Konica Minolta MF1600 User Manual

p

User Manual

Minoltafax 1600

www.minoltaeuro

e.com

The essentials of imaging

1 General Information..................................................... 7

1.1 Introduction..................................................................................... 7

1.2 How Does a Fax Machine Work?................................................... 8

1.3 Certificate for Machines with CE Marking .................................... 9

CTR 21 Approval............................................................................... 9

1.4 Safety Precautions........................................................................ 10

Laser Safety.................................................................................... 11

Internal Laser Radiation.................................................................. 11

Ozone Release Warning................................................................. 11

1.5 Features......................................................................................... 11

Type................................................................................................ 11

Dialling Functions............................................................................ 12

Functions......................................................................................... 12

Additional Functions........................................................................ 12

2 Installation.................................................................. 13

2.1 Unpacking...................................................................................... 13

2.2 Location......................................................................................... 14

2.3 Machine Layout............................................................................. 16

2.4 Control Panel, Displays and Keys............................................... 18

2.5 The Toner Cartridge and the Drum Cartridge............................. 20

Installing the Toner Cartridge and the Drum Cartridge................... 21

2.6 Supply Paper................................................................................. 22

Installing the Paper Input Tray........................................................ 22

Installing the Paper Tray ................................................................. 22

Installing the Document Output Tray............................................... 23

Replace Rx Paper........................................................................... 23

2.7 Connecting the Power Cable and t he Telephone Line Cable ... 24

Connecting the Interface Cables..................................................... 24

Turning the Power On..................................................................... 25

3 Entering Initial Settings............................................. 27

3.1 Typing Conventions in this Manual............................................. 27

3.2 Entering Characters...................................................................... 27

Minoltafax 1600 I

3.3 Function of the Keys.................................................................... 28

Entering Numbers and Characters................................................. 29

Special Characters......................................................................... 29

3.4 Entering Date and Time ............................................................... 30

3.5 Entering your Fax Number .......................................................... 31

3.6 Entering Your Name..................................................................... 32

3.7 Set Phone Type............................................................................. 33

Dialling Mode.................................................................................. 33

PSTN or PBX.................................................................................. 34

Entering One-Touch Numbers........................................................ 35

Storing a Direct-Dialling-In Number in a One-Touch Key............... 36

Entering Speed Dial Numbers........................................................ 37

Storing a Direct-Dialling-In Number (Speed Dial)........................... 38

Changing One-Touch- or Speed Dial Numbers.............................. 39

Erasing One-Touch- or Speed DialNumbers................................. 40

Entering Call Groups ...................................................................... 41

Changing Group Dials .................................................................... 42

Erasing Call Groups ....................................................................... 43

Phone Book.................................................................................... 43

3.8 Advanced Settings....................................................................... 44

Power Save Mode .......................................................................... 44

LCD Contrast.................................................................................. 45

Buzzer Volume ............................................................................... 45

Setting ECM Mode (Error Correction Mode) .................................. 46

Header and Footer ......................................................................... 47

4 Sending Faxes............................................................ 49

4.1 Transmission................................................................................ 49

Notes on Original Documents......................................................... 49

Photocopy or Carrying Film............................................................ 50

........................................................................................................ 50

Inserting a Document into the ADF ................................................ 50

4.2 Settings for Sending a Fax .......................................................... 51

Resolution....................................................................................... 51

Contrast.......................................................................................... 52

Page Count..................................................................................... 53

Image/Text Recognition.................................................................. 53

II Minoltafax 1600

4.3 Dialling Methods ........................................................................... 54

Manual Dialling Using the Numeric Keypad.................................... 54

One-Touch Dialling ......................................................................... 54

Speed Dialling................................................................................. 54

Automatic Group Dial using the One-Touch Keys 17-20.................... 55

Program Dialling.............................................................................. 55

Combination Dial............................................................................. 56

Phone Book..................................................................................... 56

4.4 Transmission Methods................................................................. 57

Memory Transmission..................................................................... 57

Direct Transmission ........................................................................ 58

Delayed Transmission..................................................................... 59

Broadcasting................................................................................... 60

Polling Transmission....................................................................... 61

Mailbox Transmission ..................................................................... 62

Password TX................................................................................... 63

Entering the Password.................................................................... 63

Setting Password TX....................................................................... 63

Delete Reservations........................................................................ 64

5 Reception. ................................................................... 65

5.1 Manual Reception......................................................................... 65

5.2 Automatic Reception.................................................................... 66

Memory Reception Mode (Confidential Reception) ........................ 66

5.3 Mailbox Reception........................................................................ 67

Programming Mailbox ID................................................................. 67

Printing the Mailbox Contents ......................................................... 67

Deleting a Mailbox ID...................................................................... 68

5.4 Polling Reception.......................................................................... 69

Password Reception....................................................................... 70

5.5 Settings for Receiving a Fax........................................................ 71

Number of Rings............................................................................. 71

Multiple Page Print.......................................................................... 72

Reduction........................................................................................ 73

Print Density.................................................................................... 73

Print Paper Size.............................................................................. 74

Minoltafax 1600 III

6 Copying....................................................................... 75

6.1 Single Copies................................................................................ 75

6.2 Multiple Copies............................................................................. 76

Enlarge / Reduce............................................................................ 76

7 Connecting the Fax Machine to Your Computer..... 77

7.1 Use as PC-Fax, Scanner and PC-Printer.................................... 77

Modem Specifications .................................................................... 77

7.2 Setting PC Mode........................................................................... 77

Number of Rings............................................................................. 78

PC Baudrate................................................................................... 78

7.3 Scanner Mode............................................................................... 79

7.4 Fax Operation with Your Computer............................................ 79

7.5 Printing from Your Fax Machine ................................................. 79

8 Reports........................................................................ 81

8.1 Transmission Report.................................................................... 81

Automatic Print............................................................................... 81

Manual Print ................................................................................... 82

8.2 Reception Report.......................................................................... 83

Manual Print ................................................................................... 83

8.3 Activity Report.............................................................................. 84

Automatic Print............................................................................... 84

Manual Print ................................................................................... 84

8.4 Reservation Report ...................................................................... 86

8.5 Fax Number List ........................................................................... 86

8.6 Mailbox List................................................................................... 88

8.7 Key List.......................................................................................... 89

8.8 Status List..................................................................................... 90

8.9 Memory Data List.......................................................................... 92

8.10 Memory Image Print ..................................................................... 93

8.11 Power Failure Report ................................................................... 94

8.12 Memory Overflow Report............................................................. 94

8.13 Backup RAM-Error Report........................................................... 94

IV Minoltafax 1600

9 Maintenance and Trouble-Shooting......................... 95

Cleaning the Machine ..................................................................... 95

Cleaning the Casing........................................................................ 95

Cleaning the ADF and the Scanner ................................................ 96

9.1 Replacing the Toner Cartridge..................................................... 97

Replacing the Drum Cartridge......................................................... 98

9.2 Clearing Paper Jams..................................................................... 99

Clearing Original Document Jams .................................................. 99

Clearing Printout Paper Jams ....................................................... 100

Paper Jam in the Paper Cassette................................................. 100

Paper Jam inside the Fusing Unit................................................. 100

Paper Jam at the Drum Cartridge................................................. 101

9.3 Trouble-Shooting........................................................................ 102

Error Messages............................................................................. 104

Error-LED...................................................................................... 104

Alarms........................................................................................... 104

Error Messages on the LCD.......................................................... 105

9.4 Poor print quality ........................................................................ 107

Low Contrast................................................................................. 107

Grey Background.......................................................................... 107

Black Stains .................................................................................. 108

Missing Areas................................................................................ 108

10 Specifications........................................................... 109

End User License Agreement

Minoltafax 1600 V

VI Minoltafax 1600

General Information

1 General Information

1.1 Introduction

Thank you for choosing this Minoltafax 1600 and showing confidence in
ourproduct. This machinehas amoderndesign andfulfils today'srequire­ments of a faxmachine.It combines advanced technology witha contem­porary appearance.

The machine is authorised for use in the public telephone network and is
compatible to other fax m achines of the communication standard 3.

The Minoltafax 1600 was manufactured to the same high quality stand­ards as is common for all other precision instruments made by Minolta.

This manual will assist you in becoming familiar with the machine. It con­tainsall the necessaryinformation forthe start-up, itsfunctions and there­placement of the consumables.

Please, always keep this manual to hand when using the machine.

1

Minoltafax 1600 1-7

1

1.2 How Does a Fax Machine Work?

A fax machine can be connected to a normal telephone system without
taking any specialprecautions,just like a normal telephone set. Thefunc­tion of a fax machine is quite similar to that of a telephone.

The way a fax machine works is simple: Documents are at first scanned.
Thisis done bythe scanning unit.The machinedoes not recognisethe let­ters but reads the picture, dot by dot, and marks each dot as black or
white. That is why you can not only transmit texts but also pictures and
photos. The information is then digitised and compressed so that the fax
machine can send it quickly over the telephone line to another fax ma­chinewhich reverses the process,reading and markingeach dot as black
or white on a sheet of paper.

When you are "called"by a fax machine,your telephonerings as normal.
Therefore you cannot know whether your are receiving a fax call or a tel­ephone call before picking up the receiver.

At the beginning of a fax transmission you will hear shrill sounds. Those
sounds are the so called "hand shaking" and function as an introduction
sequence before the actual transmission, just as interlocutors - often - in­troduce themselvesat the beginning of a telephonecall. In the introducto­rysequence thetechnical featuresof bothmachinesare matchedto make
surethe transmission and thereception are conductedto a high standard.

Withyour Minoltafax1600 you do notneedto listen to the introductoryse­quence. How to program the machine accordingly will be explained later
in this manual. Furthermore you will also find information about the set­tings that come with the machine, that have to be made when instal-ling,
or the settings that can be made at a later stage. Most of the features of
the fax machine work independently, so that you can program only the
settings you need for the moment and ignore all others.

By theway, the word "fax" is a combinationof the Latin "facere" (tomake)
and "simile" (similar) describing the process of making a copy which is
similar to the original. This artificial word "fax" has nowadays become
widelyaccepted in everydaylanguage, replacingthe older term facsimile.
A copy is thereforeto be made ”similar”to the original. Fax machines are
also called facsimile machines.

Now, enjoy your new fax machine.

General Information

1-8 Minoltafax 1600

General Information

1.3 Certificate for Machines with CE Marking

CTR 21 Approval

Annex II
The equipment has been approved in accordance with Council Decision

98/482/EC for pan-European single terminal connection to the public
switched telephone network (PSTN). However, due to differences be­tween the individual PSTNs provided in different countries, the approval
does not, or itself, give an unconditional assurance of successful opera­tion on every PSTN network terminationpoint.

In cases of problems, you should contact your equipment supplier in the
first instance.

1

Minoltafax 1600 1-9

1

1.4 Safety Precaut ions

l Connectthe machineonly to a200 - 240V/ 50 Hzearthed powerpoint.
l Make sure the power is not turned off over night.
l Always pull at the plug, never at the wire, when you wantdisconnect

the machine from the power supply. If possible, connect the machine
directly to a wall outlet.

l To facilitatecommunication alwayskeep themachineswitchedon and

program the correct user data. Make sure to enter the correct user
names.

l Do not unscrew any parts, if not specificallyrequested in this manual.

If necessary contact your technical service.

l Never open the machine while it is transmitting or printing.
l Take care not to let humidity into the machine.
l Make sure no objects fall into the machine.
l If any problem occurs that can not be solved by the procedures de-

scribed in this manual make sure you contact the technical service.

l Follow the recommended maintenance procedures regularly.
Used cartridges may be taken back by the technical service station as a

part of the maintenance procedures.

General Information

1-10 Minoltafax 1600

General Information

Laser Safety

This fax machine contains a page printer which operates by means of a
laser. Thisfax machine contains a pageprinter which operates bymeans
of a laser.This machine does noti mpose any danger as longas it is used
accordingto the procedures described inthis manual. The laser is limited
to theinterior of themachine. The environmentis protectedfrom the laser
emission by the covers of the machine.

Internal Laser Radiation

Maximum radiation: 7.3 x 10-³ (W) Wave length : 770-810 (nm)
The machine workswith an invisible class IIIb laser. The printer headunit

is not field service item.

Ozone Release Warning

During printer operation, a small quantity of ozone is released. This
amount is not large enough to harm anyone. However, be sure the room
wherethe fax machineis being usedhas adequateventilation,. especially
if you are printing a high volume of material or if the fax machine is being
used continuously over a long period.

1.5 Features

1

Your new fax machine is a compact multi-functional device facilitating
yourwork andreducingyourfaxcommunication times.Thefeatures ofthe
Minoltafax1600 includescanning ofo riginals intothememory fordelayed
transmission, allowing simultaneous reception of fax messages and vice
versa.

Type

l A4 format , Group 3, desktop laser plain paper fax
l 14.400 bps transmission
l MH / MR / MMR ECM coding
l Automatic document feeder up to 10 pages
l 250 sheet paper tray
l Double-spaced LCD-displaywith 20 digits
l 64 level grey scale

Minoltafax 1600 1-11

1

General Information

Dialling Functions

l 20 one-touch keys (for individual destinationsor as group dial

destinations)

l 100 Speed dial options
l Automatic redial / on hook dialling / group dialling
l Phone book function

Functions

l Delayed transmission
l Broadcasting (up to 100 Destinations)
l Multi-tasking operation interface
l Polling RX / TX
l Confidential reception / mailbox transmission
l Copies

Additional Functions

l RS-232C PC-interface
l Use as scanner (software optional)
l Use as PC fax (software optional)
l Use as printer (software optional)

1-12 Minoltafax 1600

Installation

2 Installation

2.1 Unpacking

The drawing below shows what should be included in the packaging.

2

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1Mainunit
2 Toner cartridge
3 Drum cartridge
4Powercord
5 Telephone line cord
6 Paper cassette cover
7 Paper tray
8 Document input tray
9 Document output tray

1

9

8

2

3

4

7

5

6

Minoltafax 1600 2-13

2

2.2 Location

l Avoid direct exposure to sunlight and place the machine away from

heaters.

l Avoid humid or dusty locations.
l Place the machine on an even, non-vibrating surface.
l Keep the machine away from magnetic fields

(TV sets, radio).

l Avoid locations close to ventilation openings, air conditioners and

heaters.

l The machines should be easily accessible from all sides.
l Make sure no liquids can enter the machine.
l Keep all covers closed when the machine is in stand-by. If any cover

is opened no transmissionor reception is possible.

l If any cover is opened during sendingor receiving the procedure is in-

terrupted. Avoid extreme fluctuations in temperature which could
cause the humidity inside the machine to condense.

Installation

2-14 Minoltafax 1600

Installation

2

The figure below shows the space required to ensure easy access to the
machine and its proper functioning. Make sure there is enough space
around the machine (approx. 40 cm in every direction).

Bild 4503U101einfügen

612 m m

395 m m

Minoltafax 1600 2-15

2

2.3 Machine Layout

Installation

3

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2

1

1 Release buttons
2 Printer cover
3 Paper tray
4 Document input tray
5 Control panel
6 Scanner cover
7 Paper cassette

4

5

6

7

2-16 Minoltafax 1600

Installation

2

Bild 4503u201 einfügen

4

1 RS-232C interface
2Lineterminal
3 Power terminal
4 Mains switch

1

2

3

Minoltafax 1600 2-17

2

2.4 Control Panel, Displays and Keys

Installation

456789101211 1413

BILD 4503U204EINFÜGEN

3
2

1
21
20

ErrorPCManualRX

Standard
Fine
Halftone

MemoryTX Resolution

Confirm Set Function NoYes

01 02 03 04 05 06 07 08 09 10

11 12 13 14 15 16 17 18 19 20

SpeedDial

Redial/Pause

123

456

789

*

15

0#

Start7CopyStop

16171819

Num Display/Key Function

1 MEMORY LED If glowing, the machine is in the memory transmission

2 PC LED If glowing, the machine is in the PC mode.
3 ERROR T his LED is lit, if an e rror occurs.
4 MAN. RX LED If glowing, the machine is in the manualreceptionmode.
5 RESOLUTION LED Shows the current resolution.
6 LCD (LiquidCrystal

Display)

7 CONFIRM Press this key to print reports or to display the last commu-

8 SET Press this keyto open the menu.Select the desiredfunc-

9 FUNCTION Press this keyto select the various comm unication options.
10 YES Press this key to confirm the current function.
11 NO Press this key to cancel the current function.
12 ARROW KEY Scrollsthrough features and commandoptionsas shown

13 SPEED DIAL Use this key to enter a two digit speeddial number. Also

14 REDIAL/ PAUSE Use this key to eitherredial or to generate a pause.
15 NUMERIC KEYPAD Use these keys to enter numbersand letters, e.g. fax num-

mode.

Shows the statusof the machineand contains information
about the operation modes.

nications on the LCD.

tion either with the numeric keypad or the arrow keys.

on the display.

press this keyto search for a stored number.

bers and destinationnames.

2-18 Minoltafax 1600

Installation

Num Display/Key Function

16 START/COPY Starts all functions of the machine suchas transmission,

17 STOP Stops the currentoperation.
18 ONE TOUCH Usethis key to dial a stored number. Alsouse thiskey to

19 SELECTION KEY Use this key to select the upper or the lower row of one-

20 RESOLUTION Press this key to select the desired resolution. Press this

21 MEMORY Press this key to choose between memory transmission

receiving, copying etc.

enterspaces and to delete wrong entrieswhen entering
data.

touch keys.

key to choose between:

NORMAL: Standard mode
FINE high resolution
HALFTONE: for photographs, etc.

and direct transmission.

2

Minoltafax 1600 2-19

2

2.5 The Toner Cartridge and the Drum Cartridge

In this laser fax, characters and images are created through a process in
which the drumcartridgeapplies toner to the page in the machine's deve­loping section.

The drum cartridge should be handled with care to ensure proper perfor­mance at all times. Be sure to avoid exposing the cartridge to direct sun­light or any other directlight.Store the cartridge in an environment that is
not subject to extreme changes intemperature(heat, cold) or humidity.
Detailedinformation on thecare and handling ofthe toner cartridgeis pro­vided with the shipment of new cartridges.

Exchangethe cartridgewhen”toner low”appears inthe display.The drum
cartridgehas a service lifeof approx. 20000pages. Instructionshow to re­place the cartridges is given in the chapter on maintenance.

Both cartridges are made of non-hazardousmaterial and may be dis­posed of freely.

Please consult the regulations for the disposal of such products in your
area.

Used cartridges may be taken back by the technical service station as a
part of the maintenance procedures.

Installation

Note

To avoiddamageto the drum cartridgecaused by light, cover it witha
cloth as soon as removed from the fax.

2-20 Minoltafax 1600

Installation

Installing the Toner Cartridge and the Drum Cartridge

1 Press the release buttons to

release the cover and open it.

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2 Insert the drum cartridge along the

guides into the machine.

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3 Unpack the toner cartridge.

Then, holding the cartridge with
bothhands,shakeitto distributethe
toner evenly.

eins von den
Tonerschüttelbilder

einfügen

2

4 Insert the toner cartridge along the

guides into the machine.

Bild 4503u110 einf

Minoltafax 1600 2-21

2

5 Press the handle of the

Toner cartridge until it locks into po­sition.

6 To close the cover press in the di-

rection of the arrows until the cover
locks into position.

2.6 Supply Paper

Installing the Paper Input Tray

Installation

Bild 4503u201 einfügen

Bild 4503u201 einfügen

1 Insertthetwoprotrusions ofthe tray

into the appropriate holes.

Bild 4503u116 eien

Installing the Paper Tray

1 Insertthetwoprotrusions ofthe tray

into the appropriate holes.

Bild 4503u110 einf

2-22 Minoltafax 1600

Installation

2

Installing the Document Output Tray

Insert the document output into the openings at the front of the machine.

Replace Rx Paper

Your faxprintson plain paper of the followingspecifications: 60-90 g/m².
The paper cassette holds up to 250 sheets of A4-sized paper.A4, Letter,

Legal (A4 is the standard size).

1 Fan the paper welland align the

sheets.

Bild 4503u201 einfügen

2 Place the paper in the paper tray.

Bild 4503u201 einfügen

If the machine runs out of paper a corresponding messagewill appear in
thedisplay.If there is no paperin the machine receiveddocumentswill be
stored inmemory.As soon a paper is fed, the receiveddocuments will be
printed.

Minoltafax 1600 2-23

2

Installation

2.7 Connecting the Power Cable and the Telephone Line Cable

Plug thepowercable into socketon

1

the left of the machine. Then con­nect it to the wall socket. Mind the
safety notes in chapter 1

.

Bild 4503u110 einf

2 Plug the end of the telephone cord

into the terminal of the machine.

Bild 4503U101einfügen

3 Plug the wall end of the telephone cable into the wall socket.

Connecting the Interface Cables

TheRS-232Cserialinterfacecableisavailable as anoptional accessory.
Plug the interface cable into the appropriate terminal on the back of the
machine.Furtherinformationis providedin the"Connectingthe faxto your
computer" chapter.

2-24 Minoltafax 1600

Installation

Turning the Power On

Press the power switch to turn the m a­chine on. It is located on the back right
hand side of the machine. Press I for
On, press O for Off.

2

Bild von Hand &
Schalter einfügen

Whenthe machine isin stand-bymode
thedisplay to theright will appear.Now
the machine is ready for operation.

Note

Alwaysleave the machine onforat least three secondsbefore turning
it off again. Otherwise it might be seriously damaged.

NOV. 19 13:30 100%
SET DOC. FACE DOWN

Minoltafax 1600 2-25

2

Installation

2-26 Minoltafax 1600

Entering Initial Settings

3 Entering Initial Settings

Before all features of your Minoltafax are available you are obliged to en­ter severalsettings. This chapterexplains howtoset your name,your line
type and the remote locations with which you may wish to communicate.

Youcan cancelthe settinganytimeby pressingSTOP.Thesetting willthen
not be saved. If you do not press any key within 30 seconds your fax ma­chine will return to stand-by mode.

3.1 Typing C onventions in this Manual

If nothingelse is requested,all keys are tobe pressed one afterthe other.
This is also the case if they are connected by a "+" to facilitate the layout.
Press 0+5+JA" means: Pressthe numerickey 0, then the numerickey5
and then the key named “YES”.

3.2 Entering Ch aracters

Use the numeric keypad to enter letters and special characters. For de­tails refer to the tables below. Press the arrow keys to save the setting.
Press 9 or19 to enterspaces. Ifyouhave typeda wrong characteruse the
arrow keys to move back and overwrite the text or press the one-touch
keys 10 or 20 to delete the wrong text.

3

Minoltafax 1600 3-27

3

3.3 Function of the Keys

Use ENTER orthe arrowkeys to access thefollowingfunctions.Press EN-

or the arrowkeysrepeatedly until the desiredfunction appears in the

TER

display. Then press the numeric key according to the desired function.
The settings that are available will be shownon the display. Detailed de­scriptionsof the procedurewill beprovided inthe correspondingchapters.

Group Function Default setting
1 Dial registration 1 One-touch dial

2 Scanning/printing 1 Resolution

3Transmission 1 Page count

4 Reception 1 Memory TX

5 Machineoperation 1 Power save mode

6 Reports 1Journal

7Userdata 1Date&Time

8PC-Interface 1PC-Modus

2 Speed dial
3 Group dial
4 Program dial

2Scancontrast
3 I/T-recognition
4Density
5 Paper size

2 Password
3 Header

2 Number of rings
3 Multiple pageprint
4 Reduction
5Mailbox
6RXpassword
7Footer
8 Manual reception

2 LCD-contrast
3 Volume
4G3ECM
5 PSTN/ PBX

2 Reservation report
3 Tx report

2 User fax number
3 User name
4 User password

2 Number of rings
3 PC-Baudrate

Entering Initial Settings

empty
empty
empty
empty

Standard
Step 3
on
Step 4
A4

off
off
on

off
1
off
on
empty
off
off
off

on
Step 3
low
off
PSTN

on
off
on

empty
empty
empty
empty

off
1
Auto

3-28 Minoltafax 1600

Entering Initial Settings

Entering Numbers and Characters

To enter characters press the following keys:

Numeric key 1 2 3 4 5 6 7 8 9 0

1time 1234567890
2times A D G J M P T W
3times BEHKNQUX
4times C F I L O R V Y
5times S Z

Special Characters

Press # as many times as shown in the table.

Numeric key # Numeric key # Numeric key #

1 time & 9times # . 17times # $
2 times # # 10 times # , 18 times # :
3times#

4 times # - 12 times # + 20 times # @
5 times # / 13 times # = 21 times # %
6 times # ( 14 times # < 22 times # [
7 times # ) 15 times # > 23 times # ]
8 times # ” 16 times # ? 24 times # ’

11 times # ! 19 times # ;

∗

3

Minoltafax 1600 3-29

3

3.4 Entering Date and Time

Date and time appear on the display,the activity report and the other fax
machine's printouts.

Description Display

Entering Initial Settings

1 Press 7 times SET.

2 Press 1.

3 Enterthe date(DDMMYY)and time

(24 hour format) and press YES to
store the entry.

Note

If enter day appears in the display, enter the day of the week.
(0 = Sunday, 1 = Monday etc.).

INITIAL USER DATA? é
YES / OR 1 - 4 ê

1DATEANDTIMES

** ** ’** * **:**

- ENTER DAY-

3-30 Minoltafax 1600

Entering Initial Settings

3.5 Entering your Fax Number

You can place your name and fax number in the header. The header will
appear at the top of the faxes you send.

Enter your name and your fax number in the header. The information in
the header help the receiving station to identify the sender.

Press

SPEED DIAL to enter the ”+”.

You can enter spaces with one-touch key 9.

Description Display

3

1 Press 7 times SET.

2 Press 2 to delete an existing

number press NO.

3 Enteryourfaxnumberasdescribed

in the text and press YES to store
the entry.

INITIAL USER DATA? é
YES / OR 1 - 4 ê

2 NUMBER

(= [phone]_

OK=YES

Minoltafax 1600 3-31

3

3.6 Entering Your Name

You can enter either your company name, your name or both. Up to 32
characters can be entered.

Refer to 3.2 for instructions on how to make the entries.

Description Display

Entering Initial Settings

1 Press 7 times SET.

2 Press 3 to delete an existing

number press NO.

3 Enter your name and press

YES to store the entry.

INITIAL USER DATA? é
YES / OR 1 - 4 ê

3NAME

NAME=MINOLTA
OK=YES

3-32 Minoltafax 1600

Entering Initial Settings

3.7 Set Phone Type

Use this function to adjust your Minoltafax to either the public telephone
network or a private extension.

Dialling Mode

Choose the dialling mode of your preference. Tone dialling (DTMF) dials
the number by transmitting a combination of beeps. You might need it
when your fax has to transmit a set of numbers whichare codedas beep­ing noises, e.g.when you use the mailbox function. Pulse dialling dials by
transmitting a number of pulses for each dialled number.

The factory setting is tone dial.

Description Display

3

1 Press 5 times SET.

2 Press 3.

3 Use thearrow keysto select thede-

siredsetting andpress YES to store
the entry.

Note

Due to the CE conformity the change of the dial type must be set by
the technicalservice. This functionis only accessible afterthe change
has been set.

MACHINE OPERATION? é
YES / OR 1 -6 ê

3TONE/PULSE

*TONE PULSE

- Select& press ”YES”

Minoltafax 1600 3-33

3

Entering Initial Settings

PSTN or PBX

Use this function to set the machine to PSTN or PBX. In PBX line dial
numbers (prefix no.) or flash line access are possible.

Description Display

1 Press 5 times SET.

2 Press 5.

3 Use thearrow keystoselect thede-

siredsettingandpressYES.

4 If you select PBX, select flash line

access or dial code access using
the arrow keys.

5 Ifyou haveselected code,enterthe

dial code. Press YES to store the
entry.

The prefix is limited to 4 digits.

Note

The line access is achieved automatically by the machine and does
not need to be done manually before dialling. If you want to call fax
machines within your own PBX system, press # before entering the
number. This suppresses the automatic line access function.

MACHINE OPERATION? é
YES / OR 1 - 5 ê

5PSTN. é

*PSTN. PBX

- Select& press ”YES”

CODE FLASH

- Select& press ”YES”

CODE=
OK=YES (MAX. 4 DIGITS)

ê

3-34 Minoltafax 1600

Entering Initial Settings

EnteringOne-Touch Numbers

Use this function to store your most frequently called fax numbers for in­stant recall or to arrange call groups for broadcasting (for more informa­tion refer to "Entering Call Groups").

Besides, you can store functions like polling or delayed transmission in
one of the last 4 one-touch keys.

Description Display

3

1 Press SET and 1.

2 Press the desired one-touch key

between 01 and 20.

3 Enter the fax number

and press YES.

4 Use the numeric keypad to enter

the name and press YES.

5 Use the arrow keys to set the mo-

dem speed and press YES.

6 If you want to program further one-

touch keys, press the desired key.
Or press NO 2 times to terminate
the process.

Note

To fill in the one-touch labels facilitates later finding of the desired tel­ephone number.

1 ONE-TOUCH

- SELECT ONE-TOUCH-

(=_

OK=YES

NAME=MINOLTA
OK=YES

*HIGH LOW

- Select& press ”YES”

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Minoltafax 1600 3-35

3

Entering Initial Settings

StoringaDirect-Dialling-InNumberinaOne-TouchKey

You can reach a PC based fax machine directly by entering a direct-dial­ling-in for a subaddress.

Description Display

1 Press SET and 1.

2 Press the desired one-touch key

between 01 and 20.

3 Enter the first part of the number

and press the arrow up key.

4 Enter the extension number and

press YES.

5 Use the numeric keypad to enter

thenameandpressYES.

6 Use the arrow keys to set the mo-

dem speed and press YES.

7 If you wantto program further one-

touch keys, press the desired key.
Or press NO 2 times to terminate
the process.

1 ONE-TOUCH

- SELECT ONE-TOUCH-

(=_

OK=YES (SUB=

(=: _

OK=YES

NAME=
OK=YES

*HIGH LOW

- Select& press ”YES”

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é)

3-36 Minoltafax 1600

Entering Initial Settings

Entering Speed Dial Numbers

Similar to the one-touch keys you can store fax numbers as speed dial
numbers. You dial a speed dial number by entering a two-digit identifier
code. Up to 100 speed dial numbers can be stored (00-99).

Description Display

3

1 Press SET and 2.

2 Enter the 2 digit speed dial

number's identifier code.

3 Enter the fax number and press

and press YES.

4 Use the numeric keypad to enter

the name and press YES.

5 Use the arrow keys to set the mo-

dem speed and press YES.

6 Ifyouwanttoprogramfurther

speed dial numbers, enter the de­sired speed dial number. Or press

NO 2 times to terminate

the process.

2 SPEED DIAL

SPEED DIAL _

(=_

OK=YES

NAME=
OK=YES

*HIGH LOW

- Select& press ”YES”

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Minoltafax 1600 3-37

3

Entering Initial Settings

Storing a Direct-Dialling-In Number (Speed Dial)

You can reach a PC based fax machine directly by entering a direct-dial­ling-in for a subaddress.

Description Display

1 Press SET and 2.

2 Enter the 2 digit speed dial

number's identifier code.

3 Enter the first part of the number

and press the arrow up key.

4 Enter the extension number and

press YES.

5 Use the numeric keypad to enter

thenameandpressYES.

6 Use the arrow keys to set the mo-

dem speed and press YES.

7 If you wantto program further one-

touch keys, press the desired key.
Or press NO 2 times to terminate
the process.

2 SPEED DIAL

SPEED DIAL _

(=_

OK=YES (SUB=

(=: _

OK=YES

NAME=
OK=YES

*HIGH LOW

- Select& press ”YES”

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é)

3-38 Minoltafax 1600

Entering Initial Settings

Changing One-Touch- or Speed Dial Numbers

You can change one-touch- or speed dial numbers by following the pro­cedure below.

Description Display

3

1 Press SET and 1 or 2.

2 Press the desiredone-touch key or

enter the desired speed dial
number.

3 Press NO.

4 Select Edit using the arrow keys

and press YES.

5 Enter the new number and press

YES.

6 Enter the new name using the nu-

meric key pad and press YES.

7 Use the arrow keys to set the mo-

dem speed and press YES.

8 If you want to change further one-

touch keys, press the desired key.
Or press NO 2 times to terminate
the process.

1 ONE-TOUCH

- SELECT ONE-TOUCH-

Stored! STOP?
OK=YES (EDIT/DEL=NO)

* EDIT DELETE

- Select& press ”YES”

(=_

OK=YES (DEL=NO)

NAME=
OK=YES (DEL=NO)

*HIGH LOW

- Select& press ”YES”

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Minoltafax 1600 3-39

3

Entering Initial Settings

Erasing One-Touch- or Speed Dial Numbers

You can erase one-touch- or speed dial numbers by following the proce­dure below.

Description Display

1 Press SET and 1 or 2.

2 Press the desiredone-touch key or

enter the desired speed dial
number.

3 Press NO.

4 Select delete using the arrow keys

and press YES.

5 Press YES.

6 Press 2 times NO to terminate the

entry.

1 ONE-TOUCH

- SELECT ONE-TOUCH-

Stored! STOP?
OK=YES (EDIT/DEL=NO)

EDIT * DELETE

- Select& press ”YES”

ONE-TOUCH 01

Delete*

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3-40 Minoltafax 1600

Entering Initial Settings

EnteringCall Groups

You can program one of the one-touch keys
tions successively and send the same document to all destinations
(Broadcasting).Use this function, if you frequently send to the same
group. You can store up to 100 destinations in 4 groups.

Note

In order to arrange numbers as call groups, these must be stored as
one-touch- or speed dial numbers.

Description Display

3

17-20 to call several destina-

1 Press SET and 3.

2 Press the desired one-touch key

between 17 and 20.

3 Enter the desired group name and

press YES.

4 Press one of the programmed one-

touch keys or enter one of the pro­grammed speed dial numbers or
select an entry from telephone
book and press YES.

5 Repeat this procedure until you

have stored all numbers. P ress

START +2timesNO to finish the

entry.

3 GROUP DIAL

- SELECT ONE-TOUCH-

3 GROUP NAME=_
OK=YES

NO.001=

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Minoltafax 1600 3-41

3

Entering Initial Settings

Changing Group Dials

You can change group dials by following the procedure below.

Description Display

1 Press SET and 3.

2 Press the desired one-touch key

between 17 and 20.

3 Press NO.

4 Select Edit using the arrow keys

and press YES.

5 Use the numeric keypad to enter

thenameandpressYES.

6 All membersof the groupare being

listed. Press YES to confirm the en­tries or press NO to delete them.

7 You can add new members when

the list is through. Press START to
finish.

8 Press 2 times NO to

terminate the process.

3 GROUP DIAL

- SELECT ONE-TOUCH-

Stored! STOP?
OK=YES (EDIT/DEL=NO)

* EDIT DELETE ALL

- Select& press ”YES”

NAME=
OK=YES (DEL=NO)

GROUP NAME=BERLIN
OK=YES (DEL=NO)

NO.009=_

(FIN.=START)

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3-42 Minoltafax 1600

Entering Initial Settings

Erasing Call Groups

You can erase group dials by following the procedure below.

Description Display

3

1 Press SET and 3.

2 Press the desired one-touch key

between17and 20 underwhichthe
desired group is stored.

3 Press NO.

4 Select delete all using the arrow

keys and press YES.

5 Press 2 times NO to

terminate the process.

Phone Book

Youdo not needto enterany datainto thephonebook. Allone-touch num­bers, speed dial numbers and call groups are automatically stored in the
phone book. How to dial with the telephone book will be explained in the
"Sending faxes" chapter.

3 GROUP DIAL

- SELECT ONE-TOUCH-

Stored! STOP?
OK=YES (EDIT/DEL=NO)

EDIT * DELETEALL

- Select& press ”YES”

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Minoltafax 1600 3-43

3

3.8 Advanced Settings

Youcanadjust themachine to yourpersonal requirements withthe follow­ing settings.

Power Save Mode

The power save mode reduces the machine's power consumption in
stand-by mode. The temperature of the fusing roller is reduced until a
pageis ready forprinting.Therefore printingis delayedfor acoupleof sec­onds. Default setting for the power save mode is ON. If you want to
change the setting follow the procedure below:

Description Display

Entering Initial Settings

1 Press 5 times SET.

2 Press 1.

3 Use thearrow keystoselect thede-

siredsettingandpressYES.

4 If you selecttimer, enter the time at

whichthepower save modeshould
turn on and press YES.

5 Enter the time at which the power

save mode should turn off and
press YES.

6 Press NO to terminate the entry.

The power save mode is on when the timer is set from 00:00 to 00:00.

MACHINE OPERATION? é
YES / OR 1 - 5 ê

1 POWER SAVE

OFF *TIMER

- Select& press ”YES”

P-SAVE ON = 00:00
OK=YES

P-SAVE OFF = 00:00
OK=YES

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3-44 Minoltafax 1600

Entering Initial Settings

LCD Contrast

Use this function to adjust the LCD contrastto the light conditionsof your
location. Follow the procedure below to make your fax machine print the
key setting list.

Description Display

3

1 Press 5 times SET.

2 Press 2.

3 Use the arrow keys to select the

desired setting and press YES.

4 Press NO to terminate the entry.

Buzzer Volume

Use this function to set the volume of buzzer tones, for example, when
pressing a button. Followthe procedure below to make your fax machine
print the key setting list.

Description Display

1 Press 5 times SET.

2 Press 3.

MACHINE OPERATION? é
YES / OR 1 - 5 ê

2 LCD CONTRAST

DARKçoonooèLIGHT

- Select& press ”YES”

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MACHINE OPERATION? é
YES / OR 1 - 5 ê

3VOLUME

3 Use the arrow keys to select the

desired setting and press YES.

4 Press NO to terminate the entry.

Minoltafax 1600 3-45

HIGH LOW OFF

- Select & press”YES”

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3

Entering Initial Settings

Setting ECM Mode (Error Correction Mode)

Usethis functionto setthe ECMmode. ECMis a communicationstandard
for group 3 fax machines. In this mode data that may be lost due to poor
line quality is sent repeatedly. This procedure reduces the number of er­rorsconsiderably.Althoughthetime for thetransmissionis longer,itis still
quicker than re-sending a whole page.

Description Display

1 Then press 5 times SET.

2 Press 4.

3 Select thedesired setting using the

arrow keys and press YES.

4 Press NO to terminate the entry.

MACHINE OPERATION? é
YES / OR 1 - 5 ê

4G3ECM

*ON OFF

- Select & press”YES”

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3-46 Minoltafax 1600

Entering Initial Settings

Header and Footer
Header

Yourfax number, yourname, the numberof pagestobe transmitted,date
and timeappear in theheader. This information istransmitted to theother
fax machine. For this the set uses data is used.

Use this function to print a header on the transmitted pages. Follow the
procedure below to make your fax machine print the key setting list.

Description Display

3

1 Press 3 times SET.

2 Press 3.

3 Use the arrow keys to select the

desired setting and press YES.

4 Press NO to terminate the entry.

TX OPERATION? é
YES / OR 1 -3 ê

3HEADER

ON OFF

Select & Press “YES”

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Minoltafax 1600 3-47

3

Entering Initial Settings

Footer

An ID number, a page number and date and time appear in the footer.
Use this function to print a footer on the received pages. Follow the pro-

cedure below to make your fax machine print the key setting list.

Description Display

1 Press 4 times SET.

2 Press 7.

3 Use the arrow keys to select the

desired setting and press YES.

4 Press NO to terminate the entry.

RX OPERATION? é
YES / OR 1 -3 ê

7FOOTER

*ON OFF

- Select & press ”YES”

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3-48 Minoltafax 1600

Sending Faxes

4 Sending Faxe s

4.1 Transmission

Notes on Original Documents

Your fax machine is capable of transmitting the document sizes below.
You can place up to 10 sheets of paper in the A4-formatinthe Automatic
Document Feeder (ADF).

max. width

216 mm

min. width

148 mm

effective

width

4

feeding

direction

feeding

direction

feeding

direction

Ifthe documentis longerthan500mm,themachinerecognises document
jam and stops scanning the document.

Use yellow, green-yellow or light blue colours for information you do not
want to be transmitted.

Make sure ink, glue, correction fluid etc. are completely dry before you
sendafax.

Note

Always remove staples,paper-clips etc. before you send a fax. Other­wise the machine might be seriously damaged.

Minoltafax 1600 4-49

4

Sending Faxes

Photocopy or Carrying Film

Documentsthatmeet thefollowingcharacteristicsmust bephotocopiedor
placed in a carrying film before they can be sent:

l paper sizes less than 148 mm width or less than 100 mm length
l paper lighter than 50g/m²
l folded, torn, wrinkled, damp, rough or curled paper
l coated or pressure sensitive paper

Inserting a Document into the ADF

1 Insert the document face down in

the document feeder.

Bild 4503u321

2 Place the documentin the centre of

the ADF and adjust the paper
guides so that they lightly touch the
edges of the document.

You can insert up to 10 pages into the feeder. Make sure the pages are
well placed and aligned before starting the transmission.

If thepaper is curledor pagessticktogether morethan one pageat a time
could be drawn into the machine. This might lead to paper jams or faulty
transmissions. In this case you should insert the pages one by one to en­sure a correct feeding of the documents.

The standard memory holds ca. 57 pages. Take care that the indicated
memory capacity does not drop to 0 (%) during scanning, since the proc­ess will be cancelled in this case.

4-50 Minoltafax 1600

Bild 4503u321

Sending Faxes

Note

If this occurs repeatedly, contact your technical service for a memory
upgrade. Until then you should send largedocumentsin direct mode,
i.e. with the memory turned off.

4.2 Settings for Sending a Fax

Resolution

4

1 Insert the document into the ADF.

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Ifyou senddocuments withnormal printor typeddocuments, adjustments
are not necessary. To change the resolution press RESOLUTION.

RESOLUTION allows three adjustments:

Standard This is the normal resolutionfor m ost typed documents and

Fine Fine resolutionis suitable for maps,newspaper articles etc.
Half tone Halftonemodecaptures shades in photographsand drawings.

simple drawings.

Note

GREYSCALEincreases the time and costs of the transmission.

Minoltafax 1600 4-51

4

Sending Faxes

If you set the resolution via the control panel, this setting is only kept for
the current transmission. You can change the resolution permanently by
following the procedure below:

Description Display

1 Press 2 times SET.

2 Press 1.

3 Use the arrow keys to select the

desired setting and press YES.

4 Press NO to return to stand-by

mode.

Contrast

If you raise the contrast fine differences in tone on the document are en­hanced and transmitted more clearly. However, information may be lost
during this process.

Description Display

1 Press 2 times SET.

2 Press 2.

SCAN/PRINT? é
YES / OR 1 -5 ê

1RESOLUTION

STD F *GRY.

- Select& press ”YES”

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SCAN/PRINT? é
YES / OR 1 -5 ê

2 SCAN CONTRAST

3 Use the arrow keys to select the

desired setting. Press YES.

4 Press NO to return to stand-by

mode.

4-52 Minoltafax 1600

DARKçoonooèLIGHT

- Select& press ”YES”

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Sending Faxes

Page Count

This function compares the number of pages you have entered with the
number of scanned pages. If they do not match, your Minoltafax will set
off an alarm.

Description Display

4

1 Press 3 times SET.

2 Press 1.

3 Use the arrow keys to select the

desired setting and press YES.

4 Press NO to return to stand-by

mode.

Image/Text Recognition

Use this function to set greyscale mode for the image part of a document
only. This allows a high quality for documents that consist of text and im­ages.

Description Display

1 Press2timesSET.

2 Press 3.

TX OPERATION? é
YES / OR 1 -3 ê

1 PAGE COUNT

*ON OFF

- Select & press ”YES”

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SCAN/PRINT? é
YES / OR 1 -5 ê

3 I/T RECOGNITION

3 Select the desiredsetting using the

arrow keys and press YES.

4 Press NO to return to stand-by

mode.

Minoltafax 1600 4-53

*ON OFF

- Select & press ”YES”

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4

4.3 Dialling Methods

Seven different dialling methods are available.
Insert the document face down into the ADF and dial with the dialling

method of your choice.

Manual Dialling Using the Numeric Keypad

Sending Faxes

1 Dial the fax number using the nu-

meric keypad and press START.
Check the number in the display
and change it, if necessary. For
this press STOP to delete and
enter the number again. You can
also correct single digits using
the arrow keys. Max. 32 digits can be entered.

One-Touch Dialling

1 Press one of the programmed one-

touch keys 01- 20. The machine di­als the number after scanning the
document.

Speed Dialling

1 Press SPEED DIAL and enter the

two digit identifier code (0-99).

2 The name of the remote side ap-

pears onthe display. Press START.
The machine begins to dial after
the document has been scanned.

(=SET Faxno.

èor FUNCTION

ONE-TOUCH 01

SPEED DIAL=

(=MINOLTA

(S = START)

(DIRECTORY.=

é)

4-54 Minoltafax 1600

Sending Faxes

Automatic Group Dial using the One-Touch Keys 17-20

4

1 Press a one-touch key 17 - 20. If a

group is stored under this key its
name will be displayed.
The Minoltafax 1600 begins to
dial after the document has
been scanned.

Program Dialling

Use the last 4 one-touch keys 17 - 20 to p rogram the following functions:
Broadcasting (1)
Delayed transmission (Timer) (3)
Mailbox transmission (4)
Polling (7)

Description Display

1 Press SET and 4.

2 Press the desired one-touch key

17 - 20.

3 Selectthe desiredfunction fromthe

possibilities mentioned above.

GROUP NAME=MINOLTA

4 PROGRAMDIAL=

- SELECT ONE-TOUCH-

FUNCTION
Select 1/3/4/7

For details refer to the corresponding sections of this manual.

Minoltafax 1600 4-55

4

Sending Faxes

Combination Dial

You can use thisfunctionto dial the pre-dial number you have storedin a
one-touch key or as a speed dial number.

Description Display

1 Press the one-touch key in which

youhavestoredthepre-dial
number.

2 Enter the rest of the number and

press START.

You can also enter the second part of the number using the one-touch
keys or the speed dial numbers.

Note

It is necessary that thepre-dial number and a [+] character are stored
as one-touchnumber or speed dial number.The telephone numberis
limitedto32digits.

Phone Book

The phone book lists all numbers stored in your Minoltafax.

Description Display

1 Press SPEED DIAL.

(=123

(= 123 456

(S = START)

SPEED DIAL=

(DIRECTORY.=

é)

2 Press the arrow key up.

3 Select thedesired optionand press

START.

If you selected LIST you can scroll through the phone book using the ar­row keys. SEARCH enables you to search for a number or name alpha­betically or numerically.

4-56 Minoltafax 1600

*LIST SEARCH

- Select & press ”YES”

*MINOLTA
OK = START

Sending Faxes

4.4 Transmission Methods

Memory Transmission

Sending a Document from the Memory
Selectmemory transmission asa default. You should sendfaxes in direct

mode only exceptionally, e.g. if not enough memory is available. Since
yourfax machineis amulti-tasking deviceit ispossible toscan documents
while your Minoltafax is sending from memory, receiving or printing. As
soon as the current operation is finished the new document will be sent.
Memory transmissionoffersseveral advantages. Make sure the memory
LED is lit. If this is not the case, press MEMORY.

Description Display

4

1 Insert thedocumentface downinto

the ADF.

2 Dial the telephone number manual-

ly or use oneof the one-touch keys
a speed dial number.

3 Press STARTtoscanthe document.

It will be automatically sent from
memory.

Note

If the memory is exhausted during scanning the document will be de­letedfrom thememory.You shouldwait untilenough memorycapacity
to scan all documents completely is available again. If this is not pos­sible, switch to direct mode.

(=ENTER Enter

èorFUNCTION

(= 123 456

(S = START)

*Memory* 99%
123 456

21

Minoltafax 1600 4-57

4

Sending Faxes

Direct Transmission

You can senddirectly from the ADF, if not enough memoryis available to
scan all documents you want to transmit. Make sure you have switched

MEMORY before.

off

Description Display

1 Insert thedocument face down into

the ADF. Adjust the contrast and
resolution, if necessary.

2 Dial the telephone number manual-

ly or use one ofthe one-touch keys
a speed dial number.

3 Press START to begin the

transmission.

(=ENTER Faxno.

èor FUNCTION

(= 123 456

(S = START)

(123 456)

4-58 Minoltafax 1600

Sending Faxes

Delayed Transmission

You can use this function to take advantage of lower evening and week­end long-distance rates.

You can only use this function if date and time are stored in the machine.
Insert the document face down into the ADF.
Adjust contrast and r esolutionif necessary.

Description Display

4

1 Press FUNCTION and 3.

2 Enter the time of the transmission

using the numeric keypad
(24 hour format) and
press YES.

3 Enter thefax number and/or thede-

sired function (broadcasting, poll­ing, relay broadcasting or mailbox
transmission) and press START.

4 The machine scans the document

into memory.

Ifnot enoughmemory isavailable duringscanning, themachine willreturn
to stand-by mode. In this case repeat the procedurewhen enough mem­ory is available again.

3TIMER

TIMER=_ :
OK=YES

(=ENTER Faxno

èorFUNCTION

TIMER=10 : 00
OK=YES (Complete=No)

Minoltafax 1600 4-59

4

Sending Faxes

Broadcasting

Your Minoltafax1600 is capable of sending documents from the memory
to up to 100 recipients dialling manually, by one-touch key, speed dial or
groupdial. The machine dialsandtransmitsthe document sequentiallyto
eachrecipient. Ifoneofthe numbersisengaged, yourfax machinewill dial
the next one and return to the engaged number in the end. After b road­casting it will print a report automatically andreturn to stand-by mode. If
the functionreservation reportison, a list of the destinationsis printed be­fore the transmission.

Insert the document face down. In the document feeder. Adjust contrast
and resolution if necessary.

Description Display

1 Press FUNCTION and 1.

2 Enter the desired fax number or

press the desired one-touch key
(e.g. 01) and YES.

3 Repeat this procedure until you

have entered all recipients.

4 Press START.

5 PressYES to confirm the entries or

press START to begin the transmis­sion.

Ifnot enoughmemory isavailable duringscanning, themachine willreturn
to stand-by mode. In this case repeat the procedure when enough mem­ory is available again.

1 BROADCAST

NO.001=MINOLTA
OK=YES (Fin.=START)

NO.002=MÜLLER
OK=YES (Fin.=START)

CHECK DESTINATION?
OK=YES (TX=Start)

*Memory* 99%

21

4-60 Minoltafax 1600

Sending Faxes

Polling Transmission

You can use this function to transmit documents automatically. The reci­pientcan retrieve thedocument on demand.The documentcan even con­sist of several pages.

Insertthe documentinto the ADFin orderto scanit.Thecaller establishes
thecommunication and musthave thefunction polling receptionturned on
in his machine.

Your Minoltafax offers you a singlemode and a multiple mode. In single
mode the documentcan only be polled once. Afterwardsthe document is
automatically deleted. In multiple mode the document is scanned and
polledfrom memory.Afterthe pollingthe documentremainsinmemoryso
that several pollings are possible. Use the function “Delete reservations”
to remove a document from the memory.

Adjust contrast and r esolutionif necessary.

Description Display

4

1 Press FUNCTION and 6.

2 Select the desiredsetting using the

arrow keys and press YES.

3 The machine scans the document

into memory.

6POLLINGTX

*SINGLE MULTI

- Select & press ”YES”

*Memory* 99%

324567

21

Minoltafax 1600 4-61

4

Sending Faxes

Mailbox Transmission

Use this function to transmit a document to a mail box. This is helpful, if
only a specific person may read the document. However, both machines
must be the same model.

The transmissionis only executed, if both mailbox ID codes are identical.
This prevents the document from being transmittedto a wrong mailbox.

Thedocumentis scannedintothe remote faxmachine'smemory andcan
only be printed if the recipient enters the correct 4 digit mailbox ID.

Description Display

1 Press FUNCTION and 4.

2 Enter the mailbox number

and press YES.

3 Enter the fax number

and press YES.

4 The machine scans the document

into memory.

4MAILBOXTX

MAILBOXNO.=_
OK=YES

(=ENTER Fax no.

*Memory* 99%

324567

21

4-62 Minoltafax 1600

Sending Faxes

Password TX

This function limits communication to those destinations that use the
same password as you. However all destinations stored in the on-touch
keys and the speed dial numbers can be r eached.

Entering the Password

Description Display

4

1 Press 7 times SET and 4.

2 Enterthe 4digit passwordusing the

numerickeypad (0000 – 9999) and
press YES.

3 Press NO to terminate the entry.

Setting Password TX

Description Display

1 Press 3 times SET and 2.

2 Select the desiredsetting using the

arrow keys and press YES.

3 Press NO to terminate the entry.

4 PASSWORD

PASSWORD=
OK=YES

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2 TX PASSWORD

*ON OFF

- Select& press ”YES”

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Minoltafax 1600 4-63

4

Sending Faxes

Delete Reservations

Use this functionto delete programmed functions.Wehave chosen timer
transmission for this example. Timer transmission.

Description Display

1 Press FUNCTION and 0.

2 Press YES.

3 Press NO to terminate the entry.

If you have programmed more than one function, you can scroll through
the menu using the arrow keys.

0 DELETE RESERV.

01 (17:00) TIMER é
DEL. = YES (INFO=è) ê

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4-64 Minoltafax 1600

Reception

5 Reception

5.1 Manual Reception

Manual reception of telephone call is only sensible, if you expect tele­phone calls at this extension. You should keep this in mind when you set
the reception mode. Because the machine has no telephone receiver a
separate phone must be attached to the same telephone wall outlet. An­swer the call and press START.

Description Display

5

1 Press 4 times SET.

2 Press 8.

3 Use the arrow keys to select the

desired setting and press YES.

4 Press NO to terminate the entry.

RX OPERATION? é
YES / OR 1 -8 ê

8MANUALRX

*ON OFF

- Select & press”YES”

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Minoltafax 1600 5-65

5

5.2 Automatic Reception

Automatic reception is set as a default. No further settings are required.
Yourfax machinewill answercalls aftera setnumberof rings.The Default

setting is 1.

Memory Reception Mode (Confidential Reception)

When you use this function the message will be stored in the memory.
Onlyif youswitch offthe memoryreceptionmode orenter thecorrect pass
code you can print the message. Instead of a password you can also pro­gram a time at which the message is to be printed.

Description Display

Reception

1 Press 4 times SET.

2 Press 1.

3 Use thearrow keystoselect thede-

siredsettingandpressYES.

4 Enter the time at which the docu-

ments are to be printed or press

YES.

5 Enter a 4-digit number as access

code or press YES.

When the memory reception mode is on the stand-by display reads:
<<M-RX>>.

If toner, paper, etc. are used up your fax machines receives into
memory first.
As soon as you refill paper etc. the received document is printed
automatically.

RX OPERATION? é
YES / OR 1 -8 ê

1MEMORYRX

*ON OFF

- Select & press”YES”

TIME=_..:
OK=YES

PASSWORD=
OK=YES

Note

If you do not enter an access code, any user can switch off the mem­ory reception mode.

5-66 Minoltafax 1600

Reception

5.3 Mailbox Reception

Use this function to receive a document into a m ail box. This is helpful, if
only a specific person may read the document. However, both machines
must be the same model.

The transmissionis only executed, if both mailbox ID codes are identical.
This prevents the document from being transmitted to a wrong mailbox.

Thedocumentis scannedintothe fax machine'smemory andcanonly be
printed if the correct 4 digit mailbox ID is entered. Your Minoltafax 1600
has2 MailboxesThe documentis scannedinto thefax machine'smemory
and can only be printed if the correct 4 digit mailbox ID is entered.

Programming Mailbox ID

Description Display

5

1 Press 4 times SET and 5.

2 Set a mailbox number.

3 Enter a 4 digit ID using the numeric

keypad (0000 – 9999).

4 Press NO to terminate the entry.

Printing the Mailbox Contents

Description Display

1 Press FUNCTION and 5.

2 Enter the4 digit Mailbox ID using

the numeric keypad (0000 – 9999)
and press YES.

5MAILBOX

MAILBOXNO. =
Select1–2

MAILBOX1ID =
OK=YES

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5 PRINT MAILBOX

MAILBOX1ID =
OK=YES

Your fax machine prints the message.

Minoltafax 1600 5-67

5

Reception

Deleting a Mailbox ID

Description Display

1 Press 4 times SET and 5.

2 Enter the number of the desired

mailbox.

3 Press NO.

4 Enter the 4 digit Mailbox ID using

the numeric keypad (0000 – 9999)
and press YES.

5 Press STOP to terminate the entry.

5MAILBOX

MAILBOXNO. =
Select1–2

Stored! STOP?
OK=YES (DEL=NO)

OLD MB 1 ID =
OK=YES

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5-68 Minoltafax 1600

Reception

5.4 Polling Reception

You can use this function to poll documents from other fax machines.
Make sure the documenthas been placed in the feeder or the memory of
the remote fax machine.You can poll fromup to 100 destinationsper set­ting.

Description Display

5

1 Press FUNCTION and 7.

2 Enter thedesired fax numberusing

the numerickeypad, the speed dial
numbers,the one-touchkeysor the
telephone book.
Press

START.

3 Press YES to confirm the entries or

press START to begin the polling.

The machine starts polling.

7POLLINGRX

NO.001=MINOLTA
OK=YES (Fin.=START)

CHECK DESTINATION?
OK=YES (RX=Start)

Minoltafax 1600 5-69

5

Reception

Password Reception

This function limits communication to those destinations that use the
same password as you. However all destinations stored in the on-touch
keys and the speed dial numbers can be reached.

Entering the Password

Description Display

1 Press 7 times SET and 4.

2 Enterthe 4digit passwordusingthe

numeric keypad(0000 – 9999) and
press

YES.

3 Press NO to terminate the entry.

Setting Password Reception

Description Display

1 Press 4 times SET and 6.

2 Select thedesired setting using the

arrow keys and press YES.

3 Press NO to terminate the entry.

4 PASSWORD

PASSWORD=
OK=YES

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6 PASSWORDRX

*ON OFF

- Select & press ”YES”

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5-70 Minoltafax 1600

Reception

5.5 Settings for Receiving a Fax

Number of Rings

Use this function to set the number of rings the fax machine waits before
it answers an incoming call.

Description Display

5

1 Press 4 times SET.

2 Press 2.

3 Set the number of rings (1-10) and

press YES.

4 Press NO to terminate the entry.

RX OPERATION? é
YES / OR 1 -8 ê

2#OFRINGS

#OFRINGS=1
OK=YES

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Minoltafax 1600 5-71

5

Reception

Multiple Page Print

Use this function to print up to 9 copies of the received document during
reception.

Description Display

1 Press 4 times SET.

2 Press 3.

3 Select thedesired setting using the

arrow keys and press YES.

4 Set the number of copies and

press YES.

5 Press NO to terminate the entry.

If you choose ON (SORT), your Minoltafax will sort the copies when you
are receiving a document consisting of several pages (Batch sorting).

RX OPERATION? é
YES / OR 1 -8 ê

3 MULTIPAGE PRINT

*ON ON(SORT) OFF

- Select & press ”YES”

* PRINT * ................PAGE=2

OK=YES

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5-72 Minoltafax 1600

Reception

5

Reduction

Use this function to set the print mode for received documents. Select a
settingof whathappens whena receiveddocumentis longerthan thesize
of your print paper.

ON: TheMinoltafaxreduces the image verticallyup to 70% of the original
length to fit it onto the A 4 page.

OFF: The machine does not reduce the image but prints it on two pages.

Description Display

1 Press 4 times SET.

2 Press 4.

3 Select the desiredsetting using the

arrow keys and press YES.

4 Press NO to terminate the entry.

For further information please contact your dealer.

Print Density

Use this function to adjust the intensity of the printout.

Description Display

1 Press 2 times SET.

2 Press 4.

RX OPERATION? é
YES / OR 1 -8 ê

4 REDUCTION

*ON OFF

- Select& press ”YES”

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SCAN/PRINT? é
YES / OR 1 -5 ê

4 PRINT DENSITY

3 Use the arrow keys to select the

desired setting.
Press YES.

4 Press NO to return to stand-by

mode.

Minoltafax 1600 5-73

DARKçoonooèLIGHT

- Select& press ”YES”

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5

Reception

Print Paper Size

Use this function to set the size of the paper. Select from A4 and Letter.

Description Display

1 Press 2 times SET.

2 Press 5.

3 Select thedesired setting using the

arrow keys and press

YES.

4 Press NO to return to stand-by

mode.

SCAN/PRINT? é
YES / OR 1 -5 ê

5 PRINT PAPER SIZE

*A4 LT

- Select & press ”YES”

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5-74 Minoltafax 1600

Copying

6 Copying

Your Minoltafax 1600iscapable ofmakingup to 99 copiesof a document.

6.1 Single Copies

Insert the document into the ADF.
Adjust contrast and r esolutionif necessary.

Description Display

6

1 Press START/COPY.

The machine scans the pages and starts copying them.

*COPY* 21

Minoltafax 1600 6-75

6

6.2 Multiple Copies

Enlarge / Reduce

Insert the document into the ADF and adjust the paper guides.
Adjust contrast and resolution if necessary.
If you press SORT, the Minoltafax 1600 will sort the printouts. Two copies

of a double sheet original will be sorted 1,2 – 1,2.
Select from copying the same size, enlarge or reduce. If you select en-

large or reduce you can further select the ratio.

Description Display

Copying

1 Press FUNCTION and 2.

2 Select thedesired setting using the

arrow keys and press YES.

3 Select the desired ratio using the

arrow keys and press YES.

4 Enter thedesired number of copies

and press START or YES.

The machine scans the pages and starts copying them.

2COPY

IDENT. *ENL. RED.

- Select& press ”YES”

1.28 *1.41 2.00

- Select & press ”YES”

*COPY* PAGE=2

OK=START (SORT=YES)

6-76 Minoltafax 1600

Connecting the Fax Machine to Your Computer

7 Connecting the Fax Machine to You r

Computer

7.1 Use as PC -Fax, Scanner and PC-Printer

If you haveinstalled these functions with youPC LaserFax 3.5, no further
settingsexcept fromactivating them odem are necessary.The softwareis
availableasan optional accessory. For furtherinformation pleaserefer to
the manual for the software.

If you use the machine as a PC fax machine, only the machine's modem
is in use. With the LaserFax 3.5 the achieved compatibility allows a trans­fer rate of up to 19200 bps between PC and the Minoltafax 1600.

Use a 9-pin RS-232C interface cable, wired 1:1 (optional).

Modem Specifications

Your Minoltafax 1600 has the following protocol specifications:
Standard: EIA-578 Class 1 Fax/Modem, no data modem included.
Speed with HDLC support 300 bps.

7

7.2 Setting PC Mode

Available settings: OFF, PC transmit and PC transmit/receive.

Description Display

1 Press 8 times SET and 1.

2 Select the desiredsetting using the

arrow keys and press YES.

3 Press NO to terminate the entry.

Minoltafax 1600 7-77

1PCMODE

*OFF TX. TX/RX

- Select& press” YES”

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7

Connecting the Fax Machine to Your Computer

Number of Rings

Use this function to set the number of rings the fax machine waits before
it answers an incoming call.

Description Display

1 Press 8 times SET and 2.

2 Enter the desired number of rings

using the numeric keypad and
press YES.

3 Press NO to terminate the entry.

PC Baudrate

Use thisfunction to set the rate for data transferbetween PC and your Mi­noltafax.Availablesettingsare300,2400,9600, 19200bps andautomatic
setting.

Description Display

1 Press 8 times SET and 3.

2 Select thedesired setting using the

arrow keys and press YES.

3 Press NO to terminate the entry.

2 NO. RINGS

NO. RINGS=5
OK=YES

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3 PC BAUDRATE

BAUDRATE=AUTO
OK=YES

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7-78 Minoltax 1600

Connecting the Fax Machine to Your Computer

7.3 Scanner Mode

If you have a software other than LaserFax 3.5 installed on your PC, pro­ceed as follows.

1 Set the PC mode as described above.
2 Insert the document into the ADF.
3 Enter 888 using the numeric keypad of the Minoltafax.
4 Press START.

The machine scans the documents and transfers them to the PC.

7.4 Fax Op eration with Your C omputer

Thisfunction allowsyou tosend documentsthat youhave createdon your
computer without printing them first. Also, faxes can be sent directly to
your computerfor editing. The faxwill not have to be scannedseparately.

7.5 Printing from Your Fax Machine

If you have a software other than LaserFax 3.5 installed on your PC, pro­ceed as follows.

1 Set the PC mode as described above.

7

2 Enter 888 using the fax software.

The PC transfers the data to the Minoltafax.

Minoltafax 1600 7-79

7

Connecting the Fax Machine to Your Computer

7-80 Minoltax 1600

Reports

8Reports

You can view the 60 most recent communications on the LCD. For this
press BESTÄTIGUNG and select DISPL using the arrow keys. Use the
arrow keys to scroll through the entries. Print the selected entry by
pressing START.

8.1 Transmission Rep ort

You can print the transmission report either manually or automatically.

Automatic Print

Follow the procedure below to make your fax machine print the
transmission report automatically:

Description Display

8

1 Press 6 times SET.

2 Press 3.

3 Select the desiredsetting using the

arrow keys and press YES.

4 Press NO to return to standby

mode.

REPORT

YES/or1–3

3 TX RESULT REPORT

*ON OFF

- Select & press ”YES”

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Minoltafax 1600 8-81

8

Reports

Manual Print

Description Display

1 Press CONFIRM.

2 SelectREPORT using the arrow

keys and press YES.

3 Press YES.

4 Press NO to terminate the entry.

The report is printed.

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DISPL. *REPORT

- Select & press ”YES”

TX RESULTREPORT
OK=YES (Cont.=INFOS)

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* TX Result Report * NO.1
Date = 30. Nov. 1998
Time = 13:58

TX Result Report

FUNCTION NU M DESTINATION DATE TIME P. DUR. NUM. RESULT

P. 01 MÜLLER KG SEP.03 12:00 01

00H02'00'

G3 OK

8-82 Minoltax 1600

Reports

8.2 Reception Report

Manual Print

Description Display

8

1 Press CONFIRM.

2 Select REPORT using the arrow

keys and press YES.

3 Press CONFIRM and YES.

4 Press NO to terminate the entry.

The report is printed.

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DISPL. *REPORT

- Select & press ”YES”

RECEPTIONREPORT?
OK=YES (Cont.=INFOS)

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* RX Result Report * NO.1
Date = 30. Nov. 1998
Time = 13:58

TX Report

FUNCTION N UM DESTINATION DATE TIME P. DURATION NUM. RESUL T

P. 01 MÜLLER KG SEP.03 12:00 01

00H02'00'

G3 OK

Minoltafax 1600 8-83

8

8.3 Activity Rep o rt

You can print the activity report either manually or automatically.

Automatic Print

Follow the procedure below to make your fax m achine print the activity
report automatically after 60 transactions:

Description Display

Reports

1 Press 6 times SET.

2 Press 1.

3 Use thearrow keystoselect thede-

siredsettingandpressYES.

4 Press NO to return to standby

mode.

Manual Print

Description Display

1 Press CONFIRM.

2 SelectREPORT using the arrow

keys and press YES.

3 Press 3 times CONFIRM.

and press YES.

REPORT
YES / OR 1 – 3

1 ACTIVITY REPORT

*ON OFF

- Select & press ”YES”

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DISPL. *REPORT

- Select & press ”YES”

ACTIVITY REPORT?
OK=YES (Cont.=INFOS)

4 Press NO to terminate the entry.

The machine will print the activity report at once. The entries will not be
deleted.

8-84 Minoltax 1600

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Reports

* Activity Report * No. 1
Date = 30. Nov. 1998
Time = 13:58

Activity Report

NUM COUNTER DATE TIME TX/RX DESTINATION P DURATION NUM. RES

1 T/OOOO01 2.

2 T/OOOO02 2.

3 T/OOOO03 3.

4 T/OOOO04 3.

5 T/OOOO05 4.

6 T/OOOO06 5.

7 T/OOOO07 8.

8 T/OOOO08 9.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

12:25

13:45

13:20

17:25

10:30

11:15

16:10

9:45

P.

7404154 1

P

4345021 1

P

0513227279 1

TX

[phone]

TX

[phone]

TX

7404154 1

P

7404154 1

P

7404154 1

4

OHO1’16

OHO1’22

OHO1’49

OHO0’24

OHO0’18

OHO1’00

OHO1’39

OHO1’29

STD. OK

”

STD. OK

”

STD. OK

”

FINE OK

”

STD. OK

”

STD. OK

”

STD. OK

”

FINE OK

”

8

ECM

ECM

ECM

ECM

ECM

ECM

ECM

ECM

51 T/OOOO09 9.

52 T/OOOO10 9.

53 T/OOOO11 9.

54 T/OOOO12 10.

55 T/OOOO13 10.

56 T/OOOO14 10.

57 T/OOOO15 11.

58 T/OOOO16 11.

59 T/OOOO17 12.

60 T/OOOO18 12.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

DEC.

13:50

15:00

16:45

11:20

13:12

14:00

10:40

12:25

9:20

17:00

P

7404154 1

P

7404154 1

TX

7404154 1

TX

[phone]

P

[phone]

P

7404154 4

TX

7404154 1

TX

[phone]

P

[phone]

P

[phone]

OHO1’21

OHO1’10

OHO0’30

OHO0’35

OHO0’40

OHO0’20

OHO0’50

OHO0’40

OHO0’20

OHO0’10

STD. OK

”

STD. OK

”

STD. OK

”

FINE OK

”

STD. OK

”

STD. OK

”

STD. OK

”

FINE OK

”

STD. OK

”

FINE OK

”

ECM

ECM

ECM

ECM

ECM

ECM

ECM

ECM

ECM

ECM

Minoltafax 1600 8-85

8

8.4 Reservation R ep ort

Thereservationreport containsa list of reservations forbroadcasting and
polling. Proceed as follows to print a reservation report.

Description Display

Reports

1 Press 6 times SET.

2 Press 2.

3 Use thearrow keystoselect thede-

siredsettingandpressYES.

4 Press NO to return to standby

mode.

8.5 Fax Number List

The fax number list contains all speed dial numbers and one-touch keys
programmed.Follow the procedurebelow to makeyour fax machine print
the fax number list.

Description Display

1 Press CONFIRM.

REPORT é
YES / OR 1 -3 ê

2 RESERV. REPORT

*ON OFF

- Select & press ”YES”

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2 SelectREPORT using the arrow

keys and press YES.

3 Press 2 times CONFIRM

and press YES.

4 Press NO to terminate the entry.

Your fax machine prints the list.

8-86 Minoltax 1600

DISPL. *REPORT

- Select & press ”YES”

FAX NUMBERLIST
OK=YES (Cont.=INFOS)

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Reports

* Fax Number List * NO.1
Date = 30. Nov. 1998
Time = 13:58

Fax Number List

** ONE TOUCH **

OT-NO. DESTINATION ID HIGH/LOW DATE

OT-03 SCHMIDT

665533 NDR 2.12.1998

8

OT-05 I 798

OT-6

OT-18
OT-19
OT-20

SD-NO DESTINA TION ID HIGH/LOW DATE
SD-01 MAX.

G 06 532+ High 3.12.1998

SUB. 5637768

Group 8.12.1998
PROGRAM 9.12.1998
Program 9.12.1998

** SPEED DIAL **

0852 9632 High 9.12.1998

High 3.12.1998

Minoltafax 1600 8-87

8

8.6 Mailbox List

Use this function to print a list of all documents received in a mailbox.
Followthe procedurebelowto makeyour faxmachine printthe keysetting
list.

Description Display

Reports

1 Press CONFIRM.

2 SelectREPORT using the arrow

keys and press

YES.

3 Press 6 times CONFIRM

and press YES.

4 Press NO to terminate the entry.

Your fax machine prints the group dial list.

* Mailbox List * NO.1
Date = 30. Nov. 1998
Time = 13:58

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DISPL. *REPORT

- Select & press ”YES”

MAILBOX LIST?
OK=YES (Cont.=INFOS)

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MAILBOX LIST

BOX-NO BOX-ID DESTINATION D ATE TIME P. RESULT

1 **** 802759 5. Dec.

07:00 1 N G

8-88 Minoltax 1600

Reports

8.7 Key List

Thislist containsall numbersstored ingroupdialand programdial. Follow
the procedure below to make your fax machine print the key setting list.

Description Display

8

1 Press CONFIRM.

2 Select REPORT using the arrow

keys and press YES.

3 Press 7 times CONFIRM

and press YES.

4 Press NO to terminate the entry.

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DISPL. *REPORT

- Select & press ”YES”

KEY LIST?
OK=YES (Cont.=INFOS)

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Your fax machine prints the group dial list.

* Key List * 1
Date = 30. Nov. 1998
Time = 13:58

Key List

KEY TIMER FUNCTION NUM DESTINATION DATE
OT-17
OT-18 GROUP SALES 1 OT-03 SMITH
OT-19 BROADCAST

OT-20

19:00 TIMER TX+ 632145 3.12.1998

None

2.12.1998
805698 3.12.1998
23456

Minoltafax 1600 8-89

8

8.8 Status List

This list contains all settings stored in the machine. Follow the procedure
below to make your fax machine print the key setting list.

Description Display

Reports

1 Press CONFIRM.

2 SelectREPORT using the arrow

keys and press YES.

3 Press 8 times CONFIRM

and press YES.

4 Press NO to terminate the entry.

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DISPL. *REPORT

- Select & press ”YES”

STATUS LIST?
OK=YES (Cont.=INFOS)

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Your fax machine prints the group dial list.

* Status-List * NO 1
Date = 30. Nov. 1998
Time = 13:58

Status List

** Initial Uses Data **

DATE 2.12.1998
ID 49 511 968668
HEADER MINOLTA
PASSWORD 0001

** Store fax number **

ONE TOUCH 2/20 RESERVED
SPEED DIAL 1/100 RESERVED
GROUP- / PROGRAM DIAL (17) :NONE (18) :GROUP

** Scanning & printing **

RESOLUTION STANDARD
SCAN CONTRAST DARK ----------- LIGHT
IMAGE / TEXT RECOGNI-

TION
DENSITY DARK ----------- LIGHT
REC. PAPER SIZE CASS. 1:A4

(19) :PROGRAM (20) :PROGRAM

ON

8-90 Minoltax 1600

Reports

** TX **

COUNTER OFF
TX PASSWORD ON
HEADER ON

** RX **

MEMORY RX EOM

NUMBER OF RINGS 10
MULTIPLE PRINT ON

RX REDUCE ON
SECURE MAILBOX (1) ID NONE

RX PASSWORD OFF
FOOTER ON
MANUAL RX MODE OFF

** machine operation **

POWER SAVE TIMER (ON=12:00 OFF=00:00)
LCD CONTRAST DARK ----------- LIGHT
TONE / PULSE TONE
VOLUME / BUZZER OFF
G3 ECM ON

** PC interface **

PC MODE OFF
# OF RINGS 5
PC BAUDRATE AUTO

** reports **

ACTIVITY REPORT OFF
RESERVATION REPORT OFF
TX REPORT OFF

** machine operation **

TIMER RESERVATION 0/20 RES ERVED
POLLING RESERVATION NONE
TX / RX PAGES P. 000024 RX: 000012 PRINT 000106
NOTE

TIME : NONE PASSWORD : ****

P. 9

(2) ID NONE

8

Minoltafax 1600 8-91

8

8.9 Memory Data List

This list contains all fax transactions stored in the memory. Follow the
procedure below to make your fax machine print the key setting list.

Description Display

Reports

1 Press CONFIRM.

2 SelectREPORT using the arrow

keys and press YES.

3 Press 4 times CONFIRM

and press YES.

4 Press NO to terminate the entry.

Your fax machine prints the group dial list.

* Memory data * NO.1
Date = 30. Nov. 1998
Time = 13:58

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DISPL. *REPORT

- Select & press ”YES”

MEMORY DATA?
OK=YES (Cont.=INFOS)

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Memory data

JOB TIMER FUNCTION NUM DESTINATION PAGE

01 07:00

P 802759 1

8-92 Minoltax 1600

Reports

8.10 Memory Image Print

This function allows you to print copies of all documents stored in the
memory. Follow the procedure below to make your fax machine print the
key setting list.

Description Display

8

1 Press CONFIRM.

2 Select REPORT using the arrow

keys and press

YES.

3 Press 5 times CONFIRM

and press 2 times YES.

4 Press NO to terminate the entry.

Your fax machine prints the data.

* Print memory data * No. 1
Date = 30. Nov. 1998
Time = 13:58

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DISPL. *REPORT

- Select & press ”YES”

PRINT MEMORY?
OK=YES (Cont.=INFOS)

NOV. 19 13:30 100%
SET DOC. FACE DOWN

Memory Data Print

FUNCTION NUM DESTINATION DATE TIMER P. NUM.

P 802759 5. Dec.

07:00 1 STD.

Minoltafax 1600 8-93

8

8.11 Power Failure Report

This report will be automatically printed if a power failure occurs. It
contains a list of all documents which could not be transmitted during the
power failure.

8.12 Memory Overflow Report

This reportwill be automatically printed ifnot enough memory is available
for the printer.

8.13 Backup RAM-Error Report

This reportwill be automaticallyprinted if settings could notbe saved due
to a RAM error.

Reports

8-94 Minoltax 1600

Maintenance and Trouble-Shooting

9 Maintenance and Trouble-Shooting

Cleaning the Machine

Cleanyour Mainoltafaxif neccessary.Before cleaningthemachine switch
it off and unplug the power cable. Use a soft dam cloth to achieve good
results.

Cleaning the Casing

Clean the casing with a soft cloth a nd a small amount of mild detergent.

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9

Minoltafax 1600 9-95

9

Maintenance and Trouble-Shooting

Cleaning the ADF and the Scanner

CAUTION

è Never use alcohol or solvents!
è Always unplug the fax machine before you clean it!

Note

The Minolta cleaning kit (No. 8918-561) is highly recommended for
cleaning the rollers and the scanner.

1 Open the control panel and hold it

with one Hand.

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2 Wipethe surfaceof thescannerand

the transport rollers and close the
control panel.

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Note

Make sure the cloth does not get stuck in the machine and damages
any of the components.
Never leave anything inside the machine.

9-96 Minoltafax 1600

Maintenance and Trouble-Shooting

9.1 Replacing the Toner Cartridge

A new toner cartridge is designed to print approx. 8300 pages of the ITU­T Test Document 1 (3.6% black density). The toner cartridge included
printsapprox. 4100 pagesof the ITU-TTest Document1 (3.6% blackden­sity). If the toner cartridge is exhausted, the message "Toner Empty" ap­pears on the display.

Remove the toner cartridge from the machine, shake it well and reinstall
it. If the "Toner Empty" message appears again, follow the procedure de­scribed below.

1 Openthe topcover pressingthe two

release buttons and pull the green
handle of the toner cartridge to re­move it from the machine.

2 Unpack the new toner cartridge.

Holditin both handsandshake it to
spreadthetoner insidethecartridge
evenly.

9

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Tonerschüttelbild einfügen

3 Insertthe cartridgealongthe guides

into the machine. Push on the car­tridge to lock it into its position.

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4 Close the top cover until it lock into

position.

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Minoltafax 1600 9-97

9

Maintenance and Trouble-Shooting

Replacing the Drum Cartridge

The drum cartridge has a service life of approx. 20.000 pages. Remove
the toner cartridge from the machine as described above.

1 Removethe olddrumcartridgefrom

the machine.

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2 Unpackthedrum cartridgeandslide

it alongtheguides into themachine.

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3 Insertthe cartridgealongthe guides

into the machine until it locks into
position. Close the top cover.

9-98 Minoltafax 1600

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Maintenance and Trouble-Shooting

9.2 Clearing Paper Jams

If the paper jams inside the machine either the message "ORIGINAL
DOC.JAM" or "RECORDING PAPER JAM" appears on the display.

Youcanremove paperjams by followingthe proceduresdescribed below:

Clearing Original Document Jams

1 Open the control panel.

2 Removethejammeddocument and

close the control panel.

9

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Minoltafax 1600 9-99