Kyocera Mita MP-80/FAX System(T), MP-80 Operator's Manual

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Page 1

MULTIFUNCTIONAL DIGITAL SYSTEMS

Operator’s Manual for FAX Unit

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Preface 1

Preface

Thank you for purchasing the FAX Unit MP-80/FAX System(T).

This Operator's Manual describes how to use the fax functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. To ensure that the fax functions are used in optimum working conditions, keep this Operator's Manual in a handy place for future reference.

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2 Notice to Users

Notice to Users

For U.S.A. only

WARNING FCC Notice: Part 15 and Part 18

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 and Part 18 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with this guide, may cause harmful interference to radio communications. Operation of this terminal in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.

Warning: Changes or modification made to this equipment, not expressly approved could void the user’s authority to operate the equipment.

WARNING FCC Notice: Part 68

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the rear cover of this equipment is a label that contains, among other information, a product identifier in the format US: AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

This device is equipped with a USOC RJ11C connector.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US: AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If trouble is experienced with this equipment, for repair or warranty information, please contact KYOCERA MITA AMERICA, INC. at 1-973-808-8444. If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including Fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your Fax machine, you should complete the following steps: complete the setup procedures listed for station ID number and name. See  P.99 “Registering the terminal ID”.

CAUTION — To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

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Notice to Users 3

For Canada only

NOTICE: The Industry Canada label identifies certified equipment. This certification means that the equipment meets

telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number of your facsimile is 0.3

NOTICE: The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the

maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.

CAUTION — To reduce the risk of fire, use only No.26 AWG or larger telecommunication line cord.

This Class A digital apparatus complies with Canadian ICES-003.

AVI S: L’etiquette d’lndustrie Canada identifie le marériel homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le prescrivent les documents concernant les exigences techniques relatives au matériel terminal. Le Ministére n’assure toutefois pas que le matériel fonctionnera à la satisfaction de l’utilisateur.

Avant d’installer ce matériel, l’utilisateur doit s’assurer qu’il est permis de le raccorder aux installations de l’entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L’abonné ne doit pas oublier qu’il est possible que la conformité aux conditions énoncées ci-dessus n’empêche pas la dégradation du service dans certaines situations.

Les réparations de materiel homologué doivent être coordonnées par un représentant désigné par le fournisseur. L’entreprise de télécommunications peut demander à l’utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuees par l’utilisateur ou à cause de mauvais fonctionnement.

Pour sa propre protection, l’utilisateur doit s’assurer que tous les fils de mise à la terre de la source d’énergie électrique, des lignes téléphoniques et des canalisations d’eau métalliques, s’il y en a, sont raccordés ensemble. Cette précaution est particulièrement importante dans les régions rerales.

Avertissement: L’utilisateur ne doit pas tenter de faire ces raccordements luimême; il doit avoir recours à un service d’inspection des installations électriques, ou à un électricien, selon le cas.

L’indice d’equivalence de la sonnerie de ce matériel 0.3.

AVI S: L’indice d’équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de

terminaux qui peuvent être raccordés à une interface. La terminaison d’une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d’indices d’equivalence de la sonnerie de tous les dispositifs n’excède pas 5.

ATTENTION – Pour réduire les risques d’incendie, utiliser uniquement des conducteurs de telecommunications 26 AWG au de section superleure.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

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4 Notice to Users

For EU only

Warning: This is a Class A product. In a domestic environment this product may cause radio interference in which case

the user may be required to take adequate measures.

Working environment

From EMC (Electromagnetic Compatibility) point of view, the operation of this product is being restricted in following environments:

 Medical Environments: This product is not certified as a medical product according to the Medical Product Directive 93/42/EEC.  Domestic environments (e.g. a private living room with TV / Radio sets in the nearby surrounding area) because this is a so

called EMC class A product. In a domestic environment this product may cause radio interference in which case the user may be

required to take adequate measures! Any consequences resulting from the use of this product in restricted working environments are not the responsibility. The consequences of the use of this product in restricted working environments may be an electromagnetic interference with other devices or machines in the nearby surrounding area. This can result into malfunction including data loss / data error pertaining to this product or the other devices / machines involved in the electromagnetic interference. Furthermore, for general safety reasons, the use of this product in environments with explosive atmospheres is not permitted.

CE compliance

This product is labelled with the CE mark in accordance with the provisions of the applicable European Directives, notably the Low Voltage Directive 2006/95/EC, the Electromagnetic Compatibility Directive 2004/108/EC and the Radio Equipment and Telecommunications Terminal Equipment Directive 1999/5/EC.

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Before Reading This Manual 5

Before Reading This Manual

 How to read this manual

 Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before using this equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:

 Description of original/paper direction

Paper or originals of A4, B5 or LT size can be placed either in a portrait direction or in a landscape direction. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction.

e.g.) A4 size original on the original glass

Paper or originals of A3, B4, LD or LG can only be placed in a landscape direction, therefore “-R” is not added to these sizes.

 Screens

 Screens in this manual may differ from the actual ones depending on the use-environment of the equipment such as

the installing status of options.

 Screens of when paper in the A/B format is used are given in this manual. If you use paper in the LT format, the display

or the order of buttons may differ from that of your equipment.

 Trademarks

The company names and product names in this manual are the trademarks of their respective companies.

 Accessories

Accessories Provided for FAX System(T)

 Modular cable: 1  Operator's Manual: 1

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious injury, or serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage to the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

Placed in a portrait direction: A4 Placed in a landscape direction: A4-R

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6 General Precautions

General Precautions

 When power failure occurs

 Neither Fax nor telephone functions of the device are available in the event of a power failure.  You can use the external telephone to dial a number to make a call or to receive a call. (See the operator’s manual of

your telephone set for details.)

 The originals stored in the memory might be deleted completely.  Settings or registration contents such as the date and time or the address book data will not be deleted.  All data pertaining to time and destinations set in a certain function such as a delayed communication or polling

reception may be deleted.

 If a power failure has occurred during the scanning of an original or while printing a list, the message “POWER

FAILURE” appears on the touch panel. In this case, the job in progress might have been deleted due to the power failure. Check the communication status.

 If the data of originals stored in a memory has been deleted due to the power failure, a power failure list will be printed

out when power is restored.

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CONTENTS 7

CONTENTS

Preface....................................................................................................................................... 1

Notice to Users ......................................................................................................................... 2

Before Reading This Manual ................................................................................................... 5

General Precautions................................................................................................................. 6

Chapter 1 BEFORE USING FAX

Description of Each Component........................................................................................... 10

Control panel ....................................................................................................................... 10

Touch panel......................................................................................................................... 12

Options ................................................................................................................................ 13

Connecting Cables ................................................................................................................. 14

Chapter 2 SENDING/RECEIVING A FAX

Sending a Fax ......................................................................................................................... 16

Basic procedures................................................................................................................. 16

Handling an original............................................................................................................. 19

Setting the transmission conditions ..................................................................................... 23

Specifying the recipient ....................................................................................................... 27

Other transmissions.............................................................................................................34

Receiving a Fax ...................................................................................................................... 36

Reception mode ..................................................................................................................36

Originals and paper .............................................................................................................38

Chapter 3 CHECKING AND CANCELING THE COMMUNICATIONS

Checking Communications ................................................................................................... 42

Checking reserved transmissions........................................................................................ 42

Checking communication status (log).................................................................................. 43

Canceling the Transmission.................................................................................................. 45

Canceling the memory transmission ................................................................................... 45

Canceling direct transmissions............................................................................................ 47

Canceling reserved transmissions....................................................................................... 48

Chapter 4 ADVANCED FUNCTIONS

Transmitting 2-Sided Originals ............................................................................................. 50

Priority Transmission............................................................................................................. 52

Polling Communication ......................................................................................................... 53

Polling transmission............................................................................................................. 53

Polling reception.................................................................................................................. 55

Mailbox Transmission............................................................................................................56

Registering/printing/deleting an original .............................................................................. 57

Sending/retrieving an original .............................................................................................. 61

Creating/modifying/deleting a mailbox................................................................................. 64

Chain Dial Communication.................................................................................................... 71

Delayed Transmission Reservation...................................................................................... 72

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8 CONTENTS

Recovery Transmission ......................................................................................................... 73

Onramp Gateway .................................................................................................................... 74

Offramp Gateway.................................................................................................................... 75

Save as File ............................................................................................................................. 76

Chapter 5 PRINTING LISTS AND REPORTS

Printing Lists & Reports Manually ........................................................................................ 80

Journal (transmission journal/reception journal).................................................................. 80

Reservation list .................................................................................................................... 81

Mailbox/relay box report ...................................................................................................... 82

Printing Lists & Reports Automatically ................................................................................ 83

Lists/Reports Samples...........................................................................................................84

Transmission journal ........................................................................................................... 84

Reception journal................................................................................................................. 85

Reservation list .................................................................................................................... 85

Mailbox/relay box report ...................................................................................................... 86

Memory transmission report ................................................................................................ 87

Transmission report.............................................................................................................88

Multi transmission report ..................................................................................................... 88

Multi polling report ............................................................................................................... 89

Relay TX orig. terminal report.............................................................................................. 89

Relay TX relay station report ............................................................................................... 90

Relay TX end terminal report............................................................................................... 90

Relay station report ............................................................................................................. 91

Mailbox reception report ...................................................................................................... 91

Power failure list .................................................................................................................. 92

Chapter 6 SETTING ITEMS

User Settings .......................................................................................................................... 94

Fax settings ......................................................................................................................... 94

Administrator Settings........................................................................................................... 97

Registering the terminal ID.................................................................................................. 99

Setting the initial setup ...................................................................................................... 100

Setting RX printing............................................................................................................. 102

Setting recovery transmission ........................................................................................... 104

Setting 2nd Line for FAX Unit ............................................................................................ 105

Chapter 7 TROUBLESHOOTING AND SPECIFICATIONS

Troubleshooting ................................................................................................................... 108

Error codes........................................................................................................................ 108

Error messages ................................................................................................................. 108

Transmission/reception trouble ......................................................................................... 109

Specifications of FAX System(T) ........................................................................................ 110

INDEX ................................................................................................................................................................... 111

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1.BEFORE USING FAX

This chapter describes the basics of this equipment you should learn before you start using it.

Description of Each Component...........................................................................................10

Control panel ........................................................................................................................................................10

Touch panel ..........................................................................................................................................................12

Options .................................................................................................................................................................13

Connecting Cables................................................................................................................. 14

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1 BEFORE USING FAX

10 Description of Each Component

Description of Each Component

 Control panel

This section describes the buttons on the control panel used for the fax functions. For any details of the control panel not covered in this document, refer to the Quick Start Guide.

This equipment (FAX System(T))

1. [FAX] button

Use this button to display the fax screen when you use the fax function.

When you use the Internet Fax function, you also press this button. For details of the Internet Fax function, refer to the Scanning Guide.

2. [USER FUNCTIONS] button

Use this button when you register/make settings such as initial setting for the fax function.

3. Digital keys

Use these keys to enter fax numbers, etc.

4. [FUNCTION CLEAR] button

Use this button to clear all current selected functions and return to the default settings.

5. [STOP] button

Use this button to stop any scanning in progress.

6. [START] button

Use this button to start scanning a document for fax transmission.

7311 2

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1.BEFORE USING FAX

Description of Each Component 11

1 BEFORE USING FAX

7. [CLEAR] button

Use this button to cancel entered numbers.

8. Alarm lamp

This lamp lights when an error occurs and this equipment needs some actions to be taken.

9. MEMORY RX

This lamp lights when there is a received document which is not printed yet and its data remain in memory.

10. LINE

This lamp lights when a telephone line is busy.

11. Touch panel

 P.12 “Touch panel”

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1 BEFORE USING FAX

12 Description of Each Component

 Touch panel

This section describes the fax screen on the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide.

1. Header area

The name of the currently selected function and buttons related to the current status of this equipment are shown here.

2. Message area

Various messages such as the status of this equipment and operating instructions are shown here.

3. Operation object area

Operation-related buttons and text boxes are shown here.

4. Alert message area

Messages are shown here to inform you of various alerts such as replacement time of toner cartridges and waste toner boxes.

5. Date and time

The current date and time are shown here.

6. [JOB STATUS] button

Use this button to view the job status or its history.

When this equipment is managed under the department management or user management, key in user information such as the department code, user name and password to display the operation screen. For details of the operation, refer to the Quick Start Guide.

456

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1.BEFORE USING FAX

Description of Each Component 13

1 BEFORE USING FAX

 Options

This section describes the options related to the fax function.

This equipment (FAX System(T))

1. FAX Unit (FAX System(T))

This is the unit to use the fax function.

2. 2nd Line for FAX Unit (MP-80)

This board enables the use of 2 lines for sending and receiving a fax.

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1 BEFORE USING FAX

14 Connecting Cables

Connecting Cables

Be sure that the power of this equipment is turned OFF before connecting the cables.

This equipment (FAX System(T))

1. LINE2

Connect a telephone line when the 2nd Line for FAX Unit (optional) is installed.

2. LINE

Connect a telephone line.

3. TEL

Connect an external telephone.

 Do not connect this equipment and the external telephone to a telephone connector in parallel.  Use the external telephone without an answerphone (or with the function off) to be connected with the TEL.

123

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2.SENDING/RECEIVING A FAX

This chapter describes how to send and receive a fax.

Sending a Fax.........................................................................................................................16

Basic procedures..................................................................................................................................................16

Handling an original..............................................................................................................................................19

Setting the transmission conditions ......................................................................................................................23

Specifying the recipient ........................................................................................................................................27

Other transmissions .............................................................................................................................................34

Receiving a Fax ...................................................................................................................... 36

Reception mode ...................................................................................................................................................36

Originals and paper ..............................................................................................................................................38

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2 SENDING/RECEIVING A FAX

16 Sending a Fax

Sending a Fax

 Basic procedures

This section describes the basic procedures to send a fax. For details of in-depth operations, see the page under each procedure as required. Besides the basic sending functions described in this page, there are various useful ways to send a fax. These procedures are described in the following pages.

 P.34 “Other transmissions”  P.49 “ADVANCED FUNCTIONS”

Place the original(s).

Check the original size and scanning range, etc. Place the original(s) on the original glass or RADF (Reversing Automatic Document Feeder) in the correct direction. (The illustration above shows the original placed on the original glass.)  P.19 “Handling an original”

Press the [FAX] button on the control panel.

The fax screen is displayed. If you leave the screen unattended for the period of the auto clear setting time (45 sec by manufacture default), the screen returns to the default one automatically.

Press [OPTION] and set the transmission conditions.

The transmission condition setting screen is displayed. Set the transmission conditions such as resolution, original mode, exposure and transmission mode, as required.  P.23 “Setting the transmission conditions”

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2.SENDING/RECEIVING A FAX

Sending a Fax 17

2 SENDING/RECEIVING A FAX

Specify the recipient.

To specify the recipient, dial the number using the digital keys on the control panel or use the address book.  P.27 “Specifying the recipient”

Press [SEND].

The fax is sent or reserved.

 Alternatively, you can press the [START] button on the control panel.  In the memory transmission mode, the original is scanned into memory. Once a connection has been made,

this equipment automatically starts sending the scanned document. In the direct transmission mode, the fax number is dialed immediately, and the scanned document will be sent. (Transmission conditions can be set in the transmission condition setting screen.)

 If memory becomes full halfway through scanning the original(s) in the memory transmission mode, that

original will not be stored in memory. When that happens, reduce the number of originals you are sending, or try sending them in the direct transmission mode.

 You can check the status of the current sending. You can also cancel the transmission (deletes the job).

 P.41 “CHECKING AND CANCELING THE COMMUNICATIONS”

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2 SENDING/RECEIVING A FAX

18 Sending a Fax

Redial function

In the memory transmission mode, if the fax cannot be sent due to a busy-line, the fax number is redialed automatically to send the fax. By default, this equipment redials 3 times at 1-minute intervals.

Batch transmission function

If there are multiple transmission jobs to the same recipient in memory, you can send them at once using this function, resulting in reduction of communication costs. However, if their recipients are the same but their transmission conditions vary or if users or departments are different when this equipment is managed under the department management or user management, this function is not applied to those reserved jobs.

Sending the next original

If an original is placed on the original glass and its scanning is completed, the confirmation screen for the next original is displayed. If you want to continue scanning of the next original, place it on the original glass, and then press [START] button on the control panel. Once all the originals are scanned, press [JOB FINISH].

 If you leave the screen unattended for approximately 45 sec., the scanned originals are sent.  To cancel the transmission in the memory transmission mode, press [JOB CANCEL].

 P.45 “Canceling the memory transmission”

 To change the transmission conditions for each page, press [OPTION].

 P.26 “Changing the settings for each page”

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2.SENDING/RECEIVING A FAX

Sending a Fax 19

2 SENDING/RECEIVING A FAX

 Handling an original

 Originals that can be sent

This equipment can send a fax of the following originals. You can place 1-sided or 2-sided originals of the media types, such as standard paper, recycled paper and paper having holes (2, 3 or 4 holes) for filing, on the RADF (Reversing Automatic Document Feeder). On the original glass, you can place 1-sided originals of the above media types as well as OHP film, tracing paper, booklets and three-dimensional objects.

 Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.  If the original is any of the following sizes, it is automatically rotated and sent as described below.

A4  A4-R A5-R  A5 B5-R  A5 LT  LT-R ST-R  ST

 Original scanning range

The following figures show the original scanning area. Any information in the shaded area is not printed on the paper.

1. LD, LG, LT-R, ST-R, COMP, A3, A4-R, A5-R, B4, B5-R, FOLIO

2. LT, ST, A4, A5, B5

Location Maximum size Paper weight Original size

Original glass Length: 297 mm (11.69")

Width: 432 mm (17.01")

 North American format:

LD, LG, LT, LT-R, ST, ST-R, COMP

A/B format:

A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO

RADF Length: 297 mm (11.69")

Width: 432 mm (17.01")

1-sided originals

35 - 209 g/m

(9.3 - 110 lb.)

2-sided originals

50 - 157 g/m

(13.3 - 41.8 lb.)

North American format:

LD, LG, LT, LT-R, ST-R, COMP

A/B format:

A3, A4, A4-R, A5-R, B4, B5, B5R, FOLIO

(ST/A5 is not available)

5 mm (0.2 inch)

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2 SENDING/RECEIVING A FAX

20 Sending a Fax

 Placing the original(s) on the original glass

This section describes how to set an original on the original glass. Originals are sent in the order they are placed on the original glass.

Do not place any heavy objects (4 kg/9 lb. or over) on the original glass and do not press on it with force.

Breaking the glass could injure you.

Raise the Original Cover or RADF (Reversing Automatic Document Feeder), and place the original with its face down on the glass.

Raise it 60 degrees or more for the detection of the original.

Align the original against the left inner corner of the glass.

 Different size originals can also be sent in one transmission.  When an original of any size other than LT/A4 is placed in the direction shown in the above left figure,

transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the figure.

 When an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a

recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

 The pre-entered sender information shows what is registered in the Terminal ID.

 P.99 “Registering the terminal ID”

Lower the Original Cover or RADF slowly.

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2.SENDING/RECEIVING A FAX

Sending a Fax 21

2 SENDING/RECEIVING A FAX

 Placing the original(s) on the RADF

This section describes how to set the original(s) on the RADF (Reversing Automatic Document Feeder, optional). When the originals are placed on the RADF, the uppermost page is the first to be scanned and sent.

After aligning the originals, place them with their face up and slide the guides to rest against the edges of the originals.

 Regardless of their sizes, originals are acceptable up to 100 sheets (35 to 80 g/m2 (9.3 to 20 lb.)) or 16 mm

(0.62") in height.

 2-sided originals can be set and sent.

 P.50 “Transmitting 2-Sided Originals”

 When an original of any size other than LT/A4 is placed in the direction shown in the above left figure,

transmission to a recipient is carried out so that the pre-entered sender information is printed in position A in the figure.

 When an original of LT/A4 size is placed in the direction shown in the above right figure, transmission to a

recipient is carried out so that the pre-entered sender information is printed in position B in the figure.

 The pre-entered sender information shows what is registered in the Terminal ID.

 P.99 “Registering the terminal ID”

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2 SENDING/RECEIVING A FAX

22 Sending a Fax

Sending different width originals

To set different width originals, adjust the side guides to the widest original size, and then align the original against the front side. Available combinations of the original size are as follows.

 A/B format: A3, A4, B4, B5, A4-R, FOLIO  North American format: LD, LT, COMP, LG, LT-R

To send different width originals, you need to enable “DIFFERENT WIDTH” as a transmission condition.  P.23 “Setting the transmission conditions”

Precautions for using the RADF

Do not use the following originals as they may misfeed or become damaged:

The following originals should be handled carefully:

(1) Badly wrinkled or folded originals. In

particular, originals whose leading edge are curled may fail to be fed.

(4) Clipped or stapled originals

(2) Originals with carbon paper (5) Originals with holes or torn originals

(3) Taped, pasted or clipped (cut out)

originals

(6) Damp originals (7) OHP film originals

(1) Folded or curled

originals should be smoothed out before being used.

(3) Originals sticking to each other, or originals that are

surface-treated may fail to separate properly.

(2) Originals with the

same width can be set at a time. (Do not mix originals with different widths.)

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2 SENDING/RECEIVING A FAX

 Setting the transmission conditions

You can set the fax transmission conditions.

 The transmission conditions are only applied to the current transmission. They return to the default settings after

the transmission.

 Each default setting of resolution, original mode, exposure, transmission mode and ECM is adjustable.

 P.94 “Fax settings”

 Making settings

Pressing [OPTION] on the fax screen will display the transmission condition setting screen as shown below. Set each setting item, and then press [OK].

 Press or to switch the pages.  To cancel the operation and return to the previous screen, press the [RESET].

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24 Sending a Fax

RESOLUTION

Set the resolution based on the fineness of the original.

If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent to the recipient. The higher the resolution is, the longer it takes to send an original.

ORIGINAL MODE

Set the scanning mode based on the type of the original.

In the TEXT/PHOTO mode or PHOTO mode, transmission time may be longer than that in the TEXT mode.

TX TYPE

Set the fax transmission mode.

EXPOSURE

Set the density at which the original is to be scanned.

ORIGINAL SIZE

Set the scan size of the original.

If the recipient’s fax machine is not capable of receiving originals of B5/B5-R size, this equipment may reduce that size before sending it. To avoid this, when the original to be set is B5 and B5-R size, specify A4 and A4-R size respectively.

STANDARD: This is suitable for an original with regular size text.

FINE: This is suitable for an original with small size text and fine illustrations.

U-FINE: This is suitable for an original with ultra-fine illustrations.

TEXT: This is suitable for an original with text and line drawings.

TEXT/PHOTO: This is suitable for an original with a mixture of text and photos.

PHOTO: This is suitable for an original with photos.

MEMORY TX: Send the original after the scanned data are saved in the memory. Up to 100 transmissions can be

reserved. Up to 1000 pages can be sent in one transmission.

DIRECT TX: Send the original directly as it is being scanned. Once a page has been scanned and sent, the next

page is scanned and sent. Therefore, it takes longer to scan and send all pages. However, you can confirm on the fly that each page is sent to the recipient.

AUTO: This equipment automatically detects the contrast of the original, and scans it with the optimum density.

Manual:

Press or to set the desired contrast.

AUTO: The size of the original is automatically determined before the original is scanned.

DIFFERENT WIDTH: Select this function to load the originals with different width into the RADF (Reversing

Automatic Document Feeder).

Specified size: The original is scanned at the preset size regardless of its actual size.

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ECM

Switch the ECM (Error Correction Mode) communication ON or OFF. ECM is an internationally standardized communication mode that automatically corrects errors that occur during fax transmissions. With this setting option ON, even when the transmitted data have been affected by noise during communication, this mode allows good communication without image distortion by automatically resending the parts that have been affected.

 Both the sender and the receiver must have the ECM function to make ECM communication available.  When affected by noise during communication, communication time is slightly longer than usual. Even when the

ECM communication is used, an error may occur depending on the line status.

 The ECM communication is not available for voice communication.

QUALITY TX

Switch Quality TX ON or OFF. When this mode is set to ON, originals are sent at a slower speed than usual and the chances of errors occurring decrease.

SUB/SEP, SID/PWD

For the communication compatible with ITU-T (International Telecommunications Union Telecommunications) standards, specify a sub-address or password to be sent to the recipient's fax machine. (Up to 20 digits can be entered.)

To use this function, the recipient’s fax machine must be capable of setting an ITU-T compatible subaddress or password.

SUBJECT, BODY

The subject and body of the Internet Fax are shown here. This is not used for sending a standard fax.

LINE SELECT

Specify the line to be used for sending a fax when the 2nd Line for FAX Unit (optional) is installed.  P.105 “Setting 2nd Line for FAX Unit”

SUB (Subaddress) : Information to send data of the original to the fax machine.

SEP (Selective Polling) : Information to retrieve data of the original from the fax machine.

SID (Sender Identification) : Password for SUB.

PWD (Password) : Password for SEP.

AUTO: The line is switched automatically.

LINE1: The 1st line is used.

LINE2: The 2nd line is used.

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26 Sending a Fax

 Changing the settings for each page

You can change the scanning conditions (RESOLUTION, MODE, EXPOSURE and ORIGINAL) for each page.

When the scanning of the original is completed, the confirmation screen for the next original is displayed. Press [OPTION].

The illustration above shows the original placed on the original glass. If an original is placed on the RADF (Reversing Automatic Document Feeder) and you press the [STOP] button on the control panel halfway through the scanning, it halts and the confirmation screen is displayed.

The setting screen for the scanning conditions is displayed. Change the setting, and then press [OK].

 P.23 “Making settings”

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2 SENDING/RECEIVING A FAX

 Specifying the recipient

You can specify the recipient fax number. There are various ways to specify it, such as Direct entry with digital keys and Address book entry.

To use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refer to the MFP Management Guide or COMMAND CENTER Guide.

 Direct entry with digital keys

Direct entry is the method for specifying the recipient's fax number using the digital keys.

Key in the recipient's fax number using the digital keys on the control panel.

Confirm the fax number displayed on the fax screen.

 To delete each entered value, press [BACK SPACE].  To delete all the entered values at once, press the [CLEAR] button on the control panel.  In the memory transmission mode, you can send the same document to multiple recipients (up to 400

recipients) at once. Press [MULTI], and then enter the recipient's fax number. Repeat this operation until you specify all the recipients. You can also specify up to a total of 400 recipients' fax numbers by combining with other entry methods.

 To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

 P.33 “Confirming the recipients”

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28 Sending a Fax

 Specifying the recipient in the address book

In the address book, you can specify the recipient.

Press [SINGLE] tab to display the list of the addresses, and then press the recipient’s FAX icon ( ).

 Press or to switch the pages.  Alternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and

an E-mail address have been registered to the recipient's address, both of them are selected.

 To cancel the selected recipient, press it again.  In the memory transmission mode, you can send the same document to multiple recipients (up to 400

recipients) at once. Repeat this selection until you select all the recipients. For the multi-address transmission, you can also specify the recipients (up to a total of 400 recipients) by combining with other entry methods.

 To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

 P.33 “Confirming the recipients”

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 Group entry

In the address book, you can specify the group to which you want to send a fax.

Press [GROUP] tab to display the list of the groups, and then press the group name.

 Press or to switch the pages.  To cancel the selected group, press it again.  To confirm the addresses registered in that group, press [CONTENTS].  In the memory transmission mode, you can specify multiple groups (up to 200 groups, up to a total of 400

recipients) to send the same document at once. Repeat this selection until you select all the recipients. For the multi-address transmission, you can also specify the recipients (up to a total of 400 recipients) by combining with other entry methods.

 To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

 P.33 “Confirming the recipients”

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30 Sending a Fax

 Searching for by ID number

You can search for a specific recipient from the address book using the ID number.

Press [KNOWN ID].

Key in the desired ID number (1 to 1000) using the digital keys on the control panel, and then press [OK].

The ID number is the one shown in the destination name box. The number ranges from 001 to 1000.

The page of the entered ID number is displayed. Press FAX icon ( ).

 Press or to switch the pages.  Alternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and

an E-mail address have been registered to the recipient's address, both of them are selected.

 To cancel the selected recipient, press it again.  In the memory transmission mode, you can send the same document to multiple recipients (up to 400

 To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

 P.33 “Confirming the recipients”

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 Searching for the recipient's fax number

You can search for the recipient's fax number from the address book and LDAP server.

To search for the recipient's fax number from the LDAP (Lightweight Directory Access Protocol) server, the name of the LDAP server to be connected is required to be registered to this equipment in advance. For details of the LDAP server, ask your network administrator.

Press [SEARCH].

 To display the recipient search menu, press [SEARCH] while the address list is displayed. Perform this

operation when you want to search the LDAP server.

 To display the group search menu, press [SEARCH] while the group list is displayed.

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32 Sending a Fax

Press the button of the keyword category you want to search. Enter the keyword. Press [SEARCH].

 For details of the operation to enter characters, refer to the Quick Start Guide.  To cancel the entered keyword, press [CLEAR].  You can search for the desired recipient's fax number by specifying multiple keywords.

Selecting the LDAP server

To search for the recipient's fax number in the LDAP server, press [DIR SERVICE] in the recipient search menu. The list of the LDAP servers is displayed. Press the LDAP server name you want to search, and then press [OK].

The search result is displayed. Press the desired FAX icon ( ), and then press [OK].

 Press or to switch the pages.  Alternatively, you can select the recipient by pressing the address name box. In such case, if a fax number and

an E-mail address have been registered to the recipient's address, both of them are selected.

 To cancel the selected recipient, press it again.  In the memory transmission mode, you can send the same document to multiple recipients (up to 400

 To confirm all the selected recipients or delete unnecessary recipients, press [DESTINATION].

 P.33 “Confirming the recipients”

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 Confirming the recipients

You can confirm the recipients which you specified or delete unnecessary recipients.

Press [DESTINATION].

The recipient list screen is displayed. Select the recipient you want to delete, and then press [DELETE].

 Press or to switch the pages.  Press [CLOSE] to return to the previous screen.

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34 Sending a Fax

 Other transmissions

 On-hook transmission

In this mode, you can dial and perform direct fax transmission without picking up the handset of the external telephone.

On-hook Transmission is available when on the upper right of the screen is OFF.

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press [MONITOR].

 Make sure that you hear the dial tone from the built-in speaker.  To cancel the operation, press [MONITOR] again.

To use the [SEARCH] to specify the recipients, you must specify the recipient in advance by following the procedures below. Specify the recipients, and then press [MONITOR].

Specify the recipients.

 P.27 “Specifying the recipient”

 For direct entry, each press of a digital key on the control panel dials a number. If you make a mistake when

dialing the fax number, press [MONITOR] to cut the line, and then press it again to redial.

 If you specified the recipient with the [SEARCH], press [MONITOR], and then [DIAL].

When you hear the answer tone (short high-pitched tone) through the built-in speaker indicating the connection has been made with the recipient’s machine, press [SEND].

 P.16 “Basic procedures”

When you hear the other party’s voice answering the call before pressing [SEND], pick up the handset of the external telephone. Then ask him/her to perform operation of the fax reception.

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 Off-hook transmission

In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook

Transmission is available when on the upper right of the screen is OFF.

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Pick up the handset of the external telephone.

Use the external telephone to dial the fax number.

 P.27 “Specifying the recipient”

When you use the external telephone to dial, the machine dials each number you enter. If you make a mistake when dialing the fax number, replace the handset to cut the line, and then pick up the handset again to redial.

When you hear the answer tone (short high-pitched tone) through the built-in speaker indicating the connection has been made with the recipient’s machine, press [SEND].

 P.16 “Basic procedures”

When you hear the other party’s voice answering the call before pressing [SEND], ask him/her to perform operation of the fax reception.

Replace the handset of the external telephone.

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36 Receiving a Fax

Receiving a Fax

 Reception mode

This section describes how to receive a fax. Refer to the appropriate section for your current reception mode. The reception mode can be set on the ADMN menu. For details of the current setting, ask your administrator. Besides the receiving methods described in this page, there are various useful ways to receive a fax. These procedures are described in the following pages.

 P.53 “Polling Communication”  P.56 “Mailbox Transmission”

 AUTO reception

Faxes are automatically received during an incoming call. Users do not have to do anything when receiving a fax.

When the 2nd Line for FAX Unit (optional) is installed, the reception mode of the 2nd line is limited to “AUTO reception”.

 MANUAL reception

Faxes are manually received by using an external telephone when you have an incoming call.

Pick up the handset of the external telephone when you have an incoming call.

If the incoming call is a telephone call, you can start talking.

If you hear a tone (fax signal) through the handset of the external telephone, press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [MANUAL RECEIVE].

When the message indicating that receiving faxes is possible appears, press the [START] button on the control panel and replace the handset of the external telephone.

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 Memory reception

In the following conditions, faxes cannot be printed. If this happens, received fax data are stored in the memory, and printing is resumed as soon as this equipment is ready. As the memory reception function is always enabled, you do not need to make any setting.

 During copying or printing  During printing of received copy of the originals  During printing of lists and reports  When paper has run out  When a paper jam occurs  When toner has run out

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38 Receiving a Fax

 Originals and paper

 Acceptable size of paper

A3, B4, A4, B5, A5, FOLIO, LD, LG, LT, ST and COMP sized paper are available. The printing range of each size of paper is as follows: As shown in the figures below, if an original document contains any information in the shaded area, it is not printed on the paper.

 Set the paper in the drawers or the Large Capacity Feeder (optional). The bypass tray is not available.  Regardless of whether or not the Finisher (optional) is installed, paper exits on the receiving tray.  Drawers can be set for fax use only. For details of the operation, refer to the Copying Guide.

 Default setting for RX printing

To print the received fax, the paper with the same width as the original is used. Depending on the length of the original, “RX reduction printing” or “Discard printing” (both of them are set to ON by manufacture default) are applied.  P.102 “Setting RX printing”

When an original is shorter or the same as the paper printing area

It is printed in the original size.

When an original is longer than the paper printing area

It is printed according to the following priority:

 When an original is up to 10 mm (0.4 inch) longer than the printing area: the part of the originals that exceeds the

paper printing area is discarded.

 When an original exceeds the printing area by more than 10 mm (0.4 inch): the original image is reduced to 75 %

(reduction printing). If the image still cannot be fitted into the printing area, paper larger than the original is selected. In case there is no larger paper available, the original is printed with the image divided.

5 mm (0.2 inch)

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 Paper priority when there is no same size paper

When both “RX reduction printing” and “Discard printing” are set to ON, paper is selected according to the following priority:

1. Paper of the same size and the same orientation as the original

2. Paper of the same size but with a different orientation to the original

3. Paper of the same orientation but larger than the original

North American format

 When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a

larger size. However, the sender’s fax machine may reduce the scanned original to fit the paper size available in the recipient’s fax machine (this equipment). (Ex. LD  LT)

 The paper priority varies according to the “RX reduction printing” and “Discard printing” settings. For details,

contact your service technician.

Size of Original being Received

Priority

Ledger Legal Letter Letter Statement COMP

COMP

Ledger

Letter

Reduced to 75%

Letter

Reduced to 75%

Ledger

Legal

COMP

Legal

COMP

Ledger

Letter

Legal

COMP

Letter Letter Letter

Ledger

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40 Receiving a Fax

A/B format

 When the corresponding paper size is not available, in most cases, the scanned original is printed on paper of a

larger size. However, the sender’s fax machine may reduce the scanned original to fit the paper size available in the recipient’s fax machine (this equipment). (Ex. A3  A4)

 The paper priority varies according to the “RX reduction printing” and “Discard printing” settings. For details,

contact your service technician.

Priority

Size of Original being Received

A3 B4 A4 A5

A4 B5

A3 B4

A4 A4

A4 A4 B5

B5A3

B4 A4

FOLIO

Reduced to 75%

Page 43

3.CHECKING AND CANCELING THE

COMMUNICATIONS

This chapter describes how to check and cancel fax communications.

Checking Communications................................................................................................... 42

Checking reserved transmissions ........................................................................................................................42

Checking communication status (log)...................................................................................................................43

Canceling the Transmission.................................................................................................. 45

Canceling the memory transmission ....................................................................................................................45

Canceling direct transmissions.............................................................................................................................47

Canceling reserved transmissions .......................................................................................................................48

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42 Checking Communications

Checking Communications

 Checking reserved transmissions

You can check reserved fax transmissions.

Press [JOB STATUS].

Select [FAX].

 Reserved transmission jobs are listed in the reversed chronological order from top to bottom.

 Press or to switch the pages.  To print the list of the reserved transmissions jobs, press [RESERVATION LIST].  In the “Status” column, the status of each job is indicated with the following:

Line1: Sending on the 1st line.

Line2: Sending on the 2nd line.

Network: Reserved for sending via Internet Fax.

Delayed: Reserved with the time to send specified.

Wait: Communication is in the standby queue.

Invalid: Under standby due to an invalid department code (Network Fax). For details of Network Fax

function, refer to the Network Fax Guide.

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3.CHECKING AND CANCELING THE COMMUNICATIONS

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3 CHECKING AND CANCELING THE COMMUNICATIONS

 Checking communication status (log)

You can check the log of fax transmissions and receptions.

Press [JOB STATUS].

Select the [LOG] tab, and then press [SEND] or [RECEIVE].

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44 Checking Communications

The list of the communication status is displayed.

 Transmissions or receptions are listed in the reversed chronological order from top to bottom.

 Press or to switch the pages.  Up to the latest 40 or 120 transmission/reception records can be listed on the log. The maximum number can

be set on the ADMN menu. For details of the operation, refer to the MFP Management Guide.

 To print the log of transmissions or receptions, press [JOURNAL].

 P.80 “Journal (transmission journal/reception journal)”

 In the “Status” column, the status is indicated with the following:

Registering recipients’ fax numbers to the address book

To register recipient's fax numbers in the address book from the send/receive log screen, select a record in the send or receive log, and then press [ENTRY]. For details of the registration to the address book, refer to the MFP Management Guide.

 Fax and E-mail transmissions whose recipients are specified with direct entry or entry using the LDAP

server can be registered to the address book from the Send log.

 Polling and E-mail receptions whose recipients are specified with direct entry or entry using the LDAP

server can be registered to the address book from the Receive log.

OK: Transmission or reception succeeded.

4-digit error code: Transmission or reception failed.

 P.108 “Error codes”

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3 CHECKING AND CANCELING THE COMMUNICATIONS

Canceling the Transmission 45

Canceling the Transmission

 Canceling the memory transmission

You can cancel the memory transmission during scanning.

 When using the original glass

This section describes how to cancel the memory transmission when an original is placed on the original glass.

When scanning is completed, the confirmation screen for the next original is displayed. Press [JOB CANCEL].

If you leave the screen unattended for approximately 45 sec. after it appears, the scanned original is sent.

The confirmation screen for the deletion is displayed. Press [YES].

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46 Canceling the Transmission

 When using the RADF (Reversing Automatic Document Feeder)

This section describes how to cancel the memory transmission when an original is placed on the RADF.

Press the [STOP] button on the control panel while the originals are being scanned.

Scanning is paused.

The confirmation screen for the next original is displayed. Press [JOB CANCEL].

 If you press [JOB FINISH], the scanned originals are sent.  If you leave the screen for the next original unattended for approximately 45 sec. after it appears, the memory

transmission is canceled.

The confirmation screen for the deletion is displayed. Press [YES].

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3.CHECKING AND CANCELING THE COMMUNICATIONS

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3 CHECKING AND CANCELING THE COMMUNICATIONS

 Canceling direct transmissions

You can cancel the direct transmission during scanning.

Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission is canceled has been sent.

Press the [STOP] button on the control panel while the original is being scanned.

The scanning and transmission are stopped.

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48 Canceling the Transmission

 Canceling reserved transmissions

You can display the list of the reserved transmissions, and cancel the reserved transmissions that are in the queue or in progress.

Press [JOB STATUS], and then select the [FAX] tab.

The list of the reserved transmissions is displayed. This step is the same as that for checking the reserved transmission.  P.42 “Checking reserved transmissions”

Select the reserved transmission you want to delete, and then press [DELETE].

In the “Status” column, you can check the status of the reservation. “Wait” indicates that the data are waiting to be sent. “Line1” and “Line2” indicates that the data are being sent. Delayed transmission reservation and polling transmission/reception can be canceled.

The confirmation screen for the deletion is displayed. Press [DELETE].

Page 51

4.ADVANCED FUNCTIONS

This chapter describes useful functions of this equipment.

Transmitting 2-Sided Originals ............................................................................................. 50

Priority Transmission.............................................................................................................52

Polling Communication .........................................................................................................53

Polling transmission .............................................................................................................................................53

Polling reception...................................................................................................................................................55

Mailbox Transmission............................................................................................................56

Registering/printing/deleting an original ...............................................................................................................57

Sending/retrieving an original ...............................................................................................................................61

Creating/modifying/deleting a mailbox .................................................................................................................64

Chain Dial Communication....................................................................................................71

Delayed Transmission Reservation...................................................................................... 72

Recovery Transmission ......................................................................................................... 73

Onramp Gateway.................................................................................................................... 74

Offramp Gateway.................................................................................................................... 75

Save as File............................................................................................................................. 76

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4 ADVANCED FUNCTIONS

50 Transmitting 2-Sided Originals

Transmitting 2-Sided Originals

You can send a copy of 2-sided originals by fax using the RADF (Reversing Automatic Document Feeder).

Note that each setting will automatically return to its default setting when transmission is completed.

Place the original(s) on the RADF.

 P.19 “Handling an original”

When you place a 2-sided original of the LT/A4 size, change the direction of the original depending on its bound position as follows:

1. Right-to-left (book-type) original

2. Top-to-bottom (tablet-type) original

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Select the [ADVANCED] tab, and then press [2-SIDED SCAN].

Press [BOOK] or [TABLET] depending on the bound position of the original(s), and then press [OK].

Specify the recipient’s fax number.

 P.27 “Specifying the recipient”

1 2

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4.ADVANCED FUNCTIONS

Transmitting 2-Sided Originals 51

4 ADVANCED FUNCTIONS

Press [SEND].

 P.16 “Basic procedures”

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4 ADVANCED FUNCTIONS

52 Priority Transmission

Priority Transmission

You can send a fax prior to other reserved transmissions (including redial standby).

Note that each setting will automatically return to its default setting when transmission is completed.

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press the [ADVANCED] tab, and then press [PRIORITY RESERVE].

Press [OK].

Specify the recipient’s fax number.

 P.27 “Specifying the recipient”

In the priority transmission mode, you cannot specify multiple recipients’ fax numbers.

Press [SEND].

 P.16 “Basic procedures”

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4 ADVANCED FUNCTIONS

Polling Communication 53

Polling Communication

The polling communication function allows you to receive pending originals in the sender's fax machine by manually operating the receiving fax machine. In this document, the operation in which this equipment is used as the sender's fax machine is called “polling transmission” while that in which it is used as the recipient's fax machine is called as “polling reception”.

 Polling transmission

Upon request of a recipient's fax machine, this equipment sends an original document stored into the memory to the recipient. By setting a password or a recipient's telephone number to an original stored into the memory, you can permit specific recipients to receive the original using the polling transmission.

To use the polling communication function with the password verification applied, the fax machines of both the sender and recipient have to be the same series machines (MFP).

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press the [ADVANCED] tab, and then press [POLLING RESERVE].

To set the password or fax number (the recipient’s telephone number), press [PASSWORD] or [FAX NUMBER] button. On the entry screen that appears, key in the password (4 digits) or fax number (a maximum of 20 digits), and then press [OK].

 You do not have to set both the password and the fax number.  If you have to set neither a password nor a fax number, leave both blank and press [OK].

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4 ADVANCED FUNCTIONS

54 Polling Communication

Press the [START] button on the control panel.

 Upon request of the recipient's fax machine, the data of the original stored into memory are sent automatically.

Once they are sent, they are deleted from memory.

 You can delete the data of the original from memory by canceling the polling transmission.

 P.48 “Canceling reserved transmissions”

Page 57

4.ADVANCED FUNCTIONS

Polling Communication 55

4 ADVANCED FUNCTIONS

 Polling reception

This equipment requests the sender's fax machine to send the data of the original.

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [POLLING].

If the password is set to the data of the original in the sender’s fax machine, press [PASSWORD] to display the entry screen. Key in the password, and then press [OK].

If you do not have to key in the password, leave this entry box blank, and then press [OK].

Specify the sender’s fax number.

 P.27 “Specifying the recipient”

This equipment supports two types of receptions: Individual polling reception in which you specify a recipient’s fax number and Multi-polling reception in which you specify multiple recipients’ fax numbers.

Press [SEND].

 P.16 “Basic procedures”

With the delayed transmission reservation, you can perform the polling reception on a specific date and time. To do that, set the date and time before pressing [SEND].  P.72 “Delayed Transmission Reservation”

Page 58

4 ADVANCED FUNCTIONS

56 Mailbox Transmission

Mailbox Transmission

This function is used to communicate between fax machines compatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retrieve the data of the originals in the mailbox. There are 3 types of mailbox: confidential mailbox, bulletin board mailbox and relay station mailbox. To perform mailbox communication, the mailboxes must be created in advance. An individual password for each box can be set for security protection.  P.64 “Creating/modifying/deleting a mailbox”

Confidential mailbox

Once data of an original are retrieved from this mailbox, these data will be deleted. This mailbox is suitable for registering an original you want to send to a specific recipient. If a new original is registered in this mailbox in which another original exists, the mailbox will contain both of the originals.

Bulletin board mailbox

No matter how many times an original is retrieved from this mailbox, the original will not be deleted. This mailbox is suitable for registering an original you want to send to multiple recipients. If a new original is registered in this mailbox in which another original exists, the existing original will be replaced with the new original and the new one will be stored in the mailbox.

Relay station mailbox

Using this mailbox, an original sent from a fax machine is relayed to pre-registered multiple recipients. To inform a user of the result of the relay, a report called RELAY TX END TERMINAL REPORT can be sent to a specific recipient. A copy of the original can be printed out (regularly or when an error occurs).

<Example of how to use the relay station mailbox> If you want to send a copy of an original from an office in Los Angels to multiple offices in New York, you first send it from the one in Los Angels to one of the offices in New York where the relay station mailbox is set up, so that it is relayed to the other offices in New York. This will reduce communication costs.

If you create a forward mailbox whose number is the fax number of the sender, you can use the TSI function. Using this function, this equipment forwards the original sent from the sender whose fax number is set to the mailbox number, based on the pre-set agent (Save as file / Email / Store to e-Filing). This can be set from COMMAND CENTER. For details of the operation, refer to the COMMAND CENTER Guide.

LA office

(

213

)

NY office A

(

Relay Mailbox

)

(

212

)

NY office A

(

212

)

NY office B

(

212

)

NY office C

(

212

)

LA office

(

213

)

VIA RELAY MAILBOX

NY office B

(

local

)

NY office C

(

local

)

NY office D

(

local

)

* 4 long-distance calls

NY office D

(

212

)

NORMAL

Relay Originator

Relay Station

Relay Destination

* 1 long-distance call to the NY office A

(relay mailbox) and 3 local calls between the NY office A (relay mailbox) and each office.

Page 59

4.ADVANCED FUNCTIONS

Mailbox Transmission 57

4 ADVANCED FUNCTIONS

 Registering/printing/deleting an original

This section describes the operations of the mailbox in this equipment.

 Registering an original

You can register an original to the confidential or bulletin board mailbox in this equipment.

To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance.  P.64 “Creating/modifying/deleting a mailbox”

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [INPUT], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Page 60

4 ADVANCED FUNCTIONS

58 Mailbox Transmission

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK].

 If a password has been set to the selected bulletin board mailbox, key in the password in the same way as the

box number. If you have selected the confidential mailbox, it is not necessary to key in a password since it is not verified.

 If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

Press the [START] button on the control panel.

When you cancel the registration, press the [STOP] button on the control panel, and then [JOB CANCEL] on the touch panel.

Page 61

4.ADVANCED FUNCTIONS

Mailbox Transmission 59

4 ADVANCED FUNCTIONS

 Printing an original

You can print the original registered in the confidential or bulletin board mailbox in this equipment.

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you register the original.  P.57 “Registering an original”

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [PRINT], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Press [BOX NUMBER] to display the entry screen and key in the box number.

If a password has been set to the selected confidential mailbox, key in the password in the same way as the box number. If you have selected the bulletin board mailbox, it is not necessary to key in a password since it is not verified.

Press the [START] button on the control panel.

If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

Page 62

4 ADVANCED FUNCTIONS

60 Mailbox Transmission

 Deleting an original

You can delete the original registered in the confidential or bulletin board mailbox in this equipment.

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you register the original.  P.57 “Registering an original”

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [CANCEL], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

The confirmation screen for the deletion is displayed. Press [YES].

If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

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4.ADVANCED FUNCTIONS

Mailbox Transmission 61

4 ADVANCED FUNCTIONS

 Sending/retrieving an original

This section describes the operations of the mailbox in the recipient's fax machine.

 Sending an original

You can send an original to the confidential/bulletin board/relay station mailbox in this equipment.

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD.] or [RELAY]. In the “MODE” group, press [TRANSMIT], and then [OK].

Page 64

4 ADVANCED FUNCTIONS

62 Mailbox Transmission

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards.

Specify the recipient’s fax number.

 P.27 “Specifying the recipient”

Press [SEND].

 P.16 “Basic procedures”

You can cancel the transmission of the original.  P.45 “Canceling the Transmission”

Page 65

4.ADVANCED FUNCTIONS

Mailbox Transmission 63

4 ADVANCED FUNCTIONS

 Retrieving an original

You can retrieve an original from the confidential or bulletin board mailbox in the recipient's fax machine.

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you send the original.  P.61 “Sending an original”

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [POLLING], and then [OK].

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

The box number and the password you specified here are sent to the recipient’s fax machine as SUD (box number) and SID (password) of the command compatible with the ITU-T standards.

Specify the recipient's fax number.

 P.27 “Specifying the recipient”

Press [SEND].

 P.16 “Basic procedures”

Page 66

4 ADVANCED FUNCTIONS

64 Mailbox Transmission

 Creating/modifying/deleting a mailbox

This section describes how to manage the mailbox in this equipment.

In the list, you can view the status of the mailbox registered to this equipment.

 P.82 “Mailbox/relay box report”

 Creating the confidential or bulletin board mailbox

You can create the confidential or bulletin board mailbox in this equipment.

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

In the “BOX TYPE” group, press [CONFIDENTIAL] or [BULLETIN BD.]. In the “MODE” group, press [BOX SETUP], and then [OK].

Page 67

4.ADVANCED FUNCTIONS

Mailbox Transmission 65

4 ADVANCED FUNCTIONS

Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK].

 If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box

number.

 If the box number or password keyed in has already been registered, an error message is displayed and you

are unable to proceed.

Page 68

4 ADVANCED FUNCTIONS

66 Mailbox Transmission

 Creating/modifying a relay station mailbox

You can create or modify the relay station mailbox.

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you create the confidential/bulletin board mailbox.  P.64 “Creating the confidential or bulletin board mailbox”

In the “BOX TYPE” group, press [RELAY]. In the “MODE” group, press [BOX SETUP] or [MODIFY], and then [OK].

If the selected mailbox is not set at the time of modification, an error message is displayed and you are unable to proceed.

Press [BOX NUMBER] to display the entry screen. Key in the box number(s) (a maximum of 20 digits), and then press [OK].

 If you want to set a password (a maximum of 20 digits), key in the password in the same way as the box

number.

 If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

Page 69

4.ADVANCED FUNCTIONS

Mailbox Transmission 67

4 ADVANCED FUNCTIONS

Specify the recipient to be registered, and then press [OK].

 P.27 “Specifying the recipient”

Specify the recipient from the address book because this cannot be done with direct dialing.

The confirmation screen for sending a relay transmission report is displayed. If you want to send the report, select [YES]. If not, select [NO].

By default, the relay transmission end terminal report is sent when a communication error occurs. On the ADMN menu, you can make setting so that the report can be sent automatically. For details of the operation, refer to the MFP Management Guide.

Specify the recipient to which you want to send the report, and then press [OK].

 P.27 “Specifying the recipient”

Only one recipient can be specified.

Page 70

4 ADVANCED FUNCTIONS

68 Mailbox Transmission

The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the original is delivered, press [ALWAYS]. If you want to print it out only when an error occurs, press the [ON ERROR].

Page 71

4.ADVANCED FUNCTIONS

Mailbox Transmission 69

4 ADVANCED FUNCTIONS

 Deleting a mailbox

You can delete the confidential/bulletin board/relay station mailbox registered in this equipment.

The confidential and bulletin board mailbox in which the original is registered is not deletable. To delete the mailbox, delete the original in advance.  P.60 “Deleting an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [ITU MAILBOX].

This screen is the same as the one you see when you create the confidential/bulletin board mailbox.  P.64 “Creating the confidential or bulletin board mailbox”

In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD.] or [RELAY]. In the “MODE” group, press [BOX DELETE], and then [OK].

If the selected mailbox has not been set, an error message is displayed and you are unable to proceed.

Press [BOX NUMBER] to display the entry screen. Key in the box number, and then press [OK].

If a password has been set to the selected mailbox, key in the password in the same way as the box number.

Page 72

4 ADVANCED FUNCTIONS

70 Mailbox Transmission

The confirmation screen for the deletion is displayed. Press [YES].

If the box number or password is incorrect, an error message is displayed and you are unable to proceed.

Page 73

4 ADVANCED FUNCTIONS

Chain Dial Communication 71

Chain Dial Communication

You can chain pre-registered sets of numbers to form a dialing string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers.

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press the [ADVANCED] tab, and then press [CHAIN DIAL COMM.].

Repeat this operation until the desired number is formed.

 P.27 “Specifying the recipient”

You can form the dialing number which is up to 128 digits in length. The numbers are chained in the order you specify them.

Press [SEND].

 P.16 “Basic procedures”

Page 74

4 ADVANCED FUNCTIONS

72 Delayed Transmission Reservation

Delayed Transmission Reservation

You can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference.

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press the [ADVANCED] tab, and then press [DELAYED TX RESERVE].

Key in the date, hour, and minute using the digital keys on the control panel, and then press [OK].

 The acceptable range of reservation is up to one month later.  Press and to move the cursor.

 Specify the time on a 24-hour basis.  To correct the entry, press the [FUNCTION CLEAR] button on the control panel, and then key in the correct

number.

Specify the recipient’s fax number.

 P.27 “Specifying the recipient”

Press [SEND].

 P.16 “Basic procedures”

Canceling delayed transmission reservation

You can cancel the delayed transmission reservation and send a fax in a normal manner. On the reserved transmission confirmation screen, select the transmissions job, and then press [SEND].  P.42 “Checking reserved transmissions”

Page 75

4 ADVANCED FUNCTIONS

Recovery Transmission 73

Recovery Transmission

You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMN menu. For the details of the current setting, ask your administrator.  P.104 “Setting recovery transmission”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [OPTION] and set the transmission conditions.

 P.23 “Setting the transmission conditions”

Press the [ADVANCED] tab, and then press [RECOVERY TX].

Select the transmission job, and then press [SEND].

 You can change the fax number which is specified with the direct entry method.  To delete the selected transmission job, press [JOB CANCEL].

Page 76

4 ADVANCED FUNCTIONS

74 Onramp Gateway

Onramp Gateway

The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment.

Fax numbers and E-mail addresses can be registered to the mailbox used for an onramp gateway transmission. That mailbox is the same as the one used for the mailbox transmission. For details of how to create/modify/delete a relay station mailbox, see the following section.  P.64 “Creating/modifying/deleting a mailbox”

To use the onramp gateway, you need to set an E-mail address and Internet Fax to this equipment. For details of the operation, refer to the COMMAND CENTER Guide.

ITU-T Compatible G3 Fax machine

Internet Intranet

This Equipment

Relay Box

Internet Fax machine

Client Computer

Mail ServerMail Server

Mail Server

2. The fax is converted to an E-mail and sent to the E-mail address registered in the Relay Box.

3. The E-mail (Internet Fax) is received through the Network.

3. The E-mail is received through the Network.

1. A fax is sent to the Relay Box of the equipment through the public telephone line.

Page 77

4 ADVANCED FUNCTIONS

Offramp Gateway 75

Offramp Gateway

The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line. This is useful in reducing communication costs by using a combination of both the Internet and public telephone lines. For example, when sending documents long distances, such as overseas, the Internet can be used to send the document to a machine in the country of destination and then it will be forwarded to a target fax machine as fax data via a public telephone line.

Specifying an E-mail address

When you want to use this equipment as a relay station to perform an offramp gateway transmission, ask the sender to specify an E-mail address as follows.

y FAX=xxxxxxxx@FQDN

The fax number of the final recipient is specified in “xxxxxxxx”. e.g.: In case that the fax number is “1234567890” and the domain name of this equipment (FQDN) is “host1.kmifax.com”, the fax should be sent to [email protected]

Sending to a subaddress

y FAX=xxxxxxxx/T33S=yyyy@FQDN

The fax number of the final recipient is specified in “xxxxxxxx” and the subaddress in “yyyy”. e.g.: In case that the fax number is “1234567890”, the subaddress is “1234”, and the domain name of this equipment (FQDN) is “host1.km-ifax.com”, the fax should be sent to FAX=1234567890/[email protected]

Setting up the SMTP server

SMTP is a server protocol for sending and receiving E-mails. T o use the offramp gateway function, you need to set up the SMTP server so that this equipment can receive E-mails and Internet Fax using SMTP. For details of the operation, refer to the COMMAND CENTER Guide.

This equipment

Subaddress Destination

Mail Server (SMTP)

1. The domain name of this equipment and the fax number of the final recipient are specified and an Internet Fax is sent.

2. The E-mail and the Internet Fax in which the domain name of this equipment is specified are received, and are sent to this equipment.

3. The received E-mail and the Internet Fax are converted to the standard fax, and are sent to the final recipient's fax machine.

1. The domain name of this equipment and the fax number of the final recipient are specified and an E-mail is sent.

4. If a subaddress is specified in the recipient of the received fax, the fax is sent to the subaddress destination.

G3 Fax machine

Internet Intranet

Internet Fax machine

Client Computer

Mail Server

Page 78

4 ADVANCED FUNCTIONS

76 Save as File

Save as File

While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network. To save a fax as a file into a shared folder in a client computer, you must make the “Save as file” setting of this equipment in advance. For details of the operation, refer to the COMMAND CENTER Guide.

 Be sure to back up the files in the shared folder to protect them from unexpected data loss events.  If the forced encryption function for PDF security

is enabled, this function is not available. For the details of the

security settings, refer to the MFP Management Guide.

* The PDF security may not be available depending on the equipment.

Place the original(s).

 P.19 “Handling an original”

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press [STORAGE].

Press [FILE NAME], and then enter the file name (a maximum of 45 characters).

If you press [FILE NAME], the on-screen keyboard appears. For details of the operation to enter characters, refer to the Quick Start Guide.

Page 79

4.ADVANCED FUNCTIONS

Save as File 77

4 ADVANCED FUNCTIONS

Select the location where you want to save the file and the file format, and then press [OK].

When PDF-MULTI, TIFF-MULTI, or XPS-MULTI is selected, the file should be saved as a multiple-page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file.

When a file is saved in the shared folder of the hard disk in this equipment, it is saved in the “TXFAX” folder under the “FILE_SHARE” folder. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, another folder with the same file name is automatically created in the “TXFAX” folder in which the file is saved.

Specify the recipient's fax number.

 P.27 “Specifying the recipient”

Press [SEND].

 P.16 “Basic procedures”

When fax transmission is completed, storing of the data of the original is also completed. However, if a fax cannot be sent after redialing a specified number of times, only the storing of the data of the original is completed.

Page 80

Page 81

5.PRINTING LISTS AND REPORTS

This chapter explains how to print lists and reports.

Printing Lists & Reports Manually ........................................................................................80

Journal (transmission journal/reception journal)...................................................................................................80

Reservation list.....................................................................................................................................................81

Mailbox/relay box report .......................................................................................................................................82

Printing Lists & Reports Automatically................................................................................ 83

Lists/Reports Samples...........................................................................................................84

Transmission journal ............................................................................................................................................84

Reception journal .................................................................................................................................................85

Reservation list.....................................................................................................................................................85

Mailbox/relay box report .......................................................................................................................................86

Memory transmission report.................................................................................................................................87

Transmission report..............................................................................................................................................88

Multi transmission report ......................................................................................................................................88

Multi polling report ................................................................................................................................................89

Relay TX orig. terminal report ..............................................................................................................................89

Relay TX relay station report................................................................................................................................90

Relay TX end terminal report ...............................................................................................................................90

Relay station report ..............................................................................................................................................91

Mailbox reception report.......................................................................................................................................91

Power failure list ...................................................................................................................................................92

Page 82

5 PRINTING LISTS AND REPORTS

80 Printing Lists & Reports Manually

Printing Lists & Reports Manually

You can print lists and reports (journals) manually. For samples of lists and reports, see the following section.

 P.84 “Lists/Reports Samples”

 Lists and reports are printed on LT/A4-size paper. If this equipment has run out of LT/A4-size paper, lists and

reports will be printed on larger sized paper.

 In addition to the lists described in this section, the following lists can be printed manually: For details of the

operation, refer to the MFP Management Guide.

 Journal (transmission journal/reception journal)

You can print a list of transmissions and receptions.

This equipment logs up to the latest 40 or 120 transmission/reception records. This number can be set on the ADMN menu. For details of the operation, refer to the MFP Management Guide.

Press [JOB STATUS].

Select the [LOG] tab, and then press [SEND] or [RECEIVE].

ADDRESS BOOK INFORMATION: List of recipients registered in the address book.

GROUP NUMBER INFORMATION: List of recipients registered in the address book as a group.

FUNCTION LIST: List of the user settings.

Page 83

5.PRINTING LISTS AND REPORTS

Printing Lists & Reports Manually 81

5 PRINTING LISTS AND REPORTS

Press [JOURNAL].

If [JOURNAL] is pressed with the transmission/reception records selected, the journal of the selected file is printed.

 Reservation list

You can print a list of the reserved transmissions.

Press [JOB STATUS].

Press the [FAX], and then press [RESERVATION LIST].

Page 84

5 PRINTING LISTS AND REPORTS

82 Printing Lists & Reports Manually

 Mailbox/relay box report

You can print a list of the current status of the mailboxes registered to this equipment.

Press the [FAX] button on the control panel.

 P.16 “Basic procedures”

Press the [ADVANCED] tab, and then press [ITU MAILBOX LIST].

Page 85

5 PRINTING LISTS AND REPORTS

Printing Lists & Reports Automatically 83

Printing Lists & Reports Automatically

You can print lists and reports automatically. For samples of lists and reports, see the following section.  P.84 “Lists/Reports Samples”

Lists and reports are automatically printed according to the settings that the administrator made, so no user operation is required. For details of the setting operation, refer to the MFP Management Guide.

The available lists/reports to be printed automatically are as follows:

TRANSMISSION JOURNAL

When this equipment completes 40 or 120 transmission jobs, the transmission journal is printed.

RECEPTION JOURNAL

When this equipment completes 40 or 120 reception jobs, the reception journal is printed.

MEMORY TRANSMISSION REPORT

When the memory transmission is completed, the report is printed. (You have an option to add a reduced image of the transmitted document.)

TRANSMISSION REPORT

When the direct transmission is completed, the report is printed.

MULTI TRANSMISSION REPORT

When the multi-address transmission is completed, the report is printed. (You have an option to add a reduced image of the transmitted document.)

MULTI POLLING REPORT

When a multi-polling RX is completed, the report is printed.

RELAY TX ORIG. TERMINAL REPORT

When the document transmission from an originator terminal to a relay station is completed during the mailbox transmissions, the report is printed. (You have an option to add a reduced image of the transmitted document.)

RELAY TX RELAY STATION REPORT

When a document transmission from a relay station to an end terminal is completed during the mailbox transmissions, the report is printed. (You have an option to add a reduced image of the transmitted document.)

RELAY TX END TERMINAL REPORT

When the document transmission from a relay station to an end terminal is completed during the mailbox transmissions, the report is sent to an originator terminal. (You have an option to add a reduced image of the transmitted document.)

RELAY STATION REPORT

When a relay station in this equipment receives an original during the mailbox transmissions, the report is printed.

MAILBOX RECEPTION REPORT

When the confidential or bulletin board mailbox in this equipment receives an original during the mailbox receptions, the report is printed.

POWER FAILURE LIST

When a loss of data in memory occurs due to an unexpected event such as a power failure during transmission/reception, a list of jobs related to that data is printed. No user setting operation is required for printing this report. When you turn ON this equipment after a power failure, the report is printed automatically.

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5 PRINTING LISTS AND REPORTS

84 Lists/Reports Samples

Lists/Reports Samples

 Transmission journal

 The mark in the “TO” column indicates that the 2ND FAX registered in the address book is used.  The mark in the “MODE” column indicates that the 2nd line is used.

 For error codes in the “STATUS” column, see the following section.

 P.108 “Error codes”

NO. FILE NO. DATE TIME DURATION PGS TO DEPT MODE STATUS

001 002 05.15 16:59 00:23 1 Redfield HS EC 603 OK 002 010 05.15 17:33 00:00 0 2123456789 P 00B5

TRANSMISSION JOURNAL

XXXXXXXXXXX XXXX-XXX

TIME : 05-15-'08 17:55

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

Serial number for communication

File number of communication

Communication result and error code OK: Succeeded 4-digit error code: Failed

Special communication mode P: Polling communication SB: Mailbox communication SR,R: Relay mailbox communication SF,F: Forward mailbox communication ML: Internet Fax communication I: N/W-Fax communication O: Offramp Gateway communication

The number of pages for the communication

Fax name or telephone number

Date and time when starting communication

Communicating period of time

Communication mode EC: ECM communication G3: G3 communication

Journal (or list) outputting date and time

Sender’s Fax number (Line1)

Sender’s Fax number (Line2: Optional)

Terminal ID

ROM version

Department code (blank if not controlled with department code)

0 1 2 3 4 5 6 8 B

(bps)

2,400 4,800 7,200 9,600 12,000 14,400 V.34

(Resolution)

8 x 3.85 8 x 7.7 8 x 15.4

16 x 15.4

300 dpi 600 dpi 150 dpi

(Mode)

MR MMR JBIG

Page 87

5.PRINTING LISTS AND REPORTS

Lists/Reports Samples 85

5 PRINTING LISTS AND REPORTS

 Reception journal

 What is included in this journal is the same as in the transmission journal.  For error codes in the “STATUS” column, see the following section.

 P.108 “Error codes”

 Reservation list

 The mark in the “TO” column indicates that the recipient is specified with the direct entry method.  The mark G in the “TO” column indicates that the recipient is specified with the group entry method.

NO. FILE NO. DATE TIME DURATION PGS FROM DEPT MODE STATUS

001 003 05.15 14:23 00:00 0 Aaabbb USA HQ NG 00B1 002 007 05.15 17:20 00:32 1 3109998888 EC 603 OK

RECEPTION JOURNAL

XXXXXXXXXXX XXXX-XXX

TIME : 05-15-'08 17:55

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

TX/RX FILE NO. DATE TIME FUNCTION PGS TO DELAY TIME 017 05.15 18:41 MULTI TX 1 G ABC EXPRESS

RESERVATION LIST

TIME : 05-15-'08 18:41

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

RECOVERY TX FILE NO. DATE TIME FUNCTION PGS TO 013 05.15 18:01 MULTI TX 1

2153334444

PC JOB FILE NO. DATE TIME FUNCTION PGS TO DELAY TIME 003 05.15 17:40 MULTI TX 2 Cccddd CORPORATION

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5 PRINTING LISTS AND REPORTS

86 Lists/Reports Samples

 Mailbox/relay box report

A 3-digit number in the “END STATION” field indicates an Email address or the ID of a group.

MAIL BOX BOX NO. BOX TYPE PGS FILE NO. DATE TIME FROM 11222 BULLETIN BD. 11231 CONFIDENTIAL 1 008 05.15 17:24 LOCAL

MAILBOX/RELAY BOX REPORT

TIME : 05-15-'08 18:00

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

RELAY BOX NO. END STATION REPLY TO NUMBER 12345 ADDRESS 001 002 003 004 005 12345 GROUP 001 002

FORWARD/INBOUND FAX(TSI) BOX NO. AGENT DESTINATION 22222 E-MAIL To: ADDRESS: 001 GROUP : 001 Cc: ADDRESS: 002 003 GROUP : 002

Page 89

5.PRINTING LISTS AND REPORTS

Lists/Reports Samples 87

5 PRINTING LISTS AND REPORTS

 Memory transmission report

 The mark in the “TO” column indicates that the 2ND FAX registered in the address book is used.  The mark in the “TO” column indicates that the recipient is specified with the direct entry method.  For error codes in the “STATUS” column, see the following section.

 P.108 “Error codes”

FILE NO. : 004 DATE : 05.15 17:11 TO : ABC EXPRESS DOCUMENT PAGES : 1 START TIME : 05.15 17:13 END TIME : 05.15 17:14 (STORED TIME : 05.15 23:14) PAGES SENT : 0 STATUS : 0050

MEMORY TRANSMISSION REPORT

TIME : 05-15-'08 17:48

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

*** TX FAILURE NOTICE ***

FILE NO. : 005 (ITU MAILBOX : 12345 ) DATE : 05.15 17:25 TO : 2221234555 DOCUMENT PAGES : 1 START TIME : 05.15 17:30 END TIME : 05.15 17:31 (STORED TIME : 05.15 23:31) PAGES SENT : 1 STATUS : OK

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5 PRINTING LISTS AND REPORTS

88 Lists/Reports Samples

 Transmission report

For the error codes displayed in the “STATUS” column, see the following section.  P.108 “Error codes”

 Multi transmission report

 The mark in the “ADDRESS BOOK” column indicates that the 2ND FAX registered in the address book is used.  The mark in the “FAX NUMBER” column indicates that the recipient is specified with the direct entry method.

NO. FILE NO. DATE TIME DURATION PGS TO DEPT MODE STATUS

002 007 05.15 17:20 00:32 1 3109998888 EC 603 OK

TRANSMISSION REPORT

XXXXXXXXXXX XXXX-XXX

TIME : 05-15-'08 17:55

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

FILE NO. : 013 DATE : 05.15 18:01 DOCUMENT PAGES : 1 START TIME : 05.15 18:01 END TIME : 05.15 18:17 (STORED TIME : 05.16 00:17) SUCCESSFUL ADDRESS BOOK 001 Aaabbb ADMIN

UNSUCCESSFUL

FAX NUMBER PAGES SENT 3109998888 0

MULTI TRANSMISSION REPORT

TIME : 05-15-'08 18:17

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

Page 91

5.PRINTING LISTS AND REPORTS

Lists/Reports Samples 89

5 PRINTING LISTS AND REPORTS

 Multi polling report

The mark in the “FAX NUMBER” column indicates that the recipient is specified with the direct entry method.

 Relay TX orig. terminal report

The mark in the “TO” column indicates that the recipient is specified with the direct entry method.

FILE NO. : 014 DATE : 05.15 18:02 START TIME : 05.15 18:17 END TIME : 05.15 18:18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN

UNSUCCESSFUL FAX NUMBER

2139998888

NOT AVAILABLE

MULTI POLLING REPORT

TIME : 05-15-'08 18:18

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

FILE NO. : 016 DATE : 05.15 18:22 TO : 2139998888 RELAY BOX : 12345 DOCUMENT PAGES : 1 START TIME : 05.15 18:22 END TIME : 05.15 18:22 PAGES SENT : 1 STATUS : OK

RELAY TX ORIG. TERMINAL REPORT

TIME : 05-15-'08 18:22

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

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5 PRINTING LISTS AND REPORTS

90 Lists/Reports Samples

 Relay TX relay station report

The mark in the “ADDRESS BOOK” column is appended when the 2ND FAX registered in the address book is used for transmission.

 Relay TX end terminal report

FILE NO. : 013 DATE : 05.15 14:45 DOCUMENT PAGES : 3 FROM : 7141234567 START TIME : 05.15 14:45 END TIME : 05.15 14:46 RELAY BOX : 12345 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 005 ASIA 1

UNSUCCESSFUL ADDRESS BOOK PAGE SENT 001 Cccddd ADMIN 0

RELAY TX RELAY STATION REPORT

TIME : 05-15-'08 14:46

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

FILE NO. : 013 DATE : 05.15 14:45 DOCUMENT PAGES : 3 FROM : 7141234567 START TIME : 05.15 14:45 END TIME : 05.15 14:46 RELAY BOX : 12345 SUCCESSFUL ADDRESS BOOK 005 XYZ CORPORATION

UNSUCCESSFUL ADDRESS BOOK PAGES SENT 001 Cccddd ADMIN 0

RELAY TX END TERMINAL REPORT

TIME : 05-15-'08 14:46

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

Page 93

5.PRINTING LISTS AND REPORTS

Lists/Reports Samples 91

5 PRINTING LISTS AND REPORTS

 Relay station report

 Mailbox reception report

FILE NO. : 734 DATE : 05.15 13:33 RELAY BOX : 777 DOCUMENT PAGES : 1 FROM : 214

RELAY STATION REPORT

TIME : 05-15-'08 13:33

FAX NO.1 : 2131234567

NAME : Aaabbb L.A.

FILE NO. : 016 DATE : 05.15 18:22 BOX NUMBER : 12345 BOX TYPE : CONFIDENTIAL DOCUMENT PAGES : 1 (TOTAL 2 ) FROM : LOCAL

MAILBOX RECEPTION REPORT

TIME : 05-15-'08 18:22

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

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5 PRINTING LISTS AND REPORTS

92 Lists/Reports Samples

 Power failure list

TX/RX FILE NO. FUNCTION 044 POLLING RX 045 MULTI TX

POWER FAILURE LIST

TIME : 05-15-'08 17:53

FAX NO.1 : 2131234567

FAX NO.2 : 2131235678

NAME : Aaabbb L.A.

MEMORY RECEPTION FILE NO. 029

PC JOB FILE NO. FUNCTION 049 SINGLE TX 050 MULTI TX

Page 95

6.SETTING ITEMS

This chapter describes the user and administrator settings related to the fax function.

User Settings .......................................................................................................................... 94

Fax settings ..........................................................................................................................................................94

Administrator Settings........................................................................................................... 97

Registering the terminal ID...................................................................................................................................99

Setting the initial setup .......................................................................................................................................100

Setting RX printing .............................................................................................................................................102

Setting recovery transmission ............................................................................................................................104

Setting 2nd Line for FAX Unit.............................................................................................................................105

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6 SETTING ITEMS

94 User Settings

User Settings

 Fax settings

Set the initial settings for the fax transmission functions.

Press the [USER FUNCTIONS] button on the control panel.

Press [FAX].

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6.SETTING ITEMS

User Settings 95

6 SETTING ITEMS

Set each setting item, and then press [OK].

Press or to switch the pages.

RESOLUTION

Set the resolution based on the fineness of the original.

If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent it to the recipient. The higher the resolution is, the longer it takes to send an original.

ORIGINAL

Set the scanning mode based on the type of the original.

In the TEXT/PHOTO mode or PHOTO mode, transmission time may be longer than in the TEXT mode.

STANDARD: This is suitable for an original with regular size text.

FINE: This is suitable for an original with small size text and detailed illustrations.

U-FINE: This is suitable for an original with ultra-detailed illustrations.

TEXT: This is suitable for an original with text and line drawings.

TEXT/PHOTO: This is suitable for an original with a mixture of text and photos.

PHOTO: This is suitable for an original with photos.

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6 SETTING ITEMS

96 User Settings

TX TYPE

Set the fax transmission mode.

EXPOSURE

Set the density at which the original is to be scanned.

TTI

Switch the TTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this equipment in advance.  P.99 “Registering the terminal ID”

Setting this item may not be required since it may not be displayed on the screen (it depends on your country or region).

RTI

Switch the RTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this equipment in advance.  P.99 “Registering the terminal ID”

ECM

when the ECM communication is used, an error may occur depending on the line status.

 The ECM communication is not available for voice communication.

MEMORY TX: Send the original after the scanned data are saved in the memory. Up to 100 transmissions can

be reserved. Up to 1000 pages can be sent in one transmission.

DIRECT TX: Send the original directly as it is being scanned. Once a page has been scanned and sent, the

next page is scanned and sent. Therefore, it takes longer to scan and send all pages. However, you can confirm on the fly that each page is sent to the recipient.

AUTO: This equipment automatically detects the contrast of the original, and scans it with the optimum

contrast.

MANUAL: Press or to set the desired contrast.

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6 SETTING ITEMS

Administrator Settings 97

Administrator Settings

This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate.

Press the [USER FUNCTIONS] button on the control panel.

Press [ADMIN] tab, and then press [PASSWORD].

Enter the administrator password, and then press [OK].

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6 SETTING ITEMS

98 Administrator Settings

Press [FAX].

The FAX menu is displayed.

The following section describes each menu.