Thank you for purchasing a Minolta fax machine.
This fax machine is ap prove d for use in pu blic te lephon e netw orks and is
compatible to other fax machines of transmission standard 3.
This manual will enable you to achieve maximum results of your
Minoltafax 1400 because it contains detailed information to the following
subjects:
G Safe operation of your fax machine.
G Setting up your fax machine.
G Use of fax machine as PC printer.
G Sending and receiving faxes.
G C op yi ng doc um ent s.
G Trouble-shooting.
Please read this manual thoroughly before starting up your fax machine,
and always keep it readily available.
More detailed information can be obtained from:
G Your technical support partner.
G Our Internet website http://www.minolta.com
This website contains the answers to numerous problems.
Always have the serial number and delivery date of your fax machine
readily available so that we can offer you fast and sound advice in the
event of an enquiry or problem.
. . . because we want you to be a satisfied customer.
1
Rev. 1.1.1/22.10.99MF 14001-1
1
Introduction
This documentation must not be reproduced, transferred, copytyped,
stored in an archive or translated without the explicit prior permission in
writing by Minolta Co. Ltd.
The manufacturer reserves the right to modify this manual.
1-2MF 1400Rev. 1.1.1/22.10.99
Introduction
1.2Guide through the manual
Where can I find what in this manual?
If you don’t know which chapter to consult to fin d the right inform ation, the
following table will assist you.
Please use the index at the end of this manual to quickly find precise
information covering a certain topic.
No.Chapter designationChapter description
ContentsThis is where you will find a list of the chapters and
1IntroductionThis is where you will find general information
2Unpacking, installation,
setup
3Individual fax machine setup This is where you will learn how to:
4Sending a faxThis is where you will learn various methods of
5Receiving a faxThis is where you will learn various methods of
6Copying a documentThis is where you will learn how to use your fax
7Use the fax machine as a
printer
8Making phone callsThis is where you will learn how to use the telephone
9Specific machine settingsThis is where you will learn how to "tailor" the settings
10Trouble-shootingThis is where you will learn how to identify and rectify
11AnnexThis is where you will find useful information, such as:
sub-chapters contained in this manual.
concerning your personal safety and that of your
machine, as well as instructions how to use this
manual.
This is where you will become familiar with all
features of your Minoltafax 1400, such as:
- Machine layout.
- Installing the fax machine.
- Setting up the fax machine.
- Program letters and figures.
- Set your station identification.
- Set the the date and time.
- Program the one-touch keys.
sending a fax.
receiving a fax.
machine as a photocopier.
This is where you will learn how to use your fax
machine as a printer.
unit.
of your Minoltafax 1400 to suit your own special
requirements.
simple problems.
- Technical data
- Index
1
Rev. 1.1.1/22.10.99MF 14001-3
1
Introduction
Short description of autography and symbols
Various autography and symbols are used in this manual to express
various situations. The examples below will enable you to identify the
various situations and handle them accordingly.
CAUTION
This is a warning!
A warning makes you aware of a hazard that can cause death, personal
injury or damage to the machine due to incorrect operation.
➜ The arrow indicates certain behaviour to prevent a dangerous
situation.
[SET]Key on keypad with the designation “Set“
ERRORMessage in display showing the text "Error"
➜Single operation step
(further steps not necessary)
Step 1 of a procedure
1
Step 2 of a procedure, etc.
2
This is where you receive help.
?
➜ Carrying out the described
operation will achieve the
required results.
This is what has to be done
✎
A useful tip
Text with this appearance will offer you tips and tricks to make you
more familiar with your fax machine.
1-4MF 1400Rev. 1.1.1/22.10.99
Introduction
1.3Safe operation of your fax machine
Instructions for personal and operational safety
Personal injury, electrical shocks or even fires can result from incorrect
operation. Before unp ac ki ng y ou r fax m ac hin e, p lea se rea d th e fo llowing
safety precautions to ensure your pe rsonal safety and also the operation al
safety of your fax machine.
CAUTION
Adhere to the following instructions!
➜ Connect the machine only to an earthed 220-240V/50-60Hz mains
socket which complies to VDE standards.
➜ Do not connect the machine to a mains mul tip le ada pte r sock et.
➜ Ensure that the plug is fully inserted in the mains socket and is easily
visible and accessible.
➜ Do not pull on the electrical cable to disconnect the plug from the
mains socket.
➜ Do not connect the machine to a tel ephone line during a thund erstorm.
➜ Do not use the fax machine / handset near explosive gases.
➜ Do not pull the plug out of the mains socket if y our hands are wet. Ris k
of electrical shock!
➜ Only move the machine after pulling the plug out the main socket.
➜ Do not place hea vy o bjects on the main s ca ble, a nd do not p ull, p in ch
or nip it.
➜ Pull the plug out the mains sock et if the cable is damaged. Info rm your
local service centre.
➜ Only use electrical extension cables that are designed for the power
rating of the machine.
➜ Do not carry out any other operations than those described in this
operating manual.
➜ Do not place heavy objects on the machine.
➜ Do not open any covers on the machine while it is transmitting or
printing.
1
Rev. 1.1.1/22.10.99MF 14001-5
1
Introduction
➜ Do not interrupt the po wer supp ly w hile th e machi ne is t ransm itting o r
printing.
➜ Do not place magnetic objects near the machine.
➜ Do not use inflammable aerosols, liquids or gases near the machine.
➜ Do not remove any safety devices, and do not alter the machine’s
design. The machine is equipped with high-voltage components!
➜ Do not insert paper c lips / tack s or sm all m etal o bjects in an y open ing
of the machine. I f this shoul d nevertheless happen, pul l the plug ou t of
the mains socket immediately and inform your local service centre.
➜ Never place drinking cups, bottles or other vessels containing liquids
on the machine. If liquid should nevertheless enter the machine, pull
the plug out of the mains socket immediately and inform your local
service centre.
➜ If your machine becomes extremely warm, generates smoke or an
unusual odour, or makes an unusual noise, pull the plug out of the
mains socket immediately and inform your local service centre.
➜ Ensure that the paper outlet is always unobstructed in order to avoid
paper jams and possible subsequent damage to the printer head.
➜ Always contact your local service centre in the event of a problem.
1-6MF 1400Rev. 1.1.1/22.10.99
Introduction
Approval symbol
The Minoltafax 1400 fulfils the fax
requirements accord ing to CT R 21 and
DTS.
The machine bears the EMV symbol as
proof that it comp lies to requirements of
EN 50081-1 and EN 50082-1.
Machines equipped with the "GS"
emblem have design approval
according t o national and international
standards.
The noise level at the place of work is 75 dB (A) or less according
to ISO 777.
1
Machines with CE approval (CTR 21 approval)
These machines fulfil the valid European requirements of the Council
Decision 98/482/EC for individual connections to public telephone
networks (PSTN)
As there are certai n d iffe ren ces i n the networks of the i ndi vi dua l m em be r
states, problems can still occur with main connections (PSTN) despite
fulfilment of all requirements. If you should encounter any difficulties,
please contact your local service centre.
Rev. 1.1.1/22.10.99MF 14001-7
1
Introduction
1-8MF 1400Rev. 1.1.1/22.10.99
Unpacking, installation, setup
2Unpacking, installation, setup
2.1Unpacking the fax machine
CAUTION
Plastic packaging is hazardous for small children!
➜ Please keep the packaging out of reach of small children.
Remove the fax machine and its accessories from the carton
1
Fax machine
Ferrite core
2
Paper support
Instruction manual
Telephone handset
Ink cartridge
Telephone cable
Printer driver
(CD-ROM)
Remove the individual packaging.
2
Remove the transport retainer bands.
3
Rev. 1.1.1/22.10.99MF 14002-1
2
Unpacking, installation, setup
Machine layout
Paper support
Document support
Document guide
Control panel
Document output
Paper output
Ringer volume
Monitoring volume
Printer Interface
(parallel)
Telephone cable connection
2-2MF 1400Rev. 1.1.1/22.10.99
Unpacking, installation, setup
Document transport rolle r 1
Document transport roller 2
2
Document sensor
Document release lever
Rev. 1.1.1/22.10.99MF 14002-3
2
Unpacking, installation, setup
Control panel of Minoltafax 1400
12345 678
9
ItemDesignationFunction
1NUMERIC KEYPADTo enter figures or letters
2MENUTo scroll through the various menus
3SETTo confirm data / selections in the menus
4MEMORYWill blink when data is stored in the page memory
5DISPLAYShows various information:
6PRINTER RESETTo re-align the printer
7AUTO/TAD/MANTo switch between:
8RESOLUTIONTo select the transmission resolution:
9ONE-TOUCHTo directly dial numbers stored under the one-touch
- Standard display: Date and time
- Specific input requirements
- Status message
- Automatic fax reception
- Answering machine
- Manual fax reception
- Standard
-Fine
- Extra-fine
- Half-tone
keys 0 to 9.
2-4MF 1400Rev. 1.1.1/22.10.99
Unpacking, installation, setup
ItemDesignationFunction
10DIRECTORYTo scroll through the directory
11SEARCHTo search for a specific directory number
12STARTTo start a function:
13COPYTo start:
14STOPTo interrupt a function and eject a document
15REDIAL/PTo re-dial the number last dialled, and to insert a pause
16HOLDTo temporarily place a call on hold
17RTo call an outside line within a PBX system
18MONITORINGTo acoustically monitor a call / connection
11
10
15161718
- Transmit
- Receive
- A copy function
- A list print-out
between two digits of a number
2
12
13
14
Rev. 1.1.1/22.10.99MF 14002-5
2
2.2Installing th e fax machine
Ambient requirements
Optimum ambient requirements for the printer are:
G Temperatures between 5°C and 35°C
(Fluctuations ma x. 10°C per hour)
G Humidity between 15% and 85%
(Fluctuations max. 20% per hour).
Location
The installation location must fulfil the following requirements:
G Dry and dust-free.
G Level and vibration-free surface.
G Away from easily inflammable objects, such as curtains.
G Free of objects that could block the ventilation slots in the
machine housing.
G Easily accessible mai ns soc k et.
G Away from explosive gases.
The machine must be protected from the following:
G Splashing liquids.
G Organic gases, such as ammo nia c
G Direct sunlight.
G Excessive temperature fluctuations.
G Discharged air from heaters and air-condit ion ing units .
Unpacking, installation, setup
CAUTION
Condensation during temperature fluctuations!
Temperature fluctuations can cause the development of condensation
inside the machine.
➜ If condensation has developed, switch on the machine at least 15
minutes before it is to be used.
2-6MF 1400Rev. 1.1.1/22.10.99
Unpacking, installation, setup
Space requirement
Ensure that the machine has sufficient space so that it can function
correctly and be easily accessi ble .
The machine dimensions are:
G Height: 264mm
G Width: 360mm
G Depth: 300mm.
✎
Does the fax machine have enough space?
Ensure that there is sufficient space in front of the fax machine,
otherwise the ejected document or paper could become jammed.
Storage of consumables
Store the consumables
G In their closed original packaging
G Protected from direct sunlight or heat.
G In a cool, dry and dust-free place.
G Our of the reach of small children.
A small box is located inside the Minoltafax 1400 in which a spare
ink cartridge can be stored.
2
Rev. 1.1.1/22.10.99MF 14002-7
2
2.3Setting up the fax machine
Connecting the fax machine
Slide the plastic noses on the paper
1
support in the available slot s.
Connect the handset to the
2
available connection.
Unpacking, installation, setup
Connection
for handset
Connect the fax machine to the
3
telephone connection. Use the
telephone cable for this purpose.
Insert plug into socket.
4
2-8MF 1400Rev. 1.1.1/22.10.99
Unpacking, installation, setup
Installing the ink cartridge
CAUTION
Damage to ink cartridge!
If handled incorrectly, the printing head on the ink cartridge can be
damaged. The ink cartridge can then no longer be used.
➜ Only use an ink cartridge as per the following specification: black
4968-050, colour 4968-060.
➜ Do not touch the printing head on the ink cartridge.
➜ Do not place the ink cartridge on its printing head.
➜ Do not shake or take apart the ink cartridge.
➜ Store ink cartridge out of children’s reach.
Fold the control panel forwards.
1
The cartridge holder will move to
central position.
2
Open the printer unit cover.
2
The cartridge holder is under
the cover.
If the cartridge holder is not
?
under the cover?
➜ Press the [PRINTER RESET]
key.
Remove the protection strips
3
from the ink cartridge.
Rev. 1.1.1/22.10.99MF 14002-9
2
Insert the ink cartridge in the
4
cartridge holder.
Gently press the ink cartridge
5
forwards.
The ink cartridge must engage
with an audible click.
Close the control panel cover.
6
The display will show NEW
CARTRIDGE.
Unpacking, installation, setup
If NEW CARTRIDGE does not
?
appear in the display?
➜ Make sure that the cartridge
engages properly in the
cartridge holder.
Confirm by pressing the [SET]
7
key.
The standard display message
will appear.
2-10MF 1400Rev. 1.1.1/22.10.99
NEW CARTRIDGE ?
08 Sep. ’99 15:32
Unpacking, installation, setup
Inserting paper
Insert up to 100 sheets of paper (75g/m
Use only good quality paper with the following qualities:
✔ Paper formats:
A4 (210×297 mm), Letter (216× 279 mm), Legal size
(216×356 mm). The default setting is A4. See page 9-1 for
other settings.
✔ Paper thickness: less than 0,2 mm
✔ Paper weight: 64 to 90g/m
Fold the paper support forwards.
1
Fan through the paper bundle
2
before inserting it.
2
2
) in the paper feeder.
2
Align the paper at the right edge of
3
the paper feeder and slide it
downwards until it rests on the
stopper.
Rev. 1.1.1/22.10.99MF 14002-11
2
Slide the left paper guide against
4
the paper.
Close the paper support.
5
Unpacking, installation, setup
Paperguide
2-12MF 1400Rev. 1.1.1/22.10.99
Unpacking, installation, setup
Re-aligning the printer
Re-align the printer.
Press the [MENU] key 9 times.
1
Confirm your choice by pressing
the [SET] key.
Press the [MENU] key. Confirm
2
your choice by pressing the [SET]
key.
A test page will be printed out.
Determine which line segment on
3
the test print is closest to being
a straight line.
Enter the code of this line segment
4
via the numerical keys. Confirm
your choice by pressing the [SET]
key.
You will hear a beep. The printer is
now re-aligned.
2
9: SET PRINTER ?
2: ALIGN ?
PRINTING
ALIGN (00-30) : 1n
Press the [STOP] key to return to
5
the standard display.
08 Sep. ’99 15:32
✎
Always after replacement of the ink cartridge!
Always re-align printer after replacement of the ink cartridge in order
to get an optimum printing result.
✎
Also re-alignable via PC!
When using your Minolta fax 1400 as PC printer, you c an also re-alig n
the printer unit by means of the control programme, see page 10-10.
Rev. 1.1.1/22.10.99MF 14002-13
2
Unpacking, installation, setup
Setting the ringer volume
Set the ringer volume as required. The volume selector switch is
at the left side of the machine.
➜ Select one of the settings:
H Ringer loud
M Ringer normal
OFF Ringer silent
Setting the monitoring volume
Set the monitoring volume as required. The volume selector switch
is at the left side of the machine.
➜ Select one of the settings:
HMonitoring loud
MMonitoring normal
L Monitoring quiet
2-14MF 1400Rev. 1.1.1/22.10.99
Individual fax machine settings
3Individual fax machine settings
3.1Please observe!
You should read these pages thoroughly and become familiar with your
Minoltafax 1400 in order to be able to set the machine to your individual
requirements.
List of letters, symbols and digits
Letters, symbols and digits can be entered via the numerical keys. All
characters accessible by the numerical keys are listed in three groups.
The table below shows how the characters are compiled.
Numerical keyCapital lettersSmall lettersDigits
1& ’ ( ) , - .& ’ ( ) , - .1
2A B Ca b c2
3D E Fd e f3
4G H Ig h i4
5J K Lj k l5
6M N Om n o6
7P Q R Sp q r s7
8T U Vt u v8
9W X Y Zw x y z9
0SpaceSpace0
3
The respective character will appear depending on how many times you
press the numerical key.
Example:
Numerical key to
call "capital letters"
4GHIGHIGetc.
8TUVTUVTetc.
9WXYZWXYetc.
Press 1x
Press 2x
Press 3x
Press 4x
Press 5x
Press 6x
Press 7x
etc.
Rev. 1.1.1/22.10.99MF 14003-1
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