Lanier LF417e Operating Guide

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Getting Started

Faxing

Programming

Troubleshooting

Operating Instructions

Basic Features

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

CDRH Regulations This equipment complies with requirements of 21CFR Subchapter J for class1 laser products. This

equipment contains a AlGaAs laser diode of 5 milliwatt or 6.2 milliwatt, 770-795 nm wavelength. This equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of operation and maintenance.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Machine Types

The model names of the machine do not appear in the following pages. Check the type of your machine before reading this manual.

• Type1: NIC FAX Unit optional

• Type2: NIC FAX Unit standard

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine toner from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Power Source:

120V, 60Hz Please be sure to connect the power cord to a power source as above. For details about the power

source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

Declaration of Conformity

Product Name: Facsimile Model Number: 3770/F640/LF412/FAX4430L, 3770nf/F650/LF417e/FAX4430NF Responsible party: Ricoh Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-2000 This device complies with part 15 of FCC Rules. Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received, including interference that may cause undesired operation.

Notes:

For information about the latest available drivers, see the relevant manufacturer's Web site.

TABLE OF CONTENTS

What Do You Want to Do with This Machine? .................................................... 1

Notice ......................................................................................................................3

Safety Information ...................................................................................................... 5

Safety During Operation ..........................................................................................5

Important Safety Instructions ...............................................................................9

Important Safety Instructions ..................................................................................... 9

Caution ....................................................................................................................9

Position of the RCAUTION Label ...................................................................... 10

ENERGY STAR Program ..................................................................................... 11

Energy Saver Modes................................................................................................12

Remarks................................................................................................................14

How to Read This Manual ...................................................................................16

Paper Mark............................................................................................................... 17

Manuals for This Machine ................................................................................... 18

Basic Features (this manual) ...................................................................................18

Advanced Features .................................................................................................. 18

Before You Use This Machine ................................................................................. 18

NIC FAX Unit Manual (on CD-ROM)........................................................................18

NIC FAX Unit CD-ROM Manual...............................................................................18

1. Getting Started

Machine Types .....................................................................................................19

Guide to Components ......................................................................................... 20

Front View ................................................................................................................ 20

Side View ................................................................................................................. 22

Control Panel........................................................................................................ 23

Reading the Display ................................................................................................. 26

Reading the Display and Using Keys ....................................................................26

Standby Display.....................................................................................................27

Communication Display ......................................................................................... 27

Display Prompts ....................................................................................................28

Energy Saver Mode Display .................................................................................. 28

Restricted Access Display ..................................................................................... 29

Turning On or Off the Power............................................................................... 30

Turning On the Power .............................................................................................. 30

Turning Off the Power .............................................................................................. 30

2. Faxing

Transmission Modes ........................................................................................... 31

Switching between Memory Transmission and Immediate Transmission................32

Placing Originals..................................................................................................33

Placing Originals in the ADF ....................................................................................34

Originals Unsuitable for the Auto Document Feeder (ADF) .....................................35

Memory Transmission.........................................................................................36

Canceling a Memory Transmission....................................................................38

Before Pressing the Start Key..................................................................................38

While Scanning the Original.....................................................................................38

When an Original Is Jammed ................................................................................... 38

During Transmission ................................................................................................38

While Awaiting Transmission ...................................................................................39

Immediate Transmission.....................................................................................41

If the Connection Could Not Be Made......................................................................42

Canceling an Immediate Transmission .............................................................43

Before Pressing the Start Key..................................................................................43

After Pressing the Start Key.....................................................................................43

When an Original Is Jammed ................................................................................... 43

Scan Settings .......................................................................................................44

Resolution ................................................................................................................44

Original Type ............................................................................................................ 46

Changing Scan Settings...........................................................................................46

Dialing ...................................................................................................................47

Entering Numbers Directly .......................................................................................47

Pause .................................................................................................................... 48

Tone ...................................................................................................................... 48

Using Quick Dials .....................................................................................................49

Using Speed Dials....................................................................................................50

Using Group Dials....................................................................................................51

When specifying a group with a Quick Dial ...........................................................52

When specifying a group with the Group Key .......................................................52

Reception Modes .................................................................................................54

Selecting the Reception Mode ................................................................................. 54

Receiving Messages in Manual Receive .................................................................55

3. Programming

Own Name/Fax Header/Own Fax Number ......................................................... 57

Own Name / Fax Header .........................................................................................58

Programming ......................................................................................................... 58

Editing.................................................................................................................... 59

Deleting ................................................................................................................. 60

Own Fax Number ..................................................................................................... 61

Programming ......................................................................................................... 61

Editing.................................................................................................................... 62

Deleting ................................................................................................................. 63

Quick Dial ............................................................................................................. 65

Programming............................................................................................................ 66

Editing ..................................................................................................................... 68

Deleting ................................................................................................................... 69

Quick Dial Key Label (Dial Label) ............................................................................ 70

Label paper............................................................................................................71

Speed Dial............................................................................................................. 73

Programming ........................................................................................................... 74

Editing ...................................................................................................................... 76

Deleting ................................................................................................................... 77

Groups .................................................................................................................. 79

Programming ........................................................................................................... 79

Editing ...................................................................................................................... 82

Deleting .................................................................................................................... 85

To delete a destination from a group..................................................................... 85

To delete an entire group ......................................................................................86

Entering Characters............................................................................................. 88

Available Characters ................................................................................................ 88

Keys ......................................................................................................................... 88

How to Enter Characters..........................................................................................89

4. Troubleshooting

Loading Paper in the Main Paper Tray............................................................... 91

Replacing the Toner Cartridge ........................................................................... 92

Toner Cartridge Storage......................................................................................95

Adjusting Volume ................................................................................................ 96

Clearing Original Jams........................................................................................98

Clearing a Copy, Fax, or Print Jam .................................................................... 99

Error Messages .................................................................................................. 101

Indicators............................................................................................................103

Solving Problems...............................................................................................104

When Things Don't Go as Expected ................................................................106

Printing the Help List......................................................................................... 107

INDEX....................................................................................................... 108

iii

What Do You Want to Do with This Machine?

This is a summary of this machine's features including which pages to consult for detailed information.

I want ... Reference

to specify several destinations with a single key

to print Quick Dial key labels that can be attached to the control panel so that I can find quickly the Quick Dial with the destination I want to specify programmed in

to check whether a fax transmission was successful or not

to find a stored Speed Dial quickly p.44 “Telephone Directory”, Advanced Fea-

to send a fax at a specific time p.5 “Sending at a Specific Time (Send Later)”,

to cut down on my telephone bill p.136 “Economy Transmission”, Advanced

to cut down on my paper consumption p.76 “Two in One”, Advanced Features and p.76

to prevent many sheets of paper from being printed out if fax messages are received during the night or on holidays

to block out unwanted messages p.116 “Authorized Reception”, Advanced Fea-

to send a message on a two-sided original p.53 “Duplex Original Settings”, Advanced

to send a fax message which has the large number of pages in one transmission

to have multiple copies of incoming messages p.75 “Multi-copy Reception”, Advanced Fea-

to retry a failed transmission p.31 “Retrying a Failed Transmission”, Ad-

to change destination(s) or alter the transmission time for a file queued for transmission

to find frequently used functions by just pressing a single key instead of searching through several menus

to prevent my message being picked up casually by anyone at the other end

p.51 “Using Group Dials” and p.79 “Groups”

p.70 “Quick Dial Key Label (Dial Label)”

p.34 “Checking the Transmission Result (TX Status)”, Advanced Features

tures

Advanced Features

Features and p.20 “Transfer Request”, Advanced Features

“Two-sided Reception”, Advanced Features

p.137 “Energy Save Timer”, Advanced Features

tures

Features

p.55 “Batch Original Documents Transmission”, Advanced Features

tures

vanced Features

p.27 “Changing Transmission Files”, Advanced Features

p.101 “User Function Keys”, Advanced Features

p.7 “Sending Confidential Messages”, Advanced Features and p.161 “Personal Boxes”, Advanced Features

I want ... Reference

to prevent a received message being picked up casually by other people

to have backups automatically made of faxes I send

to have backups automatically made of incoming faxes

to restrict access to the machine to specified users

to monitor machine usage by user or department

to receive messages while I am away on a trip p.129 “Forwarding”, Advanced Features

to program in memory a document I often use p.97 “Auto Documents”, Advanced Features

to perform multiple keypad operations with a single key

p.37 “Printing a Confidential Message”, Ad- vanced Features and p.42 “Printing Personal Box Messages”, Advanced Features

p.134 “Backup File Transmission Settings”,

Advanced Features

p.129 “Forwarding”, Advanced Features and p.161 “Personal Boxes”, Advanced Features

p.29 “Restricted Access”

p.29 “Restricted Access” and p.9 “User Code Transmission”, Advanced Features

p.95 “Programs”, Advanced Features

Notice

R CAUTION:

Use of controls, adjustments, or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note to users in the United States of America

-Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

-Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

-Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

-Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

-Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

For users in the state of California

Perchlorate Material - special handling may apply, see www.dtsc.ca.gov/hazardouswaste/perchlorate

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ig-

nite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner cartridge in accordance with the local

regulations.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

• Connect the machine only to the power source described on the inside front cover of this manual. Connect the power cord directly into a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it. Do not pull it hard nor bend it more than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection,etc.), contact your service representative to change a new one. Operating the machine with a damaged power cord may cause an electric shock or fire.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner cartridge out of reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating "hot surface". Otherwise an injury might occur.

• Our products are engineered to meet high standards of quality and functionality, and we recommend that you use only the expendable supplies available at an authorized dealer.

• Before moving the machine, be sure to disconnect all external connections, especially the power cord from the wall outlet. Damaged power cords are a fire and electric shock hazard.

• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing so may result in damage to the cord, leading to fire or electric shock.

• For safety reason, unplug the power cord from the wall outlet if the machine will not be used for an extended period of time such as holidays.

• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.

• Keep the machine away from humidity and dust. Otherwise a fire or an electric shock might occur. Do not place the machine on an unstable or tilted surface. If it topples over, an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire or a machine failure.

• Make sure the room where you are using the machine is well ventilated and spacious. Good ventilation is especially important when the machine is used heavily.

• Do not open toner cartridges forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush thoroughly with eyswash or water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area throughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

• During operation, rollers for transporting the paper and originals revolve. A safety device is being installed so that the machine can be operated safely. But take care not to touch the rollers during operation. An injury might occur.

• Fire and breakdown can result from heavy accumulation of dust inside this machine. Consult your service representative for details about and charges for cleaning the machine’s interior.

• If you have to move the machine when the optional paper tray unit is attached, do not push on the main unit's top section. Doing so can cause the optional paper tray unit to detach, possibly resulting in injury.

• To reduce the risk of fire, use only No. 26 AWG or larger telecommunication line cord.

• Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de télécommunications 26 AWG ou de section supérieure.

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

• Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone in the vicinity of a gas leak to report the leak.

• Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de sécurité doivent être prises pendant l'utilisation de matéri-

al téléphonique afin de réduire les risques d'incendle, de choc électrique et de blessures. En voici quelquesunes:

• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lavabo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près d'une piscine.

• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est situé près de la fuite.

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

Position of the RCAUTION Label

This machine has a RCAUTION label at the position shown below. For safety, please follow the instructions and handle the machine as indicated.

The inside of the machine becomes very hot. Do not touch the inside. Doing so could result in a burn.

AZX002

High temperature. Be careful of hot parts when clearing paper jams.

AZX003

ENERGY STAR Program

ENERGY STAR® Program

The ENERGY STAR computers and other office equipment.

The program backs the development and dissemination of products that feature energy saving functions.

It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi-

function devices. Energy Star standards and logos are internationally uniform.

Program encourages energy conservation by promoting energy efficient

• Low-power Mode

At the factory, this fax machine was set to enter the low power mode 5 minutes after the last operation is completed. To exit the low power mode, press the {En- ergy Saver/Clear Modes} key. The machine can start printing in about 40 seconds from the Energy Saving Standby mode or in about 30 seconds from the Fax Standby Mode.

❖ Specifications

Specification Power Consumption Default Time

Without NIC FAX unit installed

With NIC FAX unit installed 6.0W

2.0W 5 minutes

Energy Saver Modes

Energy Saver mode enables you to avoid using unnecessary power and economize on electricity. Although we recommend you use this mode from the viewpoint of environmental consciousness, you can also turn it off.

When you install this machine for the first time, Energy Saver mode is turned on by default.

Two types of Energy Saver mode are available:

• Fax Standby: Use when you receive faxes regularly.

• Energy Saver Standby: Use when you want to economize on power consumption.

Choose the one that best suits your circumstances.

Even though the control panel display isn't on in Energy Saver mode, indicators that blink or light during communication or reception still work. When the Receive File indicator lights, exit Energy Saver mode and take the appropriate action.

Energy Saver mode type

Fax Standby Display is off

Energy Saver Standby

When options are not installed.

6W when the NIC FAX unit (option for Type1) is installed.

Status How long be-

The machine maintains the heating roller temperature at half the full temperature; warm up takes less time. (Heater half cool)

Display is off The machine lets the heating

roller cool to room temperature; warm-up takes longer. (Heater off)

fore you can print after exiting Energy Saver mode

Within about 30 seconds

Within about 40 seconds

Power consumption

Type1: 15W Type2: 20W

Type1: 2W

Type2: 6W

You can turn Energy Saver mode on or off with the User Parameters. By default, Energy Saver Standby is turned on.

The machine enters Energy Saver mode when:

• Nobody uses the machine for about 5 minutes (the machine automatically enters Energy Saver mode).

• The user holds down the {Energy Saver/Clear Modes} key for about 2 seconds.

To exit Energy Saver mode:

• In Energy Saver Standby mode, press the {Energy Saver/Clear Modes} key.

• In FAX Standby mode, press any key.

• Place an original.

• Pick up the optional handset or the external telephone handset.

Note

❒ When you load paper in Energy Saver mode, an error message will not be dis-

played even if the tray is not pushed in correctly.

❒ After loading paper, press the {Energy Saver/Clear Modes} key and check that

"Ready” is shown on the display.

Reception in Energy Saver mode In Energy Saver mode, originals that have been stored in memory are still sent

and the machine can still receive messages.

When a message is received in Energy Saver mode, the machine prints it and returns to Energy Saver mode.

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

Remarks

Be sure to read the following information before you use this machine:

• Do not turn off the power during output. Make sure that output has completed before you turn off the power.

• Do not open the front cover, right cover, lower right cover, main paper tray, or optional paper tray unit while paper is being printed out. The machine will stop printing and paper may become jammed.

• Do not move, tilt, or shake the machine during output.

• Be sure to make a copy of information stored in the machine memory. This information might be deleted when you operate the machine improperly or some trouble occurs with the machine.

•Note beforehand that the company is not liable for damages resulting from malfunctions of the machine, loss of information stored in memory, or use of the machine.

• If sending or receiving an important message by fax , confirm that the message is sent or received with a telephone call.

• Be sure to ventilate the room where the machine is used to maintain a comfortable work environment. If the machine is used for a long period of time in a room with bad ventilation, you may notice an unpleasant odor.

• Sudden changes in temperature or humidity may cause condensation to form inside the machine. This can result in patchy output. In this case, wait a while before reattempting copying or requesting a fax be sent again.

Important

❒ Make sure that 100% appears on the display before you turn off the power. If

the power is turned off for 12 hours or longer, all documents stored in memory are deleted.

Note

❒ If the power is turned off, fax documents cannot be received. The power

should normally be turned on.

The fax machines in current use are classified by communication speed. Internationally defined standards include G4, G3, and G2. This machine can communicate with G3 fax machines.

When the other party's machine does not support the same functions as this machine, settings made with those functions might be invalid or transmission might not be possible.

• If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported. See p.44 “Resolution”.

• Polling Reception requires that the other party's machine can perform Polling Transmission. See p.13 “Polling Reception”, Advanced Features .

If the other party's machine does not have paper loaded of the same size and orientation as your original, the message may be split and printed on two or more sheets, or reduced and printed on one sheet.

• For example, if the other party's machine has A5 paper loaded and it receives a A4 size document, the A4 size image will be reduced to A5 size and printed on A5 paper. For further information, see p.79 “When There Is No Paper of the Correct Size”, Advanced Features .

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

{}

Keys built into the control panel of the machine.

Paper Mark

Paper directions in this book are shown as follows.

GFKAMI0N

Portrait direction for originals is shown as K, and landscape direction for originals is shown as L.

Portrait direction for paper in the paper tray is shown as K, and landscape direction for paper in the paper tray is shown as L.

Note

❒ represents originals or paper.

Reference

For details about the Auto Document Feeder (ADF), see p.20 “Guide to Components”.

Manuals for This Machine

Instructions for the optional and the Extra G3 Interface Unit (G3 Interface Unit Type410) are included in the Basic Features and Advanced Features manuals.

Basic Features (this manual)

The Basic Features manual explains the most frequently used fax functions and operations.

Advanced Features

The Advanced Features manual describes more advanced functions and also explains settings for key operators.

Before You Use This Machine

The Before You Use This Machine manual explains how to set up your machine.

NIC FAX Unit Manual (on CD-ROM)

The NIC Fax Unit manual explains about the Scanner function, Internet Fax function, IP-Fax function, and LAN FAX function.

Note

❒ The NIC FAX unit is option for Type1.

NIC FAX Unit CD-ROM Manual

Introduces the contents of the NIC FAX CD-ROM and the necessary operating environment for the CD-ROM. How to access the NIC FAX unit manual in PDF file on the CD-ROM is also explained.

Note

❒ The NIC FAX unit is option for Type1.

1. Getting Started

Machine Types

This machine comes in two types.

Type1 Type2

NIC FAX Unit Option Standard

Papar Tray Unit first Option Option

second Option Option

Bypass Tray Unit Option Standard

Getting Started

Guide to Components

Front View

The following illustration is for Type1.

1. ADF cover

Cover for the ADF.

2. Release button

Push this button to open the ADF.

3. Auto Document Feeder (ADF)

Set multi-page originals here to have them automatically scanned in one page at a time.

4. Output tray

Received fax messages and copies are stacked here.

5. Control panel

Operate the machine using keys and watching the display on the control panel.

6. Front cover

Open this cover when changing the toner cartridge and the photo conductor unit inside the machine.

AZX004

7. Main paper tray

Load paper here.

8. Optional paper tray unit (Option)

You can load more paper here.

9. Lower right cover

Open this cover to remove jammed paper fed from the optional paper tray unit.

10. Bypass tray unit (Option for

Type1)

A received fax message will be printed on paper in this tray if there is no paper loaded in the paper trays. A received message also will be printed on paper in this tray if the size of that paper is more suitable for the message than the size of paper in the paper trays.

When making copies on custom size paper, thick paper, or special paper, use this tray.

11. Status indicators

• hAlarm Blinks red when an error occurs. Check the display and read the message to identify the problem (such as a paper jam or an open the cover).

• 0Communicating Lights during fax transmission or reception.

12. Right cover

Open this cover to remove jammed paper fed from the paper tray.

13. Original output tray guide

Prevents originals from falling from the original output tray.

14. Original output tray

Scanned originals are stacked here.

15. Original tray

Place originals here for sending a fax and copying.

16. Original guide

Adjust the original guide to match the size of the originals.

Guide to Components

Getting Started

Side View

ZHMH010N

1. Output tray guide

Pull out and raise the end fence to support large paper.

2. Main power switch

The power turns your machine on and off.

Important

❒ Make sure that 100% appears on

the display before you turn off the power. If the power is turned off for 12 hours or longer, all documents stored in memory are deleted.

3. Optional Handset

This permits voice communication.

4. Handset/external telephone con-

nector

Reference

p.194 “Connecting to a Telephone Line”, Advanced Features

5. G3 line connector

Reference

p.194 “Connecting to a Telephone Line”, Advanced Features

6. Memory card slot

Insert the optional 40MB memory card here.

7. Ventilation Hole

Prevents overheating. Do not obstruct the ventilation hole by placing an object near it. If the machine overheats, a malfunction might occur.

Control Panel

The following illustration is for Type2.

Control Panel

ZHMS020N

1. User Function keys

Each of these can be programmed for rapid access to frequently used functions.

❖ Functions programmed by default

❖ Type1

Key Function

F1 Print Journal

F2 Fax Header Print

F3 Group Dial

❖ Type2

Key Function

F1 Print Journal

F2 Fax Header Print

F3 Group Dial

F4 E-mail Message

F5 Internet Fax

F9 JPEG

F10 Scan to E-mail

2. {Help} key

Press the Help key when you want to print a help list.

3. {User Tools} key

Press to access the User Tools settings and customize various functions to meet your specific requirements.

4. Display

This guides you through tasks and informs you of the machine status. Messages appear here.

5. {Cancel} key

Press to cancel an operation or return to the previous display.

6. 0 1 keys

Press to move the cursor or select functions.

7. {OK} key

Press to answer " Yes " to a question displayed on the display.

8. {Job Information} key

Press to search for information about a specific job.

9. {Trans. Option} key

Press to change the transmission option settings. The indicator lights when option settings are changed.

Getting Started

10. Add Toner indicator

Blinks when toner is low and lights continuously when toner has completely run out. See p.92 “Replacing the Toner Car-

tridge”.

11. Load Paper indicator

Lights when a paper tray is empty or the paper tray is not fully inserted.

12. Receive File indicator

Lights when a message has been received into memory.

13. {Energy Saver/Clear Modes} key

• Energy Saver: Hold down this key for about 2 seconds to manually enter Energy Saver mode. The machine automatically enters Energy Saver mode about 5 minutes after the last operation is carried out. See p.203 “Energy Saving”, Advanced Features .

• Clear Modes: Cancel the current settings and return to the standby mode (except when accessing the User Tools).

14. {Copy} key

Press to copy the originals currently loaded in the ADF.

15. Quick Dial keys

Use to dial numbers with a single touch or to enter letters and symbols. Also use for the Group Dial function.

You can select from two types of keyboard layout: QWERTY (as shown in the illustration) and ABCDEF. See p.155 “Key Layout”, Advanced Features .

17. {Stamp} key

Press this key to switch the Stamp function on. See p.53 “Stamp”, Advanced Fea- tures .

18. Original Type key

• Color Scan (Only for Type2, and Type1 with the optional NIC FAX unit) Select when scanning color originals using the optional scanner function.

•Halftone Select halftone when faxing or copying photographs or illustrations with fine gradations. Also it can be used for color originals.

19. {Memory Trans.} key

Press this key to switch between Memory Transmission and Immediate Transmission modes.

When the indicator is not lit, Immediate Transmission is selected, and when the indicator is lit, Memory Transmission is selected.

20. Resolution key

Press to select the level of detail (Standard, Detail, Super Fine, Extra Super Fine or 300 dpi) to be sent. 300 dpi can be selected only with the scanner function of Type2 and Type1 with the optional NIC FAX unit.

16. Quick Dial Key Flip Plate

There are two Quick Dial Key Flip Plates.

• To access Quick Dials {01} to {30}, flip

both plates right.

• To access Quick Dials {31} to {60}, flip

one plate left.

• To access Quick Dials {61} to {90}, flip

both plates left.

Note

❒ Make sure the plate is flat against the

control panel when you use Quick Dial keys.

Note

❒ When receiving fax messages or copy-

ing with Extra Super Fine, the optional 40MB memory card is required.

❒ To select 300 dpi, the NIC FAX unit

(Option for Type1) is required.

ZHMS190E

21. {Speed Dial} key

Press to specify a destination programmed in a Speed Dial.

22. {On Hook Dial} key

Use to dial a number from the number keys without having to lift the handset.

23. {Pause/Redial} key

Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit. See p.48 “Pause”.

Redial: Press to redial one of the last ten numbers. See p.44 “Redial”, Advanced Features .

24. Number keys

Use to dial fax numbers or enter the number of copies.

25. {Start} key

Press to start all tasks.

26. {Clear/Stop} key

Clear: Deletes one character or digit. Stop: Interrupts the current operation

(transmission, scanning, copying or printing).

Control Panel

Getting Started

Reading the Display

The machine status and instructions are shown on the display.

Important

❒ Do not apply a strong shock or force of about 30N

to the panel display. Otherwise, the display might be damaged.

N = Newton

lbf = weight pound

(about 6.8 lbf

) or more

Note

❒ The functions which are shown on the display depend on what options are

installed.

Reading the Display and Using Keys

❖ Standby Display

ZHMX010N

A Display for the machine status or currently selected function. B Display for the messages.

Items which can be selected or specified.

❖ Menu Display

ZHMS230E

A Display for items which can be selected. B Press the {Cancel} key to cancel the selected function or entered value, and re-

turn to the previous display.

C Press 0 or 1 to display another function on the display or move the brack-

ets to select other values.

D Press the {OK} key to set a selected function or entered value, and return to

the previous display.

Control Panel

Standby Display

While the machine is on standby (immediately after it is turned on or after the {Cancel} key is pressed), the following display is shown.

❖ Returning the machine to the standby display

To return the machine to the standby display manually, do one of the following:

• If you have placed an original and have not pressed the {Start} key, remove

the original.

• If you have not set an original, press the {Energy Saver/Clear Modes} key.

• If you are in User Tools mode, press the {User Tools} key or the {Cancel} key.

Communication Display

While the machine is communicating, the status is displayed.

❖ Memory Transmission

The destination's (Receiver's) name or fax number appears on the top of the display.

❖ Memory Reception

The destination's (Sender's) name or fax number appears on the top of the display.

Note

❒ Even when the machine is sending a fax message from memory or receiv-

ing a fax message into memory, you can still scan the next original into memory.

❖ Immediate Transmission

Getting Started

Display Prompts

Depending on the situation, the machine will show various prompts on the display.

❖ Instructions and Requests

❖ Questions

❖ Selections

❖ Status

Energy Saver Mode Display

When the machine is not used for a fixed period, the machine goes into Energy Saver Mode automatically.

-Exiting Energy Saver Mode

To exit Energy Saver mode manually:

• In Energy Saver Standby mode, press the {Energy Saver/Clear Modes} key.

• In Fax Standby mode, press any key.

• Place an original.

• Pick up the optional handset or the external telephone handset.

Control Panel

Restricted Access Display

When the following display appears, the Restricted Access function is on.

To exit the Res tri cte d Acc ess disp lay , en ter you r use r co de (t he P erso nal Box SUB code). You can check your Personal Box SUB code on the Personal Box list. See p.169 “Printing the Box List”, Advanced Features .

A Enter your personal code with the number keys.

Note

❒ When you make a mistake, press the {Clear/Stop} key and try again.

B Press the {OK} key.

Note

❒ When you enter a user code which is not programmed, an error message

appears and the Restricted Access display is shown.

-Restricted Access

Use this function to restrict access to the machine or monitor machine usage by user or department. When turned on, users must enter a previously assigned code before they can use the machine.

In order to use this function, you need to program user codes (Personal Box SUB codes) beforehand. See p.161 “Personal Boxes”, Advanced Features .

Note

❒ Turn this function on or off with the User Parameters (switch 05, bit 4). See

p.139 “User Parameters”, Advanced Features .

❒ When Restricted Access is turned on, incoming faxes are received and printed

as normal.

❒ User names printed on all reports are those used by the Personal Box func-

tion.

Getting Started

Turning On or Off the Power

Note

❒ This machine automatically enters

Energy Saver mode if you do not use the machine for a while.

Turning On the Power

A Confirm that the power cord is

plugged into the outlet firmly.

B Turn on the power.

Turning Off the Power

Important

❒ Make sure that 100% appears on

the display before you turn off the power. If the power is turned off for 12 hours or longer, all documents stored in memory are deleted. The storage time might be shorter if the surrounding temperature is low or the machine has been on for less than a week.

❒ Fax files programmed in memory

will not be deleted while the optional 40MB memory card is installed.

A Turn off the power.

Transmission Modes

2. Faxing

There are two types of transmission.

❖ Memory Transmission

The fax is stored in memory, and then transmitted automatically. This is convenient when you want to remove originals quickly. You can send the same fax to more than one destination in a single operation. This technique is referred to as Broadcasting.

❖ Immediate Transmission

The machine dials immediately and transmits the fax while scanning. This is convenient when you want to send a fax immediately and want to check whether you have successfully connected with the other party's fax machine. The fax is not stored in memory.

Transmitter (This machine)

Receiver

GDRH240E

Important

❒ Make sure that 100% appears on

the display before you turn off the power. If the power is turned off for 12 hours or longer, all documents stored in memory are deleted. As soon as the power is turned on, the Power Failure Report is printed to help you identify deleted documents. See p.172 “Power Failure Report”, Advanced Features .

Faxing

Switching between Memory Transmission and Immediate Transmission

Press the {Memory Trans.} key to switch between Memory Transmis-

sion and Immediate Transmission. When the indicator of the {Memory Trans.} key is not lit, Immediate Transmission is selected. When the indicator of the {Memory Trans.} key is lit, Memory Transmission is selected.

ZHMS040E

Note

❒ You can set whether the machine is

in Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Energy Saver/Clear Modes} key is pressed with the User Parameters (switch 00, bit 6). See p.139 “User Parameters”, Advanced Features .

❒ You can set whether the Transmis-

sion mode returns to the default after each transmission with the User Parameters (switch 01, bit 7). See p.139 “User Parameters”, Ad- vanced Features .

Placing Originals

You can place your originals in the ADF.

❖ How to place A4, B5 JIS (Japanese

Industrial Standard), A5, 5

/2"x11", 81/2"x14", and 8"x13" size

/2"x81/2",

originals

❖ How to place A5 and 8

/2"x51/2" size

originals

Note

❒

When sending a fax, the image output

at the other end depends on the size and orientation of paper used in the receiver's terminal. If the receiver does not use paper of the same size and orientation as that of the original, the fax image size may be reduced on output, trimmed at the both edges, or divided into two or more sheets. When sending an important original, we recommend that you ask the receiver about the size and orientation of the paper used in their terminal.

❒ Make sure that all ink, correcting

fluid, etc. has completely dried before setting your original. If it is still wet, the scanner will be marked and those marks will appear on the received image. When the scanner is dirty, a warning message is displayed after scanning is complete. See p.59 “Scanner Cleaning Message”, Advanced Features .

❒ If you try to scan an almost com-

pletely blank original (for example the wrong side of an original), an alarm sounds. See p.59 “Blank Sheet Detect”, Advanced Features .

❒ You can place the original any time

up until you press the {Start} key.

Faxing

Placing Originals in the ADF

Use the ADF to scan a stack of originals in one operation. The ADF can handle one-sided originals.

Note

❒ The maximum original length is

600 mm (23.7”) with manual assistance.

❒

Place all the originals to be scanned in a single stack.

❒ When scanning two-sided origi-

nals, use the duplex original function. See p.53 “Duplex Original Settings”, Advanced Features .

❒ When you want to place originals

for a transmission individually or more than two times, use the Batch Original Documents Transmission function. See p.55 “Batch Original Documents Transmission”, Ad- vanced Features .

❒ Do not open the ADF while it is

scanning the originals or an original could become jammed.

❒

If an original jams, press the {Clear/Stop key, and then remove the original carefully.

❒ The maximum number of originals

you can place in the ADF is 70 sheets for A4 and 8 sheets for 8

❒ If your original is bent or folded,

flatten it before you place it.

/2"x14" size originals.

/2" x 11", 30

}

Adjust the original guide to match the size of your originals. Align the edges of your originals and stack them in the ADF face up. Adjust the original guide to match the size of the originals again

Note

❒ Place the originals gently.

Reference

For information about the sizes and number of originals that can be placed in the ADF, see p.200 “Acceptable Types of Originals”, Advanced Features .

Originals Unsuitable for the Auto Document Feeder (ADF)

Do not set the following types of originals in the Auto Document Feeder (ADF) because they may be damaged.

• Originals of sizes other than those specified on p.200 “Acceptable original sizes”, Advanced Features

• Originals with staples or clips

• Perforated or torn originals

• Curled, folded, or creased originals

•Pasted originals

• Originals with any kind of coating, such as thermo-sensitive paper, art paper, aluminum foil, carbon paper, or conductive paper

• Originals with indexes, tags, or other projecting parts

• Originals of inappropriate thickness such as postcards

• Bound originals such as books

• Originals with a smooth or shiny front surface

• Thin and soft originals

• Transparent originals, such as OHP transparencies or translucent paper

• Originals with pencil writing on the back

Placing Originals

Note

❒ To avoid damage to important

originals through mishaps such as paper jams, we recommend that you place copies of such originals.

Faxing

Memory Transmission

Memory Transmission is convenient because:

• Fax originals can be scanned much more quickly. Your fax is stored in

memory, and then sent automatically, meaning you do not have to wait for your original to be sent.

• While your fax is being sent, another user can operate the machine (people do not have to wait long to use the fax machine).

•You can send the same original to more than one place with the same operation. (Broadcasting)

Important

❒ Make sure that 100% appears on

the display before you turn off the power. If the power is turned off for 12 hours or longer, all documents stored in memory are deleted. As soon as the power is turned on, the Power Failure Report is printed to help you identify deleted files. See p.172 “Power Failure Report”, Advanced Features .

Limitation

❒ If memory is full (0% appears on

the display), Memory Transmission is disabled. Use Immediate Transmission instead.

Note

❒ Maximum number of destinations

per Memory Transmission: 250

❒ The maximum number of destina-

tions awaiting Memory Transmission that you can specify is 250.

❒ The theoretical maximum number

of destinations you can enter with the number keys is 100, but this will depend on the amount of memory currently available.

❒ The number of pages that you can

store in memory depends on the original images and the scan settings. You can store up to 1280 standard pages (ITU-T #1 chart, Resolution: Standard, Original Type: Halftone Off).

❒ You can expand the amount of

memory available for storing originals up to 2,200 pages by installing the optional 40MB memory card.

❒ Maximum number of Memory

Transmission files: 250

A Make sure that the Memory

Transmission indicator is lit.

ZHMS040E

If it is not lit, press the {Memory Trans.} key.

B Place the original.

Note

❒ Do not open the ADF while it is

scanning originals.

Reference

p.33 “Placing Originals”

C Select any scan settings you re-

quire.

Reference

p.44 “Scan Settings”

Memory Transmission

D Dial.

If you want to send the same fax to more than one destination, press the {OK} key, and then dial another destination. Repeat this step for all destinations.

Note

❒ If you make a mistake, press the

{Clear/Stop} key, and then enter the correct number again.

❒ When destinations are specified

using Quick Dial keys successively, those destinations can be added without pressing the {OK} key. You can set whether to require to press the {OK} key when specifying destinations using Quick Dial keys successively with the User Parameters (switch 09, bit 6). See p.139 “User Parameters”, Advanced Fea- tures .

❒ When one G3 line is set as the

PSTN line (Outside) and the other as the PABX line (Extension), you need to choose which line you use for each transmission with the Line Select function.

E Press the {Start} key.

ZHMS030N

The machine starts scanning the original.

The machine calls the destination. The name or fax number which is programmed as the Own Name or Own Fax Number at the other end is shown on the top of the display.

Reference

p.57 “Own Name/Fax Header/Own Fax Number”

After transmission, the standby display reappears.

Reference

p.47 “Dialing” p.51 “Selecting the Line”, Ad-

vanced Features

Faxing

Canceling a Memory Transmission

Before Pressing the Start Key

A Press the {Energy Saver/Clear

Modes} key.

ZHMS040N

Note

❒ When you have already placed

the original, you can also cancel the transmission by removing the original from the machine.

When an Original Is Jammed

A Read the message in the display.

The following displays appear one after the other.

B Press the {OK} key.

C Remove the original.

Reference

p.98 “Clearing Original Jams”

While Scanning the Original

During Transmission

A Press the {Clear/Stop} key.

Use this procedure to cancel a transmission after the original has been scanned.

ZHMS050N

The machine will stop storing the data from the original and the data will not be sent.

Note

❒ If transmission finishes while you

are carrying out this procedure, it will not be canceled.

❒ If you cancel a message while it is

being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will be received at the other end.

❒ During transmission, you can can-

cel the transmission by pressing the {Clear/Stop} key.

Canceling a Memory Transmission

A Press the {Job Information} key,

and confirm that " 1. Cancel TX / RX " is displayed.

ZHMS080E

The Information menu is displayed.

B Press the {OK } key. C Display the file you want to de-

lete.

Enter the file number with the number keys, or search using 0 or

While Awaiting Transmission

Use this procedure to cancel a transmission after the original has been scanned.

Note

❒ If transmission finishes while you

are carrying out this procedure, it will not be canceled.

❒ If you cancel a message while it is

being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent. All pages, up to the page before scanning stopped, are sent to the other end.

A Press the {Job Information} key,

and confirm that "1. Cancel TX / RX" is displayed.

“Cancel File” and “Transmitting...” are shown one after the other in the display.

D Press the {OK} key. E Press 0 or 1 to select " Yes "

F Press the {OK} key.

The file is deleted, and the standby display reappears.

ZHMS080E

B Press the {OK} key.

Faxing

C Display the file you want to de-

lete.

Enter the file number with the number keys, or search using 0 or

If you are unable to find the file, it has already been sent.

D Press the {OK} key. E Press 0 or 1 to select " Yes ”.

F Press the {OK} key.

The file is deleted, and the standby display reappears

Immediate Transmission

Immediate Transmission is convenient when:

• You want to send an original immediately as it is scanning.

• You want to quickly check whether you have successfully connected with the other party's fax machine.

• Your machine's memory is getting full.

The machine dials immediately after you press the {Start} key. The message is scanned and transmitted page by page without being stored in memory.

Note

❒ You can only specify one destina-

tion for Immediate Transmission.

❒ When the Backup File Transmis-

sion Setting is on, Immediate Transmission cannot be used. See p.134 “Backup File Transmission Settings”, Advanced Features .

A Check that the Memory Trans-

mission indicator is not lit.

B Place your original.

Reference

p.33 “Placing Originals”

C Select any scan settings you re-

quire.

Reference

p.44 “Scan Settings”

D Dial.

Note

❒ If you make a mistake, press the

{Clear/Stop} key, and then enter the correct number again.

❒ When one G3 line is set as the

PSTN line (Outside) and the other as the PABX line (Extension), you need to choose which line you use for each transmission with the Line Select function.

ZHMS040E

If it is lit, press the {Memory Trans.} key.

Reference

p.47 “Dialing” p.51 “Selecting the Line”, Ad-

vanced Features

Faxing

E Press the {Start} key.

If the Connection Could Not Be Made

If it is not possible to make a connection with the number you specified because the line was busy or there

ZHMS030N

The machine calls the destination. While it is dialing, the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display. When connected, the machine starts scanning the original.

Reference

p.57 “Own Name/Fax Header/Own Fax Number”

was a line problem, the machine redials automatically.

When you want to remove originals quickly or want to send other fax messages, press the {Clear/Stop} key and then resend the fax message using Memory Transmission.

Note

❒ If communication stops during Im-

mediate Transmission, an original could be jammed. Remove the jammed original and send it again. See p.98 “Clearing Original Jams”.

After transmission the standby display reappears.

Canceling an Immediate Transmission

Before Pressing the Start Key

Press the {Energy Saver/Clear Modes key.

ZHMS040N

Note

❒ When you have already placed

the original, you can also cancel the transmission by removing the original from the machine.

After Pressing the Start Key

A Press the {Clear/Stop} key, and

then remove the original.

When an Original Is Jammed

}

A Read the message on the display.

B Remove the original.

Reference

p.98 “Clearing Original Jams”

Note

❒

If the transmission finishes while you are carrying out this procedure, it will not be canceled.

ZHMS050N

Faxing

Scan Settings

You may want to send many different types of fax messages. Some of these may be difficult to reproduce at the other end. However, your machine

has two settings that you can adjust to help you transmit your fax message with the best possible image quality.

❖ Resolution:

Standard, Detail, Super Fine, Extra Super Fine

❖ Original Type:

Halftone, Color Scan (Option for Type1)

Note

❒ You can set whether the machine

returns to the same settings after the power is turned on with the User Parameters (switch 01, bit 7). See p.139 “User Parameters”, Ad- vanced Features .

Resolution

Images and text are scanned into the machine by converting them to a sequence of dots. The frequency of dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Super Fine) have high quality but transmission takes longer. Conversely, low resolution (Stan- dard) scanning results in less quality but faster transmission. Choose the setting that matches your needs based upon this trade off between speed and image clarity.

❖ Detail (8 × 7.7 lines/mm, 200 × 200 dpi)

Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

❖ 300 × 300 dpi

Select when you use the scanner function. For details, see Chapter3, “Using Scan to E-mail Functions” in the NIC FAX unit manual.

Note

❒ To select 300 × 300 dpi, the NIC

FAX unit (Option for Type1) is required.

❖ Super Fine (16 × 15.4 lines/mm, 400 ×

400 dpi)

This is suitable for originals with small characters like newspapers. Select for originals with very fine details or when you require finer image clarity than Detail. This resolution is eight times as fine as Standard.

❖ Extra Super Fine (24 × 23.1 lines/mm,

600 × 600 dpi)

This is suitable for originals with small characters or geometric figures like newspapers. Select when you require finer image clarity than Super Fine.

❖ Standard (8 × 3.85 lines/mm, 200 ×

100 dpi)

Select for originals containing normal sized characters.

Scan Settings

Limitation

❒ If the other party's machine does

not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported. This machine can send with Stan-

dard, Detail, Super Fine and Extra Super Fine. Even if you send the

original with Extra Super Fine, the other party's machine may receive it with Fine (8x15.4 lines/mm, 200 x 400 dpi) or Detail (8x7.7 lines/mm, 200 x 200 dpi).

❒ When copying or receiving with

Extra Super Fine, the optional 40MB memory card is required. Turn on the ”Ex. Super Fine” with the User Parameters (switch 20; bit 1,3). See p.139 “User Parameters”, Advanced Features .

❒ When sending with Extra Super

Fine, turn on the ”Ex. Super Fine”

with the User Parameters (switch 20, bit 2). See p.139 “User Parameters”, Advanced Features .

❒ To select 300 x 300 dpi, the NIC

FAX unit (Option for Type1) is required. 300 x 300 dpi can be used with the scanner function. When sending fax messages with 300 x 300 dpi, the machine switches to Detail automatically.

❒ You can set the resolution type af-

ter the power is turned on or the {Energy Saver/Clear Modes} key is pressed with the User Parameters (switch 00; bit 5,4). See p.139 “User Parameters”, Advanced Features .

A Press the {Resolution} key to

switch between resolutions.

The indicators above the key show the current selection.

Note

❒ This machine can receive fax mes-

sages with Standard, Detail, Su- per Fine, and Extra Super Fine (optional).

❒ You can check the resolution type

with the Journal.

❒ When turning on the "Ex. Super

Fine" with the User Parameters (switch 20; bit 2,3), sending or receiving faxes on multiple lines may not be possible. Copies and received documents may not be printed either.

ZHMS190E

Note

❒ When Detail and Super Fine

are lit at the same time, 300 x 300 dpi (optional) is selected.

Faxing

Original Type

If your original contains photographs or colored illustrations, select Half- tone to optimize image clarity.

When you select Color Scan, color

originals can be scanned with the scanner function (optional). For details, see “Scanning a Color Original” in the NIC FAX unit manual.

Note

❒ If you select Halftone, the trans-

mission will take longer than when it is not selected.

❒ Color Scan cannot be selected with

fax transmission.

❒ You can set whether Halftone is se-

lected after the power is turned on or the {Energy Saver/Clear Modes} key is pressed with the User Parameters (switch 00, bit 7). See p.139 “User Parameters”, Advanced Features .

-Speed Mode and Standard

Mode

Halftone has two modes, Speed mode and Standard mode. When you select Speed mode, faxes can be transmitted faster, but the resulting images could be inferior to those sent with Standard mode.

Note

❒ You can set the mode for Halftone

with the User Parameters (switch 10, bit 7). See p.139 “User Parameters”, Advanced Features .

Changing Scan Settings

When scanning multiple originals using the ADF, you can set scan settings for every page.

A Check which pages you want to

change the scan settings for.

A Press the {Original Type} key.

B Make the scan settings for the

next page while the previous page is scanned.

ZHMS090E

ZHMS250E

Dialing

There are four main ways to dial a number:

❖ Entering numbers directly

See p.47 “Entering Numbers Directly”.

❖ Using Quick Dials

See p.49 “Using Quick Dials”.

❖ Using Speed Dials

See p.50 “Using Speed Dials”.

❖ Using Group Dials

See p.51 “Using Group Dials”.

Entering Numbers Directly

Enter numbers directly using the number keys on the right side of the control panel.

Note

❒ Maximum length of a fax number:

254 digits

❒ You can insert pauses and tones in

a fax number. See p.48 “Pause” and p.48 “Tone”

❒ A pause is shown as a “-” on the

display.

A Place your original, and then se-

lect any scan settings you require.

B Enter the fax number with the

number keys.

The digits appear on the display as you enter them.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and enter again.

❒ If you want to send this mes-

sage to more than one destination, press the {OK} key, and then enter the next destination.

C Press the {Start} key.

-Limitations When Dialing with

the Number Keys

Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing original data). Therefore, using the number keys, you cannot program more than 100 numbers in total for the following:

• Destinations specified in a Memory Transmission (including Confidential Transmission and Polling Reception)

• Transfer Stations and End Receivers specified in a Transfer Request

• Destinations and Transfer Stations Specified in a Group

For example, when 90 destinations are programmed in a Group with the number keys, only 10 destinations can be dialed for Memory Transmission from the number keys.

Faxing

Note

❒ When this machine is requested to

transfer a call (i.e. becomes a Transfer Station), two fax numbers are automatically stored. Therefore, the number of destinations that can be dialed from the number

keys decreases by two whenever this machine is requested to transfer a call.

❒ When a total of 100 fax numbers is

stored, Memory Transmission dialing with number keys cannot be used. Use Immediate Transmission, or Memory Transmission dialing with Quick Dial, Speed Dial, or Group Dial.

❒ If a Group is defined when there

are files queued for transmission, no additional fax numbers can be stored even if the number of destinations specified from the number keys is less than 100. That is because the fax numbers have been dialed from the number keys for some of the waiting files. When the waiting files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed.

❒ The display shows the percentage

of free space in memory for storing documents. Since fax numbers are stored in separate memory, dialing fax numbers from the number keys does not change the percentage on the display.

Pause

Press the {Pause/Redial} key when dialing or storing a number to insert about a two-second pause.

ZHMS100E

Note

❒ You cannot insert a pause before

the first digit of a fax number.

❒ A pause is shown as a "-" on the

display.

❖ When Entering a Pause

❒ You can insert a pause in numbers

stored in Quick Dials and Speed Dials.

Tone

This function allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line).

To use Tone, perform one of the following ways:

• Press the User Function key with the Tone function programmed in.

• Press the {p} key.

Dialing

Preparation

To use the User Function key with the Tone function programmed in, you need to assign this function to a User Function key beforehand. See p.101 “User Function Keys”, Advanced Features .

Limitation

❒ You cannot place a tone before the

first digit of a fax number.

❒ Some services may not be available

when using the Tone feature.

Note

❒ A tone is shown as a “ • ” on the

display.

❒ You can choose whether to use the

{p} key as a Tone key with the User Parameters. See p.139 “User Parameters”, Advanced Features .

When using Tone with On Hook Dial

A Press the {On Hook Dial} key.

C Press the User Function key ( {F1}

to {F10} ) in which“Tone”is programmed.

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D Enter a code number for receiving

a special service with the number keys.

Note

❒ The entered number will be sent

by tonal signals.

Using Quick Dials

You can specify a destination simply by pressing a Quick Dial.

ZHMS240E

B Enter the fax number with the

number keys.

Preparation

You must program the destination's fax number in a Quick Dial beforehand. Additionally, you can program a name for the destination in the Quick Dial. To program, edit, or delete a Quick Dial, see p.65 “Quick Dial”.

Note

❒ To check the contents of all Quick

dials, print the Quick Dial list. See p.105 “Reports/Lists”, Advanced Features .

❒ Switch between Quick Dials {01}

to {30}, {31} to {60}, and {61} to {90} with the Quick Dial Key Flip Plates.

Reference

p.47 “Dialing”

Faxing

A Place your original, and then se-

lect any scan settings you require.

B Press the Quick Dial key in which

the destination number is programmed.

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If the destination's name has been programmed, the name is shown on the display. If it is not, the fax number is shown.

Using Speed Dials

You can specify a destination simply by pressing the {Speed Dial} key and a Speed Dial code (000 to 199).

Preparation

You must program the destination's fax number in a Speed Dial beforehand. Additionally, you can program a name for the destination in the Speed Dial. To program, edit, or delete Speed Dial, see p.73 “Speed Dial”.

Note

❒ To check the contents of all Speed

Dials, print the Speed Dial list. See p.105 “Reports/Lists”, Advanced Features .

❒ You can use codes 000-199 for

Speed Dials.

❒ You can have the label stored with

a Speed Dial printed on the first page received at the other end.

A Place your original, and then se-

lect any scan settings you require.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If you want to dial another des-

tination, press the {OK} key and dial another fax number.

B Press the {Speed Dial} key.

C Press the {Start} key.

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Dialing

Note

❒ “Enter No.” and “Search A/Z”

are shown one after the other in the display above. If a search letter is programmed with a Speed Dial, you can find this number quickly using the Telephone Directory function. See p.44 “Telephone Directory”, Advanced Features .

C Enter the three digit code (000 to

199) for the destination with the number keys.

Note

❒ If the destination's name has

been programmed, the name is shown on the display. If it is not, the fax number is shown.

❒ If you want to dial another des-

tination, press the {OK} key and dial another fax number.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

D Press the {Start} key.

Using Group Dials

You can store multiple destinations as a single Group and easily specify these destinations by selecting the Group.

The method for specifying Groups differs according to the way they were programmed.

❖ When not programmed in a Quick Dial

Use the User Function key. Group Dial is assigned to {F3} as a default. If this setting is changed, program the Group function in a User Function key ( {F1} to {F10} ). See p.101 “User Function Keys”, Advanced Features . When you want to specify a destination, press the User Function key with the Group function programmed in, and then press the Group number with the number keys.

Preparation

You must program the destinations' fax numbers in a Group beforehand. Additionally, you can program the destination names and the Group name in the Group. To program, edit, or delete Groups, see p.79 “Groups”.

Note

❒

Quick Dials programmed for Groups cannot be used for any other function.

❒ To check the contents of all

Groups, print the Group Dial list. See p.105 “Reports/Lists”, Ad- vanced Features .

❒ You cannot use Immediate Trans-

mission with Groups. You can only use Memory Transmission.

❒ You can store up to 250 destina-

tions. If you register the same destination with a Speed Dial, Quick Dial, or number keys in different groups, it is only counted as one item.

❖ When programmed in a Quick Dial

Press the Quick Dial key in which a Group is programmed.

Faxing

When specifying a group with a Quick Dial

Preparation

You must program Groups in Quick Dials beforehand. See p.79 “Groups”.

A Make sure that the Memory

Transmission indicator is lit.

D Press the {Start} key.

When specifying a group with the Group Key

Note

❒ Group Dial is assigned to {F3} as a

default. If this setting is changed, you must program the Group function in a User Function key beforehand. See p.101 “User Function Keys”, Advanced Features .

A Make sure that the Memory

Transmission indicator is lit.

ZHMS040E

If it is not lit, press the {Memory Trans.} key.

B Place your original, and then se-

lect any scan settings you require.

If it is not lit, press the {Memory Trans.} key.

ZHMS040E

C Press the Quick Dial key in which

the Group is programmed.

Note

❒ Group Number is displayed. If

the group name is programmed, the group name is also displayed.

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If you want to dial another des-

tination, press the {OK} key, and then dial another fax number.

B Place your original, and then se-

lect any scan settings you require.

C Press the User Function key with

the Group function programmed in.

D Enter the Group number (1 to 9)

with the number keys.

Note

❒ Group Number is displayed. If

the group name is programmed, the group name is also displayed.

❒ If you want to specify another

Group, press the {OK} key, and then repeat step C above.

❒ If you make a mistake, press the

{Clear/Stop} key. The display will return to that in step B.

E Press the {Start} key.

Dialing

Faxing

Reception Modes

The machine can treat incoming fax messages and telephone calls in two ways.

❖ Manual Receive

Use this mode if your line is shared by a fax machine and a telephone but you want to answer all calls yourself and decide whether they are fax transmissions or telephone calls. The machine will ring continuously until you answer the call, so you have to be near the machine at all times.

❖ Auto Receive

Use this mode if you have a dedicated fax line. The machine assumes all calls are fax transmissions. It will ring once to alert you of an incoming call, and then it starts receiving.

A Press the {User Tools} key.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

Selecting the Reception Mode

Select the Reception Mode using the following procedure.

D Press 0 or 1 until " 3. Setup " is

Note

❒ When the optional extra G3 inter-

face unit is installed, only Auto Receive can be used with G3-2.

❒ You can assign the procedure of

selecting the Reception Mode to a User Function key. See p.101 “User Function Keys”, Advanced Features . When you press the User Function key in which it is assigned, proceed to step H in the following procedure.

❒ The optional handset is necessary

to use this machine as a telephone.

displayed.

E Press the {OK} key.

F Press 0 or 1 until “ 4. Reception

Mode “ is displayed.

G Press the {OK} key.

H Press 0 or 1 to select the recep-

tion mode.

I Press the {OK} key. J Press the {User Tools} key to re-

turn to the standby display.

Receiving Messages in Manual Receive

In this mode you have to answer the call yourself and decide whether it is a fax or a telephone call.

The procedure for answering a call is as follows:

Reception Modes

A Pick up the handset and listen to

the other end.

B If you hear a voice, continue your

conversation as you would normally.

C If you hear a fax tone, remove any

originals from the ADF.

D Press the {Start} key. E Replace the handset.

Faxing

3. Programming

Own Name/Fax Header/Own Fax Number

Make sure that all necessary settings are made before connecting your machine to the telephone line.

❖ Own Name

This should be your name or company name in 20 characters or less. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that follows. This name will appear on the display of the other party's fax machine, and the name programmed on that machine will appear on yours.

Limitation

❒ The programmed name will not

be used unless the other party has a machine of the same make that supports the Own Name function.

❖ Fax Header

This is ordinarily your name or company name. Your fax header can be up to 32 characters long and is printed on the header of every page you send. You can program Fax Header1 or Fax Header2. When you send originals using Quick Dial or Speed Dial, you can select which Fax Header will be printed on the message received by the other party.

Important

❒ In the USA, the Fax Header

must contain the telephone number of the line your machine is connected to. It will be printed on the header of every page you send. Required in the USA.

Note

❒ In the USA, law requires that

your fax number be included in the fax Header. Register the fax number and switch on Fax Header Print with User Parameters. See p.139 “User Parameters”, Advanced Features .

❖ Own Fax Number (Required by inter-

national law)

This is your fax machine's phone number that must include country and area codes using up to 20 characters or less. During any communication, your Own Fax Number appears on their display. (Conversely, their Own Fax Number appears on your display.)

Note

❒ In some areas, the Own Fax

Number is preprogrammed by your service representative and cannot be re-programmed by the user.

Important

❒ When sending a fax, your Own Fax

Number is required by international law. You cannot legally connect a fax machine to the telephone system if the Own Fax Number is not programmed.

❒ You can confirm the Own Name,

Fax Header, and Own Fax Number settings in the User Parameters List. See p.139 “User Parameters”, Advanced Features .

Programming

Note

❒ When the optional extra G3 inter-

face unit is installed, register using the “G3–2 Analog Line”. See p.151 “G3 Analog Line”, Advanced Fea- tures .

❒ Make sure that the machine is in

standby mode before performing the following procedures.

Own Name / Fax Header

The following procedure describes how to program/edit/delete Own Name and Fax Header.

Programming

D Press 0 or 1 until " 3. Setup " is

displayed.

E Press the {OK} key.

F Press 0 or 1 until "5. Fax Infor-

mation" is displayed.

G Press the {OK} key.

A Press the {User Tools} key.

Confirm that " 1. Own Name " is displayed.

H Press the {OK} key.

B Press 0 or 1 until "2. Fax Fea-

tures" is displayed.

C Press the {OK} key.

ZHMS130E

I Enter your Own Name.

Reference

p.88 “Entering Characters”

J Press the {OK} key.

Own Name/Fax Header/Own Fax Number

K Press 0 or 1 until " 2. Fax Header

1" or “3. Fax Header 2”is displayed.

L Press the {OK} key.

The programmed Own Name is displayed.

M Press 0 or 1 to move the cursor,

and then enter your fax number after the programmed Own Name.

Note

❒ You need to add your fax num-

ber to the prorammed Own Name in this step so that your Fax Header contains both your Own Name and your fax number.

N Press the {OK} key.

Editing

A Press the {User Tools} key.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

D Press 0 or 1 until " 3. Setup " is

displayed.

Note

❒ When you program both Fax

Header1 and Fax Header2, repeat from steps K to N.

O Press the {User Tools} key.

The standby display reappears.

E Press the {OK} key.

F Press 0 or 1 until "5. Fax Infor-

mation" is displayed.

Programming

G Press the {OK} key.

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

H Press 0 or 1 to select the item

that you want to edit.

C Press the {OK} key.

I Press the {OK} key.

D Press 0 or 1 until " 3. Setup " is

J Press the {Clear/Stop} key, and

then reenter Own Name or Fax Header.

K Press the {OK} key. L Press the {User Tools} key.

The standby display reappears.

Deleting

displayed.

E Press the {OK} key.

F Press 0 or 1 until "5. Fax Infor-

mation" is displayed.

A Press the {User Tools} key.

G Press the {OK} key.

H Press 0 or 1 to select the item

that you want to delete.

I Press the {OK} key.

ZHMS130E

J Press the {Clear/Stop} key.

K Press the {OK} key.

Own Name/Fax Header/Own Fax Number

L Press the {User Tools} key.

The standby display reappears.

Own Fax Number

The following procedure describes how to program/edit/delete the Own Fax Number.

Programming

A Press the {User Tools} key.

ZHMS130E

E Press the {OK} key.

F Press {2}{2}{2}{2}.

G Press the {OK} key.

H Press 0 or 1 until " 13. G3 Ana-

log Line" is displayed.

Note

❒ The code for each function that

appears on the display varies depending on the installed options.

Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

D Press 0 or 1 until " 4. Key Op.

Tools" is displayed.

I Press the {OK} key.

Confirm that “1. Own Fax No.” is displayed.

J Press the {OK} key.

K Enter your Own Fax Number.

Programming

L Press the {OK} key.

M Press the {User Tools} key.

The standby display reappears.

Editing

A Press the {User Tools} key.

E Press the {OK} key.

F Press {2}{2}{2}{2}.

G Press the {OK} key.

H Press 0 or 1 until " 13. G3 Ana-

log Line" is displayed.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

Note

❒ The code for each function that

appears on the display varies depending on the installed options.

I Press the {OK} key.

C Press the {OK} key.

D Press 0 or 1 until " 4. Key Op.

Tools" is displayed.

Confirm that “1. Own Fax No.” is displayed.

J Press the {OK} key.

The programmed Own Fax Number is displayed.

Own Name/Fax Header/Own Fax Number

K Press the {Clear/Stop} key, and

then reenter the Own Fax Number.

L Press the {OK} key.

M Press the {User Tools} key.

The standby display reappears.

Deleting

A Press the {User Tools} key.

D Press 0 or 1 until " 4. Key Op.

Tools" is displayed.

E Press the {OK} key.

F Press {2}{2}{2}{2}.

G Press the {OK} key.

H Press 0 or 1 until " 13. G3 Ana-

log Line" is displayed.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

Note

❒ The code for each function that

appears on the display varies depending on the installed options.

I Press the {OK} key.

Confirm that “1. Own Fax No.” is displayed.

J Press the {OK} key.

The programmed Own Fax Number is displayed.

Programming

K Press the {Clear/Stop} key.

L Press the {OK} key.

M Press the {User Tools} key.

The standby display reappears.

Quick Dial

To save time, you can program a fax number that you use often into a Quick Dial key. Then, whenever you are sending a message to that location, just press that Quick Dial key to dial.

You can program the following items in each key:

❖ Destination fax number

You can program the destination fax number using up to 254 digits. You can also select SUB code, SEP code, SID, PWD (maximum 20 digits), Tone, and Pause. See p.45 “SUB/SID (SUB Code Transmission)”, Advanced Features ; p.46 “SEP/PWD (SEP Code Polling Transmission)”, Advanced Features ; p.48 “Tone”, and p.48 “Pause”.

❖ Destination name

You can program the destination name using up to 20 characters.

❖ Others

• Label (whether to print the destination name on faxes sent to this number)

• Select Fax Header You can select to print Fax Header1 or Fax Header2 on the fax messages that the other party receives.

Note

❒ When a programmed Quick Dial

key is being used for a standby Memory Transmission, the messages "

Cannot Change. is in Use. Cannot Delete.

displayed and you cannot change or delete the destination for this key.

❒ If a Quick Dial key with a pro-

grammed destination is programmed with Auto Document, the document is sent by just pressing the Quick Dial key. See p.58 “Auto Document”, Advanced Fea- tures .

❒ You can assign the procedure of

programming Quick Dial to a User Function key. See p.101 “User Function Keys”, Advanced Features . When you press the User Function key to which it is assigned, proceed to step F in the following procedure.

❒ Make sure that the machine is in

standby mode before performing the following procedure.

This Dial is in Use.

", or“ This Dial

” is

Important

❒ We recommend that you print the

Quick Dial list and keep it when you program or change fax numbers. See p.105 “Reports/Lists”, Advanced Features .

Programming

Note

❒ There are 90 Quick Dials available.

F Display the number of the Quick

Dial key you want to program.

Press a Quick Dial key, or search using 0 or 1.

A Press the {User Tools} key.

Note

❒ If a Quick Dial has already been

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

programmed, the contents are displayed. Press 0 or 1 to select a Quick Dial that is not programmed, and then press the {OK} key.

G Press the {OK} key.

H Enter a fax number with the num-

ber keys.

C Press the {OK} key.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

Confirm that " 1. Prog. Quick Dial " is displayed.

E Press the {OK} key.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ You can redial the number.

Press the {Pause/Redial} key before entering a fax number with the number keys, and the last 10 fax numbers dialed are displayed. Press 0 or 1 to select the fax number you want to specify, and then press the {OK} key.

❒ You can insert a pause “-” by

pressing the {Pause/Redial} key (you cannot enter a pause before the first digit of a fax number).

Quick Dial

❒ You can program SUB, SEP,

SID, and PWD in this step with the Dial Option function. See p.45 “SUB/SID (SUB Code Transmission)”, Advanced Fea- tures and p.46 “SEP/PWD (SEP Code Polling Transmission)”, Advanced Features .

I Press the {OK} key.

If you do not program the destination name, proceed to step

J Enter the destination name.

Reference

p.88 “Entering Characters”

Note

❒ Under rare circumstances, gar-

bled characters may appear during name programming if you use the {Pause/Redial} key to display the fax number of parties located in other countries. If this happens, simply delete the garbled characters using 0 or 1 and the {Clear/Stop} keys, and then enter the destination name.

K Press the {OK} key.

L Press 0 or 1 to select "On" or

"Off".

Note

❒ Label insertion allows the re-

ceiver name that is programmed in a Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See p.56 “Label Inser-

tion”, Advanced Features .

M Press the {OK} key.

N Press 0 or 1 to select "Hdr. 1" or

"Hdr. 2".

O Press the {OK} key.

If you want to program another Quick Dial, proceed to step E.

P Press the {User Tools} key.

The standby display reappears.

Programming

Editing

A Press the {User Tools} key.

F Display the number of the Quick

Dial key you want to edit.

Press a Quick Dial key, or search using 0 or 1.

G Press the {OK} key.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

If you do not edit the number, proceed to step I.

H Press the {Clear/Stop} key, and

then reenter the fax number with the number keys.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

I Press the {OK} key.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

Confirm that " 1. Prog. Quick Dial " is displayed.

E Press the {OK} key.

If you do not edit the destination name, proceed to step K.

J Press the {Clear/Stop} key, and

then reenter the destination name.

Reference

p.88 “Entering Characters”

Quick Dial

Note

❒ Under rare circumstances, gar-

bled characters may appear during name registration if you use the {Pause/Redial} key to display the fax number of parties located in other countries. If this happens, simply delete the garbled characters using 0 or 1 and the {Clear/Stop} keys, and then enter the destination name.

K Press the {OK} key.

The name is programmed.

L Press 0 or 1 to select either "On"

or "Off".

M Press the {OK} key.

Deleting

A Press the {User Tools} key.

ZHMS130E

B Press 0 or 1 until "2. Fax Fea-

tures" is displayed.

C Press the {OK} key.

N Press 0 or 1 to select "Hdr. 1" or

"Hdr. 2".

O Press the {OK} key.

If you want to edit another Quick Dial, proceed to step E.

P Press the {User Tools} key.

The standby display reappears.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

E Press 0 or 1 until "2. Delete

Quick Dial" is displayed.

F Press the {OK} key.

Programming

G Display the Quick Dial key that

you want to delete.

Press a Quick Dial key or search by pressing 0 or 1.

B Press 0 or 1 until "2. Fax Fea-

tures" is displayed.

C Press the {OK} key.

H Press the {OK} key.

The programmed data (fax number and name) is deleted.

If you want to delete another Quick Dial key, proceed to step F.

I Press the {User Tools} key.

The standby display reappears.

Quick Dial Key Label (Dial Label)

You can print a template that can be used to make labels for Quick Dial keys. The template will have the destination or Group names programmed in Quick Dial keys on it.

D Press 0 or 1 until "2. Reports /

Lists" is displayed.

E Press the {OK} key.

F Press 0 or 1 until "4. Quick Dial

Label" is displayed.

G Press the {OK} key.

A Press the {User Tools} key.

H Press the {Start} key.

After Quick Dial Label is printed, the standby display reappears.

ZHMS130E

Label paper

Quick Dial

1. Quick Dial key number

The number of the Quick Dial key the destination is programmed in.

GFFORM1N

2. Destination

The other party's name or Group name programmed in the Quick Dial.

Programming

3. The name of an Auto Document

The name for a document programmed as an Auto Document.

4. The name of a program

When a program is stored on the Quick Dial key, the name is printed.

5. The contents of the User Function

keys

The contents of the User Function keys is printed.

6. FAX HEADER1 and FAX

HEADER2

The name programmed as FAX HEADER1 and FAX HEADER2.

Speed Dial

If you program numbers in Speed Dials, you can specify the fax number simply by pressing the {Speed Dial} key and entering a three-digit Speed Dial number.

You can program the following items in a Speed Dial:

❖ Destination fax number

You can program the destination fax number using up to 254 digits for each number. You can also select SUB code, SEP code, SID, PWD (maximum 20 digits), Tone, and Pause. See p.45 “SUB/SID (SUB Code Transmission)”, Advanced Features ; p.46 “SEP/PWD (SEP Code Polling Transmission)”, Advanced Features ; p.48 “Tone”; and p.48 “Pause”.

❖ Destination name

You can program the destination name using up to 20 characters.

❖ Other items

•Label Insertion If you turn Label Insertion on, the receiver name programmed in Speed Dial will be printed on the fax message when it is received at the other end. The name will be printed at the top of the page and will be preceded by “To”. See p.56 “Label Insertion”, Advanced Features .

• Telephone Directory search letter You can program a search letter (A/a to Z/z). See p.44 “Telephone Directory”, Advanced Fea- tures .

• Select Fax Header

You can select to print Fax Header1 or Fax Header2 on fax messages that the other party receives.

Important

❒ We recommend that you print the

Speed Dial list and keep it when you program or change a destination. See p.105 “Reports/Lists”, Advanced Features .

Limitation

❒ When a programmed Speed Dial is

being used for a standby Memory Transmission, the message “

Dial is in Use. Cannot Change. Use. Cannot Delete.

played and you cannot change or delete the destination for this key.

Note

❒ Make sure that the machine is in

standby mode before performing the following procedures.

”, or “ This Dial is in

This

” is dis-

Programming

Note

❒ There are 200 numbers available. ❒ You can specify codes 000 to 199.

A Press the {User Tools} key.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

F Press the {OK} key.

G Display the number of the Speed

Dial you want to program (000 to

199).

Enter the Speed Dial number with the number keys, or search using 0 or 1.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ If a Speed Dial number has al-

ready been programmed, the contents are displayed. Press 0 or 1 to select an unprogrammed number, and then press the {OK} key.

H Press the {OK} key.

C Press the {OK} key.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

E Press 0 or 1 until " 3. Prog.

Speed Dial " is displayed.

I Enter a fax number with the num-

ber keys.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

Speed Dial

❒ You can redial the number.

❒ You can insert a pause “-” by

pressing the {Pause/Redial} key (you cannot enter a pause before the first digit of a fax number).

❒ You can program SUB, SEP,

J Press the {OK} key.

If you do not program the destination name, proceed to step

K Enter the destination name.

N Press the {OK} key.

The search letter is programmed.

O Press 0 or 1 to select "On" or

"Off".

Note

❒ Label insertion allows the desti-

nation name that is programmed in Quick Dial or Speed Dial to be printed on the fax when it is received at the other end. See p.56 “Label Insertion”, Advanced Features .

P Press the {OK} key.

Q Press 0 or 1 to select "Hdr. 1" or

"Hdr. 2".

Reference

p.88 “Entering Characters”

L Press the {OK} key. M Enter the search letter (A/a to Z/z)

for Telephone Directory.

R Press the {OK} key.

If you want to program another Speed Dial number, proceed to step F.

S Press the {User Tools} key.

The standby display reappears.

Programming

Editing

A Press the {User Tools} key.

G Display the number of the Speed

Dial you want to edit (000 to 199).

Enter the Speed Dial number with the number keys, or search using 0 or 1.

H Press the {OK} key.

ZHMS130E

If you do not edit the number, pro-

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

ceed to step

I Press the {Clear/Stop} key, and

then reenter the fax number with the number keys.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

E Press 0 or 1 until " 3. Prog.

Speed Dial " is displayed.

F Press the {OK} key.

J Press the {OK} key.

If you do not edit the destination name, proceed to step

K Press the {Clear/Stop} key, and

then reenter the Destination name.

Reference

p.88 “Entering Characters”

L Press the {OK} key.

Speed Dial

M Enter the search letter (A/a to Z/z)

for Telephone Directory.

N Press the {OK} key.

O Press 0 or 1 to select "On" or

"Off".

P Press the {OK} key.

Q Press 0 or 1 to select "Hdr. 1" or

"Hdr. 2".

Deleting

A Press the {User Tools} key.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

R Press the {OK} key.

If you want to edit another Speed Dial number, proceed to step F.

S Press the {User Tools} key.

The standby display reappears.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

E Press 0 or 1 until " 4. Delete

Speed Dial " is displayed.

F Press the {OK} key.

Programming

G Display the Speed Dial number

you want to delete (000 to 199).

Enter the Speed Dial number with the number keys or search using 0 or 1.

H Press the {OK} key.

The programmed data (fax number and name) is deleted.

If you want to delete another Speed Dial number, proceed to step F.

I Press the {User Tools} key.

The standby display reappears.

Groups

If you regularly broadcast originals to the same set of destinations, you can combine these numbers into a group. Then just select the group and each number will be dialed in sequence automatically.

You can enter destination numbers using Quick Dial keys, Speed Dials, or the number keys.

You can program the following items in a Group:

❖ Destination fax numbers (up to 250

numbers for each group)

You can program the destination fax number using up to 254 digits for each number.

❖ Group name

You can program the group name using up to 20 characters.

Important

❒ It is recommended that you print

the Group Dial list and keep it after programming or editing Groups. See p.105 “Reports/Lists”, Ad- vanced Features .

Groups

Programming

There are two ways of programming Groups:

❖ Programming groups in Quick Dial

keys

If you program a group in a Quick Dial key, you can specify that group by pressing the Quick Dial key. However, if you use Quick Dial keys to program groups, you will be able to program fewer Quick Dial keys .

Note

❒ You cannot program another

function in a Quick Dial key already used for a group. Also, you cannot program groups in a Quick Dial key already used for another function.

❖ Assigning groups to the Group Dial

key

Use the User Function key with the Group Dial function programmed in. You need to assign the Group Dial function to a User Function key beforehand. Group Dial is assigned to {F3} as a default. See p.101 “User Function Keys”, Ad- vanced Features . To send a fax, press the Group Dial key, and then enter the group number (1 to 9). To specify a group using a Group Dial key, one more step is required than when using a Quick Dial key. However, multiple groups can be programmed in a Group Dial key, thus leaving the Quick Dial keys to be used more effectively.

Programming

Reference

p.51 “Using Group Dials”

Note

❒ Make sure that the machine is in

standby mode before performing the following procedures.

❒ You can program up to nine

groups.

❒ The maximum number of destina-

tions you can program in a group is 250.

❒ The combined maximum number

of destinations you can program in all groups is 390. This number can be composed of up to 90 Quick Dial numbers, 200 Speed Dial numbers, and 100 numbers entered directly with the number keys.

❒ If you program 100 destinations

with the number keys, Memory Transmission using the number keys becomes unavailable, and only Immediate Transmission is

Group1 Group2 Total Num-

Quick Dial [01]

Quick Dial [03]

Quick Dial [05]

Speed Dial [04]

Speed Dial [06]

Number keys 12345678

Number keys 87654321

Quick Dial [01]

Quick Dial [05]

Speed Dial [04]

Speed Dial [09]

Number keys 12345678

ber of items

Reference

p.47 “Limitations When Dialing with the Number Keys”

A Press the {User Tools} key.

available.

❒ If you program a group with the

number keys when a file is waiting to be transmitted, a message is displayed. You sometimes cannot program any more destinations even when the number of specified destination is 99 or less.

❒ It is recommended that you print

the Group Dial list and keep it

ZHMS130E

when you program or change destinations. See p.105 “Reports/Lists”, Advanced Features .

❒ If you program the same destina-

tion in different groups, it is only counted as one item.

B Press 0 or 1 until "2. Fax Fea-

tures" is displayed.

❒ The table below shows how to

count numbers.

Groups

C Press the {OK} key.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

E Press 0 or 1 until " 5. Prog.

Group Dial " is displayed.

F Press the {OK} key.

G Display the number of the Group

you want to program (1 to 9).

Enter the group number with the number keys, or search using 0 or

Note

❒ If a group has already been pro-

grammed, the contents are displayed. Press 0 or 1 to select a group number that is not programmed, and then press the {OK} key.

I Specify the destination using one

of the following three methods:

Enter the fax number with the number keys.

Press a Quick Dial key.

Press the {Speed Dial} key, and then enter a Speed Dial number.

Note

❒ If you make a mistake, press the

{Clear/Stop} key and try again.

❒ You can use “Redial” when

specifying the destination. See p.44 “Redial”, Advanced Features .

❒ To enter a pause (“-”), press the

{Pause/Redial} key.

❒ You can program SUB, SEP,

J Press the {OK} key.

H Press the {OK} key.

Confirm that “Add” is selected.

K Press the {OK} key.

Programming

L Repeat steps I to K for all the des-

tinations you want to program in the Group.

S Press the Quick Dial key you

want to program the Group in.

M If you finished adding a destina-

tion, press the 0 or 1 to select " Exit ".

N Press the {OK} key.

If you do not program the Group name, proceed to step

O Enter the Group name.

Reference

p.88 “Entering Characters”

P Press the {OK} key.

T Press the {OK} key.

U Press the {User Tools} key.

The standby display reappears.

Editing

You can edit the group name or add destinations for programmed groups.

To edit a destination:

❖ For destinations programmed in

Quick Dial or Speed Dial

Edit the contents of the programmed Quick Dial or Speed Dial. See p.65 “Quick Dial” and p.73 “Speed Dial”.

Q Press 0 or 1 to select whether to

assign the Group to a Quick Dial key.

If you want to assign the Group to a Quick Dial key, select “Yes”.

If you do no t, sele ct “No” , and then proceed to step

R Press the {OK} key.

❖ For destinations programmed with

number keys

Delete the destination you want to edit from the group, and then program the new destination.

Note

❒ When a programmed Group is be-

ing used for a standby Memory Transmission, you cannot edit the group name or add destinations for the group.

Groups

A Press the {User Tools} key.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

F Press the {OK} key.

G Display the number of the Group

you want to edit (1 to 9).

Enter the group number with the number keys, or search using 0 or

H Press the {OK} key.

Confirm that “Yes” is selected. If you do not add a destination,

press 0 or 1 to select “No”, and then proceed to step

I Press the {OK} key.

Confirm that “Add” is selected.

J Press the {OK} key.

E Press 0 or 1 until " 5. Prog.

Group Dial " is displayed.

Programming

K Specify the destination using one

of the following three methods:

Enter the fax number with the number keys.

Press a Quick Dial key.

O Press the {OK} key.

Programmed Group name is displayed.

If you do not edit the Group name, proceed to step

P Press the {Clear/Stop} key, and

Press the {Speed Dial} key and enter a Speed Dial number.

then enter another name.

Q Press the {OK} key. R Press 0 or 1 to select whether to

Note

❒

You can use “Redial” when specifying the destination. “Redial”, Advanced Features .

L Press the {OK} key.

Confirm that “Add” is selected.

See p.44

assign the Group to a Quick Dial key.

If you want to assign the Group to a Quick Dial key, select “Yes”.

If you do not, select “No”, and then proceed to step

S Perform one of the following pro-

M To add another destination, re-

peat steps

to L.

N If you finished adding a destina-

tion, press the 0 or 1 to select " Exit ".

cedures:

When the group was assigned to a Quick Dial key

A Press 0 or 1 to select whether

to change the assigned Quick Dial key.

If you want to assign the Group to another Quick Dial key, select “Yes”.

If you do not, select “No”, and then proceed to step U.

Groups

B Press the {OK} key.

When the group was not assigned to a Quick Dial key

A Press the {OK} key.

T Press the Quick Dial key you

want to assign the Group.

U Press the {OK} key.

If you want to edit another Group, proceed to step

V Press the {User Tools} key.

The standby display reappears.

To delete a destination from a group

The following procedure describes how to delete a destination from a group.

A Press the {User Tools} key.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

Deleting

Note

❒ When a programmed Group is be-

ing used for a standby Memory Transmission, you cannot delete the destination for the Group.

❒ When you delete a destination

from a group programmed in a Quick Dial or a Speed Dial, the contents of the Quick Dial or Speed Dial are not deleted.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

E Press 0 or 1 until " 5. Prog.

Group Dial " is displayed.

Programming

F Press the {OK} key.

G Display the group number for the

destination you want to delete (1 to 9).

Enter the group number with the number keys, or search using 0 or

H Press the {OK} key.

M Press the {OK} key.

To delete another destination, repeat steps

to M.

N Press the {User Tools} key.

The standby display reappears.

To delete an entire group

The following procedure describes how to delete all destinations from a Group.

A Press the {User Tools} key.

Confirm that “Yes” is selected.

I Press the {OK} key.

J Press 0 or 1 to select "Delete".

K Press the {OK} key.

L Press 0 or 1 to display the desti-

nation you want to delete.

ZHMS130E

B Press 0 or 1 until " 2. Fax Fea-

tures " is displayed.

C Press the {OK} key.

Confirm that " 1. Program / Delete " is displayed.

D Press the {OK} key.

E Press 0 or 1 until " 6. Delete

Group Dial " is displayed.

Groups

F Press the {OK} key.

G Display the number of the group

you want to delete (1 to 9).

Enter the group number with the number keys, or search using 0 or

H Press the {OK} key.

I Press the {User Tools} key.

The standby display reappears.

Programming

Entering Characters

This section describes how to enter characters.

Available Characters

•Letters: ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

•Symbols:

– _ (space) . , ( ) / @ & $ !” ' # p % + : ; < = > ? ^ [ ] ` { | } ∼

•Numbers: 0123456789

Keys

The following illustration is for Type1.

1. 0 or 1

Use to move the cursor left or right and to select a symbol.

2. {OK} key

Press to program entered characters.

3. Quick Dial keys

Press these keys to enter upper and lower case letters.

There are two types of keyboard layout. See p.155 “Key Layout”, Advanced Fea-

tures .

ZHMS060N

• QWERTY layout

ZHMS140E

•ABCDEF layout

ZHMS150E

4. {ABC/abc} key (Quick Dial 21, 51,

or 81)

Use to switch between upper and lower case.

5. Space key (Quick Dial 29, 59, or

89)

Press to enter a space.

6. {Symbols} key (Quick Dial 30, 60,

or 90)

Press to enter symbols.

7. Number keys

Use to enter numbers.

8. {Clear/Stop} key

Deletes the character at the cursor position. If the cursor is placed to the right of the last character at the right end of a line, that character will be deleted.

Entering Characters

How to Enter Characters

The following procedure describes how to enter characters.

Note

❒ When you enter a character, it is

displayed at the position of the cursor. If there is a character at the cursor position, the entered character is displayed before the character.

A Enter letters, symbols, or num-

bers.

Characters are entered and the cursor moves.

• For letters, press the Quick Dial keys.

• For symbols, press the {Sym- bols} key and 0 or 1 to select the symbol, and then press the {OK} key.

• For numbers, press the number keys.

Note

❒ When you make a mistake,

press the {Clear/Stop} key.

❒ When you want to insert a char-

acter, move the cursor to the character right of the position you want to enter the character, and enter the character. The inserted character is displayed left of the cursor position.

B Press the {OK} key.

Programming

See p.121 “Multi-copy Reception”, Advanced Features .

-Wild Cards

When you program other parties' Own Name or Own Fax Numbers for multiple destinations, you can program a sequence of characters common to these identifications as a wild card instead of programming every identification.

If a destination has an Own Name or Own Fax Number containing a wild

•Specified Tray See p.123 “Specified Tray”, Ad- vanced Features .

• Two-sided Reception See p.126 “Two-sided Reception”, Advanced Features .

•Forwarding See p.129 “Forwarding”, Ad- vanced Features .

card, the machine determines that the destination matches the registered destination.

❖ Not using a wild card

Destination to be registered(Own Name)

NEW YORK BRANCH

HONG KONG BRANCH

SYDNEY BRANCH

Number of programmed identifications

❖ Using a wild card

Destination to be registered(Own Name)

BRANCH 1

Note

Number of programmed identifications

❒ You can program up to 50 wild

cards.

❒ Spaces are neglected when the ma-

chine compares identifications.

❒ You can use wild cards for the fol-

lowing functions:

•Authorized Reception See p.116 “Authorized Reception”, Advanced Features .

•Memory Lock See p.119 “Memory Lock”, Ad- vanced Features .

• Multi Copy Reception

4. Troubleshooting

Loading Paper in the Main Paper Tray

If there is no paper in the main paper tray, the B indicator on the control panel lights.

Use the following procedure to load paper.

Important

❒ When loading paper, be careful

not to pinch your fingers inside the machine.

❒ Before loading paper, make sure

that the machine is not delivering a copy or a received fax message.

❒ Do not use stapled paper or con-

ductive paper, such as carbon paper or silver coated paper.

Note

❒ You can load up to 250 sheets in

the main paper tray.

❒ Regarding paper types and sizes

that can be used, see p.202 “Recommended paper sizes and types”, Advanced Features .

A Pull out the main paper tray until

it stops.

B Push the metal plate down, and

then square the paper and load it into the tray.

Important

❒ Do not stack paper over the lim-

it mark.

Note

❒ Fan the paper before setting it in

the tray.

C Push the main paper tray in until

it stops.

Troubleshooting

Replacing the Toner Cartridge

When the Add Toner indicator (D) starts to blink, the toner cartridge is almost empty. About 50 pages can be printed while the Add Toner indicator blinks, but replace the toner cartridge soon.

When the Add Toner indicator (D) remains lit, printing is not possible.

WARNING:

• Do not incinerate used toner

or toner cartridge. Toner dust might ignite when exposed to an open flame. Dispose of used toner cartridge in accordance with local regulations.

CAUTION:

• Keep toner (used or unused) and toner cartridges out of reach of children.

• Do not open toner cartridges forcefully. Toner can spill, dirtying your clothes or hands, and possibly resulting in accidental ingestion.

• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush thoroughly with eyswash or water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of water. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or replacing toner. If your skin comes into contact with toner, wash the affected area throughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the toner into the fabric and may make removing the stain impossible.

Replacing the Toner Cartridge

Important

❒ Used toner cartridges can be recy-

cled. Please contact the seller of this machine.

❒ Make sure the power is turned on

when replacing the toner cartridge.

❒ Fault may occur if you use toner

other than the recommended type.

❒ Do not leave the front cover open

for a protracted length of time. Exposing the toner cartridge to light for an extended period of time may cause it to deteriorate, so replace the cartridge as quickly as possible.

❒ Do not position the toner cartridge

upside down or at an angle.

A Open the front cover.

C Prepare the new toner cartridge.

Hold the cartridge horizontally and shake it gently from side to side a few times.

D Remove the tape from the toner

cartridge.

ZHMH090E

B Push the lever (A) and pull out

the old toner cartridge holding A and B.

E Insert the toner cartridge and

make sure it locks securely into place.

Troubleshooting

F Close the front cover.

ZHMH100E

Important

❒ The front cover will not close

properly if the toner cartridge is set into the machine incorrectly. If the cover will not close, remove the cartridge and set it again.

-When Toner Runs Out

Even if toner runs out and the Add Toner indicator (D) is lit, transmission operations are possible.

Reference

p.36 “Memory Transmission” p.41 “Immediate Transmission”

Lanier LF417e Operating Guide

Specifications and Main Features

Frequently Asked Questions

User Manual