Lexmark 26Z0018 User Manual

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Page 1

MS910 Series

User's Guide

June 2014 www.lexmark.com

Machine type(s):

4021

Model(s):

230

Page 2

Contents 2

Safety information.......................................................................................6

Learning about the printer...........................................................................8

Finding information about the printer......................................................................................................8

Connecting the printer to an outlet..........................................................................................................9

Selecting a location for the printer............................................................................................................9

Printer configurations.............................................................................................................................10

Understanding the printer control panel....................................................13

Using the control panel...........................................................................................................................13

Understanding the colors of the Sleep button and indicator lights........................................................13

Understanding the home screen.............................................................................................................14

Using the touch-screen buttons..............................................................................................................15

Setting up and using the home screen applications....................................17

Finding the IP address of the printer.......................................................................................................17

Finding the IP address of the computer..................................................................................................17

Accessing the Embedded Web Server.....................................................................................................17

Activating the home screen applications................................................................................................18

Showing or hiding icons on the home screen...................................................................................................18

Using Background and Idle Screen ................................................................................................................... 18

Setting up Forms and Favorites ........................................................................................................................ 18

Understanding Eco‑Settings ............................................................................................................................. 19

Setting up Remote Operator Panel.........................................................................................................20

Exporting and importing a configuration................................................................................................20

Additional printer setup.............................................................................21

Installing internal options........................................................................................................................21

Installing hardware options.....................................................................................................................33

Attaching cables......................................................................................................................................39

Setting up the printer software...............................................................................................................40

Networking..............................................................................................................................................41

Verifying printer setup............................................................................................................................45

Loading paper and specialty media............................................................46

Setting the paper size and type...............................................................................................................46

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Contents 3

Configuring Universal paper settings......................................................................................................46

Loading trays...........................................................................................................................................46

Loading the multipurpose feeder............................................................................................................48

Linking and unlinking trays......................................................................................................................51

Paper and specialty media guide................................................................53

Using specialty media..............................................................................................................................53

Paper guidelines......................................................................................................................................55

Supported paper sizes, types, and weights.............................................................................................58

Printing......................................................................................................64

Printing forms and a document...............................................................................................................64

Printing from a flash drive or mobile device...........................................................................................65

Printing confidential and other held jobs................................................................................................67

Printing information pages......................................................................................................................68

Canceling a print job................................................................................................................................69

Understanding the printer menus..............................................................70

Menus list................................................................................................................................................70

Paper menu.............................................................................................................................................71

Reports menu..........................................................................................................................................80

Network/Ports menu...............................................................................................................................81

Security menu.........................................................................................................................................94

Settings menu..........................................................................................................................................98

Help menu.............................................................................................................................................120

Saving money and the environment.........................................................122

Saving paper and toner.........................................................................................................................122

Saving energy........................................................................................................................................123

Recycling................................................................................................................................................124

Securing the printer..................................................................................126

Using the security lock feature..............................................................................................................126

Statement of Volatility..........................................................................................................................126

Erasing volatile memory........................................................................................................................127

Erasing non‑volatile memory................................................................................................................127

Erasing printer hard disk memory.........................................................................................................127

Configuring printer hard disk encryption..............................................................................................128

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Contents 4

Finding printer security information.....................................................................................................128

Maintaining the printer............................................................................129

Cleaning printer parts............................................................................................................................129

Checking the status of parts and supplies.............................................................................................133

Estimated number of remaining pages.................................................................................................133

Ordering supplies..................................................................................................................................134

Ordering a 300K maintenance kit..........................................................................................................135

Storing parts and supplies.....................................................................................................................135

Replacing supplies.................................................................................................................................136

Replacing the 300K maintenance kit.....................................................................................................147

Moving the printer................................................................................................................................157

Managing the printer...............................................................................158

Checking the virtual display...................................................................................................................158

Viewing reports.....................................................................................................................................158

Copying printer settings to other printers.............................................................................................158

Configuring supply notifications from the Embedded Web Server.......................................................159

Restoring factory default settings.........................................................................................................159

Clearing jams............................................................................................160

Avoiding jams........................................................................................................................................160

Understanding jam messages and locations.........................................................................................161

[x]‑page jam, clear jammed paper from multipurpose feeder. [200.xx]...............................................162

[x]‑page jam, open door C and clear all jammed paper. [2yy.xx]..........................................................163

[x]‑page jam, slide the 3000‑sheet tray and open door C. [2yy.xx]......................................................165

[x]‑page jam, open door D and clear all jammed paper. [24y.xx].........................................................167

[x]‑page jam, slide the 3000‑sheet tray and open door D. [24y.xx]......................................................168

[x]‑page jam, slide the 3000‑sheet tray and open door F. [24y.xx].......................................................170

[x]‑page jam, open doors G, H, and J and clear jammed paper. Leave paper in bin. [4yy.xx]...............172

[x]‑page jam, press latch to access area G. Leave paper in bin. [40y.xx]..............................................176

[x]‑page jam, press latch to access area G and clear jammed staples. Leave paper in bin. [402.93]....178

[x]‑page jam, open door H and rotate knob H6 clockwise. Leave paper in bin. [426.xx–428.xx].........180

Troubleshooting.......................................................................................186

Understanding the printer messages....................................................................................................186

Solving printer problems.......................................................................................................................199

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Contents 5

Solving print problems..........................................................................................................................206

Solving home screen application problems...........................................................................................232

Embedded Web Server does not open.................................................................................................232

Contacting customer support................................................................................................................233

Notices.....................................................................................................234

Product information..............................................................................................................................234

Edition notice........................................................................................................................................234

Power consumption..............................................................................................................................239

Index........................................................................................................248

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Safety information 6

Safety information

Connect the power cord directly to an appropriately rated and properly grounded electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not use this product with extension cords, multioutlet power strips, multioutlet extenders, or other types of surge or UPS devices. The power rating capacity of these types of accessories can be easily overloaded by a laser printer and may result in poor printer performance, property damage, or potential fire.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching it.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn off the printer, and then unplug the power cord from the electrical outlet.

• Disconnect all cords and cables from the printer.

• If the printer does not have a caster base but is configured with optional trays, then remove the trays.

• Use the handholds located on both sides of the printer to lift it.

• Make sure your fingers are not under the printer when you set it down.

• Make sure there is adequate clearance around the printer.

• Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock when cleaning the exterior of the printer, unplug the power cord from the electrical outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

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Safety information 7

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

This product produces ozone during normal operation, and is equipped with a filter designed to limit ozone concentrations to levels well below the recommended exposure limits. To avoid high ozone concentration levels during extensive usage, install this product in a well-ventilated area and replace the ozone and exhaust filters as indicated in the product maintenance instructions.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as a power cord, a fax feature or USB cable, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 8

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Information on setting up and configuring the accessibility features of your printer

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Guide—The guides are available at

Note: These guides are also available in other languages.

Lexmark Accessibility Guide—This guide is available at

http://support.lexmark.com.

or application, and then click Help.

Click

Notes:

http://support.lexmark.com.

to view context‑sensitive information.

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

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Learning about the printer 9

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or go to

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with this printer.

Connecting the printer to an outlet

Connect the power cord to the printer and then to a properly grounded and easily accessible electrical outlet.

Note: The electrical outlet may look different depending on your country or region.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then leave enough room for them also. It is important to:

• Set up the printer near a properly grounded and easily accessible electrical outlet.

• Make sure that airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical

Committee 156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Clean, dry, and free of dust. – Away from stray staples and paper clips. – Away from the direct airflow of air conditioners, heaters, or ventilators. – Free from direct sunlight and humidity extremes.

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Learning about the printer 10

• Observe the recommended temperatures and avoid fluctuations:

Ambient temperature 10 to 30°C (50 to 86°F)

Storage temperature -10 to 40°C (14 to 104°F)

• Allow the following recommended amount of space around the printer for proper ventilation:

1 Rear 120 mm (4.8 in.)

2 Right side 400 mm (15.7 in.)

3 Front 444.5 mm (17.5 in.)

4 Left side 120 mm (4.8 in.)

5 Top 150 mm (5.9 in.)

Printer configurations

Note: Make sure to configure the printer on a flat, sturdy, and stable surface.

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Learning about the printer 11

Basic model

1 Control panel

2 Multipurpose feeder

3 Standard 2 x 500-sheet tray

4 Standard bin

Configured model

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using multiple input options. If you purchased a printer with a similar configuration, then you may need additional furniture. For more information, see

www.lexmark.com/multifunctionprinters.

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Learning about the printer 12

Hardware option Alternative hardware option

1 Staple finisher None

2 3000‑sheet tray None

3 2 x 500‑sheet tray 2500‑sheet tray

4 2500‑sheet tray 2 x 500‑sheet tray

5 Finisher

None

• Staple, hole punch finisher

• Booklet finisher

When using optional trays:

• The 3000-sheet tray is supported only if the optional 2 x 500- or 2500-sheet tray is installed.

• The staple finisher is not supported if another finisher is installed.

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Understanding the printer control panel 13

Understanding the printer control panel

Using the control panel

Use the To

1 Display

2 Home button Go to the home screen.

3 Sleep button Enable Sleep mode or Hibernate mode.

4 Keypad Enter numbers, letters, or symbols on the printer.

5 Stop or Cancel button Stop all printer activity.

6 Indicator light Check the status of the printer.

• Show the status of the printer.

• Set up and operate the printer.

The following actions wake the printer from Sleep mode:

• Touching the control panel home screen

The following actions wake the printer from Hibernate mode:

• Pressing the Sleep button until the printer wakes

• Performing a power‑on reset using the main power switch

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator l ights on the printer control panel signify a certain printer s tatus or condition.

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Understanding the printer control panel 14

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data, or printing.

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from Hibernate mode.

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern

The printer is in Hibernate mode.

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Use the home screen buttons and icons to initiate an action.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Touch To

1 Change Language Change the primary language of the printer.

2 Bookmarks Create, organize, and save a set of bookmarks (URLs) into a tree view of folders and file links.

Note: The tree view does not include bookmarks created within Forms and Favorites, and

the ones in the tree are not usable in Forms and Favorites.

3 Held Jobs Display all current held jobs.

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Understanding the printer control panel 15

Touch To

4 USB View, select, or print photos and documents from a flash drive.

Note: This icon appears only when you return to the home screen while a memory card or

flash drive is connected to the printer.

5 Menus Access printer menus.

Note: These menus are available only when the printer is in Ready state.

6 Status message bar

• Show the current printer status such as Ready or Busy.

• Show the status of printer supplies.

• Show intervention messages and the instructions on how to clear them.

7 Status/Supplies

• Show a printer warning or error message whenever the printer requires intervention to

continue processing.

• View more information on the printer warning or message, and on how to clear it.

8 Tips View a context‑sensitive help information.

These may also appear on the home screen:

Touch To

Search Held Jobs Search current held jobs.

Jobs by user Access print jobs saved by user.

Profiles and Apps Access profiles and applications.

Features

Feature Description

Attendance message alert

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Warning

Printer IP address Example: 123.123.123.123

If an error condition occurs, then this icon appears.

The IP address of your printer is located at the top left corner of the home screen. You can use the IP address when accessing the Embedded Web Server to view and remotely configure printer settings.

Using the touch-screen buttons

Note: Your home screen may vary, depending on your home screen customization settings, administrative setup,

and active embedded solutions.

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Understanding the printer control panel 16

Touch the To

1 Radio button Select or clear an item.

2 Up arrow Scroll up.

3 Down arrow Scroll down.

4 Accept button Save a setting.

5 Cancel button

• Cancel an action or a selection.

• Return to the previous screen.

Touch To

Return to the home screen.

Open a context-sensitive Help dialog on the printer control panel.

Scroll to the left.

Scroll to the right.

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Setting up and using the home screen applications 17

Setting up and using the home screen applications

Notes:

• Your home screen may vary depending on your home screen customization settings, administrative setup, and

active embedded applications. Some applications are supported only in some printer models.

• There may be additional solutions and applications available for purchase. For more information, go to

www.lexmark.com or contact the place where you purchased the printer.

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Finding the IP address of the computer

For Windows users

1 In the Run dialog box, type cmd to open the command prompt.

2 Type ipconfig, and then look for the IP address.

For Macintosh users

1 From System Preferences in the Apple menu, select Network.

2 Select your connection type, and then click Advanced > TCP/IP.

3 Look for the IP address.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

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Setting up and using the home screen applications 18

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Activating the home screen applications

Showing or hiding icons on the home screen

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

3 Select the check boxes to specify which icons appear on the printer home screen.

Note: Cleared check box items are hidden.

4 Click Submit.

Using Background and Idle Screen

Icon Description

The application lets you customize the background and idle screen of your printer home screen.

1 From the home screen, navigate to:

Change Background > select background to use

2 Touch .

Setting up Forms and Favorites

Note: A later version of this User's Guide may contain a direct link to the Administrator’s Guide of this application. To

check for updates of this User’s Guide, go to

http://support.lexmark.com.

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Setting up and using the home screen applications 19

Use To

Streamline work processes by letting you quickly find and print frequently used online forms directly from the printer home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Apps > Apps Management > Forms and Favorites.

3 Click Add, and then customize the settings.

Notes:

• See the mouse-over help beside each field for a description of the setting.

• To make sure the location settings of the bookmark are correct, type the correct IP address of the host

computer where the bookmark is located. For more information on obtaining the IP address of the host computer, see

“Finding the IP address of the computer” on page 17.

• Make sure the printer has access rights to the folder where the bookmark is located.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Understanding Eco‑Settings

Icon Description

The application lets you easily manage energy consumption, noise, toner, and paper usage settings to help reduce the environmental impact of your printer.

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Setting up and using the home screen applications 20

Setting up Remote Operator Panel

This application enables you to interact with the printer control panel even when you are not physi cally near the network printer. From your computer, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Click Settings > Remote Operator Panel Settings.

3 Select the Enable check box, and then customize the settings.

4 Click Submit.

To use the application, click Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration

You can export configuration settings into a text file, and then import the file to apply the settings to other printers.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

2 Export or import a configuration file for one or multiple applications.

For one application

a Navigate to:

Settings > Apps > Apps Management > select an application > Configure

b Export or import the configuration file.

Notes:

• If a JVM Out of Memory error occurs, then repeat the export process until the configuration file is

saved.

• If a timeout occurs and a blank screen appears, then refresh the Web browser, and then click Apply.

For multiple applications

a Click Settings > Import/Export. b Export or import a configuration file.

Note: When importing a configuration file, click Submit to complete the process.

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Additional printer setup 21

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory card – DDR2 DIMM – Flash memory

• Fonts

• Firmware cards – Forms and Bar Code – PRESCRIBE – IPDS

• Printer hard disk

• Lexmark – Standard 10/100/1000 Ethernet – MarkNet – MarkNet N8352 802.11 b/g/n wireless print server

Internal Solutions Ports (ISP)

N8350 802.11 b/g/n wireless print server

Accessing the controller board

Note: Use the screwdriver located inside the bottom front door of the printer.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

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Additional printer setup 22

1 Remove the connector cover.

2 Remove the screws from the controller board access cover.

3 Remove the access cover.

4 Use the following illustration to locate the appropriate connector:

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity.

Touch a metal surface on the printer before touching any controller board electronic components or connectors.

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Additional printer setup 23

1 Option card connector

2 Memory card connector

3 Lexmark Internal Solutions Port or printer hard disk connector

5 Align the base of the access cover to the printer.

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Additional printer setup 24

6 Reattach the access cover.

7 Tighten the screws on the access cover.

8 Reattach the connector cover.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 21.

2 Unpack the memory card.

Warning—Potential Damage: Do not touch the connection points along the edge of the card. Doing so may

cause damage.

3 Align the notch (1) on the memory card with the ridge (2) on the connector.

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Additional printer setup 25

4 Push the memory card straight into the connector, and then push the card toward the controller board wall until

it clicks into place.

Installing an optional card

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 21.

2 Unpack the optional card.

Warning—Potential Damage: Avoid touching the connection points along the edge of the card. Doing so may

cause damage.

3 Holding the card by its sides, align the plastic pins (1) on the card with the holes (2) on the controller board.

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Additional printer setup 26

4 Push the card firmly into place.

Warning—Potential Damage: Improper installation of the card may cause damage to the card and the

controller board.

Note: The entire length of the connector on the card must touch and be flush with the controller board.

Installing an Internal Solutions Port

Note: Use the screwdriver located inside the bottom front door of the printer.

The controller board supports one optional Lexmark Internal Solutions Port (ISP). Install an ISP for additional connectivity options.

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Additional printer setup 27

Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer first before touching any controller board electronic components or connectors.

1 Unpack the ISP kit.

1 ISP

2 Plastic mounting bracket

3 Thumbscrews

2 Access the controller board. For more information, see “Accessing the controller board” on page 21.

3 Align the posts of the plastic mounting bracket with the holes on the controller board cage, and then press the

bracket on the cage until it clicks into place.

4 Install the ISP on the bracket.

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Additional printer setup 28

5 Use the thumbscrew to attach the bracket to the ISP.

6 Secure the ISP mounting bracket to the controller board cage using the screws.

7 Insert the plug of the ISP interface cable into the connector of the controller board.

Installing a printer hard disk

Note: Use the screwdriver located inside the bottom front door of the printer.

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Additional printer setup 29

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 21.

2 Unpack the hard disk.

3 Locate the appropriate connector on the controller board cage.

Note: If an optional ISP is installed, then the hard disk must be installed onto the ISP.

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Additional printer setup 30

To install a hard disk onto the ISP:

a Remove the screws attached to the hard disk mounting bracket, and then remove the bracket.

b Align the standoffs of the hard disk to the holes in the ISP, and then press the hard disk down until the standoffs

are in place.

Installation warning: Hold the hard disk by its edges. Touching or pressing on the center of the hard disk may damage it.

c Insert the plug of the hard disk interface cable into the receptacle of the ISP.

Note: The plugs and receptacles are color‑coded.

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Additional printer setup 31

To install a hard disk directly on the controller board cage:

a Align the standoffs of the hard disk to the holes in the controller board cage, and then press the hard disk down

until the standoffs are in place.

Installation warning: Hold the hard disk by its edges. Touching or pressing on the center of the hard disk may damage it.

b Use the two provided screws to attach the hard disk mounting bracket.

c Insert the plug of the hard disk interface cable into the receptacle of the controller board.

Note: The plugs and receptacles are color‑coded.

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Additional printer setup 32

Removing a printer hard disk

Note: Use the screwdriver located inside the bottom front door of the printer.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

1 Access the controller board.

For more information, see

“Accessing the controller board” on page 21.

2 Unplug the hard disk interface cable from the controller board, leaving the cable attached to the hard disk. To

unplug the cable, squeeze the paddle at the plug of the interface cable to disengage the latch before pulling out the cable.

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Additional printer setup 33

3 Remove the screws holding the hard disk in place.

4 Remove the hard disk.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

www.lexmark.com/multifunctionprinters.

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or

Install the printer and any options you have purchased in the following order:

• Optional 2 x 500‑ or 2500‑sheet tray

• Printer

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Additional printer setup 34

• Staple finisher

• Staple, hole punch finisher or booklet finisher

• Optional 3000‑sheet tray

Note: The staple finisher is not supported if another finisher is installed. For more information on installing the finishers and optional trays, see the instruction sheet that came with the option.

Installing optional trays

Notes:

• For information on installing the optional 3000-sheet tray, see the instruction sheet that came with the option.

• Use the screwdriver located inside the bottom front door of the printer.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

www.lexmark.com/multifunctionprinters.

The optional trays come with the following accessories:

Accessory name Quantity

Stabilizing feet

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Additional printer setup 35

Accessory name Quantity

Locking clip

Metal bracket

Screw

1 Turn off the printer.

2 Unplug the power cord from the electrical outlet and from the printer.

3 Unpack the optional tray, and then remove all packing material.

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Additional printer setup 36

4 Attach the stabilizing feet to the optional tray.

Note: Make sure the feet click into place.

5 Remove the connector cover from the printer.

6 Lift the printer using the handles at the sides.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

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Additional printer setup 37

7 Align the printer with the tray, and then lower the printer into place.

8 Remove the tape from the connectors, and then plug the connectors into the receptacle of the printer.

9 Open Tray 2 and Tray 3.

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Additional printer setup 38

10 Secure the tray to the printer using the locking clips and the metal bracket.

• Back

• Front

11 Reinstall the connector cover.

12 Connect the power cord to the printer and electrical outlet.

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Additional printer setup 39

13 Turn on the printer.

14 Set the printer software to recognize the optional tray. For more information, see “Adding available options in the

print driver” on page 40.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not set up this product or make any electrical or cabling connections, such

as a power cord, a fax feature or USB cable, during a lightning storm.

Connect the printer to the computer using a USB cable, or to the network using an Ethernet cable.

Make sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Use the To

1 Printer power cord socket Connect the printer to a properly grounded electrical

outlet.

2 Internal Solutions Port (ISP) or printer hard disk slot

Note: If the printer has support for wireless connection,

then the wireless antenna is attached here.

3 Ethernet port Connect the printer to a network.

4 USB ports Attach a keyboard.

5 USB printer port Connect the printer to a computer.

Warning—Potential Damage: Do not touch the USB cable, any wireless network adapter, or the printer in the area

shown while actively printing. Loss of data or a malfunction can occur.

Attach an ISP or a printer hard disk.

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Additional printer setup 40

Setting up the printer software

Installing the printer

1 Obtain a copy of the software installer package.

2 Run the installer, and then follow the instructions on the computer screen.

3 For Macintosh users, add the printer.

Note: Obtain the printer IP address from the TCP/IP section in the Network/Ports menu.

Adding available options in the print driver

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Run > type control printers > OK

In Windows 7 or earlier

a Click , or click Start and then click Run. b Type control printers. c Press Enter, or click OK.

2 Select the printer you want to update, and then do either of the following:

• For Windows 7 or later, select Printer properties.

• For earlier versions, select Properties.

3 Navigate to the Configuration tab, and then select Update Now ‑ Ask Printer.

4 Apply the changes.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your printer, and then select Options & Supplies.

2 Navigate to the list of hardware options, and then add any installed options.

3 Apply the changes.

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Additional printer setup 41

Networking

Notes:

• Purchase a MarkNet N8350 wireless network adapter first before setting up the printer on a wireless network.

For information on installing the wireless network adapter, see the instruction sheet that came with the adapter.

• A Service Set Identifier (SSID) is a name assigned to a wireless network. Wired Equivalent Privacy (WEP), Wi-Fi

Protected Access (WPA), WPA2, and 802.1X-RADIUS are types of security used on a network.

Preparing to set up the printer on an Ethernet network

To configure your printer to connect to an Ethernet network, organize the following information before you begin:

Note: If your network automatically assigns IP addresses to computers and printers, continue on to installing the printer.

• A valid, unique IP address for the printer to use on the network

• The network gateway

• The network mask

• A nickname for the printer (optional)

Note: A printer nickname can make it easier for you to identify your printer on the network. You can choose to use the default printer nickname, or assign a name that is easier for you to remember.

You will need an Ethernet cable to connect the printer to the network and an available port where the printer can physically connect to the network. Use a new network cable when possible to avoid potential problems caused by a damaged cable.

Preparing to set up the printer on a wireless network

Notes:

• Make sure your wireless network adapter is installed in your printer and working properly. For more

information, see the instruction sheet that came with the wireless network adapter.

• Make sure your access point (wireless router) is turned on and is working properly.

Make sure you have the following information before setting up the printer on a wireless network:

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode is either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to automatic for infrastructure networks.

Some ad hoc networks will also require the automatic setting. Check with your system support person if you are not sure which channel to select.

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Additional printer setup 42

• Security Method—There are four basic options for Security Method: – WEP key

If your network uses more than one WEP key, then enter up to four in the provided spaces. Select the key currently in use on the network by selecting the default WEP transmit key.

– WPA or WPA2 preshared key or passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– 802.1X–RADIUS

If you are installing the printer on an 802.1X network, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X user name and password

• Certificates

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: We do not recommend using an unsecured wireless network.

Notes:

– If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility

of the computer network adapter, and then look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

– To find the WPA/WPA2 preshared key or passphrase for the wireless network, see the documentation that

came with the access point, see the Embedded Web Server associated with the access point, or consult your system support person.

Connecting the printer using the Wireless Setup Wizard

Before you begin, make sure that:

• A wireless network adapter is installed in the printer and is working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

• An Ethernet cable is disconnected from the printer.

• Active NIC is set to Auto. To set this to Auto, navigate to:

> Network/Ports > Active NIC > Auto > Submit

Note: Make sure to turn off the printer, then wait for at least five seconds, and then turn the printer back on.

1 From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup

2 Select a wireless connection setup.

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Additional printer setup 43

Use To

Search for networks Show available wireless connections.

Note: This menu item shows all broadcast secured or unsecured SSIDs.

Enter a network name Manually type the SSID.

Note: Make sure to type the correct SSID.

Wi‑Fi Protected Setup Connect the printer to a wireless network using Wi‑Fi Protected Setup.

3 Follow the instructions on the printer display.

Connecting the printer to a wireless network using Wi‑Fi Protected Setup

Before you begin, make sure that:

• The access point (wireless router) is Wi‑Fi Protected Setup (WPS) certified or WPS‑compatible. For more

information, see the documentation that came with your access point.

• A wireless network adapter installed in your printer is attached and working properly. For more information, see

the instruction sheet that came with the wireless network adapter.

Using the Push Button Configuration method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start Push Button Method

2 Follow the instructions on the printer display.

Using the Personal Identification Number (PIN) method

From the printer control panel, navigate to:

> Network/Ports > Network [x] > Network [x] Setup > Wireless > Wireless Connection Setup > Wi‑Fi Protected

Setup > Start PIN Method

2 Copy the eight‑digit WPS PIN.

3 Open a Web browser, and then type the IP address of your access point in the address field.

Notes:

• The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

4 Access the WPS settings. For more information, see the documentation that came with your access point.

5 Enter the eight‑digit PIN, and then save the setting.

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Additional printer setup 44

Connecting the printer to a wireless network using the Embedded Web Server

Before you begin, make sure that:

• Your printer is connected temporarily to an Ethernet network.

• A wireless network adapter is installed in your printer and working properly. For more information, see the

instruction sheet that came with the wireless network adapter.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer control panel. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Network/Ports > Wireless.

3 Modify the settings to match the settings of your access point (wireless router).

Note: Make sure to enter the correct SSID, security method, preshared key or passphrase, network mode, and

channel.

4 Click Submit.

5 Turn off the printer, and then disconnect the Ethernet cable. Then wait for at least five seconds, and then turn the

printer back on.

6 To verify if your printer is connected to the network, print a network setup page. Then in the Network Card [x]

section, see if the status is Connected.

Changing port settings after installing a new network ISP

Notes:

• If the printer has a static IP address, then you do not need to make any changes.

• If the computers are configured to use the network name, instead of an IP address, then you do not need to

make any changes.

• If you are adding a wireless ISP to a printer previously configured for an Ethernet connection, then make sure

the printer is disconnected from the Ethernet network.

For Windows users

Open the printers folder.

2 From the shortcut menu of the printer with the new ISP, open the printer properties.

3 Configure the port from the list.

4 Update the IP address.

5 Apply the changes.

For Macintosh users

From System Preferences in the Apple menu, navigate to the list of printers, and then select + > IP.

2 Type the IP address in the address field.

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Additional printer setup 45

3 Apply the changes.

Setting up serial printing (Windows only)

After installing the serial or communication (COM) port, configure the printer and the computer.

Note: Serial printing reduces print speed.

1 Set the parameters in the printer.

a From the control panel, navigate to the menu for the port settings. b Locate the menu for the serial port settings, and then adjust the settings, if necessary. c Save the settings.

2 From your computer, open the printers folder, and then select your printer.

3 Open the printer properties, and then select the COM port from the list.

4 Set the COM port parameters in Device Manager.

Use the Run dialog box to open the command prompt, and then type devmgmt.msc.

Verifying printer setup

When all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly by printing the following:

• Menu settings page—Use this page to verify that all printer options are installed correctly. A list of installed options

appears toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option, and then install it again.

• Network setup page—If your printer has Ethernet or wireless capability and is attached to a network, then print a

network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

Printing a menu settings page

From the home screen, navigate to:

> Reports > Menu Settings Page

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the home screen, navigate to:

> Reports > Network Setup Page

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

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Loading paper and specialty media 46

Loading paper and specialty media

The selection and handling of paper and specialty media can affect how reliably documents print. For more information,

“Avoiding jams” on page 160 and “Storing paper” on page 58.

see

Setting the paper size and type

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper size or type >

Configuring Universal paper settings

The Universal paper size setting is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

1 From the home screen, navigate to:

> Paper Menu > Universal Setup

2 Select a unit of measure, and then set the portrait width and height.

3 Apply the changes.

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all

other trays closed until needed.

1 Pull out the tray.

Note: Do not remove trays while a job prints or while Busy appears on the printer display. Doing so may cause

a jam.

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Loading paper and specialty media 47

2 Squeeze and slide the paper guides to the correct position for the size of the paper you are loading.

Note: Use the indicators on the bottom of the tray to position the guides.

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

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Loading paper and specialty media 48

4 Load the paper stack with the printable side faceup.

Notes:

• Load printable side facedown for duplex printing.

• Load pre-punched paper with the holes toward the front or the left side of the tray.

• Load letterhead with the header on the left side of the tray.

• Make sure that the paper is below the maximum fill line on the edge of the paper tray. Overfilling may cause

paper jams.

5 Insert the tray.

6 From the control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the tray.

Loading the multipurpose feeder

1 Open the multipurpose feeder.

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Loading paper and specialty media 49

2 Adjust the guide to match the size of the paper you are loading.

3 Flex the sheets of paper back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten

the edges on a level surface.

4 Load the paper.

• Load only one size and type of paper.

Loading letterhead

Without an optional finisher With an optional finisher

One‑sided printing

Note: For long-edge orientation, load letterhead facedown with the header on the left side of the feeder.

One‑sided printing

Note: For long-edge orientation, load letterhead facedown with the header on the right side of the feeder.

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Loading paper and specialty media 50

Without an optional finisher With an optional finisher

Two‑sided printing

Note: For long-edge orientation, load letterhead faceup with the header on the right side of the feeder.

Loading prepunched paper

One‑sided printing Two‑sided printing

Two‑sided printing

Note: For long-edge orientation, load letterhead faceup with the header on the left side of the feeder.

• Load envelopes with the flap side up.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

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Loading paper and specialty media 51

• Make sure that the paper is below the maximum fill line. Overfilling may cause paper jams.

5 From the control panel, set the paper size and paper type in the Paper menu to match the paper loaded in the

feeder.

Linking and unlinking trays

The printer links trays when the specified paper size and type are the same. When a linked tray becomes empty, paper feeds from the next linked tray. To prevent trays from linking, assign a unique custom paper type name.

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the paper size and type settings for the trays you are linking.

• To link trays, make sure the paper size and type for the tray match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the printer control panel. For more information,

“Setting the paper size and type” on page 46.

see

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

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Loading paper and specialty media 52

Creating a custom name for a paper type

1 From the home screen, navigate to:

> Paper Menu > Custom Names

2 Type a custom paper type name, and then apply the changes.

3 Touch Custom Types, and then verify if the new custom paper type name has replaced the custom name.

Assigning a custom paper type

Using the Embedded Web Server

Assign a custom paper type name to a tray when linking or unlinking trays.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address on the printer home screen. The IP address appears as four sets of numbers

separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings > Paper Menu > Custom Types.

3 Select a custom paper type name, and then select a paper type

Note: Paper is the factory default paper type for all user‑defined custom names.

4 Click Submit.

Using the printer control panel

From the home screen, navigate to:

> Paper Menu > Custom Types

2 Select a custom paper type name, and then select a paper type

Note: Paper is the factory default paper type for all user‑defined custom names.

3 Touch .

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Paper and specialty media guide 53

Paper and specialty media guide

Notes:

• Make sure that the paper size, type, and weight are set correctly on the computer or control panel.

• Flex, fan, and straighten specialty media before loading them.

• The printer may print at a reduced speed to prevent damage to the fuser.

• For more information on card stock and labels, see the Card Stock & Label Guide on the Lexmark support Web

http://support.lexmark.com.

site at

Using specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly affect print quality.

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the card

stock loaded in the tray.

• Print samples on the card stock being considered for use before buying large quantities.

• Specify the paper texture and weight from the tray settings to match the paper loaded in the tray.

• Preprinting, perforation, and creasing may significantly affect the print quality and cause jams or other paper feed

problems.

• Before loading the card stock on the tray, flex and fan the card stock to loosen them. Straighten the edges on a

level surface.

Tips on using envelopes

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

envelopes loaded in the tray.

• Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers.

• For best performance, use envelopes made from 90‑g/m

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist. – Are stuck together or damaged in any way. – Have windows, holes, perforations, cutouts, or embossing. – Have metal clasps, string ties, or folding bars. – Have an interlocking design. – Have postage stamps attached. – Have any exposed adhesive when the flap is in the sealed or closed position.

(24‑lb) paper or 25% cotton.

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Paper and specialty media guide 54

– Have bent corners. – Have rough, cockle, or laid finishes.

• Adjust the width guides to fit the width of the envelopes.

• Before loading the envelopes on the tray, flex the stack of envelopes back and forth to loosen them, and

then fan them. Straighten the edges on a level surface.

Note: A combination of high humidity (over 60%) and high printing temperature may wrinkle or seal envelopes.

Tips on using labels

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the labels

loaded in the tray.

• Print samples on labels being considered for use before buying large quantities.

• For more information on label printing, characteristics, and design, see the Card Stock & Label Guide on the Lexmark

Web site at

• Use labels designed specifically for laser printers.

• Do not use labels with slick backing material.

• Do not use labels with exposed adhesive.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and toner cartridge warranties.

• Before loading labels on the tray, flex and fan labels to loosen them. Straighten the edges on a level surface.

http://support.lexmark.com.

Tips on using letterhead

• Use letterhead specifically for laser printers.

• Print samples before buying large quantities.

• Before loading letterhead, flex and fan the sheets.

• When printing on letterhead, take note of the page orientation.

Source Printing Side with the

letterhead

Trays One‑sided Faceup Load the sheet with the

Two‑sided Facedown Load the sheet with the

Multipurpose feeder One‑sided Facedown Load the sheet with the

Two‑sided Faceup Load the sheet with the

Paper orientation

top edge toward the back of the tray.

top edge toward the front of the tray.

top edge on the left side.

top edge on the right side.

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Paper and specialty media guide 55

Tips on using transparencies

• From the printer control panel, set the paper size, type, texture, and weight in the Paper menu to match the

transparencies loaded in the tray.

• Print a test page on the transparencies being considered for use before buying large quantities.

• Use transparencies designed specifically for laser printers.

• Avoid getting fingerprints on the transparencies to prevent print quality problems.

• Before loading transparencies, flex and fan the sheets to prevent them from sticking together.

• When printing on large volumes of transparencies, make sure to print by batches of only up to 20 with an interval

of at least three minutes between batches, to prevent the transparencies from sticking together in the bin. You can also remove transparencies from the bin by batches of 20.

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these factors before printing on them:

Weight

The printer trays can feed paper weights between 60–256 g/m2 (16–68‑lb) grain long paper. The multipurpose feeder can feed paper weights between 60–256 g/m

not be stiff enough to feed properly, and may cause jams.

Note: Two‑sided printing is supported for 60–169 g/m

(16–68‑lb) grain long paper. Paper lighter than 60 g/m2 (16 lb) might

(16–45‑lb) paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 200 Sheffield points.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Store paper in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

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Paper and specialty media guide 56

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–256 g/m

(16–68‑lb) paper, grain long paper is recommended.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability, resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Selecting paper

Using the appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid paper jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended printable side of the paper. This information is usually indicated on

the paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same tray; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

• Use grain long for 60–256‑g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid paper with rough or heavily textured surfaces.

• Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these

requirements; latex inks might not.

• Print samples on preprinted forms and letterheads considered for use before buying large quantities. This

determines whether or not the ink in the preprinted form or letterhead will affect print quality.

• When in doubt, contact your paper supplier.

(16–68‑lb) paper.

Using recycled paper and other office papers

As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for use in laser (electrophotographic) printers.

While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor and discipline. Many factors are taken into consideration both separately and as a whole, including the following:

• Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)

• Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)

• Moisture content (Business papers should have low moisture: 4–5%.)

• Bending resistance and proper stiffness means optimum feeding through the printer.

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Paper and specialty media guide 57

• Thickness (impacts how much can be loaded into a tray)

• Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)

• Surface friction (determines how easily sheets can be separated)

• Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves

through the printer)

• Brightness and texture (look and feel)

Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner, they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates more carbon emissions than does normal paper production. However, using recycled papers enables better resource management overall.

Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To gain a better understanding of the impact of printers on the environment, the company commissioned a number of life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive manufacturing processes required to make paper.

Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers who demonstrate their commitment to sustainable forestry practices.

Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained. However, the following paper choice guidelines will help alleviate the environmental impact of printing:

1 Minimize paper consumption.

2 Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry

Stewardship Council (FSC) or the Program for the Endorsement of Forest Certification (PEFC). These certifications guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and socially responsible forest management and restoration practices.

3 Choose the most appropriate paper for printing needs: normal 75 or 80 g/m

or recycled paper.

certified paper, lower weight paper,

Unacceptable paper examples

Test results indicate that the following paper types are at risk for use with laser printers:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),

such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software application to successfully print on these forms.)

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough-edged, rough or heavily textured surface papers or curled papers

• Recycled papers that fail EN12281:2002 (European testing)

• Paper weighing less than 60 g/m

• Multiple part forms or documents

(16 lb)

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Paper and specialty media guide 58

For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found at the Environmental Sustainability link.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40 percent. Most

label manufacturers recommend printing in a temperature range of 18–24°C (65–75°F) with relative humidity between 40 and 60 percent.

• Store paper in cartons, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

• Take paper out of the carton or wrapper only when you are ready to load it in the printer. The carton and wrapper

help keep the paper clean, dry, and flat.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the sizes, types, and weights of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

Paper sizes supported by the printer

Paper size Dimensions Standard

500‑sheet tray (Tray

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 148 x 210 mm

(5.8 x 8.3 in.)

A6 105 x 148 mm

(4.1 x 5.8 in.)

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

Letter 216 x 279 mm

(8.5 x 11 in.)

Supported only in short‑edge orientation.

Supported only in long‑edge orientation.

Supports paper size without size sensing.

Supported only if the width is from 139.7 mm (5.5 in.) to 320 mm (12.6 in.), and the length is from 148 mm (5.83 in.) to

458 mm (18 in.). Note: Banner is supported in the multipurpose feeder only if the width is up to 296.9 mm (11.69 in.) and the length is up

to 1219.2 mm (48 in.). Set the paper size to Universal.

XXXX X

Standard 500‑sheet tray (Tray

1 1 1

2 x 500‑ sheet tray

2500‑sheet tray

3000‑sheet tray

2 2 2

2 2

Multipurpose

feeder

Two‑sided printing

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Paper and specialty media guide 59

Paper size Dimensions Standard

500‑sheet tray (Tray

Legal 216 x 356 mm

(8.5 x 14 in.)

Executive 184 x 267 mm

(7.3 x 10.5 in.)

JIS B4 257 x 364 mm

(10.12 x 14.33 in.)

SRA3 320 x 450 mm

(12.6 x 17.7 in.)

A3 297 x 420 mm

(11.69 x 16.54 in.)

12 x 18 305 x 457 mm

(12 x 18 in.)

11 x 17 279.4 x 431.8 mm

(11 x 17 in.)

Oficio 216 x 340 mm

(8.5 x 13.4 in.)

Standard 500‑sheet tray (Tray

2 x 500‑ sheet

2500‑sheet tray

3000‑sheet tray

tray

XX X

Multipurpose

feeder

Two‑sided printing

Folio 216 x 330 mm

(8.5 x 13 in.)

Statement 140 x 216 mm

1 1 1

(5.5 x 8.5 in.)

Universal 76.2 x 76.2 mm

(3 x 3 in.) to 320 x 1219.2 mm

(12.6 x 48 in.)

7 3/4 Envelope

9 Envelope 98 x 225 mm

98 x 191 mm (3.9 x 7.5 in.)

XXXX X X

XXXX X

(3.9 x 8.9 in.)

10 Envelope 105 x 241 mm

XXXX X

(4.1 x 9.5 in.)

DL Envelope 110 x 220 mm

XXXX X

(4.3 x 8.7 in.)

Supported only in short‑edge orientation.

Supported only in long‑edge orientation.

Supports paper size without size sensing.

Supported only if the width is from 139.7 mm (5.5 in.) to 320 mm (12.6 in.), and the length is from 148 mm (5.83 in.) to

458 mm (18 in.). Note: Banner is supported in the multipurpose feeder only if the width is up to 296.9 mm (11.69 in.) and the length is up

to 1219.2 mm (48 in.). Set the paper size to Universal.

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Paper and specialty media guide 60

Paper size Dimensions Standard

500‑sheet tray (Tray

C5 Envelope 162 x 229 mm

XXXX X

Standard 500‑sheet tray (Tray

2 x 500‑ sheet tray

2500‑sheet tray

3000‑sheet tray

Multipurpose

feeder

Two‑sided printing

(6.4 x 9 in.)

B5 Envelope 176 x 250 mm

XXXX X

(6.9 x 9.8 in.)

Other Envelope

98 x 162 mm (3.9 x 6.3 in.) to

XXXX X

176 x 250 mm (6.9 x 9.8 in.)

Supported only in short‑edge orientation.

Supported only in long‑edge orientation.

Supports paper size without size sensing.

Supported only if the width is from 139.7 mm (5.5 in.) to 320 mm (12.6 in.), and the length is from 148 mm (5.83 in.) to

458 mm (18 in.). Note: Banner is supported in the multipurpose feeder only if the width is up to 296.9 mm (11.69 in.) and the length is up

to 1219.2 mm (48 in.). Set the paper size to Universal.

Paper types and weights supported by the printer

The printer engine supports 60–256‑g/m2 (16–68‑lb) paper weights.

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

Paper type Standard

500‑sheet tray (Tray 1)

Plain Paper

Card Stock

Transparencies

Recycled

XXXXX

Glossy

Heavy Glossy

Labels X X X X X

Bond

Envelope X X X X X

Standard 500‑sheet tray (Tray 2)

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

Multipurpose feeder

Paper is supported for two‑sided printing.

Print transparencies in batches of only up to 20 to prevent them from sticking together. For more information, see “Tips

on using transparencies” on page 55.

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Paper and specialty media guide 61

Paper type Standard

500‑sheet tray (Tray 1)

Standard 500‑sheet tray (Tray 2)

2 x 500‑sheet tray

2500‑sheet tray

3000‑sheet tray

Multipurpose feeder

Rough Envelope X X X X X

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough Cotton

Custom Type

Paper is supported for two‑sided printing.

Print transparencies in batches of only up to 20 to prevent them from sticking together. For more information, see “Tips

on using transparencies” on page 55.

Paper sizes, types, and weights supported by the finishers

The printer engine supports 60–256 g/m2 (16–68‑lb) paper weights.

Note: When a finisher is installed, the standard finisher bin becomes the default bin even for print jobs that do not require finishing.

Supported paper sizes

Paper size Staple finisher Staple, hole punch

finisher bin 1

3 3

3 3 2

JIS B5

JIS B4

Executive

Letter

Paper is supported only if the finisher stacks the paper but does not staple or punch holes in it.

Paper is supported only if the finisher stacks or staples the paper but does not punch holes in it.

Paper is supported but the finisher does not stack, staple, or punch holes in it.

Paper is supported only for 2‑hole punch.

Paper is supported only if the paper size is between 210 x 279.4 mm (8.27 x 11 in.) and 320 x 457.2 mm (12.6 x 18 in.).

Staple, hole punch

finisher bin 2

Booklet finisher

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Paper and specialty media guide 62

Paper size Staple finisher Staple, hole punch

finisher bin 1

Staple, hole punch

finisher bin 2

Booklet finisher

Legal

12 x 18

1 3 1

11 x 17

SRA3

1 3 1

Oficio

Folio

Statement

Universal

Paper is supported only if the finisher stacks the paper but does not staple or punch holes in it.

Paper is supported only if the finisher stacks or staples the paper but does not punch holes in it.

Paper is supported but the finisher does not stack, staple, or punch holes in it.

Paper is supported only for 2‑hole punch.

Paper is supported only if the paper size is between 210 x 279.4 mm (8.27 x 11 in.) and 320 x 457.2 mm (12.6 x 18 in.).

1 3 3

3 1 5

Supported paper types

Paper type Staple finisher Staple, hole punch finisher Booklet finisher

Plain Paper

Card Stock

Transparency

Recycled

Glossy

Heavy Glossy

Labels

Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see

2 3

2 5

2 4

2 3

“Tips on using transparencies” on page 55.

Paper is supported only if the finisher stacks the paper but does not staple it.

Paper is supported only if the finisher stacks the paper but does not staple or punch holes in it.

Paper is supported only if the finisher punches holes or stacks the paper but does not staple it.

Paper is supported only if the finisher staples or folds the paper.

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Paper and specialty media guide 63

Paper type Staple finisher Staple, hole punch finisher Booklet finisher

Bond

Envelope

Rough Envelope

2 3

Letterhead

Preprinted

Colored Paper

Light Paper

Heavy Paper

Rough Cotton

2 4

Custom Type

Print on transparencies by batches of only up to 20 to prevent them from sticking together. For more information, see

“Tips on using transparencies” on page 55.

Paper is supported only if the finisher stacks the paper but does not staple it.

Paper is supported only if the finisher stacks the paper but does not staple or punch holes in it.

Paper is supported only if the finisher punches holes or stacks the paper but does not staple it.

Paper is supported only if the finisher staples or folds the paper.

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Printing 64

Printing

Printing forms and a document

Printing forms

Use Forms and Favorites to quickly and easil y access frequently used forms or other information that is regularly printed. Before you can use this application, first set it up on the printer. For more information, see

Favorites” on page 18.

1 From the home screen, navigate to:

Forms and Favorites > select the form from the list > enter the number of copies > adjust other settings

2 Apply the changes.

Printing a document

“Setting up Forms and

1 From the printer control panel, set the paper type and size to match the paper loaded.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the paper loaded. 3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options pop‑up menus, adjust the settings, if necessary.

Note: To print on a specific paper type, adjust the paper type setting to match the paper loaded, or

select the appropriate tray or feeder.

3 Click Print.

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Printing 65

Adjusting toner darkness

1 From the home screen, navigate to:

> Settings > Print Settings > Quality Menu

2 Adjust the toner darkness setting, and then save the changes.

Printing from a flash drive or mobile device

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, you are prompted to type the file password from the control panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• A flash drive icon appears on the printer home screen when a flash drive is inserted.

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears on the printer

display. After these print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the printer or the flash drive in the area shown while actively printing, reading, or writing from the memory device. Loss of data or a malfunction can occur.

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Printing 66

2 From the control panel, touch the document you want to print.

3 Specify the number of copies to be printed, and then send the job for printing.

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then touch Held Jobs on

the home screen to print files from the flash drive.

Supported flash drives and file types

Notes:

• High‑speed USB flash drives must support the full‑speed standard. Low-speed USB devices are not supported.

• USB flash drives must support the File Allocation Table (FAT) system. Devices formatted with New Technology

File System (NTFS) or any other file system are not supported.

Recommended flash drives File type

• Lexar FireFly (512MB and 1GB)

• SanDisk Cruzer Micro (512MB and 1GB)

• Sony (512MB and 1GB)

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .jpeg or .jpg

• .bmp

• .pcx

• .tiff or .tif

• .png

Printing from a mobile device

To download a compatible mobile printing application, visit www.lexmark.com/mobile.

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Printing 67

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Printing confidential and other held jobs

Storing print jobs in the printer

1 From the home screen, navigate to:

> Security > Confidential Print > select a print job type

Use To

Max Invalid PIN Limit the number of times an invalid PIN can be entered.

Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

Confidential Job Expiration Hold print jobs in the computer until you enter the PIN from the printer control

panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Repeat Job Expiration Print and store print jobs in the printer memory.

Verify Job Expiration Print one copy of a print job and hold the remaining copies. It lets you examine

if the first copy is satisfactory or not. The print job is automatically deleted from the printer memory when all copies are printed.

Reserve Job Expiration Store print jobs for printing at a later time.

Note: The print jobs are held until deleted from the Held Jobs menu.

Notes:

• Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to

process additional held jobs.

• You can set the printer to store print jobs in the printer memory until you start the print job from the printer

control panel.

• All print jobs that can be initiated by the user at the printer are called held jobs.

2 Touch .

Printing confidential and other held jobs

Notes:

• Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you delete them.

• Confidential print jobs require a four‑digit PIN.

For Windows users

With a document open, select File > Print.

2 Open the printer properties, and then select Print and Hold.

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Printing 68

3 Select the print job type, and then assign a user name.

4 Send the print job to the printer.

5 From the printer home screen, open the Held Jobs folder and then release the job.

For Macintosh users

With a document open, select File > Print.

2 From the print options or Copies & Pages pop‑up menu, select Job Routing.

3 Select the print job type, and then assign a user name.

4 Send the print job to the printer.

5 From the printer home screen, open the Held Jobs folder and then release the job.

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

1 Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four

sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2 Click Settings tab > Security > Confidential Print Setup.

3 Modify the settings:

• Set a maximum number of PIN entry attempts. When a user exceeds a specific number of PIN entry attempts,

all of the jobs for that user are deleted.

• Set an expiration time for confidential print jobs. When a user has not printed the jobs within the specified time,

all of the jobs for that user are deleted.

4 Save the modified settings.

Printing information pages

For more information on printing information pages, see “Printing a menu settings page” on page 45 and “Printing a

network setup page” on page 45.

Printing a font sample list

1 From the home screen, navigate to:

> Reports > Print Fonts

2 Touch PCL Fonts or PostScript Fonts.

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Printing 69

Printing a directory list

A directory list shows the resources stored in a flash memory or in the printer hard disk.

From the home screen, navigate to:

> Reports > Print Directory

Canceling a print job

Canceling a print job from the printer control panel

1 From the printer control panel, touch Cancel Job or press on the keypad.

2 Touch the print job you want to cancel, and then touch Delete Selected Jobs.

Note: If you press

on the keypad, then touch Resume to return to the home screen.

Canceling a print job from the computer

For Windows users

1 Open the printers folder.

In Windows 8

From the Search charm, type run, and then navigate to:

Run > type control printers > OK

In Windows 7 or earlier

a Click , or click Start and then click Run.

b Type control printers.

c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 Click Delete.

For Macintosh users

1 From System Preferences in the Apple menu, open the printers folder.

2 Open the print queue, select the print job you want to cancel, and then delete it.

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Understanding the printer menus 70

Understanding the printer menus

Menus list

Paper Menu Reports Network/Ports

Option Card Menu

Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Loading Custom Types Custom Names Custom Bin Names Universal Setup Bin Setup

Security Settings Help

Miscellaneous Security Settings Confidential Print Erase Temporary Data Files Security Audit Log Set Date and Time

Depending on the printer setup, this menu item appears as Network Setup Page or Network [x] Setup Page.

Depending on the printer setup, this menu item appears as Standard Network or Network [x].

This menu appears only when one or more DLEs are installed.

Menu Settings Page Device Statistics Stapler Test

Network Setup Page Profiles List Print Fonts Print Directory Asset Report Event Log Summary

General Settings Flash Drive Menu Print Settings

Active NIC Standard Network

Standard USB Parallel [x] Serial [x] SMTP Setup

Print All Guides Print Quality Printing Guide Media Guide Print Defects Guide Menu Map Information Guide Connection Guide Moving Guide Supplies Guide

A list of installed DLEs (Download Emulators) appears.

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Understanding the printer menus 71

Paper menu

Default Source menu

Use To

Default Source

Tray [x] Multipurpose Feeder Manual Paper Manual Envelope

Set a default paper source for all print jobs.

Notes:

Paper Size/Type menu

Use To

Tray [x] Size

A4 A5 A6 JIS‑B5 JIS‑B4 Letter Legal 12 x 18 11 x 17 SRA3 A3 Executive Oficio (Mexico) Folio Statement Universal

• Tray 1 (standard tray) is the factory default setting.

• From the Paper menu, set Configure MP to "Cassette" for Multipurpose

Feeder to appear as a menu setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. When one tray is empty, the print job continues using the linked tray.

Specify the paper size loaded in each tray.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• If two trays contain paper of the same size and type, and the trays have

the same settings, then the trays are automatically linked. The multipurpose feeder may also be linked. When one tray is empty, the print job continues using the linked tray.

Note: Only installed trays and feeders are listed in this menu.

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Understanding the printer menus 72

Use To

Tray [x] Type

Plain Paper Card Stock Transparency Recycled Glossy Heavy Glossy Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

MP Feeder Size

A4 A5 A6 JIS‑B5 JIS‑B4 Letter Legal 12 x 18 11 x 17 SRA3 A3 Executive Oficio (Mexico) Folio Statement Universal

Specify the type of paper loaded in each tray.

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type [x] is

the factory default setting for all other trays.

• If available, a user‑defined name appears instead of Custom Type [x].

• Use this menu to configure automatic tray linking.

Specify the paper size loaded in the multipurpose feeder.

Notes:

• Letter is the U.S. factory default setting. A4 is the international factory

default setting.

• From the Paper menu, set Configure MP to “Cassette” for MP Feeder

Size to appear as a menu.

• The multipurpose feeder does not automatically detect paper size. The

paper size value must be set.

Note: Only installed trays and feeders are listed in this menu.

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Understanding the printer menus 73

Use To

MP Feeder Type

Plain Paper Card Stock Transparency Recycled Glossy Heavy Glossy Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Manual Paper Size

A4 A5 A6 JIS B5 Letter Legal Executive Oficio (Mexico) JIS B4 A3 11 x 17 Folio Statement Universal SRA3 12 x 18

Specify the paper type loaded in the multipurpose feeder.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure to “Cassette” for MP Feeder Type

to appear as a menu.

Specify the size of the paper being manually loaded. Note: Letter is the U.S. factory default setting. A4 is the international factory

default setting.

Note: Only installed trays and feeders are listed in this menu.

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Understanding the printer menus 74

Use To

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Custom Type [x]

Manual Envelope Size

7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope

Specify the paper type being manually loaded.

Notes:

• Plain Paper is the factory default setting.

• From the Paper menu, set Configure MP to “Manual” for Manual Paper

Type to appear as a menu.

Specify the envelope size being manually loaded. Note: 10 Envelope is the U.S. factory default setting. DL Envelope is the

international factory default setting.

Manual Envelope Type

Envelope Rough Envelope Custom Type [x]

Note: Only installed trays and feeders are listed in this menu.

Specify the envelope type being manually loaded.

Note: Envelope is the factory default setting.

Configure MP menu

Use To

Configure MP

Cassette Manual First

Determine when the printer selects paper from the multipurpose feeder.

Notes:

• Cassette is the factory default setting. Cassette configures the

multipurpose feeder as the automatic paper source.

• Manual sets the multipurpose feeder only for manual‑feed print jobs.

• First configures the multipurpose feeder as the primary paper source.

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Understanding the printer menus 75

Substitute Size menu

Use To

Substitute Size

Off Statement/A5 Letter/A4 11 x 17/A3 All Listed

Paper Texture menu

Use To

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Substitute a specified paper size if the requested paper size is not available.

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• Setting a size substitution lets the print job continue without Change

Paper appearing.

Specify the relative texture of the plain paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the card stock loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if card stock is supported.

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Specify the relative texture of the transparencies loaded. Note: Normal is the factory default setting.

Specify the relative texture of the recycled paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the labels loaded. Note: Normal is the factory default setting.

Specify the relative texture of the bond paper loaded. Note: Rough is the factory default setting.

Specify the relative texture of the envelopes loaded. Note: Normal is the factory default setting.

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Understanding the printer menus 76

Use To

Rough Envelope Texture

Rough

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Heavy Texture

Smooth Normal Rough

Specify the relative texture of the rough envelopes loaded.

Specify the relative texture of the letterhead loaded. Note: Normal is the factory default setting.

Specify the relative texture of the preprinted paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the colored paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded. Note: Normal is the factory default setting.

Specify the relative texture of the paper loaded.

Note: Normal is the factory default setting.

Rough/Cotton Texture

Rough

Custom [x] Texture

Smooth Normal Rough

Specify the relative texture of the cotton paper loaded.

Specify the relative texture of the custom paper loaded.

Notes:

• Normal is the factory default setting.

• The options appear only if the custom type is supported.

Paper Loading menu

Use To

Card Stock Loading

Duplex Off

Notes:

• Off is the factory default setting for all Paper Loading menu selections.

• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from

Print Properties or the print dialog, depending on your operating system.

Determine and set two-sided printing for all print jobs with Card Stock as the paper type.

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Understanding the printer menus 77

Use To

Recycled Loading

Duplex Off

Glossy Loading

Duplex Off

Heavy Glossy Loading

Duplex Off

Labels Loading

Duplex Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Determine and set two-sided printing for all print jobs with Recycled as the paper type.

Determine and set two-sided printing for all print jobs with Glossy as the paper type.

Determine and set two-sided printing for all print jobs with Heavy Glossy as the paper type.

Determine and set two-sided printing for all print jobs with Labels as the paper type.

Determine and set two-sided printing for all print jobs with Bond as the paper type.

Determine and set two-sided printing for all pr int jobs with Letterhead as the paper type.

Determine and set two-sided printing for all print jobs with Preprinted as the paper type.

Colored Loading

Duplex Off

Light Loading

Duplex Off

Heavy Loading

Duplex Off

Rough/Cotton Loading

Duplex Off

Custom [x] Loading

Duplex Off

Notes:

Determine and set two-sided printing for all print jobs with Colored as the paper type.

Determine and set two-sided printing for all print jobs with Light as the paper type.

Determine and set two-sided printing for all print jobs with Heavy as the paper type.

Determine and set two-sided printing for all print jobs with Rough or Cotton as the paper type.

Determine and set two-sided printing for all print jobs with Custom [x] as the paper type.

Note: Custom [x] Loading is available only when the custom type is supported.

• Off is the factory default setting for all Paper Loading menu selections.

• Duplex sets the printer default to two‑sided printing for every print job unless one‑sided printing is selected from

Print Properties or the print dialog, depending on your operating system.

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Understanding the printer menus 78

Custom Types menu

Use To

Custom Type [x]

Paper Card Stock Transparency Rough/Cotton Labels Envelope

Recycled

Paper Card Stock Transparency Rough/Cotton Labels Envelope

Associate a paper or specialty media type with a factory default custom type name or a user‑defined custom name created from the Embedded Web Server

or from MarkVision

Notes:

Professional.

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Specify a paper type when Recycled is selected in other menus.

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Custom Names menu

Use To

Custom Name [x] Specify a custom name for a paper type. This name replaces Custom Type [x] in

the printer menus.

Custom Bin Names menu

Use To

Standard Bin Specify a custom name for the standard bin.

Bin [x] Specify a custom name for Bin [x].

Universal Setup menu

Use To

Units of Measure

Inches Millimeters

Identify the units of measure.

Notes:

• Inches is the U.S. factory default setting.

• Millimeters is the international factory default setting.

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Use To

Portrait Width

3.54–48 inches

89.9–1219 mm

Portrait Height

5.5–48 inches

139.7–1219 mm

Feed Direction

Short Edge Long Edge

Set the portrait width.

Notes:

• If the width exceeds the maximum, then the printer uses the

maximum width allowed.

• 12 inches is the U.S. factory default setting. You can increase the

width in 0.01‑inch increments.

• 305 mm is the international factory default setting. You can increase

the width in 1‑mm increments.

Set the portrait height.

Notes:

• If the height exceeds the maximum, then the printer uses the

maximum height allowed.

• 17 inches is the U.S. factory default setting. You can increase the

height in 0.01‑inch increments.

• 432 mm is the international factory default setting. You can increase

the height in 1‑mm increments.

Specify the feed direction if the paper can be loaded in either direction.

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only when the longest edge is shorter than the

maximum width supported in the tray.

Bin Setup menu

Use To

Output Bin

Standard Bin Bin [x]*

Configure Bins

Mailbox Link Link Optional Type Assignment

* [x] can be any number from 1 to 4 if the appropriate optional bins are installed. If multiple bins are assigned the same name, then the name appears only once in the bin list.

Specify the default bin. Note: Standard Bin is the factory default setting.

Specify configuration options for bins.

Notes:

• Mailbox is the factory default setting. This treats each

bin as a separate mailbox.

• Link configures all available bins as one large bin.

• Link Optional links together all available bins except

the standard bin and only appears when at least two optional bins are installed.

• Type Assignment assigns each paper type to a bin or

linked bin set.

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Use To

Overflow Bin

Standard Bin Bin [x]*

Assign Type/Bin

Plain Paper Bin Card Stock Bin Transparency Bin Recycled Bin Glossy Bin Heavy Glossy Bin Labels Bin Bond Bin Envelope Bin Rough Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Light Paper Bin Heavy Paper Bin Rough/Cotton Bin Custom [x] Bin

Specify an alternative bin when a designated bin is full.

Notes:

• This menu appears only when optional bins are

installed.

• Standard Bin is the factory default setting.

Select a bin for each supported paper type. For each type, select from the following options:

Disabled Standard Bin Bin [x]*

Note: Disabled is the factory default setting.

* [x] can be any number from 1 to 4 if the appropriate optional bins are installed. If multiple bins are assigned the same name, then the name appears only once in the bin list.

Reports menu

Use To

Menu Settings Page Print a report containing information about the paper loaded in trays, installed

memory, total page count, alarms, timeouts, control panel language, TCP/IP address, status of supplies, status of the network connection, and other information.

Device Statistics Print a report containing printer statistics such as supply information and details

about printed pages.

Stapler Test Print a report that confirms that the staple finisher is functioning properly.

Note: This menu item appears only when a supported staple finisher is

installed.

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Use To

Network Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information. Note: This menu item appears only in network printers or in printers connected

to print servers.

Network [x] Setup Page Print a report containing information about the network printer settings, such as

the TCP/IP address information.

Notes:

• This menu item is available only when more than one network option is

installed.

• This menu item appears only in network printers or in printers connected

to print servers.

Profiles List Print a list of profiles stored in the printer.

Note: This menu item appears only when LDSS is enabled.

Print Fonts

PCL Fonts PostScript Fonts

Print Directory Print a list of all the resources stored in an optional flash memory card or printer

Print a report of all the fonts available for the printer language currently set in the printer.

Note: A separate list is available for PCL and PostScript emulations.

hard disk.

Notes:

• Job Buffer Size must be set to 100%.

• Make sure that the optional flash memory or hard disk is installed correctly

and working properly.

• This menu item appears only when an optional flash drive or hard disk is

installed.

Asset Report Print a report containing printer asset information, such as serial number and

model name.

Event Log Summary Print a report containing a summary of all logged events.

Network/Ports menu

Active NIC menu

Use To

Active NIC

Auto [list of available network cards]

Allow the printer to connect to a network.

Notes:

• Auto is the factory default setting.

• This menu item appears only if an optional network adapter is installed.

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Standard Network or Network [x] menu

Note: Only active ports appear in this menu.

Use To

Energy Efficient Ethernet

Enable Disable

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

NPA Mode

Off Auto

Reduce power consumption when the printer receives no data from the Ethernet network.

Note: Enable is the factory default setting.

Set the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PCL SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• If PS SmartSwitch is disabled, then the printer does not examine incoming

data and it uses the default printer language specified in the Setup menu.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• The printer automatically restarts when the setting is changed from the

control panel.

Network Buffer

Auto 3KB to [maximum size allowed]

Job Buffering

Off On Auto

Set the size of the network input buffer.

Notes:

• Auto is the factory default setting.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• The printer automatically restarts when the setting is changed from the

control panel.

Temporarily store print jobs in the printer hard disk before printing. This menu only appears when a formatted disk is installed.

Notes:

• Off is the factory default setting.

• The printer automatically restarts when the setting is changed from the

control panel. The menu selection is then updated.

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Use To

Mac Binary PS

On Off Auto

Standard Network Setup OR Network [x] Setup

Reports Network Card TCP/IP IPv6 Wireless AppleTalk

Set the printer to process Macintosh binary PostScript print jobs. Note: Auto is the factory default setting.

Show and set the printer network settings. Note: The Wireless menu appears only when the printer is connected to a wireless

network.

Reports menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Reports

• Network/Ports > Network [x] > Network [x] Setup > Reports

Use To

Print Setup Page Print a report containing information about the network printer settings, such as the TCP/IP address.

Network Card menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > Network Card

• Network/Ports > Network [x] > Network [x] Setup > Network Card

Use To

View Card Status

Connected Disconnected

View Card Speed View the speed of an active wireless network adapter.

Network Address

UAA LAA

Job Timeout

0, 10–225 seconds

View the connection status of the wireless network adapter.

View the network addresses.

Set the amount of time it takes for a network print job to be canceled.

Notes:

• “90 seconds” is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value between 1 and 9 is selected, then Invalid appears on the

display, and the value is not saved.

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Use To

Banner Page

Off On

Allow the printer to print a banner page.

Note: Off is the factory default setting.

TCP/IP menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > TCP/IP

• Network/Ports > Network [x] > Network [x] Setup > TCP/IP

Note: This menu is available only in network printers or printers attached to print servers.

Use To

Set Hostname Set the current TCP/IP host name.

Note: This can be changed only from the Embedded Web Server.

IP Address View or change the current TCP/IP address.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Netmask View or change the current TCP/IP netmask.

Gateway View or change the current TCP/IP gateway.

Enable DHCP

On Off

Enable RARP

On Off

Enable BOOTP

On Off

Enable AutoIP

Yes No

Enable FTP/TFTP

Yes No

Enable HTTP Server

Yes No

Specify the DHCP address and parameter assignment. Note: On is the factory default setting.

Specify the RARP address assignment setting. Note: Off is the factory default setting.

Specify the BOOTP address assignment setting. Note: On is the factory default setting.

Specify the Zero Configuration Networking setting. Note: Yes is the factory default setting.

Enable the built-in FTP server, which lets you send files to the printer using File Transfer Protocol.

Note: Yes is the factory default setting.

Enable the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a Web browser.

Note: Yes is the factory default setting.

WINS Server Address View or change the current WINS server address.

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Use To

Enable DDNS

Yes No

Enable mDNS

Yes No

DNS Server Address View or change the current DNS server address.

Backup DNS Server Address View or change the backup DNS server addresses.

Backup DNS Server Address 2

Backup DNS Server Address 3

Enable HTTPS

Yes No

View or change the current DDNS setting. Note: Yes is the factory default setting.

View or change the current mDNS setting. Note: Yes is the factory default setting.

View or change the current HTTPS setting.

Note: Yes is the factory default setting.

IPv6 menu

To access the menu, navigate to any of the following:

• Network/Ports menu > Standard Network > Standard Network Setup >IPv6

• Network/Ports menu > Network [x] > Network [x] Setup > IPv6

Note: This menu is available only in network printers or printers that are attached to print servers.

Use To

Enable IPv6

On Off

Auto Configuration

On Off

Set Hostname Set the host name.

View Address

View Router Address

Enable DHCPv6

On Off

Enable IPv6 in the printer. Note: On is the factory default setting.

Specify whether or not the network adapter accepts the automatic IPv6 address configuration entries provided by a router.

Note: On is the factory default setting.

Note: These settings can be changed only from the Embedded Web

Server.

Enable DHCPv6 in the printer.

Note: On is the factory default setting.

Wireless menu

Note: This menu is available only in printers connected to a wireless network or printer models that have a wireless

network adapter.

To access the menu, navigate to:

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Understanding the printer menus 86

Network/Ports > Network [x] > Network [x] Setup > Wireless

Use To

Wi‑Fi Protected Setup

Start Push Button Method Start PIN Method

Enable/Disable WPS Auto‑detection

Enable Disable

Network Mode

BSS Type

Infrastructure Ad hoc

Compatibility

802.11b/g

802.11b/g/n

Establish a wireless network and enable network security.

Notes:

• Start Push Button Method connects the printer to a wireless

network when buttons on both the printer and the access point (wireless router) are pressed within a given period of time.

• Start PIN Method connects the printer to a wireless network when

a PIN on the printer is entered into the wireless settings of the access point.

Automatically detect the connection method that an access point with WPS uses—Start Push Button Method or Start PIN Method.

Note: Disable is the factory default setting.

Specify the network mode.

Notes:

• Infrastructure is the factory default setting. This lets the printer

access a network using an access point.

• Ad hoc configures wireless connection directly between the printer

and a computer.

Specify the wireless standard for the wireless network.

Note: 802.11b/g/n is the factory default setting.

Choose Network Select an available network for the printer to use.

View Signal Quality View the quality of the wireless connection.

View Security Mode View the encryption method for the wireless network.

AppleTalk menu

To access the menu, navigate to either of the following:

• Network/Ports > Standard Network > Standard Network Setup > AppleTalk

• Network/Ports > Network [x] > Network [x] Setup > AppleTalk

Use To

Activate

Yes No

View Name Show the assigned AppleTalk name.

View Address Show the assigned AppleTalk address.

Enable or disable AppleTalk support.

Note: No is the factory default setting.

Note: The AppleTalk name can be changed only from the Embedded Web

Server.

Note: The AppleTalk address can be changed only from the Embedded Web Server.

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Use To

Set Zone

[list of zones available on the network]

Standard USB menu

Use To

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

Provide a list of AppleTalk zones available on the network. Note: The default zone for the network is the factory default setting.

Set the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if the PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch is set to Off.

Set the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if the PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch is set to Off.

NPA Mode

On Off Auto

USB Buffer

Disabled Auto 3K to [maximum size allowed]

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then process it appropriately.

• The printer automatically restarts when changing the setting from the printer

control panel. The menu selection is then updated.

Set the size of the USB input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any jobs already buffered on the printer hard

disk are printed before normal processing resumes.

• The USB buffer size value can be changed in 1-K increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the USB Buffer, disable or reduce the

size of the parallel, serial, and network buffers.

• The printer automatically restarts when the setting is changed from the printer

control panel. The menu selection is then updated.

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Understanding the printer menus 88

Use To

Job Buffering

Off On Auto

Mac Binary PS

On Off Auto

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

Temporarily store print jobs in the printer hard disk before printing.

Notes:

• Off is the factory default setting.

• On buffers jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• On processes raw binary PostScript print jobs.

• Off filters print jobs using the standard protocol.

Set the network address information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Set the netmask information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

ENA Gateway

yyy.yyy.yyy.yyy

Set the gateway information for an external print server. Note: This menu is available only when the printer is attached to an external print

server through the USB port.

Parallel [x] menu

Note: This menu appears only when an optional parallel card is installed.

Use To

PCL SmartSwitch

On Off

Set the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

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Use To

PS SmartSwitch

On Off

NPA Mode

On Off Auto

Parallel Buffer

Disabled Auto 3K to [maximum size allowed]

Set the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Set the size of the parallel input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any print jobs already buffered on the printer

hard disk are printed before normal processing resumes.

• The parallel buffer size setting can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Parallel Buffer, disable or reduce

the size of the USB, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Job Buffering

Off On Auto

Advanced Status

On Off

Temporarily store print jobs on the printer hard disk before printing.

Notes:

• Off is the factory default setting.

• On buffers print jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Enable bidirectional communication through the parallel port.

Notes:

• On is the factory default setting.

• Off disables parallel port negotiation.

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Use To

Protocol

Standard Fastbytes

Honor Init

On Off

Parallel Mode 2

On Off

Mac Binary PS

On Off Auto

Specify the parallel port protocol.

Notes:

• Fastbytes is the factory default setting. It provides compatibility with most

existing parallel ports and is the recommended setting.

• Standard tries to resolve parallel port communication problems.

Determine if the printer honors printer hardware initialization requests from the computer.

Notes:

• Off is the factory default setting.

• The computer requests initialization by activating the Init signal from the

parallel port. Many personal computers activate the Init signal each time the computer is turned on.

Determine if the parallel port data is sampled on the leading or trailing edge of a strobe.

Note: On is the factory default setting.

Set the printer to process Macintosh binary PostScript print jobs.

Notes:

• Auto is the factory default setting.

• Off filters print jobs using the standard protocol.

• On processes raw binary PostScript print jobs.

ENA Address

yyy.yyy.yyy.yyy

ENA Netmask

yyy.yyy.yyy.yyy

ENA Gateway

yyy.yyy.yyy.yyy

Set the network address information for an external print server. Note: This menu item is available only if the printer is attached to an external print

server through the USB port.

Set the netmask information for an external print server. Note: This menu item is available only if the printer is attached to an external print

server through the USB port.

Set the gateway information for an external print server. Note: This menu item is available only if the printer is attached to an external print

server through the USB port.

Serial [x] menu

Note: This menu appears only when an optional serial card is installed.

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Use To

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

NPA Mode

On Off Auto

Set the printer to automatically switch to PCL emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PostScript emulation if PS SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Set the printer to automatically switch to PS emulation when a print job received through a serial port requires it, regardless of the default printer language.

Notes:

• On is the factory default setting.

• When set to Off, the printer does not examine incoming data. The printer uses

PCL emulation if PCL SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Set the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol.

Notes:

• Auto is the factory default setting. Auto sets the printer to examine data,

determine the format, and then processes it appropriately.

• When set to On, the printer performs NPA processing. If the data is not in NPA

format, it is rejected as bad data.

• When set to Off, the printer does not perform NPA processing.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Serial Buffer

Disabled Auto 3K to [maximum size allowed]

Set the size of the serial input buffer.

Notes:

• Auto is the factory default setting.

• Disabled turns off job buffering. Any jobs already buffered on the disk are

printed before normal processing is resumed.

• The serial buffer size setting can be changed in 1‑KB increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Serial Buffer, disable or reduce

the size of the parallel, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

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Use To

Job Buffering

Off On Auto

Protocol

DTR DTR/DSR XON/XOFF XON/XOFF/DTR XONXOFF/DTRDSR

Robust XON

On Off

Temporarily store print jobs on the printer hard disk before printing.

Notes:

• Off is the factory default setting. The printer does not buffer print jobs on the

printer hard disk.

• On buffers print jobs on the printer hard disk.

• Auto buffers print jobs only if the printer is busy processing data from another

input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is then updated.

Select the hardware and software handshaking settings for the serial port.

Notes:

• DTR is the factory default setting.

• DTR/DSR is a hardware handshaking setting.

• XON/XOFF is a software handshaking setting.

• XON/XOFF/DTR and XON/XOFF/DTR/DSR are combined hardware and

software handshaking settings.

Determine whether the printer communicates availability to the computer.

Notes:

• Off is the factory default setting.

• This menu item applies only to the serial port if Serial Protocol is set to

XON/XOFF.

Baud

1200 2400 4800 9600 19200 38400 57600 115200 138200 172800 230400 345600

Data Bits

7 8

Specify the rate at which data can be received through the serial port.

Notes:

• 9600 is the factory default setting.

• 138200, 172800, 230400, and 345600 baud rates are only displayed in the

Standard Serial menu. These settings do not appear in the Serial Option 1, Serial Option 2, or Serial Option 3 menus.

Specify the number of data bits sent in each transmission frame. Note: 8 is the factory default setting.

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Use To

Parity

Even Odd None Ignore

Honor DSR

On Off

Set the parity for serial input and output data frames. Note: None is the factory default setting.

Determine whether the printer uses the DSR Signal.

Notes:

• Off is the factory default setting.

• DSR is a handshaking signal used by most serial cables. The serial port uses

DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable. The electrical noise can cause stray characters to print. Set this to On to prevent stray characters from printing.

SMTP Setup menu

Use To

Primary SMTP Gateway Specify SMTP server gateway and port information.

Primary SMTP Gateway Port

Secondary SMTP Gateway

Note: 25 is the default SMTP gateway port.

Secondary SMTP Gateway Port

SMTP Timeout

5–30

Reply Address Specify a reply address of up to 128 characters in the e-mail sent by the

Use SSL

Disabled Negotiate Required

Specify the amount of time in seconds before the server stops trying to send an e‑mail.

Note: 30 seconds is the factory default setting.

printer.

Set the printer to use SSL for increased security when connecting to the SMTP server.

Notes:

• Disabled is the factory default setting.

• When the Negotiate setting is used, the SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5

Specify the type of user authentication required for scan‑to e‑mail privileges.

Note: “No authentication required” is the factory default setting.

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Use To

Device‑Initiated E‑mail

None Use Device SMTP Credentials

User‑Initiated E‑mail

None Use Device SMTP Credentials Use Session User ID & Password Use Session E‑mail address & Password Prompt User

Device Userid

Device Password

Kerberos 5 Realm

NTLM Domain

Security menu

Edit Security Setups menu

Specify what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials to send an e-mail.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail and

User‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when Use Device SMTP Credentials is selected.

Use To

Edit Backup Password

Use Backup Password

Off On

Password

Edit Building Blocks

Internal Accounts NTLM Simple Kerberos Setup Kerberos Setup Active Directory LDAP LDAP+GSSAPI Password PIN

Edit Security Templates

[list of available templates]

Create a backup password.

Notes:

Edit settings for Internal Accounts, NTLM, Simple Kerberos Setup, Kerberos Setup, Active Directory, LDAP, Password, and PIN.

Add or edit a security template.

• Off is the factory default setting for Use Backup Password.

• This menu item appears only if a backup password exists.

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Use To

Edit Access Controls

Administrative Menus Function Access Apps Configuration Management Solutions Cancel jobs at the Device

Control access to printer menus, firmware updates, held jobs, and other access points.

Miscellaneous Security Settings menu

Use To

Limit the number and time frames of failed login attempts from the printer control panel before all users are locked out.

Notes:

• “Login failures” specifies the number of failed login attempts before users are

locked out. You can choose from 1 to 10 attempts. The factory default setting is 3.

• “Failure time frame” specifies the time frame during which failed login

attempts can be made before users are locked out. You can choose from 1 to 60 minutes. The factory default setting is 5 minutes.

• “Lockout time” specifies how long users are locked out after exceeding the

login failures limit. You can choose from 1 to 60 minutes. The factory default setting is 5 minutes. The printer does not impose a lockout time if you set to 1 minute.

• Panel Login Timeout specifies how long the printer remains idle on the home

screen before automatically logging the user off. You can choose from 1 to 900 seconds. The factory default setting is 30 seconds.

• Remote Login Timeout specifies how long a remote interface remains idle

before automatically logging the user off. You can choose from 1 to 120 minutes. The factory default setting is 10 minutes.

Minimum PIN Length

1–16

Confidential Print menu

Use To

Max Invalid PIN

Off 2–10

Note: Off is the factory default setting.

Set a limit on the number of times an invalid PIN can be entered.

Notes:

• This menu item appears only when a formatted, working printer hard disk is installed.

• When the limit is reached, the print jobs for that user name and PIN are deleted.

Limit the digit length of the PIN. Note: 4 is the factory default setting.

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Use To

Confidential Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Repeat Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Verify Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Reserve Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Set a limit on how long the printer stores confidential print jobs.

Notes:

• If the “Confidential Job Expiration” setting is changed while confidential print jobs

reside in the printer memory or printer hard disk, then the expiration time for those print jobs does not change to the new default value.

• If the printer is turned off, then all confidential jobs held in the printer memory are

deleted.

Set a limit on how long the printer stores print jobs.

Set a limit on how long the printer stores print jobs needing verification.

Set a limit on how long the printer stores print jobs for printing at a later time.

Note: Off is the factory default setting.

Erase Temporary Data Files menu

Erase Temporary Data Files deletes only print job data on the printer hard disk that are not currently in use by the file system. All permanent data on the printer hard disk are preserved, such as downloaded fonts, macros, and held jobs.

Note: This menu appears only when a formatted, working printer hard disk is installed.

Use To

Wiping Mode

Auto

Specify the mode for erasing temporary data files.

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Use To

Automatic Method

Single pass Multiple pass

Mark all disk space used by a previous print job. This method does not permit the file system to reuse this space until it has been cleared.

Notes:

• “Single pass” is the factory default setting.

• Only automatic wiping enables users to erase temporary data files without

having to turn off the printer for an extended amount of time.

• Highly confidential information should be erased using only the Multiple pass

method.

Security Audit Log menu

Use To

Export Log Let an authorized user export the audit log.

Notes:

• To export the audit log from the printer control panel, a flash drive must be

attached to the printer.

• The audit log can be downloaded from the Embedded Web Server and saved

on a computer.

Delete Log

Yes No

Specify whether or not audit logs are deleted.

Note: Yes is the factory default setting.

Configure Log

Enable Audit

Yes No

Enable Remote Syslog

No Yes

Remote Syslog Facility

0–23

Severity of events to log

0–7

Specify how and whether or not audit logs are created.

Notes:

• Enable Audit determines if events are recorded in the secure audit log and

remote syslog. No is the factory default setting.

• Enable Remote Syslog determines if logs are sent to a remote server. No is the

factory default setting.

• Remote Syslog Facility determines the value used to send logs to the remote

syslog server. 4 is the factory default setting.

• If the security audit log is activated, then the severity value of each event is

recorded. 4 is the factory default setting.

Set Date and Time menu

Use To

Current Date and Time Show the current date and time settings for the printer.

Manually Set Date and Time

[input date/time]

Enter the date and time.

Notes:

• Manually setting the date and time sets Enable NTP to No.

• The wizard lets you set the date and time in YYYY‑MM‑DD‑HH:MM format.

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Use To

Time Zone

[list of time zones]

Automatically observe DST

On Off

Enable NTP

On Off

Select the time zone. Note: GMT is the factory default setting.

Set the printer to use the applicable daylight saving time (DST) start and end times associated with the printer Time Zone setting.

Note: On is the factory default setting.

Enable Network Time Protocol, which synchronizes the clocks of devices on a network.

Notes:

• On is the factory default setting.

• The setting is turned off if you manually set the date and time.

Settings menu

General Settings

General Settings menu

Use To

Display Language

English Francais Deutsch Italiano Espanol Dansk Norsk Nederlands Svenska Portuguese Suomi Russian Polski Greek Magyar Turkce Cesky Simplified Chinese Traditional Chinese Korean Japanese

Set the language of the text that appears on the printer display. Note: Not all languages are available for all printers, and you may

need to install special hardware for those languages to appear.

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Use To

Eco-Mode

Off Energy Energy/Paper Paper

Quiet Mode

Off On

Minimize the use of energy, paper, or specialty media.

Notes:

• Off is the factory default setting. This resets the printer to its

factory default settings.

• Energy minimizes the power used by the printer.

Performance may be affected, but print quality is not.

• Energy/Paper minimizes the use of power and paper

specialty media.

• Paper minimizes the amount of paper and specialty media

needed for a print job. Performance may be affected, but print quality is not.

Reduce the amount of noise produced by the printer.

Notes:

• Off is the factory default setting. This supports the

performance specifications for your printer.

• On configures the printer to produce as little noise as

possible. This is best suited for printing text and line art.

• For optimal printing of color‑rich documents, set Quiet Mode

to Off.

• Selecting Photo from the print driver may disable Quiet

Mode and provide better print quality and full speed printing.

Run Initial setup

Yes No

Set the printer to run the setup wizard. Note: Yes is the factory default setting. After completing the

setup wizard, the default becomes No.

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Use To

Keyboard

Keyboard Type

English Francais Francais Canadien Deutsch Italiano Espanol Greek Dansk Norsk Nederlands Svenska Suomi Portuguese Russian Polski Swiss German Swiss French Korean Magyar Turkce Cesky Simplified Chinese Traditional Chinese Japanese

Custom Key [x]

Specify a language and custom key information for the printer keyboard. The additional tabs enable access to accent marks and symbols from the keyboard.

Paper Sizes

US Metric

Specify the default paper measurement.

Notes:

• US is the factory default setting.

• The initial setting is determined by your country or region

selection in the initial setup wizard.

• Changing this also changes the default setting for each input

source in the Paper Size/Type menu.