HTC Touch Dual Owner's Manual

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User Manual

Please Read Before Proceeding

THE BATTERY IS NOT CHARGED WHEN YOU TAKE IT OUT OF THE BOX.

DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS CHARGING.

YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER WITH THE DEVICE’S OUTER CASING.

PRIVACY RESTRICTIONS

Some countries require full disclosure of recorded telephone conversations, and stipulate that you must inform the person with whom you are speaking that the conversation is being recorded. Always obey the relevant laws and regulations of your country when using the recording feature of your PDA Phone.

INTELLECTUAL PROPERTY RIGHT INFORMATION

, , and ExtUSB are trademarks and/or service marks of HTC Corporation.

Microsoft, MS-DOS, Windows, Windows NT, Windows Server, Windows Mobile, Windows XP, Windows Vista, ActiveSync, Windows Mobile Device Center, Internet Explorer, Windows Live, MSN, Hotmail, Outlook, Excel, PowerPoint, Word, and Windows Media are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

Bluetooth and the Bluetooth logo are trademarks owned by Bluetooth SIG, Inc.

microSD is a trademark of SD Card Association.

Macromedia, Flash, Macromedia Flash, Macromedia Flash Lite and Reader are trademarks and/or registered trademarks of Macromedia Netherlands, B.V. or Adobe Systems Incorporated.

Licensed by QUALCOMM Incorporated under one or more of the following patents: 4,901,307 5,490,165 5,056,109 5,504,773 5,101,501 5,778,338 5,506,865 5,109,390 5,511,073 5,228,054 5,535,239 5,710,784 5,267,261 5,544,196 5,267,262 5,568,483 5,337,338 5,659,569 5,600,754 5,414,796 5,657,420 5,416,797

This device is licensed under patented keyboard technology of Research In Motion Limited including the following US Patents and foreign counterparts: 6,278,442; 6,396,482; 6,452,588; 6,489,950; 6,611,254; 6,611,255; 6,876,763; 6,873,317; 6,891,529; 6,919,879; 7,056,043; 7,073,964; 7,106,306; 7,113,111; 7,153,049; 7,158,120; 7,227,536; 6,891,529; 7,083,342; 7,096,036; 7,106,306; 7109973; and 7,220,069.

All other company, product and service names mentioned herein are trademarks, registered trademarks or service marks of their respective owners.

HTC shall not be liable for technical or editorial errors or omissions contained herein, nor for incidental or consequential damages resulting from furnishing this material. The information is provided “as is” without

warranty of any kind and is subject to change without notice. HTC also reserves the right to revise the content of this document at any time without prior notice.

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or storing in a retrieval system, or translated into any language in any form without prior written permission of HTC.

Disclaimers

THE WEATHER INFORMATION, DATA AND DOCUMENTATION ARE PROVIDED “AS IS” AND WITHOUT WARRANTY OR TECHNICAL SUPPORT OF ANY KIND FROM HTC. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HTC AND ITS AFFILIATES expressly disclaim any and all representations and warranties, express or implied, arising by law or otherwise, regarding the Weather Information, Data, Documentation, or any other Products and services, including without limitation any express or implied warranty of merchantability, express or implied warranty of fitness for a particular purpose, non-infringement, quality, accuracy, completeness, effectiveness, reliability, usefulness, that the Weather Information, Data and/or Documentation will be error-free, or implied warranties arising from course of dealing or course of performance.

Without limiting the foregoing, it is further understood that HTC and its Providers are not responsible for Your use or misuse of the Weather Information, Data and/or Documentation or the results from such use. HTC and its Providers make no express or implied warranties, guarantees or affirmations that weather information will occur or has occurred as the reports, forecasts, data, or information state, represent or depict and it shall have no responsibility or liability whatsoever to any person or entity, parties and non-parties alike, for any inconsistency, inaccuracy, or omission for weather or events predicted or depicted, reported, occurring or occurred. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, YOU ACKNOWLEDGE THAT THE WEATHER INFORMATION, DATA AND/OR DOCUMENTATION MAY INCLUDE INACCURACIES AND YOU WILL USE COMMON SENSE AND FOLLOW STANDARD SAFETY PRECAUTIONS IN CONNECTION WITH THE USE OF THE WEATHER INFORMATION, DATA OR DOCUMENTATION.

Limitation of Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL HTC OR ITS PROVIDERS BE LIABLE TO USER OR ANY THIRD PARTY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES OF ANY KIND, IN CONTRACT OR TORT, INCLUDING, BUT NOT LIMITED TO, INJURY, LOSS OF REVENUE, LOSS OF GOODWILL, LOSS OF BUSINESS OPPORTUNITY, LOSS OF DATA, AND/OR LOSS OF PROFITS ARISING OUT OF, OR RELATED TO, IN ANY MANNER, OR THE DELIVERY, PERFORMANCE OR NONPERFORMANCE OF OBLIGATIONS, OR USE OF THE WEATHER INFORMATION, DATA OR DOCUMENTATION HEREUNDER REGARDLESS OF THE FORESEEABILITY THEREOF.

Important Health Information and Safety Precautions

When using this product, the safety precautions below must be taken to avoid possible legal liabilities and damages.

Retain and follow all product safety and operating instructions. Observe all warnings in the operating instructions on the product.

To reduce the risk of bodily injury, electric shock, fire and damage to the equipment, observe the following precautions.

ELECTRICAL SAFETY

This product is intended for use when supplied with power from the designated battery or power supply unit. Other usage may be dangerous and will invalidate any approval given to this product.

SAFETY PRECAUTIONS FOR PROPER GROUNDING INSTALLATION

CAUTION: Connecting to an improperly grounded equipment can result in an electric shock to your device.

This product is equipped with a USB Cable for connecting with desk-top or notebook computer. Be sure your computer is properly grounded (earthed) before connecting this product to the computer. The power supply cord of a desktop or notebook computer has an equipment-grounding conductor and a grounding plug. The plug must be plugged into an appropriate outlet which is properly installed and grounded in accordance with all local codes and ordinances.

SAFETY PRECAUTIONS FOR POWER SUPPLY UNIT

• Use the correct external power source

A product should be operated only from the type of power source indicated on the electrical ratings label. If you are not sure of the type of power source required, consult your authorized service provider or local power company. For a product that operates from battery power or other sources, refer to the operating instructions that are included with the product.

• Handle battery packs carefully

This product contains a Li-ion battery. There is a risk of re and burns if the battery pack is handled improperly. Do not attempt to open or service the battery pack. Do not disassemble, crush, puncture, short external contacts or circuits, dispose of in re or water, or expose a battery pack to temperatures higher than 60˚C (140˚F).

WARNING: Danger of explosion if battery is incorrectly replaced. To reduce risk of fire or burns, do not

disassemble, crush, puncture, short external contacts, expose to temperature above 60˚C (140˚F), or dispose of in fire or water. Replace only with specified batteries. Recycle or dispose of used batteries according to the local regulations or reference guide supplied with your product.

• Take extra precautions

• Keep the battery or device dry and away from water or any liquid as it may cause a short circuit.

• Keep metal objects away so they don’t come in contact with the battery or its connectors as it may lead to short circuit during operation.

• Do not use a battery that appears damaged, deformed, or discolored, or the one that has any rust on its casing, overheats, or emits a foul odor.

• Always keep the battery out of the reach of babies and small children, to avoid swallowing of the battery. Consult the doctor immediately if the battery is swallowed.

• If the battery leaks:

• Do not allow the leaking uid to come in contact with skin or clothing. If already in contact, ush the aected area immediately with clean water and seek medical advice.

• Do not allow the leaking uid to come in contact with eyes. If already in contact, DO NOT rub; rinse with clean water immediately and seek medical advice.

• Take extra precautions to keep a leaking battery away from re as there is a danger of ignition or explosion.

• Communicate the appropriate steps immediately in case a hazard occurs.

SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT

Keep this product away from excessive moisture and extreme temperatures. Do not leave the product or its battery inside a vehicle or in places where the temperature may exceed 60°C (140°F), such as on a car dashboard, window sill, or behind a glass that is exposed to direct sunlight or strong ultraviolet light for extended periods of time. This may damage the product, overheat the battery, or pose a risk to the vehicle.

PREVENTION OF HEARING LOSS

CAUTION – Permanent hearing loss may occur if earphones or headphones are used at high volume for

prolonged periods of time.

SAFETY IN AIRCRAFT

Due to the possible interference caused by this product to an aircraft’s navigation system and its communications network, using this device’s phone function on board an airplane is against the law in most countries. If you want to use this device when on board an aircraft, remember to turn off the phone by switching to Flight Mode.

ENVIRONMENT RESTRICTIONS

Do not use this product in gas stations, fuel depots, chemical plants or where blasting operations are in progress, or in potentially explosive atmospheres such as fuelling areas, fuel storehouses, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders. Please be aware that sparks in such areas could cause an explosion or fire resulting in bodily injury or even death.

EXPLOSIVE ATMOSPHERES

When in any area with a potentially explosive atmosphere or where flammable materials exist, the product should be turned off and the user should obey all signs and instructions. Sparks in such areas could cause an explosion or fire resulting in bodily injury or even death. Users are advised not to use the equipment at refueling points such as service or gas stations, and are reminded of the need to observe restrictions on the use of radio equipment in fuel depots, chemical plants, or where blasting operations are in progress. Areas with a potentially explosive atmosphere are often, but not always, clearly marked. These include fueling areas, below deck on boats, fuel or chemical transfer or storage facilities, and areas where the air contains chemicals or particles, such as grain, dust, or metal powders.

ROAD SAFETY

Vehicle drivers in motion are not permitted to use telephony services with handheld devices, except in the case of emergency. In some countries, using hands-free devices as an alternative is allowed.

SAFETY PRECAUTIONS FOR RF EXPOSURE

• Avoid using your device near metal structures (for example, the steel frame of a building).

• Avoid using your device near strong electromagnetic sources, such as microwave ovens, sound

speakers, TV and radio.

• Use only original manufacturer-approved accessories, or accessories that do not contain any metal.

• Use of non-original manufacturer-approved accessories may violate your local RF exposure guidelines

and should be avoided.

INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS

This product may cause medical equipment to malfunction. The use of this device is forbidden in most hospitals and medical clinics.

If you use any other personal medical device, consult the manufacturer of your device to determine if it is adequately shielded from external RF energy. Your physician may be able to assist you in obtaining this information.

Turn the phone OFF in health care facilities when any regulations posted in these areas instruct you to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF energy.

HEARING AIDS

Some digital wireless phones may interfere with some hearing aids. In the event of such interference, you may want to consult your service provider, or call the customer service line to discuss alternatives.

NONIONIZING RADIATION

Your device has an internal antenna. This product should be operated in its normal-use position to ensure the radiative performance and safety of the interference. As with other mobile radio transmitting equipment, users are advised that for satisfactory operation of the equipment and for the safety of personnel, it is recommended that no part of the human body be allowed to come too close to the antenna during operation of the equipment.

Use only the supplied integral antenna. Use of unauthorized or modified antennas may impair call quality and damage the phone, causing loss of performance and SAR levels exceeding the recommended limits as well as result in non-compliance with local regulatory requirements in your country.

Internal antenna location

General Precautions

• Avoid applying excessive pressure to the device

Do not apply excessive pressure on the screen and the device to prevent damaging them and remove the device from your pants’ pocket before sitting down. It is also recommended that you store the device in a protective case and only use the device stylus or your finger when interacting with the touch screen. Cracked display screens due to improper handling are not covered by the warranty.

• Heed service markings

Except as explained elsewhere in the Operating or Service documentation, do not service any product yourself. Service needed on components inside these compartments should be done by an authorized service technician or provider.

• Damage requiring service

Unplug the product from the electrical outlet and refer servicing to an authorized service technician or provider under the following conditions:

To assure optimal phone performance and ensure human exposure to RF energy is within the guidelines set forth in the relevant standards, always use your device only in its normal-use position. Do not touch or hold the antenna area unnecessarily when placing or receiving a phone call. Contact with the antenna area may impair call quality and cause your device to operate at a higher power level than needed. Avoiding contact with the antenna area when the phone is IN USE optimizes the antenna performance and the battery life.

• Liquid has been spilled or an object has fallen into the product.

• The product has been exposed to rain or water.

• The product has been dropped or damaged.

• There are noticeable signs of overheating.

• The product does not operate normally when you follow the operating instructions.

• Avoid hot areas

The product should be placed away from heat sources such as radiators, heat registers, stoves, or other products (including, but not limited to, amplifiers) that produce heat.

• Avoid wet areas

Never use the product in a wet location.

• Avoid using your device after a dramatic change in temperature

When you move your device between environments with very different temperature and/or humidity ranges, condensation may form on or within the device. To avoid damaging the device, allow sufficient time for the moisture to evaporate before using the device.

NOTICE: When taking the device from low-temperature conditions into a warmer environment or from high-

temperature conditions into a cooler environment, allow the device to acclimate to room temperature before turning on power.

• Avoid pushing objects into product

Never push objects of any kind into cabinet slots or other openings in the product. Slots and openings are provided for ventilation. These openings must not be blocked or covered.

• Mounting accessories

Do not use the product on an unstable table, cart, stand, tripod, or bracket. Any mounting of the product should follow the manufacturer’s instructions, and should use a mounting accessory recommended by the manufacturer.

• Avoid unstable mounting

Do not place the product with an unstable base.

• Use product with approved equipment

This product should be used only with personal computers and options identified as suitable for use with your equipment.

• Adjust the volume

Turn down the volume before using headphones or other audio devices.

• Cleaning

Unplug the product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning, but NEVER use water to clean the LCD screen.

Contents

Chapter 1 Getting Started 11

1.1 Getting to Know Your Device and Accessories .........................................12

1.2 The Battery and the Storage Card .............................................................16

1.3 Starting Up ..................................................................................................18

1.4 The Today Screen ........................................................................................19

1.5 The Start Menu ............................................................................................20

1.6 Quick Menu .................................................................................................21

1.7 Quick Tasks ..................................................................................................21

1.8 HTC Home ....................................................................................................22

1.9 TouchFLO™ ..................................................................................................25

1.10 Status Icons .................................................................................................30

1.11 Programs .....................................................................................................31

1.12 Settings ........................................................................................................33

1.13 Using your Device as a USB Drive ..............................................................35

Chapter 2 Entering and Searching Information 37

2.1 Entering Information ..................................................................................38

2.2 Using the 20-key QWERTY Hardware Keyboard ......................................39

2.3 Using the On-screen Keyboard ..................................................................40

2.4 Using Touch Keyboard ................................................................................40

2.5 Using Touch Keypad ...................................................................................41

2.6 Using Symbol Pad .......................................................................................42

2.7 Using Letter Recognizer .............................................................................42

2.8 Using Block Recognizer ..............................................................................43

2.9 Using Transcriber ........................................................................................43

2.10 Searching Information................................................................................44

Chapter 3 Using Phone Features 45

3.1 Using the Phone ..........................................................................................46

3.2 Making a Call ...............................................................................................47

3.3 Receiving a Call ...........................................................................................49

3.4 Smart Dialing ..............................................................................................50

3.5 Additional Dialing Information .................................................................51

Chapter 4 Setting Up Your Device 53

4.1 Basic Settings ..............................................................................................54

4.2 Personalizing the Today Screen .................................................................56

4.3 Customizing Phone Services ......................................................................58

4.4 Protecting Your Device ...............................................................................58

Chapter 5 Synchronizing Information With Your Computer 61

5.1 About Synchronization ..............................................................................62

5.2

5.3 Setting Up ActiveSync® on Windows XP® ..................................................64

5.4 Synchronizing With Your Computer ..........................................................64

5.5 Synchronizing via Bluetooth .....................................................................65

5.6 Synchronizing Music and Video ................................................................66

Setting Up Windows Mobile® Device Center on Windows Vista® ........................62

Chapter 6 Organizing Contacts, Appointments, Tasks,

and Other Information 67

6.1 Contacts .......................................................................................................68

6.2 Calendar ......................................................................................................70

6.3 Tasks ............................................................................................................72

6.4 Notes ............................................................................................................73

6.5 Voice Recorder ............................................................................................74

Chapter 7 Exchanging Messages 75

7.1 Messaging ...................................................................................................76

7.2 Text Messages .............................................................................................77

7.3 Types of E-mail Accounts ............................................................................78

7.4 E-mail Setup Wizard ....................................................................................79

7.5 Using E-mail ................................................................................................81

Chapter 8 Working With Company E-mail and Meeting

Appointments 87

8.1 Synchronizing Your Device with the Exchange Server ............................88

8.2 Working With Company E-mail ..................................................................89

8.3 Managing Meeting Requests .....................................................................91

8.4 Finding Contacts in the Company Directory ............................................92

8.5 E-mail Security ............................................................................................93

Chapter 9 Working With Documents and Files 97

9.1 Microsoft® Office Mobile ............................................................................98

9.2 Adobe® Reader® LE .....................................................................................98

9.3 Copying and Managing Files .....................................................................99

9.4 ZIP ............................................................................................................. 100

Chapter 10 Getting Connected 103

10.1 Comm Manager ........................................................................................ 104

10.2 Connecting to the Internet ...................................................................... 104

10.3 Internet Explorer® Mobile ....................................................................... 104

10.4 Windows Live™ ......................................................................................... 106

10.5 Bluetooth .................................................................................................. 109

10.6 Using Your Device As a Modem (Wireless Modem) ............................... 113

10.7 Using RSS Hub .......................................................................................... 117

Chapter 11 Experiencing Multimedia 121

11.1 Camera ...................................................................................................... 122

11.2 Camera Album .......................................................................................... 128

11.3 Pictures & Videos ...................................................................................... 131

11.4 Windows Media® Player Mobile .............................................................. 133

11.5 Audio Manager ......................................................................................... 136

11.6 Audio Booster ........................................................................................... 139

Chapter 12 Managing Your Device 141

12.1 Adding and Removing Programs ............................................................ 142

12.2 Using Task Manager ................................................................................. 142

12.3 Resetting Your Device .............................................................................. 143

12.4 Managing Memory .................................................................................. 144

12.5 Windows Update ...................................................................................... 145

12.6 Battery Saving Tips .................................................................................. 146

Chapter 13 Using Other Applications 147

13.1 Voice Command ....................................................................................... 148

13.2 Using Java ................................................................................................. 149

Appendix 151

A.1 Specifications ........................................................................................... 152

A.2 Regulatory Notices .................................................................................. 154

A.3 Additional Safety Information ................................................................ 158

Index 163

Chapter 1

Getting Started

1.1 Getting to Know Your Device and Accessories

1.2 The Battery and the Storage Card

1.3 Starting Up

1.4 The Today Screen

1.5 The Start Menu

1.6 Quick Menu

1.7 Quick Tasks

1.8 HTC Home

1.9 TouchFLO™

1.10 Status Icons

1.11 Programs

1.12 Settings

1.13 Using your Device as a USB Drive

12 Getting Started

1.1 Getting to Know Your Device and Accessories

Front panel

Notification LEDs

* See description below.

Earpiece

Listen to a phone call from here.

TALK

Press to answer an incoming call or dial a number.

20-key keyboard

Slide up the front panel of the device to reveal the keyboard. Use to dial phone numbers or enter information.

Touch Screen

4-WAY NAVIGATION CONTROL with ENTER button

Press this multi-directional control up, down, left, or right to move through menus and program instructions; carry out the selection by pressing the center button.

END

Press to end a call or to return to the Today screen. Press and hold to open the Quick List where you can choose an action to do.

In the Quick List, touch Settings (or tap

Start > Settings > System tab > Long Press End Key) to set the behavior

when pressing and holding the END key.

* Right LED: Shows Green and Amber lights for CDMA standby, message, and network status as well as

for notification and battery charging status. Shows a flashing red light when the battery level reaches 5% or lower.

Left LED: Shows a flashing Blue light when the Bluetooth system is powered up and ready to

transmit Bluetooth radio signal.

Getting Started 13

Volume Up Button

• Press to increase the

speaker volume (or the earpiece volume during a call).

• Press and hold to launch

the Voice Notes recorder.

Volume Down Button

• Press to decrease the

speaker volume (or the earpiece volume during a call).

• Press and hold to start

the Voice Command feature.

microSD Slot

See "To install the microSD™ card" for details.

Left panel

Right panel

POWER

Press to turn off the display temporarily. To turn off the power, press and hold for about 5 seconds.

CAMERA

Press to launch the Camera.

Lanyard/Strap holder

Stylus

14 Getting Started

Back Panel

2 Megapixel Camera

See Chapter 12 for details.

Back Cover

Remove to install the battery.

Bottom Panel

Speaker

Self-portrait Mirror

Use it when taking self-portrait shots.

RESET

Open the rubber cover to access the RESET button. With the stylus, press the RESET button to soft-reset your device.

Sync Connector/Earphone Jack/AC adapter connector

Open the rubber cover to connect the supplied USB cable to synchronize information or plug in the AC adapter to recharge the battery. You can also connect the supplied USB stereo headset for hands-free conversation or for listening to audio media.

Inside the box

The product package includes the following items and accessories:

Touch Phone

•

AC Adapter

•

Battery

•

Extra Stylus

•

Getting Started Disc

•

Multifunction Audio Cable

•

Pouch

•

Quick Start Guide and Read First Poster

•

Screen Protector

•

USB Sync Cable

•

Wired Stereo Headset

•

The Multifunction Audio Cable

Getting Started 15

The supplied multifuntion audio cable enables you to use a stereo headset to listen to music while the device is connected to an AC adapter or the USB sync cable. You can use the USB stereo headset that comes with your device, or connect a headset with either a 2.5 mm or 3.5 mm jack.

1. Connect the multifuntion audio cable to the

device’s Sync connector.

4. Connect the supplied

wired stereo headset to the multifuntion audio cable’s audio connector.

2. Connect the AC adapter to the

multifuntion audio able’s power connector.

3. Plug the AC adapter into

an electrical outlet or the USB sync cable to your computer.

16 Getting Started

1.2 The Battery and the Storage Card

Your device contains a rechargeable Li-ion battery. It is designed to use only manufacturer-specified original batteries and accessories. Battery performance depends on many factors, including network configuration, signal strength, the temperature of the environment in which you operate your device, the features and/or settings you select and use, items attached to connecting ports, and your voice, data, and other program usage patterns.

Battery life estimates (approximations):

Standby time: Up to 360 hours.

•

Talk time: Up to 6.4 hours.

•

Media playback time: Up to 8 hours for WMV; up to 12 hours for WMA.

•

Warning! To reduce risk of fire or burns:

• Do not attempt to open, disassemble, or service the battery pack.

• Do not crush, puncture, short external contacts, or dispose of in fire or water.

• Do not expose to temperatures above 60oC (140oF).

• Replace only with the battery pack designated for this product.

• Recycle or dispose of used battery as stipulated by local regulation.

Install the battery

To remove the back cover

Before installing the battery, you have to remove the back cover.

1. Make sure your device is turned o.

Slide the back cover upward to remove it as shown in

the illustration on the right.

To install the battery

1. Install the battery by inserting it with its exposed

copper part aligned with the protruding copper conductor on the lower-left side of the battery compartment. Insert the bottom side of the battery rst, then gently push the battery into place.

Replace the back cover.

To remove the battery

1. Make sure your device is turned o.

2. Remove the back cover.

3. To remove the battery, lift it up from the top end of

the battery.

Getting Started 17

Battery Information

To charge the battery

New batteries are shipped partially charged. Before you start using your device, it is recommended that you charge the battery. Some batteries perform best after several full charge/discharge cycles.

1. Connect one end of the USB sync cable to the sync connector on your device.

2. Connect the other end of the USB sync cable to the USB port of the AC adapter.

3. Plug in the AC adapter to an electrical outlet to start charging the battery. The battery is fully charged

after 3 hours of charging.

Note Only the AC adapter and USB cable provided with your device should be used to charge the device.

Charging is indicated by a solid amber light on the left LED indicator. As the battery is being charged while the device’s power is on, a charging icon ( ) will be shown on the title bar of the Today screen. After the battery has been fully charged, the left LED becomes green and a full battery icon ( ) appears on the Today screen’s title bar.

Warning! • Do not remove the battery from the device while you are charging it using the AC or car adapter.

• As a safety precaution, the battery stops charging when it overheats.

To check the battery power

1. Power on your device.

2. Tap Start > Settings > Systems tab > Power. The Power Settings screen will then open where you can

see the current battery power level. When the battery power gets very low, a warning message will be displayed. When you see this, immediately save your data by synchronizing with your PC, or save your data on a secondary storage card, and then turn off your device. Do not attempt to restart your device until you have connected it with the power adapter.

Low battery

When the low-battery warning appears, do the following:

1. Immediately save your current data.

2. Synchronize with your PC or connect the power adapter to charge the battery.

3. Turn o your device.

18 Getting Started

Install the microSD™ card (not included)

If you need more storage for your device, you can use a microSD™ card (not included) to save media and other files.

1. Pry open the rubber cover at the bottom-

left side of the device.

2. Insert the microSD card with the gold

contacts facing up.

3. Close the rubber cover.

Tip Press the microSD card to pop it out of the

slot.

1.3 Starting Up

Turn your device on and off

To turn on the power

Press and hold the POWER button for a few seconds.

When you turn on your device for the rst time, a Quick Start Wizard will guide you through the calibration process and the setup of regional settings, date and time, and password. For more information about touch screen calibration, see “Calibrate the device”.

To turn off the power

Press and hold the POWER button for a few seconds. A message will then be displayed, prompting you whether or not to turn off the device completely.

Calibrate the device

Calibrating the touch screen involves tapping the center of a cross with the stylus as the cross moves around the screen. This process ensures that when you tap the screen with your stylus, the tapped item is activated.

If your device does not accurately respond to screen taps, follow these steps to re-calibrate it:

1. Tap Start > Settings > System tab > Screen.

2. On the General tab, tap Align Screen, then follow the onscreen instructions to complete the

calibration.

Manage screen settings

The device’s display has the following orientation modes: Portrait and Landscape. To change the orientation, tap Start > Settings > System tab > Screen, and select the orientation you want.

Tip To quickly change the screen orientation, you can also tap the Rotate Screen icon in HTC Home’s Launcher. See

“HTC Home” later in this chapter for details.

To smooth the edges of screen fonts for many programs, on the ClearType tab, select the Enable ClearType check box.

To increase the readability or to see more content on the screen, on the Text Size tab, adjust the text size by moving the slider.

Switch your device to Sleep mode

Quickly pressing the POWER button turns off the display temporarily and switches your device to Sleep mode. Sleep mode suspends your device to a low power state while the display is off in order to save battery

power. Your device also automatically goes into Sleep mode when you leave the device idle after a certain amount of time.

You will still be able to receive messages and calls while your device is in Sleep mode. Pressing the POWER button again or new incoming calls/messages will wake up your device.

To specify the timeout period before your device goes into Sleep mode

1. Tap Start > Settings > System tab > Power > Advanced tab.

2. Under On battery power, make sure the Turn off device if not used for check box is selected.

3. Select the battery timeout period, then tap OK.

1.4 The Today Screen

The Today screen displays important information, such as upcoming appointments and status indicators. You can touch or tap a section on the screen to open the associated program.

Getting Started 19

To access the Today screen, tap Start > Today.

•

To customize the Today screen display, including the background image, tap Start > Settings >

•

Personal tab > Today.

Connection status

Notification

Open Start Menu.

HTC Home (See “HTC Home” in this chapter for details.)

Your upcoming appointments.

Tip For more information about customizing the Today screen, see Chapter 4.

Signal strength

Adjust volume

Battery status

Open Quick Menu (See “Quick Menu” in this chapter for details.)

Open the Getting Started application to view a list of “how to’s” that you can reference to learn basic features and settings of your device.

20 Getting Started

Enlarged Title Bar

Touch the area in the Title bar where the icons are to show the enlarged title bar. In the enlarged Title bar, touch the item to activate it. The enlarged Title bar is available in all screens.

Enlarged Title Bar

1.5 The Start Menu

The Start menu, located at the top left corner of the Today screen, displays a list of programs. You can start a program by scrolling through the programs list and then pressing ENTER, or by tapping a program with the stylus.

Open a recently-used program.

Switch to the Today screen.

Open a program. (The items displayed in the Start menu can be customized by tapping Start > Settings > Personal tab > Menus.)

Access more programs. View and change settings.

View Help information for the current screen.

Disable Large Start menu

By default, the Start menu is set to Large. You can choose to set the Start menu size to normal.

1. Tap Start > Settings > Personal tab > Large Start Menu.

2. Clear the Enable large Start menu check box.

3. Tap OK.

1.6 Quick Menu

The Quick Menu, located at the top right corner of the Today screen, shows the currently running programs. You can quickly switch between running programs and stop programs when you do not need to use them.

Getting Started 21

Stop all currently running programs.

Customize Task Manager settings. (See “Using Task Manager” in Chapter 12.)

1.7 Quick Tasks

QuickTasks lets you quickly access frequently-used tasks by

simply opening the front panel of the device.

The QuickTasks only opens when you open the keyboard while on the Today screen.

You can disable the Quick Tasks by tapping Start > Settings

> System tab > Keypad QuickTasks and clearing the Enable QuickTasks when keypad is opened check box.

Tap this button to open the Quick Menu.

Display the percentage of memory in use. Tap this icon to view more information about memory usage.

To switch to a running program, tap

•

the program name.

•

To stop running a program, tap

Note QuickTasks will not open when the screen orientation is in

Landscape mode.

Touch to activate the item

22 Getting Started

1.8 HTC Home

HTC Home is a Today screen plug-in that gives you up-to-date local information at a glance, such as time,

day and weather information, and shows new messages and missed calls. It also has a customizable launcher where you can add your favorite applications for one-touch access and a Profile selector where you can quickly change the profile or ring tone of your device.

HTC Home has four components: Home, Weather, Launcher, and Sound. At the bottom of HTC Home, there is a toolbar that allows you to switch between these components.

Home

Weather

Launcher

Sound

To switch between the different components of HTC Home

Do any of the following:

Touch the tabs in the toolbar using your nger.

•

Tap the tabs in the toolbar using the stylus.

•

Use the NAVIGATION Control. If the toolbar is not selected, press NAVIGATION up/down rst to select

•

the toolbar. Press NAVIGATION left/right to select a tab and then press ENTER.

Home

Home displays the current day, date and local time. When you have new incoming messages and calls, it

shows you the number of new e-mails, text messages, and missed calls. If you have set up the alarm, it also shows the Alarm icon.

Time display. Touch this display area when you want to change the date or time, or to enable the alarm.

Current day and date. Alarm icon.

Number of missed calls. Touch this icon to view the Call History.

Number of new e-mails. Touch this icon to view your e-mails.

Number of new text messages. Touch this icon to view your text messages.

Weather

Weather shows you the current weather as well as weather information of the next four days of the week. The

first time you use this feature, you need to select your city first to get the weather information of your city.

To select your city

1. Select the Weather tab ( ).

2. Tap the area that shows Select your city here.

3. On the Select City screen, type in the city namewhose weather

information you want to track, then tap . You can also browse through the list of cities to choose your city.

4. Select the city on the list and tap Select.

Note Downloading weather forecast data may incur additional data transfer fees from

your service provider.

To view weather information

After selecting your city, your device automatically connects to the Internet via the data connection and downloads weather information of the current day and the next four days of the week. The current temperature, the highest and lowest temperatures, and a visual indicator of the climate (showing if it’s a cloudy or rainy day, etc.) will be displayed in the Weather tab.

Shows the time or days that have passed since Tap this area if you want to select another city.

Current day’s weather.

the last download of weather information. Touch

this item to download the latest weather data.

Tap this area to view weather information of the next four days of the week.

Getting Started 23

Tap this area to return to the current day’s weather.

Weather for the next four days.

Note If you have not connected to the Internet and downloaded weather information for five days, the following

error message will be displayed: "Unable to retrieve data for selected city. Select here to retry." Use the data connection to connect your device to the Internet, then touch the area that shows the error message to download weather data.

To customize weather settings

1. Tap the area that shows the city name.

2. On the Select City screen, select Menu > Weather Options.

3. You can enable or disable the following options:

24 Getting Started

Tip To check for more detailed weather information on the AccuWeather Web site, select Menu > About Weather

Launcher

Launcher allows you to add quick shortcuts to your favorite programs and settings for one-touch access.

Quick settings such as Adjust Backlight, Rotate Screen and Lock Device, and a few program shortcuts are added by default. They can be replaced with your preferred settings and programs.

Download weather data automatically.

•

When this check box is selected, weather information will automatically be downloaded from the AccuWeather Web site whenever you select the Weather tab, if the data has not been updated within the last three hours. Weather data will also be downloaded every time an ActiveSync connection occurs (through over-the-air or USB connection). Clear this check box if you prefer to manually download weather information.

Download when roaming. Select this check box only if you

•

want to allow automatic download of weather data when you’re roaming. This may incur additional costs.

Temperature Scale. Choose whether to display temperature in

•

Celsius or Fahrenheit.

on the Select City screen and then touch the link that shows AccuWeather.com. Internet Explorer Mobile then opens and brings you to the AccuWeather Web site.

Touch a shortcut to remove it.

Touch a quick shortcut to open the associated program or apply the associated setting.

Touch an empty slot to add a shortcut to a setting or your favorite program.

Note To replace a shortcut, you need to delete it first and then add a shortcut to your favorite program or setting.

Remove shortcuts.

Return

Sound

Sound lets you quickly set the device volume and change the ring tone of your device.

Tap a button to set the

device volume. Tap to open the phone sound

Note To learn more about setting device volume, see Chapter 3.

settings.

1.9 TouchFLO™

TouchFLO™ is a special feature that gives you better touch panel experience on your device. With TouchFLO,

you can simply use your finger to scroll and pan the screen.

TouchFLO also features Touch Cube where you can launch Live TV, Video Clips, Satellite Radio, and GPS Nav. You can also add your favorite contacts, play music, and access your pictures and videos.

Note Touch Cube is displayed in portrait view only. To be able to open Touch Cube, make sure your display is set to

portrait mode.

Touch Cube

To open Touch Cube

Slide your finger upward, starting from the logo at the bottom of the touch screen.

Getting Started 25

To close Touch Cube

To close Touch Cube and return to the screen prior to opening Touch Cube, slide your finger downward on the touch screen.

To navigate the Touch Cube

Touch Cube is a three-dimensional, cubic user interface. To flip the interface from one side to another, slide your finger left or right on the touch screen.

26 Getting Started

Touch Cube screens

There are three sides to the Touch Cube interface:

On the rst side of the interface, you can add up to nine favorite contacts. If you make calls to certain

•

people frequently, you can add them as favorite contacts for quicker access.

When you have different phone numbers assigned to the same contact, an icon appears on the top left corner of the contact square to tell you which number is assigned to the particular square.

Tap to call the number associated with the contact.

When you add a favorite contact and there is no photo associated to that contact, the contact’s first name (or last name) will be displayed.

Select an empty slot to add a favorite contact. If the contact has more than one contact number, select the number to call when you touch the contact.

Open the Phone program. (See Chapter 3 for details.)

Open Call History. (See Chapter 3 for details.)

Select a favorite contact to remove it.

Return to your list of favorite contacts.

Open Contacts. (See Chapter 6 for details)

Delete favorite contacts.

Tip You should already have contacts created or synchronized on your device before you can add them as favorite

contacts. For more information about creating contacts, see Chapter 6. For more information about synchronizing your device with the PC, see Chapter 5 For information about synchronizing your device with the Exchange Server, see Chapter 8.

Getting Started 27

The second side of the interface provides quick

•

shortcuts to Live TV, Video Clips, Satellite Radio and GPS Nav. Simply touch the icons on the screen to open the corresponding program.

On the third side of the interface, you can download music and access the images and video les on

•

your device.

Open the Java application and access the online music store to download your favorite music.

While playback is in progress in Audio Manager, return to this screen. You will then see playback controls and the music title, artist, and remaining playback time of the current music.

Touch these buttons to control music playback. From left to right: Backward, Play/Pause, Forward

Open Camera Album for still images. (See Chapter 11 for details.)

Open Camera Album for videos. (See Chapter 11 for details.)

Finger scrolling and finger panning

With TouchFLO, you can use finger scrolling and finger panning when viewing content that cannot be fit entirely on the screen, such as Web pages, documents, and messages. Finger scrolling can also be used to scroll up and down lists such as the contacts list, file list, message list, and calendar appointments list.

Note Finger scrolling and panning works in both portrait and landscape modes.

28 Getting Started

To use finger scrolling

Note Scrollbars shown on the screen indicate that there is more content that cannot be fit on the screen. You can

Slide your nger downward to scroll up the screen.

•

Slide your nger upward to scroll down the screen.

•

When finger scrolling up and down, slide anywhere within this area.

To scroll towards the left, slide your nger to the right.

•

To scroll towards the right, slide your nger to the left.

•

While the screen is scrolling, you can stop the scrolling by pressing your nger on the touch screen.

•

finger-scroll up and down only when there's a vertical scrollbar shown on the screen. Likewise, you can fingerscroll left and right only when there's a horizontal scrollbar.

To use finger panning

To pan downward, touch and hold on the touch screen then drag your nger upward.

•

To pan upward, touch and hold on the touch screen then drag your nger downward.

•

To pan towards the right, touch and hold on the touch screen then drag your nger to the left.

•

To pan towards the left, touch and hold on the touch screen then drag your nger to the right.

•

You can also pan diagonally.

•

To continuously pan

1. Drag your nger towards the boundary and hold. The Web page, document, or message that you are

viewing then continuously pans.

Vertical boundaries

Horizontal boundaries

2. Release your nger to stop panning.

Getting Started 29

Enhanced features

TouchFLO provides enhanced features when you use E-mail and Contacts applications on the device.

To go to the next or previous message

While reading a message, you can slide your finger across the screen to go to the next or previous message.

To go to the next message, slide your nger from right to left on the screen.

•

To go to the previous message, slide your nger from left to right on the screen.

•

Tip If you slide to the right and you are on the first e-mail message, or slide to the left and you are on the last e-mail

message, you will be returned to the e-mail list screen.

To random access in Contacts

When you open the Contacts list, the Random Access bar allows you to quickly scroll through the list.

Random Access bar

On the Random Access bar, tap a letter or scroll to a letter to contacts beginning with that letter.

To go to the next or previous messaging account

While on a messaging account screen, you can slide your finger across the screen to go to next or previous messaging account.

30 Getting Started

TouchFLO settings

You can enable or mute the finger scrolling and panning sound. Tap Start > Settings > System tab > TouchFLO then select or clear the Enable sound when finger scrolling and panning check box.

1.10 Status Icons

The following are some of the status icons that you may see on the title bar of the device.

Icons that appear in this area

Vibration mode

Sound on

Sound off

Icons that appear in this area

1xRTT available

EVDO available

Connection is active

Connection is not active

Synchronization in progress

Icons that appear in this area

Battery charging

Battery full

Battery very low

Icons that appear in this area

Data connection is active but idle

Data connection is active and transmitting data

Maximum signal strength

No signal

Phone is turned off

No phone service.

Searching for phone service

Voice call in progress

Icons that appear in this area

There are more notifications. Tap the icon to view all.

New e-mail or text messages

New voice mail

New instant message from Live Messenger

Missed call

Speakerphone on

Roaming

Alarm

Bluetooth stereo headset detected

ActiveSync notification

Synchronization error

Getting Started 31

1.11 Programs

The following are programs that are preinstalled on your device.

Programs in the Start Menu

Icon Description

Today Customize the appearance and the information to be displayed on the Today screen.

Calendar Keep track of your appointments and create meeting requests.

Contacts Keep track of your friends and colleagues.

Internet Explorer Browse Web and WAP sites as well as download new programs and files from the Internet.

Messaging Send and receive e-mail and text messages.

Music Go online to access the music store and download your favorite music.

TV & Radio Bell Media Player provides you with your favorite TV and radio content.

Help See Help topics for the current screen or program.

32 Getting Started

Programs screen

Icon

Description

Games Play two pre-installed games: Bubble Breaker and Solitaire.

Office Mobile Use the complete suite of Microsoft® Office applications for your mobile device.

Excel Mobile Create new workbooks or view and edit Microsoft® Office Excel® workbooks.

PowerPoint Mobile View Microsoft® Office PowerPoint® slides and presentations.

Word Mobile Create, view, and edit Microsoft® Office Word documents.

OneNote Mobile Create OneNote files on your device and then synchronize them with your PC.

ActiveSync Synchronize information between your device and a PC or the Exchange Server.

Adobe Reader LE View PDF (Portable Document Format) files on your device.

Audio Booster Enhances your music experience by providing you with controls for adjusting equalizer, 3D

sound, treble, and bass settings.

Audio Manager Browse and play back music files.

Bluetooth Explorer Search for other Bluetooth devices that have file sharing enabled and access their

Bluetooth shared folder.

Calculator Perform basic arithmetic and calculations, such as addition, subtraction, multiplication, and division.

Camera Album View your photos and videos.

Camera Take photos or shoots video clips with accompanying audio.

File Explorer Organize and manage files on your device.

Getting Started Provide a list of “how to’s” that you can reference to learn basic features and settings of your

device. Tap one of the items onscreen to learn how to do the task.

GPSNav TeleNav GPS Navigator™ provides you with driving directions and a host of other services.

Java Download and install Java applications, such as games and tools, to your device.

Messenger Use this mobile version of Windows Live Messenger to send and receive instant messages on your

device.

Notes Create handwritten or typed notes, drawings, and voice recordings.

Opera Browser This is the mobile version of the Opera browser.

Phone Make and receive calls, switch between calls, and set up conference calling.

Pictures & Videos View, organize, and sort pictures, animated GIFs, and video files on your device or a storage

card.

Remote Desktop Mobile Connect and control your desktop computer remotely from your device.

RSS Hub Download and read the latest web feeds from the Internet. See Chapter 10 for details.

Search Search contacts, data, and other information on your device.

Icon

Description

SelfServe Check and keep track of your mobile phone bill.

Tasks Keep track of your tasks.

Text Messages Retry Resend SMS messages that failed delivery.

Voice Recorder Record your voice, play it back, and then send it via e-mail or Bluetooth. You can also set the

recorded voice as your ring tone.

Windows Live Use this mobile version of Windows Live™ to find information on the Web. It also lets you sign into your Windows Live account so that you can access your Live Mail messages and send/receive instant messages in Live Messenger.

Windows Media Play back audio and video files.

WModem Connect your computer to the Internet using your device’s data connection.

ZIP Save memory and free up storage space on your device by compressing files in the conventional ZIP format.

1.12 Settings

Getting Started 33

You can adjust the device settings to suit the way you work. To see all available settings, tap Start > Settings, then tap the Personal, System, and Connections tabs located at the bottom of the screen.

Personal tab

Icon Description

Buttons Assign a program or function to the hardware button.

Input Set options for each of the input methods.

Large Start Menu Enlarge the Start menu to make it easier to touch menu items with your fingers.

Lock Set a password for your device.

Menus Set what programs will appear in the Start menu.

Owner Information Enter your personal information on your device.

Phone Customize phone settings such as ring tone, and more.

Sounds & Notifications Enable sounds for events, notifications, and more, and set the type of notification for

different events.

Today Customize the appearance and the information to be displayed on the Today screen.

Voice Command Choose which functions you want to access by speaking out voice commands. See Chapter 13

for details.

34 Getting Started

System tab

Icon Description

About This is where you can see basic information such as the Windows Mobile version and type of processor

used on your device. You can also specify a name for your device.

Certificates See information about certificates that are installed on your device.

Clear Storage Tap this icon only when you need to remove all your data and files from the memory and reset

your device to factory default settings.

Clock & Alarms Set the device clock to the date and time of your locale or to a visiting time zone when you’re traveling. Alarms can also be set at specified days and times of a week.

Customer Feedback Send feedback to the Customer Experience Improvement Program of Microsoft.

Device Information See information about the firmware version, hardware, identity, and the duration of calls

made on your device.

Encryption Allow files on your storage card to be encrypted. Encrypted files will be readable only on your

device.

Error Reporting Enable or disable the device's error reporting function. When this function is enabled and a program error occurs, technical data about the state of the program and your computer will be logged in a text file and delivered to Microsoft's technical support if you choose to send it.

External GPS Set the appropriate GPS communication ports, if required. You may need to do this when there are programs on your device that access GPS data or you have connected a GPS receiver to your device. See Help for details.

Key Lock Lock the buttons on your device except for the POWER button when the device is in Sleep mode. This ensures you will not switch the device on by accident and consume unnecessary power.

Keypad QuickTasks Enable or disable the QuickTasks screen when you open the front panel of the device.

Long Press End Key Set the behavior of the END key when it is held down.

Managed Programs Download and install applications that are deployed by the System Center Mobile Device

Manager. Managed Programs also lets you view programs that were installed from the System Center Mobile Device Manager.

Memory Check the device memory allocation status and memory card information. You can also stop currently running programs.

Microphone AGC Adjust the volume of your voice automatically when you are recording.

Power Check the remaining battery power. You can also set the timeout for turning off the display (switching

device to Sleep mode) to conserve battery power.

Regional Settings Set the regional configuration to use, including the format for displaying numbers, currency, date, and time on your device.

Remove Programs Remove programs that you installed on your device.

Screen Change the screen orientation, re-calibrate the screen, and change the screen text size.

Task Manager Stop running programs and set the Exit button ( ) to end programs immediately when you

tap the button. For more information, see "Using Task Manager" in Chapter 12.

TouchFLO You can enable or mute the finger scrolling and panning sound. See "TouchFLO settings" in this chapter for details.

Windows Update Update Windows Mobile® on your device with security patches or fixes, if they are available.

Connections tab

Icon

Description

Beam Set your device to receive incoming Bluetooth signals.

Bluetooth Turn Bluetooth on, set your device to visible mode, and scan for other Bluetooth devices.

Comm Manager Manage your device’s connections (including Bluetooth and ActiveSync), turn the phone on

or off, switch to ringer/vibration mode, enable or disable the Direct Push function, and more.

Connections Set up one or more types of modem connections for your device, such as phone dial-up, and more, so that your device can connect to the Internet or a private local network.

Domain Enroll Enable the System Center Mobile Device Manager to manage your device by enrolling the device in your company’s domain.

Network Cards Configure the network adapter of the device.

USB to PC Set the type of USB connection to your PC. Select the ActiveSync option for synchronizing data, or

use Disk Drive mode for transferring files.

1.13 Using your Device as a USB Drive

Getting Started 35

To easily carry media and other files with you, you can use your device’s storage card as a USB flash drive. Touch Start > Settings > Connections tab > USB to PC and then select Disk Drive mode. This allows you to copy files from your computer to the device’s storage card and vice versa faster.

Note You need to have a storage card installed on your device to be able to use your device as a disk drive.

When Disk Drive mode is used:

You will not be able to use your device to access les from the storage card or run applications that are

•

installed on the storage card while the device is connected to your PC.

Your PC will only connect to the device’s storage card. When you access your device from the PC, you

•

will only see the contents of the device’s storage card.

Remember to change back to ActiveSync mode when you need to synchronize data between your device and your PC.

36 Getting Started

Chapter 2

Entering and Searching

Information

2.1 Entering Information

2.2 Using the 20-key QWERTY Hardware Keyboard

2.3 Using the On-screen Keyboard

2.4 Using Touch Keyboard

2.5 Using Touch Keypad

2.6 Using Symbol Pad

2.7 Using Letter Recognizer

2.8 Using Block Recognizer

2.9 Using Transcriber

2.10 Searching Information

38 Entering and Searching Information

2.1 Entering Information

When you start a program or select a field that requires text or numbers, you can either use the 20-key QWERTY hardware keyboard or one of the onscreen input methods to enter information.

20-key QWERTY hardware keyboard

To reveal the 20-key QWERTY keyboard, slide up the front panel of the device.

Slide up the front panel

Tip When dialing phone numbers, use the 20-key QWERTY keyboard.

Onscreen input methods

When you start a program or select a field that requires text or numbers, the Input Panel icon becomes available on the menu bar.

Tap the Input Selector arrow (that appears next to the Input Panel icon) to open a menu where you can select a text input method and customize input options. After selecting a text input method, the corresponding Input Panel is then displayed and you can use it to enter text. To toggle between showing and hiding the Input Panel, simply tap the Input Panel icon.

Icon Input method

Onscreen Keyboard

Input Panel (Keyboard)

Input Selector

Input Panel icon

Note Some text input methods may not be available in certain language versions of the device.

arrow

Touch Keyboard

Touch Keypad

Letter Recognizer or Block Recognizer

Transcriber

Entering and Searching Information 39

2.2 Using the 20-key QWERTY Hardware Keyboard

You can enter text, numbers, and symbols by using the 20-key QWERTY keyboard. When you select a field that requires entering text or numbers, the phone automatically selects the appropriate input mode.

To change the input method, press and hold and select the input method you want to use on the menu.

You can do the following with the 20-key QWERTY keyboard:

• To use all uppercase letters, press twice. To change back to all lowercase letters, press again.

• To use a single uppercase letter, press and then press the corresponding key.

• To enter a number or symbol (labeled in white color), press and then press the corresponding key.

• Press to open the Symbol pad.

• Press to insert a hard return. Press to delete the previous character.

• Press and hold to access your voicemail.

• Press and hold to toggle between Vibrate and Ringer modes.

Multipress mode

In Multipress mode, you enter a character by pressing the key on which the character appears.

To enter text in Multipress mode

• To enter the rst character, press once. To enter the second character, press twice, and so on.

• To enter characters that are on the same key, wait for the highlight on the character to disappear before

you press the key again.

XT9 mode

To form a word in XT9 mode, press the keys that contain the letters you want. As you enter letters, XT9 analyses your keypresses and attempts to complete the word. XT9 also tries to predict your next word based on previous sentences you have type.

To enter text in XT9 mode

1. Press and hold the key.

2. On the menu, select XT9 English.

To change XT9 settings, press and hold and on the menu, select XT9 Settings.

Tip To type in all uppercase letters, press the key twice.

While typing, words will appear at the bottom of the screen. Use the NAVIGATION CONTROL to choose the word you want to insert and press ENTER.

Numeric mode

Input numbers by changing the input method to Numeric mode.

To enter numbers

1. Press and hold the key and select 123 on the menu.

2. On the keyboard, enter the number(s) you want.

40 Entering and Searching Information

2.3 Using the On-screen Keyboard

The on-screen Keyboard is available when text entry is possible. You can enter text by tapping keys on the keyboard that are displayed on the screen.

To enter text using the on-screen Keyboard

1. In a program, tap the Input Selector arrow, and tap Keyboard.

2. Enter text by tapping keys on the on-screen Keyboard.

To enlarge the on-screen Keyboard

1. Tap the Input Selector arrow, then tap Options.

2. In the Input method list, select Keyboard.

3. Tap Large keys.

2.4 Using Touch Keyboard

The Touch Keyboard is an onscreen keyboard layout similar to the 20-key hardware keyboard of your device. With the enlarged keys and input enhancement, you can type faster and more accurately using the Touch Keyboard.

Displays the word candidate list in XT9

Tap to enter letters or symbols. Tap and hold to immediately enter the symbol on top of the key.

Tap to enter uppercase letters; Tap twice to caps lock.

Tap to cycle through the input methods: XT9, multitap, and numeric. The keyboard changes to a numeric keyboard when in numeric mode.

Tap to open the Symbol pad. See “Using Symbol Pad.”

mode. Tap to insert the word into the message. Tap the + symbol to add a word.

Tap to delete the previous character.

Tap to create a new line.

To use the Touch Keyboard

1. Start a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow, and tap Touch Keyboard.

3. Enter text by tapping keys on the onscreen Keyboard. The way you enter characters using the Touch

Keyboard is similar to using the 20-key keyboard; please see “Using the 20-key Hardware Keyboard” earlier in this chapter for details.

To change Touch Keyboard and XT9 settings

1. Tap the Input Selector arrow, and tap Options.

2. In the Input Method tab, select Touch Keyboard in Input method and tap Options.

You can change the keyboard layout by changing the Language.

3. Tap XT9 Settings. On the XT9 Settings screen, select the options you want and tap Done.

2.5 Using Touch Keypad

The Touch Keypad is an onscreen keypad layout similar to a 12-key keypad with some additional keys. With the enlarged keys and input enhancement, you can input text faster and more accurately using the Touch Keypad.

Tap to enter letters or numbers. Tap and hold to immediately enter the number on top of the key.

Tap to enter uppercase letters; tap twice to caps lock.

Tap to cycle through the input methods: XT9, multitap, and numeric. The keypad changes to a numeric keyboard when in the numeric mode.

Entering and Searching Information 41

Displays the word candidate list in XT9 mode. Tap to insert the word into the message. Tap the + symbol to add a word.

Tap to create a new line.

Tap to delete the previous character.

Tap to open the Symbol pad. See “Using Symbol Pad.”

To use the Touch Keypad

1. Start a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow, and tap Touch Keypad.

3. Enter text by tapping keys on the onscreen keypad. See “Multipress mode”, “XT9 mode”, and “Numeric

mode” to learn how to enter characters.

To change Touch Keypad and XT9 settings

Refer to “To change Touch Keyboard and XT9 settings.” Select Touch Keypad instead of Touch Keyboard in Input method.

42 Entering and Searching Information

2.6 Using Symbol Pad

Symbol Pad provides a comprehensive list of common symbols such as parentheses, braces, currency signs, and more, as well as punctuation marks and special characters. The Symbol pad is available for both Touch Keyboard and Touch Keypad.

To open the Symbol Pad

While using Touch Keyboard or Touch Keypad, tap .

Tap a symbol to insert it into the message.

Tap to close the Symbol Pad without selecting any symbol.

Tap to display the previous page of symbols.

Tap to display the next page of symbols.

Indicates the current page and the total number of symbol pages. Tap to go to the next page of symbols.

To change Symbol Pad settings

1. Tap the Input Selector arrow, and tap Options.

2. In the Input Method tab, select Touch Keyboard in Input method and tap Options.

3. Select the Turn on one-touch symbol entry check box to select only one symbol at a time and

immediately close the Symbol Pad after your selection. To be able to input several symbols at a time, clear this check box.

2.7 Using Letter Recognizer

With Letter Recognizer, you can write individual letters, numbers, and punctuation, which are then converted into typed text.

Note Letter Recognizer is available when text entry is possible.

To use Letter Recognizer

1. From a program, tap the Input Selector arrow, and tap Letter Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

• Enter uppercase letters by writing in the ABC (left) area of the box.

• Enter lowercase letters by writing in the abc (middle) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter punctuation and symbols by tapping in either area of the box and then writing the desired

character.

Tip For help with writing characters, tap the question mark near the writing area.

2.8 Using Block Recognizer

With Block Recognizer, you use a single stroke to write letters, numbers, symbols, and punctuation, which are then converted into typed text.

Note Block Recognizer is available when text entry is possible.

To use Block Recognizer

1. From a program, tap the Input Selector arrow, and tap Block Recognizer.

2. Write characters, numbers, and symbols in the designated writing area.

• Enter letters by writing in the abc (left) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter symbols and punctuation by tapping in either area of the box and then writing the desired

character.

Tip For help with writing characters with Block Recognizer, tap the question mark near the writing area.

2.9 Using Transcriber

Entering and Searching Information 43

Transcriber is a handwriting recognition program that allows you to write in cursive, print, or a combination of both.

To write using Transcriber

1. Start a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow, and tap Transcriber. The Transcriber introductory screen appears.

3. Position the cursor where you want text to appear.

4. Use the stylus to write anywhere on the screen. The handwriting will be converted to text shortly after

you lift the stylus from the screen.

To enter punctuation and symbols

Transcriber comes with an onscreen keyboard that provides an easy way to add punctuation or a special symbol to existing text. To use this onscreen keyboard, tap on the Transcriber toolbar.

The keyboard remains visible until you tap the button again.

Tips • To reposition the keyboard, tap and hold the title bar, then drag to the desired location.

• When no text is selected, you can also open the keyboard by doing the gesture. For more information about

using Transcriber gestures, see Help on your device.

To edit text

1. In a program, draw a line from left to right across the text you want to edit.

2. After you lift the stylus from the screen, the line will disappear and the selected text will be highlighted.

3. Do either of the following:

• Rewrite the text.

• Use gestures to capitalize letters, insert a space, and so on. For information about using Transcriber

gestures, see Help on your device.

44 Entering and Searching Information

2.10 Searching Information

You can search for files and other items stored in My Documents folder or on an installed storage card of your device. You can search by file name or by words located in the item. For example, you can search in e-mail messages, notes, appointments, contacts, and tasks, as well as in online Help.

To search for a file or an item

1. Tap Start > Programs > Search.

2. In the Search for eld, you can:

• Enter the le name, word, or other information you want to search for.

• Tap the down arrow icon ( ), and from the list, select one item that you have looked for before.

3. In the Type eld, you can tap the down arrow icon ( ) and select a data type from the list to help

narrow your search.

4. Tap Search. The system then starts searching the matched les in the My Documents folder and

subfolders.

5. In the Results list, tap the item you want to open.

Note The storage card symbol ( or ) is displayed next to the names of files saved on a storage card.

Chapter 3

Using Phone Features

3.1 Using the Phone

3.2 Making a Call

3.3 Receiving a Call

3.4 Smart Dialing

3.5 Additional Dialing Information

46 Using Phone Features

3.1 Using the Phone

Like a standard mobile phone, you can use your device to make, receive, and keep track of calls and send messages.

The Phone screen

From the Phone screen, you can access Call History, Speed Dial, and Phone settings. To open the Phone screen, do one of the following:

• Tap Start > Programs > Phone; or

• Press the TALK button.TALK button.

• While on the Today screen, open the

keyboard and then press a numeric key.

TALK button

Turn the phone function on and off

In many countries, you are required by law to turn off the phone while on board an aircraft.

To enable or disable the phone function

1. Tap Start > Settings > Connections tab > Comm Manager.

2. On the Comm Manager screen, tap the Phone button to enable or disable the phone function. When

enabled, the ON indicator is activated.

Airplane Mode

Another way to turn off the phone function is to switch your device to Airplane Mode.

To enable or disable Airplane Mode

When you enable Airplane Mode, it turns off all wireless radios on your device, which include the phone function and Bluetooth. When you disable Airplane Mode, it turns the phone function back on. This also restores the previous state of Bluetooth.

1. Tap Start > Settings > Connections tab > Comm Manager.

2. On the Comm Manager screen, tap the Airplane Mode button to enable or disable Airplane Mode.

When enabled, the ON indicator is activated.

Adjust the device volume

1. Tap the area in the title bar where the icons are to show the

enlarged title bar. In the enlarged Title bar, tap the Speaker icon ( ) to activate it.

2. Under Volume, do the following:

• Adjust the phone volume (

by moving the slider to the desired volume level..

• Tap On, Vibrate, or Off to change both the system and

ringer volume settings.

) or device volume ( )

Notes • To adjust the conversation phone volume, you must do it during a call. Adjusting the volume at

another time will affect the ring, notification, and MP3 sound levels.

• When you activate Vibrate mode, sound will automatically be muted and your device will vibrate when an incoming call is received. The Vibrate icon ( ) will appear in the title bar to indicate that Vibrate mode is activated.

• You can also use the VOLUME BUTTONS on the left side of the device to adjust the device volume or the volume during a call.

3.2 Making a Call

With your device, you can make a call from Phone, Contacts, TouchFLO, Speed Dial, and Call History.

Make a call from Phone

1. While on the Today screen, open the keyboard of the device.

2. Start pressing the numeric keys on the keyboard to enter the

phone number.

3. Press the TALK button on your device to place the call.TALK button on your device to place the call.

Tip If you press a wrong number, press to erase each subsequent

digit of a number. To erase the entire number, press and hold .

Using Phone Features 47

Make a call from Contacts

Tap Contacts on the Today screen or tap Start > Contacts, then do one of the following:

• Press NAVIGATION up or down to select a contact, and press TALK.

• Tap the desired contact in the contacts list, and tap the phone number that you want to call.

• Tap and hold the desired contact, and on the shortcut menu, tap Call Work, Call Home, or Call Mobile.

To choose one of the numbers of a contact to dial

By default, the mobile phone number (m) of a contact is dialed when you make a call from Contacts. However, you can specify that a different phone number is dialed instead.

1. Tap Start > Contacts.

2. Press NAVIGATION up or down to select the contact.

3. Press NAVIGATION left or right. The letters representing the number will change as you scroll through

them.

48 Using Phone Features

Make a call from TouchFLO

To place a call to a favorite contact that you added to TouchFLO’s Touch Cube, follow these steps:

Tip Touch and hold the contact to open the contact's summary.

Make a call from Call History

1. On the Phone screen, tap the Call History button ( ) or tap Menu > Call History.

2. You can either nger-scroll through all calls in Call History, or tap Menu > Filter and select from a

category of call types.

Open the Touch Cube by sliding your nger upward, starting

from the bottom of the touch screen where it shows a logo image. (See Chapter 1 for detailed instructions.)

Slide your nger left or right to rotate the cube and navigate to

the screen where it shows your favorite contacts.

Touch the photo or name of the favorite contact to dial the

phone number.

3. Finger-scroll to the desired contact or phone number, and tap Call.

One-touch Speed Dial

Use Speed Dial to call frequently-used numbers with a single tap. For example, if you assign a contact to the

location 2 in Speed Dial, you can simply tap and hold the number.

To create a Speed Dial entry

Before you can create a Speed Dial entry, the number must already exist in Contacts.

1. On the Phone screen, tap Menu > Speed Dial.

2. Tap Menu > New.

3. Tap a contact. Select the phone number that you want to add to be assigned with a speed dial key.

4. In the Location box, select an available key to use as the speed dial key.

Note If you want to place a phone number in a position that is already occupied, the new number will replace the

number that is already there.

Tip To delete a Speed Dial entry, in the Speed Dial list, tap and hold the desired entry, and tap Delete.

To call voicemail

The location 1 is generally reserved for your voicemail. Tap and hold the key on the Phone screen to call voicemail.

key on the Phone screen to dial the contact’s

3.3 Receiving a Call

When you receive a phone call, a message will appear, giving you the option to either answer or ignore the incoming call.

To answer or reject an incoming call

• To answer the call, tap Answer, or press TALK on the device.

• To reject the call, tap Ignore, or press END on the device.

• Open the keyboard.

Note For you to be able to answer calls by opening the keyboard, the Slide keypad to answer call check box must be

selected. To check, tap Start > Settings > Personal tab > Phone > Advanced tab.

To reject a call and send a text message

When you reject a call, you can choose to automatically send a text message to the caller.

1. On the Phone screen, tap Menu > Options > Advanced tab.

2. Select the Reject call with text message check box. Change the default message if needed.

After enabling Reject call with text message, you can:

Using Phone Features 49

• Tap Send Text when you receive a call to reject the call and send a text message to the caller.

• Tap Silence when you receive a call to mute the ringing sound without rejecting the call.

Note When the Reject call with text message option is selected, you need to press the TALK button on the device to

answer calls.

To end a call

Once an incoming or outgoing call is in progress, you can tap End or press END on the device to hang up.

To add a new phone number to your Contacts list after a call

If the number of the person who called is not in your Contacts list, you can choose to save the number after you hang up. To enable this feature, tap Start > Settings > Personal tab > Phone > Advanced tab and select the Add new phone number to Contacts at end of call check box. Selecting the checkbox will pop up a message after a phone call ends to let you add the number to your Contacts list.

To check a missed call

You will see the icon on top of the screen when you missed a call. To check who the caller is:

• Tap the icon, then tap View.

• On the Phone screen, tap the Call History button ( ). You can view missed calls as well as incoming

and outgoing calls in Call History.

To put a call on hold

Your device notifies you when you have another incoming call, and gives you the choice of rejecting or accepting the call. If you are already on a call and accept the new call, you can choose to switch between the two callers, or set up a conference call between all three parties.

1. Tap Answer to take the second call, and put the rst one on hold.

2. To end the second call and return to the rst call, tap End or press END on the device.

50 Using Phone Features

To switch between two calls

Tap Swap.

To set up a conference call

1. Either put a call on hold, and dial a second number; or, accept a second incoming call when you already

have one in progress.

2. Tap Menu > Conference.

Note Not all service providers support conference calling. Contact your service provider for details.

To turn on and off the Speakerphone

The built-in Speakerphone on your device allows you to talk hands-free or lets other people listen to the conversation.

• During a call, tap Speaker On, or press and hold TALK until the speakerphone turns on. The

speakerphone icon (

• To turn o the speakerphone, tap Speaker Off, or press and hold TALK again until the speakerphone

turns o.

Warning! To avoid damage to your hearing, do not hold your device against your ear when the Speakerphone is

turned on.

) appears in the title bar.

To mute a call

You can turn off the microphone during a call, so that you can hear the caller but the caller cannot hear you.

• During a call, tap Mute.

• When the microphone is turned o, the mute icon (

the microphone again.

3.4 Smart Dialing

Smart Dialing makes it easy for you to dial a phone

number.

When you start entering a phone number or contact name, Smart Dialing will automatically search and sort the contact entries in Contacts and the phone numbers in Call History (including incoming, outgoing, and missed calls). You can then select the desired number or contact from the filtered list to dial.

Tips on using Smart Dialing

) appears on the screen. Tap Unmute to turn on

Smart Dialing panel

Smart Dialing starts looking for numbers or contacts that match the sequence you have entered. Below are some tips on how to use Smart Dialing to quickly find a desired phone number or contact.

To find a phone number

• Simply enter the rst one or two digits to nd a phone number in Call History.

• Enter the rst three digits or more if you want to nd a phone number from the saved contacts on your

device.

Using Phone Features 51

To find a contact name

You can just enter the first letter of a contact’s first name or surname. Smart Dialing will search for the letter starting from the first character of a contact name as well as from the character that appears after a space, dash, or underscore in a contact name. For example, if you tap number “2” which is associated with [a, b, c] on the Phone keypad, contact names such as the following will be considered matches: “Ben Miller”, “George Adams”, “John-Carter”, “Carter, Ellen”, “Dixon, Allan”, “Thomas_Clark”, “JaneCampbell”.

If the matching list is long and you want to narrow down the search further, enter another letter. Using the same example above, if you continue to tap “3” which is associated with [d, e, f], the matching list will be narrowed down to the following names: “Ben Miller”, “George Adams”, “Carter, Ellen”, “Dixon, Allan”.

Tip You can also use the hardware keyboard to enter the name or number of the contact. Please note that the letters

assigned to numeric keys on the hardware keyboard is dierent from the onscreen keypad.

Make a call or send a text message using Smart Dialing

1. Press the TALK button on your device to open the Phone screen.

2. Begin entering the rst few numbers or characters.

When you start entering a number or letter, the Smart Dialing panel will display matches found.

3. In the Smart Dialing panel, browse the list by sliding your nger or the stylus up or down or by pressing

NAVIGATION up or down.

4. You can do one of the following:

• When the desired contact is selected, press the TALK button to place a call.

• To send a text message to the selected contact, tap and hold the contact, and tap Send Text

Message, or tap Menu > Send Text Message.

• To call a different phone number associated with the selected contact, tap and hold the selected

contact, and tap the phone number you want to call.

Tip To view or edit information associated with the selected contact, tap the contact’s name on the shortcut menu

(applies only to entries stored in Contacts on your device).

3.5 Additional Dialing Information

Make an emergency call

Enter the international emergency number for your locale, and press the TALK button on your device.

Tip Additional emergency numbers may be included in your SIM card. Contact your service provider for details.

Make an international call

1. Press and hold on the hardware keyboard (or tap and hold the number 0 key on the phone screen)

until the + sign appears. The + replaces the international prex of the country that you are calling.

2. Enter the full phone number you want to dial and press the TALK button on your device. The full phone

number includes country code, area code (without the leading zero, if any) and phone number.

52 Using Phone Features

Chapter 4

Setting Up Your Device

4.1 Basic Settings

4.2 Personalizing the Today Screen

4.3 Customizing Phone Services

4.4 Protecting Your Device

54 Setting Up Your Device

4.1 Basic Settings

Time and date

To set the time and date

1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.

2. Select the correct time zone and change the date or time.

Note During synchronization, the time on your device is updated with the time on your PC.

To set the time and date for a different location

If you visit or communicate with someone in a particular time zone often, you can select it as your visiting time zone.

1. Tap Start > Settings > System tab > Clock & Alarms > Time tab.

2. Tap Visiting.

3. Select the correct time zone and change the time or date.

Regional settings

The style in which numbers, currency, dates, and times are displayed is specified in regional settings.

1. Tap Start > Settings > System tab > Regional Settings.

2. On the Region tab, select your region from the list.

Note This does not change the Operating System language of your device.

3. The region you select determines which options will be available on the other tabs.

4. To customize settings further, tap the appropriate tabs and select the desired options.

Display settings

To adjust screen brightness

On the Today screen, tap the Launcher tab of HTC Home, and then tap the Backlight Adjust icon

( ) to toggle among the brightness levels.

To set the backlight to dim after a time delay

1. Tap Start > Settings > System tab > Power > Advanced tab.

2. Under On external power select the Turn o backlight if device is not used for check box, and specify

the time delay.

To increase or decrease the size of text on the screen

1. Tap Start > Settings > System tab > Screen > Text Size tab.

2. Move the slider to increase or decrease the text size.

Setting Up Your Device 55

Device name

The device name is used to identify your device in the following situations:

• Synchronizing with a PC

• Connecting to a network

• Restoring information from a backup

Note If you synchronize multiple devices with the same PC, each device must have a unique name.

To change the device name

1. Tap Start > Settings > System tab > About.

2. Tap the Device ID tab.

3. Enter a name.

Note The device name must begin with a letter, consist of letters from A to Z, numbers from 0 to 9, and cannot

contain spaces. Use the underscore character to separate words.

Ringer settings

To change the ring type and ring tone

1. On the Phone screen, tap Menu > Options > Phone tab.

2. In the Ring type list, choose whether to be notied of incoming calls by a ring, a vibration, or a

combination of both.

3. In the Ring tone list, tap the sound you want to use.

Tip You can use *.wav, *.mid, *.mp3, *.wma, or other types of sound files that you downloaded from the Internet

or copied from your PC as ring tones. For a complete list of supported audio file formats for ring tones, see "Specifications" in the Appendix.

To use your sound files as ring tones, copy them first to the /My Documents/My Ringtones folder on your

device, then select the sound from the Ring tone list of your device. For more information about copying files, see Chapter 9.

Alarms and notifications

To set an alarm

1. Tap Start > Settings > System tab > Clock & Alarms > Alarms tab.

2. Tap <Description> and enter a name for the alarm.

3. Tap the day of the week for the alarm. You can select multiple days by tapping each desired day.

4. Tap the time to open a clock and set the time for the alarm.

5. Tap the alarm icon ( ) to specify the type of alarm you want. You can choose a ashing light, a

single sound, a repeating sound, or vibration.

6. If you choose to play a sound, tap the list next to the Play sound check box and tap the sound you

want.

56 Setting Up Your Device

To choose how to be notified about events or actions

1. Tap Start > Settings > Personal tab > Sounds & Notifications.

2. On the Sounds tab, choose how you want to be notied by selecting the appropriate check boxes.

3. On the Notifications tab, in Event, tap an event name and choose how you want to be notied by

selecting the appropriate check boxes. You can choose from several options, such as a special sound, a message, or a ashing light.

Tip Turning off sounds and the flashing light helps conserve battery power.

4.2 Personalizing the Today Screen

The Today screen shows your upcoming appointments, active tasks, and information about incoming messages. You can customize what to display on the Today screen.

To customize the Today screen

1. Tap Start > Settings > Personal tab > Today.

2. On the Appearance tab, select the desired theme for the background of the Today screen.

3. On the Items tab, select the items you want to appear on the Today screen.

To use a custom background image

You can use one of your own pictures as the background image on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Select the Use this picture as the background check box, and tap Browse to view a list of your

picture les.

3. Tap the le name of the picture you want to use.

4. Tap OK.

To display owner information

Having owner information displayed on the Today screen makes it easier for someone to return your device to you if it is lost.

1. Tap Start > Settings > Personal tab > Owner Information.

2. Enter your personal information.

Tips • If you don’t see owner information on the Today screen, tap Start > Settings > Personal tab > Today.

On the Items tab, select the Owner Info check box.

• You can set your device to display the 'my info’ screen when your device is turned on. This screen shows your complete personal information. To display the 'my info' screen, tap Start > Settings > Personal tab > Owner Information > Options tab then select the Identification information check box.

To set options for displaying appointments on the Today screen

If you have a large number of appointments, you may want to specify the kind of appointments that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Calendar and tap Options.

Setting Up Your Device 57

4. Do any of the following:

• Select Next appointment to show only the next appointment in your schedule, or Upcoming

appointments to show multiple appointments.

• Clear the Display all day events check box if you do not want to display all-day events.

For more information about using Calendar, see Chapter 6 and 8.

To set options for displaying tasks on the Today screen

If you have a large number of tasks, you may want to specify the kind of tasks that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Tasks and tap Options.

4. Do any of the following:

• Under Display number of, select the type of tasks you want to appear on the Today screen.

• In the Category list, select whether to display only tasks assigned to a specific category or to

display all tasks.

For more information about creating tasks on your device, see Chapter 6.

Customize the Start menu

To customize the Start Menu

You can choose which items appear in the Start menu.

1. Tap Start > Settings > Personal tab > Menus.

2. Select the check boxes of the items you want to appear in the Start menu. You can select up to seven

items.

Tip You can also create folders and shortcuts to appear on the Start menu. Using Windows Explorer on your PC,

navigate to the /Windows/Start Menu folder of your device, then create the folders and shortcuts that you want. You will see the added items on your device after you synchronize. For information about synchronizing your device with the computer, see Chapter 5.

To change the Start Menu display size

The Large Start Menu feature enlarges the Start menu to make it easier to touch menu items with your fingers. When the Large Start Menu is enabled, recently accessed programs are displayed as icons at the top of the Start menu.

1. Tap Start > Settings > Personal tab > Large Start Menu.

2. Select the Enable large Start menu check box to enlarge the Start menu or clear the check box to

resume the normal display of the Start menu.

The End Key and the Quick List

Use the Long Press End Key setting to set the behavior of the END Key when it is held down.

1. Tap Start > Settings > System tab > Long Press End Key.

2. Do one of the following:

• Select the Always display the Quick List option to display the Quick List screen when you hold

down the END Key.; or

• Select the Automatically execute the selected action option and then select which function will

be executed automatically when you hold down the END Key. The functions available for selection are the same as the ones in the Quick List.

58 Setting Up Your Device

4.3 Customizing Phone Services

To access phone settings and services

• Tap Start > Programs > Phone, then tap Menu > Options on the Phone screen; or

• Tap Start > Settings > Phone.

To enable optional phone services

Optional phone services can be easily activated and used on your device if provided by your wireless service provider. Some of these services may not be available on your device. Contact your service provider first to ask about the availability of these services.

1. Tap Start > Settings > Personal tab > Phone > Services tab.

2. Select the service you want to use, then tap Get Settings.

3. Select desired options for the service, then tap OK.

The following are some of the optional phone services that you may find on your device. For more information about how to customize the settings of each service, see Help on your device.

Phone Services Usage

Location Setting Allow the mobile phone network to detect your current location via your device’s built-in GPS

chip. This is especially useful in times of emergency. On the upper right of the Phone screen, one of these icons will be shown:

ON (your location can be detected)

OFF (your location cannot be detected except by 911)

Network Service Choose whether to restrict your device to phone calls from your home network only.

TTY Mode Allow the use of a TTY (teletypewriter) device with the PDA phone for users who are visually

or hearing impaired.

Time Synchronization Choose whether or not to synchronize the time on your device with the mobile network.

Tip For more information about how to customize the settings of optional phone services, see Help on your device.

4.4 Protecting Your Device

Protect your device with a password

You can help keep your data more secure by requiring a password every time the device is turned on.

To set a device password

1. Tap Start > Settings > Personal tab > Lock.

2. Select the Prompt if device unused for check box, and in the box to the right, select how long your

device must be idle before a password is required.

3. In the Password type box, select the type of password you would like to use. If your device is

congured to connect to a network, use an alphanumeric password for increased security for your device.

4. Enter the password in both the Password and Confirm boxes.

5. Tap OK. The next time the device is turned on, you will be prompted to enter your password.

Setting Up Your Device 59

Notes • To ensure you can always make emergency calls, do not begin your password with the digits of your local

emergency number.

• If you entered a hint, the hint will be displayed after the wrong password is entered five times.

• Each time a wrong password is entered, the device response time gets longer until the device appears to be not

responding.

• If you forget your password, you can hard reset or clear the device memory. Before you do this, make sure you back up your data and files so that you can restore them back to your device. For more information about hard resetting the device and clearing the memory, see Chapter 12.

Encrypt files on your storage card

You can set your device to encrypt files as they are saved on the storage card.

1. Tap Start > Settings > System tab > Encryption.

2. Select Encrypt files placed on storage cards.

Notes • Encrypted files can be read only on the device that encrypted them.

• Encrypted files are opened just like other files, provided you are using the device that encrypted them. There is

no separate step for you to take to read these files.

60 Setting Up Your Device

Chapter 5

Synchronizing Information

With Your Computer

5.1 About Synchronization

5.2

5.3 Setting Up ActiveSync® on Windows XP®

Setting Up Windows Mobile® Device Center

on Windows Vista®

5.4 Synchronizing With Your Computer

5.5 Synchronizing via Bluetooth

5.6 Synchronizing Music and Video

62 Synchronizing Information With Your Computer

5.1 About Synchronization

You can take information from your computer wherever you go by synchronizing it to your device. The following types of information can be synchronized between your computer and your device:

• Microsoft Outlook® information, which includes Outlook e-mail, contacts, calendar, tasks, and notes

• Media, such as pictures, music and video

• Favorites, which are the bookmarked links to your favorite Web sites

• Files, such as documents and other les

Before you can synchronize, you will first need to install and set up the synchronization software on your computer. For more information, see “Setting Up Windows Mobile Device Center on Windows Vista®” and “Setting Up ActiveSync® on Windows XP®”.

Ways to synchronize

After you have installed the synchronization software to your computer, connect and synchronize your device with your computer by using one of the following methods:

• Connect and synchronize using the supplied USB sync cable.

Upon connecting the sync cable to your device and your computer, the synchronization process starts automatically.

5.2

• Connect and synchronize using Bluetooth.

You must rst set up a Bluetooth partnership between your device and your computer before you can synchronize information between them using Bluetooth. For more information about setting up a Bluetooth partnership, see Chapter 10. For information about synchronizing through Bluetooth, see “Synchronizing via Bluetooth” later in this chapter.

Try to synchronize frequently in order to keep information up-to-date in both your device and your computer.

Note You can also synchronize Outlook e-mail, contacts, calendar, and tasks on your device with the Exchange Server at

work. For more information about setting up your device to synchronize with your Exchange Server, see Chapter 8.

Setting Up Windows Mobile® Device Center on Windows Vista®

Microsoft Windows Mobile® Device Center is the replacement for Microsoft® ActiveSync® on Windows

Vista®.

Note Some versions of Windows Vista come with Windows Mobile Device Center already installed. If Windows Mobile

Device Center is not available on your Windows Vista, you can install it from the Getting Started Disc that came with your device.

Set up synchronization in Windows Mobile Device Center

When you connect your device to your PC and start Windows Mobile Device Center for the first time, you are asked to create a Windows Mobile partnership with your device. Follow the steps below to create a partnership.

1. Connect your device to your PC. Windows Mobile Device Center congures itself and then opens.

2. On the license agreement screen, click Accept.

3. On the Windows Mobile Device Center’s Home screen, click Set up your device.

Synchronizing Information With Your Computer 63

Note Choose Connect without setting up your device if you only want to transfer media files, check for updates, and

explore your device but not sync Outlook information.

4. Select the items you want to synchronize, then click Next.

5. Enter a device name and click Set Up.

When you finish the setup wizard, Windows Mobile Device Center synchronizes your device automatically. Notice that Outlook e-mails and other information will appear on your device after synchronization.

Use Windows Mobile Device Center

To open Windows Mobile Device Center, click Start > All Programs > Windows Mobile Device Center on your Windows Vista computer.

On Windows Mobile Device Center, you can do the following:

• Click Mobile Device Settings to change synchronization settings.

• When you click Pictures, Music and Video > ___ new pictures/video clips are available for import,

a wizard guides you to tag and transfer photos from your device to the Photo Gallery on your Windows Vista PC.

• Click Pictures, Music and Video > Add media to your device from Windows Media Player to

synchronize music and video les using Windows Media™ Player. For more information, see “Windows Media® Player Mobile” in Chapter 11.

• Click File Management > Browse the contents of your device to view documents and les from your

device.

Note See Windows Mobile Device Center Help for more information.

64 Synchronizing Information With Your Computer

5.3 Setting Up ActiveSync® on Windows XP®

The Getting Started Disc that comes with your device contains Microsoft ActiveSync 4.5 or later. Follow the steps in this section to install and set up ActiveSync on Windows XP or other compatible Windows systems.

Note For a list of compatible Windows systems, please go to

http://www.microsoft.com/windowsmobile/activesync/activesync45.mspx.

Install ActiveSync

1. Insert the Getting Started Disc into the disc drive on your PC.

2. Click Setup and Installation.

3. Select the ActiveSync check box and click Install.

4. Read the license terms and click Accept.

5. When installation is complete, click Done.

6. On the Getting Started with Windows Mobile screen, click Close.

Set up synchronization in ActiveSync

Follow the steps below to set up a synchronization partnership.

1. Connect your device to your PC. The Synchronization Setup Wizard automatically starts and guides you

to create a synchronization partnership. Click Next to proceed.

2. To synchronize your device with your PC, clear the Synchronize directly with a server running

Microsoft Exchange check box then click Next.

3. Select the information types that you want to synchronize then click Next.

4. Select or clear the Allow wireless data connections check box according to your preference.

5. Click Finish.

When you finish the wizard, ActiveSync synchronizes your device automatically. Notice that Outlook e-mails and other information will appear on your device after synchronization.

5.4 Synchronizing With Your Computer

Connect and synchronize your device with your PC using the USB cable or Bluetooth connection.

Start and stop synchronization

You can manually synchronize either from your device or PC.

From your device

Tap Start > Programs > ActiveSync., then tap Sync.

To end synchronization before it completes, tap Stop.

Tip To delete a partnership with one PC completely, disconnect your device from that PC first. In ActiveSync on your

device, tap Menu > Options, tap the computer name, then tap Delete.

From Windows Mobile Device Center

1. Click Start > All Programs > Windows Mobile Device Center.

2. Click at the lower left of the Windows Mobile Device Center.

To end synchronization before it completes, click .

Synchronizing Information With Your Computer 65

From ActiveSync on your PC

When you connect your device to your PC, ActiveSync automatically opens on your PC and synchronizes.

• To manually start synchronization, click .

• To end synchronization before it completes, click .

Change which information is synchronized

You can change the information types and the amount of information to synchronize for each type either on your device or your PC. Follow the steps below to change synchronization settings on your device.

Note Before changing synchronization settings on your device, disconnect it from your PC.

1. In ActiveSync on your device, tap Menu > Options.

2. Select the check box for any items you want to synchronize. If you cannot select a check box, you might

have to clear the check box for the same information type elsewhere in the list.

3. To change synchronization settings for an information type, for instance, E-mail, select it and tap

Settings.

You can then set the download size limit, specify the time period of information to download, and more.

Notes • Some information types such as Favorites, Files and Media cannot be selected in ActiveSync Options on your

device. You can only select or clear these items from your PC’s Windows Mobile Device Center or ActiveSync.

• A PC can have sync partnerships with many different Windows Mobile powered devices, but a device can have sync partnerships with at most two PCs only. To ensure that your device will synchronize properly with both PCs, set up the second PC using the same synchronization settings you used on the first PC.

• Outlook e-mail can be synchronized with only one computer.

Troubleshoot sync connection problem

When the PC is connected to the Internet or a local network, in some cases, the PC may disconnect the connection with your device in favor of the Internet or network connection.

If this happens, tap Start > Settings > Connections tab > USB to PC, then clear the Enable advanced network functionality check box. This makes your PC utilize a serial USB connection with your device.

The USB to PC ( ) icon appears on the Today Screen when serial USB connection is used.

5.5 Synchronizing via Bluetooth

You can connect and synchronize your device with the PC using Bluetooth.

To synchronize with a computer via Bluetooth

1. Set up Windows Mobile Device Center or ActiveSync on your PC to synchronize through Bluetooth. See

the program’s Help for instructions.

2. On your device, tap Start > Programs > ActiveSync.

3. Make sure that Bluetooth on both your device and the computer are turned on and set to visible mode.

For more information, see “Bluetooth” in Chapter 10.

4. Tap Menu > Connect via Bluetooth. Make sure the Bluetooth function of both your device and the

computer are turned on and set to visible mode.

5. If this is the rst time you have connected to this computer via Bluetooth, you must rst complete the

Bluetooth wizard on your device and set up a Bluetooth partnership between your device and the computer. For more information about creating a Bluetooth partnership, see “Bluetooth partnerships” in Chapter 10.

66 Synchronizing Information With Your Computer

Notes • To preserve battery power, turn off Bluetooth when not in use.

• To connect and synchronize your device with a computer via Bluetooth, your computer must have built-in

Bluetooth or installed with a Bluetooth adapter or dongle.

5.6 Synchronizing Music and Video

If you want to carry your music or other digital media along with you while you travel, set up Microsoft® Windows Media® Player on your computer to synchronize music and video with your device.

Other than selecting the Media information type to be synchronized, all media synchronization settings must be set in Windows Media Player. Before media can be synchronized, you must do the following:

• Install Windows Media Player Version 11 on the PC. (Windows Media Player 11 works only in Windows

XP or later versions).

• Connect your device to the PC with a USB cable. If your device is currently connected using Bluetooth,

you must end that connection before media can be synchronized.

• Set up a sync partnership between your device and your PC’s Windows Media® Player.

For more information about using Windows Media® Player Mobile, see Chapter 11.

Chapter 6

Organizing Contacts,

Appointments, Tasks, and

Other Information

6.1 Contacts

6.2 Calendar

6.3 Tasks

6.4 Notes

6.5 Voice Recorder

68 Organizing Contacts, Appointments, Tasks, and Other Information

6.1 Contacts

Contacts is your address book and information storage for the people and businesses you communicate with.

Store phone numbers, e-mail addresses, home addresses, and any other information that relates to a contact, such as a birthday or an anniversary date. You can also add a picture or assign a ring tone to a contact.

From the contact list, you can quickly communicate with people. Tap a contact in the list for a summary of contact information. From there, you can call or send a message.

There are two types of contacts that you can create on your device:

• Outlook contacts. Contacts that are stored on your device, which can be created on your device or

synchronized with your PC or the Exchange Server.

• Windows Live contacts. Contacts that you communicate with using Windows Live Messenger or MSN.

Just like Outlook contacts, you can also enter complete information for a Windows Live contact. For more information, see “Add Windows Live contacts” in Chapter 10.

Tip If you use Outlook on your PC, you can synchronize contacts between your device and PC.

Note You can only add Windows Live contacts after you have set up Windows Live on your device.

Add new contacts

To add a contact on your device

1. Tap Start > Contacts.

2. Tap New, then enter the contact information.

3. In the File as eld, choose how you want the contact name

to appear in the contact list.

4. To add a photo of the contact, tap Select a picture, then

select the picture le or tap Camera to take a photo of the contact. This photo appears on the Phone screen when you receive a call from the contact.

5 To assign a ring tone to the contact, tap the Ring tone eld,

scroll through the list of tones, then select a desired tone.

6. When nished, tap OK.

Notes • If someone who is not in your list of contacts calls you, you can create a contact from Call History by

tapping and holding a phone number and then tapping Save to Contacts from the shortcut menu.

• To save a phone number that is contained in a message, tap the phone number, then tap Menu >

Save to Contacts.

• To edit contact information, tap the contact name then tap Menu > Edit.

View, organize and search

To view contact information

1. Tap Start > Contacts.

2. Slide your nger upward on the touch screen to scroll down the contact list.

To scroll up the contact list, slide your nger downward on the touch screen.

Note For detailed instructions on how to use finger scrolling, see "Finger scrolling and finger panning" in

Chapter 1.

Organizing Contacts, Appointments, Tasks, and Other Information 69

3. Touch the name of a contact to open his or her contact card.

4. On the contact card, you will see the last outgoing or incoming

call as well as detailed information such as phone numbers of the contact, e-mail address, and more.

To group similar contacts

You can group similar contacts for easier management by assigning them to categories.

1. Create a new Outlook contact or edit an existing Outlook contact.

2. Tap Categories.

3. Select a preset category such as Business or Personal, or tap New to create your own category.

4. When nished, tap OK.

To view contacts by category

Tap Menu > Filter then select the desired category.

To find a contact on your device

There are several ways to find a contact when your contact list is long.

1. Tap Start > Contacts.

2. Do one of the following:

• On the Quick Scroll bar on the right of the screen (black vertical bar), scroll to or touch a letter to go directly to the part of the Contacts list where contact names start with that letter.

Note You can disable the Quick Scroll bar by tapping Menu > Options and selecting the Show alphabetical

index check box. This will shidow the alphabetical index on top of the Contacts list. Begin entering a

contact name in the provided text box until the contact you want is displayed.

• Filter the list by categories. In the contact list, tap Menu > Filter, then tap a category you’ve

assigned to a contact. To show all contacts again, select All Contacts.

Share contact information

To send a contact’s details

You can quickly send contact information to another mobile phone or device through Bluetooth.

1. Tap Start > Contacts, then select a contact.

2. Tap Menu > Send Contact > Beam then select a device to send the contact to.

Note Before you can send, make sure Bluetooth is turned on and set to visible mode on your device and the target

mobile device. You can also send contact information to your PC. See "Bluetooth" in Chapter 10 for details.

70 Organizing Contacts, Appointments, Tasks, and Other Information

6.2 Calendar

Use Calendar to schedule appointments, including meetings and other events. Your appointments for the day can be displayed on the Today screen. If you use Outlook on your PC, you can synchronize appointments between your device and PC. You can also set Calendar to remind you of appointments with a sound or flashing light, for example.

You can look at your appointments in several different views (Day, Week, Month, Year, and Agenda). To see detailed appointment information in any view, tap the appointment.

Create appointments

To schedule an appointment

1. Tap Start > Calendar.

2. Tap Menu > New Appointment.

3. Enter a name for the appointment.

4. Do one of the following:

• If it is a special occasion such as a birthday or a daylong event, set the All Day option to Yes.

• If there is a time frame for the appointment, select the start and end dates and time.

5. Specify the type of category for your appointment, so that it can be grouped with other related

appointments. Tap Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tap New to create your own category.

6. When nished, tap OK to return to the calendar.

Notes • All-day events do not occupy blocks of time in Calendar; instead, they appear in banners at the top of the

calendar.

• To cancel an appointment, tap Menu > Delete Appointment.

Tip To have the time entered automatically in Day view, tap the time slot for the new appointment, and tap Menu

> New Appointment.

To set a default reminder for all new appointments

You can have a reminder automatically turned on for all new appointments you schedule.

1. Tap Start > Calendar.

2. Tap Menu > Tools > Options > Appointments tab.

3. Select the Set reminders for new items check box.

4. Set the time when you want the reminder to alert you.

5. Tap OK to return to the calendar.

Organizing Contacts, Appointments, Tasks, and Other Information 71

View appointments

By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views.

The highlighted hours here indicate the time of your appointments.

Tap to view appointment details.

Tap to switch views.

Agenda view

• To see detailed appointment information in any view, tap the appointment.

• To view appointments by category, tap Menu > Filter then select the desired category.

Indicates that there is a conflict with another appointment.

• To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options >

General tab. Tap the Start in box then choose the calendar view.

• When in Month view, you will see the following indicators:

Morning appointment Afternoon or evening appointment

All-day event Both morning and afternoon/evening appointments

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1. Tap Start > Calendar.

2. Schedule a new appointment, or open an existing one and tap Menu> Edit.

3. Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts

whom you want to invite.

You can specify if an attendee is required or optional only if your device is connected to a Microsoft

Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 8.

4. When you have nished adding attendees, tap Done.

5. Tap OK to send.

Tip To choose the e-mail account to use for sending meeting requests, tap

Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via

your Outlook E-mail, POP3/IMAP4 or Windows Live account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the

next time you synchronize your device with your PC or Exchange Server.

• When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

72 Organizing Contacts, Appointments, Tasks, and Other Information

6.3 Tasks

Use Tasks to keep track of things you need to do. A task can occur once or repeatedly (recurring). You can set reminders for your tasks and you can organize them using categories.

Your tasks are displayed in a task list. Overdue tasks are displayed in red.

To create a task

1. Tap Start > Programs > Tasks.

2. Tap Menu > New Task, enter a subject for the task, and ll in information such as start and due dates,

priority, and so on.

3. Specify the type of category for your task, so that it can be grouped with other related tasks. Tap

Categories, then select a preset category (Business, Holiday, Personal, or Seasonal), or tap New to

create your own category.

4. When nished, tap OK.

Tip You can easily create a short, to-do type task. Simply tap the Tap here to add a new task box, enter a subject,

and tap the Enter button on the on-screen keyboard. If the task entry box is not available, tap Menu > Options and select the Show Tasks entry bar check box.

To change the priority of a task

Before you can sort tasks by priority, you need to specify a priority level for each task.

1. Tap Start > Programs > Tasks.

2. Tap the task you want to change the priority for.

3. Tap Edit, and in the Priority box, tap a priority level.

4. Tap OK to return to the task list.

Note All new tasks are assigned a Normal priority by default.

To set a default reminder for all new tasks

1. Tap Start > Programs > Tasks.

2. Tap Menu > Options.

3. Select the Set reminders for new items check box.

4. Tap OK to return to the task list.

Note The new tasks must have due dates set in order for the reminder to take effect.

To show start and due dates in the task list

1. Tap Start > Programs > Tasks.

2. Tap Menu > Options.

3. Select the Show start and due dates check box.

4. Tap OK.

To locate a task

When your list of tasks is long, you can display a subset of the tasks or sort the list to quickly find a specific task.

1. Tap Start > Programs > Tasks.

2. In the task list, do one of the following:

• Sort the list. Tap Menu > Sort By, and tap a sort option.

• Filter the list by category. Tap Menu > Filter, and tap the category you want displayed.

Tip To filter your tasks further, tap Menu > Filter > Active Tasks or Completed Tasks.

6.4 Notes

Notes helps you to quickly capture thoughts, questions, reminders, to-do lists, and meeting notes. You

can create handwritten and typed notes, record voice notes, convert handwritten notes to text for easy readability, and send notes to others.

To create a note

1. Tap Start > Programs > Notes. In the note list, tap New.

2. Tap the Input Selector arrow next to the Input Method icon on the menu bar, tap the input method

you want, and enter your text.

3. If the Input Selector arrow is not displayed, tap the Input Method icon.

4. When nished, tap OK to return to the note list.

Notes • To select handwritten text, tap and hold next to the writing. As soon as dots appear, and before they form a

• If a letter crosses three ruled lines, it is treated as a drawing rather than text.

To draw in a note

1. Tap Start > Programs > Notes.

Organizing Contacts, Appointments, Tasks, and Other Information 73

complete circle, quickly drag across the writing.

2. In the note list, tap New.

3. To draw on the screen, use the stylus like a pen.

4. A selection box appears around your drawing.

5. When nished, tap OK to return to the note list.

Note To select a drawing (for example, to copy or delete it), tap and hold

the drawing briefly. When you lift the stylus, the drawing is selected.

To record a voice note

You can create a stand-alone recording (voice note) or you can add a recording to a note.

1. Tap Start > Programs > Notes.

2. Do one of the following:

• To create a stand-alone recording, record from the note list.

• To add a recording to a note, create or open a note.

3. If you do not see the Recording toolbar, tap Menu > View Recording Toolbar.

4. Tap the Record icon ( ) to begin recording your voice. Tap the Stop icon ( ) when nished

recording.

To change recording formats

1. Tap Start > Settings > Personal tab > Input.

2. Tap the Options tab, and select the desired format you want in the Voice recording format list.

3. Tap OK.

Note

You can also change recording formats from within Notes. In the note list, tap Menu > Options > Global Input Options link (at the bottom of the page), then tap the Options tab.

74 Organizing Contacts, Appointments, Tasks, and Other Information

6.5 Voice Recorder

Voice Recorder lets you record your voice and then quickly send it in an e-mail message, send it via

Bluetooth, or set the recorded voice as your ringtone.

Note

To record your voice

All recordings are saved in the My Voices folder by default. You can choose another folder to save voice recordings by tapping beside the folder name on the top-left of the screen and then in the menu, choose the folder where to save future recordings.

To play back a voice recording

Tips • Tap to increase the volume; tap to decrease the volume.

• Tap to toggle between muting and unmuting the volume.

Voice Recorder saves voice recordings in AMR-NB (Adaptive Multi-Rate Narrowband) format only. This is a common speech audio format used in mobile devices.

1. Tap Start > Programs > Voice Recorder.

2. Hold the device’s microphone near your mouth.

3. Tap Record or to start recording a voice clip. Tap Stop to end the recording.

• On the Voice Recorder screen, select a voice recording then tap .

To send the voice recording via e-mail

Select a voice recording then tap Menu > Send > Outlook E-mail. This creates a new Outlook e-mail message with the voice recording inserted as a file attachment.

See “Using E-mail” in Chapter 7 to learn how to send e-mail.

To send the voice recording via Bluetooth

1. Select the voice recording(s) you want to send, and then tap Menu > Beam File.

2. Tap the device you want to send the voice recording(s) to.

3. On the other device, accept the le transfer to receive the le.

To set the voice recording as a ring tone

Select the desired voice recording then tap Menu > Set as Ringtone.

To rename or move a recording

1. Select a voice recording then tap Menu > Rename/Move.

2. Enter the new Name for the voice recording.

3. To move the voice recording, select the new destination Folder and Location.

4. Tap OK.

Chapter 7

Exchanging Messages

7.1 Messaging

7.2 Text Messages

7.3 Types of E-mail Accounts

7.4 E-mail Setup Wizard

7.5 Using E-mail

76 Exchanging Messages

7.1 Messaging

Messaging is where your text messages (SMS) and e-mails are located. When you receive new messages, you

can open them from the Today screen. Simply tap the type of message that you want to open.

New e-mail messages

To select a messaging account

Do one of the following:

• Tap Start > Messaging. The Account Picker screen then

appears where you can select an account.

• While you are in a message list of a certain account, for

example Text/Multimedia, tap Menu > Go To to switch to other types of messaging accounts.

To configure message account settings

• Tap Menu > Options on the Account Picker screen; or

• Tap Menu > Tools > Options while you’re in a message list.

To automatically add a signature in outgoing messages

New text messages

Account Picker screen

You can automatically add your name and other information as your signature in outgoing SMS and e-mail messages by following these steps:

Tip You need to specify your signature for each type of messaging accounts.

1. Tap Start > Messaging, then tap Menu > Options.

2. Tap Signatures.

3. Select a type of messaging account in which to add a signature.

4. Select the Use signature with this account check box.

5. In the provided text box, enter the information that will be displayed as your signature.

6. If you want the signature to be added whenever you reply or forward messages, select the Use when

replying and forwarding check box.

7. Repeat steps 3 to 6 to add a signature to the other types of messaging accounts.

7.2 Text Messages

Send text messages

To compose and send a text message

1. You can select a contact either from TouchFLO’s Touch Cube or from Contacts.

Select a favorite contact from TouchFLO’s Touch Cube:

a. Open the Touch Cube by sliding your nger upward, starting from the bottom of the touch screen

where it shows a logo image. (See Chapter 1 for detailed instructions.)

b. Slide your nger left or right to rotate the cube and navigate to the screen where it shows your

favorite contacts.

c. Touch and hold the photo or name of the favorite contact to whom you want to send a text

message. The contact card of your selected contact is then displayed.

Exchanging Messages 77

Touch and hold

d. Touch the item that shows Send text message.

Select from Contacts:

a. Tap Start > Contacts.

b. Slide your nger upward on the touch screen to scroll down the contact list. See “Finger scrolling

and nger panning” in Chapter 1 for more details on nger scrolling.

c. Touch the contact’s name to open his or her contact card.

d. On the contact card, touch the item that shows Send text message.

2. A new text message is then created.

To add more recipients, in the To eld, separating them with a semicolon. You can also tap To if you want to add mobile phone numbers from Contacts.

3. Enter your message.

•

To quickly add common messages, tap Menu > My Text and tap a desired message.

• To check the spelling, tap Menu > Spell Check.

4. Tap Send.

enter their mobile phone numbers

78 Exchanging Messages

Notes • For more information about entering text and symbols, see Chapter 2.

• If you want to know when a text message is received, before sending the message that you are composing, tap Menu > Message Options then select the Request message delivery notification check box.

• To always receive a delivery notification, tap Menu > Tools > Options in the text message list, tap Text Messages

then select the Request delivery notifications check box.

Manage text messages

Text messages that are sent to and received from a contact (or number) are grouped as a single thread in your inbox. Threaded SMS lets you see exchanged messages (similar to a chat program) with a contact on the screen

To reply to a text message

1. In the Text Messages inbox, tap a message thread to open it.

2. At the bottom of the screen, type your reply message and then tap Send.

Enter your reply message here

To delete a message in the thread

1. In the Text Messages inbox, tap a message thread to open it.

2. Use the Navigation Up or Down control to select a message in the thread that you want to delete.

3. Tap Menu > Delete.

To delete all messages in a thread

1. In the Text Messages inbox, select a message thread using the Navigation Up or Down control.

2. Tap Delete.

7.3 Types of E-mail Accounts

You can set up the following types of e-mail accounts on your device:

• Outlook e-mail that you sync with your PC or the Exchange Server.

• E-mail account that you have from an Internet Service Provider (ISP).

• Web-based e-mail accounts such as Yahoo!® Mail, AOL®, etc.

• Work account that you access using a VPN connection.

Set up your device to synchronize Outlook e-mail with the computer

If you have installed the synchronization software on your PC and created a partnership with your device, then your device is ready to send and receive Outlook e-mail.

If you have not yet installed the synchronization software nor created a partnership, please do so by following the procedures in Chapter 5.

Tip To set up your company e-mail account so that you can access Outlook e-mail messages wirelessly, you must set

up your device to synchronize via an over-the-air connection with your company’s Exchange Server. For more information about synchronizing with your company e-mail server, see Chapter 8.

7.4 E-mail Setup Wizard

Windows Mobile’s E-mail Setup wizard walks you through the process of setting up your e-mail account. It has an Auto Setup feature which can automatically set up your e-mail account based on the e-mail address and password that you enter, if your e-mail provider settings are preconfigured on your device. If the settings are not found on your device, Auto Setup then attempts to retrieve the settings online for which you may be charged when your device connects to the Internet and downloads them. If it cannot find the e-mail settings online, you need to enter them manually.

Tip For more information about synchronizing with your company e-mail server, see Chapter 8.

Exchanging Messages 79

Set up a POP3 or IMAP4 e-mail account

Set up a POP3 or IMAP4 e-mail account on your device if you have an e-mail account from an Internet service provider (ISP) or other e-mail provider, or a web-based account such as Gmail, Yahoo! Mail Plus, etc. You can also add a work account that you access using a VPN server connection as a POP3/IMAP4 account.

1. Tap Start > Messaging > Setup E-mail.

2. Enter your E-mail address and the Password for your e-mail account and select the Save password

option. Tap Next.

3. If e-mail provider settings are found precongured on your device, the E-mail Setup wizard shows a

successful message. Tap Next.

If the settings are not found on your device, select the Try to get e-mail settings automatically from

the Internet checkbox to nd and download e-mail server settings from the Internet and then tap Next.

4. Enter Your name and the Account display name and then tap Next.

Note If the E-mail Setup wizard was unsuccessful in finding and downloading settings from the Internet, select

Internet e-mail from the Your e-mail provider list on the next screen. You will be asked to enter e-mail

server settings. See “To specify e-mail server settings” for details.

5. In the Automatic Send/Receive list, choose how frequent you want e-mail messages to be

automatically sent and downloaded on your device.

Note Tap Review all download settings to select download options, set the e-mail format as HTML or plain

text, and more. For more information, see “To customize download and format settings."

6. Tap Finish.

To specify e-mail server settings

If Auto Setup is unsuccessful, contact your ISP or e-mail provider for the Incoming mail server and outgoing mail server settings so you can enter them on your device.

Other options that you can select include the following:

• Select the Outgoing server requires authentication check box, if required by your provider.

80 Exchanging Messages

• If the outgoing e-mail server requires a dierent user name and password for sending e-mail, clear the

Use the same user name and password for sending e-mail check box. You will be prompted to enter

these information.

• Tap Advanced Server Settings, then select the Require SSL check boxes if your e-mail provider

uses an SSL connection for more secured e-mail. From the Network connection list, select the data connection that you use for connecting to the Internet.

To customize download and format settings

Before you tap Finish when setting up your POP3 or IMAP4 e-mail account, you can tap Review all download settings to choose download options, message format, and other settings.

Options Description

Automatic Send/Receive You can select a time interval for connecting to the Internet automatically to send

Download messages Set the number of days of messages that you want to be downloaded to your

Send/receive when I click Send By default, messages are immediately delivered when you tap Send. If you prefer

and receive messages.

device.

to save outgoing messages to the Outbox folder first, clear the check box. (In this case, you will need to manually send messages by tapping Menu > Send/Receive).

Use automatic send/receive schedule when roaming

When deleting messages Choose whether to delete messages from the mail server when you delete them on

Message format Select HTML or Plain Text.

Message download limit Select the e-mail download size. If you have large volumes of e-mail, use a lower

Download attachments Select the attachment download size. You can also select to download all

This allows your device to data roam when there is a set time interval for connecting to the Internet automatically. Since this may result in higher connection costs, you may want to leave the check box cleared.

your device.

size or select to download headers only.

attachments or none at all.

Set up a custom domain e-mail

When you are using an e-mail domain name that is hosted by a different e-mail provider (for example, your e-mail address may be Benjamin@startup.com but Email.com hosts the e-mail account and provides e-mail services), select the Custom Domain option in the E-mail Setup wizard to set up your e-mail account on your device.

1. Add a new e-mail account. See “Add an e-mail account” for instructions.

2. Enter your E-mail address and the Password for your e-mail account and select the Save password

option. Tap Next.

3. Clear the Try to get e-mail settings automatically from the Internet and then tap Next.

4. In Your e-mail provider, select Custom domain and then tap Next.

5. Enter the domain of your e-mail provider and then tap Next.

6. The E-mail Setup wizard then tries to nd the e-mail provider settings on your device or from the

Internet. If the settings are found, it shows a successful message. Tap Next.

7. Enter Your name and the Account display name and then tap Next.

Note If the E-mail Setup wizard was unsuccessful in finding the settings, you will be prompted to enter e-mail

server settings on the succeeding screens. See “To specify e-mail server settings” for details.

8. In the Automatic Send/Receive list, choose how frequent you want e-mail messages to be

automatically sent and downloaded on your device.

Note Tap Review all download settings to select download options, set the e-mail format as HTML or plain text, and

more. For more information, see “To customize download and format settings."

9. Tap Finish.

7.5 Using E-mail

After setting up e-mail accounts on your device, you can start sending and receiving e-mail messages.

Create and send messages

To compose and send a message

1. You can select a contact either from TouchFLO’s Touch Cube or from Contacts.

Select a favorite contact from TouchFLO’s Touch Cube:

a. Open the Touch Cube by sliding your nger upward, starting from the bottom of the touch screen

where it shows a logo image. (See Chapter 1 for detailed instructions.)

b. Slide your nger left or right to rotate the cube and navigate to the screen where it shows your

favorite contacts.

c. Touch and hold the photo or name of the favorite contact to whom you want to send an email.

The contact card of your selected contact is then displayed.

Exchanging Messages 81

Touch and hold

d. Touch the item that shows Send e-mail.

Select from Contacts:

a. Tap Start > Contacts.

b. Slide your nger upward on the touch screen to scroll down the contact list. See “Finger scrolling

and nger panning” in Chapter 1 for more details on nger scrolling.

c. Touch the contact’s name to open his or her contact card.

d. On the contact card, touch the item that shows Send e-mail.

2. If you have several e-mail accounts, the Account Picker screen will appear. Select an e-mail account that

you want to use.

3. A new e-mail message is then created.

To add more recipients, enter their e-mail addresses, separating them with a semicolon. You can also tap To if you want to add e-mail addresses stored in Contacts.

4. Enter a subject and compose your message. To quickly add common messages, tap Menu > My Text

and tap a desired message.

5. To check the spelling, tap Menu > Spell Check.

6. Tap Send.

82 Exchanging Messages

Tips • To set the priority, tap Menu > Message Options.

• If you are working offline, e-mail messages are moved to the Outbox folder and will be sent the next time you

To add an attachment to a message

1. In the message that you are composing, tap Menu > Insert and tap the item you want to attach:

Picture, Voice Note, or File.

2. Select the le you want to attach, or record a voice note.

Filter the Inbox message list

When the Inbox on your device is full of messages, it may be hard to browse and locate a desired message. You can filter your Inbox to only display the messages that contain a particular sender or subject you are searching for.

To filter your Inbox

Enter the sender name or e-mail subject you want to look for using the on-screen keyboard. As you tap keys, the message list narrows down to the conditions you have set.

connect.

For example, tapping “S”, then “A” narrows the list to only the e-mails that contain sender names and e-mail subjects that start with “SA.”

View and reply to messages

To read an incoming message

By default, only the first few kilobytes of a message are shown when you open an incoming message. To read the whole message do one of the following:

• Finger-scroll to the end of the message and tap Get entire message and any attachments (POP3 e-

mail account) or Get the rest of this message (Outlook/IMAP4 e-mail account).

• Tap Menu > Download Message.

The message will be downloaded the next time you tap Menu > Send/Receive to send and receive e-mail.

Note The Fetch Mail feature, which is avaiable for POP3 and IMAP4 Internet e-mail accounts, downloads an

entire e-mail without the need for you to performa full synchronization. This limits the download to just the e-mail message that you want and helps save data cost.

Fetch Mail is also available for Outlook E-mail. See "Instant download through Fetch Mail" in Chapter 8 for

details.

Download may take some time, depending on the speed of your Internet connection, size of the whole

e-mail, and whether file attachments are automatically downloaded.

Exchanging Messages 83

To download an attachment

An attachment appears below the subject of the message. Tapping the attachment opens the attachment if it has been fully downloaded or marks it for download the next time you send and receive e-mail.

Notes • If there are multiple attachments in the message, all attachments are downloaded.

• For information about setting your device to automatically download file attachments, see "Customize e-mail

settings".

• If your company is running Microsoft Exchange Server 2007, the attachment downloads immediately, without waiting until the next time you synchronize. For more information about working with company e-mails, see Chapter 8.

To reply to or forward a message

1. Open the message and tap Menu > Reply, Menu > Reply All, or Menu > Forward.

2. Enter your response then tap Send.

Tip Whenever you reply to all the recipients of an Outlook e-mail, your own e-mail address will also be added to the

recipient list. You can customize ActiveSync so that your e-mail address will be excluded. To do so, tap Menu > Options in ActiveSync, select the E-mail item, tap Settings, then tap Advanced. In the My e-mail addresses

text box, enter your e-mail address(es). If you want to enter more than one e-mail address, separate the e-mail addresses with a semi-colon.

To view and reply to HTML e-mails

You can receive, view and reply to HTML e-mails from any type of e-mail account. The HTML format is retained, without layout shifting or resizing.

Note HTML e-mail support in Outlook Mobile is available only if your company is using Microsoft Exchange Server

2007.

1. Set the message format to HTML. To nd out how to set the message format, see “Customize e-mail

settings”.

2. Tap Start > Messaging, select your e-mail account, and open an HTML e-mail that you received.

3. Tap the Tap to scroll right option to be able to scroll sideways and get a complete horizontal view of

the message.

4. Tap Get the rest of this message that’s shown at the bottom of the message to download and view

the whole message.

5. If the e-mail does not download immediately, tap Menu > Send/Receive.

6. If images do not immediately appear on the message, tap Internet pictures blocked then tap

Download Internet pictures.

7. Tap Menu and choose whether to reply or forward the message.

8. Enter your response then tap Send.

Tip E-mail can contain hyperlinks to Web pages.

Download messages

The manner in which you download messages depends on the type of e-mail account you have.

To send and receive e-mail for an Outlook account

1. Tap Start > Programs > ActiveSync.

2. Connect your device to your PC using the USB cable or Bluetooth.

Otherwise, connect wirelessly if you are synchronizing Outlook e-mail with the Exchange Server. For more information, see Chapter 8.

3. Synchronization automatically begins, and your device sends and receives Outlook e-mail.

84 Exchanging Messages

Tip You can also manually synchronize anytime by tapping Sync in ActiveSync or Menu > Send/Receive in Outlook

Mobile.

To send and receive e-mail for an Outlook account

1. Connect your device to your PC using the USB cable or Bluetooth.

Otherwise, connect wirelessly if you are synchronizing Outlook e-mail with the Exchange Server. For more information, see Chapter 8.

2. Synchronization automatically begins, and your device sends and receives Outlook e-mail.

Tip You can also manually synchronize anytime by tapping Sync in ActiveSync or Menu > Send/Receive in Outlook

Mobile.

To send and receive e-mail for a POP3/IMAP4 account

If you have an e-mail account with an ISP or a work account that you access using a VPN server connection, you send and receive messages through a remote e-mail server. Before sending and downloading messages, you need to connect to the Internet or your corporate network.

1. Tap Start > Messaging and tap your POP3 or IMAP4 e-mail account.

2. Tap Menu > Send/Receive. Messages on your device and e-mail server are synchronized: new

messages are downloaded to the device Inbox folder, messages in the Outbox folder are sent, and messages deleted from the server are removed from the device Inbox.

Customize e-mail settings

To change the download size and format for Outlook e-mail

1. Disconnect your device from the computer.

2. Tap Start > Programs > ActiveSync.

3. Tap Menu > Options, select E-mail, then tap Settings.

4. On the E-mail Sync Options screen:

• Under Download size limit, select the desired e-mail size.

• Under Message format, select HTML or Plain text.

5. Close ActiveSync and reconnect your device to the computer.

To change the download size and format for POP3/IMAP4 e-mail

1. Tap Menu > Options on the Account Picker screen, or tap Menu > Tools > Options while you’re in a

message list.

2. Tap your e-mail account.

3. Tap Download Size Settings.

4. Under Message format, select HTML or Plain text.

5. Under Download size limit, select the desired e-mail size.

6. Tap Done.

To automatically receive attachments on Outlook e-mails

1. Tap Start > Programs > ActiveSync.

2. Tap Menu > Options.

3. Tap E-mail > Settings, then select Include file attachments.

To automatically receive attachments on IMAP4 e-mails

1. Tap Start > Messaging.

2. Tap Menu > Options.

3. Tap the name of your IMAP4 account.

4. Keep tapping Next until you see the Download attachments item on the screen.

5. Select a download size from the Download attachments smaller than list box.

6. Tap Finish.

To store attachments on a storage card

1. Tap Start > Messaging.

2. Tap Menu > Options > Storage tab.

3. Select the When available, use the storage card to store attachments check box.

Exchanging Messages 85

86 Exchanging Messages

Chapter 8

Working With Company E-mail

and Meeting Appointments

8.1 Synchronizing Your Device with the Exchange Server

8.2 Working With Company E-mail

8.3 Managing Meeting Requests

8.4 Finding Contacts in the Company Directory

8.5 E-mail Security

88 Working With Company E-mail and Meeting Appointments

8.1 Synchronizing Your Device with the Exchange Server

To keep up-to-date with your company e-mail while you’re out of the office, you can connect your device to the Internet wirelessly and synchronize it with your company’s Exchange Server. You can also access your company addressbook anytime. Your company must have a mail server that is running Microsoft Exchange Server with Exchange ActiveSync.

Set up an Exchange Server connection

Before you can synchronize or access information on the Exchange Server, you need to set up an Exchange Server connection on your device. You need to get the following information from your network administrator and enter them on your device:

• Exchange Server name (must be the Outlook Web Access server name)

• Domain name

• User name and password that you use at work

If you have not synchronized your device with your PC, follow these steps to set up an Exchange Server connection.

1. Tap Start > Messaging > Setup E-mail.

2. Enter the E-mail address and Password for the e-mail account and select the Save password option.

Tap Next.

3. Clear the Try to get e-mail settings automatically from the Internet option and tap Next.

4. In Your e-mail provider, select Exchange server and tap Next.

5. Tap Next again.

6. Select the Attempt to detect Exchange Server Settings automatically option and tap Next.

7. Enter the Domain name and tap Next.

8. In Server address, enter the Exchange Server address and tap Next.

9. Select the items that you want to sync with the Exchange Server.

Tips • To change synchronization settings of an information item, for example, E-mail, select the item, then tap

Settings.

• To change the rules for resolving synchronization conflicts, tap Menu > Advanced.

10. Tap Finish.

Start synchronization

Before you start synchronizing with the Exchange Server, make sure your device has been set up with a data connection to the Internet so that you can synchronize wirelessly. For more information about connections, see Chapter 10.

After you finish setting up an Exchange Server connection, your device automatically starts synchronization.

You can manually start synchronization anytime by tapping Sync in ActiveSync.

Note If you connect your device to your office computer via a USB or Bluetooth connection, you can use this

connection to the PC to “pass through” to the network and download Outlook e-mails and other information to your device.

Working With Company E-mail and Meeting Appointments 89

8.2 Working With Company E-mail

Your device gives you instant access to your company e-mail and lets you manage your messages easier. Direct Push, Fetch Mail, Remote e-mail search, and e-mail flags are just some of the tools you can use to manage your e-mails.

Note Some messaging features depend on the Microsoft Exchange Server version used in your company. Please

check with your network administrator for the availability of these features.

Automatic synchronization through Direct Push

Direct Push technology (push e-mail feature) enables you to receive new e-mails on your device as soon as

they arrive in your Inbox on the Exchange Server. With this feature, items such as contacts, calendar and tasks are also immediately updated onto your device when these items have been changed or new entries have been added on the Exchange Server. To make Direct Push work, you need to have a data connection on your device.

You need to perform a full synchronization between your device and the Exchange Server first before Direct Push can be enabled.

Requirement The Direct Push feature works for your device only if your company is using Microsoft Exchange

Server 2003 Service Pack 2 (SP2) with Exchange ActiveSync or higher version.

To enable Direct Push via Comm Manager

1. Tap Start > Settings > Connections tab > Comm Manager.

2. On the Comm Manager screen, tap the Microsoft Direct Push button to enable or disable the Direct

Push function. When enabled, the ON indicator is activated.

To enable Direct Push via ActiveSync

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select As items arrive in the Peak times and Off-peak times boxes.

Scheduled synchronization

If you do not want to use Direct Push, you can set a regular schedule for synchronizing Outlook e-mail and information.

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select a shorter time interval in the Peak times box for you to be able to receive e-mails more

frequently. (Peak times which usually refer to your working hours when e-mail volume is high).

3. Select a longer interval in the Off-peak times box.

Tip To set the days and hours that make up your peak and off-peak times, tap Adjust peak times to fit your schedule.

90 Working With Company E-mail and Meeting Appointments

Instant download through Fetch Mail

The Fetch Mail feature downloads an entire e-mail immediately without the need for you to perform a full Send/Receive action. This limits the download to just the e-mail message that you want and helps save data cost.

Requirement Fetch Mail works for your device only if your company is using Microsoft Exchange Server 2007 or

higher.

1. Tap Start > Messaging > Outlook E-mail.

2. Tap an e-mail message to open it.

3. By default, only the rst few kilobytes of the message is shown. To download the whole e-mail, nger-

scroll to the end of the message then tap Get the rest of this message.

4. A “Downloading message” status appears. Wait for the remainder of the message body to be

downloaded.

Tip For information about changing e-mail sync options such as the initial download size limit for e-mail, see

"Customize e-mail settings" in Chapter 7.

Note When you receive an e-mail that contains a link to a document such as a PDF or Microsoft Office document

located on SharePoint or an internal file server, you can tap the link to view the document on your device. You can view the document only if you have a Microsoft Outlook account that synchronizes with Microsoft Exchange Server 2007 or later. Exchange Server must also be set up to allow access to SharePoint document libraries or internal file servers.

Search for e-mails on the Exchange Server

You can access messages that are not available on your device by searching your Microsoft Exchange Server mailbox. The search results will be downloaded and displayed in a Search Results folder.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

1. Tap Start > Messaging > Outlook E-mail.

2. Tap Menu > Tools > Search Server.

3. In the Look for text box, enter the search keyword.

4. Choose the date range of messages to search from.

5. From the Look in list, choose whether to search from your inbox or outbox only or to search all folders.

6. Tap Search.

Flag your messages

Flags serve as a reminder for you to follow-up on important issues or requests contained in the e-mail messages. Flagging messages, which has been a useful feature on desktop Outlook E-mail, can also be done in Outlook Mobile on your device. You can flag received e-mail messages on your device.

Requirement Flags are enabled only if e-mails are synchronized with Microsoft Exchange Server 2007 or higher.

Flags are disabled or hidden if e-mails are synchronized with earlier versions of Microsoft Exchange Server.

Working With Company E-mail and Meeting Appointments 91

To flag or unflag message

1. Tap Start > Messaging > Outlook E-mail.

2. Select a message or open a message.

3. Tap Menu > Follow Up and select one of the following

options:

• Set Flag Mark the message with a red flag to indicate

that it needs follow up.

• Complete Flag Mark the message with a check mark to

indicate that the issue or request in the e-mail is already completed.

• Clear Flag Remove the flag to unmark the message.

Note E-mail message reminders are displayed on your device if the messages are flagged with reminders and

synchronized from the Exchange Server.

Out-of-office auto-reply

Outlook Mobile allows you to retrieve and change your out-ofoffice status. Just like desktop Outlook E-mail, Outlook Mobile automatically sends an auto-reply message when you’re not available.

To send out-of-office auto-reply messages

1. Tap Start > Messaging > Outlook E-mail.

2. Tap Menu > Tools > Out of Office.

3. From the I am currently list, select Out of the Office.

4. Enter your auto-reply message then tap Done.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

8.3 Managing Meeting Requests

When you schedule and send meeting requests from your device, you can invite attendees to your meeting and check their status to know about their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting request also clearly indicates whether or not there are conflicting or adjacent meetings.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

To reply to a meeting request

1. When you receive a meeting request e-mail, a notication will be displayed on the Today screen. Open

the e-mail.

2. Tap Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the

meeting.

Tips • Before responding, you can check your availability during the time of the requested meeting by tapping

View your calendar.

• If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears on

top of the e-mail.

92 Working With Company E-mail and Meeting Appointments

3. Choose whether or not to edit your response e-mail before sending then tap OK.

4. If you accepted the meeting request, it will automatically be added as an appointment in Calendar on

your device.

To view the list of meeting participants

1. Tap Start > Calendar.

2. Tap a meeting request that you previously sent, then tap Attendees. The list of required and optional

attendees will be listed.

Notes • For information about creating a meeting request, see “To send a meeting request” in Chapter 6.

• If you select a meeting that you have organized, the list shows who has accepted or declined the meeting.

• To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your

contacts list, you will see the contact information immediately. If the attendee is not in your contacts list, tap

Company Directory to view the contact information.

8.4 Finding Contacts in the Company Directory

In addition to having contacts on your device, you can access contact information from your organization’s Company Directory. By having over-the-air access to the Company Directory, you can easily send e-mail messages and meeting requests to anyone in your company.

Requirement Access to the Company Directory is available only if your organization is running Microsoft Exchange

Server 2003 SP2 or higher, and you have completed your first synchronization with the Exchange Server.

1. Synchronize with Exchange Server if you have never done so.

2. Do any of the following:

• In Contacts, tap Menu > Company Directory.

• In a new e-mail message, tap the To box (or tap Menu > Add Recipient) then tap Company

Directory.

Working With Company E-mail and Meeting Appointments 93

• In a new meeting request using Calendar, tap Attendees and then tap Company Directory at the

top of the list.

3. Enter the part or full contact name and tap Search. In the search results list, tap a contact to select it.

Notes • You can save a contact from the Company Directory to your device by selecting the contact then tapping

Menu > Save to Contacts.

• You can search on the following information as long as that information is included in the Company

Directory: First name, Last name, E-mail name, Display name, E-mail address, or Office location.

8.5 E-mail Security

Windows Mobile protects your Outlook e-mails through Secure/Multipurpose Internet Mail Extension (S/MIME), which allows you to digitally sign and encrypt your messages.

Digitally signing a message applies your certificate with the authorization key to the message. This proves to the recipient that the message is from you and not from an impostor or a hacker, and that the message has not been altered.

Encryption protects the privacy of your message by converting it from plain, readable text into cipher (scrambled) text. Only the recipient who has the authorization key can decipher the message.

Requirement S/MIME encryption and digital signatures for Windows Mobile-based devices are available only with

Exchange Server 2003 SP2 or a later version that supports S/MIME. If your company is not using

one of these products, or you have not completed your first synchronization with the Exchange Server, these options are unavailable.

Note You can encrypt a message with or without a certificate. However, to read an encrypted message, you need a

valid certificate to decrypt it.

94 Working With Company E-mail and Meeting Appointments

To individually sign and encrypt a new message

1. Tap Start > Messaging > Outlook E-mail.

2. Tap Menu > New to create a new message.

3. Tap Menu > Message Options.

4. From the Security list, select whether to encrypt only, sign the message only, or do both.

5. Tap OK.

To verify the digital signature on a signed message you receive

1. Open the Outlook e-mail message that has been digitally signed.

2. At the top of the message, tap View Signature Status.

3. Tap Menu > Check Certificate. To view the details of the certificate in the message, tap Menu > View

Certificate.

Note There can be several reasons why a digital signature is not valid. For example, the sender’s certificate may

have expired, it may have been revoked by the certificate authority, or the server that verifies the certificate is unavailable. Contact the sender to report the problem.

To digitally sign and encrypt all messages

You can set up ActiveSync to digitally sign and encrypt all outgoing messages. You must obtain a valid certificate to sign and encrypt e-mail messages successfully.

1. Tap Start > Programs > ActiveSync.

2. Tap Menu > Options.

3. Select the E-mail information type, and tap Settings. On the E-mail Sync Options screen, tap

Advanced.

4. Do one or both of the following:

• To sign all your outgoing e-mail messages so that recipients can be certain that the messages

were sent by you and have not been altered in any way, select the Sign all outgoing e-mail messages check box.

• To encrypt all your outgoing e-mail messages so that the contents of your messages are protected

from being viewed by anyone other than the intended recipients, select the Encrypt all outgoing e-mail messages check box.

5. Tap Choose Certificate to select a certicate for signing or encrypting outgoing e-mail messages.

You can select certicates to sign or encrypt e-mail messages individually if you do not choose to sign

or encrypt all outgoing e-mail. For information about signing and encrypting individual messages, see “To individually sign and encrypt a new message.”

Working With Company E-mail and Meeting Appointments 95

Set Permissions on an E-mail Message

Another way of protecting your e-mail messages is to send messages with restricted permissions using Information Rights Management (IRM).

Note This works only with a Microsoft Outlook e-mail account and if your company is using RMS Server SP1.

1. Tap Start > Messaging > Outlook E-mail.

2. Create a message, and then tap Menu > Message Options.

3. In Permissions, do one of the following:

• To allow anyone to read the message, select Unrestricted access.

• To prevent the message from being forwarded, printed, or copied, select Do not forward.

4. Tap OK.

Tip An IRM-protected message received on your device can only be replied to or forwarded if the message permits

it.

96 Working With Company E-mail and Meeting Appointments

Chapter 9

Working With Documents

and Files

9.1 Microsoft® Office Mobile

9.2 Adobe® Reader® LE

9.3 Copying and Managing Files

9.4 ZIP

98 Working With Documents and Files

9.1 Microsoft® Office Mobile

Microsoft® Office Mobile consists of the following applications:

• Microsoft® Office Excel® Mobile lets you create and edit Excel workbooks and templates on your

device.

• Microsoft® Office OneNote® Mobile lets you create notes with text, photos, and voice recordings for

synchronization later with Microsoft® Oce OneNote® 2007 on your computer.

• Microsoft® Office PowerPoint® Mobile allows you to view (not create) slide show presentations in

*.ppt and *.pps formats.

• Microsoft® Office Word Mobile lets you create and edit documents and templates in Word Mobile and

save them as *.doc, *.rtf, *.txt, and *.dot les.

To use Microsoft Office Mobile

1. Tap Start > Programs > Office Mobile.

2. Tap the Oce Mobile application that you want to use.

Word Mobile and Excel Mobile do not fully support some features of Microsoft® Office Word and Microsoft® Office Excel®. To see a complete list of features that are not supported in Word Mobile and Excel Mobile, see Help on your device.

Tips • By default, Word Mobile saves documents in .docx format, while Excel Mobile saves workbooks in .xlsx format.

If you want to open these types of files on a computer that uses Microsoft Office 2000, Office XP, or Office 2003, you need to download and install the File Format Converter in your computer. You can find this converter at http://www.microsoft.com/downloads/details.aspx?FamilyId=941B3470-3AE9-4AEE-8F43-C6BB74CD1466&displ aylang=en.

• If you want Word Mobile to save documents in .doc format, tap Menu > Tools > Options (or Menu > Options when no document is opened), then change the Default template to Word 97-2003 Document (.doc).

• If you want Excel Mobile to save workbooks in a format that is compatible with Microsoft Office 2000, Office XP, or Office 2003, tap Menu > Options (with no workbook opened), then change the Template for new

workbook to Blank 97-2003 Workbook.

9.2 Adobe® Reader® LE

Adobe® Reader® LE is an application for viewing PDF (Portable Document Format) documents on your

device. It supports a subset of the features found in the PC versions of Adobe Reader.

To open Adobe Reader LE

Tap Start > Programs > Adobe Reader LE.

To open a PDF file on your device

Do one of the following:

• Open a PDF le in Adobe Reader LE.

• Open File Explorer and nd the desired PDF le, then tap the le to open it.

To navigate through a PDF document

When you are viewing a PDF document, you can do any of the following:

• Use the vertical and horizontal scroll bars (including the Up, Down, Right and Left arrow keys on the

bars) to move to the desired direction of the page.

• Press NAVIGATION up/down/right/left to move to the desired direction of the page.

Working With Documents and Files 99

• Tap to move to the previous page; tap to move to the next page.

tap to jump to the last page.

• Tap Tools > Go To to select the desired page to view.

To search for text in the document

1. Tap Tools > Find > Text or tap on the toolbar.

2. Type in the text to be searched, then tap Find.

3. The matched text in the document will be highlighted.

4. To search for the next occurrence of the text, tap Tools > Find > Next.

Tips • Adobe Reader LE displays a bookmark pane for the PDF files that contain bookmarks. Tap the bookmarks to go

to a specific section/page within the file.

• Adobe Reader LE supports password-protected PDF files with up to 128-bit encryption. When you open a

password-protected PDF file, you will be prompted to enter the password before the file can be opened.

9.3 Copying and Managing Files

You can copy files between your device and PC using Windows Mobile Device Center or ActiveSync, or copy files to a storage card that is inserted on your device. You can also efficiently manage your files and folders using File Explorer.

Tap to jump to the rst page;

Copy files using Windows Mobile Device Center or ActiveSync

Using Windows Mobile Device Center or ActiveSync, you can copy files from your PC to your device and vice versa.

To copy a file between your device and the PC

1. Connect your device to the PC.

2. Click File Management > Browse in Windows Mobile Device Center or click Explore in ActiveSync on

your PC. This opens the Mobile Device folder for your device.

3. Browse your device for les that you want to copy to your PC.

4. To copy a le from your device to your PC:

a. In the Mobile Device folder, go to the le that you want to copy.

b. Right-click the le, then click Copy.

c. Locate the destination folder on your PC. Right-click the folder, then click Paste.

5. To copy a le from your PC to your device:

a. On your PC, navigate to the folder that contains the le you want to copy.

b. Right-click the le, then click Copy.

c. Right-click the destination folder under Mobile Device, then click Paste.

Copying a file results in separate versions of a file on your device and PC. Because the files are not synchronized, changes made to one file will not affect the other. If you want to file changes to be automatically updated on your device and PC, you can synchronize files between your device and PC. For more information about synchronizing with a computer, see Chapter 5.

100 Working With Documents and Files

Use File Explorer

File Explorer lets you browse the contents of folders on your device. The root folder on the device is named

My Device. My Device is similar to My Computer on the PC and contains the My Documents, Program Files, Temp, Storage Card, and Windows folders, among others.

To use File Explorer

1. Tap Start > Programs > File Explorer.

2. Tap a folder or le to open it.

3. To return to an upper level folder, tap the Down arrow ( ) and select the folder.

4. To delete, rename, or copy a le quickly, tap and hold the le then choose the desired operation from

the shortcut menu. To select multiple les, tap and drag over the desired les.

Store files to a storage card

To copy files to a storage card

1. Make sure the storage card is properly inserted into your device.

2. Tap Start > Programs > File Explorer and navigate to the appropriate folder.

3. Tap and hold the le you want to copy, and tap Copy.

4. Tap the Down arrow ( ) then tap Storage Card from the list.

5. Tap Menu > Edit > Paste.

Tip You can configure programs such as Word Mobile and Excel Mobile to directly save edited files on your storage

9.4 ZIP

The ZIP program increases the storage capacity of your device by allowing you to compress files in the conventional ZIP format. It also allows you to extract files from a zip file.

To start ZIP on your device

Tap Start > Programs > ZIP.

Each time you start ZIP, it searches for files that have the .zip file extension, and displays these files on the Archive List screen.

To open a ZIP file and extract files

1. Open a zip le by doing one of the following:

2. From the zip le, select les by doing one of the following:

card. In the program's file list, tap Menu > Options then select the storage card in the Save to box.

• Tap and hold a file and tap Open Archive.

• Double-tap a file.

Note You cannot select multiple ZIP files.

• Tap to select a file.

• To select several files, tap Menu > Action and make sure Multi-Select Mode is selected. Select

files by tapping each file. (Tap a selected file to deselect it).

• To select all files, tap Menu > Action > Select All.

HTC Touch Dual Owner's Manual

Specifications and Main Features

Frequently Asked Questions

User Manual