Konica Minolta FAX 9840 Instruction Manual

English

Every effort has been made to ensure that the information in this document is com­plete, accurate and up-to-date. The manufacturer shall assume no responsibility for
the results of errors beyond its control, and cannot at any time guarantee that changes
made to products by any other manufacturer and referred to in this handbook will not
affect the applicability of the information provided herein. The information in this
handbook is subject to change without notification.

For your protection, and to obtain the most effective use out of this product, please
read all of the safety, installation, operation and maintenance information before us­ing the facsimile machine.

This product complies with, but is not limited to, the requirements of the following
agencies: UL, FCC and OSHA in the USA; CSA and IC in Canada; and TÅE, IEC,
BABT, CEPT, CISPR and applicable regulations of PTT. The ODA version for the
USA and Canada meets ITU-T G3 recommendations and operates on 120VAC. The
OEL-INT version meets ITU-T G3/ITU-T G4 (option) recommendations and oper­ates on 230VAC.

DIRECTORY

Safety

Contents

Introduction

Component Identification

Facsimile Functions

Installation

Directories / Basic Operations

Advanced Operations

Customizing KonicaFAX 9840

Reports

Troubleshooting

Specifications

Appendix

Index

1

Safety

Safety

Installation Hints

✔ Install the machine in a dust-free location away from direct sunlight.
✔ Place the machine near an electrical outlet that is easily accessible.
✔ Do not plug the machine into a power source shared by items that produce electric

noise (e.g., air conditioner, etc.).

✔ The design of this machine requires electrical grounding, and is thus supplied

with a three-wire grounded power cord. For your safety as well as others who
may operate the machine, please do not attempt to alter the power cord by modi­fying the grounding prong.

✔ The Line jack is for connecting the machine to a standard telephone line. T o avoid

damage to telephone systems and/or the facsimile machine, do not plug the ma­chine into anything other than a standard RJ-11C jack.

✔ The TEL jacks on the back of the machine are only suitable for two-wire devices.

Some standard telephones may not respond to incoming signals when connected
to an extension socket.

✔ The machine may not necessarily provide the effective transfer of a call from a

telephone connected to the same line.

✔ The operation of this machine on the same line as that of a telephone or other

devices equipped with an audible warning device or automatic call detector may
result in bell vibration (sporadic ringing) or false tripping of the call detector. If
such a problem occurs, the user is requested to NOT contact the telephone com­pany.

✔ Adjustment of the electrical/electronic components in the machine requires an

authorized service technician. Do not attempt to make adjustments yourself. Any
alterations made by an individual other than an authorized service technician may
be cause for nullification of the product warranty.

Operation and Maintenance

✔ Aside from the instructions specifically stipulated in the handbook, do not attempt

to disassemble or service this machine, including the lubrication of moving parts.
Please contact an authorized service center for assistance.

✔ Use a soft dry cloth to clean the control panel and main body of the unit. Do not

apply any cleanser to the cloth or surface of the machine.

2

Safety

✔ Remove the power cord from the wall socket before trying to recover any object(s)

that may have fallen into the machine.

✔ If the machine is physically damaged, immediately disconnect it and arrange for

its repair or disposal.

✔ When moving the machine, always disconnect the telephone line before discon-

necting the power cord. Accordingly , reconnect the power cord before reconnect­ing the telephone line.

✔ This machine is not intended for use in parallel with any other telephone devices.

Toner Cartridge and Image Drum Unit

Warning :

This Konica facsimile machine will not operate if any toner cartridge or
image drum unit other than that specified by Konica is installed. Please be sure to
read the labeling on the toner package and image drum unit package to ensure that
you have purchased the correct cartridge or unit. The installation of any other toner
cartridge or image drum unit will cause the system to lock, and the operations panel
will display an error.

✔ Leave unused toner cartridges and image drum units sealed in their packaging

until needed. When replacing a toner cartridge or image unit, re-use the packag­ing to dispose of the old toner cartridge or image drum unit.

✔ Do not expose interior components of the facsimile machine to light for more than

five minutes. Never expose the green drum (located inside the image drum unit) to
direct sunlight.

✔ Please be careful when handling the image drum unit and only touch it at the ends

(never in the middle). Never touch the green drum inside the image drum unit.

✔ Please be careful when removing the toner cartridge. Do not let it come in contact

with clothing or porous materials. (The toner powder will cause permanent stain­ing.)

✔ Small amounts of toner that come in contact with skin or clothing can be readily

removed with soap and cold water if attended to immediately. The use of hot
water will make removal of the stain much more difficult.

3

Safety

Emergency First Aid

✔ IF T ONER IS SWALLOWED: Dilute by having the person drink two glasses of

water and induce vomiting by administering Syrup of Ipecac (follow manufacturer’s
instructions). Seek medical attention immediately . Never attempt to induce vom­iting or give anything by mouth to a person who is unconscious.

✔ IF TONER IS INHALED: Take the person to an open area for fresh air. Seek

medical attention immediately.

✔ IF TONER GETS IN THE EYES: Flush eyes with large quantities of cool water

for 15 minutes, keeping eyelids open with fingers. Seek medical attention imme­diately.

4

Contents

Contents

Introduction ................................................................................................. 7

Features................................................................................................................ 7

Product Options ................................................................................................... 9

Component Identification ......................................................................... 10

What You Should Receive ................................................................................. 10

Components ....................................................................................................... 11

Control Panel ..................................................................................................... 14

Control Panel Keys and Indicators .................................................................... 15

One-Touch Keypad............................................................................................ 17

Signal Tones ...................................................................................................... 19

Facsimile Functions.................................................................................. 20

Navigating Operational Layers.......................................................................... 20

Accessing Functions .......................................................................................... 22

Installation ................................................................................................. 26

Getting Started................................................................................................... 26

Set Up ................................................................................................................ 27

Machine Settings ............................................................................................... 38

Answering Modes........................................................................................ 38

Dial/Incoming Call Parameter Settings ....................................................... 40

Connecting to a PBX ................................................................................... 44

MFP PC Interface Kit (See Appendix A) .................................................... 45

Internet Fax & Network Printer/Scanner (See Appendix B) ....................... 45

ISDN G4 Board (See Appendix C) ............................................................. 45

G3 Dual Line (See Appendix C) ................................................................. 45

Fax2Net(Internet) Function ......................................................................... 45

Directories/Basic Operations ................................................................... 46

Programming Dialing Directories ..................................................................... 46

Basic Operations................................................................................................ 50

Preparing Documents .................................................................................. 50

Faxing to a Single Location......................................................................... 51

Faxing to Multiple Locations ...................................................................... 54

Message Confirmation Report (MCF)......................................................... 55

Canceling Transmission............................................................................... 55

Manual Receive Mode................................................................................. 55

5

Contents

Receiving to Memory .................................................................................. 56

Unsolicited Fax Rejection ........................................................................... 57

Power Failures and Memory ....................................................................... 58

Making Copies............................................................................................. 58

Manual Paper Feeder ................................................................................... 59

Face up stacking / Face down stacking ....................................................... 60

Counters....................................................................................................... 60

Printer Cleaning ........................................................................................... 61

Advanced Operations ............................................................................... 62

Delaying Fax Transmissions.............................................................................. 62

Priority Transmission......................................................................................... 65

Confidential Faxes ............................................................................................. 66

Relay Broadcasting............................................................................................ 69

Internet Fax........................................................................................................ 72

Polling Transmission/Reception........................................................................ 72

Fax2Net Service ................................................................................................ 76

Call Forwarding ................................................................................................. 76

Dual Access ....................................................................................................... 78

Customizing Konica FAX9840.................................................................. 80

Viewing Current Settings .................................................................................. 80

Operation Functions .......................................................................................... 81

Service Function Settings .................................................................................. 86

Options .............................................................................................................. 87

Reports....................................................................................................... 89

Understanding Reports ...................................................................................... 89

Reports List ....................................................................................................... 89

Printing Reports ................................................................................................. 92

Codes Used in Reports ...................................................................................... 92

Troubleshooting ........................................................................................ 94

Clearing Document Jams................................................................................... 94

Clearing Paper Jams .......................................................................................... 95

Toner Cartridge Replacement ............................................................................ 98

Image Drum Unit Replacement ....................................................................... 101

Periodical Cleaning of the Scanner Path ......................................................... 103

Reading Counters ............................................................................................ 103

Problem Checklist ........................................................................................... 104

Display Error Messages................................................................................... 107

6

Contents

Packaging for Transport .................................................................................. 108

Specifications .......................................................................................... 109

Specifications .................................................................................................. 109

User Functions Tree......................................................................................... 110

Appendix A MFP PC Interface Kit ................................................................ 113

Appendix B Internet FAX & Network Printer/Scanner ........................ 115

Appendix C ISDN G4 Board .................................................................. 119

Appendix D G3 Dual Line ...................................................................... 123

Appendix E 600dpi Communicaion ...................................................... 124

Index ................................................................................................................... 125

7

Introduction

Introduction

Konica FAX9840 desktop, plain-paper facsimile machines utilize advanced light­emitting diode (LED) technology for quick and trouble-free transmission/reception
of data and images. In addition to the abundant standard features common to Konica
facsimile machines, we now offer a number of optional devices that expand machine
functions and further support your communications needs. These include MFP PC
Interface Kit, Internet Fax & Network Printer/Scanner, and an ISDN G4 board, G3
Dual Line.

Although the ISDN G4 board is an optional feature, it must be ordered pre-installed
by the dealer and cannot be installed by the user . If mounted in the delivered product,
most parameters have been factory set to ensure simplified operation. There are,
however, a few items that must be set by the user in accordance to the region of
product use and user specifications: ISDN TID, ISDN Sub No., ISDN Dial Mode, and
Speech Receive.

And G3 Dual Line board is an optional feature, it must be ordered pre-installed by the
dealer and cannot be installed by the use.

Features

The following is a summarized list of the many standard features offered by Konica
FAX9840 facsimile machines:

✔ User-friendly control panel. Special programming keys, 40-key plate for pre-

programmed telephone numbers, 10-key pad for standard dialing and program­ming, and more.

✔ 80-character LCD (4 rows, 20 characters). Easy to read display for operation

guidance, clock display, function information, etc.

✔ Automatic Document Feeder (A.D.F.). Capacity of up to 50 sheets of recom-

mended letter/A4 paper.

✔ Speed dialing. Set up to 40 pre-programmed telephone numbers for automatic

one-touch faxing, as well as an additional 100 numbers for 2 or 3-digit entry faxing.

✔ Group dialing. Create as many as 20 groups of telephone numbers and send docu-

ments to multiple locations with a single selection (broadcast faxing).

✔ Automatic alternate call. Dials a second (alternative) telephone number if the

number originally dialed is busy.

✔ Alphanumeric telephone directory . Search for programmed telephone numbers

by name.

8

Introduction

✔ 33.6Kbps transmission rate. Fast, efficient communications.
✔ Large-capacity memory. 2.5 Mbyte.
✔ Half tone. Half-tone area of the document is processed with 64-scale gradation.
✔ Advanced transmission and reception functions. Includes delayed transmis-

sion, broadcasting (multi-location transmission), confidential message transmis­sion/reception, relay broadcasting, polling, etc.

✔ Automatic redial and page re-transmission. Ensures document transmission

when a telephone number is busy or a problem occurs in the communications
process.

✔ Advanced memory transmission/reception features. A number of convenient

features including automatic reception into memory without printing (e.g., ideal
for reception of confidential communications).

✔ Dual-access operations. Allows two tasks to be conducted at once (e.g., scan and

prepare a document for transmission while another document is being received).

✔ Power savings. New power supply unit realizes energy savings through lower

power consumption (only 0.5W in standby state). (Not available for ODA model
or not effective when Internet Fax & Network Printer/Scanner Kit installed.)

✔ Automatic answering mode detection. Distinguishes between incoming fax and

voice communications thus allowing the use of an answering machine on the same
telephone line.

✔ Closed network. Prevents the reception of unsolicited communications.
✔ Fax forwarding. Document can be forwarded to a designated location after being

stored in memory (setting can also be used to forward a document when the local
machine is out of toner or paper).

✔ No paper reception. Allows continued reception of documents when toner or

paper run out by storing data not yet printed in the built-in memory.

✔ Polling. Allows the transmission/reception of documents from remote facsimile

machines with polling capabilities.

✔ Copier function. Make up to 99 copies of a document at one time.
✔ Progress reports. Enable tracking of transmission status, and machine opera-

tions, settings and maintenance requirements.

9

Introduction

Product Options

The following are optional devices that can be purchased to expand the functions of
Konica FAX9840 facsimile machines:

✔ Second Paper Tray. Increases paper holding capacity to 500 sheets (universal

size: legal, letter, A4).

✔ Expanded Memory. Adds more memory to increase storage capacity. Available

in either 2.0, 4.0 or 8.0-Mbyte boards.

✔ Telephone Handset. Connects directly to the machine and operates like a stan-

dard telephone.

✔ MFP PC Interface Kit. Installation of MFP software (hardware provided as stan-

dard feature) enables a machine to operate as a multi-function peripheral (MFP)
providing printer, scanner and FaxModem capabilities when connected to a per­sonal computer. (For further details, please refer to Appendix A.)

✔ Internet Fax & Network Printer/Scanner. This enables the machine to operate

as a network printer via Local Area Networks (LAN). It also enables the trans­mission of fax images as e-mails and e-mails to be received. (For further details,
please refer to Appendix B.)

✔ ISDN G4 Board. Enables machine to operate over ISDN circuits in G4 mode at

ITU-T G4 specifications while maintaining communications capability with G3
facsimile machines. This option is dealer installed. (For further details, please
refer to Appendix C.)

✔ G3 Dual Line. Installation of this option enables two lines to be used concur-

rently . This option is dealer installed. (For further details, please refer to Appen­dix D.)

✔ 600dpi Communication.

10

Component Identification

Konica FAX9840 Main Unit

Image Drum Unit

(Installed)

Toner Cartridge

Handbook

Power Cord

Component Identification

What You Should Receive

Document Stacker

Telephone Cord

11

Component Identification

Components

Document Stacker

Holds original documents
after being faxed or copied.

One-Touch Keypad

Use for one-touch dialing of
preprogrammed telephone num­bers, as well as inputting alpha­betic, numeric and special char­acters, etc. for programming and
ID entries.

LCD Panel

Shows status of machine and
operation in progress.

Control Panel (Programming) Keys

Main keys used for programming machine settings
and operations.

Document Tray

Holds documents to be
faxed/copied (above
copy stacker tray).

Document Tray
Extension

Pullout extension for
supporting long docu­ments.

Release Button

Two buttons, one on
each side, must be
pressed to gain entry to
toner/image drum area.

Paper Indicator

Show level of paper remaining
in paper tray.

Power
Switch

Press I to turn
on and O to
turn off.

Copy Output Lever

In the up position, copies will exit
the machine facedown; in the down
position, copies will exit face up.
However, use in the “face up” po­sition is only possible when copy­ing or when using Network Print or
PC Print.

Copy Stacker Extension

Pullout extension for support­ing long documents.

Copy Stacker

Holds document copies after
copying process.

Numeric Keypad

Use to enter telephone num­bers, program information,
manual dialing, etc.

Document Guides

Adjust guides to the width of
documents to be faxed/copied.

Front Panel

Fold out for access to manual pa­per feeder (bypass paper tray)
when needing to feed different
types of paper directly into the
machine.

Paper Tray

Holds 250 sheets of pa­per (universal type: le­gal, letter, A4).

12

Component Identification

AC Power Cord Inlet

Plug the AC power cord supplied
with the unit into this inlet.

IEEE-1284 Parallel Port

Standard hardware for connection
to personal computer and operation
of MFP features.

Back Cover

Remove this cover to expose the expansion
slots for optional memory, ISDN board and
NIC board.
When removing the back cover, please use a
Phillips screwdriver to remove the screws (

,

). Do NOT remove any other screws. After
installing the peripheral equipment, please be
sure to reattach the back cover, securing it
tightly with both screws (

, ).

Line Jack

Jack for connection to
main outside telephone
line.

TEL Jack 1
TEL Jack 2

Jacks for connecting optional tele­phone handset, external telephone
or answering machine.

13

Component Identification

LED Print Head

This black bar is the transfer mechanism
that writes received/copied information
to the image drum. Bar should be
cleaned each time the toner cartridge is
changed.

Toner Cartridge

This black cylinder, installed on the upper section of the
image drum unit, contains the black powder used as the
machine’s ink for printing data. Install a new toner car ­tridge* when the “Replace T oner Cart” message appears
on the display panel.
(*Only toner cartridges specified for use in this machine
by Konica should be installed.)

Image Drum Unit

The image drum unit con­tains a photosensitive drum
(green in color) which re­ceives information from the
LED print head and transfers
it to the printing paper.
Only image drum units speci­fied for use in this machine
by Konica should be
installed.

14

Component Identification

Control Panel

15

Component Identification

Control Panel Keys and Indicators

1 LCD Panel: Refer to this display for instructions and information while the ma-

chine is performing operations, or when entering information or changing set­tings.

2 Shift Up (

)Key: Use this key to move to the previously selected option in the

same operational layer when programming the machine, or to move to the upper
row from the lower row when data such as telephone numbers are listed in two
rows.

3 Shift Left (

) Key: Use this key to return to previous operational layers in the

programming of the machine, as well as to move the cursor to the left during
normal operation.

4 Shift Down (

) Key: Use this key to move to the next option in the same opera-

tional layer when programming the machine, or to move to the lower row from the
upper row when data such as telephone numbers are listed in two rows.

5 Shift Right (

) Key: Use this key to move to the next operational layer in the

programming of the machine, determine/register a menu option or setting, or move
the cursor to the right during normal operation.

6 Alarm Indicator: This indicator light will flash and an alarm will sound to notify

of problems that occur. To turn off the alarm indicator, press the Stop key and
correct the problem.

7 Enter Key: Use this key to determine/register a menu option or setting, determine

the location of a broadcast operation, display the results of a transmission or print­out a Message Confirmation Report when the machine is in the standby mode
with no document set in the document tray.

8 Help Key: Press this key to print out a function list.
9 Resolution Key (Photo, Ex. Fine, Fine, STD indicator lights): Use this key to

set the desired resolution of the fax/copy after loading the document. Use the
Photo setting when the original document includes half-tone images.

10 Type of Original Key (Dark, Normal, Light indicator lights): Use this key to

set the contrast after loading the document. Use Light for originals that are too
light, Normal for originals with good contrast, and Dark for originals that are too
dark.

11 Clear Key: Use this key to cancel ID, telephone number and programming en-

tries.

12 Menu/Exit: Use this key when the machine is in standby state to activate the

Menu mode. When Menu mode is activated, press this key to Exit the mode and
return to the standby state.

16

Component Identification

13 */Tone Key: If the machine is set for pulse dialing, pressing this key will switch

from pulse to tone dialing during the current call. This key can also be used
during programming to create numbers with mixed pulse-tone operation.

14 0/Unique Key: Use this key as “0” when dialing telephone numbers. When pro-

gramming the Sender ID, Location ID, etc., use this key to enter unique charac­ters: Symbols (! # & ‘ ( ) * + , - . / : ; = ? · , Umlaut characters (ДЯСЦЬ), and
Norwegian characters (ЖЕШжеш).

15 Numeric Keypad: These 12 keys work like the keypad on a standard telephone

when dialing a telephone number. They are also used to move to another opera­tion mode, enter numbers, letters and other characters when programming the
machine, and input speed dial numbers after pressing the Speed Dial key . The “#”
key is used for the creation of groups of telephone numbers for batch transmis­sion. After a document is loaded, this key can also be used to select previously
programmed groups of telephone numbers for faxing.

16 Redial Key: Press this key to automatically redial the last telephone number di-

aled on the machine.

17 Hook Key: Use this key to open the telephone line for manual dialing with the

numeric keypad or external telephone handset. After pressing the key, it will be
possible to hear the dial tone and dialing code through the machine's speaker.

18 Speed Dial/Search Key: After loading a document for faxing, press this key and

then enter the programmed Speed Dial (One-T ouch or 2 or 3-digit) number for the
location. The speed dialing function will automatically dial the telephone number
and transmit the fax. After pressing the Search key, it is possible to search corre­sponding location IDs when alphanumeric characters are entered.

19 Hyphen Key: Use this key as the “-” character when programming ID and PBX,

public line, international telephone or Earthing/Flashing switches. It is also used
to type the “+” when entering TSI/CSI numbers.

20 Start/Copy Key: Use this key to initiate transmission of a document after loading

the document and selecting the location, start manual fax transmission or recep­tion, return the machine to normal operation from the Power Save mode, or start
the copying function.

21 Stop Key: Use this key to cancel the operation shown on the display, cancel the

transmission of a fax (press twice within 3sec) or to cancel an alarm (alarm indica­tor light will illuminate). After loading paper or installing a new toner cartridge/
impact drum unit, press this key to cancel the alarm condition. It can also be used
to return to higher operational layers when programming the machine.

17

Component Identification

22 One-Touch Keypad: For a detailed description of the One-Touch Keypad func-

tions, please refer to the next section, One-Touch Keypad.

23 One-Touch Labels: After programming a telephone number into a One-Touch

key, write the name of the location on the label for the One-Touch key. (Remove
the plastic covering the label, write the name using a pencil, and then replace the
cover.)

One-Touch Keypad

The One-Touch keypad is the facsimile machine's most convenient tool. Use these
keys for quick, one-touch dialing and the programming of other machine operations.
In addition to the ability to assign telephone numbers (up to 40 digits each) to a One­Touch key, alphanumeric names of up to 15 characters in length can be registered
(Telephone Directory).

Using One-Touch Keys for Dialing

To use One-Touch keys for dialing, after the telephone number(s) for the key have
been programmed (procedure explained in Dial Directories), simply load the docu­ment to be faxed and press the key of the location where the fax is to be sent. Two
telephone numbers can be programmed for each One-Touch key, a primary number
that is always dialed first, and an alternate number that is automatically dialed if the
first number is busy or the call is not answered.

Using One-Touch Keys for Search

After pressing the Search key, it is also possible to use these keys to make an alpha­betical search for names of telephone numbers previously programmed.

Using One-Touch Keys for Programming

The One-Touch keys are also useful in the programming of names in the machine
memory . In addition to the alphanumeric keys, a number of special keys are provided
for programming convenience:

Alphabet Keys (One-Touch keys#1-27, except #20): When programming the
Sender ID, Location ID use these keys to enter alphabet characters.

Unique Key (One-Touch key#20): Use the same as the “0” of a 10-keypad, and
for entering symbols (! # & ‘ ( ) * +, - . / : ; = ? · , Umlaut characters (ДЯСЦЬ), and
Norwegian characters (ЖЕШжеш).

18

Component Identification

Del Key (One-T ouch key #30): Use this key to delete characters at the position of
the cursor in the display panel when entering ID, telephone numbers or program­ming functions.

Caps Key (One-Touch key #31): Use this key to switch between uppercase and
lowercase when entering alphanumeric characters.

Space Key (One-Touch key #36): Use this key to enter spaces when program­ming the machine. Unlike the Pause key, spaces provide easier reading only and
have no effect on dialing characteristics.

Plus Key (One-Touch key #39): Each fax number entered or programmed into
the machine can be up to 40 digits long. If there is a need to dial a number longer
than 40 digits, it is possible to dial the number using any combination of Speed
Dial numbers or the numeric keypad. To enter a chain dial number into a Speed
Dial number, press the Plus key at the 40th position of the first part of the number
to indicate it is a chain dial number, then complete the process by following the
procedures required for inputting another Speed Dial number (in which the sec­ond part of the number should be entered).

Pause Key (One-Touch key #40): Use this key to enter automatic 3sec pauses in
dialing when programming telephone numbers. For example, use this key to tell
the machine to wait for an outside or international line to open. (Pauses in a tele­phone number dialing sequence are indicated by a “P”.)

Other: Special character keys (, ; @ _ : / \ . +).

19

Component Identification

Signal Tones

The Konica FAX9840 machines emit a number of sounds to inform the user of spe­cific conditions.

Key Select Tone: This is a short beep that is emitted each time a key is pressed.
Error Tone: If an inappropriate key is pressed, the machine will emit three short

beeps. If there is a problem with operations during communications, the machine
will emit five long beeps. Press the Stop key to turn the error tone off, and then
print a Message Confirmation Report to check the source of the problem. To do
this, press the Copy key twice in succession with no documents loaded.

End of Session Tone: At the end of each successful faxing session, the machine
will emit a long beep to confirm that there were no errors or problems in the
communication.

Off-Hook Alarm Tone: If the machine is equipped with a telephone handset, and
if the receiver of the handset is left out of the cradle when not in use, the machine
will emit an intermittent warbling sound. T o turn off the sound, return the receiver
to its cradle or press the Stop key.

20

Facsimile Functions

Facsimile Functions

The programming keys on the left side of the control panel of the Konica FAX9840
are there to enable simplified operation of the numerous functions provided by the
machine. The following offers a brief explanation of how to use these keys.

Navigating Operational Layers

Depending on the function type, there is a maximum of four operational layers. The
Menu/Exit, Enter, Shift Up (

), Shift Down ( ), Shift Right ( ) and Shift Left ( )

keys allow navigation through these levels for selecting functions and their settings.

The type of functions displayed in the menus of the operational layers depends on
whether or not a document is loaded in the document feeder . If there is no document
loaded, menus of functions for operations not related to the actual sending of docu­ments are shown. (Pressing

will switch to menus of functions for operations related
to the actual sending documents). Accordingly, if a document is loaded in the docu­ment feeder, menus of functions for operations related to the actual sending of docu­ments are shown. (Pressing

will switch to menus of functions for operations not

related to the actual sending of documents.)

First Operational Layer

When turned on for operation, the machine will wait in standby mode, showing the
time, machine mode and amount of memory available. By pressing Menu/Exit, the
machine will enter the first operational layer (Menu mode).

To navigate this layer:

or

Move cursor up or down to the desired function

or Stop Return to the standby mode

21

Facsimile Functions

Enter or Enter second operational layer for the function indicated by the blink-

ing cursor (>,‹--›,❚)

Second Operational Layer

The selected menu in the second operational layer is left justified on the display , aligned
with the titles of the function options listed below.

To navigate this layer:

or Move cursor up or down to the desired function
or Stop Return to the first operational layer

Enter or

Enter third operational layer for the function in

dicated by the blinking

cursor (>,‹--›,❚)

Third Operational Layer

The selected menu in the third operational layer is also left justified on the display,
aligned with the titles of the function options listed below . If there is a number to the
left of the function title, the function can be accessed by a shortcut entry (Speed Ac­cess, described later in this chapter).

To navigate this layer:

or Move cursor up or down to the desired function
or Stop Return to the second operational layer

Enter or

Enter fourth operational layer for the function

indicated by the blink-

ing cursor (>,‹

--›

,❚)

Fourth Operational Layer

The selected menu in the fourth (last) operational layer is also left justified on the
display , aligned with the titles of the function options listed below. If there is a num­ber to the left of the function title, the function can be accessed by a shortcut entry
(Speed Access, described later in this chapter).

To navigate this layer:

or Move cursor up or down to the desired function

Enter Determines or registers the function indicated by

the blinking cursor

(>,‹--›,❚)

and returns to the menu options in the third operational layer

or to standby mode

22

Facsimile Functions

Notes:

1) Pressing the Stop key at any time will result in returning to the preceding opera-

tional layer.

2) Pressing Menu/Exit at any time during the programming process will result in

returning to the standby mode irrespective of the current operational mode.

Accessing FunctionsAccessing Functions

Accessing FunctionsAccessing Functions

Accessing Functions

There are two methods for accessing functions: step access and direct (speed) ac­cess.

Step Access

To access functions in a stepwise manner, the procedure is like that described for
navigating the operational layers. Begin from pressing Menu/Exit, and then use the
programming keys to locate, enter and set the desired function.

For example, to set the number of times the machine is to redial a number, from
standby mode with no document loaded, more than 10 keys must be pressed for the
Redial Tries display to appear.

1 Press Menu/Exit.
2 Press

three times to select Setup.

3 Press Enter or

to enter Setup menu.

4 Press

three times to select Dial Options.

5 Press Enter or

to enter Dial Options.

6 Press Enter or

to enter Redial Tries.

23

Facsimile Functions

Speed Access

If the function is assigned a speed access number, typing this number in at the menu
display prompt in the first operational layer will bring up the setting or registration
display in the fourth operational layer for direct access.

Notes:

1) Speed access numbers are only assigned to Set Up menu functions (fourth opera­tional layer.)

2) Speed access can only be initiated from the first operational layer.

3) Speed access numbers must be entered in two-digit form (i.e., 00-99)

4) Speed access numbers are set at the factory and cannot be changed. Some num­bers are not operational depending on the country in which a machine is purchased
and whether or not the machine is equipped with the proper option(s).

Example

43 Dial Tone Detect is skipped. DIAL OPTIONS

42 AUTO START
44 BUSY TONE DETECT
45 MF/DP

IIn the following example of speed access, from the standby mode with no document
loaded, only three keys must be pressed before the Redial Tries display appears.

1 Press Menu/Exit.
2 Press “4” key.
3 Press “0” key.
4 Wait, Redial Tries display appears.

24

Facsimile Functions

The following are the speed access numbers and their assigned user functions.
(Some of the items in this list cannot be set by the user . Please contact a dealer for
details.)

00 Clock Adjustment 01 TSI/CSI 02 TSI/CSI Option
03 Sender ID 04 Personal Box 05 Memory Password
06 Restrict ID 07 ISDN TID 08 ISDN Sub. No.
10 Auto Answer Mode 11 Monitor V olume 12 Buzzer V olume
13 User Language 14 Remote Diagnosis 15 TX Mode Default
16 No T oner Memory Receive17 Memory Full Save 18 Instant Dial
19 Restrict Access 20 ECM Function 21 Closed Network
22 Toner Save 23 Sender ID Switch 24 1’ST Paper Size
25 2’ND Paper Size 26 Power Save Mode 27 Relay Print
28 600 dpi Function 29 ISDN Dial Mode 30 Speech Receive
31 Option Line Type 40 Redial Tries 41 Redial Interval
42 Auto Start 43 Dial Tone Detect 44 Busy Tone Detect
45 MF/DP 46 Pulse Dial Rate 47 Pulse Make Ratio
48 Pulse Dial Type 49 MF Tone Duration 50 PBX Line
51 Flash/Earth/Normal 52 Dial Prefix 60 Incoming Ring
61 Remote Receive 62 T/F Timer Program 63 Continuous Tone
64 PC/FAX Switch 65 CNG Count 66 Ring Response
67 Distinctive Ring 70 MCF (Single Loc.) 71 MCF (Multiple Loc.)
72 Image in MCF 73 Error Report (MCF) 80 Auto Tray Switch
81 Paper Size Check 82 LAN Print Timeout 83 POP Interval
84 Delete POP Message 85

GMT Time Difference 86

Text Print
87 Header Print 88 Coding Mode 89 Ex. Fine Mode
90 I Fax Sender ID 91 Domain Name 92 MDN
93 Network Settings

Note:

1) Speed access number "26 Power Save Mode" is not displayed when NIC is mounted.

2) Speed access number "27 Relay Print" only applies to the Konica FAX9840 ma­chine.

3) The above list contains numbers (listed below) that are only displayed when an
option is mounted.

*G3 option

02 TSC/CSI Option, 31 Option Line Type

*G4 option

07 ISDN TID, 08 ISDN Sub. No., 29 ISDN Dial Mode, 30 Speach Receive

*2'ND tray

25

Facsimile Functions

25 2'ND Paper Size

*8MB Memory

28 600 dpi Function

*LAN option

80 Auto Tray Switch, 81 Paper Size Check,
82 LAN Print Timeout, 83 POP Interval,
84 Delete POP Message, 85 GMT Time Difference,
86 Text Print, 87 Header Print,
88 Coding Mode, 89 Ex. Fine Mode,
90 I Fax Sender ID, 91 Domain Name,
92 MDN, 93 Network Settings

Installation

26

Installation

Getting Started

To install the Konica FAX9840, please thoroughly read and follow the instructions
provided in this chapter . There are a number of initial machine settings that should be
made before the machine can operate properly. Please complete these steps before
using the machine.

If you have purchased an option package with the machine, please refer to the docu­mentation received with that option as well as to the appendices of this handbook.

Where to Install Machine

✔ Place the machine in a dust-free location out of the path of direct sunlight.
✔ Allow sufficient space on each side of the machine to ensure adequate ventilation.
✔ Make sure that both power and telephone outlets are nearby and easily accessible.
✔ Choose a location where relative humidity remains between 20-80% and tem-

perature between 10-32°C (50-90°F).

Unpacking

Before beginning to set up the machine, confirm that all of the items listed below were
included in the facsimile carton. Remove the contents and place the items on a sturdy ,
clean surface.

✔ Facsimile unit
✔ Toner cartridge
✔ Image drum unit (inside facsimile unit)
✔ AC power cord
✔ Telephone cord
✔ Document stacker
✔ This handbook

Please refer to the illustration in the Component Identification chapter.
Note: If there is any item missing, immediately contact the dealership nearest you.

27

Installation

Set Up

Inserting Toner Cartridge

1 Using both hands, carefully lift up on the document tray until it reaches a

semi-upright position. (The top half of the facsimile unit moves upward and
back on hinges to expose the copy stacker.)

2 To open the image drum/toner cartridge compartment, firmly press on the re-

lease buttons located on both sides of the copy stacker, releasing the compart­ment latch. Open the compartment by lifting up on the copy stacker section.