Lathem 4001, 4002, 4003, 4004, 4005 User Manual

888 534-5994

4000 series

USER MANUAL

Contents

Here’s all the infor mation you need for s etting an d ope rating your
new Lathem time recorder. S ervice inform ation is also inc luded
in this manual, in case any problems ever arise.

Thank you for choosing a Lathem time recorder. Should you
ever need assistance, please let us know.

Ordering Accessories................................................ 2

Setting the Time ........................................................ 3

Changing the Ribbon............................................... 10

Replacing the Type Section..................................... 11

Changing the Batteries (2000-BATT Models only) ..12

Changing the Motor................................................. 13

Warranty.................................................................. 14

Lathem Time Corporation

Copyright © 2005 Lathem Time Corporation.

All rights reserved.

Mechanical Time Recorder User’s Guide

Ordering Accessories

Lathem time recorders fulfill a wide range of timekeeping
requirements. For maximum results, only use Lathem
accessories specifically designed to fit your time recorder.

To purchase the a ppropriate accessories for your time recorder ,
contact your local Lathem dealer:

Description Part Number

Extra Pair of Keys VSM0976
Replacement Ribbon, 2-Colors 7-2CN
Replacement Timing Motor, 110V/60Hz K342

Page 2

Mechanical Time Recorder User’s Guide

Setting the Time

Figure 1

Determine Your Model

Model Print Hours Print Units Description
xxx1 1 – 12 , 1

xxx2 1 – 12 , 1 – 12 .0 – .9 12 Hour & Tenths
xxx3 1 – 12 , 1
xxx4 00 – 23 00 – 59 24 Hour & Minutes
xxx5 00 – 23 .0 – .9 24 Hour & Tenths
xxx6 00 – 23 .00 – .98 24 Hour & Hundredths

Before proceeding, it is important to know the exact model of
your clock s o it can be set pr operly. The f ourth digit in the m odel
number indicates the print format.

Example: Since the fourth digit in the model number 2104 is a
“4”, it will print with 00-59 minutes and 00-23 hours (see table
above). The model number is located on the Label 1.1
positioned as shown in Figure 1.

– 12 00 – 59 12 Hour & Minutes

– 12 .00 – .98 12 Hour & Hundredths

Page 3

Mechanical Time Recorder User’s Guide

Raise the Type Section

1. Unlock the case cover and pull it forward to remove it.

2. Note the position of the Release Latc h and Face Sett ing
Wheel used later in this process.

3. Wait until you hear the clock “click”.

4. Press either side of the Type Section Headlock – 1.2
and pull upward on th e low er part of the C lock Face unti l
the Type Section locks in the up position as shown in
Figure 1. Note position of the O verthrow Lever an d the
Setting Wheel.

5. Press the red Overthrow Lever – 1.3 away from you
until it clicks . This releases the wheels allowing them to
turn.

Set the Time on the Type Wheels

Figure 2

1. Locate the Center Line where all the wheels line up as
shown in Figure 2.

2. Rotate the wheels using a pointed object. Rotate each
wheel until the correct date and time are aligned at the
Center Position, as shown in Figure 2. Hint: Start at

the top wheel and work down when setting.

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Mechanical Time Recorder User’s Guide

If your model prints Tenths (model with 4

th

digit of 2 o r 5), go to

the section “Setting Decimal Wheel with Tenths”.
If your model pri nts Hundredths or 00-23 hour s, refer to th e Dial

of Decimal Equivalents in Figure 3 (page 5) to determine the
correct setti ng.

Note: if your machine records in 1-12 hours, the PM hours are
underlined. AM hour s are not un derlined. Set t ime to the proper
hour of the day to avoid errors suc h as setting the day wheel to
the next day at noon rather than midnight.

3. Rotate the Minute Wheels to show the current minute.

4. Set the Hour Wheel to the current hour

5. Rotate the Clock Face Setting Wheel – 5.1, Figure 5
on page 8, to set the hands to match the tim e set on the
wheels.

6. Rotate the Main Setting Wheel – 2.1 to advance both
the Clock Face and Print Wheels together. Rotate until
you pass the actual time by one minute (each “click”
indicates one minute.)

7. Hold the corner of the Clock Face and release the
Release Latch – 2.2 b y pushing it to the left. Slowl y let
the Type Sectio n down and press it f irmly into the T ype
Section Headlock.

8. Make a sam ple registration and verif y the time and da te
or day is correct.

9. Replace and lock the case cover.

Note: The month wheel and the date wheel must be reset
manually at the beginning of each month.

Page 5

Mechanical Time Recorder User’s Guide

Dial of Decimal Equivalents

Figure 3

The dial in F igure 3 sho ws the tenths and hundredths settin g for
each minute. The inner circle represents regular minutes, the
middle circle represents tenths, and the outer circle represents
hundredths of a minutes.

For example:
45 minutes = .7 tenths = .75 hundredths

Page 6

Mechanical Time Recorder User’s Guide

Setting Decimal Wheel with Tenths

Figure 4

Use only for recorders printing
in tenths (models with a 4
of “2” or “5”)

th

digit

1. Rotate Tenths
Wheel (0.9) Figure 4.1 until
it is set at “9”. Rotate the
Main Setting Wheel Figure

4.3 until the Tenths Wheel
moves to a “0”. (This is the
zero minute.)

2. Set the Hour Wheel
Figure 4.2 to the current
Hour.

3. Rotate the Clock Face Setting W heel Figure 4.3 to set
the hands to match the time set on the wheels.

4. Rotate the Main Setting Wheel to advance both the
Clock Face an d Print W heels together. R otate until you
pass the actual time by one minute (each “click”
indicates one minute.)

For example, at 10:05, rotate 5 times = 5 clicks = 5

minutes past ten o’clock.

5. Hold the corner of the Clock Face and release the
Release Latch by pushing it to the left. Slowly let the
Type Section down and press it firmly into the Type
Section Headlock.

6. Make a sam ple registration and verif y the time and da te
or day is correct.

7. Replace and lock the case cover

Page 7

Mechanical Time Recorder User’s Guide

Set the Time on the Analog Clock Face

Figure 5

1. Make a sample registration on paper.

2. Rotate Clock Face Setting Wheel 5.1 until the clock
face displays the same time as shown on the sample
registration.

DO NOT TURN CLOCK HANDS EXCEPT BY USING
SETTING WHEEL.

Page 8

Mechanical Time Recorder User’s Guide

Set the Time on the Digital Clock Face

Figure 6

1. Make a sample registration on paper.

2. Use the Hour and Mi nute buttons to set the displa y to the
time shown on the sample registration.

3. T o synchronize the disp lay with the type wheels, listen for
the type wheels to click. At the click, press the minute
button to advance to the next minute. Seconds are now
synchronized. Always set the display to regular minutes.
Refer to Figure 3, “dial of decimal equivalent” if using
hundredths or tenths.

Page 9

Mechanical Time Recorder User’s Guide

Changing the Ribbon

Lathem time r ecorders have self -reversing ri bbons. W ith normal
use, a ribbon sho uld last for many months or e ven years….and
when the time comes, it is easy to change.

Figure 7

1. Remove the top cover and raise type section (see “Raise
the type section” on page 3.)

2. Remove the cotter pins 7.1 that retain the ribbon s p o ols
and slide off old spools.

3. Lift ribbon hold-down guide 7.2 – use pencil to support
in up position.

4. Remove ribbon and replace with new Lathem ribbon.
Make sure the ribbon feeds from bottom of spools and
runs BETWEEN reversing fingers 7.3, the red side
aligned with date wheel(s ).

5. Install cotter pins, rem ove pencil, and lower type section
into place.

Page 10

Mechanical Time Recorder User’s Guide

Replacing the Type Section

If your type sec tion needs servic ing, you can easi ly remove and
replace it without sending the entire machine for service.

Figure 8

1. Remove the top cover.

2. Remove Type Section Retaining Ring – 8.1.

3. Unplug c onnec tors if type sec tion has digita l tim e displa y
(not shown).

4. Lift type section slightly and move it to the right to
release Hinge Pins – 8.2 fr om their sock ets . Unit wil l lift
out.

Page 11

Mechanical Time Recorder User’s Guide

Install / Replace Batteries in BATT

Figure 9

The 2000-BATT requires four “D” size batteries and should
operate for six months before replacement. An internal
beeper sounds momentarily each minute when the battery
supply discharges below 4.5 volts. Replace batteries as
follows when this occurs:

1. Pull and remove the front two rubber feet underneath the
unit.

2. Loosen, 1 to 2 turn s, the two phillips-head sc rews located

1.5 inches directly inside the rubber feet mounting holes.

3. Slide the bottom battery compartment outward (to front)
and down, to get to the batteries. (See Figure 9.)

4. Replace t he four “D” size batter ies. Be sure the bat teries
are installed with pr op er p o larity (+/-) as mar ked on battery
holder.

5. Re-install the battery compartment on the bottom of the
recorder, aligning the holes with the screws. Press the
compartment firmly to the back (inward), tighten the two
Phillips-head screws, and re-insert the two rubber feet.

Page 12

Mechanical Time Recorder User’s Guide

Changing the Motor

Figure 10

1. Unplug cord from wall outlet (except 2100BATT).

2. Remove type section from main frame (see “Replacing
the Type Section”).

3. Figure 10 shows a close-up of cam block terminal.

4. Disconnect Motor Wire Leads – 10.1 by turning each
Screw – 10.2 one-quarter of a turn counterclockwise.

5. Remove the Motor Clutch – 10.3 from its shaft. The
shaft has LEFT HAND threads – remove clutch by
turning clockwise

6. Hold Motor Bracket – 10.4 and loos e n Motor Mounting
Screws – 10.5 . Remove and retain s crews and bracket
from old motor.

7. Install motor clutch on new motor. Turn counterclockwise
to tighten. DO NOT OVERTIGHTEN OR BEND – Y OU
MAY DAMAGE INTERNAL MOTOR GEARS.

8. Install new motor.

.

9. Plug cord back in wall outlet, and reset the time.

Page 13

Mechanical Time Recorder User’s Guide

Warranty

One-Year Limited Warranty

Lathem warrants the hardware products described in this guide against defects in
material and workmanship for a period of one year from date of original
purchase from Lathem or from an authorized Lathem reseller. The conditi ons of
this warranty and the extent of the responsibility of Lathem Time Corporation
(“Lathem”) under this warranty are listed below.

1. This warranty will become void when service performed by anyone
other than an approved Lathem warranty service dealer results in
damage to the product.

2. This warranty does not apply to any produc t whic h has been s ubject t o
abuse, neglect, or accident, or which has had the serial number altered
or removed, or which has been connected, installed, adjusted, or
repaired other than in accordance with instructions furnished by
Lathem.

3. This warranty does not cover dealer labor cost for removing and
reinstalling the machine for repair, or any expendable parts that are
readily replaced due to normal use.

4. The sole responsibility of Lathem under this warranty shall be limited to
repair of this product, or replacement thereof, at the sole discretion of
Lathem.

5. If it becomes necessary to send the product or any defective part to
Lathem or any authorized service dealer, the product must be shipped
in its original carton or equivalent, fully insured with shipping charges
prepaid. Lathem will not assume any responsibility for any loss or
damage incurred in shipping.

6. WARRANTY DISCLAIMER AND LIMITATION OF LIABILITY: Except
only the limited express warranty set forth above, the product s are sold
with no expressed or implied warranties of any kind, and the implied
warranties of merchantability and fitness for a particular purpose are
hereby expressly disclaimed. No warranties are given with res pect to
products purchased other than f rom Lathem or an authorized Lathem
reseller and any such products are purchased “as is, with all faults.” In
no event will Lathem be liable for any direct, special, or cons equential
damages arising out of or in connection with the delivery, use or
inability to use, or performance of this product. In any event any
limited remedy given herein shall be deemed to have failed of its
essential purpose, Lathem’s maximum liability shall be to refund the
purchase price upon return of the product.

7. Proof of date of purchase from Lathem or an authorized Lathem
reseller is required for warranty service on this product.

8. This Warranty grants specific legal rights. Additional legal rights, which
may vary by locale, may also apply.

9. Should any difficulties arise with the performance of this product during
warranty, or with any Lathem authorized service centers, contact
Lathem Time.

Lathem Time Corporation

Page 14