Konica Minolta PSC PRO 1.5 User Manual

PageScope Cabinet Pro

User Manual

Table of Contents

1 Introduction

1.1 Welcome to Minolta ...................................................................... 1-1

1.2 Roadmap of this Manual...............................................................1-2

Where to find what in this User’s Manual........................................1-2

Brief Explanation of Special Type Styles and

Method of Presentation ...................................................................1-3

2 About PageScope Cabinet

2.1 Software Features.........................................................................2-1

3 Installation

3.1 System Requirements ..................................................................3-1

3.2 Installing the Software..................................................................3-2

3.3 Uninstalling the Software .............................................................3-4

4 First Steps

4.1 Starting and Closing the Application ..........................................4-1

Starting PageScope Cabinet...........................................................4-1

Closing PageScope Cabinet ...........................................................4-2

4.2 Overview of the Main Window .....................................................4-2

4.3 Setting System Environment .......................................................4-3

Open the “SetUp“ Dialog.................................................................4-3

System Index card .......................................................................... 4-4

Interval Time Setting for Auto-Detection Folders / Interval Time ....4-4

Auto-Detection Drive for the Management Object Folder...............4-5

Location Setting for the Folders / Location...................................... 4-5

Maximum Times of Undo for Marker...............................................4-5

Residual Disk Capacity for Caution.................................................4-5

View Thumbnail...............................................................................4-6

FTP Index card................................................................................4-6

Setting up the FTP Server...............................................................4-6

OCR Index card ..............................................................................4-8

Do character recognition with TWAIN Aquire..................................4-8

Perform OCR processing on virtually merged files .........................4-8

Launch Application Index card........................................................4-9

Registering applications..................................................................4-9

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Removing applications ................................................................. 4-10

Stamp Index Card......................................................................... 4-10

Registering stamps ....................................................................... 4-10

Cancelling the registration of a stamp .......................................... 4-11

4.4 Setting up and Cancelling a Management Object Folder .......4-12

Designating a Folder as a Management Object Folder................4-12

Designating from an Existing Folder............................................. 4-12

Designating from a New Folder.................................................... 4-13

Renaming a Management Object Folder...................................... 4-15

Cancelling the Management Object Folder Status....................... 4-16

Cancelling by Using the Menu Bar............................................... 4-16

Cancelling by Drag and Drop ....................................................... 4-16

Deleting a Folder ......................................................................... 4-17

4.5 Opening a Management Object Folder ..................................... 4-18

Thumbnail View............................................................................ 4-18

List View ....................................................................................... 4-19

Sorting Document Files ................................................................ 4-20

4.6 Thumbnails .................................................................................4-21

Creating Thumbnails .................................................................... 4-21

Updating Thumbnails....................................................................4-23

Changing the Display Size of Thumbnails....................................4-23

Rotating Thumbnails..................................................................... 4-24

5 Managing Document Files

5.1 Registering, Renaming and Deleting Document Files .............. 5-1

Adding a New Document File with Windows Explorer....................5-1

Adding a New Document File Using PageScope Cabinet.............. 5-3

Renaming Document Files............................................................. 5-5

Deleting Document Files ................................................................ 5-6

5.2 Document File Properties and Details ........................................ 5-7

Displaying the Document File Properties ....................................... 5-7

Displaying the Document File Details using PageScope Cabinet

DocViewer ...................................................................................... 5-8

Opening a document file using a registered application............... 5-10

5.3 Virtual Merge............................................................................... 5-11

Virtually Merging Document Files using Drag and Drop............... 5-11

Virtually Merging Document Files from the menu......................... 5-12

Thumbnail Scrolling of a Virtual Merge Mode............................... 5-12

Removing A Document File from a “Virtual Merge“ Mode............ 5-12

Removing all Files from a “Virtual Merge“ Mode .......................... 5-13

Slide Show.................................................................................... 5-14

Starting a Slide Show ................................................................... 5-14

Buttons and Displays in the Slide Show Window ......................... 5-15

TOC-2 PageScope Cabinet

5.4 Actual Merge................................................................................5-16

Converting a “Virtual Merge“ Mode into a PDF File

or into a Multiple-Page TIFF File...................................................5-16

5.5 Document File Formats ..............................................................5-17

Applicable File Formats.................................................................5-17

How to Transform File Formats.....................................................5-18

5.6 Working With Markers ................................................................5-20

Setting up Markers ........................................................................5-20

Setting up Lines or Symbols .........................................................5-20

Setting up stamps .........................................................................5-21

Selecting markers .........................................................................5-22

Copying Markers........................................................................... 5-22

Moving Markers.............................................................................5-23

Deleting Markers ...........................................................................5-23

Changing the Order of Markers.....................................................5-23

Sending a Part of the Image to the Clipboard...............................5-24

5.7 Working with Keywords .............................................................5-25

Setting up Keyword Sets............................................................... 5-25

Creating a Keyword Set ................................................................5-25

Renaming a Keyword Set .............................................................5-26

Deleting a Keyword Set.................................................................5-27

Assigning Keywords to Document Files........................................ 5-28

5.8 Working with Tags ......................................................................5-30

Assigning Tags to Document Files................................................5-30

Deleting Tags from Document Files..............................................5-31

5.9 Registering searchable text .......................................................5-31

Import from a text file ....................................................................5-31

OCR processing during a TWAIN Aquire...................................... 5-31

Extracting characters from a selected image file ..........................5-32

6 Searching for Document Files

6.1 Opening the Search Dialog ..........................................................6-1

6.2 Search Conditions ........................................................................6-2

Searching by File Name..................................................................6-2

Searching by Modification Date ......................................................6-3

Searching by Tags ..........................................................................6-4

Searching by Keywords ..................................................................6-5

Searching by Markers .....................................................................6-6

Searching by Text ...........................................................................6-7

Compound Search..........................................................................6-8

Saving, Retrieving and Deleting Search Conditions .......................6-9

Saving a Search Condition..............................................................6-9

PageScope Cabinet TOC-3

Retrieving a Search Condition........................................................ 6-9

Saving a Search Condition under Another Name......................... 6-10

Deleting a Search Condition......................................................... 6-10

7Printing

7.1 Setting up the Printer ................................................................... 7-1

7.2 Printing Document Files .............................................................. 7-1

Printing an Overview of Thumbnails............................................... 7-1

Printing a Document File ................................................................ 7-2

Printing Images with Markers ......................................................... 7-3

8 Using a TWAIN Interface

8.1 Selecting a TWAIN Device ........................................................... 8-1

8.2 Importing an Image from the TWAIN Device.............................. 8-2

9 Distributing Document Files

9.1 Attaching Document Files to E-Mail Messages.........................9-1

9.2 FTP Server Function .................................................................... 9-2

Security........................................................................................... 9-2

10 Appendix

10.1 Glossary ...................................................................................... 10-1

10.2 Index ............................................................................................ 10-3

TOC-4 PageScope Cabinet

Introduction

1 Introduction

1.1 Welcome to Minolta

Thank you for your decision to purchase the Minolta PageScope Cabinet software.

Read this User’s Manual carefully before using this software for the first time, and always keep the manual within easy reach.

These documents may not be reproduced, transmitted, transcribed, stored in an archive system or translated without the express prior written consent of Minolta Co. Ltd.

We reserve the right to make changes to the content of this manual.

Trademarks

Microsoft, Windows, WindowsNT and PowerPoint are either registered trademarks or trademarks of the Microsoft Corporation.

Acrobat and Acrobat Reader are registered trademarks of Adobe Systems Inc.

All other names of products and brand-names are trademarks or registered trademarks of their respective proprietors.

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1.2 Roadmap of this Manual

Where to Find What in this User's Manual

You don't know exactly where to find the information you need? The following table is designed to help you. To find information on a specific problem quickly and precisely, please refer to the index at the end of the User's Manual.

No. Title of chapter Content of chapter

1 Introduction Introductory remarks and information on how to use

2 About PageScope Cabinet This chapter contains general information on the

3 Installation This chapter contains information on how to install

4 First Steps This chapter provides information on how to start

5 Managing Document Files This chapter provides information on the software

6 Searching for Document

Files

7 Printing This chapter provides information on how to print

8 Using a TWAIN Interface This chapter provides information on how to import

9 Distributing Document Files This chapter provides information on how to send

10 Appendix This chapter provides helpful additional information,

this User’s Manual.

software.

and uninstall the software.

PageScope Cabinet, how the main window looks like and how to configure basic program settings.

functions for a comfortable document handling.

This chapter provides information on how to search files in management object folders using file names, modification date, keywords, tags and markers.

thumbnails and/or document files with PageScope Cabinet.

an image from a TWAIN device, convert it into various formats and save it.

files to e-mail and on how to set up the FTP functionality.

e.g.:

• glossary

• index of keywords

Introduction

✎

Note

For further information on the software please refer to the readme file.

1-2 PageScope Cabinet

Introduction

Brief Explanation of Special Type Styles and Method of Presentation

Special type styles and methods of presentation are used in this User’s Manual to highlight various circumstances. The following examples will help you to recognize and deal with the most important of these.

CAUTION This is a warning!

A warning alerts you to problem that may occur due to improper usage of the software (e.g. loss of data).

➜ The arrow gives you a hint how to prevent a situation which you did not

[MENU] key on the control panel / button on the printer driver with

➜ Single action to be performed (there are no other steps)

1 Step 1 of a series of actions.

2 Step 2 of a series of actions, etc.

intend.

the description “Menu“

Help is available here.

➜ The approach that is suggested

here is sure to get you to your desired result.

Here you can see a corresponding screenshot.

✎

This is a helpful tip

Text passages that are identified in this manner provide you with tricks and handy tips to make it even easier to work with the software.

PageScope Cabinet 1-3

Introduction

1-4 PageScope Cabinet

About PageScope Cabinet

2 About PageScope Cabinet

This chapter contains general information on the software.

2.1 Software Features

The PageScope Cabinet software

G helps effective utilization of documents in electronic formats, G makes a thumbnail for each existing document file in order to facilitate

identifying documents,

G allows you to add keywords and/or memo pads to facilitate document

search. For image files, you can add a marker which allows you to search image files by the marker,

G can convert any characters contained in images into editable text data

(OCR processing),

G registers searchable text corresponding to document files. It also can

G enables virtual merging of multiple files so that you can use the files as

if they are merged in a single file,

G allows you to combine various image files into a single PDF file or a

single multiple-page format TIFF file (Actual Merge),

G allows you to import and manage images from TWAIN devices, G allows you to attach document files managed by the software to e-mail

messages, and

G provides FTP server functionalities

(The FTP server function of PageSope Cabinet only allows for receiving files from Minolta Multifunctional Products with limited FTP commands).

Please read this manual carefully before you start installing and working with this software.

PageScope Cabinet 2-1

About PageScope Cabinet

2-2 PageScope Cabinet

Installation

3Installation

This Chapter contains information on how to install and uninstall PageScope Cabinet.

3.1 System Requirements

The system requirements for operating PageScope Cabinet are as follows:

G OS: Windows 95, Windows 98, Windows Me, Windows NT4.0 Work

Station, or Windows 2000 Professional.

G Memory: 64MB required for Windows 95/98, 96MB required for

Windows Me/NT4.0 Work Station/2000 Professional.

G Web browser: Internet Explorer version 4.01 or a later. G Monitor resolution: Higher than 800 × 600 pixels, 16 bit colors. G Network: TCP/IP G In order to display PDF files, Acrobat Reader must be installed on your

computer.

G In order to create thumbnails and/or to display details of the document

files, each application software, such as Microsoft Word or Microsoft Excel, which has been used to create the files must be installed on your computer.

G In order to create thumbnails from PDF files, Acrobat 4.0 must be

installed on your computer.

✎

Note

The full length of the path name for document files should not exceed 200 letters. Example:

C:\Program Files\Minolta\PageScope Cabinet\Default\abcde.bmp

= 60 letters

PageScope Cabinet 3-1

40 50 60

3.2 Installing the Software

CAUTION Data loss!

An eventual data loss can be prevented.

➜ Please close all open files and exit all the programs before running the

Setup Program.

✎

Note

If an earlier version of PageScope Cabinet is installed on your computer, you have to uninstall it first. The newer version of PageScope Cabinet can use all keywords, tags and markers added using an earlier version of PageScope Cabinet. If the installation location of PageScope Cabinet has been changed, the old Management Object Folder may not be displayed. By redefining the old folder as Management Object Folder again, keywords, tags, markers added with an earlier version of PagesCope Cabinet can all be used.

Installation

1 Insert the PageScope Cabinet CD into your CD drive.

2 Open “My Computer“ and double click on the CD drive icon where you

have inserted the PageScope Cabinet CD.

3 Double click on the [P_SCOPE\CABINET\PSCSETUP.EXE] icon.

The InstallShield Wizard starts and prepares files needed for installation.

4 When the End User License Agreement is shown, read it carefully.

❍ Click on [YES] to accept the terms and conditions of the License

Agreement.

5 Follow the instructions displayed on the screen.

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Installation

6 If you wish to install the program into a different drive and/or folder,

click on the [BROWSE] button and enter the name of the destination folder.

❍ If you do not wish to change the destination folder, just click on the

[NEXT] button.

7 Select the program group where the program files in the “Start“ menu

should be displayed.

8 Follow the instructions on the screen to complete the installation.

Does an error message pop up during installation?

An uncritical error occurred.

➜ Click on the [REBOOT] button and the installation will continue.

Once the installation is completed, reboot your computer. This procedure will solve the problem and install PageScopeCabinet correctly even if the error message is displayed.

✎

Note

Installation may fail if you interrupt the installation of PageScope Cabinet and attempt to re-install PageScope Cabinet before InstallShield Wizard has completely finished.

PageScope Cabinet 3-3

3.3 Uninstalling the Software

1 Select “Settings“ > “Control Panel“ from the “Start“ menu.

2 In the control panel, double click on the [ADD/REMOVE PROGRAMS]

icon.

3 Select “PageScope Cabinet“ from the list.

Installation

4 Click on the [ADD/REMOVE] button.

5 When the “Confirm File Deletion“ dialog box appears, click on the [OK]

button.

6 Follow the instructions on the screen to complete the process.

✎

Note

When uninstalling, PageScope Cabinet will not automatically delete folders which are created when the program is installed. Please delete the folders manually if necessary.

3-4 PageScope Cabinet

First Steps

4 First Steps

This chapter provides information on how to start PageScope Cabinet, how the main window looks like and how to configure basic program settings.

4.1 Starting and Closing the Application

Starting PageScope Cabinet

➜ Select “PageScope Cabinet“ from the “Start“ menu.

Double click on the “PageScope Cabinet“ icon on the desktop. The main window of PageScope Cabinet is displayed.

✎

Note

If the program could not find the default folder to be managed, the “Browse for Folder“ window will pop up to re-define a default folder to be managed.

PageScope Cabinet 4-1

Closing PageScope Cabinet

➜ Either select “Exit“ from the “File“ menu or click on the [X] button of the

main frame.

4.2 Overview of the Main Window

1 2

First Steps

No. Name

1 menu bar

2 icon bars

3 “Folder Tree“ window

4 “Explorer-look tree“ window

5 “Application Launch“ window

4-2 PageScope Cabinet

First Steps

4.3 Setting System Environment

You can configure PageScope Cabinet by setting the system environment.

Open the “SetUp“ Dialog

➜ Select “Setup“ from the “Tool“ menu.

The SetUp window is displayed.

The SetUp dialog contains the following index cards:

G System:

Here you can make general system settings.

G FTP:

Here you can setup the FTP server.

G OCR:

Here you can make settings for OCR processing.

G Launch Application:

Here you can register applications launched automatically.

G Stamp:

Here you can register stamps.

PageScope Cabinet 4-3

First Steps

Changing any of the settings will enable the [APPLY] button. Clicking on the [APPLY] button will save the changes made. Clicking on the [OK] button will save the changes made and close the SetUp Window. Clicking on the [CANCEL] button will cancel the changes made and close the

SetUp window.

System Index card

In the following the different settings which can be made in the “System“ index card are explained.

Interval Time Setting for Auto-Detection Folders / Interval Time

Determine the interval for the check up of the management object folders (in seconds) in the Interval time text box. These settings will take effect immediately. You can set intervals for:

➜ Periodic observation of the Intake Folder

PageScope Cabinet observes the Auto-Intake Folder at regular intervals. If you enter "0" in the Interval Time text box, Page Scope Cabinet will not observe the Auto-Intake Folder.

➜ Auto-Detection and Periodic Observation for specified drives.

PageScope Cabinet observes the Management Object Folder at regular intervals. It is not possible to enter "0" in the Interval Time text box.

4-4 PageScope Cabinet

First Steps

Auto-Detection Drive for the Management Object Folder

This setting specifies the management object folder search drive. The drives with a check mark in the checkbox are searched for Management Object Folders. This setting will take effect immediately.

➜ Select the drive desired.

Location Setting for the Folders / Location

With this setting you assign the corresponding directory to the three monitoring functions. The specified folders must exist.

➜ Default Management Object Folder

This setting determines the Default Management Object Folder in the

Location text box. This setting will take effect immediately.

➜ Auto-Intake Folder

This setting specifies the target folder for automatic intake. This setting will take effect immediately.

✎

Note

Document files with the extension "pdf", "tif" or "tiff" located in the AutoIntake Folder will automatically be transferred to the Default Management Object Folder. Be careful not to assign a folder including files which must not be transferred to the Auto-Intake Folder.

✎

Note

When you set the Auto-Intake Folder, please select different folders for different users.

Maximum Times of Undo for Marker

The changes you have made will take effect next time you open the PageScope Cabinet DocViewer.

➜ Specify the maximum undo allowance for marker operation.

Residual Disk Capacity for Caution

When the empty space within the hard disk drive where the Auto-Intake Folder is located falls below the set value, the indicator on the status bar will turn red for warning. This setting will take effect immediately.

➜ Enter an appropriate value which is adapted to your system

environment.

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First Steps

View Thumbnail

➜ Check the “View Thumbnail“ box if you wish to see thumbnails when

opening a Management Object folder. If you uncheck the “View Thumbnail“ box, only icons will be displayed.

FTP Index card

PageScope Cabinet offers a function to become an FTP server. Thus, it can receive document files from the devices connected to a network and take in data from Minolta Mulifunctional Products. .

Setting up the FTP Server

To set up PageScope Cabinet as a FTP server, follow the steps mentioned below.

7 Activate the Launch FTP checkbox.

The FTP server will automatically be started when PageScope Cabinet is started.

8 Change the port value in the FTP Control Port field only under

exceptional conditions.

The default FTP control port is 21.

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First Steps

9 Change the port value in the FTP Data Transfer Port field only if the

device specifies it.

10 Enter the user login name into the FTP User field.

Only this login name will later enable you to login to the FTP server.

11 Enter the password into the FTP Password field.

12 Define the FTP Root folder in the FTP Root Folder field.

This setting specifies the permitted FTP login folder. This setting will take effect the next time you login to FTP.

13 Click on the [OK] button.

This will register the setting.

14 Adapt the setting of the “Auto-Intake“ folder to your demands.

15 In order to validate the settings, exit and restart PageScope Cabinet.

The FTP server is set up and started as shown by the symbol in the Windows task bar.

PageScope Cabinet 4-7

First Steps

OCR Index card

In the following the different settings which can be made in the “OCR“ index card are explained .

Do character recognition with TWAIN Aquire

➜ Check the “Do character recognition with TWAIN Aquire“checkbox if

you wish OCR processing to be performed with TWAIN aquire. When “Do character recognition with TWAIN Aquire“ is checked, the

“Do character recognition“ box in the “TWAIN Aquire“ window will also be checked, when the window is displayed.

Perform OCR processing on virtually merged files

Determines which files of a virtual merge mode are selected for OCR processing.

➜ Check “All pages“ if you wish OCR processing to be performed on all

merged files.

➜ Check “Current page only“ if you wish OCR processing to be

performed on the file currently displayed.

4-8 PageScope Cabinet

First Steps

Launch Application Index card

PageScope Cabinet has the ability to register a certain number of applications. Registered applications are shown in the “Application Launch“ window. If a printer or email software is specified for standard use on your computer, it will be automatically displayed in the “Application Launch“ window (see "Overview of the Main Window" on page 4-2). A maximum number of ten applications can be registered. .

Registering applications

1 Click on the [ADD] button.

The file selection window is displayed

2 Select the application you would like to register and click on the

[OPEN] button.

3 Click on the [APPLY] button.

The registered applications are shown in the “Application Launch“ window

✎

Note

You can also open the “Application Registration“ window by right

PageScope Cabinet 4-9

First Steps

clicking into the "Application Launch" window.

Removing applications

➜ Click on the [REMOVE] button in order to remove an application.

Stamp Index Card

Here you can register stamps appended to image files.

Registering stamps

1 Click on the [ADD] button.

A file selection window is displayed

2 Open the BMP file to be registered.

The content of the BMP file is displayed in the image area.

3 Click on the [APPLY] button.

4-10 PageScope Cabinet

First Steps

Cancelling the registration of a stamp

1 In the Select the Stamp combo box, select the stamp of which the

registration is to be canceled.

2 Click on the [REMOVE] button.

3 Click on the [APPLY] button.

PageScope Cabinet 4-11

First Steps

4.4 Setting up and Cancelling a Management Object Folder

In order to use the PageScope Cabinet software, you have to designate a management object folder from an existing folder or create a new management object folder.

The folder “...\PageScope Cabinet\Default“ is a management object folder by default and cannot be deleted. If you wish to delete this folder, change the default management object folder setting in the “SetUp“ dialog (see "Setting System Environment" on page 4-3).

Designating a Folder as a Management Object Folder

Designating from an Existing Folder

In order to designate an existing folder as management object folder, follow the steps mentioned below.

1 Select “Folder“ from the “View“ menu to open the “Folder Tree“

window.

2 Drag a folder from the “Explorer-look tree“ window and drop it into the

“Folder Tree“ window.

3 The folder you have dropped will be pasted and become a

management object folder.

✎

Note

Folders in the sub-directory of the management object folder will automatically become management object folders.

4-12 PageScope Cabinet

First Steps

CAUTION Changes of Management Information not possible for write-

protected folders.

If you save the Management Object Folder on a CD-ROM and copy it back to a harddisk or if you change the folder attribute to "read only" the Management Information File in the Mangement Object Folder will also become "read only". For such a folder, operations involving changes of Management Information - such as adding keywords or creating thumbnails - cannot be performed and will result in an error.

➜ Open the properties of the document file using the Microsoft Explorer

and uncheck "read only".

Designating from a New Folder

In order to create a new folder and designate it as a management object folder, follow the steps mentioned below.

1 Select the top cluster of the management object folder tree in the

“Folder Tree“ window.

2 Select “New Folder...“ from the “File“ menu or “Context“ menu.

The Browse for Folder window is displayed.

PageScope Cabinet 4-13

First Steps

3 Select the destination folder and click on the [OK] button.

A new folder will be created in the specified destination and will automatically become a management object folder.

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