Konica Minolta MAIL REMOTE NOTEFICATION SYSTEMV11 User Manual

Mail Remote Notification

System Manual

Sep. 2002

Ver 1.1

KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

TECHNOLOGY SUPPORT CENTER

TOKYO JAPAN

Mail remote notification system manual

1.Introduction

What is Mail remote notification system?

Mail remote notification system allows to acquire machine data, that have been available as “List Output Mode” in 36 mode from copier, through internet mail (E-mail). This function is achieved without visiting customer site and printing on paper if the simple keyword is e-mailed.

Operation environment

Following conditions should be satisfied in order to use mail remote notification system.

• The mail server

that allows copier to receive mail in POP3 or IMAP protocol.

(It is preferred that mail server can receive external mail and service constantly.)

• The mail server

that allows copier to transmit mail in SMTP protocol.

(It is preferred that mail server can send external mail and service constantly.)

• Mail remote notification system disabling conditions on copier are as follows.

o Main power switch is OFF. o Sub power switch is OFF.

(The function works during JAM, SC or Low power mode, but does not work during shut-off.) However, the sent mail does not disappear and the copier process the mail after next starting up. During low power mode, the machine operation is as usual.

Main functions

Following functions are available by using Mail remote notification system.

Mail remote notification system allows to acquire desired data list of copier by sending simple keyword to copier. Available data lists at the moment are following 10 types.

• JOB memory list

• User management list

• Font pattern list

• Machine management list 1

• Adjustment data list

• Parameter list

• E.K.C. management list

• Machine management list 2

• Counter list

• Pixel ratio list

qpopper, Lotus Notes, Mercury Mail etc. Assign one account per one copier.

It can be the same machine to the SMTP server.

“Mail remote notification system” corresponds to “POP before SMTP”.

Sendmail 8.9, qmail, Lotus Notes, Mercury Mail etc. It can be the same machine to the receiving server.

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Step1 Step2 Step3 Step4 Step5

Step1 Step2

Step3

etup] button and display [Environment setup log in]

Mail remote notification system manual

2. Initial setting

In order to use Mail remote notification system, settings such as network parameter on copier and account registration on mail server are necessary.

2.1 Setting on operation panel

In order to connect the copier main body to network, IP address of the copier should be set on operation panel. If it is already set, please go to next setting.

Select [Key operator mode] on operation panel. Select [1. System initial setting] Select [3. IP address setting] Input [IP address], [Subnetmask] and [Gateway address] Turn OFF/ON power switch of copier.

2.2 Setting on Web

Next, input setting for mail server from Web browser. Please use PC*4 connected to the network in order to use Web browser.

Notes on setting

• No blank space should be entered for any column.

• Following characters cannot be used for the E-mail address.

( ) < > , ; : ¥ " [ ]

• When the error message is displayed on the web browser, correct the input error following to the

message. If the error is not corrected, mail sending or receiving may fail.

Start up Web browser Type IP address of the copier you input to the [2.1 Setting from operation panel]

When accessing Web, the [main page] (see upper figure in next page) is displayed. In [Main] page, click [Environment S page.

System administrator usually assigns IP address and network related setting to copier.

Please ask system administrator for details.

Prepare PC; borrow the customer's one or bring notebook computer.

If proxy is set on Web browser, it may not possible to access web utilities of copier. Please ask system administrator for details. KC recommends to use Internet explorer or Netscape as the Web browser. Do not perform setting from the two or more browsers concurrently.

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Mail remote notification system manual

Copier Web utilities main page

Step4 Input key operator password in [Environment setup log in] page, then click [Apply].

[Environment set up] page is displayed. Then click [E-Mail transmission setting].

Even key operator password set “0000” in 25-mode setting, input “0000”.

Environment setup log in page Environment setup page

Web design is subject to change without notice.

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Mail remote notification system manual

12h00min)

is input.

Step5 Set the transmission setting.

In order to use Mail remote notification system, registration of E-mail address of manager (machine administrator), and sending (SMTP) server input is mandatory.

Manager Address

DNS Server IP Address Input as needed. If not needed, leave it blank.

Time difference

Sending mail (SMTP) sever

To specify E-mail address of machine manager. The e-mail address to notify error from SMTP.

The send time of mail is calculated referring this value. Input the time difference from UTC within the range -1200(to +1200 (+12h00min). If setting is not made, it is +0000 (the same as UTC). For example, the time difference in New York is -5 hours, - 500

The IP address of SMTP sever.

Condition Informing Address

E-Mail Transmission

It is for mail transmission system.

You may leave it blank when mail transmission system is not used. It is for mail transmission system.

You may leave it blank when mail transmission system is not used.

The same setting can be set on LCD of the copier. But do not set concurrently from web browser and Web. If the setting is made from both, the last setting is valid.

Please see the “INSTRUCTION MANUAL” of copier if use the mail transmission system.

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+ 10 hidden pages