Konica Minolta MF1600 User Manual
p
User Manual
Minoltafax 1600
www.minoltaeuro
e.com
The essentials of imaging
1 General Information..................................................... 7
1.1 Introduction..................................................................................... 7
1.2 How Does a Fax Machine Work?................................................... 8
1.3 Certificate for Machines with CE Marking .................................... 9
CTR 21 Approval............................................................................... 9
1.4 Safety Precautions........................................................................ 10
Laser Safety.................................................................................... 11
Internal Laser Radiation.................................................................. 11
Ozone Release Warning................................................................. 11
1.5 Features......................................................................................... 11
Type................................................................................................ 11
Dialling Functions............................................................................ 12
Functions......................................................................................... 12
Additional Functions........................................................................ 12
2 Installation.................................................................. 13
2.1 Unpacking...................................................................................... 13
2.2 Location......................................................................................... 14
2.3 Machine Layout............................................................................. 16
2.4 Control Panel, Displays and Keys............................................... 18
2.5 The Toner Cartridge and the Drum Cartridge............................. 20
Installing the Toner Cartridge and the Drum Cartridge................... 21
2.6 Supply Paper................................................................................. 22
Installing the Paper Input Tray........................................................ 22
Installing the Paper Tray ................................................................. 22
Installing the Document Output Tray............................................... 23
Replace Rx Paper........................................................................... 23
2.7 Connecting the Power Cable and t he Telephone Line Cable ... 24
Connecting the Interface Cables..................................................... 24
Turning the Power On..................................................................... 25
3 Entering Initial Settings............................................. 27
3.1 Typing Conventions in this Manual............................................. 27
3.2 Entering Characters...................................................................... 27
Minoltafax 1600 I
3.3 Function of the Keys.................................................................... 28
Entering Numbers and Characters................................................. 29
Special Characters......................................................................... 29
3.4 Entering Date and Time ............................................................... 30
3.5 Entering your Fax Number .......................................................... 31
3.6 Entering Your Name..................................................................... 32
3.7 Set Phone Type............................................................................. 33
Dialling Mode.................................................................................. 33
PSTN or PBX.................................................................................. 34
Entering One-Touch Numbers........................................................ 35
Storing a Direct-Dialling-In Number in a One-Touch Key............... 36
Entering Speed Dial Numbers........................................................ 37
Storing a Direct-Dialling-In Number (Speed Dial)........................... 38
Changing One-Touch- or Speed Dial Numbers.............................. 39
Erasing One-Touch- or Speed DialNumbers................................. 40
Entering Call Groups ...................................................................... 41
Changing Group Dials .................................................................... 42
Erasing Call Groups ....................................................................... 43
Phone Book.................................................................................... 43
3.8 Advanced Settings....................................................................... 44
Power Save Mode .......................................................................... 44
LCD Contrast.................................................................................. 45
Buzzer Volume ............................................................................... 45
Setting ECM Mode (Error Correction Mode) .................................. 46
Header and Footer ......................................................................... 47
4 Sending Faxes............................................................ 49
4.1 Transmission................................................................................ 49
Notes on Original Documents......................................................... 49
Photocopy or Carrying Film............................................................ 50
........................................................................................................ 50
Inserting a Document into the ADF ................................................ 50
4.2 Settings for Sending a Fax .......................................................... 51
Resolution....................................................................................... 51
Contrast.......................................................................................... 52
Page Count..................................................................................... 53
Image/Text Recognition.................................................................. 53
II Minoltafax 1600
4.3 Dialling Methods ........................................................................... 54
Manual Dialling Using the Numeric Keypad.................................... 54
One-Touch Dialling ......................................................................... 54
Speed Dialling................................................................................. 54
Automatic Group Dial using the One-Touch Keys 17-20.................... 55
Program Dialling.............................................................................. 55
Combination Dial............................................................................. 56
Phone Book..................................................................................... 56
4.4 Transmission Methods................................................................. 57
Memory Transmission..................................................................... 57
Direct Transmission ........................................................................ 58
Delayed Transmission..................................................................... 59
Broadcasting................................................................................... 60
Polling Transmission....................................................................... 61
Mailbox Transmission ..................................................................... 62
Password TX................................................................................... 63
Entering the Password.................................................................... 63
Setting Password TX....................................................................... 63
Delete Reservations........................................................................ 64
5 Reception. ................................................................... 65
5.1 Manual Reception......................................................................... 65
5.2 Automatic Reception.................................................................... 66
Memory Reception Mode (Confidential Reception) ........................ 66
5.3 Mailbox Reception........................................................................ 67
Programming Mailbox ID................................................................. 67
Printing the Mailbox Contents ......................................................... 67
Deleting a Mailbox ID...................................................................... 68
5.4 Polling Reception.......................................................................... 69
Password Reception....................................................................... 70
5.5 Settings for Receiving a Fax........................................................ 71
Number of Rings............................................................................. 71
Multiple Page Print.......................................................................... 72
Reduction........................................................................................ 73
Print Density.................................................................................... 73
Print Paper Size.............................................................................. 74
Minoltafax 1600 III
6 Copying....................................................................... 75
6.1 Single Copies................................................................................ 75
6.2 Multiple Copies............................................................................. 76
Enlarge / Reduce............................................................................ 76
7 Connecting the Fax Machine to Your Computer..... 77
7.1 Use as PC-Fax, Scanner and PC-Printer.................................... 77
Modem Specifications .................................................................... 77
7.2 Setting PC Mode........................................................................... 77
Number of Rings............................................................................. 78
PC Baudrate................................................................................... 78
7.3 Scanner Mode............................................................................... 79
7.4 Fax Operation with Your Computer............................................ 79
7.5 Printing from Your Fax Machine ................................................. 79
8 Reports........................................................................ 81
8.1 Transmission Report.................................................................... 81
Automatic Print............................................................................... 81
Manual Print ................................................................................... 82
8.2 Reception Report.......................................................................... 83
Manual Print ................................................................................... 83
8.3 Activity Report.............................................................................. 84
Automatic Print............................................................................... 84
Manual Print ................................................................................... 84
8.4 Reservation Report ...................................................................... 86
8.5 Fax Number List ........................................................................... 86
8.6 Mailbox List................................................................................... 88
8.7 Key List.......................................................................................... 89
8.8 Status List..................................................................................... 90
8.9 Memory Data List.......................................................................... 92
8.10 Memory Image Print ..................................................................... 93
8.11 Power Failure Report ................................................................... 94
8.12 Memory Overflow Report............................................................. 94
8.13 Backup RAM-Error Report........................................................... 94
IV Minoltafax 1600
9 Maintenance and Trouble-Shooting......................... 95
Cleaning the Machine ..................................................................... 95
Cleaning the Casing........................................................................ 95
Cleaning the ADF and the Scanner ................................................ 96
9.1 Replacing the Toner Cartridge..................................................... 97
Replacing the Drum Cartridge......................................................... 98
9.2 Clearing Paper Jams..................................................................... 99
Clearing Original Document Jams .................................................. 99
Clearing Printout Paper Jams ....................................................... 100
Paper Jam in the Paper Cassette................................................. 100
Paper Jam inside the Fusing Unit................................................. 100
Paper Jam at the Drum Cartridge................................................. 101
9.3 Trouble-Shooting........................................................................ 102
Error Messages............................................................................. 104
Error-LED...................................................................................... 104
Alarms........................................................................................... 104
Error Messages on the LCD.......................................................... 105
9.4 Poor print quality ........................................................................ 107
Low Contrast................................................................................. 107
Grey Background.......................................................................... 107
Black Stains .................................................................................. 108
Missing Areas................................................................................ 108
10 Specifications........................................................... 109
End User License Agreement
Minoltafax 1600 V
VI Minoltafax 1600
General Information
1 General Information
1.1 Introduction
Thank you for choosing this Minoltafax 1600 and showing confidence in
ourproduct. This machinehas amoderndesign andfulfils today'srequirements of a faxmachine.It combines advanced technology witha contemporary appearance.
The machine is authorised for use in the public telephone network and is
compatible to other fax m achines of the communication standard 3.
The Minoltafax 1600 was manufactured to the same high quality standards as is common for all other precision instruments made by Minolta.
This manual will assist you in becoming familiar with the machine. It containsall the necessaryinformation forthe start-up, itsfunctions and thereplacement of the consumables.
Please, always keep this manual to hand when using the machine.
1
Minoltafax 1600 1-7
1
1.2 How Does a Fax Machine Work?
A fax machine can be connected to a normal telephone system without
taking any specialprecautions,just like a normal telephone set. Thefunction of a fax machine is quite similar to that of a telephone.
The way a fax machine works is simple: Documents are at first scanned.
Thisis done bythe scanning unit.The machinedoes not recognisethe letters but reads the picture, dot by dot, and marks each dot as black or
white. That is why you can not only transmit texts but also pictures and
photos. The information is then digitised and compressed so that the fax
machine can send it quickly over the telephone line to another fax machinewhich reverses the process,reading and markingeach dot as black
or white on a sheet of paper.
When you are "called"by a fax machine,your telephonerings as normal.
Therefore you cannot know whether your are receiving a fax call or a telephone call before picking up the receiver.
At the beginning of a fax transmission you will hear shrill sounds. Those
sounds are the so called "hand shaking" and function as an introduction
sequence before the actual transmission, just as interlocutors - often - introduce themselvesat the beginning of a telephonecall. In the introductorysequence thetechnical featuresof bothmachinesare matchedto make
surethe transmission and thereception are conductedto a high standard.
Withyour Minoltafax1600 you do notneedto listen to the introductorysequence. How to program the machine accordingly will be explained later
in this manual. Furthermore you will also find information about the settings that come with the machine, that have to be made when instal-ling,
or the settings that can be made at a later stage. Most of the features of
the fax machine work independently, so that you can program only the
settings you need for the moment and ignore all others.
By theway, the word "fax" is a combinationof the Latin "facere" (tomake)
and "simile" (similar) describing the process of making a copy which is
similar to the original. This artificial word "fax" has nowadays become
widelyaccepted in everydaylanguage, replacingthe older term facsimile.
A copy is thereforeto be made ”similar”to the original. Fax machines are
also called facsimile machines.
Now, enjoy your new fax machine.
General Information
1-8 Minoltafax 1600
General Information
1.3 Certificate for Machines with CE Marking
CTR 21 Approval
Annex II
The equipment has been approved in accordance with Council Decision
98/482/EC for pan-European single terminal connection to the public
switched telephone network (PSTN). However, due to differences between the individual PSTNs provided in different countries, the approval
does not, or itself, give an unconditional assurance of successful operation on every PSTN network terminationpoint.
In cases of problems, you should contact your equipment supplier in the
first instance.
1
Minoltafax 1600 1-9
1
1.4 Safety Precaut ions
l Connectthe machineonly to a200 - 240V/ 50 Hzearthed powerpoint.
l Make sure the power is not turned off over night.
l Always pull at the plug, never at the wire, when you wantdisconnect
the machine from the power supply. If possible, connect the machine
directly to a wall outlet.
l To facilitatecommunication alwayskeep themachineswitchedon and
program the correct user data. Make sure to enter the correct user
names.
l Do not unscrew any parts, if not specificallyrequested in this manual.
If necessary contact your technical service.
l Never open the machine while it is transmitting or printing.
l Take care not to let humidity into the machine.
l Make sure no objects fall into the machine.
l If any problem occurs that can not be solved by the procedures de-
scribed in this manual make sure you contact the technical service.
l Follow the recommended maintenance procedures regularly.
Used cartridges may be taken back by the technical service station as a
part of the maintenance procedures.
General Information
1-10 Minoltafax 1600
General Information
Laser Safety
This fax machine contains a page printer which operates by means of a
laser. Thisfax machine contains a pageprinter which operates bymeans
of a laser.This machine does noti mpose any danger as longas it is used
accordingto the procedures described inthis manual. The laser is limited
to theinterior of themachine. The environmentis protectedfrom the laser
emission by the covers of the machine.
Internal Laser Radiation
Maximum radiation: 7.3 x 10-³ (W) Wave length : 770-810 (nm)
The machine workswith an invisible class IIIb laser. The printer headunit
is not field service item.
Ozone Release Warning
During printer operation, a small quantity of ozone is released. This
amount is not large enough to harm anyone. However, be sure the room
wherethe fax machineis being usedhas adequateventilation,. especially
if you are printing a high volume of material or if the fax machine is being
used continuously over a long period.
1.5 Features
1
Your new fax machine is a compact multi-functional device facilitating
yourwork andreducingyourfaxcommunication times.Thefeatures ofthe
Minoltafax1600 includescanning ofo riginals intothememory fordelayed
transmission, allowing simultaneous reception of fax messages and vice
versa.
Type
l A4 format , Group 3, desktop laser plain paper fax
l 14.400 bps transmission
l MH / MR / MMR ECM coding
l Automatic document feeder up to 10 pages
l 250 sheet paper tray
l Double-spaced LCD-displaywith 20 digits
l 64 level grey scale
Minoltafax 1600 1-11
1
General Information
Dialling Functions
l 20 one-touch keys (for individual destinationsor as group dial
destinations)
l 100 Speed dial options
l Automatic redial / on hook dialling / group dialling
l Phone book function
Functions
l Delayed transmission
l Broadcasting (up to 100 Destinations)
l Multi-tasking operation interface
l Polling RX / TX
l Confidential reception / mailbox transmission
l Copies
Additional Functions
l RS-232C PC-interface
l Use as scanner (software optional)
l Use as PC fax (software optional)
l Use as printer (software optional)
1-12 Minoltafax 1600
Installation
2 Installation
2.1 Unpacking
The drawing below shows what should be included in the packaging.
2
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1Mainunit
2 Toner cartridge
3 Drum cartridge
4Powercord
5 Telephone line cord
6 Paper cassette cover
7 Paper tray
8 Document input tray
9 Document output tray
1
9
8
2
3
4
7
5
6
Minoltafax 1600 2-13
2
2.2 Location
l Avoid direct exposure to sunlight and place the machine away from
heaters.
l Avoid humid or dusty locations.
l Place the machine on an even, non-vibrating surface.
l Keep the machine away from magnetic fields
(TV sets, radio).
l Avoid locations close to ventilation openings, air conditioners and
heaters.
l The machines should be easily accessible from all sides.
l Make sure no liquids can enter the machine.
l Keep all covers closed when the machine is in stand-by. If any cover
is opened no transmissionor reception is possible.
l If any cover is opened during sendingor receiving the procedure is in-
terrupted. Avoid extreme fluctuations in temperature which could
cause the humidity inside the machine to condense.
Installation
2-14 Minoltafax 1600
Installation
2
The figure below shows the space required to ensure easy access to the
machine and its proper functioning. Make sure there is enough space
around the machine (approx. 40 cm in every direction).
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612 m m
395 m m
Minoltafax 1600 2-15
2
2.3 Machine Layout
Installation
3
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2
1
1 Release buttons
2 Printer cover
3 Paper tray
4 Document input tray
5 Control panel
6 Scanner cover
7 Paper cassette
4
5
6
7
2-16 Minoltafax 1600
Installation
2
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4
1 RS-232C interface
2Lineterminal
3 Power terminal
4 Mains switch
1
2
3
Minoltafax 1600 2-17
2
2.4 Control Panel, Displays and Keys
Installation
456789101211 1413
BILD 4503U204EINFÜGEN
3
2
1
21
20
ErrorPCManualRX
Standard
Fine
Halftone
MemoryTX Resolution
Confirm Set Function NoYes
01 02 03 04 05 06 07 08 09 10
11 12 13 14 15 16 17 18 19 20
SpeedDial
Redial/Pause
123
456
789
*
15
0#
Start7CopyStop
16171819
Num Display/Key Function
1 MEMORY LED If glowing, the machine is in the memory transmission
2 PC LED If glowing, the machine is in the PC mode.
3 ERROR T his LED is lit, if an e rror occurs.
4 MAN. RX LED If glowing, the machine is in the manualreceptionmode.
5 RESOLUTION LED Shows the current resolution.
6 LCD (LiquidCrystal
Display)
7 CONFIRM Press this key to print reports or to display the last commu-
8 SET Press this keyto open the menu.Select the desiredfunc-
9 FUNCTION Press this keyto select the various comm unication options.
10 YES Press this key to confirm the current function.
11 NO Press this key to cancel the current function.
12 ARROW KEY Scrollsthrough features and commandoptionsas shown
13 SPEED DIAL Use this key to enter a two digit speeddial number. Also
14 REDIAL/ PAUSE Use this key to eitherredial or to generate a pause.
15 NUMERIC KEYPAD Use these keys to enter numbersand letters, e.g. fax num-
mode.
Shows the statusof the machineand contains information
about the operation modes.
nications on the LCD.
tion either with the numeric keypad or the arrow keys.
on the display.
press this keyto search for a stored number.
bers and destinationnames.
2-18 Minoltafax 1600
Installation
Num Display/Key Function
16 START/COPY Starts all functions of the machine suchas transmission,
17 STOP Stops the currentoperation.
18 ONE TOUCH Usethis key to dial a stored number. Alsouse thiskey to
19 SELECTION KEY Use this key to select the upper or the lower row of one-
20 RESOLUTION Press this key to select the desired resolution. Press this
21 MEMORY Press this key to choose between memory transmission
receiving, copying etc.
enterspaces and to delete wrong entrieswhen entering
data.
touch keys.
key to choose between:
NORMAL: Standard mode
FINE high resolution
HALFTONE: for photographs, etc.
and direct transmission.
2
Minoltafax 1600 2-19
2
2.5 The Toner Cartridge and the Drum Cartridge
In this laser fax, characters and images are created through a process in
which the drumcartridgeapplies toner to the page in the machine's developing section.
The drum cartridge should be handled with care to ensure proper performance at all times. Be sure to avoid exposing the cartridge to direct sunlight or any other directlight.Store the cartridge in an environment that is
not subject to extreme changes intemperature(heat, cold) or humidity.
Detailedinformation on thecare and handling ofthe toner cartridgeis provided with the shipment of new cartridges.
Exchangethe cartridgewhen”toner low”appears inthe display.The drum
cartridgehas a service lifeof approx. 20000pages. Instructionshow to replace the cartridges is given in the chapter on maintenance.
Both cartridges are made of non-hazardousmaterial and may be disposed of freely.
Please consult the regulations for the disposal of such products in your
area.
Used cartridges may be taken back by the technical service station as a
part of the maintenance procedures.
Installation
Note
To avoiddamageto the drum cartridgecaused by light, cover it witha
cloth as soon as removed from the fax.
2-20 Minoltafax 1600
Installation
Installing the Toner Cartridge and the Drum Cartridge
1 Press the release buttons to
release the cover and open it.
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2 Insert the drum cartridge along the
guides into the machine.
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3 Unpack the toner cartridge.
Then, holding the cartridge with
bothhands,shakeitto distributethe
toner evenly.
eins von den
Tonerschüttelbilder
einfügen
2
4 Insert the toner cartridge along the
guides into the machine.
Bild 4503u110 einf
Minoltafax 1600 2-21
2
5 Press the handle of the
Toner cartridge until it locks into position.
6 To close the cover press in the di-
rection of the arrows until the cover
locks into position.
2.6 Supply Paper
Installing the Paper Input Tray
Installation
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Bild 4503u201 einfügen
1 Insertthetwoprotrusions ofthe tray
into the appropriate holes.
Bild 4503u116 eien
Installing the Paper Tray
1 Insertthetwoprotrusions ofthe tray
into the appropriate holes.
Bild 4503u110 einf
2-22 Minoltafax 1600
Installation
2
Installing the Document Output Tray
Insert the document output into the openings at the front of the machine.
Replace Rx Paper
Your faxprintson plain paper of the followingspecifications: 60-90 g/m².
The paper cassette holds up to 250 sheets of A4-sized paper.A4, Letter,
Legal (A4 is the standard size).
1 Fan the paper welland align the
sheets.
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2 Place the paper in the paper tray.
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If the machine runs out of paper a corresponding messagewill appear in
thedisplay.If there is no paperin the machine receiveddocumentswill be
stored inmemory.As soon a paper is fed, the receiveddocuments will be
printed.
Minoltafax 1600 2-23
2
Installation
2.7 Connecting the Power Cable and the Telephone Line Cable
Plug thepowercable into socketon
1
the left of the machine. Then connect it to the wall socket. Mind the
safety notes in chapter 1
.
Bild 4503u110 einf
2 Plug the end of the telephone cord
into the terminal of the machine.
Bild 4503U101einfügen
3 Plug the wall end of the telephone cable into the wall socket.
Connecting the Interface Cables
TheRS-232Cserialinterfacecableisavailable as anoptional accessory.
Plug the interface cable into the appropriate terminal on the back of the
machine.Furtherinformationis providedin the"Connectingthe faxto your
computer" chapter.
2-24 Minoltafax 1600
Installation
Turning the Power On
Press the power switch to turn the m achine on. It is located on the back right
hand side of the machine. Press I for
On, press O for Off.
2
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Schalter einfügen
Whenthe machine isin stand-bymode
thedisplay to theright will appear.Now
the machine is ready for operation.
Note
Alwaysleave the machine onforat least three secondsbefore turning
it off again. Otherwise it might be seriously damaged.
NOV. 19 13:30 100%
SET DOC. FACE DOWN
Minoltafax 1600 2-25
2
Installation
2-26 Minoltafax 1600
Entering Initial Settings
3 Entering Initial Settings
Before all features of your Minoltafax are available you are obliged to enter severalsettings. This chapterexplains howtoset your name,your line
type and the remote locations with which you may wish to communicate.
Youcan cancelthe settinganytimeby pressingSTOP.Thesetting willthen
not be saved. If you do not press any key within 30 seconds your fax machine will return to stand-by mode.
3.1 Typing C onventions in this Manual
If nothingelse is requested,all keys are tobe pressed one afterthe other.
This is also the case if they are connected by a "+" to facilitate the layout.
Press 0+5+JA" means: Pressthe numerickey 0, then the numerickey5
and then the key named “YES”.
3.2 Entering Ch aracters
Use the numeric keypad to enter letters and special characters. For details refer to the tables below. Press the arrow keys to save the setting.
Press 9 or19 to enterspaces. Ifyouhave typeda wrong characteruse the
arrow keys to move back and overwrite the text or press the one-touch
keys 10 or 20 to delete the wrong text.
3
Minoltafax 1600 3-27
3
3.3 Function of the Keys
Use ENTER orthe arrowkeys to access thefollowingfunctions.Press EN-
or the arrowkeysrepeatedly until the desiredfunction appears in the
TER
display. Then press the numeric key according to the desired function.
The settings that are available will be shownon the display. Detailed descriptionsof the procedurewill beprovided inthe correspondingchapters.
Group Function Default setting
1 Dial registration 1 One-touch dial
2 Scanning/printing 1 Resolution
3Transmission 1 Page count
4 Reception 1 Memory TX
5 Machineoperation 1 Power save mode
6 Reports 1Journal
7Userdata 1Date&Time
8PC-Interface 1PC-Modus
2 Speed dial
3 Group dial
4 Program dial
2Scancontrast
3 I/T-recognition
4Density
5 Paper size
2 Password
3 Header
2 Number of rings
3 Multiple pageprint
4 Reduction
5Mailbox
6RXpassword
7Footer
8 Manual reception
2 LCD-contrast
3 Volume
4G3ECM
5 PSTN/ PBX
2 Reservation report
3 Tx report
2 User fax number
3 User name
4 User password
2 Number of rings
3 PC-Baudrate
Entering Initial Settings
empty
empty
empty
empty
Standard
Step 3
on
Step 4
A4
off
off
on
off
1
off
on
empty
off
off
off
on
Step 3
low
off
PSTN
on
off
on
empty
empty
empty
empty
off
1
Auto
3-28 Minoltafax 1600
Entering Initial Settings
Entering Numbers and Characters
To enter characters press the following keys:
Numeric key 1 2 3 4 5 6 7 8 9 0
1time 1234567890
2times A D G J M P T W
3times BEHKNQUX
4times C F I L O R V Y
5times S Z
Special Characters
Press # as many times as shown in the table.
Numeric key # Numeric key # Numeric key #
1 time & 9times # . 17times # $
2 times # # 10 times # , 18 times # :
3times#
4 times # - 12 times # + 20 times # @
5 times # / 13 times # = 21 times # %
6 times # ( 14 times # < 22 times # [
7 times # ) 15 times # > 23 times # ]
8 times # ” 16 times # ? 24 times # ’
11 times # ! 19 times # ;
∗
3
Minoltafax 1600 3-29
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