Kodak 500 User Manual
Safety
• Place the Kodak Scan Station 500 on a level work surface capable of supporting 13.6 kgs (30 lbs).
• When placing the Scan Station, make sure that the electrical power outlet is located within 1.52 metres (5 feet) of the Scan
Station and is easily accessible.
• When relocating the Scan Station, it is recommended that two people lift the Scan Station and use safe lifting techniques.
• Do not install the Scan Station in a location subject to dust, humidity or steam. This may cause electrical shock or a fire. Only
use the Scan Station indoors in a dry location.
• When disconnecting equipment from the electric socket, be sure to grasp the plug, not the cord.
• Be sure the power cord is securely plugged into the wall outlet. Failure to do so may cause electrical shock or fire.
• Do not damage, knot, cut or modify the power cord or use a damaged power cord. This may cause electrical shock or fire.
• The Scan Station requires a dedicated and properly grounded power outlet. Do not use an extension cord or power strip with
the Scan Station.
• Leave sufficient space around the power outlet so it can be easily unplugged in case of an emergency.
• Do not use the Scan Station if it becomes inordinately hot, has a strange odor, emits smoke, or makes unfamiliar noises.
Immediately stop the Scan Station and disconnect the power cord from the power outlet. Contact Kodak Service.
• Do not disassemble, service or modify the Scan Station except as explained in the User’s Guide.
• Do not move the Scan Station with the power cord and interface cable attached. This may cause damage to the cord/cable.
Remove the power cord from the wall outlet before moving or relocating the Scan Station.
• Follow the Kodak recommended cleaning procedures. Do not use air, liquid or gas spray cleaners. These cleaners displace
dust, dirt and debris to other locations within the scanner, which may cause the Scan Station to malfunction.
• Material Safety Data Sheets (MSDS) for chemical products are available on the Kodak website at: www .kodak.com/go/msds.
When accessing the MSDSs from the website, you will be required to provide the catalog number of the consumable you
want the Material Safety Data Sheet for.
Environmental information
•The Kodak Scan Station 500 is designed to meet worldwide environmental requirements.
• Guidelines are available for the disposal of consumable items that are replaced during maintenance or service; follow local
regulations or contact Kodak locally for more information.
• For recycling or reuse information, contact your local authorities, or in the USA, go to: www.kodak.com/go/recycle .
• The product packaging is recyclable.
• Parts are designed for reuse or recycling.
European Union
This symbol indicates that when the last user wishes to discard this product, it must be sent to appropriate facilities
for recovery and recycling. Please contact your local Kodak representative or refer to www.kodak.com/go/recycle
for additional information on the collection and recovery programs available for this product.
Please consult www.kodak.com/go/REACH for information about the presence of substances included on the candidate list
according to article 59(1) of Regulation (EC) No. 1907/2006 (REACH).
Battery Information
This product contains a Lithium Ion button cell battery. This battery can only be removed or replaced by a qualified Service
Engineer.
Acoustic emission
Maschinenlärminformationsverordnung – 3, GSGV
Der arbeitsplatzbezogene Emissionswert beträgt <70 db(A).
[Machine Noise Information Ordinance — 3, GSGV
The operator-position noise emission value is <70 dB(A).]
phase est de 230 V.
EMC statements
声明，该产
此为A级产品，在生活环境中品可能会造成无线电干扰。在这种情况下，可能需要
用户对其干扰采取切实可行的措施
United States: This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part
15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference when the
equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.
European Union: WARNING: This is a Class A product. In a domestic environment this product may cause radio interference
in which case the user may be required to take adequate measures.
Japan: This is a Class A product based on the standard of the V oluntary Control Council for interference by information
Technology Equipment (VCCI). If this is used in a domestic environment, radio disturbance may arise. When such trouble
occurs, the user may be required to take corrective actions.
Taiwan: WARNING: This is a Class A product. In a domestic environment this product may cause radio interference in which
case the user may be required to take adequate measures.
Peoples Republic of China: WARNING: This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
Korea: Please note that this equipment has obtained EMC registration for commercial use. In the event that it has been
mistakenly sold or purchased, please exchange it for equipment certified for home use.
OVERVIEW 1-1
PRE-INSTALLATION CHECKLIST 2-1
SCAN STATION INSTALLATION AND CONFIGURATION 3-1
CONFIGURING SCAN SETTINGS FOR THE SCAN STATION 4-1
SETTING UP AND MANAGING DESTINATION GROUPS 5-1
ADMINISTRATION SPECIFICS 6-1
MAINTENANCE 7-1
TROUBLESHOOTING 8-1
GLOSSARY 9-1
APPENDICIES A – C
Specifications
Supported Network Protocols
Warranty
1 Overview
Contents Chapter summary ...........................................................................1-1
System requirements......................................................................1-2
What’s in the box ............................................................................1-2
Setting up the Scan Station.............................................................1-2
Scan Station components...............................................................1-3
The Kodak Scan Station 500 is designed as a walk-up device that
requires no host PC or application software. It works with and uses an
existing network and network shared services to communicate with
other network devices or destinations. The Scan Station 500 is a
capture solution that allows you to quickly send your documents via
email, network, networked printers, USB flash drives or fax with a
simple touch.
This Administrator’s Guide provides the information you need to setup
and administer the Kodak Scan Station 500 and Kodak Scan Station
520EX. For the purpose of this manual both models will be referred to
as Kodak Scan S t ation 500. An y dif ference s between these models will
be noted.
Chapter summary Chapter 1, Overview — provides system requirements, instructions for
setting up the Scan Station, and an overview of Scan Station
components.
Chapter 2, Pre-Installation Checklist — fill in this Pre-Installation
Checklist before you set up the Scan Station. It will save you time and
make the setup procedures easier.
Chapter 3, Scan Station Installation and Configuration — provides
installation and configuration procedures to get your Scan Station up
and running.
Chapter 4, Configuring Scan Settings for the Scan Station —
provides procedures for customizing scan settings and creating Setting
Shortcuts and tasks.
Chapter 5, Setting up and Managing Destination Groups —
provides information and procedures for setting up and managing your
destination groups, (e.g., email addresses, network shares, printers).
Chapter 6, Administration Specifics — provides information about
password-protecting and updating your Scan Station.
Chapter 7, Maintenance — provides cleaning and maintenance
procedures.
Chapter 8, Troubleshooting — provides a problem solving chart that
you should refer to before calling Kodak Support.
Chapter 9, Glossary — provides descriptions for terms used
throughout this document.
Appendices — provides Scan Station specifications and information
about supported network protocols.
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System requirements The Kodak Scan Station 500/520EX - Scanner Administration which is
installed on a separate PC, requires one of the following operating
systems:
• Windows XP Service Pack 2 and 3
• Windows Vista, Service Pack 2
• Windows 7
All require Microsoft .Net 2.0 Framework and Microsoft Installer v3.0,
which will automatically be installed if not detected.
What’s in the box Before you begin open the box and check the contents:
• Kodak Scan Station 500
• Power cord bundle
• Portable USB flash drive
• Welcome Folio which includes:
- Installation CDs:
Scanner Administration and Supporting Documentation
User Configuration Organizer and Supporting Documentation
- Registration sheets
- Printed User’s Guide, English
- Printed Administrator’s Guide, English
- Maintenance Reference Guide
- User Reference Guide
- Installation Guide
- Country Contact sheet
- Miscellaneous flyers
Setting up the Scan Station
Carefully unpack the Scan Station 500 and place it on a clean, dry and
level surface. Refer to the “Rear view” illustration later in this chapter for
port locations.
1. Select the appropriate AC power cord and plug one end of the
power cord into the power port of the Scan S tatio n and the other end
into the wall outlet.
2. Plug one end of the 10/100 Base T network cable (customer
provided) into the Ethernet port of the Scan Station and plug the
other end of the network cable into the network drop’s wall outlet.
3. When the Scan Station is properly connected, press the power
button and wait a few moments for the Scan Station to start up and
display the application.
4. Proceed to Chapter 2, Pre-installation Checklist to review and
gather the necessary configuration information before installing the
Kodak Scan Station 500/520EX - Scanner Administration and
creating your administrative configuration file.
1-2 A-61628 December 201 1
Scan Station
Input tray extender
Input tray
Side guides
Scan Station cover
Touch screen
Go button Output tray
Stop/Logout
Power
extender
Output tray
panel
button
button
components
Front view
Input tray extender (not shown) — pull this extender out to
accommodate document sizes over 8 1/2 x 11 inches (A4).
Input tray — holds up to 75 sheets of 75 g/m
2
(20 lb.) paper.
Side guides — slide the guides back and forth to accommodate
document size.
Scan Station cover — provides access to the internal components for
maintenance and clearing jams.
Touch screen — allows you to easily navigate through selections with
a simple touch.
Go button — press to start scanning documents.
Output tray extender— pull this extender out when scanning
documents longer than 11 inches (28 cm).
Output tray panel — covers the transport when not in use. When
opened, collects the scanned documents. The Scan Station cover
cannot be opened when the output tray panel is closed.
Stop/Logout button — press to cancel the current operation or return
to the previous screen. At the end of a scan job, pressing the red X
button will log the user off.
Power button — turns the power on and off. When the power is on, the
LED is blue.
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Inside view
Separation module
release lever
Gap release lever
Scan Station cover
release lever
Rollers
Separation module
Imaging guides
Paper
present
sensor
Feed module
cover
Feed module
USB port
Multifeed detection
sensor
USB port — use this port to insert your USB flash drive.
Separation module release lever — push the release lever down to
remove the separation module for cleaning or replacement.
Gap release lever — allows you to manually adjust the sp ace between
the feed module and separation module for documents that require
special handling.
Scan Station cover release lever — opens the Scan Station to allow
access to the paper path for cleaning or clearing a document jam.
Feed module, separation module and rollers — provides smooth
document feeding and separation of various sizes, thicknesses and
textures of documents.
Imaging guides — for optimum image quality, keep the imaging guides
clean. There are two guides: one upper and one lower.
Multifeed detection sensor — detects if more than one document
enters the paper path at a time.
Paper present sensor — detects the presence of documents in the
input tray.
Feed module cover — this cover needs to be removed when cleaning
or replacing the feed module or feed module tires.
1-4 A-61628 December 201 1
Rear view
Flatbed connector
Power port
Modem port
USB ports
Ethernet port
Security lock
port
Flatbed connector — connects the optional A3 Flatbed Accessory to
the Scan Station.
Modem port — connects the fax modem to a phone line.
Power port — connects the power cord to the Scan Station.
Ethernet port — connects the Scan Station to the network.
USB ports — connects peripheral devices (i.e., keyboard, mouse and
other accessories) to the Scan Station.
Security lock port — connects a security lock to the Scan Station. You
can purchase a standard security lock at an of fice supply store. Refer to
the instructions provided with the security lock for installation
procedures.
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2 Pre-installation Checklist
It is recommended that you fill out this worksheet before configuring the Kodak Scan Station 500. This
network information is needed to create an administrative configuration file to complete the installation.
Locate any information you are unsure of before creating the administrative configurat ion file. If you have
trouble filling out this worksheet, see the person who manages your network. See the section entitled,
“Administrative and user configuration files” in Chapter 3 for more information.
NOTE: This installation shows what you will need to install the Scan Station as of the date of this
document. As our products continue to improve, check the Kodak website
(to://www.Kodak.com/go/disupport) for the latest version.
Language Settings — found under the Settings button in the Configuration Organizer or Scan Station when using the KSS500 - Scanner Admin application.
Parameter Name Description/Sample Your Setting Notes
Language The application display language Default: English.
Device Settings — found under the Settings button in the Configuration Organize r or Scan
Station when using the KSS500 - Scanner Admin application.
Parameter Name Description/Sample Your Setting Notes
Device Name NETBIOS name of the Scan
Station.
IMPORTANT: You will need the
unique device name to add a
Scan Station to the Scanner
Administration application.
The Scan Station by factory default
has its own unique name
(e.g., OEMxxxxxxx)
IP Address Settings — Automatic
Automatic (DHCP) This is the default. If selected, the IP address, subnet
IP Address Settings — Static
Static (IPv4)
• IP Address
(required)
• Subnet Mask
(required)
• Default Gateway
(required)
• Preferred DNS
Server
(required)
• Alternate DNS
Server
• Preferred WINS
Server
Standard IPv4 address
(e.g., 192.0.0.1)
Scan Station’s IP address
Scan Station’s Subnet Mask
(e.g., 255.255.255.0)
IP address of default gateway on
the network
IP address of domain name Server
#1
IP address of the alternate domain
name Server #2
IP address of Windows Internet
Name Server #1
It is recommended that you do not
change this setting. Must be unique
(up to 15 characters) on the network/
subnet.
mask, and DNS server of the Scan
Station are set automatically by the
DHCP server.
Complete this and the other
network sections only if you are
not using DHCP.
Only these numbers are allowed: 0,
128, 192, 224, 248, 252, 254 and 255.
If this number is incorrect, you may
not be able to reach some network
locations.
A-61628 December 2011 2-1
Device Settings (continued) — found under the Settings button in the Configuration
Organizer or Scan Station when using the KSS500 - Scanner Admin application.
Parameter Name Description/Sample Your Setting Notes
• Alternate WINS
Server
Device/
Administrator
Password
Default Credentials
• User Name
• Password
• Domain
Remote
Configuration
Volume
Setup Wizard
Alphanumeric IP address of
Windows Internet Name Server #2
Optional numeric password to
restrict access to the Scan Station.
Account on the Microsoft Server
2000 or Server 2003 domain the
Scan Station uses for access to the
network devices and printers.
Domain password for network user
name (e.g., 1Df4781).
Name of Microsoft Server 2003 or
Server 2008 domain the network
user name belongs to (e.g.,
Mycompany).
Allows the Scan Station to be
configured using a folder on the
network.
Allows the administrator to set the
volume level for the fax modem
and sound playback.
Allows the selection of
configuration options (i.e., time,
date, etc.) when connecting to the
network.
Entered via the virtual keyboard at
each access. May be alpha or
numeric characters up to 30
characters long.
Novell eDirectory and Linux/Unix are
not supported for login at this time.
This is required to access shared
folders and network printers.
Must be a valid Microsoft format.
This is not necessarily the same as an
Internet domain (company.com). For
more on domain naming conventions,
see http://support.microsoft.com/kb/
909264/en-us.
Refer to Chapter 6 for more
information.
2-2 A-61628 December 2011
Email Server Settings — found under the Settings button in the Configuration Or ganizer or Scan Station when using the KSS500 - Scanner Admin application.
Parameter Name Description/Sample Your Setting Notes
SMTP Settings
• Server Address
• Credentials
•Port
•TSL
• SSL
• Authentication
Scheme
LDAP Settings
• Server Address
• Credentials
•Port
•Base DN
• Search Field T ag
• Email Address Tag
• Full Name Field Tag
• Search Results to
Return
• Security Options
Fully qualified domain name or
IPv4 address of the SMTP server
(e.g., smtp-server.
company.com or 192.0.0.1).
User name, password and network
domain. Required to access the
SMTP server.
Default: 25 Only change if your email server
Transport Layer Security
Secure Socket Layer Typically unchecked. Check only if
The specific SMTP Authentication
Scheme used by your mail server.
Fully qualified domain name or
IPv4 address of the LDAP server
(e.g., ldap-server.
company.com or 192.0.0.1).
User name, password and network
domain. Required to access the
LDAP server.
Default: 389 Only change if your LDAP server
Base Distinguished Name
Default: sn
Default: email
Default: display name
The maximum number of records
to display (1 to 1000) when
performing a search.
Default: 50
Allows you to set the Security Type
and/or Certificate.
Use IPv4 to eliminate any DNS issues
when troubleshooting.
Required for authenticated SMTP.
NOTE: This is not necessarily the
same as the credentials defined
under Device Settings.
communicates on an IP port that is
not Port 25.
you are sure your email server
requires it.
Contact your corporate LAN
administrator for more details on this
setting.
Use IPv4 to eliminate any DNS issues
when troubleshooting.
Required for authenticated LDAP.
NOTE: This is not necessarily the
same as the credentials defined
under Device Settings.
communicates on an IP port that is
not Port 389.
Contact your corporate LAN
administrator for more details on this
setting.
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LDAP Settings (continued)
Return Email
Address
Maximum
Attachment Size
This is the address that bounced
emails are returned to (e.g.,
bounce@company.com). This
address will also appear as the
default “From” address when
sending email.
1-99 MB
Default: 99 MB
Select a person who will receive
notification that an email address
could not be reached.
Email operations that create files
larger than this will fail. This should
match the limitations defined by
your email server.
Fax Settings — found under the Settings button in the Configuration Organ izer or Scan
Station when using the KSS500 - Scanner Admin application.
Parameter Name Description/Sample Your Setting Notes
LDAP Fax Field Tag May be used to search for fax
numbers stored in a corporate
address box.
Sender’s Fax Number
Outside Line Prefix
Modem Country Code
Incoming Fax Settings
• Incoming Fax Folder
• Incoming Fax
Printer
• Receive Fax
Fax Notification
• Retries
• Retry Delay
This field is informational.
The prefix a user needs to access
an outside line.
Displays a list of associated codes
that configure the modem for use in
the selected country.
Configures your Scan Station to
receive incoming faxes.
Enter a fully qualified path name to
a network folder where faxes will
be delivered.
Select a network printer for
incoming fax delivery.
Allows faxes to be received at the
configured device.
Enable to receive “success” or
“failure” notification when a fax is
sent.
The number of times the Scan
Station will attempt to send a fax.
The number of minutes the Scan
Station will wait between attempts
to send a fax.
This field is not required.
A comma may be used to insert a
“pause”.
• This option is only available if the
administrator’s Email ID is
configured.
• See Chapter 3 for more detailed
information.
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3 Scan Station Installation and Configuration
Contents Setup Wizard ..................................................................................3-2
Installing the Kodak Scan Station 500/520EX - Scanner
Administration application............................................................3-6
Menus.............................................................................................3-8
Toolbar.......................................................................................... 3-11
Network configuration options.......................................................3-12
Adding a Scan Station ..................................................................3-12
Discovering devices......................................................................3-14
Modifying a Scan Station ..............................................................3-15
Deleting a Scan Station.................................................................3-16
Changing a password...................................................................3-16
Administrative and user configuration files ...................................3-17
Configuring your Scan Station ......................................................3-19
Language setting ......................................................................3-20
Device settings..........................................................................3-20
E-mail settings ..........................................................................3-24
SMTP settings.......................................................................3-24
LDAP settings........................................................................3-27
Return E-mail address...........................................................3-30
Maximum attachment size.....................................................3-31
Fax settings...............................................................................3-32
Transaction Log settings...........................................................3-38
Time settings.............................................................................3-39
Date settings.............................................................................3-40
Configuration options................................................................3-41
Password protecting the configuration file....................................3-44
Saving your administrative configuration file.................................3-45
Uploading configuration settings...................................................3-46
Loading configuration settings using the KSS500 - Scanner
Admin application ...................................................................3-46
Uploading the configuration settings using a USB drive...........3-46
Setting the Scan Station clock ......................................................3-47
Setting the Scan Station date........................................................3-47
A-61628 December 2011 3-1
Setup Wizard When the Scan Station 500 is turned on for the first time, the setup
wizard automatically starts which provides a step-by-step procedure
allowing you to select configuration options (i.e., time, date, etc.) when
connecting to the network.
Other configuration options are also required for Scan Station setup
(i.e., email and fax configurations, etc.); however, these options are
setup using the KSS500 - Scanner Administration application.
Procedures regarding these additional settings are explained in more
detail later in this chapter.
NOTES:
• The procedures that follow are only for the first time you turn on your
Scan Station.
• For detailed information regarding any of the following settings, see
the section entitled, “Configuring your Scan Station” later in this
chapter.
• If Run the wizard at next boot-up is enabled, the wizard will start at
the next power up.
Upon startup the Language screen will be displayed.
1. Select the language that you want the Scan Station user interface to
be display in, then click Done. The following screen will be
displayed.
3-2 A-61628 December 201 1
2. Select any of the options you want to configure:
• Device Name: allows you to enter the device name.
• Date: allows you to set the date on the Scan Station.
• Time Zone: allows you to select the desired time zone.
• Time: allows you to set the time on the Scan Station.
• Device/Administrator Password: allows you to set a password
that provides access to the Scan Station.
• Network Settings: allows you to configure the Scan Station’s
network address.
After you select the options you want to configure, click Done and
the screen associated with the first selected option will be
displayed.
3. If you selected Device Name, a keyboard will be displayed where
you can enter the name of the device.
4. Click Next. If you selected Date, the Date screen will be displayed.
5. Enter the desired date and click Next.
A-61628 December 2011 3-3
If you selected Time Zone, the following screen will be displayed.
6. Select the desired time zone and click Next. If you selected Time,
the following screen will be displayed.
7. Enter the desired time and click Next. If you selected Device/
Administrator Password, the following screen will be displayed.
3-4 A-61628 December 201 1
8. Enter the desired password and click Next. The following screen will
be displayed.
9. Select Obtain an IP Address automatically to use DHCP to obtain
an IP address to connect to the network or Assign an IP Address
to enable you to enter the desired IP address and click Next. The
following screen will be displayed.
10.Enter the required IP Address, Subnet Mask, Default Gateway,
Preferred DNS Server information and click Done.
A screen summarizing your settings will be displayed.
11. Click Yes to accept your selections.
12.When all desired setting have been made, continue with the Scan
St ation inst allation . See the next section, “Insta lling the Kodak Scan
Station 500/520EX - Scanner Administration application”.
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Installing the Kodak Scan Station 500/ 520EX - Scanner Administration application
You must install the KSS500 - Scanner Administration application
(KSS500 - Scanner Admin) on a separate computer. The KSS500 Scanner Admin application allows you to properly setup, configure and
manage Scan Station 500 devices over a network in an efficient and
productive manner. This application communicates with Kodak Scan
Station 500 devices over the network; thereby minimizing individual
access to multiple Scan Stations.
1. Insert the Installation CD titled, “Scanner Administration and
Supporting Documentation” in the CD-ROM drive on the computer
where the KSS500 - Scanner Admin application will be installed.
The installation software starts up automatically.
NOTE: If .NET Framework 2.0 and MSI 3.x is not already installed,
the KSS500 - Scanner Admin application installer will install
them before installing the KSS500 - Scanner Admin
application.
2. Click Next when the Kodak Scan Station 500 splash screen is
displayed.
3. Click Next when the Welcome screen is displayed.
4. Click I Agree after you have read and agreed with the terms of the
Software License Agreement, then click Next.
5. When the Select Installation Folder screen is displayed, enter or
browse to, the folder where you want to install the KSS500 Scanner Admin application or keep the default setting. You may also
install the application for Everyone or Just Me (yourself), then click
Next.
NOTE: It is recommended that you accept the default settings.
6. Click Next on the Confirmation screen. The installation will start and
several progress screens will be displayed.
7. Click Close when the installation is complete.
8. Remove the Installation CD from the CD-ROM drive.
3-6 A-61628 December 201 1
9. After installing the application, the Kodak Scan Station 500/520EX Scanner Admin main screen will be displayed.
NOTE: The KSS500 - Scanner Admin main screen contains the specific
data to identify and connect to Scan Stations on a network.
Scanner Name — displays the name assigned to the Scan Station.
IP Address — displays the IP address that is associated with the Scan
Station.
DHCP — if the Scan Station is configured to retrieve the IP address
using DHCP this field will be checked, if the Scan Station is configured
to statically retrieve the IP address, this field will be blank.
HTTPS — select On if you want the Scan Station to use a secure
connection to communicate.
Mac Address — displays the unique identifier of the network adapter.
Status — displays the current status of the Scan station (i.e., idle,
scanning, updating, rebooting, etc.).
NOTE: When you press F5, the status of the registered sca nners will be
refreshed.
Group — displays the group (i.e., location) that the Scan St ation is p art
of. This is set up when adding a scanner. To change this information,
click in the Group field and enter the desired information.
Last Command — displays the last command that was issued by the
administrator including the date, time and the success or failure of the
action performed.
Comments — any comments added by the administrator when a Scan
Station is added will be displayed in this column. To change this
information, click in the Comments field and enter the desired
information.
A-61628 December 2011 3-7
Menus The KSS500 - Scanner Admin application provides the following
menus: File, Edit, Scanner and Help.
File menu — the File menu provides these options:
Save — displays the Save as dialog box
which allows you to select a file name and
directory to save the Scan Station
identification data in an xml file format.
Open — displays the Open dialog box which
allows you to open a previously saved Scan
Station identification xml file format.
Configuration Organizer — displays the
Configuration Organizer application.
Recent File — lists the most recently accessed xml files which hold the
Scan Station(s) information such as Device Name, IP address, Groups
and comments.
Exit — closes the KSS500 - Scanner Admin application.
Edit menu — the Edit menu provides these options:
Add Scanner — displays the Add Scanner
dialog box, which allows you to register
Scan Stations that you want to manage
remotely.
Discover Devices — allows you to scan a
range of IP addresses and automatically
register any Scan Station within that range
that responds to the request.
NOTE: Any Scan Station that has had its
password changed will not respond to the
discovery request.
Modify Scanner — allows you to rename
the selected Scan Station and set network
settings.
Delete Scanner — deletes the selected Scan Station(s).
Select All — allows you to select all the Scan Stations that have been
added; you can also press Ctrl+A to select all Scan Stations.
Deselect All — allows you to deselect all the Scan Stations that are
currently selected; you can also press Ctrl+D to deselect all Scan
Stations.
Change Password — displays the Change Password dialog box which
allows you to change the connection password to the Scan Station.
3-8 A-61628 December 201 1
Refresh — displays the current state of the Scan Station:
• Idle — currently active on the network.
• Scanning — Scan Station is scanning.
• Processing images — the Scan Station is processing images (i.e.,
converting images to PDF).
• Sending e-mail — the Scan Station is sending an e-mail.
• Saving — images are being saved to a USB drive, network folder,
FTP site, or a SharePoint or Evernote site.
• Printing — the Scan Station is printing images.
• Scan Completed — the Scan Station has successfully completed
the scanning session. When Done is selected, the Scan Station will
go into Idle state.
• Error — the Scan Station failed to complete the scanning session.
When Done is selected, the Scan Station will go into Idle state.
• Cancelled — the scanning session has been cancelled. After the
inactivity time period has been reached, the Scan Station will go into
Idle state.
• Preview — the Scan Station is in the Preview state.
• Sending Fax — the Scan Station is sending a fax. This is only
displayed if the Scan Station is not currently scanning.
• Receiving Fax — the Scan Station is receiving a fax. This is only
displayed if the Scan Station is not currently scanning.
• Powering down — the Scan Station is in the process of a power-
down sequence.
• Rebooting — the Scan Station is in the process of being rebooted.
• Updating — the configuration file or firmware is currently being
updated.
•In Use — when a USB flash drive is inserted, a user is logging in or is
interacting with the Scan Station, this state is displayed.
• Not found — the Scan Sta tion is not bei ng recognized (i.e., power is
turned off).
Refresh Rate — allows you to set the amount of time (in 30-second
intervals) that the application will try and communicate with all Scan
Stations (i.e., after a power shutdown).
HTTPS — turning HTTPS on will secure data as it is communicated
between the server and the Scan Station.
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Scanner menu — the Scanner menu provides Device, Configuration and Power Options.
Device — provides the following options:
• Retrieve Logs: allows you to save the log files retrieved from the
selected Scan Station.
• Clear Logs: when selected the following message will be displayed,
Are you sure you want to clear the log files of the selected
scanner? If you click Yes, the log files will be cleared.
• Retrieve Transaction Logs: allows you to save the transaction log
file retrieved from the selected Scan Station.
• Clear Transaction Logs: when selected the following message will
be displayed, Are you sure you want to clear the transaction log
files of the selected scanner? If you click Yes, the transaction log
files will be cleared.
• Save All Logs: saves all available log files found on the selected
Scan St ations and saves them to the selecte d directory. The logs will
be saved in the selected directory under the Device Name folder of
the Scan Station.
• Details: provides status information about the selected Scan Station.
• Update Time/Date: allows you to set all Scan Stations to the current
time and date remotely. See the section entitled, “Updating Time/
Date” in Chapter 6 for more information.
Configuration — provides a list of options for downloading and
uploading configuration files and uploading firmware to the Scan
Station.
Power Options — provides a list of options for rebooting and turning
the selected Scan Station off.
Help menu — the Help menu provides these options:
Contents — provides a list of Help topics
associated with the KSS500 - Scanner Admin
application.
Index — provides an alphanumeric listing of
keywords associated with the KSS500 -
Scanner Admin application.
About — displays a window containing software copyright and version
information.
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Toolbar The Toolbar provides quick access to commonly used functions. The
toolbar is always displayed. You cannot add, delete or move toolbar
buttons.
Icon Description
Displays the Save as dialog box which allows you to select a
file name and directory to save the Scan Station identification
data xml file format.
Displays the Add Scanner dialog box, which allows you to
setup Scan Stations that will be managed remotely.
Allows you to rename the selected Scan Station, set network
settings and update group and comme n t fi eld s.
Allows you to delete the selected Scan Station.
Displays the current state of the Scan Station:
•Idle
• Scanning
• Processing images
• Sending e-mail
•Saving
•Printing
•Error
• Cancelled
•Preview
• Sending Fax
• Receiving Fax
• Powering down
• Rebooting
• Updating
•In Use
• Not found
For a description of these states see the section entitled,
“Menus” earlier in this chapter
Displays and allows the saving of the log file on the selected
Scan Station.
Displays and allows the saving of the transaction log file on the
selected Scan Station.
Displays detailed information about the selected Scan Station
(i.e., software version, IP address, etc.).
Allows you to download the configuration file of a selected
Scan Station. Once the file is downloaded you can view,
modify, save and upload to one or more Scan Stations.
Allows you to send a configuration file to one or more Scan
Stations.
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Network configuration options
Before you can start adding Scan Stations you must know the IP
address or the Scan Station’s device name; preferably both.
Whether you are administrating a Scan Station that is located next to
you or across the country on the same network, you must have this
information before administering a Scan Station using the KSS500 Scanner Admin application.
To get the name of your Scan Station:
1. Be sure the Scan Station is on and the application is running.
2. Click on the Information icon to display the Scan Station’s name or
IP address if the network has DHCP enabled.
If your Scan Station is currently connected to a network, the About
screen will also display the IP address that has been assigned to your
Scan Station.
Adding a Scan Station
Before adding Scan Station 500 devices to manage remotely, it is
suggested that you obtain the Scan Station name(s) and/or IP
addresses and passwords of the Scan Stations you want to add. You
must enter either a Scan Station name or IP address or both.
NOTE: The Scan Station will only have an IP address if the Scan
Station is connected to a network and has been configured.
As Scan Stations are added, the main screen will be updated.
1. Select Edit>Add Scanner. The Add Scanner dialog box will be
displayed.
2. Enter the name of the Scan Station in the Scanner Name field .
NOTE: Acceptable values in this field are: alphanumeric characters
and a dash. No spaces or other symbols are allowed.
3. Enter the IP address. The IP address must be in IPv4 format
xxx.xxx.xxx.xxx.
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4. Enter the device’s password.
NOTES:
• This field can be left blank. Leave this field blank if the p assword
has not been changed.
• This field will be grayed out and not needed if the password has
not been changed.
5. Enter the name of the group (or location). For example, the Scan
Station may be located in the main branch of a corporation.
6. Enter any additional information that is important to you in the
Comment field. For example, you can enter the name of the
department where the Scan Station is located.
7. Click Add. The Scanner name and information will be added to the
listing on the KSS500 - Scanner Admin main screen.
NOTES:
• If the Scan Station is not found or if you are adding a Scan
Station that will be installed on the network at a later time, the
message, There was an error communicating with the device,
would you like to Add it anyway? will be displayed. Click Yes
to add the Scan Station.
• If an incorrect IP address is entered, you may have to delete the
Scan St ation information from the KSS500 - Scanner Admin main
screen and add it again with the correct information.
8. Follow Steps 1 - 7 to add additional Scan Stations to this group.
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Discovering devices The Discover Devices option allows you to scan a range of IP
addresses to find and automatically register any Scan Station that has
an IP address that falls within the defined range of addresses.
NOTE: The Discover Devices option only works on Scan Stations that
have not had their password changed from the factory default.
1. Select Edit>Discover Devices. The Discover Devices dialog box
will be displayed.
2. Enter the first IP address where you want to start the search within a
range of IP addresses in the Start IP Address field.
NOTE: The End IP address will automatically be filled in with an
address that is 10 greater than the start IP address. e.g.
Start = 192.168.1.1, End = 192.168.1.10.
3. Enter the last IP address where you want to end the search in the
End IP Address field.
4. Click Search. The search will begin. Depending on the range of the
search, this process may take a few minutes. As Scan Stations’s IP
addresses are found within the range, they will automatically be
registered.
NOTE: If you select an address range that spans the upper two
address segments of the IP address, it may take an
exceedingly long time to discover devices. e.g.,
192.168.1.1 - 192.169.1.1 or 192.168.1.1 - 193.168.1.1.
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Modifying a Scan Station
1. Select Edit>Modify Scanner. The Modify Scanner dialog box will
be displayed.
2. Make any required changes.
NOTE: If you select Static IP Address, the Static IP Address
window will be displayed allowing you to change IP address
settings.
3. Click Update.
NOTE: When changing from a Static IP address to DHCP IP address,
you may have to click the Update S t atus icon on the Main
screen to see the IP Address change
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.
Deleting a Scan Station
1. Select Edit>Delete Scanner . The Delete Scanner dialog box will be
displayed.
2. Click Yes.
Changing a password
1. Select Edit>Change Password. The Change Password dialog box
will be displayed.
2. Enter the current Scan Station password in the Current password
field.
3. Enter the new password in the New Password field.
4. Re-enter the new password in the Confirm new password field.
5. Click OK.
NOTE: If the password has never changed, then the current password
will not be needed and should be left blank. The default will be
used and this option will be grayed out.
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Administrative and user configuration files
Within the KSS500 - Scanner Admin application is the Configuration
Organizer which allows you to create administrative and user
configuration files.
The Configuration Organizer is used to create either administrative or
user configuration files that are used to configure the Scan S t ation 500.
The Configuration Organizer file is named KSS500.XML and can only
be read by the Scan Station and Co nfiguration Organizer. It can also be
password protected.
NOTE: User’s can install just the Configuration Organizer on their own
PC (see the User’s Guide). For security reasons, the KSS500 Scanner Admin application cannot be installed on a PC that has
the Configuration Organizer installed.
Differences between the administrative and user configuration files are:
Administrative configuration files
Administrative configuration files are settings that define Scan Station
default settings created by the administrator.
• When installing a configuration file using a USB drive, if the contents
of the configuration file do not match the exact contents of the
configuration file currently stored on the Scan Station, you will be
prompted to update the Scan St ation with the configuration file on the
USB drive.
• Only administrative configuration files can be used to define printers
and modify the default settings on a Scan Station.
NOTE:You can also create your own configuration files that contain
your personal Scan Station preferences using the KSS500 Scanner Admin application under File>Save As User.
User configuration files
• Users can create their own configuration files that contain personal
scanning preferences. These users can make the changes to
destinations and settings using the Configuration Organizer and save
it on their USB flash drive.
• Only user configuration files can define USB drive folders.
• The user cannot make any permanent changes to the Scan Station’s
configuration file. Instead, all of the user’s destinations will appear on
the Scan Station’s display and will be merged with the default
destination groups. A “user” profile image will be displayed as part of
the icon on the top toolbar indicating that user settings are available
during the scan session.
• If the user’s personal configuration contains changes to the scan
settings (values found on the Settings screen), these settings
temporarily replace the Scan Station’s default settings.
• When a scan job is complete, the user’s USB flash drive can be
removed from the Scan Station and the Scan Station display returns
to the normal state with the default settings restored.
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