Konica Minolta DI7210, PI7200E PAGESCOPE LIGHT, DI5510 User Manual

Pi7200e

JOB MANAGEMENT GUIDE

About the
Documentation

This manual is part of a set of Pi7200e™ documentation that includes the following
manuals for users and system administrators:

• The

Quick Start Guide

printing. It also describes how to access the online documentation.

• The

User Software Installation Guide

User Software CD to enable users to print to the Pi7200e, and describes setting
up printing connections to the Pi7200e.

• The

Configuration Guide

Pi7200e for the supported platforms and network environments. It also includes
guidelines for setting up UNIX, Windows NT 4.0/2000, and Novell NetWare
servers to provide printing services to users.

• The

Printing Guide

send jobs from their computers.

• The

Job Management Guide

utilities, including Command WorkStation™, and how you can use them to monitor
and control jobs on the Pi7200e. This manual is intended for an operator or
administrator, or a user with the necessary access privileges, who needs to monitor
and manage job flow and troubleshoot problems that may arise.

OTE

The software and workflow management features described in the

N

:

Job Management Guide

include the optional HDD (hard disk drive). If your Pi7200e does not contain
a HDD, the

Guide

User Software Installation Guide, Quick Start Guide

describe the entire set of available features.

summarizes the steps for configuring the Pi7200e and

describes how to install software from the

explains basic configuration and administration of the

describes the printing features of the Pi7200e for users who

explains the functions of the job management client

are applicable only to versions of the Pi7200e that

, and

Printing

•

Release Notes

of the problems you may encounter.

provide last-minute product information and workarounds for some

Copyright © 2003 Electronics for Imaging, Inc. All rights reserved.

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Contents

About the Documentation

Introduction

About this manual

Terminology xiv

Chapter 1: About Job Management

Job environments

Levels of job control 1-1

Setting up an operator-controlled environment 1-2

Understanding job flow

Spooling, processing, and printing 1-3

Visualizing job flow 1-4

Communicating with users

What the operator should check 1-6

Overview of the job management utilities

Command WorkStation 1-8

Fiery WebSpooler and Fiery Spooler 1-8

Chapter 2: Introduction to Command WorkStation

The graphical interface

Active Jobs window 2-3

Jobs window 2-4

Activity Monitor 2-6

Job status indicators 2-9

Action buttons 2-9

Preview windows 2-10

xiii

1-1

1-2

1-5

1-7

2-1

Monitoring single or multiple Fiery X3e servers

2-10

viii Contents

Customizing the graphical interface

Using layout styles 2-11

Showing, hiding, and arranging components 2-11

Using commands

Menu bar 2-13

Context-sensitive menus 2-19

Preparing to work with Command WorkStation

Connecting to the Fiery X3e 2-19

Printing Fiery X3e information pages 2-21

Setting preferences 2-23

Managing Fiery X3e fonts 2-24

Chapter 3: Using Command WorkStation

Starting up and logging in

Logging in to the Fiery X3e 3-1

Access levels 3-3

Logging out 3-4

Removing the Fiery X3e from the server list 3-4

Monitoring jobs

Selecting jobs 3-5

Sorting job displays 3-6

Customizing job ticket information 3-6

2-10

2-13

2-19

3-1

3-5

Managing job flow

Importing jobs 3-7

Using job management commands 3-9

Viewing and overriding print settings 3-10

Managing jobs on multiple Fiery X3e servers 3-13

Canceling jobs 3-14

Printing FreeForm variable data documents

Creating and monitoring FreeForm masters 3-15

Using FreeForm masters with variable data jobs 3-17

Tips for using FreeForm 3-18

3-7

3-15

ix Contents

Archiving jobs

Using the Job Log

Searching for jobs

Chapter 4: Previewing and Manipulating Jobs

Previewing jobs

Displaying thumbnail previews 4-1

Preview window controls 4-2

Displaying full-screen previews 4-3

Editing and merging jobs

Editing jobs 4-4

Merging jobs 4-5

Chapter 5: Using DocBuilder Pro

Previewing, editing, and merging jobs

Imposition window

Job previews

Navigating in the Imposition window

Switching between page view and layout view 5-8

Setting magnification levels 5-9

Viewing the sheets 5-10

3-19

3-21

3-22

4-1

4-4

5-1

5-3

5-4

5-6

Using templates

Saving your work

Chapter 6: Advanced Features of DocBuilder Pro

Mixed Page mode and Fixed Page mode

Imposition settings

Sheet settings 6-3

Layout settings 6-5

Scale settings 6-10

Finishing settings 6-14

5-12

5-12

6-1

6-2

x Contents

Modifying the layout manually

Reordering pages in Layout mode 6-18

Adding, duplicating, and deleting sheets 6-19

Editing page content 6-21

Rotating pages 6-22

Setting gutter sizes 6-23

Managing templates

Tips for using the Imposition feature of DocBuilder Pro

Page-level operations 6-26

Saving imposed jobs 6-26

Chapter 7: Fiery WebSpooler and Fiery Spooler

Tracking and managing jobs with Fiery WebSpooler

About the Fiery WebSpooler window 7-4

Manipulating job options and job flow 7-6

Overriding job option settings 7-8

Job icons

Spool area 7-9

RIP area 7-10

Print area 7-11

6-18

6-24

6-26

7-1

7-9

Previewing, editing, and merging jobs

Previewing raster jobs 7-12

Displaying full-screen previews 7-13

Editing and merging raster files 7-14

Using the Job Log 7-18

Fiery Spooler for Mac OS computers

Starting Fiery Spooler 7-20

Connecting to a different Fiery X3e from Fiery Spooler 7-22

7-11

7-20

xi Contents

Appendix A: Basics of Imposition

Printing books with the Imposition feature
of DocBuilder Pro

Basics of imposition layout A-1

Printer’s marks A-4

Additional sheets A-6

Binding methods A-7

Gang-Up printing A-9

Appendix B: Templates

A-1

1-Up Full Bleed

2-Up Perfect

2-Up Saddle

3-Up Trifold Brochure

4-Up Gate Fold

4-Up Head to Head

4-Up Z-Fold

Appendix C: Troubleshooting

Error messages

Troubleshooting

Command WorkStation does not respond C-2

Unexpected printing results C-3

Clearing the server C-4

Users are unable to connect to the Fiery X3e C-4

Setup error messages C-5

Index

B-1

B-2

B-4

B-6

B-8

B-10

B-12

C-1

C-2

xiii About this manual

Introduction

This manual is intended for Pi7200e operators and administrators, or users with the
necessary access privileges, who monitor and manage job flow, manipulate jobs, and
troubleshoot problems that may arise. It describes the functions and features of the
Fiery® job management utilities—Command WorkStation, Fiery Spooler™, and Fiery
WebSpooler™—for the purposes of job management and quality control.

N

OTE

:

In this guide, the term “Fiery X3e” is used to refer to the Pi7200e. The name
“Aero” is used in illustrations to represent the Fiery X3e. The term “copier” is used to
refer to the Di5510/Di7210. The term “Windows” is used to refer to Windows 95,
Windows 98, Windows Me, Windows NT 4.0, Windows 2000, and Windows XP,
wherever appropriate. Illustrations of Windows software may not necessarily reflect the
version of Windows that you use.

About this manual

This manual is organized as follows:

• Chapter 1 provides preliminary background information about job management

and introduces the Fiery job management utilities. It explains how to set up an
operator-controlled print environment and discusses job workflows that commonly
occur on the Fiery X3e.

• Chapter 2 introduces the Command WorkStation user interface. It also provides

information on basic Command WorkStation functions, such as printing Fiery X3e
information pages and setting preferences.

• Chapter 3 provides instructions on how to monitor and manage job flow using

Command WorkStation. It explains how to hold, process, print, and cancel selected
jobs, and how to track and archive printed jobs.

• Chapter 4 describes how to preview, edit, and merge jobs using the Preview windows

of Command WorkStation.

• Chapter 5 describes how to use the Imposition feature of DocBuilder Pro™ to

arrange the pages of your print job in special layouts for folding, binding, or cutting
after printing. The Imposition feature is available only if you install the DocBuilder
Pro option for Command WorkStation.

xiv Introduction

• Chapter 6 provides instructions on using advanced aspects of DocBuilder Pro to

create custom layouts and take full advantage of Imposition features.

• Chapter 7 describes Fiery WebSpooler and Fiery Spooler, which you can use to view

and manage Fiery X3e job activity.

• Appendix A provides an overview of the terms and concepts of imposition,

including various folding, binding, and cutting methods.

• Appendix B describes the built-in templates available from the Imposition feature of

DocBuilder Pro.

• Appendix C provides basic troubleshooting information.

Terminology

Specific terms are explained as they are introduced. However, the following general
terms are used throughout:

PostScript (PS)

•

Fiery X3e uses this language to image the page and communicate with applications
and the copier.

—

A computer language designed as a page description language. The

The term “PostScript” can also be used to refer to PDF data jobs. PDF is a
structured form of PostScript that provides the ability to preview, scale, and reorder
pages. Where applicable, the term “PDF” is specifically used to refer to PDF data or
jobs.

Printer Control Language (PCL)

•

—A computer language designed as a page
description language. The Fiery X3e uses this language to image the page, and
communicate with applications and the copier.

Job

•

—

A file consisting of PostScript or PCL commands and comments that describe
the graphics, sampled images, and text that should appear on each page of a
document, and the printer options that should be used in printing, such as media
or finishing options.

•

—Write to a disk. Used in this manual to refer to a PostScript or PCL print job

Spool

saved to the Fiery X3e hard disk drive in preparation for processing and printing.

xv About this manual

•

—Acronym for raster image processing, which changes PostScript or PCL

RIP

commands into descriptions of each mark on a page. In common use as a noun, a
“raster image processor” (RIP) is the computer processor that performs this function.

The Fiery X3e RIP changes text and graphics commands in PostScript or PCL into
specifications for each dot of toner deposited on a page by the copier.

•

—The term “process” is used interchangeably with the term “RIP” in this

Process

manual to refer to raster image processing.

Print

•

—The task of rendering, or imaging, a page or job on a print device.

These concepts explain how the Fiery X3e and the copier work together as a powerful
printing system.

1-1 Job environments

1

Chapter 1: About Job Management

This chapter explains the basic principles of job management in an operator-controlled
print environment and provides an overview of the Fiery X3e job management
utilities.

Job environments

The Fiery X3e supports several control levels of printing, job management, and Setup,
and gives you the flexibility to choose a configuration that corresponds to the
requirements of your site.

Levels of job control

The following descriptions outline the range of levels of job control that may exist in
your environment:

•At one extreme, an operator in a high-volume printing environment controls the
entire job flow and all printing. Print jobs arriving from remote users are spooled to
the Fiery X3e hard disk drive and stored until the operator decides it is time to print
them. Additional functions (job overrides, prioritizing, and font management) are
reserved for the operator.

•At the other extreme, anyone on the local network can control all printing and
Fiery X3e functions; operator intervention is not required. Users can print from
their workstations to any of the published print connections. Anyone can use the
job management utilities to control any print job.

You can implement intermediate levels of job control in your environment. However,
the job management utilities are best suited for an operator-controlled environment.

1-2 About Job Management

1

Setting up an operator-controlled environment

This manual assumes you are working in an operator-controlled environment with
responsibility for managing job flow. To establish an operator-controlled environment,
you or the administrator must complete the following tasks:

Set up password privileges—The administrator must set up separate passwords for

operator access and administrator access to the Fiery X3e. For instructions on setting
up passwords, see the Configuration Guide.

Publish the Hold queue only—The administrator must enable only the Hold queue,

not the Direct connection or the Print queue, in Setup. (For more information, see the

Configuration Guide.) This ensures that all jobs sent by remote users are spooled and

held on the Fiery X3e, in preparation for job management by the operator.

Establish communication between users and the operator—The operator and remote

users must agree on a method for communicating print needs, such as FreeForm™
masters. Users can attach instructions to jobs using print option and notes fields
(see page 1-5).

Understanding job flow

In an operator-controlled printing environment, remote users send jobs to the Hold
queue of the Fiery X3e. Using a job management utility, the operator views the list
of held jobs and decides when to release each job for processing and printing.

The operator may also intervene during the workflow, stopping jobs as they are
processed or printed, placing jobs on hold for future action, or overriding the
user-defined print settings for a job. In some cases, the operator may even modify a
job, duplicating or removing pages, or merging it with pages from another job before
releasing it for printing.

1

Spooling

Processing

1-3 Understanding job flow

Spooling, processing, and printing

To understand job flow through the Fiery X3e, it is helpful to consider the three main
stages of printing.

Spooling—When a job file is sent over the network by a remote user or imported from

disk, it arrives at the Fiery X3e and spools to a location on the hard disk drive. After
spooling completely, the job is held on the hard disk drive, where it awaits further
instructions from the operator.

Printing

Processing (RIPping)—When the operator releases the job file, it undergoes raster

image processing (RIPping) at the Fiery X3e. During processing, the job file is
interpreted as a raster image. This raster image contains the data required by the copier
to print the job the way its originator intended. In the raster image, data associated
with each dot is rendered on the copier. The raster data tells the copier whether or not
to apply toner to each position on the page.

Printing—After processing, the job typically moves on to the printing stage. During

this stage, the raster image associated with the job is transferred from the Fiery X3e to
the copier at a high speed. The raster image is then rendered onto paper, and the job is
printed.

While original job files are saved to the Fiery X3e hard disk drive, raster images are
typically deleted after printing. The operator can issue commands to save and hold the
raster image on the hard disk drive along with the original job file. Saving the raster
image to the hard disk drive offers two advantages: raster files are already processed, so
they print quickly, and each part of the raster file is still identified with a page in the
original document, so you can access individual pages of a saved raster file.

1-4 About Job Management

1

Visualizing job flow

As the operator, your job management tools permit holding and releasing a job at any
stage of the job flow. In the following illustration, solid boxes indicate the types of job
status flags you may see in the Command WorkStation Active Jobs window. Boldface
items represent commands you can issue from a job management utility to release
held jobs.

Spooling

PostScript and
PCL data

PostScript, PCL,
and raster data

Processing (RIPping)

Spooled/Held

Process (RIP) and Hold Print and HoldPrint

Processing (RIPping)

Processed/Held

Print

PrintingPrinting Printing

Printed

Processing (RIPping)

1-5 Communicating with users

1

Each command initiates a job workflow:

Print—When you issue the Print command for a held job, the job is released for

immediate processing and printing on the Fiery X3e.

Print and Hold—When you issue the Print and Hold command for a held job, the job

is released for immediate processing and printing. However, a raster copy of the
original job remains in processed/held status, even after the original job finishes
printing.

Process (RIP) and Hold—When you issue the Process and Hold command (Command

WorkStation) or RIP and Hold command (Fiery WebSpooler or Fiery Spooler) for a
held job, the job is released for processing and then held in processed/held status
indefinitely. To release the job for immediate printing, you must issue the Print
command. A raster copy of the original job remains in processed/held status, even after
the original job has finished printing.

Communicating with users

As the operator, you can use the job management tools to communicate with users
who originate print jobs. You can help users become better informed about the
Fiery X3e and the copier so that they can choose the appropriate options for their
jobs by supplying the following information:

Fiery X3e device information

• The name of the Fiery X3e on the network and the names of the network servers
sharing it

• The IP address or DNS name of the Fiery X3e, to allow users access to
Fiery WebTools

• List of default copier settings and other settings

™

1-6 About Job Management

1

• List of installed fonts

If their applications do not download fonts automatically, can users download fonts
to the Fiery X3e? Should users embed fonts in documents or supply them for you to
download?

• List of installable options for the copier

•Available media, alternative choices, and standard tray/media configurations

Printing information

•Duration for jobs to be held on the Fiery X3e before deletion

•Instructions for setting up the printer on client computers

•Sources of PostScript printer drivers, PPDs, and additional information

•Recommended PPD settings

• Conflicting settings and common PostScript errors

•FreeForm information regarding use of master and variable data

•Imposition information regarding use of the DocBuilder Pro option

•Requirements for Notes fields (information that appears in the Job Log)

For example, department name, account code, phone number, or extension. Is
particular information mandatory at your site?

•Suggestions for what to enter in the Instructions field

What the operator should check

Users specify print options with jobs they send to the printer. They can also use the
Instructions and Notes fields to communicate special print requirements and
accounting information. Together, this user-specified information that accompanies
the job is called a job ticket.

As the operator, we recommend that you tell remote users which job ticket
information you check when receiving a print job, and the information you require in
order to print jobs they send.

1-7 Overview of the job management utilities

1

Job ticket information

You can view and potentially override the print options specified by users by checking
job ticket information. To display user-defined print options, choose Properties in
Command WorkStation (see page 3-10) or Override Print Settings in Fiery
WebSpooler or Fiery Spooler (see page 7-8).

Notes fields

Users can enter accounting information in the Notes fields, such as:

•User name and phone number

•Billing information

•Job cost information

Instructions field

Users can also enter information in the Instructions field to communicate special print
requirements, such as:

•Priority, due date, and request for notification

•Number of copies

•Type and quantity of paper

•Request to hold job for future printing or reprinting, and future job instructions

•Instructions to merge job with another job

•FreeForm information regarding the use of master and variable data

•Imposition instructions

Overview of the job management utilities

The Fiery X3e includes the following job management utilities:

• Command WorkStation

•Fiery WebSpooler

•Fiery Spooler (Mac OS 9.x)

1-8 About Job Management

1

These utilities are designed for use by operators who must track and manage jobs and
oversee general job flow through the Fiery X3e. All the utilities offer the following job
management features:

•Monitoring activity on the Fiery X3e and controlling job flow

•Viewing and overriding user-defined print option settings

•Editing and merging job files

•Tracking job activity through the Job Log

Command WorkStation

The most powerful of the job management utilities, Command WorkStation can be
installed on a Microsoft Windows computer that has a network connection to the
Fiery X3e. In addition to the job management functions previously outlined,
Command WorkStation offers a customizable user interface for monitoring and
managing jobs on multiple Fiery X3e servers simultaneously.

For an introduction to the Command WorkStation user interface, see Chapter 2.
For information on monitoring, managing, and archiving jobs with Command
WorkStation, see Chapter 3.

Fiery WebSpooler and Fiery Spooler

Fiery WebSpooler and Fiery Spooler are similar in appearance and functionality.
However, you access the utilities in different ways. You can access Fiery WebSpooler
through a Java-enabled Web browser residing on any computer with a networked
connection to the Fiery X3e. Fiery Spooler must be installed on a networked Mac OS

9.x computer and can only be used on that computer.

Spool status bar

Spool area

RIP status bar

RIP area

Print status bar

Print area

1-9 Overview of the job management utilities

1

Both Fiery WebSpooler and Fiery Spooler offer job management functions similar to
those of Command WorkStation. The default Fiery WebSpooler user interface is
shown in the following illustration; the user interface of Fiery Spooler is similar.

Thumbnail B

Thumbnail A

For more information about using Fiery WebSpooler or Fiery Spooler, see Chapter 7.

2-1 The graphical interface

2

Chapter 2: Introduction to Command WorkStation

This chapter provides an introduction to the Command WorkStation graphical user
interface. To follow along in the software as you read the chapter, log in to the
application with an Operator or Administrator password, as described on page 3-1.

Once you are logged in, you can tour the application. Your exploration will be more
complete if you have some jobs in the Active Jobs window (jobs in the Hold queue),
and can send more jobs from a nearby computer.

The chapter also describes Setup functions such as printing Fiery X3e information
pages, setting application preferences, and managing Fiery X3e fonts.

The graphical interface

Command WorkStation provides a graphical means to monitor, preview, and manage
jobs on one or more Fiery X3e servers. You can hide or rearrange the components in
the interface to create custom layouts that meet your job management needs.

2-2 Introduction to Command WorkStation

2

The following illustration shows the components of the Command WorkStation
window.

1

4

5

1 Menu bar (see page 2-13)
2 Job status indicators (see page 2-9)
3 Action buttons (see page 2-9)
4 Active Jobs window (see page 2-3)
5 Jobs window (see page 2-4)
6 Activity Monitor (see page 2-6)

2

3

6

The following sections describe each component in Command WorkStation.

2

J

Server selection menu

ob ticket information

2-3 The graphical interface

Active Jobs window

The Active Jobs window dynamically displays the status and job ticket information of
jobs that are currently being held, processed, or printed on the Fiery X3e. The title bar
displays the total number of jobs and the total number of held jobs currently being
monitored.

The Active Jobs window is always displayed. You cannot hide or drag it to a different
location. By issuing job management commands, you release held jobs in the window
for processing and printing, cancel jobs currently processing or printing, and send jobs
back to held status for future action. For more information on the status flags displayed
in the Active Jobs window, see “Job status indicators” on page 2-9.

In the Active Jobs window, you can:

•Monitor and manage jobs on the Fiery X3e (see page 3-5).

•Customize job ticket information (see page 3-6).

•Monitor jobs on multiple Fiery X3e servers (see page 2-10).

Printed Jobs tab

2-4 Introduction to Command WorkStation

2

Jobs window

The Jobs window displays information about jobs that have printed successfully
through a connected Fiery X3e. The window is divided into four layered panels. Click
the selection tabs at the bottom of the window to move between different panels.

In each panel, the title bar displays the name of the panel and the total number of
jobs displayed.

All panels of the Jobs window allow you to customize the job ticket information (see

page 3-6).

Printed Jobs panel

The Printed Jobs panel lists all jobs that have been printed from the Fiery X3e. Newly
printed jobs are added to the top of the list. The Printed Jobs panel lists all printed jobs
until the job limit (determined by the administrator in Fiery X3e Setup) is reached.
When the first job over the limit is printed, the oldest job is deleted from the Printed
Jobs list.

NOTE: The Printed Jobs panel does not list the following types of jobs: jobs printed

though the Direct queue and jobs printed with the Print Pages command.

2-5 The graphical interface

2

Archive panel

The Archive panel lists all files and jobs stored in the job archive.

For information about using the Archive panel, see “Ar chiving jobs” on page 3-19.

FreeForm panel

The FreeForm panel lists the names of all master files used for FreeForm variable data
printing. Jobs listed in the FreeForm panel represent master files that have already been
RIPped and stored on the Fiery X3e.

2-6 Introduction to Command WorkStation

2

The FreeForm panel is not available if you logged in as Guest. For information on
working with FreeForm jobs and the FreeForm panel, see page 3-15.

Job Log panel

The Job Log panel lists all processed and printed jobs and includes the date and time
the jobs were printed.

The Job Log panel is not available if you logged in as Guest. For information on using
the Job Log panel, see page 3-21.

Activity Monitor

The Activity Monitor displays a summary of the job activity on all Fiery X3e servers or
a selected Fiery X3e. The activity shown can include jobs released for spooling,
processing (RIPping), or printing. Held jobs do not appear in the Activity Monitor.

Display the Activity Monitor by choosing Activity Monitor from the Windows menu.
You can use the server selection menu in the Active Jobs window to display job activity
for an individual Fiery X3e, or for all servers (see page 2-10).

2-7 The graphical interface

2

All Servers view

The Activity Monitor summarizes the activity on all connected Fiery X3e servers.

• Server Name—Each Fiery X3e appears in a Server Name bar. Click the bar to expand
or collapse activity information for a particular Fiery X3e.

• Spooling, processing, and printing jobs—When you expand the Server Name bar
for an Fiery X3e, any current job activity on that Fiery X3e appears next to a
corresponding status box (spooling, processing, or printing). If the Command
Workstation for the Fiery X3e is connected to more than one copier, the copier
handling the job is listed under the job name. When no activity occurs on the
Fiery X3e, the status boxes read Idle.

• Error conditions—When an error occurs, the Server Name bar for the affected
Fiery X3e appears highlighted in red. Details of the error appear under the expanded
bar.

Selected Server view

When you select an individual Fiery X3e, the Activity Monitor provides a more
detailed summary of the current activity on that Fiery X3e. Animated images provide
visual indications of the job activity.

2-8 Introduction to Command WorkStation

2

Jobs being held, waiting to process, or waiting to print are not displayed.

Four sections appear for a selected server. Click the title bar for each section to expand
or collapse the display of each section.

Spooling—Displays the file name of the job spooling to the Fiery X3e hard disk.

Processing—Displays the file name of the job currently being processed (RIPped),

along with an animated preview of the page currently being processed.

Printing—Displays the file name of the job currently being printed, and the page

number currently printing. With multiple copies, the copy number is also displayed.

General Info—Displays the total and available hard disk drive space, and the total and

available memory of the Fiery X3e. This section also provides the Fiery X3e name,
system software version, technical support number, and copier name.

2-9 The graphical interface

2

Job status indicators

Job status indicators define the color in the Active Jobs window and Activity Monitor
to indicate the current status of jobs. For information on how each indicator relates to
job flow on the Fiery X3e, see “Understanding job flow” on page 1-2.

The color-coded job status indicators identify:

spooling (white)—The job file is being copied to the Fiery X3e hard disk drive.

spooled/held (light yellow)—The job has been downloaded to the Fiery X3e hard

disk drive and requires job management instructions from the operator.

waiting to process (light blue)—The job is queued to be processed (RIPped).

processing (medium blue)—The job is currently being processed (RIPped).

processed/held (dark yellow)—The job has been processed (RIPped) and requires

job management instructions from the operator.

waiting to print (light green)—The job is queued to be printed on a copier

connected to the Fiery X3e.

printing (bright green)—The job has been received by a copier connected to the

Fiery X3e.

Action buttons

Action buttons provide convenient access to frequently used job management
commands. You can also issue these commands by choosing them from the menu bar
or the context-sensitive menus. For a detailed description of each Action button
command, see the table on page 2-13.

2-10 Introduction to Command WorkStation

2

TO ISSUE AN ACTION BUTTON COMMAND

1. Select a job in the Active Jobs window or the Jobs window.

2. Click the desired Action button.

When a command is unavailable in the current context, its Action button appears
dimmed.

Preview windows

The Preview windows allow you to view thumbnail previews of selected jobs. You can
also use the Preview windows to reorder and delete pages of a job, and to merge pages
from several jobs into a single, merged job.

Monitoring single or multiple Fiery X3e servers

You can set the Active Jobs window, Jobs window, and Activity Monitor to display job
information for a single Fiery X3e or all connected Fiery X3e servers.

TO SPECIFY THE FIERY X3E BEING MONITORED

1. Click the arrow in the server selection menu of the Active Jobs window, Jobs window,
or Activity Monitor.

A menu appears, listing the names of all connected Fiery X3e servers.

2. To display jobs for an individual Fiery X3e, choose the Fiery X3e from the list. To
monitor jobs for all connected Fiery X3e servers, choose All Servers.

Print jobs on the specified Fiery X3e servers are displayed.

Customizing the graphical interface

Command WorkStation offers you the flexibility of showing, hiding, rearranging, and
docking user interface components to fit your workflow needs. For example, you may
only need a few components, or you may prefer to arrange components side by side for
ease of use. In addition to customizing your own layout, you can choose one of three
preset layouts.

You can also customize the appearance of job ticket information in the Active Jobs and
Jobs windows. For more information, see page 3-6.

2-11 Customizing the graphical interface

2

Using layout styles

Command WorkStation provides three preset and three customizable layout styles.
When you choose the command corresponding to a layout style, the display updates to
show a specific arrangement of components.

TO SELECT A LAYOUT STYLE

• Choose Layouts from the Window menu, and then choose a layout style from the
submenu that appears.

You can choose one of three preset layouts (Default, Style 1, or Style 2) and three
custom layouts. For a description of the components included with each of the preset
layouts, see page 2-17.

You can define and change the configurations associated with the three custom layout
styles. For details, see the following section.

Showing, hiding, and arranging components

Use Window menu commands to show or hide window components. You can also
drag components to different locations in the window, and dock components side by
side. When you find an arrangement that fits your workflow, save it as a custom layout
style.

NOTE: You cannot hide or drag the menu bar or Active Jobs window to different

locations. These components always appear in the Command WorkStation window.

TO SHOW OR HIDE A COMPONENT

• Choose the command associated with the component from the Window menu.

When a component is displayed, a check mark appears next to it in the Window
menu.

TO MOVE A COMPONENT TO ANOTHER LOCATION

• Click the window grip (three vertical lines) on the left side of the component’s title
bar, and drag the window to the desired location.

2-12 Introduction to Command WorkStation

2

Undocked components float in front of other components and appear with standard
window frames. Drag the blank title bar of the window to move the component, or
drag the edges of the window to resize the component. You can also click the window
Close box to hide the component.

NOTE: When the Jobs window is docked, you can resize it vertically by clicking and

dragging its top edge.

TO DOCK OR UNDOCK A COMPONENT

• Double-click the window grip in the component’s title bar.

TO SAVE THE CURRENT DISPLAY CONFIGURATION AS A LAYOUT STYLE

IN COMMAND WORKSTATION

1. Choose Save Layout from the Window menu.

2. In the dialog box that appears, choose the style you want to update, and, if desired,
rename the style.

3. Click OK to save the new layout style.

2-13 Using commands

2

Using commands

You can perform a wide variety of functions using Command WorkStation commands,
which you access from menus in the menu bar at the top of the Command
WorkStation window. When one or more jobs are selected, you can choose job
management commands from context-sensitive menus. In addition, you can issue
some job management commands by clicking their Action buttons (see page 2-9).

Menu bar

The menu bar contains commands for Command WorkStation. When a command is
unavailable in the current context, it appears dimmed in the menu. When a command
appears with a check mark, choosing it again toggles the command, turning it off.

The menu bar always appears in the Command WorkStation window, and cannot be
dragged to a different location.

Menu Command Submenu command Description

File Import Job Imports a job file into the Direct, Hold, or Print queue of

the Fiery X3e.

Archived Job Imports an archived job file into the Hold queue of the

Fiery X3e.

Export Window Exports the contents of the current window to a

tab-delimited text file.

Print Job Log Prints the current Job Log on a local printer.

Active Window Prints the contents of the current window on a local printer.

Exit Closes the Command WorkStation application window.

Edit Find Allows you to search selected Fiery X3e servers for jobs that

match certain search criteria.

Preferences Allows you to change the Command WorkStation

preference settings.

2-14 Introduction to Command WorkStation

2

Menu Command Submenu command Description

Actions Print Prints the selected job in the Active Jobs window, Printed

Jobs panel or Archive panel.

Delete Deletes the selected job in the Active Jobs window, Printed

Jobs panel, FreeForm panel, or Archive panel.
You cannot delete jobs currently spooling, processing, or
waiting to print.

Duplicate Duplicates the selected held job in the Active Jobs window.

Rename Allows you to rename the selected held job in the Active Jobs

window, or the selected job in the Printed Jobs panel or
Archive panel.

Hold Holds the selected job waiting to process in the Active Jobs

window, or the selected job in the Printed Jobs or Archive
panel, and marks the job with either the spooled/held flag or
the processed/held flag.

Process and
Hold

Print and Hold Prints the selected job in the Active Jobs window, Printed

Remove Raster
Data

Properties Allows you to view and override print settings for the

Preview Opens the selected job in a Preview window. You can

Processes the selected job in the Active Jobs window, Printed
Jobs panel, or Archive panel, and holds a copy of the job.
The copied job is marked with the processed/held flag.

Jobs panel, or Archive panel, and holds a copy of the job.
The copied job is marked with the processed/held flag.

Removes the raster data associated with the selected
processed/held job in the Active Jobs window, or the selected
raster job in the Printed Jobs or Archive panel; leaves the
original PostScript job in place.

selected job in the Active Jobs window or Printed Jobs panel,
or view print settings for the selected job in the FreeForm
panel or Archive panel.

preview held jobs that reside in the Active Jobs window, as
well as jobs that reside in the Printed Jobs panel, FreeForm
panel, or Archive panel.

2-15 Using commands

2

Menu Command Submenu command Description

Actions
(cont.)

Server Log In/Log Out Allows you to log in or log out of the Fiery X3e and add or

Archive Archives the selected held job in the Active Jobs window,

moving it to the Archive panel.

Send To Sends the selected held job in the Active Jobs window to

another Fiery X3e.

Cancel
Processing

Cancel Printing Cancels printing of the selected job in the Active Jobs

Impose Allows you to apply imposition settings to the selected held

Setup Opens the Setup options for the Fiery X3e.

Manage Fonts Allows you to view and print a list of fonts on the Fiery X3e.

Restart Server Allows you to restart the Fiery X3e without shutting down

Cancels processing of the selected job in the Active Jobs
window. This command is available only for jobs displaying
the processing status flag.

window. This command is available only for jobs displaying
the printing status flag.

job in the Active Jobs window.

remove Fiery X3e servers from the list.

It also allows you to
as delete fonts that you have downloaded.

the Fiery X3e hard disk drive. This command is available
only if you are logged in as Administrator.

N

OTE: After you restart the Fiery X3e, you may need to log

in to the Fiery X3e again to reestablish the connection.

download fonts to the Fiery X3e, as well

Reboot Server Allows you to restart the Fiery X3e, after shutting down the

Fiery X3e hard disk drive. This command is available only if
you are logged in as Administrator.

N

OTE: After you restart the Fiery X3e, you may need to log

in to the Fiery X3e again to reestablish the connection.

Clear

Job Log Clears the contents of the job log for the Fiery X3e.

Server Clears all jobs in all Fiery X3e queues, all jobs archived on

the Fiery X3e hard disk drive, all FreeForm masters, the
index of FreeForm masters (in the FreeForm panel), and the
index of archived jobs (in the Archive panel).

2-16 Introduction to Command WorkStation

2

Menu Command Submenu command Description

Server
(cont.)

Print Pages Allows you to print the following information pages:

• PS Test Page

• PCL Test Page

• Configuration

• Job Log

• PS Font List

• PCL Font List

• E-mail Log

• FTP Log

Also allows you to print the following information pages
about the Fiery X3e to the local printer:

• Archive Log

• Queues

Suspend Printing Suspends or pauses printing on the Fiery X3e.

Resume Printing Resumes printing on the Fiery X3e.

2-17 Using commands

2

Menu Command Submenu command Description

Window Layouts Default Displays the following Command WorkStation

components:

• Menu bar

• Job Status Helper

• Action buttons

• Active Jobs window

• Jobs window

• Activity Monitor (selected server view)

Style 1 Displays the following Command WorkStation

components:

• Menu bar

• Job status indicators

• Action buttons

• Active Jobs window

Style 2 Displays the following Command WorkStation

components:

• Menu bar

• Job status indicators

• Action buttons

• Active Jobs window

• Activity Monitor (all servers view)

Custom 1, Custom 2, or
Custom 3

Sets the Command WorkStation window to a custom layout
previously defined and named using the Save Layout
command.

2-18 Introduction to Command WorkStation

2

Menu Command Submenu command Description

Window
(cont.)

Help About

Save Layout Allows you to save and name the current Command

Jobs Window Switches the Jobs window on or off. A check mark next to

Activity Monitor Switches the Activity Monitor on or off. A check mark next

Action Buttons Switches the Action buttons on or off. A check mark next to

Job Status
Helper

<Job Name>Activates the open Preview window of the named job. This

More Previews Opens a Previews window, where you can activate, close,

Command
WorkStation

WorkStation display as a custom layout. Saved layouts
appear as commands in the Window > Layouts submenu.
You can save up to three custom layouts.

the command indicates that the Jobs window is displayed.

to the command indicates the Activity Monitor is displayed.

the command indicates the buttons are displayed.

Switches the Job Status Helper on or off. A check mark next
to the command indicates the helper is displayed.

menu option appears for each open Preview window.

cascade, and minimize the open Preview windows.

Displays information about the current version of
Command WorkStation.

2-19 Preparing to work with Command WorkStation

2

Context-sensitive menus

When you select one or more jobs in the Active Jobs or Jobs window, you can display
context-sensitive menus containing job management commands for selected jobs.

TO DISPLAY A CONTEXT-SENSITIVE MENU

1. Select one or more jobs in the Active Jobs or Jobs window.

For details on how to select jobs, see page 3-5.

2. Right-click the selected job.

When multiple jobs are selected, you can right-click any of the selected jobs.

3. Choose the desired command from the context-sensitive menu.

Preparing to work with Command WorkStation

This section describes the setup and administrative tasks required to begin working
with Command WorkStation.

Connecting to the Fiery X3e

You can maintain connections to multiple Fiery X3e servers simultaneously.

TO CONNECT TO THE FIERY X3E

1. Choose Log in/Log out from the Server menu.

The server list is displayed.

2. Select the Fiery X3e from the list of Fiery X3e servers to which you have
previously connected.

Login button

2-20 Introduction to Command WorkStation

2

The server list displays the Fiery X3e servers you can monitor and manage from
Command WorkStation. You can add and remove Fiery X3e servers from the list of
Fiery X3e servers you frequently monitor.

Each row in the server list displays the name of a Fiery X3e, the name of the copier
associated with that Fiery X3e, and a Login button.

3. Click the Login button next to the Fiery X3e name to establish the connection.

4. Select the Administrator, Operator, or Guest option, enter your password, and then
click Log In.

2-21 Preparing to work with Command WorkStation

2

Printing Fiery X3e information pages

Use the Print Pages command to print information about the Fiery X3e. The pages
provide useful reference information for setting up or troubleshooting the Fiery X3e.

TO PRINT FIERY X3E INFORMATION PAGES

1. In the Active Jobs window, select the Fiery X3e for which you want to print
information pages.

N

OTE: To print information pages, you must be logged in to the Fiery X3e

as administrator.

2. Choose Print Pages from the Server menu.

A dialog box containing the information page options appears.

Server options Local Printer options

3. In the Select Printer area, specify where you want to print the pages.

—The pages you specify are printed to the Fiery X3e.

Server

Local Printer—Allows you to print the Archive Log and Queues to any printer

installed on your Windows computer.

2-22 Introduction to Command WorkStation

2

4. In the Select Pages area, specify the pages you want to print.

Each set of pages contains specific information about the Fiery X3e.

You can print the following pages from the Fiery X3e:

PS Test Page/PCL Test Page—Allows you to confirm that the Fiery X3e is properly

connected to the copier, and provides grayscale samples to troubleshoot problems with
the copier or the Fiery X3e. The following settings are among those listed on the Test
Page: Server Name, Printer Model, date and time the Test Page was printed.

Configuration—Provides the current Fiery X3e and copier configuration. This page

lists general information about the hardware and software configuration of the
Fiery X3e, current settings for all Setup options, and the network addresses of the
Fiery X3e.

Job Log—Lists a log of the last 55 jobs processed or printed. For information on the

fields in the Job Log and printing it in other forms, see “Using the Job Log” on
page 3-21.

PS Font List—Lists all PostScript fonts currently resident on the Fiery X3e hard disk.

PCL Font List—Lists all PCL fonts currently resident on the Fiery X3e hard disk.

E-mail Log—Lists a log of the last 55 E-mail printing status reports, information that

can be useful to the network administrator. The reports cover printing or scanning via
the E-mail printing feature, monitoring the address book, and overall transmissions.
You must enable the E-mail printing feature in Setup before the E-mail Log can be
printed.

FTP Log—Lists a log of the last 55 scanned jobs that have been sent over the network

using the Scan to FTP feature. The FTP scanning feature must be enabled in Setup
before the FTP Log can be printed. For more information, see the Printing Guide.

When you select the Local Printer option, you can print the following pages:

Archive Log—Lists all jobs displayed in the Archive panel.

Queues—Lists all jobs displayed in the Active Jobs window.

5. Click Print.

Fiery X3e information pages printed with the Print Pages command appear in the
Fiery X3e Job Log with the user name Operator, even if you logged in as
Administrator.

2-23 Preparing to work with Command WorkStation

2

Setting preferences

The Preferences dialog box enables you to control application settings.

TO SET PREFERENCES FOR COMMAND WORKSTATION

1. Choose Preferences from the Edit menu.

The Preferences dialog box appears.

2. Specify the desired preference settings, and click OK to save your settings.

The following preferences can be specified:

Enable Animation—Enables the display of animated graphics in the Selected Server

view of the Activity Monitor (see page 2-7).

Autologin—Instructs Command WorkStation to remember the last access level and

password used to log in to each Fiery X3e. When you log in to the Fiery X3e again,
Command WorkStation automatically populates the Login dialog box with the
previous access level and password.

Enable ToolTips—Enables the display of ToolTips, or context-sensitive text which

appears when you move the mouse pointer over particular buttons and options in
Command WorkStation.

2-24 Introduction to Command WorkStation

2

Temporary path—Specifies the folder where Command WorkStation temporarily stores

copies of the jobs you edit or change. Change the temporary path by clicking Browse
and specifying a folder.

Imposition: Units—Specifies the units of measurement used to display attributes, such

as page sizes and custom sizes, in the Job Properties dialog box and Imposition
window.

Imposition: Template Path—Specifies the folder where template files for imposition are

stored for later use. To change the template path, click Browse and specify a folder.

Search: Template Paths—Specifies the folder where Find/Search templates are stored

for later use. To change the template path, click Browse and specify a folder.

Managing Fiery X3e fonts

The Fiery X3e includes a number of built-in printer fonts. You can download
additional fonts to the Fiery X3e using the Manage Fonts command in Command
WorkStation. Users on the network can also download fonts to the Fiery X3e using

™

Fiery Downloader

(see the Printing Guide).

NOTE: To manage fonts, you must be logged in to the Fiery X3e with Administrator

privileges.

Downloading fonts, either from Command WorkStation or with Fiery Downloader,
requires that the Direct connection be published in Setup (see the Configuration

Guide).

NOTE: You cannot download TrueType fonts. If you use TrueType fonts in Windows,

you can print them by converting them to Adobe Type 1 fonts. To convert TrueType
fonts with the Adobe PS printer driver, click the Fonts tab and set up the Font
Substitution Table, as necessary.

To print a list of fonts currently resident on the Fiery X3e, use the Print Pages
command (see page 2-21).

2-25 Preparing to work with Command WorkStation

t

2

TO MANAGE FONTS

1. In the Active Jobs window, select the connected Fiery X3e for which you want to
manage fonts.

If the Active Jobs window is hidden, choose Active Jobs from the Window menu to
display it.

NOTE: To manage fonts, you must be logged into the Fiery X3e with Administrator

privileges.

2. Choose Manage Fonts from the Server menu.

Locked fonts

Downloaded fonts

Click to update the Font List display

Click to download additional fonts

Click to delete font(s)

Click to print the Font Lis

3. Select the PostScript or PCL option to specify the type of fonts displayed.

4. Click Add to download additional fonts to the Fiery X3e. For additional steps, refer to
the procedure on page 2-26.

5. To delete a font, select the font you want to delete in the Font List, and click Delete.

To select multiple sequential fonts, select the first font and Shift-click the last font;
Ctrl-click to select multiple non-sequential fonts.

NOTE: The printer fonts included with the Fiery X3e (built-in fonts) are locked. These

fonts appear with a lock icon next to the name and cannot be deleted.

6. To refresh the Font List, click Update.

7. To print the Font List, click Print.

2-26 Introduction to Command WorkStation

2

TO ADD FONTS

1. In the Select Files to Import dialog box, choose the file types to display from the File
of type menu.

All Known Formats lists all files in supported formats; All Files lists all files.

2. In the Look in menu, browse to the folder containing the font(s) you want to
download.

The Filename field displays the name of the selected file.

3. Select the font name and click Add.

You can navigate to different drives and folders to select fonts to download.

To select multiple sequential fonts, select the first font and Shift-click the last font.
Ctrl-click to select multiple non-sequential fonts.

To remove a font from the Files to be imported list, select the font name and
click Remove.

4. When all the desired fonts appear in the Files to be imported list, click Import.

3-1 Starting up and logging in

3

Chapter 3: Using Command WorkStation

TO START COMMAND WORKSTATION

This chapter describes how to use Command WorkStation to monitor and manage job
flow on the Fiery X3e. Once you log in to the Fiery X3e with operator privileges, you
can view jobs held on the Fiery X3e and issue commands to release the jobs for
processing or printing. You can also modify job properties, such as FreeForm variable
data printing requirements, paper settings, finishing options, and other print option
settings. After a job has printed successfully, you can store it in the job archive, and
view a record of its activity in the Job Log.

For background information on job flow and job management, see Chapter 1.
For an introduction to the Command WorkStation user interface, see Chapter 2.

Starting up and logging in

To begin working with Command WorkStation, start the application and log in to the
Fiery X3e.

• Click Start on the Windows taskbar, choose Programs > Fiery or All Programs> Fiery
(Windows XP only), and then choose Command WorkStation 4.

When you start Command WorkStation for the first time, the Login Server list does
not display any Fiery X3e servers. For instructions on configuring and adding
Fiery X3e servers to the Login Server list, see the User Software Installation Guide.

Logging in to the Fiery X3e

To establish a connection to the Fiery X3e listed in the server list, log in to the
Fiery X3e.

You can maintain connections to more than one Fiery X3e at a time. Each Fiery X3e
connection requires an average of 4MB of RAM. The maximum number of
simultaneous Fiery X3e connections is limited only by the amount of RAM available
on the system running Command WorkStation. For example, if your system has
128MB of RAM and is running Command WorkStation exclusively, you can log in to
approximately 25 Fiery X3e servers at one time.

Login button

3-2 Using Command WorkStation

3

TO LOG IN TO THE FIERY X3E

1. Choose Log in/Log out from the Server menu.

The server list appears. The Fiery X3e must appear in the server list before you can log
in to it.

2. Click the Login button for the desired Fiery X3e.

The Login dialog box appears.

A white key icon indicates the Fiery X3e has never been connected to Command
WorkStation.

3-3 Starting up and logging in

3

3. Select the Administrator, Operator, or Guest option, enter your password, and then

If the Fiery X3e is already connected, the color of the key icon indicates the level of
access granted:

•Purple indicates Administrator access.

•Orange indicates Operator access.

•Cyan indicates Guest access.

click Log In.

This manual assumes you are logged into the Fiery X3e as operator. The following
section discusses the three different access levels in greater detail.

Access levels

The three possible levels of access to Command WorkStation are Administrator,
Operator, and Guest. To enable maximum password protection, Administrator and
Operator passwords must be specified in Setup (see the Configuration Guide).

When both Administrator and Operator passwords have been specified, the access
levels are as follows:

Access level Privileges and password requirements

Administrator Has full access to all Command WorkStation functions; Administrator

password required. For a description of the full range of tasks an
administrator can implement, see the Configuration Guide

Operator Has access to all Command WorkStation functions, except Setup, font

management, restarting the Fiery X3e, clearing the Fiery X3e hard disk
drive, and clearing the Job Log. Operator password required.

Guest Can view job status, but cannot make changes to jobs or Setup, and

cannot access the Job Log; no password required.

NOTE: In Command WorkStation, a user may be logged in as Administrator on one

Fiery X3e, as Operator on a second Fiery X3e, and as Guest on a third Fiery X3e. In
these instances, the levels of access are dependent either on the Fiery X3e currently
selected in the Active Jobs window or on the Fiery X3e that holds the currently
selected job.

.

3-4 Using Command WorkStation

3

By default, no passwords are set on the Fiery X3e—in this default state, anyone can
perform Setup and use all Command WorkStation functions. Until an Administrator
password is defined in Fiery X3e Setup, you can log in to the Fiery X3e as an
Administrator without entering a password and are given full privileges.

After the administrator has performed Setup and specified passwords, Command
WorkStation user options depend on your login level. This manual assumes that you
are logged in to the Fiery X3e as Operator.

Logging out

Logging out from the Fiery X3e terminates the connection between the Fiery X3e and
Command WorkStation.

TO LOG OUT FROM A CONNECTED FIERY X3E

1. Choose Log in/Log out from the Server menu.

2. Click the Login button for the connected Fiery X3e in the server list.

3. Click Yes to log out from and disconnect the Fiery X3e.

Removing the Fiery X3e from the server list

You can clear unused Fiery X3e servers from the server list.

TO REMOVE THE FIERY X3E FROM THE SERVER LIST

1. Choose Log in/Log out from the Server menu.

2. Select the Fiery X3e in the server list.

3. Click the Remove button to remove the Fiery X3e from the list.

The Remove button is available only for disconnected Fiery X3e servers.

3-5 Monitoring jobs

3

Monitoring jobs

The Active Jobs window and the Printed Jobs panel of the Jobs window provide a
visual means of monitoring the flow of print jobs through connected servers. You can
use the server selection menu in the title bar of each window to monitor a single
Fiery X3e or multiple Fiery X3e servers (see page 2-10). You can also sort job lists and
customize the job ticket information that is displayed.

The Active Jobs window displays jobs as they pass through the various stages of
spooling, holding, processing, and printing. Flag colors indicate the status of each job,
and job ticket columns provide additional job information. Jobs that contain raster
data as a result of processing are marked with a halo around their file icons.

NOTE: When you pause a job during printing (by issuing the Suspend Printing

command), the job continues to be marked with a dark green status flag in the
Active Jobs window. However, the job is displayed as “Paused.”

When a job has completed printing (or has failed to print), it drops from the Active
Jobs window and is added to the Printed Jobs panel. The Printed Jobs panel displays
jobs that have printed successfully, along with failed jobs that have dropped from the
print queue as a result of an error. A failed job appears highlighted in red; you can
double-click the job to display a more detailed error report.

Selecting jobs

Selecting a job allows you to apply job management commands (from the Actions
menu) to it. You can also select multiple jobs and apply the same command to all the
jobs at once.

TO SELECT A JOB

• In the Active Jobs window or in any panel of the Jobs window, click a job to select it.

To select additional jobs in Command WorkStation, hold down Ctrl and click the
desired jobs; to select a sequential series of jobs, hold down Shift as you click the jobs.

NOTE: To select multiple jobs, the jobs must be located in the same window and panel.

3-6 Using Command WorkStation

3

TO SORT JOBS

• In the Active Jobs or Jobs windows, click the heading for the job ticket column that

Sorting job displays

You can sort jobs in the Active Jobs or Jobs windows by clicking the job ticket column
headings.

you want to use to sort jobs.

For example, to sort jobs by status, click the Job Status column heading. The window
sorts jobs according to their status.

To reverse the sorting order, click the column heading again.

Customizing job ticket information

You can customize the display of job ticket information in the Active Jobs window and
in all panels of the Jobs window by rearranging the column headings. You can tighten
the columns, add new column headings, move columns, and delete column headings.

You can customize job ticket information according to your workflow needs.
For example, if you are monitoring multiple servers, you can add Fiery and Device
columns to track the Fiery X3e location of individual jobs.

The information in the Date/Time column is based on the date and time settings of
the Regional Settings control panel. You can access the Regional Settings control panel
from the Start> Settings > Control Panel menu or Start> Control Panel menu
(Windows XP only) in the Windows taskbar.

3-7 Managing job flow

3

TO CUSTOMIZE JOB TICKET INFORMATION FOR THE ACTIVE JOBS

OR JOBS WINDOWS

1. Right-click the heading of a job ticket column.

2. From the menu that appears, choose the options to display and the sequence in which
you want to view them.

Add

—Adds one of the listed columns to the display at your mouse position.

The submenu lists the headings that are not displayed.

Move Left, Move Right—Moves the selected column left or right.

Delete—Removes the selected column.

The Job Status (Active Jobs window only), Job Title, and User columns are required—
all others are optional.

3. Adjust the column widths.

Adjust the width of a column by clicking the column border in the heading and
dragging left or right. You can change the column widths at any time.

Managing job flow

The following sections describe the job management tasks you can perform with
Command WorkStation.

Importing jobs

Use the Import command to import jobs into the job flow. You can import jobs
located anywhere in the connected network, or jobs previously archived to external
devices.

For information on archiving jobs, see page 3-19.

3-8 Using Command WorkStation

3

TO IMPORT A JOB

1. Choose Import from the File menu, and then choose Job or Archived Job.

The Select Files to Import dialog box appears.

2. Locate and select the job file to import and click Add.

The job appears in the Files to be imported list. To import multiple jobs, select each
additional job and click Add.

3. Choose the desired destination queue from the Logical Printer menu.

A destination queue is available only if the administrator has enabled it in Setup (see
the Configuration Guide).

If you choose Hold, the job is imported into the Active Jobs window and held for
future action.

If you choose Print, the job is imported into the Active Jobs window and released for
immediate printing.

If you choose Direct, the job is sent directly to the Fiery X3e for printing. The job does
not appear in the Active Jobs window or Printed Jobs panel.

4. Click Import.

3-9 Managing job flow

3

Using job management commands

As the operator, you can issue the following job management commands from the
Actions menu to release or hold selected jobs in the Active Jobs window and Printed
Jobs panel:

•Print

•Process and Hold

•Print and Hold

•Remove Raster Data

•Hold

The availability of each command varies, depending on the context of the selected job.
In addition to choosing these commands from the Actions menu, you can issue them
from context-sensitive menus. Activate the Print, Hold, and Process and Hold
commands using the Action buttons.

The following table describes job management commands in greater detail and
explains how each command affects the raster data associated with a job.

Choose this command To do this Raster data is

Print Prints the selected job in the Active Jobs

window, Printed Jobs panel, FreeForm
panel, or Archive panel.

Hold Holds the selected job waiting to process in

the Active Jobs window, or the selected job
in the Printed Jobs or Archive panel, and
marks the job with either the spooled/held
flag or the processed/held flag.

Process and Hold Processes the selected job in the Active Jobs

window, Printed Jobs panel, or Archive
panel, and holds a copy of the job. The
copied job is marked with the processed/
held flag.

Temporarily held on the Fiery X3e until the
job completes printing.

Held on the Fiery X3e hard disk drive
indefinitely, if raster data is included with
job.

Held on the Fiery X3e hard disk drive
indefinitely.

3-10 Using Command WorkStation

3

Choose this command To do this Raster data is

Print and Hold Prints the selected job in the Active Jobs

window, Printed Jobs panel, or Archive
panel, and holds a copy of the job. The
copied job is marked with the processed/
held flag.

Remove Raster Data Removes the raster data associated with the

selected processed/held job in the Active
Jobs window, or with the selected raster job
in the Printed Jobs or Archive panel; leaves
the original PostScript or PCL data in place.

Viewing and overriding print settings

When logged in as operator, you can view, override the user print settings, and print
any held job in the Active Jobs window and the Printed Jobs panel. You can view and
override print settings of jobs in the FreeForm panel. You can view print settings, and
print jobs in the Archive panel. Using the Job Properties dialog box, you can view and
override print settings for a single job or for multiple jobs at once. When viewing
multiple jobs, you can override settings for each job, or all the jobs at once.

Use the Job Properties dialog box to view the user Notes and Instructions fields
included with jobs.

Held on the Fiery X3e hard disk drive
indefinitely.

Deleted.

TO VIEW AND OVERRIDE PRINT SETTINGS

1. To view and override print settings for a held job, select the job in the Active Jobs
window or Printed Jobs panel.

You can also select a job in the Archive or FreeForm panel to view print settings.

NOTE: You can override print settings for multiple jobs at once. To select multiple jobs,

Ctrl-click the jobs in the Active Jobs window or Printed Jobs panel.

2. Choose Properties from the Actions menu.

The Job Properties dialog box appears. This dialog box displays all the job settings
encoded by the PostScript printer driver that can be decoded by the Fiery X3e. If you,
as the operator, have not changed anything, these are the settings a user entered before
sending the job.

3-11 Managing job flow

3

When multiple jobs are selected, the print settings appear in columns corresponding to
each job. If needed, you can resize the dialog box by clicking and dragging its edges.

The user Instructions and Notes fields also appear in the Job Properties dialog box.

•Instructions fields are intended to be viewed and annotated by the operator, but

their contents are associated with the job and are deleted when the job is deleted
after printing.

•Notes fields can be viewed but not changed by the operator; their contents are

transcribed to the Job Log just as the user sent them.

NOTE: Some print options available in the printer driver are not displayed in the Job

Properties dialog box. For information about specific print options and settings, and
where you set them, see Appendix A of the Printing Guide.

3-12 Using Command WorkStation

3

3. To override a setting for a single job, right-click the current setting in the job column,
and choose the override setting from the list.

To override a setting for multiple jobs at once, right-click the setting title in the left
column, and choose the override setting from the list.

N

OTE: To retain a copy of the job with its original settings, duplicate the job and

rename the duplicate before you change any settings.

NOTE: If an icon appears to the left of an option name, it indicates that changing the

option’s setting requires the job to be reRIPped. When you override these types of
options, the job is automatically reRIPped for printing.

.

Indicates reRIPping is required

4. To print the current list of print settings on a local printer, click Print Window.

5. To apply the print setting overrides to the selected job, click OK.

3-13 Managing job flow

3

Managing jobs on multiple Fiery X3e servers

Command WorkStation allows you to simultaneously connect to as many Fiery X3e
servers as your RAM resources allow. You can view and manage jobs processed by
multiple Fiery X3e servers from a single location and balance the job load between
servers of similar capabilities.

•If you connect to multiple servers from Command WorkStation, you can easily

switch between the All Servers view and the Selected Server view in the Active Jobs
window, Jobs window, and Activity Monitor. For more information, see

“Monitoring single or multiple Fiery X3e servers” on page 2-10.

•With servers that support the feature, use the “Send to” command to transfer jobs

between servers.

For example, by viewing print jobs on all connected servers in the Active Jobs window,
you can monitor the print load on each Fiery X3e in your printing environment. If one
Fiery X3e has received a disproportionate number of jobs, you can balance the load by
transferring some of these jobs to another, less active Fiery X3e.

TO TRANSFER A JOB BETWEEN SERVERS

1. In the Active Jobs window, select any held job.

2. Choose Send To from the Actions menu, and select the Fiery X3e to which you want to
send the job.

3. Click Yes to confirm the transfer of the job.

3-14 Using Command WorkStation

3

Canceling jobs

You may need to cancel a job after it has been routed for processing or printing. You
can cancel a selected job only while it is being processed or printed. You cannot cancel
a job that is waiting to be processed or printed.

• Canceling jobs during processing—While a job is processing in the Active Jobs

window, select the job and choose Cancel Processing from the Actions menu.

The name of the canceled job is displayed in the Job Log.

• Canceling jobs during printing—While a job is printing in the Active Jobs window,

select the job and choose Cancel Printing from the Actions menu.

The name of the canceled job is displayed in the Job Log.

NOTE: Canceled jobs may be partially printed, and may include pages that are

completely blank.

•Pausing all jobs on the Fiery X3e—Choose Suspend Printing from the Server menu

to suspend the printing of all jobs on the Fiery X3e. To continue printing jobs,
choose Resume Printing from the Server menu.

3-15 Printing FreeForm variable data documents

3

Printing FreeForm variable data documents

The FreeForm printing feature provides a flexible and efficient method of printing
variable data jobs, such as direct-mail advertising pieces. FreeForm allows users to
preRIP and store the master elements of their variable data jobs on the Fiery X3e, and
then use that master data, as needed, for multiple variable data jobs.

NOTE: FreeForm is not available for PCL jobs.

The preRIPped master-element jobs are stored on the Fiery X3e as FreeForm masters,
and appear in the FreeForm panel of the Jobs window.

The ability to override job settings is especially important for variable data printing
with FreeForm. Although the Fiery X3e can store up to 100 FreeForm masters, users
are limited to a range of 1 to 15 values that they can specify for the Create Master and
Use Master print settings from the printer driver. To make use of all 100 available
FreeForm Masters, the operator must override the Create Master and Use Master print
settings from Command WorkStation.

NOTE: For any new Create Master or Use Master setting to take effect, the job must be

reRIPped.

For background information on using the FreeForm feature, see the Printing Guide.

Creating and monitoring FreeForm masters

Users can assign FreeForm master numbers from 1 to 15 using the Create Master print
option when they send a job. These numbers can be changed to a master number from
1 to 100, with job overrides from the Job Properties dialog box.

3-16 Using Command WorkStation

3

When the first 15 FreeForm master numbers have been used, users may inadvertently
overwrite existing FreeForm masters by assigning what they think are new, unused
FreeForm master numbers. When users choose a master number from the Create
Master print option, an existing job using that master number is overwritten (the user
receives a warning message that they are about to replace an existing job).

For this reason, the operator should delete existing master jobs or reassign master
numbers 1 through 15 to avoid any overwriting problems. Only the operator can
assign numbers from 16 to 100, enabling a high level of control over the FreeForm
master numbers in use.

TO CREATE A FREEFORM MASTER

1. In the Active Jobs window, select the held job comprising the master elements
of the document.

2. Choose Properties from the Actions menu.

3. Scroll to FreeForm in the Job Properties dialog box.

4. For the Create Master print setting, specify the FreeForm master number you want to
assign to the job.

5. Click OK.

6. Choose Process and Hold from the Actions menu to assign the job a destination.

Choose Print, or Print and Hold from the Actions menu for a hard copy of the
FreeForm master.

After processing, the master job appears in the FreeForm panel of the Jobs window.

TO DELETE A FREEFORM MASTER

1. In the FreeForm panel, select the master job to delete.

2. Choose Delete from the Actions menu.

3-17 Printing FreeForm variable data documents

3

Using FreeForm masters with variable data jobs

To print a variable data job with a particular FreeForm master, users must specify a
number for the Use Master print setting. Users can only specify master numbers
between 1 and 15. Only the operator can specify master numbers between 16 and 100,
with job overrides from the Job Properties dialog box.

TO OVERRIDE THE USE MASTER PRINT SETTING

1. In the Active Jobs window, select the held job comprising the variable elements of the
document, and choose Properties from the Actions menu.

2. Scroll to FreeForm in the Job Properties dialog box.

3. For the Use Master print setting, specify the FreeForm master job to use as the master
document.

4. Click Update (Command WorkStation).

5. In Command WorkStation, to display a preview of the specified master job, click
Preview Master.

6. Click OK.

7. Choose Process and Hold, Print, or Print and Hold from the Actions menu to assign
the job a destination.

Particularly with a variable data job, Process and Hold the job so you can preview it
before printing.

3-18 Using Command WorkStation

3

Tips for using FreeForm

At sites where a small number of users print FreeForm jobs, the operator may want to
assign FreeForm master numbers to specific users, then let them monitor their own
master numbers. Users can choose the Create Master print option to assign new
masters or overwrite existing masters. They can also instruct the operator to reassign
master numbers (to a number greater than 15) for FreeForm masters they want
available on the Fiery X3e.

At sites where a large number of users print FreeForm jobs, the operator may want to
instruct users not to use the Create Master print option at all, but rather to send all
their jobs to the Hold queue. In this case, the operator can decide which FreeForm
master numbers to assign before printing.

For all jobs sent to the Fiery X3e, users should specify information (such as the desired
FreeForm master number) to the operator using the Notes and Instructions fields in
the Printer Job Notes dialog box.

NOTE: When specifying additional print settings for FreeForm jobs, certain print

option settings must match for both the master and the variable job. Also, certain
settings in the variable job override corresponding settings in the master job. For
complete information on print settings in FreeForm jobs, see the Printing Guide.

3-19 Archiving jobs

3

Archiving jobs

You can archive PostScript and raster data jobs internally to the Fiery X3e hard disk
drive, or externally to the Command WorkStation hard disk drive or network drives.
Once a PostScript or raster data job is archived, it appears in the Archive panel of the
Jobs window.

You can issue the following Actions menu commands, described on page 2-13, for jobs
in the Archive panel:

•Print

•Delete

•Rename

•Hold

•Process and Hold

•Print and Hold

•Remove Raster Data

•Properties

TO ARCHIVE A JOB

1. In the Active Jobs window, select any held job.

2. Choose Archive from the Actions menu.

3. To archive the job internally to the Fiery X3e hard disk drive, click OK.

The job is archived internally and appears in the Archive panel of the Jobs window.

3-20 Using Command WorkStation

3

4. To archive the job externally to the Command WorkStation hard disk drive or to a

5. Browse to the device and folder to which you want to archive the job and click OK.

6. If applicable, select Archive rasters in the Archive Options dialog box.

device on the network, click Add.

Click to add a device

The Archive Options dialog box displays external devices as available archive volumes.

The Archive rasters option is not available for PostScript data jobs and jobs archived to
Server Internal.

NOTE: Large raster data files may take considerable time to archive.

7. Select an archive volume and click OK.

Archived jobs appear in the Archive panel of the Jobs window.

3-21 Using the Job Log

3

Using the Job Log

The Job Log panel of the Jobs window displays a list of all the jobs processed or printed
since the Job Log was last cleared.

You can adjust the column widths in the Job Log display by clicking the column
border in the heading and dragging left or right (see “Customizing job ticket

information” on page 3-6). You can also print the Job Log, export it to a tab-delimited

text file, or clear it manually.

Using the Job Log Setup, the administrator can specify preferences to print the Job Log
automatically every 55 jobs, or print and clear the Job Log automatically every 55 jobs.
Periodically clearing the Job Log helps improve the performance of the Fiery X3e. The
administrator can also choose the Job Log page size. For more information, see the

Configuration Guide.

NOTE: If a job was saved from the Imposition window of DocBuilder Pro with a new

name and then printed, it appears in the Job Log with the name of the original job, not
the new name.

TO PRINT THE JOB LOG ON A LOCAL PRINTER

1. In Command WorkStation, choose Print from the File menu, and then choose Job Log.

The Print dialog box appears.

2. Specify your local printer settings and click OK.

3-22 Using Command WorkStation

3

TO EXPORT THE JOB LOG

1. If it is not already displayed, click the Job Log tab on the Jobs window to open the
Job Log panel.

2. Click inside the Job Log panel to make it active.

3. In Command WorkStation, choose Export from the File menu, and then choose Window.

4. Rename the file, if desired (the default name is job.log), specify a destination, and
then click Save.

The Job Log is exported to a tab-delimited text file. You can open the exported file
using a spreadsheet, database, or word processing application.

TO CLEAR THE JOB LOG

• In Command WorkStation, choose Clear from the Server menu and then choose
Job Log.

N

OTE: You can clear the job log only if you are logged in to the Fiery X3e with

Administrator privileges.

Searching for jobs

The Find command allows you to search for and locate jobs on connected servers,
using search parameters such as job file names or dates of creation. Use the Find
command to search for jobs that appear in the Active Jobs window and in the
Printed Jobs, Archive, FreeForm, and Job Log panels of the Jobs window.

You can perform advanced searches based on the file sizes and specific print options
associated with jobs. You can save any set of general or advanced search parameters as a
Find template, which you can reuse to perform the search again.

3-23 Searching for jobs

3

TO SEARCH FOR JOBS

1. Choose Find from the Edit menu.

The Find dialog box appears.

2. Choose a specific Fiery X3e, or all Fiery X3e servers, from the Search Server list.

3. Select one or more areas where you want to search for jobs.

You can search for jobs in the Active Jobs window and in the Printed Jobs, Archive,
FreeForm, and Job Log panels of the Jobs window.

4. Click the General tab, and specify parameters for the search.

N

OTE: To clear all fields in the Find dialog box at any time, click New Search.

You can specify any or all of the following general search parameters. Available search
parameters vary, depending on the areas selected for the search.

Job title—Enter the file name of the job.

User—Enter the name of the user who sent the job.

Notes 1, Notes 2—Enter text that appears in the Notes fields of the job.

Instructions—Enter text that appears in the Instructions field of the job.

3-24 Using Command WorkStation

3

Volume—Specify the archive drive volume you want to search. This option is available

only when you are searching for archived jobs.

Date created—To search through all jobs, regardless of their creation date, select All.

To r estrict your search to jobs created on a certain date or range of dates, select Range.
Use the From and To menus to specify start and end dates.

5. Click Search to find jobs that meet the specified search criteria.

The Search Results window lists found jobs.

You can customize the appearance of the Search Results window in the same manner as
the Active Jobs and Jobs windows. For example, you can display jobs on all connected
Fiery X3e servers or on a selected Fiery X3e (see page 2-10), and you can customize the
job ticket information (see page 3-6).

TO PERFORM AN ADVANCED SEARCH FOR JOBS

1. Choose Find from the Edit menu.

The Find dialog box appears.

2. Choose an option from the Search Server menu to search for jobs on a specific
Fiery X3e, or all connected Fiery X3e servers.

3. Select one or more areas to search for jobs.

Search for jobs in the Active Jobs window and in the Printed Jobs, Archive,
FreeForm, and Job Log panels of the Jobs window.

4. Click the Advanced tab.

The Advanced tab of the Find dialog box includes an area for specifying file size search
parameters. The Advanced tab also contains a list of all the print options associated
with jobs on the server or servers specified by the Search Server setting.

3-25 Searching for jobs

3

To search for jobs that fall within a particular range of file sizes, choose a range option
from the Size (kilobytes) menu. Enter the range values in one or both of the fields.

To search for jobs that have certain print options, click the selection box for each
desired print option in the list.

To specify additional search values for a selected option, right-click the field next to the
option name and enter the desired values.

If you select multiple print options, Command WorkStation searches for jobs that
include all the selected options. For example, if you specify a stapling and a punching
option for your search, Command WorkStation only finds jobs that have both stapling
and punching specified.

NOTE: To clear all fields in the Find dialog box at any time, click New Search.

5. Click Search to find the jobs that meet the specified search criteria.

The Search Results window lists the found jobs.

3-26 Using Command WorkStation

3

TO SAVE THE CURRENT SET OF SEARCH PARAMETERS AS A FIND TEMPLATE

1. In the Find dialog box, specify the desired search parameters, as described in previous
procedures.

2. Click Save As.

A dialog box prompts you to name the template.

3. Enter a name for the new Find template and click OK.

Saved templates appear in the Queries menu. To remove a template from the menu,
select the template and click Delete.

Saved templates are stored in the folder location you specified in the Preferences
dialog box (see page 2-23).

TO REUSE A FIND TEMPLATE

1. In the Find dialog box, choose the desired template from the Queries menu.

The dialog box is automatically populated by the search parameters associated with
the template.

2. Click Search to begin searching for jobs.

4-1 Previewing jobs

4

Chapter 4: Previewing and Manipulating Jobs

TO VIEW THUMBNAILS OF A JOB

The Preview windows of Command WorkStation allow you to display preview images
of jobs and perform edits, such as adding, deleting, duplicating, and reordering pages.
You can also merge pages from two different jobs into a single, merged job.

NOTE: The viewing, editing, and merging features of the Preview windows are not

available for PCL files or any job sent with the PCL printer driver.

NOTE: DocBuilder Pro allows you to use additional preview and edit features. For more

information, see page 5-1.

Previewing jobs

Use the Preview windows to preview pages of selected jobs.

NOTE: The thumbnail and full-screen previews in the Preview window are not designed

to display color accurately. Do not use the Preview window to soft-proof colors in a
job.

Displaying thumbnail previews

When you select a job and choose Preview from the Actions menu, a preview window
opens, displaying thumbnail images of the selected job.

1. In Command WorkStation, select a processed/held job in the Active Jobs window.

2. Choose Preview from the Actions menu.

Page thumbnails appear in the Preview window.

4-2 Previewing and Manipulating Jobs

4

Preview window controls

The following illustration shows the various controls (represented by icons) that are
available in the Preview window. Each control is described in more detail elsewhere in
this chapter.

Full-screen Preview

Save

Duplicate

Undo

Delete

NOTE: You can preview locked PDF files. When previewing a locked PDF file, the

phrase “<Secure/Locked> appears at the end of its filename and a lock icon appears in
the upper-right corner of the Preview window. You cannot edit locked PDF files.

Lock icon

4-3 Previewing jobs

4

Displaying full-screen previews

You can open a selected page in the Preview window as a full-screen image for a more
detailed inspection.

TO VIEW A FULL-SCREEN PREVIEW OF A JOB

• Select a page in the Preview window and click the Full-Screen Preview control
(see page 4-2).

N

OTE: The full-screen preview may take a few moments to open. The full-screen

preview window is independent of Command WorkStation and may appear behind
the application on the screen. Bring the full-screen preview window to the front, if
necessary.

View previous and next pages

Return to small preview

Rotate page 90, 180,
or 270 degrees

Click to close

full-screen preview

Use the controls (represented by icons) in the full-screen preview to change the zoom
level, rotate the page, display other pages, or return to the thumbnail preview.

4-4 Previewing and Manipulating Jobs

4

TO EDIT A JOB

1. In Command WorkStation, select a processed/held job in the Active Jobs window.

2. Choose Preview from the Actions menu.

3. Select the pages you want to edit.

Editing and merging jobs

Use the Preview windows to reorder and edit the pages of a job, or merge pages from
several jobs into a single job.

Editing jobs

The Preview window includes controls that allow you to make page-level edits to a job.

The Preview window opens, displaying thumbnails of the pages in the job.

Shift-click to select multiple, sequential pages; Ctrl-click to select multiple,
non-sequential pages.

4. Apply the desired edits.

To apply edits to the selected page, click any of the controls that appear under the title
bar of the Preview window (for an illustration, see page 4-2):

Full-Screen Preview—Opens a full-screen preview of the selected page (see page 4-3).

The full-screen preview allows you to rotate the selected page.

Duplicate—Duplicates the selected page.

Delete—Deletes the currently selected page.

Undo—Reverses recently performed edits.

5. To move pages within the Preview window, click to select the pages, and hold down the
mouse button as you drag the selected pages to the new location.

Shift-click to select multiple, sequential pages; Ctrl-click to select multiple,
non-sequential pages. Release the Shift or Ctrl key before moving the pages. If you
move the pages on top of existing pages, the pages are overwritten.

4-5 Editing and merging jobs

4

The following icons indicate the result of your action. If the icon does not have an
arrow, existing pages are overwritten and replaced by dragged pages; if the icon has an
arrow, the dragged pages are inserted.

…

Replace single page Replace multiple pages

…

Move single page Move multiple pages

between two pages between two pages

…

Move single page Move multiple pages

before first page before first page

…

Move single page Move multiple pages

after last page after last page

6. When you finish making edits, click the Save control (see page 4-2) to save the job.

7. Enter a new name for the editing job and click Yes.

Merging jobs

Merging allows you to combine documents from different sources into a single file. For
example, you can combine covers and chapter head pages created in a page layout
application with text pages created in a word processing application. Or, you can
customize a slide presentation by inserting slides from a different presentation.

4-6 Previewing and Manipulating Jobs

4

NOTE: When printing a merged job, Command WorkStation generally gives priority to

the print settings of the original jobs over those of the merged job. Before merging two
jobs, make sure that both jobs have been processed using the common print settings
desired for final output. For example, to create a merged job that prints to duplexed
pages, make sure both original jobs have been processed with the duplex setting
enabled. Overriding the print settings of a merged job can produce unexpected results
and is not recommended.

TO MERGE PAGES FROM TWO DIFFERENT JOBS

1. Select a job, and choose Preview from the Actions menu.

2. Select another job, and choose Preview from the Actions menu.

The job is displayed in another Preview window.

NOTE: To merge pages, both jobs must reside on the same Fiery X3e.

3. In the source document Preview window, click to select the pages, and hold down the
mouse button as you drag the selected pages to the new location in the destination
document Preview window.

4

Source document preview

Destination document preview

4-7 Editing and merging jobs

Use the following tips and guidelines:

•Shift-click to select multiple, sequential pages; Ctrl-click to select multiple,

non-sequential pages. Release the Shift or Ctrl key before moving the pages.

•To add pages, drag the pages to a new position between pages, before the first page,

or after the last page in the first Preview window. Moving the selection to the left or
right of a page places the selection in that location and renumbers the pages.

•To replace pages, drag the second preview pages on top of pages in the first Preview

window. Moving the selection over an existing page replaces the existing page with
the one you are moving.

4-8 Previewing and Manipulating Jobs

4

• The cursor changes to reflect the result of your action:

…

+

Replace single page Replace multiple pages

++

+

Move single page Move multiple pages

between two pages between two pages

+

Move single page Move multiple pages

before first page before first page

+

Move single page Move multiple pages

after last page after last page

•Multiple levels of undo are available; use the Undo control to undo all the way back

to your first edit. There is no Redo control.

NOTE: After you drag pages from one Preview window to the other, the first window is

designated as the source, and the other window the destination. During a merging
session, you can drag pages only from the source window to the destination window,
not vice versa. To merge pages in the opposite direction, you must save your current
changes to the destination window and begin a new merging session.

…

++

…

++

…

++

4. To merge additional pages from another source job, open a new job (resident on the
same Fiery X3e) in a Preview window.

Repeat step 3 to merge pages from the new source job.

5. When you have finished merging pages, click the Save control (see page 4-2).

6. Enter a new name for the merged job, and click Yes.

N

OTE: When multiple users are connected to the Fiery X3e via a job management

utility, only one user should make changes at a time. If multiple users make changes in
the same job simultaneously, unexpected results may occur.

5-1 Previewing, editing, and merging jobs

5

Chapter 5: Using DocBuilder Pro

The DocBuilder Pro option allows you to apply imposition layouts to jobs for special
printing and binding needs. DocBuilder Pro also provides several enhancements to the
previewing, editing, and merging features of Command WorkStation.

For background information on using imposition, see Appendix A. For information on
customizing imposition settings, see Chapter 6.

NOTE: DocBuilder Pro is available as an optional upgrade for Command WorkStation.

For more information, contact your authorized service/support technician.

Previewing, editing, and merging jobs

With the DocBuilder Pro option, you can use the Preview windows of Command
WorkStation to preview, edit, and merge PostScript and PDF jobs that have been
spooled and held. You can apply all of the features discussed in Chapter 4 to spooled/
held jobs and processed/held jobs.

Detailed descriptions of the DocBuilder Pro enhancements to the Preview windows
follow. When applicable, page number references to sections in other chapters are
provided.

Previewing jobs—You can select any PostScript or PDF job showing a spooled/held

(light yellow) status, and open the job in a Preview window (see page 4-1).

When you preview a PostScript job, Adobe Acrobat automatically opens in the
background, generating PDF thumbnails that allow you to preview the job and
perform further edits, including merging. A message prompts you to accept conversion
of the file to PDF.

5

Move preview around in window

Magnify preview
(hold down Ctrl to zoom out)

Click to edit page content

5-2 Using DocBuilder Pro

When you open the full-screen preview for a spooled/held PostScript or PDF job, you
have access to three additional preview controls, as shown in the following illustration.

Editing page content—Edit the contents of a spooled/held page by opening its full-

screen preview (see page 4-3), and using the Adobe Acrobat and Enfocus PitStop
editing tools (see page 6-21).

Merging jobs—You can merge pages from several spooled/held jobs together in a new

file (see page 4-5). To merge jobs, both jobs must have the same status; that is, both
jobs must be spooled/held or processed/held.

Inserting blank pages—You can insert blank pages into a spooled/held PostScript or

PDF job. First, open the job in a Preview window. Right-click a page thumbnail, and
choose Blank Page from the menu. A blank page is inserted after the currently selected
page.

5-3 Imposition window

5

Imposition window

NOTE: The imposition feature is not supported for PCL jobs.

From the Imposition window, you can impose the pages of a document in an order
and positioning suitable for printing and binding. If you are connected to more than
one server at once, you can access the Imposition feature from one server only.

TO OPEN A JOB IN THE IMPOSITION WINDOW

1. Send the desired job to the Hold queue.

For information on using Command WorkStation, see Chapters 2 and 3.

2. Select the spooled/held job in the Active Jobs window, and choose Impose from the
Actions menu. You can also right-click the job and choose Impose from the menu that
appears.

You can open a PostScript or PDF (Portable Document Format) file, but it must show
a spooled/held job status.

NOTE: If you have installed the DocBuilder Pro option, you must install a dongle on

your workstation. If the dongle is not attached, an error message appears. For more
information, contact your authorized service/support technician.

To impose a processed/held job, select the job in the Active Jobs window and choose
Remove Raster Data from the Actions menu to put the job in a spooled/held status.
Then choose Impose from the Actions menu. To impose a printed job, select the job in
the Printed Jobs window and choose Hold from the Actions menu.

When you choose the Impose command, a page-imaging process generates a PDF
version of the job on which DocBuilder Pro performs imposition.

5-4 Using DocBuilder Pro

5

A status window appears while the job is imaged for the Imposition window.

When it opens, the Imposition window displays the job. No layout is applied unless
the job has been previously imposed. Templates for common layouts are provided and
can be invoked from the Imposition window, as described in “Using templates” on
page 5-12.

Job previews

The Imposition window provides a preview of a job’s pages, allowing you to
manipulate the source PDF.

Pages appear as a printer’s spread; that is, they appear in the order in which they are
printed as an imposed job. In contrast, a reader’s spread shows pages in the order they
are intended to be read. Note that the Preview windows in Command WorkStation
image jobs as reader’s spreads.

5-5 Job previews

5

Printer’s spread

Reader’s spread

The paper used to print a printer’s spread is known as a sheet. In duplex printing, each
sheet has two imageable surfaces—one on the front side and one on the back side of
the sheet. Each imageable surface contains one printer’s spread.

5-6 Using DocBuilder Pro

5

Navigating in the Imposition window

Use the icons and menus at the top and bottom of the Imposition window to perform
the following:

•Switch from Preview mode (thumbnails of actual content) to Layout mode (page

numbers only).

•Switch between Mixed Page mode (document with varying page sizes) and Fixed

Page mode (document with a single page size). For more information on Mixed Page
and Fixed Page modes, see page 6-1.

•Zoom in and out.

•Drag the job preview around to make a particular page or sheet surface visible.

•Go directly to a particular page or sheet surface.

Preview mode

Layout mode

Zoom tool

Pan tool

Mixed Page mode

Fixed Page mode

5-7 Navigating in the Imposition window

5

The Zoom tool, Pan tool, Preview mode, Layout mode, Mixed Page mode, and Fixed
Page mode buttons are located in the upper-right corner of the window.

Selecting the Pan or Zoom tool changes the appearance of the cursor to indicate you
can use that tool to manipulate the preview. When you choose Preview, Layout, Mixed
Page, or Fixed Page mode, a blue border appears around the selected view, and the
appearance of the job in the Imposition window changes immediately.

Imposition settings appear grouped in the Sheet, Layout, Scale, and Finishing panes at
the left of the window. To expand or collapse a pane of settings, click the bar for that
pane.

The Surface menu, View menu, and scroll bar appear at the bottom of the window.
These menus and controls affect the display in the Imposition window immediately.

5-8 Using DocBuilder Pro

5

Switching between page view and layout view

Use the view mode buttons to switch between a page view and a layout view of the job.

• Preview mode—approximates the appearance of the final printed output very

closely; for this reason, it is sometimes called a WYSIWYG (“what you see is what
you get”) preview.

• Layout mode—displays numbered, generic pages that allow you to determine the

location of source document pages in the imposed job; you can rotate individual
pages in a layout view.

Different viewing modes may display different sets of printer’s marks; for more
information, see the following table.

NOTE: Preview mode puts more stress on your system’s processor than Layout mode. To

improve performance on slower systems, perform most of your work in Layout mode,
switching to Preview mode only when you need to see content.

In Layout mode, you can rotate individual pages on the sheet. For more information,
see “Rotating pages” on page 6-22.

The following table summarizes the characteristics of the Layout and Preview modes.

Feature Layout mode Preview mode

Shows page content No WYSIWYG content view

Quick redraw on slower computers Yes No

Shows printer’s marks Yes Yes

Enable/disable printer’s marks Yes Yes

Reorder pages Yes No

Rotate pages Yes No

Define gutter Yes No

5-9 Navigating in the Imposition window

5

Setting magnification levels

Use the Zoom tool to increase or decrease the level of magnification in the Imposition
window from 12% to 800%.

The View menu at the bottom of the window provides several ways to set the level of
magnification to display the contents of the window. The View menu allows you to
choose preset zoom values ranging from 50% to 800%. You can also choose to make
the current preview fit in the window. In addition to preset zoom percents, you can
specify a custom zoom value.

TO USE THE ZOOM TOOL

1. Click the Zoom tool to select it.

Zoom tool

The cursor changes to a magnifying glass in the preview area of the Imposition
window.

2. Position the magnifying glass cursor over a page and click to zoom in.

The magnifying glass cursor displays a plus sign (+) to indicate increased magnification
of page views. Each time you click, the current magnification doubles, up to a
maximum of 800%.

3. Hold the Ctrl key and click to zoom out.

Each time you click, the current magnification is reduced in half, down to a minimum
of 12%.

4. Right-click the page in the Imposition window.

Select Zoom In or Zoom Out from the menu that appears. Zoom In doubles the
current magnification, and Zoom Out reduces the current magnification by half.

5-10 Using DocBuilder Pro

5

TO USE THE VIEW MENU

• Click the View menu and choose a zoom percent.

To preview the entire surface, click the View menu and choose Fit Page.

NOTE: The View menu changes only the appearance of pages, not their actual content.

To change the scaling of pages in finished output, change the Scale area settings.

TO SPECIFY A CUSTOM ZOOM VALUE

1. Click the View menu at the bottom of the Imposition window.

The current zoom value appears in the Zoom dialog box.

2. Specify a new zoom value.

Enter a new zoom value or select a value from the menu.

3. Click OK or press Enter to confirm the new value.

The window reflects the change immediately.

Viewing the sheets

Use the Pan tool to drag the entire preview around in the window. For example, if you
are working with many pages on a large sheet, you can use this tool to drag a particular
portion of the sheet into view.

At the bottom of the window, you can manipulate the content view using a standard
scroll bar or the Surface menu. The Surface menu opens the Go To Surface dialog box,
which allows you to specify numerically the surface to display in the preview area.

an tool

5-11 Navigating in the Imposition window

5

TO USE THE PAN TOOL

1. Click the Pan tool to select it.

The cursor changes to a hand in the Preview area of the window.

2. With the Pan tool cursor positioned over a sheet, click and hold the left mouse button
while moving the mouse.

The page preview moves in the same direction as the cursor. Repeat this step as
necessary to make a particular portion of the preview visible.

TO USE THE SURFACE MENU

1. Click the Surface menu at the bottom of the window.

The Go To Surface dialog box appears, displaying the number of the sheet surface
currently displayed.

2. Enter the number of the sheet surface to display.

3. Click OK or press Enter to go to the specified sheet surface.

5-12 Using DocBuilder Pro

5

Using templates

A saved group of imposition settings is known as a template. A template saves all
current imposition settings, except custom rotations of individual pages on a finished
sheet and page size settings. You can apply any template to any job, making it easy to
apply layout and printing settings quickly and efficiently.

DocBuilder Pro supplies built-in templates that define settings for commonly used
layouts, such as 2-Up Saddle, 3-Up Trifold Brochure, 4-Up Gatefold, and so on. You
can also create your own templates. For a complete listing of built-in templates, see

Appendix B. For information on creating your own templates, see “Managing
templates” on page 6-24.

Both built-in templates and custom templates appear in the Template menu. To apply
a template, choose its name from the Template menu in the upper-left corner of the
Imposition window. The new settings take effect immediately.

Name of current template

Save template

Delete template

Saving your work

It is important that you save the work you perform using the tools in the Imposition
window.

5-13 Saving your work

5

TO SAVE THE IMPOSED JOB

1. Click the Close box in the upper-right corner of the Imposition window.

If the job has changed since it was opened in the Imposition window, you are
prompted to save it.

2. In the Save As dialog box, type a name for the job and its settings.

Close box

3. Click Yes.

In the Save As dialog box, the name of the original spooled source file appears with a
new extension (.dbp). If you mistakenly close the Imposition window when you intend
to keep working, click Cancel in the Save As dialog box. The original PostScript or
PDF file remains intact, even after the converted file has been edited and saved in the
Imposition window.

NOTE: When you rename an imposed file, you must include the .dbp extension. The

extension is required to reopen the file with DocBuilder Pro.

For more information on how files are saved to the server, see “Saving imposed jobs”
on page 6-26.