Konica Minolta MICROPRESS SERVER CII, MICROPRESS SERVER 062 User Manual

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PrintStation ManagerÉ

Reference Manual

Version 4.52i

2 PrintStation Manager Reference Manual

About This Manual

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

Warranty The information contained in this document is subject to change without notice. T/R Systems makes no warranty

of any kind with regard to this material, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. T/R Systems shall not be liable for errors contained

herein or for incidental or consequential damage in connection with the furnishing, performance, or use of this material.

Trademark Credits

BuildGamma, Cluster Printer, Cluster Printing, ClusterServer, ColorCurve, ColorTools, ConTune, DocumentMerge, Gammatic, HalfTune, Image Management Server, LinearMatic, MicroScan, MicroScanner, MicroSpool, MicroTicket, MicroTicket Configuration , MicroTicket Server, MicroTiff, MPRip, MPTrap, MultiRIP, OpenPrinter, PressDirector, PrintLink, PrintStation, PrintStation Manager, PostRip, PSM to PDF, PSM to Tiff, RipSoft, RipStation, SatellitePress, StochasticFM, and VariableForms are trademarks of T/R Systems Inc. Other brand or product names us ed i n t hi s document are the registered trademark or trademarks of their respective holders. are patent pending.

Conventions

MicroPress

 is a registered trademark of T/R Systems Inc., Gammatic, ConTune and HalfTune

The following marks are used in this manual:

Indicates precautions that must be observed to pr event possible per sonal injury or damage to equipment or malfunctioning of software.

Indicates notes and memos containing additional or det ailed information.

Indicates useful tips.

T/R Systems, Incorporated

1300 Oakbrook Drive Norcross, GA 30093 U.S.A Phone: (770) 448-9008 Fax: (770) 448-3202

Sales and Marketing:

Phone: (770) 448-9008 Fax: (770) 448-3202 E-Mail: salesmktg@trsystems.com

Technical Support:

Phone: (770) 448-7074 Fax: (770) 453-9705 E-Mail: support@trsystems.com

Internet Access:

World Wide Web http://www.trsystems.com FTP ftp://www.trsystems.com

Document Number 800-000024-05

PrintStation Manager Reference Manual 3

4 PrintStation Manager Reference Manual

Table of Contents

About This Manual.............................................................................................3

Table of Contents.............................................................................................. 5

What is PrintStation Manager?......................................................................... 9

Why do I need Multiple Virtual Engines............................................................................................. 9

Features..........................................................................................................................................10

Supported Paper Types.................................................................................................................. 11

PrintStation and Virtual Engine Naming Convention....................................................................... 12

The PrintStation Manager Main Screen Display............................................ 13

Job List Window.............................................................................................................................. 14

Job List Fields ............................................................................................................................ 15

Job Icons............................................................................................................................... 16

Display Jobs.................................................................................................................................... 17

PrintStation Button..........................................................................................................................19

Virtual Engine Status Bar................................................................................................................ 21

Menus............................................................................................................... 23

File.................................................................................................................................................. 23

UnArchive Job File(s)…..............................................................................................................23

Exit.............................................................................................................................................24

Virtual Engine.................................................................................................................................. 24

Pause or Resume a Virtual Engine............................................................................................. 24

Resuming a Paused Virtual Engine............................................................................................ 25

Resynch Jobs............................................................................................................................. 25

Forms… ..................................................................................................................................... 25

Multi Page Forms................................................................................................................... 26

Letterhead .............................................................................................................................26

Engine Defaults… ...................................................................................................................... 28

Virtual Engine Defaults.......................................................................................................... 29

Media Saving Features...................................................................................................... 32

Job Defaults...........................................................................................................................33

View Job Details......................................................................................................................... 36

View Job Name Only.................................................................................................................. 36

ColorTools... ............................................................................................................................... 36

B&W Engine Balance................................................................................................................. 36

Job.................................................................................................................................................. 37

Info.............................................................................................................................................37

PrintStation/PrintLink Options................................................................................................ 39

Job Settings ........................................................................................................................... 40

Finishing Options...................................................................................................................42

Finishing Rules.................................................................................................................. 43

Output Options....................................................................................................................... 44

Margin Offsets....................................................................................................................... 47

Brightness/Contrast ............................................................................................................... 48

PrintStation Manager Reference Manual 5

Color Adjust............................................................................................................................49

ColorCurves.......................................................................................................................50

Default ColorCurves and Definitions.......................................................................................51

Job Parsing............................................................................................................................ 52

Ticket .....................................................................................................................................53

Chapters.................................................................................................................................55

Page Settings.........................................................................................................................57

Preview..................................................................................................................................59

Annotations............................................................................................................................ 61

Preview…....................................................................................................................................62

Hold/Suspend.............................................................................................................................63

Print............................................................................................................................................64

Move...........................................................................................................................................64

Delete.........................................................................................................................................65

Abort...........................................................................................................................................65

Merge…......................................................................................................................................66

Archive........................................................................................................................................68

Apply Form…..............................................................................................................................69

Mail Merge…............................................................................................................................... 71

Center Pages…..........................................................................................................................72

Imposition...................................................................................................................................74

Insert/Delete Pages….................................................................................................................75

Numbering…...............................................................................................................................78

Re-order Pages….......................................................................................................................80

Scale & Rotate… ........................................................................................................................81

Settings.......................................................................................................................................83

Tumble........................................................................................................................................84

Assign Job Ticket…....................................................................................................................85

View.................................................................................................................................................87

Toolbar........................................................................................................................................87

Status Bar...................................................................................................................................87

Sort by........................................................................................................................................87

System Events............................................................................................................................88

System Errors.........................................................................................................................89

Accounting..................................................................................................................................89

Scripting..........................................................................................................................................91

Script Toolbar..............................................................................................................................92

Script Properties and Methods ...............................................................................................94

Resolving PrintStation/PrintLink Problems................................................. 103

Resolving Problems for PrintStation 024.......................................................................................103

Viewing Printer Status Summary...............................................................................................103

Viewing Printer System Status..................................................................................................105

Jam Resolution..............................................................................................................................108

Jam Resolution PrintStation 024 System..............................................................................108

Resolving Problems for PrintStation 312.......................................................................................109

Viewing Printer Status Summary...............................................................................................109

Jam Resolution PrintStation 312 ..........................................................................................111

Viewing Printer Maintenance Information..................................................................................113

Viewing Printer Service Errors ..................................................................................................115

Viewing Printer Unit Errors........................................................................................................117

6 PrintStation Manager Reference Manual

Viewing Miscellaneous Printer Information............................................................................... 119

Resolving Problems for PrintLink Cii............................................................................................. 122

Viewing Printer Status Summary.............................................................................................. 122

Resolving Problems for PrintStation LaserJet 5Si......................................................................... 124

Viewing Printer Status Summary.............................................................................................. 124

Resolving Problems for PrintStation DesignJet CP....................................................................... 126

Viewing Printer Status Summary.............................................................................................. 126

Resolving Problems for PrintStation 040....................................................................................... 128

Viewing Printer Status Summary.............................................................................................. 128

Viewing Printer System Status ................................................................................................. 130

Resolving Problems for PrintLink 062...........................................................................................132

Viewing Printer Status Summary.............................................................................................. 132

Viewing Printer System Status ................................................................................................. 133

Resolving Problems for PrintStation LaserJet 8000 ...................................................................... 134

Viewing Printer Status Summary.............................................................................................. 134

Gamma Calibration....................................................................................................................... 136

Window......................................................................................................................................... 137

Reset Size ................................................................................................................................ 138

Refresh.....................................................................................................................................138

Tools............................................................................................................................................. 139

Notifications….......................................................................................................................... 139

Find….......................................................................................................................................140

AutoScript................................................................................................................................. 141

Options..................................................................................................................................... 143

Help ..............................................................................................................................................143

Glossary......................................................................................................... 145

Index............................................................................................................... 147

PrintStation Manager Reference Manual 7

8 PrintStation Manager Reference Manual

What is PrintStation Manager?

The PrintStation Manager (PSM) is a sof t ware applicat ion which

“virtualizes” PrintStations/Print Links. Multiple PrintStations/PrintLinks are grouped together t o appear as a single high speed printer. This Virtual Engine (VE) system provides a means to customize print er configurations based on printing r equirements.

The PrintStation Manager incorporates an Electronic Collator and job parser (or job manager) t hat evenly distributes jobs between the PrintStations defined within the Virt ual Engine.

Electronic collation provides a means by which all pages only need to be Rasterized (RIP’ed) once. These compressed bitm aps ar e saved so that multiple copies of the pag es m ay be print ed subsequently utilizing the printer’s full rated speed. All of this is done electronically by the PrintStation Manager so that the output of one PrintStation is placed on top of another yielding a complete collated j ob set, just as though it was printed on a single printer.

Why do I need Multiple Virtual Engines

Using multiple Virtual Engines allows printing multiple jobs at the same time. For instance, if there are four PrintStations, the operator can set up two PrintStations as one VE and another two PrintStations as a second VE. This way one job can be directed to one VE and another job can be directed to the other VE concur rently. Additionally, one Virtual Engine may be set up to print duplex jobs and keep jobs after they are printed while another Virtual Engine does neither.

Since a system with four, six, eight, up to twelve PrintStations can have several VE configurations, T/R Systems ships t he with default VE configurations. Default VE config ur ations are provided to give you a basic collection of printers. T/R Systems has chosen configurations that would be somewhat typical in a printing environment and minimize the installation time.

MicroPress

PrintStation Manager Reference Manual 9

Features

The PrintStation Manager has many built-in feat ures like dragging and dropping files from one Vir tual Engine to another and duplexing a simplex job with a single mouse click.

These optional features must be purchased and a number obtained from T/R Systems in order to be used. If the option has not been registered, a small key (see the graphic below) will be visible and the

controls will be “grayed out” or unavailable.

Optional features include:

• Imposition: The means to position m ultiple pages of a job onto a larger single sheet in the correct orientation for binding. This feature is not available for the Pr intStation 312.

• Document Merge: This featur e allows the creation of new documents by combining portions of existing documents.

• Forms: This featur e is used t o pr int data from one job as an overlay onto another job.

• Image Manipulation - This featur e consist s of the following:

- Scaling: Adjust the size of pag es within a PSM job.

- Center Pages: center the im age on all pages of a job.

- Margin Offset: Change the margin settings for a PSM job, either the whole job or on a page by page basis. This feat ur e is not available for the PrintStation 312.

• ColorTools (Print Test Calibrate in prior versions): ColorTools is a suite of Color Calibration applications, including Gammatic that automates gamma calibration of the color capable PrintStations.

• Scripting: Run VB Scripts to perform different tasks on existing jobs or on new jobs as they come into the PSM.

• Job Ticketing: A print pr ovider (

MicroPress

owner) provides a custom ticket form, generated with MicroTicket Configuration, to a client. The ticket is accessible to bot h Macintosh and PC format computers. The client, using MicroTicket within a web browser, fills out the characteristics of a print job. The files required to process the job are also included. MicroTicket packages all of the required jobs into one file that is easily transport ed t o the print provider.

• Numbering: Apply page numbers or other sequential numbers to PSM jobs.

• Annotations: Add comments to PSM jobs. The Find t ool can be used to locate text in the annotations.

These

MicroPress

except where noted.

10 PrintStation Manager Reference Manual

features are available for use with all PrintStations

Supported Paper Types

PrintStation Tray Paper Sizes

312

024

Cii

LaserJet 5Si

DesignJet CP

040

062

LaserJet 8000

*=for imposition only

Internal Cassette B5, A4, Legal, Letter Optional Cassette B5, A4, Legal, Letter Manual Tray up to 8.5"x14" Upper Tray B4, A4, Legal, Letter Lower Tray A3, B4, A4, Ledger, Legal, Letter Manual Tray up to 11.70"x17.70" Envelope Feeder Monarch, COM-10, DL, B5, C5 Deck A3, B4, A4, Ledger, Legal, Letter Upper Tray A4, Letter Middle Tray A3, A4, A5 B4, B5, B6, Ledger, Legal, Letter, Statement Lower Tray A3, Ledger Manual Tray up to 12"x18" Upper Tray US Letter, US Legal, A3, A4, Statement, B4, Tabloid Lower Tray US Letter, US Legal, A3, A4, Statement, B4, Tabloid Manual Tray US Letter, US Legal, A3, A4, Statement, B4, B5, Tabloid, Executive,

COM-10, Monarch, DL, C5, ISO B5

Deck US Letter, US Legal, A3, A4, B4

US Letter, Full Bleed US Letter, Tabloid, Full Bleed Tabloid, ANSI C, ANSI D, ANSI E, ARCH A, ARCH B, ARCH C, ARCH D, ARCH E, ISO A4, Full Bleed ISO A4, ISO A3, Full Bleed ISO A3, ISO A2, ISO A1, ISO A0, Oversize A2, Oversize A1, Oversize A0, B4, B3, B2, B1, 24" x 48", 24" x 60", 24" x 72", 24" x 84", 24" x 96", 24" x 108",

36" x 60", 36" x 72", 36" x 84", 36" x 96", Upper Tray US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid, Executive Middle Tray US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid, Executive Lower Tray US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid, Executive Large Capacity Hopper

(LCH)

Drawer Tabloid

1 2nd Drawer Letter, Letter R, Legal, Tabloid, A5, A4, A4R, A3, B5, B5 R, B4,

3rd Drawer Letter Large Capacity

Cassette (LCC) Manual Tray Letter, Letter R, Legal, Statement Upper Tray US Letter, US Legal, A3, A4, B4 Lower Tray US Letter, US Legal, A3, A4, B4, B5, Tabloid Manual Tray US Letter, US Legal, *A5, B4, B5, Tabloid, Executive, Statement Deck US Letter, US Legal, A3, A4, A5, B4, B5, Tabloid

A4, Letter

Invoice/Statement

Letter

36" x 108"

On the PrintLink Cii, Executive size paper can only be fed from the Manual Tray.

Paper sizes B1 through B6 referred to in this manual are JIS unless otherwise noted.

PrintStation Manager Reference Manual 11

PrintStation and Virtual Engine Naming Convention

Beginning with PrintStations and Virtual Engines changed from previous versions. This change was necessary due to the number and possible combinations of different Pr intStations supported by the

The name of the PrintStation/Virtual Engine will be a letter and a number. The letter indicates t he PrintStation type and the number will be an increment of 1-8 depending on the quantity of the type of PrintStation.

A PrintStation 312 B PrintStation 024 C PrintLink Cii D PrintStation LaserJet 5Si E PrintStation DesignJet CP F Pr int Station 040 G PrintLink 062 H Print Station LaserJet 8000

MicroPress

A B3, and B4. A virtual engine using B1 and B2 would be named B12.

MicroPress

with four 024’s would have PrintStations named B1, B2,

Version 4.51, the naming convention f or t he

MicroPress

12 PrintStation Manager Reference Manual

The PrintStation Manager Main Screen Display

When the Pr int St a t ion Manager is launched, it will display the main screen.

The icon at the top left of each Virtual Engine window represents the type of output device connected to the VE.

This main screen allows access to:

• The Virtual Engines within the PrintSt ation Manager.

• Print jobs and job attributes

• The Toolbar for Print St ation and job control

PrintStation Manager Reference Manual 13

Job List Window

The field widths in the Job List window are adjustable. Move the cursor to the border between two fields, and the cursor will change to the resize arrows.

Then, drag the field border to the desired width. Double clicking the field border will automatically size the column to fit the longest text in the column.

The Job List window shows the job name, status of the job, num ber of pages, number of copies, t he nam e of the user who sent the job, and

the date/time the job was RIP’ed. Additionally, the j ob icon located to the left of the job name will indicate whether the job is Color, B&W, merged with a form, or if the job is set up to print duplex.

View Job Detail s

The Job List W indow can display job details (as shown above) or job names only.

A “*” in front of the number of pages in the job means that the job is set to print some sequence of pages other than the first page to the last all inclusive. For example: odd pages only.

Right click within the Job List window for quick access to the Job Menu. Not all menu items will be available unless a job is selected.

14 PrintStation Manager Reference Manual

Job List Fields

Refer to the following table to interpret the columns in the Job List window.

An ‘*’ in any column header means the list is sorted by that field.

Field/Control Description

Job Name The name of the job to print and job icon. Status The current state of the job. Refer to the

Display Jobs

states in which the jobs may display.

Pages The number of pages contained in the job. A

“?” will display as a job is loading into the PrintStation Manager. The “*” in front of the number of pages in the job means that the job is set to print some sequence of pages other than the first page to the last all

inclusive. For example: print odd pages only. Copies The number of times the job will be printed. User The user or the name of the user’s

workstation that sent the job to the printer. Date/Time This field indicates when the PrintStation

Manager received the job.

section to interpret the different

PrintStation Manager Reference Manual 15

Job Icons

Refer to the following table to interpret the icons.

This Job Icon Descript i on

B&W standard This icon displays for standard B&W jobs that

are in the Waiting, Holding, Suspended or Printed state.

Color standard This icon displays for standard color jobs that

are in the Waiting, Holding Suspended or Printed state.

Printing

B&W Color Duplex

B&W Color Form

B&W Color Combination

B&W Color Error This icon indicates a job has errored.

When a job is printing the icon is highlighted in green.

A duplexed job.

A job that has been Merged with a Form.

This icon displays for jobs that are both Duplex and a Form.

16 PrintStation Manager Reference Manual

Display Jobs

The number of each current job type will display regardless of whether or not the job type is selected.

The next available waiting job becomes active when the current print job is complete if the Virtual Engine is not paused.

• When a job t ype is selected, all j obs of that type will display in the Job List Window.

• Click the box beside each job type to include it in the Job List.

• A “

“ in the box indicates selection.

• The number that displays beside each job type indicates the number of jobs of t hat t ype.

Refer to the following table t o int erpret the different states in which the jobs may display.

Field/Control Descript i on

Waiting Jobs that are waiting to be printed. The letter

W displays in the status column.

Holding Jobs that are retained to print at another

time. The letter H displays in the status column. Jobs that are on hold remain in a held state until you change them.

Printed Jobs that have been printed successfully.

The letter P displays in the status column.

Archived Jobs that have been archived with Auto

Archive display the letter A in the status column. The file name is also appended with

the “.msm” or ".pdf" extension. See

Archive…

information.

Error Jobs in which a printing error has occurred.

The letter E displays in the status column.

in the Job menu section for more

There are additional job status indicator s that are not listed in the Display Jobs check box area.

Refer to the f ollowing t able t o interpret the indicators.

PrintStation Manager Reference Manual 17

Status Indicates

-L-

The status column displays “ job is in the process of printing. The job stack has been moved to another PrintStation. When a job is printing to a Virtual Engine that controls two or more PrintStations and one errors out, the job stack is moved to an operational PrintStation if the error is not corrected within a specified amount of time. Job is locked. This will display during job archival and other processes. When the job status displays L, the job is locked and can not be accessed. If a job is currently printing, pressing the Hold/Suspend button will stop the job from printing. An S displays in the status column.

>>” while a

18 PrintStation Manager Reference Manual

PrintStation Button

Cii

Right click and hold for an error status display on an engine displaying an error. See the example below.

The PrintStation buttons are located inside the Virtual Engine window. The PrintStation buttons will alert you to com m on PrintStation conditions that may result in image def ects or print job errors.

To view the message that corresponds with the graphic representation of the Print St ation, just click the button. Clicking on a PrintStation button will open the PrintStation window and allow access to PrintStation Summary or PrintStation Systems information for a specific PrintStation. This includes information on Paper Status, PrintStation Summary Status, Enable/Disable com mands, System (PrintStation) Error s , Total Pages Printed and other m iscellaneous PrintStation status. Refer to

Problems

for more details about Print St ation status.

Resolving PrintStation/PrintLink

The PrintStation status is identified with lights displaying various colors. Refer to the following table to interpret the status of the PrintStation button.

The PrintStation Icon

When

Light Displays

Black The PSM is starting up. This is before

communication is even attempted from the ClusterServer to the PrintStations.

Bright Green The printer is idle and ready.

Flashing Bright Green A job is in the process of printing without

error, or toner may be low.

Dark Green There is no communication between the

PSM and the PrintStation. The PrintStation may display this color when the connection between the PrintStation and the HostAdapter has been broken or the PrintStation is turned off.

Yellow A caution is indicated. Conditions may be

developing that could lead to image quality issues.

Flashing Yellow A job is printing, but a caution is indicated.

Conditions may be developing that could lead to image quality issues.

Red An event has occurred that requires user

intervention before the job can continue to print.

Flashing Red The printer is paused for the user to “work

and turn” the pages for duplexing. This is only on the PrintStation 312.

Disabled PrintStation has been disabled. Jobs

cannot be sent to a PrintStation while it is disabled. The PrintStation will not contribute to the output of any job.

PrintStation Manager Reference Manual 19

The PrintStation Icon Light Displays

Paper Out

Cii

Toner Low/Out

Cii

Paper Jam

Cii

When

The PrintStation has used the last sheet of paper in the selected paper source. Be aware of the following:

• For some PrintStations, the button will display which paper tray is empty.

• D - Paper Deck (024 only)

• e - Envelope Feeder (024 only)

• i - Internal Tray (312 only)

• L - Lower Tray (024, Cii only)

• m - Manual Tray

• mi – Middle Tray (Cii only)

• o - Optional Tray (312 only)

• u - Upper Tray (024, Cii only)

• Paper Out with Yellow Light means:

Auto Tray Switch is enabled and a paper tray is empty; however, printing may continue with use of another paper tray.

• Paper Out with Red Light means that one or all of the paper trays are empty and printing will not continue.

A toner cartridge is low. The PrintStation button will indicate which color toner cartridge is low. For PrintStation 024 engines:

• The EP (toner/drum) cartridge is low.

For PrintStation 312 and Cii engines:

• If a second toner cartridge becomes low before the first toner is replaced, the Engine button will continue to indicate the first color. The PrintStation Status display (click PrintStation button) will alert the user that additional color toners may also be low.

This display status should be used as an indicator that the image quality needs to be monitored because of low toner, not that the toner cartridge needs to be replaced.

A printer paper jam has occurred. This information will always display along with a

light. Click on the engine button for information on the paper jam location and jam resolution (except for PrintLink Cii).

20 PrintStation Manager Reference Manual

The PrintStation button Status may also display multiple conditions that are occurring simultaneously in the PrintStation. For example:

indicates that the Internal Paper Tray is empty and the Magenta Toner is low.

Virtual Engine Status Bar

The Virtual Engine Status Bar displays the name and pr inting status of the job in the process of pr int ing. The Virtual Engine also has a Pause/Resume button. There are also icons t o indicate that Forms are on and/or that Archiving is in progr ess.

Printing

Forms

Paused

Archiving/Unarchiving

PrintStation Manager Reference Manual 21

22 PrintStation Manager Reference Manual

Menus

File

UnArchive Job File(s)…

Depending on the file size decompression may take several seconds to several minutes to complete. Multiple files can be selected to unarchive simultaneously.

Beginning with

MicroPress

version 4.52, menus will contain only the features available to the currently selected PrintStation/PrintLink type. In previous versions the menu items that were unavailable would have been grayed out.

Use the File menu selections to UnArchive jobs and Exit the PrintStation Manager.

Use UnArchive Job File(s) to decompress archived files and retur n the file to the PrintStation Manager format.

1. Select the Virtual Engine to receive the archived file.

2. Select File from the PrintStation Manager main menu and t hen

select UnArchive Job File(s) from the File Menu.

3. Select the file to be unarchived. Click OK. The file is

decompressed and placed in the active Virtual Engine Job List.

UnArchiving an older version PSM job will update it to the current PSM version.

Select multiple jobs by holding down the Shift or CTRL key while selecting jobs.

PrintStation Manager Reference Manual 23

Exit

The present session of PrintStation Manager can be ended by pressing [Alt]+F4.

Virtual Engine

To exit PrintStation Manager:

Select Exit from the File Menu and the present session of PrintStation Manager will be ended.

—OR— Click the Control Menu box ( locat ed in the top left corner of the PSM main screen) and select Close. The present session of PrintStation Manager will be ended.

The PrintStation Manager saves the status of the current jobs before closing.

The Virtual Engine Menu contains functions that affect the selected Virtual Engine. Depending on the

MicroPress

configuration, some of these features may not be activated. Additionally, the Color Tools feature will only be functional if t he Vir t ual Engine contains a color capable PrintStation.

Pause or Resume a Virtual Engine

Pause or Resume a Virtual Engine by:

• clicking the Pause button on the Toolbar on the PrintStation Manager Main Screen

• clicking on the small Stop Light display at the bottom right of the Virtual Engine display

• right-click on the task bar buttons and select Pause/Resume

The following section covers all menu selections under Virt ual Engine.

Use the Pause/Resume Virtual Engine option to pr event or start print activity to the active Virtual Engine. Use of t his option will have no effect on the currently printing job. When the Pause/Resume light is green, the Virtual Printer is r eady to pr int . When the Pause/ Resum e light is red, the Virtual Pr inter is paused and will not print. All jobs that are selected to print, will display as a Wait (W) status in the Status column of the Job List window until the Virtual Engine is resumed.

To Pause a Virtual Engine

1. Select a Virtual Engine. The title bar of the Virtual Engine window will be highlighted when selected.

2. Select Virtual Engine from t he Pr int St ation Manager main menu and then select Pause.

3. The Virtual Engine activity is halted. Even thoug h t he printer is paused, the user may continue to send jobs that will print when the printer is resumed.

24 PrintStation Manager Reference Manual

Resuming a Paused Virtual Engine

To Resume a Paused Virtual Engine

1. Select a Paused Virtual Engine.

2. Select Virtual Engine from t he Pr int St ation Manager main menu and then select Resume.

3. The Virtual Engine activity is resumed and normal print activity will continue.

Resynch Jobs

The Resynch Jobs feature provides the user with a means of refreshing and updating the Job List window. This is especially useful if a job file is copied into a PrintStation Manager spool dir ect ory. The updated job will display after Resynch Jobs has refreshed the

Refresh, located in the Window menu, will do the same thing as Resynch Jobs. Pressing the <F5> key

will also Refresh the Job List window.

PrintStation Job List window. There is no dialog box or window for this menu item, it takes effect

immediately. To Resynch the Job List.

1. Select a Virtual Engine.

Forms…

To learn how to apply a form

to job already RIP’ed, see the section entitled

Apply Form

2. Select Virtual Engine from the PrintStation main menu and t hen select Resynch.

3. The Job List window will be refreshed, and any jobs copied to the

Virtual Engine’s Spool Directory will be added to the display.

The Forms option is used to print data from one job as an overlay onto another job. The Forms option provides a more efficient way of printing multiple copies of a job that contains both common and unique text or graphics.

For example, a business form is oft en used by many individuals for different purposes. Frequently, the common text or gr aphics in t he blank business form mak e up 90% or m or e of the data sent to the printer, while the unique text may make up only 10%.

Print forms mor e efficiently by sending the form with the fixed image information (common text and graphics) to be processed through MicroSpool, the T/R Systems RIP, and then to the Pr intStation Manager only once. Next, configure the job as a form for that Virt ual Engine. Then, jobs sent t o t hat Virtual Engine will be merged with the form information.

PrintStation Manager Reference Manual 25

Multi Page Forms

Letterhead

The forms print opt ion can also be set from Macintosh or PC workstations using the

MicroPress

drivers.

A form can have one or more pages and can be mer ged with unique text documents that contain any number of pages (e.g.; ten pages of unique text or variable data to be merged with a f ive page form.) Forms can be repeated so that each page of t he unique text document will be merged with the appropriate page of the form. Click t he Repeat Form button to merge a 5 page form with a 10 page document. The PrintStation Manager merges 1-5 of the form with pages1-5 of t he unique text document, and then the 5 pag e form is repeated with the next 5 pages (pages 6-10) of t he unique text document.

The Forms option also makes print ing jobs with letterhead more efficient as it eliminates t he need to change or reload the paper tray with pre-printed letterhead.

If the forms opt ion is turned off at the PrintStation Manager, the print options can still be set from t he Macintosh workst ation to override default options in PrintSta t ion Manager. However, if the

current form in the PrintStation Manager is “No Form”, a job set this way will fail because no form has been added for use.

When using the Form feature in the PrintStation Manager, t he f ol l owing must match to achieve the desired output:

• Bit Depth: (Contone/BiLevel/M onochrome) Bot h t he Form and the file to be

overlaid must come through the same Virtual Printer.

• Horizontal and Vertical Resoluti on Settings If these

Job Settings

message will be generated in the system log.

Access the Form Configuration dialog box by selecting Engine Defaults from the Virtual Engine Menu and then pressing the

button in the Engine Defaults Dialog box

—OR— by pressing [Ctrl]+[F].

Job Settings

do not match, the job will print without the form, and an error

To use the Forms Setup option:

1. Select a Virtual Engine.

2. Select Virtual Engine from t he Pr int St ation Manager main menu and select Forms.

3. The Form Configur ation dialog box displays.

26 PrintStation Manager Reference Manual

Before the “Use Forms” option is available, a job must first be selected to be used as a form from the Current Jobs field. “Add” it to the list of Available Forms.

The Form Repeat option is available only after the Use Forms option is selected.

4. Refer to the f ollowing t able to interpret the Form Configuration dialog box and available options.

Field/Control Description

Current Jobs All current jobs, whether or not they are

selected to be viewed in the Job List Window, for the active Virtual Engine are displayed here.

Use Forms Print the form as an overlay for every job

sent to the Virtual Engine. The form highlighted under Available Forms and listed next to Current Form is the current from. If this box is not checked, the selected form will not print unless the job

itself has specified “Use Form.”

Add Copy the job selected from the Current

Jobs field to the Available Forms field. This option makes the selected job available for use as a form.

Form Repeat Repeat a form so that each page of a

specific document will be merged with the appropriate page of the form. A form can have one or more pages and can be merged with specific documents that contain any number of pages. For example, you may have a ten page job to be merged with a five page form. Click the Repeat Form button and the PrintStation Manager merges pages 1-5 of the form with pages 1-5 of the document. The form pages 1- 5 are then repeated with the next 5 document pages to be printed (pages 6-

10).

Current Form Displays the name of the currently

selected form. This field displays information without clicking on it. <No Form> will display if a form has not been selected.

PrintStation Manager Reference Manual 27

The Use Forms option must be selected in order to print the chosen form as an overlay for every job sent to the Virtual Engine.

Engine Defaults…

Field/Control Description

Available Forms Select a form for use as a printed overlay

for every job sent to the Virtual Engine. Highlight indicates the selected form.

Delete Remove a selected form from the

Available Forms list.

5. Click Close. The Form Setup opt ions ar e accept ed.

The Virtual Engine Default Set t ings dialog consists of two categories of options; Virtual Engine Defaults and Job Defaults. Each default type is described in the following sections.

The Virtual Engine Defaults dialog box may also be accessed by pressing [ALT]+[Enter].

The various PrintStation types may have different default settings options. The 024 is shown as an example only.

To access the Engine Defaults dialog box:

1. Right-click on the Virtual Engine’s task bar button on the PSM main dialog.

2. Select Engine Defaults.

3. The Virtual Engine Default s dialog box appears.

4. Refer to the following sections,

Defaults

for both job and engine.

28 PrintStation Manager Reference Manual

PrintStation 024 Defaults dial og box

Virtual Engine Defaults

and

Job

to interpret the options in the Engine Defaults dialog box

Virtual Engine Defaults

Virtual Engine Defaults cont r ol the behavior of all jobs printed from a Virtual Engine and can be overridden by the workstation sending the job. See the table following for the defaults available to each PrintStation/PrintLink type.

ENGINE TYPE / OPTION AVAILABILITY

DesignJet Only DesignJet Only DesignJet Only DesignJet Only

OPTION

Spool Directory Form Setup

Hold Incoming Jobs Keep Printed Jobs

Print Job Separators Use Manual Tray for Separators Write Through Step and Repeat

SafePrint Print Quality Margin Offsets

Field/Control Description

Spool Directory The directory containing the PSM job files

C-Cii

A-312

B-024

PPPPPPP PPPP

PPPPPPPP

PPPP PPPP PPPP PPPP

for the currently selected Virtual Engine. If multiple Spool Directories are specified for the Virtual Engine, they may be selected from the drop down list. The currently selected path is displayed on the Virtual Engine title bar. See the following steps for adding and deleting paths.

D-5Si

P P P P

E-DJCP

PP PP

F-040

G-062

8000

H- LJ

P P

P P P P

This feature is good for organizing large numbers of job files. Users may want to keep jobs in different directories so that the Job List Window is more manageable.

To modify the Spool Director y:

Add Path

1. Click on the Add Path button.

2. Navigate to the desired directory using the dialog box shown below.

PrintStation Manager Reference Manual 29

For instructions on the use of the Forms feature, refer to the section entitled

Forms

3. Click on the directory to select it.

4. Click OK to add the path and ret ur n to the Virtual Engine Default s dialog.

—OR— Click Cancel to return to t he Virtual Engine Defaults dialog.

Delete Path

1. From the drop down list, select the path to delet e.

2. Click on the Delete Path button.

Field/Control Description

Form Setup The Forms option is used to print data from

one job as an overlay onto another job. The Forms option provides a more efficient way of printing multiple copies of a job that contains both common and specific text or graphics.

Hold Incoming Jobs All incoming jobs are held until they are

manually selected to be printed.

Keep Printed Jobs Save jobs after they have printed. The

PrintStation Manager will save jobs after printing for quick re-printing without resending from the workstation or reprocessing the job through the RIP.

Print Job Separators Produce a marked separator page at the

end of each job. Select this option when printing multiple copies of jobs to keep them separated.

30 PrintStation Manager Reference Manual

Note that this does not apply to a duplex job on a PrintStation 312 because it would use one of the pages from the job as a separator; therefore, the separator will have to come from the manual tray

If Write Through is selected and a job starts coming in, the PSM will use only one PrintStation of a Virtual Engine to print until the entire job has been received. This guarantees correct collation. This is good for fast first page output but can reduce engine life because the PrintStation constantly starts and stops. For the LaserJet 8000, if Stapling is enabled, Write Through will be ignored.

Field/Control Description

Use Manual Tray for Separators

Write Through Allows an incoming job to print as the RIP

Step and Repeat Selecting this option will enable the

SafePrint SafePrint determines whether or not a

Print Quality Choose the appropriate balance of print

Margin Offsets Change the margin size and expand the

Keep paper for Separators in the Manual Tray. Select this option to use paper of a different size and/or color for Job and/or Copy Separators. separators will only come from the manual tray. If the manual tray is empty, the system waits until more paper is loaded or error time out occurs. If this option is not selected, the system checks the manual tray first. If no paper is loaded into the manual tray, the currently selected input tray is used.

is processing it. The PrintStation Manager will not wait until the job is fully processed by the RIP before it starts printing.

DesignJet CP to place copies of a page across the width of the media as many times as possible. See

Features

page or job can be printed on the media remaining in the DesignJet CP. See

Options

speed vs. quality for the DesignJet CP. See

Output Options

print area of the page reducing the amount of media waste for the DesignJet CP. See

Margin Offsets

When using this option,

Media Saving

Output

PrintStation Manager Reference Manual 31

P=Page C=Copy

Media Saving Features

The features described f ollowing are as used with the DesignJet CP.

Feature Description

Step and Repeat

Use Step and Repeat to print multiple copies of a job. Step and Repeat will place copies of a page across the width of the media as many times as possible. The graphic example (left) shows 3 copies of 1 page of a job printed across wide media.

FillWidth is a feature accessed from the

MicroPress

section

RIP. Refer to the

Page Features

Provided by T/R Systems

the

MicroPress

Reference Manual.

RIP

Step and Repeat with Gather Collate

FillWidth

Step and Repeat will place copies of a page across the width of the media as many times as possible. Used in conjunction with Gather Collate, the copies of pages are kept together. The graphic example (top left) shows 3 copies of 1 page of a job printed across wide media. Note how Step and Repeat with Gather Collate will handle a job with more pages than will fit across the media in the graphic at left bottom. The copies of the first page finish then the copies of the next page begin on the next "row". There will be an area of wasted media in this situation.

Use FillWidth to print multiple page jobs. As in the case with Step and Repeat with Gather Collate, there may be an area of unused media if all of the pages will not fit across the width.

32 PrintStation Manager Reference Manual

Job Defaults

When sending jobs from a workstation, t he specific job settings can be chosen by the workstation operator. If the specific job settings ar e not selected at the workstation, then t he Vir t ual Engines Job Defaults will be applied.

For example, if Job ‘X’ is sent to Virt ual Engine A12, it will not be

affected by Virtual Engine A12’s Job Defaults because the job options shown were already set.

If Job ‘Y’ is sent, the only attribute that will change will be the Gloss

Level. Because the attribute was not set at the workstation when the job was sent to print, the job will pick up the Virt ual Engine A12 Job Defaults.

See the table following for the defaults available to each PrintStation/PrintLink type.

PrintStation Manager Reference Manual 33

ENGINE TYPE / OPTION AVAILABILITY

OPTION

C-Cii

D-5Si

312 Only

Cii Only

Gloss Feed Tray Duplex Print Copy Separators Quality Print Mode Empty Tray Switch Auto Paper Select Gather Collate Parse on Copy Reverse Order Split after n pages

Archive jobs older than…

A-312

B-024

Y YYYY YYYY YYYY Y YYY*

YY YYYYYYYY YYYYYYYY

Y YYYY YYYYYYYY

Stapling

062 Only 062 Only

Punching Folding

*=Always on, #=Always off, 1=FN-3 Finisher, 2=L-FN Finisher (limited stapling)

Field/Control Description

Gloss Level Set the job Gloss Level for the entire job.

Available Gloss Levels are as follows:

• Low: use for jobs that contain text only. (Matte/Satin finish).

• Standard: use for jobs that contain both text and images.

• High: use for jobs that contain images only (Heavy sheen).

Feed Tray Select the paper tray from which the paper

will be fed.

Duplex Print double-sided pages.

For PrintStation 312: one side must be printed first, then turn the pages 180 degrees and place the pages back in the feed tray they came from. Put the engine back on line by pressing the “On Line” button on the front of the PrintStation (Work and Turn).

Print Copy Separators Prints a slip sheet after each copy of a job

has printed. Use this option to keep individual copies of a job separated.

F-040

E-DJCP

YYY YYY YYY

YY* YY

YYY

1, 2

G-062

H-LJ

8000

The Print Copy Separators option is not available if printing multiple copies of a single page job.

34 PrintStation Manager Reference Manual

Quality Print Mode (312 only) will slow the output speed of the PrintStations.

Cii Only

062 Only 062 Only

Field/Control Description

Quality Print Mode This option improves registration and gives

better image quality. Quality Print Mode option causes the drum to make one complete revolution before printing begins.

Empty Tray Switch Enable a print job to automatically switch

another paper feed tray when the selected tray runs out of paper. This feature only works if the paper size is the same in both trays. The 062 will not switch to the Manual tray when Empty Tray Switch is on.

Auto Paper Select This feature allows the PrintStations to look in

other paper trays when the selected paper tray contains the wrong size paper. Example:

If there is 8.5” x 11” paper in the upper tray and there is 11” x 17” paper in the lower paper tray and the job coming in is 11” x 17” the software will feed paper from the lower tray automatically.

Gather Collate Prints all page 1’s, then all page 2’s, for off

line electronic/manual collation.

Parse on Copy Parse on Copy will keep multi-page

documents together when sent to multiple engines. See

Reverse Order The PrintLink Cii is a “face up” printer and

stacks jobs in reverse order. This option causes the job to be printed and stacked in the correct order.

Split After n Pages This option splits large jobs into smaller

sections. Can be used to store large jobs on media that might not hold an entire job in one piece.

Archive Jobs Older Than x Set the PrintStation Manager to automatically

archive jobs after the specified amount of time. The time increments can be set for Days, Hours, or Minutes. When using minutes, the shortest allowable time is 10

minutes. Stapling Set Stapling options Punching Toggle Punching on or off Folding Set Folding options

Output Options

4. Click OK. The Default Settings are accepted. The PrintStat ion Manager Main Screen displays.

—OR— Click Cancel. The Default Settings are ignored. The PrintStation Manager Main Screen displays.

PrintStation Manager Reference Manual 35

View Job Details

View Job Name Only

To view Job Details.

1. Select a Virtual Engine.

2. Select Virtual Engine from the PrintStation Manager main menu and select View Details.

3. The Job List W indow displays the name of print jobs, job details, number of pages in a job, num ber of copies in a job, job status, the name of the user that sent the job, and the date and time the job came into the PrintStation Manager.

To view Job Names Only:

1. Select a Virtual Engine.

2. Select Virtual Engine from t he Pr int Station Manager main menu and select View Name Only.

3. The Job List W indow displays only the job icons and job names.

ColorTools...

A Key Code is necessary to activate this optional functionality. Contact your dealer or T/R Systems for more information.

B&W Engine Balance

B&W Engine Balance and ColorTools are available for certain PrintStation types. These items will display in the Virtual Engine menu only for the supported engine types.

ColorTools will activate the optional Gamma Calibration software and cause a Gamma Target t o be pr int ed. For more information about t he procedures for calibration, see the ColorTools User Guide.

1. Select the Virtual Engine.

2. Select Virtual Engine from the PrintStation Manager main menu and then select ColorTools.

B&W Engine Balance will send the MonoTune test target to the out put devices connected to the currently selected VE.

1. Select the Virtual Engine.

2. Select Virtual Engine from t he Pr int St ation Manager main menu and then select B&W Engine Balance.

3. Follow the directions on the test target to make any necessary adjustments to the PrintStation.

36 PrintStation Manager Reference Manual

Job

The Job Menu is for access to specific job functions and attributes. Features such as job search, job archive, and printing imposition can be selected in this menu.

Right click within the Job List window for quick access to the Job Menu. Not all menu items will be available unless a job is selected.

Info...

Some options may not be available for each type of PrintStation or output device. See

PrintStation/PrintLink Options

options available for each PrintStation type.

to determine the

Use the Toolbar for immediate access to the more frequently used commands.

Since many of the menu selections can be found on the Pr intStation

Manager’s Toolbar, graphic represent at ions of the buttons are shown where applicable.

The Job Information dialog consist s of several tab pages displaying setup options for Job Settings, Page Settings, job parsing , and other information. Each page is described in t he following section. The Job Information dialog box title bar displays the j ob nam e and file size.

The Job Settings tab sheet displays inform at ion about the whole job. You may view or change many job settings here.

When the bit dept h or job resolution is identical in either the horizontal or vertical direction for any page in the j ob, the exact resolution will be displayed. For example, the title bar may display (600,600). Resolution is measured in DPI (dots per inch).

If the bit depth or job r esolution differs in either the hor izontal or vertical direction for all pag es in t he job, an asterisk will display beside the resolution number. For example, (*, 600) m ay display when some pages differ on the X dimension, but all pages are 600 dpi on the Y dimension.

When the bit dept h or r esolution differ for both the horizontal and vertical directions, two asterisks will display instead of a number in t he title bar. For example (*,*). This indicates that the job contains two or more pages with different r esolut ions from page to page. T o view the individual resolution of each page, see the Page Sett ings tab.

On the Output Options dialog, options can be applied that affect how the job is handled when printed.

Finishing Options (Folding, and Punching) are available for the 062 only. Stapling is available for the 062 and the 8000.

The Margin Offsets tab sheet permits the adjusting of mar gin offsets for the entire job.

PrintStation Manager Reference Manual 37

Brightness/Contrast: Image brightness and contrast can be adjusted

for the entire job.

You may also view Job Information by clicking the View Job Info button from the Toolbar on the PrintStation Manager Main Screen.

—OR—

Double click the job in the Job List Window.

Click Reparse only if something is changed on the Job Settings (e.g., number of copies or available print engines). Changes are made instantly and cannot be canceled.

The Color Adjust page has controls for setting C, M, and Y levels, and for choosing a ColorCurve Calibration Set.

Parsing: When a job is parsed, the PrintStation Manager divides the pages for printing on t he available Print St ations to maximize the efficiency of the

MicroPress

and minimize the print time. The Job Parsing tab sheet displays a graphic that illust r ates how the job is parsed, and how to combine the output of each Print St ation for a collation.

On the Ticket page, information will be displayed if the job was configured with MicroTicket Configuration.

The Chapters dialog is used to group pag es into sections. The Page Settings tab sheet displays inform at ion about individual

pages in print jobs. You may view or change settings for a selected page. Changes in this tab sheet affect only the selected page.

Preview: View the currently selected job. Annotations: Add or view comments for the current job.

To open the Info window:

1. Select a job from the Job List Window of the active Virtual

Engine.

2. Select Job from the PrintStation Manager main menu and then

select Info.

3. The Job Info dialog will display.

38 PrintStation Manager Reference Manual

PrintStation/PrintLink Options

ENGINE TYPE / OPTION AVAILABILITY

DIALOG OPTION

Job Settings

Output Options

040 only

Cii only

Cii only 312 only 312 only

DesignJet CP only DesignJet CP only

LaserJet 8000 only

Margin Offsets YYYYY Brightness/Contrast

Color Adjust

Parsing YYYYYYYY Ticket YYYYYYYY Chapters

Copies Print Range Pages Reverse Order Job Name User Name Toner Coverage Feed Tray Destination Jog Copies Fast Print Manual Tray Increase Transfer Quality Print Mode Gloss Level Parse on Copy Print Inserts Gather Collate Duplex Copy Separators Empty Tray Switch Auto Paper Select Special Handling Print Quality SafePrint Staple

Image Adjust Black CMYK sliders ColorCurve Calibration Set Edit Curve

Print Marked Chapters Only Insert Sheet After Last Page Simplex Page Lock Feed Tray Destination Margin Offset

A-312

YYYYYYYY YYYYYYYY YYYYYYYY

YYYYYYYY YYYYYYYY YYYYYYYY YYYY YYY

Y Y YYY

Y Y YYYYYYYY YYYYYYYY YYYYYYYY YYYY YYYY YYY* YYY YYYYYYYY

Y Y Y Y Y Y Y

YYYY YYY YYYY YYYY YYYY

Y YY

YYYY

C-Cii

B-024

Y Y

D-LJ 5Si

Y Y

F-040

E-DJCP

YYY YYY YY* Y

Y Y

YYY YYY YYY

Y Y

G-062

H-LJ

8000

PrintStation Manager Reference Manual 39

ENGINE TYPE / OPTION AVAILABILITY

DIALOG OPTION

Page Settings

Preview

062 only

312 only

Page Number

Insert Sheet After This Page

Simplex Page Lock

Z-Fold on Page

Feed Tray

Destination

Gloss

Toner Calculate

Margin Offset

Lock Page

More Detail

B-024

C-Cii

D-LJ 5Si

A-312

YYYYYYYY YYYY

YYY YYY

YYYY

Y YY Y YYYYYYYY

YYYYY Y

YYY YYY YYYYYYYY

F-040

E-DJCP

YYY

Annotations YYYYYYYY Finishing Options

Stapling Folding Punching Paper Size Offset Copies

Y Y Y

1, 2

1, 2 1, 2

G-062

H-LJ

8000

*=Always on, #=Always off, 1=FN-3 Finisher, 2=L-FN Finisher (limited stapling)

Job Settings

Paper sizes B1 through B6 referred to in this manual are JIS unless otherwise noted.

Use the Job Settings page to set up print options; such as, number of copies, job name, etc. The document paper size is also displayed, but cannot be selected at this time because it is set in the generating application.

Refer to the following table t o interpret the Job Settings page.

40 PrintStation Manager Reference Manual

Cii, 040 Only

Field/Control Description

Copies Enter the number of copies to print. Print Range

Reverse Order Turning this option on will cause the job to

Job Name Current name for the job. This field can be User Name Network name of the workstation that sent

Paper The paper size that the job is set to be

• All Pages- Print every page in the job.

• Page Range - Print specific pages in

the job.

• Chapters - Print the selected chapters.

• Odd + Even - Print odd AND even

pages for the specified range.

• Odd - Print odd pages only.

• Even - Print even pages only.

be printed in the opposite order that it would normally print. For the 040, Reverse Order is not available if Duplex (Output Options) is on.

directly modified to change the Job Name.

the job. “NoName” will be displayed if the user name is not indicated in the print job. This field can be directly modified to change User Name.

printed on will be displayed here.

The selected paper size in the workstation application may not match the paper size in the feed tray if Auto Paper Select (Output Options, Engine Defaults) is not on. If this happens, the job will print anyway. For example, documents that are set up to print on Letter (8.5”x11”) will print on Legal (8.5”x14”). It is possible to achieve a Full Bleed A4 document by putting legal size paper in the paper tray and trimming the edges after printing.

Field/Control Description

Calculate Toner Coverages

The Calculate Toner option in the Job Settings tab of the Job Info dialog box displays the toner coverage for all pages within the job. When a number (#%) displays, the toner coverage has been calculated. When “0%” displays, the toner coverage is less than 0.5%. When “-%” displays, the toner coverage has not been calculated.

Press Calculate in the Toner section of the Job Settings tab to calculate the toner coverage on all pages of the selected job.

PrintStation Manager Reference Manual 41

Finishing Options

A job containing both long edge feed landscape and any orientation short edge feed requires that the long edge feed be tumbled (062 only).

The Finishing Options dialog displays the dif ferent features that are available with the optional 062 Finisher. Available features may dif fer depending on finisher type installed.

If the job contains more than 50 pages simplex (100 duplex), Stapling cannot be selected.

Folding/Stapling Limits:

• Crease - 2-15 sheets with stapling, 50 without

• Half - 2-10 sheets with stapling, 50 without

• Z - 2-10 sheets with stapling, 50 without

Refer to the Minolta Di620 Operator’s Manual for directions to change between 2 and 3 hole punching.

Refer to the f ollowing t able to interpret the Finishing O pt ions page.

Field/Control Description

Stapling The Finisher will staple a job in the follow-

ing locations:

• None - no stapling will be applied

• Top Corner - one staple will be applied

to the upper left corner of the job

• Bottom Corner - one staple will be applied to the bottom left corner of the job

• Side - Two staples will be applied to the left side of the job.

• Center - Two staples will be applied to the center of the job.

Punching The Finisher will punch holes in the job if

desired.

• Yes - Holes will be punched along the left side of the job.

• None - no holes will be punched

42 PrintStation Manager Reference Manual

Finishing Rules

Field/Control Description

Folding The Finisher will fold the job several

different ways.

• None - no folding will be applied

• Z - Two folds will be made in the job to

create a tri-fold document.

• Half - The job will be folded in half.

• Crease - The job will not be completely

folded but creased.

The combining of some Finishing Options is dependent on other options, such as paper size, Copy Separators, etc. The tables following list the combinations of options and availability.

Options Paper Corner LEF SEF Center LEF SEF Half Crease Z Tabloid SEF Letter SEF Letter LEF Legal SEF Invoice SEF A3 SEF A4 SEF A4 LEF A5 SEF B4 SEF B5 SEF B5 LEF

SEF=Short Edge Feed, LEF=Long Edge Feed, *=Unable to 3 hole punch on Short Edge

YNYYNYYYY YNYYY*Y/NNYN YYNNYNNNN YNYYN*Y/NNNN NNNNNNNNN YNYYNYNNN YNYYY*Y/NNNN YYNNYNNNN NNNNNNNNN YNYYNYNNN YNYYNYNNN YYNNYNNNN

Staple Punch Fold

PrintStation Manager Reference Manual 43

Output Options

Use the Output Options page to set and view job setting s, such as paper source, duplexing, and copy separators.

Selecting Pages Differ under Job Settings will have no effect.

PrintStation 040 only

Increase Transfer is only available for the Cii. The manual tray must be selected.

Refer to the following table t o int erpret the Output Options pag e.

Field/Control Description

Feed Tray Select the paper source.

• Pages Differ - will display when pages within a job are printed from different trays.

• Various input sources may be available dependent upon PrintStation type and options.

Destination Select the output tray for the printed job. Jog Copies When the stacker is used with multiple

copies, Jog Copies will offset each set of copies. One set will be jogged left, the next will be jogged right, etc.

Fast Print Fast Print enables the Cii to print at 6

pages per minute. The default setting for this feature is ON. Fast Print works only with Letter and A4 size paper and may not be used with the manual feed tray, duplex jobs, or Pages Differ.

Manual Tray Increase Transfer

Use to modify the amount of toner applied for getting:

• uniform toner transfer on the second side of manual feed duplex jobs

• uniform toner transfer on single sided jobs of heavy stock.

• increased toner density on single sided jobs with normal paper stock.

44 PrintStation Manager Reference Manual

The Gloss Level (also found in the Page Settings dialog) and Quality Print Mode options are only available for the 312.

When the Duplex option is enabled, Odd+Even is the only option available.

Field/Control Description

Quality Print Mode

Gloss Level Set the job Gloss Level for the entire job.

Parse on Copy When selected, Parse on Copy will keep

Print Inserts

Gather Collate Prints all page 1’s, then all page 2’s, for off

Duplex Print double-sided pages.

Copy Separators Prints a slip sheet after each copy of a job

This option improves registration and gives better image quality. Quality Print Mode option causes the drum to make one complete revolution before printing begins.

Available Gloss Levels are as follows:

• Low: use for jobs that contain text only. (Matte/Satin finish).

• Standard: use for jobs that contain both text and images.

• High: use for jobs that contain images only. (Heavy sheen).

multi-page documents together when sent to multiple engines. An example of using this option would be: 3 copies of a 10 page job are sent to 2 engines. Rather than 15 pages (1 1/2 of each job) being printed on 2 engines, 2 copies would be printed on 1 engine and 1 copy would be printed on the other.

Print Inserts is used in conjunction with the Insert Sheet After This Page option on the Page Settings tab. After selecting where to insert sheets within a job, Print Inserts can be used to toggle the feature on or off. If the check box is active with a check displayed in it, this indicates that the job has insert sheets, and they will be printed. If sheets have been inserted but it is preferable to not print them, unchecking this box will keep the insert sheets from printing without having to remove them from the job. If this check box is disabled, there are no Insert Sheets in this job to print, so setting this options would have no effect. By checking Insert Sheet After This

on ANY page, the job option Print

Page Inserts will be automatically toggled on.

line electronic/manual collation.

For PrintStation 312: one side must be printed first, then turn the pages 180 and place the pages back in the feed tray they came from. Put the engine back on line by pressing the “On Line” button on the front of the PrintStation (Work and Turn). For the 040, Duplex is not available if Reverse Order (Job Settings) is on.

has printed. Use this option to keep individual copies of a job separated.

PrintStation Manager Reference Manual 45

Be sure the paper trays are stocked with the same paper type and size when using the Empty Tray Switch option.

To use Auto Paper Select correctly, set Feed Tray to smallest page size within the job. If a job contains a page larger than the size displayed in Feed Tray, the auto switch will cause the PrintStation to find the proper paper size and print on it if it is available.

SafePrint will issue a warning if there is not enough media remaining to print the job or page. The initial paper length must be set in order for SafePrint to function correctly.

Send jobs to be stapled, collated, separated and stacked to the Finisher (bin

1). Set this in the Destinations drop down list.

Field/Control Description

Empty Tray Switch Enable a print job to automatically switch

another paper feed tray when the selected tray runs out of paper. This feature only works if the paper size is the same in both trays.

Auto Paper Select This feature allows the PrintStations to look in

other paper trays when the selected paper tray contains the wrong size paper.

024 Example: If there is 8.5” x 11” paper in the upper tray and there is 11” x 17” paper in the lower paper tray and the job coming in is 11” x 17” the software will feed paper from the lower tray automatically.

Special Handling Check Special Handling if the job, for

example, requires a unique paper or a setting made to a printer. A dialog will be displayed when a job is selected to print that has this setting enabled.

Print Quality Choose the appropriate print quality from

the following choices:

• Best - the highest possible quality at the lowest speed (600X600dpi)

• Normal - good combination of image quality and speed (300X300dpi)

• Fast - job is printed at the highest speed with lower quality (300X300dpi)

SafePrint SafePrint determines whether or not a

page or job can be printed on the media remaining in the DesignJet CP.

• SafePrint On Page - checks to see if the first page of the job can be printed

• SafePrint On Job - checks to see if the entire job can be printed

• No SafePrint - do not use SafePrint

Staple Turns Stapling on or off for the HP 8000.

Copy separators and parse on copy will be forced active when stapling is selected and the checkboxes will be disabled. No physical copy separators will be ejected from the engine, however.

Stapling is not available on the HP 8000 for Legal size paper.

4. Click OK. The PrintStation Manager Main Screen displays.

46 PrintStation Manager Reference Manual

Margin Offsets

Use the Margin Offset controls on the Page Settings tab to make adjustments for individual pages within the job. Margin Offsets makes minor adjustments dependent on paper size, image size and the imageable area of the PrintStation. Center Pages should be used for larger adjustments.

The settings on the Margin Of fsets page aff ect the placement of data on each page for the entire j ob.

Margin Offsets is different for the DesignJet CP. It is possible to change the margin size and expand the print area of the page, reducing the amount of media waste.

TE = Trailing Edge LE = Leading Edge

Refer to the following table t o int erpret the Margin Off set s page.

Field/Control Description

Margin Offset

• Top and Left margin settings for Odd and Even pages.

• Units – The units of measurement for the margins are Pixels, Inches, and mm.

DesignJet CP:

The margin settings vary for roll and sheet media except for the side margins that remain 15mm (.59").

Roll Media TE LE

Smaller 10mm 10mm

(.4") (.4")

Normal 17mm 19mm

(.67") (.75")

Extended 27mm 29mm

(1.06") (1.14")

Sheet Media TE LE

Smaller 10mm 10mm

(.4") (.4")

Normal 17mm 17mm

(.67") (.67")

Extended 27mm 27mm

(1.06") (1.06")

PrintStation Manager Reference Manual 47

LEF=Long Edge Feed TM=Top Margin BM=Bottom Margin LM=Left Margin RM=Right Margin

Brightness/Contrast

Example 1:

A job is to be printed as portrait on an A4 pag e. The paper in the drawer is LEF and the page was imaged as LEF. On the Margin Offsets dialog t he paper is displayed as port r ait. The only valid margins will be -Top and +Left. The top margin is actually the LEF right m ar gin and the left marg in is r eally the LEF t op m argin. To make the point more clear ; if the paper size was 297mm x 210mm and 0.0mm was entered for the top m ar gin and 0.0mm for the left margin the actual margins would be:

TM = 0, BM = 210 LM = 0, RM = 297

Example 2:

The paper is 297x210. -25.4mm for t he top margin and 12.7mm for the left margin was entered, t he act ual m ar gins would be:

TM = 12.7, BM = 222.7

-25.4 was entered which means 25.4 is added to the left mar gin. The actual margins (in pixels) would be:

LM = 25.4, RM = 322.1

If +25.4 for t he t op m ar gin were entered, this would move the right +25.4, which is -25.4 for the lef t , which is < 0. T his is not permissible.

Image Adjust:

The contrast slider changes contrast by the amount selected. For example, a contrast setting of .5 will reduce contrast by 50%. A setting of 1.5 will increase contrast by 50%. A contrast setting of 1 equates to NO CHANGE. The brightness slider changes job brightness in 1% increments. For example, a brightness setting of +20 increases brightness by 20%.

–20 reduces brightness by 20%.

Brightness/Contrast sliders ar e used t o modify the lightness / darkness of an entire job or a selected pag e or pages of a job (depending on the Range selection). These controls allow changes to be made without having to re-RIP the job, or star t over from the application soft ware. Adjustments to a job will not effect other jobs or incoming jobs. Adjustments are made by moving the slider contr ols or ent ering a number directly.

Refer to the following table t o int erpret the Brightness/Contr ast page.

48 PrintStation Manager Reference Manual

Color Adjust

The CMYK sliders change the overall color cast or hue in 1% increments. For example, to increase cyan, slide the cyan slider to the right (positive). Various combinations can be used to achieve the results you want. Resetting sliders to 0 will result in no color change (the original job color).

Field/Control Description

Image Adjust

Black

• Brightness – Adjust brightness (lightness/darkness) by the amount selected. Each increment is equivalent to a 1% change.

• Contrast - Adjust contrast (the rate you transition from black to white) by the amount selected. Each increment represents a 10% change.

• Include - All color planes will be adjusted.

• Exclude - Only the Cyan, Magenta and Yellow planes will be adjusted.

• Only - Only the Black (K) plane will be adjusted.

Color Adjust sliders are used to modif y the color cast or hue of an entire job or a selected page or pag es of a job (depending on the Range selection). These controls allow changes to be made without having to re-RIP the job, or star t over from the application soft ware. Adjustments to a job will not effect other jobs or incoming jobs. Adjustments are made by moving the slider contr ols or entering a number directly.

Refer to the f ollowing t able to interpret the Color Adjust page.

PrintStation Manager Reference Manual 49

ColorCurves

ColorCurves provide additional color adjustment control. Color adjustment refers to the practice of altering color according to customer preference. Color calibration (Gammatic) and color matching (ICC Profile Processor) should be used prior to printing to insure the best possible rendering before adjustments are made.

Field/Control Description

Color Adjust Controls Adjust the amount of Cyan, Magenta, and

Yellow used for the selected job. Use the slider controls or enter the value directly into the box to the right of the slider.

ColorCurve Calibration Set Shows the currently selected ColorCurve

Calibration Set. ColorCurve (.CLR) files may be chosen from this list. The job (or selected Range) is modified according to the shape of the ColorCurve selected.

Edit Curve Graphically Display, Edit and Save

ColorCurve Calibration Sets.

ColorCurves complete the color adjustment flexibility of PostRipped files by allowing custom color reproduction curves to be created and applied to a job. ColorCurves provide complete color adjustment for any job. These curves are applied on a job or page basis, depending on the Range selection. Using a ColorCurve on a job will not ef fect other jobs or incoming jobs. However, once created, a ColorCurve is available to all color jobs in the PrintStation Manager. ColorCurves can be saved and loaded on other

MicroPress

installations. Selecting the Edit Curve button will display the ColorCurve dialog. I f a ColorCurve was selected in the ColorCurve Calibration Set box, the curve will be displayed for editing. Otherwise, go t o File, Open… to select a curve.

ColorCurve allows changes to be made to 4 curves, Cyan, Magenta, Yellow and Black. Curves are viewed individually. The bottom axis represents the original job color densit y (input) from 0 to 100%. The vertical axis represents the printed job color density (output) from 0 to 100%. When a curve or a point on a cur ve has hig her out put values than input values (the curve is above the 1:1 reference line), t he pr inted job will increase in density according to the percentage(s). When the curve is below the 1:1 line, the printed job density will decrease. You change the curve shape by selecting and dragging a curve point with the mouse.

50 PrintStation Manager Reference Manual

Refer to the f ollowing t able to interpret the ColorCurve dialog.

Field/Control Description

Color selection Choose the color curve to display. Cyan,

Input, Output, Ratio The input, output, and ratio values display

Undo Clicking Undo will clear the last change

Status bar The status bar shows the curve being

Default ColorCurves and Definitions

ColorCurve Definition

Light 5, 10, 15, 20 Providing a successively lighter rendering,

Magenta, Yellow, and Black curves are displayed.

the input percentage, output percentage and the percent difference respectively between the original and the printed job at any given point.

made to the curves. Undo will go back to the beginning of changes made during the current session.

displayed/edited.

these curves are concave in shape, meaning the midtones experience the greatest change in lightness compared to the extreme light and dark tones. The number (5, 10, 15, 20) designates the approximate percent increase in lightness at the midtone (50% point). All CMYK colors have the same shape.

PrintStation Manager Reference Manual 51

ColorCurve Definition

Dark 5, 10, 15, 20 Providing a successively darker rendering,

these curves are convex in shape, meaning the midtones experience the greatest change in darkness compared to the extreme light and dark tones. The number (5, 10, 15, 20) designates the approximate percent increase in darkness at the midtone (50% point). All CMYK colors have the same shape.

HighContrastS1, S2 Providing a significant increase in contrast,

these curves are “S” shaped, meaning the midtones experience little change compared to the extreme light and dark tones. The number (S1, S2) designates the increase in contrast in a relative way, with S2 having the greatest effect. All CMYK colors have the same shape.

LowContrastS1, S2 Providing a significant decrease in

contrast, these curves are an inverted “S” shape, meaning the midtones experience little change compared to the extreme light and dark tones. The number (S1, S2) designates the decrease in contrast in a relative way, with S2 having the greatest effect. All CMYK colors have the same shape.

Job Parsing

In the event of an error while printing, the Job Stack could be automatically “moved” to another PrintStation. For more information about errors see “System Errors”.

This dialog box will show how the pages of a job are distributed to the PrintStations within the Virtual Engine.

MicroPress

uses the Electronic Collator to efficiently divide the print job into Job Stacks. A Job Stack is a set of instructions for pag es designated for a specific Pr intStation to print. Use the Job Parsing dialog box to interpret how the job was divided across the available PrintStations. The range of pages for each PrintStation is displayed. The Part Info field will display where the PrintStation will pause when duplex jobs are printing. Also displayed is whether even or odd pages will be printed, where separator sheets will be inserted, number of copies and errors.

If there are no Print St ations available the Part Info window will display

“No Data” and there will be no PrintStations represented in t he Job Parsing window.

52 PrintStation Manager Reference Manual

Job Parsing information may be viewed by selecting a job and then clicking the View Job Info button from the Toolbar on the PrintStation Manager Main Screen and then follow steps 1 and 2.

—OR— Double click on the job in the Job List Window. When the Job Info window displays select the Job Parsing tab.

Ticket

1. Click on a Printer to display the parsing information for that PrintStation. The Part Info field displays the job instructions.

2. Click OK. The PrintStation Manager main screen displays.

The Ticket and More Ticket I nformation dialogs display Job Ticket information. The information displayed here will have been provided by a client using the MicroTicket application. The MicroTicket will have been created by using the optional MicroTicket Conf iguration utility. Usage information on MicroTicket and MicroTicket Configuration can be found in the Reference Manuals for t hose applicat ions.

PrintStation Manager Reference Manual 53

See the table following to interpret the Ticket and More Ticket Information dialogs.

Field/Control Description

Company Name The company submitting the job. Purchase Order Number The P.O. number issued for payment for

the job. Submission Date The date that the Job Ticket was created. When Needed When the submitting company requires the

finished job. Input Method The way the job was submitted. Assigned To This information is entered by the location

printing the job. Imposition The methods available for positioning

multiple pages of a job onto a larger single

sheet in the correct orientation for binding. Collation Available methods for sorting jobs. Finishing Folding, stapling, binding, etc. available to

the submitting company. Paper Paper options available to the submitting

company.

• Type

• Color

• Grade

• Weight

More Display the More Ticket Information dialog.

54 PrintStation Manager Reference Manual

Chapters

Field/Control Description

Contact Information about the person to contact

regarding the job.

• Name

• Phone

• Fax

• Email

Company The address information for the company

submitting the job.

• Address

• Address(2)

• City/Town

• State/Province

• Zip/Postal

Special Instructions Any additional information required to

properly print the job.

The Chapters dialog is used to combine groups of contiguous pages within a job. Once the groups of pag es (Chapters) are added, a number of options may be applied to them.

Refer to the sections

Settings

more features that can be used with Chapters.

The Chapters dialog is used to apply changes to every page within the chapter. Changes made from this dialog will override those made from the Page Settings dialog.

When a chapter is selected, the displayed settings (Feed Tray, Destination, etc.) are for the first page in the range. Use the Page Settings dialog to view settings for individual pages within a chapter.

and

Numbering…

Page

for

To set up Chapters for a job:

1. Double click on the job in the PSM Virtual Engine window.

2. Select the Chapters tab.

3. Click Add to create a Chapter.

PrintStation Manager Reference Manual 55

Selecting multiple chapters then changing a setting will cause the name of the feature to display in green. This is a temporary indicator showing that changes will be made only to this setting in all the selected chapters.

4. Change the suggested Chapter Name if necessary. Subsequent

chapter names will be "Chapter" incremented by one.

5. Select the page range to be included in the Chapt er . One chapter

may not contain a page that is also in another chapter . Click OK.

6. Repeat Steps 3-5 as needed. Refer to the f ollowing t able for more details.

Field/Control Description

Print Marked Chapters Only

Insert Sheet After Last Page

Simplex Page Lock Simplex Page Lock prevents a page from

Feed Tray Select the paper tray from which the paper Destination Select the output tray for the printed job.

Margin Offset The Top and Left margins for each page

Add Click to include a page or group of Delete Click to remove a chapter.

Marked chapters

checking this box. Only consecutive

chapters can be printed.

A blank page sheet will be inserted after

the last page in the selected chapter.

having anything printed on its back and

from being printed on the back of another

page. Selecting the feature from this dialog

will apply the feature to all pages in the

chapter. See also

will be fed.

can be adjusted. This is useful if a

document not originally designed for

binding needs to be bound. The Units of

Measurement that can be used are Pixels,

Inches, mm.

contiguous pages as a chapter.

may be printed by

Page Settings

56 PrintStation Manager Reference Manual

Page Settings

Page Settings may be viewed by selecting a job, clicking the View Job Info button from the Toolbar, and clicking on the Page Settings tab.

—OR— Double click the job in the Job List Window. When the Job Properties window displays, select the Page Settings tab.

Use the Page Settings dialog box to view or apply print options to individual pages of the selected job. The Page Settings dialog box will also display the resolution, bit depth and paper size of the selected page.

1. Double click on a job, then click on the Page Settings tab to display the Page Settings.

Refer to the following table to interpret the Page Settings setup options:

PrintStation Manager Reference Manual 57

The Gloss Level (312 only) may be set for all pages in a job on the Job Settings tab.

Field/Control Description

Page Number Choose the page number for which

the print options selected will apply.

Insert Sheet After This Page Selecting this option will cause an

additional blank page to be printed after the selected page. The blank page will be pulled from the same location as Job and Copy Separators. A common use of this feature would be to insert a blank page as a marker. The marker could then be used to locate the position for a tab page or some other type of chapter or section divider. By checking Insert Sheet After This

on ANY page, the job option

Page Print Inserts tab) will be automatically toggled on. The Print Inserts checked for any of the insert sheets to print. If sheets have been inserted, but it is preferable to not print them, clearing the Print Inserts checkbox will keep the insert sheets from printing. They do not have to be removed from the job.

Feed Tray Select the paper tray from which the

paper will be fed.

Destination Select the output tray for the printed

job.

Gloss Set the job Gloss Level for the

selected page. Available Gloss Levels are as follows:

• Low: use for jobs that contain text only. (Matte/Satin finish).

• Standard: use for jobs that contain both text and images.

• High: use for jobs that contain images only. (Heavy sheen).

Simplex Page Lock Simplex Page Lock prevents a

page from having anything printed on its back and from being printed on the back of another page. Selecting from this dialog will apply the feature to individual pages. Select the page where Simplex Page Lock should be applied. Multiple pages may be locked but they must be done individually. See

Chapters

also

Toner Calculate Press Calculate in the Toner

section of the Job Settings tab to calculate the toner coverage on the selected page of the selected job.

(on the Job Settings

option must be

58 PrintStation Manager Reference Manual

Preview

The Calculate Toner option on the Job Settings dialog box displays the toner coverage for individual pages within the job. When a number (#%) displays, the

toner coverage has been calculated. When “0%” displays, the toner coverage is less than 0.5%. When “-%” displays, the toner coverage has not been calculated.

Field/Control Description

Margin Offset The Top and Left margins for each

page can be adjusted. This is useful if a document not originally designed for binding needs to be bound. The Units of Measurement that can be used are Pixels, Inches, mm.

Lock Page Select this option to prevent global

changes to the document’s margin settings from affecting the selected page.

2. Click OK. The PrintStation Manager main screen displays.

The Preview page will display a representation of each page in the selected job.

PrintStation Manager Reference Manual 59

Field/Control Description

Page Number Use this feature to see a

representation of the selected page of

a document. More Detail B&W PrintStations

Used in conjunction with Preview, this

feature will clean up some of the

artifacts that are present due to the

image reduction and compression.

More Detail is intended primarily for

grayscale images. Use on a color

image will produce limited improve-

ment, if any at all.

Example of More Detail used on a black and white document:

The zoom cursor will increase or decrease magnification of a preview image area. Click with the left mouse button to increase magnification. Click with the right button to decrease.

Before After

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Annotations

Use the Annotations page to enter comm ents about individual pages in a job. Using the Find featur e in t he Tools menu, a word or phrase in any annotation can be searched for.

Use the Page Number control to view each page of the job.

PrintStation Manager Reference Manual 61

Preview…

Use the feature to zoom in or out on the preview document. Clicking the left mouse button will zoom in (+), the right mouse button will zoom out (-). The example below is zoomed in 2 steps.

Use this feature to see a represent ation of the selected page of a document.

To use Preview:

1. Select a job in the Job List window.

2. Select Job from the PrintStation Manager main window and then select Preview.

3. The Preview dialog is displayed.

See the table following to interpret the Preview dialog.

Field/Control Description

Feed Direction Indicates the direction that the paper will Page If a multiple page document is being

Orientation Arrows

More Detail B&W PrintStations

62 PrintStation Manager Reference Manual

feed into the PrintStation. previewed, each page may be displayed by

using Page:. Type in the page number or use the

document. Use the

preview image to the desired orientation. Click the More Detail button to clarify the

preview image. This is available only for Black & White jobs. See the example following of More Detail applied to a Preview image.

control to page through the

controls to rotate the

The Preview dialog may be left open for viewing multiple jobs. Selecting other jobs will automatically display them in the Preview dialog.

Hold/Suspend

More Detail

Use the Hold/Suspend option to set a selected job, t hat is not currently printing, to a Hold st at e. The job will remain in a Hold state until you release it manually.

A job can be placed on hold by selecting the job and clicking the Hold Job button from the Toolbar on the PrintStation Manager Main Screen. It can also be placed on Hold by right clicking on the job and scrolling down to Hold.

All incoming jobs can be put on Hold by selecting the Hold Incoming Jobs options from the Virtual Engine Defaults dialog box.

To place a job on Hold:

1. Select the Virtual Engine that lists t he job to be put on hold and then select the job from t he Job List Window.

2. Select Job from the PrintSt at ion Manager m ain m enu and t hen select Hold/Suspend from the Job Menu.

3. The status column of the Job List Window for the selected job displays the letter H, and the job is held for printing at a later time.

Select multiple jobs by holding down the Shif t or CTRL key while selecting jobs.

If a job is currently printing , pressing the Hold/Suspend button will stop the job from printing . This is helpful, for example, if another job needs to be printed before the curr ent ly print ing job finishes. To finish printing the suspended job, simply select it and press Print. The job will remain suspended indefinitely until it is selected to finish printing.

PrintStation Manager Reference Manual 63

Send a job to the printer by first selecting the job, then click the Print Job button from the Toolbar on the PrintStation Manager main screen. The job may also be printed by right clicking on the job and then selecting Print.

Move...

A job in the W aiting state will print when the PrintStations becom es available. Use the Print Job option to take a selected job or jobs from the Job List W indow fr om a Hold, printed or error state, and send it to the PrintStation.

To place a job in a printing state:

1. Select the Virtual Engine that lists t he job to be printed and then select the job from the Job List Window.

1. Select Job from the PrintStat ion Manager main menu and then select Print from t he Job Menu.

2. The status column of the Job List Window for the selected job displays >> if there is no other job already printing. If another job is printing, the status column of the job the user selected will display W; the job will print after all j obs ahead of it have printed.

Select multiple jobs by holding down the Shif t or CTRL key while selecting jobs.

Move a job from one Virtual Engine to another by clicking the Move Job button from the Toolbar on the PrintStation Manager Main Screen.

—OR— Move a job from one Virtual Engine to another by dragging and dropping it on a Virtual Engine button on the Task Bar. Hold down the CTRL key and the job will be copied.

Use the Move Job option to move a selected job from one Virtual Engine to another. Moving a job will not change the printing par ameters for the job. For example, a job that prints Contone will not print Bi- Level if moved.

To move a job to another Virtual Engine:

1. Select the Virtual Engine that lists t he job to be moved and then select the job from the Job List Window.

2. Select Job from the PrintStation Manager main menu and then select Move from the Job Menu.

3. The Move dialog box displays.

4. Select a Virtual Engine.

64 PrintStation Manager Reference Manual

5. Click OK. The selected job moves to the chosen Virtual Engine destination.

Dragging a job into a LaserJet 5Si VE will cause printing to stop. When the file finishes copying, the job will resume printing.

Delete

A job may be removed from the PrintStation Manager Job List Window by selecting a job and clicking the Delete Job button from the Toolbar or by right clicking on the job and selecting Delete.

Abort

Select multiple jobs by holding down the Shift or CTRL key while selecting jobs.

To remove a job from the Pr intStation Manager:

1. Select the Virtual Engine that lists the job to be deleted and then select the job from the Job List Window.

2. Select Job from the PrintStation Manager main menu and then select Delete from t he Job Menu.

3. The job will be removed from the PrintStation Manager Job List window.

Select multiple jobs by holding down the Shift or CTRL key while selecting jobs.

A job can be canceled by selecting the job and clicking the Abort Job button from the Toolbar on the PrintStation Manager main screen. It may also be canceled by right clicking the job and then selecting Abort.

The printer may output one or two pages after the job is aborted due to PrintStat i on limitations. It is best to wait unti l the PrintStation has stopped before proceeding.

Use the Abort Job option to cancel a job that is cur r ent ly print ing. To cancel a print job:

1. Select the Virtual Engine that is currently printing the j ob t o be aborted.

2. Select Job from the PrintStation Manager main menu and then select Abort.

3. A dialog box that looks like the following is displayed.

4. The job that is currently printing is canceled and displays an Error (E) status in the Job List Window.

PrintStation Manager Reference Manual 65

Merge…

Use the Merge Job option to combine existing documents, in whole or in part, to create a new job.

To merge jobs:

1. Select the Virtual Engine that has the files listed to be merged together.

Access the Merge Documents dialog box by clicking the Merge button from the Toolbar on the PrintStation Manager Main Screen.

An active job will not appear in this window. Double click a job to add it to the New Document Order.

The Page Range may be adjusted after a job is added to the New Document Order. Double-click on a job in the New Document Order list to display the Edit Page Range dialog.

2. Select Job from the PrintStation Manager main menu and then select Merge from the Job Menu.

3. The Merge Documents dialog appears.

4. Select a job from the Current Jobs list . The job will be highlighted when it is selected. Multiple jobs may be selected.

5. Type the Page Range for the selected job to be added. The range default is the entir e j ob. If multiple jobs are selected, Page Range will be disabled and the entire job will be added.

6. Click the Add button. The New Document Order list displays the selected document.

7. Repeat steps 4 through 6 until all the document s that are to be merged have been selected.

8. Select a job in the New Document Or der list . When selected, it will be highlighted. Jobs in the New Document Order list can be moved up and/or down to place the jobs in the order that they will be printed. Jobs can also be removed.

9. Click Move Up. The selected document moves up in the New Document Order and the print order will change within the new document.

66 PrintStation Manager Reference Manual

It is very important to arrange the pages in the order to be printed. Arrange the documents either by selecting them in order or by using the Move Up and Move Down buttons after the selection is made.

If no name is typed in the New Job Name box the default name will be MergeJob.

—OR— Click Move Down. The selected document moves down in the New Document Order and print order within the new document. —OR— Click the Remove button. The docum ent is removed from the New Document Order list. Multiple documents may be selected and removed.

10. Type the name of the merged document in the New Job Name field.

Refer to the Job Settings tab of this User Guide to change the number of copies to be printed.

When a job is created as a Merged Document, the Job List Window User column displays Merged.

Depending on the size of the file, it may take seconds to several minutes before the Merged Document displays in the Job List Window.

11. If the Merge As Chapters box is checked, each job added will be treated as an individual chapter. When the Merge As Chapters feature is used, another dialog (see example following) will be displayed when OK is clicked. The chapter names can be edited here if necessary. If a chapter has an odd num ber of pages, a blank page will be printed at the end, and t he j ob will be print ed duplex if Insert blank page after odd paged chapters for

duplexing is checked.

PrintStation Manager Reference Manual 67

Archive...

Depending on the file size and archive format, compression may take several seconds or several minutes to complete.

12. Click OK. The merged document displays in the Job List Window in a Waiting state unless the Hold Job box is checked.

—OR— Click Cancel. The merged document selections are ignored. The PrintStation Manager Main Screen displays.

Archiving allows users to compress a job to a single str eam file that can be saved on CD, transmitted over the Internet or simply moved to another subdirectory. Files will be given a .msm extension if ar chived using the T/R Systems for mat, or will be converted to the Adobe PDF format (default). When a job is archived using PDF, the filename will be changed to include .arc (jobname.024.arc.pdf). Select Options in t he Tools menu to display the PSM Options dialog to modify Archive preferences.

For example, a RIP’ed file could be transmitt ed to another

MicroPress

with PrintStation Manager, unarchived, and reprinted without having to RIP the file again.

Select multiple jobs by holding down the Shift or CTRL key while selecting jobs.

The clamp icon will be displayed on the lower righthand corner of the PSM status bar, indicating that a file is being archived or unarchived.

Click on the clamp icon to abort the archive process.

To archive a job:

1. Select the Virtual Engine that has the j ob list ed to be archived then select the job.

2. Select Job from the PrintStat ion Manager m ain m enu and then select Archive from the Job Menu.

3. The location for Archive File window will appear.

4. Choose a location to store the archived file. Click OK.

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Apply Form…

5. The Location for Archive File dialog box closes and the

PrintStation Manager’s Status Bar will display a small

. The job status will also display “L,” indicating that the file is locked until the compression is complete. When the compression is complete, the job will be in Hold status.

Use Apply Form to apply a form to a job that has already been RIP’ed. To apply a form:

1. Select a job in the Virtual Engine Job List Window.

2. Right click and select Apply Form.

3. The Apply Form dialog will be displayed.

4. Select the job containing the data t hat will be merged with the Original Job from the Form Job Name drop down list. All pages in the Form Job will be applied to the Original Job. Check the Custom Arrange box to manually add pages from the Form job to the original job. When using Custom Arr ange, drag pages from the Form Job and drop them over the pages of the Original Job. Only one page of the Form Job can be applied to a sing le page of the Original Job. However, a page of Form Job can be applied to more than one Original Job pag e.

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Form Jobs

Merged Job

Check boxes

5. In the New Job Name box, enter a name for the new job that will be created.

6. Select OK to merge the jobs.

7. The form will be applied to the job selected in the Job List Window unless Create New Job is selected.

See the following table to interpr e t t he Apply Form dialog.

Field/Control Description

Form Job Name The job containing the information to be

added to the Original Job. The number of pages in the Form Job are displayed below

the job name. Pages The number of pages in the Form Job. Form Job Pages The number of pages contained in the

Form Job. Original Job Name This is the job selected in the PSM VE

window. New Job Name Name of the new job created by merging

the Form Job and Original jobs. The

number of pages in the merged job is

displayed below the job name. Original Job Pages The number of pages contained in the

Original job. Hold Set the job in Hold status in the PSM after

the two jobs are merged. Create New Job Check this box to combine the jobs into a

new job and preserve the Original Job

unchanged. Repeat Repeat will apply the Form Job to the

Original Job as many times as possible. If

the Original Job contains 10 pages and the

Form Job contains 4 pages, the Form Job

will be repeated 2 times completely and

then the first 2 pages will be repeated. Custom Arrange Check this box to manually add pages from

the Form Job. Remove Applied Page Select a page added to the Original Job

and click this button to remove it from the

Original Job.

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Mail Merge…

Use the Mail Merge feature for adding variable data t o a job. One such use would be personalizing a mailing with the recipient’s name and address.

When doing a mail merge and the form has an odd number of pages, do this prior to the mail merge:

1) go to job info on the FORM (or source job)

2) Select Page Settings

3) Scroll to (or type in) the last page of the job

4) Toggle Simplex page lock ON.

5) Close the info window and proceed with the merge as usual.

Doing this will allow printing of the document as simplex or duplex, with no need to add (or remove) blank pages on the end of each unit of variable data.

To use Mail Merge:

1. Right click on the job that will have the variable data merged with it. Select Mail Merge from the m enu.

2. The Mail Merge dialog will be displayed. The name of the job selected in Step 1 will be displayed in the Original Job Name section of the Mail Merge dialog.

Use the arrows to select the pages per unit of variable data. The spinner will only increment to numbers that will divide evenly into the number of pages of the variable data job.

3. Select the job containing the variable data that will be merged with the Original Job from t he Variable Data Job Name drop down list. Check the Custom Arrange box to manually add pages from the Variable Data job to the original job. When using Custom Arrange, drag pages from the variable data job and drop them over the pages of the original job. Only one page of variable data can be applied to a single page of the Original Job. However, a page of variable data can be applied to more than one Original Job page.

4. In the New Job Name box, ent er a name for the new job that will be created.

5. Select OK to merge the jobs.

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If a variable page has been applied to an original page, and needs to be removed, right click on the original page and remove the variable data page.

Variable Data Job

Merged Document

See the following table to interpr e t t he Mail Merge dialog .

Field/Control Description

Variable Data Job Name The job containing the information to be

added to the Original Job. The number of pages in the Variable Data job are displayed below the job name.

Pages per unit of variable data

Variable Data Job Pages The pages contained in the Variable Data Original Job Name This is the job selected in the PSM VE

New Job Name Name of the new job created by merging

Original Job Pages The pages contained in the Original job. Hold Set the job in Hold status in the PSM after

Custom Arrange Check this box to manually add pages from Remove Applied Page Select a page added to the Original Job

The number of pages in the Variable Data job.

job. window. The number of pages in the

Original Job are displayed below the job name.

the Variable Data and Mail Document jobs. The number of pages in the merged job.

the two jobs are merged. the Variable Data job. and click this button to remove it from the

Original Job.

Center Pages…

Use this feature to center t he im age on all pages of a job. To use Center Pages:

1. Select a job.

2. Right click on the job and select Center Pages from the menu.

3. Make necessary changes to the information displayed.

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After centering pages, double click on the centered job. Select the correct feed tray and paper size, on the Output Options tab, to insure that the job prints properly.

When previewing from the Center Pages dialog, the Feed Direction arrow and the Rotate buttons will not be available.

When centering manually, remember that "top" is the lead edge of the paper as it feeds through the PrintStation.

4. Click OK.

See the table following to interpret the Center Pages dialog:

Field/Control Description

Original

Units The unit of measurement used to display

New Page Size

Low Priority Selecting Low Priority will cause the PSM

Preview Use this feature to see a representation of

Auto Center Automatically centers the image on the Manual Center These settings are available when Manual

• Paper - current paper size the job will be printed on

• Image - dimensions of the job image

the dimensions. Choose either inches or millimeters.

• Paper Size - Choose the paper size to print the job on.

• Width and Height - available when Custom is selected

to designate less of the system’s resources to centering the pages.

the selected page of a document. For more information, see the section entitled

Preview…

page horizontally and vertically. Center is selected.

• Odd - Set the image offset from top and left for odd numbered pages.

• Even - Set the image offset from top and left for even numbered pages.

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Imposition

Imposition is not available for the PrintStation 312.

Imposition (former ly known as Booklet ) features a way to position multiple pages of a job onto a lar ger single sheet in the correct orientation for binding. There are four page rang es suppor ted: two A5 pages positioned on a single A4 page or two 5.5x8.5 pages posit ioned on a single 8.5x11 and two A4 pages positioned on a single A3 page or two 8.5x11 pages positioned on a single 11x17 page. The examples below, for a 4 page job, reflect the latter.

The Imposition choices are:

Example Description

Reader’s Spread – Pages 1 & 2 are on the front surface of the paper and pages 3 & 4 are on the back surface.

Printer’s Spread – This is the grouping produced when Imposition was called Create Booklet. The 4 pages result in a piece of paper that can be folded to make a book.

Double Speed – When the job is finished, cut the pages in half and place the left stack on top of the right stack to make a complete job.

Certain Finishing Options do not produce desirable results when combined with some Imposition choices. An example would be; Side Staple, Z-Fold and Printer's Spread.

Double Mint – When this job finishes, cut the sheets in half and each stack is a complete job.

Multiple Signatures - This Imposition style is formatted the same as Printer's Spread. It differs in the way it functions by allowing the pages to be broken into sections, called signatures. These signatures can then be bound together, side by side, to form a book.

To use Imposition:

1. Select the job that is to be made into a booklet.

2. Select Job from the PrintStat ion Manager m ain m enu and then select Imposition from the Job Menu.

3. Select the type of Imposition t o apply to t he job. If Multiple

Signatures is selected, a dialog will be displayed requesting the number of pages per signat ur e.

4. A status bar displayed will indicate the time remaining unt il the

task is complete.

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Insert/Delete Pages…

5. A new job will display in the Virtual Engine Job List with the same job name. The type of I m position will display as the User Name.

The Insert/Delete Pages feature is used to add or delete pages f r om a job. Additionally, the pages are inserted or deleted from the target job instead of creating a new job.

When applying the following options, PSM creates a new job:

• Imposition

• Merge

• Scale&Rotate

• Tumble

• Center Pages

• Mail Merge

Insert/Delete Pages, ReOrder Pages, and Numbering modify existing jobs.

Apply Form gives the option to do either.

Multiple pages may be selected by using the CTRL or SHIFT keys.

To Insert Pages in a job:

1. Select the Virtual Engine containing the jobs to be manipulated.

2. Select the job to have pages inserted to.

3. Select Job from the PrintStation Manager main menu and then select Insert/Delete Pages from the Job Menu.

4. The Insert/Delete Pages dialog appear s.

Insert, replace and delete do not take effect until The Apply or OK button is clicked. Clicking Cancel to exit the Insert/Delete dialog causes the changes to the document to be ignored.

5. Select a job from the Insert Pages From Job drop down list.

6. Choose the pages to be inserted fr om t he Page list window. Select All will do just that, select all of the pages t o be added t o the job. The number of pages in the job will be displayed to the right of this window.

7. In the right pane, select the page where the new pages should be inserted.

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8. Choose to insert Before or After the page selected in the previous step.

9. Click the Insert button to add the pag e( s) to the job. The inserted page will be displayed as:

–ORClick the Replace button to r eplace t he selected page. The replaced page will be displayed as:

10. Repeat steps 5 through 9 until all pages have been placed into the job. The number of pages displayed to the right of the window will update to show the current page count.

11. Click Apply to make the changes and update the display. Click OK to make the changes and close the dialog. The job displays in the Job List W indow. —OR— Click Cancel. The selections ar e ignored and the dialog closes.

To delete pages from a job:

1. Select the Virtual Engine containing the jobs to be manipulated.

2. Select the job to delete pages f rom.

3. Select Job from the PrintStation Manager main menu and then select Insert/Delete Pages from the Job Menu.

4. The Insert/Delete Pages dialog appear s.

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5. In the right pane, select the page to be deleted.

6. Click the Delete Page butt on. The deleted page will be displayed as:

See the following table to interpret the Insert/Delete Pages dialog.

Field/Control Description

Insert pages from job The job from which pages will be copied. Insert Copies the pages selected into the job

leaving all pages intact.

Before Place new pages in front of the selected

page.

After Place new pages in behind of the selected

page.

Replace Copies the pages selected into the job

replacing the page selected under

Insertion point. Select All Selects all of the pages in the job. Insert Into/Delete From

Job

Delete Page Remove the selected page from the job. Undo Delete If a page has been marked for deletion,

Undo Insert If a page has been inserted, clicking Undo Undo Replace If a page has been replaced, clicking Undo

Preview Select a page and click Preview to see the OK Exits the dialog and saves changes.

Cancel Exits the dialog without saving changes. Apply Make the changes immediately.

• When inserting, pages will be placed either before or after this page.

• If Replace is selected, this page will be replaced by the new page(s).

• Clicking the Delete button will remove this page.

clicking Undo Delete will un-mark it. Insert will remove it. Undo Replace will reverse the

replacement. page.

Right click on a job in the Insert Into/Delete From Job window for a menu with the commands; Delete Page, Undo Delete, Undo Insert, Undo Replace, and Preview.

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Numbering…

Alphanumeric numbers would be useful, for example, to put PO Numbers on pages in a job. A number like abcd-123-001 could be used and would increment on each page (abcd-123-001, 002, etc.) The number must end with a numeric digit.

The default setting of X=0, Y=0 puts the page number in the top left corner of the page.

Use the Numbering feature to insert page numbers in a job. To use Numbering:

1. Select a job.

2. Right click on the job and select Numbering from the menu.

3. Make necessary changes to the information displayed.

4. Click OK to apply the page numbers See the following table to interpr e t t he Num bering dialog.

Field/Control Description

Starting Number The number to use to start the page

numbering.

X Position Move the page number horizontally on the

page with this coordinate.

Y Position Move the page number vertically on the

page with this coordinate.

Units Use either mm or inches to position the

numbers on the page.

Font The currently selected font to be used for

numbering.

Number the First Page Check this box to start the page numbering

on the first page of the job.

Landscape Job Check this box if the job is in Landscape

orientation.

Create New Job If this box is checked (the default setting) a

new job will be created that has the pages numbered. The original job will remain unchanged.

Outside Edge The numbers will be placed on the outside

edge of the page.

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Clicking Basic will hide the Advanced options.

Field/Control Description

Advanced/Basic Clicking Advanced adds additional

functionality to the dialog. Place multiple numbers on each page:

• Number - The number to use, as determined by the Starting Number. N=the Starting Number, N+1=The Starting Number plus 1, etc.

• X Position - Move the page number horizontally on the page with this coordinate. Y Position - Move the page number vertically on the page with this coordinate.

• Add - Multiple numbers may be added to a page by clicking Add and adjusting the X and Y positions.

• Delete - Remove the Page Number information from the selected job.

• Cut and Stack - This option will cause each number placed on a page to increment by 1 for each subsequent page.

Number Chapters - This feature will add, or prefix chapter numbers to the page numbers (1-1, 1-2, 2-1, etc.) for selected chapters. The first page of each chapter will start numbering at 1.

• Prefix - Edit the Prefix. The Prefix can be, for example, a number (1 -, 2 -) a word (Appendix, Chapter) or a combination (Introduction 1 -, Preface 1.)

• Clear Prefixes - removes prefixes from the page numbering.

• Default Prefixes - sets the prefixes back to 1 - (page number), 2 - (page number), etc.

See the graphic following for an example.

Change Font Select the font used for the page number.

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Re-order Pages…

Use this feature for arranging the printing or der of pages within PSM jobs.

Right click within the Job List window for quick access to the Job Menu. Not all menu items will be available unless a job is selected.

To access the Re-Order Pages dialog :

1. Select a job in the Job List window.

2. Open the Job menu and select Re-Order Pages.

3. The Re-Order Pages dialog displays.

Refer to the f ollowing t able t o interpret the Page Re-O r der dialog.

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Scale & Rotate…

Field/Control Description

Pages The pages comprising the currently

selected job. Use the arrow keys to manually reposition pages within a job.

Auto Re-Order The features available for Auto Re-

Ordering the pages in a job are:

• Duplex Scan Order – This feature is intended for use with MicroScan when a duplex document is scanned as simplex. In other words, one side of a duplex document is scanned then the other side. Duplex Scan Order will put the pages into the correct order for printing.

• Reverse – Clicking this button will put the job’s pages in opposite order (4, 3, 2, 1).

• Reset – Changes the page order back to its original configuration.

Preview Enabling this feature will display the

currently selected page in a job.

If a job is scaled, the User Name in the Job List window will be changed to Scaled.

Right click within the Job List window for quick access to the Job Menu. Not all menu items will be available unless a job is selected.

Use Scale & Rotate to adjust t he size of the pages in a PSM job. To Scale an image:

1. Select a job in the Job List window.

2. Open the Job menu and select S

cale & Rotate. The Scaling

dialog will be displayed.

Refer to the f ollowing t able to interpret the Scaling dialog .

Field/Control Description

Original Information about the document’s current

appearance.

• Paper – the size of the paper

• Image – the size of the image on the

paper.

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To rotate a Letter, A4, A5, or B5 job 90 degrees, select LetterR, A4R, A5R, or B5R from the New Page Size menu (062 only).

Field/Control Description

Scale by The amount, in percent, to enlarge or

reduce the image depending on paper size. Select the percentage from the drop down menu.

When the paper size after scaling is not an available paper type, turn Auto Paper Select off, and select the feed tray with the appropriate paper size (062 only).

Example:

When a Lett er size imag e (8.5" x 11") is scaled to Tabloid (11" x 17"), it is enlarged 129% making the image 11" x 14.2". Therefore, the image size after scaling does not match T abloid.

Field/Control Description

New Page Size The paper size that the scaled job will be

printed on. The image will not be centered if it is smaller than the paper size after scaling. If the image is larger than the paper size, the image will be centered.

Rotation Changes the orientation of the image on

the paper.

• Auto Rotate – The PSM will detect the correct orientation of the image according to the percentage scaled and the paper size selected. This is the default setting.

• No Rotation – The image’s orientation will not be changed.

• Rotate 90 – Rotates the image 90 degrees in a counter-clockwise direction

• Rotate –90 - Rotates the image 90 degrees in a clockwise direction

Center Check this box to center the image on the

page horizontally and vertically.

Low Priority Selecting Low Priority will cause the PSM

to designate less of the system’s resources to manipulating the image. This will also take a longer time to finish the image.

3. Make the appropriate selections and press Scale. As the job is being processed, a status bar will be displayed on the

Scaling is not available for QuadLevel jobs or jobs where pages differ.

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bottom of the Scaling dialog.

Settings

4. The User Name in the Job List window will be changed to Scaled.

This menu item displays options available for the curr ently selected Virtual Engine type. The options are those select ed by check box on the Output Options dialog.

Print Inserts may be checked even though no selected jobs have insert pages. See the topic

Output Options

detail on Print Inserts.

for more

To view the Settings options:

1. Right click on a job in a Virtual Engine window.

2. Select Settings, then the necessary option, if available. Availability of the options depends on the PrintStat ion type.

The menu items will be grayed out if unavailable for the selected Virtual Engine. A checkmark beside an option indicates that it is selected. If multiple jobs are selected, the check will be red if the option is not selected in all jobs.

Clicking on an option with a red check will cause PSM to attempt to apply the option to all of the selected jobs. If an option can’t be set for a job, a dialog will be displayed indicating the job name and the reason that the option cannot be set.

Clicking on an option with a black check will cause PSM to turn t he option off in all of t he jobs.

The table following gives cases where options are not applicable to jobs.

This option Is not available when

Duplex

Copy Separators

• the job is only one page

• odd or even pages only

• the job is being printed from the

manual tray on the Cii

• the job is only one page

• only one copy of the job is being

printed

PrintStation Manager Reference Manual 83

Tumble

If a job is tumbled, the User Name in the Job List window will be changed to Tumbled.

This option Is not available when

Fast Print

Manual Tray Increase Transfer

• the job is not being printed on the Cii

• the job is duplex

• the paper size is not A4 or Letter

• the job is being printed from the

manual tray

• the job is being pulled from different trays

• the job is not being printed on the Cii

• the job is not being printed from the

manual tray

Tumble rotates selected pages 180 degrees. The choices for Tum ble are:

• Odd – Tumbles the odd numbered pages in the selected document.

• Even - Tumbles the even numbered pages in the selected

document.

• All - Tumbles all of the pages in t he selected document.

• Pages - Tumbles the selected pages.

To use Tumble:

1. Select a job in the Job List window.

Right click within the Job List window for quick access to the Job Menu. Not all menu items will be available unless a job is selected.

To select pages 1 through 5, enter 1-5 in the edit box. To select pages 1 through 5, and pages 9 and 27, enter 15,9,27 in the edit box. This is much faster than checking the box beside each page.

2. Open the Job menu and select T

umble.

3. Select Odd, Even, or All. 4a. The dialog box shown below will be displayed.

4b. If Pages is selected, the following dialog will be displayed.

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There will be a check box for each page in the job. Use either the check boxes to select pages or the edit box to enter pages or ranges of pages.

5. The User Name in the Job List window will be changed to Tumbled.

See the table following for examples of Tumble selected for Even pages.

Page Size Desired Output Tumble Settings

A4 and Letter Portrait

A4 and Letter Landscape

Others Portrait

No Tumble

Tumbled

No Tumble

Tumbled

No Tumble

Assign Job Ticket…

For more detailed information on the use of MicroTicket Configuration, MicroTicket, and MicroTicket Server, please see the documentation for the individual applications.

Others Portrait

Others Landscape

Job Ticketing consists of three

MicroPress

Tumbled

No Tumble

Tumbled

applications; MicroTicket

Configuration, MicroTicket, and MicroTicket Server.

• The basic workflow of job ticketing begins with a print provider

MicroPress

(

owner) providing a custom ticket f or m , generated with MicroTicket Configuration, to a client. The ticket is accessible t o both Macintosh and PC format computers.

• The client, using MicroTicket within a web browser, fills out t he characteristics of a print j ob. The files required to process t he j ob are also included. MicroTicket packages all of the required jobs into one file that is easily transported to t he pr int provider.

PrintStation Manager Reference Manual 85

If there are characteristics of the job that are unique, such as colored paper, a warning message will be displayed before the job prints. The warning message must be acknowledged or the job will not print and will generate an error message.

• When the print provider receives the ticket from the client, MicroTicket Server is used to separate the job files from the job

ticket.

• The job ticket is seamlessly submitted, unseen to the user, to the PSM via a pipe.

• When the j ob ar r ives, t he " floating" job ticket is at tached to the job. The information is viewable via the Assign Job Ticket comm and on the Job menu.

The Assign Job Ticket dialog is accessed by:

1. Selecting a job in a Virtual Engine.

2. From the Job menu, selecting Assig n Job Ticket.

The Assign Job Ticket will be displayed.

Refer to the following table t o int erpret the Assign Job Ticket dialog.

Field/Control Description

Job Name The name of the currently selected job Job Tickets Available job tickets Assign Assign the selected ticket to the currently

selected job

AutoSet Job Attributes Automatically assign job attributes

contained in the ticket to the selected job. The default setting is ON.

View Job Ticket Displays the information contained in the

ticket

Delete Job Ticket Removes the selected ticket from the Job

Ticket window

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View

Toolbar

Status Bar

Items found under View are for adj usting the Virtual Engine display to a custom view. For example, you can hide the Toolbar or Status Bar, Sort the job list and gain access to System Events and Account ing Information.

To display or hide the Toolbar:

1. Select View fr om t he Pr intStation Manager main menu.

2. If there is a check by Toolbar, the Toolbar will be displayed.

3. If there is no check by Toolbar, t he Toolbar will not be displayed.

To display or hide the Status Bar:

1. Select View fr om t he Pr intStation Manager main menu.

2. If there is a check by Status Bar, t he Status Bar will be displayed.

Sort by

Sort the Job List Window by clicking on the column category title. For example: sort the jobs by status by clicking on the

button at the top of the column. Virtual Engine View Details must be selected.

Sorted orders set in this manner will not be remembered in the next session of PrintStation Manager.

3. If there is no check by Status Bar, t he Status Bar will not be displayed.

To sort the Jobs Displayed in the Virtual Engine Job List window:

1. Select View fr om t he Pr intStation Manager main menu and then select Sort By. Then choose Job Status, Job Name or User Name. The one chosen will be highlighted when selected. The sorting will be immediate. An “*” will appear next to the name in the column header of the curr ent sort column.

2. Sorted orders set this way will be remembered in the next session of PrintStation Manager.

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System Events

View System Events by pressing [Alt]+1.

When an error occurs, a red exclamation point will display on the Task Bar.

The PrintStation Manager tracks system events. Select System Events from the View Menu to access results of error s and other events that are noteworthy to the functionality of t he system. This information can be used as a troubleshooting tool when errors occur.

To display system event information:

1. Select View fr om t he Pr intStation Manager main menu and then select System Events.

2. The System Events dialog displays.

Click on the exclamation point to open the System Events dialog. The exclamation point will remain until the System Events dialog is opened and closed. When the dialog is closed, the exclamation point will go away.

A time/date stamp is written to the event log each time PrintStation Manager is started. Afterwards, each m essage is given a time stamp.

For example: “18:15:27:PSM: Configuring PrintStation support for A” is one such message displayed above.

Refer to the f ollowing t able t o interpret the buttons in the Log Viewer.

Field/Control Description

Clear System Events Log The System Events log can be a very

helpful tool in tracking problems. By clearing the System Events log from time to time, it makes it easier to find the errors when they appear.

Save As... Save the information in the Event Viewer Log

as a text file. This is especially convenient if it becomes necessary for Technical Support to view the errors. The information can be saved and faxed to Technical Support.

3. Click OK to close the Log Viewer.

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System Errors

To prevent the job stack from moving in the event of a PrintStation error, increase

the “Error Timeout” in the PrintStation Manager Configuration application. This will lengthen the time until the software moves the Job Stack. You can increase the time period to one (1) hour but you can not prohibit the Job Stack from moving.

If an error occurs at a Pr int St ation during printing and the PrintStation problem is not resolved in a set amount of tim e ( s ee Pr int St ation Manager Configuration for details on setting this error timeout per iod), the PrintStation Manager will move the Job Stack to the first available PrintStation. The alter native PrintStation will also belong to the same Virtual Engine (this could be itself , if there are no other Pr int St a t ions turned on). An Error Separator Sheet will “frame” the moved stack.

For example, PrintStation “A” and PrintStation “B” have started a 40 page job. Each PrintStation is to pr int 20 pages. After the 10th pag e has printed on PrintStation “A”, an err or occurs which is not corrected within the error timeout period and the Job Stack moves to PrintStation “B”. The result will be 20 pages print ed on Pr intStation ”B”, an error separator sheet, pages 11 - 20 (r em aining pages after error from PrintStation “A”) and another err or separ ator sheet.

Please note that if the Job Stack has moved and that PrintStation does not have the correct paper or is out of paper, the PrintStation will make three attempts to print t he Job Stack, printing two error separat or sheets for each attempt. This means that if a PrintStat ion r uns out of paper and there are no other available PrintStations, it will print six (6) error separator sheets.

Accounting

View specific job information by selecting a job from the Job List Window and choosing Info from the Job Menu, or by double-clicking the job itself. The user may view accounting information for all jobs by pressing [Alt]+2.

Toggle Accounting off and on by using the PSM Options dialog accessed from the Tools menu.

Details on job errors may also be viewed in the job status area in the Job Settings window under Job Info.

The PrintStation Manager maintains accounting information by tracking all print jobs according to user, spool t im e, print time, job size, toner coverage, and pages printed. Accounting r esults for all PrintStation Manager jobs are stored in a tab delimited text file which may be imported into a database or spreadsheet application.

The accounting file, ACCOUNTING.TXT, is saved as <date>. txt in the PrintStation Manager directory at midnight . For example, a saved accounting file may display with the name “accounting October 09,1995.txt”. This information may be viewed from the PrintStation Manager by opening the View Menu and then selecting Accounting.

To display the Accounting inform a t ion for all jobs in the PrintStat ion Manager:

1. Select View from the PrintStation Manager main menu and then select Accounting.

2. The Accounting Log screen appears and displays the activity for

the day from the PrintStation Manager.

PrintStation Manager Reference Manual 89

If the Toner Coverage has not been turned on in Virtual Engine Defaults or the Toner Calculator has not been used, the Toner Coverage % will

display as “-”.

3. Click OK when finished viewing the information. T he Log Viewer will close.

—OR— Click Save As... to save the information as a Tab/Delimited text document which can be read and opened by most spreadsheet applications. The file will be given a .act extension.

The following is an example of the accounting information saved into an Excel spreadsheet.

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Scripting

Following the section, Script Toolbar, is a listing of all the T/R Systems script properties and methods.

In the PSM, certain aspects of a job may be script ed. For example, a script may loop through all the jobs in a Virtual Engine and turn Duplex off, as shown below:

Dim job For Each job in VE.Jobs

VE.JobDuplex(job) = False

Instructions are not included in this documentation for creating, modifying VBScripts, or VBScript language constructs. There ar e many books and resources available on this subject. An online tutor ial can be found at the Microsoft website http://www.microsof t.com/vbs cripts. T he tutorial can also be downloaded from this page.

There will be detail given on the lines of code that have VE attached to the front of t hem .

VE stands for Virtual Eng ine. Everything in PSM scripting is done through this VE object. VE has several proper t ies and m et hods

available for use and more will be added in the futur e. An example of

one of the more commonly used Properties is “ Jobs” . Jobs returns an array of all the jobs in the Virtual Engine where the script is run. To run the script only on the selected jobs, the property “SelectedJobs” could be used. To run the script on the active job (meaning there is only one job selected in the Virtual Engine), t he pr oper ty “ActiveJob” could be used.

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Script Toolbar

Selecting Script Toolbar from t he View menu or clicking the toolbar button will add a toolbar to the Virtual Eng ines. This toolbar makes it possible to apply and run Visual Basic scripts on jobs, view the contents of scripts, and modify scripts.

A number of scripts are included with PSM. These scripts m ay be modified for more cust om ized usage. An editor is also included with PSM.

Refer to the following table t o int erpret the script toolbar.

Field/Control Description

Available Scripts drop down list

Run Script Execute the selected script in the current

View Script Open a preview window to view the

Edit Script Open the script editor.

Select a script from the scripts folder,

MicroPress

Virtual Engine.

contents of the script.

\psm\scripts.

The scripts included with PSM and their function are described in the table following.

Script Name Function

AlternateTraysOnJob

ChangeJobPrintInformation

Makes a 10 page job into a 20 page job, for example, and alternates trays on each page. Useful when creating a presentation. Print a page on paper then print a page on transparency material.

This displays all the information about a job (duplex, collation, etc.) and allows the user the ability to change the information. It also asks if the user wants to archive the job.

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Script Name Function

CreateNewJob

MergeSelectedFiles

ScriptStub

This is an extended version of the MergeSelectedJobs script. This script goes through the selected jobs and asks for page ranges to merge from. For example, if a 20 page job was selected, pages 10-15 could be inserted into the new job. The script also prompts for a new job name.

This script will merge all the selected jobs into one new job.

This is basically a script template.

SplitColorFromBW

This script will go through the selected job (only one selected job allowed) and strip out the color pages from the black and white pages. It will create 2 new jobs (Original job name + ".Black And White Pages" or Original job name + ".Color Pages").

Clicking the View Script button will display the script in a view only dialog.

The Edit Script button will open a dialog that will perm it editing of the script.

Existing scripts may be modified to perform other tasks. Use Save to make the changes to the existing script, or Save As to create a new script.

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Script Properties and Methods

Following is a listing of all script properties and m et hods that can be used in scripting for the PSM. Examples are included f or each one.

If using the return value of a method as a parameter, the parameter(s) of the method must be enclosed in parentheses.

Property Definition

Jobs

• Syntax - VE.Jobs [Read Only]

• Remarks - Returns an array of jobs contained in the Virtual Engine

specified by VE

• Example

Dim aJob For Each aJob In VE.Jobs

SelectedJobs

• Syntax - VE.SelectedJobs [Read Only]

• Remarks - Returns an array of the selected jobs in the Virtual Engine

specified by VE

• Example

Dim aJob For Each aJob In VE.SelectedJobs

selected job Next

NumberOfJobs

• Syntax - VE.NumberOfJobs [Read Only]

• Remarks - Returns the number of jobs in the Virtual engine specified by

VE.

• Example

If VE.NumberOfJobs = 0 Then VE to run”

End If

NumberOfSelectedJobs

• Syntax - VE.NumberOfSelectedJobs [Read Only]

• Remarks - Returns an array of jobs contained in the Virtual Engine

specified by VE.

• Example

If VE.NumberOfSelectedJobs = 0 Then selected to run”

End If

ActiveJob

• Syntax - VE.ActiveJob [Read Only]

• Remarks - Returns the active job.Active job is the first selected job.

Meaning if you have jobs 1,2, and 3 selected, job 1 is the active job.

• Example

VE.JobDuplex( VE.ActiveJob ) = True

‘aJob contains a valid job number now

‘aJob contains a valid job number of a

MsgBox “Must Have at least one job in the

MsgBox “Must Have at least one job

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Property Definition

PagesInJob

• Syntax - VE.PagesInJob(job) [Read Only]

• Parameters - Job – the job number of a job in the Virtual Engine.

• Remarks - Returns how many pages are in job that is passed in.

• Example

If VE.PagesInJob( VE.ActiveJob ) > 10 Then End If

JobName

• Syntax - VE.JobName(job) [= string]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets the job name of the specified job.

• Example

Dim str str = VE.JobName(someJob) str = str + Now() VE.JobName(someJob) = str

JobCopies

• Syntax - VE.JobCopies(job) [= long]

• Parameters - Job – the job that you wish to change/query

• Remarks - Sets/Gets the number of copies of the job

• Example

Dim copies copies = VE.JobCopies(someJob) copies = copies + 10

VE.JobCopies (copies)

JobDuplex

• Syntax - VE.JobDuplex(job) [= boolean]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets the value of duplex for this job.

• Example

‘Turn off duplex for all jobs Dim job For Each job in VE.Jobs

JobNumber

• Syntax - VE.JobNumber(jobName) [Read Only]

• Parameters - JobName (the string name of job that you wish to get the

number of)

• Remarks - Gets the job number for the specified job name

• Example

Dim jobNum jobNum = VE.JobNumber(“Some Job”)

VE.JobDuplex(jobNum) = True

JobBeginPageRange

• Syntax - VE.JobBeginPageRange(job) [Read Only]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets the value of the beginning page.

• Example

MsgBox VE.JobBeginPageRange(someJob)

JobEndPageRange

• Syntax - VE.JobEndPageRange(job) [Read Only]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets the value of the beginning page.

• Example

MsgBox VE.JobEndPageRange(someJob)

VE.JobDuplex( VE.ActiveJob ) = True

VE.JobDuplex(job) = False

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Property Definition

JobOdd

• Syntax - VE.JobOdd(job) [= boolean]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets whether or not to print only the odd pages.

• Example

If VE.PagesInJob(someJob) Mod 2 Then Else End If

JobEven

• Syntax - VE.JobEven(job) [= boolean]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets whether or not to print only the even pages.

• Example

If VE.PagesInJob(someJob) Mod 2 Then Else End If

JobEvenOdd

• Syntax - VE.JobEvenOdd(job) [= boolean]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets whether or not to print all the pages

• Example

If VE.JobOdd(someJob) Or VE.JobEven(someJob) Then

End If

JobGatherCollate

• Syntax - VE.JobGatherCollate(job) [= boolean]

• Parameters - Job (the job that you wish to change/query)

• Remarks - Sets/Gets whether or not collate the specified job

• Example

‘Collate the job if we are printing all pages Dim begin, end, evenNodd begin = (VE.JobBeginPageRange(someJob) = 1) end = (VE.JobEndPageRange(someJob) = VE.PagesInJob(someJob)) evenNodd = VE.JobEvenOdd(someJob) If begin And end And evenNodd Then

End If

VE.JobOdd(someJob) = True VE.JobOdd(someJob) = False

VE.JobEven(someJob) = False VE.JobEven(someJob) = True

VE.JobEvenOdd(someJob) = True

VE.JobGatherCollate(someJob) = True

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Method Definition

GetPaperTray

• Syntax - VE.GetPaperTray(job [,page_number]) as Long

• Parameters -

Job (the job that you wish to change/query) Page_number (This is an option parameter that specifies the page

number to query)

• Remarks - Returns the paper tray that the job (or page) will print from.

• Example

Dim wholeJob, onePage wholeJob = VE.GetPaperTray someJob onePage = VE.GetPaperTray someJob, 10

SetPaperTray

• Syntax - VE.SetPaperTray(job, paper_tr ay [,page_number])

• Parameters -

Job (the job that you wish to change/query) Paper_try (The paper tray) Page_number (This is an optional parameter that specifies the

page number to query)

• Remarks - Sets the paper tray you want the job (or specified page) to pull from

• Example

Dim wholeJob, onePage wholeJob = 1 onePage = 2 VE.SetPaperTray someJob, wholeJob VE.SetPaperTray someJob, onePage, 10

Property Definition

GetPaperDest

• Syntax - VE.GetPaperDest(job [,page_number]) as Long

• Parameters -

Job (the job that you wish to change/query) Page_number (This is an option parameter that specifies the page

number to query)

• Remarks - Returns the paper destination that the job (or page) will print from. This applies only to the 024 black and white engine. It will not cause an error on the Cii or 312.

• Example

Dim wholeJob, onePage wholeJob = VE.GetPaperDest someJob onePage = VE.GetPaperDest someJob, 10

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Property Definition

SetPaperDest

• Syntax - VE.SetPaperDest(job, paper_dest [,page_number])

• Parameters -

Job – the job that you wish to change/query Paper_dest – The paper destination Page_number – This is an optional parameter that specifies the

page number to query

• Remarks - Sets the paper tray you want the job ( or specified page ) to eject at. This applies only to the 024 black and white engine. It will not cause an error on the Cii or 312

• Example

Dim wholeJob, onePage wholeJob = 1 onePage = 2 VE.SetPaperDest someJob, wholeJob VE.SetPaperDest someJob, onePage, 10

Merge

• Syntax - VE.Merge(job_name, job_numbers, begin_pages, end_pages) as Long

• Parameters -

job_name (the name of the new job to create) Job_numbers (an array of job numbers to pull from) begin_pages (an array of the beginning page numbers) end_pages (an array of the ending page numbers)

• Remarks - Merges the data into a new job and returns the new job number.Page ranges must be valid ranges in the corresponding job number.For instance, array index 0 of job_numbers is a job that has 20 pages.This means that array index of 0 for begin_pages and end_pages must be between 1 and 20.

• Example

See MergeSelectedJobs sample script

SetPageRanges

• Syntax - VE.SetPageRanges(job, begin_page, end_page)

• Parameters -

job (the job that is to have its page ranges modified) begin_page (the starting page number for the specified job) end_page (the ending page number for the specified job)

• Remarks - Sets the beginning and ending page range for the specified job.

• Example

VE.SetPageRanges someJob, 34, 48

Update

• Syntax - VE.Update

• Remarks - Call this to update the GUI after making changes to a single

or multiple jobs. Do not call this function in a loop that works on all the job numbers, it will invalidate the array of job numbers. See example for what NOT to do and what TO do.

• Example

‘Make several job calls VE.Update

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Property Definition

IsColorPage

• Syntax - VE.IsColorPage(job, page) as boolean

• Parameters -

Job (the job that contains the page to query) Page (the page that you want to check for color)

• Remarks - Returns True if the specified page has any color on it.

• Example

‘See SplitColorFromBW sample script

Tumble

ArchivePDF

• Syntax - VE.Tumble(job, which_pages)

• Parameters -

Job (the job that you wish to tumble) Which_pages (tells which pages you want to tumble)

• Remarks - Copies the job specified by “Job” and tumbles the specified pages

• Syntax - VE.ArchivePDF( job )

• Parameters -

Job – the job you wish to archive to PDF

• Remarks - Archives the specified job into PDF format. Note on some jobs this is slower than MSM Format. Use with caution in AutoScripts. Must call SetArchiveDest before calling this.

• Example

VE.SetArchiveDest( “C:\Temp” ) VE.ArchivePDF( VE.ActiveJob )

ArchiveMSM

• Syntax - VE.ArchiveMSM( job )

• Parameters -

Job – the job you wish to archive to MSM

• Remarks - Archives the specified job into MSM format. Note this is the proprietary PSM archive format. You can not view this format. If you need to view archive files, use ArchivePDF method. Must call SetArchiveDest before calling this.

• Example

VE.SetArchiveDest( “C:\Temp” ) VE.ArchiveMSM( VE.ActiveJob )

Impose

• Syntax - VE.Impose( job, impose_type [, num_of_sigs ] )

• Parameters

Job – The job you wish to impose impose_type – The type of imposition you wish to use

num_of_sigs – If impose type is 7 ( mutliple signatures ), this is the

number of signatures to use

• Remarks - Runs the imposition type on the specified job.

1 for Even Pages 2 for Odd Pages 3 for All Pages

1 = Printer Spread 7 = Multiple Signature 4 = Double Speed 5 = Double mint 6 = Readers Spread

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Property Definition

SetArchiveDest

• Syntax - VE.SetArchiveDest( directory )

• Parameters -

Directory – specifies the directory to output archive files to.

• Example

VE.SetArchiveDest( “C:\Temp” ) VE.ArchivePDF( VE.ActiveJob )

ApplyForm

ScaleJob

SetOffsets

• Syntax - VE.ApplyForm( job, page_number, form_name )

• Parameters -

Job – the job to apply the form to Page_number – The page in the job to apply the form to Form_name – The name of the form. This must be in the directory

“forms” underneath \ properly.

• Remarks - Applies the specified form to the page of the job passed in.

• Syntax - VE.ScaleJob( aJob, scale_percent, rotate_by, paper_size )

• Parameters -

AJob – the job you wish to scale Scale_percent – percentage you wish to scale by. ( 1 to 1000% ) Rotate_by – the degree by which to rotate ( 90 degrees, etc. ) Paper_size – The paper size to conform the job to.

• Example VE.ScaleJob( VE.ActiveJob, 0, 90, 1 )

• Syntax - VE.SetOffsets( aJob, left, top, even )

• Parameters -

aJob – The job you wish to change the offsets for. Left – The number of pixels to shift to the right Top – the number of pixels to shift to the bottom Even – pass in true to set offsets on even pages, false for odd

pages

• Example

If VE.Name = “M” Then

End If

MicroPress

Letter = 1 Legal = 3 Tabloid = 6 Compound = 7 Executive = 11 Postcard = 12 Statement = 17 A4 = 2 A3 = 4 B5 = 5 B4 = 10 A6 = 13 B6 = 15 A5 = 14

\psm\vp\<engine>\forms to work

For Each job In VE.Jobs

VE.SetOffsets job, 2, 2, true

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