Konica Minolta C450 User Manual
Fax Operations
C450
Table of contents
1Introduction
1.1 Special notice to user ....................................................................... 1-4
1.1.1 For Canada .................................................................................... 1-4
1.1.2 For U.S.A. ....................................................................................... 1-4
1.1.3 For New Zealand ............................................................................ 1-7
1.1.4 For Europe ..................................................................................... 1-7
1.2 Getting started (fax) .......................................................................... 1-8
1.3 Features of the fax .......................................................................... 1-10
1.4 Explanation of Manual Conventions ............................................. 1-21
1.5 Descriptions and symbols for documents and paper ................. 1-23
1.5.1 “Width” and “Length” ................................................................... 1-23
1.5.2 Paper orientation .......................................................................... 1-23
1.6 User’s guide .................................................................................... 1-24
2 Before use
2.1 Restriction matter ............................................................................. 2-3
2.2 Control panel ..................................................................................... 2-4
2.2.1 Control panel .................................................................................. 2-4
2.3 First-use settings .............................................................................. 2-7
2.3.1 Must-set items ............................................................................... 2-7
2.4 Useful functions ................................................................................ 2-8
2.4.1 Address book ................................................................................. 2-8
2.4.2 Program ....................................................................................... 2-12
2.5 Fax screen ....................................................................................... 2-15
2.6 User authentication and account track ........................................ 2-17
2.6.1 When the user authentication has been set ................................. 2-17
2.6.2 When the account track has been set ......................................... 2-17
2.7 Fax reception using the box .......................................................... 2-18
2.7.1 Type of boxes .............................................................................. 2-19
2.7.2 Operations of the PC-fax RX feature ........................................... 2-21
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3 Transmission
3.1 Simple fax transmission ....................................................................3-3
3.2 Placing the original on the machine ................................................3-7
3.2.1 Using the ADF .................................................................................3-7
3.2.2 Placing originals on the platen glass ..............................................3-8
3.2.3 Sending multiple originals from the platen glass ............................3-9
3.2.4 Transmitting originals by using both the ADF
and the platen glass ......................................................................3-10
3.3 Setting transmission conditions ....................................................3-11
3.3.1 Original image type .......................................................................3-12
3.3.2 Density ..........................................................................................3-13
3.3.3 Simplex/Duplex .............................................................................3-14
3.3.4 Resolution .....................................................................................3-15
3.3.5 Confirming settings and communication results ..........................3-16
3.3.6 Registering the address book from the mode check screen ........3-19
3.4 Selecting one destination ...............................................................3-21
3.4.1 Selecting one destination .............................................................3-21
3.4.2 Selecting multiple destinations .....................................................3-28
3.4.3 To confirm/delete a destination ....................................................3-29
3.4.4 Manual redialing ............................................................................3-30
3.5 Scanning ...........................................................................................3-31
3.5.1 When original size cannot be detected .........................................3-31
3.5.2 When memory capacity is exceeded ............................................3-31
3.6 When unable to send .......................................................................3-32
3.7 Reserving transmission ..................................................................3-33
3.8 Manual transmission .......................................................................3-34
3.9 Canceling transmission ..................................................................3-35
3.9.1 Canceling communication in progress .........................................3-35
3.9.2 Canceling reserved jobs ...............................................................3-36
3.10 Confirm the job list ..........................................................................3-37
3.11 Confirming communication results ...............................................3-38
3.12 Memory transmissions and quick memory TX .............................3-41
3.12.1 Memory transmission ...................................................................3-41
3.12.2 Quick memory transmission .........................................................3-41
x-ii C450
3.12.3 To perform a quick memory transmission ................................... 3-42
3.13 Number of originals ........................................................................ 3-44
3.14 Timer transmission ......................................................................... 3-47
3.15 International communication ......................................................... 3-50
3.16 Sender information ......................................................................... 3-53
3.16.1 Set to inside body text ................................................................. 3-53
3.16.2 Set to outside body text ............................................................... 3-53
3.16.3 When mixed original is selected .................................................. 3-54
4 Reception
4.1 Reception mode ................................................................................ 4-3
4.1.1 Auto reception (fax only mode) ...................................................... 4-3
4.1.2 Manual reception (telephone only mode) ....................................... 4-3
4.2 Auto reception (fax only mode) ....................................................... 4-4
4.3 Manual reception (telephone only mode) ....................................... 4-5
4.4 Unable to receive .............................................................................. 4-6
4.5 Memory substitute reception .......................................................... 4-7
4.6 Reception recording ......................................................................... 4-8
4.6.1 Recording after reducing at the minimum reduction rate .............. 4-8
4.6.2 Recording after reducing to fit in paper ......................................... 4-9
4.7 Reception information .................................................................... 4-17
5 Troubleshooting
5.1 Cannot send messages .................................................................... 5-3
5.2 Cannot receive messages ............................................................... 5-4
5.3 Error message displayed ................................................................. 5-6
5.4 Call for service .................................................................................. 5-7
6 Specifications
6.1 Specifications ................................................................................... 6-3
C450 x-iii
7 Transmission applications
7.1 Opening the scan setting screen and comm. setting screen .......7-3
7.2 Application functions overview ........................................................7-5
7.3 Mixed original ....................................................................................7-8
7.4 Bind position ....................................................................................7-10
7.5 Frame erase transmission ..............................................................7-13
7.6 Background adjustment .................................................................7-16
7.7 Sharpness ........................................................................................7-19
7.8 Scan size ..........................................................................................7-22
7.9 File type ............................................................................................7-25
7.10 Password transmission ..................................................................7-27
7.11 Confidential communication ..........................................................7-30
7.11.1 Specifying confidential communication ........................................7-30
7.11.2 Printing the document received in a confidential user box ..........7-33
7.11.3 Deleting documents from a confidential user box ........................7-34
7.12 Relay transmission request ............................................................7-35
7.13 ECM OFF ..........................................................................................7-38
7.14 V.34 OFF ...........................................................................................7-41
8 Useful functions for reception
8.1 Memory reception .............................................................................8-3
8.1.1 Printing a document held in memory ..............................................8-3
8.1.2 Deleting a document held in memory .............................................8-5
8.2 Reception information ......................................................................8-6
8.2.1 Various reception information .........................................................8-6
9 Polling
9.1 Polled transmission ...........................................................................9-3
9.1.1 Polled transmission .........................................................................9-4
9.2 Polling reception ................................................................................9-6
9.3 Bulletin ................................................................................................9-9
9.3.1 Write a document to the bulletin board ........................................9-10
9.3.2 Receive by polling a document written to
x-iv C450
the bulletin board of a destination (fax) ........................................9-13
10 Registering/Settings
10.1 Displaying the fax registration screen .......................................... 10-3
10.2 Registering the address book ....................................................... 10-5
10.3 Registering the group .................................................................. 10-19
10.4 Registering the program .............................................................. 10-25
10.5 Registering the subject and text of the e-mail .......................... 10-31
10.6 Setting the confidential boxes ..................................................... 10-48
10.7 Setting the bulletin board ............................................................ 10-50
10.8 Setting the memory RX user box ................................................ 10-51
11 Utility mode
11.1 Utility mode screen ......................................................................... 11-3
11.1.1 Entering user setting .................................................................... 11-3
11.1.2 Exiting from user setting .............................................................. 11-4
11.1.3 Entering administrator setting ...................................................... 11-5
11.1.4 Exiting from administrator setting ................................................ 11-6
11.2 Fax utility mode list ......................................................................... 11-7
11.2.1 Fax Basic Screen Default Setting ............................................... 11-7
11.2.2 Fax Active Screen ........................................................................ 11-7
11.2.3 Initial Setting ................................................................................ 11-7
11.2.4 Entering Power Save Mode (Fax) ................................................. 11-8
11.2.5 Print/Fax Output Settings ............................................................ 11-8
11.2.6 Non-Business Hour Output (Fax/Print) ....................................... 11-8
11.2.7 Header Information ...................................................................... 11-8
11.2.8 Header/Footer Position ................................................................ 11-9
11.2.9 Telephone Line Settings .............................................................. 11-9
11.2.10 TX/RX Setting ............................................................................. 11-10
11.2.11 Function Setting ......................................................................... 11-11
11.2.12 PBX CN Set ................................................................................ 11-12
11.2.13 Report Settings ......................................................................... 11-13
11.2.14 Job Settings List ........................................................................ 11-13
11.3 Fax basic screen default setting ................................................. 11-14
11.4 Initial setting .................................................................................. 11-17
11.5 Fax active screen .......................................................................... 11-19
C450 x-v
11.6 Entering power save mode (fax) ..................................................11-22
11.7 Print/Fax output settings ..............................................................11-25
11.8 Header information .......................................................................11-28
11.9 Header/Footer position .................................................................11-31
11.10 Telephone line settings .................................................................11-34
11.11 TX/RX setting .................................................................................11-37
11.12 Function setting .............................................................................11-40
11.12.1 Function ON/OFF setting ............................................................11-40
11.12.2 Memory RX .................................................................................11-43
11.12.3 Closed network RX .....................................................................11-46
11.12.4 Forward TX setting ......................................................................11-49
11.12.5 Confidential RX password check ................................................11-53
11.12.6 FAX RX setting ............................................................................11-56
11.12.7 TSI user box setting ....................................................................11-60
11.13 PBX (Private Branch Exchange) CN set ......................................11-64
11.14 Report settings ..............................................................................11-66
12 Explanation of reports and lists
12.1 Types of reports and lists ...............................................................12-3
12.1.1 Reports .........................................................................................12-3
12.1.2 Lists ...............................................................................................12-4
12.2 Activity report ..................................................................................12-5
12.2.1 Automatic printout ........................................................................12-5
12.2.2 Manual printout .............................................................................12-5
12.3 TX report ..........................................................................................12-9
12.3.1 Manual printout .............................................................................12-9
12.3.2 Automatic printout ........................................................................12-9
12.4 Polling TX report ............................................................................12-12
12.5 Polling RX report ...........................................................................12-14
12.6 Broadcast report ...........................................................................12-16
12.7 Sequence polling reception report ..............................................12-18
12.8 Reservation communication report .............................................12-20
12.9 Reservation polling TX report ......................................................12-22
12.10 Broadcast reserved report ...........................................................12-24
x-vi C450
12.11 Sequence polling RX reservation report .................................... 12-26
12.12 Confidential RX report .................................................................. 12-28
12.13 Bulletin TX report .......................................................................... 12-30
12.14 Address book list .......................................................................... 12-32
12.15 Group address list ........................................................................ 12-35
12.16 Program list ................................................................................... 12-38
12.17 Subject/Text list ............................................................................ 12-41
12.18 Fax setting list ............................................................................... 12-44
12.18.1 Confidential/Bulletin list ............................................................. 12-48
12.18.2 Sender (TSI) RX box ................................................................... 12-49
13 Appendix
13.1 Number of stored pages to memory ............................................. 13-3
13.2 Entering text .................................................................................... 13-4
13.3 Fax terms ......................................................................................... 13-7
13.4 Index .............................................................................................. 13-11
C450 x-vii
1
Introduction
Introduction
1 Introduction
Thank you for your purchase of the Konica Minolta digital electronic photocopying machine.
This user's guide describes operating procedures and precautions for use of
the fax functions. Please read this user's guide before starting operation of
the machine.
After reading this user's guide, it is advisable to keep it close at hand to consult it any time when necessary in order to operate the fax functions at their
optimum condition.
For correct operation, also read the “User's guide – Copy operations” before
starting operation.
Acknoledgement
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,
INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript
Logo are registered trademarks or trademarks of Adobe Systems, Inc.
Other company names and product names used in this User's Guide are the
registered trademarks or trademarks of their respective companies.
1
Copyright
© 2004 by Konica Minolta Business Technologies, Inc. All rights reserved.
Exemption
Please observe the following points:
- A part or this user's guide may be used or duplicated without permission.
- Information written in this user's guide is subject to change without no-
tice.
C450 1-3
1
1.1 Special notice to user
1.1.1 For Canada
NOTICE:
This product meets the applicable Industry Canada technical specifications.
The ringer equivalence number (REN) is an indication of the maximum
number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject
only to the requirement that the sum of the RENs of all the devices does not
exceed five.
AVIS:
Le present materiel est conforme aux specifications techniques applicables
d'Industrie Canada.
L'indice d'equivalence de la sonnerie (IES) sert a indiquer le nombre maximal
de terminaux qui peuvent etre raccordes a une interface telephonique. La
terminaison d'une interface peut consister en une combinaison quelconque
de dispositifs, a la seule condition que la somme d'indices d'equivalence de
la sonnerie de tous les dispositifs n'excede pas 5.
1.1.2 For U.S.A.
FCC part 68 requirements:
This equipment complies with part 68 of the FCC rules and the requirements
adopted by the ACTA. On the cover of this equipment is a label that contains,
among other information, a product identifier in the format
US:AAAEQ##TXXXX. If required, this information must be provided to the telephone company.
This equipment uses certification jack USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC part 68 rules and
requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details.
The REN is used to determine the number of devices that may be connected
to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas,
the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local telephone company For
products approved after July 23, 2001, the REN for this product is part of the
Introduction
1-4 C450
Introduction
product identifier that has the format US: US:AAAEQ##TXXXX. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3). For earlier products, the REN is separately shown on the label.
If this equipment FK-502 causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of
service may be required. But if advance notice isn't practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If
this happens the telephone company will provide advance notice in order for
you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this equipment FK-502, for repair or warranty
information, please contact the Konica Minolta dealer location where you
purchased this equipment. If the equipment is causing harm to the telephone
network, the telephone company may request that you disconnect the
equipment until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state
public utility commission, public service commission or corporation commission for information. If you home has specially wired alarm equipment connected to the telephone line, ensure the installation of FK-502 does not
disable you alarm equipment. If you have questions about what will disable
alarm equipment, consult your telephone company or a qualified installer.
The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device, including fax machines,
to send any message unless such message clearly contains in a margin at
the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or
other entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the following steps: See “Header information” on page 11-28.
1
C450 1-5
1
Introduction
Warning/Caution explained
7 WARNING
The exclamation point within an equilateral triangle followed by the
word “Warning” is intended to alert the user to the possibility that a disregard for the warning may result in fatal hazards or critical injuries.
% Be sure to focus your attention on the warning headings when reading
the copier user's guide.
7 CAUTION
The exclamation point within an equilateral triangle followed by the
word “Caution” is intended to alert the user to the possibility that a disregard for the caution may result in minor injuries or in physical damage.
% Be sure to focus your attention on the caution headings when reading
the copier user's guide.
1-6 C450
Introduction
1.1.3 For New Zealand
Please observe the following points:
- This device is equipped with pulse dialing while the Telecom standard is
DTMF tone dialing. There is no guarantee that Telecom lines will always
continue to support pulse dialing.
- Use of pulse dialing, when this equipment is connected to the same line
as other equipment, may give rise to bell tinkle or noise and may also
cause a false answer condition. Should such problems occur, the user
should not contact the Telecom Fault Service.
- This equipment may not provide for the effective hand-over of a call to
another device connected to the same line.
- This equipment does not fully meet Telecom's impedance requirements.
Performance limitations may occur when used in conjunction with some
parts of the network. Telecom will accept no responsibility should difficulties arise in such circumstances.
- The grant of a telepermit for any item of terminal equipment indicates only
that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the
product by Telecom, nor does it provide any sort of warranty. Above all,
it provides no assurance that any item will work correctly in all respects
with another item of telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom's
network services.
- The automatic calling functions of this equipment must not be used to
cause a nuisance to other customers.
- Telepermitted equipment only may be connected to the auxiliary tele-
phone port. The auxiliary port is not specifically designed for 3-wire connected equipment. 3-wire might not respond to incoming ringing when
connected to this port.
1
1.1.4 For Europe
The facsimile has been approved in accordance with Council Decision 1999/
5/ EC for pan-European single terminal connection to the public switched telephone network (PSTN). However, due to differences between the individual
PSTNs provided in different countries, the approval does not, of itself, give
an unconditional assurance of successful operation on every PSTN network
terminal point.
In the event of problems, you should contact your equipment supplier in the
first instance.
C450 1-7
1
1.2 Getting started (fax)
Sending
Perform the following basic procedure to send a fax.
1 Press [Fax] on the control panel to start the fax mode.
2 Set the functions as necessary.
Fax screen
Scan setting
screen
Introduction
Application
screen
Comm. setting
screen
1-8 C450
Introduction
3 Use the keypad to enter the fax number
4 Place the original on the machine.
1
of the destination.
– If you make an incorrect entry,
press [Del.] to clear your entry.
– Press [C] (clear) to clear the whole
entry.
– For details, see “Placing the original
on the machine” on page 3-7.
5 Press [Start] on the control panel.
C450 1-9
1
1.3 Features of the fax
Imprint the total number of pages on the fax
You can place the total number of pages on each page of the fax for quick
memory transmission. It is useful for the recipient, so that they can make sure
whether all pages of the fax have been received.
From: 01234567890123456 2004 /12 /31 23:59 P.005 / 010
!
Detail
For details, see “Number of originals” on page 3-44.
Send a fax at a specified time
This function allows you to specify the time to start sending a fax. You can
save money by specifying a transmission to start during the night or early in
the morning when telephone charges are less.
Introduction
!
Detail
For details, see “Timer transmission” on page 3-47.
1-10 C450
Introduction
To be sent each time a page is read. (Quick memory TX)
This is a method by which the fax transmission is started upon a sheet of
original being read.
!
Sending faxes to a foreign country
You can employ a lower transmission rate if you send a fax to the location at
which the communication condition is poor.
!
1
Detail
For details, see “Memory transmissions and quick memory TX” on
page 3-41.
Detail
For details, see “International communication” on page 3-50.
C450 1-11
1
Introduction
Frame erasure mode
You can send a fax by erasing dark bands sometimes created when transmitting a document bound in the form of book. You can also set the width of
marginal erasure according to your preference.
Width of
erasure
Ordinary transmission Frame erasure transmission
!
Detail
For details, see “Frame erase transmission” on page 7-13.
1-12 C450
Introduction
Send a fax in original size select mode
You can send a fax by designating the paper size for the document to be
sent. It is useful if you want to send only a portion of the original.
!
1
Detail
For details, see “Scan size” on page 7-22.
C450 1-13
1
Introduction
Setting and sending document pages of mixed sizes in a single operation
You can send pages of mixed sizes because the facsimile recognizes each
size and sends pages properly when the mixed original feature is used.
Transmitted and reproduced
in the same size as the original
pages at the destination.
You set document pages of
mixed sizes on the RADF.
!
Detail
For details, see “Mixed original” on page 7-8.
1-14 C450
Introduction
Specify the binding style of a two-sided document
You can specify the appropriate binding style when transmitting two-sided
documents. Binding style allows the pages of the document to be read appropriately by determining right to left or top to bottom.
1
Top/Bottom bind
Transmission
Left/Right bind
Destination fax
!
Detail
For details, see “Bind position” on page 7-10.
Sending a fax when it receives a polling command from the recipient
You can send a fax that has been read and stored in hard disk in the facsimile
when a polling command is sent from the recipient.
!
Detail
For details, see “Polling reception” on page 9-6.
C450 1-15
1
Introduction
Sending a fax with ECM disabled
You can send a fax with ECM disabled to shorten the transmission time.
!
Detail
For details, see “ECM OFF” on page 7-38.
Polling specified document
You can store documents that you want to poll in the bulletin board of the
hard disk for polling transmission or polling reception.
!
Detail
For details, see “Bulletin” on page 9-9.
Sending a fax with the Super G3 mode disabled
You can send a fax with the Super G3 mode disabled if V.34 protocol is not
available because of restrictions on the Private Branch Exchange (PBX).
!
Detail
For details, see “V.34 OFF” on page 7-41.
1-16 C450
Introduction
Relay fax
You can send a fax to a recipient via an intermediate relay station.
1
Remote station
Original station Intermediate relay station
Toll call
Local call
!
Detail
For details, see “Relay transmission request” on page 7-35.
This machine is not provided with a relay delivery function.
Remote station
C450 1-17
1
Introduction
Use a confidential box
You can use a confidential box (similar to an inbox) to exchange confidential
information with specific person.
Sender
Classified document box
Receiver
!
Detail
For details, see “Confidential communication” on page 7-30.
Sending a fax protected with a password
You can send a fax protected with a password if the closed communication
is set at the recipient.
!
Detail
For details, see “Password transmission” on page 7-27.
1-18 C450
Introduction
To be sent with the density in the background color adjusted
Transmission can be made after the density in the background color of the
original is adjusted.
!
To be sent with the edge of the character made clear
Transmission can be made after adjustments are made so that blurred characters are made clear to give them a smooth impression.
1
Detail
For details, see “Background adjustment” on page 7-16.
!
Detail
For details, see “Sharpness” on page 7-19.
C450 1-19
1
Introduction
An e-mail is sent from the fax screen
An original that has been read can be sent as an e-mail from the fax screen
to the computer.
Mail server
E-mail
!
Detail
For details, see “Direct input” on page 3-26.
To be saved in the box
An original that has been read can be saved in the box created in the internal
hard disk.
Box
Hard disk
!
Detail
For details, see “Fax reception using the box” on page 2-18.
1-20 C450
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