Konica Minolta MF1400 User Manual

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User Manual

Minoltafax 1400

www.minoltaeuro

e.com

The essentials of imaging

Page 2

Contents

1 Introduction

1.1 We want you to be a satisfied customer.....................................1-1

1.2 Guide through the manual ...........................................................1-3

Where can I find what in this manual?............................................1-3

Short description of autography and symbols.................................1-4

1.3 Safe operation of your fax machine............................................1-5

Instructions for personal and operational safety.............................1-5

Approval symbol..............................................................................1-7

2 Unpacking, installation, setup

2.1 Unpacking the fax machine..........................................................2-1

Machine layout................................................................................2-2

Control panel of Minoltafax 1400 ....................................................2-4

2.2 Installing the fax machine............................................................2-6

Ambient requirements.....................................................................2-6

Location...........................................................................................2-6

Space requirement..........................................................................2-7

Storage of consumables .................................................................2-7

2.3 Setting up the fax machine..........................................................2-8

Connecting the fax machine............................................................2-8

Installing the ink cartridge...............................................................2-9

Inserting paper..............................................................................2-11

Re-aligning the printer...................................................................2-13

Setting the ringer volume..............................................................2-14

Setting the monitoring volume.......................................................2-14

3 Individual fax machine settings

3.1 Please observe!.............................................................................3-1

List of letters, symbols and digits....................................................3-1

Entering letters and digits................................................................3-2

Correcting an entered character .....................................................3-3

Setting dialling pauses....................................................................3-3

Cancelling a procedure...................................................................3-4

Setting the dialling method (MFV/IWV)...........................................3-4

3.2 Setting sender identification data...............................................3-5

3.3 Setting the date and time .............................................................3-7

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3.4 Setting the one-touch keys.................. ...... ..... .............................3-8

Storing a number under a one-touch key.......................................3-9

Altering one-touch key allocation..................................................3-10

Deleting the allocation of a one-touch key....................................3-11

Printing a list of allocated one-touch keys....................................3-12

3.5 Setting up the directory .............................................................3-13

Entering numbers into the directory..............................................3-14

Altering a directory number ..........................................................3-15

Deleting a directory number .........................................................3-16

Scrolling through the directory......................................................3-16

Calling statistics of directory number............................................3-17

Directory entry search..................................................................3-17

Printing list of directory entry........................................................3-18

Transferring a directory entry to a one-touch key.........................3-19

3.6 Switching activity report on/off.................................................3-20

Switching on the activity report.....................................................3-20

Switching off the activity report.....................................................3-21

Manually started print-out of activity report...................................3-21

4 Sending documents

4.1 Please observe the following!.....................................................4-1

Characteristics of documents to be transmitted .............................4-1

Interrupting a procedure.......................................... ...... .................4-2

4.2 Inserting a document...................................................................4-3

4.3 Setting the resolution and contrast............................................4-4

Setting the resolution for present transmission ..............................4-4

Permanently setting the transmission resolution............................4-5

Setting the contrast.........................................................................4-6

4.4 Sending a document....................................................................4-7

Dialling the number via the numerical keys....................................4-7

Dialling a number via redial............................................................4-8

Dialling a number via a one-touch key...........................................4-9

Dialling a number via the directory...............................................4-10

Dialling and number and monitoring a call ...................................4-11

Setting page count function..........................................................4-12

4.5 Sending a document overseas..................................................4-13

Reducing the fax transmission speed...........................................4-13

4.6 Delayed document transmission..............................................4-14

Setting delayed document transmission.......................................4-14

Altering transmission delay time...................................................4-15

Deleting transmission delay tim e..................................................4-16

Automatic print-out of delayed transmission report......................4-17

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4.7 Broadcasting of Fax Documents...............................................4-18

Set Up Immediate Broadcast........................................................4-19

Setting delayed broadcast.............................................................4-21

Cancelling Broadcast Order..........................................................4-23

Setting up automatic print of broadcast report..............................4-24

4.8 Activating redial function...........................................................4-25

Setting the quantity of redial attempts...........................................4-25

Starting manual redial function......................................................4-26

4.9 ECM ON/OFF................................................................................4-27

What does ECM mean?................................................................4-27

ECM permanently ON/OFF...........................................................4-27

ECM for one single fax transmission ON/OFF..............................4-28

5 Receiving faxes

5.1 Receiving faxes automatically.....................................................5-1

5.2 Receiving faxes manually............................................................5-2

5.3 Combination with an answering machine..................................5-3

5.4 Receiving selected faxes..............................................................5-4

5.5 Receiving and forwarding fax transmissions.............................5-5

Setting of automatic fax forwarding ................................................5-5

Setting of manual fax forwarding ....................................................5-6

Release of manual fax forwarding ..................................................5-7

5.6 Memory reception during printer problem.................................5-8

Print received fax message from memo ry......... ..... ...... ...... .............5-8

Power cut while data is stored ........................................................5-8

Data overflow with half-tone fax transmission.................................5-8

5.7 Calling a fax transmission (Polling)............................................5-9

5.8 Receiving a fax with size reduction...........................................5-10

5.9 Fax machine with external telephone.......................................5-11

6 Copying a document

6.1 Making a single copy....................................................................6-1

6.2 Production of several copies..................................................... ..6-2

6.3 Copying a document with size reduction...................................6-3

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7 Use the fax machine as PC printer

7.1 Printer specifications...................................................................7-1

7.2 Preparation of fax machine and PC............................................7-2

System Requirements............................................. ...... ..... ............7-2

Cable Specification.........................................................................7-2

Installation of printer driver.............................................................7-4

7.3 Application of printer software ...................................................7-5

Application of printer driver.............................................................7-5

Application of the control programme.............................................7-5

Application of de-installation programme.......................................7-5

7.4 Printing from a DOS application in Windows............................7-6

The following is to be taken into consideration!..............................7-6

Printing from a DOS application in Windows..................................7-6

Change print settings......................................................................7-7

Printing of print file..........................................................................7-8

7.5 Printing from a pure DOS application ........................................7-9

Creation of print file........................................................................7-9

Printing of print file........................................................................7-10

Change print settings....................................................................7-11

7.6 Re-set printer after a malfunction.............................................7-12

8 Using the telephone

8.1 Making a phone call .....................................................................8-1

8.2 Receiving a telephone call.............. ................................. ...... ......8-2

8.3 Dialling a number .........................................................................8-3

Dialling a number via the numerical keys. ......................................8-3

Dialling a number via the redial function.........................................8-3

Dialling a number via a one-touch function....................................8-3

Dialling a number via the directory.................................................8-4

Searching for a number in the directory.........................................8-4

8.4 Putting a call on hold...................................................................8-5

8.5 Operator call.................................................................................8-6

Making an "operator call" immediately after sending a fax.............8-6

Making an "operator call" immediately after receiving a fax........... 8-6

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9 Setting specific features

9.1 Using software switches..............................................................9-1

Setting the software switches..........................................................9-1

Printing list of software switches.....................................................9-2

List of software switches.................................................................9-3

9.2 Switching on power save mode...................................................9-5

10 Trouble-shooting

10.1 General problems..................... ...... .................................. ..... ......10-1

10.2 Problems when sending a fax....................................................10-2

10.3 Problems when receiving a fax..................................................10-2

10.4 Problems during printing...........................................................10-3

10.5 Problems with telephone handset.............................................10-3

10.6 Problems with connected telephone apparatus......................10-3

10.7 Problems with print-out quality.................................................10-4

10.8 Rectifying problems....................................................................10-5

Removing a jammed document....................................................10-5

Removing a paper jam..................................................................10-6

Renewing the ink cartridge............... ..... ...... ...... ..... .......................10-7

Re-aligning the printer (via Minoltafax 1400) ................................10-9

Re-aligning the printer (via computer)........................................10-10

Cleaning the printer head nozzles (via Minoltafax 1400)............10-11

Cleaning the printer head nozzles (via computer)......................10-12

10.9 Error codes in the printed reports ...........................................10-13

11 Annex

11.1 Features.......................................................................................11-1

11.2 Caring for the machine...............................................................11-3

Cleaning the housing....................................................................11-3

Cleaning document transport rollers 1 and 2................................11-3

11.3 Technical data.............................................................................11-5

Minoltafax 1400.............................................................................11-5

Optional accessory.......... ...... ..... ...... .................................. ..... ......11-6

11.4 CE emblem (conformity declaration) ........................................11-7

11.5 Index.............................................................................................11-8

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Introduction

1 Introduction

1.1 We want you to be a satisfied customer

Thank you for purchasing a Minolta fax machine. This fax machine is ap prove d for use in pu blic te lephon e netw orks and is

compatible to other fax machines of transmission standard 3. This manual will enable you to achieve maximum results of your

Minoltafax 1400 because it contains detailed information to the following subjects:

G Safe operation of your fax machine. G Setting up your fax machine. G Use of fax machine as PC printer. G Sending and receiving faxes. G C op yi ng doc um ent s. G Trouble-shooting.

Please read this manual thoroughly before starting up your fax machine, and always keep it readily available.

More detailed information can be obtained from:

G Your technical support partner. G Our Internet website http://www.minolta.com

This website contains the answers to numerous problems.

Always have the serial number and delivery date of your fax machine readily available so that we can offer you fast and sound advice in the event of an enquiry or problem.

. . . because we want you to be a satisfied customer.

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Introduction

This documentation must not be reproduced, transferred, copytyped, stored in an archive or translated without the explicit prior permission in writing by Minolta Co. Ltd.

The manufacturer reserves the right to modify this manual.

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Introduction

1.2 Guide through the manual

Where can I find what in this manual?

If you don’t know which chapter to consult to fin d the right inform ation, the following table will assist you. Please use the index at the end of this manual to quickly find precise information covering a certain topic.

No. Chapter designation Chapter description

Contents This is where you will find a list of the chapters and

1 Introduction This is where you will find general information

2 Unpacking, installation,

setup

3 Individual fax machine setup This is where you will learn how to:

4 Sending a fax This is where you will learn various methods of

5 Receiving a fax This is where you will learn various methods of

6 Copying a document This is where you will learn how to use your fax

7 Use the fax machine as a

printer

8 Making phone calls This is where you will learn how to use the telephone

9 Specific machine settings This is where you will learn how to "tailor" the settings

10 Trouble-shooting This is where you will learn how to identify and rectify

11 Annex This is where you will find useful information, such as:

sub-chapters contained in this manual.

concerning your personal safety and that of your machine, as well as instructions how to use this manual.

This is where you will become familiar with all features of your Minoltafax 1400, such as:

- Machine layout.

- Installing the fax machine.

- Setting up the fax machine.

- Program letters and figures.

- Set your station identification.

- Set the the date and time.

- Program the one-touch keys.

sending a fax.

receiving a fax.

machine as a photocopier. This is where you will learn how to use your fax

machine as a printer.

unit.

of your Minoltafax 1400 to suit your own special requirements.

simple problems.

- Technical data

- Index

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Introduction

Short description of autography and symbols

Various autography and symbols are used in this manual to express various situations. The examples below will enable you to identify the various situations and handle them accordingly.

CAUTION This is a warning!

A warning makes you aware of a hazard that can cause death, personal injury or damage to the machine due to incorrect operation.

➜ The arrow indicates certain behaviour to prevent a dangerous

situation.

[SET] Key on keypad with the designation “Set“

ERROR Message in display showing the text "Error"

➜ Single operation step

(further steps not necessary)

Step 1 of a procedure

Step 2 of a procedure, etc.

This is where you receive help.

➜ Carrying out the described

operation will achieve the required results.

This is what has to be done

✎

A useful tip

Text with this appearance will offer you tips and tricks to make you more familiar with your fax machine.

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Introduction

1.3 Safe operation of your fax machine

Instructions for personal and operational safety

Personal injury, electrical shocks or even fires can result from incorrect operation. Before unp ac ki ng y ou r fax m ac hin e, p lea se rea d th e fo llowing safety precautions to ensure your pe rsonal safety and also the operation al safety of your fax machine.

CAUTION Adhere to the following instructions!

➜ Connect the machine only to an earthed 220-240V/50-60Hz mains

socket which complies to VDE standards.

➜ Do not connect the machine to a mains mul tip le ada pte r sock et. ➜ Ensure that the plug is fully inserted in the mains socket and is easily

visible and accessible.

➜ Do not pull on the electrical cable to disconnect the plug from the

mains socket.

➜ Do not connect the machine to a tel ephone line during a thund erstorm. ➜ Do not use the fax machine / handset near explosive gases. ➜ Do not pull the plug out of the mains socket if y our hands are wet. Ris k

of electrical shock!

➜ Only move the machine after pulling the plug out the main socket. ➜ Do not place hea vy o bjects on the main s ca ble, a nd do not p ull, p in ch

or nip it.

➜ Pull the plug out the mains sock et if the cable is damaged. Info rm your

local service centre.

➜ Only use electrical extension cables that are designed for the power

rating of the machine.

➜ Do not carry out any other operations than those described in this

operating manual.

➜ Do not place heavy objects on the machine. ➜ Do not open any covers on the machine while it is transmitting or

printing.

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Introduction

➜ Do not interrupt the po wer supp ly w hile th e machi ne is t ransm itting o r

printing.

➜ Do not place magnetic objects near the machine. ➜ Do not use inflammable aerosols, liquids or gases near the machine. ➜ Do not remove any safety devices, and do not alter the machine’s

design. The machine is equipped with high-voltage components!

➜ Do not insert paper c lips / tack s or sm all m etal o bjects in an y open ing

of the machine. I f this shoul d nevertheless happen, pul l the plug ou t of the mains socket immediately and inform your local service centre.

➜ Never place drinking cups, bottles or other vessels containing liquids

on the machine. If liquid should nevertheless enter the machine, pull the plug out of the mains socket immediately and inform your local service centre.

➜ If your machine becomes extremely warm, generates smoke or an

unusual odour, or makes an unusual noise, pull the plug out of the mains socket immediately and inform your local service centre.

➜ Ensure that the paper outlet is always unobstructed in order to avoid

paper jams and possible subsequent damage to the printer head.

➜ Always contact your local service centre in the event of a problem.

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Introduction

Approval symbol

The Minoltafax 1400 fulfils the fax requirements accord ing to CT R 21 and DTS.

The machine bears the EMV symbol as proof that it comp lies to requirements of EN 50081-1 and EN 50082-1.

Machines equipped with the "GS" emblem have design approval according t o national and international standards.

The noise level at the place of work is 75 dB (A) or less according to ISO 777.

Machines with CE approval (CTR 21 approval)

These machines fulfil the valid European requirements of the Council Decision 98/482/EC for individual connections to public telephone networks (PSTN)

As there are certai n d iffe ren ces i n the networks of the i ndi vi dua l m em be r states, problems can still occur with main connections (PSTN) despite fulfilment of all requirements. If you should encounter any difficulties, please contact your local service centre.

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Introduction

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Unpacking, installation, setup

2 Unpacking, installation, setup

2.1 Unpacking the fax machine

CAUTION Plastic packaging is hazardous for small children!

➜ Please keep the packaging out of reach of small children.

Remove the fax machine and its accessories from the carton

Fax machine

Ferrite core

Paper support

Instruction manual

Telephone handset

Ink cartridge

Telephone cable

Printer driver (CD-ROM)

Remove the individual packaging.

Remove the transport retainer bands.

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Unpacking, installation, setup

Machine layout

Paper support

Document support

Document guide

Control panel

Document output

Paper output

Ringer volume

Monitoring volume

Printer Interface

(parallel)

Telephone cable connection

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Unpacking, installation, setup

Document transport rolle r 1

Document transport roller 2

Document sensor

Document release lever

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Unpacking, installation, setup

Control panel of Minoltafax 1400

1 234 5 678

Item Designation Function

1 NUMERIC KEYPAD To enter figures or letters 2 MENU To scroll through the various menus 3 SET To confirm data / selections in the menus 4 MEMORY Will blink when data is stored in the page memory 5 DISPLAY Shows various information:

6 PRINTER RESET To re-align the printer 7 AUTO/TAD/MAN To switch between:

8 RESOLUTION To select the transmission resolution:

9 ONE-TOUCH To directly dial numbers stored under the one-touch

- Standard display: Date and time

- Specific input requirements

- Status message

- Automatic fax reception

- Answering machine

- Manual fax reception

- Standard

-Fine

- Extra-fine

- Half-tone

keys 0 to 9.

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Unpacking, installation, setup

Item Designation Function

10 DIRECTORY To scroll through the directory 11 SEARCH To search for a specific directory number 12 START To start a function:

13 COPY To start:

14 STOP To interrupt a function and eject a document 15 REDIAL/P To re-dial the number last dialled, and to insert a pause

16 HOLD To temporarily place a call on hold 17 R To call an outside line within a PBX system 18 MONITORING To acoustically monitor a call / connection

15161718

- Transmit

- Receive

- A copy function

- A list print-out

between two digits of a number

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2.2 Installing th e fax machine

Ambient requirements

Optimum ambient requirements for the printer are:

G Temperatures between 5°C and 35°C

(Fluctuations ma x. 10°C per hour)

G Humidity between 15% and 85%

(Fluctuations max. 20% per hour).

Location

The installation location must fulfil the following requirements:

G Dry and dust-free. G Level and vibration-free surface. G Away from easily inflammable objects, such as curtains. G Free of objects that could block the ventilation slots in the

machine housing.

G Easily accessible mai ns soc k et. G Away from explosive gases.

The machine must be protected from the following:

G Splashing liquids. G Organic gases, such as ammo nia c G Direct sunlight. G Excessive temperature fluctuations. G Discharged air from heaters and air-condit ion ing units .

Unpacking, installation, setup

CAUTION Condensation during temperature fluctuations!

Temperature fluctuations can cause the development of condensation inside the machine.

➜ If condensation has developed, switch on the machine at least 15

minutes before it is to be used.

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Unpacking, installation, setup

Space requirement

Ensure that the machine has sufficient space so that it can function correctly and be easily accessi ble .

The machine dimensions are:

G Height: 264mm G Width: 360mm G Depth: 300mm.

✎

Does the fax machine have enough space?

Ensure that there is sufficient space in front of the fax machine, otherwise the ejected document or paper could become jammed.

Storage of consumables

Store the consumables

G In their closed original packaging G Protected from direct sunlight or heat. G In a cool, dry and dust-free place. G Our of the reach of small children.

A small box is located inside the Minoltafax 1400 in which a spare ink cartridge can be stored.

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2.3 Setting up the fax machine

Connecting the fax machine

Slide the plastic noses on the paper

support in the available slot s.

Connect the handset to the

available connection.

Unpacking, installation, setup

Connection for handset

Connect the fax machine to the

telephone connection. Use the telephone cable for this purpose.

Insert plug into socket.

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Unpacking, installation, setup

Installing the ink cartridge

CAUTION Damage to ink cartridge!

If handled incorrectly, the printing head on the ink cartridge can be damaged. The ink cartridge can then no longer be used.

➜ Only use an ink cartridge as per the following specification: black

4968-050, colour 4968-060.

➜ Do not touch the printing head on the ink cartridge. ➜ Do not place the ink cartridge on its printing head. ➜ Do not shake or take apart the ink cartridge. ➜ Store ink cartridge out of children’s reach.

Fold the control panel forwards.

The cartridge holder will move to central position.

Open the printer unit cover.

The cartridge holder is under the cover.

If the cartridge holder is not

under the cover?

➜ Press the [PRINTER RESET]

key.

Remove the protection strips

from the ink cartridge.

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Insert the ink cartridge in the

cartridge holder.

Gently press the ink cartridge

forwards. The ink cartridge must engage

with an audible click.

Close the control panel cover.

The display will show NEW CARTRIDGE.

Unpacking, installation, setup

If NEW CARTRIDGE does not

appear in the display?

➜ Make sure that the cartridge

engages properly in the cartridge holder.

Confirm by pressing the [SET]

key. The standard display message

will appear.

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Unpacking, installation, setup

Inserting paper

Insert up to 100 sheets of paper (75g/m Use only good quality paper with the following qualities:

✔ Paper formats:

A4 (210×297 mm), Letter (216× 279 mm), Legal size (216×356 mm). The default setting is A4. See page 9-1 for other settings.

✔ Paper thickness: less than 0,2 mm ✔ Paper weight: 64 to 90g/m

Fold the paper support forwards.

Fan through the paper bundle

before inserting it.

) in the paper feeder.

Align the paper at the right edge of

the paper feeder and slide it downwards until it rests on the stopper.

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Slide the left paper guide against

the paper.

Close the paper support.

Unpacking, installation, setup

Paperguide

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Unpacking, installation, setup

Re-aligning the printer

Re-align the printer.

Press the [MENU] key 9 times.

Confirm your choice by pressing the [SET] key.

Press the [MENU] key. Confirm

your choice by pressing the [SET] key.

A test page will be printed out.

Determine which line segment on

the test print is closest to being a straight line.

Enter the code of this line segment

via the numerical keys. Confirm your choice by pressing the [SET] key.

You will hear a beep. The printer is now re-aligned.

9: SET PRINTER ?

2: ALIGN ?

 PRINTING 

ALIGN (00-30) : 1n

Press the [STOP] key to return to

the standard display.

08 Sep. ’99 15:32

✎

Always after replacement of the ink cartridge!

Always re-align printer after replacement of the ink cartridge in order to get an optimum printing result.

✎

Also re-alignable via PC!

When using your Minolta fax 1400 as PC printer, you c an also re-alig n the printer unit by means of the control programme, see page 10-10.

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Unpacking, installation, setup

Setting the ringer volume

Set the ringer volume as required. The volume selector switch is at the left side of the machine.

➜ Select one of the settings:

H Ringer loud M Ringer normal OFF Ringer silent

Setting the monitoring volume

Set the monitoring volume as required. The volume selector switch is at the left side of the machine.

➜ Select one of the settings:

H Monitoring loud M Monitoring normal L Monitoring quiet

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Individual fax machine settings

3 Individual fax machine settings

3.1 Please observe!

You should read these pages thoroughly and become familiar with your Minoltafax 1400 in order to be able to set the machine to your individual requirements.

List of letters, symbols and digits

Letters, symbols and digits can be entered via the numerical keys. All characters accessible by the numerical keys are listed in three groups. The table below shows how the characters are compiled.

Numerical key Capital letters Small letters Digits

1& ’ ( ) , - . & ’ ( ) , - . 1 2A B Ca b c2 3D E Fd e f3 4G H Ig h i4 5J K Lj k l5 6M N Om n o6 7P Q R Sp q r s7 8T U Vt u v8 9 W X Y Z w x y z 9 0 Space Space 0

The respective character will appear depending on how many times you press the numerical key.

Example:

Numerical key to call "capital letters"

4GHIGHIGetc. 8TUVTUVTetc. 9 WXYZWXYetc.

Press 1x

Press 2x

Press 3x

Press 4x

Press 5x

Press 6x

Press 7x

etc.

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Individual fax machine settings

Entering letters and digits

When it is possible to freely select a character, a black square containing the letter "A" will appear at the right end of the display.

Enter a name via the numerical keys.

Select the character group via the

[DIRECTORY] arrow key.

❍ A for capital letters ❍ a for small letters ❍ 1 for digits

Press the re spective control pa nel

key in order to enter the required character; see page 3-1.

Press the one-touch key

[5 - CURSOR RIGHT], to confirm your choice.

The cursor will then move to the next position. Enter the next character.

n A

n a

n A

Mn A

Repeat steps 3 and 4 until you

have entered all characters.

MUSTERn A

✎

One-touch keys [4], [5] and [0] have double functions!

The one-touch keys [4], [5] and [0] have double functions. For some procedures, keys [4] and [5] are used move the cursor in the display, while [0] is used to delete characters: One-touch key [4] = Cursor to left One-touch key [5] = Cursor to right One-touch key [0] = Delete character

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Individual fax machine settings

Correcting an entered character

If you enter a wrong character, it can be easily corrected as follows:

Press one-t ouch key [4 - CURSOR

LEFT], to position the cursor on th e character to be corrected.

Select the correct character

press the one-touch key [0 - DELETE] to delete the wrong character.

✎

One-touch keys [4], [5] and [0] have double functions!

MUnTER A

Setting dialling pauses

When storing numbers under a one-touch key or in the directory, you should include dialling pauses when necessary.

➜ Press the [REDIAL/P] key where

you want to insert a dialling pause. A semicolon (;) will appear in the

display where you have inserted a dialling pause.

Rev. 1.1.1/22.10.99 MF 1400 3-3

1234;123456n

Page 33

Individual fax machine settings

Cancelling a procedure

Press the [STOP] key to:

G Cancel a started procedure (fax transmission, photocopy, etc.). G Leave a menu and return to the standard display. G Cancel a wrong entry. G To eject an inserted document.

In order to carry out the above functions:

➜ Press the [STOP] key repeatedly when necessary.

Setting the dialling method (MFV/IWV)

The default dialling method is MF (tone) signalling. Due to European approval legislati on, a switc h-over to i mpulse sig nalling i s not perm issible at user operation level.

If it is necessary to change your machine to impulse dialling, please contact your local MINOLTA service centre.

3-4 MF 1400 Rev. 1.1.1/22.10.99

Page 34

Individual fax machine settings

3.2 Setting sender identification data

Please program your sender identification. The receiver will then know from which machine an incoming fax was transmitted.

Press the [MENU] key 8 times.

Confirm your choice via the [SET] key.

Press the [MENU] key. Confirm

your choice via the [SET] key.

Enter your station name (max.

24 characters). Confirm your choice via the [SET] key.

Enter your fax number (max. 20

digits). Confirm your choice via the [SET] key.

❍ Press the [HOLD] key to enter a

"+" sign.

❍ Press the function key [9] to

enter a space.

8: FAX SET-UP ?

2: STATION CODE ?

MUSTERn A

+49 511 123456n

Select a PBX mode via the [ MENU]

key. Confirm your choice via the [SET] key.

A beep will be h eard when selecting OFF or FLASH. The setting is now stored.

Rev. 1.1.1/22.10.99 MF 1400 3-5

PBX MODE OFF

PBX MODE FLASH

PBX MODE No.

Page 35

Individual fax machine settings

For PBX mode only

Enter your PBX number (max. 4 digits). Confirm your choice via the [SET] key.

A beep will be heard. The setting is now stored.

Press the [STOP] key to return to

the standard display.

CALL No. 0n

08 Sep. ’99 15:32

✎

Printing of sender identification data inside or outside the document?

Set your sender identification data positioning inside or outside the document via software switch 20. The fax machine is delivered with the software switch 20 in the 01 position (outside), see page 9-1. When printing the sen der i den tification data inside the document, the top 10 mm are not reproduced. This space is then required for the sender identification data.

3-6 MF 1400 Rev. 1.1.1/22.10.99

Page 36

Individual fax machine settings

3.3 Setting the date and time

The date and time are shown in the standard display of th e machine. The date and time will also appear in the header of eve ry outg oin g fax and generated report, as well as in the footer of every incoming fax.

Press the [MENU] key 8 times.

Confirm your choice via the [SET] key.

Press the [SET] key.

Enter the date and time via the

numerical keys. Confirm your choice via the [SET] key.

A beep will be heard. The date a nd time are now stored.

Press the [STOP] key to return to

the standard display. The standard displa y will n ow show

the entered date and time.

8: FAX SET-UP ?

1: SET CLOCK ?

n0 02. ’97 12:00

08 Sep. ’99 15:32

✎

Entering 2-digit date and time!

In order to enter the da te (8th June 1 999) and the time (15:32 h rs), the following keys must be pressed in sequence: 0806991532.

Rev. 1.1.1/22.10.99 MF 1400 3-7

Page 37

3.4 Setting the one-touch keys

The Minoltafax 1400 is equipped with 10 one-touch keys. Each key can be programmed with a fax or number which is frequently called.

These one-touch keys offer:

G One-touch number dialling. G Administration of up to 10 numbers.

(newly specify, change setting, delete setting)

G Print-out of one-touch key allocation.

Individual fax machine settings

One-touch keys

✎

One-touch keys [4], [5] and [0] have double functions!

For some procedures , keys [4] and [5] are us ed move the curso r in the display, while [0] is used to delete characters: One-touch key [4] = Cursor to left One-touch key [5] = Cursor to right One-touch key [0] = Delete character

3-8 MF 1400 Rev. 1.1.1/22.10.99

Page 38

Individual fax machine settings

Storing a number under a one-touch key

Store a frequently called number under one of the one-touch keys. You can then call this number with a single touch of the key.

Press the [MENU] key twice.

Confirm your choice via the [SET] key.

Press the one-touch key [0]-[9]

under which you want to store a number. Confirm your choi ce via the [SET] key.

Enter the designation of t he number

(max. 16 characters). Confirm your choice via the [SET] key.

Enter the number (max. 32 digits).

Confirm your choice via the [SET] key.

A beep sound will be heard. The number is now stored.

2: SET ONETOUCH ?

O.T. Key = n ?

MUSTERn A

1234 123456n

Is the fax machine connected to a PBX system?

➜ Before entering the phone number, press the [R] key to call an

outside line.

Repeat steps 2 to 4 in order to store

another number under a different one-touch key

press the [STOP] key to return to the standard display.

O.T. Key = n ?

08 Sep. ’99 15:32

✎

One-touch key labels for faster identification!

If you fill in the one-touch key lab els, you will be able to find the correct key much faster.

Rev. 1.1.1/22.10.99 MF 1400 3-9

Page 39

Individual fax machine settings

Altering one-touch key allocation

The allocation of a one-touch key can be easily altered, for ex ample, when the number or name must be changed.

Press the [MENU] key twice.

Confirm you r choice via the [SET] keypage 3-3.

Press the one-touch key [0]-[9]

under which you want to store a number. Confirm your choice via the [SET] key.

Press the [SET] key.

Alter the designation o f the number.

Confirm you r choice via the [SET] key

Alter the number. Confirm your

choice via the [SET] key. A beep will be heard.

The alteration of the one-touch key is now stored.

2: SET ONETOUCH ?

O.T. Key = n ?

MUSTER :CHANGE

MUnTER A

1234 1n3456

Repeat steps 2 to 4 in order to store

another number under a different one-touch key

press the [STOP] key to return to the standard display.

3-10 MF 1400 Rev. 1.1.1/22.10.99

O.T. Key = n ?

08 Sep. ’99 15:32

Page 40

Individual fax machine settings

Deleting the allocation of a one-touch key

Delete the allocation of a one-touch key if you want to store a different number under the vacant key at a later date.

Press the [MENU] key twice.

Confirm your choice via the [SET] key.

Press the one-touch key [0]-[9] of

the allocation you want to delete. Confirm your choice via the [SET] key.

Press the [MENU] key. Confirm

your choice by pressing the [SET] key.

A beep will be heard. The allocation

of the one-touch key has been deleted.

Repeat steps 2 to 4 in order to

delete the allocation of another one-touch key

press the [STOP] key to return to the standard display.

2: SET ONETOUCH ?

O.T. Key = n ?

nUSTER :CHANGE

nUSTER :CANCEL

 CANCELLED 

O.T. Key = n ?

08 Sep. ’99 15:32

Rev. 1.1.1/22.10.99 MF 1400 3-11

Page 41

Individual fax machine settings

Printing a list of allocated one-touch keys

Print out a list showing the detailed allocation of each one-touch key.

Press the [ME NÜ] key twice.

Press the [COPY] key.

A list of the one-touch keys will be printed.

Press the [STOP] key to return to

the standard display.

2: SET ONETOUCH ?

ONETOUCH LIST

08 Sep. ’99 15:32

3-12 MF 1400 Rev. 1.1.1/22.10.99

Page 42

Individual fax machine settings

3.5 Setting up the directory

The Minoltafax-Fax is equipped with an electronic di rectory in which u p to 50 numbers can be stored.

Arrow keys

[DIRECTORY]

This directory enables:

G Administration of up to 50 numbers.

(new entries, alterations, deletion)

G Printing a list of all entries in the directory. G Transferring directory entries to one-touch keys. G Automatic print-out of all dialled numbers.

(Activity report, either daily or after 20 activities)

G Possibility to trace the last time and how often a number

stored in the d irectory was called.

If you have not occupied all 50 storage points, the remaining vacant storage points will be automatically administered by the machine.

If a number is dialled that is not already s tored in the directory , this number will be automati cally adde d to the dire ctory. Aft er all vaca nt storage p oints in the directory have been allocated, the oldest dialled number will be automatica lly deleted the make room for the newly dialled number.

Rev. 1.1.1/22.10.99 MF 1400 3-13

Page 43

Individual fax machine settings

Entering numbers into the directory

You can store up to 50 entries in the electronic directory.

Press the [SEARCH] key.

Press the [*] key.

Enter the number (max. 32 digits).

Confirm you r choice via the [SET] key.

Is your fax machine connected

to a PBX system?

➜ Before entering the number,

press the [R] key to call an outside line.

Enter the designation of the n umber

(max. 16 characters). Confirm your choice via the [SET] key.

A beep will be heard. The data is now stored.

1234 123456n

MUSTERn A

SEARCH : n

Repeat steps 1 to 4 in order to add

another entry to the directory

press the [STOP] key to return to the standard display.

3-14 MF 1400 Rev. 1.1.1/22.10.99

MUSTER

08 Sep. ’99 15:32

Page 44

Individual fax machine settings

Altering a directory number

Altering or correcting an entry in the directory.

Select the entry you wish to alter v ia

the [DIRECTORY] arrow keys. Confirm your choice via the [SET] key.

Alter the designation of the number.

Confirm your choice via the [SET] key.

Your input is confirmed by a beep. The alteration is stored.

Press the one-touch key

[5 - CURSOR RIGHT]. The respective directory number

will appear in the display. Press the [SET] key.

MUSTER

MUnTER A

1234 123456

n234 123456

Alter the number. Confirm the

alteration via the [SET] key. The respective designation of the

directory number will be displayed.

Press the [SET] key in order

to confirm the entry in the directory. Your input is confirmed by the

sound of a beep. The alterations to the directory entry are stored.

Press the [STOP] key in order to

return to the standard display.

Rev. 1.1.1/22.10.99 MF 1400 3-15

1234 1n3456

MUNTER

08 Sep. ’99 15:32

Page 45

Individual fax machine settings

Deleting a directory number

Deleting stored data from the directory.

Select the [DIRECTORY] entry to

be deleted via the arrow keys.

Press the one-touch key

[0 - DELETE]. Confirm your choice via the [SET] key.

A beep will be heard. The selected directory entry has been deleted.

Press the [STOP] key to return to

the standard display.

Scrolling through the directory

The entries stored in the directory are sorted according to their dialled frequency. Frequently dialled numbers are stored at the beginning, and less frequently dialled numbers are stored at the end of the directory.

➜ Use the arrow keys [DIRECTORY] in order to have a look at the

entries one after the other.

MUSTER

DELETE ?

08 Sep. ’99 15:32

Does the display indicate NO ENTRY?

There are no entries stored in the directory.

➜ Enter a directory number in the directory, see page 3-14.

3-16 MF 1400 Rev. 1.1.1/22.10.99

Page 46

Individual fax machine settings

Calling statistics of directory number

Select the required [DIRECTORY]

entry via the arrow keys. Press the one-touch key

[5 - CURSOR RIGHT] to call additional directory information:

❍ Designation of number ❍ Number ❍ Dialling frequency and date

last dialled

Directory entry search

Press the [SEARCH] key.

Enter the first letter of the

designation to be searched. Press the left [DIRECTORY]

arrow key. All stored entries be ginning with the

selected letter will be displayed in sequence.

MUSTER

1234 123456

× 5 21. Sep. 12:00

SEARCH : n

SEARCH : M

MUSTER

Rev. 1.1.1/22.10.99 MF 1400 3-17

Page 47

Individual fax machine settings

Printing list of directory entry

A convenient list of all entries stored in the directory can be printed.

Select a [DIRECTORY] entry

via the arrow keys.

Press the [COPY] key while a

directory entry is shown in the display.

The directory will be printed. Press the [STOP] key to return

to the standard display.

MUSTER

 DIRECTORY LIST 

08 Sep. ’99 15:32

3-18 MF 1400 Rev. 1.1.1/22.10.99

Page 48

Individual fax machine settings

Transferring a directory entry to a one-touch key

A directory entry can be transferred to a one-touch key. When transferring, the directory entry will be automatically deleted from the directory.

Select the entry to be transfer red to

a one-touch key via the [DIRECTORY] arrow keys.

Press the [MENU] key.

Press the one-touch key [0]-[9]

which should receive the transferred entry. Confirm this choice via the [SET] key.

A beep will be heard. The ent ry has now been deleted from the directory and is stored under the selected one-touch key.

MUSTER

O.T. LOCATION ?

O.T. Key 1 = 1 ?

Press the [STOP] key to return to

the standard display.

08 Sep. ’99 15:32

✎

Directory or one-touch key?

When transferring an entry from the dire cto ry to a one-t ouc h key , the selected entry will be automatically deleted from the directory.

Rev. 1.1.1/22.10.99 MF 1400 3-19

Page 49

Individual fax machine settings

3.6 Switching activity report on/off

Switching on the activity r eport

An automatic print-out of the activity report can be generated. You can choose between a daily print-out or an automatic print-out of the activity report after every respective 20 transmissions.

Press the [MENU] key 8 times.

Confirm your choice via the [SET] key.

Press the [MENU] key three times.

Confirm your choice via the [SET] key.

Press the [ME NU] key repeatedly

until ACT. REPORT ON can be seen in the display. Confirm your choice via the [SET] key.

Enter the time of day when the

activity report sh ould be printed out. Confirm your choice via the [SET] key.

Do not enter any time of day. Confirm you r choice via the [SET] key. The activity report will then be automatically pr inted out after every respective 20 transmissions.

A beep will be heard. The activity report function has been activated.

8: FAX SET-UP ?

4: ACT. REPORT ?

ACT. REPORT ON

PRINT TIME 16:00

PRINT TIME : n

Press the [STOP] key to return to

the standard menu.

08 Sep. ’99 15:32

✎

Energy saving mode deactivated

When you enter a time of day - as des cribed under item 4 - the energy save mode will be deactivated.

3-20 MF 1400 Rev. 1.1.1/22.10.99

Page 50

Individual fax machine settings

Switching off the activity report

The automatic activity report can also be switched off.

Press the [MENU] key 8 times.

Confirm your choice via the [SET] key.

Press the [MENU] key three times.

Confirm your choice via the [SET] key.

Press the [MENU] key repeatedly

until ACT. REPORT OFF can be seen in the display. Confirm your choice via the [SET] key.

Press the [STOP] key to return to

the standard menu.

Manually started print-out of activity report

You can also manually start a print-out of the activity report. The data in the report will not be deleted after printing.

➜ Press and hold the [SET] and

[COPY] keys simultaneously for approximately one second.

The activity report will be printed.

8: FAX SET-UP ?

4: ACT. REPORT ?

ACT. REPORT OFF

08 Sep. ’99 15:32

ACTIVITY REPORT

Rev. 1.1.1/22.10.99 MF 1400 3-21

Page 51

Individual fax machine settings

3-22 MF 1400 Rev. 1.1.1/22.10.99

Page 52

Sending documents

4 Sending documents

4.1 Please observe the following!

Characteristics of documents to be transmitted

Up to 20 documents (with same format and thickness) can be placed in the document feeder. The documents must not be larger or smaller than the following dimensions:

Maximum document width Minimum document wid th

216mm

184mm

1500mm

Paper thickness 0,05 to 0,15mm 0,08 to 0,13mm

Feed

direction

With one document With numerous documents

148mm

Feed

direction

Actual sensing width

208mm

Feed

direction

CAUTION Observe the following instructions!

➜ If a document is lo nge r than 1500 m m, th e fax mach ine w ill re cogni se

this as a jammed document and stop the transmission.

➜ All paper clips and staples mus t be remov ed from a doc ument be fore

inserting it into the fax machine.

➜ Ink, adhesive and correction fluid must be completely dry before

inserting a document into the fax machine.

➜ Yellow, green-yellow and light-blue text will not be transmitted. ➜ Do not insert carbon paper, or paper coated with wax or plastic.

Rev. 1.1.1/22.10.99 MF 1400 4-1

Page 53

Sending documents

Interrupting a procedure

Pressing the [STOP] key will:

G Stop a started procedure (fax transmission, photocopy, etc.). G Leave the menu and return to the standard display. G Cancel wrongly entered data. G Eject an inserted document.

If you wish to carry out the above functions:

➜ Press the [STOP] key numerously when necessary.

4-2 MF 1400 Rev. 1.1.1/22.10.99

Page 54

Sending documents

4.2 Inserting a document

Place up to 20 sheets in the document feeder. Use only normal paper of good quality as follows:

✔ Paper thickness:

Single document 0,05 to 0,15mm Numerous documents 0,08 to 0,13mm (per document)

Insert the document with its face

downwards in the document feede r. The document will be autom atica lly

recognised and then pulled into the machine.

Adjust the right document

guide according to the width of the document.

✎

Do you want to transmit more than 20 document sheets?

Quite simple! Just insert further document sheets into the document feeder during the course of transmission.

Rev. 1.1.1/22.10.99 MF 1400 4-3

Page 55

4.3 Setting the resolution and contrast

The Minoltafax 1400 enables you to adjust the resolution and contrast in numerous stages. This will allow optimum transmission quality with an optimum transmission duration.

Setting the resolution for present transmission

The transmission resolution grade can be set as follows:

Insert the document into the

document feeder and adjust the document guide accordingly.

Select the required transmission

quality via the [RESOLUTION] key.

❍ Standard – for standard text of good quality ❍ Fine – for text and graphics with fine lines ❍ Super-fine – for text and graphics with extremely fine lines ❍ Gray scale – for photos and graphics with Gray scales

Start the fax transmission in the

normal way.

STANDARD

FINE

Sending documents

4-4 MF 1400 Rev. 1.1.1/22.10.99

Page 56

Sending documents

Permanently setting the transmission resolution

The resolution of the Minoltafax 1400 in standby mode can be set via the software switches.

Press the [MENU] key 8 times.

Confirm your choice via the [SET] key.

Press the [MENU] key twice.

Confirm your choice via the [SET] key.

Press the numerical ke ys [2] and [7]

for software switch 27. Confirm your choice via the [SET] key.

Enter the code as required via the

numerical keys :

❍ 00 (Std. – for standard text) ❍ 01 (Fine – for text and graphics with fine lines) ❍ 02 (Super-fine – for text and graphics with extremely fine lines) ❍ 03 (Gray scale – for photos and graphics with Gray scales) ❍ 04 (Save last setting)

8: FAX SET-UP ?

3: FEATURE SW. ?

( 2 7 ) RESOLUTION

STD. ( 0 0 )

Press the [SET] key.

The setting is now stored. Press the [STOP] key twice to

return to the standard display.

08 Sep. ’99 15:32

✎

Saving the last setting!

When entering code 04 (last setting), the fax machine will not be returned to standby mode. The last setting which was selected via the [RESOLUTION] key will be retained.

Rev. 1.1.1/22.10.99 MF 1400 4-5

Page 57

Sending documents

Setting the contrast

The contrast of a fax transmission can be set via the software switches.

Press the [MENU] key 8 times.

Confirm your choice via the [SET] key.

Press the [MENU] key twice.

Confirm your choice via the [SET] key.

Press the numerical ke ys [2] and [8]

for software switch 28. Confirm your choice via the [SET] key.

Enter the code as required via the

numerical keys:

❍ 00 (for document with nor mal contrast) ❍ 01 (for very light document with very little contrast)

Press the [SET] key.

The setting is now stored.

8: FAX SET-UP ?

3: FEATURE SW. ?

( 2 8 ) CONTRAST

NORMAL ( 0 0 )

Press the [STOP] key twice to

return to the standard display.

4-6 MF 1400 Rev. 1.1.1/22.10.99

08 Sep. ’99 15:32

Page 58

Sending documents

4.4 Sending a document

Dialling the number via the numerical keys

The receiving fax machine can be dialled via the numerical keys.

Insert the document into the

document feeder and adjust the document guide accordingly.

If required, select the required

transmission quality via the [RESOLUTION] key.

Enter the number via the nume rical

keys.

Is your fax machine connected

to a PBX system?

➜ Before dialling the number,

press the [R] key to call an outside line.

STANDARD

1234 123456

Press the [START] key.

The fax transmission will start as soon as the receiving fax machine sends a signal that it is ready to receive. The number of the receiving fax machine will appear in the display.

Rev. 1.1.1/22.10.99 MF 1400 4-7

1234 123456

 TRANSMISSION 

+49 1234 123456

Page 59

Dialling a number via redial

The last dialled number can be redialled via redial.

Insert the document into the

document feeder and adjust the document guide accordingly.

If required, select the required

transmission quality via the [RESOLUTION] key.

Press the [REDIAL/P] key.

The fax transmission will start as soon as the receiving fax machine sends a signal that it is ready to receive. The number of the receiving fax machine will appear in the displ ay.

STANDARD

1234 123456

 TRANSMISSION 

+49 1234 123456

Sending documents

4-8 MF 1400 Rev. 1.1.1/22.10.99

Page 60

Sending documents

Dialling a number via a one-touch key

A number can be called via a one-touch key.

Insert the document into the

document feeder and adjust the document guide accordingly.

If required, select the required

transmission quality via the [RESOLUTION] key.

Press the respecti ve o ne-touc h ke y

under which the required number is stored.

The fax transmission will start as soon as the receiving fax machine sends a signal that it is ready to receive. The number of the receiving fax machine will appear in the display.

✎

STANDARD

MUSTER

 TRANSMISSION 

+49 1234 123456

More information about the one-touch keys?

Please consult page 3-8 for detailed information how to store, alter or delete numbers stored under a one-touch key.

Rev. 1.1.1/22.10.99 MF 1400 4-9

Page 61

Sending documents

Dialling a number via the directory

A number can be selected from the electronic directory for immediate dialling.

Insert the document into the

document feeder and adjust the document guide accordingly.

If required, select the required

transmission quality via the [RESOLUTION] key.

Select the required number via the

[DIRECTORY] arrow keys.

Press the [START] key.

The fax transmission will start as soon as the receiving fax machine sends a signal that it is ready to receive. The number of the receiving fax machine will appear in the displ ay.

STANDARD

MUSTER

1234 123456

 TRANSMISSION 

+49 1234 123456

✎

More information about the electronic directory?

Please consultpage 3-1 3 for detailed inform ation how to store , alter or delete numbers stored in the electronic directory.

4-10 MF 1400 Rev. 1.1.1/22.10.99

Page 62

Sending documents

Dialling and number and monitoring a call

It is possible to dial a number and monitor the fax transmission.

Insert the document into the

document feeder and adjust the document guide accordingly.

If required, select the required

transmission quality via the [RESOLUTION] key.

Pick up the handset

press the [MONITOR] key.

Dial the receiving fax number:

❍ Manually ❍ Via one-touch key ❍ Via directory ❍ Via r edial

The fax transmission will start as soon as the receiving fax machine sends a signal that it is ready to receive. The number of the receiving fax machine will appear in the display.

STANDARD

MUSTER

1234 123456

 TRANSMISSION 

+49 1234 123456

Was the call answered by a person?

The fax machine at the receiving end must be switched over to fax operation.

➜ If fax machine si gnals can be heard c oming from the receivi ng end,

start the fax transmission via the [START] key.

✎

Hang up the handset ... and then?

After the fax transmission has started, you can hang up the handset. The fax transmission will not be interrupted.

Rev. 1.1.1/22.10.99 MF 1400 4-11

Page 63

Sending documents

Setting page count function

A page count function can be activated so that numerous pages will be received at the other end with individual page numbers.

P. 1/3

Insert the document into the

document feeder and adjust the document guide accordingly.

Press the [MENU] key four times.

Confirm your choice via the [SET] key.

Enter the quantity of pages to be

transmitted. Confirm y our choice via the [SET] key.

A beep will be heard.

Start the fax transmission in the

normal way.

P. 2/3

P. 3/3

STANDARD

4: # PAGES ?

PAGE ? P. 0 n

STANDARD

✎

Entered page quantity = quantity of transmitted pages?

If the entered page quantity is not identical to the quantity of transmitted pages, an error message will appear in the activity report and transmission report. See page 9-3.

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Page 64

Sending documents

4.5 Sending a document overseas

When a fax is sent over ext remely long d istances, the transmission qu ality can be impaired by interferenc e in the tele pho ne lin es . Interfe renc e can be avoided by reducing the fax transmission speed.

Reducing the fax transmission speed

Insert the document into the

document feeder and adjust the document guide accordingly.

Press the [MENU] key.

Press the [#] key.

A beep will be heard. The fax transmission speed i s now reduc ed.

Start the fax transmission in the

normal way.

STANDARD

1: POLLING Rx.

4800 BPS SET

✎

Fax transmission speed permanently altered?

A change of transmission speed only applies to the present fax transmission. By the way! Interference caused by poor quality telephone lines can also be avoided by reducing the fax transmission speed.

Rev. 1.1.1/22.10.99 MF 1400 4-13

Page 65

4.6 Delayed document transmission

Setting delayed document transmission

The timer can be programmed to send a fax at a later time.

Insert the document into the

document feeder and adjust the document guide accordingly.

If required, select the required

transmission quality via the [RESOLUTION] key.

Press the [MENU] key three

times. Confirm your choi ce via the [SET] key.

Enter the required transmission

start time via the numerical keys. Confirm your choice via the [SET] key.

STANDARD

3: TIMER Tx. ?

START TIME 16:0n

Sending documents

Dial the receiving fax number:

❍ Manually ❍ Via one-touch key ❍ Via directory ❍ Via r edial

Press the [SET] key.

A beep will be heard. The timer function is now active. The display will repeatedly switch over between the programmed transmission time and resolution grade.

PARTY ?

1235 123456

< TIMER Tx. 1 6 : 0 0 >

STANDARD

✎

Automatic print-out of transmission report !

It is possible to automatically receive a printed transmission report after every fax transmission. See page 4-14.

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Sending documents

Altering transmission delay time

The timer for a delayed fax transmission can be altered.

Press the [MENU] key three

times. Confirm you r choi ce via the [SET] key.

Press the [MENU] key once.

Confirm your choice via the [SET] key.

Enter the new transmission time via

the numerical keys. Confirm your choice via the [SET] key.

If necessary, press the [STOP] key

to completely del ete the old numbe r and then dial the new num ber of the receiving fax machine:

❍ Manually ❍ Via one-touch key ❍ Via directory ❍ Via r edial

3: TIMER Tx. ?

CHANGE ?

START TIME 17:0n

PARTY ? 1234 123456

Press the [SET] key.

A beep will be heard. The altered timer function is now stored. The display will repeatedly switch over between the programmed transmission time and resolution grade.

Rev. 1.1.1/22.10.99 MF 1400 4-15

< TIMER Tx. 1 7 : 0 0 >

STANDARD

Page 67

Sending documents

Deleting transmission delay time

The timer for a delayed fax transmission can be deleted.

Press the [MENU] key three

times. Confirm your choi ce via the [SET] key.

Press the [SET] key.

A beep will be heard. The transmission delay time has now been deleted.

Press the [STOP] key to return

to the standard display. The inserted document will be

automatically ejected.

3: TIMER Tx. ?

CANCEL ?

CANCELLED !

08 Jun. ’99 15:32

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Sending documents

Automatic print-out of delayed transmission report

It is possible to receive a printed report of a delayed transmission. This report will enable you to check whether the delayed transmission was successfully carried out.

Press the [MENU] key six

times. Confirm you r choi ce via the [SET] key.

Press the [MENU] key twice.

Confirm your choice via the [SET] key.

Press the numerical ke ys [3] and [2]

for software switch 32. Confirm your choice via the [SET] key.

Enter the required code via the

numerical keys :

❍ 00 (no printed report) ❍ 01 (print report after every delayed transmission) ❍ 02 (print report only after unsuccessful transmission)

6: FAX SET-UP ?

3: FEATURE SW. ?

( 3 2 ) TIMER REPORT

ON: ERROR ( 0 2 )

Press the [SET] key.

The setting is now programmed. Press the [STOP] key twice to

return to the standard menu.

08 Jun. ’99 15:32

✎

Software switches are very practical!

This fax machine can be pro gramme d to you r pers ona l requ irem en ts by means of software switches. A list of all settings and instructions how to alter them can be seen on page 9-1.

Rev. 1.1.1/22.10.99 MF 1400 4-17

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4.7 Broadcasting of Fax Documents

The Minoltafax 1400 offers the possibility of automatically broadcasting stored docume nts to several receivers in succession.

You can do the following:

G store a total of 50 pages for broadcasting, G program up to 20 receivers per broadcast order, G program up to 10 different broadcast orders.

Broadcast orders are automatically deleted after the broadcasting process has been carried out successfully.

✎

Make sure to print out a list of the broadcast receivers!

When setting up a broadcast, make sure to print the list of the broadcast receiv ers en ablin g you to ch eck a t any point of tim e t he job number of your broadcast message and to which directory numbers your broadcast message is sent.

Sending documents

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Sending documents

Set Up Immediate Broadcast

Set up a broadcast in order to automatically send a fax document to several rece ivers.

Insert the fax document into the

document feeder and adjust the feeder guide.

If necessary, change the

transmission quality via the [RESOLUTION] key in accordance with the fax document.

Press the [START] key.

Has a broadcast been set up

already?

If a broadcast has been set already, the mess age B/O SET? will be displayed.

➜ Press the [SET] key in order to

set up another broadcast.

STANDARD

0 : NOW 1 : LATER

B/O SET ?

0 : NOW 1 : LATER

Press the num erical key [0].

Dial the first receiving party’s

directory number.:

❍ manually ❍ via one-touch key ❍ via directory

Press the [SET] key in order to

enter another directory number

press the [COPY] key, if you do not want to enter another directory number.

A list of all r eceivers of the broadcast is printed.

Rev. 1.1.1/22.10.99 MF 1400 4-19

0 : NOW 1 : LATER

PARTY ?

1235 123456

PARTY ?

Page 71

Sending documents

Repeat steps 5 and 6 in order to set

up additional receivers of the broadcast message.

Press the [START] key.

The documents to be sent will be fed in and stored. The job number of the broadcast order and the am ount of pages which can probably still be read in by the memory will be displayed upon which broa dcasting will start immediately.

PARTY ?

JOB : 0 LEFT : 50

< B/O 0 17 : 00 >

✎

Automatic Print of Transmission Report

The transmission report can be printed automatically after the transmission has been finished, see page 4-14.

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Sending documents

Setting delayed broadcast

Set up a broadcast in order to automatically send a fax document to several receivers at a later time.

Insert the fax documents into the

document feeder and adjust the feeder guide.

If necessary, change the

transmission quality via the [RESOLUTION] key in accordance with the fax document.

Press the [START] key..

Has a broadcast order been se t

already?

If a broadcast order has been set already, the message B/ O SET? is displayed.

➜ Press the [SET] key in order to

set up another broadcast.

STANDARD

0 : NOW 1 : LATER

B/O SET ?

0 : NOW 1 : LATER

Press the num erical key [1].

Enter the start time of th e broadcast

via the numerical keys. Confirm your input by pressing the [SET] key.

Dial the first receiving party’s

directory number:

❍ manually ❍ via one-touch key ❍ via directory

Rev. 1.1.1/22.10.99 MF 1400 4-21

0 : NOW 1 : LATER

START 17:0n

PARTY ?

1235 123456

Page 73

Press the [SET] key in order to ent er

the directory number of another receiver

press the [COPY] key after having entered the directory numbers of all receivers.

A list of all r eceivers of the broadcast message is printed.

Repeat steps 5 and 6 in order to set

up additional receivers of the broadcast message.

Press the [START] key.

The documents to be sent will be fed in and stored. The job number of the broadcast order and the am ount of pages which can probably still be read in by the memory will be displayed. Broadcasting will begin at the indicated start time.

Sending documents

PARTY ?

JOB : 0 LEFT : 50

< B/O 0 17 : 00 >

✎

Automatic Print of Transmission Report!

The transmission report can be printed automatically after the transmission has been finished, see page 4-14.

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Sending documents

Cancelling Broadcast Order

How to cancel a broadcast order.

Press the [START] key twice.

Press the [SET] key.

Enter the job number of the

broadcast order you want to ca ncel with the numerical keys. Confirm your input by pressing the [SET] key.

The entry is confirmed by a beep. The broadcast order is cancelled.

Press the [STOP] key in order to

return to the standard display.

✎

B/O CANCEL ?

JOB No. = n ?

JOB No. = 0 ?

08 Sep. ’99 15:32

Broadcast orders are automatically deleted!

A broadcast order is automatically deleted after the broadcasting job has been finished.

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Sending documents

Setting up automatic print of broadcast report

Have the transmission report automatically printed after the broadcast order has been finished in order to enable you to check whether the broadcast order has been carried out successfully.

Press the [MENU] key eight times.

Confirm your choi ce by pressi ng the [SET] key.

Press the [MENU] key twice.

Confirm your choi ce by pressi ng the [SET] key.

Press the numerical ke ys [3] and [5]

for software switch-35 ON. Confirm your entry by pressing the [SET] key.

Select via the following numerical

keys as indicated below:

❍ 00 (OFF) ❍ 01 (ON)

8: FAX SET-UP ?

3: FEATURE SW. ?

( 3 5 ) B/O REPORT

ON ( 0 1 )

Press the [SET] key.

The setting is stored. Press the [STOP] key tw ice in order

to return to the standard display.

08 Sep. ’99 15:32

✎

Software switches are handy!

The fax machine can be individually set by means of the software switches. What possibilities of settings are available and how to change the settings: see page 9-1.

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Sending documents

4.8 Activating redial function

If it is not possible to make a connection, the nu mber will be auto matically redialled after 3 minutes. It is also po ssible to manuall y activate th e redial function.

Setting the quantity of redial attempts

Setting the quantity of automatic redial attempts if the receiving fax machine cannot be contacted. The default setting is "02 - redial 2 times".

Press the [MENU] key 8 times.

Confirm your choice via the [SET] key.

Press the [MENU] key twice.

Confirm your choice via the [SET] key.

Enter the required code via the

numerical keys :

❍ 05 (redial with programmed transmission delay) ❍ 06 (automatic redial with standard transmission)

8: FAX SET-UP ?

3: FEATURE SW. ?

( 0 6 ) AUTO REDIAL

Press the [SET] key.

Enter the required code via the

numerical keys :

❍ 00 (no redial attempt) ❍ 01 (1 x redial attempt) ❍ 02 (2 x redial attempts) ❍ ...etc, etc. ❍ 11 (11 x redial attempts)

Press the [SET] key.

The setting is now programmed. Press the [STOP] key twice to

return to the standard display.

Rev. 1.1.1/22.10.99 MF 1400 4-25

2 TIMES ( 0 2 )

08 Sep. ’99 15:32

Page 77

Sending documents

Starting manual redial function

A redial function can be manually started.

➜ Press the [REDIAL/P] key.

The redial function will now start.

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Sending documents

4.9 ECM ON/OFF

What does ECM mean?

The Minoltafax 1400 trans mits data in the IT U-T ECM (= ErrorCorrection Mode). This is the communication standard for fax machines of group 3 (G3). With this procedure lo st data parts ar e sent rep eatedly ena bling the transmission error rate to be reduced considerably.

The transmission time is increased when the ECM is switched on. However, less time is req uired in total than it woul d take if one page woul d have to be transmitted once more.

ECM permanently ON/OFF

How to select a permanent ECM setting.

Press the [MENU] key eigh t times.

Confirm your choi ce by pressi ng the [SET] key.

Press the [MENU] key twice.

Confirm your choi ce by pressi ng the [SET] key.

8: FAX SET-UP ?

3: FEATURE SW. ?

Press the numerical ke ys [2] and [4]

for software switch-24 ON. Confirm your entry by pressing the [SET] key.

Make your input via the following

numerical keys as indicated below:

❍ 00 (OFF) ❍ 01 (ON) ❍ 02 (NOT RETURN)

Press the [SET] key.

The setting is stored. Press the [STOP] key twice i n order

to return to the standard display.

Rev. 1.1.1/22.10.99 MF 1400 4-27

( 2 4 ) ECM

ON ( 0 1 )

08 Sep. ’99 15:32

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Sending documents

ECM for one single fax transmission ON/OFF

How to select the ECM setting for one single fax transmission.

Insert the fax document into the

document feeder and adjust the feeder guide.

If necessary, change the

transmission quality via the [RESOLUTION] key depending on the quality of the fax document.

Press the [MENU] key six times.

Confirm your choice by pressing the [SET] key.

Select the ON or OFF setting by

pressing the [MENU] key. Confirm your choice by pressing the [SET] key.

The input is confirmed by a beep.

STANDARD

6: ECM ?

ECM ON ?

ECM OFF ?

STANDARD

Carry out fax transmission as usual.

✎

Change to permanent ECM setting!

If you wish to have the ECM permanently set, see page 4-27.

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Receiving faxes

5 Receiving faxes

5.1 Receiving faxes automatically

Incoming calls will automatically be recognised as fax connections. Switching to automatic fax receiving mode.

➜ Press the [AUTO/TAD/MAN] key

repeatedly until E-MODE = AUTO appears in the display.

The automatic fax receiving mode is now activated.

Is the incoming call an automatic fax transmission?

The Minoltafax 1400 will recognis e the inco ming sig nal and au tomatica lly start receiving the fax transmission.

Is the incoming call a manual fax transmission or a voice call?

The Minoltafax 1400 will not switch over to auto fax mode, but will allow the fax machine to ring a further sev en times. I f the incom ing call re mains unanswered, your machine will automatically switch over to auto fax mode.

Individual settings of the auto fax mode can be carried out via the software swit ches:

G Software switch 07 = RINGER QUANTITY

Quantity of rings before the machine switches itself into the telephone line.

G Software switch 09 = F-T-SWITCH

Quantity of simulated rings. W hen the fax/telephone recognition feature is active, the voice call must be accepted by pressing the [STOP] switch. When the fax/tele phone recognition featu re is inactive, your fax mac hine will automatically acknowledge and receive the incoming call as a fax transmission.

Rx.MODE = AUTO

✎

How do these software switches work?

For detailed information concerning the use of software switches, please consult page 9-1.

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Page 81

5.2 Receiving faxes manually

Incoming fax transmissions will not be automatically accepted. Activating manual reception mode.

➜ Press the [AUTO/TAD/MAN] key

repeatedly until E-MODE = MAN appears in the display.

The manual fax receiving mode is now activated.

Is the incoming call a voice call?

Pick up the handset and ans wer the call. If the calle r wants to immediatel y send you a fax, press the [START] key to receive the fax transmission. The caller can start the fax transmission when the signal from your fax machine can be heard.

Is the incoming call an automatic fax transmission?

You will hear a fax m achine signal. Th e Minoltafax 1400 will recognise th e incoming signal and automatically start receiving the fax transmission.

If software switch 54 has bee n se t at 00 (OFF ), yo ur fax ma ch ine will not start automatically . The fax transmissio n must be manually sta rted via the [START] key. The default setting of software switch 54 is 01 (ON). Please consult page 9-1 for detailed information concerning the use of software switches.

Receiving faxes

Rx.MODE = MANUAL

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Receiving faxes

5.3 Combination with an answering machine

The Minoltafax 1400 can be operated in connection with an answering ma chine.

If an answering machine is connected to your fax machine, please observe the following:

G The answering machine should be programmed so that it will accept

an incoming call after 4 rings.

G Convenient features of the answering machine (call monitoring, call

recording, call counter, etc.) could be impaired because your fax machine will automatically switch itself into the line.

G Correct function of the connected answering machine cannot be

guaranteed because this mainly depends on the quality of the phone line connection and the features of the answering machine.

G The Minoltafax must be connected to the left slot marked as "N" and

the answering mac hine mus t be conn ected t o the right slot marked as "N" in the TA E wall socket.

Switching on fax reception with an answering machine connected.

➜ Press the [AUTO/TAD/MAN] key

repeatedly until E-MODE = ANSWER appears in the display.

Rx.MODE = ANSWER

Is the incoming call an automatic fax transmission?

You will hear a fax m achine signal. The Minoltafax 1400 will recognise the incoming signal and automatically start receiving the fax transmission.

Is the incoming call a voice call?

The connect answe ring machine wi ll accept the call after the progra mmed amount of rings and send your answer message.

Your answering machine is ready to accept a message:

G The Minoltafax 1400 can receive a fax w hen the call er manually st arts

his fax machine after your answering machine message has finished.

G If no message is left withi n 6 seconds after the answ ering machine has

switched on, the Mino tafax 1400 will send a signal and receive the fax transmission. If the voice response feature has been activated (software switch 16), the machine will ask the ca lle r to press the START key before emitting a CGN signal. The Minoltafax will, in any case, receive the transmission if the calling fax machine emits a fax signal.

Rev. 1.1.1/22.10.99 MF 1400 5-3

Page 83

5.4 Receiving selected faxes

Incoming faxes wi ll onl y be recei ved if the s ender num ber is prog rammed as a one-touch number in your fax machine and the station identification has been correctly programmed.

The number of the calling machine is not a one-touch number?

The incoming fax transmission will be automatically stopped as soon as RECEIVE appears in the display.

The incoming fax does not have a station identification?

The incoming call will be automatically stopped. When the software switch 26 is set at 01 (ON), faxes can be received

selectively. The default setting is software switch 16 is 00 (OFF). Please consult page 9-1 for detailed information concerning the use of software switches.

Receiving faxes

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Page 84

Receiving faxes

5.5 Receiving and forwarding fax transmissions

How to forward a received fax transmission to another fax machine. You can forward fax transmissions automatically or manually (polling).

Setting of automatic fax forwarding

How to automatically forward fa x trans mission s from y our fax mach ine to another fax machine.

Press the [MENU] key seven times.

Confirm your choi ce by pressi ng the [SET] key.

Press the [MENU] key until

FORWARD : AUTO is displayed. Confirm your choi ce by pressi ng the [SET] key.

Dial the direct ory nu mb er o f th e f ax

machine to which you want to forward your fax transmissions:

❍ manually ❍ via one-touch key ❍ via directory

7: SET FORWARD ?

FORWARD : AUTO

1235 123456

Press the [SET] key.

The automatic fax forwarding setting is confir med by th e sound o f a beep. The standard display appears.

08 Sep. ’99 15:32

✎

Busy or faulty transmission?

Should the fax machine to which the transmiss io n is bei ng fo rw arde d emit a busy tone, dialling is repeated in accordance with the current settings, see page 4-25. If the machine still does not emit an idle ton e, transmission is stopped. Should a transmission error occur duri ng fax for wardi ng, the transmission will be repeated after a period of approx. 10 minutes. In case also this fax forwarding is faulty, transmission is interrupted.

Rev. 1.1.1/22.10.99 MF 1400 5-5

Page 85

Setting of manual fax forwarding

How to set manual fax forwarding.

Press the [MENU] key seven times.

Confirm your choice by pressing the [SET] key.

Press the [MENU] key until

FORWARD : MAN. is displayed. Confirm your choi ce by pressi ng the [SET] key.

Enter a four-figure pas sword via the

numerical keys.

Press the [SET] key.

The manual fax forwardi ng setting is confirmed by the sound of a beep. The standard display appears.

Receiving faxes

7: SET FORWARD ?

FORWARD : MAN.

PASSWORD ?

PASSWORD ? 1 2 3 n

08 Sep. ’99 15:32

5-6 MF 1400 Rev. 1.1.1/22.10.99

Page 86

Receiving faxes

Release of manual fax forwarding

How to manually forward received fax messages. Please observe the following:

✔ The fax machine from which you release manual fax forwarding, has

to be set at inband signalling. Dial the number of your Minoltafax 1400 on the fax machine to which

the transmission shall be forwarded.

Press the [*] key as soon as you hear the fax signal of your fax

machine.

Enter the password selected for the manual fax forwarding.

If the password is accepted by the Minoltafax 1400, the CNG signals

are released.

❍ If a wrong password is entered, the ERROR signal (4) is to be

❍ If there is no fax transmission to be forwarded, the END signal (2) ❍ If there are fax transmissions for forwarding, the RELEASE signal

heard, followed by the PASSWORD INPUT sig nal (3). Should you enter a wrong password three tim es after anothe r, the co nnecti on will be interrupted.

is to be heard and the connection is interrupted. (1) is to be heard and forwarding begins.

(1)

(2)

(3)

(4)

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Receiving faxes

5.6 Memory reception during printer problem

If the paper runs out, or the ink cartridge becomes empty, your Minoltafax 1400 will store the incoming transmission data.

The memory reception can store up to 34 pages, depending on the original document.

If memory reception has stored data, th e LED for MEMORY RECEPTION will blink and the di splay will show the respective fault message, such as INK OUT.

Print received fax message from memory

The received pages can be printed out from the incoming data store.

Rectify the cause of the

respective fault.

Press the [PRINTER RESET] key.

The stored data will be printed.

Power cut while data is stored

In the event of a p ower cut, all stored data will be lost. The display will t hen show the message DATA LOSS.

INK OUT

 Rx. DATA PRINT 

Data overflow with half-tone fax transmission

The memory reception can store up to 34 pages, depending on the original document. If a document is tran smitted in "half-tone" resolution mode, the memory reception capacity could become exhausted after receiving only one page.

In this case, the respective page must be transmitted in “Standard“ resolution mode.

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Page 88

Receiving faxes

5.7 Calling a fax transmission (Polling)

A fax transmission can b e called from anoth er fax ma chine as long as the other machine has been programmed accordingly.

Press the [MENU] key. Confirm

your choice via the [SET] key.

Dial the number of the other

fax machine:

❍ Manually ❍ Via one-touch key ❍ Via directory ❍ Via r edial

Press the [SET] key.

The transmission will start as soon as your fax machine receives a signal from the other fax machine. The number of the other machine will appear in the display.

1: POLLING Rx. ?

1234 123456

 TRANSMISSION 

+49 1234 123456

Rev. 1.1.1/22.10.99 MF 1400 5-9

Page 89

5.8 Receiving a fax with size reduction

If a transmitted fax is longer than the size of your paper, your Minoltafax 1400 will normally print the incoming fax on two pages. You can prevent this by setting your fax machine to automatically print incoming faxes at a size reducti on rati o of 90% , 84% or 7 0%. The defaul t setting is 90%.

Incoming faxes can be reduced in size so that they fit on one page of paper.

Press the [MENU] key 8

times. Confirm your choi ce via the [SET] key.

Press the [MENU] key twice.

Confirm your choice via the [SET] key.

Enter the digits [5] and [5] for

software switch 55. Confirm your choice via the [SET] key.

Enter the respective code:

❍ 00 (100% - no reduction) ❍ 01 (90%) ❍ 02 (84%) ❍ 03 (70%)

8: FAX SET-UP ?

3: FEATURE SW. ?

( 5 5 ) Rx. RATIO

90% ( 0 1 )

Receiving faxes

Press the [SET] key.

The setting in now programmed. Press the [STOP] key twice to

return to the standard display.

08 Sep. ’99 15:32

✎

Setting is permanent!

This setting rema ins active u ntil it is programme d to a differ ent setting .

5-10 MF 1400 Rev. 1.1.1/22.10.99

Page 90

Receiving faxes

5.9 Fax machine with external telephone

If you are operating your Minoltafax 1400 together with an external telephone apparatus and you an sw e r a fax m ach in e by ph on e, you must manually transfer this fax transmission to your fax machine.

Transferring an incom ing fax transmission from your external telep hone to your fax machine.

Please observe the following:

G You can only make us e of th is fu nct ion, i f the re ceptio n mod e is set at

MAN or AUTO.

G Forwarding of incoming fax transmissions is not possible with every

telephone model. Press the [3] key twice on your telephone.

Place the telephone handset on the hook.

Your fax machine will now accept the transmission.

The respective code to transfer a fax transmission can be individually programmed via software switch 08.

✎

Individual code setting for fax forwarding!

The code for forwarding of an incoming fax transmission can be individually set via software switch-08.

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Receiving faxes

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Page 92

Copying a document

6 Copying a document

6.1 Making a single copy

It is possible to copy a document with the Minoltafax 1400.

Insert the document with its face

downwards in the document feede r. The display will show the pres ent

resolution setting.

If necessary, alter the resolution

grade via the [RESOLUTION] key.

Press the [COPY] key.

The copying function will start.

✎

Stopping a copying function!

Press the [STOP] key, frequently when necessary, to stop a started copying function.

STANDARD

 COPY 

Rev. 1.1.1/22.10.99 MF 1400 6-1

Page 93

6.2 Production of several copies

How to produce s everal copies of fax document s with the Min oltafax 1400. You should observe the following points:

✔ A fax document may consist of up to 67 pages, depending on the

available memory space.

✔ Up to 99 copies can be made from a fax document.

Insert the document with its face

downwards into the document feeder.

The display will show the present resolution setting.

If necessary, alter the resolution

grade via the [RESOLU TION] key in accordance with the fax document.

Press the [MENU] key four times.

Confirm your choice by pressing the [SET] key.

Copying a document

STANDARD

4:#PAGES ?

Enter the quantity of copies to be

made from th e original via the numerical keys.

Press the [COPY] key.

The original document is automatically fed in. The copies are printed one after another.

PAGE ? P. 0 n

VORLAGEN : 33

PRINT : 1 SET : 3

✎

Stopping a copying function!

Press the [STOP] key, sev eral times, if nece ssary, to stop the copying process.

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Copying a document

6.3 Copying a document with size reduction

Copying a document with a copy reduction factor of up to 70%.

Press the [MENU] five times.

Confirm your choice via the [SET] key.

Select the required reducti on fac tor

via the [MENU] key. Confirm you r choice via the [SET] key.

A beep will be heard. The reduct ion factor is now programmed.

Insert the document with its face

downwards in the document feede r. The display will show the pres ent

resolution setting.

5: REDUCTION ?

REDUCTION OFF

REDUCTION 90 %

REDUCTION 84 %

REDUCTION 70 %

STANDARD

If necessary, alter the resolution

grade via the [RESOLUTION] key.

Press the [COPY] key.

The copying function will start.

STANDARD

 COPY 

✎

Setting is permanent!

This setting remains active until it is prog rammed to a different sett ing.

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Copying a document

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Use the fax machine as PC printer

7 Use the fax machine as PC printer

The Minoltafax 1400 is equipped with an 8 bit parallel interface and, combined with a PC, it can be used as a printer. The possibility of freely choosing the ink cartridge type allows for printing in black or for colour printing.

7.1 Printer specifications

Make sure to observe the following printer specifications:

Printer

Printer type Ink jet printer Paper feed Automatic paper feed Paper type Standard paper, 64 to 90 g/sq.m

Paper formats A4, Letter, Legal size Capacity of paper holder 100 sheets max.

Print format Horizontal

(foils available)

(max. thickness of paper stack: 10 mm)

a: 210 to 216 mm b: 3.4 mm (for A4)

0.25 inch (for Letter)

Vertical

c: 279 to 297 mm d: 3.4 mm e: 12.7 mm

16 mm (recommended non-printing area)

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7.2 Preparation of fax machine and PC

System Requirements

The Minoltafax 1400 supports the following systems:

System Requirements

Windows 95, 98 - Parallel port

Windows 3.1 - Parallel port

Windows for Workgroups 3.11 - Parallel port

Cable Specification

The Minoltafax 1400 is equipped with an 8 bit parallel interface. Please observe the following:

G For connection to the printer only use an IEEE 1284 compatible

parallel cable (not included in delivery volume).

G Use a cable as short as possible. G The plug of the parallel cable must be narrower than 17 mm. G It is imperative that the supplied

magnetic core be used, if there is none provided on your cable.

Connect your Minoltafax 1400 to a computer to use it as a printer.

- 16MB RAM

- 486 processor or higher

- 20MB free space on hard-disk drive

-8MB RAM

- 486 processor or higher

- 20MB free space on hard-disk drive

- 10MB RAM

- 486 processor or higher

- 20MB free space on hard-disk drive

Make sure that the Minoltafax 1400

and the computer are switched off. Insert the plug of the parallel cable

in the parallel interface of the Minoltafax 1400.

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Secure the plug with both metal clips on the Minoltafax 1400.

Connect the other cable end to the pa rallel interf ace of you r computer.

> 17 mm

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Installation of printer driver

Install the printer driver supplied on CD-ROM in order to be able to print documents from your computer on the Minoltafax 1400.

➜ Install the printer driver in your computer.

How is the printer driver installed in the computer?

➜ Help regarding correct installation of the printer driver is to be

found in the installation instructions attached to the printer driver CD-ROM as well as in the user’s guide of your computer.

✎

Printer driver, control programme . . .

A control programme for the Minoltafax 1400 as well as a deinstallation programme for the printer software are installed in the computer together with the printer driver.

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7.3 Application of printer software

Application of printer driver

Use the printer driver for the following:

G Alteration of basic printer settings. G Selection of document-specific print settings. G Selection of page orientation. G Selection of paper formats and paper types. G Setting of print quality. G Reset of printer settings.

Application of the control programme

The control programme is installed with the printer driver. The control programme is contained in the Minoltafax 1400 programme group.

Use the control programme for the following:

G Cleaning of print head. G Ink cartridge alignment. G Print jobs supervision. G Supervision of ink cartridge filling level. G Printing of test page. G Change of DOS settings. G Control programme supervision.

Application of de-installation programme

The de-installation programme is installed with the printer driver. The deinstallation programme is contained in the Minoltafax 1400 programme group.

➜ Start the de-installation programme to de-install the printer software.

Rev. 1.1.1/22.10.99 MF 1400 7-5

Konica Minolta MF1400 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual