

Paper is supported for two‑sided printing.

Print transparencies in batches of only up to 20 to prevent them from sticking together. For more information, see “Tips

on using transparencies” on page 60.

Paper sizes, types, and weights supported by the finishers

The printer engine supports 60–256 g/m2 (16–68‑lb) paper weights.

Note: When a finisher is installed, the standard finisher bin becomes the default bin even for print jobs that do not require finishing.

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Paper and specialty media guide 68

Supported paper sizes

Paper size Staple finisher Staple, hole punch

finisher bin 1

3 3

3 3 2

JIS B5

JIS B4

Executive

Letter

Legal

12 x 18

1 3 1

11 x 17

SRA3

1 3 1

Staple, hole punch

Booklet finisher

finisher bin 2

Oficio

Folio

Statement

Universal

Paper is supported only if the finisher stacks the paper but does not staple or punch holes in it.

Paper is supported only if the finisher stacks or staples the paper but does not punch holes in it.

Paper is supported but the finisher does not stack, staple, or punch holes in it.

Paper is supported only for 2‑hole punch.

Paper is supported only if the paper size is between 210 x 279.4 mm (8.27 x 11 in.) and 320 x 457.2 mm (12.6 x 18 in.).

1 3 3

3 1 5

Supported paper types

Paper type Staple finisher Staple, hole punch finisher Booklet finisher

Plain Paper

Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see

“Tips on using transparencies” on page 60.

Paper is supported only if the finisher stacks the paper but does not staple it.

Paper is supported only if the finisher stacks the paper but does not staple or punch holes in it.

Paper is supported only if the finisher punches holes or stacks the paper but does not staple it.

Paper is supported only if the finisher staples or folds the paper.

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Paper and specialty media guide 69

Paper type Staple finisher Staple, hole punch finisher Booklet finisher

Card Stock

Transparency

Recycled

Glossy

Heavy Glossy

Labels

Bond

Envelope

Rough Envelope

Letterhead

Preprinted

Colored Paper

Light Paper

2 3

2 5

2 4

2 3

Heavy Paper

Rough Cotton

Custom Type

Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see

2 4

“Tips on using transparencies” on page 60.

Paper is supported only if the finisher stacks the paper but does not staple it.

Paper is supported only if the finisher stacks the paper but does not staple or punch holes in it.

Paper is supported only if the finisher punches holes or stacks the paper but does not staple it.

Paper is supported only if the finisher staples or folds the paper.

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Printing 70

Printing

Printing forms and a document

Printing forms

Use Forms and Favorites to quickly and easily access frequently used forms or other information that is regularly printed. Before you can use this application, first set it up on the printer. For more information, see

Favorites” on page 22.

1 From the home screen, navigate to:

Forms and Favorites > select the form from the list > enter the number of copies > adjust other settings

2 Apply the changes.

Printing a document

“Setting up Forms and

1 From the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options pop‑up menus, adjust the settings, if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

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Adjusting toner darkness

1 From the home screen, navigate to:

> Settings > Print Settings > Quality Menu

2 Adjust the toner darkness setting, and then save the changes.

Printing from a flash drive or mobile device

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, you are prompted to type the file password from the control panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• A flash drive icon appears on the printer home screen when a flash drive is inserted.

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the printer

display. After these print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the printer or the flash drive in the area shown while actively printing, reading, or writing from the memory device. Loss of data or a malfunction can occur.

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Printing 72

2 From the control panel, touch the document you want to print.

3 Specify the number of copies to be printed, and then send the job for printing.

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then touch Held Jobs on

the home screen to print files from the flash drive.

Supported flash drives and file types

Notes:

• High‑speed USB flash drives must support the full‑speed standard. Low-speed USB devices are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology

File System (NTFS) or any other file system are not supported.

Recommended flash drives File type

• Lexar FireFly (512MB and 1GB)

• SanDisk Cruzer Micro (512MB and 1GB)

• Sony (512MB and 1GB)

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .jpeg or .jpg

• .bmp

• .pcx

• .tiff or .tif

• .png

Printing from a mobile device

To download a compatible mobile printing application, visit www.lexmark.com/mobile.

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Printing 73

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing confidential and other held jobs

Storing print jobs in the printer

1 From the printer control panel, navigate to:

> Security > Confidential Print > select the print job type

Use To

Max Invalid PIN Limit the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

Confidential Job Expiration Hold print jobs in the computer until you enter the PIN from the printer control

panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 1–9.

Repeat Job Expiration Print and store print jobs in the printer memory.

Verify Job Expiration Print one copy of a print job and hold the remaining copies. It allows you to

examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory when all copies are printed.

Reserve Job Expiration Store print jobs for printing at a later time.

Note: The print jobs are held until deleted from the Held Jobs menu.

Notes:

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2 Touch Submit.

Printing confidential and other held jobs

Notes:

• Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you delete them.

• Confidential print jobs require a four‑digit PIN.

For Windows users

With a document open, select File > Print.

2 Open the printer properties, and then select Print and Hold.

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Printing 74

3 Select the print job type, and then assign a user name.

4 Send the print job to the printer.

5 From the printer home screen, open the Held Jobs folder and then release the job.

For Macintosh users

With a document open, select File > Print.

2 From the print options or Copies & Pages pop‑up menu, select Job Routing.

3 Select the print job type, and then assign a user name.

4 Send the print job to the printer.

5 From the printer home screen, open the Held Jobs folder and then release the job.

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings tab > Security > Confidential Print Setup.

3 Modify the settings:

• Set a maximum number of PIN entry attempts. When a user exceeds a specific number of PIN entry attempts,

all of the jobs for that user are deleted.

• Set an expiration time for confidential print jobs. When a user has not printed the jobs within the specified time,

all of the jobs for that user are deleted.

4 Save the modified settings.

Printing information pages

For more information on printing information pages, see “Printing a menu settings page” on page 50 and “Printing a

network setup page” on page 50.

Printing a font sample list

1 From the home screen, navigate to:

> Reports > Print Fonts

2 Touch PCL Fonts or PostScript Fonts.

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Printing a directory list

A directory list shows the resources stored in a flash memory or in the printer hard disk.

From the home screen, navigate to:

> Reports > Print Directory

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, touch Cancel Job or press on the keypad.

2 Touch the print job you want to cancel, and then touch Delete Selected Jobs.

Note: If you press

on the keypad, then touch Resume to return to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Run > type control printers > OK

In Windows 7 or earlier

a Click , or click Start and then click Run.

b Type control printers.

c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From System Preferences in the Apple menu, open the printers folder.

2 Open the print queue, select the print job you want to cancel, and then delete it.

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Copying

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load the original document faceup.

• Use the scanner glass for single‑page documents, book pages,

small items (such as postcards or photos), tran sparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the arrow.

Making copies

Copying using the ADF or scanner glass

1 Load an original document into the ADF tray or on the scanner glass.

Note: To avoid a cropped image, make sure the size of the original document and the size of the copy paper are

the same.

2 From the home screen, navigate to:

Copy > specify the copy settings > Copy It

Note: To make a quick copy, from the control panel, press

Copying photos

1 Place a photo on the scanner glass.

2 From the home screen, navigate to:

Copy > Content > Photo >

3 From the Content Source menu, select the setting that best matches the original photo.

4 Touch > Copy It.

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Copying on transparencies or letterhead

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Copy from > select the size of the original document >

3 Touch Copy to, and then select the tray that contains the specialty media.

If you are loading the specialty media into the multipurpose feeder, then navigate to:

Multipurpose Feeder >

4 Touch > Copy It.

> select the size of the specialty media > > Transparency or Letterhead

Creating a copy shortcut

Notes:

• Make sure that Copy Shortcuts is set to Display. From the home screen, touch > Settings > General

Settings > Home screen customization > Copy Shortcuts > Display > Submit.

• To delete a copy shortcut, touch > Manage Shortcuts > Copy Shortcuts > the shortcut to delete > Delete

now.

Creating a copy shortcut using the printer control panel

1 From the home screen, touch Copy.

2 Adjust the copy settings, and then touch Save as Shortcut.

Note: If you change the settings after the copy shortcut has been created, then the settings are not saved.

3 Type a unique name for the shortcut, and then touch Done.

4 Verify that the shortcut name is correct, and then touch OK.

If the shortcut name is incorrect, then touch Cancel, and then reenter the information.

Notes:

• The shortcut name appears in the Copy Shortcuts icon on the printer home screen.

• You can use the shortcut when copying another document using the same settings.

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Customizing copy settings

Copying to a different size

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Copy from > select the size of the original document >

3 Touch Copy to, and then select a new size for the copy.

4 Touch > Copy It.

Making copies using paper from a selected tray

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Copy from > select the size of the original document >

3 Touch Copy to, and then select the tray containing the paper type you want to use.

4 Touch > Copy It.

Copying different paper sizes

Copying onto mixed paper sizes

Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

3 Touch Copy to > Auto Size Match > > Copy It.

Copying onto a single paper size

Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

3 Touch Copy to > Letter > > Copy It.

The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on the paper size selected.

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Copying on both sides of the paper (two‑sided)

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Sides (Duplex) > select the preferred two‑sided method

Note: For the preferred method, the first number represents sides of the original documents while the second

number represents sides of the copy. For example, select “2 sided to 2 sided” if you have two-sided original documents and you want two‑sided copies.

3 Touch > Copy It.

Reducing or enlarging copies

Copies can be scaled from 25% to 400% of the original document size.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch Copy.

3 From the Scale area, touch or to decrease or increase the value by 1%.

Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.

Note: Auto is the factory default setting. This automatically adjusts the scan image of the original document to fit the size of the paper onto which you are copying.

4 Touch Copy It.

Adjusting copy quality

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Content > specify the content type of the document >

3 Specify the content source of the document, and then touch > Copy It.

Collating copies

If you print multiple copies of a document, then you can choose to print the copies as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

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1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > enter the number of copies > Collate > select the preferred order of pages >

> Copy It

Placing separator sheets between copies

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Advanced Options > Separator Sheets > select where you want to place the separator sheets

Note: Set Collate to (1,2,3) (1,2,3) to place separator sheets between copies. If Collate is set to (1,1,1) (2,2,2),

then the separator sheets are added to the end of the copy job. For more information, see

page 79.

“Collating copies” on

3 Touch > Copy It.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper.

Notes:

• Make sure to set the paper size to letter, legal, A4, or JIS B5.

• Make sure to set the copy size to 100%.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Advanced Options > Paper Saver > select the output you want >

Note: If Paper Saver is set to Off, then the Print Page Borders option is unavailable.

> Copy It

Creating a custom copy job

The custom copy job is used to combine one or more sets of original documents into a single copy job.

The definition of a set depends on the scan source:

• If you scan a document on the scanner glass, then a set consists of one page.

• If you scan multiple pages using the ADF, then a set consists of all scanned pages until the ADF tray becomes empty.

• If you scan one page using the ADF, then a set consists of one page.

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Advanced Options > Custom Job > On >

Note: When the end of a set is reached, the scan screen appears.

> Copy It

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3 Load the next document into the ADF tray or on the scanner glass, and then touch Scan from automatic feeder or

Scan from flatbed.

Note: Change the scan job settings, if necessary.

4 If you have another document to scan, then repeat the previous step. Otherwise, touch Finish the job.

Placing a header or footer on pages

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

Copy > Advanced Options > Header/Footer > select where you want to place the header or footer > select the type

of header or footer you want

3 Enter the required information depending on the header or footer you selected, and then touch Done.

4 Touch , and then press .

Canceling a copy job while pages are being printed

1 From the printer control panel, touch Cancel Job or press on the keypad.

2 Touch the job you want to cancel, and then touch Delete Selected Jobs.

Note: If you press

on the keypad, then touch Resume to return to the home screen.

Understanding the copy options

Copy from

This option opens a screen where you can select the paper size of the original document.

• Touch the paper size that matches the original document.

• To copy an original document that contains mixed paper sizes with the same width, touch Mixed Sizes.

• To set the printer to automatically detect the size of the original document, touch Auto Size Sense.

Copy to

This option opens a screen where you can enter the paper size and type on which your copies will be printed.

• Touch the paper size and type that matches the paper loaded.

• If the paper size setting for “Copy from” and “Copy to” are different, then the printer automatically adjusts the

Scale setting to accommodate the difference.

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Scale

This option lets you scale the document from 25% to 400% of the original document size. You can also set automatic scaling.

• When copying to a different paper size, such as from legal‑size to letter‑size paper, set the “Copy from” and “Copy

to” paper sizes automatically to scale the scan image to fit the size of the paper onto which you are copying.

• To decrease or increase the value by 1%, touch or on the printer control panel. To make a continuous

decrease or increase in value, hold the button for two seconds or more.

Darkness

This option lets you adjust how light or dark the copies are in relation to the original document.

Sides (Duplex)

This option lets you make one- or two-sided copies from one- or two-sided original documents.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document.

Copies

This option lets you set the number of copies to be printed.

Content

This option lets you specify the content type and source of the original document.

Save As Shortcut

This option lets you save the current settings by assigning a shortcut name.

Note: Selecting this option automatically assigns the next available shortcut number.

Punch

This setting specifies whether copy jobs will have holes punched in them.

Staple

This setting specifies whether copy jobs that contain multiple pages will be stapled.

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Using the advanced options

• Advanced Duplex—This specifies the document orientation, one-sided or two-sided printing, and type of binding.

• Advanced Imaging—This adjusts the Auto Center, Background Removal, Color Balance, Color Dropout, Contrast,

Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, and Sharpness settings before you copy the document.

• Create Booklet—This creates a one‑sided or two‑sided booklet.

Note: This option appears only when a printer hard disk is installed.

• Cover Page Setup—This sets up the cover page of copies and booklets.

• Custom Job—This combines multiple scanning jobs into a single job.

Note: This option appears only when a printer hard disk is installed.

• Edge Erase—This removes smudges or marks around the edges of a document. You can choose to remove an equal

area around all four sides of the paper, or pick a particular edge. Edge Erase removes whatever is within the area selected.

• Fold—This folds the paper in two (bifold) or three (trifold).

Note: This option appears only if a booklet finisher is installed.

• Header/Footer—This inserts Date/Time, Page number, Bates number, or Custom text in the specified header or

footer location.

• Margin Shift—This increases or decreases the page margin by shifting the scanned image. Touch or to

set the margin you want. If the additional margin is too large, then the copy is cropped.

• Offset Pages—This offsets pages between copies or between jobs.

• Overlay—This creates a watermark or message that overlays each page of your copy. You can choose from preset

messages or enter a custom message.

• Paper Saver—This prints two or more pages of an original document on the same page. Paper Saver is also called

N-up printing, where N stands for the number of pages. For example, 2-up would print two pages on a single page, and 4-up would print four pages on a single page.

• Separator Sheets—This places a blank sheet of paper between copies, pages, or print jobs. The separator sheets

can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

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E-mailing

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load the original document faceup.

• Use the scanner glass for single‑page documents, book pages,

small items (such as postcards or photos), tran sparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the arrow.

Setting up the printer to e-mail

Configuring e‑mail settings

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > E-mail/FTP Settings > E-mail Settings.

3 Enter the appropriate information, and then click Submit.

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Creating an e-mail shortcut

Notes:

• Make sure that E-mail Shortcuts is set to Display. From the home screen, touch > Settings > General

Settings > Home screen customization > E-mail Shortcuts > Display > Submit.

• To delete an e-mail shortcut, touch > Manage Shortcuts > E‑mail Shortcuts > the shortcut to delete >

Delete Entry > Delete now.

Creating an e-mail shortcut using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings.

3 From the Other Settings column, click Manage Shortcuts > E-mail Shortcut Setup.

4 Type a unique name for the e‑mail recipient, and then type the e‑mail address. If you are entering multiple addresses,

then separate each address with a comma.

5 Click Add.

Creating an e-mail shortcut using the control panel

1 From the home screen, navigate to:

MyShortcut > Create > E‑mail

2 Type a unique shortcut name, and then touch Done.

3 Configure the e‑mail settings, and then touch Done.

4 Touch E‑mail Shortcuts on the home screen to verify the shortcut.

E-mailing a document

Sending an e-mail using the control panel

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, touch E-mail, and then enter the information needed.

3 Configure and then save the output file type settings.

4 Touch Send It.

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Sending an e‑mail using a shortcut number

1 Load an original document into the ADF tray or on the scanner glass.

2 Press #, and then enter the shortcut number using the keypad.

3 Touch Send It.

Sending an e‑mail using the address book

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

E-mail > Recipient(s) >

3 Select the recipient’s name, and then touch Done.

> type the name of the recipient > Search

Customizing e-mail settings

Changing the output file type

1 Load an original document into the ADF tray or on the scanner glass.

2 From the home screen, navigate to:

E-mail > Recipient(s) > type the e‑mail address > Done > Send as

3 Select the file type you want to send.

Note: If you select Secure PDF, then you will be prompted to enter your password twice.

4 Touch > Send It.

Canceling an e-mail

• When using the ADF, touch Cancel Job while Scanning appears.

• When using the scanner glass, touch Cancel Job while Scanning appears, or while Scan the Next Page /

Finish the Job appears.

Understanding the e-mail options

Recipient(s)

This option lets you enter the recipient of your e-mail. You may enter multiple e‑mail addresses.

Subject

This option lets you type a subject line for your e-mail.

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Message

This option lets you type a message that will be sent with your scanned attachment.

File Name

This option lets you customize the attachment file name.

Original Size

This option lets you set the paper size of the documents you are going to e‑mail. When Original Size is set to Mixed Sizes, you can scan an original document that contains mixed paper sizes (letter‑ and legal‑size pages).

Resolution

This option lets you adjust the output quality of your e-mail. Increasing the image resolution increases the e-mail file size and the time needed to scan your original document. Decreasing the image resolution reduces the file size.

Content

This option lets you specify the content type and source of the original document.

Save As Shortcut

This option lets you save the current settings as a shortcut by assigning a shortcut name.

Note: Selecting this option automatically assigns the next available shortcut number.

Darkness

This option lets you adjust how light or dark your scanned documents are in relation to the original document.

Send As

This option lets you set the output type for the scan image.

Select one of the following:

• PDF—Use this to create a single file with multiple pages. This can be sent as a secured or compressed file.

• TIFF—Use this to create multiple files or a single file. If Multi-page TIFF is turned off in the Settings menu of the

Embedded Web Server, then TIFF saves one page in each file. The file size is usually larger than an equivalent JPEG.

• JPEG—Use this to create and attach a separate file for each page of your original document.

• XPS—Use this to create a single XPS file with multiple pages.

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Page Setup

This option lets you change the following settings:

• Sides (Duplex)—This specifies if the original document is printed on only one side or on both sides of the paper.

This also identifies what needs to be scanned for inclusion in the e-mail.

• Orientation—This specifies the orientation of the original document, and then changes the Sides (Duplex) and

Binding settings to match the orientation.

• Binding—This specifies if the original document is bound on the long‑edge or short‑edge side.

Scan Preview

This option lets you view the first page of the image before it is included in the e-mail. When the first page is scanned, the scanning is paused and a preview image appears.

Note: This option appears only when a working printer hard disk is installed.

Using the advanced options

Select from the following settings:

• Advanced Imaging—This adjusts the Background Removal, Color Balance, Color Dropout, Contrast, JPEG Quality,

Mirror Image, Negative Image, Scan Edge to Edge, Shadow Detail, Sharpness, and Temperature settings before you e‑mail the document.

• Custom Job—This combines multiple scanning jobs into a single job.

Note: This option appears only when a formatted, working printer hard disk is installed.

• Edge Erase—This removes smudges or marks around the edges of a document. You can choose to remove an equal

area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is within the area selected, leaving nothing on that portion of the scan.

• Transmission Log—This prints the transmission log or transmission error log.

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Faxing

Automatic document feeder (ADF) Scanner glass

• Use the ADF for multiple‑page or two-sided

documents.

• Load the original document faceup.

• Use the scanner glass for single‑page documents, book pages,

small items (such as postcards or photos), tran sparencies, photo paper, or thin media (such as magazine clippings).

• Place the document facedown in the corner with the arrow.

Setting up the printer to fax

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or

make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Notes:

• The following connection methods are applicable only in some countries or regions.

• During the initial printer setup, clear the fax function check box and any other function you plan to set up later,

and then touch Continue.

• The indicator light may blink red if the fax function is enabled and not fully set up.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.

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Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: fax name (identification of the business, other entity, or individual sending the message) and fax number (telephone number of the sending fax machine, business, other entity, or individual). For more information, see

page 342.

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time, a series of start‑up screens appear. If the printer has fax capabilities, then the Fax Name and Fax Number screens appear.

1 When the Fax Name screen appears, do the following:

a Enter the name to be printed on all outgoing faxes.

“Regulatory notices for telecommunication terminal equipment” on

b Enter the fax name, and then touch Submit.

2 When the Fax Number screen appears, enter the fax number, and then touch Submit.

Using the Embedded Web Server for fax setup

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Fax Settings > Analog Fax Setup.

3 In the Fax Name field, type the name to be printed on all outgoing faxes.

4 In the Fax Number field, enter the printer fax number.

5 Click Submit.

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Choosing a fax connection

Scenario 1: Standard telephone line

Setup 1: Printer is connected to a dedicated fax line

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

Tips for this setup:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).

• If you want to receive faxes automatically (Auto Answer On), then set the printer to pick up on any number of rings

that you want.

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Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

3 Connect the answering machine to the port of the printer.

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Connected to different wall jacks

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

Tips for this setup:

• If you have only one telephone number on your line, then you need to set the printer to receive faxes automatically

(Auto Answer On).

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks

up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.

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• If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the

correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog wall jack.

3 Connect the telephone to the port of the printer.

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Tips for this setup:

• This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make

sure that you set the correct ring pattern for the printer. Otherwise, the printer does not receive faxes even if you have set it to receive faxes automatically.

• If you have only one telephone number on your line, then you need to set the printer to receive faxes manually

(Auto Answer Off). When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone

to receive the fax.

• You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice

mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.

Scenario 2: Digital Subscriber Line (DSL)

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A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use the same line for analog voice calls (including faxes) and digital Internet access.

To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.

Note: Contact your DSL provider to obtain a DSL filter.

To install a filter for the printer:

1 Connect the line port of the DSL filter to the wall jack.

2 Connect one end of the telephone cable that came with your printer to the port of the printer. Connect the other

end to the phone port on the DSL filter.

3 To connect a telephone to the printer, remove any installed adapter plug from the port of the printer, and then

connect the telephone to the port.

Scenario 3: VoIP telephone service

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To connect:

1 Connect one end of the telephone cable that came with the printer to the port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost

for activation of the second phone port.

3 Connect the telephone to the port of the printer.

Tips for this setup:

• To make sure that the phone port on the VoIP adapter is active, plug an analog telephone into the phone port, and

then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two phone ports for your devices, but do not want to pay additional cost, then do not plug the printer

into the second phone port. You can use a phone splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct

splitter, plug an analog telephone into the splitter and then listen for a dial tone.

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Scenario 4: Digital telephone service through a cable provider

Setup 1: Printer is connected directly to a cable modem

1 Connect one end of the telephone cable that came with your printer to the port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost

for activation of the second phone port.

3 Connect your analog telephone phone to the port of the printer.

Notes:

• To make sure that the telephone port on the cable modem is active, plug an analog telephone into the

telephone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two telephone ports for your devices, but do not want to pay additional cost, then do not plug the

printer into the second telephone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

• Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug

an analog telephone into the splitter and then listen for a dial tone.

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Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility

1 Connect one end of the telephone cable that came with your printer to the port of the printer.

2 Connect the other end of the telephone cable to an active analog telephone wall jack.

3 Connect your analog telephone to the port of the printer.

Scenario 5: Countries or regions with different telephone wall jacks and plugs

Some countries or regions may have different types of telephone wall jack connectors than those that came with the printer. The standard wall jack adopted by most countries or regions is RJ-11. Your printer comes with the RJ-11 jack and a telephone cable with the RJ-11 plug.

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If the wall jack or equipment in your facility is not compatible with this type of connection, then you need to use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the port of the printer. If you are using a telephone adapter or a facility that has a cascaded or serial wiring scheme, then do not remove the adapter plug from the

port of the printer.

Part name Part number

Lexmark adapter plug 40X8519

Lexmark 26Z0142 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Finding information about the printer

Connecting the printer to an outlet

Selecting a location for the printer

Printer configurations

Understanding the basic functions of the scanner

Using the ADF and scanner glass

Understanding the printer control panel

Using the control panel

Understanding the colors of the Sleep button and indicator lights

Understanding the home screen

Using the touch-screen buttons

Setting up and using the home screen applications

Finding the IP address of the printer

Finding the IP address of the computer

Accessing the Embedded Web Server

Customizing the home screen

Understanding the different applications

Activating the home screen applications

Finding information about the home screen applications

Setting up Forms and Favorites

Setting up Card Copy

Using MyShortcut

Setting up Multi Send

Setting up Scan to Network

Setting up Remote Operator Panel

Exporting and importing a configuration

Additional printer setup

Installing internal options

Available internal options

Accessing the controller board

Installing a memory card

Installing an optional card

Installing an Internal Solutions Port

Removing a printer hard disk

Installing hardware options

Order of installation

Installing optional trays

Attaching cables

Setting up the printer software

Installing the printer

Adding available options in the print driver

Networking

Preparing to set up the printer on an Ethernet network

Preparing to set up the printer on a wireless network

Connecting the printer using the Wireless Setup Wizard

Connecting the printer to a wireless network using the Embedded Web Server

Changing port settings after installing a new network ISP

Setting up serial printing (Windows only)

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Loading paper and specialty media

Setting the paper size and type

Configuring Universal paper settings

Loading trays

Loading the multipurpose feeder

Linking and unlinking trays

Linking and unlinking trays

Creating a custom name for a paper type

Assigning a custom paper type

Paper and specialty media guide

Using specialty media

Tips on using card stock

Tips on using envelopes

Tips on using labels

Tips on using letterhead

Tips on using transparencies

Paper guidelines

Paper characteristics

Selecting paper

Selecting preprinted forms and letterhead

Using recycled paper and other office papers

Storing paper