Page 1
User’s Guide [Box Operations]
Page 2
Introduction
Introduction
Thank you for choosing a Konica Minolta digital electrophotographic copier.
This User’s Guide contains details on the operations required to use the Box
functions of bizhub C300 and the precautions on their use. Carefully read this
manual before using these functions.
If software (such as PageScope Job Spooler, HDDTWAIN or PageScope Box
Operator) other than that described in this User’s Guide has been installed,
data saved in a box can be used from a computer on the network. Since the
operation differs for each software, refer to the manual for the corresponding
software for details.
After reading this User’s Guide, store it in the designated holder.
In order to ensure that this machine is used correctly and safely, carefully
read the “Installation and Operation Precautions” in the User’s Guide [Copy
Operations] before using the machine.
Energy Star
As an ENERGY STAR® Partner, we have determined that this machine meets
the ENERGY STAR
What is an ENERGY STAR
An ENERGY STAR
ically switch to a “low-power mode” after a period of inactivity. An ENERGY
STAR
and helps protect the environment.
®
®
Guidelines for energy efficiency.
®
product?
®
product has a special feature that allows it to automat-
®
product uses energy more efficiently, saves you money on utility bills
C300 x-1
Page 3
Trademarks and registered trademarks
KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging
are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,
INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA
MINOLTA BUSINESS TECHNOLOGIES, INC.
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation.
This machine and PageScope Box Operator are based in part on the work of
the Independent JPEG Group.
Compact-VJE
Copyright 1986-2003 VACS Corp.
RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.
RSA® is a registered trademark or trademark of RSA Security Inc. RSA
®
BSAFE
United States and/or other countries.
is a registered trademark or trademark of RSA Security Inc. in the
License information
This product includes RSA BSAFE Cryptographic software
from RSA Security Inc.
Introduction
OpenSSL statement
OpenSSL license
Copyright © 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)”
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Introduction
4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used
5. Products derived from this software may not be called “OpenSSL” nor
6. Redistributions of any form whatsoever must retain the following ac-
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
(eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).
Original SSLeay license
Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cryptsoft.com).
The implementation was written so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com).
Copyright remains Eric Young’s, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package.
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact opensslcore@openssl.org.
may “OpenSSL” appear in their names without prior written permission
of the OpenSSL Project.
knowledgment:
“This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)”
C300 x-3
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Introduction
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
“This product includes cryptographic software written by Eric Young
(eay@crypt-soft.com)”
The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related.
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledgement:
“This product includes software written by Tin Hudson (tjh@cryptsoft.com)”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public
Licence.]
All other product names mentioned are trademarks or registered trademarks
of their respective companies
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Introduction
Contents
Introduction
Energy Star® ..................................................................................... x-1
What is an ENERGY STAR
Trademarks and registered trademarks ......................................... x-2
Contents ............................................................................................ x-5
About this manual ........................................................................... x-11
Structure of the manual ................................................................x-11
Notation .........................................................................................x-12
Screens, windows and dialog boxes ............................................x-12
Explanation of manual conventions .............................................. x-13
User’s Guides .................................................................................. x-15
User’s Guide [Copy Operations] ...................................................x-15
User’s Guide [Network Scanner Operations] ................................x-15
User’s Guide [Box Operations] <this manual> ..............................x-15
User’s Guide [Enlarge Display Operations] ...................................x-15
User’s Guide [FK-502 Facsimile Operations] ................................x-15
User’s Guide [Network Facsimile Operations] ..............................x-15
User’s Guide [Print Operations] ....................................................x-16
Quick Guide [Print Operations] .....................................................x-16
®
product? ............................................x-1
1 Overview of the Box functions
1.1 Box functions .................................................................................... 1-2
Types of boxes ............................................................................... 1-3
1.2 Available Box functions .................................................................... 1-4
Saving documents ......................................................................... 1-4
Moving/copying box documents ................................................... 1-4
Changing a document name .......................................................... 1-4
Deleting a document ...................................................................... 1-4
Changing settings .......................................................................... 1-4
Printing a document ....................................................................... 1-4
Transmitting a document ............................................................... 1-5
Faxing a document ........................................................................ 1-5
1.3 Specifying settings for using the Box functions ............................ 1-6
Registering and specifying settings for boxes ............................... 1-6
2 Saving documents
2.1 Information on saving documents .................................................. 2-2
User authentication ........................................................................ 2-2
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Introduction
Registering boxes ...........................................................................2-3
Naming documents .........................................................................2-4
2.2 Saving copies in boxes .....................................................................2-5
Settings that can be saved and changed .......................................2-5
Saving copy documents .................................................................2-6
2.3 Saving scans in boxes .......................................................................2-9
Using a box destination ..................................................................2-9
To save data to a box destination ................................................2-11
To save data to the specified box ................................................2-12
3 Printing a document from a public user box/personal
user box
3.1 Displaying the Box mode screen .....................................................3-2
Viewing documents saved in boxes ...............................................3-2
Searching for a box name ...............................................................3-4
3.2 Deleting document data ...................................................................3-5
To delete data .................................................................................3-5
3.3 Changing the document name .........................................................3-6
To change the document name ......................................................3-6
3.4 Moving document data .....................................................................3-7
To move a document ......................................................................3-7
3.5 Copying document data ....................................................................3-9
To copy a document .......................................................................3-9
3.6 Printing document data ..................................................................3-11
To print a document .....................................................................3-13
To change the number of copies ..................................................3-14
To specify single-sided/double-sided printing .............................3-14
Specifying Finishing settings ........................................................3-15
To specify the Finishing settings ..................................................3-15
Folding the paper in half and binding it
(Fold & Staple settings) .................................................................3-17
To specify the Fold & Staple settings ...........................................3-18
Adding a binding margin ...............................................................3-20
To specify the Page Margin settings ............................................3-20
Adding cover pages (“Cover Mode” function) ..............................3-21
To specify the Cover Mode settings .............................................3-23
Printing the date/time (“Date/Time” function) ...............................3-24
To specify the “Date/Time” function .............................................3-24
Printing page numbers (“Page #” function) ..................................3-26
To specify the “Page #” function ..................................................3-27
Printing distribution numbers (“Set Numbering” function) ............3-29
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Introduction
To specify the “Set Numbering” function .................................... 3-29
3.7 Printing a proof copy ...................................................................... 3-31
To print a proof copy ................................................................... 3-31
3.8 Combined printing .......................................................................... 3-32
To print a document ..................................................................... 3-33
To change the number of copies ................................................. 3-34
To specify single-sided/double-sided printing ............................ 3-35
Specifying Finishing settings ....................................................... 3-35
To specify the Finishing settings .................................................. 3-36
Folding the paper in half and binding it
(Fold & Staple settings) ................................................................ 3-38
To specify the Fold & Staple settings .......................................... 3-39
Printing the date/time (“Date/Time” function) .............................. 3-41
To specify the “Date/Time” function ............................................ 3-41
Adding a binding margin .............................................................. 3-43
To specify the Page Margin settings ............................................ 3-43
Printing distribution numbers (“Set Numbering” function) ........... 3-44
To specify the “Set Numbering” function .................................... 3-44
Printing page numbers (“Page #” function) .................................. 3-46
To specify the “Page #” function ................................................. 3-46
4 Routing a document from a public user box/personal
user box
4.1 Editing document data ..................................................................... 4-2
4.2 Routing .............................................................................................. 4-3
Routing types ................................................................................. 4-3
Transmission methods ................................................................... 4-3
Available settings ........................................................................... 4-4
To route data .................................................................................. 4-4
4.3 Specifying destinations .................................................................... 4-6
To specify a program as the destination ........................................ 4-6
To select a destination from a group ............................................. 4-7
To select a destination from the address book ............................. 4-9
Searching for a destination .......................................................... 4-10
To directly specify the e-mail destination .................................... 4-11
Directly specifying an FTP destination ......................................... 4-13
To directly specify an FTP destination ......................................... 4-13
Directly specifying an SMB destination ....................................... 4-15
To directly specify an SMB destination ....................................... 4-15
4.4 Checking settings before routing ................................................. 4-17
Checking the document information ............................................ 4-17
To check information ................................................................... 4-17
Specifying the file format ............................................................. 4-19
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To specify the file format ..............................................................4-20
5 Routing a document from a system user box
5.1 Editing document data ......................................................................5-2
5.2 Routing ...............................................................................................5-3
Routing types ..................................................................................5-3
Transmission methods ....................................................................5-3
Available settings ............................................................................5-4
To route data ..................................................................................5-4
5.3 Specifying destinations .....................................................................5-6
To specify a program as the destination ........................................5-6
To select a destination from a group ..............................................5-7
To select a destination from the address book ..............................5-9
Searching for a destination ...........................................................5-10
To directly specify the e-mail destination .....................................5-12
Directly specifying an FTP destination ..........................................5-14
To directly specify an FTP destination ..........................................5-15
Directly specifying an SMB destination ........................................5-16
To directly specify an SMB destination ........................................5-16
5.4 Checking settings before routing ..................................................5-18
Checking the document information ............................................5-18
To check information ....................................................................5-18
Changing the text .........................................................................5-19
To change the stamp elements ....................................................5-20
Introduction
6 Control panel settings
6.1 Specifying settings from the control panel .....................................6-2
Utility mode parameters ..................................................................6-2
Box permissions .............................................................................6-2
Additional information .....................................................................6-3
6.2 Registering boxes ..............................................................................6-4
Registering public/personal user boxes .........................................6-5
To register a box .............................................................................6-6
6.3 Displaying the Administrator Setting screen ..................................6-9
To display the Administrator Setting screen ...................................6-9
6.4 Specifying user box settings ..........................................................6-11
To delete unused user boxes .......................................................6-11
6.5 Specifying box administrator settings ...........................................6-12
To specify the “User Box Admin. Setting” parameter ..................6-12
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Introduction
6.6 Specifying HDD Setting parameters ............................................. 6-15
To check the hard disk capacity .................................................. 6-15
Overwriting temporary data ......................................................... 6-16
To overwrite temporary data ........................................................ 6-16
Overwriting all data ...................................................................... 6-19
To overwrite all data ..................................................................... 6-20
To specify the hard disk locking password ................................. 6-22
To specify hard disk encryption ................................................... 6-24
To format the hard disk ................................................................ 6-27
7 Specifying settings using PageScope Web Connection
7.1 Settings that can be specified using PageScope Web
Connection ........................................................................................ 7-2
User mode ...................................................................................... 7-2
Administrator mode ....................................................................... 7-3
7.2 Using PageScope Web Connection ................................................ 7-4
System requirements ..................................................................... 7-4
Accessing PageScope Web Connection ....................................... 7-4
Structure of pages ......................................................................... 7-5
Web browser cache ....................................................................... 7-7
For Internet Explorer ...................................................................... 7-7
For Netscape Navigator ................................................................. 7-7
7.3 Logging on and logging off .............................................................. 7-8
Logging off ..................................................................................... 7-8
To log off ........................................................................................ 7-8
Logging on to User mode (Public User) ......................................... 7-9
Logging on to User mode (registered user/box administrator) .... 7-10
To log on as a registered user/box administrator ........................ 7-11
Logging on to Administrator mode .............................................. 7-12
To log on to Administrator mode ................................................. 7-12
7.4 Opening a box (User mode) ........................................................... 7-14
Opening boxes ............................................................................. 7-14
To open a box .............................................................................. 7-15
Checking box information and downloading documents ............ 7-16
Changing the box settings ........................................................... 7-17
Deleting a box .............................................................................. 7-19
7.5 Creating boxes (User mode) .......................................................... 7-20
To create a box ............................................................................ 7-21
7.6 Opening a box (Administrator mode) ............................................ 7-22
Opening boxes ............................................................................. 7-22
To open a box .............................................................................. 7-23
Changing the box settings ........................................................... 7-24
Deleting a box .............................................................................. 7-26
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7.7 Creating boxes (Administrator mode) ...........................................7-27
To create a box .............................................................................7-27
7.8 Specifying box administrator settings (Administrator mode) .....7-28
8 Appendix
8.1 Error message list .............................................................................8-2
8.2 Entering text .......................................................................................8-3
To type text .....................................................................................8-5
List of available characters .............................................................8-5
8.3 Glossary ..............................................................................................8-6
8.4 Index .................................................................................................8-10
Introduction
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Introduction
About this manual
This user’s guide covers the bizhub C300 box functions.
This section introduces the structure of the manual and notations used for
product names, etc.
This manual is intended for users who understand the basic operations of
computers and the machine. For the operating procedures of Windows or
Macintosh operating system and application programs, refer to the respective manuals.
In addition, software, such as HDDTWAIN and PageScope Box Operator,
which are used with the Box functions of this machine, are also available. Users of these software should refer to the corresponding manuals on the User
Software CD-ROM.
Structure of the manual
This manual consists of the following chapters.
Chapter 1 Overview of the Box functions
Chapter 2 Saving documents
Chapter 3 Printing a document from a public user box/personal user box
Chapter 4 Routing a document from a public user box/personal user box
Chapter 5 Routing a document from a system user box
Chapter 6 Control panel settings
Chapter 7 Specifying settings using PageScope Web Connection
Chapter 8 Appendix
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Introduction
Notation
Product name Notation in the manual
bizhub C300 This machine, C300
Microsoft Windows 98 Windows 98
Microsoft Windows Me Windows Me
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000 Windows 2000
Microsoft Windows XP Windows XP
When the operating systems above are written
together
Windows 98/Me
Windows NT 4.0/2000/XP
Windows 98/Me/NT 4.0/2000/XP
Screens, windows and dialog boxes
The touch panel screens and PageScope Web Connection windows and dialog boxes that appear in this manual show a machine with optional ADF (automatic document feeder) DF-608 installed.
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Introduction
Explanation of manual conventions
Titles indicate the contents of the section.
Text that appears in this manner
describes the function limitations
and options required to use certain
functions.
Application functions
8.6 Producing separate copies of each page in a page
spread (Book Copy function)
A page spread, such as in an open book or catalog, can be copied with the
left and right pages on separate pages or both on the same page.
To copy using the Book Copy funct ion
Place the original on the original glass.
Text that appears in this manner
describes supplemental information,
such as precautions, references and
actions, relating to steps.
Text that appears in this manner
provides answers to problems and
questions that may occur during
operation.
Handling toner and the toner cartridges
Do not throw toner or the toner cartridge into a fire.
Toner expelled from the fire may cause burns.
1 Place the pages on the original glass, starting with the first page.
For details on positioning the original, refer to Feeding the original
To add copies of the covers, load them first.
?
2 Load the paper to be used into the desired paper tray.
3 Touch [Application], and then touch [Book Copy/Repeat].
To cancel all settings for the Application functions, touch [Reset].
CAUTION
on page 3-7.
How are the front and back covers copied?
Scan the front cover, then the back cover, and then scan the remainder of the original.
8
Application functions Chapter 8
The Book Copy/Repeat screen appears.
C300 8-21
WARNING , CAUTION
Text highlighted in this manner indicates precautions to ensure safe use of this machine.
“Warning” indicates instructions that, when not observed, may result in fatal or critical injuries.
“Caution” indicates instructions that, when not observed, may result in serious injuries or
property damage.
(The page shown above is an example only.)
C300 x-13
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[]
Names highlighted as shown above
indicate keys on the control panel,
buttons in the touch panel, and the
power switches.
Introduction
8
4 Touch [Book Copy].
The Book Scanning screen appears.
[Booklet Original] is not available if optional saddle stitcher is not installed.
5 Touch the button for the desired setting.
Application functions Chapter 8
Reminder
Do not replace the toner cartridge until the message There is no Toner.
appears. In addition, do not replace the toner cartridge of any color other
than the one indicated in the message on the touch panel.
Note
Even though the setting can be specified in increments of 1/3, the setting
will appear at the nearest full increment in the Adjust Color screen.
Detail
If the Single Color function is set, the colors are inversed with the selected color. If the Background Color function is set, the colors, including the selected background color, are inversed.
8-22
Application functions
Touch panel screens are shown to
check the actual display.
Reminder
Text highlighted in this manner
indicates operation precautions.
Carefully read and observe this
type of information.
C300
Detail
Text highlighted in this manner provides
more detailed information concerning
operating procedures or references to
sections containing additional information.
If necessary, refer to the indicated sections.
Note
Text highlighted in this manner
contains references and supplemental
information concerning operating
procedures and other descriptions.
We recommend that this information
be read carefully.
(The page shown above is an example only.)
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Introduction
User’s Guides
The following User’s Guides have been prepared for this machine.
User’s Guide [Copy Operations]
This manual contains details on basic operations and the operating procedures for the various copy functions.
- Refer to this User’s Guide for details on operating procedures for copy
functions, including precautions on installation/use, turning the machine
on/off, loading paper, and troubleshooting operations such as clearing
paper misfeeds.
User’s Guide [Network Scanner Operations]
This manual contains details on specifying network settings for standard
equipment and on operations for scanning functions.
- Refer to this User’s Guide for details on operating procedures for network
functions and for using Scan to E-Mail, Scan to FTP and Scan to SMB.
User’s Guide [Box Operations] <this manual>
This manual contains details on operating procedures for using the boxes.
- Refer to this User’s Guide for details on operating procedures for using
the boxes on the hard disk.
User’s Guide [Enlarge Display Operations]
This manual contains details on operating procedures for using copy, network scanner and fax functions in Enlarge Display mode.
- Refer to this User’s Guide for details on operating procedures in Enlarge
Display mode.
User’s Guide [FK-502 Facsimile Operations]
This manual contains details on operating procedures for faxing.
- Refer to this User’s Guide for details on operating procedures for fax
functions when the fax kit is installed.
User’s Guide [Network Facsimile Operations]
This manual contains details on operating procedures for network faxing.
- Refer to this User’s Guide for details on operating procedures for using
the network fax functions (Internet faxing, SIP faxing and IP address faxing).
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Introduction
User’s Guide [Print Operations]
This manual contains details on operating procedures using the standard
built-in printer controller.
- For details on the printing functions, refer to User’s Guide (PDF file) on
User Software CD-ROM.
Quick Guide [Print Operations]
This manual contains details on operating procedures using the standard
built-in printer controller.
- Refer to this Quick Guide for basic operating procedures for the printing
functions.
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1
Overview of the Box
functions
Overview of the Box functions Chapter 1
Page 19
1
Overview of the Box functions
1 Overview of the Box functions
1.1 Box functions
The Box functions allow document data to be saved on the machine’s internal hard disk and later printed. Documents that can be saved are data
scanned for copying, received faxes, and saved scan data. To save data to
a box, create the box, and then save the data to the specified box.
The saved data can be printed, sent by e-mail, forwarded to an FTP site, or
sent to a computer. If the Box functions are used, documents can easily be
scanned repeatedly and the data can be saved on separate computers.
Overview of the Box functions Chapter 1
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Overview of the Box functions
Types of boxes
Various types of boxes are available for different uses. With this machine,
1,000 boxes can be created. The boxes can be given any number between
1 and 999,999,999.
- Public/personal user boxes
Two box types can be specified: “Public” and “Personal”. Public user
boxes can be used by all users. Access to the box can be controlled by
specifying a password for the box. Personal user boxes can be used by
certain individuals. If user authentication settings have been applied, the
box can only be accessed by users that have logged on.
- System user boxes
These are boxes that were already set up when the machine was purchased. There are six types of system user boxes. For details on using
the system user boxes, refer to the corresponding User’s Guide.
1
Box name Description
Bulletin Board User Box This appears when optional fax kit FK-502 is installed. Docu-
Polling TX User Box This appears when optional fax kit FK-502 is installed. Data
Secure Print User Box Confidential documents can be saved in this box. A password
Memory RX User Box This appears when optional fax kit FK-502 is installed. Re-
Annotation User Box This box is used when adding an image of the date/time or
Re-TX User Box This appears when optional fax kit FK-502 is installed. A doc-
ments can be saved in this box, which can be used like a bulletin board. Up to 10 additional boxes can be created within
the bulletin board user box. For details, refer to the User’s
Guide [Facsimile Operations].
can be registered in this box for polling transmissions. For
details, refer to the User’s Guide [Facsimile Operations].
must be entered in order to access the document. Up to 200
documents can be saved. For details, refer to the User’s
Guide [Print Operations].
ceived fax documents will be saved in this box when “Memory
RX” is set to “ON”.
When a fax that you do not wish to print out is received, it can
be saved and printed when desired. For details, refer to the
User’s Guide [Facsimile Operations].
number to document data saved in Scan mode before routing
it.
For details on saving documents in annotation user boxes, refer to the User’s Guide [Network Scanner Operations].
ument that, even after redialing, could not be sent because the
recipient’s line is busy is temporarily saved in this box. The
saved document can later be sent to the same recipient.
For details, refer to the User’s Guide [Facsimile Operations].
Overview of the Box functions Chapter 1
C300 1-3
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1
1.2 Available Box functions
Saving documents
Copies made using this machine, sent faxes, and scanned document data
can all be saved in boxes. For details on saving using each function, refer to
the pages indicated below or refer to the User’s Guide [Facsimile Operations].
For copy data, refer to “Saving copies in boxes” on page 2-5.
For scan data, refer to “Saving scans in boxes” on page 2-9.
Faxing: User’s Guide [Facsimile Operations]
Printing: User’s Guide [Print Operations]
Overview of the Box functions
Overview of the Box functions Chapter 1
Moving/copying box documents
Document data saved in a box can be moved or copied to a different box.
For details, refer to “Moving document data” on page 3-7 and “Copying document data” on page 3-9.
Changing a document name
The name given to document data can be changed. For details, refer to the
“Changing the document name” on page 3-6.
Deleting a document
Data that has already been printed or is no longer needed can be deleted.
For details, refer to “Deleting document data” on page 3-5.
Changing settings
Before printing document data, settings can be specified, such as the finishing settings, the binding position and whether or not a cover sheet is added.
For details, refer to “Printing document data” on page 3-11.
Printing a document
Document data saved in Copy mode or saved with the printer driver can be
printed. Each document can be printed separately or up to 10 documents
can be selected and printed together. This is called “combined printing”. If
optional scan accelerator kit SA-501 is installed, data saved from Scan mode
can also be printed. If optional scan accelerator kit SA-501 is installed, data
saved from Scan mode can also be printed.
For details on printing, refer to “Printing document data” on page 3-11. For
details on combined printing, refer to “Combined printing” on page 3-32.
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Overview of the Box functions
Transmitting a document
Document data saved in Scan mode can be sent as an e-mail attachment or
to an FTP site or a shared folder on a computer. In addition, a fax document
saved in a box can be routed.
For details, refer to the User’s Guide [Facsimile Operations].
Faxing a document
Document data saved in Fax mode can be sent as a fax.
For details, refer to the User’s Guide [Facsimile Operations].
1
Overview of the Box functions Chapter 1
C300 1-5
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1
Overview of the Box functions
1.3 Specifying settings for using the Box functions
Before using the Box functions, the following settings should be specified.
Registering and specifying settings for boxes
Register the boxes where data will be saved.
Boxes can be set up by using the machine’s touch panel or by using PageScope Web Connection from a Web browser on a computer on the network.
!
Detail
For registering and specifying settings for recipients, refer to the following sections.
“Registering boxes” on page 6-4
Overview of the Box functions Chapter 1
“Opening a box (User mode)” on page 7-14
1-6 C300
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2
Saving documents
Saving documents Chapter 2
Page 25
2
2 Saving documents
2.1 Information on saving documents
Keep in mind the following information before saving documents.
2
Note
For details on saving fax documents, refer to the User’s Guide [Facsimile
Operations].
User authentication
This machine can be set so that an account or user name and a password
Saving documents Chapter 2
must be entered in order to use the machine. Contact the administrator for
details on the account or user name for using the machine.
With user authentication
Type in the user name and password, and then press the [Access] key.
Saving documents
With account track
Type in the account name and password, and then press the [Access] key.
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Saving documents
2
Note
With user authentication, the only boxes that are displayed are those that
can be accessed by the user that is logged on.
With account track, all boxes are considered shared boxes.
If “Prohibit Functions when Auth. Error” in Administrator mode is set to
“Mode 2” and a user enters an incorrect password the specified number
of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions.
Registering boxes
Before document data can be saved, a box must be created to save the data
in.
Up to 1,000 boxes can be created.
Up to 200 documents can be saved in a single box.
A total of 9,000 pages can be saved in all boxes.
A total of 3,000 documents can be saved in all boxes.
There are public user boxes, which can be used by more than one person,
and personal user boxes, which can be used only by a single person. For details on registering boxes, refer to “Registering boxes” on page 6-4 and
“Opening a box (User mode)” on page 7-14.
2
Saving documents Chapter 2
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2
Saving documents Chapter 2
Saving documents
Naming documents
Document data that is saved can be given a name.
- The names can contain a maximum of 30 characters.
- The names can also be changed after they are saved.
- The names can be specified when the data is saved; however, if the data
is saved without a name specified, a preset name is applied.
- Names are created by combining the following elements.
As an example, the document name “CKMBT_C30004102315230” is described.
Element Description
C This letter indicates the mode when the document was saved.
KMBT_C300 This represents the name of the device that scanned the data. The
04102315230 This indicates the year (last two digits), month, day, hour and min-
_0001 This indicates the page when multi-page data is scanned. This nu-
.JPG This is the extension for the specified data format. These characters
C: Copy
F: Fax
S: Scan
P: Printing
factory default is “KMBT_C300”. This name can be changed with the
“Input Machine Address” parameter on the Administrator/Machine
Setting screen in Administrator mode. A name of up to 10 characters
can be specified.
utes when the data was scanned. The last digit is a serial number if
the document is part of a series of scans.
meral does not appear in the Document Name screen; however, it is
added automatically as part of the name when the file is routed. Add
this part to the name according to the naming conditions of the server to receive files, for example, when sending data by FTP.
do not appear in the Document Name screen; however, they are
added automatically as part of the name when the file is routed.
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Saving documents
2.2 Saving copies in boxes
Settings that can be saved and changed
Within the various functions that can be specified before making copies,
there are functions whose settings can be saved and there are functions that
cannot be saved but can be set when printing. The functions whose settings
can be saved and those that can be changed are listed below.
2
Function type Function Can be saved Can be set when
Number of copies × o
Paper tray selection o ×
Output tray selection o ×
Basic screen
settings
Combine
Originals
Quality/Density Original Type o ×
Application Sheet/Cover/Chapter Insert o ×
Color o ×
Paper o ×
Zoom o ×
Simplex/Duplex oo
Fold & Staple oo
Sort/Group oo
Punch oo
Staple oo
Combine Originals o ×
Density o ×
Background Removal o ×
Edit Color o ×
Page Margin oo
Stamp oo
printing
Saving documents Chapter 2
!
Detail
The Fold & Staple settings are available only if saddle stitcher SD-503 is
installed on optional finisher FS-514.
The hole punch function is available only when optional finishers FS-514
and punch kit PK-510 are installed.
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2
Saving documents
Saving copy documents
The following procedure describes how to save a copy document in a box.
1 Press the [Copy] key in the control panel.
2 Touch [Save in User Box].
Saving documents Chapter 2
A screen for selecting a box appears.
3 Select the box where the data is to be saved. Select the tab that con-
tains the box where the data is to be saved, and then touch the button
for the box. To specify a box number, touch [User Box #], and then type
in the number of the box.
The button for the selected box appears selected.
Is a password required when saving data?
?
% It is not necessary to enter the password when saving data, even if
a password has been specified for the box.
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Saving documents
4 Select whether or not a copy will also be printed when the data is
saved. To print a copy, touch [Yes] under “Make copies also?”.
5 Check the name of the document to be saved. Touch [Document
Name].
2
6 The default name appears beside “Document Name”.
– To change the name, touch [Delete] until the characters are deleted,
and then type in the new name.
– To erase all of the text, press the [C] (clear) key.
7 After typing in the name, touch [OK].
8 Touch [OK]. The Copy mode screen appears again.
Saving documents Chapter 2
If the function was set, [Save in User Box] appears selected.
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Saving documents Chapter 2
Saving documents
9 Specify the necessary copy settings.
10 Load the document into the optional ADF or place it on the original
glass.
11 Press the [Start] key in the control panel.
– If “Yes” under “Make copies also?” was selected, the scanned doc-
ument is copied and the document data is saved in the specified
box.
– If “No” under “Make copies also?” was selected, the scanned doc-
ument data is saved in the specified box.
2
Note
For details on the copy settings, refer to the User’s Guide [Copy Operations].
For details on printing the document saved in a box, refer to “Printing a
document from a public user box/personal user box” on page 3-2.
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Saving documents
2.3 Saving scans in boxes
Scanned images can be saved in boxes. Box destinations can be registered
in the address book, or a box destination can be specified directly.
The following procedure describes how to specify a box as a destination and
how to use the Direct Input tab.
2
Note
If optional image controller IC-406 is installed, scan documents cannot
be saved in boxes on this machine.
Using a box destination
A destination where a box has been registered is called a “box destination”.
Box destinations are saved on the Address Book tab and are indicated by
“B” on their buttons.
2
Saving documents Chapter 2
The following procedure describes how to save data to a specified box destination that has already been registered.
2
Note
If a box destination is used, the document is automatically saved with the
default name.
To specify whether or not the marks indicating the destination type are
displayed, touch [2 User Setting] in the Utility screen, then [2 Display Setting], then [2 Scan Basic Screen Default Setting], and then specify a setting for the “Address Type Symbol Display” parameter. For details, refer
to User’s Guide [Copy Operations].
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2
Saving documents Chapter 2
Saving documents
2
Note
E-mail destinations are indicated by “E”, FTP destinations are indicated
by “F”, and SMB destinations are indicated by “S”.
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Saving documents
To save data to a box destination
1 Press the [Scan] key in the control panel.
The Scan mode screen appears.
2 Touch [Address Book].
The registered destinations are displayed.
3 Touch the button for the box where the data is to be saved.
2
Saving documents Chapter 2
Why is [LDAP Search] not displayed on the Address Book tab?
?
% If the “Manual Destination Input” parameter on the Security Details
screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to “Restrict”, [LDAP Search] does not appear on the Address Book tab.
4 Specify the necessary scan settings.
5 Load the document into the optional ADF or place it on the original
glass.
6 Press the [Start] key in the control panel.
The document is scanned and the document data is saved.
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2
Saving documents Chapter 2
Saving documents
!
Detail
For details on the scan settings, refer to the User’s Guide [Network Scanner Operations].
To save data to the specified box
Specifying the box where the data is to be saved directly from the control
panel is called “direct input”.
1 Press the [Scan] key in the control panel.
The Scan mode screen appears.
2 Touch [Direct Input].
Why is the Direct Input tab not displayed?
?
% If the “Manual Destination Input” parameter on the Security Details
screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to “Restrict”, the Direct Input tab does not
appear.
3 Touch [Save in User Box].
A screen for selecting a box appears.
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Saving documents
4 Select the box where the data is to be saved. Select the tab that con-
tains the box where the data is to be saved, and then touch the button
for the box. To specify a box number, touch [User Box Number], and
then type in the number of the box.
The button for the selected box appears selected.
?
% Only one box recipient can be specified, but multiple e-mail and fax
5 Check the name of the document to be saved. Touch [Document
Name].
6 The default name appears beside “Document Name”.
2
Which box recipients can be specified for a single transmission?
Saving documents Chapter 2
recipients can be specified.
– To change the name, touch [Delete] until the characters are deleted,
and then type in the new name.
– To erase all of the text, press the [C] (clear) key.
7 After typing in the name, touch [OK].
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2
Saving documents Chapter 2
Saving documents
8 Touch [OK].
The Direct Input tab appears again. The number of the specified box
appears under “Broadcast Destinations”.
Why can’t the name of the document be changed after returning to
?
the Direct Input tab?
% To change the document name after returning to the Direct Input
tab, touch [Document Name].
9 Specify the necessary transmission settings.
10 Load the document into the optional ADF or place it on the original
glass.
11 Press the [Start] key in the control panel.
!
Detail
For details on the scan settings, refer to the User’s Guide [Network Scanner Operations].
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3
Printing a document from
a public user box/
personal user box
Printing a document from a public user box/personal user box Chapter 3
Page 39
3
Box
Printing a document from a public user box/personal user box
3 Printing a document from a public user
box/personal user box
3.1 Displaying the Box mode screen
The documents that can be printed from a box are those that were saved in
the box from Copy or Fax mode or during computer printing.
2
Reminder
If optional scan accelerator kit SA-501 is installed, data saved from Scan
mode can also be printed.
Viewing documents saved in boxes
The following procedure describes how to check the list of documents saved
in boxes.
1 Press the [Box] key in the control panel.
Printing a document from a public user box/personal user box Chapter 3
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Printing a document from a public user box/personal user box
2 From the Public User Box tab or the Personal User Box tab, touch the
button for the desired box.
Why does [Personal User Box] not appear?
?
% The Personal User Box tab displays only boxes registered to the
user that is logged on with user authentication.
3 If a password has been set for the box, type in the password, and then
touch [OK].
3
– The list of documents saved in the box is displayed.
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3
Printing a document from a public user box/personal user box
2
Reminder
If “Prohibit Functions when Auth. Error” in Administrator mode is set to
“Mode 2” and a box user enters an incorrect password the specified
number of times, that box is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions.
Searching for a box name
The desired box can be searched for by its name.
1 From the screen containing a list of the boxes, touch [Search by Name].
2 The boxes matching the box search text appear.
Printing a document from a public user box/personal user box Chapter 3
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Printing a document from a public user box/personal user box
3.2 Deleting document data
To delete data
Data that has already been printed or is no longer needed can be deleted.
1 Select the document to be deleted.
2 Touch [Delete].
3 Check the document information that appeared, and then touch [Yes]
to delete the document.
3
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3
Printing a document from a public user box/personal user box
3.3 Changing the document name
To change the document name
The name of the saved document can be changed.
1 Select the document to be renamed.
2 Touch [Edit Name].
3 The current name appears beside “Document Name”. Type in the new
name.
4 Touch [OK].
2
Note
The document name is the name of the file sent by e-mail or to an FTP or
Printing a document from a public user box/personal user box Chapter 3
3-6 C300
SMB server. Specify a document name according to the routing conditions of the destination server.
The document name can also be changed when the document is sent.
Page 44
Printing a document from a public user box/personal user box
3.4 Moving document data
2
Note
A document cannot be moved if multiple documents are selected.
To move a document
Document data currently saved in a box can be moved to a different public
user box/personal user box.
1 Select the document to be moved.
2 Touch [Move/Copy].
3
3 Under “Action”, touch [Move].
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3
Printing a document from a public user box/personal user box
4 Touch the button for the box where the document is to be moved.
Is a password required for moving data to a different box?
?
% It is not necessary to enter the password when moving data to a dif-
ferent box, even if a password has been specified for the box.
5 Check the settings, and then touch [OK].
The data is moved.
2
Note
The date and time that the document is moved is recorded under “Time
Stored”.
Printing a document from a public user box/personal user box Chapter 3
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Printing a document from a public user box/personal user box
3.5 Copying document data
2
Note
A document cannot be copied if multiple documents are selected.
To copy a document
Document data currently saved in a box can be copied to a different public
user box/personal user box.
1 Select the document to be copied.
2 Touch [Move/Copy].
3
3 Under “Action”, touch [Copy].
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3
Printing a document from a public user box/personal user box
4 Touch the button for the box where the document is to be copied.
Is a password required for copying data to a different box?
?
% It is not necessary to enter the password when copying data to a
different box, even if a password has been specified for the box.
5 Check the settings, and then touch [OK].
The data is copied into the selected box.
2
Note
The date and time that the document is copied is recorded under “Time
Stored”.
Printing a document from a public user box/personal user box Chapter 3
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Printing a document from a public user box/personal user box
3.6 Printing document data
A document saved in a box from Copy mode, Fax mode or during computer
printing can be printed. When printing the document, additional settings,
such as those for the number of copies and double-sided printing, can be
specified. In addition, a proof copy can be printed as a sample before printing or multiple documents can be combined and printed.
!
Detail
For details on printing a proof copy, refer to “Printing a proof copy” on
page 3-31.
!
Detail
For details on combining multiple documents for printing, refer to “Combined printing” on page 3-32.
2
Note
If optional scan accelerator kit SA-501 is installed, data saved from Scan
mode can be printed.
3
If optional scan accelerator kit SA-501 is installed and data saved from
Scan mode is being printed, [Cover Mode] cannot be selected in the
Change Setting screen.
Available functions Description Page reference
# of Sets Specifies the number of copies to be printed. p. 3-14
1-Sided/2-Sided Select whether a single-sided or double-sided
Finishing Select whether to sort or group the documents.
Fold & Staple Select whether the paper that is fed out is folded
Page Margin The document can be printed with a binding
Cover Mode Documents can be printed with cover pages
Stamp The document can be printed with the date/time,
copy is to be printed.
In addition, Staple and Punch settings can also be
specified.
in half and stapled at two places along the center.
margin.
added to the front and back.
page number or distribution number.
p. 3-14
p. 3-15
p. 3-17
p. 3-20
p. 3-23
p. 3-24
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Printing a document from a public user box/personal user box
!
Detail
The Fold & Staple settings are available only if saddle stitcher SD-503 is
installed on optional finisher FS-514.
The hole punch function is available only when optional finishers FS-514
and punch kit PK-510 are installed.
Printing a document from a public user box/personal user box Chapter 3
3-12 C300
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Printing a document from a public user box/personal user box
To print a document
1 Select the document to be printed.
2 Touch [Print].
3 Check the document information that appeared.
3
To check detailed information, touch [ ] or [ ].
4 To specify a setting, such as the number of copies, touch [Change Set-
ting] under “Print”.
5 Press the [Start] key in the control panel.
!
Detail
For details on changing the settings, refer to the descriptions starting with
“To change the number of copies” on page 3-14.
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3
Printing a document from a public user box/personal user box
To change the number of copies
Specify the number of copies to be printed.
The number of copies can be set between 1 and 999.
% Using the keypad, type in the desired number of copies.
– To reset the number of copies to “1”, press the [C] (clear) key.
To specify single-sided/double-sided printing
Specify whether a single-sided or double-sided copy of the document is to
be printed.
% Touch [1-Sided] or [2-Sided].
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Printing a document from a public user box/personal user box
Specifying Finishing settings
Select whether to sort or group the documents. In addition, Staple and
Punch settings can also be specified.
The following settings can be specified.
Setting Description
Sort Feeds out copies by sets.
Group Feeds out copies by pages.
Offset Separates the sets or pages of the copies.
Staple Staples copies in the corner or at two locations. The
Punch Punching holes in copies. The position of the punched
stapling position can also be selected.
holes can also be selected.
!
Detail
The hole punch function is available only when optional finishers FS-514
and punch kit PK-510 are installed.
To specify the Finishing settings
3
1 Touch [Finishing].
2 Touch [Sort] or [Group].
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3
Printing a document from a public user box/personal user box
To separate the copies, touch [Offset].
3 Select the desired Staple and Punch settings.
4 To specify the positions of the staples and punched holes, touch [Po-
sition Setting].
5 Touch the button for the desired position.
– If the “Corner” Staple setting is selected
– If the “2 Position” Staple setting is selected
Printing a document from a public user box/personal user box Chapter 3
6 Touch [OK], and then touch [OK] in the next screen that appears.
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Printing a document from a public user box/personal user box
Folding the paper in half and binding it (Fold & Staple settings)
The paper that is fed out can be folded in half and stapled at two places
along the center.
The following Fold & Staple settings can be selected.
Setting Description
Center Staple Staples the paper at two places along the center. The
Fold Folds the paper in half. The folding position can be adjust-
stapling position can be adjusted to one of 10 locations
either to the left or to the right of the center.
ed to one of 10 locations either to the left or to the right of
the center.
“Center Staple” + “Fold” settings
(folded in half and stapled at the
center in two places)
3
Original
(The “Booklet” function
is automatically set.)
“Fold” setting
(folded in half)
“Center Staple” setting
(stapled at the center in
two places)
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3
Printing a document from a public user box/personal user box
!
Detail
In order for the paper to be bound at the center or folded in half, all of the
following conditions must be met.
The paper width must be between 7-1/4 inch and 11-3/4 inch.
The paper length must be between 10 inch and 17 inch.
2
Reminder
The Fold & Staple settings are available only if saddle stitcher SD-503 is
installed on optional finisher FS-514.
To specify the Fold & Staple settings
1 Touch [Fold & Staple].
The “Sort” Finishing setting is also selected.
2 Select the desired settings.
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Printing a document from a public user box/personal user box
3 To adjust the position, touch [Position Adjustment].
4 Adjust the stapling and folding positions.
5 Touch [OK], and then touch [OK] in the next screen that appears.
3
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Printing a document from a public user box/personal user box
Adding a binding margin
The document can be printed with a binding margin.
The following settings can be specified.
Function Description
Page Margin The binding margin can be added to the left side, right side
To specify the Page Margin settings
or top of the page. The width of the binding margin can be
set between 1/16 in and 3/4 in. If “Auto” is selected, a
binding margin along the long side of the paper is selected
if the document length is 11-45/64 in or less. If the
document length is more than 11-45/64 in, a binding
margin along the short side of the paper is selected.
1 Touch [Page Margin].
2 Select the desired position for the binding margin, and then touch [-] or
[+] to specify the width of the binding margin.
– The width of the binding margin can be set in 1/16 in increments.
– To set the binding margin to 0 in, touch [None]. Only the binding po-
sition can be specified.
Printing a document from a public user box/personal user box Chapter 3
3 Touch [OK].
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Printing a document from a public user box/personal user box
REPORT
Adding cover pages (“Cover Mode” function)
Documents can be printed with cover pages added to the front and back.
First, load the paper trays with the paper for the front cover page and the
back cover page.
The following settings can be specified.
Setting Description
“Front (Copy)” under “Front Cover” The first page of the document is printed onto the paper
“Front (Blank)” under “Front Cover” A blank page is added as the first page of the document.
“Back (Copy)” under “Back Cover” The last page of the document is printed onto the paper
“Back (Blank)” under “Back Cover” A blank page is added as the last page of the document.
for the front cover page. If “2-Sided” was selected, the
second page of the document is printed onto the back of
the front cover page.
for the back cover page. If “2-Sided” was selected, the
second to last page of the document is printed onto the
back cover page.
2
Note
If a setting for the “Cover Mode” function is to be specified when printing
a copied document, either of the following conditions must be met when
saving the document in a user box.
A paper drawer is specified.
A setting is selected for the “Cover Mode” function.
3
3
2
1
4
3
4
4
3
2
2
1
4
3
1
REPORT
3
2
1
2
4
4
3
REPORT
2
1
REPORT
2
2
1
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Printing a document from a public user box/personal user box
2
Note
If a setting for the “Cover Mode” function is to be specified when printing
a copied document, either of the following conditions must be met when
saving the document in a user box.
A paper tray is specified.
A Cover Mode setting is specified.
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Printing a document from a public user box/personal user box
To specify the Cover Mode settings
1 Touch [Cover Mode].
2 Select the desired cover page format.
3
3 Specify the paper trays loaded with the paper for the front cover page
and back cover page.
Touch [Front Cover Paper] or [Back Cover Paper].
4 Select the paper tray.
5 Touch [OK], and then touch [OK] in the next screen that appears.
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Printing a document from a public user box/personal user box
Printing the date/time (“Date/Time” function)
The printing date and time can be printed on all pages of the document.
Settings can be specified for the following.
Item Description
Date Type Select the format for the date.
Time Type Select the format for the time.
Pages Specify the pages to be printed on.
The following settings are available under “Pages”.
Setting Description
Cover Only The date/time is printed only on the cover page.
All Pages The date/time is printed on all pages.
To specify the “Date/Time” function
1 Touch [Stamp].
2 Touch [Date/Time].
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Printing a document from a public user box/personal user box
3 Under “Date Type”, select the format for the date.
4 Under “Time Type”, select the format for the time.
5 Under “Pages”, select the pages that the date/time is to be printed on.
6 To change the printing position, touch [Print Position].
7 Select the printing position. To make fine adjustments to the printing
position, touch [Change Adjustment].
3
8 Specify the adjustment for moving the printing position up and down
and to the left and right.
9 Touch [OK], and then touch [OK] in the next four screens that appear.
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Printing page numbers (“Page #” function)
Page numbers can be printed on all pages of the document.
Settings can be specified for the following.
Item Description
Start No. Specify the starting chapter and page numbers.
Page No. Type Select the format for the page number.
Insert Sheet Setting Select whether or not page numbers are printed on the in-
serted paper.
The following settings can be specified for printing on inserted pages.
Setting Description
Cover Mode All Pages The page number is printed on all pages, including the front
Except for
Front Cover
Do Not Print
Page #
Insert (Copy) Print Page # A copied insertion is counted as a page, and the page
Do Not Print
Page #
Skip the
Page(s)
Insert (Blank) Do Not Print
Page #
Skip the
Page(s)
and back cover pages.
The page number is not printed on the front cover page.
The page number is not printed on the front and back cover
pages.
number is printed on it.
A copied insertion is counted as a page, but the page
number is not printed on it.
A copied insertion is not counted as a page, but the page
number is not printed on it.
A blank insertion is counted as a page, but the page
number is not printed on it.
A blank insertion is not counted as a page, and the page
number is not printed on it.
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To specify the “Page #” function
1 Touch [Stamp].
2 Touch [Page #].
3
3 Under “Start No.”, type in the starting page and chapter numbers.
4 Under “Page No. Type”, select the page number format.
5 If there are inserted pages, specify whether or not page numbers are
printed on them. Touch [Insert Sheet Setting].
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6 Select how page numbers are printed on inserted pages, and then
touch [OK].
7 To change the printing position, touch [Print Position].
8 Select the printing position. To make fine adjustments to the printing
position, touch [Change Adjustment].
9 Specify the adjustment for moving the printing position up and down
and to the left and right.
Printing a document from a public user box/personal user box Chapter 3
10 Touch [OK], and then touch [OK] in the next four screens that appear.
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2
Note
The Chapter settings are applied only when “1-1, 1-2 ...” is selected under “Page No. Type”.
Printing distribution numbers (“Set Numbering” function)
Distribution numbers can be printed on all pages of the document.
Settings can be specified for the following.
Item Description
Start Number Specify the starting distribution number.
Text Color Select the text color for the distribution numbers.
Pages Specify the pages to be printed on.
The following settings can be selected as the pages to be printed on.
Setting Description
Cover Only The distribution number is printed only on the cover page.
All Pages The distribution number is printed on all pages.
3
To specify the “Set Numbering” function
1 Touch [Stamp].
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2 Touch [Set Numbering].
3 Under “Start Number”, use the keypad to specify the starting number.
4 Under “Text Color”, select the desired color.
5 Under “Pages”, select the pages that the distribution numbers are to
be printed on.
6 Touch [OK], and then touch [OK] in the next two screens that appear.
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3.7 Printing a proof copy
The contents of the document can be checked.
2
Note
A proof copy cannot be printed if multiple documents are selected. Print
proof copies one document at a time.
To print a proof copy
1 Select the document to be proofed.
2 Touch [Proof Print].
3
3 Check the document information that appeared.
4 Press the [Start] key in the control panel.
2
Note
Only the first page is printed.
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3.8 Combined printing
Multiple documents can be printed together. Up to 10 documents can be selected to be printed together.
Additional settings, such as those for the number of copies, can be specified
for the selected document.
!
Detail
For details on changing the settings, refer to descriptions starting with
“To change the number of copies” on page 3-34.
Available functions Description Page reference
# of Sets Specifies the number of copies to be printed. p. 3-34
1-Sided/2-Sided Select whether a single-sided or double-sided
Finishing Select whether to sort or group the documents.
Fold & Staple Select whether the paper that is fed out is folded
Page Margin The document can be printed with a binding
Date/Time The printing date and time can be printed on all
Set Numbering Distribution numbers can be printed on all pages
Page # Page numbers can be printed on all pages of the
copy is to be printed.
In addition, Staple and Punch settings can also
be specified.
in half and stapled at two places along the
center.
margin.
pages of the document.
of the document.
document.
p. 3-35
p. 3-36
p. 3-39
p. 3-43
p. 3-41
p. 3-44
p. 3-46
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!
Detail
Documents saved in a box and having a front cover, back cover and
blank insertion in addition to Image Repeat and OHP Interleave settings
specified cannot be combined and printed.
The Fold & Staple settings are available only if saddle stitcher SD-503 is
installed on optional finisher FS-514.
The hole punch function is available only when optional finishers FS-514
and punch kit PK-510 are installed.
2
Note
If optional scan accelerator kit SA-501 is installed, data saved from Scan
mode can be printed.
To print a document
1 Touch [Combine].
3
The list of documents appears.
2 Select the document to be printed.
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The selected document is highlighted, and its bind number appears on
the right side.
3 Touch [Combine] in the lower-right corner.
4 Check the document information that appeared.
To check detailed information, touch [ ] or [ ].
5 To specify a setting, such as the number of copies of each document,
touch [Print].
6 Press the [Start] key in the control panel.
!
Detail
For details on changing the settings, refer to descriptions starting with
“To change the number of copies” on page 3-34.
To change the number of copies
Specify the number of copies to be printed.
The number of copies can be set between 1 and 999.
% Using the keypad, type in the desired number of copies.
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– To reset the number of copies to “1”, press the [C] (clear) key.
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To specify single-sided/double-sided printing
Specify whether a single-sided or double-sided copy of the document is to
be printed.
% Touch [1-Sided] or [2-Sided].
Specifying Finishing settings
Select whether or not the copies are separated. In addition, Staple and
Punch settings can be specified.
The following settings can be specified.
Setting Description
Offset Separates the sets or pages of the copies.
Staple Staples copies in the corner or at two locations. The
Punch Punching holes in copies. The position of the punched
stapling position can also be selected.
holes can also be selected.
3
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To specify the Finishing settings
1 Touch [Finishing].
2 To separate the copies, touch [Offset].
3 Select the desired Staple and Punch settings.
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4 To specify the positions of the staples and punched holes, touch [Po-
sition Setting].
5 Touch the button for the desired position.
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– If the “Corner” Staple setting is selected
– If the “2 Position” Staple setting is selected
3
6 Touch [OK], and then touch [OK] in the next screen that appears.
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Folding the paper in half and binding it (Fold & Staple settings)
The paper that is fed out can be folded in half and stapled at two places
along the center.
The following Fold & Staple settings can be selected.
Setting Description
Center Staple Staples the paper at two places along the center. The sta-
Fold Folds the paper in half. The folding position can be adjust-
pling position can be adjusted to one of 10 locations either
to the left or to the right of the center.
ed to one of 10 locations either to the left or to the right of
the center.
“Center Staple” + “Fold” settings
(folded in half and stapled at the
center in two places)
Original
(The “Booklet” function
is automatically set.)
“Fold” setting
(folded in half)
“Center Staple” setting
(stapled at the center in
two places)
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!
Detail
In order for the paper to be bound at the center or folded in half, all of the
following conditions must be met.
The paper width must be between 7-1/4 inch and 11-3/4 inch.
The paper length must be between 10 inch and 17 inch.
2
Reminder
The Fold & Staple settings are available only if saddle stitcher SD-503 is
installed on optional finisher FS-514.
To specify the Fold & Staple settings
1 Touch [Fold & Staple].
3
2 Select the desired settings.
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3 To adjust the position, touch [Position Adjustment].
4 Adjust the stapling and folding positions.
5 Touch [OK], and then touch [OK] in the next screen that appears.
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Printing the date/time (“Date/Time” function)
The printing date and time can be printed on all pages of the document.
Settings can be specified for the following.
Item Description
Date Type Select the format for the date.
Time Type Select the format for the time.
Pages Specify the pages to be printed on.
The following settings are available under “Pages”.
Setting Description
Cover Only The date/time is printed only on the cover page.
All Pages The date/time is printed on all pages.
To specify the “Date/Time” function
1 Touch [Date/Time].
3
2 Under “Date Type”, select the format for the date.
3 Under “Time Type”, select the format for the time.
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4 Under “Pages”, select the pages that the date/time is to be printed on.
5 To specify the printing position, touch [Print Position].
6 Select the printing position. To make fine adjustments to the printing
position, touch [Change Adjustment].
7 Specify the adjustment for moving the printing position up and down
and to the left and right.
8 Touch [OK], and then touch [OK] in the next four screens that appear.
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Adding a binding margin
The document can be printed with a binding margin.
The following settings can be specified.
Function Description
Page Margin The binding margin can be added to the left side, right side
To specify the Page Margin settings
or top of the page. The width of the binding margin can be
set between 1/16 in and 3/4 in. If “Auto” is selected, a
binding margin along the long side of the paper is selected
if the document length is 11-45/64 in or less. If the
document length is more than 11-45/64 in, a binding
margin along the short side of the paper is selected.
1 Touch [Page Margin].
3
2 Select the desired position for the binding margin, and then touch [-] or
[+] to specify the width of the binding margin.
– The width of the binding margin can be set in 1/16 in increments.
– To set the binding margin to 0 in, touch [None]. Only the binding po-
sition can be specified.
3 Touch [OK].
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Printing distribution numbers (“Set Numbering” function)
Distribution numbers can be printed on all pages of the document.
Settings can be specified for the following.
Item Description
Start Number Specify the starting distribution number.
Text Color Select the text color for the distribution numbers.
Pages Specify the pages to be printed on.
The following settings can be selected as the pages to be printed on.
Setting Description
Cover Only The distribution number is printed only on the cover page.
All Pages The distribution number is printed on all pages.
To specify the “Set Numbering” function
1 Touch [Set Numbering].
2 Under “Start Number”, use the keypad to specify the starting number.
Printing a document from a public user box/personal user box Chapter 3
3 Under “Text Color”, select the desired color.
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4 Under “Pages”, select the pages that the distribution numbers are to
be printed on.
5 Touch [OK], and then touch [OK] in the next two screens that appear.
3
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Printing page numbers (“Page #” function)
Page numbers can be printed on all pages of the document.
Settings can be specified for the following.
Item Description
Start No. Specify the starting chapter and page numbers.
Page No. Type Select the format for the page number.
To specify the “Page #” function
1 Touch [Page #].
2 Under “Start No.”, type in the starting page and chapter numbers.
3 Under “Page No. Type”, select the desired page number format.
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4 To specify the printing position, touch [Print Position].
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5 Select the printing position. To make fine adjustments to the printing
position, touch [Change Adjustment].
6 Specify the adjustment for moving the printing position up and down
and to the left and right.
3
7 Touch [OK], and then touch [OK] in the next four screens that appear.
2
Note
The Chapter settings are applied only when “1-1, 1-2 ...” is selected under “Page No. Type”.
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4
Routing a document from
a public user box/
personal user box
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4 Routing a document from a public user
box/personal user box
4.1 Editing document data
From the Route tab, document data can be edited in addition to being routed.
Function Description
Delete Data that has already been sent or is no longer needed can be
Edit Name The name of the saved document can be changed.
Move/Copy Document data currently saved in a box can be moved or
deleted.
For details, refer to “Deleting document data” on page 3-5.
For details, refer to “Changing the document name” on
page 3-6.
copied to a different public user box/personal user box.
For details on moving document data, refer to “Moving
document data” on page 3-7.
For details on copying document data, refer to “Copying
document data” on page 3-9.
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4.2 Routing
Document data saved in a box from Scan mode or Fax mode can be sent via
the network. The data can easily be routed by simply registering a destination with this machine instead of by sending the data through different computers.
2
Note
Data saved from Fax mode can be sent with the fax image resolution.
Routing types
Document data saved in boxes can be routed in three different ways.
Type Description
E-Mail Direct Input Document data is sent as an e-mail attachment.
File (FTP) Direct Input Document data is uploaded to the specified FTP server.
File (SMB) Direct Input Document data is sent to a shared folder on the specified
computer.
Transmission methods
Select one of the four routing methods according to the desired transmission
purpose and use.
Destinations can be specified using any combination of these methods.
4
Method Description Page reference
Program Multiple preset routing types are
Group M ultiple destinations can be registered
Address book Select different destinations from
Direct input With this method, destinations for e-
programmed with this method.
with this method. This is convenient for
always sending data to the same
people.
those registered in the address book.
mail transmissions, FTP transmissions
and SMB transmissions are entered
directly from the control panel. This is
used when routing data to a
destination that is not already
registered.
p. 4-6
p. 4-7
p. 4-9
E-mail transmission:
p. 4-11
FTP transmission:
p. 4-13
SMB transmission:
p. 4-15
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2
Note
If optional image controller IC-406 is installed, routing is not possible.
Available settings
The following settings can be specified.
Setting Description
Destinations Shows the destination number and number of destinations.
Transmission method Select the desired method for specifying the destination.
Document Info. Shows various information, such as the name, date and time
File Type Select the format for the file that is to be transmitted.
To route data
1 Select the document, and touch [Route].
that the transmission document was registered.
A screen appears, allowing you to specify the destination.
2 Specify the destination by using the programs and groups.
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3 If necessary, check the document information and specify the data for-
mat.
4 Press the [Start] key in the control panel.
2
Note
To change the print settings specified with a program, select the destination program, and then change the settings.
If there are limitations on the document name due to the destination server conditions, it may not be possible to send the transmission. Contact
your network administrator for information when specifying the document name during a transmission.
4
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4.3 Specifying destinations
To specify a program as the destination
1 Select the document, and touch [Route].
The Route screen appears.
2 Touch [Select from Program].
3 Touch the button for the program where the data is to be sent.
The button for the selected program appears selected.
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4 Touch [OK].
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To select a destination from a group
1 Select the document, and touch [Route].
The Route screen appears.
2 Touch [Select from Group].
4
3 Touch the button for the group where the data is to be sent.
The list of the addresses registered in the group appears.
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4 Select the destinations.
– To send the data to all addresses in the group, touch [Select All].
5 Touch [OK], and then touch [OK] in the next screen that appears.
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To select a destination from the address book
1 Select the document, and touch [Route].
The Route screen appears.
2 Touch [Select from Address Book].
4
3 Touch the button for the destination where the data is to be sent.
– The desired destination can be searched for. For details, refer to
“Searching for a destination” on page 4-10.
The button for the selected destination appears selected.
4 Touch [OK].
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2
Note
If the “Manual Destination Input” parameter on the Security Details
screen (displayed by touching [Security Setting] on the Administrator
Setting screen) is set to “Restrict”, [LDAP Search] does not appear.
Searching for a destination
Follow the procedure described below to search for the desired destination.
- Detail Search
Type in the name of the destination or part of the address to search for
the corresponding address.
- LDAP Search
Search the addresses registered in the LDAP server for the address that
corresponds to the conditions.
To perform a basic search, type in the search text. To search with multiple conditions, perform an advanced search.
For a basic search
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For an advanced search
2
4
Reminder
For details on an LDAP search and specifying settings for the LDAP server, refer to the User’s Guide [Network Scanner Operations].
An LDAP search is possible only if “Select from Address Book” was selected.
To directly specify the e-mail destination
1 Select the document, and touch [Route].
The Route screen appears.
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2 Touch [E-Mail Direct Input].
A screen appears, allowing an address to be entered.
3 Type in the e-mail address of the destination.
To specify an additional address, touch [Next Dest.].
4 Touch [OK].
2
Note
Frequently entered user names and domain names can be registered to
be recalled and used again. First, prefixes and suffixes must be registered in Administrator mode.
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Directly specifying an FTP destination
The following settings can be specified for the FTP destination.
Setting Description
Host Name Type in the host name or IP address for the destination.
Destination Folder Type in the path of the destination folder.
User Name Type in the user name for logging on.
Password Type in the password.
To specify more advanced FTP settings, touch [Detail Setting].
4
Setting Description
Port Number Shows the port number.
PASV mode Select whether or not the PASV (passive) mode is used.
Proxy Select whether or not a proxy server is used.
To directly specify an FTP destination
1 Select the document, and touch [Route].
The Route screen appears.
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2 Touch [File (FTP) Direct Input].
The Scan to FTP screen appears.
3 Type in the information for the FTP server.
To specify an additional FTP server, touch [Next Dest.], and then enter
the information.
4 Touch [OK].
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Directly specifying an SMB destination
The following settings can be specified.
Setting Description
Host Name Type in the host name or IP address for the destination.
Destination Folder Type in the path of the destination folder.
User Name Type in the user name for logging on.
Password Type in the password.
Reference Click to check the structure of the folders on the destination
To directly specify an SMB destination
computer. This can be used to directly specify the destination
folder.
1 Select the document, and touch [Route].
4
The Route screen appears.
2 Touch [File (SMB) Direct Input].
The Scan to SMB screen appears.
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