Konica Minolta MF2838 User Manual

Download

Page 1

Minoltafax2800/3800

User Manual

Page 2

Quick reference Minoltafax 2800/3800

Function Keys Entering numbers

One touch Speed dial Group dial Program dial Batch transmission Set relay box

Send

Memory transmission Direct transmission Default setting transmission Timer transmission Broadcast Relay transmission Polling TX Mailbox TX Forwarding Closed network Delete schedule

Reception

Default settings Setting memory reception Printing memory reception Mailbox reception Printing mailbox Polling reception Group polling Setting rings Multi page print Reduction

[SET] + [1] + one touch [SET] + [2] + speed dial [SET] + [3] + one touch [SET] + [4] + one touch [SET] + [5] + one touch [SET] + [6]

[START] [SPEAKER] + [START] [SET] + 2x [V/PIN CODE] + [1] [FUNCTION] + [2] [FUNCTION] + [1] [FUNCTION] + [8] [FUNCTION] + [6] [FUNCTION] + [3] [SET] + 2x [V/PIN CODE] + [3] [SET] + 2x [V/PIN CODE] + [2] [SCHEDULE] + [NO]

[SET] + 3x [V/PIN CODE] + [7] [SET] + 3x [V/PIN CODE] + [1] [FUNCTION] + [5] [SET] + 3x [V/PIN CODE] + [5] [FUNCTION] + [4] [FUNCTION] + [7] [SET] + 3x [V/PIN CODE] + [9] [SET] + 3x [V/PIN CODE] + [2] [SET] + 3x [V/PIN CODE] + [3] [SET] + 3x [V/PIN CODE] + [4]

Page 3

Quick reference Minoltafax 2800/3800

Function Keys User data

Date & time Fax number User name Department number

Scanning and pr inting

Resolution Contrast Image density Reduction Recording paper size

Reports and lists

Default setting reports Print reports Show on display Drum counter

Machine settings

LCD contrast Dial method Buzzer settings Speaker Remote access Header Footer Power save mode Power save timer

[SET] + 6x [V/PIN CODE] + [1] [SET] + 6x [V/PIN CODE] + [2] [SET] + 6x [V/PIN CODE] + [3] [SET] + 6x [V/PIN CODE] + [4]

[SET] + [V/PIN CODE] + [1] [SET] + [V/PIN CODE] + [2] [SET] + [V/PIN CODE] + [3] [SET] + [V/PIN CODE] + [4] [SET] + [V/PIN CODE] + [5]

[SET] + 5x [V/PIN CODE] + corresponding one touch key [REPORT] + as many times [V/PIN CODE] until the desired report displays + [YES] [JOURNAL] + as many times [V/PIN CODE] until the desired report displays + [YES] [SET] + 4x [V/PIN CODE] + [9]

[SET] + 4x [V/PIN CODE] + [1] [SET] + 4x [V/PIN CODE] + [2] [SET] + 4x [V/PIN CODE] + [3] [SET] + 4x [V/PIN CODE] + [4] [SET] + 4x [V/PIN CODE] + [5] [SET] + 2x [V/PIN CODE] + [4] [SET] + 3x [V/PIN CODE] + [8] [SET] + 4x [V/PIN CODE] + [7] [SET] + 4x [V/PIN CODE] + [8]

Page 4

1 Introduction

1.1 W e wa n t yo u to be sa t is fi ed c us t o me rs....... ... ..........................1 - 1

1.2 How does a fax machine work?.................................................1 - 2

1.3 Certificate for machines with CE marking................................1 - 3

CTR 21 app roval.................................. .. ... .............. ... .. .................1 - 3

1.4 Safety precautions.......................................... ................. ...........1 - 4

Laser safety...................................................................................1 - 4

Internal laser radiation...................................................................1 - 4

Ozone release warnin g.............................. ................. ................. .1 - 4

1.5 Characteristics ............................................................................1 - 6

2 Installation

2.1 Location .......................................................................................2 - 1

Environment..................................................................................2 - 2

Power supply..... .. ................. ................. .. ................. ................. ....2 - 2

2.2 Unpacking ...................................................................................2 - 3

Installing the paper input tray .............................. .. .......................2 - 3

Installing the paper output tray .....................................................2 - 3

Installing the paper stacking tray ..................................................2 - 3

2.3 Machine layout ...........................................................................2 - 4

Minoltafax 2800/3800........... .. .......................................................2 - 4

Memory upgrade (optional accessory) . .........................................2 - 7

Printer control ler PCL5e- extension (optional accessory).............2 - 7

TWAIN interface drive r (optional accessory)...... ................. .. ........2 - 7

I-fax card upgrade (optional accessory)........................................2 - 7

2. Paper tray (optional accessory) ................................................2 - 7

Module for 2nd telephone for Minoltafax 2800

(optional acce ssory).............................. .. ............... .......................2 - 7

2.4 Co n tr o l p ane l, displa y a n d k eys ..... .. .. ........ .. ... ..................... ... ..2 - 8

2.5 Toner cartridge and drum cart ri dge........................................2 - 11

2.6 In st a lling the dr u m ca r tr id g e .................................... ... .. ..........2 - 12

2.7 Installing the toner cartridge....................................................2 - 14

2.8 Installing the 2nd paper tray (optional) ..................................2 - 16

2.9 Adding paper.............................................................................2 - 17

Minoltafax 2800/3800 I

Page 5

2.10 Connecting the cables ............................................................ 2 - 20

Connecting the ferri te cores ............... ................. ................. .. ... 2 - 20

Connecting the telephone line cable .......... ................. ...............2 - 21

Connecting the power cable ............................... ................. ...... 2 - 21

2.11 Operating the machine............................................................ 2 - 22

3 Data entry

3.1 Preparation.................................................................................. 3 - 1

3.2 Typing conventions in this manual .......................................... 3 - 1

3.3 Enter text..................................................................................... 3 - 1

Special characters........................................................................ 3 - 2

Overvi e w o f th e m a c hi n e set tin g s............................... .. ... ............. 3 - 3

3.4 Entering your fax number.......................................................... 3 - 5

3.5 Entering your company name................................................... 3 - 6

3.6 Entering date and time............................................................... 3 - 7

3.7 En t er in g dep a rtment n u m be r an d p as s wo rd ........ .. ... ....... .. ... . 3 - 8

3.8 Set phone type................. .................................. ....................... 3 - 12

Dialling mode.............................................................................. 3 - 12

PBX or PSTN...................... .. .................... .. .................... .. ..........3 - 13

3.9 Storing numbers ...................................................................... 3 - 15

Sub addressing (F CODE SUB) .............................. ..................3 - 15

What is F CODE?....................................................................... 3 - 16

Entering one-touch num bers ................. ................................ ..... 3 - 16

Entering speed dial numbers...................................................... 3 - 18

Changing one-touch- or speed dial numbers .............................3 - 19

Erasing one-touch- or speed dial numbers.............................. .. .3 - 21

Entering groups ........... ................................ ................. .............3 - 22

Changing / deleting memb ers of a group ........... ................. ......3 - 24

Deleting a whole group .............................................................. 3 - 26

3.10 Advanced settings.................................................................... 3 - 27

Buzzer volume............................................................................ 3 - 27

Header................... ................. .................................. ..................3 - 28

Footer ........................................................................................ 3 - 29

LCD Contrast ............................................................................. 3 - 30

Power save mode ...................................................................... 3 - 31

Setting the power save time ....................................................... 3 - 32

Remote diagnosis ...................................................................... 3 - 33

Setting the monitor volume......................................................... 3 - 34

II Minoltafax 280 0/3800

Page 6

3.11 2nd telephone line (optional) ..................................................3 - 35

Entering your fax number............................................................3 - 35

Selecting the line ........................................................................3 - 36

Dial mode for the 2nd line................... .. .. ....................................3 - 37

4Send

4.1 Transmission...............................................................................4 - 1

Notes on original documents.........................................................4 - 1

Using carrier film ...........................................................................4 - 2

4.2 Transmission Settings................................................................4 - 4

Default setting resolution...............................................................4 - 5

Contrast.........................................................................................4 - 6

Default contrast setting ................................................................4 - 6

Closed network ............................................................................4 - 7

Default transmission setting..........................................................4 - 8

Fax forwarding ..............................................................................4 - 9

4.3 Dialling modes...........................................................................4 - 11

Program dialling ..........................................................................4 - 12

4.4 Memory transmission ...............................................................4 - 14

4.5 Di re c t tr a ns mission ........ .. .. ...................... ... .. ...................... .. ...4 - 15

4.6 Delayed transmis sion (timer)...................................................4 - 16

Program dialling, timer transmission...........................................4 - 18

4.7 Broadcasting ............................. ................................. ..............4 - 19

Program dialling, broadcast transmission ...................................4 - 20

4.8 Relay transmission ...................................................................4 - 21

Start relay transmission ..............................................................4 - 22

Program dialling relay transmission ............................................4 - 23

Set relay boxes ...........................................................................4 - 24

4.9 Polling transmission.................................................................4 - 26

4.10 Mailbox transmission ...............................................................4 - 28

Program dialling, mailbox transmission.......................................4 - 29

4.11 Batch transmission ..................................................................4 - 30

4.12 Delete schedules ......................................................................4 - 31

Minoltafax 2800/3800 III

Page 7

5 Reception

5.1 Manual reception......... ................. .. ................. .. ................. ........ 5 - 1

5.2 Automatic reception................................. .. ................. ...............5 - 2

5.3 Memory reception during printer problem ............................. 5 - 2

5.4 Memory reception....................................................................... 5 - 3

5.5 Mailbox reception....................................................................... 5 - 5

Setting up a mailbox..................................................................... 5 - 5

Printing the content of a mailbox .................................................. 5 - 7

5.6 Polling recepti on ............. ................. .......................................... 5 - 8

Programing, polling RX............................................................... 5 - 10

5.7 Group polling ...........................................................................5 - 11

5.8 Settings for receiving a fax......................................................5 - 14

Setting the paper size................................................................. 5 - 14

Setting number of rings .............................................................. 5 - 15

Setting multiple page printing ................................................... 5 - 16

Setting reduction RX .................................................................. 5 - 17

Closed network .......................................................................... 5 - 18

Setting the image exposure ................................ ................. ......5 - 19

Selec ti ng p ape r tr a y (o p tional acc e s so r y) ... ... ............................ 5 - 20

6Copy

6.1 Copying from the document feeder.......................................... 6 - 1

6.2 Set reduction rate ...................................................................... 6 - 2

7 Connecting the fax machine to the computer

7.1 Preparation.................................................................................. 7 - 1

Placing the ferrite cores................................................................ 7 - 1

7.2 PC connection ...........................................................................7 - 2

7.3 Setting up the fax machine as a PC fax and PC scanner .......7 - 3

Modem specificati ons................ ................................................... 7 - 3

7.4 Scanner mode............................................................................. 7 - 4

Installing the TWAIN driver........................................................... 7 - 4

Scanning using the TWAIN driver ................................................ 7 - 4

Setting the scan settings .............................................................. 7 - 5

Scanning in class 1 mode............................................................. 7 - 5

7.5 Using your fax machine as a PC fax ........................................ 7 - 5

IV Minoltafax 280 0/3800

Page 8

7.6 Using your fax machine as a PC printer (optional) .................7 - 6

Print settings ................................................................................7 - 6

Installing GDI dri ver (optional) ........................... .. .......................7 - 13

Installing PCL5e printer driver (optional) ....................................7 - 14

7.7 Using your fax machine as an internet fax (optional) .......... .7 - 15

Enter in g the e- m a il s et tings .. ... .. ...................... ... .. ......................7 - 15

Entering the server settings .......................................................7 - 17

Setting the POP3 interval ...........................................................7 - 18

Entering the time-out setting ......................................................7 - 19

Setting error report .............. ................. ................. .. ................. ..7 - 20

Setting the time zone .................................................................7 - 21

Sending e-mails ......... .. ................................................ ..............7 - 22

Downloading e-mails fr om the server ............... ................. .........7 - 23

Error messages on the LCD.... .. ................. ................. .. ..............7 - 24

8 Reports and lists

8.1 Basic report settings ..................................................................8 - 2

Default settings journal .................................................................8 - 2

Default setting r eservation report ................................. ................8 - 3

Default setting t ransmission report ...............................................8 - 4

Default setting RX confirmation ....................................................8 - 5

Default setting br oadcast report ............................... ....................8 - 6

Default setting t oner order ................................ ................. ...........8 - 7

8.2 Printing reports ...........................................................................8 - 8

8.3 Displaying the transmission results ........................................8 - 9

8.4 Displaying the counter ............... .. ................. ..........................8 - 10

Drum counter .............................................................................8 - 10

9 Troubleshooting

9.1 Cleaning .......................................................................................9 - 1

Cleaning the machine ...................................................................9 - 1

Cleaning the transport rollers .......................................................9 - 1

Cleaning the scanner .............................. ................. ................. ...9 - 2

9.2 Clearing paper jams ...................................................................9 - 3

9.3 Error message s............................ ............................. ..................9 - 8

Error-LED......................................................................................9 - 8

Alarms...........................................................................................9 - 8

Error messages on the LCD.... .. ................. ................. .. ................9 - 8

9.4 Troubleshooting ........................................... .. ..........................9 - 10

Minoltafax 2800/3800 V

Page 9

10 Appendix

10.1 Specifications ........................................................................... 10 - 1

10.2 Index ..........................................................................................10 - 4

10.3 CE marking (declaration of conformity) ............................... 10 - 10

10.4 END USER LICENSE AGREEMENT ...................................... 10 - 10

VI Minoltafax 280 0/3800

Page 10

Introduction

1 Introduction

1.1 We want you to be satisfied customers

Thank you for deciding to buy a Minolta fax system. The multi-func ti onal system described i n thi s user manual will hereafter be referred to as Minoltafax 2800/3800.

Read this User Manual careful ly before starting up your machine and always keep the inst ructions to hand.

To achieve the best possible r esults and eff ective use of the machine, this User Manual provides you with information on the following subjects.

G Installation G Entering data G Sending/receiving/copying G Reports and lists G Maintenance and troubleshooting.

Additional information and help in the event of an error is available from:

G The technical ser vice of your Minolta representati ve G our Internet Website http://www. minolta.com.uk .

Please keep the se rial number (s ee namepl ate) and the dat e of purcha se to hand so that we can quickl y pr ovide yo u with th e right help in the eve nt of an error.

We want you to be satisfied customers.

Subject to changes.

Minoltafax 2800/3800 1-1

Page 11

1.2 How does a fax machine work?

A fax machine can be connected to a normal telephone system without taking any special precautions, just like a normal t elephone set. The function of a fax machine is quite similar to that of a telephone.

The way a fax machine works is simple: Docum ents that are to be transmitted are at first scanned. The machine does not recogni se the letters but reads the picture, dot by dot, and marks each dot as bl ack or white. That is why you can not onl y transmit texts but also picture s and photos. The inform ati on is then digitised and compress ed so that the fax machine can send it quickly over the telephone line to another fax machine which revers es the process, reading and marking each dot as black or white on a sheet of paper.

When you are “c alled ” by a f ax mac hine, y our tel ephone r ings as nor mal. Therefore you cannot know whether your are receiving a fax call or a telephone call before picking up the receiver.

At the beginning of a fax transm ission you will hear shrill sounds. Those sounds are the so call ed “hand shaking” and function as an introduc tion sequence before the act ual transmission, just as interlocutors - often introduce themselves at the beginning of a telephone call. In the introductory sequence the technical features of both machines are matched to mak e sure the transmission and the reception are conducted to a high standard.

With your Minoltafax 2800/3800 you do not need to listen to the introductory sequence. How to program the machine accordi ngly will be explained later i n thi s ma nual. Furthermore you will also find information about the set tings t hat come wi th the machine, t hat have t o be mad e when installing, or the settings that can be made at a later stage. Most of the features of the fa x machi ne work in depen dently , so that you can pro gram only the settings you need for the moment and ignore all others.

By the way, the word “f ax” is a comb ination o f t he Lati n “f acere” (to make) and “simile” (simi lar) describing the process of making a copy which is similar to the original. This artificial word “fax” has nowadays become widely accepted in every day language, rep lacing the older term facsimile. A copy is therefore to be made “simila r” to the orig inal. Fax machines are also called facsimile machines.

Now, enjoy your new fax machine.

Introduction

1-2 Minoltaf ax 2800/3800

Page 12

Introduction

1.3 Certificate for machines with CE marking

CTR 21 approval

Annex II The equipment has been approved in accordance with Council Decision

98/482/EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the indivi dual PSTNs provide d in different co untries, the appr oval does not, by itself, give an unconditional assurance of successful operation on every PSTN network termination point.

In cases of problems, you should contact your equipment suppl ier in the first instance.

Minoltafax 2800/3800 1-3

Page 13

1.4 Safety precautions

Follow the safety advice to ensure safe operation of the machine.

G Only connect the machine to a suitable power point. G Make sure the power is not tur ned off over night. G Always pull the plug, never the wire, when you want disconnect the

machine from the power suppl y. If possible, connect the mach ine directly to a wall outl et.

G Do not unscrew any parts, if not specific ally requested in t his manual.

If necessary contact your technical service.

G Never open the machine while it is transmitting or printing. G Take care not to le t humidity into the machine. G Make sure no objects fall into the machine. G If a problem occurs that cannot be solved following the procedures

described in this man ual , make su re y ou co ntact the te chnical se rvice .

G Follow the recommended maintenance procedures regularly. G Do not open any parts of the machine or switc h it off when the machine

is in use.

G Do not allow any magnetic objects near the machine. G Switch the machi ne off immediately and remove the socket if t he

machine becomes unusually hot or if smoke or an unusual smell occurs.

Used cartridges may be taken back by the technical service stati on as a part of the maintenance procedures.

Introduction

Laser safety

This fax machine contains a page printer which operates by means of a laser. This machine does not impose any danger as long as it is used according to t he proce dures des cribed in t his manu al. The l as er is li mited to the int erio r of the m achi ne. The env ironmen t is pr otect ed from t he la ser emission by the covers of the machine.

Internal laser radiation

Medium radiation : 1. 03 (mW) wave length: 770-810 (nm) The machine works wi th an i nvisi ble cl ass IIIb laser . The pri nter head u nit

must not be opened, cleaned or repaired by the user.

Ozone release warni ng

During printer oper ation, a small quantity of ozone is released. This amount is not large enough to harm anyone. However, be sure the room where the fax machi ne is bei ng used ha s adeq uate venti lation, espec ially

1-4 Minoltaf ax 2800/3800

Page 14

Introduction

if you are pr inting a high volume of material or if the fax m achine is being used continuously over a long period.

Minoltafax 2800/3800 1-5

Page 15

1.5 Characteristics

Your new fa x ma c h in e is a com pa c t m ulti-func ti o na l device facilit a tin g your work and reducing your fax communication times. The features of the unit include scanning of originals into the memory for delayed transmission , allowing simultaneous recep ti on of fax messages and vice versa.

Type

G A4 format, G3 desktop laserfax G Up to 33.600 bps tran sm ission speed G MH/MR/MMR/JBIG, ECM coding G Automatic document feeder up to 50 pages (A4) G Double-spaced LCD with 20 characters G 64 level grey scale.

Fax functions

G Delayed transmission G Relay broadcast initiation G Multi tasking operation interface G Polling RX/TX G Confidenti al reception/mailbox transmission.

Introduction

1-6 Minoltaf ax 2800/3800

Page 16

Installation

2Installation

2.1 Location

Please take into consideration the following recommendations.

G Avoid direct exposure to sunlight and place the machine away from

heaters.

G Avoid humid or dusty locations. G Place the machine on an even, non-vibrating surface. G Keep the machine away from magnetic fields (TV sets, radios). G Avoid locations close to ventilation openings, air conditioners and

heaters.

G The machines should be easily accessible from all sides. G Make sure no liquids can ent er the machine. G Keep all covers closed when the machine is in standby, as this will

prevent the transmission or receipt of documents. If the cover is opened during transmission or reception, the connecti on wil l be interrupted.

G Avoid extreme fluctuations in temperature as this could lead to

humidity inside the machine. This could lead to incorrect document scanning and printing.

G Ensure there is enough sp ace (approx. 40 cm clearance around the

machine), for optimum operation and easy access.

G Ensure there is a clearance of at least 150 mm between the wall and

the machine for optimum ventilation.

G Do not place any items which are heavier than 3 kg on the machine.

Minoltafax 2800/3800 2-1

Page 17

Installation

Environment

The optimum environmental conditions for your copier are:

G Temperatures between 10°C and 32°C

(with a max. fluctuation of 10°C per hour)

G Humidity le vel between 15% and 85%

(with a max. fluctuation of 20% per hour).

Power supply

The following tolerances apply:

G Voltage fluctuation: ±10% G Frequency fluctuation: ±0,3%.

2-2 Minoltaf ax 2800/3800

Page 18

Installation

2.2 Unpacking

Installing the paper input tray

➜ Insert the pins from the

document feeder in the appropriat e slots.

Installing the paper output tray

➜ Insert the pins from the paper

output tray in the appropriate slots.

❍ Ensure that the t ray snaps into

place.

Installing the paper stacking tray

➜ Insert the pins from the

document cover in t he appropriat e slots.

Minoltafax 2800/3800 2-3

Page 19

2.3 Machine layout

Minoltafax 2800/3800

Front view

Installation

123

Pos. Description Description

1 Paper stacking tray Copies printed/incoming/copied documents are stored

2 Document feeder Insert the document face down into the ADF for

3 Document guide Holds the document in the feeder in place.

4 Control panel Keys and displays used to operate the machine.

5 Document exit tray After scanning the document is fed onto this tray.

6 Manual single sheet

feeder

7 Paper tray

(1st paper tray)

here (max. 100 sheets of plain paper).

copying or fax transmission.

Takes single sheets of varying paper formats and types which are fed manually for prinitng.

Holds up to 250 sheets of A4 paper

2-4 Minoltaf ax 2800/3800

Page 20

Installation

Rear view

3 4

Pos. Description Description

1 RS-232C interface Interface for sending, receiving and scanning by PC. 2 LAN interface Interface for operation in a network (only available with

3 Terminal for 2nd

telephone cable

4 Parallel interface Interface for operation as a PC printer (only available

5 Telephone terminal Terminal for the telephone cable. 6 Power terminal Terminal for the power cable. 7 Mains switch Used to switch the machine on and off.

optional accessories) A second telephone line can be connected to this

terminal (Minoltafax 2800 only with optional accessories).

with optional accessories).

Minoltafax 2800/3800 2-5

Page 21

Installation

Internal view

Pos. Description Description

1 Release buttons Press both buttons simultaneously to open the printer

2 Toner cartridge Contains the toner. 3 Drum cartridge Places the toner on the paper. 4 2. Paper tray (optional

accessory)

cover.

Holds up to 500 sheets of A4 paper.

2-6 Minoltaf ax 2800/3800

Page 22

Installation

Memory upgrade (optional acc essory)

Upgrades the memory cap acity of the system. If you make a large quantity of copies which take up a lot of memory, you

should increase t he RAM of the system using the upgrade option. This epitomizes the data fl ow.

The following memory upg rade is available:

G 8MB memory upgrade.

Printer control ler PCL5e- extension (optional accessory)

enables the system to be used as a PCL5e printer (600 dpi).

TWAIN interface driver (opt ional accessory)

Enables the copier to be used as a scanner.

I-fax card upgrade (opti onal accessory)

Allows transmissi on of E-Mai ls.

2. Paper tray (optional accessory)

Holds up to 500 sheet A4 paper.

Module for 2nd telephone for Minol tafax 2800 (optional accessory)

Allows the use of a 2nd telephone line.

Minoltafax 2800/3800 2-7

Page 23

2.4 Control panel, display and keys

Installation

123456

PROGRA M

FUNCTION YES NO<PIN CODE<DELETE

SET

02 03 04 05 06

09 41

17 49

25 57

10 42

26 58

11 43K44

51S52

592760

2018 19

+/-

891011 12

FINE

HALF TONE

STD

EX-FINE

SCHEDULE JOURNAL REPORT WAKEUP

NORM DARK

LIGHT

SLEEP AUTO RX . E RROR

TYPE ORG.HA LF TONERESOLUTION

0807

38373634 35

39 40

13 45

29 61

-/&

2221

23 24

MAIL

SPEED DIAL

4847

REDIAL

/PAUSE

643263

SPEAKER

CAP

ABC DEF

GHI

JKL5MNO

PQRS

TUV

¡ ¯

COPY

STOP

WXYZ

START

No. Display/key Function

1 FUNCTION Press this key to open the menu. Select the required

2 SET Press this key to access the programming menu. Select

3 LCD

(Liquid Crystal Display)

function using the numeric keys.

the desired function using [V/CODE] or [DELETE] or the numeric keys.

Shows the status of the machine and contains information

about the operation modes. 4 YES Press this key to confirm settings. 5 NO Press this key to interrupt an operation. 6 V/PIN CODE Press this key to enter your PIN CODE and scroll through

the function menus. Some telephone systems require a

PIN CODE for transmission. 7 DELETE Press this key to correct entries and scroll through the

8 RESOLUTION /

HALF TONE

function menus.

Press these keys to change the resolution settings.

9 TYPE ORG. Press this key to manually change the contrast settings. 10 WAKE UP Press this key to set the system in operation mode. This

11 AUTO

LED lights up, when the energy save mode is active.

LED is on when the Memory RX Mode has been set.

RX LED

12 ERROR LED This LED is on, if an error occurs.

2-8 Minoltaf ax 2800/3800

Page 24

Installation

SET

PROGRA M

FUNCTION YES NO<PIN CODE<DELETE

02 03 04 05 06

09 41

17 49

25 57

10 42

26 58

11 43K44

51S52

592760

2018 19

+/-

14 13

FINE

STD

EX-FINE

SCHEDULE JOURNAL REPORT WAKEUP

39 40

23 24 55

0807

16 4847

643263

CAP

38373634 35

2221

-/&

HALF TONE

SPEED DIAL

SPEAKER

REDIAL /PAUSE

NORM DARK

LIGHT

MAIL

TYPE ORG.HA LF TONERESOLUTION

GHI

PQRS

¡ ¯

192021222324

SLEEP AUTO RX . E RROR

ABC DEF

JKL5MNO

TUV

WXYZ

COPY

STOP

START

No. Display/key Function

13 Arrow keys Press this key to move the cursor through the

programming menues. 14 SCHEDULE Press this key to check the contents of the memory. 15 JOURNAL Press this key to display results from the last 60

transmissions in the display. 16 REPORT Press this key to print the different reports. 17 NUMERIC KEYS Use these keys to enter numbers and letters, eg. fax

18 * Press this key to switch from tone dialling to pulse dialling

numbers and destination names.

Telephone numbers

(only effective together with the speaker key) 19 MAIL Press this key to receive or send e-mails (only available

with optional accessory). 20 SPEED DIAL Use this key to enter a three-digit speed dial number. 21 SPEAKER Press this key to set up a connection as with a telephone. 22 REDIAL/PAUSE Use this key to either redial or to generate a pause. 23 ONE TOUCH Use this key to dial a stored number. Also you may

24 +/- Press this key to save a combination form speed dial and

program the last 8 keys for special functions.

one touch dial.

Minoltafax 2800/3800 2-9

Page 25

Installation

FINE

HALF TONE

MAIL

SPEED DIAL

REDIAL /PAUSE

SPEAKER

NORM DARK

LIGHT

TYPE OR G.HALF TONERESOLUTION

REPORT

GHI

PQRS

¡ ¯

SLEEP AUT O RX. ERROR

WAKEUP

ABC D EF

JKL5MNO

TUV

WXYZ

COPY

START

STOP

STD

EX-FINE

SCHEDULE JOURNAL

SET

FUNCTION YES NO

PROGRAM

02 03 04 05 06

09 41

17 49

25 57

43K44

51S52

26 58

592760

2018 19

-/&

+/-

PIN CODE<DELETE

39 40

23 24 55

0807

GPH

16 4847

643263

CAP.

38373634 35

2221

No. Display/key Function

25 COPY Press this key to start the copy function. 26 STOP Press this key to interrupt copying, transmission and

reception operations.

27 START Press this key to start copying, transmission and

28 # Press this key to access an internal line or a PSTN line

reception operations.

when the machine is set for use over a PBX line.

2-10 Minoltafax 280 0/3800

Page 26

Installation

2.5 Toner cartridge and drum cartridge

This machine produces images and characters by applying the ton er through the drum cartridge onto the page to be printed.

The drum cartridge sho uld be handled with care when installed or replaced, to ensure proper performance at all times. Never expose the cartridge to dire ct sunlight or any other direct light. Store the cartridge in an environment that is not subject to extreme heat or humidity. Detail ed information on the car e and handling of the drum cartridge can be found in the actual packaging and operating manual.

The toner cartridge should be replaced when “toner low” is displayed. Please consult the regulations for disposal of such pr oducts in your area. Used cartridges may be taken back by the technical service stati on as a

part of the maintenance procedures.

✎

Note

To avoid damage by light on the drum cartridge cover it with a cloth after removing it from the machine.

Minoltafax 2800/3800 2-11

Page 27

2.6 Installing the drum cartridge

WARNING The heating element will be hot and could burn you!

The temperature of the heating element can reach up to 120°C.

➜ Do not touch the heating element.

WARNING Toner cartridges can be a health ri sk!

Toner, if swallowed can be a danger to your health.

➜ If you come in contact with the ton er, remem ber to wash your hands

immediately with col d water and soap.

Only use cartridges which are specifically designed for this machine. Original ac cessories and consumables provide opti mu m print quality and minimum maintenance. For further information, please contact your technical ser vice.

Installation

Press the release buttons on

both sides of the ma chine. Lift up the upper par t of the unit as fa r as it will go.

Hold the handle of the cartridge

in both hands.

2-12 Minoltafax 280 0/3800

Page 28

Installation

Place the drum cartridge on the

green guides.

Close the machine. Ensure that

the cover snaps into place.

Minoltafax 2800/3800 2-13

Page 29

2.7 Installing the toner cartridge

WARNING The heating element will be hot and could burn you!

The temperature of the heating element can reach up to 120°C.

➜ Do not touch the heating element.

WARNING Toner cartridges can be a health ri sk!

Toner, if swallowed can be a danger to your health.

➜ If you come in contact with the ton er, remem ber to wash your hands

immediately with col d water and soap.

Installation

Press the release buttons on

both sides of the ma chine. Lift up the upper par t of the unit as fa r as it will go.

Shake the new cartridge a few

times. This should release any solid toner.

2-14 Minoltafax 280 0/3800

Page 30

Installation

Hold the handle of the cartridge

in both hands. Place the drum cartridge on the green guides.

Close the machine. Ensure that

the cover snaps into place.

Minoltafax 2800/3800 2-15

Page 31

2.8 Installing the 2nd paper tray (optional)

The 2nd paper tray is available as optional accessory. Holds up to 500 sheets of A4 paper.

Remove the p ackage. Make s ure

the fax machine is turned off.

Place the fa x machine on the 2nd

paper tray.

Installation

Switch the fax machine on.

2-16 Minoltafax 280 0/3800

Page 32

Installation

2.9 Adding paper

Standard paper tray – 250 sheets

The paper tray holds up to 250 sheets A4 paper. When filling the paper tray, remember to re mov e any remaining paper as this may lead to malfunctions.

Remove the transpare nt cover of

the paper tray.

Pull the paper guides out as far

as they will go.

Fan the paper well and align the

sheets.

Place the paper in the tr ay and

push the paper guides toward the paper.

Minoltafax 2800/3800 2-17

Page 33

paper tray – 500 sheets

This paper tray will only take A4L paper.

Pull the paper tray out of t he

cassette. Push the plate in the tr ay down

until it locks in posi tio n .

Add the paper.

❍ If you use letter head paper,

place the face with the print downwards.

Make sure the corners of the

paper are below the edg es.

Installation

Check that you have not

exceeded the maximum height (see marking on the paper tray).

2-18 Minoltafax 280 0/3800

Page 34

Installation

Place the cover on the paper

tray.

Put th e 2nd paper tray back into

the cassette.

Minoltafax 2800/3800 2-19

Page 35

2.10 Connecting the cables

Connecting the ferrite cores

The ferrite cores avoid radio interference to dis turb the fax transmission. Place the core on the telepho ne cable as described.

Wind the end with the jack that

goes into the fax machine once around the black core, so that 2 layers of cable are inside the core. The distance between the jack and the core must be 1 cm.

Close the core.

Installation

Wind the end with the jack that goes into the fax machine three

times around the grey core, so that 4 layers of cabl e are inside the core. The distance between the black core and the grey core must be 10 cm.

Close the core.

2-20 Minoltafax 280 0/3800

Page 36

Installation

Connecting the telephone line cable

Plug the end of the telephone

cord for the standard telephone line into the bott om terminal on the righth and side at the back of the machine.

Plug the end of the 2nd

telephone cabl e for the 2nd telephone line into the upper terminal on the righthand side of the machine (Minol tafax 2800 only available with optional accessory).

Connect the othe r ends of t he tele phone ca bles with t he telep hone

outlet on the wall.

Connecting the power cable

➜ Plug the power cable into soc ket

on the left of the machi ne. Then connect it to the wall socket.

Minoltafax 2800/3800 2-21

Page 37

2.11 Operating the machine

Move the power switch to ON.

After approximately 30 seconds

the display sh own beside will light up. The machine is now ready for operation.

Installation

I O

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

2-22 Minoltafax 280 0/3800

Page 38

Data entry

3 Data entry

3.1 Preparation

Before you can operate all the functions on your fax machine, you must enter several setti ngs. This chapter explains how to set your name, your line type and the remote locati ons with which you may wish to communicate.

You can always interrupt the process by pressing [STOP]. The setting will then not be saved. If you do not press any key for mor e than 30 second s, the procedure is interrupted and the system will return to stand by.

3.2 Typing conventions in this manual

If nothing else is r eques ted, all keys ar e t o be pr ess ed one aft er t he o ther. This is al so the case if they are connected by a “+” to facilitate the layout. “Press [0] + [5] + [YES]" means: Press the nume ri c key [0], then the numeric key [5] and then the key named [YES].

3.3 Enter text

You can use the one-touch keys to enter characters. To enter special characters, fol low the instructions given in the tables below. Press [YES] to save the rele vant set ting. To add a space , press s peed di al key [31]. In case of a mistake you can move the cursor with the arrow keys [JOURNAL] and [SCHEDULE] and overwr ite the wrong te xt. Also you can delete text with [DELETE] . Press the one touch key [32], to switch from capital letters to small letters.

Minoltafax 2800/3800 3-1

Page 39

Data entry

Special characters

Press one touch key [28] as man y ti m es as shown in the table. You may also scroll through the special characters. Reachi ng the end, the first character will be shown again.

One-touch key 28 & One-touch key 28 & One-touch key 28 &

Press -/& twice & Press -/& 10 times . Press -/& 18 times $ Press -/& 3 times # Press -/& 11 times , Press -/& 19 times : Press -/& 4 times * Press -/& 12 times ! Press -/& 20 times ; Press -/& 5 times - Press -/& 13 times + Press -/& 21 times @ Press -/& 6 times / Press -/& 14 times = Press -/& 22 times % Press -/& 7 times ( Press -/& 15 times < Press -/& 23 times [ Press -/& 8 times ) Press -/& 16 times > Press -/& 24 times ] Press -/& 9 times ” Press -/& 17 times ? Press -/& 25 times ’

Press one touch key [29] as man y ti m es as shown in the table. You may also scroll through the special characters. Reachi ng the end, the first character will be shown again.

One-touch key 29 * One-touch key 29 * One-touch key 29 *

Press @ once Ä Press @ 9 times é Press @ 17 times ç Press @ 2 times ä Press @10 times í Press @ 18 times Æ Press @ 3 times Ö Press @ 11 times ó Press @ 19 times Ñ Press @ 4 times ö Press @ 12 times ú Press @ 20 times ¿ Press @ 5 times Ü Press @ 13 times Å Press @ 21 times Ø Press @ 6 times ü Press @ 14 times î Press @ 22 times ø Press @ 7 times á Press @ 15 times à Press @ 23 times ß Press @ 8 times É Press @ 16 times °

3-2 Minoltaf ax 2800/3800

Page 40

Data entry

Overview of the machine sett ings

Use the keys [SET] a nd [V/PIN CODE] to access the fol lowi ng functions. Press [SET] and then [V/PIN CODE] an many times as needed to show the desired f unctio n in the displ ay. Then p res s the num eric key accor di ng to the desired function. Detailed descriptions of the procedure will be provided in the corresponding chapters.

Group Function Default setti ng

Storing Numbers 1 one-touch

Scanning and printing

Transmission setting 1 basic setting

Receiving setting 1 memory reception

Machine settings 1 LCD contrast

Reports 1 Journal

User data 1 date & time

2 speed dial 3 group dial 4 program dial 5 batch transmission 6 relay transmission off

1 resolution 2 contrast 3 Print density 4 reduce copies 5 paper size

2 closed network 3 fax retransmission 4 header

2 number of rings 3 multipage print 4 reduction 5 mailbox-RX 6 closed network 7 reception mode 8 footer 9 continuos polling

2 dial type 3 buzzer sound 4 monitor 5 remote diagnosis 6 PBX / PSTN 7 energy save mode 8 energy save timer 9 drum counter

2 Schedule report 3 TX confirmation 4 RX confirmation 5 broadcast report 6 toner replacement

2 number 3 user name 4 department number off

Standard Norm level 4 off A4

Memory transmit off on off

on 2 off on

off Auto off off

tone dial low low off PSTN Timer 15 minutes

on off off off off off

Minoltafax 2800/3800 3-3

Page 41

Group Function Default setti ng

Printer 1 auto Selecting the Paper

2nd telephone line 1 2. line number

internet fax 1 e-mail

Cassette 2 number of copies 3 symbol set 4 font number 5 line number 6 print font 7 PCL4 8 GDI

2 TX block 3 2nd line tone/pulse

2 server 3 POP 3 interval 4 time out setting 5 error report 6 time zone

off 1 IBM-US 1 64 not applicable off off

2nd line priority tone

on, 30 minutes 3 minutes on

Data entry

3-4 Minoltaf ax 2800/3800

Page 42

Data entry

3.4 Entering your fax number

You can place your name and f ax number in the heade r. Check the f ormat with your telephone company. The header will appear at the top of the faxes you send. Up to 20 charac ters can be entered.

Press speed dial [27] to ent er "+". Press [31] to add blanks.

Press [SE T ] a nd 6 times [V/ P IN

CODE]

Press [2] on the numeric keypad

and enter your fax numb er.

Press [YES] to co nfi rm the entry

and [NO] to cancel the entry.

INITIAL USER DATA?

YES / or 1-4

(

OK=YES )

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 3-5

Page 43

3.5 Entering your company name

You can either enter your company name, your name or both. Up to 32 characters can be ent ered.

You can switch between capi tal and small letter by pressing one t ouch key [32]. Press [31] to add bl anks. Enter special characters by pressing one touch keys [28] and [29].

Refer to Section 3.3 for instructions on how to make the entries.

Press [SE T ] a nd 6 times [V/ PI N

CODE].

Press [3] on the numeric keypad

and enter your name.

Press [YES] to confi rm the entry

and [NO] to cancel the entry.

Data entry

INITIAL USER DATA?

YES / or 1-4

Name=

OK=YES

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

s t

3-6 Minoltaf ax 2800/3800

Page 44

Data entry

3.6 Entering date and t ime

The date and time appear on the display, the activity report a nd the other fax m a ch ine’s printouts.

Press [SE T ] a nd 6 times [V/ P IN

CODE].

Press [1] on the numeric keypad

and enter the time and date (YYMMDD).

Press [YES] to conf irm the ent ry

and [NO] to cancel the entry.

INITIAL USER DATA?

YES / or 1-4

14:46 ’00 05 09

SET TIME (OK=YES)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 3-7

Page 45

3.7 Entering department number and password

With this function you can assign each user a department number and a password, which must be entered in the machine bef ore a docum ent can be sent or polled.

Setting department number and password

Press [SE T ] a nd 6 times [V/ PI N

CODE].

Press [4] on the numeric keypad

and press [YES].

Enter the department number

using the keypad (0-9).

Use the nume ric k eypad to enter

the 4 digit passw ord and press [YES].

INITIAL USER DATA?

YES / or 1-4

SWITCH *REGISTER

-SELECT& PU SH"YES"-

DEPARTMENT NO=_

SELECT 0-9

DEPARTMENT 4 PW=

OK=YES

Data entry

s t

Press [ST O P ] to te rminate the

entry.

3-8 Minoltaf ax 2800/3800

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Page 46

Data entry

Changing department number and password

Press [SE T ] a nd 6 times [V/ P IN

CODE].

Press [4] on the numeric keypad

and press [YES].

Enter the departm ent number

using the keypad (0-9).

Press [NO ] .

Use the nume ric k eypad to enter

the old 4 digit password and press [YES].

INITIAL USER DATA?

SWITCH *REGISTER

-SELECT& PU SH"YES"-

DEPARTMENT NO=_

SELECT 0-9

OLD DEPART 4 PW=

OK=YES)

YES / or 1-4

Enter the new department

number using the keypad (0-9).

Use the nume ric k eypad to enter

the new 4 digit password and press [YES].

Press [ST O P ] to te rminate the

entry.

Minoltafax 2800/3800 3-9

DEPARTMENT NO=_

SELECT 0-9

DEPARTMENT 4 PW=

OK=YES

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Page 47

Deleting department numbe r and password

Press [SE T ] a nd 6 times [V/ PI N

CODE].

Press [4] on the numeric keypad

and press [YES].

Enter the department number

using the keypad (0-9).

Press [NO ] .

Use the nume ric k eypad to enter

the old 4 digit password and press [YES].

INITIAL USER DATA?

SWITCH *REGISTER

-SELECT& PU SH"YES"-

DEPARTMENT NO=_

OLD DEPART 4 PW=

YES / or 1-4

SELECT 0-9

OK=YES)

Data entry

s t

Press [NO ] .

Press [YES].

Press [ST O P ] to te rminate the

entry.

DEPARTMENT NO=_

SELECT 0-9

STOP SETTING?

YES/CONTINUE=NO

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

✎

Note

You can only change the password after entering the old one.

3-10 Minoltafax 280 0/3800

Page 48

Data entry

Using the department number

If you choose ”on” the system is locked for use rs who do not ha ve a department number or a pas sword. If no depart ment number or pass word is set, an error message will appear in the display. Press [STOP] and [V/PIN CODE] and enter your pin code.

Press [SE T ] a nd 6 times [V/ P IN

CODE].

Press [4] on the numeric keypad

and press [YES].

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

INITIAL USER DATA?

YES / or 1-4

*SW ITCH REGISTER

-SELECT &PU SH"YES"-

*ON OFF

-SELECT& PU SH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

You may enter the department num ber, password and name of the staff member in the table below.

Dep. No. Department password Name

0 1 2 3 4 5 6 7 8 9

Minoltafax 2800/3800 3-11

Page 49

3.8 Set phone type

Use this function to adj ust your fax machine to you r telephone conne ction.

Dialling mode

Choose the dialling mode which applies to your telephone connection. Tone dialling (DTMF) dials the number by transmitting a combin ati on of beeps. Pulse dialli ng dials by transmitting a number of puls es for each dialled number.

Press [SE T ] a nd 4 times [V/ PI N

CODE].

Press [2] on the num eric keypa d,

select the req uired setting using the arrow keys and press [YES].

Press [ST O P ] to te rminate the

entry.

Data entry

MACHINE OPERATIO N?

YES / or 1-9

*TO NE PULSE

-SELECT & PUSH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

s t

✎

Note

If you do not know the di alling mod e, do the f oll owing t o test it. Dial ”9” on your telephone. If you hear clicking noises in the receiver, the impulse dialling mode is used. If you hear a single tone, the tone dialling mode is used.

3-12 Minoltafax 280 0/3800

Page 50

Data entry

PBX or PSTN

Here you set the line type the fax machine uses. If your telephone line is directly regi stered at you tel ephone compa ny, and th ey assigned you your telephone number, yo u are using PSTN. If your telephone has an extension number for internal calls, you are using PBX. PBX line allows dial numbers (prefix no.) line access.

PSTN

Press [SE T ] a nd 4 times [V/ P IN

CODE].

Press [6] on the numeric keypad

and select PSTN with the arrow keys and press [YES].

Press [ST O P ] to te rminate the

entry.

MACHINE OPERATIO N?

YES / or 1-9

*PSTN PBX

-SELECT & PUSH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

s t

Minoltafax 2800/3800 3-13

Page 51

Data entry

PBX

If you have to dial a number for an external line, line access is achi eved by a prefix number. The prefi x is limited to 4 digits. If you press a key fo r outside line access t hat does not have a number, line acc ess is achi eved by flash function. If you are n ot famil iar with t he flash f unction for line ac cess, ple ase contact the manufactur er or serv ice staff f or your PBX sy stem. If you don no t need to dial a number for line ac cess, but just press a key, please ask the manufacturer or the service staff of your PBX system for the func ti on of line access.

Press [SE T ] a nd 4 times [V/ PI N

CODE].

Press [6] on the numeric keypad

and select PBX with the arrow keys and press [YES].

Use the nume ric k eypad to enter

the prefix and press [YES].

❍ Press only [YES] to activate the

flash funct ion.

MACHINE OPERATIO N?

YES / or 1-9

PSTN *PBX

-SELECT&PUSH"YES"-

PRE-FIX NO=

OK=YES

s t

Press [ST O P ] to te rminate the

entry.

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

✎

Note

If you delete the pref ix, the sy stem changes for line access by prefix to line access by flash function. When the flash function is used the machine will carry out the line access automatically. To di al i nside a PBX system, press [#] befor e the entering the fax number.

3-14 Minoltafax 280 0/3800

Page 52

Data entry

3.9 Storing numbers

Sub addressing (F CODE SUB)

When entering one- touch an d spe ed di al number s it is possi ble t o enter a sub-address. This enables you for instance to access sub-addresses directly from the ser ver. The sub-address is limited to 10 di gits.

Norm

9999

Fax Server

If the T T I is

9999 then

56789

12345

34567

56789

66112

12345

With SUB

Fax Server

9999 SUB

66112

Minoltafax 2800/3800 3-15

If the T T I is

9999 then

56789

34567

56789

66112

Page 53

Data entry

What is F CODE?

You can program your system with a confidential polling or mailbox. For this you need the F CODE. The F CODE functions like a key and a lock. You always have to set an F CODE to set up a box, i.e. to inst all the loc k. Everyone wanting t o access t he box needs the co rrespon din g key, i n this case the corresponding F CODE. Otherwise on communication is possible. If required, you may assign an F CODE pa ssword, as a second security measure. This way you gain maximum security for your documents.

In various steps you wil l be asked to enter an F CODE. There are three different F CODE settings:

G F CODE SEP (selective polling TX/RX)

Set this F CODE if you are preparing a document for confidential polling. Only reci pients that have the same F CODE stored in their machine can poll the docu me nt. If a partner has stored a document using SEP, you must use the F CODE SEP to poll the document.

G F CODE SUB

Use this F CODE to address sub-addresses in a server net work directly.

G F CODE password (PWD)

If you wish to prote ct your mai lbox wi th a secon d loc k, you can assign an additional password. Enter the desired password as a 4 digit number .

✎

Note

The F CODE fu nction is only available wi th fax machines t hat have this function as well. Ask your partner, if their machine can process F CODE transmissions.

Entering one-touch numbers

Use this function [01] - [32] ([01] – [64] for Minoltafax 3800) to store your most frequently called fax numbers for instant recal l or to arrange call groups (for more information, refer to “Entering Call Groups”).

You can switch between capi tal and small letter by pressing one t ouch key [32]. Press [31] to add bl anks. Enter special characters by pressing one touch keys [28] and [29].

The one touch keys on the Minoltafax 3800 are ass igned double functi on. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

3-16 Minoltafax 280 0/3800

Page 54

Data entry

Press [SET].

Press [1] on the num eric keypa d.

Press the desi red one-touch key.

Press [YES].

Use the nume ric k eypad to enter

the desired fa x num ber and press [YES].

❍ Press [V/PIN CODE] to enter a

sub address.

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

ONE-TOUCH 01

(

=123456_

OK=YES (SUB=

)

Enter the name and press [YES] .

Press the next one- touch key.

Continue repeating the process

from step 2 until all speed dial numbers have been entered.

Press [NO] and [STOP] to

terminate t he entry.

Minoltafax 2800/3800 3-17

Name=MINOLTA_

OK=YES (DEL=NO)

-SELECT REGIST. KEY(COMPLETE=NO)

ONE-TOUCH 02

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Page 55

Data entry

Entering speed dial numbers

Similar to the one-t ouch keys, you can store fax numbers as speed dial numbers. The seed dial number is a three di git number that stand for the complete numbe r you want to dial. Up to 100 speed dial numbers can be stored (001-100).

You can switch between capi tal and small letter by pressing one t ouch key [32]. Press [31] to add bl anks. Enter special characters by pressing one touch keys [28] and [29].

The one touch keys on the Minoltafax 3800 are ass igned double functi on. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

Press [SET].

Press [2] on the numeric key pad.

Enter the desired speed dial

number as a three digit number using the keypad.

DIAL REGISTRATION?

YES / or 1-6

SPEED DIAL =_

OK=YES

(

OK=YES

Use the nume ric k eypad to enter

the desired fa x num ber and press [YES].

❍ Press [V/PIN CODE] to enter a

sub address.

Enter the name and press [YES].

Continue repeating the process

from step 3 until all speed dial numbers have been ent ered.

Press [NO] and [STOP] to

terminate t he entr y.

3-18 Minoltafax 280 0/3800

(

=123456_

OK=YES (SUB=

Name=MINOLTA_

OK=YES (DEL=NO)

SPEED DIAL=_

COMPLETE=NO

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

)

Page 56

Data entry

Changing one-touch- or speed dial numbe rs

You can change one-touch/speed dial keys by following the pro cedure below. The example below describes how to change a one-touch key. Press [2] on the numeric keypad, ent er the speed dial num ber and follow the instructions.

You can switch between capi tal and small letter by pressi ng one touch key [32]. Press [31] to add blanks. Enter special characters by pressing one touch keys [28] and [29].

The one touch k eys on the Mino ltaf ax 3 800 are ass igned do uble f unct ion. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

Press [SET].

Press [1] on the num eric keypa d.

Press the desired one -t ouch key

and [YES].

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

ONE-TOUCH 01

Press [NO ] .

Select ”enter” using the arrow

keys and press [YES].

Use the nume ric k eypad to enter

the number and press [YES] .

Use the nume ric k eypad to enter

the new sub-address if required and press [YES].

Minoltafax 2800/3800 3-19

REGISTERED! KEEP?

OK=YES (EDIT/DEL=NO)

*ED IT DELE TE

-SELECT & PUSH"YES"-

(

=123456_

OK=YES (DEL=NO)

SUB=:_

OK=YES

Page 57

If necessar y, enter the n ew name

and press [YES].

Press the next one- touch key

and continue repeating the process until all desired onetouch keys have been changed.

Press [NO] and [STOP] to

terminate t he entr y.

Data entry

NAME=MINOLTA_

OK=YES (DEL=NO)

-SELECT REGIST. KEY(COMPLETE=NO)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

3-20 Minoltafax 280 0/3800

Page 58

Data entry

Erasing one-touch- or speed dial num bers

You can erase one-touch or speed dial numbers by following the procedure below. The example below describes how to delete a onetouch key. Press [2] on the numeric keypad, enter the speed dial num ber and follow the instr uctions.

The one touch k eys on the Mino ltaf ax 3 800 are ass igned do uble f unct ion. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

Press [SET].

Press [1] on the num eric keypa d.

Press the desired one -t ouch key

and [YES].

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

ONE-TOUCH 01

Press [NO ] .

Select ”delete” using the arrow

keys and press [YES.]

Press the next one touch key and

repeat the procedure from point 3 until a ll de sired one touch k eys are deleted.

Press [NO] and [STOP] to

terminate t he entry.

Minoltafax 2800/3800 3-21

REGISTERED! KEEP?

OK=YES (EDIT/DEL=NO)

EDIT *DELETE

-SELECT & PUSH"YES"-

-SELECT REGIST. KEY(COMPLETE=NO)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Page 59

Data entry

Entering groups

Your fax machine can scan the same documen t once and then send it to numerous other fax machines (call groups). For this function memory transmission must be select ed (see cha pter ”Sending”) Use thi s funct ion, if you frequently send to the same group. You can program up to 32 groups, each having up to 50 destinations (Minoltafax 3800 64 groups). Speed dial numbers may also be enter ed. To enter a speed dial number, press [SPEED DIAL] under point 5.

You can switch between capi tal and small letter by pressing one t ouch key [32]. Press [31] to add bl anks. Enter special characters by pressing one touch keys [28] and [29].

The one touch keys on the Minoltafax 3800 are ass igned double functi on. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

Press [SET].

Press [3] on the num eric keypa d.

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

Press the one-t ouch key where

the group is to be stored and press [YES].

Enter the name of the group.

Press [YES].

3-22 Minoltafax 280 0/3800

ONE-TOUCH 01

GROUP NAME=_

OK=YES

NO. 009=_

Page 60

Data entry

Press the one-to uch key where

the fax number is st ored.

❍ Press [SPEED DIAL] and enter

the 3-digit speed dial number to store a speed dial num ber.

Press [YES] to enter other

numbers.

Press the one-to uch key where

the fax number is st ored. Press [ST A R T ] to te rminate the entry.

Press [NO] to end the process.

Press [ST O P ] to re tu r n to th e

standard display.

NO001=Berlin

OK=YES (Fin.=START)

NO. 002=_

(Fin.=Start)

NO002=T okyo

(Fin.=Start)

- SELECT RGIST. KEY(COMP LET E= NO)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

✎

Note

You may also store a sub- address or a sel ective polli ng number und er a group dial.

Minoltafax 2800/3800 3-23

Page 61

Data entry

Changing / deleting members of a group

Use this function to change or delete individual members of a group.

Press [SET].

Press [3] on the num eric keypa d.

Press the one-t ouch key where

the desired gr oup is stored and press [YES].

Press [NO ] .

Select ”enter” using the arrow

keys and press [YES.]

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

ONE-TOUCH 01

REGISTERED! KEEP?

OK=YES (EDIT/DEL=NO)

*ED IT DELE TE

-SELECT & PUSH"YES"-

Press [YES].

Press [NO ] to d el et e the

member.

Enter the destination number

using the one-touch key o r speed dial and press [YES].

Press [ST A R T ] to te rminate the

entry.

3-24 Minoltafax 280 0/3800

GROUP NAME=Sales

OK=YES (DEL=NO)

NO.002=BERLIN

OK=YES (DEL=NO)

ZO03=Bern

OK=YES

NO.003=_

(Fin.=START)

Page 62

Data entry

Press [NO] to end the process.

Press [ST O P ] to re tu r n to th e

standard display.

- SELECT RGIST. KEY(COMP LET E= NO)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 3-25

Page 63

Deleting a whole group

To delete a group proceed as fol lows:

Press [SET].

Press [3] on the numeric keypad

and then the one-to uch key where the group is stored.

Press [NO ] .

Select ”delete” using the arrow

keys and press [YES.]

Press [NO] to end the process.

Data entry

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

REGISTERED! KEEP?

OK=YES (EDIT/DEL=NO)

EDIT *DELETE

-SELECT & PUSH"YES"-

- SELECT RGIST. KEY(COMP LET E= NO)

Press [ST O P ] to re tu r n to th e

standard display.

3-26 Minoltafax 280 0/3800

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Page 64

Data entry

3.10 Advanced settings

You can adjust the machine to your personal requirements with the following settings.

Buzzer volume

Use this function to set the buzzer tone, for exampl e, when an error occurs or when keys are pressed. Foll ow the pr ocedure below:

Press [SE T ] a nd 4 times [V/ P IN

CODE].

Press [3] on the nu meric keyp ad.

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

MACHINE OPERATIO N?

YES / or 1-9

3 BUZZER VOLUME

*HIGH LOW OFF

-SELECT& PU SH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 3-27

Page 65

Data entry

Header

Your fax number, your name, the number of page s to be transmit ted, date and time appear in the header. This informatio n is transmitted to the other fax machine. The fax machine takes the dat a from the user setting s for this function.

Use this function to pr int a header on the transmitted pages at the destination. Fol low the procedure below:

Press [SE T ] a nd 2 times [V/ PI N

CODE].

Press [4] on the numeric key pad.

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

TX OPERATION? YES / or 1-4

4 HEADER

*ON OFF

-SELECT& PU SH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

3-28 Minoltafax 280 0/3800

Page 66

Data entry

Footer

The footer shows the number of pages, an ID number and the date and time of the transmissi on. Use this functi on to print a foote r on the received pages. Follow the procedure below:

Press [SE T ] a nd 3 times [V/ P IN

CODE].

Press [8] on the nu meric keyp ad.

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

RX OPERATION?

YES / or 1-9

8 FOOTER

*ON OFF

-SELECT& PU SH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 3-29

Page 67

Data entry

LCD Contrast

Use this function to adjust the LCD contrast of the display to the lig ht conditions on site. Follow the procedure below:

Press [SE T ] a nd 4 times [V/ PI N

CODE].

Press [1] on the numeric key pad.

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

MACHINE OPERATIO N?

YES / or 1-9

1 LCD CONTRA ST

DARK

n

-SELECT&PUSH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

LIGHT

3-30 Minoltafax 280 0/3800

Page 68

Data entry

Power save mode

The power save function reduces the power consumption of the machine when in standby mode. The factory setting is ”Timer”. If you want to change the setting, follow the procedure below:

Press [SE T ] a nd 4 times [V/ P IN

CODE].

Press [7] on the nu meric keyp ad.

Use the arrow keys to select the

desired setting and press [YES].

Set the desired start time using

the numeric keypad and press [YES].

MACHINE OPERATIO N?

YES / or 1-9

7 POWER SAVE MODE

OFF *Timer

-SELECT &PU SH"YES-

ON TIME= _0:00 OK=YES

Set the desired end time using

the numeric keypad and press [YES].

Press [ST O P ] to te rminate the

entry.

OFF TIME= _0:00 OK=YES

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

✎

Note

If you operate the machine i n a PC mode (I-fax, PCL4, GDI, PCL5e) press [WAKE UP] to return to the operat ing mode.

Minoltafax 2800/3800 3-31

Page 69

Data entry

Setting the power save time

Use this function to set the interval in which the machine shuts down automatically, without need to program the time again. This function is only available if the power save mode is set to ”TIMER”. If you wa nt to change the settin g, f oll ow the procedure below:

Press [SE T ] a nd 4 times [V/ PI N

CODE].

Press [8] on the numeric key pad.

Use the nume ric k eypad to enter

the desired interval and press [YES].

Press [ST O P ] to te rminate the

entry.

MACHINE OPERATIO N?

YES / or 1-9

8 POWER SAVE TIME

TIME=_min (1-120)

OK=YES (DEL=NO)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

3-32 Minoltafax 280 0/3800

Page 70

Data entry

Remote diagnosis

This function enables the technical service to check settings using the telephone line. Ask the technical service to make this opt ion available. If you want to change the setting, follow the procedure below:

Press [SE T ] a nd 4 times [V/ P IN

CODE].

Press [5] on the nu meric keyp ad.

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

MACHINE OPERATIO N?

YES / or 1-9

5 REMOTE MONITO R

*ON OFF

-SELECT& PU SH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

s t

Minoltafax 2800/3800 3-33

Page 71

Data entry

Setting the monitor volume

With this function you can set the vol ume of the moni tor, t o hear the build up of the communicatio n.

Press [SE T ] a nd 4 times [V/ PI N

CODE].

Press [4] on the numeric key pad.

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

MACHINE OPERATIO N?

YES / or 1-9

4 LINE MONITOR

*HIGH LOW OFF

-SELECT& PU SH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

3-34 Minoltafax 280 0/3800

Page 72

Data entry

3.11 2nd telephone line (optional)

The module for the 2nd telephone line is available as an option for the Minoltafax 2800. The installation must be done by the techni cal service. For the Minoltafax 3800 this option is standard:

Entering your fax number

You can place your name and fax number in the header. The header will appear at the top of the faxes you send. Up to 20 characters can be entered.

The information in the header help the receiving station to identify the sender.

Enter the ”+” by pressing [28] 13 times. Press [31] to add blanks.

Press [SE T ] a nd 8 times [V/ P IN

CODE].

Press [1] on the numeric keypad

and enter your fax numb er.

1 LINE 2 FAX N O .

YES / or 1- 3

(

OK=YES)

s t

Press [YES] to co nfi rm the entry

and [NO] to cancel the entry.

Minoltafax 2800/3800 3-35

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Page 73

Data entry

Selecting the line

Use this function to set the pr iority for the telephone lines. Al so you can lock one of the lines. The l ocked line is then only available for reception. Choose from the following opti ons:

G 1. Priority TX (if possibl e messages are sent using the 1st line). G 2. Priority TX (if possibl e messages are sent using the 2nd line). G 1. Lock TX (1st line is locked for sending). G 2. Lock TX (2nd line is l ocked for sending) .

Press [SE T ] a nd 8 times [V/ PI N

CODE].

Press [2] on the numeric key pad.

Select the desired setting using

[V/PIN CODE] or [DELETE] and press [YES].

1 LINE 2 FAX N O .

YES / or 1- 3

LINE 1 TX PR IO R ITY

OK=YES

LINE 2 TX PR IO R ITY

OK=YES

s t

Press [ST O P ] to te rminate the

entry.

3-36 Minoltafax 280 0/3800

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Page 74

Data entry

Dial mode for the 2

Choose the dialling mode which applies to your 2 dialling (DTMF) dials the n um ber by transmitting a combination of beeps. Pulse dialling dials by transmitting a number of pulses for each dialled number.

Press [SE T ] a nd 8 times [V/ P IN

CODE].

Press [3] on the nu meric keyp ad.

Use the arrow keys to select the

desired setting and press [YES].

Press [ST O P ] to te rminate the

entry.

line

telephone line. Tone

1 LINE 2 FAX N O .

YES / or 1- 3

3 LINE 2 TON E PU LSE

OK=YES

*TO NE PULSE

-SELECT & PUSH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

s t

Minoltafax 2800/3800 3-37

Page 75

Data entry

3-38 Minoltafax 280 0/3800

Page 76

Send

4Send

4.1 Transmission

Notes on original documents

Your new fax machine can trans mit the following do cument sizes. You can place up to 50 sheets of A4 paper in the Automatic Document Feeder (ADF).

G 148 mm – 280 mm width G 128 mm – 356 mm length.

If the document is longer than 380 mm, the machine recognises a document jam and stops scanning the document.

Use yellow, green-yellow or light blue colours for information you do not want to be transmitted.

Make sure ink, glue, correction fluid, etc. are compl etely dry before you send a fax.

CAUTION Staples and paper clips may damage the machine.

➜ Remove all staples and paper clips befor e sending a document.

Minoltafax 2800/3800 4-1

Page 77

Send

Using carrier film

Documents that meet t he following charact eristics must be phot ocopied or placed in a carry ing film before they can be sent. Make sure to insert the closed edge of the carrying film first in the document feeder.

G paper sizes less than 128 mm wide or less than 100 mm long; G paper lighter than 60 g/m²; G folded, to rn, wrinkled, damp, rough or curled documents; G chemically treated and pressure sensitive copy paper.

Placing the documents

Insert the docum ent face down

in the document feeder.

Place the document i n the centre

of the ADF and adjust the paper guides so that th ey li ghtly touch the edges of the document.

You can insert up to 50 page s of A4 into t he docum ent f eeder. Mak e sur e the pages are well placed and al igned before starting the transmi ssion. Remove any staples before placing the document in the feeder.

4-2 Minoltaf ax 2800/3800

Page 78

Send

If the paper is curled or page s stick together, m ore than one page at a tim e could be fed into the machine which can lead to paper jams or faulty transmissions. In this case you should insert the pages one by one to ensure correct feeding of the documents.

The standard transmission memory holds approx. 192 pages of the ITU Test Document 1 in standar d resolution (Minoltafax 3800 576 pages). Ensure the display ed me mo ry capacity does not drop to 0 (%) during scanning, as thi s may cancel the process.

Minoltafax 2800/3800 4-3

Page 79

4.2 Transmission Settings

Resolution

Insert the docum ent i nto the ADF.

If you send documents wit h normal print or typed documents, it is not necessary to make any fur ther adjustments. To change the resol ution press [RESOLUTION].

[RESOLUTION] allows three adj ustments:

Send

Standard This is the normal resolution for most typed documents and

Fine Resolution for fine print, e.g. newspaper with small letters and

S. Fine This resolution is suitable for fine print e.g. highly detailed

simple drawings (e.g. use of typewriters).

fine lines.

illustrations.

✎

Note

Additionally pr ess [HALFTONE] for transmissions that require greyscale printing.

4-4 Minoltaf ax 2800/3800

Page 80

Send

Default setting resolution

If you set the resolution via the control panel, this setting is only kept for the current transmission. You can change the resolution permanently. Follow the procedure below:

Press [SE T ] a nd on c e [V /P IN

CODE].

Press [1] on the numeric key

pad, select the required setting using the arrow keys and press [YES].

Press [ST O P ] to te rminate the

entry.

SCANNING&PRINTING?

YES / or 1-5

*STD F INE EX-FINE

-SELECT&PUSH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 4-5

Page 81

Send

Contrast

Press [TYPE ORG.] on the op eration panel t o set the cont rast. If you raise the contrast, fine differences in tone on the document are enhanced and transmitted more clearly. However, information may be lost during this process.

Default contrast setting

If you set the contrast via the control panel, the setting will only apply to the current transmission. You can change the resolution permanently. Follow the procedure below:

Press [SE T ] a nd on c e [V /P IN

CODE].

Press [2] on the numeric key

pad, select the desired setting using the arrow keys and press [YES].

Press [ST O P ] to te rminate the

entry.

SCANNING&PRINTING?

YES / or 1-5

LIGHT *NORMAL DARK

-SELECT&PUSH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

4-6 Minoltaf ax 2800/3800

Page 82

Send

Closed network

This function minimises the communication with recipients which are stored as one-touch or speed dial numbers on your machine.

Press [SE T ] a nd 2 times [V/ P IN

CODE].

Press [2] on the numeric key

pad, select the required setting using the arrow keys and press [YES].

Press [ST O P ] to te rminate the

entry.

TX OPERATION?

YES / or 1-4

*ON OFF

-SELECT& PU SH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 4-7

Page 83

Default transmission setting

This function enables you to store the memory transmissi on or direct transmission as a default setting.

Press [SE T ] a nd 2 times [V/ PI N

CODE].

Press [1] on the numeric key

pad, select the required setting using the arrow keys and press [YES].

Press [ST O P ] to te rminate the

entry.

TX OPERATION? YES / or 1-4

*MEM TX ADF TX

-SELECT&PUSH"YES"-

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

✎

Note

For group transmiss ion, broadcast and timer transmission, memory transmission must be active.

Send

4-8 Minoltaf ax 2800/3800

Page 84

Send

Fax forwarding

Use this function to pass fax messages on to a maximum of 20 destinations. You can choose whether only messages from one sender are to be passed on, or if all incoming messages are to be forwarded.

Press [SE T ] a nd 2 times [V/ P IN

CODE].

Press [3] on the numeric key

pad.

Enter a number between 1 – 20

and press [YES].

Press [V/PIN CODE] to turn the

function on or off and press [YES].

TX OPERATION?

YES / or 1-4

3 FAX FORWARDING

FORWA RD NO =_1

OK=YES / or 01-20

FORWA RD 01 =ON

OK=YES

Press [V/PIN CODE] to enter the

day when forwardi ng is t o start and press [YES].

Press [V/PIN CODE] to enter the

day when forwardi ng is t o stop and press [YES].

Enter th e time for transmission

using the numeri c key pad and press [YES].

Enter the time to end the

transmission using the numeric key pad and press [YES].

Press [V/PIN CODE] to set

whether the transmitted messages are to be printed by your machine and press [YES].

Minoltafax 2800/3800 4-9

SEL. START D AY= SU N.

OK= YES / or 0-6

SEL. STOP DAY=SUN.

OK=YES / or 0-6

START TIME=00:00

OK=YES (DEL=NO)

STOP TIME=00:00

OK=YES (DEL=NO)

PRINT AT LOCAL=ON

OK=YES

Page 85

Enter the complete fax nu mber of

the destination and press [YES].

❍ If you do not enter any number,

all incoming messages will be forwarded.

Enter the complete fax nu mber of

the destination and press [YES].

If you want to program a further

destination, enter a new number (1-20) and press [YES].

Press [ST O P ] to te rminate the

entry.

(

=123456_ OK=YES (DEL=NO)

(

=234567_

OK=YES (DEL=NO)

FORWA RD NO =_1

OK=YES / or 01-20

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Send

4-10 Minoltafax 280 0/3800

Page 86

Send

4.3 Dialling modes

There are six differ ent dialling methods available. Insert the document face down into the ADF and dial with the dialling

method of your choice.

Manual dialling using the numeric key pad

➜ Enter the number using the

numeric ke y pad. You c an check the number on the display and, if necessary, del ete it and then enter the new number. Then, press [START]. A maximum of 30 digits can be entered using the numeric key pad.

Automatic dialling using one-touch dialling

➜ Press one of the programmed

one-touch keys [01] - [32] (Minoltafax 3800 [01] - [ 64]). After scann ing the document , the machine w ill a u to ma tically dia l th e num b er .

The one touch k eys on the Mino ltaf ax 3 800 are ass igned do uble f unct ion. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

(

=123456_

(

=MINOL TA

(TX=Start)

Automatic dialling using speed dialling

Press [SPEED DIAL] and enter

the three-d igit speed dial number (001-100).

The name of the remote fax

machine app ears on t he dis play. Press [START]. After scanning the document the machine will dial automatically.

Minoltafax 2800/3800 4-11

SPEED DIAL=001

(

=TOKYO

(TX=Start)

Page 87

Send

Automatic call groups

➜ Press one of the one-touch keys

[01] - [32] ( Minolt afa x 3800 [01] - [64]). If a group i s stored, its name will appear on the display. After scanning the document the machine will dial automatically.

Program dialling

Use the last 8 one-touch keys [25] - [32] (Minoltafax 3800 [57] - [ 64]) to program the following functions: The one touch keys on the Minoltafax 3800 are assigned double function. Select the second level [33] - [64] of the one touch keys by pressing the corresponding key twice.

G Timer transmission, see “Program dialling, timer transmission” on

page 4-18.

G Broadcast, see “Program dialling , broadcast transmission” on page 4-

20.

G Polling reception, see Programming polling reception on page 5-10. G Mailbox t ransmi ssion, s ee “Program dial ling, mailbox transm ission” on

page 4-29. “Polling reception” on page 5-8.

G Relay tr ansmission, see “Pr ogram dialling relay tra nsmission” on page

4-23

GROU P DIAL =M INO LT A

✎

Note

The functions broadcast, polling, mailbox transmission and relay transmission can be combined with timer transmission.

4-12 Minoltafax 280 0/3800

Page 88

Send

Combination dialling

You can use this functi on to dial the pre- dial nu mber you have store d in a one-touch key or as a speed dial number . It is neces sar y that the pre-di al number and a [+] character (e.g. 123+) are stored as one-touch number or speed dial number. Then recall the first part of the number from memo ry and then enter the second part manu all y.

Press the one-to uch key or

speed dial key where you have stored the pre-dial number.

Press [YES].

Enter a further number and press

[START].

You can also enter the second part of the number using the onetouch keys or the speed dial numbers. It is not possible to add a second number with a [+] to the entry.

ONE TOUCH DIAL 03=

(

=123+

(

=123456

(TX=Start)

Minoltafax 2800/3800 4-13

Page 89

4.4 Memory transmission

The memory tran smissi on sh ould be s elect ed as the defa ult t ransm issi on mode. This gives the advantage, th at documents are available again after they are fed into the memory. It is also possible t o feed doc uments into the memory while the communication is proceeding. The documents in memory are processed automatically. Memory transmission is safer because pages with tr ansm ission errors are sent again automatically.

Insert the docum ent face down

into the ADF.

Dial the telephone number with

one of the one-touc h keys or speed dial numbers.

Press [ST A R T ] to sca n th e

document into the memory. It will be automatically sent from memory.

✎

Send

(

=ENTER FAX NO.

or FUNCTION

(

=123456_

(TX=Start)

*MEMORY* 100%

123456

Note

Your Minoltafax 2800/3800 is equipped with ECM (Error Correction Mode). This func tion r epeats da ta that may ha ve been lost d ue to bad line conditions.

4-14 Minoltafax 280 0/3800

Page 90

Send

4.5 Direct transmission

You can send directly from the ADF if not enough memory is available t o scan all of the document you want to transmit.

Place the documen t face down in

the document feeder and press [SPEAKER] on the con trol panel .

Dial the n umber with the numeric

key pad, one-touch or seed dial number, wait for the re sponse of the destination and press [START].

(

=ENTER FAX NO.

or FUNCTION

(234 567)

-PUSH START KEY-

Minoltafax 2800/3800 4-15

Page 91

4.6 Delayed transmission (timer)

This function i s used to send at a prepro grammed time, e. g. to a recip ient on a different ti m e zone or to take advantage o f lower transmission rates at specific times.

The timer function is only available when memory t ransmission is active. You can use one of the one touch keys to program the delayed transmission (see “Program dialling, timer transmission” on page 4-18).

Insert the document face down in the document feeder. Adjust contrast and resolution if necessary.

Press [FUNCTION] and [2] on

the numeric key pad.

Enter the desired tr ansmission

time and press [YES].

Enter the call number.

TIMER = 00 : 00

OK=YES

TIMER = 12 : 30

OK=YES

(

=ENTER FAX NO.

or FUNCTION

Send

Press [YES].

The machine scan s the document into memory.

[NO] to terminate the entry.

Press [NO] to end the process.

4-16 Minoltafax 280 0/3800

(

=123456_

OK=YES (SUB=

TIMER = 12 : 30

OK=YES (COMPLETE=NO)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

)

Page 92

Send

If the memory become s full during the scan process, your fax will retur n to stand-by mode. In this case repeat the programming procedure when enough memory is available again.

✎

Note

The functions broadcast, polling, mailbox transmission and relay transmission can be combined with timer transmission.

Minoltafax 2800/3800 4-17

Page 93

Send

Program dialling, timer transmission

You may also program one of the one- touch keys [25] - [32] (Minoltafax 3800 keys [57] - [64]) for the timer function.

Press [SET].

Press [4] on t he numeric key pa d

and the desired one- touch key [25] - [32] ( Minolt afa x 3800 [57] - [64]).

Press [2] on the numeric key

pad.

Enter the desired tr ansmission

time and press [YES].

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

FUNCTION

SEL. 1 / 2 / 3 / 7 / 8

TIMER = 12 : 30

OK=YES

Enter the call number.

Press [YES].

Press [ST O P ] to te rminate the

entry.

(

=ENTER FAX NO.

or FUNCTION

(

=123456_

OK=YES (SUB=

DIAL REGISTRATION?

YES / or 1-6

)

✎

Note

The functions broadcast, polling, mailbox transmission and relay transmission can be combined with timer transmission.

4-18 Minoltafax 280 0/3800

Page 94

Send

4.7 Broadcasting

Your Minoltafax 2800 is capabl e of sending docu ments from the memory to up to 148 recipients (Mi noltafax 3800 180 recipients ) usi ng the direct dial, one-touch, speed and group dial. The machine dials and transm its the document sequentially to each recipient. If one of the numbers is engaged, your fax machine will dial the next one and finally retur n to the engaged number and try again. After broadcasting, it will automatically print a report and retu rn to stand-by mode. If the function reservation report has been selec ted, a li st of t he des tinat ions will be pri nted f ollo wing the scanning.

Insert the document face down in the document feeder. Adjust contrast and resolution if necessary.

Press [FUNCTION] and [1] on

the numeric key pad.

Enter the desired number using

the numeric key pad, one-touch keys or speed dial and press [YES].

1 BROADCAST

NO. 001=_

OK=YES

Repeat this procedure until you

have entered all recipients.

Press [ST A R T ] to te rminate the

entry.

Press [YES] to confirm the

entries or press [START] to begin the transmission.

❍ When checking the recipients,

you may confirm them by pressing [YES], erase them from the broadcast transmission or change them by pressing [NO].

Minoltafax 2800/3800 4-19

NO. 002=234567 OK=YES

NO. 003=_

(Fin.=START)

CHECK D EST INA TION ?

OK=YES (Fin .=STA RT)

Page 95

Send

Program dialling, broadcast transmission

You may also program one of the one- touch keys [25] - [32] (Minoltafax 2800/3800 keys [57] - [64]) for the broadcast function.

Press [SET].

Press [4] on t he numeric key pa d

and the desired one- touch key [25] - [32] ( Minolt afa x 3800 [57] - [64]).

Press [1] on the numeric key

pad.

Enter the desired number and

press [YES].

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

FUNCTION

SEL. 1 / 2 / 3 / 7 / 8

NO. 001=_

OK=YES

Repeat this procedure until you

have entered all recipients.

Press [ST A R T ] to te rminate the

entry.

Press [YES] to confirm the

entries or press [START] to begin the transmission.

❍ When checking the rec ipi ents,

you may confirm them by pressing [YES], erase them from the broadcast transmission or change them by pressing [NO].

Press [ST O P ] to te rminate the

entry.

4-20 Minoltafax 280 0/3800

NO. 002=234567 OK=YES

NO. 003=_

(Fin.=START)

CHECK DESTINATION?

OK=YES (Fin .=STA RT)

DIAL REGISTRATION?

YES / or 1-6

Page 96

Send

4.8 Relay transmission

This function takes advantage of a remote fax machine’s memory to reduce communica tion co sts. You send a doc ument to one or severa l fax machines and they in tur n send the document to several destinat ions. If you use several identical machines in your com pany, you can use a treestructured distribution.

This function enables you to transmit the documents to a recipient and inform that fax m achin e to forwar d your f axed d ocument t o the number(s ) programmed in its relay box.

Mach ine C

Machine D

Machine A

Document

Report

Machine B ont-touch/ speed di al

Machine E

Machine F

✎

Note

Machines A and B mus t be compat i ble and bo th mu st have t he "relay broadcasting” func tion, even if they are different models.

If the relay location (hub) and final destination are abroad, then you can reach all destinat ions with only one long-distance cal l.

Minoltafax 2800/3800 4-21

Page 97

Send

Start relay transmission

Use this function to st art the relay transmission. The entries made must match the entries of the relay station. The relay box in the hub is set for transmission.

Press [FUNCTION] and [8] on

the numeric key pad.

Enter the number of the rel ay

station (hu b) usi ng the numeric key pad, o ne- touch o r speed d ial and press [YES].

Use the num eric ke y pad to enter

the four-digit relay box ID and press [YES].

Use the num eric ke y pad to enter

the 4 digit passw ord, if required and press [YES].

8 RELAY INITIATE

(

=123456_

OK=YES (DEL=NO)

RELAY BO X ID=_ OK= YES

PASSWORD=_

OK= YES

The machine sca ns the pages and auto maticall y starts trans mitting them.

✎

Note

According to the settings of the relay station, a transmission report will be sent back.

4-22 Minoltafax 280 0/3800

Page 98

Send

Program dialling relay transmission

You may also program one of the one- touch keys [25] - [32] (Minoltafax 2800/3800 keys [57] - [64]) for the relay function.

Press [SET].

Press [4] on t he numeric key pa d

and the desired one- touch key [25] - [32] ( Minolt afa x 3800 [57] [64]).

Press [8] on the numeric key

pad.

Enter the number of the rel ay

station (hu b) usi ng the numeric key pad, o ne-t ouch o r speed di al and press [YES].

DIAL REGISTRATION?

YES / or 1-6

-SELECT REGIST. KEY-

FUNCTION

SEL. 1 / 2 / 3 / 7 / 8

(

=123456_

OK=YES (DEL=NO)

Use the num eric key pad to e nter

the four-digit relay box ID and press [YES].

Use the num eric key pad to e nter

the 4 digit passw ord, if required and press [YES].

Press [ST O P ] to te rminate the

entry.

Minoltafax 2800/3800 4-23

RELAY BO X ID=_ OK= YES

PASSWORD=_

OK= YES

DIAL REGISTRATION?

YES / or 1-6

Page 99

Send

Set relay boxes

This funct ion relates to the relay st ation (see m achine ”B” in the illustration on page 4-21). I.e . setti ng the relay box of y our machine as a hub in a relay transmissi on. You can configure up to 5 relay boxes. Pleas not e that the recipient mus t be st ored in the relay station as one-touch, speed dial or group dial numbers.

Press [SET].

Press [6] on the numeric key

pad.

Use the numeric key pad to set a

number (0-4) for the rel ay box.

Use the numeric key pad to enter

the four-digit relay box ID and press [YES].

DIAL REGISTRATION?

YES / or 1-6

6 RELAY BOX

RELAY BO X 4 ID=_

OK=YES

Relaisbox 1 ID=1234

OK= Ja (Lösc h=Nein)

Use the numeric key pad to enter

the 4 digit password, if required and press [YES].

Enter the complete number of

the destination of the transmissio n report, using the numeric key pad and press [YES].

Enter the fax numbers of the

recipients using the one-touch, speed dial or group dial.

4-24 Minoltafax 280 0/3800

RELAY BOX 1 PW=1234

OK= YES (DEL=NO)

REPORT=_

OK= YES

NO001=Berlin

OK=YES (Fin.=START)

Page 100

Send

Press [YES].

Repeat the procedure starting

with point 7 until all destinations are set and press [START].

Press [ST O P ] to te rminate the

entry.

NO. 001=Berlin

OK=YES (Fin.=START)

NO. 002=_

(Fin.=Start)

JAN. 09 13:00 100%

-SET DOC. FAC E DOWN-

Minoltafax 2800/3800 4-25

Konica Minolta MF2838 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

1 Introduction

1.1 We want you to be satisfied customers

1.2 How does a fax machine work?

1.3 Certificate for machines with CE marking

CTR 21 approval

1.4 Safety precautions

Laser safety

Internal laser radiation

Ozone release warni ng

1.5 Characteristics

2Installation

2.1 Location

Environment

Power supply

2.2 Unpacking

Installing the paper input tray

Installing the paper output tray

Installing the paper stacking tray

2.3 Machine layout

Minoltafax 2800/3800

Memory upgrade (optional acc essory)

Printer control ler PCL5e- extension (optional accessory)

TWAIN interface driver (opt ional accessory)

I-fax card upgrade (opti onal accessory)

2. Paper tray (optional accessory)

Module for 2nd telephone for Minol tafax 2800 (optional accessory)

2.4 Control panel, display and keys

2.5 Toner cartridge and drum cartridge

2.6 Installing the drum cartridge

2.7 Installing the toner cartridge

2.8 Installing the 2nd paper tray (optional)

2.9 Adding paper

Standard paper tray – 250 sheets

paper tray – 500 sheets

2.10 Connecting the cables

Connecting the ferrite cores

Connecting the telephone line cable

Connecting the power cable

2.11 Operating the machine

3 Data entry

3.1 Preparation

3.2 Typing conventions in this manual

3.3 Enter text

Special characters

Overview of the machine sett ings

3.4 Entering your fax number

3.5 Entering your company name

3.6 Entering date and t ime

3.7 Entering department number and password

Setting department number and password

Changing department number and password

Deleting department numbe r and password

Using the department number

3.8 Set phone type

Dialling mode

PBX or PSTN

PSTN

3.9 Storing numbers

Sub addressing (F CODE SUB)

What is F CODE?

Entering one-touch numbers

Entering speed dial numbers

Changing one-touch- or speed dial numbe rs

Erasing one-touch- or speed dial num bers

Entering groups

Changing / deleting members of a group

Deleting a whole group

3.10 Advanced settings

Buzzer volume

Header

Footer

LCD Contrast

Power save mode

Setting the power save time

Remote diagnosis