Konica Minolta Fax Kit (FX-3), FX-3, Di1611, Di2011 User Manual

Fax Kit (FX-3

)

User Manual

www.konicaminolta.net

Contents

Contents

1 Introduction

1.1 User Manual...................................................................................1-2

1.2 Introduction ...................................................................................1-2

We Want You to Be a Satisfied Customer..................................1-2

1.3 Explanation of Manual Conventions ...........................................1-3

1.4 Energy Star®..................................................................................1-4

What is an ENERGY STAR

1.5 Safety Information.........................................................................1-5

Warning and Precaution Symbols ..............................................1-5

Meaning of Symbols...................................................................1-5

WARNING ..................................................................................1-6

CAUTION ...................................................................................1-7

Precautions for Routine Use.......................................................1-8

Miscellaneous.............................................................................1-8

For New Zealand Users:.............................................................1-9

Notice for Ni-MH Batteries........................................................1-10

®

Product? ......................................1-4

2 Precautions

2.1 Part Names and Their Functions.................................................2-2

Main Unit ....................................................................................2-2

2.2 Names of Control Panel Parts and Their Functions ..................2-3

Control Panel Parts and Their Functions....................................2-3

2.3 Display Indications .......................................................................2-8

2.4 Entering Text .................................................................................2-9

Changing Input Mode .................................................................2-9

Inputting Example.....................................................................2-10

3Faxing

3.1 Dialing ............................................................................................3-2

To fax by entering the fax number directly using

the 10-Key Pad...........................................................................3-2

To fax using one-touch dialing....................................................3-3

To fax using speed dialing..........................................................3-4

To fax using group dialing ..........................................................3-5

To fax using chain dial................................................................3-6

To fax using program dialing......................................................3-7

To fax using the phone book......................................................3-8

To search the phone book..........................................................3-9

Fax Kit (FX-3) i

Contents

To redial the last recipient called ............................................. 3-10

3.2 Transmission Settings ............................................................... 3-11

Adjusting the Fax Resolution ................................................... 3-11

To specify the resolution.......................................................... 3-11

3.3 Basic Faxing ............................................................................... 3-12

To fax using the Automatic Document Feeder......................... 3-12

To fax documents positioned on the Original Glass ................ 3-13

If the Memory Becomes Full While Scanning Fax

Documents............................................................................... 3-15

3.4 Confirmation Mode..................................................................... 3-16

Checking the Machine’s Counters ........................................... 3-16

To check the counters.............................................................. 3-16

Checking Transmission Results...............................................3-17

To check the transmission result ............................................. 3-17

Outputting a report/list.............................................................. 3-19

To output a report/list ............................................................... 3-19

Transmission Result Report..................................................... 3-20

Reception Result Report.......................................................... 3-20

Activity Report.......................................................................... 3-20

Memory Data List..................................................................... 3-21

Memory Image Print................................................................. 3-21

List of One-Touch Dial Keys .................................................... 3-21

List of Speed Dial Numbers ..................................................... 3-21

Key Setting List........................................................................ 3-21

Relay Box List.......................................................................... 3-22

Machine Status List.................................................................. 3-22

Configuration Page .................................................................. 3-22

PCL Font List ........................................................................... 3-22

4 Fax Transmission/Reception Methods

4.1 Transmission Methods ................................................................ 4-2

Memory Transmission................................................................4-2

To specify Memory TX ............................................................... 4-2

Direct Transmission ................................................................... 4-3

Manual Transmission................................................................. 4-4

To send a fax manually.............................................................. 4-5

Batch Transmission ................................................................... 4-6

To fax using batch transmission ................................................ 4-6

Broadcast Transmission ............................................................ 4-7

To fax using broadcast transmission ......................................... 4-7

Timer Transmission ................................................................. 4-10

To fax using timer transmission ............................................... 4-10

Mailbox Transmission .............................................................. 4-12

To fax using mailbox transmission........................................... 4-12

ii Fax Kit (FX-3)

Contents

4.2 Reception Methods.....................................................................4-22

Relay Initiation Transmission....................................................4-14

To fax using relay initiation transmission..................................4-14

Relay Broadcast Transmission.................................................4-16

Polling Transmission ................................................................4-17

To set up polling transmission..................................................4-17

To delete a document from the polling transmission setup......4-19

Canceling (Deleting) a Document Queued in the Memory for

Transmission............................................................................4-20

To cancel a queued document.................................................4-20

Manual Reception.....................................................................4-22

To receive a fax manually.........................................................4-22

Memory Reception ...................................................................4-22

Mailbox Reception....................................................................4-23

To retrieve a document from a mailbox....................................4-23

Polling Reception......................................................................4-24

To receive a fax using polling reception ...................................4-24

Using F codes...........................................................................4-26

Using Mailboxes.......................................................................4-27

Specifying F codes...................................................................4-28

When sending faxes.................................................................4-28

Programming F codes..............................................................4-28

5 Using the Utility Mode

5.1 Utility Mode....................................................................................5-2

5.2 Specifying the Machine Settings.................................................5-3

Selecting the “MACHINE SETTING” menu ................................5-4

Specifying the Setting for “BUZZER VOLUME”..........................5-5

Specifying the Setting for “INITIAL MODE” ................................5-6

5.3 Setting Up the Paper Sources

(“PAPER SOURCE SETUP” Menu)..............................................5-7

5.4 Specifying Administrative Settings

(“ADMIN. MANAGEMENT” Menu)................................................5-8

To select the “ADMIN. MANAGEMENT” menu ..........................5-9

To set the “REMOTE MONITOR” function ...............................5-10

6 Using the Utility Mode (Fax)

6.1 Setting Up the Fax Registration...................................................6-2

Selecting the “FAX REGISTRATION” menu ..............................6-3

Setting Up One-Touch Dialing

(“ONE-TOUCH DIAL” function) ..................................................6-4

To program a one-touch dial key................................................6-4

To change/delete a programmed one-touch dial key.................6-6

Fax Kit (FX-3) iii

Contents

Specifying the Setting for “SPEED DIAL” .................................. 6-8

To program a speed dial number............................................... 6-8

To change/delete a programmed speed dial number .............. 6-10

Specifying the Setting for “GROUP DIAL” ............................... 6-12

To program a group of fax numbers ........................................ 6-12

To change/delete a programmed group of fax numbers.......... 6-13

Specifying the Setting for “PROGRAM DIAL”.......................... 6-15

To set program dialing ............................................................. 6-15

To change/delete a programmed broadcast transmission....... 6-16

To change/delete a programmed timer transmission............... 6-17

To change/delete a programmed mailbox transmission .......... 6-18

To change/delete a programmed polling reception.................. 6-20

To change/delete a programmed relay initiation

transmission.............................................................................6-21

Specifying the Setting for “BATCH TX”.................................... 6-23

To set batch transmitting.......................................................... 6-23

To change the batch transmission setting ............................... 6-24

To delete the batch transmission setting ................................. 6-25

Specifying the Setting for “MAILBOX”...................................... 6-26

To register a mailbox ............................................................... 6-26

To delete a mailbox.................................................................. 6-27

Setting Up Relay Boxes (“RELAY BOX” function) ................... 6-28

To program the relay box......................................................... 6-28

To delete the relay box ............................................................6-30

6.2 Setting Up the Transmission..................................................... 6-31

Selecting the “TX OPERATION” menu.................................... 6-31

Specifying the Setting for “SCAN CONTRAST”....................... 6-32

Specifying the Setting for “RESOLUTION” .............................. 6-32

Specifying the Setting for “DEFAULT TX”................................ 6-33

Specifying the Setting for “HEADER”....................................... 6-33

6.3 Setting Up the Reception........................................................... 6-34

Selecting the “RX OPERATION” menu.................................... 6-35

Specifying the Setting for “MEMORY RX MODE”.................... 6-36

To cancel memory reception.................................................... 6-37

Specifying the Setting for “NO.of RINGS”................................ 6-38

Specifying the Setting for “REDUCTION RX” .......................... 6-38

Specifying the Setting for “RX PRINT”..................................... 6-39

Specifying the Setting for “RX MODE”..................................... 6-39

Specifying the Setting for “FORWARD” ................................... 6-40

Specifying the Setting for “FOOTER”....................................... 6-41

Specifying the Setting for “SELECT TRAY”............................. 6-41

Specifying the Setting for “CLOSED NETWORK” ................... 6-42

6.4 Settings Up the Communication............................................... 6-43

Specifying the Setting for “TONE/PULSE”............................... 6-43

To specify the telephone dialing system.................................. 6-43

iv Fax Kit (FX-3)

Contents

6.5 Setting Up the Report Output ....................................................6-46

6.6 Specifying Initial User Data........................................................6-49

Specifying the Setting for “LINE MONITOR” ............................6-44

Specifying the Setting for “PSTN/PBX” ....................................6-45

To specify the telephone wiring system....................................6-45

Selecting the “REPORTING” menu ..........................................6-46

Specifying the Setting for “ACTIVITY REPORT”......................6-47

Specifying the Setting for “RESERV.REPORT” .......................6-47

Specifying the Setting for “TX RESULT REPORT” ..................6-48

Specifying the Setting for “RX RESULT REPORT”..................6-48

Selecting the “INITIAL USER DATA” menu..............................6-49

Specifying the Setting for “DATE&TIME”..................................6-50

Specifying the Setting for “USER FAX No.”..............................6-51

Specifying the Setting for “USER NAME”.................................6-52

PageScope Light Settings Page...............................................6-53

7 Appendix

7.1 Main Error Messages and Their Remedies.................................7-2

7.2 When Faxing Is Not Performed Correctly...................................7-3

Faxes Cannot Be Sent ...............................................................7-3

Faxes Cannot Be Received........................................................7-4

Calls Cannot Be Sent.................................................................7-5

7.3 Glossary.........................................................................................7-6

Terms and Definitions.................................................................7-6

7.4 PageScope Light...........................................................................7-8

What is PageScope Light? .........................................................7-8

System Requirements................................................................7-9

Accessing PageScope Light.......................................................7-9

Using PageScope Light..............................................................7-9

About the Screen Layout..........................................................7-10

Logging In as an Administrator.................................................7-11

Logging In to Administrator Mode.............................................7-11

8Index

8.1 Index...............................................................................................8-2

Fax Kit (FX-3) v

Contents

vi Fax Kit (FX-3)

1Introduction

Introduction Chapter 1

1

1

1.1 User Manual

1.1 User Manual

The User Manual for this machine is divided into two parts: the Di1611/Di2011 User
Manual and the Fax Kit (FX-3) User Manual.

Read the necessary description according to the required use.
The Fax Kit (FX-3) User Manual contains precautions on the use of this machine.

Be sure to read this manual before using the machine.
After reading the User Manual, be sure to store it in a safe place for future

Introduction Chapter 1

reference.

G Di1611/Di2011 User Manual

❍ This manual contains details on the basic operation of this machine,

precautions on its use, and operating procedures for the various copy
functions.

❍ Before using the various copy functions, read the Di1611/Di2011 User

Manual.

G Fax Kit (FX-3) User Manual

❍ This manual contains details on the operating procedures for the various fax

functions.

❍ Before using the various fax functions, read the Fax Kit (FX-3) User Manual.

1.2 Introduction

We Want You to Be a Satisfied Customer

Thank you for choosing this machine.
This User Manual describes the functions, operating procedures, precautions, and

basic troubleshooting for this machine. Before using the machine, be sure to read
the User Manual thoroughly in order to ensure that you use it efficiently. After you
have gone through the manual, store it in the holder on the machine and keep it
handy at all times.

Note that some of the illustrations of the machine used in the User Manual may be
different from what you actually see on your machine.

1-2 Fax Kit (FX-3)

1.3 Explanation of Manual Conventions

1

1.3 Explanation of Manual Conventions

The marks and text formats used in this manual are described below.

WARNING

Failure to observe instructions highlighted in this manner may result in fatal
or critical injuries.

➜ Observe all warnings in order to ensure safe use of this machine.

CAUTION

Failure to observe instructions highlighted in this manner may result in
serious injuries or property damage.

➜ Observe all cautions in order to ensure safe use of this machine.

Introduction Chapter 1

✎

Note*

(*May also appear as “Important” or “Tip”)
Text highlighted in this manner contains useful information and tips to ensure
safe use of the machine.

1 The number 1 as formatted here indicates the

first step of a sequence of actions.

2 Subsequent numbers as formatted here

indicate subsequent steps of a sequence of
actions.

Text formatted in this style provides

?

additional assistance.

➜ Text formatted in this style describes the

action that will ensure the desired results are achieved.

[Copy] key
The names of keys on the control panel are written as shown above.

An illustration inserted here shows
what operations must be performed.

Fax Kit (FX-3) 1-3

1

1.4 Energy Star®

1.4 Energy Star

®

Introduction Chapter 1

As an ENERGY STAR® Partner, we have determined that this machine meets the
ENERGY STAR

What is an ENERGY STAR® Product?

An ENERGY STAR
switch to a “low-power mode” after a period of inactivity. An ENERGY STAR
product uses energy more efficiently, saves you money on utility bills and helps
protect the environment.

®

Guidelines for energy efficiency.

®

product has a special feature that allows it to automatically

®

1-4 Fax Kit (FX-3)

1.5 Safety Information

1

1.5 Safety Information

This section contains detailed instructions on the operation and maintenance of this
machine. To achieve optimum utility of this device, all operators should carefully
read and follow the instructions in this manual. Please keep this manual in a handy
place near the machine.

Please read the next section before using this device. It contains important information related to user
safety and preventing equipment problems.

Make sure you observe all of the precautions listed in this manual.

* Ver06

Please note that some parts of the contents of this section may not correspond with the purchased
product.

Warning and Precaution Symbols

Introduction Chapter 1

WARNING:

CAUTION:

Meaning of Symbols

A triangle indicates a danger against which you should take precaution.

This symbol warns against cause burns.

A diagonal line indicates a prohibited course of action.

This symbol warns against dismantling the device.

A black circle indicates an imperative course of action.

This symbol indicates you must unplug the device.

Ignoring this warning could cause serious injury or even death.

Ignoring this caution could cause injury or damage to property.

Fax Kit (FX-3) 1-5

Introduction Chapter 1

1

WARNING

1.5 Safety Information

• Do not modify this product, as a fire, electrical shock, or breakdown could result. If the
product employs a laser, the laser beam source could cause blindness.

• Do not attempt to remove the covers and panels which have been fixed to the product.
Some products have a high-voltage part or a laser beam source inside that could
cause an electrical shock or blindness.

• Use only the power cord supplied in the package. If a power cord is not supplied, only
use the power cord and plug that is specified in POWER CORD INSTRUCTION.
Failure to use this cord could result in a fire or electrical shock.

• Use the power cord supplied in the package only for this machine and NEVER use it
for any other product. Failure to observe this precaution could result in a fire or
electrical shock.

• Use only the specified power source voltage. Failure to do that could result in a fire
or electrical shock.

• Do not use a multiple outlet adapter to connect any other appliances or machines.
Use of a power outlet for more than the marked current value could result in a fire or
electrical shock.

Do not unplug and plug in the power cord with a wet hand, as an electrical shock could
result.

Plug the power cord all the way into the power outlet. Failure to do this could result in a
fire or electrical shock.

• Do not scratch, abrade, place a heavy object on, heat, twist, bend, pull on, or damage
the power cord. Use of a damaged power cord (exposed core wire, broken wire, etc.)
could result in a fire or breakdown.
Should any of these conditions be found, immediately turn OFF the power switch,
unplug the power cord from the power outlet, and then call your authorized service
representative.

• Do not use an extension cord, in principle. Use of an extension cord could cause a
fire or electrical shock. Contact your authorized service representative if an extension
cord is required.

Do not place a flower vase or other container that contains water, or metal clips or other
small metallic objects on this product. Spilled water or metallic objects dropped inside
the product could result in a fire, electrical shock, or breakdown.
Should a piece of metal, water, or any other similar foreign matter get inside the product,
immediately turn OFF the power switch, unplug the power cord from the power outlet,
and then call your authorized service representative.

• Do not keep using this product, if this product becomes inordinately hot or emits
smoke, or unusual odor or noise. Immediately turn OFF the power switch, unplug the
power cord from the power outlet, and then call your authorized service
representative. If you keep on using it as is, a fire or electrical shock could result.

• Do not keep using this product, if this product has been dropped or its cover
damaged. Immediately turn OFF the power switch, unplug the power cord from the
power outlet, and then call your authorized service representative. If you keep on
using it as is, a fire or electrical shock could result.

Do not throw the toner cartridge or toner into an open flame. The hot toner may scatter
and cause burns or other damage.

1-6 Fax Kit (FX-3)

1.5 Safety Information

Connect the power cord to an electrical outlet that is equipped with a grounding terminal.

CAUTION

• Do not use flammable sprays, liquids, or gases near this product, as a fire could
result.

• Do not leave a toner unit or drum unit in a place within easy reach of children.
Licking or ingesting any of these things could injure your health.

• Do not let any object plug the ventilation holes of this product. Heat could accumulate
inside the product, resulting in a fire or malfunction.

• Do not install this product at a site that is exposed to direct sunlight, or near an air
conditioner or heating apparatus. The resultant temperature changes inside the
product could cause a malfunction, fire, or electrical shock.

• Do not place the product in a dusty place, or a site exposed to soot or steam, near a
kitchen table, bath, or a humidifier. A fire, electrical shock, or breakdown could result.

• Do not place this product on an unstable or tilted bench, or in a location subject to a
lot of vibration and shock. It could drop or fall, causing personal injury or mechanical
breakdown.

• After installing this product, mount it on a secure base. If the unit moves or falls, it may
cause personal injury.

• Do not store toner units and PC drum units near a floppy disk or watch that are
susceptible to magnetism. They could cause these products to malfunction.

1

Introduction Chapter 1

The inside of this product has areas subject to high temperature, which may cause
burns. When checking the inside of the unit for malfunctions such as a paper misfeed,
do not touch the locations (around the fusing unit, etc.) which are indicated by a
“CAUTION HOT” caution label.

Do not place any objects around the power plug as the power plug may be difficult to pull
out when an emergency occurs.

The socket-outlet shall be installed near the machine and shall be easily accessible as
the power plug may be difficult to pull out when an emergency occurs.

• Always use this product in a well ventilated location. Operating the product in a poorly
ventilated room for an extended period of time could injure your health. Ventilate the
room at regular intervals.

• Whenever moving this product, be sure to disconnect the power cord and other
cables. Failure to do this could damage the cord or cable, resulting in a fire, electrical
shock, or breakdown.

• When moving this product, always hold it by the locations specified in the User
Manual or other documents. If the unit falls it may cause severe personal injury. The
product may also be damaged or malfunction.

• Remove the power plug from the outlet more than one time a year and clean the area
between the plug terminals. Dust that accumulates between the plug terminals may
cause a fire.

• When unplugging the power cord, be sure to hold onto the plug. Pulling on the power
cord could damage the cord, resulting in a fire or electrical shock.

Fax Kit (FX-3) 1-7

1

Precautions for Routine Use

• Do not store toner units, PC drum units, and other supplies and consumables in a
place subject to direct sunlight and high temperature and humidity, as poor image
quality and malfunction could result.

• Do not attempt to replace the toner unit and PC drum unit in a place exposed to direct
sunlight. If the PC drum is exposed to intense light, poor image quality could result.

• Do not unpack a toner unit or PC drum unit until the very time of use. Do not leave an
unpacked unit standing. Install it immediately or poor image quality could result.

• Do not keep toner units and PC drum units in an upright position or upside down, as
poor image quality could result.

Introduction Chapter 1

• Do not throw or drop a toner unit or PC drum unit as poor image quality could result.

• Do not use this product in an area where ammonia or other gases or chemicals are

present. Failure to do so may shorten the service life of the product, cause damage
or decrease performance.

• Do not use this product in an environment with a temperature outside the range
specified in the User Manual, as a breakdown or malfunction could result.

• Do not attempt to feed stapled paper, carbon paper or aluminum foil through this
product, as a malfunction or fire could result.

Do not touch or scratch the surface of the toner unit developing roller and the PC drum,
as poor image quality could result.

1.5 Safety Information

Miscellaneous

Use the supplies and consumables recommended by the dealer. Use of any supply or
consumable not recommended could result in poor image quality and breakdown.

• Do not rest your weight on the control panel, as a malfunction could result.

• Normal international communications may at times not be possible depending on line

conditions.

• If tap or well water is used in a humidifier, impurities in the water are discharged into
the air and may be deposited inside the printer, resulting in poor image quality. It is
recommended that pure water that does not contain any impurities be used in the
humidifier.

• Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up
memory batteries. Please dispose according to local, state and federal regulations.

1-8 Fax Kit (FX-3)

1.5 Safety Information

The Facsimile has been approved in accordance with Council Decision 1999/5/
EC for pan-European single terminal connection to the public switched telephone
network (PSTN). However, due to differences between the individual PSTNs
provided in different countries, the approval does not, of itself, give an
unconditional assurance of successful operation on every PSTN network terminal
point.
In the event of problems, you should contact your equipment supplier in the first
instance.

NOTE

The manufacturer should ensure that the vender and user of equipment is clearly
informed of the above information by means of packaging and/or User Manual or
other forms of user instructions.

This product is approved for DTMF dialing only. When directly connected to the
public switched telephone network (PSTN mode) pulse dialing can not
(Pulse dialing may only be used when this product is connected to a PABX.)

be used.

1

Introduction Chapter 1

For New Zealand Users:

The grant of a Telepermit for any item of terminal equipment indicates only that
Telecom has accepted that the item complies with minimum conditions for
connection to its network. It indicates no endorsement of the product by Telecom,
nor does it provide any sort of warranty. Above all, it provides no assurance that any
item will work correctly in all respects with another item of Telepermitted equipment
of a different make or model, nor does it imply that any product is compatible with
all of Telecom’s network service.

This equipment is not capable, under all operating conditions, of correct operation
at the higher speeds for which it is designed. Telecom will accept no responsibility
should difficulties arise in such circumstances.

This equipment shall not be set to make automatic calls to the Telecom “111”
Emergency Service.

The call log incorporated in this equipment does not record all answered calls. The
call log, therefore may not agree with the Telecom account which may include calls
not shown on the log.

This equipment should not be used under any circumstances which may constitute
a nuisance to other Telecom customers.

Not all telephones will respond to incoming ringing when connected to the
extension socket.

Fax Kit (FX-3) 1-9

1

Notice for Ni-MH Batteries

Ni-MH (Nickel Metal Hydride) Batteries are installed inside machine as back up
memory batteries. Please dispose according to local, state and federal regulations.

1.5 Safety Information

Introduction Chapter 1

1-10 Fax Kit (FX-3)

2Precautions

Precautions Chapter 2

2

2

2.1 Part Names and Their Functions

2.1 Part Names and Their Functions

Main Unit

5

6

Precautions Chapter 2

2

7

3

8

4

9

10

1

No. Part Name Description

1 Power Switch Used to turn the machine on and off.

2 Parallel Interface Connector Used for connecting a parallel cable from the computer.

3 RJ45 Connector for

Networking

4 Printer USB Connector Used for connecting a USB cable from the computer.

Used for connecting the network cable when this machine is
used for Internet faxing and network scanning.

5 Document Scales Used to align the document.

6 Original Cover (optional) Presses down on the document positioned on the Original

7 Original Glass When manually feeding a document, position it on the Original

8 Control Panel Used to start copying or to make various settings.

9 Telephone Line Connector

(LINE)

10 External Telephone

Connector (TEL)

* For details on parts other than those described above, refer to the Di1611/Di2011 User Manual.

2-2 Fax Kit (FX-3)

Glass.

Glass so that it can be scanned.
Position the document face down on the glass.

User for connecting the telephone cord from the wall jack.

Used for connecting the cord from the telephone.

2.2 Names of Control Panel Parts and Their Functions

2

2.2 Names of Control Panel Parts and Their Functions

Control Panel Parts and Their Functions

21

4

3

5 7

6

20

19
18

15

8

13

16

17

No. Part Name Function

1 “Error” indicator Flashes when an error has occurred.

2 [Printer] key/indicator Lights up while data is being printed from the computer and

14

flashes while data is being sent.
For details, refer to the Printer Controller User Manual.

11

1012

9

Precautions Chapter 2

3 [Status] key Used to view the transmission results or the counters, or to print

a transmission result report.

4 [Utility] key Used to enter Utility mode and display the first Utility mode

screen.

• MACHINE SETTING, PAPER SOURCE SETUP, USER
MANAGEMENT, ADMIN. MANAGEMENT, COPY SETTING
1 & 2, FAX REGISTRATION, TX OPERATION, RX
OPERATION, COMM. SETTING, REPORTING, INITIAL
USER DATA, NETWORK SETTING (with the Network
Interface Card), E-MAIL SETTING 1 & 2 (with the Network
Interface Card), SCAN SETTING (with the Network Interface
Card)

5 Display Displays setting menus, error messages, and specified settings

such as the number of copies and the zoom ratio.

6 [No/C] key Erases the entered numbers and letters.

Returns to the previous screen.

7 [Yes] key Confirms the current setting.

8 [Auto Paper/Auto Size] key Used to select between the Auto Paper or the Auto Size

function.

Fax Kit (FX-3) 2-3

2

No. Part Name Function

9 [Zoom] key, [▼] and [▲] keys • Used to select a preset enlargement or reduction ratio.

10 [Paper] key Used to select the size of the paper to be printed on.

2.2 Names of Control Panel Parts and Their Functions

• With each press, a zoom ratio between
selected in 0.01 increments.

• Used to specify the selection above or below in setting
screens and menus.

× 0.50 and × 2.00 is

Precautions Chapter 2

11 [Auto/Photo] key, [ ] and

[ ] keys

12 [Erase] key Used to select the area of the document that is erased.

13 [File Margin] key Press to select the “File Margin” function.

14 [Finishing] key Used to select a copy “Finishing” function.

15 [X/Y Zoom] key Used to specify different scaling proportions for the vertical and

16 [Neg. Pos.] key Press to make copies with the dark- and light-colored areas of

17 [Copy] key Used to select the “2in1”, “4in1” or “Duplex” Copy settings.

18 [Copy Program] key • Copy programs can be stored.

19 [Book Separation] key Used to select the “Book Separation” function.

20 [Original] key • Used to select between the “Duplex Orig.” function and the

• Used to specify the scanning density of copies.

• Used to specify the selection at the left or right in setting

screens.

horizontal directions.

the document inverted.

• Stored copy programs can be selected and recalled.

“Mixed Orig.” function.

• If the Fax key was pressed, the “Mixed Orig.” indicator lights

up.
The “Duplex Orig.” function can be selected only when the
Duplexing Document Feeder is installed.

2-4 Fax Kit (FX-3)

2.2 Names of Control Panel Parts and Their Functions

21 22 23

28293031

No. Part Name Function

2

24

25
26

27

Precautions Chapter 2

21 [Scan] key Press to enter Scan mode. The indicator lights up in green to

indicate that the machine is in Scan mode.
(Available only when the Network Interface Card NC-6 and the
Internet Fax & Network Scan Kit SU-6 are installed.)

22 [Fax] key Press to enter Fax mode. The indicator lights up in green to

indicate that the machine is in Fax mode.

23 [Copy] key Press to enter Copy mode. The indicator lights up in green to

indicate that the machine is in Copy mode.

24 [Access] key Used with user management.

25 [Energy Saver] key Press to enter Energy Save mode.

26 [Interrupt] key Press to enter Interrupt mode. The indicator lights up in green

to indicate that the machine is in Interrupt mode.
Press again to cancel Interrupt mode and return to the mode
before Interrupt mode was entered.
If the Interrupt key is pressed while a received fax document is
being printed, printing stops.
Press the Interrupt key again to continue printing the received
fax document.

27 [123/ABC] key Press to switch the input mode between numbers and letters.

28 [Panel Reset] key • Cancels all copy functions and returns them to their default

settings.

• Cancels all fax functions and returns them to their default
settings.

• Deletes all queued jobs.

29 [Stop] key • Stops the multi-page copy operation.

Fax Kit (FX-3) 2-5

• Stops the fax transmission or reception.

Precautions Chapter 2

2

No. Part Name Function

30 [Start] key • Starts copying.

31 10-Key Pad • Used to specify the number of copies.

2.2 Names of Control Panel Parts and Their Functions

• Starts a fax transmission.

• Queues a copy job if pressed while the machine is warming

up.

• The indicator lights up in green to indicate that the machine
is ready to start copying, or it lights up in orange to indicate
that the machine is not ready to start copying.

• Used to enter setting values.

• Used to enter fax number.

• Used to enter speed dial number.

• In Fax mode, use the [ ] key for tone transmissions (with

pulse dialing) and use the [#] key for accessing an outside
line.

2-6 Fax Kit (FX-3)

2.2 Names of Control Panel Parts and Their Functions

33 34 383632 35 37 39

Auto RX Resolution Phone Book Speed Dial

Redial/
Pause

01 02 03 04 05 06 07 08 09

10 11 12 13 12 15 16 17 18

19 20 21 22 23 24 25 26 27

No. Part Name Function

Memory TX

Speaker

2

Function

40

Precautions Chapter 2

32 “Memory TX” indicator Lights up when the memory transmission function is selected.

33 “Auto RX” indicator Lights up when the automatic reception function is selected.

34 [Resolution] key Used to select the image quality (transmission resolution).

35 [Speaker] key Press to answer the call. Press again to hang up.

36 [Phone Book] key Used to display the information programmed for one-touch

dialing, group dialing and speed dialing.

37 [Redial/Pause] key • Redials the last number called.

• While dialing, used to generate a pause when transferring
from an internal to an external line or receiving information
services.

38 [Speed Dial] key Used to dial previously programmed fax numbers represented

by 3-digit numbers.

39 [Function] key Used to select a function.

• BROADCAST (broadcast transmission), TIMER TX (timer
transmission), MAILBOX TX (mailbox transmission), PRINT
MAILBOX RX (retrieve mailbox faxes), POLLING TX (polling
transmission), POLLING RX (polling reception), RELAY
INITIATE (relay initiation transmission), CANCEL RESERV.
(cancel queued job), TX MODE (transmission mode),
INTERNET FAX RX (with the Internet Fax & Network Scan
Kit installed)
Refer to “Fax Transmission/Reception Methods” on
page 4-1.

40 One-touch key • Used to dial previously programmed fax numbers.

Fax Kit (FX-3) 2-7

• Use keys [01] through [27] for programming one-touch dial
keys and group dialing.

• Use keys [24] through [27] for setting program dialing.

2

2.3 Display Indications

In Fax mode:

1

2

1

2

Precautions Chapter 2

No. Display Indication Description

2.3 Display Indications

1 Mode or function name • Indicates the currently selected mode or function settings.

• Displays the current menu, function or settings.

• Error messages are displayed when errors occur.

• The current date and remaining memory is displayed during

standby.

2 Messages Displays messages such as operating instructions.

Symbol list:

Symbol Description

Dialing A fax number is being dialed.

Ringing The machine is being called.

Sending The document is being sent.

Receiving A document is being received.

In standby for timer
transmission

A document is queued for timer transmission.

In standby for polling
transmission

In standby for mailbox
reception

In standby for memory
reception or polling reception

2-8 Fax Kit (FX-3)

A document is queued for polling transmission.

A document is queued for mailbox reception.

A document is queued for memory reception or polling
reception.

2.4 Entering Text

2

2.4 Entering Text

When specifying the user name or programming one-touch dial keys with the
recipient name, letters, accented characters, numbers and symbols can be entered.

Key operation:

G 10-Key Pad: Used to enter numbers, letters, and symbols.

List of characters available with each key of the 10-Key Pad:

10-Key Pad Available characters* Available characters with the metric model

1 . (period) @_ (underscore) - (hyphen) 1

2 ABC2abc ДдЕеЖжаЗз

3 DEF3def Ééè

4 GHI4ghi ìíî

5JKL5jkl

6MNO6mno СсЦцШшт

Precautions Chapter 2

7 PQRS7pqrs ß

8TUV8tuv Üüùú

9 WXYZ9wxyz

0 (space) 0

+&/ =!?( )%[ ]^‘’{ }|˜$,:;<>“¿£

##

Changing Input Mode

Each press of the [123/ABC] key switches the input mode between numbers and
letters.

[1]: Numbers can be typed in.
[A]: Letters can be typed in.

Fax Kit (FX-3) 2-9

2

2.4 Entering Text

Inputting Example

To enter the name “NJ Office”
* The cursor (_) flashes alternately with the character at its current location.

Press the [123/ABC] key.

Press the [6] key twice.

Precautions Chapter 2

Press the [5] key once.

Press the [0] key once.

Press the [6] key three times.

Press the [3] key seven times.

Press the [

Press the [3] key seven times.

Ö ] key.

Press the [4] key seven times.

Press the [2] key seven times.

Press the [3] key six times.

2-10 Fax Kit (FX-3)

2.4 Entering Text

2

Correcting text and input precautions

G To erase all entered text, press the [Panel Reset] key.
G To delete only part of the entered text, use the [ ] and [Ö ] keys to move the

Ö

cursor (_) to the character that you wish to delete, and then press the [No] key.

G To change an entered character, use the [ ] and [Ö ] keys to move the cursor

Ö

(_) below the character that you wish to change, and then enter the new
character. (The character at the cursor’s position is replaced with the new
character.)

G If the same 10-Key Pad is needed to enter two characters in a row, press the

[Ö ] key after selecting the first character. (Refer to the above example.)

G To enter a space, press 10-Key Pad [0].

Precautions Chapter 2

Fax Kit (FX-3) 2-11

Precautions Chapter 2

2

2.4 Entering Text

2-12 Fax Kit (FX-3)

3Faxing

Faxing Chapter 3

3

3

This machine is a G3 fax. Faxes can only be sent or received with this machine if
the recipient’s or sender’s machine complies with the G3 standard.

3.1 Dialing

The recipient’s fax number can be dialed using any of the seven different dialing
methods described below.

The procedures described below assume that the fax is being sent using the
Automatic Document Feeder.

✎

Using Direct Dialing to communicate with overseas destinations:

If the country code and destination number are entered after the international
code, you may hear a busy tone during dialing and transmission may not be
possible. In such cases, press the [Redial/Pause] key twice after entering the
international code to insert an approx. 6-second pause, and then enter the rest

Faxing Chapter 3

of the number. If this still fails to connect the call, perform manual transmission
(p. 4-4).

3.1 Dialing

To fax by entering the fax number directly using the 10-Key Pad

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Using the 10-Key Pad, enter the

fax number of the recipient.

❍ F codes (SUB and SID) can

also be entered. Refer to

“Using F codes” on page 4-26.
Have you entered the number correctly?

?

➜ The fax number can contain a maximum of 30 digits.
➜ The keys that can be used to enter the fax number are: the number keys (0

through 9), , #, Space, and Pause.

➜ If the [Redial/Pause] key is pressed while entering the fax number, a 3-

second pause is added. A pause appears as “P” in the display.

➜ If you wish to change the fax number, press the [No] key, and then enter the

correct number.

➜ If the machine is connected to a PBX line and the outside line access

number has been specified in the communication settings (p. 6-45), enter
“#” to dial the outside line access number automatically.

3-2 Fax Kit (FX-3)

3.1 Dialing

3

5 Press the [Start] key to begin scanning and sending the fax.

To fax using one-touch dialing

If one-touch dial keys have already been programmed with fax numbers, the fax
number of a recipient can be specified by pressing just the corresponding one­touch dial key.

For details on programming the one-touch dial keys, refer to “Setting Up One-Touch
Dialing (“ONE-TOUCH DIAL” function)” on page 6-4.

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

❍ For details on placing the document on the Original Glass, refer to “To fax

documents positioned on the Original Glass” on page 3-13.

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Press the one-touch dial key ([01] through [27]) programmed with the fax

number that you wish to send the fax to.

Faxing Chapter 3

5 Press the [Start] key.

The machine automatically starts
scanning the document and
sending the fax.

✎

Tip

If the wrong one-touch dial key has
been pressed, press the [Stop]
key, and then press the [Yes] in
the next screen that appears.

Fax Kit (FX-3) 3-3

3

To fax using speed dialing

If speed dial numbers have already been programmed, the fax number of a
recipient can be specified quickly by entering the corresponding speed dial number.

For details on programming speed dial numbers, refer to “Specifying the Setting for
“SPEED DIAL”” on page 6-8.

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

❍ For details on placing the document on the Original Glass, refer to“To fax

documents positioned on the Original Glass” on page 3-13.

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Press the [Speed Dial] key, and

then use the 10-Key Pad to enter

Faxing Chapter 3

the 3-digit speed dial number.

3.1 Dialing

5 Press the [Start] key.

The machine automatically starts scanning the document and sending the fax.

✎

Tip

If the wrong speed dial number has been pressed, press the [Stop] key, and
then press the [Yes] in the next screen appears.

3-4 Fax Kit (FX-3)

3.1 Dialing

To fax using group dialing

If one-touch dial keys have already been programmed with a group of fax numbers,
the fax numbers of all recipients in the group can be specified by pressing just the
corresponding one-touch dial key.

For details on programming one-touch dial keys with a group of fax numbers, refer
to “Specifying the Setting for “GROUP DIAL”” on page 6-12.

3

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

❍ For details on placing the document on the Original Glass, refer to “To fax

documents positioned on the Original Glass” on page 3-13.

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Press the one-touch dial key ([01]

through [27]) programmed with the
group of fax numbers that you
wish to send the fax to.

Faxing Chapter 3

5 Press the [Start] key.

The machine automatically starts
scanning the document and
sending the fax.

✎

Tip

If the wrong one-touch dial key has been pressed, press the [Stop] key, and
then press the [Yes] in the next screen that appears.

Fax Kit (FX-3) 3-5

3

To fax using chain dial

Faxes can be sent to recipients that are specified using any combination of one­touch dial keys, speed dial numbers, direct input using the 10-Key Pad, and the
[Redial] key.

As an example, the following procedure describes how to specify recipients using
one-touch keys, then using the 10-Key Pad.

3.1 Dialing

1 Press the [Speaker] key.

Faxing Chapter 3

2 Press the desired one-touch key,

and then press the [Start] key.

3 After the message “SET DOC.

FACE UP” appears, use the 10­Key Pad to enter the recipient’s fax
number.

4 After the message “SET DOC.

FACE UP” appears, load the
document into the Automatic
Document Feeder.

5 Press the [Start] key.

3-6 Fax Kit (FX-3)

3.1 Dialing

To fax using program dialing

If one-touch dial keys have already been programmed with fax numbers and a
transmission/reception function (such as timer transmission or polling reception),
that function can be carried out by pressing just the corresponding one-touch dial
key.

For details on setting program dialing, refer to “Specifying the Setting for
“PROGRAM DIAL”” on page 6-15.

3

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

❍ For details on placing the document on the Original Glass, refer to “To fax

documents positioned on the Original Glass” on page 3-13.

❍ This step is not necessary with polling reception.

3 If necessary, change the “Resolution” setting (p. 3-11).

❍ This step is not necessary with polling reception.

Faxing Chapter 3

4 Press the one-touch dial key ([24]

through [27]) programmed with the
desired function.

5 Press the [Start] key.

The programmed function
automatically begins.

✎

Tip

If the wrong one-touch dial key has been pressed, press the [Stop] key, and
then press the [Yes] in the next screen that appears.
To cancel a timer transmission, select “CANCEL RESERV.” from the
“FUNCTION” menu (p. 4-20).

Fax Kit (FX-3) 3-7

3

To fax using the phone book

The phone book contains all programmed one-touch dialing and speed dialing
numbers, allowing you to search for and select the recipient that you wish to send
the fax to.

3.1 Dialing

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

❍ For details on placing the document on the Original Glass, refer to “To fax

documents positioned on the Original Glass” on page 3-13.

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Press the [Phone Book] key.

Faxing Chapter 3

5 Using the [ ] and [Ö ] keys, select

either “LIST” or “SEARCH”, and
then press the [Yes] key.

❍ If “LIST” was selected:

The list of programmed one­touch dialing and speed dialing
numbers is displayed. Using
the [▲] and [▼] keys, select
the desired recipient.

❍ If “SEARCH” was selected:

A screen appears, allowing
you to enter the text to be
searched for. Search for the desired recipient by entering part (or all) of the
name programmed. For details on performing the search, refer to “To search
the phone book” on page 3-9.

Ö

6 Press the [Start] key.

The machine automatically starts scanning the document and sending the fax.

3-8 Fax Kit (FX-3)

3.1 Dialing

To search the phone book

1 Press the [Phone Book] key.

3

2 Using the [ ] and [Ö ] keys, select

“SEARCH”, and then press the
[Yes] key.

A screen appears, allowing you to
enter the text to be searched for.

Ö

3 Using the 10-Key Pad, enter the

first few characters of the name
programmed for the desired
recipient.

❍ Enter the name programmed

in the one-touch dial key or the speed dial number. (For details on entering
text, refer to “Entering Text” on page 2-9.)

❍ Text up to 10 characters long can be entered.

4 Press the [Yes] key.

The number of names beginning
with the text entered in step 3 is
displayed.
To select a recipient from the
displayed search results, skip to
step 7.

Are there no one-touch dialing

?

or speed dialing numbers with
names beginning with the entered text?

Faxing Chapter 3

➜ After “(0)” is displayed, the screen allowing you to enter the search text

appears.

5 To narrow down the search results

even further, press the [Yes] key,
and then enter more search text.

6 Press the [Yes] key.

Fax Kit (FX-3) 3-9

3

7 Using the [▲] and [▼] keys, select

the desired recipient.

❍ If the desired recipient name

does not appear in the search
results, press the [No] key
twice to return to the screen allowing you to enter the search text, and then
try searching for different text.

✎

Tip

The search results appear in the order that they have been programmed as
one-touch dial keys or speed dial numbers.

8 Press the [Start] key to begin

scanning and sending the fax.

3.1 Dialing

Faxing Chapter 3

To redial the last recipient called

1 Press the [Fax] key to enter Fax mode.

2 Load the document into the Automatic Document Feeder.

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Press the [Redial/Pause] key.

The fax number of the last
recipient called is displayed.

5 Press the [Start] key.

The machine automatically starts scanning the document and sending the fax.

3-10 Fax Kit (FX-3)

3.2 Transmission Settings

3

3.2 Transmission Settings

Adjusting the Fax Resolution

Selecting one of the following resolutions to match the type of document to be faxed
(documents containing a lot of small print, detailed illustrations or photos) will
produce a sharper result.

Document type Resolution setting

Documents with normal print STD (Standard)

Documents containing small print, such as newspapers
Documents containing detailed illustrations

Documents containing text and objects with varying
shades, such as photos

Documents containing objects with varying shades, such
as photos

To specify the resolution

1 Position the document to be faxed.

2 Press the [Resolution] key on the

control panel to select the
resolution mode.

3 Using the [ ] and [Ö ] keys, select

the fax resolution, and then press
the [Yes] key.

Ö

Fine, S/F (Super Fine)

H/T + STD (Half Tone + Standard),
H/T + Fine (Half Tone + Fine)

H/T + Fine (Half Tone + Fine),
H/T + S-FINE (Half Tone + Super Fine)

Faxing Chapter 3

❍ If “H/T” (Half Tone) was

selected, select “STD”, “FINE”
or “S/F” in the next screen.

✎

Note

Depending on the recipient’s fax machine, faxes sent with the Super Fine or
Super Fine + Half Tone setting may not be sent as specified, and instead are
sent with the Fine or Half Tone setting.
If the Half Tone or Super Fine + Half Tone setting is specified, the fax may be
sent with a decreased resolution depending on the quality of the recipient’s fax
machine or whether the document size is larger than the paper loaded in the
recipient’s fax machine.

Fax Kit (FX-3) 3-11

3

3.3 Basic Faxing

To fax using the Automatic Document Feeder

1 Press the [Fax] key.

The machine enters Fax mode,
and the fax screen appears.

2 Load the document to be faxed

Faxing Chapter 3

into the Automatic Document
Feeder.

3.3 Basic Faxing

❍ Adjust the Document Guide

Plates to fit the size of the
document.

❍ Load the document face up.

✎

Tip

If a double-sided document is loaded into the Duplexing Document Feeder
(Option for the Di2011 only), press the [Original] key until the “Duplex Orig.”
function is selected.

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Using the 10-Key Pad, enter the

fax number of the recipient.

❍ The fax number of a previously

programmed recipient can also
be specified. Refer to “Dialing”
on page 3-2.

5 Press the [Start] key to begin scanning and sending the fax.

❍ To stop the transmission, press the [Stop] key, and then press the [Yes] key

in the next screen that appears.

Once transmission is finished, a beep is sounded.
If the fax could not be sent, the transmission result report is printed (p. 6-48).

3-12 Fax Kit (FX-3)

3.3 Basic Faxing

✎

Tip

About 280 A4(Letter)-size document pages can be scanned and stored in the
memory at one time. If the optional expansion memory is installed, as many as
1024 document pages can be stored.

✎

To cancel the transmission:

If you wish to cancel a scanned document queued for transmission or a fax
waiting to be redialed, select “CANCEL RESERV.” from the “FUNCTION” menu
(p. 4-20).

✎

Tip

While faxing, if the recipient’s fax machine is busy or does not answer for any
other reason, such as a transmission error, the fax is not sent correctly, the
transmission result report is printed.

3

Faxing Chapter 3

To fax documents positioned on the Original Glass

1 Press the [Fax] key.

The machine enters Fax mode,
and the fax screen appears.

2 Lift open the Automatic Document

Feeder, and then position the
document to be faxed on the
Original Glass.

❍ Position the document face

down.

❍ Align the document on the

scales above and to the left of
the Original Glass.

Fax Kit (FX-3) 3-13

3

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Using the 10-Key Pad, enter the

fax number of the recipient, and
then press the [Yes] key.

❍ The fax number of a previously

programmed recipient can also
be specified. Refer to “Dialing” on page 3-2.

5 Press the [Start] key.

✎

Note

To specify a scanning area
other than the size of the
loaded document or if the

Faxing Chapter 3

document size cannot be
detected automatically, press

▼

the [

] key.

3.3 Basic Faxing

In the next screen that
appears, select “MANUAL”,
and then press the [Yes] key.

Then, select the desired paper size, and then press the [Yes] key.

6 Press the [Yes] key.

The document is scanned.

✎

Note

To scan the next document page, press the [Yes] key, and then position the
next document page.

7 Press the [Start] key.

❍ To stop the transmission, press the [Stop] key, and then press the [Yes] key

in the next screen that appears.

Once transmission is finished, a beep is sounded. If the fax could not be sent,
the transmission result report is printed (p. 6-48).

3-14 Fax Kit (FX-3)

3.3 Basic Faxing

If the Memory Becomes Full While Scanning Fax Documents

If the memory becomes full while scanning a document for memory transmission,
only the pages that have been scanned are sent.

With a queued transmission (a fax transmission requested while another fax
transmission job is being performed) or timer transmission, if the memory becomes
full while scanning the document, a message appears, allowing you to select
whether to send just the scanned pages or cancel the transmission. If the
transmission is canceled, the data for the scanned pages is deleted. After the other
fax transmission or reception is finished, check the amount of memory available,
and then try sending the fax again.

3

Faxing Chapter 3

Fax Kit (FX-3) 3-15

3

3.4 Confirmation Mode

3.4 Confirmation Mode

Checking the Machine’s Counters

The number of operations performed since this machine was installed can be
checked using the functions available when the [Status] key is pressed.

Items that can be checked with machine counter menu:

MACHINE COUNTER Description

TOTAL COUNT This count shows the total number of prints made since this machine was

installed.

SIZE COUNT This count shows the total number of prints made for the specified paper

size. (The paper size that is counted should be set by the service
representative.)

TOTAL SCAN This count shows the total number of scans made, excluding copies, since

this machine was installed.

Faxing Chapter 3

TX PAGES This count shows the total number of pages faxed since this machine was

installed.

RX PAGES This count shows the total number of fax pages received since this machine

was installed.

To check the counters

1 Press the [Status] key, and then

press the [Yes] key.
The machine counter menu

appears.

3-16 Fax Kit (FX-3)

3.4 Confirmation Mode

2 Using the [▲] and [▼] keys, select

the counter that you wish to check.

3

3 Press the [Yes] key.

The “TOTAL PAGE” appears.

4 Press the [No] key.

The main screen appears.

Checking Transmission Results

The transmission result information for a maximum of 60 sent and received
documents is saved.

To check the transmission result

1 Press the [Status] key twice.

Faxing Chapter 3

The “TX/RX RESULT” appears.

Fax Kit (FX-3) 3-17

3

2 Press the [Yes] key.

3 Using the [▲] and [▼] keys,

display the desired transmission
results to check them.

❍ In the transmission result

screen, “TX” indicates sent
faxes, and “RX” indicates
received ones.

❍ If the [No] key is pressed twice

while the transmission results
are displayed, the main screen appears.

Faxing Chapter 3

❍ To print the transmission result report, press the [Start] key. After the

transmission result report is printed, the main screen appears.

3.4 Confirmation Mode

3-18 Fax Kit (FX-3)

3.4 Confirmation Mode

Outputting a report/list

The various reports and lists of programmed settings can be printed using the
functions available when the [Status] key is pressed.

✎

Tip

Paper of the following sizes can be used to output the reports.

However, when printing on A5 C, B5 C, or Invoice (8-1/2 × 5-1/2) C paper, the
report may be divided among several sheets of paper.

Metric: A5 C, B5 C, A4 L/C, B4 L, A3 L

Inch: Invoice (8-1/2 × 5-1/2) C, Letter L/C, Legal (8-1/2 × 14) L,
Ledger (11 × 17) L

To output a report/list

1 Press the [Status] key three times.

3

Faxing Chapter 3

The “PRINT REPORT” appears.

2 Press the [Yes] key.

A menu appears, showing the
reports and lists that can be
printed.

3 Using the [▲] and [▼] keys, select

the report/list that you wish to print,
and then press the [Yes] key.

After the specified report/list is
printed, the main screen appears
again.

✎

Tip

The reception/transmission result reports can be checked on screen. For details
on viewing the transmission result, refer to “To check the transmission result”
on page 3-17.

The following reports and lists can be printed.

Fax Kit (FX-3) 3-19

3

3.4 Confirmation Mode

Transmission Result Report

The document number, recipient name, date sent, starting time of transmission,
number of document pages, time required, mode, and transmission result are
printed.

SESSION FUNCTION No. DESTINATION

STATION

0001 TX 001 AAA NEWYORK

012345678

NG PAGE:1.3.5.7

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 010 00:02'21" G3 NG

Reception Result Report

The document number, caller name, date received, starting time of reception,
number of pages received, time required, mode, and reception result are printed.

Faxing Chapter 3

SESSION FUNCTION No. DESTINATION

STATION

0001 RX 001 AAA TOKYO

098765432

0021:ERROR DURING RX

DATE TIME PAGE DURATION MODE RESULT

APR.19 18:00 001 00:02'21" ECM NG

Activity Report

The operation number, document number, date of operation, starting time of
transmission/reception, type of operation (transmission or reception), recipient/
caller name, number of pages sent/received, mode, and transmission/reception
result are printed.

The machine can also be set to print this report automatically after every 60
transmissions/receptions.

No. SESSION DATE TIME TX/RX DESTINATION

01 0001 APR.19 16:32 TX--- AAA NEWYORK

02 0002 APR.19 18:00 ---RX AAA TOKYO

03 0002 APR.19 18:00 ---RX AAA TOKYO

04 0003 APR.19 19:12 TX--- HEAD OFFICE

3-20 Fax Kit (FX-3)

STATION

PAGE DURATION MODE RESULT

006 00:01'16" ECM OK

012345678

001 00:02'21" ECM NG

098765432

012 00:02'48" ECM OK

098765432

001 00:00'56" ECM OK

024682468

3.4 Confirmation Mode

3

Memory Data List

This is a list of documents stored in the memory and waiting to be sent, and
documents specified for timer transmission, batch transmission or polling reception.

The document number, type of operation being performed, time, recipient/caller
name, and number of document pages are printed.

Memory Image Print

A reduced image of the first page of the document stored in the memory and waiting
to be sent in addition to the document number, type of operation being performed,
recipient/caller name, date, time, and number of document pages are printed.

List of One-Touch Dial Keys

The recipients programmed in the one-touch dial keys are printed in numerical
order of the keys.

OT-NO. DESTINATION

STATION

OT-01 AAA NEWYORK 012345678 33.6 JAN.20.2001

OT-02 AAA TOKYO 098765432 14.4 JAN.20.2001

OT-03 HEAD OFFICE 024682468 16:00 33.6 FEB.12.2001

OT-04 NJ OFFICE 0P02345678

DESTINATION
NUMBER

SUB:#1234

DETAIL SET DATE

14.4 FEB.12.2001

List of Speed Dial Numbers

The recipients programmed for the speed dial numbers are printed in numerical
order.

SP-NO. DESTINATION

STATION

SP-001 AMSTERDAM OFFICE 0P09876543 33.6 JAN.20.2001

SP-002 KOREA OFFICE 0P01357913 14.4 JAN.20.2001

SP-003 ABCDEF 024682468 33.6 FEB.12.2001

SP-004 POST OFFICE 0224466880

DESTINATION
NUMBER

SUB:#5678

DETAIL SET DATE

14.4 FEB.12.2001

Faxing Chapter 3

Key Setting List

The group dialing and program dialing settings specified for one-touch dial keys are
printed in numerical order of the keys.

Fax Kit (FX-3) 3-21

3

Relay Box List

The status and settings for the 5 relay boxes can be printed and checked.

Machine Status List

The current machine settings are printed.

Configuration Page

The list of the printer settings is printed.

PCL Font List

This function is only available when the Printer Controller (optional) is installed.
The PCL font list is printed.

3.4 Confirmation Mode

Faxing Chapter 3

3-22 Fax Kit (FX-3)

4

Fax Transmission/

Reception

Methods

4

Fax Transmission/Reception Methods Chapter 4

4

4.1 Transmission Methods

4.1 Transmission Methods

Memory Transmission

With memory transmission, the document is scanned, then stored in the memory
for transmission (queued transmission).

Memory transmission is selected as the default transmission mode.
For details on sending faxes through memory transmission, refer to “Basic Faxing”

on page 3-12.

To specify Memory TX

1 Press the [Fax] key.

The machine enters Fax mode,
and the fax screen appears.

2 Load the document to be faxed

into the Automatic Document
Feeder.

❍ Adjust the Document Guide

Plates to fit the size of the
document.

❍ Load the document face up.

Fax Transmission/Reception Methods Chapter 4

3 If necessary, change the “Resolution” setting (p. 3-11).

4 Using the 10-Key Pad, enter the

fax number of the recipient.

❍ The fax number of a previously

programmed recipient can also
be specified. Refer to “Dialing”
on page 3-2.

4-2 Fax Kit (FX-3)

4.1 Transmission Methods

5 Press the [Memory TX] key, and

then check that the Memory TX
lamp lights up.

✎

Note

If the Memory TX lamp is not
lit, the direct transmission is
selected.

6 Press the [Start] key to begin scanning and sending the fax.

❍ To stop the transmission, press the [Stop] key, and then press the [Yes] key

in the next screen that appears.

Once transmission is finished, a beep is sounded.
If the fax could not be sent, the transmission result report is printed (p. 6-48).

4

Direct Transmission

If the Memory TX lamp is not lit, the direct transmission is selected. One page of the
document at a time can be scanned, according to the transmission status. This
ensures that even documents with many pages can be sent.

✎

Note

When faxing using direct transmission, the document should be loaded into the
Automatic Document Feeder. Transmission is not possible by positioning the
document on the Original Glass.
If direct transmission is specified while a fax is being sent or received, the
transmission will be queued.
With direct transmission, multiple recipients cannot be specified.
Direct transmission and timer transmission cannot be performed at the same
time.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-3

4

Manual Transmission

If the machine is connected to a telephone and the same line is used for phoning
and faxing, the document can simply be sent after talking with the recipient over the
phone.

This is useful, for example, if you wish to tell the recipient that you are sending a fax.

4.1 Transmission Methods

✎

Note

If the recipient’s fax machine is set to receive faxes automatically (automatic
reception), a beep is sounded without the recipient answering the phone;
however, at that time, the telephone cannot be used for talking.
If the fax is to be sent after talking on the telephone, use the Automatic
Document Feeder.
Manual transmission is possible if a telephone (either purchased or rented) is
connected to the TEL port of this machine.

Fax Transmission/Reception Methods Chapter 4

✎

Tip

Even when pulse dialing is being used, entering “” produces signals for tone
dialing.

4-4 Fax Kit (FX-3)

4.1 Transmission Methods

To send a fax manually

1 Load the document into the Automatic Document Feeder.

2 If necessary, change the “Resolution” setting (p. 3-11).

3 Pick up the telephone receiver.

❍ Check that the dial tone can be

heard.

4 Specify the fax number of the recipient.

❍ Use the telephone to dial the fax number.
❍ The fax number of the recipient can also specified using the keys in the

control panel of this machine (p. 3-2).

4

5 After finishing talking on the phone, the recipient should press the necessary

key to start receiving the fax.
Once the recipient’s fax machine is ready, a beep is sounded.

6 Press the [Start] key to begin

scanning and sending the fax.

7 Replace the telephone receiver.

❍ To stop the transmission, press the [Stop] key, and then press the [Yes] key

in the next screen that appears.

✎

Tip

If the [Speaker] key is pressed instead of picking up the telephone receiver, the
speaker can be used for manual transmission in the same way as described
above.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-5

4

Batch Transmission

Multiple documents can be stored in the memory and faxed together at a specified
time. In order to use this function, the corresponding Utility mode function must first
be used to program a one-touch dial key with the batch transmission settings
(transmission time) (p. 6-23).

To fax using batch transmission

4.1 Transmission Methods

1 Load the document into the Automatic Document Feeder.

2 If necessary, change the “Resolution” setting (p. 3-11).

3 Press the one-touch dial key

programmed with the desired
batch transmission settings.

4 Press the [Start] key.

The fax is sent at the specified time.

✎

Tip

To cancel a batch transmission, select “CANCEL RESERV.” from the
“FUNCTION” menu (p. 4-20).

Fax Transmission/Reception Methods Chapter 4

4-6 Fax Kit (FX-3)

4.1 Transmission Methods

Broadcast Transmission

The same document can be sent to multiple recipients at one time.
The recipients can be specified by using the one-touch dial keys, the speed dial

numbers or group dialing, by selecting from the phone book, or by entering the fax
number using the 10-Key Pad.

4

✎

Note

A maximum of 243 recipients can be selected at one time. If recipients are
selected by using one-touch dial keys, a maximum of 27 recipients can be
specified. If recipients are selected by using speed dial numbers, a maximum of
200 recipients can be specified.

A maximum of 16 recipients can be specified by entering the fax number using
the 10-Key Pad.

✎

Tip

With the result report printed after the transmission is finished, you can check
whether the fax was sent to all recipients.

To fax using broadcast transmission

1 Position the document to be faxed.

2 If necessary, change the “Resolution” setting (p. 3-11).

3 Press the [Function] key.

4 Press the [1] key from the 10-Key

Pad.

or

Press the [Function] key once to
select “BROADCAST”, and then
press the [Yes] key.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-7

4

5 Specify the fax number of the recipient.

Repeat the appropriate operations described below until all recipients have
been specified.

❍ When using the one-touch dial

keys:
Press the one-touch dial key
programmed with the desired
fax number.
Press the [Yes] key, and then
specify the next recipient.

❍ When using the speed dial

numbers:
Press the [Speed Dial] key,
and then use the 10-Key Pad
to enter the 3-digit speed dial
number programmed with the
desired fax number.
Press the [Yes] key, and then
specify the next recipient.

❍ When using group dialing:

Press the one-touch dial key programmed with the desired group of fax
numbers.
Press the [Yes] key, and then specify the next recipient.

❍ When selecting from the phone book:

Press the [Phone Book] key, and then select either “LIST” or “SEARCH” to
select the desired fax number. (Refer to “To fax using the phone book” on
page 3-8.)
Press the [Yes] key, and then specify the next recipient.

❍ When entering the number

using the 10-Key Pad:
Enter the fax number of the

Fax Transmission/Reception Methods Chapter 4

recipient.
Press the [Yes] key, and then
specify the next recipient.

Has the wrong fax number been specified?

?

➜ Press the [No] key to delete the current selection. (This is valid only before

the recipient is set by pressing the [Yes] key.)

4.1 Transmission Methods

6 Press the [Start] key.

A message appears, allowing you to select whether or not to check the
recipients.

4-8 Fax Kit (FX-3)

4.1 Transmission Methods

7 To check the recipients, press the

[Yes] key.

❍ If you do not wish to check the

recipients, skip to step 9.

8 The recipients specified in step 5

are displayed in the order that they
were selected.
Check the recipient, and then
press the [Yes] key.

❍ To delete the displayed

recipient, press the [No] key.

After all recipients have been
checked, “Fin.=START” appears
in the display.

4

9 Press the [Start] key to begin scanning and sending the fax.

✎

Note

To stop the fax transmission, press the [Stop] key, and then press the [Yes] key
when the next screen appears. If this is done, all selected recipients are cleared.
To stop a timer transmission, press the [Function] key to select “CANCEL
RESERV.”, and then perform the appropriate procedure (p. 4-20).

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-9

4

Timer Transmission

A document can be scanned and stored in the memory to be sent at a specified
time. This function is convenient for sending documents with a large number of
pages at discounted calling times.

4.1 Transmission Methods

✎

Note

The time is set for a 24-hour period.
If the machine is not programmed with the current time (p. 6-50), the fax cannot
be sent at the specified time.
A timer transmission cannot be performed at the same time as a direct
transmission.

✎

Tip

Timer transmission can be combined with broadcast transmission, mailbox
transmission, polling reception, or relay initiation transmission.

To fax using timer transmission

1 Position the document to be faxed.

2 If necessary, change the “Resolution” setting (p. 3-11).

3 Press the [Function] key.

Fax Transmission/Reception Methods Chapter 4

4 Press the [2] key from the 10-Key

Pad.

or

Press the [Function] key twice to
select “TIMER TX”, and then press
the [Yes] key.

A screen appears, allowing you to
specify the transmission time.

4-10 Fax Kit (FX-3)

4.1 Transmission Methods

5 Using the 10-Key Pad, enter the

desired transmission time, and
then press the [Yes] key.

❍ If you wish to correct the time,

press the [No] key, and then
enter the correct time.

6 Specify the fax number of the

recipient.

❍ Refer to “Dialing” on page 3-2.

7 Press the [Start] key.

The machine scans the document, then enters transmission standby mode.

✎

4

Note

To stop a timer transmission, press the [Function] key to select “CANCEL
RESERV.”, and then perform the appropriate procedure.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-11

4

Mailbox Transmission

The fax can be sent to a recipient’s mailbox.
This is perfect for sending an important document to a specific person.

4.1 Transmission Methods

✎

Note

Mailbox transmission is compatible with F code transmission. Machines
compatible with F codes can be specified as recipients for mailbox
transmission.

To fax using mailbox transmission

1 Position the document to be faxed.

2 If necessary, change the “Resolution” setting (p. 3-11).

3 Press the [Function] key.

4 Press the [3] key from the 10-Key

Pad.

or

Press the [Function] key three
times to select “MAILBOX TX”,
and then press the [Yes] key.

Fax Transmission/Reception Methods Chapter 4

5 Specify the recipient, and then

press the [Yes] key.

❍ Refer to “Dialing” on page 3-2.

A screen appears, allowing you to
specify the mailbox ID.

4-12 Fax Kit (FX-3)

4.1 Transmission Methods

6 Using the 10-Key Pad, enter the

mailbox ID of the recipient.

❍ Enter the mailbox ID (SUB) (20

digits or less) registered for the
recipient.

❍ The only characters that can be used in the mailbox ID are 0 through 9, ,

and #.

❍ If the recipient is specified using a one-touch dial key or a speed dial number

also programmed with a SUB, the SUB is displayed as the mailbox ID. If
necessary, change the mailbox ID.

❍ If you wish to correct the mailbox ID, press the [No] key, and then enter the

new number.

✎

Note

The same ID cannot be used as the relay box ID and mailbox ID.

4

7 Press the [Yes] key.

8 Using the 10-Key Pad, enter the

password.

❍ Enter the password (20 digits

or less) if a password has been
set for the recipient’s mailbox.

❍ The only characters that can be used in the password are 0 through 9, ,

and #.

❍ If you wish to correct the password, press the [No] key, and then enter the

new number.

9 Press the [Start] key to begin scanning and sending the fax.

✎

Note

The recipient’s machine and mailbox settings must be specified.

In order for the recipient to check fax documents, the mailbox ID is needed.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-13

4

Relay Initiation Transmission

Documents can be sent from this machine (transmitting station) to another fax
machine (acting as a relay station), which then sends the documents to multiple
recipients (receiving stations). By relaying the documents through a fax machine
closer to the remote recipients, the transmission time and cost for the transmitting
station are reduced.

In order to fax using relay initiation transmission, a relay box must first be
programmed at the relay station.

4.1 Transmission Methods

✎

Note

Relay initiation transmission is compatible with F code transmission.
Only machines that are compatible with relay broadcast transmission should be
specified as relay stations. This machine can be specified as a relay station.
Relay initiation transmission and mailbox transmission cannot be performed at
the same time.
In order to fax using relay initiation transmission, a relay box ID must first be
programmed at the relay station (p. 6-21).

To fax using relay initiation transmission

1 Position the document to be faxed.

2 If necessary, change the “Resolution” setting (p. 3-11).

3 Press the [Function] key.

Fax Transmission/Reception Methods Chapter 4

4 Press the [7] key from the 10-Key

Pad.

or

Press the [Function] key seven
times to select “RELAY INITIATE”,
and then press the [Yes] key.

4-14 Fax Kit (FX-3)

4.1 Transmission Methods

5 Specify the relay station, and then

press the [Yes] key.

❍ Refer to “Dialing” on page 3-2.

A screen appears, allowing you to
specify the relay box ID.

6 Using the 10-Key Pad, enter the

relay box ID.

❍ Enter the relay box ID (20

digits or less) programmed at
the relay station.

❍ The only characters that can be used in the mailbox ID are 0 through 9, ,

and #.

❍ If you wish to correct the ID, press the [No] key, and then enter the new

number.

7 Press the [Yes] key.

4

A screen appears, allowing you to specify the password.

8 Using the 10-Key Pad, enter the

password.

❍ Enter the password (20 digits

or less) if a password has been
set at the relay station.

❍ The only characters that can be used in the password are 0 through 9, ,

and #.

❍ If you wish to correct the password, press the [No] key, and then enter the

new number.

9 Press the [Start] key to begin scanning and sending the fax.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-15

4

Relay Broadcast Transmission

If this machine is specified as a relay station, it can receive documents sent from
another fax machine (transmitting station), then send the documents to multiple
recipients (receiving stations).

In order to fax using relay broadcast transmission, a relay box must first be
programmed. A maximum of 10 relay boxes can be programmed. For details on
programming a relay box, refer to “Setting Up Relay Boxes (“RELAY BOX”
function)” on page 6-28.

4.1 Transmission Methods

✎

Note

Relay broadcast transmission is compatible with F code transmission.
In order for the machine to function as a relay station, a 4-digit relay box ID must
first be programmed (p. 6-28).
In order to fax using relay broadcast transmission, the receiving stations (final
recipients) must be programmed in a relay box (p. 6-28).
The document is printed at the receiving stations.

Fax Transmission/Reception Methods Chapter 4

✎

Note

The same ID cannot be used as the relay box ID and mailbox ID.

A maximum of 50 recipients can be specified using one-touch dial keys, speed
dial numbers and group dialing.

4-16 Fax Kit (FX-3)

4.1 Transmission Methods

Polling Transmission

Documents scanned and saved in the memory can be retrieved by the recipient.

✎

Note

Polling transmission is compatible with F code transmission.
If the memory is full, polling transmission cannot be set.
With polling transmission, the recipient incurs the cost of the call.

A maximum of 243 recipients can be selected at one time. If recipients are
selected by using one-touch dial keys, a maximum of 27 recipients can be
specified. If recipients are selected by using speed dial numbers, a maximum of
200 recipients can be specified. If fax numbers are being typed in, a maximum
of 16 can be specified.

To set up polling transmission

4

1 Position the document to be faxed.

2 If necessary, change the “Resolution” setting (p. 3-11).

3 Press the [Function] key.

4 Press the [5] key from the 10-Key

Pad.

or

Press the [Function] key five times
to select “POLLING TX”, and then
press the [Yes] key.

Fax Transmission/Reception Methods Chapter 4

5 Using the [ ] and [Ö ] keys, select

either “SINGLE” or “MULTI”, and
then press the [Yes] key.

❍ To allow only one polling

transmission request, then
delete the document from the memory, select “SINGLE”.

Fax Kit (FX-3) 4-17

Ö

4

❍ To allow multiple polling transmission requests, select “MULTI”. The

document is stored in the memory until it has been deleted.

4.1 Transmission Methods

6 Using the 10-Key Pad, enter the 4-

digit polling ID, and then press the
[Yes] key.

❍ If you do not wish to set a

polling ID, skip to step 8.

❍ The polling ID can be set to any number between 0000 and 9999.
❍ If there is only one polling transmission document, it is not necessary to

specify a polling ID and password.

7 Using the 10-Key Pad, enter the 4-

digit password.

❍ If you do not wish to set a

password, continue with step

8.

❍ The password can be set to any number between 0000 and 9999.

8 Press the [Start] key.

The machine scans the document, then enters standby mode.

✎

Note

To stop the fax transmission, press the [Stop] key, and then press the [Yes]
when the next screen appears.

If this is done, all selected recipients are cleared.

To stop a timer transmission, press the [Function] key to select “CANCEL
RESERV.”, and then perform the appropriate procedure (p. 4-20).

Fax Transmission/Reception Methods Chapter 4

4-18 Fax Kit (FX-3)

4.1 Transmission Methods

To delete a document from the polling transmission setup

1 Press the [Function] key.

2 Press the [5] key from the 10-Key

Pad.

or

Press the [Function] key five times
to select “POLLING TX”, and then
press the [Yes] key.

If polling transmission has been
set, a screen appears, allowing
you to specify the polling ID.

4

3 Using the [ ] and [Ö ] keys, select

either “SINGLE” or “MULTI”, and
then press the [Yes] key.

❍ To allow only one polling

transmission request, then
delete the document from the memory, select “SINGLE”.

❍ To allow multiple polling transmission requests, select “MULTI”. The

document is stored in the memory until it has been deleted.

Ö

4 Using the 10-Key Pad, enter the

polling ID, and then press the
[Yes] key.

5 Press the [No] key to delete from

the memory the document set for
polling transmission.

❍ To keep the polling

transmission setting, press the
[Yes] key.

Fax Transmission/Reception Methods Chapter 4

6 Press the [No] key twice to return to the main screen.

Fax Kit (FX-3) 4-19

4

Canceling (Deleting) a Document Queued in the Memory for Transmission

Of the documents stored in the memory and waiting to be sent, a specific document
can be selected and deleted.

To cancel a queued document

4.1 Transmission Methods

1 Press the [Function] key.

2 Press the [8] key from the 10-Key

Pad.

or

Press the [Function] key eight
times to select “CANCEL
RESERV.”, and then press the
[Yes] key.

The details (specified
transmission time/type of
transmission) of the jobs queued in the memory are displayed.

Have no jobs been queued in the memory?

?

➜ The message “NONE” appears.

3 Using the [▲] and [▼] keys, select

the job to be deleted.

❍ The following types of job are

displayed.

Fax Transmission/Reception Methods Chapter 4

MEMORY: Memory
transmission
B-CAST: Broadcast
transmission
TIMER: Timer transmission
M.B.TX: Mailbox transmission
POLL-TX: Polling transmission
POLL-RX: Polling reception
RELAY: Relay initiation transmission
FORWARD: Fax forwarding

❍ To check the recipient of the currently displayed transmission job, press the

[Ö ] key. After checking, press the [Yes] key to return to the previous screen.

4-20 Fax Kit (FX-3)

4.1 Transmission Methods

4 Press the [Yes] key to delete the

displayed job.
“FUNCTION” menu appears in the

display.

5 To delete another queued job, repeat steps 2 and 4.

❍ If you are finished deleting jobs, press the [No] key to return to the main

screen.

4

Fax Kit (FX-3) 4-21

Fax Transmission/Reception Methods Chapter 4

4

4.2 Reception Methods

4.2 Reception Methods

✎

Tip

Paper of the following sizes can be used to print fax documents.

Metric: A5 C, B5 C, A4 L/C, B4 L, A3 L

Inch: Invoice (8-1/2 × 5-1/2) C, Letter L/C, Legal (8-1/2 × 14) L, Ledger (11 × 17) L

Manual Reception

This machine normally receives faxes automatically. However, if a telephone is
connected and the same line is used for phoning and faxing, the document can
simply be received after talking with the caller over the phone.

✎

Note

Manual reception is possible if a telephone is connected to the TEL port of this
machine.
To receive faxes manually, use the corresponding Utility mode function to select
the manual reception mode (p. 6-36).

To receive a fax manually

1 After the telephone rings, pick up the receiver to talk with the caller.

2 After talking and the caller’s fax machine sounds long beeps, press the [Start]

key.
The machine starts receiving the fax.

Were the long beeps not sounded by the caller’s fax machine?

?

➜ If the caller’s fax machine is set to send automatically, the long beeps may

not be sounded.

Fax Transmission/Reception Methods Chapter 4

3 If the telephone receiver is replaced, the fax reception is finished and the

machine sounds a beep.

Memory Reception

This machine automatically prints faxes that it has received. However, when
receiving confidential faxes, the received document can be stored in the memory
and printed at a specified time or when memory reception is turned off.

Memory reception is set using the corresponding Utility mode function. For details
on changing the setting, refer to “Specifying the Setting for “MEMORY RX MODE””
on page 6-36.

4-22 Fax Kit (FX-3)

4.2 Reception Methods

Mailbox Reception

If mailbox numbers and F codes (mailbox IDs and passwords) have already been
programmed on this machine, this function can be used to receive only those faxes
with an identical mailbox ID and password specified by the caller.

Since the received fax can only be retrieved after entering the corresponding
mailbox ID, confidential faxes can safely be sent and received.

For details on programming the mailboxes, refer to “Specifying the Setting for
“MAILBOX”” on page 6-26.

To retrieve a document from a mailbox

4

1 Press the [Function] key.

2 Press the [4] key from the 10-Key

Pad.

or

Press the [Function] key four times
to select “PRINT MAILBOX RX”,
and then press the [Yes] key.

A screen appears, allowing you to
enter the mailbox ID.

3 Using the 10-Key Pad, enter the 4-

digit mailbox ID, and then press
the [Yes] key.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-23

4

Polling Reception

Using polling reception, documents set up in other fax machines can be received.

4.2 Reception Methods

✎

Note

Polling reception is compatible with F code transmission.

To receive a fax using polling reception

1 Press the [Function] key.

2 Press the [6] key from the 10-Key

Pad.

or

Press the [Function] key six times
to select “POLLING RX”, and then
press the [Yes] key.

3 Specify the fax number to be

called.

❍ Refer to step 5 of “To fax using

broadcast transmission” on

Fax Transmission/Reception Methods Chapter 4

page 4-7.

4 To enter the polling ID and

password, press the [▼] key.

❍ If there is no need to enter a

polling ID and password, skip
to step 7.

4-24 Fax Kit (FX-3)

4.2 Reception Methods

5 Using the 10-Key Pad, enter the

polling ID (20 digits or less), and
then press the [Yes] key.

6 Using the 10-Key Pad, enter the

password (20 digits or less), and
then press the [Yes] key.

7 To specify multiple fax numbers,

repeat steps 3 through 6.

❍ If you do not wish to specify

other fax numbers, continue
with step 8.

4

8 Press the [Start] key.

A message appears, allowing you to select whether or not to check the fax
numbers to be called.

9 To check the numbers to be

called, press the [Yes] key.

❍ If you do not wish to check the

numbers to be called, skip to
step 11.

10 The fax numbers specified in step

3 are displayed in the order that
they were selected.
Check the fax numbers, and then
press the [Yes] key.

❍ To delete the displayed fax

number, press the [No] key.

❍ After all fax numbers have

been checked, “Fin.=START”
appears in the display.

Fax Transmission/Reception Methods Chapter 4

11 Press the [Start] key.

Fax Kit (FX-3) 4-25

4

Using F codes

This machine is compatible F code transmissions.
F codes are mailbox functions, such as “SUB” (sub-addresses), “SEP” (selective

polling), “SID” and “PWD” (passwords), regulated by the G3 standards of the ITU­T (International Telecommunication Union). Mailbox transmission and reception is
possible only with similar machines compatible with F code transmission. Using the
10-Key Pad, the following F codes can be set, depending on the use.

F codes

G SUB:

Specify when transmitting while using F codes.

G SID:

Specify when limiting the recipient/caller with a password.

G SEP:

Specify when calling another fax machine to receive a document set up in it
(polling reception).

4.2 Reception Methods

Fax Transmission/Reception Methods Chapter 4

✎

Note

The F code function is only available with fax machines that have this function
as well. Ask your partner, if their machine can process F code transmissions.
If one-touch dial keys or speed dial numbers are programmed with F codes
(SUB and SID), the appropriate F code can quickly be transmitted to the
recipient/caller.

4-26 Fax Kit (FX-3)

4.2 Reception Methods

Using Mailboxes

Specifying mailboxes:
Mailboxes can be used if they are set up using the corresponding Utility mode
function. Refer to “Mailbox Reception” on page 4-23.

Mailbox

4

Mailbox ID

Print

Fax
transmission
(F code)

F code mailbox transmission/reception:
A maximum of 5 mailboxes can be set up. Since a mailbox ID is required in order
to retrieve documents received in the different mailboxes, confidential faxes can
safely be sent and received. Refer to “Specifying the Setting for “MAILBOX”” on
page 6-26.

If one-touch dial keys or speed dial numbers are programmed with F codes, the
appropriate F code can quickly be transmitted. Refer to “Mailbox Transmission” on
page 4-12.

Fax Transmission/Reception Methods Chapter 4

Fax Kit (FX-3) 4-27

4

Specifying F codes

When sending faxes

F codes can be specified when the 10-Key Pad is being used to enter the fax
number of a recipient while sending a fax.

4.2 Reception Methods

1 Using the 10-Key Pad, enter the

fax number of the recipient.

2 Press the [▼] key, and then use

the 10-Key Pad to enter the SUB.

❍ A number up to 20 digits long

can be entered for the SUB.

❍ To enter an SID, continue with

step 3.

❍ If an SID will not be entered, continue with step 4.

3 Press the [▼] key, and then use

the 10-Key Pad to enter the SID.

❍ A number up to 20 digits long

can be entered for the SID.

4 Press the [Start] key to begin scanning and sending the fax.

Programming F codes

F codes can be specified when programming one-touch dial keys or speed dial
numbers.

For details on programming F codes, refer to “Setting Up the Fax Registration” on
page 6-2 in “6 Using the Utility Mode (Fax)”.

Fax Transmission/Reception Methods Chapter 4

4-28 Fax Kit (FX-3)

5Using the Utility

Mode

5

Using the Utility Mode Chapter 5

5

5.1 Utility Mode

5.1 Utility Mode

There are sixteen menus in the Utility mode.

No. Name Description

1 MACHINE SETTING Used to specify settings for the machine’s operating environment.*

2 PAPER SOURCE

SETUP

3 USER MANAGEMENT For details on this menu, refer to the Di1611/Di2011 User Manual.

4 ADMIN. MANAGEMENT

5 COPY SETTING 1

6 COPY SETTING 2

7 FAX REGISTRATION Used to specify the default setting for each fax function.

8 TX OPERATION Used to specify the default setting for TX operation.

9 RX OPERATION Used to specify the default setting for RX operation.

10 COMM. SETTING Used to specify the default setting for communicating environment.

11 REPORTING Used to specify the default setting for each report function.

12 INITIAL USER DATA Used to specify setting for the initializing user data.

13 NETWORK SETTING Available only if the optional Network Interface Card NC-6 is installed.

14 E-MAIL SETTING1 Available only if the optional Internet Fax & Network Scan Kit SU-6 is

15 E-MAIL SETTING2

16 SCAN SETTING

Used to specify the size and type of paper loaded in Tray1. In addition,
auto tray switching can be enabled for each tray.

For details, refer to the User Manual for the Network Interface Card
(NC-6).

installed. For details, refer to the User Manual for the Internet Fax &
Network Scan Kit (SU-6).

* Only the description for specifying settings for the fax functions is described here.

For details on the settings, refer to the Di1611/Di2011 User Manual.

✎

Note

Using the Utility Mode Chapter 5

Depending on the installed options and specified installation region, some Utility
mode functions cannot be set.

5-2 Fax Kit (FX-3)

5.2 Specifying the Machine Settings

5

5.2 Specifying the Machine Settings

From the “MACHINE SETTING” menu, various settings for the machine’s operating
environment can be specified. Refer to the following table for details on each
function.

No. Name Description

1 AUTO PANEL RESET This function can be used to set the length of time until the auto panel

reset operation is performed after copying or the last operation is
finished. When the auto panel reset operation is performed, the Copy
mode screen is automatically displayed.
In Fax mode, the auto panel reset operation is performed after 1
minute has elapsed, regardless of the setting specified for this
function.

• The manufacturer’s default setting is 1 min.

2 ENERGY SAVE MODE For details on this menu, refer to the Di1611/Di2011 User Manual.

3 AUTO SHUT OFF

4 DENSITY (ADF)

5 DENSITY (BOOK)

6 PRINT DENSITY The density for printing copies, computer printouts or faxes can be set

to one of five settings.
For details on this menu, refer to the Di1611/Di2011 User Manual.

7 LCD CONTRAST For details on this menu, refer to the Di1611/Di2011 User Manual.

8 LANGUAGE

9 BUZZER VOLUME This function can be used to set the volume of alarms and the beep

sounded when a key is pressed.

• The manufacturer’s default setting is “LOW”.

10 INITIAL MODE This function can be used to set the mode (Copy mode or Fax mode)

that the machine starts up in or returns to after the Control Panel is
reset.

• The manufacturer’s default setting is “COPY”.

Using the Utility Mode Chapter 5

Fax Kit (FX-3) 5-3

5

Selecting the “MACHINE SETTING” menu

5.2 Specifying the Machine Settings

1 Press the [Utility] key.

“MACHINE SETTING” appears.

2 From the 10-Key Pad, press the key ([1] through [0]) for the MACHINE

SETTING function that you wish to set.

❍ The MACHINE SETTING functions are as follows:

1 AUTO PANEL RESET
2 ENERGY SAVE MODE
3 AUTO SHUT OFF
4 DENSITY (ADF)
5 DENSITY (BOOK)
6 PRINT DENSITY
7 LCD CONTRAST
8 LANGUAGE
9 BUZZER VOLUME
0 INITIAL MODE

Using the Utility Mode Chapter 5

✎

Tip

To quit changing the machine settings, press the [No] key. “STOP
SETTING?” appears. Press the [Yes] key to quit changing the settings.

5-4 Fax Kit (FX-3)

5.2 Specifying the Machine Settings

Specifying the Setting for “BUZZER VOLUME”

1 Select the “BUZZER VOLUME”.

❍ Refer to “Selecting the “MACHINE SETTING” menu” on page 5-4.

5

2 Press the [ ] and [Ö ] keys to set

the buzzer volume to “HIGH”,
“LOW” or “OFF”.

Ö

3 Press the [Yes] key.

Fax Kit (FX-3) 5-5

Using the Utility Mode Chapter 5

5

Specifying the Setting for “INITIAL MODE”

5.2 Specifying the Machine Settings

1 Select the “INITIAL MODE”.

❍ Refer to “Selecting the “MACHINE SETTING” menu” on page 5-4.

2 Press the [ ] and [Ö ] keys to

select either “COPY” or “FAX”.

Ö

3 Press the [Yes] key.

Using the Utility Mode Chapter 5

5-6 Fax Kit (FX-3)

5.3 Setting Up the Paper Sources (“PAPER SOURCE SETUP” Menu)

5

5.3 Setting Up the Paper Sources (“PAPER SOURCE
SETUP” Menu)

From the “PAPER SOURCE SETUP” menu, the various settings for the paper trays
can be changed.

“PAPER SOURCE SETUP” menu:

No. PAPER SOURCE SETUP Description

1 INCH/METRIC This function can be used to set the size measurement system

for the paper loaded in each tray. It can be used to select
whether paper measured in centimeters (“METRIC”), such as
A4 and B5 sizes, or paper measured in inches (“INCH”), such
as Letter size, is loaded. If no particular setting is selected, the
paper size is detected automatically.*
If “METRIC” is selected for a paper tray on a model set to use
inch measurements, paper loaded into that tray cannot be used
in Fax mode.
If “INCH” is selected for a paper tray on a model set to use
metric measurements, paper loaded into that tray cannot be
used in Fax mode.

• For metric area:
The manufacturer’s default setting is “METRIC”.

• For inch area:
The manufacturer’s default setting is “INCH”.

2 TRAY1 PAPER This function can be used to set the type of paper (“PLAIN”,

“OHP”, “CARD” or “ENVELOPE”) loaded into the Tray1, and the
size of the paper (“AUTO” or “SIZE INPUT”). If the paper size is
set to “SIZE INPUT”, type in the paper size.*
If a setting other than “PLAIN” or “AUTO” is selected, paper
loaded into Tray1 cannot be used in Fax mode.

• The manufacturer’s default settings are “PLAIN” and
“AUTO”.

3 PAPER TYPE For details on this menu, refer to the Di1611/Di2011 User

Manual.

* For details on the settings, refer to the Di1611/Di2011 User Manual.

Using the Utility Mode Chapter 5

Fax Kit (FX-3) 5-7

5

5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu)

5.4 Specifying Administrative Settings (“ADMIN.
MANAGEMENT” Menu)

From the “ADMIN. MANAGEMENT” menu, various functions for controlling the use
of the machine can be set. In order to set an “ADMIN. MANAGEMENT” function,
the administrator access number must be entered.

“ADMIN. MANAGEMENT” menu:

No. ADMIN. MANAGEMENT Description

1 AUTO SHUT OFF This function can be used to set whether or not the auto power-

off function is performed.*

• On a machine equipped with the fax option, the
manufacturer’s default setting is “ENABLE”.

2 COPY TRACK A maximum of 20 accounts can be specified in order to control

the use of the machine.*

• Turn on/off user management.

• Register account access numbers.

• Change/delete account access numbers.

• Display/clear the total count for a specific account.

• Clear the total counts for all accounts.

3 REMOTE MONITOR This function can be used to set whether or not the machine can

be accessed and the status of the machine can be checked
from the service center.

• The manufacturer’s default setting is “LIMITED”.

• For details, consult with the service representative.

* For details on the settings, refer to the Di1611/Di2011 User Manual.

✎

Note

The registering and setup of the administrator access number should be
performed by the service representative. For details, contact the service
representative.

The administrator of this machine should be sure not to lose the administrator
access number.

Using the Utility Mode Chapter 5

5-8 Fax Kit (FX-3)

5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu)

To select the “ADMIN. MANAGEMENT” menu

1 Press the [Utility] key.

“MACHINE SETTING?” appears.

2 Press the [▼] key three times to

select “ADMIN.
MANAGEMENT?”.

5

3 From the 10-Key Pad, press the key ([1] through [3]) for the “ADMIN.

MANAGEMENT” function that you wish to set.

❍ The “ADMIN. MANAGEMENT” functions are as follows:

1 AUTO SHUT OFF
2 COPY TRACK
3 REMOTE MONITOR

4 Using the 10-Key Pad, enter the 6-

digit administrator access number,
and then press the [Yes] key.

✎

Tip

If, at any time, you wish to quit setting an “ADMIN. MANAGEMENT” function,
press the [No] key. When the message “STOP SETTING?” appears, press the
[Yes] key to quit.

Using the Utility Mode Chapter 5

Fax Kit (FX-3) 5-9

5

To set the “REMOTE MONITOR” function

5.4 Specifying Administrative Settings (“ADMIN. MANAGEMENT” Menu)

1 Select the “ADMIN.

MANAGEMENT” menu.

❍ Refer to “To select the

“ADMIN. MANAGEMENT”
menu” on page 5-9.

2 Press the [3] key from the 10-Key

Pad to select “REMOTE
MONITOR”.

❍ Using the 10-Key Pad, enter

the 6-digit administrator
access number, and then press the [Yes] key.

3 Using the [ ] and [Ö ] keys, select

“LIMITED”, “FULL” or “OFF”, and
then press the [Yes] key.

❍ If “LIMITED” or “OFF” was

selected, the “ADMIN.
MANAGEMENT” menu appears again.

❍ If “FULL” was selected, a screen appears, allowing you to enter the

password.

Ö

4 Using the 10-Key Pad, enter the 4-

digit password, and then press the
[Yes] key.

The “ADMIN. MANAGEMENT”
menu appears again.

Using the Utility Mode Chapter 5

5-10 Fax Kit (FX-3)

6Using the Utility

Mode (Fax)

6

Using the Utility Mode (Fax) Chapter 6

6

6.1 Setting Up the Fax Registration

6.1 Setting Up the Fax Registration

From the “FAX REGISTRATION” menu, various settings can be specified in order
to take advantage of this machine’s many fax functions.

No. FAX REGISTRATION Characteristic/Description

1 ONE-TOUCH DIAL This function can be used to program one-touch dial keys with fax

numbers, allowing the recipient to be specified easily and accurately
without the need to manually enter the number using the 10-Key Pad.
A maximum of 27 settings can be programmed. This dialing method is
convenient for programming numbers where faxes are frequently sent to.

2 SPEED DIAL This function can be used to program speed dial numbers with fax

numbers, allowing the recipient to be specified easily and accurately
without the need to manually enter the number using the 10-Key Pad.
A maximum of 200 fax numbers can be programmed.

3 GROUP DIAL This function can be used to program a single one-touch dial key with a

maximum of 50 different fax numbers as one group. Programming a one­touch dial key with a group of fax numbers is convenient when
documents are frequently sent to a set group of multiple recipients.

4 PROGRAM DIAL This function can be used to program one-touch dial keys with fax

numbers and a transmission/reception function (such as timer
transmission or polling reception), allowing that function to be carried out
by pressing just the corresponding one-touch dial key.

5 BATCH TX This function can be used to specify the batch transmission setting

(transmission time) for a one-touch dial key programmed with recipient
fax numbers, so multiple documents can be stored in the memory and
sent out together at the specified time.

6 MAILBOX This function can be used to specify mailbox IDs in order to receive faxes

with mailbox reception only if the mailbox ID sent by the caller matches
the mailbox ID set on this machine.

7 RELAY BOX This function can be used to program the relay boxes in order for this

machine (acting as a relay station) to receive a document from another
fax machine (transmitting station), then transmit the document to multiple
recipients (receiving stations).

* By installing the optional Network Interface Card, settings can also be specified from the network tool

PageScope Light. (p. 6-53)

Using the Utility Mode (Fax) Chapter 6

6-2 Fax Kit (FX-3)

6.1 Setting Up the Fax Registration

Selecting the “FAX REGISTRATION” menu

1 Press the [Utility] key seven times.

“FAX REGISTRATION” appears.

2 From the 10-Key Pad, press the key ([1] through [7]) for the “FAX

REGISTRATION” function that you wish to set.

❍ The “FAX REGISTRATION” functions are as follows:

1 ONE-TOUCH DIAL
2 SPEED DIAL
3 GROUP DIAL
4 PROGRAM DIAL
5 BATCH TX
6 MAILBOX
7 RELAY BOX

6

✎

Tip

If, at any time, you wish to quit programming, changing or deleting a “FAX
REGISTRATION” function, press the [No] key. When the message “STOP
REGISTRATION?” appears, press the [Yes] key to quit.

Using the Utility Mode (Fax) Chapter 6

Fax Kit (FX-3) 6-3

6

Setting Up One-Touch Dialing (“ONE-TOUCH DIAL” function)

If the one-touch dial keys are programmed with fax numbers, the recipient can be
specified easily and accurately without the need to manually enter the number
using the 10-Key Pad.

A maximum of 27 settings can be programmed.

To program a one-touch dial key

6.1 Setting Up the Fax Registration

1 Select the “FAX REGISTRATION”.

❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3.

2 Press the [1] key from the 10-Key

Pad to select “ONE-TOUCH
DIAL”.

3 Press the one-touch dial key that

you wish to program.

4 Enter the name of the

programmed number.

❍ For details on entering text,

refer to “Entering Text” on
page 2-9.

❍ Text up to 20 characters long can be entered for the name.

5 Press the [Yes] key.

6 Using the 10-Key Pad, enter the

fax number of the recipient.

❍ The fax number can contain a

maximum of 30 digits.
For details on the characters that can be entered. Refer to “To fax by
entering the fax number directly using the 10-Key Pad” on page 3-2.

❍ To enter a SUB, continue with step 7.
❍ If a SUB will not be entered, press the [Yes] key after entering the fax

Using the Utility Mode (Fax) Chapter 6

number, and then skip to step 9.

❍ If you wish to change the fax number, press the [No] key, and then enter the

correct number.

❍ For details on F codes (SUB and SID), refer to “Using F codes” on

page 4-26.

6-4 Fax Kit (FX-3)

6.1 Setting Up the Fax Registration

7 Press the [▼] key, and then use

the 10-Key Pad to enter the SUB.

❍ A number up to 20 digits long

can be entered for the SUB.

❍ To enter an SID, continue with

step 8.

❍ If an SID will not be entered, skip to step 9.

8 Press the [▼] key, and then use

the 10-Key Pad to enter the SID.

❍ A number up to 20 digits long

can be entered for the SID.

9 Press the [Yes] key.

6

10 Using the [ ] and [Ö ] keys, select

the desired modem speed.

Ö

11 Press the [Yes] key.

The settings are registered. To
program another one-touch dial
key, repeat steps 3 through 11.

12 Press the [No] key to finish

programming.
The “FAX REGISTRATION” menu

appears again.

Fax Kit (FX-3) 6-5

Using the Utility Mode (Fax) Chapter 6

6

To change/delete a programmed one-touch dial key

6.1 Setting Up the Fax Registration

1 Select the “FAX REGISTRATION”.

❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3.

2 Press the [1] key from the 10-Key

Pad to select “ONE-TOUCH
DIAL”.

3 Press the one-touch dial key that

you wish to change or delete.

4 Press the [No] key.

❍ If a one-touch dial key

programmed with a group of
fax numbers or a transmission/
reception function is pressed,
the message shown at the
right appears. To delete the
programmed settings, press
the [No] key. The “FAX
REGISTRATION” menu
appears again.

❍ To change the group dialing or

program dialing settings, refer to page 6-12 and page 6-15.

5 Using the [ ] and [Ö ] keys, select

either “EDIT” or “DELETE”, and
then press the [Yes] key.

❍ If “EDIT” was selected, the

name is displayed. (Continue
with step 6.)

❍ If “DELETE” was selected, the settings programmed for the one-touch dial

key are deleted and the “SELECT REGIST.KEY” screen appears again.

❍ If you try to change the settings for a one-touch dial number used in group

Using the Utility Mode (Fax) Chapter 6

dialing or program dialing, a confirmation message appears, asking whether
or not to change the corresponding settings programmed in group dialing or
program dialing.
If the [Yes] key is pressed, the corresponding settings programmed in group
dialing or program dialing are changed.

Ö

6-6 Fax Kit (FX-3)

6.1 Setting Up the Fax Registration

If the [No] key is pressed, the corresponding settings programmed in group
dialing or program dialing are deleted.

❍ If a one-touch dial number used in group dialing or program dialing is

deleted, it is also deleted from the corresponding group dialing or program
dialing.

6 Change the name, fax number, F

codes (SUB and SID) and modem
speed as desired.

❍ For details on changing the fax

number, refer to “Entering
Text” on page 2-9.

❍ For details on changing the F codes (SUB and SID) or modem speed, refer

to page 6-4.

7 When you are finished making changes, press the [Yes] key.

To change the settings of another one-touch dial key, repeat steps 3 through 7.

6

8 Press the [No] key to return to the

“FAX REGISTRATION” menu.

✎

Tip

If “Batch TX” is specified for a one-touch dial key that is changed, the batch
transmission time setting is cancelled. Specify the batch transmission settings
again.

Fax Kit (FX-3) 6-7

Using the Utility Mode (Fax) Chapter 6

6

Specifying the Setting for “SPEED DIAL”

If speed dial numbers are programmed with fax numbers, the recipient can be
specified easily and accurately without the need to manually enter the number
using the 10-Key Pad.

A maximum of 200 fax numbers (001 to 200) can be programmed.

To program a speed dial number

6.1 Setting Up the Fax Registration

1 Select the “FAX REGISTRATION”.

❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3.

2 Press the [2] key from the 10-Key

Pad to select “SPEED DIAL”.

3 Using the 10-Key Pad, enter the 3-

digit speed dial number (ex. 011)
that you wish to program.

4 Enter the name of the

programmed number.

❍ For details on entering text,

refer to “Entering Text” on
page 2-9.

❍ Text up to 20 characters long can be entered for the name.

5 Press the [Yes] key.

6 Using the 10-Key Pad, enter the

fax number of the recipient.

❍ The fax number can contain a

maximum of 30 digits.
For details on the characters
that can be entered. Refer to “To fax by entering the fax number directly
using the 10-Key Pad” on page 3-2.

Using the Utility Mode (Fax) Chapter 6

❍ To enter a SUB, continue with step 7.
❍ If a SUB will not be entered, press the [Yes] key after entering the fax

number, and then skip to step 9.

❍ If you wish to change the fax number, press the [No] key, and then enter the

correct number.

6-8 Fax Kit (FX-3)

6.1 Setting Up the Fax Registration

❍ For details on F codes (SUB and SID), refer to “Using F codes” on

page 4-26.

7 Press the [▼] key, and then use

the 10-Key Pad to enter the SUB.

❍ A number up to 20 digits long

can be entered for the SUB.

❍ To enter an SID, continue with

step 8.

❍ If an SID will not be entered, skip to step 9.

8 Press the [▼] key, and then use

the 10-Key Pad to enter the SID.

❍ A number up to 20 digits long

can be entered for the SID.

6

9 Press the [Yes] key.

10 Using the [ ] and [Ö ] keys, select

the desired modem speed.

Ö

11 Press the [Yes] key.

The settings are registered.
To program another speed dial number, repeat steps 3 through 11.

12 Press the [No] key to finish

programming.
The “FAX REGISTRATION” menu

appears again.

Fax Kit (FX-3) 6-9

Using the Utility Mode (Fax) Chapter 6

6

To change/delete a programmed speed dial number

6.1 Setting Up the Fax Registration

1 Select the “FAX REGISTRATION”.

❍ Refer to “Selecting the “FAX REGISTRATION” menu” on page 6-3.

2 Press the [2] key from the 10-Key

Pad to select “SPEED DIAL”.

3 Using the 10-Key Pad, enter the

speed dial number that you wish to
change or delete.

4 Press the [No] key.

5 Using the [ ] and [Ö ] keys, select

either “EDIT” or “DELETE”, and
then press the [Yes] key.

❍ If “EDIT” was selected, the

name is displayed. (Continue
with step 6.)

❍ If “DELETE” was selected, the settings programmed for the speed dial

number are deleted and the speed dial input screen appears again.

❍ If you try to change the settings for a speed dial number used in group

dialing or program dialing, a confirmation message appears, asking whether
or not to change the corresponding settings programmed in group dialing or
program dialing.
If the [Yes] key is pressed, the corresponding settings programmed in group
dialing or program dialing are changed.
If the [No] key is pressed, the corresponding settings programmed in group
dialing or program dialing are deleted.

Using the Utility Mode (Fax) Chapter 6

❍ If a speed dial number used in group dialing or program dialing is deleted, it

is also deleted from the corresponding group dialing or program dialing.

Ö

6-10 Fax Kit (FX-3)

6.1 Setting Up the Fax Registration

6 Change the fax number, F codes

(SUB and SID), and modem
speed as desired.

❍ For details on making

changes, refer to “Entering
Text” on page 2-9.

❍ For details on changing the F codes (SUB and SID) or modem speed, refer

to page 6-4.

7 When you are finished making changes, press the [Yes] key.

❍ To change the settings of another speed dial number, repeat steps 3

through 7.

8 Press the [No] key to return to the

“FAX REGISTRATION” menu.

6

Fax Kit (FX-3) 6-11

Using the Utility Mode (Fax) Chapter 6