Konica Minolta MF1400 User Manual

User Manual

Minoltafax 1400

www.minoltaeuro

e.com

The essentials of imaging

Contents

1 Introduction

1.1 We want you to be a satisfied customer.....................................1-1

1.2 Guide through the manual ...........................................................1-3

Where can I find what in this manual?............................................1-3

Short description of autography and symbols.................................1-4

1.3 Safe operation of your fax machine............................................1-5

Instructions for personal and operational safety.............................1-5

Approval symbol..............................................................................1-7

2 Unpacking, installation, setup

2.1 Unpacking the fax machine..........................................................2-1

Machine layout................................................................................2-2

Control panel of Minoltafax 1400 ....................................................2-4

2.2 Installing the fax machine............................................................2-6

Ambient requirements.....................................................................2-6

Location...........................................................................................2-6

Space requirement..........................................................................2-7

Storage of consumables .................................................................2-7

2.3 Setting up the fax machine..........................................................2-8

Connecting the fax machine............................................................2-8

Installing the ink cartridge...............................................................2-9

Inserting paper..............................................................................2-11

Re-aligning the printer...................................................................2-13

Setting the ringer volume..............................................................2-14

Setting the monitoring volume.......................................................2-14

3 Individual fax machine settings

3.1 Please observe!.............................................................................3-1

List of letters, symbols and digits....................................................3-1

Entering letters and digits................................................................3-2

Correcting an entered character .....................................................3-3

Setting dialling pauses....................................................................3-3

Cancelling a procedure...................................................................3-4

Setting the dialling method (MFV/IWV)...........................................3-4

3.2 Setting sender identification data...............................................3-5

3.3 Setting the date and time .............................................................3-7

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3.4 Setting the one-touch keys.................. ...... ..... .............................3-8

Storing a number under a one-touch key.......................................3-9

Altering one-touch key allocation..................................................3-10

Deleting the allocation of a one-touch key....................................3-11

Printing a list of allocated one-touch keys....................................3-12

3.5 Setting up the directory .............................................................3-13

Entering numbers into the directory..............................................3-14

Altering a directory number ..........................................................3-15

Deleting a directory number .........................................................3-16

Scrolling through the directory......................................................3-16

Calling statistics of directory number............................................3-17

Directory entry search..................................................................3-17

Printing list of directory entry........................................................3-18

Transferring a directory entry to a one-touch key.........................3-19

3.6 Switching activity report on/off.................................................3-20

Switching on the activity report.....................................................3-20

Switching off the activity report.....................................................3-21

Manually started print-out of activity report...................................3-21

4 Sending documents

4.1 Please observe the following!.....................................................4-1

Characteristics of documents to be transmitted .............................4-1

Interrupting a procedure.......................................... ...... .................4-2

4.2 Inserting a document...................................................................4-3

4.3 Setting the resolution and contrast............................................4-4

Setting the resolution for present transmission ..............................4-4

Permanently setting the transmission resolution............................4-5

Setting the contrast.........................................................................4-6

4.4 Sending a document....................................................................4-7

Dialling the number via the numerical keys....................................4-7

Dialling a number via redial............................................................4-8

Dialling a number via a one-touch key...........................................4-9

Dialling a number via the directory...............................................4-10

Dialling and number and monitoring a call ...................................4-11

Setting page count function..........................................................4-12

4.5 Sending a document overseas..................................................4-13

Reducing the fax transmission speed...........................................4-13

4.6 Delayed document transmission..............................................4-14

Setting delayed document transmission.......................................4-14

Altering transmission delay time...................................................4-15

Deleting transmission delay tim e..................................................4-16

Automatic print-out of delayed transmission report......................4-17

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4.7 Broadcasting of Fax Documents...............................................4-18

Set Up Immediate Broadcast........................................................4-19

Setting delayed broadcast.............................................................4-21

Cancelling Broadcast Order..........................................................4-23

Setting up automatic print of broadcast report..............................4-24

4.8 Activating redial function...........................................................4-25

Setting the quantity of redial attempts...........................................4-25

Starting manual redial function......................................................4-26

4.9 ECM ON/OFF................................................................................4-27

What does ECM mean?................................................................4-27

ECM permanently ON/OFF...........................................................4-27

ECM for one single fax transmission ON/OFF..............................4-28

5 Receiving faxes

5.1 Receiving faxes automatically.....................................................5-1

5.2 Receiving faxes manually............................................................5-2

5.3 Combination with an answering machine..................................5-3

5.4 Receiving selected faxes..............................................................5-4

5.5 Receiving and forwarding fax transmissions.............................5-5

Setting of automatic fax forwarding ................................................5-5

Setting of manual fax forwarding ....................................................5-6

Release of manual fax forwarding ..................................................5-7

5.6 Memory reception during printer problem.................................5-8

Print received fax message from memo ry......... ..... ...... ...... .............5-8

Power cut while data is stored ........................................................5-8

Data overflow with half-tone fax transmission.................................5-8

5.7 Calling a fax transmission (Polling)............................................5-9

5.8 Receiving a fax with size reduction...........................................5-10

5.9 Fax machine with external telephone.......................................5-11

6 Copying a document

6.1 Making a single copy....................................................................6-1

6.2 Production of several copies..................................................... ..6-2

6.3 Copying a document with size reduction...................................6-3

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7 Use the fax machine as PC printer

7.1 Printer specifications...................................................................7-1

7.2 Preparation of fax machine and PC............................................7-2

System Requirements............................................. ...... ..... ............7-2

Cable Specification.........................................................................7-2

Installation of printer driver.............................................................7-4

7.3 Application of printer software ...................................................7-5

Application of printer driver.............................................................7-5

Application of the control programme.............................................7-5

Application of de-installation programme.......................................7-5

7.4 Printing from a DOS application in Windows............................7-6

The following is to be taken into consideration!..............................7-6

Printing from a DOS application in Windows..................................7-6

Change print settings......................................................................7-7

Printing of print file..........................................................................7-8

7.5 Printing from a pure DOS application ........................................7-9

Creation of print file........................................................................7-9

Printing of print file........................................................................7-10

Change print settings....................................................................7-11

7.6 Re-set printer after a malfunction.............................................7-12

8 Using the telephone

8.1 Making a phone call .....................................................................8-1

8.2 Receiving a telephone call.............. ................................. ...... ......8-2

8.3 Dialling a number .........................................................................8-3

Dialling a number via the numerical keys. ......................................8-3

Dialling a number via the redial function.........................................8-3

Dialling a number via a one-touch function....................................8-3

Dialling a number via the directory.................................................8-4

Searching for a number in the directory.........................................8-4

8.4 Putting a call on hold...................................................................8-5

8.5 Operator call.................................................................................8-6

Making an "operator call" immediately after sending a fax.............8-6

Making an "operator call" immediately after receiving a fax........... 8-6

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9 Setting specific features

9.1 Using software switches..............................................................9-1

Setting the software switches..........................................................9-1

Printing list of software switches.....................................................9-2

List of software switches.................................................................9-3

9.2 Switching on power save mode...................................................9-5

10 Trouble-shooting

10.1 General problems..................... ...... .................................. ..... ......10-1

10.2 Problems when sending a fax....................................................10-2

10.3 Problems when receiving a fax..................................................10-2

10.4 Problems during printing...........................................................10-3

10.5 Problems with telephone handset.............................................10-3

10.6 Problems with connected telephone apparatus......................10-3

10.7 Problems with print-out quality.................................................10-4

10.8 Rectifying problems....................................................................10-5

Removing a jammed document....................................................10-5

Removing a paper jam..................................................................10-6

Renewing the ink cartridge............... ..... ...... ...... ..... .......................10-7

Re-aligning the printer (via Minoltafax 1400) ................................10-9

Re-aligning the printer (via computer)........................................10-10

Cleaning the printer head nozzles (via Minoltafax 1400)............10-11

Cleaning the printer head nozzles (via computer)......................10-12

10.9 Error codes in the printed reports ...........................................10-13

11 Annex

11.1 Features.......................................................................................11-1

11.2 Caring for the machine...............................................................11-3

Cleaning the housing....................................................................11-3

Cleaning document transport rollers 1 and 2................................11-3

11.3 Technical data.............................................................................11-5

Minoltafax 1400.............................................................................11-5

Optional accessory.......... ...... ..... ...... .................................. ..... ......11-6

11.4 CE emblem (conformity declaration) ........................................11-7

11.5 Index.............................................................................................11-8

Rev. 1.1.1/22.10.99 MF 1400

MF 1400 Rev. 1.1.1/22.10.99

Introduction

1 Introduction

1.1 We want you to be a satisfied customer

Thank you for purchasing a Minolta fax machine. This fax machine is ap prove d for use in pu blic te lephon e netw orks and is

compatible to other fax machines of transmission standard 3. This manual will enable you to achieve maximum results of your

Minoltafax 1400 because it contains detailed information to the following subjects:

G Safe operation of your fax machine. G Setting up your fax machine. G Use of fax machine as PC printer. G Sending and receiving faxes. G C op yi ng doc um ent s. G Trouble-shooting.

Please read this manual thoroughly before starting up your fax machine, and always keep it readily available.

More detailed information can be obtained from:

G Your technical support partner. G Our Internet website http://www.minolta.com

This website contains the answers to numerous problems.

Always have the serial number and delivery date of your fax machine readily available so that we can offer you fast and sound advice in the event of an enquiry or problem.

. . . because we want you to be a satisfied customer.

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Introduction

This documentation must not be reproduced, transferred, copytyped, stored in an archive or translated without the explicit prior permission in writing by Minolta Co. Ltd.

The manufacturer reserves the right to modify this manual.

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Introduction

1.2 Guide through the manual

Where can I find what in this manual?

If you don’t know which chapter to consult to fin d the right inform ation, the following table will assist you. Please use the index at the end of this manual to quickly find precise information covering a certain topic.

No. Chapter designation Chapter description

Contents This is where you will find a list of the chapters and

1 Introduction This is where you will find general information

2 Unpacking, installation,

setup

3 Individual fax machine setup This is where you will learn how to:

4 Sending a fax This is where you will learn various methods of

5 Receiving a fax This is where you will learn various methods of

6 Copying a document This is where you will learn how to use your fax

7 Use the fax machine as a

printer

8 Making phone calls This is where you will learn how to use the telephone

9 Specific machine settings This is where you will learn how to "tailor" the settings

10 Trouble-shooting This is where you will learn how to identify and rectify

11 Annex This is where you will find useful information, such as:

sub-chapters contained in this manual.

concerning your personal safety and that of your machine, as well as instructions how to use this manual.

This is where you will become familiar with all features of your Minoltafax 1400, such as:

- Machine layout.

- Installing the fax machine.

- Setting up the fax machine.

- Program letters and figures.

- Set your station identification.

- Set the the date and time.

- Program the one-touch keys.

sending a fax.

receiving a fax.

machine as a photocopier. This is where you will learn how to use your fax

machine as a printer.

unit.

of your Minoltafax 1400 to suit your own special requirements.

simple problems.

- Technical data

- Index

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Introduction

Short description of autography and symbols

Various autography and symbols are used in this manual to express various situations. The examples below will enable you to identify the various situations and handle them accordingly.

CAUTION This is a warning!

A warning makes you aware of a hazard that can cause death, personal injury or damage to the machine due to incorrect operation.

➜ The arrow indicates certain behaviour to prevent a dangerous

situation.

[SET] Key on keypad with the designation “Set“

ERROR Message in display showing the text "Error"

➜ Single operation step

(further steps not necessary)

Step 1 of a procedure

Step 2 of a procedure, etc.

This is where you receive help.

➜ Carrying out the described

operation will achieve the required results.

This is what has to be done

✎

A useful tip

Text with this appearance will offer you tips and tricks to make you more familiar with your fax machine.

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Introduction

1.3 Safe operation of your fax machine

Instructions for personal and operational safety

Personal injury, electrical shocks or even fires can result from incorrect operation. Before unp ac ki ng y ou r fax m ac hin e, p lea se rea d th e fo llowing safety precautions to ensure your pe rsonal safety and also the operation al safety of your fax machine.

CAUTION Adhere to the following instructions!

➜ Connect the machine only to an earthed 220-240V/50-60Hz mains

socket which complies to VDE standards.

➜ Do not connect the machine to a mains mul tip le ada pte r sock et. ➜ Ensure that the plug is fully inserted in the mains socket and is easily

visible and accessible.

➜ Do not pull on the electrical cable to disconnect the plug from the

mains socket.

➜ Do not connect the machine to a tel ephone line during a thund erstorm. ➜ Do not use the fax machine / handset near explosive gases. ➜ Do not pull the plug out of the mains socket if y our hands are wet. Ris k

of electrical shock!

➜ Only move the machine after pulling the plug out the main socket. ➜ Do not place hea vy o bjects on the main s ca ble, a nd do not p ull, p in ch

or nip it.

➜ Pull the plug out the mains sock et if the cable is damaged. Info rm your

local service centre.

➜ Only use electrical extension cables that are designed for the power

rating of the machine.

➜ Do not carry out any other operations than those described in this

operating manual.

➜ Do not place heavy objects on the machine. ➜ Do not open any covers on the machine while it is transmitting or

printing.

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Introduction

➜ Do not interrupt the po wer supp ly w hile th e machi ne is t ransm itting o r

printing.

➜ Do not place magnetic objects near the machine. ➜ Do not use inflammable aerosols, liquids or gases near the machine. ➜ Do not remove any safety devices, and do not alter the machine’s

design. The machine is equipped with high-voltage components!

➜ Do not insert paper c lips / tack s or sm all m etal o bjects in an y open ing

of the machine. I f this shoul d nevertheless happen, pul l the plug ou t of the mains socket immediately and inform your local service centre.

➜ Never place drinking cups, bottles or other vessels containing liquids

on the machine. If liquid should nevertheless enter the machine, pull the plug out of the mains socket immediately and inform your local service centre.

➜ If your machine becomes extremely warm, generates smoke or an

unusual odour, or makes an unusual noise, pull the plug out of the mains socket immediately and inform your local service centre.

➜ Ensure that the paper outlet is always unobstructed in order to avoid

paper jams and possible subsequent damage to the printer head.

➜ Always contact your local service centre in the event of a problem.

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Introduction

Approval symbol

The Minoltafax 1400 fulfils the fax requirements accord ing to CT R 21 and DTS.

The machine bears the EMV symbol as proof that it comp lies to requirements of EN 50081-1 and EN 50082-1.

Machines equipped with the "GS" emblem have design approval according t o national and international standards.

The noise level at the place of work is 75 dB (A) or less according to ISO 777.

Machines with CE approval (CTR 21 approval)

These machines fulfil the valid European requirements of the Council Decision 98/482/EC for individual connections to public telephone networks (PSTN)

As there are certai n d iffe ren ces i n the networks of the i ndi vi dua l m em be r states, problems can still occur with main connections (PSTN) despite fulfilment of all requirements. If you should encounter any difficulties, please contact your local service centre.

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Introduction

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Unpacking, installation, setup

2 Unpacking, installation, setup

2.1 Unpacking the fax machine

CAUTION Plastic packaging is hazardous for small children!

➜ Please keep the packaging out of reach of small children.

Remove the fax machine and its accessories from the carton

Fax machine

Ferrite core

Paper support

Instruction manual

Telephone handset

Ink cartridge

Telephone cable

Printer driver (CD-ROM)

Remove the individual packaging.

Remove the transport retainer bands.

Rev. 1.1.1/22.10.99 MF 1400 2-1

Unpacking, installation, setup

Machine layout

Paper support

Document support

Document guide

Control panel

Document output

Paper output

Ringer volume

Monitoring volume

Printer Interface

(parallel)

Telephone cable connection

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Unpacking, installation, setup

Document transport rolle r 1

Document transport roller 2

Document sensor

Document release lever

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Unpacking, installation, setup

Control panel of Minoltafax 1400

1 234 5 678

Item Designation Function

1 NUMERIC KEYPAD To enter figures or letters 2 MENU To scroll through the various menus 3 SET To confirm data / selections in the menus 4 MEMORY Will blink when data is stored in the page memory 5 DISPLAY Shows various information:

6 PRINTER RESET To re-align the printer 7 AUTO/TAD/MAN To switch between:

8 RESOLUTION To select the transmission resolution:

9 ONE-TOUCH To directly dial numbers stored under the one-touch

- Standard display: Date and time

- Specific input requirements

- Status message

- Automatic fax reception

- Answering machine

- Manual fax reception

- Standard

-Fine

- Extra-fine

- Half-tone

keys 0 to 9.

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Unpacking, installation, setup

Item Designation Function

10 DIRECTORY To scroll through the directory 11 SEARCH To search for a specific directory number 12 START To start a function:

13 COPY To start:

14 STOP To interrupt a function and eject a document 15 REDIAL/P To re-dial the number last dialled, and to insert a pause

16 HOLD To temporarily place a call on hold 17 R To call an outside line within a PBX system 18 MONITORING To acoustically monitor a call / connection

15161718

- Transmit

- Receive

- A copy function

- A list print-out

between two digits of a number

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2.2 Installing th e fax machine

Ambient requirements

Optimum ambient requirements for the printer are:

G Temperatures between 5°C and 35°C

(Fluctuations ma x. 10°C per hour)

G Humidity between 15% and 85%

(Fluctuations max. 20% per hour).

Location

The installation location must fulfil the following requirements:

G Dry and dust-free. G Level and vibration-free surface. G Away from easily inflammable objects, such as curtains. G Free of objects that could block the ventilation slots in the

machine housing.

G Easily accessible mai ns soc k et. G Away from explosive gases.

The machine must be protected from the following:

G Splashing liquids. G Organic gases, such as ammo nia c G Direct sunlight. G Excessive temperature fluctuations. G Discharged air from heaters and air-condit ion ing units .

Unpacking, installation, setup

CAUTION Condensation during temperature fluctuations!

Temperature fluctuations can cause the development of condensation inside the machine.

➜ If condensation has developed, switch on the machine at least 15

minutes before it is to be used.

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Unpacking, installation, setup

Space requirement

Ensure that the machine has sufficient space so that it can function correctly and be easily accessi ble .

The machine dimensions are:

G Height: 264mm G Width: 360mm G Depth: 300mm.

✎

Does the fax machine have enough space?

Ensure that there is sufficient space in front of the fax machine, otherwise the ejected document or paper could become jammed.

Storage of consumables

Store the consumables

G In their closed original packaging G Protected from direct sunlight or heat. G In a cool, dry and dust-free place. G Our of the reach of small children.

A small box is located inside the Minoltafax 1400 in which a spare ink cartridge can be stored.

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2.3 Setting up the fax machine

Connecting the fax machine

Slide the plastic noses on the paper

support in the available slot s.

Connect the handset to the

available connection.

Unpacking, installation, setup

Connection for handset

Connect the fax machine to the

telephone connection. Use the telephone cable for this purpose.

Insert plug into socket.

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Unpacking, installation, setup

Installing the ink cartridge

CAUTION Damage to ink cartridge!

If handled incorrectly, the printing head on the ink cartridge can be damaged. The ink cartridge can then no longer be used.

➜ Only use an ink cartridge as per the following specification: black

4968-050, colour 4968-060.

➜ Do not touch the printing head on the ink cartridge. ➜ Do not place the ink cartridge on its printing head. ➜ Do not shake or take apart the ink cartridge. ➜ Store ink cartridge out of children’s reach.

Fold the control panel forwards.

The cartridge holder will move to central position.

Open the printer unit cover.

The cartridge holder is under the cover.

If the cartridge holder is not

under the cover?

➜ Press the [PRINTER RESET]

key.

Remove the protection strips

from the ink cartridge.

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Insert the ink cartridge in the

cartridge holder.

Gently press the ink cartridge

forwards. The ink cartridge must engage

with an audible click.

Close the control panel cover.

The display will show NEW CARTRIDGE.

Unpacking, installation, setup

If NEW CARTRIDGE does not

appear in the display?

➜ Make sure that the cartridge

engages properly in the cartridge holder.

Confirm by pressing the [SET]

key. The standard display message

will appear.

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NEW CARTRIDGE ? 08 Sep. ’99 15:32

Unpacking, installation, setup

Inserting paper

Insert up to 100 sheets of paper (75g/m Use only good quality paper with the following qualities:

✔ Paper formats:

A4 (210×297 mm), Letter (216× 279 mm), Legal size (216×356 mm). The default setting is A4. See page 9-1 for other settings.

✔ Paper thickness: less than 0,2 mm ✔ Paper weight: 64 to 90g/m

Fold the paper support forwards.

Fan through the paper bundle

before inserting it.

) in the paper feeder.

Align the paper at the right edge of

the paper feeder and slide it downwards until it rests on the stopper.

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Slide the left paper guide against

the paper.

Close the paper support.

Unpacking, installation, setup

Paperguide

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Unpacking, installation, setup

Re-aligning the printer

Re-align the printer.

Press the [MENU] key 9 times.

Confirm your choice by pressing the [SET] key.

Press the [MENU] key. Confirm

your choice by pressing the [SET] key.

A test page will be printed out.

Determine which line segment on

the test print is closest to being a straight line.

Enter the code of this line segment

via the numerical keys. Confirm your choice by pressing the [SET] key.

You will hear a beep. The printer is now re-aligned.

9: SET PRINTER ?

2: ALIGN ?

 PRINTING 

ALIGN (00-30) : 1n

Press the [STOP] key to return to

the standard display.

08 Sep. ’99 15:32

✎

Always after replacement of the ink cartridge!

Always re-align printer after replacement of the ink cartridge in order to get an optimum printing result.

✎

Also re-alignable via PC!

When using your Minolta fax 1400 as PC printer, you c an also re-alig n the printer unit by means of the control programme, see page 10-10.

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Unpacking, installation, setup

Setting the ringer volume

Set the ringer volume as required. The volume selector switch is at the left side of the machine.

➜ Select one of the settings:

H Ringer loud M Ringer normal OFF Ringer silent

Setting the monitoring volume

Set the monitoring volume as required. The volume selector switch is at the left side of the machine.

➜ Select one of the settings:

H Monitoring loud M Monitoring normal L Monitoring quiet

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Individual fax machine settings

3 Individual fax machine settings

3.1 Please observe!

You should read these pages thoroughly and become familiar with your Minoltafax 1400 in order to be able to set the machine to your individual requirements.

List of letters, symbols and digits

Letters, symbols and digits can be entered via the numerical keys. All characters accessible by the numerical keys are listed in three groups. The table below shows how the characters are compiled.

Numerical key Capital letters Small letters Digits

1& ’ ( ) , - . & ’ ( ) , - . 1 2A B Ca b c2 3D E Fd e f3 4G H Ig h i4 5J K Lj k l5 6M N Om n o6 7P Q R Sp q r s7 8T U Vt u v8 9 W X Y Z w x y z 9 0 Space Space 0

The respective character will appear depending on how many times you press the numerical key.

Example:

Numerical key to call "capital letters"

4GHIGHIGetc. 8TUVTUVTetc. 9 WXYZWXYetc.

Press 1x

Press 2x

Press 3x

Press 4x

Press 5x

Press 6x

Press 7x

etc.

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+ 127 hidden pages