Konica Minolta MF1300 User Manual

p

User Manual

Minoltafax 1300

www.minoltaeuro

e.com

The essentials of imaging

CONTENTS

CONTENTS
1 General Information 1

1.1 Introduction 1

1.2 How Does a Fax Machine Work? 2

1.3 Safety Precautions 3

1.4 User Instructions (For UK Users) 4

1.4.1 Mains Plug Wiring Instructions 6

1.5 Ozone Release Warning 7

1.6 Features 7

2 Installation 9

2.1 Unpacking 9

2.2 Location 10

2.3 Description of the Parts 12

2.4 The Ink Cartridge 15

2.4.1 Ink Footprint 16

2.4.2 Ink Save Mode 16

2.4.3 Opening the Transmission Unit 17

2.4.4 Installing the Ink Cartridge 17

2.5 Operation Panel, Displays and Keys 20

2.6 Connecting the Telephone Cable 22

2.7 Loading the Recording Paper 23

2.7.1 Adjusting the Paper Thickness 23

2.7.2 Filling the Paper Cassette 23

2.7.3 Using Single Sheet Feeder 25

2.7.4 Installing the Document Feeder 26

2.8 Turning the Machine On 26

Minoltafax 1300 I

CONTENTS

3 Entering Data 27

3.1 Typing Conventions in this Manual 27

3.2 General 27

3.3 Entering Letters 28

3.4 Entering Password, Name, Fax Number and Line Type 31

3.4.1 Positioning the Header 32

3.5 Entering Date and Time 33

3.6 Entering Telephone Numbers 34

3.6.1 One-Touch Dial 34

3.6.2 Speed Dial 35

3.6.3 Changing One-Touch Key Numbers or
Speed Dial Numbers 36

3.6.4 Deleting One-Touch Key Numbers or
Speed Dial Numbers 37

3.7 ECM Mode 38

3.7.1 Changing the ECM Mode setting for one Transmission 38

3.8 Fax Transfer 39

3.8.1 Automatic Fax Transfer 40

3.8.2 Manual Fax Transfer (Remote Controlled Polling) 40

3.9 Power Save Mode 42

3.10 Redial 42

3.11 Transmitting the Page Numbers 43

3.12 Programming User Software Switches 44

3.12.1 Changing the Setting of the User Software Switches 44

3.12.2 List of User Software Switches 45

II Minoltafax 1300

CONTENTS

4 Sending 49

4.1 Transmission 49

4.1.1 Notes on Original Documents 49

4.1.2 Placing the Documents 51

4.1.3 Contrast / Resolution 52

4.2 Dialling Method 53

4.2.1 Manual Dial Using the Numeric Keypad 53

4.2.2 Dialling Using the One-Touch Keys 53

4.2.3 Dialling Using the Speed Dial 54

4.2.4 Manual Dialling Using the Line Monitor 54

4.3 Delay Transmission (Timer) 55

4.3.1 Deleting Delay Transmission 55

4.3.2 Changing Delay Transmission 56

4.4 Broadcast Transmission 57

4.4.1 Deleting Broadcast Transmission 58

4.5 Polling Transmission 58

4.5.1 Deleting Polling Transmissions 59

4.5.2 Changing Polling Transmission 60

4.6 Overseas Transmission 60

Minoltafax 1300 III

CONTENTS

5 Receiving 61

5.1 Manual Receiving 61

5.2 Automatic Receiving (AUTO) 62

5.3 Combination with an Answering Machine (ANSWER) 62

5.4 Polling Receiving 63

5.5 Timer Polling Receiving 64

5.5.1 Deleting Timer Polling Receiving 64

5.5.2 Changing Timer Polling Receiving 65

5.6 Memory Receiving 65

5.6.1 Memory Capacity 65

5.7 Reducing the Received Pages 66

5.7.1 Footprint for Split Pages 67

5.8 Selective Receiving 67

6 Copying 69

6.1 Single Copies 69

6.2 Multiple Copies 69

6.3 Reduction 70

IV Minoltafax 1300

CONTENTS

7 Connecting the Fax to the Computer 71

7.1 Installing the Printer Driver 72

7.1.1 Adjusting the Printer Driver 73

7.1.2 Switching between Fax and Printer Mode 74

7.1.3 The Operation Panel in Printer Mode 74

7.1.4 Fax Function in Printer Mode 75

7.2 Computer Fax Mode, Scanner Mode and Printer Mode 76

7.2.1 Pin Assignment for the RS-232C Cable 77

7.2.2 Modem Specifications 77

7.2.3 Entering Modem Commands with the Computer 78

7.2.4 Switching Computer Fax Mode, Scanner Mode
and Printer Mode on 80

7.2.5 Testing the Fax Software 81

7.2.6 Computer Fax Mode 82

7.2.7 Scanner Mode 84

7.2.8 Printer Mode 84

8 Reports 85

8.1 Activity Report 85

8.2 One-Touch and Speed Dial List 87

8.3 Broadcast List 88

8.3.1 Broadcast Report 88

8.4 Software Switch List 89

8.5 Transmission Report 90

8.6 Timer Transmission Report 90

8.7 Timer Polling Report 91

Minoltafax 1300 V

CONTENTS

9 Maintenance and Troubleshooting 93

9.1 Cleaning the Machine 93

9.1.1 Cleaning the Transport Rollers 1 and 2 93

9.2 Cleaning the Printer 95

9.3 Cleaning the Platen Roller 96

9.4 Removing a Paper Jam 96

9.5 Power Failure 98

9.6 Fax Error 98

9.6.1 General 98

9.6.2 Transmission 98

9.6.3 Receiving 99

9.6.4 Error LED 100

9.6.5 Connected Telephone 100

9.6.6 Problems with a connected Answering Machine 101

9.7 Printer Error 101

9.7.1 Paper Loading Problems 102

9.7.2 Print Quality Problems 103

9.7.3 Cleaning the Printer Head 104

9.8 Error Codes in Reports 104

10 Specifications 105

VI Minoltafax 1300

1 General Information

1.1 Introduction

Thank you for choosing this Minoltafax 1300 and showing confidence in
our product. This machine has a modern design and fulfils today’s
requirements of a fax machine. It combines advanced technology with a
harmonious design.

The machine is authorised for use in the public telephone network and is
compatible to other fax machines of the communication standard 3.

The Minoltafax 1300 was manufactured to the same high quality standards
as is common for all other precision instruments made by Minolta.

This manual will assist you in becoming familiar with the machine.
It contains all the necessary information for the start-up, its functions and
the replacement of the consumables.

Please, always keep this manual to hand when using the machine.

GENERAL

Minoltafax 1300 1

GENERAL

1.2 How Does a Fax Machine Work?

A fax machine can be connected to a normal telephone system without
taking any special precautions, just like a normal telephone set. The
function of a fax machine is quite similar to that of a telephone.

The way a fax machine works is simple: documents that are to be
transmitted are "read" by the take-up unit, the so called scanner. The
machine does not recognise the letters but reads the picture, dot by dot,
and marks each dot as black or white. That is why you can not only
transmit texts but also pictures and photos. The information is then
digitised and compressed so that the fax machine can send it quickly over
the telephone line to another fax machine which reverses the process,
reading and marking each dot as black or white on a sheet of paper.

When you are "called" by a fax machine, your telephone rings as normal.
Therefore you cannot know whether your are receiving a fax call or a
telephone call before picking up the receiver.

At the beginning of a fax transmission you will hear shrill sounds. Those
sounds are the so called "hand shaking" and function as an introduction
sequence before the actual transmission, just as interlocutors - often ­introduce themselves at the beginning of a telephone call. In the
introductory sequence the technical features of both machines are
matched to make sure the transmission and the reception are conducted
to a high standard.

With your Minoltafax 1300 you do not need to listen to the introductory
sequence. How to program the machine accordingly will be explained later
in this manual. Furthermore you will also find information about the
settings that come with the machine, that have to be made when installing,
or the settings that can be made at a later stage. Most of the features of
the fax machine work independently, so that you can program only the
settings you need for the moment and ignore all others.

By the way, the word "fax" is a combination of the Latin "facere" (to make)
and "simile" (similar) describing the process of making a copy which is
similar to the original. This artificial word "fax" has nowadays become
widely accepted in everyday language, replacing the older term facsimile.

Now, enjoy your new fax machine.

2 Minoltafax 1300

1.3 Safety Precautions

• Connect the machine only to a 200 - 240 V/ 50 Hz earthed power point
which complies with the VDE standards. Try to avoid the use of multiple
power points.

• Make sure the power is not turned off over night.

• Always pull at the plug, never at the wire, when you want disconnect the

machine from the power supply.

• To facilitate communication always keep the machine switched on and
program the correct user data.

• Do not unscrew any parts, if not specifically requested in this manual. If
there should be any problems, please inform your technical service.

• Never open the machine while it is transmitting or printing.

• Take care not to let humidity into the machine.

• Make sure no strange objects fall into the machine.

• If any problem occurs that can not be solved by the procedures

described in this manual make sure you contact the technical service.

• Follow the recommended maintenance procedures regularly.

• For the disposal of used ink cartridges check your local regulations.

GENERAL

Minoltafax 1300 3

GENERAL

1.4 User Instructions (For UK Users)

These facsimiles are approved for connection to the British Telecom public
switched telecommunication systems in accordance with the British
telecommunication Act of 1984. The usage should be subject to the
conditions set out in these instructions. Any other usage will INVALIDATE
this approval.

1 The approval of this facsimile for connection to the public switched

telephone network (PSTN) is invalidated if the facsimile is used with or
connected to:
(i) internal software that has not been formally accepted by BABT or
(ii) external control software or external control apparatus which
causes the operation of the facsimiles to contravene BABT
requirements.

2 This facsimile is approved for the use of the following facilities:

Tone Dialling (DTMF)
Automatic Clearing
Automatic answering (Facsimile with auto answer to ITU-T.30)
Last Number Redial
Automatic call initiation
Automatic dialling facilities
Automatic multiple repeat dial attempts
Series connection for "Off Hook" detection
Memory dialling
Any other usage will INVALIDATE the approval of the apparatus, if as
a result it then ceases to conform to the standard for which approval
was granted.

3 This facsimile is suitable for connection to exchange lines on PSTN

directly or via a compatible private branch exchange.

4 It cannot be guaranteed that the facsimile will operate under all

possible conditions of connection to compatible PBXs. Any cases of
difficulty should be referred in the first instance to the supplier of the
apparatus.

5 Connection to PSTN must not be hardwired.

The connection to PSTN must be disconnected before the mains plug
is removed.

6 The facsimile may be used on PSTN employing Loop disconnect of MF

signalling. However, please note as follows: Although the facsimile can
use either Loop disconnect or DTMF signalling, only the performance
of the DTMF signalling is subject to regulatory requirements for correct

4 Minoltafax 1300

GENERAL

operation. It is therefore strongly recommended that the facsimile is set
to use DTMF signalling for access to public or private emergency
services if it is used with a hand-set. DTMF signalling also provides
faster call set up.

7 Ringer Equivalent Number (REN) for the facsimile is 1.

The REN relates to the performance of the facsimile when used in
parallel with other items of terminal equipment. The REN is a customer
guide indicating approximately the maximum number of equipment that
should be connected in parallel simultaneously to the same line. To
determine the maximum number of items that can be connected
simultaneously to an exclusive line please add the REN values of each
item connected to the exclusive line. The sum should not exceed the
maximum REN value of 4. For the purposes of this calculation, the
REN of terminal equipment rented or brought from BT plc. should be
assumed to be a REN of 1.0 unless otherwise specified.

8 When other telephone apparatus is connected in parallel with the

facsimile, it must be set on Tone dialling (DTMF) mode only.

9 When connecting a telephone onto the same line or PBX extension as

this facsimile, the serial socket on the LJU unit (on the unit cord) must
be used.

10 Please be advised that should another telephone device be used

connected to the PSTN via the serial socket on the LJU unit, then
problems may be experienced in the following ways:
(i) Difficulty making calls.
(ii) Problems in telephone conversation sometimes experienced by
both parties. Should difficulties as described above be experienced,
then the supplier of the facsimile should be contacted for assistance
and the network operator.

11 The facsimile is not suitable as an extension to a pay phone or as a

1 + 1 carrier system.

12 On a private exchange (PABX) extension, insert a pause or pauses in

the autodial sequence to allow your PABX unit time to connect with the
public service telephone network (an outside line) before dialling
continues. For example, you may require a sequence of 9 "PAUSE"
0908 214315 to transmit a fax message to our Keynes Office. To insert
pause, press the "PAUSE" key. One key operation causes a pause of
4 seconds in the dialling sequence.

Minoltafax 1300 5

GENERAL

13 It may be necessary to insert a pause in the autodial sequence when

sending transmissions overseas in order that the international
exchanges have time to interconnect. For example, you may require a
sequence of 010 "PAUSE" 1555677899 to transmit a fax message to
your New York office. To insert a pause, press the "REDIAL/P" key.
One key operation causes a pause of 4 seconds in the dialling
sequence.

1.4.1 Mains Plug Wiring Instructions

This equipment is fitted with a moulded type mains plug incorporating a
detachable fuse cover, under no circumstances should the plug be used
without the fuse cover fitted. In the unlikely event of the socket outlet in
your home not being compatible with the plug supplied, cut off the mains
plug and fit an appropriate type observing the wiring code blow.

DANGER: The fuse from the cut-off plug should be removed and the plug
should be disposed of in a safe manner. Under no circumstances should
the cut-off plug be inserted into a socket outlet as a serious electric shock
may occur. If you are not sure how to do this, get help from a qualified
electrician.

The wires in this mains lead are coloured in accordance with
the following code:

GREEN-AND-YELLOW: Earth

As the colours of the wires in the mains lead of this apparatus may not
correspond with the coloured markings identifying the terminals in your
plug, proceed as follows. The wire which is coloured GREEN-AND­YELLOW must be connected to the terminal in the plug which is marked
by the letter "E", or by the safety earth symbol ===, or coloured green or
green and yellow.

The wire which is coloured BLUE must be connected to the terminal which
is marked with the letter N or coloured black.

The wire which is coloured BROWN must be connected to the terminal
which is marked with the letter L or coloured red.

This appliance must be protected by a 13A fuse in the mains plug or
distribution board.

"WARNING: THIS EQUIPMENT MUST BE EARTHED."

IMPORTANT

BLUE: Neutral
BROWN: Live

6 Minoltafax 1300

1.5 Ozone Release Warning

During printer operation, a small quantity of ozone is released. This
amount is not large enough to harm anyone adversely. However, be sure
the room where the fax machine is being used has adequate ventilation,
especially if you are printing a high volume of material or if the fax machine
is being used continuously over a long period.

1.6 Features

Your new fax machine is a compact multi-functional device facilitating your
work and reducing your fax communication times. The features of the
Minoltafax 1300 include scanning of originals into the memory for delayed
transmission, allowing simultaneous reception of fax messages and vice
versa.

• Ink jet printing using plain paper with ink save mode option

• High resolution printing with 64-shade halftone control

• 20-page automatic document feed

• Memory / transmission reception (up to 34 pages)

• Broadcasting

• ECM (Error Correction Mode)

• Multiple copying (up to 99 copies)

• Automatic fax/phone and fax/answering machine switch over (answering

machine is not included)

• Voice response with auto reception mode

• 16-character LCD display

• 48-number automatic dialling memory

• Centronics parallel printer interface

• RS-232C interface compatible EIA-578 (Fax modem class 1)

• Power save mode to reduce power consumption

GENERAL

Minoltafax 1300 7

GENERAL

8 Minoltafax 1300

2 Installation

2.1 Unpacking

Please check whether the contents are complete.

INSTALLATION

1 Machine
2 Telephone cable (Great Britain and Germany only)
3 Document feeder
4 Printer Driver Disk
5 Manual (Great Britain and Germany only, separate for other countries)
6 Ink cartridge

Minoltafax 1300 9

INSTALLATION

2.2 Location

• Avoid direct exposure to sunlight and place the machine away from

heaters.

• Avoid humid or dusty locations.

• Place the machine on a flat, non-vibrating surface.

• Keep the machine away from magnetic fields (TV sets, radios).

• Avoid locations close to ventilation openings, air conditioners and

heaters.

• The machine should be easily accessible from all sides.

• Keep the paper exit area large, even and big enough for the sheets.

• Keep all covers closed when the machine is in standby. If any cover is

opened no transmission or reception is possible. If any cover is opened
during sending or receiving the procedure is interrupted.

• Avoid extreme fluctuations in temperature, which could lead the

humidity inside the machine to condense causing problems reading the
documents.

• Best use a completely separate power socket. Avoid kinks in the power

cable. Make sure the cable is not damaged by sharp edges.

• Make sure no liquids enter the machine.

• If liquid enters the machine, immediately unplug the power cable and

inform the technical service before you start the machine again.

10 Minoltafax 1300

INSTALLATION

The pictures below show the space required for the replacement of the
consumables and the proper function of the machine.

Minoltafax 1300 11

INSTALLATION

2.3 Description of the Parts

1 Cover latch
2 Paper guide
3 Paper cassette
4 Document feeder
5 Document guide
6 Document output
7 Paper output
8 Operation panel

12 Minoltafax 1300

1 Printer interface
2 Volume switch for line monitor
3 Telephone terminal
4 RS- 232C interface

INSTALLATION

Minoltafax 1300 13

INSTALLATION

1 Document sensor
2 Transport roller 1
3 Transport roller 2
4 Document release lever

14 Minoltafax 1300

2.4 The Ink Cartridge

This fax machine prints the pictures it receives by squirting tiny bubbles of
ink onto the paper. The ink cartridge consists of the ink container and the
printer head with the ink jet. Never touch the printer head or the contacts of
the control board on the yellow cartridge holder. Make sure the data cable
connecting the machine with the cartridge holder always runs in smooth
bends.

You should use the following cartridges for best results: Minolta No. 4961­490 / Minolta No. 4961-640. FXP-C02 (black), FXP-C05 / H-055 (colour).

Avoiding Ink Stains

Never place the ink cartridge on the printer head when it is not in the
machine. The printer head should point upwards. Never shake the
cartridge. Never try to disassemble the cartridge.

Follow your local litter regulations when you dispose the cartridge.

INSTALLATION

F

Minoltafax 1300 15

Keep the ink cartridge out of the reach of children.

INSTALLATION

2.4.1 Ink Footprint

A small mark is printed in the lower right-hand corner of the reception
paper to show the ink level in the ink cartridge.

If the machine runs out of ink, the mark slowly becomes lighter. If a certain
degree of grey is reached, the machine recognises the value and the
display shows "INK EMPTY". This is the latest point to replace the ink
cartridge. The machine only prints inside the grey frame shown in the
diagram.

2.4.2 Ink Save Mode

Press [INK SAVE] to reduce the consumption of ink by approximately 50%.

16 Minoltafax 1300

2.4.3 Opening the Transmission Unit

Push the cover latches in the
direction of the arrows.

Open the transmission unit.

INSTALLATION

2.4.4 Installing the Ink Cartridge

(Follow this procedure for black and color cartridges). Make sure the
machine is turned on. Open the transmission unit.

To exchange an ink cartridge
pull the green lock lever up to
open the cartridge lock and
then take the old cartridge
from the machine.

Minoltafax 1300 17

INSTALLATION

F

To install an unused cartridge,
remove the sealing tape from
the printer head.

Slide the cartridge in place so
that the yellow base of the
holder becomes visible
through the gap in the
cartridge.

Push the green lever up to
lock the cartridge in position.

Let go of the lever immediately after pushing it up. The cartridge
holder may move automatically to a different position.

Do not move the cartridge by hand when it is installed. This may
cause the printer head to open and the ink cartridge to dry.

18 Minoltafax 1300

F

INSTALLATION

Close the transmission unit so
that it is locked in its position.

If you have installed a color cartridge and the machine is in fax mode
the display shows "COLOR CARTRIDGE". A color cartridge is only
sensible if you want to use the Minoltafax as a color printer for you
computer.

If the machine receives a fax message while you are changing the
cartridge, it is stored in the memory. Press [PRINTER RESET] to print
the fax message.

Do not interrupt the power supply during printing. In this case the
printer head will not stop in the home position, leaving the jet open
and the ink cartridge may dry.

If you pull the power plug in stand by mode the printer head is in the home
position.

Minoltafax 1300 19

INSTALLATION

2.5 Operation Panel, Displays and Keys

NO. KEY/DISPLAY FUNCTION

1

2

3
4

ONE-TOUCH
KEYS

ANSWER
LAMP

AUTO LAMP

ERROR LAMP

Frequently dialled numbers can be stored in memory.

Lights when the unit is set to ANSWER reception mode.
(TAS should be connected.)

Lights when the unit is set to AUTO reception mode.
Flashes if a communication error occurs.

5

INK SAVE
LAMP

6

LC-DISPLAY

7

MENU KEY
SET KEY

8
9

CONTRAST /
HALFTONE
KEY

20 Minoltafax 1300

When this lamp is lit, ink usage is reduced and the print
out is lighter.

Shows calendar, clock, and operation instructions.
Press to initiate setting of various functions.
Press this key to confirm selections.
Press this key to select contrast/halftone settings.

(N

ORMAL, LIGHT, GREY SCALE)

N0. KEY/DISPLAY FUNCTION

10

11
12

NUMERIC
KEYPAD

TONE KEY

REDIAL/P KEY

These keys are used to dial fax numbers to make a
variety settings and changes in the functions.

Press this key to access PSTN from PABX extension.
Press this key to redial the last number dialled.

Press this key to insert a pause between two digits in a
number being dialled.

13

SPEED DIAL

Press this key when using speed dial.

KEY

14
15

16

17

HOLD KEY

KEY

RESOLUTION
KEY

FAX/PRINTER

Temporarily places a call on hold.
Allows you to monitor a call without using the handset.

Press this key to select resolution settings, according to
the original. (N

ORMAL, FINE, SUPER FINE)

Press this key to select the FAX or PRINTER mode.

KEY

18
19

COPY KEY

START KEY

Press to make a copy and to issue the list/report.
Press to start transmission or manual reception.

Press to store the document in the memory for
broadcasting operation.

20

STOP KEY

Press to interrupt transmission/reception/copying or to
turn off the ERROR lamp.
Press to cancel various setting and dialling functions and
to remove an original document that has been inserted in
the unit.

21

MODEM/

Press this key to select the MODEM/SCANNER mode.

SCANNER KEY

22

23

PRINTER
RESET KEY

INK SAVE KEY

Press this key to clear the error message.
Press this key to feed the recording paper in.

Press this key to set the ink-save ON or OFF.
When it is set to ON, the INK SAVE lamp is lit.
This key is effective only for Fax and Copy use.

24

AUTO/MAN.

Press to select reception mode.

ANSWER KEY

INSTALLATION

Minoltafax 1300 21

INSTALLATION

2.6 Connecting the Telephone Cable

Connect the telephone cable to
the wall.

Connect the other end of the
telephone cable to the socket in
the machine.

Connecting the Interface Cable

The RS-232C and Centronics
interface cables are available as
optional equipment. Plug the
cable into the corresponding
sokets at the back of the fax
machine.

22 Minoltafax 1300

2.7 Loading the Recording Paper

Follow this procedure for fax and print mode.

2.7.1 Adjusting the Paper Thickness

Open the transmission unit. Change the position of the paper thickness
lever to set the dis tanc e between the pr int head and t he trans port r oller for
the paper. The lever is located above the ink cartridge.

Before you install a new machine,
remove the protection tape.

Push the lever to the left for normal
paper (64 - 90 g/m²) and to the right
for thicker paper.
Close the transmission unit.

2.7.2 Filling the Paper Cassette

INSTALLATION

Push the lever on the
right side of the paper
cassette backwards.

Place the paper in the cassette so that the side you want to print on faces
you and the top of the page points downward. Take care to keep the
height of the stack below the mark on the right side of the paper cassette.

Fan the stack of paper well and place in the cassette. The cassette holds
up to 100 sheets (74 g/m²).

Minoltafax 1300 23