IBM 1422 User Manual

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Infoprint 1422

User’ s Guid e



G510-2921-00

Infoprint 1422

User’ s Guid e



G510-2921-00

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Safety information

• If your product is not marked with this symbol , it must be connected to an electrical outlet that is properly grounded. CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during

a lightning storm.

• The power cord must be connected to an electrical outlet that is near the product and easily accessible.

• Refer service or repairs, other than those described in the operating instructions, to a professional service person.

• This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components.

The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

• Your product uses a laser. CAUTION: Use of controls or adjustments or perf ormance of procedures other than those specified herein ma y result in hazardous

radiation exposure.

• Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Conventions

Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you harm. Warning: A warning identifies something that could damage your product hardware or software.

Chapter 1: Printer overview .........................................................................7

Chapter 2: Print media ..................................................................................9

Print media sources and specifications ............................................... ........................... 10

Choosing the right print media .......................................................... .................... ......... 13

Paper ........................................................................................................................ 13

Preprinted forms and letterhead ...............................................................................14

Transparencies ........................................................................................................ 15

Envelopes ................................................................................................................ 16

Labels .......................................................................................................................17

Card stock ... ............... .. ................ ............... .. ................ ............... ... ............... .......... 18

Storing print media ......................................................................................................... 18

Preventing ja m s ........... .. ............... ... ............... ............... ... ............... .. ................ ............ 19

Loading trays ................................................................................................................. 20

Loading the standard tray and the optional 250-sheet tray ...................... ................20

Loading the optional 500-sheet tray .........................................................................26

Loading and using the multipurpose feeder ...................................... .................... ......... 31

Opening the multipurpose feeder .............................. ................ ...............................32

Loading the multipurpose feeder .................. .................... .. ......................................34

Using the standard output bin ................. ................................... .................................... 39

Raising the paper rest ......................................................................................... ..... 39

Using the rear output bin ................................................................................................ 40

Clearing jams ................................................................................................................. 43

200 / 201 Paper Jam, Remove Cartridge .................................................................44

202 Paper Jam, Open Rear Door ............................................................................46

23x Paper Jam (duplex jams) .................................................................................. 49

24x Paper Jam, Check Tray <x> ..............................................................................53

250 Paper Jam, Check MP Feeder ......................... ........................................ .. ....... 55

Chapter 3: Printing tasks ...........................................................................56

Sending a print job ......................... ........................................ .. ......................................56

Printing from a Windows environment ..................................................................... 56

Printing from a Macintosh com p u te r ..... ............... ............... ... ............... ................ .. . 56

Contents

Duplexing a print job (two-sided printing) ................................................. .................. .... 57

Duplex printing on letterhead ................................................................................... 57

Using Duplex Bind .................................................................................................... 58

Canceling a print job ...................................................................................................... 59

From the printer operator panel ...............................................................................59

From a Windows computer ............................... ................... ....................................59

From a Macinto sh computer ...... .. .. ............... ................ .. ................ ............... .......... 59

Linking trays ................................................................................................................... 60

Disabling tra y lin k in g .................. .. ............... .. ................ .. ................ ............... .. ........ 6 0

Chapter 4: Understanding fonts ................................................................61

Printing a font sample list ............................................................................................... 61

Scalable fonts ................................................................................................................ 62

PCL bitmapped fonts ................. .................... .................... .................... .................... .... 65

PCL symbol sets ............................................................................................................ 65

Chapter 5: Understanding the operator panel ..........................................67

Using the operator panel ........................................................................ ........................ 68

Indicator light ............................................................................................................ 68

Buttons ..................................................................................................................... 68

Using the operator panel to change printer settings ........................... ........................... 70

Menus Disabled ............................. ......................... .. .......................... ......................... ..71

Using the printer menus ................................. ................................. ................ ...............72

Paper Menu ..............................................................................................................73

Finishing Menu .........................................................................................................79

Utilities Menu ............................................................................................................ 81

Job Menu ................................................................................................................. 83

Quality Menu ............... ................ ................................. ................. ................ ...........85

Setup Menu ................. .............. ............................................ ...................................86

PCL Emul Menu ....................................................................................................... 90

PostScript Menu ....................... ................................................................. .. .............93

PPDS Menu .............................................................................................................94

Parallel Menu ......................................... .. .. .. ............................................... .. ........... 96

Network Menu ............................. ................................. ................................. ...........98

USB Menu ................................. .. .. .. .. .. ........................... .. .. .. ........................... .. .. ... 100

Help Menu ............................ .. .. ....................... .. .................................................. ... 101

Contents

Chapter 6: Understanding the printer messages ...................................102

Chapter 7: Software and network tasks ..................................................112

Printing the menu settings and network setup pages ..................................................113

Printing the Print Quality Test Pages .............................................. .............................114

Printing a directory list .................................................................................................. 115

Printing a confidential job ............................................................................................. 115

Entering a personal identification number (PIN) ....................... .............................116

Using MarkVision to manage the printer ................... .................... ...............................117

Using Hex Trace mode ................................................... ..................... ........................117

Chapter 8: Supplies and maintenance information ...............................118

Maintaining the printer ................................................................................................. 118

Determining the status of supplies ............................................................................... 119

Conserving supplies ..................................................................................................... 120

Ordering supplies ..................................................................... .................................... 121

Ordering a print cartridge ....................................................................................... 121

Ordering a charge roll ............................................................................................ 121

Storing the print cartridge ............................... ................. ................ ................ .............122

Changing the print cartridge ..................................................... .................................... 123

Removing the used print cartridge ..................................... .................................... 123

Cleaning the printer ................................................................................................ 124

Installing the ne w p rin t ca rt ridge ............. ............... .. ................ .. ................ ............ 124

Replacing the charge roll ............................................................................................. 127

Removing options ........................................................................................................ 132

Removing the printer from an optional drawer .......................................................132

Removing optional printer memory or firmware cards .................................. .. ....... 133

Chapter 9: Administration ........................................................................140

Disabling the operator panel menus ............................................................................ 141

Enabling the menus ........................ .................. ................... ..................................141

Restoring factory default settings ................................................................................. 142

Contents

Using the Print a nd H o ld fu n c tio n .. ................ .. ............... ... ............... .. ................ .. ........ 1 4 3

Selecting a use r n a m e ...... ............... .. ................ .. ............... ................ .. ................ . 143

Printing and d e le ti ng held jobs ..... .. ............... ................ .. ................ ............... .. ...... 14 3

Accessing held jobs from the operator panel .........................................................144

Recognizing when format errors occur ............... .............................................. .....144

Repeat Print .............................. ..................... .................... ....................................145

Reserve Print ......................................................................................................... 145

Verify Print .............................................................................................................. 145

Confidential jobs ..................................................................................................... 146

Chapter 10: Troubleshooting ...................................................................147

Solving basic p rin ter problems ...... ... .. ............... ................ .. ............... ... ............... ........ 1 4 7

Solving display problems ............................................................................................. 148

Solving printing problems ............................................................................................. 149

Turning on Reduced Curl mode ............................................................................. 152

Solving print quality problems ...................................................................................... 153

Solving option problems ............................................................................................... 157

Solving network printing problems ............................................................................... 158

Solving other problems ................................................................................................ 158

Contacting s e rv ic e ............. ................ .. ............... ... ............... ................ .. ............... .. .... 158

Notices ........................................................................................................159

Trademarks ..................................................................................................................159

Licensing notice ........................................................................................................... 160

Laser notice ................................................................................................................. 160

Electronic emission notices .......................................................................................... 160

Printer energy consumption ......................................................................................... 161

Index ............................................................ ................................................ 162

Printer overvie w

The following illustrations show the standard printer (1) and the printer configured with additional drawers.

The printer supports up to two additional drawers in the following configurations:

• One 250-sheet drawer (2)

• One 500-sheet drawer (3)

• Two 250-sheet drawers (4)

• One 250-sheet drawer and one 500-sheet drawer (5); the 500-sheet drawer must be on the

bottom of the stack

Note: The printer does not support the addition of two 500-sheet dra wers.

Printer overview

Front paper support

Upper front door

Operator panel

Multipurpose feeder door

Tray 1

Power button

Standard output bin

Handhold

Rear output bin

The printer operator panel has a 2-line b y 16-char ac ter li quid crystal display (LCD), five buttons, and one indicator light that flashes when the printer is processing a job indicated by the Busy message.

LCD

Light

Select

Stop

Return

Printer overview

Print media

Section Page

Print media sources and specifications 10 Choosing the right print media 13 Storing print media 18 Preventing jams 19 Loading trays 20 Loading and using the multipurpose feeder 31 Using the standard output bin 39 Using the rear output bin 40 Clearing jams 43

Print media

Print media sources and specifications

For best printer performance, properly load the trays. Never mix media types within a tray.

Print media source specifications

Print media

Source

Tray 1 (standard 250-sheet tray)

Tray 2 (optional 250-sheet tray)

Tray 2 (optional 500-sheet tray)

Multipurpose feeder

Card stock must exit through the rear output bin.

supported

Paper , transparencies A4, A5, JIS B5, folio, letter,

Paper only A4, A5, JIS B5, folio, letter,

Paper only A4, JIS B5, folio, letter,

Paper , envelopes, labels, transparencies, card stock

Sizes supported Weight Capacity

legal, executive, statement

legal, executive

Minimum:

76.2 x 127 mm (3 x 5 in.)

Maximum:

216 x 355.6 mm (8.5 x 14 in.)

Supports all sizes listed in

Supported print media sizes.

60–105 g/m (16–28 lb)

60–90 g/m (16–24 lb)

60–163 g/m (16–43 lb)

• 250 sheets of paper

• 50 transparencies

• 100 sheets of labels

250 sheets of paper

500 sheets of paper

• 100 sheets of paper

• 10 envelopes

• 30 sheets of labels

• 20 transparencies

• 10 sheets of card stock

Duplex unit specifications

Exits to the standard output bin

Sizes supported A4, JIS B5, folio, letter, legal Weight 60–105 g/m

(16–28 lb)

Print media sources and specifications

Supported print media types

✓ - indicates support ✕ - indicates no support

Print media

Paper ✓✓✓✓✓✓✓ Card stock ✕✕✕✓✕✓✕ Labels ✕✕✕✓✓* ✓✕ Transparencies ✓✕✕✓✓* ✓✕ Envelopes ✕✕✕✓✓✓✕

* Labels and transparencies may be sent to the standard output bin; however, they may print more

successfully when sent to the rear output bin.

T ray 1 (250-sheet

tray)

Tray 2 (optional

250-sheet drawer)

Tray 2 (optional

500-sheet drawer)

Multipurpose feeder

Standard output bin

Rear output bin

Duplex

Print media sources and specifications

Supported print media sizes

✓ - indicates support ✕ - indicates no support

Print media

Print media Dimensions

A4 210 x 297 mm

(8.27 x 11.7 in.)

A5 148 x 210 mm

(5.83 x 8.27 in.)

JIS B5 182 x 257 mm

(7.17 x 10.12 in.)

Letter 215.9 x 279.4 mm

(8.5 x 11 in.)

Legal 215.9 x 356 mm

(8.5 x 14 in.)

Executive 184.2 x 266.7 mm

(7.25 x 10.5 in.)

Folio 215.9 x 330 mm

(8.5 x 13 in.)

Statement 139.7 x 215.9 mm

(5.5 x 8.5 in.)

Universal 216 x 356 mm

(8.5 x 14 in.)

7 3/4 Envelope (Monarch)

98.4 x 190.5 mm (3.875 x 7.5 in.)

T ray 1 (250-sheet

tray)

Tray 2 (optional

250-sheet drawer)

Tray 2 (optional

500-sheet drawer)

✓✓✓✓✓✓✓

✓✓✕✓✓✓✕

✓✓✓✓✓✓✓

✓✓✓✓✓✓✕

✓✓✓✓✓✓✓

✓✓✕✓✓✓✕

✓✓✕✓✓✓✓

✕✕✕✓✓✓✕

Multipurpose feeder

Standard output bin

Rear output bin

Duplex

9 Envelope 98.4 x 225.4 mm

(3.875 x 8.875 in.)

10 Envelope (Com-10)

DL Envelope 110 x 220 mm

C5 Envelope 162 x 229 mm

B5 Envelope 176 x 250 mm

Other Envelope (Universal)

104.8 x 241.3 mm (4.125 x 9.5 in.)

(4.33 x 8.66 in.)

(6.38 x 9.01 in.)

(6.93 x 9.84 in.) 356 x 216 mm

(14 x 8.5 in.)

Print media sources and specifications

✕✕✕✓✓✓✕

Print media

Choosing the right print media

Selecting the right paper or other media reduces printing problems. For best print quality, try a sample of the paper or other media you are considering before buying large quantities.

• Capacities listed in the Print media sour ce specifications table are for 20 lb paper, unless otherwise noted.

• The followi ng sizes or types of print media must exit to the rear output bin: – Print media 165.1 mm (6.5 in.) or less in length

– 3 x 5 in. and 4 x 6 in. index cards and car d stock

• Select Universal size when using a nonstandard size sheet of print media. The printer

formats the page fo r the maximum size (8.5 x 14 in.). Set the actual si ze from your software application.

Paper

• For the best print quality, use 75 g/m2 (20 lb) xerogr aphic, grain long paper.

• The laser printing process heats paper to high temperatures of 170°C (338°F) for non-MICR

applications. Use only paper able to withstand these temperatures without discoloring, bleeding, or releasing ha zardous emissions. Check with the manufactur er or vendor to determine whether the paper you have chosen is acceptable for laser printers.

• Legal size paper sent to the rear exit bin stacks improperly when too many sheets accumulate. Remove the paper often from this bin.

• Keep paper sealed in its original packaging until ready to use.

The following papers are not recommended for use with your printer:

• Paper with a rough or heavily textured surface

• Coated papers, such as erasable bond

• Preprinted papers manufact ured with chemicals that may contaminate the printer

• Multiple-part forms

• Synthetic papers

• Thermal papers

• Recycled paper having a weight less than 75 g/m

(20 lb)

Choosing the right print media

Print media

Preprinted forms and letterhead

Use papers printed with heat-resist ant ink s designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 200°C (392°F) without melting or releasing hazardous emissions. Use inks that are not aff ected by t he resin in toner or the sil icone in the fuser. Inks that are oxidation-set or oil-based should meet these requirements; latex inks might not. If you are in doubt, contact your paper supplier.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Choose papers that absorb ink, but do not bleed.

• Avoid papers with rough or heavily textured surfaces.

Printing on preprinted forms and letterhead

Check with the manufacturer or vendor to determine whether the preprinted letterhead you have chosen is acceptable for laser printers.

Page orientation is important when printing on letterhead. Use the following table for help when loading letterhead in the print media sources .

Top of page

Print media source or process

Tray 1 (standard tray)

Tray 2 (optional 250-sheet or 500-sheet drawer)

Duplex printing using Tr a y 1 or Tray 2 Face up Logo faces rear of tray Not applicable Multipurpos e feeder

(including feeding individual sheets) Duplex printing using the

multipurpose feeder

Print side Portrait Landscape

Face down Front of tray Left side of tray

Face up Logo enters the printer

first

Face down Logo enters the printer

last

Left side of tray

Not applicable

Choosing the right print media

Print media

Transparencies

You can feed tr ansparencies from the standard 250-sheet tray or the multipurpose feeder. Do not load transparencies in the opti onal 250-sheet or 500-sheet drawer.

• Use transparencies designed specifically for laser printers. Transparencies m ust be able to withstand temperatures of 175°C ( 347°F) without melting, di scoloring, or releasing hazar dous emissions.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• You can send transparencies to the standar d output bin; however, they may print more

successfully when sent to the rear output bin.

• Be sure to set the P aper Type to Trans parency from the printer driv er or from MarkVision™ to avoid damaging your printer.

Choosing the right print media

Print media

Envelopes

You can load up to 10 envelopes in the multipurpose feeder.

• Use envelopes made from 75–105 g/m

• Do not use envelopes that: – Have excessive curl

– Are stuck together – Are damaged in any way – Contain windows, holes, perforations, cutouts, or embossing – Use metal clasps, string ties, or metal f olding bars – Have postage stamps attached – Have any ex posed adhesive when the flap is in the sealed posit ion

• Use envelopes that can withstand temperatures of 205°C (401°F) without sealing, excessive

curling, wrinkling, or releasing hazardous emissions. If you have any doubts about the envel opes you are considering using, check with th e envelope supplier.

(20–28 lb) bond paper.

• A combination of high humidity (over 60%) and the high printing temperatures may seal the envelopes.

• Set the Paper Source to MP Feeder or Manual Env, set the paper type to Envelope, and select the correct envelope size from the printer driver or from MarkVision.

• Load envelopes with the flap side down, and position the short edge nearest the return address to en te r th e printer first.

• Adjust the right paper guide to fit the width of the envelopes.

• If you are feeding self-sealing envelopes, open the rear output bin door so envelopes feed

straight out the back of the printer. The rear output bin holds about 10 envelopes.

• Envelopes may curl less if they exit to the rear output bin.

Choosing the right print media

Print media

Labels

Your printer can print on many labels designe d for use with laser printers. However, vinyl labels are not supported. These labels are supplied in letter size and A4 size sheets. Label adhesives, face sheet (printable stock), and topcoats must be ab le to withstand temperatures of 205°C (401°F) and pressure of 25 pounds per square inch (psi) (17 2 kilopascals).

When printing on labels:

• Set the Paper Type to Labels from the printer driver or from MarkVision.

• You can send labels to the standard output bi n; however, they may print more successfully

when sent to the rear output bin.

• Do not load labels together with paper or transparencies in the same paper source.

• Do not use label sheets with a slick backing material.

• Do not print within 1 mm (0.04 in.) of the die cut.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting i n a

jam. Partial sheets also c ontami nate your printer and your cartridge with adhesive, and could void your printer and cartridge warranties.

• Use labels that can withstand temperatures of 205°C (401°F) without sealing, excessive curling, wrinkling, or releasing hazardous emissions.

• Do not print within 1 mm (0.04 in.) of th e edge of the label , of the per f or ations , or bet ween diecuts of the label.

• Do not use label sheets that have adhesive to the edge of the sheet. We recommend zone coating of the adhesiv e at least 1 mm (0.04 in.) away from edges. Adhesive material contaminates your printer and could void your warranty.

• If zone coating of the adhesiv e is not possib le , a 3 mm (0.125 in.) strip should be remov ed on the leading and driver edge, and a non-oozing adhesive should be used.

• Remove a 3 mm (0.125 in.) strip from the leading edge to prevent labels from peeling inside the printer .

• Portrait orientation is preferred, especially when printing bar codes.

• Do not use labels that hav e exposed adhesive on the sheets.

Choosing the right print media

Print media

Card stock

Card stock is single ply, and has a large array of properties, such as the orientation of paper fibers and texture, that can significantly affect the print quality.

You may only print card stock from the multipurpose feeder. Card stock must always exit to the rear output bin.

• Do not use card stoc k that is perf or ated or creased. Preprinting, perf or ation, and creas ing can significantly affect the print quality and cause media handling or jamming problems.

• Avoid using card stock that may release hazardous emissions when heated.

• Do not use preprinted card stock manufactured with chemicals that may contaminate the

printer. Pre printing introduces semi-liquid and volatile components into the printer.

• We recommend the use of grain short card stock .

Storing print media

Use the follo wing guidelines f or proper print media storag e. These help av oid paper f eeding proble ms and uneven print quality:

• For best results, store print media in an environment where the temperature is approximately 21°C (70°F) and the relative humidity is 40%.

• Store cartons of print media on a pallet or shelf, rather than directly on the floor.

• If you store individual packages of print media out of the original carton, make sure they rest

on a flat surface so the edges do not buckle or curl.

• Do not place anything on top of the print media packages.

• Keep paper sealed in its original packaging until ready to use.

Storing print media

Print media

Preventing jams

By carefully selecting appropriate print media and loading it properly, you should be able to avoid most jams. If you do experience a jam, see Clearing jams for instructions.

The followi ng hints can help you avoid jams:

• Use only recommended print media.

• Do not load wrinkled, creased, damp, or curled print media.

• Flex, fan, and straighten print

media before you load it. If jams do occur with print media, try feeding one sheet at a time through the multipurpose feeder.

• Do not overload the print media sources. Make sure the stack height does not exceed the maximum height indicated by the labels in the sources.

• Do not use print media that you have cut or trimmed yourself.

• Do not mix print media sizes, weights, or types in the same print media source.

• Make sure the recommended print side is face down when loading all trays and the

recommended print side is face up when loading the mul ti purpose feeder.

• Keep print media stored in an acceptable envi ronment. See Storing print media.

• Do not remove trays during a print job.

• Push all trays in firmly after loading them.

• Make sure the guides in the tr ays are properly positioned for the size print media you have

loaded. Make sure the guides are not placed too tigh tly against the stack of print media.

• Card stock must exit to the rear output bin. See Using the rear output bin for more information.

• Envelopes may be sent to the standard output bin; however, if the envel opes exit to the rear output bin there is less curl.

• Make sure all cables that connect to the printer are correctly attached. Refer to the Setup Guide for more information.

Preventing jams

Print media

Loading trays

Your printer has two standard sources, the 250-sheet tray (standard tray) and the multipurpose feeder. For more information, see Loading and using the multipurpose feeder. Load the print media you use for the majority of your print jobs in the standard 250-sheet tray.

Proper print media loading helps prevent jams and helps make y our printing trouble-free. Before loading print media, know the recommended print side of the print media you are using. This

information is usually indicated on the print media package. Do not remove trays while a job prints. Doing so may cause a jam.

Loading the standard tray and the optional 250-sheet tray

The following instructions work for loading the standard tray or the tray for the optional 250-sheet drawer.

Your printer has one standard 250-sheet tray. For the siz es and types of print media these trays support, see Print media source specifications. To load the tray for the optional 500-sheet drawer, see Loading the optional 500-sheet tray. To load print media in a tray:

1 Remove the tray completely.

2 If you are l oading print media that is over 90 g/m

[28 lb]), adjust the dial on the bottom of th e tray. See Loading print media over 90 g/m

(24 lb) on page 25 for more information.

(24 lb) (but no greater tha n 105 g/m2

Loading trays

Print media

3 Press down on the metal plat e until it locks into place.

4 Locate the tabs on both of the guides.

Tab

Loading trays

Print media

5 Squeeze the length guide tab and the length guide together, and then slide the guide to the

back of the tray.

Length guide

Width guide

6 Squeeze the width gui de tab and the width guide together, and then slide the guide all the

way to the right.

7 Flex the sheets back and forth to loosen them, then fan them. Do not fold or crease the print

media. Straighten the edges on a level surface.

Hold the print media so the side you want to print on is f a ce down, and the front edge of the stack is toward the front of the tray.

For infor m ation on loading letterhead, see Printing on preprinted forms and letterhead.

Loading trays

Print media

8 Place the stack of print media against the left side of the tray and insert it under the metal

stop. Make sure the print media fi ts easily under the metal stop an d is not bent or wrinkled. Do not

raise the metal stop or force print media under it.

Note: Do not exceed the maximum stack height indicated. Ov erfilli ng the tra y ma y cause

jams.

Metal stop

Maximum stack height indicator

9 Squeeze the width gui de tab and the width guide together, and then slide the guide to the

edge of the print media.

Loading trays

Print media

10 Squeeze the length guide tab and the length guide together, and then slide the guide to the

edge of the print media.

Note: Sliding the guides too tightly against the print media may cause misfeeds.

11 Insert the tray.

Loading trays

Print media

Loading print media over 90 g/m2 (24 lb)

When you are loading print media over 90 g/m2 (24 l b) (but no greater than 105 g/m2 [28 lb]) in the standard tray or optional 250-sheet tray, the tray’s media dial must be set to position 2.

1 Remove the tray completely. 2 Remove any print media already in the tray. 3 Turn the tray over. 4 Using a coin, push the media dial down and turn it from position 1 to position 2.

Media dial

5 Turn the tray over and load the appropriate print media as described in Loading the

standard tray and the optional 250-sheet tray on page 20.

If you are using print media that is 60–90 g/m

(16–24 lb), the media dial should be in position 1.

Loading trays

Print media

Loading the optional 500-sheet tray

The optional 500-sheet tray only accepts paper. It has a special cover at the back of the tray to protect legal size paper from exposure to dust.

To load paper in the tray:

1 Remove the tray completely.

2 Raise the cover.

Loading trays

Print media

3 Press down on the metal plat e until it locks into place.

4 Locate the tabs on both of the guides.

Tab

Loading trays

Print media

5 Squeeze the length guide tab and the length guide together, and then slide the guide to the

back of the tray.

Length guide

Width guide

6 Squeeze the width gui de tab and the width guide together, and then slide the guide all the

way to the right.

7 Fle x the sheets bac k and f orth to loosen them, then fa n them. Do not f old or crease the pape r .

Straighten the edges on a level surface.

Hold the paper so the side you want to print on is face down, and the front edge of the stack is toward the front of the tray.

For infor m ation on loading letterhead, see Printing on preprinted forms and letterhead.

Loading trays

Print media

8 Place the stack of paper against the left side of the tr ay and insert it under the metal stop.

Make sure the paper fits easily under the metal stop and is not bent or wrinkl ed. Do not raise the metal stop or force paper under it .

Note: Do not exceed the maximum stack height indicated. Ov erfilli ng the tra y ma y cause

jams.

Metal stop

Maximum stack height indicator

9 Squeeze the width gui de tab and the width guide together, and then slide the guide to the

edge of the paper.

Loading trays

Print media

10 Squeeze the length guide tab and the length guide together, and then slide the guide to the

edge of the paper.

Note: Sliding the guides too tightly against the paper may cause misfeeds.

11 Close the cover.

12 Insert the tray.

Loading trays

Print media

Loading and using the multipurpose feeder

Your printer has a multi purpose feeder that holds several sizes and types of print media. It is located on the front of your printer and can be closed when you are not using i t. Reserve the multipurpose feeder for printing on different sizes and types of print media, such as card stock, transparencies, postcards, note cards, and envelopes. You can load a stack of print media, or you can load single sheets you do not keep in a tray.

See Print media sources and specifications for a listing of supported types and sizes.

Note: When printing from the multipurpose feeder, be sure to set the Paper Size and

Paper Type.

Follow these guidelines when using the multipurpose feeder:

• Load only one size and type of print media at a time.

• To achieve the best possible print quality, use only high-quality print media that is designed

for use in laser printers.

• To prevent jams, do not add print media to the multipurpose feeder when it already contains print media.

• Do not close the multipurpose f eeder while a job is p rinting or whil e Ready/Data blinks on the operator panel. Doing so may cause a jam.

• Load print media with the top edge going into the multipurpose feeder first.

• Do not place objects on the multipurpose feeder. Also, avoid applying excessive force.

Loading and using the multipurpose feeder

Print media

Opening the multipurpose feeder

1 Open the multipurpose feeder door.

2 Pull the extension out.

Loading and using the multipurpose feeder

Print media

3 Gently press down on the ridge. The extension unfolds.

Ridge

4 Guide the extension down gently so the multipurpose feeder is extended fully.

Loading and using the multipurpose feeder

Print media

Loading the multipurpose feeder

See Print media source specifications for information on sizes and types of print media you can load in the multipurpose feeder.

1 Slide the width guide all the way to the right.

2 Prepare print media for loading.

Note: Do not load different sizes or types of print media at the same t ime. Doin g so ma y

cause a jam.

• Flex sheets of paper back and forth to loosen them, then fan them. Do not fold or crease the print media. Straighten the edges on a level surface.

Loading and using the multipurpose feeder

Print media

• Hold transparencies by the edges and fan them to prevent feeding fail ures.

Note: Avoid touching the print side of the transpar encies. Be careful not to scratch them.

• Fan en v elopes bac k and f orth to loosen them. Do not fol d or crease the en v elopes. Str aighten

the edges on a level surface.

3 Do not e xceed the maximum stack height b y f orcing print media under the stack height li miter .

The maximum stack height is 10 mm (0.4 in.). Overfilling could cause jams.

Stack height limiter

Loading and using the multipurpose feeder

Print media

4 Load the print media.

• Load paper, card stock, and labels with th e recommended print side f ace up and the t op edge

going in first.

• Load letterhead with the logo face up and the top edge entering first.

Note: If you load letterhead for duplex printing, load the sheets with the logo face down

and entering the printer last.

Loading and using the multipurpose feeder

Print media

• Load transparencies with the recommended print side fa ce up and the top edge going in first .

Warning: Never use envelopes with clasps, snaps, windows, coated linings, or self-stick

adhesives. These envelopes may severely damage the printer.

• Load envelopes with the flap side down and the stamp area going in last.

Note: For best results, peel-and-stic k envelopes should exit to the rear output bi n. Open

the rear output bin when printing on these envelopes.

Do not feed stamped en velopes. The stamp and addresses are shown for envelope orientation only.

Loading and using the multipurpose feeder

Print media

5 Slide the print media in as far as it will go without damaging the print media.

6 Slide the width guide to the left until it lightly touches the edge of the stack.

Make sure the print media fits loosely and is not bent or wrinkled.

Loading and using the multipurpose feeder

Print media

Using the standard output bin

The standard output bin holds 250 sheets of print media. The printer aut omatically s ends print jobs t o the standard output bin. Print jobs collat e face down in this bin.

Standard output bin

Raising the paper rest

The paper rest holds printed jobs t o k eep the m fr om slid ing out of t he bin. Pull the paper r est forward to raise it.

Using the standard output bin

Print media

Using the rear output bin

The printer automatically sends print jobs to the rear output bin when y ou open it. The rear output bin rev e rse collates (pages 4, 3, 2, 1) print jobs face up. The rear output bin holds 20 sheets of paper.

You may wan t to use the r ear output bin when you print on different sizes and types of print media, such as paper, transparencies, postcards, note cards, and envelopes.

• Labels and transparencies may print more successfully when sent to the rear output bin.

• Envelopes may curl less if sent to the rear outp ut bin.

• Card stock must always exit to the rear output bin.

Print media that is 165.1 mm (6.5 in.) or less in length must exit to the rear output bin.

Note: Legal size print media sent to the rear exit bin stacks improperly when too many

sheets accumulate. You must remove print media often f rom thi s bin.

Using the rear output bin

To use the rear output bin:

1 Grasp the tab as shown.

2 Pull the door down.

Print media

Using the rear output bin

Print media

3 Pull the extension straight out using the tab.

4 Close the rear output bin door wh en you finish using it.

Note: Make sure the door closes properly on both sides to prevent jams.

Using the rear output bin

Print media

Clearing jams

By carefully selecting print media and loading it properly, you should be able to avoid most jams. If jams occur frequently, see Preventing jams.

Note: T o clear the Paper Jam error message, you must remove all jammed print media

from the entire paper path and then press Go.

The following illustration shows the path that print media travels through the printer. The path varies depending on the input source (trays and multipurpose feeder) and output bin you are using.

200 Paper Jam 201 Paper Jam

202 Paper Jam

250 Paper Jam

24x Paper Jam

Use the follo wing table to locate instructions for a particular jam:

Jam message Go to page:

200 / 201 Paper Jam, Remove Cartridge 44 202 Paper Jam, Open Rear Door 46 23x Paper Jam (duplex jams) 49 24x Paper Jam, Check Tray <x> 53

23x Paper Jam

250 Paper Jam, Check MP Feeder 55

Note: T o avoid tearing print media, pull all jams out gently and slowly.

Clearing jams

Print media

200 / 201 Paper Jam, Remove Cart ridge

Since the jam may occur farther back in the printer behind the print cartridge area, you may need to reach in farther to remove the jam.

1 Open the upper front door. 2 Remove the print cartridge. (See Removing the used print cartridge for instructions.)

CAUTION: The rear portion of the inside of the printer may be hot.

3 Locate the jam inside the printer.

• If most of the paper is visible, gently pull the print media to the right, and then out.

Clearing jams

Print media

• If only a small portion of the paper is visible, gently pull the jam straight out and then up.

Note: If the print media resists, stop pulling and access it from the rear output bin door.

See 202 Paper Jam, Open Rear Door to contin ue.

4 Reinstall the print cartridge. (See Installing the new print cartridge for instructions.) 5 Close the upper front door.

Clearing jams

Print media

202 Paper Jam, Open Rear Door

When this message is displayed, a jam can occur in one of two places:

• If the print media jams before completely exiting into the standard output bin, see Exit ing to

the standard output bin.

• If the print media jams before reaching the standard output bin, see Before reaching the

standard output bin.

Exiting to the standard output bin

1 Gently pull the jam straight out. 2 If the print media does not pull easily f rom here, cont inue with Before reac hing the standar d

output bin.

Clearing jams

Print media

Before reaching the standard output bin

The print media jams before reaching the standard output bin.

1 Open the rear output bin door.

2 Gently remove the jam based on how much is visible.

• If the middle of the sheet of print media is visible, but not the ends, grasp the print media on

both sides and gently pull it straight out.

Clearing jams

Print media

• If an end of the jam is visible, pull it straight out.

3 Close the rear output bin doo r by pushing it in the middle under the tab.

Note: Make sure the door closes on both sides.

Clearing jams

Print media

23x Paper Jam (duplex jams)

Print media can jam under the printer and above Tray 1 when the duplex function is in use. The printer can typically determine the locat ion of a duple x jam, b ut oc casionally i t cannot. When a duple x jam occurs, one of three jam messages appears on the display, depending on if the location of the jam is known or not.

23x Paper Jam, Remove Tray1, Pull Down Lever At Printer Front

1 Pull Tray 1 completely out. 2 Look under the printer on the left side to l ocate a green lever. 3 Push down on the green lever.

Lever

4 Gently pull the jam toward you. 5 Insert the tray.

Note: Make sure the metal plate at the bottom of the tray is locked down.

Clearing jams

Print media

23x Paper Jam, Remove Tray1, Pull Down Lever At Printer Rear

1 Open the rear door and clear a n y jams. If you are unable to clear the j am from her e, cont in ue

with step 2.

2 Pull Tray 1 completely out. 3 Look under the back of the printer on the right side to locate a green lever. 4 Push down on the lever.

Rear door

5 Gently pull the jam toward you. 6 Insert the tray.

Note: Make sure the metal plate at the bottom of the tray is locked down.

Lever

Clearing jams

Print media

23x Paper Jam, Check Duplex

This message appears only when the printer is uncertain about the location of the duplex jam. To clear this type of jam:

1 Pull Tray 1 completely out. 2 Look under the printer on the left side to l ocate a green lever. 3 Push down on the green lever.

Lever

4 Look for the jam. If it is not visible from the front, continue with step 6. 5 Gently pull the jam toward you.

Note: If the jam does not come out easily, continue with step 6.

6 Open the rear door and clear a n y jams. If you are unable to clear the j am from her e, cont in ue

with step 7.

7 Look under the back of the printer on the right side to locate a green lever.

Clearing jams

8 Push down on the lever.

9 Gently pull the jam toward you.

Print media

Rear door

Lever

10 Insert the tray.

Note: Make sure the metal plate at the bottom of the tray is locked down.

Clearing jams

Print media

24x Paper Jam, Check Tray <x>

Print media is jammed in the ar ea under the print cartr idge, but the jam is not visible.

1 Pull the specified tray out. 2 Pull the jam straight out.

3 Insert the tray.

Note: Make sure the metal plate at the bottom of the tray is locked down.

Clearing jams

Print media

Jams inside a tray after clearing the metal stop

Sometimes print media jams as it releases f rom under the metal s top , but it has not compl etely e xited the tray. This can occur in any of the trays. You need to check each tray.

1 Pull the tray completely out. 2 Reposition the print media under the metal stop.

Note: If the sheet of print media is damaged, remove it. Do not reposition it.

3 Press down on the print media until the meta l plate below it locks into place.

4 Insert the tray.

Clearing jams

Print media

250 Paper Jam, Check MP Feeder

Pull the jam straight out.

Clearing jams

Printing tasks

Section Page

Sending a print job 56 Duplexing a print job (two-sided printing) 57 Canceling a print job 59 Linking trays 60

Sending a print job

Printing from a Windows environment

1 Load print media. (See Loading trays or Loading and using the multipurpose feeder .) 2 From your software application, open the file you want to print. 3 From the File menu, select Print Setup. 4 Verify the correct printer is selected in the Print Setup dialog box. 5 In the Print Setup dialog box, select Properties, Options, or Setup (depending on the

application), select the print media type and size, and then select OK.

6 Select OK or Print.

Printing from a Macintosh computer

1 Load print media. (See Loading trays.) 2 From your software application, open the file you want to print. 3 From the File menu, choose Page Setup. 4 Verify the correct printer is selected in the dialog box. 5 From the Paper men u, choose the print media type you are using, and then choose OK. 6 From the File menu, choose Print.

Printing tasks

Duplexing a print job (two-sided printing)

Duplex printing (or tw o-sided printing) lets you print on both sides of a sheet of paper. For paper sizes that are acceptable for duplex printing, see Duplex unit specifications.

Note: Print duplex jobs only on paper weighing 16–24 lb.

To duplex all jobs:

1 Make sure the printer is on and the Ready message appears. 2 Press Menu until you see Finishing Menu, and then press Select. 3 Press Menu until you see Duplex, and then press Select. 4 Press Menu until you see On, and then press Select. 5 Press Return until the Ready message appears.

To duplex an individual print job:

1 From the computer’s software application, select File Æ Print. 2 Click Properties (or Options, Printer, or Setup, depending on the application) to view the

printer driver settings.

3 From the Setup tab, select either Long Edge or Short Edge. 4 Click OK. 5 Click OK on the Print window to send the job to print.

Warning: As the printer processes a duplex print job, it partially ejects a sheet to the standard

output bin, and then pulls the sheet back inside. Do not touch the sheet while it is partially ejected. Doing so could damage the printer or cause a j am. Remove pages only after they have fully exited the printer to a bin.

Duplex printing on letterhead

• From the multipurpose feeder—Load the letterhead with the logo face down and entering the printer last.

• From the trays—Load the letterhead with the logo face up and facing toward the rear of the printer.

Note: Duplex jobs need to be sent to the standard output bin; the rear exit does not

support duplex printing.

Duplexing a print job (two-sided printing)

Printing tasks

Using Duplex Bind

Printing on both sides of the paper reduces printing costs. When you select duplex bind printing in the printer driver or Duplex Bind in the Finishing Menu on the operator panel, you must select either long edge or short edge binding. Duplex Bind defines the way duplexed pages are bound, and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages).

The two values for Duplex Bind are:

Long Edge Assumes binding along the long end of the page (left edge for portrait orientation and top

edge for landscape orientation). The following illustration shows long-edge binding for portrait and landscape pages:

Back of sheet

Binding

Front of next sheet

Binding

Portrait

Back of sheet

Front of next sheet

Landscape

Short Edge Assumes binding along the short edge of the page (top edge for portrait orientation and

left edge for landscape orientation). The following illustration shows short-edge binding for portrait and landscape pages:

Back of sheet

Binding

Back of sheet

Binding

Front of next sheet

Landscape

Portrait

Duplexing a print job (two-sided printing)

Printing tasks

Canceling a print job

From the printer operator panel

If the job you want to canc el is printing, and Busy appears on the display:

1 Press Menu until you see Job Menu, and then press Select. 2 Press Menu until you see Cancel Job, and then pre ss Select.

From a Windows computer

1 Minimize all programs to display the desktop. 2 Double -click the My Computer icon. 3 Double -click the Printer icon.

A list of available printers appears.

4 Double-click the printer you are using to print the job .

A list of print jobs appears.

5 Select the job y ou want to cancel. 6 Press the Delete key.

From a Macintosh computer

1 Double-click the printer icon on your desktop.

A list of print jobs appears.

2 Press Ctrl, and then click the print job you want to cancel. 3 Choose Stop Queue from the pop-up menu.

Canceling a print job

Printing tasks

Linking trays

If you use the same size and type of print media in two or more sources (standard tra y, optional tray, and the multipurpose feeder), the automatic tray linking feature is enabled. When trays are linked in this way, the printer selects print media fr om a second tray when the first becomes empt y.

To verify Paper Size and Paper Type settings, print a menu settings page (see Printing the menu

settings and network setup pages). Change the Paper Size and Paper Type settings on the

operator panel so the settings match. If you load the same siz e print media in each t ray, make sure the print media is all the same type,

also.

Disabling tray linking

If you use diff erent print media in the sources , each source with a diff erent print media must hav e the Paper Type set to a unique v alue t o disab le the aut omatic tr a y linking feature. You set the Paper Type setting on the operator panel.

Linking trays

Understanding f onts

Your printer has resident fonts stored permanently in its memory. Different fonts may be available in PCL and PostScript emul ations.

Section Page

Printing a font sample list 61 Scalable fonts 62 PCL bitmapped fonts 65 PCL symbol sets 65

Printing a font sample list

To print samples of all the fonts current ly available for your printer:

1 Make sure the printer is on and the Ready message appears. 2 Press and release Menu until you see Utilities Menu, and then press Select. 3 Press and release Menu until Print Fonts appears, and then press Select. 4 Press and release Menu until either PCL Fonts or PS Fonts appears on the second line of

the display.

• Select PCL Fonts to print a listing of the fonts available to the PCL emulator.

• Select PS Fonts to print a listing of the fonts a vailable to the PostScript emulator.

5 Press Select.

The message Printing Font List appears and remains on the operator panel until the page prints. The printer returns to the Ready state after the font sample li st prints.

Understanding fonts

Scalable fonts

Your printer supports the following scalable fonts.

Supported fonts

PostScript font names PCL font names

AlbertusMT Albertus Medium AlbertusMT-Italic AlbertusMT-Light

Albertus Extra Bold AntiqueOlive-Roman Antique Olive AntiqueOlive-Italic Antique Olive Italic AntiqueOlive-Bold Antique Olive Bold AntiqueOlive-Compact ArialMT Arial Arial-ItalicMT Arial Italic Arial-BoldMT Arial Bold Arial-BoldItalicMT Arial Bold Italic AvantGarde-Book ITC Avant Garde Book AvantGarde-BookOblique ITC Avant Garde Book Oblique AvantGarde-Demi ITC Avant Garde Demi AvantGarde-DemiOblique ITC Avant Garde Demi Oblique Bookman-Light ITC Bookman Light Bookman-LightItalic ITC Bookman Light Italic Bookman-Demi ITC Bookman Demi Bookman-DemiItalic ITC Bookman Demi Italic

Clarendon Condensed Bold Coronet-Regular Coronet Courier CourierPS Courier-Oblique CourierPS Oblique Courier-Bold CourierPS Bold Courier-BoldOblique CourierPS Bold Oblique

CG Omega

CG Omega Bold

CG Omega Italic

Scalable fonts

Understanding fonts

Supported fonts (continued)

PostScript font names PCL font names

CG Omega Bold Italic Garamond-Antiqua Garamond Antiqua Garamond-Halbfett Garamond Halbfett Garamond-Kursiv Garamond Kursiv Garamond-KursivHalbfett Garamond Kursiv Halbfett GoldSansMM GoldSerifMM Helvetica-Light Helvetica Light Helvetica-LightOblique Helvetica Light Oblique Helvet ica-Black Helvetica Black Helvetica-BlackOblique Helvetica Black Oblique Helvetica Helvetica Helvetica-Oblique Helvetica Italic Helvetica-Bold Helvetica Bold Helvetica-BoldOblique Helvetica Bold Italic Helvetica-Narrow Helvetica Narrow Helvetica-Narrow-Oblique Helvetica Narrow Italic Helvetica-Narrow-Bold Helvetica Narrow Bold Helvetica-Narrow-BoldOblique Helvetica Narrow Bold Italic Intl-CG-Times CG Times Intl-CG-Times-Italic CG Times Italic Intl-CG-Times-Bold CG Times Bold Intl-CG-Times-BoldItalic CG Times Bold Italic Intl-Univers-Medium Univers Medium Intl-Univers-MediumItalic Univers Medium Italic Intl-Univers-Bold Univers Bold Intl-Univers-BoldItalic Univers Bold Italic Intl-Courier Courier Intl-Courier-Oblique Courier Italic Intl-Courier-Bold Courier Bold Intl-Courier-BoldOblique Courier Bold Italic LetterGothic Letter Gothic LetterGothic-Slanted Letter Gothic Italic

Scalable fonts

Understanding fonts

Supported fonts (continued)

PostScript font names PCL font names

LetterGothic-Bold Letter Gothic Bold LetterGothic-BoldSlanted Marigold Marigold NewCenturySchlbk-Roman Century Schoolbook Roman NewCenturySchlbk-Italic Century Schoolbook Italic NewCenturySchlbk-Bold Century Schoolbook Bold NewCenturySchlbk-BoldItalic Century Schoolbook Bold Italic Optima Optima-Bold Optima-BoldItalic Optima-Italic Palatino-Roman Palatino Roman Palatino-Italic Palatino Italic Palatino-Bold Palatino Bold Palatino-BoldItalic Palatino Bold Italic Symbol SymbolPS

Symbol Times-Roman Times Roman Times-Italic Times Italic Times-Bold Times Bold Times-BoldItalic Times Bold Italic TimesNewRomanPSMT Times New Roman TimesNewRomanPS-ItalicMT Times New Roman Italic TimesNewRomanPS-BoldMT Times New Roman Bold TimesNewRomanPS-BoldItalicMT Times New Roman Bold Italic Univers Univers-Oblique Univers-Bold Univers-BoldOblique Univers-Condensed Univers Condensed Medium Univers-CondensedOblique Univers Condensed Medium Italic Univers-CondensedBold Univers Condensed Bold Univers-CondensedBoldOblique Univers Condensed Bold Italic

Scalable fonts

Understanding fonts

Supported fonts (continued)

PostScript font names PCL font names

Wingdings-Regular Wingdings ZapfChancery-MediumItalic ITC Zapf Ch ancery Medium Italic ZapfDingbats ITC Zapf Dingbats

OCR-A

OCR-B

C39 Narrow

C39 Regular

C39 Wide

PCL bitmapped fonts

Your printer supports the following PCL bitmapped fonts:

• Line Printer 16

• POSTNET Bar Code

PCL symbol sets

Your printer supports the following PCL symbol sets.

Supported symbol sets

ABICOMP Brazil/Portugal Wingdings ISO 25: French ABICOMP International POSTNET Bar Code ISO 57: Chinese DeskTop ISO : German ISO 60: Norwegian version 1 Legal ISO : Spanish ISO 61: Norwegian version 2 MC Text ISO 2: IRV (Int'l Ref Version) ISO 69: French Microsoft Publishing ISO 4: United Kingdom ISO 84: Portuguese Russian-GOST ISO 6: ASCII ISO 85: Spanish Ukrainian ISO 10: Swedish ISO 8859-1 Latin 1 (ECMA-94) PCL ITC Zapf Dingbats ISO 11: Swedish for Names ISO 8859-2 Latin 2 PS ITC Zapf Dingbats ISO 14: JIS ASCII ISO 8859-5 Latin/Cyrillic PS Math ISO 15: Italian ISO 8859-7 Latin/Greek PS Text ISO 16: Portuguese ISO 8859-9 Latin 5 Pi Font ISO 17: Spanish ISO 8859-10 Latin 6

PCL bitmapped fonts

Understanding fonts

Supported symbol sets (continued)

Symbol ISO 21: German ISO 8859-15 Latin 9 PC-8 Bulgarian PC-855 Cyrillic Roman-9 PC-8 Danish/Norwegian (437N) PC-857 Latin 5 (Turkish) Roman Extension PC-8 Greek Alternate (437G) PC-858 Multilingual Euro Ventura ITC Zapf Dingbats PC-8 Turkish (437T) PC-860 Portugal Ventura International PC-8 Latin/Greek PC-861 Iceland Ventura Math PC-8 PC Nova PC-863 Canadian French Ventura US PC-8 Polish Mazovia PC-865 Nordic Windows 3.0 Latin 1 PC-8 Code Page 437 PC-866 Cyrillic Windows Cyrillic PC-1004 OS/2 PC-869 Greece Windows Greek PC-775 Baltic (PC-8 Latin 6) PC-911 Katakana Windows Latin 1 PC-850 Multilingual Math-8 Windows Latin 2 PC-851 Greece Greek-8 Windows Latin 5 PC-852 Latin 2 Turkish-8 Windows Latin 6 (Baltic) PC-853 Latin 3 (Turkish) Roman-8 OCR-A OCR-B 109Y Bar Code 9Y Bar Code 209Y Bar Code

PCL symbol sets

Understanding the operator panel

Section Page

Using the operator panel 68 Using the operator panel to change printer settings 70 Menus Disabled 71 Using the printer menus 72

You can change most printer settings from your soft ware application or printer driver. Setti ngs you change from the application or printer driver apply only to the job you are preparing to send to the printer.

Changes made to printer settings from a software appli cation override changes made from the printer operator panel.

If you cannot change a setting from your application, use the printer operator panel or the remote operator panel available from MarkVision. Changing a printer setting from the printer operator panel or from MarkVision makes that setting the user default.

Understanding the op erator panel

Understanding the operator panel

Using the operator panel

LCD

Light

Select

Stop

Return

See the menu map for a brief overview of the printer menus available from the operator panel.

Indicator light

The indicator light giv es information about the status of your printer .

If the light is: The printer is:

Off Off On On, but idle Blinking On and busy

Buttons

Use the five operator panel buttons to open a menu, scroll through a list of values, change printer settings, and respond to printer mes sages.

The numbers 1 through 6 appear beside t he opera tor panel buttons in this illustration. You use these numbers to enter your personal identification number (PIN) after you send a confidential print job from the printer driver (see Using the Print and Hold function).

Note: Buttons act upon the information displayed on the second line of the operator

panel.

Using the operator panel

Understanding the operator panel

The followi ng information describes the functions of each button.

Button Function

Go Press Go to:

• Return to the Ready state if the printer is offline (the the display).

• Exit printer menus and return to the Ready state.

• Clear some operator panel messages.

• Resume printing after loading print media and clearing paper jams.

•Exit Power Saver.

If you have changed printer settings from the operator panel menus, press Go before send ing a job to print. The printer must display

Menu Each end of the button has a function. Press Menu>:

• When

• When Busy is displayed, to take the printer to the Job Menu.

• When the printer is offline, to scroll through the menus.

Press <Menu to go to the previous item in the menus. For menu items with numeric values, such as Copies, press and hold Menu to scroll through

the values. Release the button when the number you want is displayed.

Ready is displayed, to take the printer offline (out of the Ready state) and enter the

menus.

Ready for jobs to print.

Ready message does not appear on

Select Press Selec t to:

• Open the menu shown on the second line of the operator panel. Depending on the type of menu, this action:

– Opens the menu and displays the first item in the menu. – Opens the menu item and displays the default setting.

• Save the displayed menu item as the new user default setting. The printer displays the

Saved message and returns to the menu item.

• Clear certain messages from the operator panel.

• Continue printing after the

Change Tray <x>for more information.

Return Press Return to return to the previous menu level or menu item. Stop Press Stop at the

The message changes to Press Go to return the printer to the

1, 2, 3, 4, 5, 6 Use the numbers located next to the names of the buttons to enter your personal identification

number (PIN) after you send a confidential job. For more information, see Entering a personal

identification number (PIN).

Ready , Busy, or Waiting message to temporarily take the printer offline.

Change tray <x> message appears. See

Not Ready . No data is lost.

Ready , Busy, or Waiting state.

If your printer is configured as a network printer available to a number of users, it is possible that Menus Disabled appears on the display when you press Menu from the Ready state. Disabling the menus prevents other users from using the operator panel to inadvertently change a printer user default that ha s been set b y the admini strat or. You can still clear messages and select items fr om the Job Menu when printing a job, but you cannot change other printer settings. However, you can use your printer driver to override printer user defaults and select settings for individual print jobs.

Using the operator panel

Understanding the operator panel

Using the operator panel to change printer settings

From the operator panel, you can select menu items and associat ed values to print your jobs successfully. You can also use the panel to alter the setup and operating environment of the printer. See Using printer menus for an expl anation of all the menu items.

You can modify printer setting s by:

• Selecting a setting from a list of values

• Changing an On/Off setting

• Changing a numerical setting

To select a new value as a setting:

1 From a Ready status message, press Menu. The menu names appear. 2 Continue to press and release Men u until you see the menu you need. 3 Press Select to select t he menu or menu item on the second line of the displa y.

• If the selection is a menu, the menu is opened and the first print er setting in the menu

appears.

• If the selection is a menu item, the default setting for the menu item appears. (The current user defaul t setting has an asterisk [*] beside it.)

Each menu item has a list of values for the menu item. A value can be:

• A phrase or word to describe a setting

• A numerical value that can be changed

• An On or Off setting

4 Press Menu to move to the value you need. 5 Press Select to select the value on the second line of the operator panel. An asterisk appears

beside the val ue to ind icate that it is no w the user default setting. The new setting appear s f or one second, clears, displays the word Saved, and then displays the previous list of menu items.

6 Press Return to go back to previous menus. Make additional menu selections to set new

default setti ngs. Press Go if this is the last printer setting you want to change .

User default setti ngs remain in effect un til you save new settings or restore the factory defaults. Settings you choose from y our software application can als o change or override the user default settings you select from the operator panel.

The diagram in Using the printer men us shows the menu it ems in each menu . An asterisk (*) next to a value indicates the factory default setting. Factory defaults may di ffer for

different countries or regions. Factory defaults are the function settings in effect the fi rst time you turn your printer on. These

remain in effect unti l you change them. Factory defaults are restored if you select the Rest ore value for the Factory Defaults menu item in the Utilities Menu. See Utilities Menu for more informa tio n .

Using the operator panel to change printer settings

Understanding the operator panel

When you select a new setting from the operator panel, the asterisk moves next to the selected setting to identify it as the current user default.

User defaults are the settings you select for different printer functi ons and store in printer memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored.

Note: Settings you choose from your software application may override the settings you

select from the operator panel.

Menus Disabled

If your printer is configured as a network printer available to a number of users, Menus Disabled may appear when you pres s Menu from the Ready state. Disabli ng the menus prevents users from using the operator panel to inadvertently change a printer default that has been set by the person managing the printer . You can still use Print and Hold features, clear messages, and select items from the Job Menu when printing a job, but you cannot change other printer settings. You can, however, use your printer driver to override printer defaults and select settings for individual print jobs.

For more inform ation, see Disabling the operator panel menus.

Menus Disabled

Understanding the operator panel

Using the printer menus

Select a menu or menu item for more details.

Paper Menu

Paper Source Paper Size Paper Type Custom Types Universal Setup Substitute Size Configure MP Paper Texture Paper Weight Paper Loading

PostScript Menu

Print PS Error Font Priority PDF Menu

Finishing Menu

Duplex Duplex Bind Copies Blank Pages Collation Separator She et s Separator Sou r ce Multipage Print Multipage Order Multipage View Multipage Border

PCL Emul Menu

Font Source Font Name Point Size Pitch Symbol Set Orientation Lines per Page A4 Width Tray Renumber Auto CR after LF Auto LF after CR

Utilities Menu

Print Menus Print Net Setup Print Fonts Print Directory Factory Defaults Remove Held Jobs Format Flash Defragment Flash Hex Trace

Setup Menu

Printer Language Power Saver Resource Save Download Target Print Timeout Wait Timeout Auto Continue Jam Recovery Page Protect Display Language Alarm Control Toner Alarm

Job Menu

Confidential Job Held Jobs Cancel Job Reset Printer Print Buffer

Quality Menu

Print Resolution Toner Darkness PictureGrade™

PPDS Menu

Orientation Lines per Page

Lines per Inch Page Format Character Set Best Fit Tray 1 Renumber Auto CR after LF Auto LF after CR

Parallel Menu

PCL SmartSwitch PS SmartSwitch NPA Mode Parallel Buffer Advanced Status Protocol Honor Init Parallel Mode 2 MAC Binary PS

Using the printer menus

Network Menu

PCL SmartSwitch PS SmartSwitch NPA Mode Network Buffer MAC Binary PS Std Net Setup

USB Menu

PCL SmartSwitch PS SmartSwitch NPA Mode USB Buffer MAC Binary PS

Help Menu

Quick Reference

Understanding the operator panel

Paper Menu

Use the Paper Menu to defi ne the print medi a loaded in each tray and the default source and output bin.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Configure MP

Custom Types

To determine when the printer selects paper loaded in the multipurpose feeder.

To specify the kind of paper associated with each of the Custom Types available in the Paper Type menu item.

Cassette* Printer treats the multipurpose

feeder like any other paper tray . If a print job requests a paper size or type that is only loaded in the multipurpose feeder, the printer pulls paper from the multipurpose feeder for the job.

Manual Printer treats the multipurpose

feeder like a manual feed tray, and displays Load Manual when you need to insert a single sheet of paper in the feeder.

First Printer pulls paper from the

multipurpose feeder until it is empty, regardless of the paper source or paper size requested for the job.

Values for Custom Type <x>, where <x> represents 1, 2, 3, 4, 5, or 6:

Paper* Note: If a user-defined name is Card Stock Transparency Labels Envelope

available, it is displayed instead of Custom Type <x>. The userdefined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Custom Types value list.

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Paper Loading

To properly handle preprinted paper loaded in a tray, whether the job is a duplexed job or a single-sided job.

1 Select a paper type. Note: If a user-defined name is

available, it is displayed instead of Custom <x> Loading. The name is truncated to 14 characters.

2 Select a value. Duplex Notifies the printer that the

Card Stock Load Colored Loading Custom <x> Loading Labels Loading Ltrhead Loading Preprint Loading Bond Loading

specified paper type is loaded properly for duplex printing. If the printer receives a single-sided job using that paper type, the printer inserts blank pages as necess ary to print the job properly on preprinted forms. This setting may slow single-sided printing.

Off* Printer assumes preprinted

material is loaded for single-sided printing. Duplexed jobs may not print proper ly.

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Paper Size

To identify the default paper size for each paper source. For trays with automatic size sensing, only the value detected by the hardware is displayed.

1 Select a paper source. Tray <x> Size

Manual Pap Size MP Feeder Size Manual Env Size

2 Select a value.

(* Denotes country/regionspecific factory default values)

Note: Size sensing must be turned off for Statement and Folio values to appear.

Letter* Legal Executive Statement (not available for 500-sheet drawer) A4* A5 (not available for 500-sheet drawer) B5 Folio 10 Envelope* (US) 9 Envelope B5 Envelope Other Envelope

Paper Source

To identify the default paper source.

7 3/4 Envelope DL Envelope* (non US) C5 Envelope Universal Select Universal when you load

paper that does not match any of the other available sizes. The printer automatically formats the page for the maximum possible size. You can then set the actual page size from your application software.

Tray <x> (Tray 1*)

MP Feeder Manual Paper Manual Env

If you loaded the same size and type of paper in two paper sources (and the Paper Size and Paper T ype menu items ar e correctly set ), the trays are automatically linked. When one paper source is empty, paper automatically feeds from the next linked source.

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Paper Texture

To identify the texture of the paper loaded in a specific source and to ensure that characters print clearly.

Use Paper Texture in connection with the Paper Type and Paper Weight menu items. You may need to change those menu items to optimize print quality for your specific paper.

1 Select a paper type. Plain Texture

Card Stock Text Trnsprncy Text Preprint Texture Colored Texture Custom <x> Texture Labels Texture Bond Texture Envelope Texture Ltrhead Texture

2 Select a value. Smooth Note: The default for Bond T e xture

Normal* Rough

is Rough instead of Normal. If a user-defined name is available for a custom Type, then the name is displayed instead of Custom <x> Texture. The name is truncated to 14 characters.

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Paper Type

To identify the type of paper installed in each paper source.

Use this menu item to:

• Optimize print quality for the specified paper.

• Select paper sources through your software application by selecting type and size.

• Automatically link paper sources. An y sources containi ng the same type and size of paper are automatically linked by the printer, if you have set the Paper Size and the Paper Type to the correct values.

1 Select a paper source. Tray <x> Type

Manual Pap Type MP Feeder Type Manual Env Type

2 Select a value. Plain Paper

Card Stock Transparency

The Paper Type default for each envelope source is Envelope. The Paper Type default for each paper tray is as follows:

Note: If a user-defined name is available, it is displayed instead of Custom Type <x>. The userdefined name is truncated to 14 characters. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

Labels Bond Letterhead Preprinted Custom Type <x> Envelope Colored Paper Tray 1–Plain Paper Tray 2–Custom Type 2 Tray 3–Custom Type 3 Manual Pap Type–Plain Paper

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Paper Weight

Substitute Size

To identify the relative weight of the paper loaded in a specific source and ensure that the toner adheres properly to the printed page.

1 Select a paper type. Note: If a user-defined name is

available, it is displayed instead of Custom <x> Weight. The name is truncated to 14 characters.

2 Select a value. Light

To have the printer substitute the specified paper size if the requested size is not loaded.

Plain Weight CardStock Weight Trnsprncy Weight Preprint Weight Colored Weight Custom <x> Weight Bond Weight Envelope Weight Labels Weight Ltrhead Weight

Normal* Heavy Off Printer prompts the user to load

the requested paper size.

Statement/A5 Prints A5 size jobs on statement

size paper if only statement size paper is loaded, and prints statement size jobs on A5 paper if only A5 paper is loaded.

Universal Setup

Letter/A4 Prints A4 size jobs on letter size

paper if only letter size paper is loaded, and prints letter size jobs on A4 size paper if only A4 size paper is loaded.

All Listed* Substitutes Letter/A4 and

Statement/A5. To determine the default size when the Paper Size setting for a tray or feeder is Universal. 1 Select a unit of measure.

(* Denotes a country/regionspecific factory default value)

2 Select the values. Portrait Width =3.00–14.17 in. (8.5 in.*)

Inches* Millimeters*

=76–360 mm (216 mm*)

Portrait Height =3.00–14.17 in. (14 in.*)

=76–360 mm (356 mm*)

Feed Direction =Short Edge*

=Long Edge

Using the printer menus

Understanding the operator panel

Finishing Menu

Use the Finishing Menu to define how the printer delivers the printed output.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Blank Pages

Collation

Copies

To specify whether to include application-generated blank pages as part of your printed output.

To keep the pages of a print job stacked in sequence when printing multiple copies of the job.

To set the number of copies you want for the printer default value. (Set the number of copies required for a specific job from the printer driver. Values selected from the printer driver always override values selected from the operator panel.)

Do Not Print* Does not print application-

generated blank pages as part of

your job.

Print Prints appl ic at ion -g ene rated blank

pages as part of your job.

Off* Prints each page of a job the

number of times specified by the

Copies menu item. For example, if

you set Copies to 2 and send three

pages to print, the printer prints

page 1, page 1, page 2, page 2,

page 3, page 3.

On Prints entire job the number of

times specified by the Copies

menu item. For example, if you set

Copies to 2 and send three pages

to print, the printer prints page 1,

page 2, page 3, page 1, page 2,

page 3.

1...999 (1*)

Duplex

Duplex Bind

To set duplexing as the default for all print jobs. (Select Duplex from the printer driver to duplex only specific jobs.)

To define the way duplexed pages would be bound, and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages).

Using the printer menus

Off* Prints on one side of the paper. On Prints on both sides of the paper.

Long Edge* Assumes binding along the long

end of the page (left edge for

portrait orientation and top edge

for landscape orientation).

Short Edge Assumes binding along the short

edge of the page (top edge for

portrait orientation and left edge

for landscape orientation).

Understanding the operator panel

Menu item Purpose Values

Multipage Border

Multipage Order

To print a border around each page image when using Multipage Print.

To determine the positioning of multiple page images when using Multipage Print. The positioning depends on the number of images and whether the images are portrait or landscape in orientation.

For example, if you select 4-Up multipage printing and portrait orientation, the results differ depending on the Multipage Order value you select:

Horizontal Vertical Order

None* Does not print a border around

each page image.

Solid Prints a solid line border around

each page image.

Horizontal* Vertical Rev Horizontal Rev Vertical

Reverse

Horizontal

Reverse

Vertical Order

Multipage Print

Multipage View

To print multiple page images on one side of a sheet of paper. Also called n-up or Paper Saver.

To determine the orientation of a multipage sheet.

Off* Prints 1 page image per side. 2 Up Prints 2 page images per side. 3 Up Prints 3 page images per side. 4 Up Prints 4 page images per side. 6 Up Prints 6 page images per side. 9 Up Prints 9 page images per side. 12 Up Prints 12 page images per side. 16 Up Prints 16 page images per side. Auto* Lets the printer choose between

portrait and landscape orientation.

Long Edge Sets the long edge of the paper as

the top of the page (landscape).

Short Edge Sets the short edge of the paper

as the top of the page (portrait).

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Separator Sheets

Separator Source

To insert blank separator sheets between jobs, between multiple copies of a job, or between each page of a job.

To specify the paper source that holds separator sheets.

None* Does not insert separator sheets. Between

Copies

Between Jobs Inserts a blank sheet between

Between Pages Inserts a blank sheet between

Tray <x> (Tray 1*)

MP Feeder Selects separator sheets from the

Inserts a blank sheet between

each copy of a job. If Collation is

Off, a blank page is inserted

between each set of printed pages

(all page 1’s, all page 2’s, and so

on). If Collation is On, a blank page

is inserted between each collated

copy of the job.

jobs.

each page of a job. This is useful if

you are printing transparencies or

want to insert blank pages in a

document for notes.

Selects separator sheets from the

specified tray.

multipurpose feeder. (You must

also set Configure MP to

Cassette.)

Utilities Menu

Use the Utilities Menu to print a variety of listings relating to available printer resources, printer settings, and print jobs. Other menu items let you set up printer hardware and troubleshoot printer problems.

Menu item Purpose Values

Defragment Flash

To retrieve storage area lost when resources are deleted from flash memory.

Warning: Do not turn off the

printer while the flash is defragmenting.

Yes Printer transfers all resources

stored in flash memory to printer

memory and then reformats the

flash memory option. When the

format operation is complete, the

resources are loaded back into

flash memory.

No Printer cancels the request to

defragment the flash memory.

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Factory Defaults

Remove Held Jobs

Format Flash

To return your printer settings to the factory default values.

To remove Print and Hold jobs, since unwanted jobs may tend to pile up and use too much memory.

Note: This is only displayed if there are Print and Hold Jobs stored in memory.

To format the flash memory.

Warning: Do not turn off the

printer while the flash is formatting.

Restore • All menu items are returned to

the factory default values except:

– Display Language. – All settings in the Parallel

Menu, Serial Menu, Network Menu, and USB Menu.

• All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory or on the hard disk are unaffected.)

Do Not Restore User-defined settings remain.

Confidential Causes all Confidential Print and

Hold jobs to be removed.

Held Causes all non-Confidential Print

and Hold jobs to be removed.

All Causes all Print and Hold jobs to

be deleted.

Yes Deletes any data stored in flash

memory and prepa res the f lash memory to receive new resources.

No Cancels the request to format the

flash memory and leaves current resources stored in flash memory.

Hex Tr ace

Print Directory

Print Fonts

Print Menus

Print Net Setup

To help isolate the source of a print job problem. With Hex Trace selected, all data sent to the printer is printed in hexadecimal and character representation. Control codes are not executed.

To exit Hex Trace, turn the printer off or reset the printer from the Job Menu. To print a list of all the resources stored in flash memory or on the hard disk.

Note: Print Directory is available only when either a nondefective flash or disk is installed and formatted, and Job Buffer Size is not set to 100%.

To print a sample of all the fonts available for the selected printer language.

To print a listing of the current user default values, the installed options, the amount of installed printer memory, and the status of printer supplies.

To print information relating to the internal print server and the network settings defined by the Network Setup menu item in the Network Menu.

PCL Fonts Prints a sample of all pr inter fonts

available for P CL emula t i on.

PS Fonts Pr ints a sample of all printer fonts

available for PostScript emulation.

PPDS Fonts Prints a sample of all printer fonts

available for PPDS emulation.

Using the printer menus

Understanding the operator panel

Job Menu

The Job Menu is only available when the printer is busy pr ocessing or printing a job, when a printer message is displayed, or when the printer is in Hex Trace mode. Press Menu to open the Job Menu.

Menu item Purpose Values

Cancel Job

Confidential Job

To cancel the current print job. Note: Cancel Job is only displayed if the printer is processing a job or has a job in printer

memory. To print confidential jobs stored in printer memory.

Note: When the confidential job prints, it is automatically deleted from printer memory. 1 Enter the Personal Identification

Number (PIN) associated with your confidential job.

2 Then select a value: Print All Jobs Prints all jobs associated with your

Enter PIN Use the operator panel buttons to

enter the PIN associated with your confidential job.

PIN.

Print A Job Prints the specified confidential

job. Press the list of confidential jobs associated with your PIN. Press

Select to print a specific job.

Delete All Jobs Deletes all jobs associated with

your PIN.

Delete A Job Deletes the specified confidential

job. Press the list of Confidential Jobs associated with your PIN. Press

Select to delete a specific job.

Menu to scroll through

Copies Determines the number of copies

Using the printer menus

printed for each confidential job. Press

Menu to scroll through the list

of confident ial jobs associ ated with your PIN. Press the job you want to print. Press

Menu to increase or decrease the

number of copies, and then press

Select.

Select to specify

Understanding the operator panel

Menu item Purpose Values

Held Jobs

Print Buffer

Reset Printer

To print Reserve Print, Repeat Print, or Verify Print jobs stored in printer memor y.

To print any data stored in the print buffer. Note: Print Buffer is only available when you enter the Job Menu while Waiting is

displayed. The Waiting state occurs if an incomplete job is sent to the printer or an ASCII job, such as a print screen command, is printing.

To reset the printer to the user default value for each menu item, delete all downloaded resources (fonts, macros, and symbol sets) stored in printer memory (RAM), and delete all data in the interface link buffer.

Note: Before selecting Reset Printer, exit the software application you are using.

Print All Jobs Prints all held jobs. Print A Job Prints the specified held job. Press

Menu to scroll through the list of

held jobs. Press specific job.

Delete All Jobs Deletes all held jobs. Delete A Job Deletes the designated held job.

Press

Menu to scroll through the list

of held jobs. Press the job.

Copies Determines the number of copies

for each held job. Press scroll through the list of held jobs. Press

Select to specify the job you

want to print. Press increase or decrease the number of copies, and then press

Select to print the

Select to delete

Menu to

Select.

Using the printer menus

Understanding the operator panel

Quality Menu

Use the Quality Menu to change printer settings affecting the quality of printed characters and images.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

PictureGrade

Print Resolution

Toner Darkness

To improve the quality of grayscale printing at 600 dots per inch (dpi) in PostScr ip t emulation.

To define the number of dots printed per inch (dpi). The higher the value, the sharper the clarity of printed characters and graphics.

To lighten or darken text images, or conserve toner.

On Uses modified screening

parameters to improve print quality of graphics.

Off* Uses standard screening

parameters.

600 dpi Produces high quality output for

print jobs that are mostly text.

1200 Image Q Uses line screening for print jobs 2400 Image Q

1200 dpi Produces highest quality output for

1–10 (8*) Select a lower value for finer line

that contain bitmapped images, such as scanned photos.

jobs where print speed is not important and memory is abundant.

width and lighter grayscale images. Select a higher value for bolder line widths or darker grayscale images. Select 10 for very bold text. Select a value less than 7 to conserve toner.

On the operator panel display, a vertical bar ( | ) indicates the factory default value. An arrow symbol ( V ) indicates a user default value.

Using the printer menus

Understanding the operator panel

Setup Menu

Use the Setup Menu to configure a variety of printe r features.

Menu item Purpose Values

Alarm Control

Auto Continue

Display Language

To establish whether the printer sounds an alarm when the printer requires operator intervention.

To define the amount of time (in seconds) the printer waits after displaying an operator intervention error message before it resumes printing.

To determine the language of the text on the operator panel display.

Off Printer does not sound an alarm. Single* Printer sounds thr ee qui ck beeps. Continuous Printer repeats three beeps every

10 seconds.

Disabled* Printer does not resume printing

until someone clears the error message.

5...255 Printer waits the specified amount of time, and then automatically resumes printing. This timeout value also applies if the menus are displayed (and the printer is offline) for the specified period of time.

English Note: All values may not be Français Deutsch Italiano Español Dansk Norsk

available.

Nederlands Svenska Português Suomi Japanese Russian Polski Hungarian Turkish Czech

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Download Target

Jam Recovery

Pag e Protect

To specify the storage location for downloaded resources.

Storing downloaded resources in flash memory or on a hard disk is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory or on the hard disk even when the printer is turned off.

To establish whether the printer reprints jammed pages.

To successfully print a page that may otherwise generate Complex Page errors.

If, after selecting On, you still cannot print the page, you may also have to reduce the size and number of fonts on the page, or increase the installed printer memory.

For most print jobs, you do not need to select On. When On is selected, printing may be slower.

RAM* All downloaded resources are

automatically stored in printer memory (RAM).

Flash All downloaded resources are

automatically stored in flash memory.

On Printer reprints jammed pages. Off Printer does not repr in t jamm ed

pages.

Auto* Printer reprints a jammed page

unless the memory required to hold the page is needed for other printer tasks.

Off* Prints a partial page of data if

memory is insu ffic ient to pro ces s the entire page.

On Ensures that an entire page is

processed before it prints.

Using the printer menus

Understanding the operator panel

Menu item Purpose Values

Power Saver

To specify the amount of time (in minutes) the printer waits after a job is printed before it goes into a reduced power state.

Disabled This value does not appear unless

Energy Conserve is set to Off.

1...240 Specifies the amount of time after a print job before the printer goes into Power Saver mode. (Your printer may not support the entire range of values.)

The factory default Power Saver setting depends on your printer model. Print the menu settings page to determine the current Power Saver setting. When the printer is in Power Saver mode, it is still ready to receive print jobs.

Select 1 to put the printer in Power Saver mode one minute after it finishes a print job. This uses much less energy, but requires more warm-up time for the printer. Select 1 if your printer shares an electrical circuit with room lighting and you notice lights flickering.

Select a high value if your printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time. Select a value between 1 and 240 minutes if you want a balance between energy consumption and a shor t er war mup period.

Print Timeout

To specify the amount of time (in seconds) the printer waits before printing the last page of a print job that does not end with a command to print the page. The print timeout counter does not start until Waiting is displayed.

Using the printer menus

Disabled The printer does not print the last

page of a print job until one of the following occurs:

• The printer receives enough

information to fill the page.

• The printer receives a Form

Feed command.

• You select Print Buffer from the

Job Menu.

1...255 (90*) The printer prints the last page after the specified time. (Your printer may not support the entire range of values.)

Understanding the operator panel

Menu item Purpose Values

Printer Language

Resource Save

Toner Alarm

To establish the default printer language used to communicate data from the computer to the printer.

Note: Setting a printer language as the default does not prevent a software application from sending print jobs that use the other language.

To determine what the pri nter doe s with downlo aded resources, such as fonts and macros stored in RAM, if the printer receives a job that requires more memory than is available.

To specify how the printer responds when it is low on toner.

PCL Emulation PCL emulation, compatible with

Hewlett-Packard printers.

PS Emulation* PostScript emulation, compatible

with Adobe PostScript language.

PPDS Emulation

Off* Printer retains downloaded

On Printer retains all downloaded

Off* An error message is displayed until

PPDS emulation.

resources only until memory is needed. It then deletes those resources associated with the inactive printer language.

resources for all printer languages during language changes and printer resets. If the printer runs out of memory, 38 Memory Full is displayed.

someone replaces the toner cartridge. If an Auto Continue value is selected from the Setup Menu, the printer resumes printing after the specified timeout value.

Wait Timeout

To specify the amount of time (in seconds) the printer waits to receive additional bytes of data from the computer. When this timeout expires, the print job is canceled.

Note: Wait Timeout is only available when you use PostSc ript emulation. This menu item has no effect on PCL emulation print jobs.

Single Printer stops printing, displays an

error message, and sounds three quick beeps.

Continuous Printer stops printing, displays an

error message, and repeats three beeps every 10 seconds until the toner cartridge is replaced.

Disabled Disables Wait Timeout.

15...65535 (40*) Specifies the amount of time the

printer waits for additional data before it cancels the job.

Using the printer menus

Understanding the operator panel

PCL Emul Menu

Use the PCL Emul Menu to change printer settings that only affect jobs using the PCL emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

A4 Width

Auto CR after LF

Auto LF after CR

Font Name

To select the width of the logical page for A4 size paper.

To specify whether the printer automatically performs a carriage return after a line feed control command.

To specify whether the printer automatically performs a line feed after a carriage return control command.

To choose a specific font from the specified font source.

198 mm* Makes the logical page compatible

with the Hewlett-Packard LaserJet 5 Printer.

203 mm Makes the logical page wide

enough to print eighty 10-pitch characters.

Off* Printer does not perform a carriage

return after a line feed control command.

On Printer performs a carriage return

after a line feed control command.

Off* Printer does not perform a line

feed after a carriage return control command.

On Printer performs a line feed after a

carriage return control command.

R0 Courier 10* The font name and font ID for all

fonts in the selected font source are displayed. The font source abbreviation is R for resident, F for flash, K for disk, and D for download.

Font Source

To determine the set of fonts displayed in the Font Name menu item.

Using the printer menus

Resident* Displays all fonts resident in printer

RAM when the printer ships from the factory.

Download Displays all fonts downloaded to

printer RAM.

Flash Displays all fonts stored in flash

memory.

All Displays all fonts available to the

printer from all sources.

Understanding the operator panel

Menu item Purpose Values

Lines per Page

Orientation

Pitch

Point Size

To determine the number of lines that print on each page.

To determine how text and graphics are oriented on the page.

To specify the font pitch for scalable monospaced fonts.

To change the point size for scalable typographic fonts.

1...255 The printer sets the amount of

60*

(country/regionspecific factory default values)

64*

(country/regionspecific factory default values)

Portrait* Prints text and graphics parallel to

Landscape Prints text and graphics parallel to

0.08...100

(in increments of 0.01 cpi)

10*

1...1008

in increments o f

0.25 points)

12*

space between each line (vertical line spacing) based on the Lines per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation before changing Lines per Page.

the short edge of the paper.

the long edge of the paper. Pitch refers to the number of fixed-

space characters in a horizontal inch of type. Y ou can select a pitch from 0.08 to 100 characters per inch (cpi) in increments of 0.01 cpi. For nonscalable monospaced fonts, the pitch is displayed, but cannot be changed.

Note: Pitch is only displayed for fixed, or monospaced, fonts.

Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. You can select point sizes from 1 to 1008 in increments of

0.25 points. Note: Point Size is only displayed

for typographic fonts.

Symbol Set

To choose a symbol set for a specified font name.

Using the printer menus

10U PC-8*

(country/regionspecific factory default values)

12U PC-850*

(country/regionspecific factory default values)

A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols used when printing with a selected font. Symbol sets support the different requirements for languages or specific applications, such as math sym bols f or scienti fic text. Only the symbol sets supported for the selected font name are displayed.

Understanding the operator panel

Menu item Purpose Values

Tray Renumber

Note: To configure your printer to work with printer drivers or applications that use different

source assignments for the paper trays.

1 Select a paper source. Assign Tray <x>

Assign MP Feeder Assign Man Env Assign Man Paper

2 Select a value. Off* Printer uses factory default paper

source assignments.

0...199 Select a numeric value to assign a custom value to a paper source.

None Paper source ignores the Select

Paper Feed command.

Other Tray Renumber selections View Factory

Def

Restore Defaults

Press

Menu to display the factory

default value assigned to each paper source.

Select Yes to return all tray assignments to factory default values.

Using the printer menus

Understanding the operator panel

PostScript Menu

Use the PostScript Menu to change printer settings that only affect jobs using the PostScript emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Font Priority

PDF Menu

Print PS Error

To establish the font search order. Note: Font Priority is only

displayed when a formatted flash or hard disk is installed, is neither defective nor Read/Write or Write protected, and Job Buffer Size is not set to 100%.

Use the PDF Menu within the PostScript Menu to change printer settings that only affect jobs using Portable Document Format (PDF) files.

To print a page defining the PostScript emulation error when an error occurs.

Resident* Printer searches printer memory

for the requested font before searching flash memory or hard disk.

Flash/Disk Printer searches the h ard di sk and

flash memory for the requested font before searching printer memory.

See PDF Menu for more information.

Off* Discards the print job without

printing an error message.

On Prints an error message before it

discards the job.

PDF Menu

Use the PDF Menu within the PostScript Menu to change printer settings that only affect jobs using Portable Document Format (PDF) files.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Annotation

Halftone

To specify whether to print the annotations within the PDF file. Annotation tools provide a variety of methods for marking up text and attaching notes and commentaries to PDF documents. If you select to print annotations, a new PDF file is created which lists all the annotation notes within the original PDF.

To specify whether to use the printer default halftone screen or the document screen.

Do Not Print* Do not print the annotations in the

Print Print the annotations in the PDF

Printer* Use the printer default halftone

Document Use the document halftone screen.

Using the printer menus

PDF file.

file.

screen.

Understanding the operator panel

Menu item Purpose Values

Orientation

Scale to Fit

T o specify the default orientation of the PDF.

To specify whether the document should be scaled to fit on the available print media.

Portrait* Prints text and graphics parallel to

the short edge of the paper for the PDF.

Landscape Prints text and graphics parallel to

the long edge of the paper for the PDF.

On The document is scaled to fit on

the available print media.

Off* The document is not scaled to fit

on the available print media. Text or graphics outside the printable area is clipped.

PPDS Menu

Use the PPDS Menu to change print er settings that only affect jobs using the PPDS emulation printer language.

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Auto CR after LF

To specify whether the printer automatically performs a carriage return after a line feed control command.

Off* Printer does not perform a carriage

return after a line feed control command.

On Printer performs a carriage return

after a line feed control command.

Auto LF after CR

Best Fit

To specify whether the printer automatically performs a line feed after a carriage return control command.

To determine whe ther to per f o rm a font best fit search if the requested font cannot be found.

Using the printer menus

Off* Printer does not perform a line

feed after a carriage return control command.

On Printer performs a line feed after a

carriage return control command.

Off Printer stops printing when a

requested font cannot be found. An error message is posted indicating the font could not be found.

On* Printer continues even though it

was not able to locate a requested font. Instead, the printer tries to select another font that best matches the characteristics of the requested font.

Understanding the operator panel

Menu item Purpose Values

Character Set

Lines per Inch

Lines per Page

Orientation

To determine which code page to use to print PPDS jobs.

To determine the number of lines that print per vertical inch.

To determine the number of lines that print on each page.

To determine how text and graphics are oriented on the page.

1 The standard code pages are

used.

2* The addresses from Value 1

change to represent characters and symbols used in non-US English languages.

1...30 (6*) The printer sets the amount of space between each line (vertical line spacing) based on the Lines per Inch, Lines per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation before changing Lines per Inch.

1...255 (64*) The printer sets the amount of space between each line (vertical line spacing) based on the Lines per Inch, Lines per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation before changing Lines per Page.

Portrait* Prints text and graphics parallel to

the short edge of the paper.

Landscape Prints text and graphics parallel to

the long edge of the paper.

Page Format

Tray 1 Renumber

Affects how the printer interprets the margins set from software applications.

To configure your printer to work with printer drivers or applications that use different source assignments for the paper trays.

Note: This menu item is only displayed when Tray 2 is installed.

Print* Printer measures the margin

settings from the inside edge of the left unprintable area and the bottom of the top unprintable area. The left and top margin areas on the print job are equal to the software margins setting plus the unprintable area.

Whole Printer measures margin settings

form the top left edge of the paper. The left and top margins areas on the print job are equal to the software margins settings.

Off* Print jobs are printed from the

requested source.

Tray 2 • Print job requests for Tray 2 are

converted to requests for Tray 1.

• Print job requests for Tray 1 are

converted to requests for Tray 2.

Using the printer menus

Understanding the operator panel

Parallel Menu

Use the Parallel Menu to change printer settings affecting jobs sent to the printer through a parallel port (either Std Parallel or Parallel Opt <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

Advanced Status

Honor Init

MAC Binary PS

To enable bidirectional communication through the parallel port.

To determine whether the printer honors hardware initialization requests from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off.

To configure the printer to process Macintosh binary PostScript print jobs.

Off Disables parallel port negotiation. On* Enables bidirectiona l

communication through the parallel interface.

Off* Pr in ter does not hon or hardware

initialization requests from the computer.

On Printer honors hardware

initialization requests from the computer.

On Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

Off Printer filters PostScript print jobs

using standard protocol.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operating systems.

NPA Mode

To specify whether the printer performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the printer.

Using the printer menus

On Printer performs NPA processing.

If data is not in NPA format, it is rejected as bad data.

Off Printer does not perform NPA

processing.

Auto* Printer examines data and

determines the format and then processes it appropriately.

Understanding the operator panel

Menu item Purpose Values

Parallel Buffer

Parallel Mode 2

PCL SmartSwitch

To configure the size of the parallel input buffer.

Note: Changing this menu item automatically resets the printer.

To determine whether the parallel port data is sampled on the leading or trailing edge of strobe.

To configure the printer so it automatically switches to PCL emulation when a print job received through the parallel port requires it, regardless of the default printer language.

Disabled Disables job buffering. Any jobs

already buffered on the disk are printed before normal processing of incoming jobs resumes.

Auto* Printer automatically calculates the

Parallel Buffer size (recommended setting).

3K to maximum size allowed

On* Samples parallel port data on the

Off Samples parallel port data on the

On* Printer examines data on the

Off Printer does not examine the

User specifies the Parallel Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Parallel Buffer size, disable or reduce the size of the serial, and USB buffers.

leading edge of strobe.

trailing edge of strobe.

parallel interface and selects PCL emulation if the data indicates that is the required printer language.

incoming data. The printer uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

PS SmartSwitch

To configure the printer so it automatically switches to PostScript emulation when a print job received through the parallel port requires it, regardless of the default printer language.

Using the printer menus

On* Printer examines data on the

parallel interface and selects PostScript emulation if the data indicates that is the required printer language.

Off Printer does not examine the

incoming data. The printer uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Understanding the operator panel

Menu item Purpose Values

Protocol

To specify the pa rallel interface protocol.

Standard May resolve some parallel

interface problems.

Fastbytes* Provides compatibility with most

existing parallel interface implementations (recommended setting).

Network Menu

Use the Network Menu to change printer settings affecting jobs sent to the printer through a network port (either Standard Network or Network Opt <x>).

Note: Values marked by an asterisk (*) are the factory default settings.

Menu item Purpose Values

MAC Binary PS

To configure the printer to process Macintosh binary PostScript print jobs.

On Printer processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

Off Printer filters PostScript print jobs

using standard protocol.

Network Buffer

To configure the size of the network input buffer.

Note: Changing the Network Buffer menu item automatically resets the printer.

Auto* Printer processes print jobs from

computers using either Windows or Macintosh operating systems.

Auto* Printer automatically calculates the

Network Buffer size (recommended setting).

3K to maximum size allowed

User specifies the Network Buffer size. The maximum size depends on the amount of memory in your printer, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Network Buffer size, disable or reduce the size of the parallel, serial, and USB buffers.

Using the printer menus

IBM 1422 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Printer overvie w

Print media

Print media sources and specifications

Choosing the right print media

Paper

Preprinted forms and letterhead

Transparencies

Envelopes

Labels

Card stock

Storing print media

Preventing jams

Loading trays

Loading the standard tray and the optional 250-sheet tray

Loading the optional 500-sheet tray

Loading and using the multipurpose feeder

Opening the multipurpose feeder

Loading the multipurpose feeder

Using the standard output bin

Raising the paper rest

Using the rear output bin

Clearing jams

200 / 201 Paper Jam, Remove Cart ridge

202 Paper Jam, Open Rear Door

23x Paper Jam (duplex jams)

24x Paper Jam, Check Tray <x>

250 Paper Jam, Check MP Feeder

Printing tasks

Sending a print job

Printing from a Windows environment

Printing from a Macintosh computer

Duplexing a print job (two-sided printing)

Duplex printing on letterhead

Using Duplex Bind

Canceling a print job

From the printer operator panel

From a Windows computer

From a Macintosh computer

Linking trays

Disabling tray linking

Understanding f onts

Printing a font sample list

Scalable fonts

PCL bitmapped fonts

PCL symbol sets

Understanding the operator panel

Using the operator panel

Indicator light

Buttons

Using the operator panel to change printer settings

Menus Disabled

Using the printer menus

Paper Menu

Finishing Menu

Utilities Menu

Job Menu

Quality Menu

Setup Menu

PCL Emul Menu

PostScript Menu

PPDS Menu

Parallel Menu

Network Menu