IBM SC23-8765-00 User Manual

IBM Maximo for Government

Release 6.1

Maximo User’s Guide Addendum

SC23-8765-00

Note

Before using this information and the product it supports, read the information in “Notices” on page 61.

This edition applies to version 6, release 1 of IBM Maximo for Government and to all subsequent releases and modifications until otherwise indicated in new editions.

US Government Users Restricted Rights - Use, duplication or disclosure restricted by GSA ADP Schedule Contract with IBM Corp.

About This Publication

This section explains how this guide can help you to use IBM® Maximo® for Government (Government). It also provides information about other IBM Corporation resources available to you, such as additional documentation and support.

Intended Audience

This addendum to the IBM Maximo User’s Guide is for people who use Maximo for Government. This solution extends certain existing Maximo applications and also provides new Maximo applications designed specifically for Government customers.

Related Information

For more information about IBM Maximo for Government, refer to the following documentation:

Document Description

IBM Maximo for Government Installation Guide

IBM Maximo Finance Manager’s Guide Describes how IBM Maximo

IBM Maximo Installation Guide Describes how to install and

IBM Maximo Multisite Administrator’s Guide

IBM Maximo Online Help Provides step-by-step procedures for

Describes how to install IBM Maximo for Government.

completes financial transactions and how to set up general ledger accounts.

configure the following software:

! Application server ! IBM Maximo

! Actuate

Describes how to configure IBM Maximo for a Multisite implementation.

IBM Maximo applications.

®

IBM Support

Document Description

IBM Maximo Reconciliation Module Implementation Guide

IBM Maximo Report Administration and Development Guide

IBM Maximo System Administrator’s Guide

IBM Maximo User’s Guide Provides an overview of the IBM

IBM Maximo Workflow Implementation Guide

Describes how to use the IBM Maximo Reconciliation module to reconcile the two types of information that IBM Maximo maintains about information technology (IT) assets:

! IT asset data ! Deployed asset data

Describes how to use Actuate to design and administer IBM Maximo reports.

Describes database configuration, security, and other administrative level applications and tasks.

Maximo end-user applications. It also describes how the IBM Maximo applications interact with each other.

Provides information about how to use IBM Maximo to plan, design, build, test, implement, and manage Workflow processes.

IBM Support

IBM Maximo Enterprise Adapter System Administrator's Guide

IBM Software Support provides assistance with product defects.

Before contacting IBM Software Support, your company must have an active IBM software maintenance contract, and you must be authorized to submit problems to IBM. For information about the types of maintenance contracts available, see "Enhanced Support," in the Software Support Handbook at

techsupport.services.ibm.com/guides/services.html

Complete the following steps to contact IBM Software Support with a problem:

Describes how to configure and use the IBM Maximo Enterprise Adapter.

.

1 Define the problem, gather background information, and determine the

severity of the problem. For help, see "Contacting IBM" in the Software Support Handbook at techsupport.services.ibm.com/guides/beforecontacting.html

.

2 Gather diagnostic information.

3 Submit your problem to IBM Software Support in one of the following ways:

viii

a Online: Click the Report problems tab on the IBM Software Support site:

www.ibm.com/software/support/probsub.html

IBM Maximo for Government: Maximo User’s Guide Addendum

.

IBM Support

b By telephone: For the telephone number to call in your country, go to the

Contacts page of the Software Support Handbook:

techsupport.services.ibm.com/guides/contacts.html

If the problem you submit is for a software defect or for missing or inaccurate documentation, IBM Support creates an Authorized Program Analysis Report (APAR). The APAR describes the problem in detail. Whenever possible, IBM Support provides a workaround that you can implement until the APAR is resolved and a fix is delivered. IBM publishes resolved APARs on the IBM Support web site daily, so that other users who experience the same problem can benefit from the same resolution.

.

About This Publication ix

IBM Support

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IBM Maximo for Government: Maximo User’s Guide Addendum

Government Features

IBM Maximo for Government is a Federal Acquisition Regulation (FAR) compliant system that can manage government-furnished property in the hands of contractors for the support of Department of Defense and NASA contracts.

IBM Maximo for Government contains two new applications that are designed specifically for the management of government property. Ten additional enhanced, or “cloned,” Maximo applications include Government-specific tabs, fields, and actions. The unmodified, standard version of these applications remains in the product.

Other features of Maximo for Government include:

! Ability to perform property transactions

! Ability to create UID reports

1

! Creation of batch upload files

! Custody transfers

! Total asset visibility, including property classification and DD1662-style

summaries

! Management of unique item identifiers

The following table provides a brief overview of the Government-specific functions that you can perform in the new and cloned applications.

Government-specific Functions

Application Government-specific Functions

Organizations (Gv)

! Define the property transactions and related external systems that an

enterprise will use to administer government contracts.

! Define Unique Item Identifier (UII) templates to use to capture and

assign UIIs.

! Specify criteria that determines whether a UII is required.

! Specify format of contract line numbers.

Application Government-specific Functions

Assets (Gv) ! Associate an asset with a government agency owner and contract.

! Create property transactions for an asset.

! Display the property history of an asset.

! Capture, assign, and mark UII information for an asset.

! Create and view property upload files.

Locations (Gv)

Government Contracts (Gv)

Inventory (Gv)

! Display property balances for a location.

! Create property transactions for a location.

! Display the property history of a location.

! Create and view property upload files.

! Manage prime contracts and subcontracts.

! Track government contract attributes.

! Create property transactions for a contract.

! Display the property history of a contract.

! Summarize personal property by property class.

! Capture, assign, and mark UII information for an asset.

! Create and view property upload files.

! Associate an inventory record with a government agency owner and

contract.

! Display property balances for an item and storeroom.

! Create property transactions for an item and storeroom.

! Display the property history of an item and storeroom.

! Create and view property upload files.

Item Master (Gv)

! Display property balances for an item.

! Create property transactions for an item.

! Display the property history of an item.

! Create and view property upload files.

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Application Government-specific Functions

Issues and Transfers (Gv)

Storerooms (Gv)

Personal Property (Gv)

! Associate the issue or transfer of property with a government agency

owner and contract.

! Display property balances for a storeroom.

! Create property transactions for a storeroom.

! Display the property history of a storeroom.

! Create and view property upload files.

! Display the current ownership, custodian, location, and status of

property.

! Create personal property transactions.

! Display the history of personal property transactions.

! Capture, assign, and mark UII information for an asset.

! Create and view property upload files.

! Create, view, edit, and run UID reports.

Companies (Gv)

Receiving (Gv)

People (Gv)

! Reverse (minus) existing property transactions.

! Associate a government contract qualified company or a government

agency with a government prime or sub contract.

! Display property balances for a contractor.

! Create property transactions for a contractor.

! Display the property history of a contractor.

! Create and view property upload files.

! Associate property receipts with a government agency owner and

contract.

! Capture, assign, and mark UII information for an asset.

! Display property balances for a custodian or user.

! Create property transactions for a custodian or user.

! Display the property history of a custodian or user.

! Create and view property upload files

The remaining chapters of this guide explain where you perform these activities.

Government Features 3

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Administration Module

The Administration module has one cloned application. This chapter provides an overview of new actions in that application.

For more information about the application, see the help for the application. For more information about standard Maximo applications, see the IBM Maximo

User’s Guide.

The Administration module contains the following Government-specific application:

Government Application in the Administration Module

Application Government-specific Functions

2

Organizations (Gv)

! Define the property transactions and related external systems that an

enterprise will use to administer government contracts.

! Define Unique Item Identifier (UII) templates to use to capture and

assign UIIs.

! Specify criteria to determine whether a UII is required.

! Specify format of contract line numbers.

Organizations (Gv) Application

You use the Organizations (Gv) application to set up organizations and sites for use with Maximo.

Tabs

The Organizations (Gv) application has no Government-specific tabs.

Organizations (Gv) Actions

The Organizations (Gv) application has the following Government-specific actions:

! Property Transaction Definitions ! UII Templates ! Government Defaults

Organizations (Gv) Application

To access these actions, select Government Options from the Select Action menu. For more information about these actions, see the Organizations (Gv) help.

Property Transaction Definitions

You use the Property Transaction Definitions action to define the property transactions and external systems that an enterprise will use to administer government contracts.

Property Transaction Definitions Dialog Box

UII Templates

You use the UII Templates action to define Unique Item Identifier (UII) templates to use to capture and assign UIIs.

UII Templates Dialog Box

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IBM Maximo for Government: Maximo User’s Guide Addendum

Government Defaults

Organizations (Gv) Application

You use the Government Defaults action to specify criteria to determine whether a UII is required and specify the format of contract line numbers.

Government Defaults Dialog Box

Administration Module 7

Organizations (Gv) Application

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IBM Maximo for Government: Maximo User’s Guide Addendum

Assets Module

The Assets module has two cloned applications. This chapter provides an overview of new tabs and actions in those applications.

For more information about these applications, see the help for the applications. For more information about standard Maximo applications, see the IBM Maximo

User’s Guide.

The Assets module contains the following Government-specific applications:

Government Applications in the Assets Module

Application Government-specific Functions

3

Assets (Gv)

Locations (Gv)

! Associate an asset with a government agency owner and contract.

! Create property transactions for an asset.

! Display the property history of an asset.

! Capture, assign, and mark UII information for an asset.

! Create and view property upload files.

! Display property balances for a location.

! Create property transactions for a location.

! Display the property history of a location.

! Create and view property upload files.

Assets (Gv) Application

You use the Assets (Gv) application to create and store asset numbers and corresponding information, such as parent, location, vendor, up/down status, and maintenance costs for each asset. The Assets (Gv) application lets you create property records for assets that you want to associate with government contracts. You can capture and assign Unique Item Identifier (UII) information and indicate that assets require UII marks.

Assets (Gv) Application

Tabs

Property Tab

The Assets (Gv) application has the following new tab:

! Property

You use the Property tab to display property records associated with an asset.

For information about a field, place the cursor in the field and press Alt+F1.

Assets (Gv) Actions

The Assets (Gv) application has the following Government-specific actions:

! Add Property Record ! Capture UIIs ! Assign / Mark UIIs ! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

For more information about these actions, see the Assets (Gv) help.

Add Property Record

You use the Add Property Record action to associate an asset with a government contract and custodian.

Capture UIIs

You use the Capture UIIs action to capture UID information for an asset. To access this action, select UIIs > Capture UIIs from the Select Action menu.

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IBM Maximo for Government: Maximo User’s Guide Addendum

Assign / Mark UIIs

You use the Assign / Mark UIIs action to generate Unique Item Identifiers (UIIs) and UII marks. To access this action, select UIIs > Assign / Mark UIIs from the Select Action menu.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for an asset. To access this action, select Property Transactions > View Property History from the Select Action menu.

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

Locations (Gv) Application

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

Locations (Gv) Application

You use the Locations (Gv) application to enter and track locations for assets and organize these locations into logical hierarchical systems or network systems. You can view property balances and history for a particular location, and attach and view documents outside of Maximo that relate to property.

Assets Module 11

Locations (Gv) Application

Tabs

Property Tab

The Locations (Gv) application has the following new tab:

! Property

You use the Property tab to display property records associated with a location.

For information about a field, place the cursor in the field and press Alt + F1.

Locations (Gv) Actions

The Locations (Gv) application has the following Government-specific actions:

! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

For more information about these actions, see the Locations (Gv) help.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for a location. To access this action, select Property Transactions > View Property History from the Select Action menu.

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IBM Maximo for Government: Maximo User’s Guide Addendum

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

Locations (Gv) Application

Assets Module 13

Locations (Gv) Application

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IBM Maximo for Government: Maximo User’s Guide Addendum

Contracts Module

The Contracts module has one new application. This chapter provides an overview of the tabs and actions in that application.

For more information about this application, see the help for the application. For more information about standard Maximo applications, see the IBM Maximo

User’s Guide.

The Contracts module contains the following Government-specific application:

Government Application in the Contracts Module

Application Government-specific Functions

4

Government Contracts (Gv)

! Manage prime contracts and subcontracts.

! Track government contract attributes.

! Create property transactions for a contract.

! Display the property history of a contract.

! Summarize personal property by property class.

! Capture, assign, and mark UII information for an asset.

! Create and view property upload files.

Government Contracts (Gv) Application

You use the Government Contracts (Gv) application to add, view, and modify government contract records. The application also provides a view of property records associated with a contract. For reporting purposes, you can summarize property by class.

Government Contracts (Gv) Application

Tabs

The Government Contracts (Gv) application has the following tabs:

! List ! Contract ! Properties ! Contract Lines ! Terms and Conditions ! Property Summary ! Property

The List tab is part of most Maximo applications. For more information about this tab, see the IBM Maximo User’s Guide and the Locations (Gv) help.

For information about a field, place the cursor in the field and press Alt + F1.

Contract Tab

You use the Contract tab to add, review, and modify information about a contract.

Contract Tab

Properties Tab

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You use the Properties tab to view or set contract properties, for example, warranty, maintenance, and termination options. The fields on this tab appear on the Properties tab of all core Maximo contract applications.

IBM Maximo for Government: Maximo User’s Guide Addendum

Contract Lines Tab

You use the Contract Lines tab to add items to a contract.

Contract Lines Tab

Terms and Conditions Tab

You use the Terms and Conditions tab to associate terms and conditions with a contract. The fields on this tab appear on the Terms and Conditions tab of all core Maximo contract applications.

Government Contracts (Gv) Application

Property Summary Tab

Property Tab

You use the Property Summary tab to modify property summary details for a contract.

You use the Property tab to display property records associated with a government contract. For an example of the Property tab, see “Locations (Gv) Application” on page 3-11.

Contracts Module 17

Government Contracts (Gv) Application

Government Contracts (Gv) Actions

The Government Contracts (Gv) application has the following Government-specific actions:

! Capture UIIs ! Assign / Mark UIIs ! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

For more information about these actions, see the Government Contracts (Gv) help.

Capture UIIs

You use the Capture UIIs action to capture UID information for an asset. To access this action, select UIIs > Capture UIIs from the Select Action menu.

Assign / Mark UIIs

You use the Assign / Mark UIIs action to generate Unique Item Identifiers (UIIs) and generate UII marks. To access this action, select UIIs > Assign / Mark UIIs from the Select Action menu.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for a government contract. To access this action, select Property Transactions > View Property History from the Select Action menu.

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

View Property Upload Files

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You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

IBM Maximo for Government: Maximo User’s Guide Addendum

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Inventory Module

The Inventory module has four cloned applications. This chapter provides an overview of new tabs, fields, and actions in those applications.

For more information about the applications, see the help for the application. For more information about standard Maximo applications, see the IBM Maximo

User’s Guide.

The Inventory module contains the following Government-specific applications:

Government Applications in the Inventory Module

Application Government-specific Functions

5

Inventory (Gv)

Item Master (Gv)

Issues and Transfers (Gv)

Storerooms (Gv)

! Associate an inventory record with a government agency owner and

contract.

! Display property balances for an item and storeroom.

! Create property transactions for an item and storeroom.

! Display the property history of an item and storeroom.

! Create and view property upload files.

! Display property balances for an item.

! Create property transactions for an item.

! Display the property history of an item.

! Create and view property upload files.

! Associate the issue or transfer of property with a government agency

owner and contract.

! Display property balances for a storeroom.

! Create property transactions for a storeroom.

! Display the property history of a storeroom.

! Create and view property upload files.

Inventory (Gv) Application

You use the Inventory (Gv) application to track stocked, nonstocked, and special order items. You can track item balances, and vendors who supply items, down to the bin and lot level for each storeroom.

The Inventory (Gv) application lets you view property balances and history of inventoried property, and attach and view documents outside of Maximo that relate to this property. You can also assign ownership of legacy data to a government agency.

Tabs

The Inventory (Gv) application has the following new or enhanced tabs:

! Inventory ! Property (new)

For information about fields, place the cursor in the field and press Alt + F1.

Inventory Tab

The Inventory tab has the following Government-specific field:

! Government Balance

Property Tab

You use the Property tab to display property records associated with an item and storeroom. For an example of the Property tab, see “Locations (Gv) Application” on page 3-11.

Inventory (Gv) Actions

The Inventory (Gv) application has the following Government-specific actions:

! Add Property Record ! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

The existing Issue Current Item and Transfer Current Item actions have the following Government-specific fields:

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! Contract ! Custodian (Issue Current Item action) ! From Custodian (Transfer Current Item action) ! From User (Transfer Current Item action) ! Property Class ! Source ! To Cu s todian ! To Us e r ! User (Issue Current Item action)

IBM Maximo for Government: Maximo User’s Guide Addendum

For more information about these actions, see the Inventory (Gv) help.

Add Property Record

You use the Add Property Record action to associate an item and storeroom with a government contract and custodian.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for an item and storeroom. To access this action, select Property Transactions > View Property History from the Select Action menu.

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

Item Master (Gv) Application

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

Item Master (Gv) Application

You use the Item Master (Gv) application to define items that will be stocked in your storerooms. You group these items in an item set, which can then be shared by the organizations using that item set.

Tabs

The Item Master (Gv) application has the following new or enhanced tabs:

! Item ! Property (new)

For information about fields, place the cursor in the field and press Alt + F1.

Inventory Module 21

Item Master (Gv) Application

Item Tab

The Item tab has the following Government-specific fields:

! Property Class ! NSN ! Acquisition Cost

Property Tab

You use the Property tab to display property records associated with an item. For an example of the Property tab, see “Locations (Gv) Application” on page 3-11.

Item Master (Gv) Actions

The Item Master (Gv) application has the following Government-specific actions:

! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

For more information about these actions, see the Item Master (Gv) help.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for an item. To access this action, select Property Transactions > View Property History from the Select Action menu.

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

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IBM Maximo for Government: Maximo User’s Guide Addendum

Issues and Transfers (Gv) Application

You use the Issues and Transfers (Gv) application to issue, return, and transfer inventory.

Tabs

The Issues and Transfers (Gv) application has the following enhanced tabs:

! Issue ! Transfer Out ! Tran s fer In

For information about these fields, place the cursor in the field and press Alt + F1.

Issue Tab

The Issue tab has the following Government-specific fields:

! Contract ! Source ! Property Class ! Custodian ! User ! To Cu s todian ! To Us e r

Issue Tab

Inventory Module 23

Issues and Transfers (Gv) Application

Transfer Out Tab

The Transfer Out tab has the following Government-specific fields:

! Contract ! Source ! Property Class ! From Custodian ! To Cu s todian ! From User ! To Us e r

Transfer Out Tab

Transfer In Tab

The Transfer In tab has the following Government-specific fields:

! Contract ! Source ! Property Class ! From Custodian ! To Cu s todian ! From User ! To Us e r

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IBM Maximo for Government: Maximo User’s Guide Addendum

Transfer In Tab

Issues and Transfers (Gv) Actions

Storerooms (Gv) Application

The Issues and Transfers (Gv) application has no Government-specific actions.

Storerooms (Gv) Application

You use the Storerooms (Gv) application to add and maintain information about storeroom locations, as well as view the items stocked within a storeroom. You can view property balances and history for a particular storeroom location, and attach and view documents outside of Maximo that relate its property.

Tabs

The Storerooms (Gv) application has the following new tab:

! Property

You use the Property tab to display property records associated with a storeroom. For an example of the Property tab, see “Locations (Gv) Application” on page 3-

11.

For information about a field, place the cursor in the field and press Alt + F1.

Inventory Module 25

Storerooms (Gv) Application

Storerooms (Gv) Actions

The Storerooms (Gv) application has the following Government-specific actions:

! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

For more information about these actions, see the Storerooms (Gv) help.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for a storeroom. To access this action, select Property Transactions > View Property History from the Select Action menu.

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload File > View Property Upload Files from the Select Action menu.

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IBM Maximo for Government: Maximo User’s Guide Addendum

Personal Property (Gv) Module

The Personal Property (Gv) module has one new Government-specific application. This chapter provides an overview of the tabs and actions in that application.

For more information about the application, see the help for the application. For more information about standard Maximo applications, see the IBM Maximo

User’s Guide.

The Personal Property (Gv) module contains the following Government-specific application.

Government Application in the Personal Property (Gv) Module

Application Government-specific Functions

6

Personal Property (Gv)

! Display the current ownership, custodian, location, and status of

property.

! Create personal property transactions.

! Display the history of personal property transactions.

! Capture, assign, and mark UII information for an asset.

! Create and view property upload files.

! Create, view, edit, and run UID reports.

! Reverse (minus) existing property transactions.

Personal Property (Gv) Application

You use the Personal Property (Gv) application to view details of property records and to perform transactions on property records. If transactions are entered in error, the application also lets you minus certain transactions. You can also view and create property upload files for posting to external systems.

Personal Property (Gv) Application

Tabs

The Personal Property (Gv) application has the following tabs:

! List ! Property

The List tab is part of most Maximo applications. For more information about this tab, see the IBM Maximo User’s Guide and the Personal Property (Gv) help.

You use the Property tab to display property records associated with an item and contract.

For information about a field, place the cursor in the field and press Alt + F1.

Property Tab

Personal Property (Gv) Actions

The Personal Property (Gv) application has the following Government-specific actions:

! Capture UIIs ! Assign / Mark UIIs ! Create Property Transactions ! Minus Property Transaction ! View Property History ! Create Property Upload Files ! View Property Upload Files ! Create Property Transaction Reports ! View Property Transaction Reports ! Edit Property Transaction Reports ! Run Property Transaction Reports

For more information about these actions, see the Personal Property (Gv) help.

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IBM Maximo for Government: Maximo User’s Guide Addendum

Capture UIIs

You use the Capture UIIs action to capture UID information for an asset. To access this action, select UIIs > Capture UIIs from the Select Action menu.

Assign / Mark UIIs

You use the Assign / Mark UIIs action to generate Unique Item Identifiers (UIIs) and generate UII marks. To access this action, select UIIs > Assign / Mark UIIs from the Select Action menu.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

Minus Property Transaction

You use the Minus Property Transaction action to reverse a property transaction record that was entered in error. To access this action, select Property Transactions > Minus Property Transaction from the Select Action menu.

Personal Property (Gv) Application

View Property History

You use the View Property History action to view property history. To access this action, select Property Transactions > View Property History from the Select Action menu.

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

Create Property Transaction Reports

You use the Create Property Transaction Reports action to report transactions to the Unique Identification (UID) system. You can use this action to search for transactions based on criteria such as contract number, item, asset, property class, and property source. To access this action, select Property Transaction Reports > Create Property Transaction Reports from the Select Action menu.

View Property Transaction Reports

You use the View Property Transaction Reports action to view details of transactions in UID reports. All fields in the View Property Transaction reports dialog box are read only. To access this action, select Property Transaction Reports > View Property Transaction Reports from the Select Action menu.

Personal Property (Gv) Module 29

Personal Property (Gv) Application

Edit Property Transaction Reports

You use the Edit Property Transaction Reports action to add or remove transactions from a UID report and edit the details of transactions in a UID report. To access this action, select Property Transaction Reports > Edit Property Transaction Reports from the Select Action menu.

Run Property Transaction Reports

You use the Run Property Transaction Reports action to generate a report of transactions to the Unique Identification (UID) system. To access this action, select Property Transaction Reports > Run Property Transaction Reports from the Select Action menu.

30

IBM Maximo for Government: Maximo User’s Guide Addendum

Purchasing Module

The Purchasing module has two cloned applications. This chapter describes the new tabs, fields, and actions in those applications.

For more information about these applications, see the help for the applications. For more information about standard Maximo applications, see the IBM Maximo

User’s Guide.

The Purchasing module contains the following Government-specific applications:

Government Applications in the Purchasing Module

Application Government-specific Functions

7

Companies (Gv)

Receiving (Gv)

! Associate a government contract qualified company or a government

agency with a government prime or sub contract.

! Display property balances for a contractor.

! Create property transactions for a contractor.

! Display the property history of a contractor.

! Create and view property upload files.

! Associate receipts of property with a government agency owner and

contract.

! Capture, assign, and mark UII information for an asset.

Companies (Gv) Application

You use the Companies (Gv) application to maintain detailed information about vendors, manufacturers, and other companies and lets you view their property balances and history. You can also attach and view documents outside of Maximo that relate to their property.

Companies (Gv) Application

Tabs

Company Tab

The Companies (Gv) application has the following new or enhanced tabs:

! Company ! Property (new)

For information about a field, place the cursor in the field and press Alt + F1.

The Company tab has the following Government-specific fields:

! CAGE ! DODAAC ! MAPAC

Property Tab

32

You use the Property tab to display property records associated with a company. For an example of the Property tab, see “Locations (Gv) Application” on page 3-

11.

IBM Maximo for Government: Maximo User’s Guide Addendum

Companies (Gv) Actions

The Companies (Gv) application has the following Government-specific actions:

! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

For more information about these actions, see the Companies (Gv) help.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates transactions that are not available in other applications. To access this action, select Property Transactions > Create Property Tran sactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for a company. To access this action, select Property Transactions > View Property History from the Select Action menu.

Receiving (Gv) Application

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

Receiving (Gv) Application

You use the Receiving (Gv) application to receive materials and services from purchase orders. You can search for and receive existing PO line items from the Select Ordered Items and the Select Ordered Services dialog boxes, accessible from the Material Receipts and Service Receipts tabs, or manually enter received items on the Receipts tabs. If you have Invoice Management, you can use the invoice claim number or other invoice fields to search for items or services.

Purchasing Module 33

Receiving (Gv) Application

Tabs

Material Receipts Tab

The Receiving (Gv) application has the following enhanced tab:

! Material Receipts

The Material Receipts tab has the following Government-specific fields:

! Contract ! Source ! Property Class ! To Cu s todian ! To Us e r

For information about a field, place the cursor in the field and press Alt + F1.

Receiving Actions

Capture UIIs

34

The Receiving (Gv) application has the following Government-specific actions:

! Capture UIIs ! Assign / Mark UIIs

For more information about these actions, see the Receiving (Gv) help.

You use the Capture UIIs action to capture UID information for an asset. To access this action, select UIIs > Capture UIIs from the Select Action menu.

IBM Maximo for Government: Maximo User’s Guide Addendum

Assign / Mark UIIs

Receiving (Gv) Application

You use the Assign / Mark UIIs action to generate Unique Item Identifiers (UIIs) and generate UII marks. To access this action, select UIIs > Assign / Mark UIIs from the Select Action menu.

Purchasing Module 35

Receiving (Gv) Application

36

IBM Maximo for Government: Maximo User’s Guide Addendum

Resources Module

The Resources module has one cloned application. This chapter describes the new tab and actions in that application.

For more information about the application, see the help for the application. For more information about standard Maximo applications, see the IBM Maximo

User’s Guide.

The Resources module contains the following Government-specific application:

Government Application in the Resources Module

Application Government-specific Functions

8

People (Gv)

! Display property balances for a custodian or user.

! Create property transactions for a custodian or user.

! Display the property history of a custodian or user.

! Create and view property upload files.

People (Gv) Application

You use the People (Gv) application to create, modify, view, and delete records of people and to view their property balances and history. The People (Gv) application also lets you attach and view documents outside of Maximo that relate to a particular person's property.

Tabs

The People (Gv) application has the following new tab:

! Property

You use the Property tab to display property records associated with a person. For an example of the Property tab, see “Locations (Gv) Application” on page 3-

11.

For information about a field, place the cursor in the field and press Alt + F1.

People (Gv) Application

People (Gv) Actions

The People (Gv) application has the following Government-specific actions:

! Create Property Transactions ! View Property History ! Create Property Upload Files ! View Property Upload Files

For more information about these actions, see the People (Gv) help.

Create Property Transactions

You use the Create Property Transactions action to create transactions against property records. This action creates property transactions that you cannot create in other applications. To access this action, select Property Transactions > Create Property Transactions from the Select Action menu.

View Property History

You use the View Property History action to view property history for a person. To access this action, select Property Transactions > View Property History from the Select Action menu.

Create Property Upload Files

You use the Create Property Upload Files action to search for and select property transactions and create upload files for selected transactions. To access this action, select Property Upload Files > Create Property Upload Files from the Select Action menu.

View Property Upload Files

You use the View Property Upload Files action to view property upload files associated with a particular contract, external system, and file format. To access this action, select Property Upload Files > View Property Upload Files from the Select Action menu.

38

IBM Maximo for Government: Maximo User’s Guide Addendum

Government Database Tables and Columns

This chapter lists Government-specific database tables and their columns. It also lists Government-specific columns added to existing Maximo database tables.

ASSET Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRUII 0 ALN 100

PLUSRUIIAFFIXDATE 0 DATETIME 10

PLUSRUIIAFFIXED 1 YORN 1

PLUSRUIIAFFIXEDBY 0 UPPER 30

PLUSRUIIASSETUID 0 UPPER 30

9

PLUSRUIIBAGGTAGG 0 UPPER 1

PLUSRUIIEID 0 UPPER 25

PLUSRUIIIAC 0 UPPER 25

PLUSRUIILOTBATCH 0 UPPER 30

PLUSRUIIMARK 0 ALN 256

PLUSRUIIORIITEMNUM 0 UPPER 30

PLUSRUIIRENDERDATE 0 DATETIME 10

PLUSRUIIRENDERED 1 YORN 1

PLUSRUIIRENDEREDBY 0 UPPER 30

PLUSRUIIREQUIRED 1 YORN 1

PLUSRUIITEMPLATE 0 UPPER 25

PLUSRUIITYPE 0 UPPER 25

ASSETCUST Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRUII 0 ALN 100

PLUSRUIIAFFIXDATE 0 DATETIME 10

PLUSRUIIAFFIXED 1 YORN 1

PLUSRUIIAFFIXEDBY 0 UPPER 30

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRUIIASSETUID 0 UPPER 30

PLUSRUIIBAGGTAGG 0 UPPER 1

PLUSRUIIEID 0 UPPER 25

PLUSRUIIIAC 0 UPPER 25

PLUSRUIILOTBATCH 0 UPPER 30

PLUSRUIIMARK 0 ALN 256

PLUSRUIIORIITEMNUM 0 UPPER 30

PLUSRUIIRENDERDATE 0 DATETIME 10

PLUSRUIIRENDERED 1 YORN 1

PLUSRUIIRENDEREDBY 0 UPPER 30

PLUSRUIIREQUIRED 1 YORN 1

PLUSRUIITEMPLATE 0 UPPER 25

PLUSRUIITYPE 0 UPPER 25

COMPANIES Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCAGE 0 UPPER 20

PLUSRDODAAC 0 UPPER 20

PLUSRMAPAC 0 UPPER 20

CONTRACT Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCAPRECEIPTS 1 YORN 1

PLUSRCONTRACTADMIN 0 UPPER 30

PLUSRCONTRACTOR 0 UPPER 12

PLUSRCONTRACTTYPE 0 UPPER 25

PLUSRCUSTOMER 0 UPPER 12

PLUSRGFPRECEIPTS 1 YORN 1

PLUSRPARCONTRACT 0 UPPER 8

PLUSRPARCONTRACTOR 0 UPPER 12

PLUSRPRICONTRACTOR 0 UPPER 12

PLUSRPRIMECONTRACT 0 UPPER 8

40 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRPROPERTYADMIN 0 UPPER 30

PLUSRSCHEDENDDATE 0 DATE 4

CONTRACTLINE Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCLIN 0 UPPER 12

INVENTORY Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRGOVBALANCE 1 DECIMAL 15

ISSUECURRENTITEM Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCONTRACTNUM 0 UPPER 8

PLUSRCUSTODIANPERSONID 0 UPPER 30

PLUSRPROPERTYCLASS 0 UPPER 25

PLUSRSOURCE 0 UPPER 25

PLUSRTOCUSTODIANPERSONID 0 UPPER 30

PLUSRTOUSERPERSONID 0 UPPER 30

PLUSRUSERPERSONID 0 UPPER 30

ITEM Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRACQCOST 0 DECIMAL 15

PLUSRNSN 0 UPPER 20

PLUSRPROPERTYCLASS 0 UPPER 25

Government Database Tables and Columns 41

LABORVIEW Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCAPRECEIPTS 1 YORN 1

PLUSRCONTRACTADMIN 0 UPPER 30

PLUSRCONTRACTOR 0 UPPER 12

PLUSRCONTRACTTYPE 0 UPPER 25

PLUSRCUSTOMER 0 UPPER 12

PLUSRGFPRECEIPTS 1 YORN 1

PLUSRPARCONTRACT 0 UPPER 8

PLUSRPARCONTRACTOR 0 UPPER 12

PLUSRPRICONTRACTOR 0 UPPER 12

PLUSRPRIMECONTRACT 0 UPPER 8

PLUSRPROPERTYADMIN 0 UPPER 30

PLUSRSCHEDENDDATE 0 DATE 4

LEASEVIEW Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCAPRECEIPTS 1 YORN 1

PLUSRCONTRACTADMIN 0 UPPER 30

PLUSRCONTRACTOR 0 UPPER 12

PLUSRCONTRACTTYPE 0 UPPER 25

PLUSRCUSTOMER 0 UPPER 12

PLUSRGFPRECEIPTS 1 YORN 1

PLUSRPARCONTRACT 0 UPPER 8

PLUSRPARCONTRACTOR 0 UPPER 12

PLUSRPRICONTRACTOR 0 UPPER 12

PLUSRPRIMECONTRACT 0 UPPER 8

PLUSRPROPERTYADMIN 0 UPPER 30

PLUSRSCHEDENDDATE 0 DATE 4

42 IBM Maximo for Government: Maximo User’s Guide Addendum

LEASEVIEWLINE Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCLIN 0 UPPER 12

MASTERVIEW Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCAPRECEIPTS 1 YORN 1

PLUSRCONTRACTADMIN 0 UPPER 30

PLUSRCONTRACTOR 0 UPPER 12

PLUSRCONTRACTTYPE 0 UPPER 25

PLUSRCUSTOMER 0 UPPER 12

PLUSRGFPRECEIPTS 1 YORN 1

PLUSRPARCONTRACT 0 UPPER 8

PLUSRPARCONTRACTOR 0 UPPER 12

PLUSRPRICONTRACTOR 0 UPPER 12

PLUSRPRIMECONTRACT 0 UPPER 8

PLUSRPROPERTYADMIN 0 UPPER 30

PLUSRSCHEDENDDATE 0 DATE 4

MATRECTRANS Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCONTRACTNUM 0 UPPER 8

PLUSRCUSTODIANPERSONID 0 UPPER 30

PLUSRPROPERTYCLASS 0 UPPER 25

PLUSRSOURCE 0 UPPER 25

PLUSRTOCUSTODIANID 0 UPPER 30

PLUSRTOUSERID 0 UPPER 30

PLUSRUSERPERSONID 0 UPPER 30

Government Database Tables and Columns 43

MATUSETRANS Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCONTRACTNUM 0 UPPER 8

PLUSRCUSTODIANPERSONID 0 UPPER 30

PLUSRPROPERTYCLASS 0 UPPER 25

PLUSRSOURCE 0 UPPER 25

PLUSRTOCUSTODIANPERSONID 0 UPPER 30

PLUSRTOUSERPERSONID 0 UPPER 30

PLUSRUSERPERSONID 0 UPPER 30

MAXVARINPUT Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCLINFORMAT 1 UPPER 12

PLUSRCLINSUFFIX 0 UPPER 12

PLUSRINSPITEMS 1 YORN 1

PLUSRMINCOST 1 DECIMAL 15

PLUSRCONTSUMHEAD Table

COLUMN REQUIRED MAXTYPE LENGTH

CONTRACTNUM 1 UPPER 8

ENDINGTRANSDATE 1 DATETIME 10

ORGID 1 UPPER 8

PLUSRCONTSUMHEADID 1 INTEGER 12

REVISIONNUM 1 INTEGER 12

UPDATEDDATE 1 DATETIME 10

PLUSRCONTSUMMARY Table

COLUMN REQUIRED MAXTYPE LENGTH

ADDITIONS 1 DECIMAL 15

BEGINNINGACQCOST 1 DECIMAL 15

BEGINNINGQUANTITY 1 INTEGER 12

CONTSUMHEADERID 1 INTEGER 12

44 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

DELETIONS 1 DECIMAL 15

ENDINGACQCOST 1 DECIMAL 15

ENDINGQUANTITY 1 INTEGER 12

MISSINGUIIACQCOST 1 DECIMAL 15

MISSINGUIIQUANTITY 1 INTEGER 12

ORGID 1 UPPER 8

PLUSRCONTSUMMARYID 1 INTEGER 12

PROPERTYCLASS 1 UPPER 25

PLUSRFORM Table

COLUMN REQUIRED MAXTYPE LENGTH

CREATEDDATE 1 DATETIME 10

CREATEDPERSONID 1 UPPER 30

FILENAME 1 UPPER 25

FORMNAME 1 UPPER 25

ORGID 1 UPPER 8

PATHNAME 0 ALN 500

PLUSRFORMID 1 INTEGER 12

PROPERTYTRANSID 1 INTEGER 12

SITEID 1 UPPER 8

PLUSRFORMTRANS Table

COLUMN REQUIRED MAXTYPE LENGTH

EMAIL 0 ALN 100

FORMID 1 INTEGER 12

ORGID 1 UPPER 8

PLUSRFORMTRANSID 1 INTEGER 12

SITEID 1 UPPER 8

STATUS 1 UPPER 25

TRANSACTIONDATE 1 DATETIME 10

TRANSPERSONID 1 UPPER 30

Government Database Tables and Columns 45

PLUSRGOVCONTRACT Table

COLUMN REQUIRED MAXTYPE LENGTH

ACCEPTANCELOSS 1 YORN 1

ACCEPTPERIOD 0 INTEGER 12

AUTOEXTENDPERIOD 0 INTEGER 12

BUYAHEAD 1 YORN 1

BUYOUT 1 YORN 1

CANAUDIT 1 YORN 1

CASUALTYBUYOUT 1 YORN 1

CASUALTYNOTIFY 1 YORN 1

CHANGEBY 0 UPPER 30

CHANGEDATE 1 DATETIME 10

CONDFOREXT 0 ALN 20

CONFIGURENOTIFY 1 YORN 1

CONTACT 0 ALN 50

CONTRACTID 1 INTEGER 12

CONTRACTLEASEID 1 INTEGER 12

CONTRACTNUM 1 UPPER 8

CONTRACTTYPE 1 UPPER 25

CURRENCYCODE 1 UPPER 8

CUSTNOTIFYPERIOD 0 INTEGER 12

CUSTOMERNUM 0 ALN 16

CUSTTERMALLOWED 1 YORN 1

DAYSTONOTIFY 0 INTEGER 12

DESCRIPTION 0 ALN 100

DESCRIPTION_LONGDESCRIPTION 0 LONGALN 32000

ENDDATE 0 DATE 4

ENFORCEBUNDLE 1 YORN 1

EXCHANGEDATE 0 DATE 4

EXCHANGERATE 0 DECIMAL 14

EXCHANGERATE2 0 DECIMAL 14

EXTENDABLE 1 YORN 1

EXTERNALREFID 0 ALN 10

FINANCETYPE 0 ALN 25

46 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

FOB 0 ALN 20

FREIGHTTERMS 0 ALN 50

FREIGHTTERMS_LONGDESCRIPTION 0 LONGALN 32000

HASINSURANCE 1 YORN 1

HASLD 1 YORN 1

HISTORYFLAG 1 YORN 1

INCLUDESMAINT 1 YORN 1

INCLUSIVE1 1 YORN 1

INCLUSIVE2 1 YORN 1

INCLUSIVE3 1 YORN 1

INCLUSIVE4 1 YORN 1

INCLUSIVE5 1 YORN 1

INSPECTIONREQUIRED 1 YORN 1

INSURANCEEXPDATE 0 DATE 4

INSURANCEREQ 1 YORN 1

INTERIMCHG 0 AMOUNT 10

LANGCODE 1 UPPER 4

LASTSCHEDULEDATE 0 DATE 4

LEASERATEFACTOR 0 DECIMAL 10

LEASESUSPACCT 0 GL 23

LINESTATUS 0 UPPER 12

MAINTHIERCHY 1 YORN 1

MASTERNUM 0 UPPER 8

MASTERREVNUM 0 INTEGER 12

NOTIFYCONTACT 0 ALN 50

NOTIFYONMOVE 1 YORN 1

NP_STATUSMEMO 0 ALN 50

NUMOFPAYMENTS 0 INTEGER 12

ORGID 0 UPPER 8

OUTSIDEMAINT 1 YORN 1

OWNERSYSID 0 ALN 10

PAYMENTSCHED 1 YORN 1

PAYMENTTERMS 0 ALN 20

Government Database Tables and Columns 47

COLUMN REQUIRED MAXTYPE LENGTH

PERIODICPAYMNT 0 AMOUNT 10

PLUSRCAPRECEIPTS 1 YORN 1

PLUSRCONTRACTADMIN 0 UPPER 30

PLUSRCONTRACTOR 0 UPPER 12

PLUSRCONTRACTTYPE 0 UPPER 25

PLUSRCUSTOMER 0 UPPER 12

PLUSRGFPRECEIPTS 1 YORN 1

PLUSRPARCONTRACT 0 UPPER 8

PLUSRPARCONTRACTOR 0 UPPER 12

PLUSRPRICONTRACTOR 0 UPPER 12

PLUSRPRIMECONTRACT 0 UPPER 8

PLUSRPROPERTYADMIN 0 UPPER 30

PLUSRSCHEDENDDATE 0 DATE 4

POREQUIRED 1 YORN 1

PROCESSCLAIM 1 YORN 1

PURCHASEAGENT 0 UPPER 30

RENEWALDATE 0 DATE 4

REVCOMMENTS 0 ALN 100

REVCOMMENTS_LONGDESCRIPTION 0 LONGALN 32000

REVISIONNUM 1 INTEGER 12

SCHEDULE 0 ALN 80

SELFINSURED 1 YORN 1

SENDERSYSID 0 ALN 50

SHIPPINGLOSS 1 YORN 1

SHIPVIA 0 ALN 20

STARTDATE 0 DATE 4

STATUS 1 UPPER 12

STATUSDATE 0 DATETIME 10

SUBONRETURN 1 YORN 1

TECHREFRESH 1 YORN 1

TERM 0 INTEGER 12

TIMEUNIT 0 UPPER 8

TOTALBASECOST 0 DECIMAL 10

48 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

TOTALCOST 0 DECIMAL 10

TRANSFERWARRANTY 1 YORN 1

VENDNOTIFYPERIOD 0 INTEGER 12

VENDOR 0 UPPER 12

VENDORREFNUM 0 ALN 12

VENDTERMALLOWED 1 YORN 1

WARRANTYDURATION 0 INTEGER 12

WARRANTYSTART 0 DATE 4

PLUSRHEADER Table

COLUMN REQUIRED MAXTYPE LENGTH

EMAIL 0 ALN 50

INDUSTRYFLAG 1 ALN 1

NAME 1 UPPER 30

ORGANIZATION 1 UPPER 20

PHONE 1 ALN 20

PLUSRHEADERID 1 INTEGER 12

RECORDCOUNT 0 INTEGER 12

REPORTNUM 1 UPPER 12

PLUSRPROPERTY Table

COLUMN REQUIRED MAXTYPE LENGTH

ASSETNUM 0 UPPER 12

CONTRACTNUM 0 UPPER 8

CUSTODIANPERSONID 0 UPPER 30

EMAIL 0 ALN 100

EXTERNALSYSTEM 0 UPPER 25

FILEFORMAT 0 UPPER 25

FORMNAME 0 UPPER 25

ITEMNUM 1 UPPER 30

ITEMSETID 1 UPPER 8

LOCATION 0 UPPER 12

Government Database Tables and Columns 49

COLUMN REQUIRED MAXTYPE LENGTH

MEMO 0 ALN 254

NP_QUANTITY 0 DECIMAL 15

ORGID 1 UPPER 8

PLUSRPROPERTYID 1 INTEGER 12

PROPERTYCLASS 0 UPPER 25

QUANTITY 1 DECIMAL 15

SITEID 1 UPPER 8

SOURCE 0 UPPER 25

TOCONTRACTNUM 0 UPPER 8

TOCUSTODIAN 0 UPPER 30

TOUSER 0 UPPER 30

TRANSACTIONDATE 0 DATETIME 10

TRANSACTIONNAME 0 UPPER 25

USERPERSONID 0 UPPER 30

PLUSRPROPTRANS Table

COLUMN REQUIRED MAXTYPE LENGTH

ACCEPTANCECODE 0 ALN 6

ACCEPTANCEDATE 0 DATETIME 10

ACQUISITIONCOST 0 AMOUNT 10

ACTION 0 UPPER 3

ACTIONTYPE 0 UPPER 3

ACTIVITYTYPE 0 UPPER 3

ASSETNUM 0 UPPER 12

BAGTAGCODE 0 UPPER 1

BATCHLOT 0 UPPER 30

CATEGORYCODE 0 UPPER 1

COMPLIANTMARK 1 YORN 1

COUNT 1 INTEGER 12

CURRENCYCODE 0 UPPER 8

CURRENTPARTDATE 0 DATETIME 10

CURRENTPARTNUMBER 0 UPPER 30

DIRECTIONFLAG 0 UPPER 1

50 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

ENTERPRISEID 0 UPPER 25

FROMPARENT 0 UPPER 12

FROMPRICE 0 AMOUNT 10

FROMPROPERTYID 0 INTEGER 12

FROMSITE 0 UPPER 8

FROMSTATUS 0 ALN 20

FROMUII 0 ALN 100

FROMUIIMARK 0 ALN 256

GFPCONTRACTNUMBER 0 UPPER 8

GFPPRICONTRACTCAGE 0 ALN 9

GFPPRICONTRACTDUNS 0 ALN 9

GFPPRICONTRDODAAC 0 ALN 6

HASLD 1 YORN 1

ISSUEAGENCYCODE 0 UPPER 25

ITEMNUM 0 UPPER 30

ITEMTYPE 0 UPPER 3

LANGCODE 1 UPPER 4

MARKCONTENTS 0 ALN 25

MARKERCODE 0 UPPER 25

MARKGRADE 0 UPPER 1

MARKIDENTIFIER 0 UPPER 30

MARKMETHOD 0 UPPER 3

MATRECTRANSID 0 INTEGER 12

MATUSETRANSID 0 INTEGER 12

MEDIUMCODE 0 UPPER 25

MFGCODE 0 UPPER 25

MFGID 0 ALN 13

MINUSDATE 0 DATETIME 10

MINUSMEMO 0 ALN 254

MINUSMEMO_LONGDESCRIPTION 0 LONGALN 32000

MINUSPERSONID 0 UPPER 30

ORGID 1 UPPER 8

ORIGINALPARTNUM 0 UPPER 30

Government Database Tables and Columns 51

COLUMN REQUIRED MAXTYPE LENGTH

PARE NTUII 0 ALN 8

PLUSRPROPTRANSID 1 INTEGER 12

PLUSRUPLOADFILEID 0 INTEGER 12

POLINE 0 ALN 8

PONUM 0 UPPER 8

POPTYPE 0 UPPER 15

PRIMECONTRACTOR 0 ALN 9

PRINTED 1 YORN 1

QUANTITY 1 DECIMAL 15

RDYPRINT 1 YORN 1

RECEIVEDDATE 0 DATETIME 10

REPORTNUM 0 UPPER 12

SENTDATE 0 DATETIME 10

SERIALNUM 0 UPPER 15

SHIPPEDTOCODE 0 ALN 20

SITEID 1 UPPER 8

STATUS 0 UPPER 16

STATUSDATE 0 DATETIME 10

TOMARKDATE 0 DATETIME 10

TOPARENT 0 UPPER 12

TOPRICE 0 AMOUNT 10

TOPROPERTYID 0 INTEGER 12

TOSITE 0 UPPER 8

TOSTATUS 0 ALN 20

TOUII 0 ALN 100

TOUIIMARK 0 ALN 256

TRANSACTIONDATE 1 DATETIME 10

TRANSACTIONMEMO 0 ALN 254

TRANSACTIONMEMO_LONGDESCRIPTION 0 LONGALN 32000

TRANSACTIONNAME 1 UPPER 25

TRANSPERSONID 1 UPPER 30

TYPE 0 UPPER 10

52 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

UIITYPE 0 UPPER 25

UNITOFMEASURE 0 UPPER 8

PLUSRTRANSACTION Table

COLUMN REQUIRED MAXTYPE LENGTH

NEWASSETSTATUS 0 ALN 20

ORGID 1 UPPER 8

PLUSRTRANSACTIONID 1 INTEGER 12

TRANSACTIONNAME 1 UPPER 25

PLUSRTRANSEXTSYS Table

COLUMN REQUIRED MAXTYPE LENGTH

EXTERNALSYSTEM 1 UPPER 25

FILEFORMAT 1 UPPER 25

ORGID 1 UPPER 8

PLUSRTRANSEXTSYSID 1 INTEGER 12

TRANSACTIONID 1 INTEGER 12

PLUSRTRANSFORM Table

COLUMN REQUIRED MAXTYPE LENGTH

FORMNAME 1 UPPER 25

ORGID 1 UPPER 8

PLUSRTRANSFORMID 1 INTEGER 12

TRANSACTIONID 1 INTEGER 12

PLUSRUIITEMPLATE Table

COLUMN REQUIRED MAXTYPE LENGTH

EID 1 UPPER 25

IAC 1 UPPER 25

ORGID 1 UPPER 8

PLUSRUIITEMPLATEID 1 INTEGER 12

Government Database Tables and Columns 53

COLUMN REQUIRED MAXTYPE LENGTH

TEMPLATENAME 1 UPPER 25

UIITYPE 1 UPPER 25

PLUSRUPLOAD Table

COLUMN REQUIRED MAXTYPE LENGTH

ORGID 1 UPPER 8

PLUSRUPLOADID 1 INTEGER 12

PROPERTYTRANSID 1 INTEGER 12

SITEID 1 UPPER 8

UPLOADFILEID 1 INTEGER 12

PLUSRUPLOADFILE Table

COLUMN REQUIRED MAXTYPE LENGTH

ATTACHFLA G 1 YORN 1

CONTRACTNUM 0 UPPER 8

CREATEDDATE 1 DATETIME 10

CREATEDPERSONID 1 UPPER 30

EXTERNALSYSTEM 1 UPPER 25

FILEFORMAT 1 UPPER 25

ORGID 1 UPPER 8

PLUSRUPLOADFILEID 1 INTEGER 12

SITEID 1 UPPER 8

PLUSRUPLOADTRANS Table

COLUMN REQUIRED MAXTYPE LENGTH

EMAIL 0 ALN 100

ORGID 1 UPPER 8

PLUSRUPLOADTRANSID 1 INTEGER 12

SITEID 1 UPPER 8

STATUS 1 UPPER 25

TRANSACTIONDATE 1 DATETIME 10

54 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

TRANSPERSONID 1 UPPER 30

UPLOADFILEID 1 INTEGER 12

PLUSRVHEADER Table

COLUMN REQUIRED MAXTYPE LENGTH

EMAIL 0 ALN 50

INDUSTRYFLAG 1 ALN 1

NAME 1 UPPER 30

ORGANIZATION 1 UPPER 20

PHONE 1 ALN 20

RECORDCOUNT 0 INTEGER 12

REPORTNUM 1 UPPER 12

REPORTNUMNP 0 UPPER 12

PLUSRVPROPERTY Table

COLUMN REQUIRED MAXTYPE LENGTH

ASSETNUM 0 UPPER 12

CONTRACTNUM 0 UPPER 8

CONTRACTOR 0 UPPER 12

CUSTODIANPERSONID 0 UPPER 30

EXTERNALSYSTEM 0 UPPER 25

FILEFORMAT 0 UPPER 25

ITEMNUM 0 UPPER 30

ITEMSETID 0 UPPER 8

LOCATION 0 UPPER 12

ORGID 1 UPPER 8

PRICE 0 AMOUNT 10

PROPERTYCLASS 0 UPPER 25

QUANTITY 0 DECIMAL 15

SITEID 0 UPPER 8

SOURCE 0 UPPER 25

TOCONTRACT 0 UPPER 8

Government Database Tables and Columns 55

COLUMN REQUIRED MAXTYPE LENGTH

TOCUSTODIAN 0 UPPER 30

TOUSER 0 UPPER 30

TRANSACTIONDATE 0 DATETIME 10

TRANSACTIONMEMO 0 ALN 254

TRANSACTIONMEMO_LONGDESCRIPTION 0 LONGALN 32000

TRANSACTIONNAME 0 UPPER 25

USERPERSONID 0 UPPER 30

PLUSRVUPLOAD Table

COLUMN REQUIRED MAXTYPE LENGTH

ASSETNUM 0 UPPER 12

CONTRACTNUM 0 UPPER 8

CUSTODIANPERSONID 0 UPPER 30

EXTERNALSYSTEM 1 UPPER 25

FILEFORMAT 1 UPPER 25

FROMPARENT 0 UPPER 12

FROMPRICE 0 AMOUNT 10

FROMPROPERTYID 0 INTEGER 12

FROMSITE 0 UPPER 8

FROMSTATUS 0 ALN 20

FROMUII 0 ALN 100

FROMUIIMARK 0 ALN 256

HASLD 1 YORN 1

ITEMNUM 1 UPPER 30

ITEMSETID 1 UPPER 8

LANGCODE 1 UPPER 4

LOCATION 0 UPPER 12

MATRECTRANSID 0 INTEGER 12

MATUSETRANSID 0 INTEGER 12

MINUSDATE 0 DATETIME 10

MINUSMEMO 0 ALN 254

MINUSMEMO_LONGDESCRIPTION 0 LONGALN 32000

MINUSPERSONID 0 UPPER 30

56 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

NEWASSETSTATUS 0 ALN 20

ORGID 1 UPPER 8

PLUSRPROPERTYID 1 INTEGER 12

PLUSRPROPTRANSID 1 INTEGER 12

PLUSRTRANSACTIONID 1 INTEGER 12

PLUSRTRANSEXTSYSID 1 INTEGER 12

PROPERTYCLASS 0 UPPER 25

QUANTITY 1 DECIMAL 15

SITEID 1 UPPER 8

SOURCE 0 UPPER 25

TOPARENT 0 UPPER 12

TOPRICE 0 AMOUNT 10

TOPROPERTYID 0 INTEGER 12

TOSITE 0 UPPER 8

TOSTATUS 0 ALN 20

TOUII 0 ALN 100

TOUIIMARK 0 ALN 256

TRANSACTIONDATE 1 DATETIME 10

TRANSACTIONID 1 INTEGER 12

TRANSACTIONMEMO 0 ALN 254

TRANSACTIONMEMO_LONGDESCRIPTION 0 LONGALN 32000

TRANSACTIONNAME 1 UPPER 25

TRANSPERSONID 1 UPPER 30

USERPERSONID 0 UPPER 30

PURCHVIEW Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCAPRECEIPTS 1 YORN 1

PLUSRCONTRACTADMIN 0 UPPER 30

PLUSRCONTRACTOR 0 UPPER 12

PLUSRCONTRACTTYPE 0 UPPER 25

PLUSRCUSTOMER 0 UPPER 12

PLUSRGFPRECEIPTS 1 YORN 1

Government Database Tables and Columns 57

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRPARCONTRACT 0 UPPER 8

PLUSRPARCONTRACTOR 0 UPPER 12

PLUSRPRICONTRACTOR 0 UPPER 12

PLUSRPRIMECONTRACT 0 UPPER 8

PLUSRPROPERTYADMIN 0 UPPER 30

PLUSRSCHEDENDDATE 0 DATE 4

SERVICEITEMS Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRACQCOST 0 DECIMAL 15

PLUSRNSN 0 UPPER 20

PLUSRPROPERTYCLASS 0 UPPER 25

TOOLINV Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRACQCOST 0 DECIMAL 15

PLUSRGOVBALANCE 1 DECIMAL 15

PLUSRNSN 0 UPPER 20

PLUSRPROPERTYCLASS 0 UPPER 25

TOOLITEM Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRACQCOST 0 DECIMAL 15

PLUSRNSN 0 UPPER 20

PLUSRPROPERTYCLASS 0 UPPER 25

TRANSFERCURITEM Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCONTRACTNUM 0 UPPER 8

PLUSRCUSTODIANPERSONID 0 UPPER 30

PLUSRPROPERTYCLASS 0 UPPER 25

58 IBM Maximo for Government: Maximo User’s Guide Addendum

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRSOURCE 0 UPPER 25

PLUSRTOCUSTODIANPERSONID 0 UPPER 30

PLUSRTOUSERPERSONID 0 UPPER 30

PLUSRUSERPERSONID 0 UPPER 30

WARRANTYVIEW Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCAPRECEIPTS 1 YORN 1

PLUSRCONTRACTADMIN 0 UPPER 30

PLUSRCONTRACTOR 0 UPPER 12

PLUSRCONTRACTTYPE 0 UPPER 25

PLUSRCUSTOMER 0 UPPER 12

PLUSRGFPRECEIPTS 1 YORN 1

PLUSRPARCONTRACT 0 UPPER 8

PLUSRPARCONTRACTOR 0 UPPER 12

PLUSRPRICONTRACTOR 0 UPPER 12

PLUSRPRIMECONTRACT 0 UPPER 8

PLUSRPROPERTYADMIN 0 UPPER 30

PLUSRSCHEDENDDATE 0 DATE 4

WARRANTYVIEWLINE Table

COLUMN REQUIRED MAXTYPE LENGTH

PLUSRCLIN 0 UPPER 12

Government Database Tables and Columns 59

60 IBM Maximo for Government: Maximo User’s Guide Addendum

Notices

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62 IBM Maximo for Government: Maximo User’s Guide Addendum

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63

64 IBM Maximo for Government: Maximo User’s Guide Addendum

IBM SC23-8765-00 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

About This Publication

Intended Audience

Related Information

IBM Support

Organizations (Gv) Application

Tabs

Organizations (Gv) Actions

Property Transaction Definitions

UII Templates

Government Defaults

Assets (Gv) Application

Tabs

Assets (Gv) Actions

Add Property Record

Capture UIIs

Assign / Mark UIIs

Create Property Transactions

View Property History

Create Property Upload Files

Locations (Gv) Application

View Property Upload Files

Tabs

Locations (Gv) Actions

Create Property Transactions

View Property History

Create Property Upload Files

View Property Upload Files

Government Contracts (Gv) Application

Tabs

Contract Tab

Properties Tab

Contract Lines Tab

Terms and Conditions Tab

Property Summary Tab

Property Tab

Government Contracts (Gv) Actions

Capture UIIs

Assign / Mark UIIs

Create Property Transactions

View Property History

Create Property Upload Files

View Property Upload Files

Inventory (Gv) Application

Tabs

Inventory Tab

Property Tab

Inventory (Gv) Actions

Add Property Record

Create Property Transactions

View Property History

Create Property Upload Files

Item Master (Gv) Application

View Property Upload Files

Tabs

Item Tab

Property Tab

Item Master (Gv) Actions

Create Property Transactions

View Property History

Create Property Upload Files

View Property Upload Files

Issues and Transfers (Gv) Application

Tabs

Issue Tab

Transfer Out Tab

Transfer In Tab

Issues and Transfers (Gv) Actions

Storerooms (Gv) Application

Tabs

Storerooms (Gv) Actions

Create Property Transactions

View Property History

Create Property Upload Files

View Property Upload Files

Personal Property (Gv) Application