Konica Minolta MF5600 User Manual

4283-7704-01

MINOLTA FAX

5600

Operator’s Manual

Welcome …

As an ENERGY STAR®partner, MINOLTA has determined that this product meets

the ENERGY STAR guidelines for energy efficiency.

NERGYSTAR

is a registered mark of the United States Environmental Protection Agency.

These instructions are divided into three sections.

•

“Getting started” (page 1.1) covers only what you have to know to use your machine immediately.

•

“Beyond the basics” (page 2.1) provides more details.When you have time,look through it to learn more about your machine’s many features.

•

Finally, “Just in case … ” (page 3.1) helps you if you ever have a problem with your machine. It also tells you how to give your machine the kind of easy, sensible care that should keep troubles to a minimum.

Thanks for choosing Minolta.

Find your serial number and write it down

Please note that your machine’s serial number is located on the bar code label as shown on the drawing at right. Use the blank at the bottom of this column to copy this down before you set up your machine.

Note: The IClabel and IDlabel do not con-

tain serial number information.

Close up, the bar code label looks something like this,but with a different set of numbers:

Please copy down your machine’s serial number below for future reference,and note the machine’s model number:

My machine’s serial number: ________________________________________ My machine’s model number: MINOLTAFAX 5600

IC and ID label

Bar cord label

Laser printer label

Welcome to your Minolta fax machine!

Table of Contents

Getting started

A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Installing a new drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Attaching the parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Setting the paper size for the multipurpose tray . . . . . . . . . . . . . . . . . . . 1.8

Adjusting the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Attaching your telephone or answering machine . . . . . . . . . . . . . . . . . . 1.9

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Adjusting the machine for larger documents . . . . . . . . . . . . . . . . . . . . . 1.14

Using memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

Inserting a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15

Sending a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15

Sending a fax using monitor/call or a handset . . . . . . . . . . . . . . . . . . . . 1.16

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.16

Review Commands, an introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Answering calls manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Answering fax calls using another phone . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

Fax/Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

Tel/Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20

Ans/Fax Ready mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20

If the paper runs out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.21

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Dialing with the monitor speaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Beyond the basics

Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Using

CODE

to enter characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Number of rings,settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

ECM

, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

Silent mode, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Transmission confirmation stamp, setting . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Language settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Special Dialing Characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Call groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Using one-touch numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

Printing a call group directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Broadcasting basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Delayed broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Reviewing or cancelling delayed commands . . . . . . . . . . . . . . . . . . . . . 2.18

Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Batch transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . . 2.21

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . 2.21

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . 2.22

Erasing a document stored in a batch box. . . . . . . . . . . . . . . . . . . . . . . . 2.22

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.23

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Soft Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Copy & Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.25

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.26

Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.27

Setting the reports:

TCR

s and

RCR

s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Quick memory transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.29

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.29

OneLine + distinctive ring detection. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.31

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.32

Numbering pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33

The power of Multi Access. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33

F-Code communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Creating or modifying an F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Printing a list of F-Code boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38

Printing a list of documents stored in F-Code boxes. . . . . . . . . . . . . . . . 2.38

Using a bulletin box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38

Using a security box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.40

Using a relay box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.41

Erasing an empty F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.41

F-Code transmission and polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Using the power of programmable one-touch keys . . . . . . . . . . . . . . . . 2.44

Programming a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Programming a broadcast / group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.46

Programming regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.48

Programming a batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.49

Programming an F-Code transmission . . . . . . . . . . . . . . . . . . . . . . . . . 2.51

Programming F-Code polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.53

Programming printouts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.54

Programming a document storage operation. . . . . . . . . . . . . . . . . . . . . . 2.55

Fax dialing with programmable one-touc h key . . . . . . . . . . . . . . . . . . . 2.56

Printing lists using programmable one-touch . . . . . . . . . . . . . . . . . . . . . 2.56

Storing fax documents with programmable one-touch . . . . . . . . . . . . . . 2.57

Erasing a programmable one-touch key . . . . . . . . . . . . . . . . . . . . . . . . . 2.57

Printing a list of programmable one-touch keys . . . . . . . . . . . . . . . . . . 2.57

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58

Operation protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.59

Masking the

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.60

Setting security transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.62

Setting for use with a closed network . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.65

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Printout jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

LCD

error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.7

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Cleaning air vents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Multi-Access table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

MINOLTAFAX 5600 Quic k Reference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI.4

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

United States of America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting started

A quick trip

through the basics

of your Minolta fax machine

A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

1.1

Getting started

What’s a fax document?

A fax document is anything a fax user wants to fax to someone else. It can be one or more pages, and it can be text, a drawing or even a copy of a photograph.

What’s a fax number?

Because your fax operates on standard phone lines,a fax number is just a regular phone number. And because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number.

What are resolution and grayscale?

Just as cars are measured by engine size,fax machines are measured by resolution and grayscale.

Resolution refers to the sharpness of a fax transmission. It’s expressed in lines per inch (lpi). There are three levels of resolution:

• Normal (203 horizontal × 98 vertical lpi)

• Fine (203 × 196 lpi)

• Superfine (406 × 392 lpi). Grayscale levels, or shades of gray — refers to the many shades of gray your fax

machine sees on a document it’s sending.It’s likely most of your fax documents will be dark text on white paper. However,when you want to send photographs and other shaded items,you can set your fax machine to transmit in 128-level grayscale.

Why not always set your fax machine for superfine, or for grayscale?

Setting your fax machine for superfine resolution and grayscale mode makes your machine send more information, making transmissions last longer and driving up your phone bills on long-distance calls.You’ll find that we’ve made it easy for you to set your fax machine for the most efficient and truest transmission for the types of documents you send.

A quick introduction to fax

Included in your fax machine’s packaging:

Fax machine

Telephone line cord

Document hopper

Toner cartridge

Paper hopper

Drum cartridge

Document tray

(This operating manual)

power cord

Autodialer labels

It’s a good idea to save the packaging in case there’s a need for reshipment.

Note: Any terms used here that are unclear to you right now will be explained in

detail in the coming pages.

Control panel — The keys you use to operate your machine.(See page 1.4

for more details.)

Liquid crystal display (

LCD

) — Shows the machine’s status and lets you

see what you’re programming into the machine.The display shows 2 lines, 20 characters per line. (If the

LCD

is blank, the machine is off.)

Printer cover release — Push this to open the printer cover.

Printer cover — Open to change the toner and drum cartridges or to fix

printout jams.

Printed document exit — Where the printout emerges.

Paper hopper — Holds up the printout after it emerges.

Scanner cover release — Pull up on this to open the scanner cover.

1.2

Getting started

Packaging contents

Parts list

Scanner cover — Open this by using the scanner cover release to remove

original document paper jams.

Document feeder — Place your original document here for faxing or copy-

ing. It holds up to 50 sheets.

Document guides — Adjust these to fit the width of the original document

so it will feed properly into the machine.

Document hopper — This supports original documents for feeding into the

machine.

Document tray — Holds original documents after they’ve been scanned into

the machine for faxing/copying.

Original document exit — Where the original document emerges once it’s

been scanned for faxing/copying.

Multipurpose tray — One of two locations where you put the recording

paper. Holds up to 150 sheets, either letter- or legal-sized.

Paper cassette — One of two locations where you put the recording paper.

Holds up to 500 letter-sized sheets.

power switch — Turns your fax machine on and off.

power jack — Where you plug in the ACpower cord.

HANDSET

jack — Where you plug in the handset.

EXT.TEL

jack — If you connect a second telephone to your machine, this is

where you plug in the cord.

LINE

jack — Where you plug in the telephone line cord. (The other end of the

cord plugs into a wall telephone jack.)

LINE EXT.TEL HANDSET

20 19 18

1.3

Getting started

Important: Some of the functions mentioned here are covered in the “Beyond the

basics” section.

ALARM

light — Glows when a problem occurs during fax communication,

printing or scanning.The light stays on until the machine prints a Check Message report.

COMMUNICATION

light — Glows when the fax machine is communicating with

another machine.

PRINTER ALARM

light — Glows when your machine encounters a problem

printing a fax or copy. Check the display or an error report for more information.

MEMORY RECEIVE

light — Glows when the machine is receiving an incoming

fax document into its electronic memory.

PAPER JAM

light — Glows when a printout jams in your fax machine.

PC CONNECT

light — Glows when y our fax machine is ready to communicate

using the optional RS-232C interface.

REPLACE PAPER

light — Glows when either the multipurpose paper tray or

paper cassette is empty. See page 1.7 for details on replacing paper.

AUTO ANSWER

light — Glows when auto-answer mode is active. In this mode,

the machine answers automatically as a fax machine.

REDIAL/PA USE

— Redials the last number you dialed. In certain operations, it also produces a special pause character which can be useful when dialing long-distance numbers.

SPEED DIAL/TEL INDEX

— Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory.

MONITOR/CALL

— Turns the monitor speaker off or on. When it’s on, it allows you to hear the call you’re making.When using this feature, you can only hear the communication taking place.You cannot be heard unless you use a handset.When sending a fax, this key also activates the call request feature.

Numeric keypad — Just like the numeric keys on a regular tone-dialing

phone. Use these to dial phone and fax numbers and to enter numbers when you’re setting up the machine.

COM-OPTIONS

— Press this to choose from among six fax options: delayed transmission, polling, batch transmission, continuous polling, F-code transmission or F-code polling.

GROUP DIAL

— Press this to set up a fax transmission to a call group, a set of

fax numbers which will receive the same document in one fax operation.

DIALING OPTIONS

— Produces a special character when dialing,and also

inserts special symbols into telephone numbers (see page 2.7).

AUTO ANSWER

— Press this to select which mode your fax machine uses to handle incoming calls.Choose between auto-answer mode (your machine answers automatically as a fax machine) or manual-answer mode (the machine waits for the user to pick up an connected handset).

1.4

Getting started

The keys and their functions

PAPER JAM

CONNECT

7 13

REPLACE

PAPER

AUTO

ANSWER

20212223242526

23 8 910 115

PRINTER

ALARM

MEMORY

COMMUNICATION

LIGHT

CONTRAST

HALFTONE

RECEIVE

2728

14 15 16

fliptab a

fliptab b

174

Soft keys — Shortcut keys.Any function that can be turned on or off can be

programmed into these four keys.If the light above one of these keys glows, this indicates the setting that’s been programmed into it (see page 2.24) is turned on.

One-touch keys — Serve three functions: (1) the keys labeled 01–64 can be

used for one-touch dialing,(2) the keys labeled 65–72 are for programmable functions: this lets you teach your machine a multi-step function just once,

then recall the function at any time by pressing one of these keys,and (3) all these keys can be used to type letters and symbols for user settings.

START

— Press to begin a fax transmission or reception.

COPY

— Press to make one or more copies of a document.

STOP

— An all-purpose “Whoa!”key .Stops the current operation and ejects a

document from the document feeder.

BROADCAST

— Press to send a broadcast fax (sending the same document to

more than one location).

REVIEW COMMANDS

— Press to review pending fax commands or to view a

brief description of delayed commands.

REPORT

— Press to turn the confirmation report feature on or off for the next

fax transmission. If the

REPORT

light next to this key is glowing, your

machine will print the confirmation report for the next fax transmission. If not, your machine will not print a confirmation report.

CANCEL

— Press to delete characters on the

LCD

and cancel commands you

have entered into the machine.

ENTER

— Much as

STOP

is a “Whoa!”key,

ENTER

is a “Go!”key. It confirms user

settings, begins operations and moves through command levels.

PROGRAM

— Any function can be started by first pressing this key and then entering the function number. Also, scrolls (moves) through features and command options as displayed on the

LCD

— Push to scroll through features and commands displayed on the

LCD

RESOLUTION

— When a document is in the document feeder, press this key to toggle among the three resolution modes and the halftone (grayscale) mode.

CONTRAST

— When a document is in the document feeder, press this key to

toggle among normal, dark or light contrast settings.

Operating tips

To press: 0 (zero),1,2,3,4,5,6,7,8,9,#or * Use: The numeric keypad. Tip: At no other time within this manual will we refer to the letters printed

below the numeric keys and their uses (such as accessing abc by pressing the 2 key.) These letters are there only for your convenience in using your fax machine as a telephone.

To press:A,B,C,Dor any other letter key Use: The one-touch key labeled with that letter. Tip: Please don’t confuse the zero (0) with the letter O.

Here’s an example.If we say “press /

PROGRAM

,7,

ENTER

,0,8,

ENTER

”…

… you’d press /

PROGRAM

… then 7 … then

ENTER

… then 0 (the numeric key zero) … then 8

… and then

ENTER

Important: Even though our example above includes commas, do not enter them

into the fax machine.Those characters appear in our instructions to separate one number from the other. They do not need to be entered into your fax machine. There is a function (broadcasting) which requires commas to be entered, but there is a special way to enter them. We’ll explain this process later.

1.5

Getting started

1.6

Getting started

Pick an installation spot

Where should you install your fax machine? The location should be:

• Clean — Dust buildup can damage your machine. (However, do not use a cover!)

• In the open — Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to “breathe.”

• Away from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water foun- tain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 5 feet long when stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch. If it is, you’ll risk occasional shutoffs to the machine, causing you to lose fax messages.

• Don’t use an outlet which also is supplying power to a large appliance, such as a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

• Use an electrical surge suppressor, preferably one which guards both tele- phone and electrical lines.This device helps to shield your fax machine from damaging high-voltage electrical surges.

Voltage requirements: 120

VAC

± 10%, 50–60% Hz.

Power consumption: Standby T ransmission Reception Copying Maximum*

440

448

650

* ; simultaneous copying, communicating and scanning

Installing the printing supplies

Your fax machine prints incoming faxes and copies with a laser print engine. The engine requires two types of printing supplies (sometimes also called consumables):

• The drum cartridge — It yields 20,000 normal letter-sized printouts (see “Specifications,”page AI.2). By “normal,”we’re referring to the amount of text and/or graphics on each page.This is based on an industry-standard test document.

• The toner cartridge — It yields 4,500 “normal”, letter-sized printouts (see “Specifications,”page AI.2).

Note: The toner cartridge included with your machine is a starter cartridge which

yields 3,000 printouts (see “Specifications ,” page AI.2). Please purchase regular, full-yield toner cartridges from your authorized Minolta dealer.

To install these supplies:

Press the printer cover release and swing open the printer cover.

Unpack the drum cartridge from its box.

Important: Shield the drum cartridge from light, especially strong

light. Later,if you have to remove the cartridge from the fax,

immediately wrap it in a thick cloth to protect it from light.

Put the drum cartridge into the printer by aligning the cartridge’s protrusions with the slits inside the printer frame.

Important: You must also reset the

drum counter. See “Installing a new drum cartridge” (page 1.7).

Setting up

Unpack the toner cartridge from its carton. Hold the toner cartridge with both hands,and shake it well as shown.

Install the toner cartridge in the printer, making sure that the cartridge’s four pins (two at the front and two at the rear) fit in the slits inside the printer frame.The toner cartridge will click into place when inserted correctly .

Close the printer cover. Push down on the cover to lock it into position.

Note: The fax machine will not work if the

cover isn’t closed properly.

Note: If you encounter problems with

printouts, see “Print Quality Problems” on page 3.3 for suggestions to correct them.

Installing a new drum cartridge

Your fax machine keeps track of how many pages go through the drum cartridge in order to let you know when the drum needs to be replaced. So whenever you install a new drum cartridge, you have to “notify” the machine by resetting the drum counter. (Before resetting it the very first time, you’ll have to finish installing the machine and then turn it on [see page 1.8].) To reset the drum counter:

Press /

PROGRAM,J

,2,3.The

LCD

shows:

Press

ENTER,ENTER

to reset the drum counter.

Loading paper

Your machine holds up to 650 sheets at a time: 500 sheets in the paper cassette and 150 sheets in the multipurpose tray .

Loading the paper cassette

Pull forward on the paper cassette to slide it out.

Insert up to 500 letter -sized sheets into the cassette, placing the edges of the top sheet under the metal tabs on the left side of the cassette (viewed from the cassette’s front,as shown).

Important: Load the cassette with letter-sized

paper only.

Push the paper cassette closed. You’ll feel a click when it’s properly in place.

Loading the multipurpose tray

You may use either letter- or legal-sized paper in the multipurpose tray, but not both at the same time. Do not mix paper sizes in one tray.

Adjust the multipurpose tray for the length of paper you plan to load. Pull slightly upward on the paper-length guide in the tray, then slide the guide to the slot (either

LTR

LGL

) for the

paper size you’re loading. Important: You must set your machine to recognize the size of paper you’ve

loaded (see “Setting the paper size”on page 1.8 for details).

Slightly “fan”the paper you’re loading, to help ensure smooth feeding.

Insert up to 150 sheets of paper into the tray. Make sure the paper-length guide and the paper -width guide now fit against the paper’s edges.

Important: To avoid paper jams, do not refill this tray without first remov-

ing all of the paper in it.

Paper-width guide

Paper-length guide

J23 Reset Drum Life

Program/Enter

1.7

Getting started

Attaching the parts

Attach the document tray by inserting it

into the appropriate holes, as shown.

Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won’t go in any farther.

Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

Plug in and power up

Plug one end of the telephone line cord into the

LINE

jack on the back of the machine. Plug the other end of the cord into a standard telephone wall jack, just as you would plug in a phone.

Plug the non-pronged end of the ACpower cord into the ACpower cord jack on the left side of the machine.

Plug the pronged end of the ACpower cord into a 120

VAC

electrical outlet (use a surge suppressor, as mentioned on page 1.6).

Use the ACpower switch on the front of the machine to turn it on.The markings are international standards: I means on, O means off.

Setting the paper size for the multipurpose tray

The multipurpose tray can hold either letter- or legal-sized paper for your machine . All you have to do is tell the machine which size the tray is holding.

Important: If you use a different size from the size you set here ,the machine

won’t print. Be sure to change this setting whenever you load a different paper size.

Press /

PROGRAM,J

,0,4,

ENTER

. The

LCD

shows the tray’s current setting:

Press or /

PROGRAM

until the paper size you want to load appears.

In this example, we’ve chosen legal-sized paper .

Press

ENTER

to save the setting.

Adjusting the monitor speaker’s volume

To adjust the volume of the monitor speaker:

Press

MONITOR/CALL

on the control panel.You should hear a dial tone, and the

display shows:

Important: If you don’t hear a dial tone ,make sure your fax machine is

plugged into a working phone line.

** Tel Mode **

Paper Size: Legal

Program/Enter

Paper Size: Letter

Program/Enter

Paper hopper

Document hopper

1.8

Getting started

1.9

Getting started

Adjust the volume as needed: To turn the volume up ,press /

PROGRAM

. To turn the volume down, press .

The display, or

LCD

, indicates the volume.The possible settings are:

= Loudest setting.

= Medium setting.

= Low setting.

= V olume off.

Press

MONITOR/CALL

again to hang up and save the setting that appears.

Attaching your telephone or answering machine

It’s easy to attach a telephone or answering machine to your fax machine. If you do this,only your fax machine connects to the phone outlet in the wall.The

other device receives phone signals through your fax machine. To attach a telephone or answering machine:

If your telephone or answering machine is already plugged into a phone jack in the wall, disconnect it from that jack. Hold onto the phone plug; you’ll need

it in step 2.

Plug the line you disconnected from the wall jack in Step 1 into the

EXT.TEL

jack on the back of your

fax machine.

If you attach an answering machine to your fax machine, set the answering machine to answer calls after no more than two rings.(If necessary, consult your answering machine’s instructions.)

For information on how to use either an answering machine or a telephone with your fax machine, see “Receiving faxes, ”beginning on page 1.18.

Attaching an handset

To attach the handset:

Use the screws included with the handset and a small Phillips-head screwdriver to attach the handset cradle to the side of your fax machine.

Plug one end of the curled handset cord into the

HANDSET

jack on the back of the fax machine.

Plug the other end of the curled handset cord into the jack on the handset. If connected to a phone line, your fax machine is now “off-hook,”and you can hear a dial tone.

Place the telephone handset onto its cradle.The cradle will press the handset’s small “flash”button, hanging it up.

Note: You can also press the “flash” button manually to hang up the call

when holding the handset.

Important: Do not connect the handset directly to a telephone wall jack. Connect

the handset only to your fax machine.

Installation complete! Now, see how our EasyStart feature will have you up and running within minutes.

LINE EXT.TEL HANDSET

** Tel Mode ** Volume:

■■

** Tel Mode ** Volume:

■■■■

** Tel Mode ** Volume:

■■■■■■

1.10

Getting started

EasyStart software is already installed on your Minolta fax machine.It guides you through the process of entering your machine’s settings. Remember that the settings you make here can always be changed later. We’ll explain more in “Beyond the basics,” beginning on page 2.1.

Getting started

Determine the following before you go any further:

The type of dialing your telephone system requires — Choose either tone or

pulse (rotary) dialing.

The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page.This text lists a name and a fax number, which are called a Transmit Terminal Identifier (

TTI

). The

TTI

cannot be longer

than 22 characters.

Clearing stored settings

Before using EasyStart, clear your machine’s built-in user data memory. This ensures the memory will hold only your settings.

Important: After you use EasyStart,do not clear the memory again unless an

authorized technician asks you to do so.

To clear the machine’s memory:

Press /

PROGRAM

,*,2.The

LCD

now asks if you want to clear the memory:

Note: If you don’t want to clear the memory, just press /

PROGRAM

If you do want to clear the memory, press

ENTER

Entering initial settings

Important: If you press

STOP

during EasyStart, your fax machine returns to standby mode (its normal condition). But it will keep the settings you saved by pressing

ENTER

as described in these instructions.

Press /

PROGRAM,I,ENTER

The

LCD

shows the current calendar/clock setting,with a cursor appearing

under the first digit.

Use the numeric keypad to enter the correct date and time, using a

YYMMDD

format for the date and 24-hour (“military”) format for the time. For instance, to set 8:30 PMon September 11, 1999, press 9 9 0 9 1 1 2 0 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change a digit, press to move the cursor left, or /

PROGRAM

to move it

right.Then enter the correct digit.

Press

ENTER

to save the clock setting and continue EasyStart.

Enter Time

’99 09/11 20:30

Enter Time

’01 01/01 00:00

Clear User Settings Check Program/Enter

EasyStart

1.11

Getting started

The

LCD

now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (

DST

When the setting is On, your machine automatically recognizes

DST

at 2 AMon the appropriate switchover Sundays each year. When the setting is Off, no automatic change will occur.

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve changed the setting to On:

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts.The fax industry term for this number is Subscriber ID.

Use the numeric keypad to enter the fax number. To insert a dash, as shown here, press

DIALING OPTIONS

once.The number may contain up to 20

characters (numbers and dashes).

Note: If you make a mistake, press

CANCEL

to erase to the left.

To c hange just one number, press to move left, or /

PROGRAM

move right. Press

CANCEL

to erase the number. Then re-enter the fax

number correctly.

Press

ENTER

to save the number.

The

LCD

now asks you to enter the name you want to appear at the top of

faxes you send.The name may be up to 22 characters in length. Use the one-touch keys to enter letters and other non-numeric characters.

The word “Upper”means the machine will enter only upper-case letters.If you press R, the machine will see it as an R(not an r).

To type a lower-case letter,press

ALPHABET

. The display changes to:

This means pressing one-touch keys will enter lower-case letters:pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

To enter spaces, punctuation and symbols, use the one-touch keys. In “Beyond the Basics,” we’ll show you how to use the

CODE

function to enter

even more characters (see page 2.2).

Note: If you make a mistake, press

CANCEL

to erase to the left.

To change just one c haracter in the name, press to move left, or

PROGRAM

, to move right. Press

CANCEL

to erase the character. Then

re-enter the character correctly.

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

Phone Type: Tone

Program/Enter

Your Name ;Lower _

Your Name ;Upper _

Your Fax Number 972-555-5525

Your Fax Number

Daylight Saving:On

Program/Enter

Daylight Saving:Off

Program/Enter

1.12

Getting started

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve changed the setting to Pulse mode:

Press

ENTER

to save the setting and continue.

The

LCD

now shows the machine’s current reception mode.

For now, press or /

PROGRAM

until the setting Fax Ready appears. (This

setting can always be changed.We’ll discuss reception modes further on pages

1.18-1.20.)

Press

ENTER

to save the setting.

The

LCD

now asks if you want to print a list of all of the machine’s settings .

• If you want to print a list,make sure paper is loaded into your machine for

printing,then press

ENTER

. Your fax mac hine will print a list of its settings.

• If you don’t want to print a list,press

STOP

. Your mac hine will return to

standby mode.

EasyStart is complete!

Print Setting List

Enter/Stop

Fax Ready

Program/Enter

Phone Type: Pulse

Program/Enter

Year 2000 compliance

Minolta’s entire current line,as well as every Minolta fax machine introduced in the last decade, is fully tested and Year 2000 ready .

Year 2000 compliance means that all programming or other actions needed to support the correct processing of date-related fields prior to, during and beyond the turn of the century are completed and have been tested and validated for the accurate and correct processing of date fields and related logic for Minolta products.

1.13

Getting started

Guidelines

Page sizes

While you’ll probably send letter- and legal-sized documents most of the time,it’s possible to fax a piece of paper as small as a notepad sheet or one nearly 3 feet long.

The acceptable dimensions (width × length) are:

INGLE-SHEET TRANSMISSION

ULTIPLE-SHEET TRANSMISSION

Maximum: 11.0″×35.4″ Maximum: 10.1″×14.3″ Minimum: 5.8″× 4.1″ Minimum: 5.8″× 4.1″

Things not to put in your fax

To avoid paper jams and damage to your mac hine, don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples,glue, tape, paper clips or still-wet correction fluid

• “Sticky notes”(or documents with “sticky notes” attached)

• Cardboard,newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or any small,thick items

Resolution, grayscale and contrast

Reviewing resolution and grayscale:

• Normal resolution (“

NORM

” on the control panel) is suitable for most typed

documents and simple drawings.

• Fine resolution (“

FINE

” on the control panel) is ideal for maps, moderately compli-

cated drawings,floorplans or handwritten documents.

• Superfine resolution (“S-

FINE

” on the control panel, “S Fine” on the

LCD

)

reproduces the detail of extremely complicated drawings or line art.

• Grayscale mode (“

HALFTONE

” on the control panel; “Gray” on the

LCD

) captures

shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older,non-

Minolta models) receive it only in fine mode. However,you can send a fax in grayscale mode to virtually any fax machine currently in use.

Reviewing contrast:

You have three choices for the contrast setting:

• Normal (“

NORM

” on the control panel) — Suited to most documents.

• Light — Lightens up overly dark, “muddy” original documents.

• Dark — Darkens weak, “washed-out” images. Note: To avoid confusing the Light and Dark settings, just remember —

“Light lightens” and “Dark darkens” — to keep it straight.

Entering a pause character when dialing

Some long-distance systems require dialing pauses,and pauses can also be useful when you’re dialing through special telephone exchanges.

To insert a pause character,just press

REDIAL/PA USE

after you’ve dialed at least one

other character.-/(the pause character) will appear on the display. Each pause entered lasts for a factory-set two seconds (see “Changing the pause

length,”next page, for instructions to change this setting). For example ,if the pause is at the factory setting, pressing 9,

REDIAL/PA USE

19725552009 dials 9 [2-second pause] 1 9 7 2 5 5 5 2 0 0 9. Important: Each pause uses two of the characters you’re allowed in a number .

Sending faxes

1.14

Getting started

Changing the pause length

The pause is set by the factory to last two seconds,but you can set it to last as long as ten seconds if necessary. To change the pause length:

Press /

PROGRAM,J

,0,5,

ENTER

Use the numeric keypad to enter the length you want for the dialing pause. Here, we’ve chosen nine seconds.

Note: The length setting requires two digits.Always enter a leading zero for

lengths less than 10 seconds.

Press

ENTER

to save the setting.

Potential problems with call-w aiting and voice mail

Telephone call-w aiting signals can stop fax transmission and reception.And any service — such as voice mail — which may intercept your calls can keep your fax machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to see how you can temporarily disable call-waiting or voice mail while using the fax machine.

Adjusting the machine for larger documents

You can adjust the document hopper and the document tray to allow for large documents. Just flip the top up or down as needed.

Using memory transmission

Your fax machine has a great memory! Take advantage of it,and you could: Save Time. By using your fax machine’s memory, you won’t have to wait for your

machine while it completes the transmission. Simply scan your document into your fax machine’s memory, and you can walk away with your original in hand.

Save Money. If you’re transmitting to another memory-equipped fax machine,your machine will send the document directly into the other machine’s memory and hang up. (The receiving machine then prints out your message from its memory after the call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed command (see pages 2.17–2.19) to send your document after hours,and you can save more money, because the line charges will be cheaper.

You can set your fax to transmit from memory as the default. Note: Whether you decide to send your documents from memory or manually, you

can override that choice one transmission at a time by pressing

MEMORY TRANSMIT

before you send your document.After completing the

communication, your fax will return to the default setting.

Note: Some documents use up memory more quickly than others.They include

documents with many pages and those with many dark areas. When the

machine’s memory is full,it can transmit only through the document feeder.

To make memory transmission the default:

Press /

PROGRAM,J

,1,4,

ENTER

Press or /

PROGRAM

until the mode you want appears.

In this example, we’ve chosen Off.

Press

ENTER

to save the setting.

If the

MEMORY TRANSMIT

light glows, memory transmission is on.

If the

MEMORY TRANSMIT

light doesn’t glow, memory transmission is off.

Memory Tx: Off

Program/Enter

Memory Tx: On

Program/Enter

Set Dialing Pause Time (02-10): 09

Set Dialing Pause Time (02-10): 02

1.15

Getting started

Inserting a document

Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’re faxing.Your fax machine’ s automatic document feeder will hold up to 50 pages.

If you’re sending a multi-page document,“fan” the pages slightly.

Insert the document face up. The fax machine “grabs” the first page of the document and positions it for faxing.(Readjust the document guides to fit the document, if needed.)

The

LCD

now shows the current scanning width setting (see “A4,B4,A3” in the Glossary that begins on page 3.15) and the amount of memory available:

Sending a fax

To fax a document:

Insert the document.

When a document is in the feeder, the

LCD

shows the current scanning width (see “A4,B4,A3” in the Glossary beginning on page 3.15) and the amount of memory available:

Adjust resolution and contrast if necessary.

Press

RESOLUTION

to change the resolution.

Press

CONTRAST

to change the contrast.

Adjust memory transmission if necessary.

Press

MEMORY TRANSMIT

to toggle memory transmission on and off.

Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.)

Press

START

By pressing

START

, you’ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document. This command number appears on the first line of the LCD for a few seconds:

You’ll need this command number to cancel the transmission or to print a stored document (see pages 1.17).

Now, everything is up to the machines — yours and the one you’re dialing.

• If the fax has been set for Quick Memory transmit,your machine scans the first page of your document into memory, then dials the other fax.When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory. (To set Quick Memory transmission, see pages 2.29.)

• If the fax has been set for the normal memory transmit, your machine first scans the document into memory, then dials the other fax.When it makes contact, your machine transmits the entire stored document from memory.

• If the fax is set for non-memory transmission, your machine simply dials the other fax.When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (called black coverage) your machine “sees” on a

page, the more slowly the page feeds through as the fax scans it. And even if the page is relatively clean, sending it in grayscale mode or at certain resolutions makes your machine “see”more “stuff.” The same is true if you set the contrast to Dark.

Important: If you w ant to cancel a transmission while scanning the docu-

ment, press the

STOP

key. If you want to cancel a transmission in progress, use the Review Commands function. See “Review Commands,an introduction” page 1.17.

== Command:01 ==

Press Start 919725552009_

Document Ready A4 Memory100%

1.16

Getting started

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document,what actually appears on

the top line of the display depends on information stored in the remote fax.The line may even be blank.

Note: If the call fails, see “Redialing, ”next column.

Sending a fax using monitor/call or a handset

You also can fax a document using either the monitor speaker or the handset to dial the call.

Note: Faxing this way disables “V.34” mode and sends the fax in normal

ITU-T

Group 3 fashion. See page 3.18 for more information.

Insert the document.

Adjust resolution and contrast if necessary.

Press

RESOLUTION

to change the resolution.

Press

CONTRAST

to change the contrast.

Obtain a dial tone,either by:

• Pressing

MONITOR/CALL

… or …

• Lifting the handset. In either case, the

LCD

shows:

Enter the fax number by using the numeric keypad. Also, enter access codes with the number,just as for a regular phone call.

Note: For information on entering one-touch and speed-dial numbers, see

pages 2.7–2.15.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the handset to tell that person that

you’re trying to send a fax.When you hear fax tones, press

START

If you’re using an handset, hang up after pressing

START

At the end of the operation, your fax machine beeps and displays:

Note: If the call fails and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

to hang up. Or if you’ve pressed

START

to begin the fax

transmission, press

STOP

to end it.

Also see “Redialing manually,” below, if the call fails.

Redialing

If your fax call fails,your machine automatically redials it. In this Auto Redial mode, your fax automatically redials the number every few minutes (see “Changing redial settings,”next page) until one of the following happens:

• It reaches the remote fax machine.

• It has attempted the number of redials programmed and has still not connected (see “Changing redial settings,” next page).

While in the Auto Redial mode, the machine can continue to receive faxes and can make as many as 99 fax transmissions.

Note: If you used either the speaker or a handset to dial the call, you must redial

manually (see below).

Note: If the last redial attempt fails,your machine may print (and/or display) error

messages.F ormore information, see pages 3.5–3.7.

Redialing manually

You can always redial calls manually. And you must redial manually if you used either the monitor speaker or an handset to dial the failed call.

To redial a fax call manually without using the monitor speaker or an handset:

Make sure the document is in the feeder and that the resolution and contrast are set.

Press

REDIAL/PA USE,START

972-555-2009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

972-555-2009

** Complete **

1.17

Getting started

To redial a fax call manually with the monitor speaker or an handset:

Make sure the document is in the feeder and that the resolution and contrast are set.

Press

MONITOR/CALL

or lift the handset to get a dial tone.

Press

REDIAL/PA USE

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the handset to tell that person

you’re sending a fax.When you hear fax tones, press

START

To redial a voice call manually using the handset:

Lift the handset to get a dial tone.

Press

REDIAL/PA USE

. When the other person answers, use the handset to

speak to that person.

Changing redial settings

It’s up to you how many times the fax redials a number and how long it waits between redials (that length of time between calls is the redial interval). To program the redial settings:

Press /

PROGRAM,J

,0,7,

ENTER

Use the numeric keypad to enter the number of redials you want. Choose from 2 to 15 redials.In this example, we’ve entered 03.

Important: Enter a leading zero when entering a quantity less than 10.

Press

ENTER

to save the setting.

The

LCD

now shows:

Use the numeric keypad to enter the length you want between redial attempts. Choose from 1 to 5 minutes. In this example, we’ve chosen 4.

Press

ENTER

to save the setting.

Review Commands,an introduction

Your fax machine can store many “jobs” in its memory .And it keeps track of each one by assigning it a command number, like “C01.”

Delayed commands,redial attempts and current fax transmissions are all stored in your fax machine’s memory and given a command number.

The Review Commands function gives you the power to check on each job (or command) in your machine’s memory. It also lets you cancel a command if you decide not to send the document.

To cancel a command:

Press

REVIEW COMMANDS

The

LCD

shows the first command, indicated by its command number and the phone number it will dial. If a command is in progress, that will be the first command the

LCD

shows:

Press or /

PROGRAM

until the command you want to cancel appears.

Press

CANCEL

. The

LCD

shows:

If you want to cancel this command, press

CANCEL

again.

The

LCD

now shows the next command. If you want to cancel it, too, go back to step 4. If you don’t want to cancel this command but do want to review other commands, press /

PROGRAM

until the command you want appears.Then go back to step 4. If you want to stop reviewing the stored commands,press

STOP

to return the

machine to standby mode.

For more information on the Review Commands function,see page 2.18.

C01:5552009 Check Program/Cancel

C01:5552009

Program/Cancel

Set Redial Interval Inter. (1-5): 4

Set Redial Interval Inter. (1-5): 1

Set # Of Redials # (02-15): 03

Set # Of Redials # (02-15): 02

1.18

Getting started

Answering calls manually

In any reception mode, you can always answer calls manually if you have an hand- set installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your handset to speak back.

If you hear fax tones (“beep — beep — beep”), press

START

and hang up the handset.

The fax machine will begin receiving a fax. Note: Receiving this way disables “V.34” mode

so that the machine receives the fax in normal

ITU-T

Group 3 fashion. (See

page 3.18.)

Note: Don’t try to answer a call by pressing

MONITOR/CALL

. The monitor function

is for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an handset attached to your fax, there’s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you’re at another extension, put the handset down, but don’t hang up. Walk to the fax machine and pick up the handset.Then press

START

After you press

START

, hang up both the fax machine’s handset and the second telephone’s handset. Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press

START

Reception modes

Your fax machine has five different reception modes — Tel Ready, Fax Ready, Fax/Tel Ready, T el/Fax Ready and Ans/Fax Ready.We’ll explain each of these in this section.

Tel Ready mode

Use it if: • You want to use the same line for both fax and phone calls

and

• On that line, you’re using at least one other phone which is not connected to your fax machine

• You have an handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically.You must

answer each call as described in “Answering calls manually” (this page, left column).

To select Tel Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light is off and the

LCD

shows:

To toggle between Tel Ready and your default mode, press

AUTO ANSWER

.The Auto

Answer light comes on again, and your default mode shows on the

LCD

Tel Ready

Sep 11 1999 20:30

Receiving faxes

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn’t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax. To select Fax Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes. Use it if: An handset is installed on your fax mac hine

and

You’re using the machine as both a fax machine and a telephone

In this mode: Your fax machine answers each call without ringing. If you receive a

voice call, it alerts you with a special ring.

To select Fax/Tel Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the light Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Now your fax machine receives faxes silently but also alerts you when a regular voice call comes in. (Your fax machine also beeps once at the end of each reception.)

If a voice call comes in, your fax machine detects it and sounds a special ring. If you hear it, answer using your handset.

Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your

house or office. Other phones won’t distinguish between fax and voice calls.

Fax/Tel Ready

Program/Enter

Fax Ready

Program/Enter

Fax Ready

Program/Enter

Fax Ready

Program/Enter

1.19

Getting started

Tel/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Use it if: An handset is installed on your fax mac hine

and

You’re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you’ve identified in the

user settings.If you don’t use the handset to answer the call, your fax machine answers the call. If a caller sends a fax, your machine begins receiving it. If a voice call comes in, your machine detects it and sounds a special ring,telling you to answer using the handset.

To select Tel/Fax Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Ans/Fax Ready mode

Use it if: You’re using an answering machine that’s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record the incoming message. If your fax machine hears a fax tone, it begins receiving the fax message.

To select Ans/Fax Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Ans/Fax Ready

Program/Enter

Fax Ready

Program/Enter

Tel/Fax Ready

Program/Enter

Fax Ready

Program/Enter

1.20

Getting started

Using an answering machine with your fax machine

To connect your answering machine to your fax machine:

Set the fax machine for Ans/Fax Ready, as described on page 1.20.

Set your answering machine to answer calls after no more than two rings. (See the answering machine’s instructions if necessary.)

Create a new outgoing message on your answering machine. Here’s a suggested message:

Hello! You’ve reached [your name or telephone number].To leave a voice message, please wait for the beep.To send a fax,press

START

on your fax

machine.Thanks for calling!

Important: Your answering machine’s outgoing message must be no longer

than 10 seconds.

Detection of “silent”fax machines

Some older fax machines don’t send fax tones when transmitting,which can cause problems when using an answering machine with your fax.

But your fax machine can accommodate these “silent”machines without disrupting your answering machine operation.

If the paper runs out

Getting the word from your machine

When your fax machine runs out of paper, the machine beeps, the

REPLACE PAPER

light glows and the

LCD

indicates which source has run out of paper, either the cassette or the multipurpose tray. In this example, the cassette is empty:

Your fax machine cannot print fax messages or copies without paper. But it can still receive documents into its memory, as described in the section below.

Receiving when out of paper

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called out-of-paper reception. Once you refill the paper supply, the fax machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for

out-of-paper reception will vary. It depends on:

• Your machine’s memory capacity

• Types of documents being sent to your machine

• Resolution of documents being sent to your machine (See Specifications,page AI.1.)

Fax Ready Check Cassette Paper

1.21

Getting started

+ 103 hidden pages