Lanier LD345 Operating Manual

FAX Option Type 3045

Operating Instructions

Facsimile Reference

1Transmission

2Other Transmission Features

3Reception

4Changing/Confirming Communication Information

5Storing a Document

6Fax via Computer

7Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information in "About This Machine" before using the machine.

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on your machine, certain units may be optional. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

Media differ according to manual.

The printed and electronic versions of a manual have the same contents.

Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.

Depending on which country you are in, there may also be html manuals. To view these manuals, a Web browser must be installed.

About This Machine

Be sure to read the Safety Information in this manual before using the machine. This manual provides an introduction to the functions of the machine. It also explains the control panel, preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs provided.

General Settings Guide

Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine.

Troubleshooting

Provides a guide to solving common problems, and explains how to replace paper, toner, and other consumables.

Security Reference

This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered with, or prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals.

Facsimile Reference

Explains Facsimile functions and operations.

Printer Reference

Explains Printer functions and operations.

Scanner Reference

Explains Scanner functions and operations.

i

Network Guide

Explains how to configure and operate the machine in a network environment, and use the software provided.

This manual covers all models, and includes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might also differ slightly from those of this machine.

Other manuals

•PostScript3 Supplement

•UNIX Supplement

•Manuals for DeskTopBinder Lite

•DeskTopBinder Lite Setup Guide

•DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

Manuals provided are specific to machine types.

For “UNIX Supplement”, please visit our Web site or consult an authorized dealer.

“PostScript3 Supplement” and “UNIX Supplement” include descriptions of functions and settings that might not be available on this machine.

The following software products are referred to using general names:

Product name	General name
DeskTopBinder Lite and DeskTopBinder Professional *1	DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter EX Enter-	the ScanRouter delivery software
prise *1

*1 Optional

ii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................	i
NOTICE ...................................................................................................................	1
Important Safety Instructions ...............................................................................	4
Caution.......................................................................................................................	4
How to Read This Manual .....................................................................................	5
Symbols .....................................................................................................................	5
Names of Major Functions .........................................................................................	5
Reading the Display...............................................................................................	6
Reading the Display Panel and Using Keys...............................................................	7
Function List ..........................................................................................................	9

1. Transmission

Transmission Modes ...........................................................................................	13
Switching between Memory Transmission and Immediate Transmission................	14
Memory Transmission..............................................................................................	15
Sending multiple originals using the exposure glass (Memory Transmission) ......	18
Parallel Memory Transmission ..............................................................................	19
Automatic Redial ...................................................................................................	20
Batch Transmission ...............................................................................................	20
Dual Access...........................................................................................................	21
Simultaneous Broadcast........................................................................................	21
If memory runs out while storing an original ..........................................................	22
Immediate Transmission ..........................................................................................	22
Sending multiple originals using the exposure glass (Immediate Transmission) ...	24
Checking the Transmission Settings........................................................................	25

IP-Fax Functions ..................................................................................................	26
Terminology .............................................................................................................	28
Notes on Using IP-Fax .............................................................................................	29
Functions Not Available for IP-Fax Transmission ....................................................	29

Internet Fax Functions ........................................................................................	30
Notes on Using Internet Fax ....................................................................................	32
Functions Not Available by E-mail Transmission .....................................................	33
Functions Not Available by E-mail Reception ..........................................................	33
E-mail Subject ..........................................................................................................	34
T.37 Full Mode .........................................................................................................	35

Placing Originals..................................................................................................	36
Setting a Scan Area .................................................................................................	38
Auto Detect............................................................................................................	39
Regular ..................................................................................................................	40
Area .......................................................................................................................	41
Mixed Original Sizes..............................................................................................	42
Acceptable Original Sizes ........................................................................................	44
Paper Size and Scanned Area.................................................................................	44
When placing an original on the exposure glass ...................................................	45
When placing an original into the ADF ..................................................................	46
Original Sizes Difficult to Detect...............................................................................	47
Transmission with Image Rotation ...........................................................................	48
Scan Settings .......................................................................................................	49
Resolution ................................................................................................................	49	iii

Original Type............................................................................................................	51
JBIG Transmission ................................................................................................	52
Image Density (Contrast) .........................................................................................	52
Mixing Scan Settings for a Multiple Page Original ...................................................	54
Changing the Line Port .......................................................................................	55
Simultaneous Broadcast Using Multiple Line Ports .................................................	57
Specifying a Destination .....................................................................................	58
Sending Over a Fax Line .........................................................................................	58
Entering a pause ...................................................................................................	59
Entering a tone ......................................................................................................	60
Sending by IP-Fax....................................................................................................	61
Regarding IP-Fax destinations ..............................................................................	63
Sending to an E-mail Address..................................................................................	65
Bypassing the SMTP server ..................................................................................	68
Using the Address Book to Specify Destinations .....................................................	70
Switching the titles in the Address Book................................................................	71
Specifying Group Destinations.................................................................................	72
Chain Dial.................................................................................................................	73
Redial .......................................................................................................................	74
Programming Destinations in the Address Book .............................................	76
Registering Entered Destinations to the Address Book ...........................................	78
Searching for a Destination in the Address Book ............................................	79
Search by Destination Name ...................................................................................	80
Search by Fax Number ............................................................................................	82
Search by E-mail Address........................................................................................	84
Search by IP-Fax Destination ..................................................................................	86
Search by LDAP Server ...........................................................................................	87
Search by Registration Number ...............................................................................	90
On Hook Dial ........................................................................................................	91
External Telephone On Hook Dial............................................................................	92
Manual Dial ...........................................................................................................	93
Advanced Features..............................................................................................	94
Setting SUB Codes for Transmission.......................................................................	94
Setting a password ................................................................................................	95
Setting SEP Codes for Reception ............................................................................	96
Entering a password..............................................................................................	98
Transfer Request .....................................................................................................	98
With transfer requests set in the System Settings menu.....................................	102
Setting multistep transfer.....................................................................................	103
Canceling a Transmission ................................................................................	104
Before the Original Is Scanned ..............................................................................	104
While the Original Is Being Scanned......................................................................	104
While the Original Is Being Transmitted.................................................................	105
Before the Transmission Is Started........................................................................	107
Confirming a Transmission ..............................................................................	109
Checking the Storage Result (Memory Storage Report)................................	110

2. Other Transmission Features

	Sending at a Specific Time (Send Later) .........................................................	111
	Sender Settings..................................................................................................	113
iv	Priority Transmission ........................................................................................	117

Confidential Transmission................................................................................	119
Polling Transmission.........................................................................................	122
Polling Transmission Clear Report.........................................................................	125
Polling Reception...............................................................................................	126
Polling Reception Reserve Report .........................................................................	128
Polling Reception Result Report ............................................................................	129
Sub Transmission Mode ...................................................................................	130
Book Fax ................................................................................................................	130
Two-Sided Transmission (Double-Sided Transmission) ........................................	132
E-mail Options........................................................................................................	135
Entering the subject.............................................................................................	135
Entering the text ..................................................................................................	138
Requesting a reception notice .............................................................................	140
Setting an e-mail destination as a BCC...............................................................	142
Standard Message Stamp......................................................................................	143
Sending an Auto Document ...................................................................................	144
Printing documents stored as Auto Documents ..................................................	146
Stamp.....................................................................................................................	147
Transmission Options ............................................................................................	148
Fax Header Print .................................................................................................	149
Label Insertion .....................................................................................................	150
Reduced Image Transmission.............................................................................	152
Auto Reduce........................................................................................................	153
Default ID Transmission ......................................................................................	154

3. Reception

Types of Reception............................................................................................	157
Immediate Reception .............................................................................................	157
Memory Reception .................................................................................................	158
Substitute Reception ..............................................................................................	159
Receiving documents unconditionally .................................................................	160
Receiving documents according to parameter-specified settings .......................	160

Reception Modes ...............................................................................................	162
Manual Reception ..................................................................................................	162
Auto Reception.......................................................................................................	162
Switching the Reception Mode...............................................................................	163

Receiving Internet Fax Documents ..................................................................	164
Auto E-mail Reception ...........................................................................................	164
Manual E-mail Reception .......................................................................................	165
Received Images ...................................................................................................	165

Reception Functions .........................................................................................	167
Transfer Station......................................................................................................	167
Multistep transfer .................................................................................................	168
Sending the Transfer Result Report ....................................................................	168
Transfer Result Report ........................................................................................	169
Transfer Result Report (transfer request by e-mail) ............................................	169
Forwarding Received Documents ..........................................................................	170
Routing Received Documents with SUB Code ......................................................	171
Transferring Received Documents.........................................................................	172
SMTP Reception Using Internet Fax......................................................................	172
Routing e-mail received via SMTP ......................................................................	173
JBIG Reception ......................................................................................................	174	v

	Auto Fax Reception Power-Up...............................................................................	175
	Printing Options.................................................................................................	176
	Print Completion Beep ...........................................................................................	176
	Checkered Mark.....................................................................................................	176
	Center Mark ...........................................................................................................	177
	Reception Time ......................................................................................................	177
	Two-Sided Printing.................................................................................................	178
	180-degree rotation printing ................................................................................	179
	Multi-Copy Reception.............................................................................................	179
	Image Rotation.......................................................................................................	180
	Combine Two Originals..........................................................................................	181
	Page Separation and Length Reduction ................................................................	182
	Reverse Order Printing ..........................................................................................	183
	Page Reduction......................................................................................................	183
	TSI Print (Transmitting Subscriber Identification Print) ..........................................	184
	If There Is No Paper of the Correct Size ................................................................	184
	Setting priority trays.............................................................................................	185
	Just size printing..................................................................................................	185
	Having incoming documents printed on paper from the bypass tray...................	186
	Where Incoming Documents Are Delivered - Output Tray.....................................	187
	Specifying tray for lines .......................................................................................	187
	Tray Shift .............................................................................................................	187
	4. Changing/Confirming Communication Information
	Changing the Settings of Files in Memory ......................................................	189
	Deleting a Destination from a Simultaneous Broadcast.........................................	190
	Adding a Destination ..............................................................................................	192
	Changing the Transmission Time ..........................................................................	194
	Changing the SMTP Server Setting .......................................................................	195
	Printing a File from Memory .............................................................................	197
	Printing a List of Files in Memory (Print TX File List).....................................	199
	Resending a File ................................................................................................	200
	Checking the Transmission Result (TX File Status).......................................	202
	Confirming on Display ............................................................................................	202
	Confirming by Report .............................................................................................	203
	Confirming by E-mail..............................................................................................	204
	Confirming by Report and E-mail ...........................................................................	205
	Communication Result Report (Memory Transmission) ........................................	205
	Immediate TX Result Report (Immediate Transmission) .......................................	206
	Communication Failure Report ..............................................................................	207
	Checking the Reception Result (RX File Status) ............................................	208
	Confirming on Display ............................................................................................	208
	Confirming by Report .............................................................................................	209
	Journal.................................................................................................................	209
	Print Journal.......................................................................................................	210
	Printing the Journal ................................................................................................	210
	All.........................................................................................................................	211
	Print per File No...................................................................................................	212
	Print per User ......................................................................................................	213
	Journal ...................................................................................................................	214
	Transmitting Journal by E-mail...............................................................................	216
vi	Journal by e-mail .................................................................................................	216

Displaying the Memory Status..........................................................................	217
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)....	219
Printing Received and Stored Documents .............................................................	220
Deleting Received and Stored Documents ............................................................	221
Printing a Confidential Document ....................................................................	222
Confidential File Report..........................................................................................	224
Printing a File Received with Memory Lock ....................................................	225
Personal Boxes ..................................................................................................	227
Personal Boxes ......................................................................................................	227
Printing Personal Box Documents .........................................................................	228
Information Boxes .............................................................................................	230
Information Boxes ..................................................................................................	230
Storing Documents in Information Boxes...............................................................	231
Printing Information Box Documents......................................................................	233
Deleting Information Box Documents.....................................................................	234
5. Storing a Document
Sending a Stored File ........................................................................................	237
Storing a Document ...............................................................................................	238
Programming a user name ..................................................................................	240
Setting a file name...............................................................................................	241
Setting a password ..............................................................................................	241
Sending Stored Documents ...................................................................................	242
Specifying documents from the File List..............................................................	245
Specifying documents by User Name .................................................................	245
Specifying documents by File Name ...................................................................	246
Printing Stored Documents ....................................................................................	246
Changing Stored Document Information................................................................	248
Changing a user name ........................................................................................	249
Changing the file name........................................................................................	250
Changing the password.......................................................................................	250
Deleting a Stored Document ..................................................................................	251
6. Fax via Computer
Sending Fax Documents from Computers ......................................................	253
Before Use .............................................................................................................	254
Using the Software.................................................................................................	254
LAN-Fax Driver....................................................................................................	255
Address Book ......................................................................................................	255
LAN-Fax Cover Sheet Editor ...............................................................................	256
Auto Run program ...............................................................................................	256
Installing Individual Applications ............................................................................	257
Setting LAN-Fax Driver Properties.........................................................................	258
Setting print properties ........................................................................................	258
Making settings for option configuration ..............................................................	259
Basic Transmission ................................................................................................	260
Specifying a destination using a destination list ..................................................	261
Specifying a destination using Address Book......................................................	261
Specifying a destination by directly entering a fax number,
Internet Fax destination, or IP-Fax destination..................................................	262

vii

Specifying Options .................................................................................................	263
To send a fax document at a specific time ..........................................................	263
To print a sender stamp.......................................................................................	264
To attach a cover sheet .......................................................................................	264
To specify two-sided printing ...............................................................................	264
To display preview...............................................................................................	264
Saving as files .....................................................................................................	265
To store the fax document on the Document Server...........................................	265
Checking Transmission Using LAN-Fax Driver......................................................	266
Confirming Transmission Results by E-mail ..........................................................	266
LAN-Fax Result Report ..........................................................................................	267
Printing and Saving ................................................................................................	268
Editing Address Book.............................................................................................	268
Programming new destinations ...........................................................................	269
Editing programmed destinations ........................................................................	270
Deleting programmed destinations......................................................................	270
Using the Machine's Address Book Data in the Destination List of the LAN-Fax....	271
Editing Fax Cover Sheets ......................................................................................	271
Creating a cover sheet ........................................................................................	272
Attaching a created cover sheet ..........................................................................	273
Managing Facsimile Functions Using SmartDeviceMonitor for Admin ..................	274
LAN-Fax Operation Messages...............................................................................	274
Viewing Fax Information Using a Web Browser .............................................	275
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor...	275
Viewing received fax documents using a Web browser ......................................	275
Printing fax information using a Web browser .....................................................	276
Deleting fax information using a Web browser ....................................................	277
Programming Destination Information from Web Browser.....................................	277
To edit machine properties already programmed................................................	278
To add new receiver ............................................................................................	279
Delivering Files Received by Fax .....................................................................	280
7. Appendix
Programs ............................................................................................................	281
Registering and Changing Keystroke Programs ....................................................	281
Registering a priority function using a program ...................................................	283
Changing a program name..................................................................................	284
Deleting a Program ................................................................................................	285
Using a Program ....................................................................................................	286
Optional Equipment...........................................................................................	287
Expansion Memory (32MB: DIMM) ........................................................................	287
Handset..................................................................................................................	287
Extra G3 Interface Unit...........................................................................................	287
Specifications.....................................................................................................	288
Specifications Required for the Internet Fax Destination Machines.......................	290
Maximum Values................................................................................................	291
INDEX.......................................................................................................	293

viii

NOTICE

USA

FCC Requirements

A This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA. On the cover of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be provided to the telephone company.

B This equipment uses the RJ11C USOC jack.

CA plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for detail.

DThe REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. The REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

EIf this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

FThe telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

GIf trouble is experienced with this equipment, for repair or warranty information, please contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

HIn the event of operation problems (document jam, copy jam, communication error indication), refer to the solving problems section in this manual.

1

IConnection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

JIf your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO EMERGENCY NUMBERS:

ARemain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

BPerform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

Note to users in the United States of America

Note:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Caution:

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

2

Notice about the Telephone Consumer Protection Act (Valid in USA only)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business. This information is transmitted with your document by the FAX HEADER feature. In addition to the information, be sure to program the date and time into your machine.

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

3

Important Safety Instructions

Caution

When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:

•Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

•Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.

•Do not use a telephone in the vicinity of a gas leak to report the leak.

•Use only the power cord and batteries indicated in this manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions.

Save these instructions.

IMPORTANTES MESURES DE SÉCURITÉ

Certalnes mesures de sécurité doivent être prises pendant l’utilisation de matérial téléphonique afin de réduire les risques d’incendle, de choc électrique et de blessures. En voici quelquesunes:

•Ne pas utiliser l’appareil près de l’eau, p.ex., près d’une balgnoire, d’un lavabo, d’un évier de cuisine, d’un bac à laver, dans un sous-sol humide ou près d’une piscine.

•Éviter d’utiliser le téléphone (sauf s’il s’agit d’un apparell sans fil) pendant un orage électrique. Ceci peut présenter un risque de choc électrique causé par la foudre.

•Ne pas utiliser l’appareil téléphonique pour signaler une fulte de gaz s’il est situé près de la fuite.

•Utiliser seulement le cordon d’alimentation et le type de piles indiqués dans ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux ègrlements pertinents quant à l’élimination des piles.

Conserver ces instructions.

4

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. They can be found in the “Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find further relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{}

Indicates the names of keys on the machine's control panel.

Names of Major Functions

This machine's major functions are referred to in this manual as follows:

•Internet Fax (by specifying an e-mail address) → Internet Fax

•Internet Fax (by specifying an IPv4 address) → IP-Fax

5

Reading the Display

This section explains how to use control panel and screen-displayed keys.

The display guides you through operations, shows messages, machine status, and destinations registered in the destination lists.

If you press the {Facsimile}or {Clear Modes}key during operation, the standby display appears.

Note

This machine automatically returns to standby mode if you do not use the machine for a certain period of time. You can select the period using the Facsimile Auto Reset Timer in System Settings.

You can have the machine return to default mode after each transmission using [Scan End Reset] under Gen. Settings/ Adjust in the Facsimile Features menu.

To manually return to the standby display, do one of the following:

•If you have placed the original in the optional Auto Document Feeder (ADF) and have not pressed the {Start}key, remove the original.

•If you have not placed an original, press the {Clear Modes}key.

•If you are in User Tools mode, press the {User Tools/Counter}key.

Reference

“System Settings”, General Settings Guide

“Facsimile Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

6

Reading the Display Panel and Using Keys

This section explains key functions and messages that appear on the control panel.

Important

To use the Internet Fax or IP-Fax function, the optional printer/scanner functions are required.

Initial Display

1.Allows you to select scanning conditions and sizes.

2.Displays the date and time. Displays the name, facsimile number of the destination, and the size of the original when transmitting.

When user authentication is set, a login user name appears.

3. Press this button to enter or add fax numbers, e-mail address, or IPFax destination.

•Internet Fax setting “On”:

•IP-Fax, H.323, SIP setting “On”:

•Internet Fax setting “On” and IP-Fax, H.323, SIP setting “On”:

AJC102S

4.Displays messages and the machine status.

5.Displays the entered number of a destination. When adding destinations using the number keys, press

[Add].

6.Press to display various information about transmission.

7.Switches transmission mode between Memory Transmission and Immediate Transmission.

8.Displays Quick Operation keys set for frequently used functions. [TX File Status] and [RX File Status] are preset.

9.Displays various sending functions.

7

10.Title word keys appear. Allows you to switch from one page (display) to another on the destination list.

11.Allows you to search for a destination by destination name, fax number, e-mail address or registration number.

Note

12.Appears on Destination keys programmed as a transfer station.

13.Appears on Destination keys programmed with a group of destinations.

The display will differ depending on installed optional units.

You can change Internet Fax setting under E-mail Settings in the Facsimile Features menu.

You can change IP-Fax settings under IP-Fax Settings in the Facsimile Features menu.

Reference

p.13 “Transmission Modes”

p.14 “Switching between Memory Transmission and Immediate Transmission”

p.71 “Switching the titles in the Address Book”

p.79 “Searching for a Destination in the Address Book”

p.111 “Other Transmission Features”

p.189 “Changing/Confirming Communication Information”

p.237 “Storing a Document”

“Facsimile Features”, General Settings Guide

“Registering Addresses and Users for Facsimile/Scanner Functions”, General Settings Guide

8

Function List

This section explains various items that can be specified in the Facsimile Features menu.

Press the {User Tools/Counter} key to display the Facsimile Features menu. For details about the settings, see “Facsimile Features”, General Settings Guide.

Gen. Settings/ Adjust

Function name	Description
Memory / Immed. Transmission Switch	Specify the Transmission Mode for docu-
	ment transmission.
Text Size Priority	Specify the character size of your originals
	for scanning.
Original Type Priority	Specify the type of originals for scanning.
Auto Image Density	Use this function to prioritize automatic Im-
	age Density for scanning your originals.
Adjust Scan Density	Specify the scan density of your originals.
Select Title	Use this function for selecting the title to be
	shown on the destination list.
Change Initial Mode	Select whether contents registered in pro-
	gram No. 1 are to be used as the initial set-
	tings after the power is turned on or the
	{Clear Modes}key is pressed.
Adjust Sound Volume	Adjust the sound volume during On Hook
	Mode and Immediate Transmission.
Program Fax Information	Program information to be shown on the dis-
	play of the other machine and printed as a
	report.
Scan End Reset	Use this function to return to the initial set-
	tings each time an original is scanned.
TX Stamp Priority	Use this function to press a TX stamp.
Line Priority Setting	Specify the line to be used.
Program Economy Time	Specifying a time for transmission when call
	charges are low.
On Hook Mode Release Time	Specify a time to cancel On Hook mode after
	you transmit using On Hook dialing.
Quick Operation Key	Frequently used functions programmed as
	Quick Operation keys are shown on the
	menu immediately after the power is turned
	on.

9

Reception Settings

Function name	Description
Switch Reception Mode	Specify the method for receiving fax documents.
Authorized RX	Specify whether or not unwanted fax docu-
	ments are to be screened out.
Forwarding	Specify whether or not received fax docu-
	ments are to be forwarded to a programmed
	receiver.
RX File Print Qty	Specify the number of copies to be printed
	for each fax document received.
2 Sided Print	Specify whether or not received fax docu-
	ments are to be printed on both sides of the
	paper.
RX Reverse Printing	Specify whether or not received fax documents
	are to be printed from the last page received.
Paper Tray	Use this function to print fax documents re-
	ceived from programmed senders and fax
	documents from other senders, using differ-
	ent paper trays.
Specify Tray for Lines	Specify a paper tray for each line (telephone,
	Internet Fax, IP-Fax).
Checkered Mark	Specify whether or not a checkered mark is
	to be printed on the first page of received fax
	documents.
Center Mark	Specify whether or not a center mark is to be
	printed halfway down the left side and at the
	top center of each page received.
Print Reception Time	Specify whether or not the received date,
	time, and file number are printed at the bot-
	tom of received fax documents.

E-mail Settings

Function name	Description
Internet Fax Settings	You can select to display	or not.
Max. E-mail Size	When the other party has a limit on the size
	of e-mail messages that can be received, or
	sending data heavy e-mail causes problems,
	you can make settings to limit the size of sent
	e-mail.
SMTP RX File Delivery Settings	This function is available on systems that al-
	low routing of e-mail received via SMTP.

10

IP-Fax Settings

Function name	Description
Enable H.323	Specify whether or not H.323 is used for IP-
	Fax transmission.
Enable SIP	Specify whether or not SIP is used for IP-Fax
	transmission.
H.323 Settings	Set the IPv4 address or host name of gate
	keeper, and alias telephone number.
SIP Settings	Set the SIP server's IPv4 address or host
	name, and SIP user name.
Program / Change / Delete Gateway	Register, change, or delete the gateway used
	for transmission to IP-Fax.

Administrator Tools

Function name	Description
Program / Change / Delete Standard Mes-	Use this function to program standard mes-
sage	sages to be printed at the top of the first page
	of the original.
Store / Change / Delete Auto Document	You can program, change, or delete pages
	stored as auto documents.
Program / Change / Delete Scan Size	You can program, change, or cancel fre-
	quently used sizes.
Print Journal	The Journal allows you to check a maximum
	of the last 50 communications (receptions and
	transmissions) performed by the machine.
Transmission Page Count	This function allows you to check the total
	number of pages transmitted and received.
Forwarding	This function allows you to have documents
	printed on the machine, and sent to a speci-
	fied End Receiver.
Memory Lock RX	When you switch Memory Lock on, received
	documents are stored in memory and not
	printed automatically.
ECM	If part of a transmission fails because of a line
	problem, the lost data is automatically resent.
Parameter Setting	User Parameters allow you to customize var-
	ious settings to suit your needs.
Program Special Sender	By programming particular receivers as Spe-
	cial Sender in advance, you can have Special
	Senders treated differently.
Box Setting	The following functions are for delivery and
	transfer of documents: Personal Box, Infor-
	mation Box, Transfer Box.

11

Function name	Description
Transfer Report	For the Requesting Party to be able to receive
	Transfer Result Reports from the Transfer
	Station, the Requesting Party must program
	the number of the telephone line that is con-
	nected to their own machine.
Program Confidential ID	Program a Confidential ID to print a Confi-
	dential Reception.
Program Polling ID	Program a Polling ID to use the Transfer Re-
	quest, Transfer Station, Default ID Polling
	Transmission, and Default ID Polling Recep-
	tion functions.
Program Memory Lock ID	Program a Memory Lock ID to be entered be-
	fore printing documents when the Memory
	Lock function is activated.
Select Dial / Push Phone	Use this function to select a line type when
	the machine is connected to a G3 analog line.
Reception File Setting	Selects whether received documents are
	saved on the hard disk to be printed later or
	printed immediately without being saved.
Stored RX File User Setting	The administrator can be specified for man-
	aging documents stored on the machine after
	fax documents are received. To specify the
	administrator, enter the administrator user
	code for managing documents using Web
	Image Monitor or DeskTopBinder.
Menu Protect	Using Menu Protect, you can prevent unau-
	thenticated users from changing the user
	tools.
Folder Transfer Result Report	You can set whether the Folder Transfer Re-
	sult Report is transmitted to the specified e-
	mail address, when folders are programmed
	as the forwarding destinations to which doc-
	uments are sent from all senders or Special
	Senders.

Reference

“Facsimile Features”, General Settings Guide

12

1. Transmission

This section explains basic transmission operations such as specifying a transmission mode or destination.

Transmission Modes

There are two types of transmission:

•Memory Transmission

•Immediate Transmission

Important

It is recommended that you call the receivers and confirm with them when sending important documents.

Memory Transmission

Transmission starts automatically after the original is stored in memory. This is convenient when you are in a hurry and want to take the document away with you. You can also send the same original to several destinations.

Immediate Transmission

Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination you are sending to. When using this type of transmission, the original is not stored in memory. You can only specify one address.

13

Transmission

Reference

p.19 “Parallel Memory Transmission”

p.21 “Simultaneous Broadcast”

1

Switching between Memory Transmission and Immediate Transmission

Check the display to see which mode is currently active. You can change transmission mode by pressing [Immed. TX] or [Memory TX].

Note

You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes}key is pressed, with [Memory / Immed. Transmission Switch] under Gen. Settings/ Adjust in the Facsimile Features menu.

Reference

“Facsimile Features”, General Settings Guide

14

Transmission Modes

Memory Transmission

Memory transmission mode has standard fax, Internet Fax and IP-Fax.

Important

1

If there is a power failure (the main power switch is turned off) or the machine is unplugged for about one hour, all the documents stored in memory are deleted. As soon as the main power switch is turned on, the Power Failure Report is printed to help you identify deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See “Troubleshooting When Using the Facsimile Function”, Troubleshooting.

If memory is full (0% appears under [Information] on the display), Memory Transmission is disabled. Use Immediate Transmission instead.

A Make sure that [Memory TX] is selected.

B

C

Place the original.

The original can be placed anytime before the {Start}key is pressed.

Make the scan settings you require.

15

Transmission

D Using the number keys or a Destination key, specify a destination.

A fax number, e-mail address and IP-Fax destination can be specified simultaneously.

1

If you make a mistake, press the {Clear/Stop}key, and then enter the correct number.

To select a destination from the Address Book, see “Using the Address Book to Specify Destinations”.

If you do not want to do a broadcast transmission, proceed to step G.

E When sending the same original to several destinations (broadcasting), press [Add] to specify the destinations.

F

G

You do not have to press [Add] when adding a destination using the destination list.

Specify the next destination.

Pressing switches the destination list between fax number, e-mail address, and IP-Fax destination.

To specify another destination, repeat steps E and F.

Press the {Start}key.

The machine dials the destination. After scanning, the standby display appears.

16

Transmission Modes
Note
If the combined total number of programmed destinations exceeds the
maximum value, only Immediate Transmission is possible.
For the maximum number of destinations you can specify per file, see
		1
“Maximum Values”.

For the maximum number of destinations you can specify for all files (including files in memory), see “Maximum Values”.

For the maximum number of documents you can store in memory for Memory Transmission, see “Maximum Values”.

For the maximum number of pages you can store in memory (using A4 Standard <ITU-T q1 Chart>), see “Maximum Values”.

Reference

p.36 “Placing Originals”

p.49 “Resolution”

p.51 “Original Type”

p.52 “Image Density (Contrast)”

p.58 “Sending Over a Fax Line”

p.61 “Sending by IP-Fax”

p.65 “Sending to an E-mail Address”

p.70 “Using the Address Book to Specify Destinations”

p.72 “Specifying Group Destinations”

p.73 “Chain Dial”

p.74 “Redial”

p.291 “Maximum Values”

“Facsimile Features”, General Settings Guide

“Troubleshooting When Using the Facsimile Function”, Troubleshooting

17

Transmission

Sending multiple originals using the exposure glass (Memory Transmission)

Follow these steps to send multiple originals using the exposure glass.

1A Make sure that [Memory TX] is selected.

B Place the first page of the original face down on the exposure glass.

C Specify a destination.

D Make the scan settings you require.

E Press the {Start}key.

The machine starts scanning.

F Place the next original on the exposure glass within 60 seconds after the machine has finished scanning the first original.

G H

Repeat steps D to F for all originals.

Place the last original, and then press [#].

The machine dials the destination and starts transmission.

18

Transmission Modes

Parallel Memory Transmission

This function dials while the original is being scanned.

Standard Memory Transmission stores the original in memory, then dials the destination. However, Parallel Memory Transmission allows you to confirm the 1 connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry and need to use

the original for another purpose.

Important

Standard Memory Transmission is used instead of Parallel Memory Transmission in the following cases:

•When the line is busy and could not be connected to

•With Send Later

•When you store an original for Memory Transmission while another communication is in progress

•When two or more destinations are specified

•When you send only an Auto Document

•When an original is placed on the exposure glass, and then sent

•When you send documents stored in the Document Server

Note

You can turn this function on or off with the User Parameters (switch 07, bit 2) in the Facsimile Features menu.

Standard Memory Transmission may be used instead of Parallel Memory Transmission depending on the optional equipment installed if there is not enough free memory left.

If you use this function, the Memory Storage Report will not be printed.

If the {Clear/Stop}key is pressed, the original jams or memory runs out, Parallel Memory Transmission will stop. The Communication Result Report is printed and files are deleted.

When using Parallel Memory Transmission, only the page number is printed on the header of the fax, the total number of originals is not automatically printed.

Reference

“Facsimile Features”, General Settings Guide

19

		Transmission
		Automatic Redial
		If a fax document could not be sent because the line was busy or an error oc-
		curred during transmission, the line is switched to another at five-minute inter-
1		vals and redial is attempted up to five times.

If redialing fails after four redials, the machine cancels the transmission and prints a Communication Result Report or Communication Failure Report.

Note

If there are a large number of files stored in memory, documents might not be sent in the order they were scanned.

Reference

p.205 “Communication Result Report (Memory Transmission)”

p.207 “Communication Failure Report”

Batch Transmission

If you send a fax document by Memory Transmission and there is another fax document waiting in memory to be sent to the same destination, that document is sent along with your original.

Several fax documents can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time. Fax documents whose transmission time was set in advance are sent by batch transmission when that time is reached.

Important

This function is not available with Internet Fax and IP-Fax.

Note

You can turn this function on or off with the User Parameters (switch 14, bit 2) in the Facsimile Features menu.

The originals to be transmitted at a specific time is sent at that time.

If fax memory is overloaded, documents may not be sent in the order they were scanned.

Reference

“Facsimile Features”, General Settings Guide

20