HTC 8500 User Manual

User Manual

Cingular® 8500/8525 Handheld with Windows Mobile

®

C I N G U L A R M A K E S B U S I N E S S R U N B E T T E R

2

Please Read Before Proceeding

THE BATTERY IS NOT FULLY CHARGED WHEN YOU TAKE IT OUT
OF THE BOX.

DO NOT REMOVE THE BATTERY PACK WHEN THE DEVICE IS
CHARGING.

YOUR WARRANTY IS INVALIDATED IF YOU OPEN OR TAMPER
WITH THE DEVICE’S OUTER CASING.

PRIVACY RESTRICTIONS

Some countries require full disclosure of recorded telephone
conversations, and stipulate that you must inform the person with
whom you are speaking that the conversation is being recorded.
Always obey the relevant laws and regulations of your country when
using the recording feature of your Pocket PC Phone.

TRADEMARK INFORMATION

Microsoft, MS-DOS, Windows, Windows NT, Windows Server,
Windows Mobile, ActiveSync, Excel, Internet Explorer, MSN, Outlook,
PowerPoint, and Word are either registered trademarks or trademarks
of Microsoft Corporation in the United States and/or other countries.

Important Health Information and Safety
Precautions

When using this product, the safety precautions below must be taken
to avoid possible legal liabilities and damages.

Retain and follow all product safety and operating instructions. Observe
all warnings in the operating instructions on the product.

To reduce the risk of bodily injury, electric shock, fire, and damage to
the equipment, observe the following precautions.

3

ELECTRICAL SAFETY

This product is intended for use when supplied with power from
the designated battery or power supply unit. Other usage may be
dangerous and will invalidate any approval given to this product.

SAFETY PRECAUTIONS FOR PROPER GROUNDING AND
CONNECTION

CAUTION: Improper grounding when connecting the product to an

associated equipment can result in a risk of electric shock.

This product is equipped with a USB cable for connecting the product
to a desktop or notebook computer. Be sure your computer is properly
grounded (earthed) before connecting the product to the computer.
The power supply cord of a desktop or notebook computer has an
equipment-grounding conductor and a grounding plug. The plug must
be plugged into an appropriate outlet which is properly installed and
grounded in accordance with all local codes and ordinances.

SAFETY PRECAUTIONS FOR POWER SUPPLY UNIT

• Use the correct external power source

A product should be operated only from the type of power source
indicated on the electrical ratings label. If you are not sure of the
type of power source required, consult your authorized service
provider or local power company. For a product that operates
from battery power or other sources, refer to the operating
instructions that are included with the product.

• Handle battery packs carefully

This product contains a Li-ion Polymer battery. There is a risk of
fire and burns if the battery pack is handled improperly. Do not
attempt to open or service the battery pack. Do not disassemble,
crush, puncture, short external contacts or circuits, dispose of
in fire or water, or expose a battery pack to temperatures higher
than 60˚C (140˚F).

WARNING: DANGER OF EXPLOSION IF BATTERY IS

INCORRECTLY REPLACED. TO REDUCE RISK OF FIRE
OR BURNS, DO NOT DISASSEMBLE, CRUSH, PUNCTURE,
SHORT EXTERNAL CONTACTS, EXPOSE TO TEMPERATURE
ABOVE 60˚C (140˚F), OR DISPOSE OF IN FIRE OR WATER.

4

REPLACE ONLY WITH SPECIFIED BATTERIES. RECYCLE OR
DISPOSE OF USED BATTERIES ACCORDING TO THE LOCAL
REGULATIONS OR REFERENCE GUIDE SUPPLIED WITH
YOUR PRODUCT.

SAFETY PRECAUTIONS FOR DIRECT SUNLIGHT

Keep this product away from excessive moisture and extreme
temperatures. Do not leave the product or its battery inside a vehicle
or in places where the temperature may exceed 60°C (140°F), such
as on a car dashboard, window sill, or behind a glass that is exposed
to direct sunlight or strong ultraviolet light for extended periods of time.
This may damage the product, overheat the battery, or pose a risk to
the vehicle.

SAFETY PRECAUTIONS FOR ACOUSTIC PRESSURE

CAUTION: Using earphones or headphones and

prolonged listening at high volume levels may cause
permanent hearing loss.

NOTE: For France, mobile headphones or earphones (manufactured
by Merry, model number EMC220) for this device have been tested to
comply with the Sound Pressure Level requirement laid down in NF EN
50332-1:2000 standard as required by French Article L. 5232-1.

SAFETY IN AIRCRAFTS

Due to the possible interference caused by this product to an aircraft’s
navigation system and its communications network, using this device’s
phone function on board an airplane is against the law in most
countries. If you want to use this device when on board an aircraft,
remember to turn off your phone by switching to Flight Mode.

5

ENVIRONMENT RESTRICTIONS

Do not use this product in gas stations, fuel depots, chemical plants or
where blasting operations are in progress, or in potentially explosive
atmospheres such as fuelling areas, fuel storehouses, below deck on
boats, fuel or chemical transfer or storage facilities, and areas where
the air contains chemicals or particles, such as grain, dust, or metal
powders. Please be aware that sparks in such areas could cause an
explosion or fire resulting in bodily injury or even death.

EXPLOSIVE ATMOSPHERES

When in any area with a potentially explosive atmosphere or where
flammable materials exist, the product should be turned off and the
user should obey all signs and instructions. Sparks in such areas
could cause an explosion or fire resulting in bodily injury or even death.
Users are advised not to use the equipment at refueling points such
as service or gas stations, and are reminded of the need to observe
restrictions on the use of radio equipment in fuel depots, chemical
plants, or where blasting operations are in progress. Areas with a
potentially explosive atmosphere are often, but not always, clearly
marked. These include fueling areas, below deck on boats, fuel or
chemical transfer or storage facilities, and areas where the air contains
chemicals or particles, such as grain, dust, or metal powders.

ROAD SAFETY

Vehicle drivers in motion are not permitted to use telephony services
with handheld devices, except in the case of emergency. In some
countries, using hands-free devices as an alternative is allowed.

INTERFERENCE WITH MEDICAL EQUIPMENT FUNCTIONS

This product may cause medical equipment to malfunction. The use of
this device is forbidden in most hospitals and medical clinics.

GENERAL PRECAUTIONS

• Heed service markings

Except as explained elsewhere in the Operating or Service
documentation, do not service any product yourself. Service
needed on components inside these compartments should be
done by an authorized service technician or provider.

6

• Damage requiring service

Unplug the product from the electrical outlet and refer servicing to
an authorized service technician or provider under the following
conditions:

• Liquid has been spilled or an object has fallen into the

product.

• The product has been exposed to rain or water.

• The product has been dropped or damaged.

• There are noticeable signs of overheating.

• The product does not operate normally when you follow the

operating instructions.

• Avoid hot areas

The product should be placed away from heat sources such as
radiators, heat registers, stoves, or other products (including, but
limited to, amplifiers) that produce heat.

• Avoid wet areas

Never use the product in a wet location.

• Avoid pushing objects into product

Never push objects of any kind into cabinet slots or other
openings in the product. Slots and openings are provided for
ventilation. These openings must not be blocked or covered.

• Mounting Accessories

Do not use the product on an unstable table, cart, stand,
tripod, or bracket. Any mounting of the product should follow
the manufacturer’s instructions, and should use a mounting
accessory recommended by the manufacturer.

• Avoid unstable mounting

Do not place the product with an unstable base.

• Use product with approved equipment

This product should be used only with personal computers and
options identified as suitable for use with your equipment.

7

• Adjust the volume

Turn down the volume before using headphones or other audio
devices.

• Cleaning

Unplug the product from the wall outlet before cleaning. Do not
use liquid cleaners or aerosol cleaners. Use a damp cloth for
cleaning, but NEVER use water to clean the LCD screen.

8

Contents

Chapter 1 Getting Started 13

1.1 Getting to Know Your Device and Its Accessories ..... 14

1.2 About the SIM Card and Battery ................................... 20

1.3 Starting Up ..................................................................... 22

1.4 The Today Screen .......................................................... 24

1.5 Using the Programs ....................................................... 26

1.6 Device Settings .............................................................. 29

Chapter 2 Entering and Searching for

Information 33

2.1 Using the Sliding Keyboard .......................................... 34

2.2 Input Methods ................................................................ 35

2.3 Using the On-screen Keyboard .................................... 36

2.4 Using Letter Recognizer ............................................... 36

2.5 Using Block Recognizer ................................................ 37

2.6 Using Transcriber .......................................................... 37

2.7 Using Symbol Pad ......................................................... 39

2.8 Using Notes to Draw, Write, and Record Voice Notes 40

2.9 Searching for Information ............................................. 40

9

Chapter 3 Using Phone Features 41

3.1 Using the Phone ............................................................ 42

3.2 Making a Call .................................................................. 44

3.3 Receiving a Call ............................................................. 46

3.4 Smart Dialing .................................................................. 47

3.5 In-call Options ................................................................ 51

3.6 Additional Dialing Information ..................................... 52

3.7 Setting Up SIM Access Profile (SAP) ........................... 53

Chapter 4 Synchronizing Information and

Setting Up E-mail Security 55

4.1 Setting Up ActiveSync .................................................. 56

4.2 Synchronizing Information ........................................... 60

4.3 Synchronizing via Infrared and Bluetooth .................. 64

4.4 Synchronizing Music, Video, and Pictures ................. 65

4.5 Setting Up E-mail Security ............................................ 66

Chapter 5 Managing Your Pocket PC Phone 69

5.1 Personalizing Your Pocket PC Phone .......................... 70

5.2 Adding and Removing Programs ................................. 77

5.3 Managing Memory ......................................................... 79

5.4 Backing Up Files ............................................................ 80

5.5 Protecting Your Pocket PC Phone ............................... 82

5.6 Resetting Your Pocket PC Phone ................................. 84

10

Chapter 6 Getting Connected 87

6.1 Connecting to the Internet ............................................ 88

6.2 Internet Explorer Mobile ................................................ 92

6.3 Using Comm Manager ................................................... 94

6.4 Using Bluetooth ............................................................. 96

6.5 Using Wi-Fi ................................................................... 105

6.6 Using Wireless Modem ............................................... 109

6.7 Using Terminal Services Client ...................................114

Chapter 7 Mail and Messaging 117

7.1 E-mail and Text Messages ...........................................118

7.2 Set up Xpress Mail ....................................................... 128

7.3 MMS Messages ............................................................ 134

7.4 Pocket MSN .................................................................. 140

7.5 Calendar ....................................................................... 141

7.6 Contacts ....................................................................... 143

7.7 Tasks ............................................................................. 148

7.8 Notes ............................................................................. 149

Chapter 8 Experiencing Multimedia 153

8.1 Using Camera (Cingular 8525 only) ........................... 154

8.2 Using Pictures & Videos ............................................. 168

8.3 Using Windows Media Player Mobile ......................... 173

11

Chapter 9 Using Other Applications 179

9.1 Word Mobile ................................................................. 180

9.2 Excel Mobile ................................................................. 180

9.3 Viewing Slide Shows with PowerPoint Mobile .......... 181

9.4 Using ClearVue PDF .................................................... 182

9.5 Using MIDlet Manager ................................................. 183

9.6 Using ZIP ...................................................................... 187

9.7 Using Voice Speed Dial ............................................... 189

Appendix 193

A.1 Regulatory Notices ...................................................... 194

A.2 PC Requirement to Run ActiveSync 4.x .................... 200

A.3 Specifications .............................................................. 201

Index 205

12

Chapter 1

Getting Started

1.1 Getting to Know Your Device and Its

Accessories

1.2 About the SIM Card and Battery

1.3 Starting Up

1.4 The Today Screen

1.5 Using the Programs

1.6 Device Settings

14 Getting Started

1.1 Getting to Know Your Device and Its
Accessories

2 53 4

1

7

9

8

6

10

11

12

14 15 1613

17

Getting Started 15

No. Item Function

1 Sliding Keyboard See Chapter 2 for details.

2 Messaging Button Press for quick access to your messaging

application(s).

3 Notification LED 1 This LED shows a blinking Blue light for

Bluetooth system notification of powered-up and
ready to transmit radio frequency signal, and a
blinking Green light for Wi-Fi status. When both
Bluetooth and Wi-Fi are enabled, their lights blink
alternately.

4 Notification LED 2 This bi-color LED shows Green and Amber lights

for UMTS/GSM standby, UMTS/GSM message,
UMTS/GSM network status, notification, and
battery charging status.

5 Internet Explorer

Button

Press to launch Internet Explorer Mobile.

6 Trackwheel When in the Today screen or using applications,

scroll up or down to navigate through menus,
program instructions; press the trackwheel to
carry out selection. During a call or playing music,
scroll up or down to adjust the sound volume.
When receiving an incoming call, scroll down to
silence the audio notification.

7 OK Button Press to confirm your data entries, or to exit the

program in use. On the Today screen, press to
open the Start menu.

8 PTT Button Press to launch Push-to-Talk (PTT) feature of the

phone.

9 Micro SD Card Slot In this card slot, insert a Micro SD memory card

for storing data, or insert a Micro SD input/output
card such as a network card.

10 Touch Screen Tap the screen with the stylus to write, draw, or

make a selection.

11 Left Soft Key Press to execute the command shown in the label

above the button.

12 Right Soft Key Press to execute the command shown in the label

above the button.

13 Start Button Press to open the Start menu.

16 Getting Started

No. Item Function

14 Talk Button Press to answer an incoming call or dial a

number.

15 Navigation Control

/ Enter

Press this multi-directional control up, down, left,
or right to move through menus and program
instructions; carry out the selection by pressing
the center button.

16 End Button Press to end a call or to return to the Today

screen.

17 OK Button Press to confirm your data entries, or to exit the

program in use.

Getting Started 17

18

19 20 21

22

23

24

25

26

313028 32

27 29

18 Getting Started

No. Item Function

18 Car Antenna

Connector

Connect your phone to an optional car antenna to
experience better reception quality.

19 Self-Portrait Mirror Turn your device to face yourself to reflect your

image on the mirror when taking self-portrait
shots.

20 Camera (Cingular

8525 only)

The camera takes still photos and records video
clips. It provides two shooting modes: Normal
mode and Macro (close-up) mode.

21 Shooting Mode

Switch (Cingular
8525 only)

Push the switch up for Normal mode or down for
Macro mode.

22 Camera Flash Light

(Cingular 8525 only)

When turned on, it illuminates your subject and
allows you to capture clear photos or video even
in a dark environment.

23 Power Button Press to turn off your device temporarily. This

switches your device to sleep mode. To turn it off
completely, press and hold (for about 5 seconds).

You can still receive calls and messages even
when your device is in sleep mode. When you
turn off the device completely, all functions
including the phone will be unavailable for use.

24 COMM MANAGER

button

Press to launch Comm Manager. Comm Manager
lets you manage phone features and data
connections (e.g. Wi-Fi and Bluetooth) on your
device.

25 Camera Button

(Cingular 8525 only)

Press to launch the camera; press again to take
a photo or video clip, depending on the specified
capture mode.

26 Stylus Use the stylus to write, draw, or select items on

the touch screen.

27 Strap Attachment Attach a strap for carrying your device.

28 Infrared Port Exchange file(s) or data with other devices

wirelessly (maximum of 8 inches or 20 cm, at an
angle of 30 degrees or less).

29 Battery Cover Latch Slide this latch to release the battery cover.

Getting Started 19

No. Item Function

30 Sync Connector/

Stereo Headset

Use this connector to synchronize data by
connecting the provided USB Sync cable or to
recharge the battery via the provided AC adapter.
You can also connect the provided USB stereo
headset for hands-free conversation or for
listening to media.

31 Reset Button With the stylus, press the RESET button to soft-

reset your device.

32 Microphone Speak into the microphone when receiving or

making a phone call or creating a voice recording.

Accessories

2

1

3

5

4

No. Accessory Function

1 AC adapter Recharge the battery.

2 USB Sync cable Connects your device to a PC and synchronizes

data.

3 Stereo headset Provides a volume control slider and a Send/End

button. Press the Send/End button to pick up a call
or put a call on hold; press and hold the button to
end the call.

4 Y cable Lets you simultaneously use the headset and

charger.

5 Stylus An extra Stylus in addition to the one that is

already in the device.

20 Getting Started

1.2 About the SIM Card and Battery

Always turn off your device before installing/replacing the battery and
SIM card. Follow the instructions in the Quick Start Guide to install
a 3G SIM (Subscriber Identity Module) card provided by Cingular
Wireless and to install the battery.

The SIM card contains your phone number, service details, and
phonebook/message memory. Legacy SIM cards will not function with
your device. You should consult with your Cingular representative for a
replacement SIM card. There may be fees for this service.

Your device contains a rechargeable Li-ion polymer battery. This
device is designed to use only manufacturer-specified original batteries
and accessories. Battery performance depends on many factors,
including your wireless service provider’s network configuration, signal
strength, the temperature of the environment in which you operate your
device, the features and/or settings you select and use, items attached
to connecting ports, and your voice, data, and other program usage
patterns.

Battery life estimates (approximations):

• Standby time: up to 200 hours for GSM; 180 ~ 250 hours for

UMTS/HSDPA.

• Talk time (Screen off): 4 ~ 5 hours for GSM; 2 ~ 4 hours for

UMTS/HSDPA.

Warning! To reduce risk of fire or burns:

• Do not attempt to open, disassemble, or service the battery

pack.

• Do not crush, puncture, short external contacts, or dispose of in
fire or water.

• Do not expose to temperatures above 60oC (140oF).

• Replace only with the battery pack designated for this product.

• Recycle or dispose of used battery as stipulated by local

regulation.

Getting Started 21

To check the battery power

Do one of the following:

• Tap the battery level icon ( ) on the Today screen.

• Alternatively, tap Start > Settings > Systems tab > Power.

Power Information

Charge the battery

The battery in the box is partially charged. Before you start using your
device, it is recommended that you install and charge the battery.
Some batteries perform best after several full charge/discharge cycles.
You can charge the battery in two ways:

•

Connecting your device directly to the AC adapter.

• Connecting your device to a PC via the provided USB Sync

cable.

Low battery

When the low-battery warning appears, do the following:

• Immediately save your current data.

• Connect the power adapter to charge the battery.

• Turn off your device.

22 Getting Started

1.3 Starting Up

Turn your device on and off

To turn on your device, press the Power button. When you turn on
your device for the first time, you are asked to complete a calibration
process. For more information, see “Calibrate the device”.

To turn off your device, press and hold the Power button for a few
seconds. A message will then be displayed, prompting you whether or
not to turn off the device completely.

Note Quickly pressing the power button turns off your device temporarily and

switches it to sleep mode. You will still be able to receive messages and
calls while your device is in sleep mode.

Calibrate the device

Calibrating the device screen involves tapping the center of a cross
with the stylus as the cross moves around the screen. This process
ensures that when you tap the screen with your stylus, the tapped item
is activated.

If your device does not accurately respond to screen taps, follow these
steps to re-calibrate it:

1. Tap Start > Settings > System tab > Screen.

2. On the General tab, tap Align Screen, then follow the on-screen

instructions to complete the calibration.

Calibrating the device

Getting Started 23

Manage screen settings

The device’s display has three orientation modes: Portrait, Landscape
(right-handed), and Landscape (left-handed). Portrait mode allows

you to get a better view or a better operation of certain programs, while
Landscape mode may be optimal for viewing lengthy files.

Portrait mode

Landscape mode

• To change the orientation, tap Start > Settings > System tab >

Screen, and select the orientation you want.

• To smooth the edges of screen fonts for many programs, on the

ClearType tab, select the Enable ClearType check box.

• To increase the readability or to see more content on the screen,

on the Text Size tab, adjust the text size by moving the slider.

24 Getting Started

1.4 The Today Screen

The Today screen displays important information, such as upcoming
appointments and status indicators. You can tap a section on the
screen to open the associated program.

• To access the Today screen, tap Start > Today.

• To customize the Today screen display, including the background

image, tap Start > Settings > Personal tab > Today.

1 Tap to open the Start menu.

2 Tap to view connectivity status.

3 Indicates the radio signal strength. Tap

to configure the phone settings.

4 Tap to adjust device/ringer volume.

5 Displays the current time. Tap to

check the current date and upcoming
appointments.

6 Displays the current date and time. Tap

to set up date, time, alarm, and more.

7 Tap to set owner information.

8 Your day at a glance with reminders.

Tap to open the related program: tasks,
messages, and appointments.

9 Tap to lock or unlock device.

: locked; : unlocked.

10 Tap to open the Pocket MSN Sign-in

screen

11 Tap to open Comm Manager.
12 Indicates the battery status. Tap to

open the Power Settings screen.

13 Tap to open Calendar.
14 Tap to open Contacts.

1

6

13

9

7

8

2 3 4 5

14

11
12

10

Getting Started 25

Indicators

The following are some of the status icons that you may see on the device.

Icon Description Icon Description

New e-mail, MMS, and text
messages.

New voice mail Connection is active

There are more notifications.
Tap the icon to view all.

Speakerphone on Synchronization in progress

Dialing while no SIM card is
inserted

Voice call in progress

Calls are forwarded Wireless network(s) detected

Call on hold

Missed call Synchronizing via Wi-Fi

Maximum signal strength. Ringer in vibration mode

No signal Sound on

Phone is turned off Sound off

No phone service Alarm

Searching for phone service No SIM card inserted

3G UMTS network available Comm Manager

UMTS connecting Battery is fully charged

UMTS in use Battery power is very low

GPRS available Battery charging

GPRS connecting Device is locked

GPRS in use Device is unlocked

Roaming

Connection is not active

Synchronization error

Wi-Fi function enabled, but
device not connected to a
wireless network

Connected to wireless network

26 Getting Started

The Start menu

The Start menu, located at the top left corner of the Today screen,
displays a list of programs. You can start a program by scrolling
through the programs list and then pressing Enter, or by tapping a
program with the stylus.

1 Tap to switch to the Today screen.

2 Tap to start a program. The items

displayed in the Start menu can
be customized by tapping Start >

Settings > Personal

tab > Menus.

3 Tap to start a recently-used

program.

4 Tap to view and select more

programs that are installed on
your device.

5 Tap to change device settings.
6 Tap to see a Help topic for the

current screen.

1

4
5

2

3

6

1.5 Using the Programs

The following are some of the programs that are already installed on
your device.

Icon Description

ActiveSync Synchronizes information between your device and a

PC or the Exchange Server.

Calculator Perform basic arithmetic and calculations.

Calendar Keep track of your appointments and create or respond

to meeting requests.
Camera (Cingular 8525 only) Snaps photos or shoots video clips
with accompanying audio.

ClearVue PDF View PDF files on your device.

Getting Started 27

Icon Description

Comm Manager Manage the device’s connection (including Wi-Fi,

Bluetooth, and ActiveSync) settings, disconnect data services (such
as GPRS), turn the phone on or off, switch to ringer/vibration mode,
and enable or disable the Direct Push function.
Contacts Keep track of your friends and colleagues. Dial or send
email directly from Contacts.

Download Agent Provides information about the download status
and the downloaded content from the Internet.

Excel Mobile Create, view and edit Excel workbooks.

File Explorer Organize and manage files on your device.

Games Play two pre-installed games: Bubble Breaker and
Solitaire.
GetGood Perform real-time wireless push synchronization of e-

mail, attachments and PIM data, with a valid account.

Help See Help topics for the current screen or application.

Internet Explorer Browse Web and WAP sites as well as download

new programs and files from the Internet.

Messaging Send and receive e-mail, MMS, and text messages.

MIDlet Manager Download and install Java applications, such as

games and tools, on your device.

Notes Create handwritten or typed notes, drawings, and recordings.

Phone Make and receive calls, switch between calls, and set up

conference calling, or use speakerphone.

Pictures & Videos View, organize, and sort picture and video files
on your device or a storage card. Captured photos are stored in the
My Pictures folder, and video clips are saved in the My Videos folder
of your device.
Pocket MSN Send and receive instant messages with your MSN
Messenger contacts, as well as access your Hotmail account.
PowerPoint Mobile View PowerPoint slides and presentations,
including transitions.

28 Getting Started

Icon Description

SAPSettings Enables Bluetooth Remote SIM access on your

device. Use a car kit phone that supports the SIM Access Profile
(SAP) to access the SIM card on your device via Bluetooth and
make or receive phone calls. You can also download SIM contacts
from your device onto the car kit phone.
Search Search contacts, data, and other information on your
device.
SIM Manager Manage the contacts that are stored on your SIM
card. You can also use this program to copy SIM contents to
Contacts on your device.

STK (SIM Tool Kit) Service Access information and other services
offered by Cingular Wireless.

Tasks Keep track of your tasks and sync them back to your Task list
on your desktop PC.
Terminal Services Client Log on to a PC running Terminal
Services or Remote Desktop, and use all of the programs available
on that PC from your mobile device.

Voice Speed Dial Record voice tags so that you can dial a phone
number or launch programs simply by speaking a word.

Windows Media Play back media files -- audio or video files.

Wireless Modem Enables your device as an external modem for a

computer via USB, Bluetooth, or infrared.

Word Mobile Create, view, and edit Word documents.

ZIP Free up storage space on your device by compressing files in

the conventional ZIP format.

Getting Started 29

1.6 Device Settings

You can adjust the device settings to suit the way you work. To see
all available settings, tap Start > Settings, then tap the Personal,

System, and Connections tabs located at the bottom of the screen.

Personal tab

Icon Description

Buttons Assigns a program or function to a hardware button.

Input Sets options for each of the input methods.

Lock Sets a password for your device.

Menus Sets what programs will appear in the Start menu.

Owner Information Enter your personal information on your

device.

Phone Customize phone settings such as ring tone, set a PIN
number for your SIM card, and more.

Sounds and Notifications Enables sounds for events,
notifications, and more, and allows you to set the type of notification
for different events.

Today Customize the appearance and the information to be
displayed on the Today screen.

Voice Speed Dial Create voice tags for voice dialing contacts and
SIM contacts as well as for launching programs.

30 Getting Started

System tab

Icon Description

About Specify a name for your device. Also shows the Windows

Mobile version and copyright information.

Backlight Sets the backlight timeout and brightness.

Certificates Shows information about certificates that are installed

on your device.
Clear Storage Removes all your data and files from the memory

and resets your device to factory default settings.

Clock & Alarms Switches the device clock to the date and time of
your locale or to a visiting time zone when you're traveling. Alarms
can also be set at specified days and times of a week.

Device Information Shows information about the firmware version,
hardware, identity, and the duration of calls made on your device.

Error Reporting Enables or disables the device's error reporting
function. When this function is enabled and a program error occurs,
technical data about the state of the program and your computer will
be logged in a text file and delivered to Microsoft's technical support
if you choose to send it.

Key Lock Locks the buttons on your device except for the Power
button when the device is in sleep mode. This ensures you will not
switch the device on by accident and consume unnecessary power.

Memory Shows the device memory allocation status and memory
card information. Also allows you to stop currently running programs.

Microphone AGC Adjusts the volume of your voice automatically
when you are recording.

Power Shows the current battery level. Set the timeout for turning
off the display (switching device to sleep mode) to conserve battery
power.

Regional Settings Sets the regional language to use and the format
for displaying numbers, currency, date, and time on your device

.

Remove Programs Remove programs that you installed on your
device.

Screen Change the screen orientation, re-calibrate the screen, and
change the screen text size.

Getting Started 31

Connections tab

Icon Description

Beam Enables your device to receive incoming infrared and

Bluetooth beams.

Bluetooth Turns Bluetooth on, sets your device to discoverable
mode, and allows you to scan for other Bluetooth devices.

Comm Manager Opens the Comm Manager screen to manage
phone features and data connections on your device.

Connections Sets up one or more types of modem connections
for your device, such as phone dial-up, GPRS, EDGE, UMTS,
Bluetooth, and more, so that your device can connect to the Internet
or a private local network.
CSD Line Type Sets the line type to use when making a circuit
switch data (CSD) connection. Normally, you do not need to change
the setting unless you encounter a problem on establishing a
connection.

GPRS Setting Sets the GPRS authentication method. Consult your
wireless service provider first before changing this setting.

Network Cards Allows your device to scan for available wireless
networks. Also allows you to set up a network card (if you have one
inserted on your device).
USB to PC Enhances the connection between the device and the
computer, in situations when ActiveSync on the computer is unable
to detect the device.

Wireless LAN Shows information about the active wireless
network, and allows you to customize Wi-Fi settings.

32 Getting Started

Chapter 2

Entering and Searching for

Information

2.1 Using the Sliding Keyboard

2.2 Input Methods

2.3 Using the On-screen Keyboard

2.4 Using Letter Recognizer

2.5 Using Block Recognizer

2.6 Using Transcriber

2.7 Using Symbol Pad

2.8 Using Notes to Draw, Write, and Record

Voice Notes

2.9 Searching for Information

34 Entering and Searching for Information

2.1 Using the Sliding Keyboard

Your device provides you with a QWERTY keyboard, which is similar to
a standard keyboard on your PC. To use the QWERTY keyboard, slide
the screen panel to the right to reveal the keyboard.

You can do the following with the QWERTY keyboard:

• To type lowercase letters, press the keys using your thumbs or

fingers.

• To use all uppercase letters, press first, then press . To

change back to all lowercase letters, press these buttons again.

• To use a single uppercase letter, press and then press the

corresponding key.

• To enter a number or symbol (labeled in blue color), press

and then press the corresponding key.

• To open the Symbol Pad, press and then press .

Entering and Searching for Information 35

• Press the Left/Right Soft Key / to perform the

command shown in the label above the key.

• Press to verify your data entries or exit the program in use.

• Press to open the Start menu.

• Press the arrow keys / / / for directional

movement.

• To type accented characters (like á, ã, ç, ê, í, ó,

ü, etc), press the

letter key first and then, hold

and at the same time press the

space bar several times until you find the correct
character you need.

2.2 Input Methods

When you start a program or select a field that requires text or
numbers, the Input Panel automatically becomes available. The Input
Panel provides access to the various input methods available on your
device, including Block Recognizer, Keyboard, Letter Recognizer,
Symbol Pad, and Transcriber. By default, the Input Panel icon
appears on the menu bar to indicate which input method is currently
selected. The Input Selector arrow (appearing at the right side of the

Input Panel icon) opens a list of available input methods.

To show or hide the Input Panel

• Tap the Input Panel icon on the menu bar.

Input Panel
(Keyboard)

Input Selector
arrow

Input Panel icon

36 Entering and Searching for Information

Icon Input method

Input Methods menu

The on-screen keyboard.

Letter Recognizer or Block Recognizer.

Symbol Pad

Transcriber

2.3 Using the On-screen Keyboard

The on-screen Keyboard is available when text entry is possible. You
can enter text by tapping keys on the keyboard that are displayed on
the screen.

To enter text using the on-screen Keyboard

1. In a program, tap the Input Selector arrow, and tap Keyboard.

2. Enter text by tapping keys on the on-screen Keyboard.

To enlarge the on-screen Keyboard

1. Tap the Input Selector arrow, then tap Options.

2. In the Input method list, select Keyboard.

3. Tap Large keys.

2.4 Using Letter Recognizer

With Letter Recognizer, you can write individual letters, numbers, and
punctuation, which are then converted into typed text.

To use Letter Recognizer

1. From a program, tap the Input Selector arrow, and tap Letter

Recognizer.

2. Write characters, numbers, and symbols in the designated writing

area.

• Enter capital letters by writing in the ABC (left) area of the

box.

Entering and Searching for Information 37

• Enter lower case letters by writing in the abc (middle) area of

the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter punctuation and symbols by tapping in either area of the

box and then writing the desired character.

Note Letter Recognizer is available when text entry is possible.

Tip For help with writing characters, tap the question mark near the writing

area.

2.5 Using Block Recognizer

With Block Recognizer, you use a single stroke to write letters,
numbers, symbols, and punctuation, which are then converted into
typed text.

To use Block Recognizer

1. From a program, tap the Input Selector arrow, and tap Block

Recognizer.

2. Write characters, numbers, and symbols in the designated writing

area.

• Enter letters by writing in the abc (left) area of the box.

• Enter numbers by writing in the 123 (right) area of the box.

• Enter symbols and punctuation by tapping in either area of the

box and then writing the desired character.

Note Block Recognizer is available when text entry is possible.

Tip For help with writing characters with Block Recognizer, tap the

question mark near the writing area.

2.6 Using Transcriber

Transcriber is a handwriting recognition program that allows you to

write in cursive, print, or a combination of both. Transcriber works
transparently in the background of programs, recognizing words with
its integrated dictionary. When Transcriber is turned on, it interprets

38 Entering and Searching for Information

stylus movement anywhere on the screen as handwriting input. For
more information about using Transcriber, see Help on your device.

To start Transcriber

1. Start a program that accepts user input, such as Word Mobile.

2. Tap the Input Selector arrow, and tap Transcriber. The

Transcriber introductory screen appears.

To write using Transcriber

1. In a program, position the cursor where you want text to appear.

2. Use the stylus to write anywhere on the screen. The handwriting

will be converted to text shortly after you lift the stylus from the
screen.

To enter punctuation and symbols

Transcriber comes with an on-screen keyboard that provides an easy
way to add punctuation or a special symbol to existing text.

• From a program, tap on the Transcriber toolbar.

The keyboard remains visible until you tap the button again.

Tips • To reposition the keyboard, tap and hold the title bar, then drag to the

desired location.

• When no text is selected, you can also open the keyboard by

doing the

gesture. For more information about using Transcriber

gestures, see Help on your device.

To edit text

1. In a program, draw a line across the text you want to edit.

2. After you lift the stylus from the screen, the line will disappear and

the selected text will be highlighted.

3. Do either of the following:

• Rewrite the text.

• Use gestures to capitalize letters, insert a space, and so on.

For information about using Transcriber gestures, see Help on
your device.

Entering and Searching for Information 39

2.7 Using Symbol Pad

Symbol Pad provides a comprehensive list of common symbols

such as parentheses, brackets, currency signs, and more, as well as
punctuation marks and special characters.

Tap to display the previous page of symbols.

Tap to display the next page of symbols.

Input Selector arrow

Tap a symbol to select it.

When using the Navigation Control or the
sliding keyboard, press UP, DOWN, LEFT,
or RIGHT to navigate through the available
symbols on-screen, then press Enter to
select a symbol.

Tap to close the Symbol Pad without
selecting any symbol.

Symbol Pad icon

This indicates the current page and the total
number of symbol pages.

To open the Symbol Pad and select a symbol

1. Create or open a document, such as a Word document.

2. To open the Symbol Pad:

• Tap the Input Selector arrow, then tap Symbol Pad; or

• Using the sliding keyboard, press and then press .

3. To browse through the pages of symbols, tap / on the

Symbol Pad screen.

4. Tap a symbol to select it and close the Symbol Pad. The selected

symbol will then be inserted in your document.

40 Entering and Searching for Information

2.8 Using Notes to Draw, Write, and Record
Voice Notes

Using Notes, you can draw directly on the screen, or write on the
screen and save notes in your own handwriting. You can also create
a stand-alone recording (voice note) or you can add a recording to a
note.

For more information on what you can do with Notes, see “Notes” in
Chapter 7.

2.9 Searching for Information

You can search for files and other items stored in My Documents
folder or on an installed micro SD card. You can search by file name
or by words located in the item. For example, you can search in e-mail
messages, notes, appointments, contacts, and tasks, as well as in
online Help.

To search for a file or an item

1. Tap Start > Programs > Search.

2. In the Search for field, you can:

• Enter the file name, word, or other information you want to

search for.

• Tap the down arrow icon ( ), and from the list, select one

item that you have looked for before.

3. In the Type field, you can tap the down arrow icon ( ) and

select a data type from the list to help narrow your search.

4. Tap Search. The system starts searching the matched files in My

Documents folder and subfolders.

5. In the Results list, tap the item you want to open.

Note The storage card symbol is displayed next to the names of files

saved on a storage card.

Chapter 3

Using Phone Features

3.1 Using the Phone

3.2 Making a Call

3.3 Receiving a Call

3.4 Smart Dialing

3.5 In-call Options

3.6 Additional Dialing Information

3.7 Setting Up SIM Access Profile (SAP)

42 Using Phone Features

3.1 Using the Phone

Like a standard mobile phone, you can use your device to make,
receive, and keep track of calls and send text or MMS messages. You
can also dial directly from Contacts, and easily copy phonebook entries
from your SIM card to Contacts on your device.

The Phone screen

From the Phone screen, you can access Call History, Speed Dial, and
Phone settings. To open the Phone screen, do one of the following:

• Tap Start > Phone.

• Press the Talk button ( ).

• Directly dial the phone number by pressing numeric keys on the

QWERTY keyboard.

TALK button

Enter your PIN

Most SIM cards are preset with a PIN (personal identification number)
that is provided by Cingular Wireless. You may need to enter the PIN
whenever you use your device.

1. Enter the preset PIN assigned by Cingular Wireless.

2. Tap Enter.

Note If your PIN is entered incorrectly three times, the SIM card will be

blocked. If this happens, you can unblock it with the PUK (PIN
Unblocking Key) obtained from Cingular Wireless.

Turn the phone function on and off

In many countries, you are required by law to turn off your phone while
on board an aircraft. Turning off the power does not turn off the phone
function.

To turn off the phone function, do one of the following:

• Tap the Comm Manager icon ( ) on the Today screen. On the

Comm Manager screen, tap the Phone button to turn off the
phone function.

Using Phone Features 43

To resume call function, turn on the phone function by tapping the

Phone button again on the Comm Manager screen.

• Tap the Signal icon ( ) at the top of the Today screen, then tap

Turn on flight mode. This disables all wireless radios on your

device, which include the phone function, Bluetooth, and Wi-Fi.

To resume call function, tap the Signal icon again then tap

Turn off flight mode. This also restores the previous state of
Bluetooth, but keeps Wi-Fi disabled.

Adjust the device volume

1. Tap the Speaker icon ( ).

2. Under Volume, do the following:

• Adjust the phone volume (

) or device volume ( ) by

moving the slider to the desired volume level.

• Tap On, Vibrate, or Off to change both the system and ringer

volume settings.

Volume adjustment

Notes • To adjust the conversation phone volume, you must do it during

a call. Adjusting the volume at another time will affect the ring,
notification, and MP3 sound levels.

• When you activate Vibrate mode, sound will automatically be muted

and your device will vibrate when an incoming call is received. The
Vibrate icon ( ) will appear in the title bar to indicate that Vibrate

mode is activated.

44 Using Phone Features

3.2 Making a Call

With your device, you can make a call from Phone, Contacts, Speed
Dial, Call History, and SIM Manager.

Make a call from Phone

1. Tap Start > Phone.

2. On the Phone screen, tap the desired phone number, and tap

Talk.

Talk

Phone screen

Tip If you tap a wrong number, tap the Back arrow (

) to erase each
subsequent digit of a number. To erase the entire number, tap and hold
the Back arrow.

Make a call from Contacts

Tap Start > Contacts, then do one of the following:

• Press Navigation Control up or down to select a contact, and

press Talk twice (once to send the number to the Phone keypad,
and once to dial the number).

• Tap the desired contact in the contacts list, and tap the phone

number that you want to call.

• Tap and hold the desired contact, and on the shortcut menu, tap

Call Work, Call Home, or Call Mobile.

Using Phone Features 45

To choose one of the numbers of a contact to dial

By default, the mobile telephone number (m) of a contact is dialed
when you make a call from Contacts. However, you can specify that a
different phone number is dialed instead.

1. Tap Start > Contacts.

2. Press Navigation Control up or down to select the contact.

3. Press Navigation Control left or right to scroll through the

numbers available for that contact.

Make a call from Call History

1. On the Phone screen, tap Call History.

2. You can either scroll through all calls in Call History, or tap Menu

> Filter and select from a category of call types.

3. Scroll to the desired contact or phone number, and tap Call.

Make a call from Speed Dial

Use Speed Dial to call frequently-used numbers with a single tap. For
example, if you assign a contact to the location 2 in Speed Dial, you

can simply tap and hold on the Phone screen to dial the contact’s
number. Before you can create a Speed Dial entry, the number must
already exist in Contacts.

To create a Speed Dial entry

1. On the Phone screen, tap Speed Dial.

2. Tap Menu > New.

3. Tap a contact. Select the phone number that you want to add to

Speed Dial.

4. In the Location box, select an available location for the new

Speed Dial entry.

Note Location 1 is generally reserved for your voice mail, and Speed Dial will

designate the next available location by default. If you want to place a
phone number in a position that is already occupied, the new number
will replace the number that is already there.

46 Using Phone Features

Tips • To create a Speed Dial entry from Contacts, tap and hold the contact

name, tap Add to Speed Dial, then select the phone number for
which to create a Speed Dial and an available location for the new
Speed Dial entry.

• To delete a Speed Dial entry, in the Speed Dial list, tap and hold the

desired entry, and tap Delete.

Make a call from SIM Manager

SIM Manager allows you to view the contents of your SIM card,

transfer SIM phonebook entries to Contacts on your device, and make
a call from your SIM card.

To call a SIM contact

1. Tap Start > Programs > SIM Manager. Wait for your SIM card

contents to load.

2. Tap and hold the name or phone number of the person you want

to call, and tap Call.

3.3 Receiving a Call

When you receive a phone call, a message will appear, giving you the
option to either answer or ignore the incoming call.

To answer or reject an incoming call

• To answer the call, tap Answer, or press Talk on the device.

• To reject the call, tap Ignore, or press End on the device.

To end a call

Once an incoming or outgoing call is in progress, you can tap End or
press End on the device to hang up.

Using Phone Features 47

3.4 Smart Dialing

Smart Dialing is a program that makes it easy for you to dial a phone

number. When you start entering numbers or characters, Smart Dialing
will automatically search and sort the contact entries on the SIM
card, in Contacts, and the phone numbers in Call History (including
incoming, outgoing, and missed calls). You can then select the desired
number or contact from the filtered list to dial.

Start Smart Dialing

Open the Phone screen, then tap the keys on the Phone keypad
that correspond to the phone number or contact you want to call.
Alternatively, you can use the sliding keyboard to input.

When you start entering a number or letter, the Smart Dialing panel will
appear automatically on the Phone screen. You can change the panel

size according to your need by tapping the arrow icon .

Portrait view with minimized
Smart Dialing panel

Landscape view with expanded
Smart Dialing panel

Tap to minimize or expand the
Smart Dialing panel

When you use the sliding keyboard to dial a number, the digits entered
will be displayed on the right side of the entry box and the equivalent
letters will appear on the left side. Whereas tapping the Phone keypad
will display only the digits in the entry box.

48 Using Phone Features

Letters appear on the left
side of the entry box when typing
on the sliding keyboard

Tips on using Smart Dialing

Smart Dialing starts looking for numbers or contacts that match the
sequence you have entered. Below are some tips on how to use Smart
Dialing to quickly find a desired phone number or contact.

To find a phone number

• Simply enter the first one or two digits to find a phone number in

Call History.

• Enter the first three digits or more if you want to find a phone

number from the saved contacts on your device and SIM card.

To find a contact name

You can just enter the first letter of a contact’s first name or surname.
Smart Dialing will search for the letter starting from the first character
of a contact name as well as from the character that appears after a
space, dash, or underscore in a contact name. For example, if you tap
number “2” which is associated with [a, b, c] on the Phone keypad,
contact names such as the following will be considered matches: “Ben
Miller”, “George Adams”, “John-Carter”, “Carter, Ellen”, “Dixon, Allan”,
“Thomas_Clark”, “JaneCampbell”.

If the matching list is long and you want to narrow down the search
further, enter another letter. Using the same example above, if you
continue to tap “3” which is associated with [d, e, f], the matching list
will be narrowed down to the following names: “Ben Miller”, “George
Adams”, “Carter, Ellen”, “Dixon, Allan”.

Using Phone Features 49

Make a call or send an SMS using Smart Dialing

1. Begin entering the first few numbers or characters.

2. In the Smart Dialing panel, browse the list by tapping the arrows (

/ ) or pressing Navigation Control up or down to select the
desired contact or phone number. When a contact is selected, it
expands to also show the corresponding phone number.

3. The highlighted item will move one line when you press

Navigation Control up or down; the highlighted item will scroll one
page when you tap the arrows.

4. Do one of the following:

• When the correct contact is selected, tap Talk or press the

Talk button ( ) to make a call.

• To call a different phone number associated with the selected

contact, tap and hold the selected contact, and tap the phone
number you want to call.

Tap and hold the contact to pop up the shortcut menu

• To send an SMS or text message to the selected contact, tap

and hold the contact, and tap Send Text Message.

Tip

To view or edit information associated with the selected contact, tap the
contact’s name on the shortcut menu (applies only to entries stored in
Contacts on your device).

50 Using Phone Features

Set up Smart Dialing

1. On the Phone screen, tap Menu > Smart Dialing Options.

2. On the Options tab, select the Enable Smart Dialing check box.

Smart dialing options

• Select the Automatically expand selected contact check

box to enable a contact’s name and phone number to be
displayed when the contact is selected in the matching list.

• Select the Enable drag-scroll check box to scroll in the

matched list by dragging.

• Select the Enable double-click for dialing check box to

make a call by double-clicking the item in the matched list.

• Select the Expand panel when using hardware keyboard

check box to automatically expand the Smart Dialing panel
when you are using the sliding keyboard to input.

• In Scroll unit, you can set the amount of scrolling when

tapping the arrows ( / ).

Using Phone Features 51

3.5 In-call Options

To put a call on hold

Your device notifies you when you have another incoming call, and
gives you the choice of rejecting or accepting the call. If you are
already on a call and accept the new call, you can choose to switch
between the two callers, or set up a conference call between all three
parties.

1. Tap Answer to take the second call, and put the first one on hold.

2. To end the second call and return to the first call, tap End or

press End on the device.

To switch between two calls

• Tap Swap.

To set up a conference call

1. Either put a call on hold, and dial a second number; or, accept a

second incoming call when you already have one in progress.

2. Tap Conference.

Note Not all service providers support conference calling. Contact your

service provider for details.

To turn on and off the Speakerphone

The built-in Speakerphone on your device allows you to talk hands-free
or lets other people listen to the conversation.

• During a call, tap Speaker On, or press and hold Talk until the

speakerphone turns on. The speakerphone icon (

) appears

on the title bar.

• To turn off the speakerphone, tap Speaker Off, or press and hold

Talk again until the speakerphone turns off.

Warning!

To avoid damage to your hearing, do not hold your device against
your ear when the speakerphone is turned on.

52 Using Phone Features

To mute a call

You can turn off the microphone during a call, so that you can hear the
caller but the caller cannot hear you.

• During a call, tap Mute.

• When the microphone is turned off, the mute icon (

) appears

on the screen. Tap Unmute to turn on the microphone again.

3.6 Additional Dialing Information

Make an emergency call

• Enter the international emergency number for your locale, and

tap Talk.

Tip Additional emergency numbers may be included in your SIM card.

Contact your service provider for details.

Make an international call

1. Tap and hold on the Phone keypad until the + sign appears.

The + replaces the international prefix of the country that you are
calling.

2. Enter the full phone number you want to dial, and tap Talk. The

full phone number includes country code, area code (without the
leading zero, if any) and phone number.

Using Phone Features 53

3.7 Setting Up SIM Access Profile (SAP)

You can access your SIM card content, called SIM Access Profile
(SAP) using a car kit phone that supports Bluetooth connectivity. The
SAPSettings program on your device allows you to connect your car kit
phone with your device’s SIM card via Bluetooth. With an established
connection, you can download your contacts from your device’s SIM
card into your car kit phone and also use your car kit phone to answer
and make calls using your device’s SIM card.

1. In your device, make sure that Bluetooth is turned on and set to

Discoverable mode.

2. Tap Start > Programs > SAPSettings.

3. In the BT Remote SIM Access screen, select the Remote SIM

Access check box, and tap Done.

4. In the car kit phone, search for Bluetooth devices. Consult your

car kit phone’s manual to learn how to do this. Your device should
show up on the car kit phone screen.

5. If this is the first time you are connecting the car kit with the

device, you will be required to enter a passkey displayed on the
car kit LCD into your device. Enter the passkey in your device.

6. A pop-up message should appear saying that a connection has

been established between your device and car kit phone. Tap

OK.

7. In the BT Remote SIM Access screen, tap Done.

Note You will be unable to make/receive calls, send/receive messages, or

perform related activities on your device when the SAP connection is
active. However, you will be able to do all of this from the car kit phone
during this time. After the connection is disconnected, you will be able to
use the device as before. For more information about how to establish a
Bluetooth connection, see “Using Bluetooth” in Chapter 6.

54 Using Phone Features

Chapter 4

Synchronizing Information and

Setting Up E-mail Security

4.1 Setting Up ActiveSync

4.2 Synchronizing Information

4.3 Synchronizing via Infrared and Bluetooth

4.4 Synchronizing Music, Video, and Pictures

4.5 Setting Up E-mail Security

4.1 Setting Up ActiveSync

Microsoft ActiveSync synchronizes information on your device with

information on your PC, such as Microsoft Outlook content. ActiveSync
can also synchronize over a wireless or cellular network with Microsoft
Exchange Server, if your company or service provider is running
Microsoft Exchange Server with Exchange ActiveSync.

Specifically, you can use ActiveSync to:

• Synchronize information, such as Outlook E-mail, Contacts,

Calendar, or Tasks information, as well as media files, such as
pictures, video, and music between your device and your PC.

• Synchronize Outlook E-mail, Contacts, Calendar appointments,

and Tasks on your device directly with Exchange Server so that
you can stay up-to-date even when your PC is turned off.

• Copy files between your device and your PC without

synchronizing.

• Select which types of information are synchronized and specify

how much information is synchronized. For example, you can
choose how many weeks of past Calendar appointments to
synchronize.

• Add and remove programs on your device. For details, see

Chapter 5, “Adding and Removing Programs.”

To install and set up ActiveSync on the computer

1. Install ActiveSync on your PC, as described in the Getting Started

CD.

2. After ActiveSync is installed, the Synchronization Setup Wizard

automatically starts when you connect your device to the PC via
a USB cable provided with your device, an infrared connection
or Bluetooth connection. The wizard will guide you to create a
synchronization relationship between your computer and device.
Click Next.

3. Do not select the Synchronize directly with a server

running Microsoft Exchange Server check box if you want to

synchronize your device with a computer. Just click Next, then
skip to step 8.

56 Synchronizing Information and Setting Up E-mail Security

4. If you want to synchronize your device with Exchange Server,

select the Synchronize directly with a server running
Microsoft Exchange Server check box, then click Next.

5. On the Exchange server credentials screen, enter the Exchange

server address, your user name and password, and the domain
name.

If you do not know the Exchange server address and the domain

name, check with your network administrator, or do the following
to find them in your computer:

• In Outlook, click Tools > E-mail Accounts.

• Select View or change existing e-mail accounts.

• Double-click Microsoft Exchange Server.

• On the Exchange Server Settings screen, you will see the

Exchange Server name.

Synchronizing Information and Setting Up E-mail Security 57

• To check the domain name, click Start > Settings > Control

Panel, then double-click System.

• In the System Properties dialog box, click the Computer

Name tab. You will then see the domain name.

6. On your device, you also need to enter the Exchange server

settings. For information about this, see “Synchronizing directly
with Exchange Server.”

7. On the Synchronization Setup Wizard, click Next.

8. Select the information types to synchronize between your device

and computer.

58 Synchronizing Information and Setting Up E-mail Security

If you want to synchronize your device with both your computer

and Exchange Server, do the following:

• For the Contacts, Calendar, E-mail, and Tasks items, choose

whether to synchronize them with the computer or with the
Exchange Server. These items cannot be synchronized to
both.

• Select the check boxes of the other information types if you

want to synchronize them with your computer.

Information types on the PC and Exchange Server

9. Click Next.

10. Click Finish.

When you finish the wizard, ActiveSync synchronizes your device
automatically. Once synchronization completes, you can disconnect
your device from your PC.

Synchronizing Information and Setting Up E-mail Security 59

4.2 Synchronizing Information

When you connect your device to the PC using a USB cable, an
infrared connection, or a Bluetooth connection, ActiveSync will
immediately synchronize. While your device is connected, ActiveSync
synchronizes every time you make a change on either the PC or your
device.

To manually start and stop synchronization

1. Connect your device to the PC:

• To synchronize Outlook information and other local information

on the PC, including media files, connect your device to the
PC using Bluetooth, infrared (IR) or a USB cable.

• If you are synchronizing directly with Exchange Server, you

can use this connection to the PC to "pass through" to the
network, or you can synchronize without connecting to the PC
over a cellular network.

2. In ActiveSync, tap Sync. To end synchronization before it

completes, tap Stop.

Synchronize Outlook information with the computer

If you have set up a synchronization relationship between your device
and the PC, synchronization keeps Outlook information up-to-date on
both your device and PC.

You can also set up your device to synchronize with more than one PC
or with a combination of one or more PCs and Exchange Server. When
synchronizing with multiple computers, the items that you synchronize
will appear on all of the computers with which they are synchronized.
For example, if you have set up synchronization with two PCs (PC1
and PC2), which have different items, and you synchronize Contacts
and Calendar on your device with both computers, the result is as
follows:

60 Synchronizing Information and Setting Up E-mail Security

Location New state

PC1

All Outlook contacts and calendar appointments that were on
PC2 are now also on PC1.

PC2

All Outlook contacts and calendar appointments that were on
PC1 are now also on PC2.

Pocket PC
Phone

All Outlook contacts and calendar appointments from both
PC1 and PC2 are on your device.

Note Outlook e-mail can be synchronized with only one computer.

To change which information is synchronized

ActiveSync synchronizes a limited amount of information by default
to save storage space on your device. You can change the amount of
information that is synchronized by performing the following steps.

Note Before changing synchronization settings on your device, disconnect it

from your PC.

1. In ActiveSync on your device, tap Menu > Options.

2. Do one or both of the following:

• Select the check box for any items you want to synchronize.

If you cannot select a check box, you might have to clear the
check box for the same information type elsewhere in the list.

• Clear the check box for any items you want to stop

synchronizing.

• To stop synchronizing with one PC completely, tap the PC and

tap Delete.

Note To change available synchronization settings, select the type of

information and tap Settings.

Synchronize Outlook information with Exchange
Server

You can set up synchronization with Exchange Server on your
device, if it is available to you through your company or wireless
service provider. However, you should first gather information, such
as Exchange Server name, domain name, your user name, and

Synchronizing Information and Setting Up E-mail Security 61

password, and then carry on with the steps. (For information about how
to check the Exchange server name and domain on your PC, see “To
install and set up ActiveSync on the computer.”)

Note Before changing synchronization settings on your device, disconnect it

from your PC.

To synchronize directly with Exchange Server

1. In ActiveSync on your device, tap

Menu > Configure Server. If

you have not yet set up synchronization with Exchange Server, this
appears as Add Server Source.

2. In Server address, enter the name of the server running

Exchange Server, and tap Next.

3. Enter your user name, password, and domain, and tap Next.

To change the rules for resolving synchronization conflicts, tap

Advanced.

4. Select the check boxes for the types of information items that you

want to synchronize with Exchange Server.

5. To change available synchronization settings, select the type of

information, and tap Settings.

6. Tap Finish.

Schedule synchronization with Exchange Server

You can schedule information to be synchronized automatically
between your device and the Exchange Server, or schedule
synchronization at regular time intervals. Choose between these two
methods, depending on your e-mail volume and which method you
think is more cost-effective.

To receive e-mail and synchronize other information instantly

Direct Push technology (push e-mail feature) enables you to receive

new e-mails on your device as soon as they arrive in your Inbox on the
Exchange Server. With this feature, items such as contacts, calendar
and tasks are also immediately updated onto your device when these
items have been changed or new entries have been added on the
Exchange Server. To make Direct Push work, you need to have a
GPRS, EDGE or UMTS/HSDPA connection on your device.

62 Synchronizing Information and Setting Up E-mail Security

The Direct Push feature works for your device only if it is connected to
a private network (corporate network) that is using Microsoft Exchange
Server with Service Pack 2 (SP2) with Exchange ActiveSync. You
need to perform a full synchronization between your device and the
Exchange Server first before Direct Push can be enabled.

Using Comm Manager to Enable Direct Push

1. On the Today screen, tap the Comm Manager icon ( ).

2. On the Comm Manager screen, tap the Microsoft Direct Push

button. The button will turn to , which indicates
that you will receive e-mail as they arrive.

When the button is in the state, you need to manually
retrieve your e-mail.

Using ActiveSync to Enable Direct Push

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select As items arrive in the Peak times and Off-peak times

boxes.

Note When both the GPRS/EDGE/UMTS/HSDPA and Wi-Fi connections are

turned on at the same time, the Direct Push feature will always opt for
GPRS/EDGE/UMTS/HSDPA, for which you could be charged per your
network operator’s service plan.

Synchronizing Information and Setting Up E-mail Security 63

To schedule synchronization at regular time intervals

You can set how often to synchronize during Peak times (which
usually refer to your working hours) when e-mail volume is high, as
well as Off-peak times when e-mail volume is low.

1. In ActiveSync on your device, tap Menu > Schedule.

2. Select a shorter time interval in the Peak times box for you to be

able to receive e-mails more frequently.

3. Select a longer interval in the Off-peak times box.

Tip To set the days and hours that make up your peak and off-peak times,

tap Adjust peak times to fit your schedule.

4.3 Synchronizing via Infrared and Bluetooth

You can connect your device to the PC to synchronize using the local
wireless technologies, such as infrared (IR) and Bluetooth. These
technologies have almost similar but slightly different requirements.

To synchronize with a computer via infrared

1. Follow the instructions in ActiveSync Help on the computer for

setting up your computer to receive infrared beams.

2. Line up the infrared (IR) ports of your device and your computer

so that they are unobstructed and within close range.

3. On your device, tap Start > Programs > ActiveSync.

4. Tap Menu > Connect via IR.

To synchronize with a computer via Bluetooth

1. Follow the instructions in ActiveSync Help on the computer for

configuring Bluetooth on your computer to support ActiveSync.

2. On your device, tap Start > Programs > ActiveSync.

3. Tap Menu > Connect via Bluetooth. Make sure the Bluetooth

function of both your device and the computer are turned on, and
they are within close range.

4. If this is the first time you have connected to this computer via

Bluetooth, you must first complete the Bluetooth wizard on
your device and set up a Bluetooth partnership between your

64 Synchronizing Information and Setting Up E-mail Security

device and the computer. For more information about creating a
Bluetooth partnership, see “Bluetooth partnerships” in Chapter 6.

Notes • To preserve battery power, turn off Bluetooth when not in use.

• To connect and synchronize your device with a computer via

Bluetooth, your computer must have a Bluetooth adapter or dongle.

4.4 Synchronizing Music, Video, and Pictures

If you want to carry your music or other digital media along with you
while you travel, ActiveSync works with Windows Media Player to
synchronize music, video, and pictures with your device.

Other than selecting the Media information type in ActiveSync to
be synchronized, all media synchronization settings must be set in
Windows Media Player. Before media can be synchronized, you must
do the following:

• Install Windows Media Player Version 10 on the PC. (Windows

Media Player 10 works only in Windows XP or later versions).

• Connect your device to the PC with a USB cable. If your device

is currently connected using Bluetooth or infrared, you must end
that connection before media can be synchronized.

• Insert a Micro SD card into your device (32MB or larger is

recommended).

• Set up a sync partnership between the Micro SD card and

Windows Media Player.

Change Media synchronization settings

Once you select the Media information type in ActiveSync to be
synchronized, any of your favorite music, video, and picture files in
Windows Media Player playlists can be synchronized. All you have to
do is set up synchronization in Windows Media Player for those media
files.

Synchronizing Information and Setting Up E-mail Security 65

To set up a sync relationship with a storage card

1. On the computer, open Windows Media

Player.

2. Click the Sync tab.

3. Select the storage card.

4. Click Set up Sync.

5. Choose whether to synchronize

automatically or manually.

For more information about Windows Media Player on your device, see
“Using Windows Media Player” in Chapter 8.

4.5 Setting Up E-mail Security

Windows Mobile on your device protects your Outlook e-mail through
Secure/Multipurpose Internet Mail Extension (S/MIME), which allows
you to digitally sign your messages as well as encrypt them.

Using authorization keys and certificates, S/MIME allows you to
digitally sign your e-mail messages to prove your identity to the
recipients. Authorization keys are also used when encrypting

66 Synchronizing Information and Setting Up E-mail Security

messages to improve privacy and prevent undue tampering or hacking
of your messages. You can encrypt a message with or without a
certificate. However, to read an encrypted message, you need a valid
certificate to decrypt it.

Note S/MIME encryption and digital signatures for Windows Mobile-based

devices are available only with Exchange Server 2003 Service Pack
2 or a later version that supports S/MIME. If you are not using one
of these products, or have not yet synchronized, these options are
unavailable.

Digitally sign and encrypt all messages

ActiveSync allows you to set up S/MIME e-mail encryption and signing.
You must obtain a valid certificate to sign and encrypt e-mail messages
successfully.

1. Tap Start > Programs > ActiveSync.

2. Tap Menu > Options.

3. Select the E-mail information type, and tap Settings. On the E-

mail Sync Options screen, tap Advanced.

4. Do one or both of the following:

• To sign all your outgoing e-mail messages so that recipients

can be certain that the messages were sent by you and have
not been altered in any way, select the Sign all outgoing e-
mail messages check box.

Synchronizing Information and Setting Up E-mail Security 67

• To encrypt all your outgoing e-mail messages so that the

contents of your messages are protected from being viewed
by anyone other than the intended recipients, select the

Encrypt all outgoing e-mail messages check box.

5. Tap Choose Certificate to select a certificate for signing or

encrypting outgoing e-mail messages.

You can select certificates to sign or encrypt e-mail messages

individually if you do not choose to sign or encrypt all outgoing
e-mail. For information about signing and encrypting individual
messages, see “Individually sign and encrypt a message” in
Chapter 7.

68 Synchronizing Information and Setting Up E-mail Security

Chapter 5

Managing Your Pocket PC

Phone

5.1 Personalizing Your Pocket PC Phone

5.2 Adding and Removing Programs

5.3 Managing Memory

5.4 Backing Up Files

5.5 Protecting Your Pocket PC Phone

5.6 Resetting Your Pocket PC Phone

70 Managing Your Pocket PC Phone

5.1 Personalizing Your Pocket PC Phone

Customize the Today screen

The Today screen shows your upcoming appointments, active tasks,
and information about incoming messages. You can customize the
Today screen on your device.

To customize the Today screen

1. Tap Start > Settings > Personal tab > Today.

2. On the Appearance tab, select the desired theme for the

background of the Today screen.

3. On the Items tab, select the items you want to appear on the

Today screen.

Tip To change the order of items displayed on the Today screen, tap the

item, and tap Move Up or Move Down.

To add a custom background image

You can use one of your own pictures as the background image on the
Today screen. Be aware that pictures can affect the readability of text
on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Select the Use this picture as the background check box, and

tap Browse to view a list of your picture files.

3. Tap the file name of the picture you want to use.

4. Tap OK.

To set options for displaying appointments on the Today screen

If you have a large number of appointments, you may want to specify
the kind of appointments that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Calendar and tap Options.

4. Do any of the following:

Managing Your Pocket PC Phone 71

• Select Next appointment to show only the next appointment

in your schedule, or Upcoming appointments to show
multiple appointments.

• Clear the Display all day events check box if you do not want

to display all-day events.

To set options for displaying tasks on the Today screen

If you have a large number of tasks, you may want to specify the kind
of tasks that are displayed on the Today screen.

1. Tap Start > Settings > Personal tab > Today.

2. Tap the Items tab.

3. Select Tasks and tap Options.

4. Do any of the following:

• Under Display number of, select the type of tasks you want

to appear on the Today screen.

• In the Category list, select whether to display only tasks

assigned to a specific category or to display all tasks.

Customize the Start menu

You can choose which items appear in the Start menu.

1. Tap Start > Settings > Personal tab > Menus.

2. Select the check boxes of the items you want to appear in the

Start menu. You can select up to seven items.

Tip You can also create folders and shortcuts to appear on the Start menu.

In ActiveSync on your PC, click Explore. In the Mobile Device window,
double-click My Windows Mobile-Based Device > Windows > Start
Menu, then create the folders and shortcuts that you want. You will see
the added items after you synchronize.

Why is the device name important?

The device name is used to identify the device in the following
situations:

• Synchronizing with a PC

• Connecting to a network

• Restoring information from a backup

72 Managing Your Pocket PC Phone

Note If you synchronize multiple devices with the same PC, each device must

have a unique name.

To change the device name

1. Tap Start > Settings > System tab > About.

2. Tap the Device ID tab.

3. Enter a name.

Note The device name must begin with a letter, consist of letters from A to Z,

numbers from 0 to 9, and cannot contain spaces. Use the underscore
character to separate words.

Set Date / Time / Language / Regional Options

You can set up the correct date, time, language, and regional settings
according to your use.

To set the time and date

1. Tap Start > Settings > System tab > Clock & Alarms > Time

tab.

2. Select the correct time zone and change the date or time.

Note During synchronization, the time on your device is updated with the time

on your PC.

To set an alarm

1. Tap Start > Settings > System tab > Clock & Alarms > Alarms

tab.

2. Tap <Description> and enter a name for the alarm.

3. Tap the day of the week for the alarm. You can select multiple

days by tapping each desired day.

4. Tap the time to open a clock and set the time for the alarm.

5. Tap the alarm icon ( ) to specify the type of alarm you want.

You can choose a flashing light, a single sound, a repeating
sound, or vibration.

6. If you choose to play a sound, tap the list next to the Play sound

check box and tap the sound you want.

Managing Your Pocket PC Phone 73

To set the time and date for a different location

If you visit or communicate with someone in a particular time zone
often, you can select it as your visiting time zone.

1. Tap Start > Settings > System tab > Clock & Alarms > Time

tab.

2. Tap Visiting.

3. Select the correct time zone and change the time or date.

To change language and regional settings

The style in which numbers, currency, dates, and times are displayed
is specified in regional settings.

1. Tap Start > Settings > System tab > Regional Settings.

2. On the Region tab, select your region and language.

3. The region you select determines which options will be available

on the other tabs.

4. To customize settings further, tap the appropriate tabs and select

the desired options.

Personal and system settings

To reassign programs or shortcuts to program buttons

Your device may come with programs already assigned to hardware
buttons. You can customize these buttons to open the programs you
use most, or to perform certain shortcuts such as changing the screen
orientation, opening the Today screen, or opening Input Panel.

1. Tap Start > Settings > Personal tab > Buttons.

2. A list of buttons and their current assignments are displayed on

the Program Buttons tab.

3. Tap the button you want to reassign. To help you identify the

buttons, there are numbers and icons representing the original
function of the button.

4. In the Assign a program box, tap the program or shortcut you

want to assign.

5. Tap OK.

74 Managing Your Pocket PC Phone

To increase or decrease the size of text on the screen

1. Tap Start > Settings > System tab > Screen > Text Size tab.

2. Move the slider to increase or decrease the text size.

To choose how to be notified about events or actions

1. Tap Start > Settings > Personal tab > Sounds & Notifications.

2. On the Sounds tab, choose how you want to be notified by

selecting the appropriate check boxes.

3. On the Notifications tab, in Event, tap an event name and

choose how you want to be notified by selecting the appropriate
check boxes. You can choose from several options, such as a
special sound, a message, or a flashing light.

Tip Turning off sounds and the flashing light helps conserve battery power.

To adjust the speed for scrolling

Pressing and holding Navigation Control up or down scrolls through the
items in a list. Follow these steps to set the scrolling speed.

1. Tap Start > Settings > Personal tab > Buttons > Up/Down

Control tab.

2. Do one of the following:

• Under Delay before first repeat, move the slider to shorten

or lengthen the time that elapses before scrolling begins.

• To change the time it takes to scroll from one item to the next,

under Repeat rate, move the slider to adjust the speed.

To find the operating system version number

• Tap Start > Settings > System tab > About.

The version of the operating system on your device is shown near the
top of the About screen.

To get detailed device information

• Tap Start > Settings > System tab > About.

The Version tab displays important device information, including the
type of processor and the amount of memory that is installed.

Managing Your Pocket PC Phone 75

To make the battery last longer

• Tap in the title bar of the Today screen. On the Advanced tab

of the Power settings screen, you can specify when your device
turns off to conserve battery power. For optimum conservation,
specify 3 minutes or less.

• Use the AC adapter to plug your device into external power

whenever possible, especially when using a Mini SD card or
when using a modem or other peripherals.

• Adjust the backlight settings.

To adjust the brightness of the backlight

1. Tap in the title bar of the Today screen.

2. On the Power settings screen, tap the Menu > Backlight.

3. On the Brightness tab, move the slider right to increase the

brightness, or left to decrease the brightness.

To set the backlight to dim after a time delay

1. Tap in the title bar of the Today screen.

2. On the Power settings screen, tap the Menu > Backlight.

3. Tap the Battery power tab, or the External power tab.

4. Select the Turn off backlight if device is not used for check

box, and specify the time delay.

Phone settings

You can customize phone settings, such as the ring type and ring tone
to be used for incoming calls, and the keypad tone to be used when
entering phone numbers. Open the Phone program to customize these
settings.

To change the ring tone

1. On the Phone screen, tap Menu > Options > Phone tab.

2. In the Ring tone list, tap the sound you want to use.

Tip To use custom *.wav, *.mid, *.mp3, or *.wma files as ring tones, use

ActiveSync on your PC to copy the files to the /Windows/Rings folder
on your device. Next, select the sound from the Ring tone list. For more

76 Managing Your Pocket PC Phone

information about copying files to your device, see ActiveSync Help on
your PC.

To change the ring type

You can change the way that you are notified of incoming calls. For
example, you can choose to be notified by a ring, a vibration, or a
combination of both.

1. On the Phone screen, tap Menu > Options > Phone tab.

2. In the Ring type list, tap the desired option.

To change the keypad tone

You can change the tone you hear when entering a phone number on
the keypad. If set to Long tones, the tone is heard continuously for as
long as the number on the keypad is pressed. Use this setting if you
are having trouble accomplishing tasks that rely on tones from your
phone such as accessing messages from an answering machine. If set
to Short tones, the tone is heard only for one or two seconds. If set to
Off, no tone will be heard.

1. From the Phone keypad, tap Menu > Options > Phone tab.

2. In the Keypad list, tap the option you want.

Phone services

Phone Services, such as Call Waiting, enable you to choose how to
handle all incoming calls on your device.

To choose the services

1. Tap Start > Settings > Personal tab > Phone > Services tab.

2. Select the service you want to use, then tap Get Settings.

Networks

You can view available mobile phone networks, determine the order
in which your device accesses another network if the current one
is unavailable, and specify whether you want to change networks
manually or automatically. For more information about network
settings, see Help on your device.

Managing Your Pocket PC Phone 77

To change phone network settings

1. Tap Start > Settings > Personal tab > Phone > Network tab.

2. By default, your device displays the current network as offered

by your service provider. You can customize to set your preferred
network.

To set preferred networks

1. Tap Start > Settings > Phone > Network tab. By default, the

Network selection field is set to Automatic. However, you can
set it to Manual to choose your own network at any point of time.

2. Tap Set Networks.

3. Select the networks on the Phone: Preferred networks screen

and sort them according to your preference.

4. Tap OK.

5.2 Adding and Removing Programs

Before you purchase additional programs for your device, you should
note the model name of your device, the version of Windows Mobile
software running on it, and the type of processor. This information will
help you select a program that is compatible with your device. For
more information, see “To get detailed device information” and “To find
the operating system version number” in this chapter.

Programs available for purchase usually include a Setup program
(commonly named "setup.exe") that you must first install on your PC.
You can then use ActiveSync to add programs to your device, or add a
program directly from the Internet.

To add programs

1. Download the program to your PC (or insert the CD or disk that

contains the program into your PC). You may see a single *.exe
file, a *.zip file, a Setup.exe file, or several versions of files
for different device types and processors. Be sure to select a
program designed for your device and processor type.

2. Read any installation instructions or documentation that comes

78 Managing Your Pocket PC Phone

with the program. Many programs provide special installation
instructions.

3. Connect your device to the PC.

4. Double-click the *.exe file.

• If the executable file is an installation wizard, follow the

instructions on the screen. Once the program has been
installed on your PC, the wizard will automatically transfer the
program to your device.

• If an installation wizard does not start, you will see an

error message stating that the program is valid but that it
is designed for a different type of computer. You will need
to copy this program to your device. If you cannot find any
installation instructions for the program, use ActiveSync to
copy the program file to the Program Files folder on your
device.

To remove programs

You can only remove programs that you installed. Programs that come
with your device cannot be removed.

1. Tap Start > Settings > System tab > Remove Programs.

2. In the Programs in storage memory list, select the program you

want to remove, and tap Remove.

3. Tap Yes. If another confirmation message appears, tap Yes

again.

Managing Your Pocket PC Phone 79

5.3 Managing Memory

You may need to stop a program if it becomes unstable or the program
memory is low.

To see how much memory is available

• Tap Start > Settings > System tab > Memory.

• On the Main tab, the amount of memory allocated to file and

data storage versus program storage is displayed, as well as the
amount of memory in use versus the available memory.

To see available storage card memory

You can see how much memory is available on a storage card that is
inserted in your device.

1. Tap Start > Settings > System tab > Memory.

2. Tap the Storage Card tab.

Tip If you have previously inserted more than one storage card, tap the list

box and then the storage card whose information you want to see.

To free up program memory

Try the following to free memory on your device:

• Close programs you are not currently using.

• Move e-mail attachments to a storage card.

• Move files to a storage card. Tap Start > Programs > File

Explorer. Tap and hold the file, and tap Cut. Browse to the
storage card folder and tap Menu > Edit > Paste.

• Delete unnecessary files. Tap Start > Programs > File Explorer.

Tap and hold the file, and tap Delete.

• Delete large files. To find your largest files, tap Start > Programs

> Search. In the Type list, tap Larger than 64 KB, and tap
Search.

•

In Internet Explorer Mobile, delete temporary Internet files and
clear history information. For more information, see “Internet
Explorer Mobile” in Chapter 6.

80 Managing Your Pocket PC Phone

• Remove programs you no longer use.

• Reset your device.

To close a program

In most cases, programs automatically close to free needed memory,
however, you can close programs manually, if you prefer.

1. Tap Start > Settings > System tab > Memory > Running

Programs tab.

2. In the Running Programs list, tap the program you want to

close, and tap Stop.

Tip In most programs, you can also use the keyboard shortcut CTRL+Q to

close the program.

5.4 Backing Up Files

You can back up files to your PC using ActiveSync, or copy files to a
storage card you insert into your device. Your device has an expansion
slot for inserting a Mini SD card.

Using ActiveSync, you can copy or move information from the PC
to your device and vice versa. Copying a file results in separate
versions of a file on your device and PC. Because the files are not
synchronized, changes made to one file will not affect the other.

Note If you want to automatically update information on both your device and

PC, synchronize the information instead. For more information about
copying and synchronizing files, see ActiveSync Help on your PC.

To copy files to a storage card

1. Push the storage card into the storage card slot until it clicks into

place. The card is secure when it does not protrude from the
base.

2. Tap Start > Programs > File Explorer and navigate to the

appropriate folder.

3. Tap and hold the file you want to copy, and tap Copy.

Managing Your Pocket PC Phone 81

4. Tap the folder list (labeled My Documents by default) and tap

Storage Card.

5. Tap Menu > Edit > Paste.

To copy a file between your device and the PC

1. Connect your device to the PC.

2. In ActiveSync, click Explore, which opens the Mobile Device

folder of your device.

3. To copy a file from your device to your PC:

• In the Mobile Device folder, go to the file that you want to

copy.

• Right-click the file, then click Copy.

• Locate the destination folder on your PC. Right-click the

folder, then click Paste.

4. To copy a file from your PC to your device:

• On your PC, navigate to the folder that contains the file you

want to copy.

• Right-click the file, then click Copy.

• Right-click the destination folder under Mobile Device, then

click Paste.

To automatically save files on a storage card

In the Word Mobile, Excel Mobile, and Notes programs, you may find it
helpful to save all new documents, notes, and workbooks directly on a
storage card.

1. From the program file list, tap Menu > Options.

2. With a storage card inserted in your device, in the Save to box,

select the appropriate storage card to automatically save new
items on the storage card.

3. Tap OK.

Note In the file or note list, a storage card symbol is displayed next to the

names of files saved on a storage card.

82 Managing Your Pocket PC Phone

5.5 Protecting Your Pocket PC Phone

There are two kinds of protection that you can set for your device:

• You can protect your SIM card from unauthorized use by

assigning a PIN (personal identification number). Your first PIN
will be given to you by your wireless service provider; you can
change the PIN later.

• Additionally, you can prevent unauthorized access to any part of

the device by using password protection. You can help keep your
data more secure by requiring a password every time the device
is turned on. You create your own password when you begin
using your device.

To protect your SIM card with a PIN

1. On the Phone screen, tap Menu > Options > Phone tab.

2. Tap Require PIN when phone is used.

3. To change the PIN at any time, tap Change PIN.

Tip Emergency calls can be placed at any time, without requiring a PIN.

To protect your device with a password

1. Tap Start > Settings > Personal tab > Lock.

2. Select the Prompt if device unused for check box, and in the

box to the right, select how long your device must be turned off
before a password is required. In the Password type box, select
the type of password you would like to use. Enter the password
and, if necessary, confirm the password.

If your device is configured to connect to a network, use an

alphanumeric password for increased security for your device.

3. On the Hint tab, enter a phrase that will help you remember your

password, but does not allow others to guess your password.
The hint will be displayed after the wrong password is entered
four times.

4. Tap OK. The next time the device is turned on, you will be

prompted to enter your password.

Managing Your Pocket PC Phone 83

Notes • Each time a wrong password is entered, the device response time

gets longer until the device appears to be not responding.

• If you forget your password, you must follow the instructions in this
user manual to clear the memory before you can access your device.

To change your password

1. Tap Start > Settings > Personal tab > Lock. You will be

prompted to enter your current password.

2. In the Password box, enter your new password.

3. On the Hint tab, enter a phrase that will help you remember

your new password, but does not allow others to guess your
password.
The hint will be displayed after the wrong password is entered
four times.

4. Tap OK.

To display owner information on the ‘my info’ screen

Having your contact information displayed on the ‘my info’ screen on
startup allows for easy identification of the device in case it is lost.

1. Tap Start > Settings > Personal tab > Owner Information.

2. On the Options tab, select the Identification information check

box.

3. If you want additional text displayed, tap the Notes tab and enter

the text (for instance: Reward if found).

4. On the Options tab, select the Notes check box.

5. Tap OK.

Tip

To display owner information on the Today screen, tap Start > Settings

>

Personal tab > Today. On the Items tab, select the Owner Info check

box.

84 Managing Your Pocket PC Phone

5.6 Resetting Your Pocket PC Phone

Occasionally, you may need to reset your device. A normal (or soft)
reset of your device clears all active program memory and shuts down
all active programs. This can be useful when your device is running
slower than normal, or a program is not performing properly. A soft
reset is also necessary after the installation of some programs. If a soft
reset is performed when programs are running, unsaved work will be
lost.

You can also perform a hard reset (also known as a full reset). A hard
reset should be performed only if a normal reset does not solve a
system problem. After a hard reset, the device is restored to its default
settings — the way it was when you first purchased it and turned it
on. Any programs you installed, data you entered, and settings you
customized on your device will be lost. Only Windows Mobile software
and other pre-installed programs will remain.

To perform a soft reset

• Use the stylus to lightly press and hold the Reset button on the

bottom of your device. Your device restarts and displays the
Today screen.

RESET
button

Managing Your Pocket PC Phone 85

To perform a hard reset

Press and hold the Left Soft Key and the Right Soft Key, and at the
same time, use the stylus to press the Reset button at the bottom of
your device.

Left Soft Key

Right Soft Key

Warning! Your device will be set back to factory default settings. Please ensure

any additional installed programs and/or user data have been backed
up before a hard reset is performed.

86 Managing Your Pocket PC Phone

Chapter 6

Getting Connected

6.1 Connecting to the Internet

6.2 Internet Explorer Mobile

6.3 Using Comm Manager

6.4 Using Bluetooth

6.5 Using Wi-Fi

6.6 Using Wireless Modem

6.7 Using Terminal Services Client

88 Getting Connected

6.1 Connecting to the Internet

Your device is equipped with powerful networking functions that enable
you to connect to the Internet through Wi-Fi or GPRS/EDGE/UMTS/
HSDPA.

Connecting your device to the Internet through a private or free
wireless network is your best choice since this will not incur any cost.
Take note, however, that using Wi-Fi on your device will drain battery
power faster. For more information about setting up a Wi-Fi connection,
see “Using Wi-Fi” later in this chapter.

In times when you are not within the coverage of a wireless network,
you can either use GPRS or phone dial-up to connect your device to
the Internet or your corporate network. Your device has two groups of
connection settings: My ISP (Internet Service Provider) and My Work
Network. The My ISP settings are used to connect to the Internet,
while My Work Network settings can be used to connect to any private,
corporate network.

To set up a data connection to the Internet

GPRS/EDGE/UMTS/HSDPA is a data service that allows information to
be sent and received across the wireless network. You can use GPRS/
EDGE/UMTS/HSDPA to connect to the Internet or to send and receive
MMS messages on your device. You will be billed per KB (Kilobyte)
by your wireless service provider when you are sending or receiving
information via GPRS/EDGE/UMTS/HSDPA.

If GPRS/EDGE/UMTS/HSDPA settings are not preset on your device,
obtain the Access point name from your wireless service provider.
Also, check with your wireless service provider if a user name and
password are required.

1. Tap Start > Settings > Connections tab > Connections.

2. Under My ISP, tap Add a new modem connection.

Getting Connected 89

3. On the Make New Connection screen, enter a name for the

connection.

4. In the Select a modem list, select Cellular Line (GPRS, 3G),

then tap Next.

5. Enter the Access point name, then tap Next.

6. Enter the user name and password, only if required.

7. Tap Finish.

Notes • To view help information for any screen, tap the help icon ( ).

90 Getting Connected

• To modify your connection settings, tap Manage existing

connections on the Connections screen, and complete the

connection wizard.

To set up a dial-up connection to your ISP

When you use your device to dial up to your ISP and connect to the
Internet, you will be billed by the number of minutes that you use.

To establish a dial-up connection on your device, you need the same
settings that you normally use when you dial up from your computer.
This includes the ISP server phone number, your user name and
password.

1. Tap Start > Settings > Connections tab > Connections.

2. Under My ISP, tap Add a new modem connection.

3. On the Make New Connection screen, enter a name for the

connection.

4. In the Select a modem list, select Cellular Line, then tap Next.

5. Enter the ISP server phone number, then tap Next.

6. Enter your user name, password, and any other information

required by your ISP.

7. Tap Finish.

To connect to a private network

1. Obtain the following information from your network administrator:

• Server phone number

• User name

• Password

• Domain (and other required settings, such as IP address)

2. Tap Start > Settings > Connections tab > Connections.

3. In My Work Network, follow the instructions for each type of

connection.

4. Complete the connection wizard, then tap Finish.

Note

To start browsing the Internet or private network, tap Start > Programs

>

Internet Explorer.

Getting Connected 91

To set up a network card

You can insert and use a network card on your device to connect
directly to a local area network (LAN) at your home or workplace. Once
connected, you can view the Internet or intranet, or download e-mail on
your device. Ensure you purchase and configure a network card that is
compatible with your device.

1. Insert the network card into your device.

2. The first time you insert the card, Network Settings will appear

automatically so that you can configure the network card. If it
does not appear, or to change settings later, tap Start > Settings

>

Connections tab > Network Cards.

3. To enter specific server information, tap the appropriate network

adapter in the Tap an adapter to modify settings list, and
then tap Name Servers. Most networks use DHCP dynamic IP
addressing, so you should not have to change these settings
unless you have been instructed to do so.

4. If necessary, connect the network card to the network by using a

network cable. For information, see the documentation that came
with your network card.

5. To start a connection, insert the network card, and begin using a

desired program, such as Internet Explorer Mobile, to browse the
Internet. Your device will connect automatically.

Note If you use your network card with two networks, such as a private

network at work and one at home for the Internet, you will need to
change the network to which the network card connects. Tap Start >

Settings > Connections tab > Network Cards, then in the My network
card connects to list, select The Internet or Work, depending on

which network to connect the network card.

92 Getting Connected

6.2 Internet Explorer Mobile

Internet Explorer Mobile is a full-featured Internet browser, optimized
for use on your device.

To start Internet Explorer

• Tap Start > Internet Explorer.

To set a Home page

1. In the address bar on top of the Internet Explorer screen, enter

the desired Web page address. Tap to open the Web page.

2. Tap Menu > Tools > Options > General tab.

3. Do one of the following:

•

To use the displayed page as the Home page, tap Use Current

.

• To use the default Home page, tap Use Default.

Tip To go to your Home page, tap Menu > Home.

To use MEdia Net from Cingular

MEdia Net, offered by Cingular, brings your favorite web pages,
downloads and more to your device. To access and use MEdia Net, do
the following:

1. Tap Start > Settings > Connections tab > Connections.

2. On the Advanced tab, tap Select Networks.

3. Fromt the list displaying My ISP, select MEdia Net and tap OK.

4. Tap Start > Internet Explorer.

5. Tap Favorites > MEdia Net or Menu > Favorites > MEdia Net.

6. Personalize your home page exactly the way you want it.

To transfer favorites from your PC

You can transfer the favorites you have stored on your PC to your
device by synchronizing the Internet Explorer favorites on your PC with
your device.

1. In ActiveSync on your PC, on the Tools menu, click Options, and

select Favorites.

Getting Connected 93

2. In Internet Explorer on your PC, click Favorites > Add to

Favorites and save or move favorite links to the Mobile Favorites

subfolder in the Favorites list.

3. Connect your device to your PC. If synchronization does not start

automatically, click Sync.

To add a favorite

1. In Internet Explorer Mobile, go to the page you want to add.

2. Tap and hold the page, and tap Add to Favorites.

3. Confirm or change the name, and select a folder for storing the

favorite.

To delete a favorite or folder

1.

In Internet Explorer Mobile, tap Menu > Favorites > Add/Delete tab

.

2. Select the item you want to delete, and tap Delete.

To change the size of text on Web pages

• In Internet Explorer Mobile, tap Menu > Zoom, and tap the size

you want.

To change how Web pages fill the screen

1. In Internet Explorer Mobile, tap Menu > View.

2. Tap one of the following:

• One Column. Arranges the content into one column that is

as wide as the screen. This means that you will rarely have to
scroll horizontally.

• Default. Maintains a layout similar to what you see on a

desktop computer, but it makes items smaller and arranges
the content so that you can see most of it without having to
scroll horizontally.

•

Desktop. Keeps the same layout and size as on a desktop

computer, which will require both horizontal and vertical scrolling

.

To clear the History list

1. In Internet Explorer Mobile, tap Menu > Tools > Options >

Memory tab.

2. Tap Clear History.

94 Getting Connected

To save a picture from a Web page

1. In Internet Explorer Mobile, tap and hold the picture, and tap

Save Image.

2. Do one of the following:

• To save the picture in My Pictures on your device, tap Yes.

• To save the picture in another location, such as a storage

card, tap Save As.

To delete temporary Internet files

Your device temporarily stores Web pages that you frequently visit or
have visited recently to speed up the display of these Web pages when
you access them. You may want to delete these files to free storage
space.

1. In Internet Explorer Mobile, tap Menu > Tools > Options >

Memory tab.

2. Tap Delete Files. All pages stored on your device, including

offline favorites content, will be deleted.

To set up Internet security settings

Cookies are small files containing information about your identity and
preferences so that a page can tailor information to your needs. The
page sends the file, and it is stored on your device.

1. In Internet Explorer Mobile, tap Menu > Tools > Options >

Security tab.

2. To prevent Internet Explorer Mobile from accepting any cookies,

clear the Allow cookies check box.

3. Select the check boxes for the other security options you want,

and tap OK.

6.3 Using Comm Manager

Comm Manager acts like a central switch that lets you enable or
disable phone features as well as manage your data connections
easily.

Getting Connected 95

To open Comm Manager

• Tap the Comm Manager icon ( ) on the Today screen.

• Press the Comm Manager button on your device.

•

Tap Start > Settings > Connections tab > Comm Manager

( ).

Simply tap the corresponding button to enable or disable a feature.

1 Tap to toggle between enabling

or disabling the phone.

2 Tap to toggle between turning

on or off Wi-Fi. Tap

Settings >

Wi-Fi Settings to configure Wi-

Fi on your device. See "Using
Wi-Fi" for details.

3 Tap to disconnect active data

services (e.g. UMTS/HSDPA).
You cannot reconnect data
services in Comm Manager.

4 Tap to open ActiveSync so you

can synchronize the device and
computer.

For more information
about the configuration settings
for ActiveSync, see Chapter 4.

5 Tap to toggle between turning on

or off Bluetooth. Tap

Settings >

Bluetooth Settings to configure

Bluetooth on your device. See
"Using Bluetooth" for details.

6 Tap to toggle between

automatically receiving (as items
arrive) or manually retrieving
Outlook e-mails. For more
information, see "Schedule
synchronization with Exchange
Server" in Chapter 4.

7 Tap to toggle between turning on

the phone's ringer or setting the
phone to vibration/mute mode.

1

2

3

5

6

7

4

Comm Manager screen

96 Getting Connected

6.4 Using Bluetooth

Bluetooth is a short-range wireless communications technology.
Devices with Bluetooth capabilities can exchange information over a
distance of about 10 meters without requiring a physical connection.
You can even beam information to a device in a different room, as long
as it is within the Bluetooth signal coverage range.

Bluetooth can be used in the following ways:

• Beam information, such as files, appointments, tasks, and contact

cards, between devices that have Bluetooth capabilities.

• Synchronize information between your device and computer via

Bluetooth.

• Use a Bluetooth-enabled headset (or other Bluetooth-enabled

hands-free device such as a car kit) with your device for hands­free phone conversations.

• Use a Bluetooth service. Once you connect to another device

or computer using Bluetooth, you can locate and use any of the
services available on that device.

• Create a connection between your device and another Bluetooth-

enabled phone to use that phone as a modem.

Note Normally, you will need another phone as a modem only if your Pocket

PC device has no integrated phone capability.

Bluetooth modes

Bluetooth on your device operates in three different modes:

• On. Bluetooth is turned on. Your device can detect other

Bluetooth-enabled devices, but not vice versa.

• Off. Bluetooth is turned off. In this mode, you can neither send

nor receive information using Bluetooth. You might want to turn
the radio off at times in order to conserve battery power, or in
situations where radio use is prohibited, such as on board an
aircraft and in hospitals.

• Discoverable. Bluetooth is turned on, and all other Bluetooth-

enabled devices within a range of 10 meters can detect your

device.

Getting Connected 97

Note By default, Bluetooth is turned off. If you turn it on, then turn off your

device, Bluetooth also turns off. When you turn on your device again,
Bluetooth automatically turns on.

To turn Bluetooth on and make your device discoverable

1. On your device, tap Start > Settings > Connections tab >

Bluetooth.

2. Select the Turn on Bluetooth and Make this device

discoverable to other devices check boxes.

3. Tap OK.

Bluetooth partnerships

A Bluetooth partnership is a relationship that you create between your
device and another Bluetooth-enabled device in order to exchange
information in a secure manner. Creating a partnership between two
devices involves entering the same passkey on both devices.

Creating a partnership between two devices is a one-time process.
Once a partnership is created, the devices can recognize the
partnership and exchange information without entering a passkey
again. Make sure the two devices are within a range of 10 meters from
one another, and Bluetooth is turned on and in discoverable mode.

To create a Bluetooth partnership

1. On your device, tap Start > Settings > Connections tab >

Bluetooth.

2. On the Devices tab, tap New Partnership. Your device

searches for other Bluetooth devices and displays them in the
box.

3. Tap the desired device name in the box.

4. Tap Next.

5. Specify a passkey to establish a secure connection. The

passkey can be 1 up to 16 characters.

6. Tap Next.

7. Wait for the paired device to accept the partnership. The

receiving party needs to enter the same passkey that you specified.

98 Getting Connected

8. The name of the paired device is then displayed. You may edit

and enter a new name for that device.

9. Select the check boxes of services that you want to use from the

paired device.

10. Tap Finish.

To accept a Bluetooth partnership

1. Ensure that Bluetooth is turned on and in discoverable mode.

2. Tap Yes when prompted to establish a partnership with the other

device.

3. Enter a passkey (the same passkey that is entered on the device

requesting the partnership) to establish a secure connection. The
passkey must be between 1 and 16 characters.

4. Tap Next.

5. Tap Finish. You can now exchange information with the paired

device.

To rename a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. On the shortcut menu, tap Edit.

4. Enter a new name for the partnership.

5. Tap Save.

To delete a Bluetooth partnership

1. Tap Start > Settings > Connections tab > Bluetooth.

2. Tap and hold the partnership on the Devices tab.

3. Tap Delete.

Connect a Bluetooth hands-free headset

For hands-free phone conversations, you can use a Bluetooth hands­free headset such as a car kit with your device.

Just like when connecting to any Bluetooth device, you also need to
enter a passkey when connecting to a Bluetooth hands-free headset.

Getting Connected 99

The passkey is fixed and cannot be changed on a Bluetooth headset.
Before you connect it to your device, check for the proper passkey in
the manufacturer’s documentation.

To connect a Bluetooth hands-free headset

1. Make sure that both your device and the Bluetooth headset

are turned on and within close range, and that the headset is
discoverable. Refer to the manufacturer’s documentation to find
out how to set the headset in discoverable mode.

2. Tap Start > Settings > Connections tab.

3. Tap Bluetooth > Devices tab > New Partnership. Your device

searches for other Bluetooth-enabled devices and displays them
in the list.

4. Tap the name of the Bluetooth headset, then tap Next.

5. Enter the passkey of the Bluetooth headset, then tap Next.

6. Select the check box for the Hands Free service, then tap

Finish.

100 Getting Connected

Beam information using Bluetooth

You can beam information, such as contacts, calendar items, and
tasks, as well as files from your device to your computer or to another
Bluetooth-enabled device.

Note If your computer does not have built-in Bluetooth capability, you need to

connect and use a Bluetooth adapter or dongle on your computer.

To beam information from your device to a computer

1. Turn on Bluetooth on your device, and make your device

discoverable. For information about this, see “To turn Bluetooth
on and make your device discoverable”.

2. You also need to set Bluetooth on your computer to discoverable

mode. Do one of the following:

• If your computer has Windows XP SP2 and your computer’s

built-in or external Bluetooth adapter is supported by Windows
XP SP2, open Bluetooth Devices from the Control Panel.
Click the Options tab, then select the Turn discovery on and
the Allow Bluetooth devices to connect to this computer
options.

• If the Bluetooth adapter on your computer was installed

using a third-party provided driver, open the Bluetooth
software that came with the Bluetooth adapter. This software
varies by manufacturer, but in most cases, you will find a