Konica Minolta MICROPRESS SERVER CII, MICROPRESS SERVER 062 User Manual

PrintStation ManagerÉ

Reference Manual

Version4.52i

2 PrintStation Manager Reference Manual

About This Manual

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

Warranty

The information contained in this document is subject to change without notice. T/R Systems makes no warranty of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. T/R Systems shall not be liable for errors contained herein or for incidental or consequential damage in connection with the furnishing, performance, or use of this material.

Trademark Credits

BuildGammaä, Cluster Printerä, Cluster Printingä, ClusterServerä, ColorCurveä, ColorToolsä, ConTuneä, DocumentMergeä, Gammaticä, HalfTuneä, Image Management Serverä, LinearMaticä, MicroScanä, MicroScannerä, MicroSpoolä, MicroTicketä, MicroTicketä Configuration , MicroTicket Serverä, MicroTiffä, MPRipä, MPTrapä, MultiRIPä, OpenPrinterä, PressDirectorä, PrintLinkä, PrintStationä, PrintStation Managerä, PostRipä, PSM to PDFä, PSM to Tiffä, RipSoftä, RipStationä, SatellitePressä, StochasticFMä, and VariableFormsä are trademarks of T/R Systems Inc. Other brand or product names used in this document are the registered trademark or trademarks of their respective holders. MicroPressÒ is a registered trademark of T/R Systems Inc., Gammaticä, ConTuneä and HalfTuneä are patent pending.

Conventions

The following marks are used in this manual:

Indicates precautions that must be observed to prevent possible personal injury or damage to equipment or malfunctioning of software.

Indicates notes and memos containing additional or detailed information.

Indicates useful tips.

T/R Systems, Incorporated		Sales and Marketing:			Internet Access:
1300 Oakbrook Drive		Phone: (770) 448-9008			World Wide Web
Norcross, GA 30093		Fax:	(770)	448-3202	http://www.trsystems.com
U.S.A		E-Mail: salesmktg@trsystems.com			FTP
Phone: (770) 448-9008					ftp://www.trsystems.com
Fax: (770) 448-3202		Technical Support:
		Phone: (770)		448-7074
		Fax:	(770)	453-9705
		E-Mail: support@trsystems.com
Document Number	800-000024-05

PrintStation Manager Reference Manual 3

4 PrintStation Manager Reference Manual

Table of Contents
About This Manual.............................................................................................	3
Table of Contents ..............................................................................................	5
What is PrintStation Manager?.........................................................................	9
Why do I need Multiple Virtual Engines.............................................................................................	9
Features..........................................................................................................................................	10
Supported Paper Types ..................................................................................................................	11
PrintStation and Virtual Engine Naming Convention .......................................................................	12
The PrintStation Manager Main Screen Display............................................	13
Job List Window..............................................................................................................................	14
Job List Fields ............................................................................................................................	15
Job Icons ...............................................................................................................................	16
Display Jobs....................................................................................................................................	17
PrintStation Button ..........................................................................................................................	19
Virtual Engine Status Bar ................................................................................................................	21
Menus ...............................................................................................................	23
File ..................................................................................................................................................	23
UnArchive Job File(s)….......................................................................................................... .... 23
Exit .............................................................................................................................................	24
Virtual Engine..................................................................................................................................	24
Pause or Resume a Virtual Engine.............................................................................................	24
Resuming a Paused Virtual Engine ............................................................................................	25
Resynch Jobs.............................................................................................................................	25
Forms… ......................................................................................................................... ............	25
Multi Page Forms...................................................................................................................	26
Letterhead .............................................................................................................................	26
Engine Defaults… ............................................................................................................... .......	28
Virtual Engine Defaults ..........................................................................................................	29
Media Saving Features......................................................................................................	32
Job Defaults...........................................................................................................................	33
View Job Details .........................................................................................................................	36
View Job Name Only ..................................................................................................................	36
ColorTools... ...............................................................................................................................	36
B&W Engine Balance .................................................................................................................	36
Job ..................................................................................................................................................	37
Info... ..........................................................................................................................................	37
PrintStation/PrintLink Options ................................................................................................	39
Job Settings ...........................................................................................................................	40
Finishing Options ...................................................................................................................	42
Finishing Rules..................................................................................................................	43
Output Options.......................................................................................................................	44
Margin Offsets .......................................................................................................................	47
Brightness/Contrast ...............................................................................................................	48

PrintStation Manager Reference Manual 5

Color Adjust............................................................................................................................	49
ColorCurves.......................................................................................................................	50
Default ColorCurves and Definitions.......................................................................................	51
Job Parsing ............................................................................................................................	52
Ticket .....................................................................................................................................	53
Chapters.................................................................................................................................	55
Page Settings.........................................................................................................................	57
Preview ..................................................................................................................................	59
Annotations ............................................................................................................................	61
Preview…....................................................................................................................... .............62
Hold/Suspend .............................................................................................................................	63
Print ............................................................................................................................................	64
Move... ........................................................................................................................................	64
Delete .........................................................................................................................................	65
Abort ...........................................................................................................................................	65
Merge… ......................................................................................................................... .............	66
Archive........................................................................................................................................	68
Apply Form… .................................................................................................................... ..........	69
Mail Merge….................................................................................................................... ...........71
Center Pages… .................................................................................................................. ........	72
Imposition ...................................................................................................................................	74
Insert/Delete Pages…........................................................................................................... ......75
Numbering…..................................................................................................................... ..........78
Re-order Pages… ................................................................................................................ .......	80
Scale & Rotate… ................................................................................................................ ........	81
Settings.......................................................................................................................................	83
Tumble........................................................................................................................................	84
Assign Job Ticket… ............................................................................................................. .......	85
View.................................................................................................................................................	87
Toolbar........................................................................................................................................	87
Status Bar ...................................................................................................................................	87
Sort by ........................................................................................................................................	87
System Events ............................................................................................................................	88
System Errors.........................................................................................................................	89
Accounting ..................................................................................................................................	89
Scripting ..........................................................................................................................................	91
Script Toolbar..............................................................................................................................	92
Script Properties and Methods ...............................................................................................	94
Resolving PrintStation/PrintLink Problems.................................................	103
Resolving Problems for PrintStation 024 .......................................................................................	103
Viewing Printer Status Summary...............................................................................................	103
Viewing Printer System Status ..................................................................................................	105
Jam Resolution..............................................................................................................................	108
Jam Resolution PrintStation 024 System..............................................................................	108
Resolving Problems for PrintStation 312 .......................................................................................	109
Viewing Printer Status Summary...............................................................................................	109
Jam Resolution PrintStation 312 ..........................................................................................	111
Viewing Printer Maintenance Information..................................................................................	113
Viewing Printer Service Errors ..................................................................................................	115
Viewing Printer Unit Errors ........................................................................................................	117

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Viewing Miscellaneous Printer Information ...............................................................................	119
Resolving Problems for PrintLink Cii .............................................................................................	122
Viewing Printer Status Summary ..............................................................................................	122
Resolving Problems for PrintStation LaserJet 5Si .........................................................................	124
Viewing Printer Status Summary ..............................................................................................	124
Resolving Problems for PrintStation DesignJet CP .......................................................................	126
Viewing Printer Status Summary ..............................................................................................	126
Resolving Problems for PrintStation 040.......................................................................................	128
Viewing Printer Status Summary ..............................................................................................	128
Viewing Printer System Status .................................................................................................	130
Resolving Problems for PrintLink 062 ...........................................................................................	132
Viewing Printer Status Summary ..............................................................................................	132
Viewing Printer System Status .................................................................................................	133
Resolving Problems for PrintStation LaserJet 8000 ......................................................................	134
Viewing Printer Status Summary ..............................................................................................	134
Gamma Calibration .......................................................................................................................	136
Window .........................................................................................................................................	137
Reset Size ................................................................................................................................	138
Refresh.....................................................................................................................................	138
Tools .............................................................................................................................................	139
Notifications… ................................................................................................................. .........	139
Find….......................................................................................................................... ............. 140
AutoScript.................................................................................................................................	141
Options.....................................................................................................................................	143
Help ..............................................................................................................................................	143
Glossary .........................................................................................................	145
Index ...............................................................................................................	147

PrintStation Manager Reference Manual 7

8 PrintStation Manager Reference Manual

What is PrintStation Manager?

The PrintStation Manager (PSM) is a software application which “virtualizes” PrintStations/PrintLinks. Multiple PrintStations/PrintLinks are grouped together to appear as a single high speed printer. This Virtual Engine (VE) system provides a means to customize printer configurations based on printing requirements.

The PrintStation Manager incorporates an Electronic Collator and job parser (or job manager) that evenly distributes jobs between the PrintStations defined within the Virtual Engine.

Electronic collation provides a means by which all pages only need to be Rasterized (RIP’ed) once. These compressed bitmaps are saved so that multiple copies of the pages may be printed subsequently utilizing the printer’s full rated speed. All of this is done electronically by the PrintStation Manager so that the output of one PrintStation is placed on top of another yielding a complete collated job set, just as though it was printed on a single printer.

Why do I need Multiple Virtual Engines

Using multiple Virtual Engines allows printing multiple jobs at the same time. For instance, if there are four PrintStations, the operator can set up two PrintStations as one VE and another two PrintStations as a second VE. This way one job can be directed to one VE and another job can be directed to the other VE concurrently. Additionally, one Virtual Engine may be set up to print duplex jobs and keep jobs after they are printed while another Virtual Engine does neither.

Since a system with four, six, eight, up to twelve PrintStations can have several VE configurations, T/R Systems ships the MicroPress with default VE configurations. Default VE configurations are provided to give you a basic collection of printers. T/R Systems has chosen configurations that would be somewhat typical in a printing environment and minimize the installation time.

PrintStation Manager Reference Manual 9

Features

The PrintStation Manager has many built-in features like dragging and dropping files from one Virtual Engine to another and duplexing a simplex job with a single mouse click.

These optional features must be purchased and a number obtained from T/R Systems in order to be used. If the option has not been registered, a small key (see the graphic below) will be visible and the controls will be “grayed out” or unavailable.

Optional features include:

∙Imposition: The means to position multiple pages of a job onto a larger single sheet in the correct orientation for binding. This feature is not available for the PrintStation 312.

∙Document Merge: This feature allows the creation of new documents by combining portions of existing documents.

∙Forms: This feature is used to print data from one job as an overlay onto another job.

∙Image Manipulation - This feature consists of the following:

-Scaling: Adjust the size of pages within a PSM job.

-Center Pages: center the image on all pages of a job.

-Margin Offset: Change the margin settings for a PSM job, either the whole job or on a page by page basis. This feature is not available for the PrintStation 312.

∙ColorTools (Print Test Calibrate in prior versions): ColorTools is a suite of Color Calibration applications, including Gammatic that automates gamma calibration of the color capable PrintStations.

∙Scripting: Run VB Scripts to perform different tasks on existing jobs or on new jobs as they come into the PSM.

∙Job Ticketing: A print provider (MicroPress owner) provides a custom ticket form, generated with MicroTicket Configuration, to a client. The ticket is accessible to both Macintosh and PC format computers. The client, using MicroTicket within a web browser, fills out the characteristics of a print job. The files required to process the job are also included. MicroTicket packages all of the required jobs into one file that is easily transported to the print provider.

∙Numbering: Apply page numbers or other sequential numbers to PSM jobs.

∙Annotations: Add comments to PSM jobs. The Find tool can be used to locate text in the annotations.

These MicroPress features are available for use with all PrintStations except where noted.

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Supported Paper Types

PrintStation	Tray	Paper Sizes
312	Internal Cassette	B5, A4, Legal, Letter
	Optional Cassette	B5, A4, Legal, Letter
	Manual Tray	up to 8.5"x14"
024	Upper Tray	B4, A4, Legal, Letter
	Lower Tray	A3, B4, A4, Ledger, Legal, Letter
	Manual Tray	up to 11.70"x17.70"
	Envelope Feeder	Monarch, COM-10, DL, B5, C5
	Deck	A3, B4, A4, Ledger, Legal, Letter
Cii	Upper Tray	A4, Letter
	Middle Tray	A3, A4, A5 B4, B5, B6, Ledger, Legal, Letter, Statement
	Lower Tray	A3, Ledger
	Manual Tray	up to 12"x18"
LaserJet 5Si	Upper Tray	US Letter, US Legal, A3, A4, Statement, B4, Tabloid
	Lower Tray	US Letter, US Legal, A3, A4, Statement, B4, Tabloid
	Manual Tray	US Letter, US Legal, A3, A4, Statement, B4, B5, Tabloid, Executive,
		COM-10, Monarch, DL, C5, ISO B5
	Deck	US Letter, US Legal, A3, A4, B4
DesignJet CP		US Letter, Full Bleed US Letter, Tabloid, Full Bleed Tabloid, ANSI C,
		ANSI D, ANSI E, ARCH A, ARCH B, ARCH C, ARCH D, ARCH E,
		ISO A4, Full Bleed ISO A4, ISO A3, Full Bleed ISO A3, ISO A2, ISO
		A1, ISO A0, Oversize A2, Oversize A1, Oversize A0, B4, B3, B2,
		B1, 24" x 48", 24" x 60", 24" x 72", 24" x 84", 24" x 96", 24" x 108",
		36" x 60", 36" x 72", 36" x 84", 36" x 96", 36" x 108"
040	Upper Tray	US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid, Executive
	Middle Tray	US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid, Executive
	Lower Tray	US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid, Executive
	Large Capacity Hopper	A4, Letter
	(LCH)
062	1st Drawer	Tabloid
	2nd Drawer	Letter, Letter R, Legal, Tabloid, A5, A4, A4R, A3, B5, B5 R, B4,
		Invoice/Statement
	3rd Drawer	Letter
	Large Capacity	Letter
	Cassette (LCC)
	Manual Tray	Letter, Letter R, Legal, Statement
LaserJet 8000	Upper Tray	US Letter, US Legal, A3, A4, B4
	Lower Tray	US Letter, US Legal, A3, A4, B4, B5, Tabloid
	Manual Tray	US Letter, US Legal, *A5, B4, B5, Tabloid, Executive, Statement
	Deck	US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid

*=for imposition only

On the PrintLink Cii, Executive size paper can only be fed from the Manual Tray.

Paper sizes B1 through B6 referred to in this manual are JIS unless otherwise noted.

PrintStation Manager Reference Manual 11

PrintStation and Virtual Engine Naming Convention

Beginning with MicroPress Version 4.51, the naming convention for the PrintStations and Virtual Engines changed from previous versions. This change was necessary due to the number and possible combinations of different PrintStations supported by the MicroPress.

The name of the PrintStation/Virtual Engine will be a letter and a number. The letter indicates the PrintStation type and the number will be an increment of 1-8 depending on the quantity of the type of PrintStation.

APrintStation 312

BPrintStation 024

CPrintLink Cii

DPrintStation LaserJet 5Si

EPrintStation DesignJet CP

FPrintStation 040

GPrintLink 062

HPrintStation LaserJet 8000

A MicroPress with four 024’s would have PrintStations named B1, B2,

B3, and B4. A virtual engine using B1 and B2 would be named B12.

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The PrintStation Manager Main Screen Display

When the PrintStation Manager is launched, it will display the main screen.

The icon at the top left of each Virtual Engine window represents the type of output device connected to the VE.

This main screen allows access to:

∙The Virtual Engines within the PrintStation Manager.

∙Print jobs and job attributes

∙The Toolbar for PrintStation and job control

PrintStation Manager Reference Manual 13

Job List Window

The field widths in the Job List window are adjustable. Move the cursor to the border between two fields, and the cursor will change to the resize arrows.

Then, drag the field border to the desired width. Double clicking the field border will automatically size the column to fit the longest text in the column.

A “*” in front of the number of pages in the job means that the job is set to print some sequence of pages other than the first page to the last all inclusive. For example: odd pages only.

The Job List window shows the job name, status of the job, number of pages, number of copies, the name of the user who sent the job, and the date/time the job was RIP’ed. Additionally, the job icon located to the left of the job name will indicate whether the job is Color, B&W, merged with a form, or if the job is set up to print duplex.

View Job Details

The Job List Window can display job details (as shown above) or job names only.

Right click within the Job List window for quick access to the Job Menu. Not all menu items will be available unless a job is selected.

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Job List Fields

Refer to the following table to interpret the columns in the Job List window.

An ‘*’ in any column header means the list is sorted by that field.

Field/Control

Job Name

Status

Pages

Copies

User

Date/Time

Description

The name of the job to print and job icon.

The current state of the job. Refer to the Display Jobs section to interpret the different states in which the jobs may display.

The number of pages contained in the job. A “?” will display as a job is loading into the PrintStation Manager. The “*” in front of the number of pages in the job means that the job is set to print some sequence of pages other than the first page to the last all inclusive. For example: print odd pages only.

The number of times the job will be printed.

The user or the name of the user’s workstation that sent the job to the printer.

This field indicates when the PrintStation Manager received the job.

PrintStation Manager Reference Manual 15

Job Icons

Refer to the following table to interpret the icons.

This Job Icon

B&W standard

Description

This icon displays for standard B&W jobs that are in the Waiting, Holding, Suspended or Printed state.

Color standard		This icon displays for standard color jobs that
		are in the Waiting, Holding Suspended or
		Printed state.

Printing		When a job is printing the icon is highlighted
		in green.
or
B&W Color
Duplex		A duplexed job.
or
B&W	Color
Form		A job that has been Merged with a Form.
or
B&W	Color
Combination		This icon displays for jobs that are both
		Duplex and a Form.
or
B&W	Color
Error		This icon indicates a job has errored.

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Display Jobs

The number of each current job type will display regardless of whether or not the job type is selected.

∙When a job type is selected, all jobs of that type will display in the Job List Window.

∙Click the box beside each job type to include it in the Job List.

∙A ““ in the box indicates selection.

∙The number that displays beside each job type indicates the number of jobs of that type.

Refer to the following table to interpret the different states in which the jobs may display.

The next available waiting job becomes active when the current print job is complete if the Virtual Engine is not paused.

Field/Control

Waiting

Holding

Printed

Archived

Error

Description

Jobs that are waiting to be printed. The letter W displays in the status column.

Jobs that are retained to print at another time. The letter H displays in the status column. Jobs that are on hold remain in a held state until you change them.

Jobs that have been printed successfully. The letter P displays in the status column.

Jobs that have been archived with Auto Archive display the letter A in the status column. The file name is also appended with the “.msm” or ".pdf" extension. See Archive… in the Job menu section for more information.

Jobs in which a printing error has occurred. The letter E displays in the status column.

There are additional job status indicators that are not listed in the Display Jobs check box area.

Refer to the following table to interpret the indicators.

PrintStation Manager Reference Manual 17

Status

-L-

Indicates

The status column displays “>>” while a job is in the process of printing.

The job stack has been moved to another PrintStation. When a job is printing to a Virtual Engine that controls two or more PrintStations and one errors out, the job stack is moved to an operational PrintStation if the error is not corrected within a specified amount of time.

Job is locked. This will display during job archival and other processes. When the job status displays L, the job is locked and can not be accessed.

If a job is currently printing, pressing the Hold/Suspend button will stop the job from printing. An S displays in the status column.

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PrintStation Button

Cii

Right click and hold for an error status display on an engine displaying an error. See the example below.

The PrintStation buttons are located inside the Virtual Engine window. The PrintStation buttons will alert you to common PrintStation conditions that may result in image defects or print job errors.

To view the message that corresponds with the graphic representation of the PrintStation, just click the button. Clicking on a PrintStation button will open the PrintStation window and allow access to PrintStation Summary or PrintStation Systems information for a specific PrintStation. This includes information on Paper Status, PrintStation Summary Status, Enable/Disable commands, System (PrintStation) Errors, Total Pages Printed and other miscellaneous PrintStation status. Refer to Resolving PrintStation/PrintLink Problems for more details about PrintStation status.

The PrintStation status is identified with lights displaying various colors. Refer to the following table to interpret the status of the PrintStation button.

The PrintStation Icon

Light Displays

Black

Bright Green

Flashing Bright Green

Dark Green

Yellow

Flashing Yellow

Red

Flashing Red

Disabled

When

The PSM is starting up. This is before communication is even attempted from the ClusterServer to the PrintStations.

The printer is idle and ready.

A job is in the process of printing without error, or toner may be low.

There is no communication between the PSM and the PrintStation. The PrintStation may display this color when the connection between the PrintStation and the HostAdapter has been broken or the PrintStation is turned off.

A caution is indicated. Conditions may be developing that could lead to image quality issues.

A job is printing, but a caution is indicated. Conditions may be developing that could lead to image quality issues.

An event has occurred that requires user intervention before the job can continue to print.

The printer is paused for the user to “work and turn” the pages for duplexing. This is only on the PrintStation 312.

PrintStation has been disabled. Jobs cannot be sent to a PrintStation while it is disabled. The PrintStation will not contribute to the output of any job.

PrintStation Manager Reference Manual 19

The PrintStation Icon

Light Displays

Paper Out

Cii

Toner Low/Out

Cii

Paper Jam

Cii

When

The PrintStation has used the last sheet of paper in the selected paper source. Be aware of the following:

∙For some PrintStations, the button will display which paper tray is empty.

∙D - Paper Deck (024 only)

∙e - Envelope Feeder (024 only)

∙i - Internal Tray (312 only)

∙L - Lower Tray (024, Cii only)

∙m - Manual Tray

∙mi – Middle Tray (Cii only)

∙o - Optional Tray (312 only)

∙u - Upper Tray (024, Cii only)

∙Paper Out with Yellow Light means: Auto Tray Switch is enabled and a paper tray is empty; however, printing may continue with use of another paper tray.

∙Paper Out with Red Light means that one or all of the paper trays are empty and printing will not continue.

A toner cartridge is low. The PrintStation button will indicate which color toner cartridge is low.

For PrintStation 024 engines:

∙The EP (toner/drum) cartridge is low. For PrintStation 312 and Cii engines:

∙If a second toner cartridge becomes low before the first toner is replaced, the Engine button will continue to indicate the first color. The PrintStation Status display (click PrintStation button) will alert the user that additional color toners may also be low.

This display status should be used as an indicator that the image quality needs to be monitored because of low toner, not that the toner cartridge needs to be replaced.

A printer paper jam has occurred. This information will always display along with a light. Click on the engine button for information on the paper jam location and jam resolution (except for PrintLink Cii).

20 PrintStation Manager Reference Manual

The PrintStation button Status may also display multiple conditions that are occurring simultaneously in the PrintStation.

For example:

indicates that the Internal Paper Tray is empty and the Magenta Toner is low.

Virtual Engine Status Bar

The Virtual Engine Status Bar displays the name and printing status of the job in the process of printing. The Virtual Engine also has a Pause/Resume button. There are also icons to indicate that Forms are on and/or that Archiving is in progress.

Printing

Forms

Paused

Archiving/Unarchiving

PrintStation Manager Reference Manual 21

22 PrintStation Manager Reference Manual

Menus

Beginning with MicroPress version 4.52, menus will contain only the features available to the currently selected PrintStation/PrintLink type. In previous versions the menu items that were unavailable would have been grayed out.

File

Use the File menu selections to UnArchive jobs and Exit the

PrintStation Manager.

UnArchive Job File(s)…

Depending on the file size decompression may take several seconds to several minutes to complete. Multiple files can be selected to unarchive simultaneously.

UnArchiving an older version PSM job will update it to the current PSM version.

Use UnArchive Job File(s) to decompress archived files and return the file to the PrintStation Manager format.

1.Select the Virtual Engine to receive the archived file.

2.Select File from the PrintStation Manager main menu and then select UnArchive Job File(s) from the File Menu.

3.Select the file to be unarchived. Click OK. The file is decompressed and placed in the active Virtual Engine Job List.

Select multiple jobs by holding down the Shift or CTRL key while selecting jobs.

PrintStation Manager Reference Manual 23

Exit

The present session of PrintStation Manager can be ended by pressing [Alt]+F4.

To exit PrintStation Manager:

Select Exit from the File Menu and the present session of PrintStation Manager will be ended.

—OR—

Click the Control Menu box (located in the top left corner of the PSM main screen) and select Close. The present session of PrintStation Manager will be ended.

The PrintStation Manager saves the status of the current jobs before closing.

Virtual Engine

The Virtual Engine Menu contains functions that affect the selected Virtual Engine. Depending on the MicroPress configuration, some of these features may not be activated. Additionally, the ColorTools feature will only be functional if the Virtual Engine contains a color capable PrintStation.

The following section covers all menu selections under Virtual Engine.

Pause or Resume a Virtual Engine

Pause or Resume a Virtual Engine by:

∙clicking the Pause button on the Toolbar on the PrintStation Manager Main Screen

∙clicking on the small Stop Light display at the bottom right of the Virtual Engine display

∙right-click on the task bar buttons and select Pause/Resume

Use the Pause/Resume Virtual Engine option to prevent or start print activity to the active Virtual Engine. Use of this option will have no effect on the currently printing job. When the Pause/Resume light is green, the Virtual Printer is ready to print. When the Pause/Resume light is red, the Virtual Printer is paused and will not print. All jobs that are selected to print, will display as a Wait (W) status in the Status column of the Job List window until the Virtual Engine is resumed.

To Pause a Virtual Engine

1.Select a Virtual Engine. The title bar of the Virtual Engine window will be highlighted when selected.

2.Select Virtual Engine from the PrintStation Manager main menu and then select Pause.

3.The Virtual Engine activity is halted. Even though the printer is paused, the user may continue to send jobs that will print when the printer is resumed.

24 PrintStation Manager Reference Manual

Resuming a Paused Virtual Engine

To Resume a Paused Virtual Engine

1.Select a Paused Virtual Engine.

2.Select Virtual Engine from the PrintStation Manager main menu and then select Resume.

3.The Virtual Engine activity is resumed and normal print activity will continue.

Resynch Jobs

Refresh, located in the Window menu, will do the same thing as Resynch Jobs. Pressing the <F5> key will also Refresh the Job List window.

The Resynch Jobs feature provides the user with a means of refreshing and updating the Job List window. This is especially useful if a job file is copied into a PrintStation Manager spool directory. The updated job will display after Resynch Jobs has refreshed the PrintStation Job List window.

There is no dialog box or window for this menu item, it takes effect immediately.

To Resynch the Job List.

1.Select a Virtual Engine.

2.Select Virtual Engine from the PrintStation main menu and then select Resynch.

3.The Job List window will be refreshed, and any jobs copied to the Virtual Engine’s Spool Directory will be added to the display.

Forms…

To learn how to apply a form to job already RIP’ed, see the section entitled Apply Form.

The Forms option is used to print data from one job as an overlay onto another job. The Forms option provides a more efficient way of printing multiple copies of a job that contains both common and unique text or graphics.

For example, a business form is often used by many individuals for different purposes. Frequently, the common text or graphics in the blank business form make up 90% or more of the data sent to the printer, while the unique text may make up only 10%.

Print forms more efficiently by sending the form with the fixed image information (common text and graphics) to be processed through MicroSpool, the T/R Systems RIP, and then to the PrintStation Manager only once. Next, configure the job as a form for that Virtual Engine. Then, jobs sent to that Virtual Engine will be merged with the form information.

PrintStation Manager Reference Manual 25

The forms print option can also be set from Macintosh or PC workstations using the MicroPress drivers.

Multi Page Forms

A form can have one or more pages and can be merged with unique text documents that contain any number of pages (e.g.; ten pages of unique text or variable data to be merged with a five page form.) Forms can be repeated so that each page of the unique text document will be merged with the appropriate page of the form. Click the Repeat Form button to merge a 5 page form with a 10 page document. The PrintStation Manager merges 1-5 of the form with pages1-5 of the unique text document, and then the 5 page form is repeated with the next 5 pages (pages 6-10) of the unique text document.

Letterhead

The Forms option also makes printing jobs with letterhead more efficient as it eliminates the need to change or reload the paper tray with pre-printed letterhead.

If the forms option is turned off at the PrintStation Manager, the print options can still be set from the Macintosh workstation to override default options in PrintStation Manager. However, if the current form in the PrintStation Manager is “No Form”, a job set this way will fail because no form has been added for use.

When using the Form feature in the PrintStation Manager, the following Job Settings must match to achieve the desired output:

∙ Bit Depth: (Contone/BiLevel/Monochrome) Both the Form and the file to be overlaid must come through the same Virtual Printer.

∙Horizontal and Vertical Resolution Settings

If these Job Settings do not match, the job will print without the form, and an error message will be generated in the system log.

Access the Form Configuration dialog box by selecting Engine Defaults from the Virtual Engine Menu and then pressing the

button in the Engine Defaults Dialog box

—OR—

by pressing [Ctrl]+[F].

To use the Forms Setup option:

1.Select a Virtual Engine.

2.Select Virtual Engine from the PrintStation Manager main menu and select Forms.

3.The Form Configuration dialog box displays.

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Before the “Use Forms” option is available, a job must first be selected to be used as a form from the Current Jobs field. “Add” it to the list of Available Forms.

The Form Repeat option is available only after the Use Forms option is selected.

4.Refer to the following table to interpret the Form Configuration dialog box and available options.

Field/Control

Current Jobs

Use Forms

Add

Form Repeat

Current Form

Description

All current jobs, whether or not they are selected to be viewed in the Job List Window, for the active Virtual Engine are displayed here.

Print the form as an overlay for every job sent to the Virtual Engine. The form highlighted under Available Forms and listed next to Current Form is the current from. If this box is not checked, the selected form will not print unless the job itself has specified “Use Form.”

Copy the job selected from the Current Jobs field to the Available Forms field. This option makes the selected job available for use as a form.

Repeat a form so that each page of a specific document will be merged with the appropriate page of the form. A form can have one or more pages and can be merged with specific documents that contain any number of pages. For example, you may have a ten page job to be merged with a five page form. Click the Repeat Form button and the PrintStation Manager merges pages 1-5 of the form with pages 1-5 of the document. The form pages 1- 5 are then repeated with the next 5 document pages to be printed (pages 6- 10).

Displays the name of the currently selected form. This field displays information without clicking on it. <No Form> will display if a form has not been selected.

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The Use Forms option must be selected in order to print the chosen form as an overlay for every job sent to the Virtual Engine.

Field/Control

Available Forms

Delete

Description

Select a form for use as a printed overlay for every job sent to the Virtual Engine. Highlight indicates the selected form.

Remove a selected form from the Available Forms list.

5.Click Close. The Form Setup options are accepted.

Engine Defaults…

The Virtual Engine Default Settings dialog consists of two categories of options; Virtual Engine Defaults and Job Defaults. Each default type is described in the following sections.

The Virtual Engine Defaults dialog box may also be accessed by pressing

[ALT]+[Enter].

The various PrintStation types may have different default settings options. The 024 is shown as an example only.

To access the Engine Defaults dialog box:

1.Right-click on the Virtual Engine’s task bar button on the PSM main dialog.

2.Select Engine Defaults.

3.The Virtual Engine Defaults dialog box appears.

PrintStation 024 Defaults dialog box

4.Refer to the following sections, Virtual Engine Defaults and Job Defaults to interpret the options in the Engine Defaults dialog box for both job and engine.

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Virtual Engine Defaults

Virtual Engine Defaults control the behavior of all jobs printed from a Virtual Engine and can be overridden by the workstation sending the job. See the table following for the defaults available to each PrintStation/PrintLink type.

	OPTION

	Spool Directory
	Form Setup
	Hold Incoming Jobs

	Keep Printed Jobs
	Print Job Separators
	Use Manual Tray for Separators
	Write Through
DesignJet Only	Step and Repeat
DesignJet Only	SafePrint
DesignJet Only	Print Quality
DesignJet Only	Margin Offsets

ENGINE TYPE / OPTION AVAILABILITY

A-312	B-024	C-Cii	D-5Si	E-DJCP	F-040	G-062	H- LJ 8000

Π	Π	Π	Π	Π	Π	Π	Π
Π	Π	Π	Π		Π	Π	Π
Π	Π	Π	Π	Π	Π	Π	Π

Π	Π	Π	Π		Π	Π	Π
Π	Π	Π	Π		Π	Π	Π
Π	Π	Π	Π			Π	Π
Π	Π	Π	Π		Π	Π	Π
				Π
				Π
				Π
				Π

Field/Control

Spool Directory

Description

The directory containing the PSM job files for the currently selected Virtual Engine. If multiple Spool Directories are specified for the Virtual Engine, they may be selected from the drop down list. The currently selected path is displayed on the Virtual Engine title bar. See the following steps for adding and deleting paths.

This feature is good for organizing large numbers of job files. Users may want to keep jobs in different directories so that the Job List Window is more manageable.

To modify the Spool Directory:

Add Path

1.Click on the Add Path button.

2.Navigate to the desired directory using the dialog box shown below.

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For instructions on the use of the Forms feature, refer to the section entitled Forms.

3.Click on the directory to select it.

4.Click OK to add the path and return to the Virtual Engine Defaults dialog.

—OR—

Click Cancel to return to the Virtual Engine Defaults dialog.

Delete Path

1.From the drop down list, select the path to delete.

2.Click on the Delete Path button.

Field/Control

Form Setup

Hold Incoming Jobs

Keep Printed Jobs

Print Job Separators

Description

All incoming jobs are held until they are manually selected to be printed.

Save jobs after they have printed. The PrintStation Manager will save jobs after printing for quick re-printing without resending from the workstation or reprocessing the job through the RIP.

Produce a marked separator page at the end of each job. Select this option when printing multiple copies of jobs to keep them separated.

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