Lexmark 630, 26G0100 User Manual

X548 Series

User's Guide

November 2012 www.lexmark.com

Machine type(s):

7525

Model(s):

630, 632, 636

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................12

Basic functions of the scanner.................................................................................................................12

Understanding the ADF and scanner glass..............................................................................................13

Understanding the printer control panel................................................................................................14

Understanding the home screen................................................................16

Understanding the home screen.............................................................................................................16

Using the touch-screen buttons..............................................................................................................17

Setting up and using the home screen applications....................................21

Finding the IP address of the printer.......................................................................................................21

Accessing the Embedded Web Server.....................................................................................................21

Activating the home screen applications................................................................................................22

Exporting and importing a configuration using the Embedded Web Server...........................................24

Additional printer setup.............................................................................25

Installing internal options........................................................................................................................25

Installing hardware options.....................................................................................................................34

Attaching cables......................................................................................................................................36

Verifying printer setup............................................................................................................................38

Setting up the printer software...............................................................................................................38

Preparing to set up the printer on an Ethernet network........................................................................40

Installing the printer on an Ethernet network........................................................................................40

Minimizing your printer's environmental impact........................................43

Saving paper and toner...........................................................................................................................43

Saving energy..........................................................................................................................................44

Recycling..................................................................................................................................................46

Contents 3

Loading paper and specialty media............................................................48

Setting the paper size and type...............................................................................................................48

Configuring Universal paper settings......................................................................................................48

Loading the standard 250‑sheet tray and optional 550‑sheet tray.........................................................48

Loading the 650‑sheet duo drawer.........................................................................................................51

Loading the multipurpose feeder............................................................................................................52

Loading the manual feeder.....................................................................................................................54

Linking and unlinking trays......................................................................................................................56

Paper and specialty media guide................................................................58

Paper guidelines......................................................................................................................................58

Storing paper...........................................................................................................................................61

Supported paper sizes, types, and weights.............................................................................................61

Printing......................................................................................................64

Printing a document................................................................................................................................64

Printing from a flash drive.......................................................................................................................65

Printing on specialty media.....................................................................................................................67

Printing confidential and other held jobs................................................................................................70

Printing photos from a PictBridge‑enabled digital camera.....................................................................72

Printing information pages......................................................................................................................72

Canceling a print job................................................................................................................................73

Copying......................................................................................................74

Making copies.........................................................................................................................................74

Copying film photos................................................................................................................................75

Copying on specialty media.....................................................................................................................75

Customizing copy settings.......................................................................................................................76

Placing information on copies.................................................................................................................81

Canceling a copy job................................................................................................................................81

Understanding the copy screens and options.........................................................................................82

E-mailing....................................................................................................85

Getting ready to e-mail...........................................................................................................................85

Creating an e-mail shortcut.....................................................................................................................86

E-mailing a document..............................................................................................................................87

Customizing e-mail settings.....................................................................................................................88

Contents 4

Canceling an e-mail.................................................................................................................................89

Understanding e-mail options.................................................................................................................89

Faxing........................................................................................................92

Getting the printer ready to fax..............................................................................................................92

Creating shortcuts.................................................................................................................................105

Sending a fax.........................................................................................................................................106

Customizing fax settings........................................................................................................................108

Canceling an outgoing fax.....................................................................................................................109

Understanding fax options....................................................................................................................110

Holding and forwarding faxes...............................................................................................................112

Scanning to an FTP address......................................................................114

Creating shortcuts.................................................................................................................................114

Scanning to an FTP address...................................................................................................................115

Understanding FTP options...................................................................................................................116

Scanning to a computer or flash drive......................................................119

Scanning to a computer........................................................................................................................119

Scanning to a flash drive........................................................................................................................120

Using the ScanBack Utility.....................................................................................................................120

Understanding scan profile options......................................................................................................121

Understanding printer menus...................................................................123

Menus list..............................................................................................................................................123

Supplies menu.......................................................................................................................................124

Paper menu...........................................................................................................................................125

Reports menu........................................................................................................................................135

Network/Ports.......................................................................................................................................136

Security menu.......................................................................................................................................144

Settings menu........................................................................................................................................149

Help menu.............................................................................................................................................199

Securing the printer hard disk and other installed memory......................201

Statement of Volatility..........................................................................................................................201

Erasing volatile memory........................................................................................................................202

Erasing non‑volatile memory................................................................................................................202

Erasing printer hard disk memory.........................................................................................................202

Contents 5

Configuring printer hard disk encryption..............................................................................................204

Maintaining the printer............................................................................205

Cleaning the exterior of the printer......................................................................................................205

Cleaning the scanner glass....................................................................................................................205

Storing supplies.....................................................................................................................................206

Checking the status of supplies.............................................................................................................206

Ordering supplies..................................................................................................................................207

Replacing supplies.................................................................................................................................208

Moving the printer................................................................................................................................225

Administrative support............................................................................227

Finding advanced networking and administrator information.............................................................227

Using the Embedded Web Server.........................................................................................................227

Checking the printer status...................................................................................................................227

Checking the virtual display...................................................................................................................227

Setting up e‑mail alerts.........................................................................................................................228

Viewing reports.....................................................................................................................................228

Restoring factory default settings.........................................................................................................228

Clearing jams............................................................................................230

Avoiding jams........................................................................................................................................230

Understanding jam numbers and locations..........................................................................................230

200 paper jam.......................................................................................................................................232

201 paper jam.......................................................................................................................................232

202 paper jam.......................................................................................................................................233

230 paper jam.......................................................................................................................................235

235 paper jam.......................................................................................................................................235

24x paper jam........................................................................................................................................236

250 paper jam.......................................................................................................................................237

290–294 paper jams..............................................................................................................................238

Troubleshooting.......................................................................................239

Solving basic printer problems..............................................................................................................239

Understanding printer messages..........................................................................................................239

Solving printing problems.....................................................................................................................251

Solving copy problems..........................................................................................................................254

Contents 6

Solving scanner problems.....................................................................................................................257

Solving fax problems.............................................................................................................................259

Solving home screen applications problems.........................................................................................263

Solving option problems........................................................................................................................264

Solving paper feed problems.................................................................................................................265

Solving print quality problems..............................................................................................................267

Solving color quality problems..............................................................................................................276

Embedded Web Server does not open.................................................................................................279

Contacting customer support................................................................................................................279

Notices.....................................................................................................280

Product information..............................................................................................................................280

Edition notice........................................................................................................................................280

Power consumption..............................................................................................................................285

Index........................................................................................................296

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a service representative.

Safety information 8

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using multiple input options. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, then you may need additional furniture. For more information, see

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

SAVE THESE INSTRUCTIONS.

www.lexmark.com/multifunctionprinters.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Connecting the printer to an Ethernet network

• Troubleshooting printer connection problems

Help using the prin ter software Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available at

http://support.lexmark.com.

User's Guide and Quick Reference Gu ide—The guides may be available on the Software and Documentation CD.

For more information, visit

http://support.lexmark.com.

Networking Guide—Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• Help is automatically installed with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Learning about the printer 10

What are you looking for? Find it here

The latest supplemental information, updates, and customer support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Voice support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the U.S.—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then also leave enough room for them. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 11

32.07 kg

(70.71 lb)

1 102 mm (4 in.)

2 508 mm (20 in.)

3 152 mm (6 in.)

4 76 mm (3 in.)

5 254 mm (10 in.)

Learning about the printer 12

Printer configurations

Basic models

1 Printer control panel

2 Automatic Document Feeder (ADF)

3 Standard exit bin

4 Top door latch

5 Right side cover

6 Standard 250-sheet tray (Tray 1)

7 Manual feeder

8 650-sheet duo drawer with integrated multipurpose feeder (Tray 2)

9 Optional 550-sheet tray (Tray 3)

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, an FTP server, or a USB flash memory device.

Learning about the printer 13

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Use the ADF for multiple‑page documents.

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages including duplex (two‑sided) pages. When using the ADF:

Note: Duplex scanning is not available on selected printer models.

• Load the document into the ADF faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF.

• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.

• Scan media weights from 52 to 120 g/m

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

• Copy books up to 12.7 mm (0.5 in.) thick.

Learning about the printer 14

Understanding the printer control panel

ABC3DEF

@!.

MNO

JKL

GHI

WXYZ

TUV

PQRS

Item Description

1 Display View scanning, copying, faxing, and printing options as well as status and error messages.

2 Keypad

@!.

GHI

PQRS

3 Pause

ABC3DEF

JKL

TUV

Enter numbers, letters, or symbols on the display.

MNO

WXYZ

• Press to cause a two- or three-second dial pause in a fax number. In the Fax To field, a Pause

is represented by a comma (,).

• From the home screen, press to redial a fax number.

• The button functions only within the Fax menu or with fax functions. When outside of the Fax

menu, fax function, or home screen, pressing

4 Back

In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing

In the Fax Destination List, press You can also press of

causes the cursor to move up one line.

to delet e a n e nt ir e s hortcut en tr y. On ce an e ntire li ne is de le ted , anoth er pr es s

In the E-mail Destination List, press

to delete the right-most digit of a number entered manually.

to delete the character to the le ft of the cursor. If the character

is in a shortcut, then the shortcut is deleted.

5 USB port Insert a flash drive to send data to the printer or to scan a file to the flash drive.

causes an error beep.

numerous times.

6 Home

7 Submit

Press to return to the home screen.

• Press to initiate the current job indicated on the display.

• From the home screen, press to start a copy job with the default settings.

• If pressed while a job is scanning, then the button has no effect.

Learning about the printer 15

Item Description

8 Indicator light

9 Stop

10 Sleep

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

Press to stop all printer activity. A list of options is offered once Stopped appears on the display.

Press to put printer into or out of Sleep Mode.

Understanding the home screen 16

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus. Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

Status message bar

Status/Supplies

USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

• Display a warning or error message whenever the printer requires intervention to continue

processing.

• Access the messages screen for more information on the message, and how to clear it.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

Held Jobs Display all current held jobs.

Understanding the home screen 17

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the correct password to lock the

printer control panel. Note: This button appears only when the printer is unlocked and

password has been set.

Unlock Device Open a password entry screen. Enter the correct password to unlock

the printer control panel. Note: This button appears only when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while this appears.

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following options are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Cha nge Language pop‑up window that allows you to change

the primary language of the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings and

administrative setup.

Understanding the home screen 18

Sample touch screen

Touch To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Right arrow

Left arrow

Home

Right increase

Left decrease

Scroll to the right.

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Exit

Exit from the current screen.

Understanding the home screen 19

Touch To

Tips

Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

Touch To

Cancel

Reset

Save a setting.

• Cancel an action or a selection.

• Exit a screen and lets you return to the previous screen without saving changes.

Reset values on the screen.

Radio button

Select or clear an item.

Features

Feature Description

Menu trail line: Menus > Settings > Copy Settings >

Number of Copies

Attendance message alert

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu. Number of Copies is not underlined since this is the current screen. If you touch an

underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Understanding the home screen 20

Feature Description

Warning

If an error condition occurs, then this icon appears.

Setting up and using the home screen applications 21

Setting up and using the home screen applications

Finding the IP address of the printer

Note: Make sure your printer is connected to a network or to a print server.

You can find the printer IP address:

• From the top left corner of the printer home screen.

• From the TCP/IP section in the Network/Ports menu.

• By printing a network setup page or menu settings page, and then finding the TCP/IP section.

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it to load the Web page correctly.

Showing or hiding icons on the home screen

1 From the Embedded Web Server, click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

2 Select the check boxes to specify which icons appear on the printer home screen.

Cleared check box items are hidden.

3 Click Submit.

Setting up and using the home screen applications 22

Activating the home screen applications

Your printer comes with preinstalled home screen applications. To use these applications, activate and set up these applications using the Embedded Web Server. For more information about accessing the Embedded Web Server, see “Accessing the Embedded Web Server” on page 21.

For detailed information about configuring and using the home screen applications, visit the Lexmark Web site at

http://support.lexmark.com.

Setting up Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

3 Define the bookmarks, and then customize the settings.

4 Click Apply.

To use the application, touch Forms and Favorites on the printer home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Scan to Network.

Setting up and using the home screen applications 23

3 Specify the destinations, and then customize the settings.

4 Click Apply.

To use the application, touch Scan to Network on the printer home screen, and then follow the instructions on the printer display.

Setting up My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences in a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To set up My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer when you want to copy, fax, or scan.

Understanding WS‑Scan

A WS‑Scan icon and its description

Icon Description

The Web Services‑Scan application lets you scan documents at the network printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned image to a Windows‑based application. To learn more about WS‑Scan, see the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a computer registered with the network printer. The computer must have either Windows 8, Windows 7, or Windows Vista operating system installed.

Setting up Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the network printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the network printer.

1 Open a Web browser, and then type the printer IP address in the address field.

Note: View the printer IP address on the printer control panel home screen. The IP address appears as four sets

of numbers separated by periods, such as 123.123.123.123.

2 Click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

Setting up and using the home screen applications 24

3 Select the Enabled check box, and then customize the settings.

4 Click Apply.

To use the application, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration using the Embedded Web Server

You can export configuration settings into a text file that can then be imported and used to apply the settings to one or more additional printers.

Exporting a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 From Installed Solutions, click the name of the application you want to configure.

4 Click Configure > Export.

5 Follow the instructions on the computer screen to save the configuration file, and then enter a unique file name or

use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export until the configuration file is saved.

Importing a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 From Installed Solutions, click the name of the application you want to configure.

4 Click Configure > Import.

5 Browse to the saved configuration file, and then load or preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the browser, and then click Apply.

Additional printer setup 25

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available options

Note: Certain options are not available on selected printer models.

Memory cards

•

Printer memory

• Flash memory

• Font cards

Additional printer setup 26

Using the security lock feature

The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached, the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to the printer in the location shown.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Note: This task requires a flathead screwdriver.

1 Access the system board at the back of the printer.

a Turn the screws on the cover counterclockwise to remove them. b Remove the cover.

Additional printer setup 27

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

2 Use the following illustration to locate the connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup 28

1 Flash memory or font card connector

2 Memory card connector

Additional printer setup 29

3 Open the memory card connector latches.

4 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

5 Align the notches on the memory card with the ridges on the connector.

1 Notches

2 Ridges

6 Push the memory card straight into the connector until it snaps into place.

7 Reinstall the system board cover.

Additional printer setup 30

Installing a flash memory or font card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Note: This task requires a flathead screwdriver.

1 Access the system board at the back of the printer.

a Turn the screws on the cover counterclockwise to remove them. b Remove the cover .

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