Lexmark 2600, 4445, 4433 User Manual

2600 Series User's Guide

January 2009 www.lexmark.com

Machine type(s):

4433, 4445 Model(s):

Various, xxx, where "x" is any alphanumeric character

Safety information.............................................................................5

Introduction........................................................................................6

Finding information about the printer...........................................................................................................................6

Setting up the printer........................................................................9

Bypassing security warnings during software installation.....................................................................................9

Setting up the printer as a copier only...........................................................................................................................9

Understanding the parts of the printer.......................................................................................................................14

Using the printer control panel......................................................................................................................................16

Understanding the printer software...........................................18

Installing printer software................................................................................................................................................18

Installing the optional XPS driver (Windows Vista users only)............................................................................18

Using the Windows printer software............................................................................................................................19

Using the Macintosh printer software.........................................................................................................................20

Loading paper and original documents......................................22

Loading paper.......................................................................................................................................................................22

Loading various paper types...........................................................................................................................................22

Loading original documents on the scanner glass.................................................................................................25

Printing...............................................................................................27

Printing basic documents.................................................................................................................................................27

Printing a document...................................................................................................................................................................... 27

Printing Web pages........................................................................................................................................................................ 27

Printing multiple copies of a document................................................................................................................................. 28

Collating printed copies ............................................................................................................................................................... 28

Printing the last page first (reverse page order).................................................................................................................. 29

Printing multiple pages on one sheet (N-Up)....................................................................................................................... 29

Pausing print jobs........................................................................................................................................................................... 30

Canceling print jobs....................................................................................................................................................................... 31

Printing specialty documents.........................................................................................................................................32

Choosing compatible specialty paper types ........................................................................................................................ 32

Printing photos using printer software .................................................................................................................................. 32

Printing envelopes ......................................................................................................................................................................... 33

Printing labels .................................................................................................................................................................................. 34

Contents

Printing on custom-size paper................................................................................................................................................... 35

Printing other specialty documents ........................................................................................................................................ 36

Saving and deleting print settings................................................................................................................................36

Copying...............................................................................................38

Making a copy.......................................................................................................................................................................38

Copying 4 x 6 photos.........................................................................................................................................................38

Scanning.............................................................................................39

Scanning original documents.........................................................................................................................................39

Canceling scan jobs............................................................................................................................................................39

Faxing.................................................................................................41

Sending a fax.........................................................................................................................................................................41

Receiving a fax automatically..........................................................................................................................................41

Maintaining the printer...................................................................43

Maintaining print cartridges............................................................................................................................................43

Installing print cartridges............................................................................................................................................................. 43

Removing a used print cartridge .............................................................................................................................................. 44

Refilling print cartridges............................................................................................................................................................... 45

Using genuine Lexmark print cartridges................................................................................................................................ 45

Cleaning the print cartridge nozzles........................................................................................................................................ 46

Wiping the print cartridge nozzles and contacts................................................................................................................ 46

Preserving the print cartridges .................................................................................................................................................. 47

Cleaning the scanner glass..............................................................................................................................................47

Cleaning the exterior of the printer..............................................................................................................................47

Ordering supplies................................................................................................................................................................48

Ordering print cartridges ............................................................................................................................................................. 48

Ordering paper and other supplies.......................................................................................................................................... 48

Recycling Lexmark products...........................................................................................................................................49

Troubleshooting...............................................................................50

Using the printer troubleshooting software (Windows only).............................................................................50

Setup troubleshooting......................................................................................................................................................50

Power button is not lit .................................................................................................................................................................. 50

Software did not install................................................................................................................................................................. 51

Page does not print........................................................................................................................................................................ 52

Removing and reinstalling the software ................................................................................................................................ 54

Enabling the USB port in Windows .......................................................................................................................................... 55

Solving printer power problems............................................................................................................................................... 56

Contents

Notices................................................................................................57

Product information...........................................................................................................................................................57

Edition notice........................................................................................................................................................................57

Power consumption...........................................................................................................................................................60

Index...................................................................................................73

Contents

Safety information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.

Connect the power supply cord to an electrical outlet that is near the product and easily accessible.

CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

CAUTION—SHOCK H AZARD: To avoid the risk of el ectric shock when cleani ng the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

SAVE THESE INSTRUCTIONS.

Safety information

Introduction

Finding information about the printer

Publications

See the For

Quick Setup sheet Initial setup instructions.

Printed Networking Guide / Fax Guide Additional setup instructions.

Note: Your printer may not come with these publications.

Electronic User's Guide Complete instructions for using the printer. The electronic version installs

automatically with the printer software.

Windows Help Additional instructions for using the printer software on a Windows operating

system. The Help installs automatically with the programs.

1 Do one of the following:

• In Windows Vista, click .

• In Windows XP and earlier, click Start.

2 Click All Programs or Programs, and then select the printer program folder

from the list.

3 From the program, click Help to view the main page of the Help.

Click

to view context-sensitive information.

Mac Help Note: Your printer may not have

support for Macintosh and may not have this Help.

Additional instructions for using the printer software on a Macintosh operating system. The Help installs automatically with the applications.

1 From the Finder desktop, double-click the printer folder. 2 Double-click the application. 3 From the application, click Help on the menu bar to view the main page of

the Help. Note: If you have several applications open, then make sure that the

application that you want to use is the active application. The correct menu bar does not appear if the application is not active. Click the main screen to make it the active application.

Click

to view context-sensitive information.

Introduction

Customer support

Description Where to find (North America) Where to find (rest of world)

Telephone support

E-mail support

Call us at

• US: 1-800-332-4120 – Monday–Friday (8:00 AM–11:00 PM ET),

Saturday (Noon–6:00 PM ET)

• Canada: 1-800-539-6275 – Support in English: Monday–Friday

(8:00 AM–11:00 PM ET), Saturday (Noon– 6:00 PM ET)

– Support in French: Monday–Friday

(9:00 AM–7:00 PM ET)

• Mexico: 01-800-253-9627 – Monday–Friday (8:00 AM–8:00 PM ET)

Note: Support numbers and times may change without notice. For the most recent telephone numbers available, see the printed warranty statement that came with your printer.

For e-mail support, visit our Web site:

www.lexmark.com.

1 Click SUPPORT. 2 Click Technical Support. 3 Select your printer family. 4 Select your printer model. 5 From the Support Tools section, click e-Mail

Support.

6 Complete the form, and then click Submit

Request.

Telephone numbers and support hours vary by country or region.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that came with your printer.

E-mail support varies by country or region, and may not be available in some instances.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that came with your printer.

Limited Warranty

Description Where to find (USA) Where to find (rest of world)

Limited Warranty Information Lexmark International, Inc. furnishes a

limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase.

To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at www.lexmark.com.

1 Click SUPPORT. 2 Click Warranty Information. 3 Click Statement of Limited Warranty

for Inkjet & All-In-One Printers.

Warranty information varies by country or region. See the printed warranty that came with your printer.

4 Scroll through the Web page to view the

warranty.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact customer support so that they may serve you faster:

• Machine Type number

• Serial number

Introduction

• Date purchased

• Store where purchased

Introduction

Setting up the printer

Bypassing security warnings during software installation

Third-party applications, including antivirus, security, and firewall programs may alert you about the printer software being installed. For your printer to work properly, allow the printer software to be installed on your computer.

Setting up the printer as a copier only

Use the following instructions if you do not want to connect the printer to a computer.

Note: If you want to connect the printer to a computer, use the setup documentation and the printer software CD that came with the printer.

1 Unpack the printer.

Print cartridges

Note: Contents, such as the number of print cartridges, may vary.

2 Power cord

Printer software CD

Quick Setup sheet

Setting up the printer

2 Remove all tape and packing material from all areas of the printer.

3 Extend the paper exit tray, and then raise the paper support.

4 Extend the paper guides.

5 Connect the power cord, and then make sure the power is on.

Setting up the printer

6 Open the printer, and then press down on the levers.

7 Remove the tape from the black cartridge, insert the cartridge in the left carrier, and then close the black cartridge

carrier lid.

Setting up the printer

8 Remove the tape from the color cartridge, insert the cartridge in the right carrier, and then close the color cartridge

carrier lid.

9 Close the printer, and then load paper.

10 Press and hold the button for three seconds.

Setting up the printer

An alignment page prints.

11 Place the printed page on the scanner glass.

12 Press the button.

13 Discard the alignment page.

Setting up the printer

Notes:

• The alignment page may differ from the one shown.

• Streaks on the alignment page are normal, and do not indicate a problem.

Understanding the parts of the printer

Use the To

Paper support Load paper.

2 Printer control panel Operate the printer.

Paper exit tray Hold paper as it exits.

Top cover Access the scanner glass.

Paper feed guard Prevent small objects from falling inside the printer.

Paper guide Keep paper straight when feeding.

7 Scanner glass Copy, scan, fax, or remove an item.

Setting up the printer

Use the To

Scanner unit Access the print cartridges.

Scanner support Hold up the scanner unit.

3 Print cartridge carrier Install, replace, or remove a print cartridge.

Power supply with port Connect the printer to a power source.

5 USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable.

Setting up the printer

Using the printer control panel

Press To

Start a color copy of a document or photo.

Start a black-and-white copy of a document or photo.

Start a 4 x 6-inch color photo copy.

Scan a document or photo to the computer.

Load or eject paper.

• Turn the printer on or off.

• Cancel a print, copy, or scan job in progress.

• Reset the printer.

Cancel a print, copy, or scan job in progress.

Set the number of copies.

Setting up the printer

Check To

1 The display Determine the number of copies to be printed.

The light

• Determine if the color print cartridge needs to be replaced.

• Determine if the color print cartridge is missing or invalid.

• Determine if the black or photo print cartridge needs to be replaced.

• Determine if the black or photo print cartridge is missing or invalid.

Setting up the printer

Understanding the printer software

Installing printer software

Using Windows

1 Close all open software programs.

2 Insert the printer software CD.

3 From the main installation screen, click Install.

4 Follow the instructions on the screens.

Using Macintosh

1 Close all open software applications.

2 Insert the printer software CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install icon.

5 Follow the instructions on the screens.

Using the World Wide Web

1 Go to the Lexmark Web site at www.lexmark.com.

2 From the home page, navigate through the menu selection, and then click Drivers & Downloads.

3 Choose the printer and the printer driver for your operating system.

4 Follow the instructions on the screens to download the driver and install the printer software.

Installing the optional XPS driver (Windows Vista users only)

The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS color and graphics features that are available only for Windows Vista users. To use XPS features, you must install the XPS driver as an additional driver after you install the regular printer software.

Notes:

• Before installing the XPS driver, you must install the printer on your computer.

• Before installing the XPS driver, you must install the Microsoft QFE Patch and then extract the driver files from

the installation software CD. To install the patch, you must have administrator privileges on the computer.

Understanding the printer software

To install the Microsoft QFE Patch and extract the driver:

1 Insert the installation software CD, and then click Cancel when the Setup Wizard appears.

2 Click  Computer.

3 Double-click the CD or DVD drive icon, and then double-click Drivers.

4 Double-click xps, and then double-click the setupxps file.

XPS driver files are copied to your computer, and any required Microsoft XPS files are launched. Follow the instructions on the screen to finish installing the patch.

To install the XPS driver:

1 Click  Control Panel.

2 Under Hardware and Sound, click Printer, and then click Add a Printer.

3 From the Add Printer dialog, click Add a local printer.

4 From the “Use an existing port” drop-down menu, select Virtual printer port for USB, and then click Next.

5 Click Have disk.

The Install From Disk dialog appears.

6 Click Browse, and then navigate to the XPS driver files on your computer:

a Click Computer, and then double-click (C:).

b Double-click Drivers, and then double-click Printer.

c Double-click the folder that has your printer model number, and then double-click Drivers. d Double-click xps, and then click Open. e From the Install From Disk dialog, click OK.

7 Click Next on the two additional dialogs that appear.

For more information on the XPS driver, see the XPS readme file on the installation software CD. The file is located in the xps folder with the setupxps batch file (D:\Drivers\xps\readme).

Using the Windows printer software

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation s oftware, and then select Install Additional Software from the Software Already Installed screen.

Note: Your printer m ay not come with some of these programs or so me of the functions of thes e programs, depending on the features of the printer that you purchased.

Use the To

LexmarkTM Productivity Studio or Lexmark FastPics

• Scan, copy, fax, e-mail, or print a photo or document.

• Transfer photos.

• Make photo greeting cards.

• Adjust settings for the printer.

Understanding the printer software

Use the To

Lexmark Fax Solutions Software

• Send a fax.

• Receive a fax

• Add, edit, or delete contacts in the built-in phone book.

• Access the Lexmark Fax Setup Utility. Use the Lexmark Fax Setup Utility to

set the Speed Dial and Group Dial numbers, set Ringing and Answering, and print fax history and status reports.

Printing Preferences

When you select File  Print with a document open, a Printing Preferences dialog appears. The dialog lets you select options for the print job such as the following:

• Select the number of copies to be printed.

• Print two-sided copies.

• Select the paper type.

• Add a watermark.

• Enhance images.

• Save settings.

Lexmark Wireless Setup Utility

• Set up the wireless printer on a wireless network.

• Change the wireless settings of the printer.

Using the Macintosh printer software

Use the To

Print dialog Adjust the print settings and schedule print jobs.

Printer Services dialog

• Access the printer utility.

• Troubleshoot.

• Order ink or supplies.

• Contact Lexmark.

• Check the printer software version installed on the computer.

Applications are also installed with the printer software during installation. These applications are saved in the printer folder that appears on the Finder desktop after installation.

1 From the Finder desktop, double-click the printer folder.

2 Double-click the icon of the application that you want to use.

Use the To

Lexmark All-In-One Center

• Scan photos and documents.

• Customize settings for scan jobs.

Lexmark Fax Setup Utility

• Customize settings for fax jobs.

• Create and edit the Speed Dial list.

Understanding the printer software

Use the To

Lexmark Network Card Reader

• View the contents of a memory device inserted into a network printer.

• Transfer photos and documents from a memory device to the computer over a

network.

Lexmark Printer Utility

• Get help with cartridge installation.

• Print a test page.

• Print an alignment page.

• Clean the print cartridge nozzles.

• Order ink or supplies.

• Register the printer.

• Contact customer support.

Lexmark Wireless Setup Assistant Set up the printer on a wireless network.

Note: Your printer may not come with these applications, depending on the features of the printer that you purchased.

Understanding the printer software

Loading paper and original documents

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges

of the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Loading various paper types

Load up to Make sure

100 sheets of plain paper

25 sheets of heavyweight matte paper 25 sheets of photo paper 25 sheets of glossy paper

• The paper is designed for use with inkjet printers.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

• The glossy or printable side of the paper faces you. (If you are not sure

which side is the printable side, then see the instructions that came with the paper.)

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Note: Photos require more drying time. Remove each photo as it exits, and then allow it to dry to avoid ink smudging.

Loading paper and original documents

Load up to Make sure

10 envelopes

25 sheets of labels

• The print side of the envelopes faces you.

• The stamp location is in the upper left corner.

• The envelopes are designed for use with inkjet printers.

• The envelopes are loaded in the center of the paper support.

• The paper guides rest against the edges of the envelopes.

Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

Notes:

– Do not load envelopes with holes, perforations, cutouts, or deep

embossing.

– Do not use envelopes that have exposed flap adhesive. – Envelopes require more drying time. Remove each envelope as it exits,

and then allow it to dry to avoid ink smudging.

• The print side of the label sheets faces you.

• The top of the label sheets feeds into the printer first.

• The adhesive on the labels does not extend to within 1 mm of the edge

of the label sheets.

• You use full label sheets. Partial sheets (with areas exposed by missing

labels) may cause labels to peel off during printing, resulting in a paper jam.

• The label sheets are loaded in the center of the paper support.

• The paper guides rest against the edges of the label sheets.

Note: Labels require more drying time. Remove each sheet of labels as it exits, and then allow it to dry to avoid ink smudging.

50 transparencies

• The rough side of the transparencies faces you.

• If the transparencies have a removable strip, each strip faces away from

you and down toward the printer.

• The transparencies are loaded in the center of the paper support.

• The paper guides rest against the edges of the transparencies.

Notes:

• Transparencies with paper backing sheets are not recommended.

• Transparencies require more drying time. Remove each transparency as

it exits, and then allow it to dry to avoid ink smudging.

Loading paper and original documents

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