Lexmark 19Z0201 User Manual

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Page 1

X860de, X862de, X864de

User's Guide

March 2012 www.lexmark.com

Machine type(s):

7500

Model(s):

432, 632, 832

Page 2

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Thank you for choosing this printer!.........................................................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................12

Basic functions of the scanner.................................................................................................................13

Understanding the ADF and scanner glass..............................................................................................14

Understanding the printer control panel................................................................................................15

Understanding the home screen.............................................................................................................16

Using the touch-screen buttons..............................................................................................................18

Minimizing your printer's environmental impact........................................23

Saving paper and toner...........................................................................................................................23

Saving energy..........................................................................................................................................23

Reducing printer noise............................................................................................................................24

Recycling..................................................................................................................................................25

Additional printer setup.............................................................................27

Installing internal options........................................................................................................................27

Installing hardware options.....................................................................................................................36

Attaching cables......................................................................................................................................38

Verifying printer setup............................................................................................................................39

Setting up the printer software...............................................................................................................40

Setting up wireless printing.....................................................................................................................42

Installing the printer on a wired network...............................................................................................47

Changing port settings after installing a new network Internal Solutions Port......................................50

Setting up serial printing.........................................................................................................................52

Loading paper and specialty media............................................................54

Setting the Paper Size and Paper Type....................................................................................................54

Configuring Universal paper settings......................................................................................................54

Loading the standard or optional 500‑sheet trays..................................................................................55

Loading A5 or Statement paper sizes......................................................................................................57

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Contents 3

Loading B5 or Executive paper sizes........................................................................................................58

Loading the 2000‑sheet high capacity feeder.........................................................................................58

Loading the 2,000-sheet dual input trays................................................................................................60

Loading the multipurpose feeder............................................................................................................62

Loading letter‑ or A4‑size paper in the short-edge orientation..............................................................64

Linking and unlinking trays......................................................................................................................64

Paper and specialty media guidelines.........................................................67

Paper guidelines......................................................................................................................................67

Storing paper...........................................................................................................................................69

Supported paper sizes, types, and weights.............................................................................................69

Printing......................................................................................................74

Printing a document................................................................................................................................74

Printing on specialty media.....................................................................................................................75

Printing confidential and other held jobs................................................................................................79

Printing from a flash drive.......................................................................................................................80

Printing information pages......................................................................................................................82

Canceling a print job................................................................................................................................82

Supported finishing features................................................................................................... ................84

Adjusting toner darkness.........................................................................................................................86

Copying......................................................................................................87

Making copies.........................................................................................................................................87

Copying photos........................................................................................................................................88

Copying on specialty media.....................................................................................................................88

Customizing copy settings.......................................................................................................................89

Placing information on copies.................................................................................................................94

Canceling a copy job................................................................................................................................95

Understanding the copy screens and options.........................................................................................96

Improving copy quality............................................................................................................................98

E-mailing..................................................................................................100

Getting ready to e-mail.........................................................................................................................100

Creating an e-mail shortcut...................................................................................................................101

E-mailing a document............................................................................................................................102

Customizing e-mail settings...................................................................................................................103

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Contents 4

E-mailing color documents....................................................................................................................104

Canceling an e-mail...............................................................................................................................104

Understanding e-mail options...............................................................................................................104

Faxing......................................................................................................107

Getting printer ready to fax...................................................................................................................107

Sending a fax.........................................................................................................................................112

Creating shortcuts.................................................................................................................................113

Using shortcuts and the address book..................................................................................................115

Customizing fax settings........................................................................................................................116

Canceling an outgoing fax.....................................................................................................................117

Understanding fax options....................................................................................................................118

Improving fax quality.............................................................................................................................119

Holding and forwarding faxes...............................................................................................................120

Scanning to an FTP address......................................................................122

Scanning to an FTP address...................................................................................................................122

Creating shortcuts.................................................................................................................................123

Understanding FTP options...................................................................................................................124

Improving FTP quality............................................................................................................................126

Scanning to a computer or flash drive......................................................127

Scanning to a computer........................................................................................................................127

Scanning to a flash drive........................................................................................................................128

Understanding scan profile options......................................................................................................128

Improving scan quality..........................................................................................................................130

Understanding printer menus...................................................................131

Menus list..............................................................................................................................................131

Paper menu...........................................................................................................................................132

Reports menu........................................................................................................................................142

Network/Ports menu.............................................................................................................................144

Security menu.......................................................................................................................................153

Settings menu........................................................................................................................................156

Booklet Adjustments menu...................................................................................................................197

Help menu.............................................................................................................................................198

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Contents 5

Maintaining the printer............................................................................200

Cleaning the exterior of the printer......................................................................................................200

Cleaning the scanner glass....................................................................................................................201

Adjusting scanner registration..............................................................................................................201

Storing supplies.....................................................................................................................................202

Conserving supplies...............................................................................................................................202

Checking the status of supplies.............................................................................................................202

Ordering supplies..................................................................................................................................203

Replacing supplies.................................................................................................................................204

Moving the printer............................................................................................................. ...................211

Administrative support............................................................................216

Finding advanced networking and administrator information.............................................................216

Using the Embedded Web Server.........................................................................................................216

Checking the virtual display...................................................................................................................216

Checking the device status....................................................................................................................217

Setting up e‑mail alerts.........................................................................................................................217

Viewing reports.....................................................................................................................................217

Adjusting the brightness of the display.................................................................................................217

Restoring the factory default settings...................................................................................................218

Troubleshooting.......................................................................................219

Solving basic problems..........................................................................................................................219

Understanding printer messages..........................................................................................................220

Clearing jams.........................................................................................................................................235

Solving printing problems.....................................................................................................................262

Solving copy problems..........................................................................................................................265

Solving scanner problems.....................................................................................................................267

Solving fax problems.............................................................................................................................269

Solving option problems........................................................................................................................273

Solving paper feed problems.................................................................................................................276

Solving print quality problems..............................................................................................................277

Contacting Customer Support...............................................................................................................287

Notices.....................................................................................................288

Product information..............................................................................................................................288

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Contents 6

Edition notice........................................................................................................................................288

Power consumption..............................................................................................................................292

Index........................................................................................................308

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Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

This product uses a ground fault circuit interrupter (GFCI). Monthly testing of the GFCI is recommended.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 55kg (121 lbs), and requires at least four persons or a properly rated mechanical handling system to move it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

This product uses a printing process that produces ozone. You must understand the section in your operating instructions that discusses the precautions to take to limit ozone concentration.

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Safety information 8

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 9

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network (depending on your

printer model)

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Installing the printer using Guided or Advanced wireless setup

• Connecting the printer to an Ethernet or a wireless network

• Troubleshooting printer connection problems

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web site at http://support.lexmark.com.

User's Guide—The User's Guide is available on the Software and Documentation CD.

For updates, check our Web site at http://support.lexmark.com.

Networking Guide— Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

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Learning about the printer 10

What are you looking for? Find it here

Help using the printer softwar e Windows or Mac Help—Open a printer software program

or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

Latest supplemental information, updates, and techni cal support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Telephone support

Lexmark Support Web site—

http://support.lexmark.com Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact support so they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 55kg (121 lbs), and requires at least four

persons or a properly rated mechanical handling system to move it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations

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Learning about the printer 11

– Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

1 460 mm (18.1 in.)

2 640 mm (25.2 in.)

3 460 mm (18.1 in.)

4 200 mm (7.9 in.)

5 1724 mm (67.9 in.)

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Learning about the printer 12

Printer configurations

Basic model

1 Scanner

2 Printer control panel

3 Standard exit bin

4 Multipurpose feeder

5 Tray 1 (standard tray)

6 Tray 2

7 Tray 3

8 Tray 4

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Learning about the printer 13

Configured model

1 Finisher

2 High capacity feeder

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for large workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, a flash drive, or an FTP destination.

• Scan documents and send them to another printer (PDF by way of FTP).

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Learning about the printer 14

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

Use the ADF for multiple‑page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The Automatic Document Feeder (ADF) can scan multiple pages, including duplex pages. When using the ADF:

• Load the document into the ADF faceup, short edge first.

• Load up to 50 sheets of plain paper in the ADF input tray.

• Scan sizes from 148 x 210 mm (5.8 x 8.3 in.) to 215.9 x 355.6 mm (8.5 x 14 in.).

• Scan documents with mixed page sizes (letter and legal).

• Scan media weights from 52 to 120 g/m

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the upper left corner.

• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

• Copy books up to 25.4 mm (1 in.) thick.

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Learning about the printer 15

Understanding the printer control panel

ABC3DEF

JKL

MNO

GHI

TUV

WXYZ

PQRS

ABC

789

Item Description

1 Display View scanning, copying, faxing, and printing options as well as status and error

messages.

2 Keypad

3 Dial Pause

Enter numbers, letters, or symbols on the display.

• Press

to cause a two- or three-second dial pause in a fax number. In the Fax

To field, a Dial Pause is represented by a comma (,).

• From the home screen, press

to redial a fax number.

• The button functions only within the Fax menu or with fax functions. When outside

of the Fax menu, fax function, or home screen, pressing

causes an error beep.

4 Back

In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing

numerous times.

In the Fax Destination List, press manually. You can also press is deleted, another press of

In the E-mail Destination List, press

to delete the right-most digit of a number entered

to delete an entire shortcut entry. Once an entire line

causes the cursor to move up one line.

to delete the character to the left of the cursor.

If the character is in a shortcut, then the shortcut is deleted.

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Learning about the printer 16

Item Description

5 Home

6 Start

Press to return to the home screen.

• Press to initiate the current job indicated on the display.

• From the home screen, press to start a copy job with the default settings.

• If pressed while a job is scanning, the button has no effect.

7 Indicator light

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

8 Stop

9 Front USB port Insert a USB flash drive to send data to the printer.

10 Common Access Card

reader

Stops all printer activity A list of options is offered once Stopped appears on the display.

An option that limits the use of certain printer functions to authenticated users. A common access card is required for use.

Understanding the home screen

After the printer is turned on and a short warm-up period occurs, the display shows the following basic screen which is referred to as the home screen. Use the home screen buttons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

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Learning about the printer 17

HELD JOBS

Ready

Touch any button to begin.

34567

Display item Description

1 Copy Opens the Copy menus

Note: From the home screen, you can also access the Copy menus by pressing a number on

the keypad.

2 E-mail Opens the E-mail menus

3 Menus

Opens the menus. These menus are available only when the printer is in the Ready state.

4 FTP Opens the File Transfer Protocol (FTP) menus

Note: This function must be set up by your system support person. Once it is set up, it

appears as a display item.

5 Status message bar

• Shows the current printer status such as Ready or Busy.

• Shows printer conditions such as Toner Low.

• Shows intervention messages to give instructions on what you should do so the printer can

continue processing, such as Close door or Insert print cartridge.

6 Status/Supplies Appears on the display whenever the printer status includes a message requiring intervention.

Touch this button to access the messages screen for more information on the message, including how to clear it.

Opens a context-sensitive Help feature within the display touch screens

8 Fax Opens the Fax menus

Other buttons that may appear on the home screen:

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Learning about the printer 18

Display item Function

Release Held Faxes If this button is shown, then there are held faxes with a scheduled hold

time previously set. To access the list of held faxes, touch this button.

Search Held Jobs Searches on any of the following items and returns search results:

• User names for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or job names

• USB container or job names for supported extensions only

Held Jobs Opens a screen containing all the held jobs

Lock Device This button appears on the screen when the printer is unlocked and

Device Lockout Personal Identification Number (PIN) has been set. Touching this button opens a PIN entry screen. Entering the correct

PIN locks the printer control panel (touch screen and hard buttons).

Unlock Device This button appears on the screen when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while it appears.

Touching this button opens a PIN entry screen. Entering the correct PIN unlocks the printer control panel (touch screen and hard buttons).

Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following items are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. Each job appears as a button which you can touch to access information about the job. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Using the touch-screen buttons

Note: Depending on your options and administrative setup, your screens and buttons may vary from those shown.

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Learning about the printer 19

Sample touch screen

Button Function

Home

Scroll down

Left scroll decrease Scrolls to another value in decreasing order

Right scroll increase

Returns to the home screen

Opens a drop‑down list

Scrolls to another value in increasing order

Left arrow

Right arrow

Scrolls left

Scrolls right

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Learning about the printer 20

Button Function

Submit

Back

Saves a value as the new user default setting

Navigates back to the previous screen

Other touch-screen buttons

Button Function

Down arrow

Up arrow

Moves down to the next screen

Moves up to the next screen

Unselected radio button

Selected radio button

This is an unselected radio button. The radio button is gray to show it is unselected.

This is a selected radio button. The radio button is blue to show it is selected.

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Learning about the printer 21

Button Function

Cancel Jobs

Continue

Cancel

Opens the Cancel Jobs screen. The Cancel Jobs screen shows three headings: Print, Fax, and Network.

The following items are available under the Print, Fax, and Network headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Touch this button when more changes need to be made for a job or after clearing a paper jam.

• Cancels an action or a selection

• Cancels out of a screen and returns to the previous screen

Select

Selects a menu or menu item

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Learning about the printer 22

Features

Feature Description

Menu trail line: Menus > Settings > Copy Settings >

Number of Copies

Attendance message alert

A Menu trail line is located at the top of each menu screen. This feature acts as a trail, showing the path taken to arrive at the current menu. It gives the exact location within the menus.

Touch any of the underlined words to return to that menu or menu item. The Number of Copies is not underlined since this is the current screen. If you touch

an underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the user default setting.

If an attendance message occurs which closes a function, such as copy or fax, then a solid red dot appears over the function button on the home screen. This indicates that an attendance message exists.

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Minimizing your printer's environmental impact 23

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycling

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Saving energy

Adjusting Power Saver

To save energy, you can decrease the number of minutes before the printer enters Power Saver mode.

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Minimizing your printer's environmental impact 24

Available settings range from 1–240 minutes.

Factory default setting Printer machine type

1 minute X860

5 minutes X862

60 minutes X864

Using the Embedded Web Server

Type the printer IP address in the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings, and then click General Settings.

3 Click Timeouts.

4 In the Power Saver field, enter the number of minutes you want the printer to wait before it enters Power Saver

mode.

5 Click Submit.

Using the printer control panel

Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Settings.

4 Touch General Settings.

5 Touch the arrows until Timeouts appears.

6 Touch Timeouts.

7 Touch the arrows next to Power Saver Mode to select the number of minutes you want the printer to wait

before it enters Power Saver mode.

8 Touch Submit.

9 Touch .

Reducing printer noise

Use Quiet Mode to reduce the printer noise.

Note: See the table for the multiple settings that change when you select a Quiet Mode setting.

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Minimizing your printer's environmental impact 25

Choose To

On Reduce printer noise.

• Print jobs will process at one‑half the normal processing

speed.

• Printer engine motors do not start until a job is ready to

print. There will be a short delay before the first page is printed.

• Fans run at reduced speed or are turned off.

• If your printer has faxing capability, fax sounds are

reduced or disabled, including those made by the fax speaker and ringer. The fax is placed in standby mode.

• The alarm control and cartridge alarm sounds are turned

off.

• The printer will ignore the Advance Start command.

Off Use factory default settings. This setting supports the

performance specifications for your printer.

To select a Quiet Mode setting:

1 On the home screen, touch .

2 Touch Settings.

3 Touch General Settings.

4 Touch Quiet Mode.

5 Touch the arrows to select a setting.

6 Touch Submit.

Submitting changes appears.

Recycling

Lexmark strives to be an environmentally responsible provider of products and services. From the way we design with the environment in mind, to how we engineer our packaging to reduce materials, all the way to the collection programs we provide and our environmentally progressive approaches to recycling. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com

• The Lexmark recycling program at www.lexmark.com/recycling

Recycling Lexmark products

To return Lexmark products for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

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Minimizing your printer's environmental impact 26

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Returning Lexmark cartridges for reuse or recycling

The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the prepaid shipping label. You can also do the following:

1 Visit our Web site at www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country or region from the list.

3 Follow the instructions on the computer screen.

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Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code and Forms – IPDS and SCS/TNe – PrintCryption – PRESCRIBE

• Printer hard disk

• Lexmark – RS-232-C Serial ISP – Parallel 1284-B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

• MarkNet N8110 V-34 Fax Card

Internal Solutions Ports (ISP)

N8150802.11 b/g/n Wireless ISP

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Accessing the system board to install internal options

Note: This task requires a flathead screwdriver.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

1 Loosen the screw(s) on the access panel located on the back of the printer.

2 Remove the panel from the printer, and set it aside.

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3 Use the illustration below to locate the appropriate connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

1 Flash memory and firmware card connectors

2 Memory card connector

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1 Access the system board.

Note: This task requires a flathead screwdriver.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

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3 Open the memory card connector latches.

4 Align the notch on the memory card with the ridge on the connector.

5 Push the memory card straight into the connector until it clicks into place.

6 Reattach the system board cover.

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Installing a flash memory or firmware card

The system bo ard has two connections f or an optional flash mem ory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

1 Access the system board.

Note: This task requires a flathead screwdriver.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

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Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

5 Reattach the system board cover.

Installing an internal print server or port interface card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

Note: A #2 Phillips screwdriver is needed to install an internal print server or port interface card.

An internal print server allows connection from the printer to the local area network (LAN). An optional port interface card expands the ways the printer can connect to a computer or external print server.

1 Access the system board.

2 Unpack the internal print server or port interface card.

3 Remove the metal plate on the system board tray that covers the connector slot and save the metal plate.

4 Align the connector on the internal print server or port interface card with the connector on the system board.

Note: The cable connectors on the side of the optional card must fit through the opening in the faceplate.

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5 Push the internal print server or port interface card firmly into the card connector on the system board.

6 Insert a screw into the hole on the right side of the connector slot. Gently tighten the screw to secure the card to

the system board tray.

7 Reinstall the system board.

Installing a printer hard disk

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electrical components and hard disks are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components, connectors, or the hard disk.

Note: A #2 Phillips screwdriver is needed to attach the hard disk to the mounting plate.

1 Access the system board.

2 Remove the mounting plate, hard disk, ribbon cable, and attachment screws from the package.

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3 Attach the ribbon cable to the hard disk.

4 Attach the mounting plate to the hard disk with the screws.

5 Press the ribbon cable connector into the hard disk connector on the system board.

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6 Flip the hard disk over, and then press the three posts on the mounting plate into the holes on the system board.

The hard disk snaps into place.

7 Reinstall the system board.

Reinstalling the system board

Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch

something metal on the printer before touching any system board electronic components or connectors.

Note: This operation requires a #2 Phillips screwdriver.

1 Gently insert the system board into the printer.

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Additional printer setup 36

2 Replace the cover screws, and then turn them clockwise.

3 Tighten the screws firmly.

Installing hardware options

Order of installation

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

Install the printer and any options you have purchased in the following order:

• Printer stand or caster base

• 2,000‑sheet dual trays and high capacity feeder

• Standard or optional 500‑sheet trays

• Duplex unit

• Printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.

For more information on installing a printer stand, caster base, or 2,000‑sheet tray, see the setup documentation that came with the option.

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Installing optional trays

The printer supports the following optional input sources:

• 2 Tray Module (two 500‑sheet trays)

• 2,000‑sheet dual input trays

• 2,000‑sheet high capacity feeder

• Duplex unit

CAUTION—POTENTIAL INJURY: The printer weight is greater than 55kg (121 lbs), and requires at least four persons or a properly rated mechanical handling system to move it safely.

1 Unpack the optional tray, and remove all packing material.

2 Place the tray in the location chosen for the printer.

Note: If you are installing more than one optional tray, the 2,000‑sheet dual input trays must always be installed

as the first optional trays (configuring from the bottom up).

Note: The optional 500‑sheet trays and optional 2,000‑sheet dual input trays are interchangeable.

1 Tray 3 and Tray 4 (500-sheet trays or 2,000-sheet dual input trays)

2 Tray 1 and Tray 2 (500-sheet trays)

3 Tray 5 (2,000-sheet high capacity feeder)

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Additional printer setup 38

4 Duplex unit

Note: Optional trays lock together when stacked. Remove stacked trays one at a time from the top down.

3 Align the printer with the tray, and then lower the printer into place.

4 Turn the printer back on.

5 Set the printer software to recognize the optional input source. For more information, see “Updating available

options in the printer driver” on page 41.

Attaching cables

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

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Additional printer setup 39

USB port Ethernet port

Verifying printer setup

• Print a menu settings page to verify that all printer options are installed correctly. A list of installed options appears

toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

• Print a network setup page to verify that your printer is correctly connected to the network. This page also provides

important information that aids network printing configuration.

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 218.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Reports.

4 Touch Menu Settings Page.

The menu settings page prints and the printer returns to the home screen.

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Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Reports.

4 Touch Network Setup Page.

The network setup page prints and the printer returns to the home screen.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

Close all open software programs.

2 Insert the Software and Documentation CD.

3 From the main installation dialog, click Install.

4 Follow the instructions on the screen.

For Macintosh users

Close all open software applications.

2 Insert the Software and Documentation CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install icon.

5 Follow the instructions on the screen.

Using the World Wide Web

Go to the Lexmark Web site at www.lexmark.com.

2 From the Drivers & Downloads menu, click Driver Finder.

3 Select your printer, and then select your operating system.

4 Download the driver and install the printer software.

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Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1 Do one of the following:

In Windows Vista

a Click . b Click Control Panel. c Click Hardware and Sound. d Click Printers.

In Windows XP

a Click Start. b Click Printers and Faxes.

In Windows 2000

a Click Start. b Click Settings > Printers.

2 Select the printer.

3 Right‑click the printer, and then select Properties.

4 Click the Install Options tab.

5 Under Available Options, add any installed hardware options.

6 Click Apply.

For Macintosh users

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences.

2 Click Print & Fax.

3 Select the printer, and then click Options & Supplies.

4 Click Driver, and then add any installed hardware options.

5 Click OK.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications.

2 Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.

3 Select the printer, and then from the Printers menu, choose Show Info.

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Additional printer setup 42

4 From the pop‑up menu, choose Installable Options.

5 Add any installed hardware options, and then click Apply Changes.

Setting up wireless printing

Information you will need to set up the printer on a wireless network

Note: Do not connect the installation or network cables until prompted to do so by the setup software.

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.

Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are three basic options for Security Method: – WEP key

If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.

– WPA or WPA2 passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X username and password

• Certificates

Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and Documentation CD.

Installing the printer on a wireless network (Windows)

Before you install the printer on a wireless network, make sure that:

• Your wireless network is set up and working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer

on.

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Make sure the printer and computer are fully on and ready.

Do not connect the USB cable until instructed to do so on the screen.

2 Insert the Software and Documentation CD.

3 Click Install.

4 Click Agree.

5 Click Suggested.

6 Click Wireless Network Attach.

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Additional printer setup 44

7 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so

you can print wirelessly.

8 Follow the on‑screen instructions to complete the software installation.

Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your

installation.

9 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step 8

for each computer.

Installing the printer on a wireless network (Macintosh)

Prepare to configure the printer

Locate the printer MAC address on the sheet that shipped with the printer. Write the last six digits of the MAC address in the space provided below:

MAC address: ___ ___ ___ ___ ___ ___

2 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the power

on.

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Enter the printer information

Access the AirPort options.

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences. b Click Network. c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, choose Go > Applications. b From the Applications folder, double‑click Internet Connect. c From the toolbar, click AirPort.

2 From the Network pop‑up menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address

located on the MAC address sheet.

3 Open the Safari browser.

4 From the Bookmarks drop-down menu, select Show.

5 Under Collections, select Bonjour or Rendezvous, and then double‑click the printer name.

Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple

Computer.

6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is

stored.

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Configure the printer for wireless access

Type the name of your network (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode if you are using a wireless router.

3 Select the type of security you use to protect your wireless network.

4 Enter the security information necessary for the printer to join your wireless network.

5 Click Submit.

6 Open the AirPort application on your computer:

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences. b Click Network. c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, click Go > Applications. b From the Applications folder, double‑click Internet Connect. c From the toolbar, click AirPort.

7 From the Network pop‑up menu, select your wireless network.

Configure your computer to use the printer wirelessly

To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Print Center or Printer Setup Utility.

1 Install a PPD file on the computer:

a Insert the Software and Documentation CD in the CD or DVD drive. b Double-click the installer package for the printer. c From the Welcome screen, click Continue. d Click Continue again after viewing the Readme file. e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.

f Select a Destination, and then click Continue.

g From the Easy Install screen, click Install. h Type the user password, and then click OK.

All necessary software is installed on the computer.

i Click Restart when installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click IP.

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5 Type in the IP address of your printer in the Address field. 6 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double‑click the Utilities folder. 3 Locate and double‑click Printer Setup Utility or Print Center. 4 From the Printer List, choose Add. 5 Click IP. 6 Type in the IP address of your printer in the Address field. 7 Click Add.

b For AppleTalk printing:

In Mac OS X version 10.5

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4

1 From the Finder desktop, choose Go > Applications. 2 Double‑click the Utilities folder. 3 Locate and double‑click Print Center or Printer Setup Utility. 4 From the Printer List, choose Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop‑up menu, choose AppleTalk. 8 From the second pop‑up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Installing the printer on a wired network

Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber optic network connections.

Before you install the printer on a wired network, make sure that:

• You have completed the initial setup of the printer.

• The printer is connected to your network with the appropriate type of cable.

For Windows users

1 Insert the Software and Documentation CD.

Wait for the Welcome screen to appear.

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If the CD does not launch after a minute, then do the following:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

2 Click Install Printer and Software.

3 Click Agree to agree to the License Agreement.

4 Select Suggested, and then click Next.

Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select Custom and follow the on‑screen instructions.

5 Select Wired Network Attach, and then click Next.

6 Select the printer manufacturer from the list.

7 Select the printer model from the list, and then click Next.

8 Select the printer from the list of printers discovered on the network, and then click Finish.

Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the

on‑screen instructions.

9 Follow the on‑screen instructions to complete the installation.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing a

network setup page” on page 40.

3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

4 Install the drivers and add the printer.

a Install a PPD file on the computer:

1 Insert the Software and Documentation CD in the CD or DVD drive. 2 Double-click the installer package for the printer. 3 From the Welcome screen, click Continue. 4 Click Continue again after viewing the Readme file. 5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the

agreement.

6 Select a Destination, and then click Continue. 7 From the Easy Install screen, click Install. 8 Type the user password, and then click OK.

All the necessary software is installed on the computer.

9 Click Restart when installation is complete.

b Add the printer:

• For IP printing:

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In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Click IP. 5 Type in the IP address of your printer in the Address field. 6 Click Add.

In Mac OS X version 10.4 and earlier

From the Finder desktop, choose Go > Applications.

2 Double‑click Utilities. 3 Double‑click Printer Setup Utility or Print Center. 4 From the Printer List, click Add. 5 Click IP. 6 Type in the IP address of your printer in the Address field. 7 Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4 and earlier

From the Finder desktop, choose Go > Applications.

2 Double‑click Utilities. 3 Double‑click Print Center or Printer Setup Utility. 4 From the Printer List, click Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop‑up menu, choose AppleTalk. 8 From the second pop‑up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your

system support person for assistance.

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Changing port settings after installing a new network Internal Solutions Port

When a new network Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated because the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address in order to print to it over the network.

Notes:

• If the printer has a static IP address that will stay the same, then you do not need to make any changes to the

computer configurations.

• If the computers are configured to print to the printer by a network name that will stay the same, instead of by

IP address, then you do not need to make any changes to the computer configurations.

• If you are adding a wireless ISP to a printer previously configured for a wired connection, then make sure the

wired network is disconnected when you configure the printer to operate wirelessly. If the wired connection remains connected, then the wireless configuration will complete, but the wireless ISP will not be active. In the event that the printer was configured for a wireless ISP while still attached to a wired connection, disconnect the wired connection, turn the printer off, and then turn the printer back on again. This will enable the wireless ISP.

• Only one network connection at a time is active. If you want to switch the connection type between wired and

wireless, you must first turn the printer off, connect the cable (to switch to a wired connection) or disconnect the cable (to switch to a wireless connection), and then turn the printer back on again.

For Windows users

1 Print a network setup page and make a note of the new IP address.

2 Click , or click Start and then click Run.

3 In the Start Search or Run box, type control printers.

4 Press Enter, or click OK.

The printer folder opens.

5 Locate the printer that has changed.

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

6 Right‑click the printer.

7 Click Properties.

8 Click the Ports tab.

9 Locate the port in the list, and then select it.

10 Click Configure Port.

11 Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the network

setup page you printed in step 1.

12 Click OK, and then click Close.

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For Macintosh users

1 Print a network setup page and make a note of the new IP address.

2 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

3 Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

b Click Print & Fax. c Click +. d Click IP. e Type in the IP address of your printer in the Address field.

f Click Add.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

b Double‑click Utilities. c Double‑click Printer Setup Utility or Print Center. d From the Printer List, click Add. e Click IP.

f Type in the IP address of your printer in the Address field.

g Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

From the Apple menu, choose System Preferences.

b Click Print & Fax. c Click +. d Click AppleTalk. e Select the printer from the list.

f Click Add.

In Mac OS X version 10.4 and earlier

From the Go menu, choose Applications.

b Double‑click Utilities. c Double‑click Print Center or Printer Setup Utility. d From the Printer List, click Add. e Choose the Default Browser tab.

f Click More Printers. g From the first pop‑up menu, choose AppleTalk. h From the second pop‑up menu, select Local AppleTalk zone.

i Select the printer from the list.

j Click Add.

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Setting up serial printing

In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is the preferred option when there is a great deal of distance between the printer and computer or when an interface with a better transfer rate is not available.

After installing the serial port, you will need to configure the printer and the computer so they can communicate. Make sure you have connected the serial cable to the serial port on your printer.

1 Set the parameters in the printer:

a From the printer control panel, navigate to the menu with port settings. b Locate the submenu with serial port settings. c Make any necessary changes to the serial settings. d Save the new settings. e Print a menu settings page.

2 Install the printer driver:

a Insert the Software and Documentation CD. It launches automatically.

If the CD does not launch after a minute, then launch the CD manually:

1 Click , or click Start and then click Run.

2 In the Run or Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

b Click Install Printer and Software. c Click Agree to accept the Printer Software License Agreement. d Click Custom. e Make sure Select Components is selected, and then click Next.

f Make sure Local is selected, and then click Next. g Select the manufacturer of the printer from the menu. h Select the printer model from the menu, and then click Add Printer.

i Click the + beside the printer model under Select Components.

j Make sure the correct port is available under Select Components. This is the port where the serial cable attaches

to the computer. If the correct port is not available, select the port under the Select Port menu, and then click

Add Port.

k Make any configuration changes necessary in the Add a New Port window. Click Add Port to finish adding the

port.

l Make sure the box next to the selected printer model is checked.

m Select any other optional software you want to install, and then click Next.

n Click Finish to complete the printer software installation.

3 Set the COM port parameters:

After the printer driver is installed, you must set the serial parameters in the communications (COM) port assigned to the printer driver.

The serial parameters in the COM port must match the serial parameters you set in the printer.

a Open the Device Manager:

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In Windows Vista

1 Click . 2 Click Control Panel. 3 Click System and Maintenance. 4 Click System. 5 Click Device Manager.

In Windows XP

1 Click Start. 2 Click Control Panel. 3 Click Performance and Maintenance. 4 Click System. 5 From the Hardware tab, click Device Manager.

In Windows 2000

1 Click Start. 2 Click Settings > Control Panel. 3 Click System.

4 From the Hardware tab, click Device Manager. b Click + to expand the list of available ports. c Select the communications port where you attached the serial cable to your computer (example: COM1). d Click Properties. e On the Port Settings tab, set the serial parameters to the same serial parameters in the printer.

Look for the printer settings under the serial heading on the Menu Settings page you printed earlier.

f Click OK, and then close all the windows.

g Print a test page to verify printer installation. When a test page prints successfully, printer setup is complete.

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Loading paper and specialty media

This section explains how to load the 500- and 2000-sheet trays, and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the Paper Size and Paper Type

The Paper Size setting is determined by the position of the paper guides in the tray for all trays except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually. The factory default Paper Type setting is Plain Paper. The Paper Type setting must be set manually for all trays that do not contain plain paper.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Paper Menu.

4 Touch Paper Size/Type.

5 Touch the arrows for the desired tray until the correct size or type setting appears.

6 Touch Submit.

7 Touch to return to the home screen.

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of measure (millimeters or inches)

• Portrait Width

• Portrait Height

Note: The smallest supported Universal size is 98.4 x 89 mm (3.9 x 3.5 in.) ; the largest size is 297 x 431 mm (11.7 x 7 in.)

Specify a unit of measurement

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Paper Menu.

4 Touch the down arrow until Universal Setup appears, and then touch Universal Setup.

5 Touch the left or right arrow to select the desired unit of measure.

6 Touch Portrait Width or Portrait Height.

7 Touch the arrows to select the desired width or height.

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8 Touch Submit to save your selection.

Submitting Selection appears, followed by the Paper menu.

9 Touch to return to the home screen.

Loading the standard or optional 500‑sheet trays

The printer has two standard 500‑sheet trays (Tray 1 and Tray 2), and it may have one or more optional 500‑sheet trays. All 500‑sheet trays support the same paper sizes and types. Paper may be loaded in the trays in either the long‑edge or short‑edge orientation.

1 Pull the tray completely out.

2 Squeeze and slide the width and length guides to the correct positions for the paper size being loaded.

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Loading paper and specialty media 56

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

4 Load the paper stack with the recommended print side faceup. Load the paper in either the long‑edge or short‑edge

orientation as shown.

Notes:

• Load sizes larger than A4 in the short‑edge orientation.

• Paper must be loaded in the short‑edge orientation to create booklets if the optional booklet finisher is

installed.

Long‑edge orientation Short‑edge orientation

5 Make sure the paper guides are secure against the edges of the paper.

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6 Insert the tray.

7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper

Type setting for the tray.

Loading A5 or Statement paper sizes

The printer trays cannot distinguish between A5‑ (148 x 210 mm) and Statement‑size (139.7 x 215.9 mm) paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5‑ or Statement‑size paper in the paper trays, but not both.

Note: The multipurpose feeder does not use auto‑size sensing and can support both A5‑ and Statement‑size print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.

1 Load either A5‑ or Statement‑size paper in a paper tray.

2 Turn the printer off.

MNO

3 Hold down and

while turning the printer on.

4 Release the buttons when the screen with the Progress Bar appears.

The printer performs a power‑on sequence, and then Configuration Menu appears.

5 Touch the up or down arrow button until Size Sensing appears.

6 Touch Size Sensing.

7 Select Statement/A5.

8 Touch the left or right arrow button until the paper size you want appears.

9 Touch Submit.

10 Touch Exit Configuration Menu.

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Loading B5 or Executive paper sizes

The printer trays cannot distinguish between B5‑ and Executive‑size paper when both sizes are loaded in the trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either B5‑ or Executive‑size paper in the paper trays, but not both.

Note: The multipurpose feeder does not use auto‑size sensing and can support both B5‑ and Executive‑size print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.

1 Load either B5‑ or Executive‑size paper in a paper tray.

2 Turn the printer off.

MNO

3 Hold down and

4 Release the buttons when the screen with the Progress Bar appears.

The printer performs a power‑on sequence, and then Configuration Menu appears.

5 Touch the up or down arrow button until Size Sensing appears.

6 Touch Size Sensing.

7 Select Select Executive/B5.

while turning the printer on.

8 Touch the left or right arrow button until the paper size you want appears.

9 Touch Submit.

10 Touch Exit Configuration Menu.

Loading the 2000‑sheet high capacity feeder

The high capacity feeder can hold 2,000 sheets of letter, A4, Executive, and JIS B5 paper (80 g/m2 or 20 lb).

1 Pull the tray out.

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Loading paper and specialty media 59

2 If you are loading paper with a different width or length, then adjust the width and length guides.

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

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4 Load paper in the tray with the print side down.

• Place pre-punched paper with the holes toward the left side of the tray.

• When loading letterhead, place the header toward the front of the tray.

5 Insert the tray.

Loading the 2,000-sheet dual input trays

The 2,000-sheet dual input drawer includes two trays: an 850-sheet tray and a 1,150-sheet tray. Although the trays are different in appearance, they require the same process for loading paper.

1 Pull the tray out.

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2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being

loaded.

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

4 Load paper in the tray with the print side up.

Note: Make sure the paper is below the maximum fill line on the rear guide. Overloading may cause jams.

5 Insert the tray.

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Loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of print media, such as transparencies, postcards, note cards, and envelopes. It can be used for single-page or manual printing or as an additional tray.

The icons on the multipurpose feeder show you how to load the multipurpose feeder with paper, how to turn an envelope for printing, and how to load letterhead paper for simplex and duplex printing.

Note: Do not add or remove paper when the printer is printing from the multipurpose feeder or when the printer control panel indicator light is blinking. Doing so may cause a jam.

1 Lower the multipurpose feeder.

2 Pull the tray extension out.

Note: Do not place objects on the multipurpose feeder. Also, avoid pressing down on it or applying excessive

force to it.

3 Slide the width guides to the outside of the feeder.

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4 Flex the sheets or envelopes back and forth to loosen them, then fan them. Do not fold or crease the paper.

Straighten the edges on a level surface.

5 Load the paper or specialty media into the feeder.

Note: Make sure the paper is below the maximum fill line. Overloading may cause jams.

6 Slide the width guides until they lightly rest against the edge of the paper.

7 Set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and MP Feeder Type) to the correct

value for the print media you loaded. For more information, see “Setting the Paper Size and Paper Type” on page 54.

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Loading letter‑ or A4‑size paper in the short-edge orientation

By default, the printer is set to recognize letter- or A4-size paper loaded in the long-edge orientation. If you want to load letter- or A4-size paper in the short-edge orientation, make sure you enable Short-edge Printing.

1 Make sure the printer is off.

MNO

2 From the printer control panel, press and hold and

3 Release both buttons when a progress bar appears on the display.

The printer performs its power-on sequence, and then the Configuration menu appears.

while you turn the printer on.

4 Press the up or down arrow until Short-edge Printing appears, and then press the arrow to the right of Short-edge

Printing.

5 Press the left or right arrows until you see Enable, and then press Submit.

Submitting Change appears.

6 Press Back.

7 Press Exit Config Menu.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting is automatically sensed according to the position of the paper guides in each tray except the multipurpose feeder. The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

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To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

• Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking the tray.

1 Make sure the printer is on and Ready appears.

2 From the home screen, touch .

3 Touch Paper Menu.

4 Touch Paper Size/Type.

5 Select the tray number or MP Feeder Type.

6 Touch the left or right arrow until Custom Type <x> or another custom name appears.

7 Touch Submit.

Changing a Custom Type <x> name

You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name from the Embedded Web Server:

1 Open a Web browser.

Note: The computer must be connected to the same network as the printer.

2 In the address bar, type the IP address of the network printer (for example,192.264.263.17).

3 Press Enter.

4 From the navigation panel of the initial page, click Configuration.

5 Click Paper Menu.

6 Click Custom Name.

7 Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type

menus.

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8 Click Submit.

Submitting Selection appears.

9 Click Custom Types.

Custom Types appears, followed by your custom name.

10 Select a Paper Type setting from the picklist next to your custom name.

11 Click Submit.

Submitting Selection appears.

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Paper and specialty media guidelines

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60 to 220 g/m2 (16 to 58 lb bond) grain long. Paper lighter than 60 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7 x 10 in.), we recommend 90 g/m

paper.

Note: Duplex is supported only for 60‑g/m

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75‑g/m2 (20‑lb

(24 lb) or heavier

–120‑g/m2 (16‑lb–32‑lb bond) paper.

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 200 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60‑ to 135‑g/m grain short is recommended.

(16‑ to 36‑lb bond) paper, grain long paper is recommended. For papers heavier than 135 g/m2,

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Paper and specialty media guidelines 68

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),

such as optical character recognition (OCR) forms In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 64–216 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

(17–58 lb) paper.

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Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the types of paper they support.

Note: For an unlisted paper size, configure a Universal Paper Size.

Supported paper sizes

Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is

139.7 x 210 mm (5.50 x 8.27 in.).

Basic input trays

Paper size Dimensions Standard 500‑sheet trays (Tray 1

and Tray 2)

A4 210 x 297 mm (8.27 x 11.7 in.)

A3 297 x 420 mm (11.7 x 16.5 in.)

Statement1,

Oficio (México)

JIS B5

JIS B4 257 x 364 mm (10.1 x 14.3 in.)

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.) X

139.7 x 215.9 mm (5.5 x 8.5 in.)

215.9 x 340.4 mm (8.5 x 13.4 in.)

182 x 257 mm (7.17 x 10.1 in.)

Multipurpose feeder

The printer trays cannot distinguish between A5‑ and statement‑size paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5‑ or statement‑size paper in the paper trays, but not both.

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

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Paper size Dimensions Standard 500‑sheet trays (Tray 1

and Tray 2)

Letter 215.9 x 279.4 mm (8.5 x 11 in.)

Tabloid 279.4 x 431.8 mm (11 x 17 in.)

Legal 215.9 x 355.6 mm (8.5 x 14 in.)

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Folio 215.9 x 330.2 mm (8.5 x 13 in.)

Universal Note: Turn size

sensing off to support universal sizes that are close to

182 x 431 mm (7.1 x 16.9 in.) to

139.7 x 297 mm (5.5 x 11.7 in.)

98.4 x 431.8 mm (3.8 x 17 in.) to 89 x 297 mm (3.5 x 11.7 in.) for the multipurpose feeder only.

standard media sizes.

148 x 431.8 mm (5.83 x 17 in.) to 140 x 297.2 mm (5.51 x 11.7 in.) for the duplex unit only.

7 3/4 Envelope

98.4 x 190.5 mm (3.875 x 7.5 in.) X

(Monarch)

Multipurpose feeder

10 Envelope 104.8 x 241.3 mm (4.12 x 9.5 in.) X

DL Envelope 110 x 220 mm (4.33 x 8.66 in.) X

C5 Envelope 162 x 229 mm (6.38 x 9.01 in.) X

Other Envelope 98.4.7 x 431.8 mm (3.8 x 17 in.)

to 89 x 297 mm (3.5 x 11.7 in.)

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

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Optional input trays

Paper size Dimensions Optional

2,000‑sheet dual input trays

A4 210 x 297 mm

(8.27 x 11.7 in.)

148 x 210 mm

(5.83 x 8.27 in.)

105 x 148 mm

XX X

(4.13 x 5.83 in.)

A3 297 x 420 mm

(11.7 x 16.5 in.)

Statement1,

139.7 x 215.9 mm

(5.5 x 8.5 in.)

Oficio (México)

215.9 x 340.4 mm

(8.5 x 13.4 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 in.)

JIS B4 257 x 364 mm

(10.1 x 14.3 in.)

Letter 215.9 x 279.4 mm

(8.5 x 11 in.)

Optional 2,000‑sheet high capacity feeder

Duplex unit

Tabloid 279.4 x 431.8 mm

(11 x 17 in.)

Legal 215.9 x 355.6 mm

(8.5 x 14 in.)

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Folio 215.9 x 330.2 mm

(8.5 x 13 in.)

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

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Paper size Dimensions Optional

2,000‑sheet dual input trays

Universal Note: Turn size

sensing off to support universal sizes that are close to standard media sizes.

182 x 431 mm (7.1 x 16.9 in.) to

139.7 x 297 mm (5.5 x 11.7 in.)

98.4 x 431.8 mm (3.8 x 17 in.) to 89 x 297 mm

XX X

(3.5 x 11.7 in.) for the multipurpose feeder only.

148 x 431.8 mm

(5.83 x 17 in.) to 140 x 297.2 mm (5.51 x 11.7 i n.) for the duplex unit only.

7 3/4 Envelope (Monarch)

10 Envelope 104.8 x 241.3 mm

98.4 x 190.5 mm (3.875 x 7.5 in.)

XX X

(4.12 x 9.5 in.)

Optional 2,000‑sheet high capacity feeder

Duplex unit

DL Envelope 110 x 220 mm

XX X

(4.33 x 8.66 in.)

C5 Envelope 162 x 229 mm

XX X

(6.38 x 9.01 in.)

Other Envelope 98.4.7 x 431.8 mm

XX X

(3.8 x 17 in.) to 89 x 297 mm (3.5 x 11.7 in.)

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

Supported paper types and weights

The printer engine supports 38–128 g/m2 (16–32 lb) paper weights.

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

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Paper type Standard

500‑sheet trays (Tray 1 and Tray

Paper

Card stock

Transparencies X

Paper Labels

Bond

Letterhead

Envelopes X XXX X

Multipurpose tray

Optional 500‑sheet trays

Optional 2,000‑sheet dual input trays

Optional 2,000‑sheet high capacity feeder

Duplex unit

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Printing

This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 235 and “Storing paper” on page 69.

Printing a document

1 Load paper into a tray or drawer.

2 From the Paper menu, set the Paper Type and Paper Size to the type and size of paper you have loaded.

3 Do one of the following:

For Windows users

a With a document open, click File > Print. b Click Properties, Preferences, Options, or Setup. c From the Form Source list box, select the source containing the paper you have loaded. d From the Form Type list box, select the type of paper you have loaded. e From the Form Size list box, select the size of paper you have loaded.

f Click OK, and then click Print.

For Macintosh users

In Mac OS X:

a Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 From the Paper Size pop‑up menu, choose a paper size that matches the size of the loaded paper, or create

a custom size.

3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, click File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Printer Features. 3 From the Feature Sets pop‑up menu, choose Paper. 4 From the Paper type pop‑up menu, choose a paper type. 5 Click Print.

In Mac OS 9:

a Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 From the Paper pop‑up menu, choose a paper size or create a custom size to match the loaded paper. 3 Click OK.

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b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print. 2 Select a Paper Source option, and then choose the tray loaded with the appropriate paper. 3 Click Print.

Printing on specialty media

Tips on using letterhead

Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Placing paper in the trays

Page orientation is important when printing on letterhead. Use the following sections to determine which direction to load the letterhead.

Source or process Print side

Standard 500‑sheet trays Optional 500‑sheet trays Optional 2,000‑sheet dual input trays

Optional 2,000‑sheet high capacity feeder Preprinted letterhead design is placed facedown.

Multipurpose tray (simplex printing) Preprinted letterhead design is placed facedown.

Duplex (two‑sided) printing from trays Preprinted letterhead design is placed facedown.

Preprinted letterhead design is placed faceup.

Sheet placement is faceup in the 2,000‑sheet high capacity feeder and the multipurpose feeder.

Orienting the paper for long‑ or short‑edge printing

Paper trays

Short‑edge orientation Long‑edge orientation

With finisher

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Printing 76

Short‑edge orientation Long‑edge orientation

Without finisher

High capacity feeder

Without finisher With finisher

Simplex (one-sided) printing

ABC

Duplex (two-sided) printing

Simplex (one-sided) printing

Duplex (two-sided) printing

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Printing 77

Multipurpose tray

Simplex (one-sided) printing Duplex (two-sided) printing

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray or the multipurpose feeder.

• From the Paper menu, set the Paper Type to Transparency.

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

of 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• We recommend Lexmark transparencies. For ordering information, see the Lexmark Web site at

www.lexmark.com.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 220°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90 g/m

must not exceed 70 g/m

(20 lb bond) weight.

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position

(24 lb bond) paper or 25% cotton. All‑cotton envelopes

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Printing 78

– Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Print samples on the labels being considered for use before buying large quantities.

Note: Paper labels are supported. Other media such as vinyl may show print quality defects in some environments, and prolonged vinyl label usage may reduce fuser life.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser/LED printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 190°C (374°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

• From the Paper menu, set the Paper Type to Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Job type Description

Confidential When you send a Confidential print job to the printer, you must create a PIN from

the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.

Verify When you send a Verify print job, the printer prints one copy and holds the

remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

Reserve When you send a Reserve print job, the printer does not print the job immediately.

It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

Repeat When you send a Repeat print job, the printer prints all requested copies of the

job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Other types of held jobs include:

• Profiles from various sources including Lexmark Document Solutions Suite (LDSS)

• Forms from a kiosk

• Bookmarks

• Jobs not printed, which are called parked jobs

Printing confidential and other held jobs from Windows

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve

jobs continue to be held in the printer until you choose to delete them.

1 With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Other Options, and then click Print and Hold.

4 Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

5 Click OK or Print, and then go to the printer to release the job.

6 On the home screen, touch Held jobs.

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7 Touch your user name.

Note: A maximum of 500 results can be displayed for held jobs. If your name does not appear, touch the down arrow until your name appears, or touch Search Held Jobs if there are a large number of held jobs in the printer.

8 Touch Confidential Jobs.

9 Enter your PIN.

10 Touch the job you want to print.

11 Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.

Printing confidential and other held jobs from a Macintosh computer

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve

jobs continue to be held in the printer until you choose to delete them.

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select your job type (Confidential, Reserve, Repeat, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

4 Click OK or Print, and then go to the printer to release the job.

5 On the home screen, touch Held jobs.

6 Touch your user name.

7 Touch Confidential Jobs.

8 Enter your PIN.

9 Touch the job you want to print.

10 Touch Print, or touch the arrows to increase or decrease the number of copies, and then touch Print.

Printing from a flash drive

A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, .html, .xps, and .dcx.

Lexmark has tested and approved the following USB flash memory devices:

• Lexar FireFly 512 MB

• Lexar FireFly 1 GB

• SanDisk Cruizer Micro 512 MB

• SanDisk Cruizer Micro 1 GB

• Sony 512 MB

• Sony 1 GB

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Notes:

• Hi‑Speed flash drives must support the USB 2.0 specification, specifically supporting the High Speed mode.

• USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New

Technology File System) or any other file system are not supported.

• If selecting an encrypted .pdf file, then enter the file password from the printer control panel.

• Before printing an encrypted .pdf file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

1 Make sure the printer is on and Ready appears.

2 Insert a flash drive into the USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the

other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

3 Touch the document you want to print.

Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for

example, .jpg).

4 Touch the arrows if you want to increase the number of printed copies.

5 Touch Print.

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Printing information pages

Printing a font sample list

To print samples of the fonts currently available for your printer:

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch Menus.

3 Touch Reports.

4 Touch the up or down arrow until Print Fonts appears, and then touch Print Fonts.

5 Touch PCL Fonts or PostScript Fonts.

Printing a directory list

A directory list shows the resources stored in flash memory or on the printer hard disk.

1 Make sure the printer is on and Ready appears.

2 On the home screen, touch .

3 Touch Reports.

4 Touch the down arrow until Print Directory appears.

5 Touch Print Directory.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off.

MNO

2 Hold down and

3 Release the buttons when the screen with the progress bar appears.

The printer performs a power‑on sequence, and then the Configuration menu appears.

4 Touch the down arrow until Print Quality Pages appears.

5 Touch Print Quality Pages Menu.

6 Touch Print Quality Pages.

while turning the printer on.

Canceling a print job

Canceling a print job from the printer control panel

1 Touch Cancel Jobs on the touch screen, or press on the keypad.

2 Touch the job you want to cancel.

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3 Touch Delete Selected Jobs.

Canceling a print job from the computer

For Windows users

In Windows Vista:

1 Click .

2 Click Control Panel.

3 Click Hardware and Sound.

4 Click Printers.

5 Double‑click the printer icon.

6 Select the job to cancel.

7 From the keyboard, press Delete.

In Windows XP:

1 Click Start.

2 From Printers and Faxes, double‑click the printer icon.

3 Select the job to cancel.

4 From the keyboard, press Delete.

From the Windows taskbar:

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double‑click the printer icon.

A list of print jobs appears in the printer window.

2 Select a job to cancel.

3 From the keyboard, press Delete.

For Macintosh users

In Mac OS X version 10.5 or later:

1 From the Apple menu, choose System Preferences.

2 Click Print & Fax, and then double‑click the printer icon.

3 From the printer window, select the job to cancel.

4 From the icon bar at the top of the window, click the Delete icon.

In Mac OS X version 10.4 and earlier:

1 From the Go menu, choose Applications.

2 Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.

3 Double‑click the printer icon.

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4 From the printer window, select the job to cancel.

5 From the icon bar at the top of the window, click the Delete icon.

Supported finishing features

1 Standard bin

2 Finisher Bin 1

3 Finisher Bin 2

4 Finisher Bin 3

Standard bin

• The paper capacity is 300 sheets.

• Finishing options are not supported in this bin.

• Envelopes are routed here.

Finisher Bin 1

• The paper capacity is 500 sheets of A4/Letter and 300 sheets of A3/Ledger.

• Envelopes, A5, A6 and Statement are not supported in this bin.

• Finishing options are not supported in this bin.

Finisher Bin 2

• The paper capacity is 3,000 sheets when the standard finisher is installed.

• If booklet finisher is installed, capacity is reduced to 1,500 sheets.

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Finisher Bin 2 finishing features

Size

A5XXXXX

Executive

Folio X

JIS B4

JIS B5

Legal X

Letter

Two‑hole punch

Three‑ or Four‑hole punch

Note: Supported

only if feeding orientation is long edge.

Note: Supported only if feeding orientation is long edge.

Offset Single staple Dual staple

Note: Supported

only if feeding orientation is long edge.

Note: Supported only if feeding orientation is long edge.

Statement X X X X

Tabloid

Universal X X

Envelopes (any size)

Oficio

For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3‑hole punch and 10 in. (254 mm) for

a 4‑hole punch.

Punch—Two‑, three‑, or four‑hole punch settings Single staple—One staple Dual staple—Two staples

XXXXX

Finisher Bin 3

Bin 3 is available only when the booklet finisher is installed. The paper capacity of Bin 3 (booklet‑maker) is 1,500 sheets or 18 sets of 15‑page booklets.

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Bin 3 finishing features

Size Bi fold Booklet fold Saddle staple

A4 (only SEF)

A5XXX

ExecutiveXXX

Folio

JIS B4

JIS B5XXX

Legal

Letter (only SEF)

Statement X X X

Tabloid

UniversalXXX

Envelopes (any size) X X X

SEF—The paper is loaded in the short edge orientation. The short edge of the paper enters the printer first. Bi fold—Each page is individually folded and stacked separately. Booklet fold—A multiple-page job is folded along the center into a single booklet. Saddle staple—A booklet‑fold print job is stapled along the center fold.

Adjusting toner darkness

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Settings.

3 Click Print Settings.

4 Click Quality Menu.

5 Adjust the toner darkness setting.

6 Click Submit.

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Copying

ADF Scanner glass

Use the ADF for multiple‑page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, press .

4 If you placed the document on the scanner glass, then touch Finish the Job to return to the home screen.

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides.

3 On the home screen, touch Copy, or use the keypad to enter the number of copies.

The copy screen appears.

4 Change the copy settings as needed.

5 Touch Copy It.

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Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 On the home screen, touch Copy, or use the keypad to enter the number of copies.

The copy screen appears.

3 Change the copy settings as needed.

4 Touch Copy It.

5 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next

Page.

6 Touch Finish the Job to return to the home screen.

Copying photos

1 Place a photo facedown on the scanner glass in the upper left corner.

2 On the home screen, touch Copy.

3 Touch the left or right arrow under Content to select Photo.

4 Touch Copy It.

Copying on specialty media

Making transparencies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then touch the tray that contains transparencies, or touch Manual Feeder and then place

transparencies in the multipurpose feeder.

6 Touch the desired size of the transparencies, and then touch Continue.

7 Touch the arrows until Transparency appears.

8 Touch Transparency, and then touch Continue.

9 Touch Copy It.

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Copying to letterhead

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then touch Manual Feeder and place letterhead face down, top edge first in the multipurpose

feeder.

6 Touch the desired size of the letterhead, and then touch Continue.

7 Touch the arrows until Letterhead appears.

8 Touch Letterhead, and then touch Continue.

9 Touch Copy It.

Customizing copy settings

Copying from one size to another

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then select the size you want the copy to be.

Note: If you select a paper size that is different from the “Copy from” size, then the printer will scale the size

automatically.

6 Touch Copy It.

Making copies using paper from a selected tray

During the copy process, you can select the tray that contains the paper type of choice. For example, if specialty media is located in the multipurpose feeder, and you want to make copies on that media:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

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3 On the home screen, touch Copy.

4 Touch Copy from, and then identify the size of the original document.

5 Touch Copy to, and then touch Manual Feeder or the tray that contains the paper type you want.

Note: If you choose Manual Feeder, then you will need to also select the paper size and type.

6 Touch Copy It.

Copying a document that contains mixed paper sizes

Use the ADF to copy an original document that contains mixed paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).

Example 1: Copying to mixed paper sizes

The printer has two paper trays, one tray loaded with letter‑size paper and the other with legal‑size paper. A document that contains letter‑ and legal‑size pages needs to be copied.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then touch Auto Size Sense.

5 Touch Copy to, and then touch Auto Size Match.

6 Touch Copy It.

The scanner identifies the mixed paper sizes as they scan. Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document.

Example 2: Copying to a single paper size

The printer has one paper tray, loaded with letter-size paper. A document that contains letter‑ and legal‑size pages needs to be copied.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from, and then touch Mixed Sizes.

5 Touch Copy to, and then touch Letter.

6 Touch Copy It.

The scanner identifies the mixed paper sizes as they scan and then scales the legal‑size pages to print on letter‑size paper.

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Copying on both sides of the paper (duplexing)

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, adjust the paper guides.

3 On the home screen, touch Copy.

4 From the Sides (Duplex) area, touch the button that looks the way you want your copies duplexed.

The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.

5 Touch Copy It.

Reducing or enlarging copies

Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the paper onto which you are copying.

To reduce or enlarge a copy:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 From the Scale area, touch the arrows to enlarge or reduce your copies.

Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.

5 Touch Copy It.

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Under Content, touch the left or right arrow to select what you are copying:

• Text—Used for original documents that are mostly text or line art

• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

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• Photograph—Used when the original document is a high-quality photograph or inkjet print

• Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser

printer, or pages from a magazine or newspaper that are composed primarily of images

5 Touch Copy It.

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off.

To turn collation off:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Use the keypad to enter the number of copies.

5 Touch Off if you do not want your copies collated.

6 Touch Copy It.

Placing separator sheets between copies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Options.

5 Touch Separator Sheets.

Note: Collate must be On for the separator sheets to be placed between copies. If Collate is Off, the separator

sheets are added to the end of the print job.

6 Select one of the following:

• Between Copies

• Between Jobs

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• Between Pages

7 Touch Done.

8 Touch Copy It.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper.

Notes:

• The Paper Size must be set to Letter, Legal, A4, or B5 JIS.

• The Copy Size must be set to 100%.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Select a duplex setting.

5 Touch Options.

6 Touch Paper Saver.

7 Select the desired output.

8 Touch Print Page Borders if you want a box drawn around each page of the copies.

9 Touch Done.

10 Touch Copy It.

Creating a custom job (job build)

The custom job or job build is used to combine one or more sets of original documents into a single copy job. Each set may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner scans the first set of original documents using the supplied parameters, and then it scans the next set with the same or different parameters.

The definition of a set depends on the scan source:

• If you scan a document on the scanner glass, a set consists of one page.

• If you scan multiple pages using the ADF, a set consists of all scanned pages until the ADF becomes empty.

• If you scan one page using the ADF, a set consists of one page.

For example:

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1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Options.

5 Touch Custom Job.

6 Touch On.

7 Touch Done.

8 Touch Copy It.

When the end of a set is reached, the scan screen appears.

9 Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch

Scan the Automatic Document Feeder or Scan the flatbed.

Note: If required, change the job settings.

10 If you have another document to scan, load the next document faceup, short edge first into the ADF or facedown

on the scanner glass, and then touch Scan the Automatic Document Feeder or Scan the flatbed. Otherwise, touch Finish the job.

Placing information on copies

Placing the date and time at the top of each page

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Options.

5 Touch Header/Footer.

6 Pick an area of the page to place the date and time.

7 Touch Date/Time, and then touch Continue.

8 Touch Done.

9 Touch Copy It.

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Placing an overlay message on each page

An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, or Draft. To place a message on the copies:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Options.

5 Touch Overlay.

6 Touch the button containing the overlay you want to use.

7 Touch Done.

8 Touch Copy It.

Canceling a copy job

Canceling a copy job while the document is in the ADF

When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.

Canceling a copy job while copying pages using the scanner glass

Touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears.

Canceling a copy job while the pages are being printed

1 Touch Cancel Job on the touch screen, or press on the keypad.

2 Touch the job you want to cancel.

3 Touch Delete Selected Jobs.

The remaining print job is canceled. The home screen appears.

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Understanding the copy screens and options

Copy from

This option opens a screen where you can enter the size of the documents you are going to copy.

• Touch a paper size button to select it as the “Copy from” setting. The copy screen appears with your new setting

displayed.

• When “Copy from” is set to Mixed Letter/Legal, you can copy an original document that contains mixed paper sizes.

• When “Copy from” is set to Auto Size Sense, the scanner automatically determines the size of the original document.

Copy to

This option opens a screen where you can enter the size and type of paper on which your copies will be printed.

• Touch a paper size button to select it as the “Copy to” setting. The copy screen appears with your new setting

displayed.

• If the size settings for “Copy from” and “Copy to” are different, then the printer automatically adjusts the Scale

setting to accommodate the difference.

• If the type or size of paper that you want to copy onto is not loaded in one of the trays, then touch Manual

Feeder, and manually send the paper through the multipurpose feeder.

• When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matching paper

size is not in one of the trays, then the printer scales each copy to fit loaded paper.

Scale

This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also be set for you automatically.

• When you want to copy from one size of paper to another, such as from legal‑size to letter‑size paper, setting the

“Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original docum ent information on your copy.

• Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%.

• Hold your finger on an arrow to make a continuous increment change.

• Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate.

Darkness

This option adjusts how light or dark your copies will turn out in relation to the original document.

Content

This option tells the printer the original document type. Choose from Text, Text/Photo, Photograph, or Printed Image.

• Text—Emphasize sharp, black, high-resolution text against a clean, white background

• Text/Photo—Used when the original documents are a mixture of text and graphics or pictures

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• Photograph—Tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it

takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document.

• Printed Image—Used when copying halftone photographs, graphics such as documents printed on a laser printer,

or pages from a magazine or newspaper that are composed primarily of images

Sides (Duplex)

Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies (simplex) from two-sided original documents.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3).

Options

Touching the Options button opens a screen where you can change Paper Saver, Advanced Imaging, Custom Job, Separator Sheets, Margin Shift, Edge Erase, Header/Footer, Create Booklet, Overlay, Advanced Duplex, and Save as Shortcut settings.

Create Booklet

This option creates a sequence of collated output that, when folded or folded and stapled, forms a booklet half the page size of the original document and with all the pages in order.

Notes:

• Create Booklet is incompatible with Staple, Hole Punch, Margin Shift, and Paper Saver.

• If Create Booklet is on, then turning Margin Shift on will turn off Create Booklet, although the duplex value from

Create Booklet will stay on.

Paper Saver

This option lets you print two or more sheets of an original document together on the same page. Paper Saver is also called N-up printing. The N stands for Number. For example, 2-up would print two pages of your document on a single page, and 4-up would print four pages of your document on a single page. Touching Print Page Borders adds or removes the outline border surrounding the original document pages on the output page.

Advanced Imaging

This option lets you adjust Background Removal, Contrast, Shadow Detail, Scan Edge to Edge, Color Dropout, Auto Color, Negative Image Sharpness and Mirror Image before you copy the document.

Custom Job

This option combines multiple scanning jobs into a single job.

Note: Custom Job may not be available on all models.

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Separator Sheets

This option places a blank piece of paper between copies, pages, and print jobs. The separator sheets can be drawn from a tray that contains a type or color of paper that is different from the paper your copies are printed on.

Margin Shift

This option increases the size of the margin a specified distance. This can be useful in providing space to bind or holepunch copies. Use the increase or decrease arrows to set how much of a margin you want. If the additional margin is too large, then the copy will be cropped.

Edge Erase

This option eliminates smudges or information around the edges of your document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase erases whatever is within the selected area, leaving nothing printed on that portion of the paper.

Header/Footer

This option turns on the Date/Time, Page number, Bates number, or Custom text and prints them in the specified header or footer location.

Overlay

This option creates a watermark (or message) that overlays the content of your copy. You can choose between Urgent, Confidential, Copy, and Draft, or you can enter a custom message in the ”Enter custom text” field. The word you pick will appear, faintly, in large print across each page.

Note: A custom overlay can also be created by your system support person. When a custom overlay is created, a button with an icon of that overlay will be available.

Advanced Duplex

This option controls whether the documents are one‑sided or two‑sided, what orientation your original documents have, and how your documents are bound.

Save as Shortcut

This option allows the current settings to be saved as a shortcut.

Improving copy quality

Question Tip

When should I use Text mode?

• Use text mode when text preservation is the main goal of the copy, and preserving images

copied from the original document is not a concern.

• Text mode is recommended for receipts, carbon copy forms, and documents that contain

only text or fine line art.

When should I use Text/Photo mode?

• Use Text/Photo mode when copying an original document that contains a mixture of text

and graphics.

• Text/Photo mode is recommended for magazine articles, business graphics, and

brochures.

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Copying 99

Question Tip

When should I use Printed Image mode?

When should I use Photograph mode?

Use Printed Image mode when copying halftone photographs, graphics such as documents printed on a laser printer, or pages from a magazine or newspaper

Use Photograph mode when the original document is a high-quality photograph or inkjet print.

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E-mailing

ADF Scanner glass

Use the ADF for multiple‑page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

You can use the printer to e‑mail scanned documents to one or more recipients. There are three ways to send an e‑mail from the printer. You can type the e‑mail address, use a shortcut number, or use the address book.

Getting ready to e-mail

Setting up the e-mail function

For e-mail to operate, it must be turned on in the printer configuration and have a valid IP address or gateway address. To set up the e-mail function:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Settings.

3 Under Default Settings, click E-mail/FTP Settings.

4 Click E-mail Settings.

5 Click Setup E-mail Server.

6 Fill in the fields with the appropriate information.

7 Click Submit.

Lexmark 19Z0201 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Thank you for choosing this printer!

Finding information about the printer

Selecting a location for the printer

Printer configurations

Basic functions of the scanner

Understanding the ADF and scanner glass

Understanding the printer control panel

Understanding the home screen

Using the touch-screen buttons

Minimizing your printer's environmental impact

Saving paper and toner

Using recycled paper and other office papers

Saving energy

Adjusting Power Saver

Reducing printer noise

Recycling

Recycling Lexmark products

Returning Lexmark cartridges for reuse or recycling

Additional printer setup

Installing internal options

Available internal options

Accessing the system board to install internal options

Installing a memory card

Installing a flash memory or firmware card

Installing an internal print server or port interface card

Installing a printer hard disk

Reinstalling the system board

Installing hardware options

Order of installation

Installing optional trays

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing printer software

Updating available options in the printer driver

Setting up wireless printing

Information you will need to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on a wired network

Changing port settings after installing a new network Internal Solutions Port

Setting up serial printing

Loading paper and specialty media

Setting the Paper Size and Paper Type

Configuring Universal paper settings

Loading A5 or Statement paper sizes

Loading B5 or Executive paper sizes

Loading the 2,000-sheet dual input trays

Loading the multipurpose feeder

Linking and unlinking trays

Linking trays

Unlinking trays

Assigning a custom paper type name

Changing a Custom Type <x> name

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Storing paper

Supported paper sizes, types, and weights

Supported paper sizes

Supported paper types and weights

Printing

Printing a document

Printing on specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels