Lanier LF215 User Manual
Operator Manual
LF215
your document management partner
User Guide
Operating Instructions
Laser Facsimile
For safe and correct use of this machine, please be sure to read the Safety Information
in this manual before you use it.
About the Operating Instructions
Your machine comes with the References:
This Operating Instructions
and installing the supplied software. It also provides all of the detailed instructions for using
your machine as a printer, a scanner and a copier and information for maintaining and
troubleshooting the machine.
provides information you need for setting up your machine
Contents of this manual are subject to change without prior notice. In no event will the
company be liable for direct, indirect, incidental or consequential damages as a result of
handling or operating the machine.
Copyright © 2004.
• Centronics is a trademark of Centronics Data Computer Corporation.
• IBM and IBM PC are Trademark of International Business Machines Corporation.
• Microsoft, Windows, Windows 9x, Window Me, Windows 2000, Windows NT 4.0
and Windows XP are registered trademarks of Microsoft Corporation.
• TrueType is a trademarks of Apple Computer, Inc.
• All other brand or product names are trademarks of their respective companies or
organizations.
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates a potentially hazardous situation which, if instructions are
not followed, could result in death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
WARNING:
• Connect the power cord directly into a wall outlet and never use an
extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite when
exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire
or an electric shock might occur.
ii
CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While moving
the machine, you should take care that the power cord will not be damaged under the
machine.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the
cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the
machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• Be careful not to cut yourself on any sharp edges when you reach inside the product to
remove misfed sheets of paper or masters.
• For environmental reasons, do not dispose of the machine or expended supply waste at
household waste collection points. Disposal can take place at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “hot surface”. Otherwise, an injury might occur.
Power Supply
The socket-outlet shall be in stalled near the product and shall be easily accessible.
Ozone Safety
This product generates ozone during operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.
For Fax or Telephone
Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or
laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an
electrical storm. There may be a remote risk of electric shock from lightning. Do not use a
telephone in the vicinity of a gas leak to report the leak.
Laser Safety:
This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 760-800
nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the
equipment.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in
this Operating Instructions might result in hazardous radiation exposure.
For North America
Laser Safet
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products.
This equipment contains a 5 milliwatt, 760–800 nanometer wavelength, AlGaAs laser diode.
y:
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this
Operating Instructions might result in hazardous radiation exposure.
iii
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC
of the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service
representative if relocating this product to another country. In the event of problems, please
contact your service representative in the first instance.
FAX2210L/LF215m : The CE declaration of Comformity is available on the Internet at URL :
IF3050 : The CE Declaration of Conformity is available by accessing the URL:
http://jboard.danka.de/jboard/produkte/index.htmlo and selecting the product applicable.
http://www.ricoh.co.jp/fax/ce_doc
iv
Positions of Labels and Hallmarks for
WARNING and CAUTION Labels
This machine has labels for WARNING and CAUTION at the positions shown below. For
safety, please follow the instructions and handle the machine as indicated.
*
*This label is stuck to hot surfaces. Be careful not to touch these areas.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
means POWER ON.
means POWER OFF.
*
v
NOTICE
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one more
of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Notice about the Telephone Consumer Protection Act (Valid in USA only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use
a computer or other electronic device, including FAX machines, to send any message
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual. (The telephone number provided may not be a 900 number or any
other number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the
following steps: Follow the FAX HEADER programming procedure in the Programming
chapter of the operating instructions to enter the business identification and telephone
number of the terminal or business. This information is transmitted with your document
by the FAX HEADER feature. In addition to the information, be sure to program the date
and time into your machine.
vi
USA
FCC Requirements
1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the
ACTA. On the cover of this equipment is a label that contains, among other information,
a product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must
be provided to the telephone company.
2. This equipment uses the RJ11C USOC jack.
3. A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted
by the ACTA. A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for detail.
4. The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a
line, as determined by the total RENs, contact the local telephone company. The REN for
this product is part of the product identifier that has the format US:AAAEQ##TXXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3).
5. If this equipment causes harm to the telephone network, the telephone company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice is not practical, the telephone company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
6. The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
7. If trouble is experienced with this equipment, for repair or warranty information, please
contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment
is causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8. In the event of operation problems (document jam, copy jam, communication error
indication), refer to the solving problems section in this manual.
9. Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late
evenings.
CANADA
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the
devices does not exceed five.
This product meets the applicable Industry Canada technical specifications.
Note:
This Class B digital apparatus complies with Canadian ICES-003.
vii
Differences Between British and American English
British English American English
(Re)dialling
Colour
Emphasise
Recognise
Organise
Authorise
Cancelling
Customise
Socket
Labelling
(Re)dialing
Color
Emphasize
Recognize
Organize
Authorize
Canceling
Customize
Jack
Labeling
WARNING
• Do not disassemble the machine as it may give you an electric shock.
• If you print large amount of copies, the surface of the output tray may become
hot. Be careful not to touch the surface, especially for children.
viii
C
ONTENTS
Chapter 1:
ETTING
G
Setting Up Your Machine
Unpacking .......................................................... 1.2
Selecting a Location ........................................ 1.4
Understanding the Component Location .................. 1.5
Front View ..................................................... 1.5
Rear View ...................................................... 1.5
Control Panel Functions ................................... 1.6
Attaching Accessories ........................................... 1.8
Document Output Support ............................... 1.8
Installing the Toner Cartridge ................................ 1.9
Loading Paper .................................................... 1.11
Making Connections ............................................ 1.15
Connecting to your computer ............................... 1.17
Turning the Machine On ....................................... 1.18
Installing Software
About Software .................................................. 1.19
Printer Driver Features ................................... 1.20
Installing Software in Windows ............................. 1.21
System Requirements .................................... 1.21
Installing Software In Windows ....................... 1.22
Repairing Software ............................................. 1.24
Removing Software ............................................. 1.26
TARTED
S
Setting Up the Machine System
Changing the Display Language ............................ 1.27
Setting the Machine ID ........................................ 1.28
Entering Characters Using the Number Keypad .. 1.29
Setting the Date and Time ................................... 1.31
Changing the Clock Mode ................................ 1.32
Setting the Paper Type and Size ........................... 1.32
Setting Sounds ................................................... 1.33
Speaker, Ringer, Key Sound and Alarm Sound ... 1.33
Speaker Volume ............................................ 1.34
Using the Save Mode .......................................... 1.34
Power Save Mode .......................................... 1.34
ix
Chapter 2:
Chapter 3:
APER
P
Selecting Print Materials ....................................... 2.2
Type, Input Sources and Capacities .................. 2.2
Guidelines for Paper and Special Materials .......... 2.3
Selecting an Output Location ................................. 2.4
Printing to the Front Output Tray (Face down) .... 2.5
Printing to the Rear Output Slot (Face up) .......... 2.5
Loading Paper in the Paper Tray ............................ 2.7
Using the Manual Feeder ...................................... 2.8
Setting the Paper Type and Size for the
Manual Feeder ............................................... 2.10
OPYING
C
Loading Paper for Copying .................................... 3.2
Preparing a Document .......................................... 3.2
Making a Copy .................................................... 3.3
Setting Copy Options ........................................... 3.4
Darkness ...................................................... 3.4
Original Type ................................................. 3.5
Number of Copies ........................................... 3.5
Reduced/Enlarged Copying .............................. 3.6
Changing the Default Settings ............................... 3.7
Setting the Time Out Option .................................. 3.8
Collation Copying ................................................. 3.8
ANDLING
H
Chapter 4:
x
AXING
F
Sending a Fax
Changing the Fax Setup options ............................ 4.2
Available Fax Setup Options .................................. 4.3
Loading a Document ............................................ 4.5
Adjusting the Document Resolution ........................ 4.6
Sending a Fax Automatically ................................. 4.7
Sending a Fax Manually ........................................ 4.8
Redialing the Last Number .................................... 4.8
Confirming Transmission ...................................... 4.9
Automatic Redialing ............................................. 4.9
Receiving a Fax
About Receiving Modes ........................................ 4.10
Loading Paper for Receiving Faxes ........................ 4.11
Receiving Automatically in Fax Mode ..................... 4.11
Receiving Automatically in Ans/Fax Mode ............... 4.12
Receiving Manually in Tel Mode ............................ 4.12
Receiving Manually Using Remote Receive Start Code 4.13
Receiving Faxes Using the DRPD Mode .................. 4.13
Receiving Faxes in the Memory ............................. 4.14
Automatic Dialing
One-touch Dialing ............................................... 4.15
Storing a Number for One-touch Dialing ........... 4.15
Sending a Fax using a One-touch Number ......... 4.16
Speed Dialing ..................................................... 4.16
Storing a Number for Speed Dialing ................. 4.16
Sending a Fax using a Speed Number ............... 4.17
Group Dialing ..................................................... 4.18
Setting a Group Dial Number ........................... 4.18
Editing Group Dial Numbers ............................ 4.19
Sending a Fax Using Group Dialing
(Multi-address Transmission) .......................... 4.20
Searching for a Number in the Memory .................. 4.20
Searching Sequentially through the Memory ...... 4.20
Searching with a Particular First Letter ............. 4.21
Printing a Phone Book List ................................... 4.21
Chapter 5:
Advanced Fax Functions
Sending Broadcasting Faxes ................................. 4.22
Sending a Delayed Fax ........................................ 4.23
Sending a Priority Fax ......................................... 4.25
Polling a Remote Machine .................................... 4.26
Adding Documents to a Scheduled Fax .................. 4.27
Canceling a Scheduled Fax ................................... 4.28
Additional Features
Using Secure Receiving Mode ............................... 4.29
Printing Reports ................................................. 4.31
Using Advanced Fax Settings ................................ 4.33
Changing Setting Options ............................... 4.33
Advanced Fax Setting Options ......................... 4.34
Using the Remote Control Panel ............................ 4.36
RINTING
P
Printing a Document in Windows ............................ 5.2
Canceling a Print Job ....................................... 5.5
Using a Favorite Setting .................................. 5.6
Using Help ..................................................... 5.6
Setting Paper Properties ....................................... 5.7
Setting Graphic Properties .................................... 5.9
Printing Multiple Pages on One Sheet of the Paper ... 5.11
xi
Printing a Reduced or Enlarged Document .............. 5.13
Fitting Your Document to a Selected Paper Size ...... 5.14
Printing Posters .................................................. 5.15
Using Watermarks .............................................. 5.16
Using an Existing Watermark ........................... 5.16
Creating a Watermark .................................... 5.17
Editing a Watermark ...................................... 5.18
Deleting a Watermark .................................... 5.18
Using Overlays ................................................... 5.19
What is an Overlay? ....................................... 5.19
Creating a New Page Overlay .......................... 5.19
Using a Page Overlay ..................................... 5.21
Deleting a Page Overlay ................................. 5.22
Setting Up the Locally Shared Printer .................... 5.23
In Windows 9x/Me ......................................... 5.23
In Windows NT 4.0/2000/XP ........................... 5.25
Chapter 6:
Chapter 7:
CANNING
S
Scanning Basics .................................................. 6.2
Scanning Process with TWAIN-enabled Software ...... 6.2
M
AINTENANCE
Clearing the Memory ............................................ 7.2
Adjusting Shading ............................................... 7.3
Cleaning Your Machine ......................................... 7.3
Cleaning the Outside ....................................... 7.3
Cleaning the Inside ......................................... 7.4
Cleaning the Scanning Glass ............................ 7.5
Maintaining the Toner Cartridge ............................. 7.6
Redistributing Toner ........................................ 7.7
Replacing the Toner Cartridge .......................... 7.8
Setting the Notify Toner Option ........................ 7.9
Cleaning the Drum .......................................... 7.9
Ignoring the Toner Empty Message .................. 7.10
xii
Chapter 8:
Chapter 9:
ROUBLESHOOTING
T
Clearing Document Jams ...................................... 8.2
Clearing Paper Jams ............................................. 8.3
In Tray 1 ....................................................... 8.3
In Tray 2 ....................................................... 8.4
In the Paper Exit Area ..................................... 8.5
In the Fuser Area or Around the Toner Cartridge . 8.6
In the Manual Feeder ...................................... 8.6
Tips for Avoiding Paper Jams ............................ 8.7
Clearing LCD Error Messages ................................. 8.8
Solving Problems ................................................ 8.11
Paper Feeding Problems ................................. 8.11
Printing Problems .......................................... 8.12
Printing Quality Problems ................................ 8.14
Copying Problems .......................................... 8.19
Scanning Problems ........................................ 8.20
Faxing Problems ............................................ 8.21
PPENDIX
A
Installing an Optional Tray .................................... 9.2
Setting Tray 2 in the Printer’s Properties ............ 9.3
Setting the Paper Type and Size for Tray 2 ......... 9.4
Specifications ...................................................... 9.5
General Specifications ..................................... 9.5
Scanner Specifications ..................................... 9.6
Copier Specifications ....................................... 9.6
Printer Specifications ....................................... 9.7
Facsimile Specifications ................................... 9.8
Paper Specifications ........................................ 9.9
xiii
1
GETTING STARTED
Thank you for purchasing this multifunctional product.
Your machine provides you with printing, copying,
scanning, and faxing functions!
This chapter gives you step-by-step instructions for
setting up your machine.
This chapter includes:
• Setting Up Your Machine
• Installing Software
• Setting Up the Machine System
Setting Up Your Machine
Unpacking
Remove the machine and all accessories from the packing carton.
Make sure that the machine has been packed with the following
items. If there is a missing item, contact the retailer where you
bought the machine:
Starter Toner Cartridge
Telephone Line Cord
Quick Install Guide
Document Output Support
*
AC Power Cord
CD-ROM
Quick Guide
USB Cable
(for America only)
**
*
1.2
G
ETTING STARTED
1
Brand plaque
(May already be affixed to the machine
* The appearance of the power cord and the telephone line cord may differ
according to your country’s specifications.
** The CD-ROM contains the Type 2200 Driver, the Operating Instructions and
the Adobe Acrobat Reader program.
***Peel off the brand plaque’s backing, and then stick down the plaque in the
control panel’s left corner.
NOTES
in some regions)
:
***
Key layout sheet
(for Europe only /May already be
affixed to the machine in some
regions)
• You should use the telephone line cord which is supplied with
your machine. If you are replacing it with another vendor’s, it
should be AWG #26 or larger telephone line cord.
• The power cord must be plugged into a grounded power socket.
• Components may differ from one country to another.
Remove the packing tape from the front, back and sides of the
machine.
Tape
G
ETTING STARTED
1.3
Selecting a Location
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight
or sources of heat, cold and humidity. Do not set the machine
close to the edge of your desk or table.
Clearance Space
• Front: 482.6 mm (enough space so that the paper tray can
be removed)
• Back: 250 mm (enough space for ventilation)
• Right: 100 mm
• Left: 100 mm (enough space for ventilation)
1.4
G
ETTING STARTED
Understanding the Component
Location
These are the main components of your machine:
Front View
1
Document Input
Support
Automatic Document
Feeder
Control Panel
Rear View
(See page 1.6)
Paper Tray(Tray 1)
Front Output Tray
Front Cover
(Face down)
Toner Cartridge
G
ETTING STARTED
1.5
Control Panel Functions
1.6
G
ETTING STARTED
Allows you to select the fax receiving mode.
• Allows you to store frequently-dialed fax
numbers using a one or two-digit speed dial
or group number for automatic dialing and
edit the stored numbers.
• Allows you to print a Phone book list.
1
O
4
A
X
5
6
C
P
Y
Adjusts the resolution of the documents for
F
the current fax job.
Allows you to send a fax to multiple
destinations.
Engages the telephone line.
Redials the last number in Standby mode or
inserts a pause into a fax number in Edit
mode.
Dials a number or enters alphanumeric
characters.
Adjusts the brightness of the documents for
the current copy job.
*1
This button is called “Darkness” in this manual.
Selects the document type for the current
copy job.
*2
This button is called “Original Type” in this manual.
Makes a copy smaller or larger than the
original document.
7
Selects the number of copies.
Stops an operation at any time.
In Standby mode, clears/stop the copy
options, such as the darkness, the document
type setting, the copy size and the number of
copies.
Starts a job.
G
ETTING STARTED
1.7
Attaching Accessories
Document Output Support
Insert the two tabs on the supplied document output support
into the slots on both sides of the paper output tray.
Fold out the extender, if necessary.
1.8
G
ETTING STARTED
N
OTE
:When detaching the
Installing the Toner Cartridge
1
Open the front cover.
2
Remove the starter toner cartridge from its bag. Gently roll
the cartridge 5 or 6 times to distribute the toner evenly
inside the cartridge.
1
Thoroughly rolling the cartridge will assure the maximum
copies per cartridge.
NOTES
• To prevent damage, do not expose the toner cartridge to light for
• If toner gets on your clothing, wipe it off with a dry cloth and
:
more than a few minutes. Cover it with a piece of paper, if left
exposed for more than a few minutes.
wash clothing in cold water. Hot water sets toner into fabric.
G
ETTING STARTED
1.9
3
Slide the toner cartridge into the machine until it locks into
place completely.
4
Close the front cover. Make sure that the cover is securely
closed.
1.10
G
ETTING STARTED
Loading Paper
You can load approximately 250 sheets.
To load a stack of Letter-sized paper:
1
Pull open the paper tray and remove it from the machine.
2
Push down on the pressure plate until it locks into place.
1
3
Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.
G
ETTING STARTED
1.11
4
Insert the paper stack into the paper tray with the side you
want to print facing up.
NOTE
: If you want to load a different size of paper, you need to
adjust the paper guides. For details, see page 1.13.
5
Pay attention to the paper limit mark on the left inside wall
of the tray. Paper overloading may cause paper jams.
1.12
G
ETTING STARTED
6
Insert and slide the paper tray back into the machine.
NOTE
: After you load the paper, you need to set up your machine
for the paper type and size you loaded. See page 1.32 for copying
and faxing, or page 5.7 for PC-printing.
Changing the Paper Size in the Paper Tray
To load longer sizes of paper, such as Legal-sized paper, you
need to adjust the paper guides to extend the paper tray.
1
After pressing and unlatching the guide lock, slide the
paper length guide out completely to extend the paper tray
to its full length.
P
2
After inserting paper into the tray, slide in the guide until it
lightly touches the end of the paper stack.
1
For the paper smaller than Letter, adjust the front paper
length guide.
G
ETTING STARTED
1.13
3
Pinching the paper width guide as shown, move it toward the
stack of paper until it lightly touches the side of the stack.
NOTES
• Do not push the paper width guide far enough to cause the
• If you do not adjust the paper width guide, it may cause paper
:
materials to warp.
jams.
1.14
G
ETTING STARTED
Making Connections
Plug the telephone line cord into the LINE jack and the
other end into the wall jack.
➜
To the walljack
If you want to use your machine for receiving both faxes
and voice calls, you will need to connect a telephone and/or
answering machine to your machine.
1
G
ETTING STARTED
1.15
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