Lexmark 26C0231, 26C0230 User Manual
X54x Series
User's Guide
August 2008 www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
© 2008 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
Contents
Safety information...........................................................................11
Learning about the printer.............................................................13
Finding information about the printer........................................................................................................................13
Selecting a location for the printer...............................................................................................................................14
Printer configurations........................................................................................................................................................16
Basic functions of the scanner........................................................................................................................................16
Understanding the ADF and scanner glass................................................................................................................17
Understanding the printer control panel...................................................................................................................17
Additional printer setup..................................................................23
Installing internal options................................................................................................................................................23
Available options ............................................................................................................................................................................ 23
Installing a memory card ............................................................................................................................................................. 23
Installing a flash memory or font card .................................................................................................................................... 27
Installing hardware options.............................................................................................................................................31
Installing a 650-sheet duo drawer ............................................................................................................................................ 31
Attaching cables..................................................................................................................................................................33
Verifying printer setup.......................................................................................................................................................34
Printing menu settings pages .................................................................................................................................................... 34
Printing a network setup page .................................................................................................................................................. 34
Setting up the printer software......................................................................................................................................35
Installing printer software ........................................................................................................................................................... 35
Updating available options in the printer driver................................................................................................................. 35
Loading paper and specialty media.............................................37
Linking and unlinking trays.............................................................................................................................................37
Linking trays...................................................................................................................................................................................... 37
Unlinking trays ................................................................................................................................................................................. 37
Assigning a Custom Type <x> name....................................................................................................................................... 37
Setting the Paper Size and Paper Type........................................................................................................................38
Configuring Universal paper settings..........................................................................................................................38
Loading the standard 250-sheet tray...........................................................................................................................39
Loading the optional 650-sheet duo drawer............................................................................................................41
Using the multipurpose feeder......................................................................................................................................42
Using the manual feeder..................................................................................................................................................44
Contents
2
Paper and specialty media guide..................................................46
Paper guidelines..................................................................................................................................................................46
Paper characteristics...................................................................................................................................................................... 46
Unacceptable paper ...................................................................................................................................................................... 47
Selecting paper................................................................................................................................................................................ 47
Selecting preprinted forms and letterhead........................................................................................................................... 47
Storing paper........................................................................................................................................................................48
Supported paper sizes, types, and weights...............................................................................................................48
Paper sizes supported by the printer ...................................................................................................................................... 48
Paper types supported by the printer..................................................................................................................................... 49
Paper types and weights supported by the printer ........................................................................................................... 50
Paper capacities............................................................................................................................................................................... 51
Using recycled paper and other office papers ..................................................................................................................... 52
Printing...............................................................................................53
Printing a document..........................................................................................................................................................53
Printing on specialty media.............................................................................................................................................54
Tips on using letterhead............................................................................................................................................................... 54
Tips on using transparencies ...................................................................................................................................................... 55
Tips on using envelopes............................................................................................................................................................... 55
Tips on using paper labels........................................................................................................................................................... 56
Tips on using card stock ............................................................................................................................................................... 57
Printing from a flash drive................................................................................................................................................57
Printing photos from a PictBridge-enabled digital camera.................................................................................59
Printing information pages..............................................................................................................................................59
Printing a font sample list ............................................................................................................................................................ 59
Printing a directory list.................................................................................................................................................................. 60
Printing the print quality test pages ........................................................................................................................................ 60
Canceling a print job..........................................................................................................................................................60
Canceling a print job from the printer control panel ........................................................................................................ 60
Canceling a print job from the computer .............................................................................................................................. 60
Copying...............................................................................................62
Making copies.......................................................................................................................................................................62
Making a quick copy...................................................................................................................................................................... 62
Copying using the ADF................................................................................................................................................................. 62
Copying using the scanner glass .............................................................................................................................................. 63
Copying photos....................................................................................................................................................................63
Copying on specialty media............................................................................................................................................63
Copying to transparencies .......................................................................................................................................................... 63
Copying to letterhead................................................................................................................................................................... 64
Contents
3
Customizing copy settings...............................................................................................................................................64
Copying from one size to another............................................................................................................................................ 64
Making copies using paper from a selected tray ................................................................................................................ 65
Copying on both sides of the paper (duplexing) ................................................................................................................ 65
Reducing or enlarging copies .................................................................................................................................................... 66
Making a copy lighter or darker ................................................................................................................................................ 66
Adjusting copy quality.................................................................................................................................................................. 67
Collating copies............................................................................................................................................................................... 67
Placing separator sheets between copies ............................................................................................................................. 68
Copying multiple pages onto a single sheet ........................................................................................................................ 68
Canceling a copy job..........................................................................................................................................................69
Improving copy quality.....................................................................................................................................................69
E-mailing............................................................................................70
Getting ready to e-mail.....................................................................................................................................................70
Setting up the e-mail function ................................................................................................................................................... 70
Setting up the address book ...................................................................................................................................................... 71
Creating an e-mail shortcut using the Embedded Web Server..........................................................................71
E-mailing a document........................................................................................................................................................71
Sending an e-mail using the keypad ....................................................................................................................................... 71
Sending an e-mail using a shortcut number ........................................................................................................................ 72
Sending an e-mail using the address book ........................................................................................................................... 73
Canceling an e-mail............................................................................................................................................................73
Faxing.................................................................................................74
Getting the printer ready to fax......................................................................................................................................74
Initial fax setup................................................................................................................................................................................. 75
Choosing a fax connection.......................................................................................................................................................... 76
Connecting to an analog telephone line ............................................................................................................................... 77
Connecting to a DSL service ....................................................................................................................................................... 77
Connecting to a PBX or ISDN system....................................................................................................................................... 78
Connecting to a Distinctive Ring Service ............................................................................................................................... 79
Connecting a telephone or answering machine to the same telephone line..........................................................80
Connecting to an adapter for your country or region....................................................................................................... 82
Connecting to a computer with a modem............................................................................................................................ 86
Setting the outgoing fax name and number........................................................................................................................ 88
Setting the date and time............................................................................................................................................................ 88
Turning daylight saving time on or off ................................................................................................................................... 89
Sending a fax.........................................................................................................................................................................89
Sending a fax using the printer control panel...................................................................................................................... 89
Sending a fax using the computer ........................................................................................................................................... 90
Creating shortcuts...............................................................................................................................................................90
Contents
4
Creating a fax destination shortcut using the Embedded Web Server....................................................................... 90
Creating a fax destination shortcut using the printer control panel ........................................................................... 91
Using shortcuts and the address book........................................................................................................................92
Using fax destination shortcuts................................................................................................................................................. 92
Using the address book................................................................................................................................................................ 92
Customizing fax settings...................................................................................................................................................92
Changing the fax resolution ....................................................................................................................................................... 92
Making a fax lighter or darker .................................................................................................................................................... 93
Sending a fax at a scheduled time............................................................................................................................................ 93
Viewing a fax log............................................................................................................................................................................. 93
Canceling an outgoing fax...............................................................................................................................................94
Understanding fax options..............................................................................................................................................94
Original Size ...................................................................................................................................................................................... 94
Content............................................................................................................................................................................................... 94
Sides (Duplex) .................................................................................................................................................................................. 94
Resolution.......................................................................................................................................................................................... 95
Darkness............................................................................................................................................................................................. 95
Improving fax quality.........................................................................................................................................................95
Holding and forwarding faxes........................................................................................................................................95
Holding faxes.................................................................................................................................................................................... 95
Forwarding a fax ............................................................................................................................................................................. 96
Scanning to a computer or USB flash memory device.............97
Scanning to a computer....................................................................................................................................................97
Scanning to a USB flash memory device.....................................................................................................................98
Understanding scan to computer options.................................................................................................................99
Sides (Duplex) .................................................................................................................................................................................. 99
Darkness............................................................................................................................................................................................. 99
Improving scan quality......................................................................................................................................................99
Using the Scan Center software.....................................................................................................................................99
Understanding the Scan Center features............................................................................................................................... 99
Using the ScanBack utility..............................................................................................................................................100
Using the ScanBack Utility.........................................................................................................................................................100
Clearing jams...................................................................................101
Avoiding jams.....................................................................................................................................................................101
Understanding jam numbers and locations...........................................................................................................102
200 paper jam.....................................................................................................................................................................103
201 paper jam.....................................................................................................................................................................103
202 paper jam.....................................................................................................................................................................104
Contents
5
230 paper jam.....................................................................................................................................................................106
235 paper jam.....................................................................................................................................................................106
242 paper jam.....................................................................................................................................................................106
250 paper jam.....................................................................................................................................................................107
290 paper jam.....................................................................................................................................................................107
Understanding printer menus.....................................................109
Menus list.............................................................................................................................................................................109
Supplies menu...................................................................................................................................................................110
Paper menu.........................................................................................................................................................................110
Default Source menu...................................................................................................................................................................110
Size/Type menu.............................................................................................................................................................................111
Paper Texture menu ....................................................................................................................................................................113
Paper Weight menu.....................................................................................................................................................................115
Paper Loading menu ...................................................................................................................................................................116
Custom Types menu....................................................................................................................................................................117
Custom Scan Sizes menu ...........................................................................................................................................................118
Universal Setup menu.................................................................................................................................................................118
Reports menu.....................................................................................................................................................................119
Reports menu.................................................................................................................................................................................119
Network/Ports....................................................................................................................................................................120
Active NIC menu............................................................................................................................................................................120
Network menu ...............................................................................................................................................................................120
Wireless menu................................................................................................................................................................................121
USB menu ........................................................................................................................................................................................122
Settings menu....................................................................................................................................................................124
General Settings menu ...............................................................................................................................................................124
Copy Settings menu ....................................................................................................................................................................127
Fax Settings menu........................................................................................................................................................................129
Flash Drive menu ..........................................................................................................................................................................135
Print Settings ..................................................................................................................................................................................138
Set Date and Time ........................................................................................................................................................................147
Understanding printer messages...............................................149
List of status and error messages................................................................................................................................149
Maintaining the printer.................................................................163
Storing supplies.................................................................................................................................................................163
Checking the status of supplies...................................................................................................................................163
Checking the status of supplies from the printer control panel..................................................................................163
Checking the status of supplies from a network computer ..........................................................................................163
Contents
6
Conserving supplies.........................................................................................................................................................163
Ordering supplies..............................................................................................................................................................164
Ordering toner cartridges..........................................................................................................................................................164
Ordering imaging kits .................................................................................................................................................................165
Ordering a waste toner bottle..................................................................................................................................................165
Replacing supplies............................................................................................................................................................166
Replacing the waste toner bottle ...........................................................................................................................................166
Replacing a black imaging kit ..................................................................................................................................................169
Replacing a black and color imaging kit ..............................................................................................................................175
Replacing a toner cartridge.......................................................................................................................................................180
Replacing a developer unit .......................................................................................................................................................182
Recycling Lexmark products.....................................................................................................................................................188
Cleaning the exterior of the printer............................................................................................................................188
Cleaning the scanner glass............................................................................................................................................189
Moving the printer............................................................................................................................................................189
Before moving the printer.........................................................................................................................................................189
Moving the printer to another location................................................................................................................................190
Shipping the printer ....................................................................................................................................................................190
Administrative support.................................................................191
Finding advanced networking and administrator information.......................................................................191
Restoring the factory default settings.......................................................................................................................191
Adjusting Power Saver....................................................................................................................................................191
Using the Embedded Web Server...............................................................................................................................192
Setting up e-mail alerts...................................................................................................................................................192
Viewing reports..................................................................................................................................................................193
Troubleshooting.............................................................................194
Solving basic printer problems....................................................................................................................................194
Solving printing problems.............................................................................................................................................194
Multiple-language PDFs do not print....................................................................................................................................194
Printer control panel display is blank or displays only diamonds...............................................................................194
Error message about reading USB drive appears..............................................................................................................194
Jobs do not print...........................................................................................................................................................................195
Job takes longer than expected to print ..............................................................................................................................195
Job prints from the wrong tray or on the wrong paper .................................................................................................196
Incorrect characters print...........................................................................................................................................................196
Tray linking does not work........................................................................................................................................................196
Large jobs do not collate ...........................................................................................................................................................196
Unexpected page breaks occur...............................................................................................................................................197
Solving copy problems...................................................................................................................................................197
Contents
7
Copier does not respond ...........................................................................................................................................................197
Scanner unit does not close......................................................................................................................................................197
Poor copy quality..........................................................................................................................................................................198
Partial document or photo copies..........................................................................................................................................199
Solving scanner problems.............................................................................................................................................199
Checking an unresponsive scanner .......................................................................................................................................199
Scan was not successful .............................................................................................................................................................200
Scanning takes too long or freezes the computer............................................................................................................200
Poor scanned image quality .....................................................................................................................................................200
Partial document or photo scans............................................................................................................................................201
Cannot scan from a computer .................................................................................................................................................201
Solving fax problems.......................................................................................................................................................201
Caller ID is not shown..................................................................................................................................................................201
Cannot send or receive a fax.....................................................................................................................................................202
Can send but not receive faxes................................................................................................................................................203
Can receive but not send faxes................................................................................................................................................204
Received fax has poor print quality........................................................................................................................................204
Blocking junk faxes.......................................................................................................................................................................205
Solving option problems................................................................................................................................................205
Option does not operate correctly or quits after it is installed ....................................................................................205
Drawers.............................................................................................................................................................................................206
Multipurpose feeder ....................................................................................................................................................................206
Memory card ..................................................................................................................................................................................207
Solving paper feed problems.......................................................................................................................................207
Paper frequently jams .................................................................................................................................................................207
Paper jam message remains after jam is cleared ...........................................................................207
Page that jammed does not reprint after you clear the jam.........................................................................................207
Solving print quality problems....................................................................................................................................208
Blank pages.....................................................................................................................................................................................208
Characters have jagged or uneven edges ...........................................................................................................................208
Clipped images ..............................................................................................................................................................................209
Dark lines .........................................................................................................................................................................................209
Gray background ..........................................................................................................................................................................209
Incorrect margins..........................................................................................................................................................................210
Light colored line, white line, or incorrectly colored line...............................................................................................210
Paper curl.........................................................................................................................................................................................211
Print irregularities .........................................................................................................................................................................211
Repeating defects.........................................................................................................................................................................212
Skewed print...................................................................................................................................................................................212
Print is too light .............................................................................................................................................................................212
Print is too dark..............................................................................................................................................................................214
Solid color pages...........................................................................................................................................................................215
Toner fog or background shading appears on the page...............................................................................................215
Toner rubs off.................................................................................................................................................................................215
Contents
8
Toner specks...................................................................................................................................................................................216
Transparency print quality is poor..........................................................................................................................................216
Uneven print density ...................................................................................................................................................................217
Solving color quality problems....................................................................................................................................217
Color misregistration...................................................................................................................................................................217
FAQ about color printing ...........................................................................................................................................................218
Embedded Web Server does not open.....................................................................................................................221
Check the network connections .............................................................................................................................................221
Check the network settings ......................................................................................................................................................221
Contacting Customer Support................................................................................................221
Notices..............................................................................................222
Product information.........................................................................................................................................................222
Edition notice.....................................................................................................................................................................222
Power consumption.........................................................................................................................................................231
Index.................................................................................................239
Contents
9 10
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This produ ct uses a printing pr ocess that heats th e print media, and th e heat may cause the med ia to release emissions .
You must understand the section in your operating instru ctions that discusses t he guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury
or printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the
same time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental
considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries
Alliance: www.eiae.org.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Safety information
11
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any elec trical or cabling connect ions, such as the fax feature, p ower cord, or telephone, during a l ightning
storm.
SAVE THESE INSTRUCTIONS.
Safety information
12
Learning about the printer
Finding information about the printer
Setup
Description Where to find
The Setup information gives you instructions for setting
up the printer. Follow the set of instructions for local,
network, or wireless, depending on what you need.
information
You can find the Setup information in the printer box or on the
Lexmark Web site at www.lexmark.com.
Wireless Setup Guide
Description Where to find
If your printer has built-in wireless functionality, a
Wireless Setup Guide gives you instructions for
connecting the printer wirelessly.
You can find the Wireless Setup Guide in the printer box or on
the Lexmark Web site at www.lexmark.com.
Help
Description Where to find
The Help gives you instructions for using the software.
While in any Lexmark software program, click Help, Tips
Help, or Help Help Topics.
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support Call us at
• US: 1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET)
Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275
Monday–Friday (8:00 AM–11:00 PM ET)
Saturday (Noon–6:00 PM ET)
• Mexico: 001-888-377-0063
Monday–Friday (8:00 AM–8:00 PM ET)
Note: Telephone numbers and support
times may change without notice. For the
most recent telephone numbers available,
see the printed warranty statement that
came with your printer.
Telephone numbers and support hours
vary by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
Learning about the printer
13
Description Where to find (North America) Where to find (rest of world)
E-mail support
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click SUPPORT.
2 Click Technical Support.
3 Select your printer type.
4 Select your printer model.
5 From the Support Tools section, click
e-Mail Support.
E-mail support varies by country or region,
and may not be available in some
instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
6 Complete the form, and then click
Submit Request.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install
any options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer
14
1 100 mm (3.9 in.)
482.6 mm (19 in.)
2
3 100 mm (3.9 in.)
100 mm (3.9 in.)
4
360 mm (14 in.)
5
When the printer is set up, allow clearance around it as shown.
Learning about the printer
15
Printer configurations
Basic models
Printer control panel
1
Automatic Document Feeder (ADF)
2
3 Standard exit bin
Top door latch
4
5 Right side cover
Standard 250-sheet tray (Tray 1)
6
7 Manual feeder
Optional 650-sheet duo drawer (Tray 2)
8
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer, an e-mail address, or a USB flash memory device.
Learning about the printer
16
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
Use the ADF for multiple-page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including duplex (two-sided) pages. When using the ADF:
Note: Duplex scanning is not available on selected printer models.
• Load the document into the ADF faceup, short edge first.
• Load up to 50 sheets of plain paper into the ADF.
• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.
• Scan media weights from 52 to 120 g/m
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2
(14 to 32 lb).
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the corner with the green arrow.
• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
• Copy books up to 12.7 mm (0.5 in.) thick.
Understanding the printer control panel
Note: Some features are not available on selected printer models.
Learning about the printer
17
Item Description
1 Selections and settings Select a function such as Copy, Scan, Email, or Fax. Change defa ult copy and scan settings
such as the number of copies, duplex printing, copy options, and scaling. Use the address
book when scanning to e-mail.
2 Display area View scanning, copying, faxing, and p rinting options as wel l as statu s and error messages.
Access the administration menus, start, stop, or cancel a print job.
3 Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory
device, or change the default fax settings.
Item Description
1 Copy Press the Copy button to enter the copy function.
Content
2
Copies
3
Press the Content button to enhance copy, scan, e-mail, or fax quality. Choose from Text,
Text/Photo, or Photo.
Press the Copies button to enter the number of copies to print.
Learning about the printer
18
Item Description
Scale
4
5 Options Press the Options button to change Original Size, Paper Source, Paper Saver, and Collate settings.
Address Book
6
Darkness
7
Duplex 2-Sided
8
Press the Scale button to change the size of the copied document to fit onto the currently
selected paper size.
Press to enter the address book.
Press the Darkness button to adjust the current darkness settings.
Press the Duplex 2-Sided button to scan or print on both sides of the paper.
Note: The duplex feature is not available on selected printer models.
9 Fax Press the Fax button to enter the fax function.
Note: Fax mode is not available on selected printer models.
10 Scan/Email Press the Scan/Email button to enter the scan or scan to e-mail function.
Learning about the printer
19
Item Description
1 Menu
Display View scanning, copying, faxing, and printing options as well as status and error messages
2
3 Stop/Cancel
Color start
4
5 Black start
Right arrow
6
Press to enter the administration menus.
Note: The fax feature is not available on selected printer models.
Press to stop all printer activity.
Press to copy or scan in color.
Press to copy or scan in black and white.
Press to scroll right.
Select
7
Press to accept menu selections and settings.
Learning about the printer
20
Item Description
Left arrow
8
Indicator light Indicates the printer status:
9
Press to scroll left.
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
Back
10
Press to return one screen at a time to the Ready screen.
Note: An error beep sounds when you press
displayed.
if a flash drive is connected and the USB menu is
Note: The fax buttons, keypad, and USB port are not available on selected printer models.
Item Description
Redial/Pause
1
• Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.
In the Fax To: field, a Dial Pause is represented by a comma (,).
• From the home screen, press the Redial/Pause button to redial a fax number.
• The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error
beep.
Learning about the printer
21
Item Description
Keypad Enter numbers, letters, or symbols on the display.
2
Front USB port Lets you scan to a flash drive or print supported file types
3
Note: When a USB flash memory device is inserted into the printer, the printer can only scan
to the USB device or print files from the USB device. All other printer functions are unavailable.
Shortcuts
4
Press to enter the shortcut screen.
5 Hook
Options
6
Resolution
7
Press to take the line off-hook (like picking up a phone receiver). Press a second time
to hang up the line.
Press the Options button to change Original Size, Broadcast, Delayed Send, and Cancel
settings.
Press the Resolution button to select a dpi value for the scan.
Note: Press
or to scroll through the values, and then press to enter a value.
Learning about the printer
22
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available options
Note: Certain options are not available on selected printer models.
Memory cards
• Printer memory
• Flash memory
• Font cards
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Note: This task requires a #2 Phillips screwdriver.
1 Access the system board on the back of the printer.
a Turn the screws on the cover counterclockwise, and then remove them.
b Gently pull the cover away from the printer, and then remove it.
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23
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
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2 Use the illustration below to locate the connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
Flash memory or font card connector
1
2 Memory card connector
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3 Open the memory card connector latches.
4 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
5 Align the notches on the memory card with the ridges on the connector.
1 Notches
Ridges
2
6 Push the memory card straight into the connector until it snaps into place.
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7 Reinstall the system board cover.
Installing a flash memory or font card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board on the back of the printer.
a Turn the screws on the cover counterclockwise, and then remove them.
b Gently pull the cover away from the printer, and then remove it.
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27
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
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2 Use the illustration below to locate the connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
Flash memory or font card connector
1
2 Memory card connector
3 Unpack the flash memory or font card.
Note: Avoid touching the connection points along the edge of the card.
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4 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures
the metal pins line up correctly as well.
1 Plastic pins
Metal pins
2
5 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
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