Hp M575C User Manual

LASERJET ENTERPRISE COLOR FLOW MFP

User Guide

M575c

HP LaserJet Enterprise color flow MFP M575

User Guide

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Part number: CD646-90908

Edition 2, 11/2012

Trademark Credits

, Adobe Photoshop®, Acrobat®, and

Adobe PostScript

are trademarks of Adobe

Systems Incorporated.

Apple and the Apple logo are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. iPod is a trademark of Apple Computer, Inc. iPod is for legal or rightholder-authorized copying only. Don't steal music.

Microsoft®, Windows®, Windows® XP, and Windows Vista® are U.S. registered trademarks of Microsoft Corporation.

PANTONE® is the property of Pantone, Inc.

is a registered trademark of The

UNIX Open Group.

Table of contents

1 Product introduction ......................................................................................................... 1

Product features ....................................................................................................................... 2

Product views .......................................................................................................................... 4

Product front view ..................................................................................................... 4

Product back view ..................................................................................................... 5

Interface ports ........................................................................................................... 6

Serial number and model number location ................................................................... 7

Control panel .......................................................................................................................... 8

Control-panel layout .................................................................................................. 8

Control-panel Home screen ........................................................................................ 9

Keyboard ............................................................................................................... 11

Control-panel cleaning ............................................................................................. 11

Control-panel help ................................................................................................... 11

Product reports ...................................................................................................................... 13

2 Connect the product and install software ........................................................................ 15

Connect the product to a computer by using a USB cable and install the software (Windows) ......... 16

Connect the product to a network by using a network cable and install the software (Windows) ...... 17

Configure the IP address .......................................................................................... 17

Install the software ................................................................................................... 18

Connect the product to a computer by using a USB cable and install the software (Mac OS X) ........ 20

Connect the product to a network by using a network cable and install the software (Mac OS X) ..... 21

Configure the IP address .......................................................................................... 21

Install the software ................................................................................................... 22

3 Input trays and output bins ............................................................................................ 25

Supported paper sizes ............................................................................................................ 26

Supported paper types ........................................................................................................... 29

Configure trays ...................................................................................................................... 31

Configure a tray when loading paper ........................................................................ 31

Configure a tray to match print job settings ................................................................ 31

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Configure a tray by using the control panel ................................................................ 31

Alternative letterhead mode ..................................................................................................... 32

Tray 1 .................................................................................................................................. 33

Tray capacity and paper orientation .......................................................................... 33

Load Tray 1 ............................................................................................................ 35

Print envelopes ......................................................................................... 38

Automatic paper sensing (auto-sense mode) ............................................................... 38

Auto-sense settings ................................................................................... 38

Tray 2 .................................................................................................................................. 39

Tray capacity and paper orientation .......................................................................... 39

Load Tray 2 ............................................................................................................ 41

Automatic paper sensing (auto-sense mode) ............................................................... 42

Auto-sense settings ................................................................................... 42

Optional Tray 3 ..................................................................................................................... 44

Tray capacity and paper orientation .......................................................................... 44

Load Tray 3 ............................................................................................................ 45

Automatic paper sensing (auto-sense mode) ............................................................... 47

Auto-sense settings ................................................................................... 47

Standard output bin ................................................................................................................ 48

Use the convenience stapler .................................................................................................... 49

4 Parts, supplies, and accessories ...................................................................................... 51

Order parts, accessories, and supplies ..................................................................................... 52

HP policy on non-HP supplies .................................................................................................. 53

HP anticounterfeit Web site ..................................................................................................... 54

Print when a toner cartridge is at estimated end of life ................................................................ 55

Enable or disable the Very Low Settings options from the control panel ......................................... 56

Customer self-repair parts ........................................................................................................ 58

Accessories ........................................................................................................................... 60

Toner cartridges ..................................................................................................................... 61

Toner cartridge view ................................................................................................ 62

Toner cartridge information ...................................................................................... 63

Recycle toner cartridges ............................................................................ 63

Toner-cartridge storage ............................................................................. 63

HP policy on non-HP toner cartridges .......................................................... 63

Replace the toner cartridges ..................................................................................... 64

Toner collection unit ............................................................................................................... 67

Replace the toner collection unit ................................................................................ 67

Staples ................................................................................................................................. 70

Load staples ........................................................................................................... 70

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5 Print ............................................................................................................................... 73

Supported print drivers (Windows) ........................................................................................... 74

HP Universal Print Driver (UPD) ................................................................................. 74

UPD installation modes ............................................................................. 75

Change print-job settings (Windows) ........................................................................................ 76

Change the settings for all print jobs until the software program is closed ....................... 76

Change the default settings for all print jobs ............................................................... 76

Change the product configuration settings .................................................................. 76

Change print-job settings (Mac OS X) ....................................................................................... 77

Change the settings for all print jobs until the software program is closed ....................... 77

Change the default settings for all print jobs ............................................................... 77

Change the product configuration settings .................................................................. 77

Print tasks (Windows) ............................................................................................................. 78

Use a printing shortcut (Windows) ............................................................................. 78

Create printing shortcuts (Windows) .......................................................................... 80

Automatically print on both sides (Windows) .............................................................. 83

Print multiple pages per sheet (Windows) ................................................................... 85

Select the page orientation (Windows) ...................................................................... 87

Select the paper type (Windows) .............................................................................. 89

Print the first or last page on different paper (Windows) ............................................... 92

Scale a document to fit page size (Windows) ............................................................. 95

Create a booklet (Windows) ..................................................................................... 97

Print tasks (Mac OS X) ............................................................................................................ 99

Use a printing preset (Mac OS X) .............................................................................. 99

Create a printing preset (Mac OS X) ......................................................................... 99

Automatically print on both sides (Mac OS X) ............................................................. 99

Print multiple pages per sheet (Mac OS X) .................................................................. 99

Select the page orientation (Mac OS X) ................................................................... 100

Select the paper type (Mac OS X) ........................................................................... 100

Print a cover page (Mac OS X) ............................................................................... 100

Scale a document to fit page size (Mac OS X) .......................................................... 101

Create a booklet (Mac OS X) ................................................................................. 101

Additional print tasks (Windows) ........................................................................................... 102

Cancel a print job (Windows) ................................................................................. 102

Select the paper size (Windows) ............................................................................. 102

Select a custom paper size (Windows) .................................................................... 103

Print watermarks (Windows) ................................................................................... 103

Additional print tasks (Mac OS X) .......................................................................................... 104

Cancel a print job (Mac OS X) ............................................................................... 104

Select the paper size (Mac OS X) ............................................................................ 104

Select a custom paper size (Mac OS X) ................................................................... 104

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Print watermarks (Mac OS X) .................................................................................. 105

Color printing ...................................................................................................................... 106

Use the HP EasyColor option .................................................................................. 106

Change the color options (Windows) ....................................................................... 106

Change the color theme for a print job (Windows) .................................................... 107

Change the color options (Mac OS X) ..................................................................... 107

Manual color options ............................................................................................. 108

Match colors ........................................................................................................ 108

Sample book color matching ................................................................... 109

Print color samples ................................................................................. 109

PANTONE® color matching .................................................................... 110

Store print jobs on the product ............................................................................................... 111

Create a stored job (Windows) ............................................................................... 111

Create a stored job (Mac OS X) ............................................................................. 113

Print a stored job ................................................................................................... 114

Delete a stored job ................................................................................................ 114

Add a job-separator page (Windows) .................................................................................... 115

Use HP ePrint ....................................................................................................................... 116

Use the HP ePrint software .................................................................................................... 117

Use Apple AirPrint ................................................................................................................ 118

Connect the product to AirPrint ............................................................................... 118

Find the product AirPrint name ................................................................................ 118

Print from AirPrint .................................................................................................. 118

Change the AirPrint product name .......................................................................... 119

Solve AirPrint problems .......................................................................................... 119

Use HP Smart Print (Windows) ............................................................................................... 120

Use easy-access USB printing ................................................................................................ 121

Print easy-access USB documents ............................................................................ 121

6 Copy ............................................................................................................................ 123

Set new default copy settings ................................................................................................. 124

Use advanced image processing features for copying .............................................................. 126

Sharpness adjustment for copies ............................................................................. 126

Erase edges for copies ........................................................................................... 126

Automatic color detection for copies ........................................................................ 126

Automatic tone adjustment for copies ....................................................................... 127

Make a single copy .............................................................................................................. 128

Make multiple copies ............................................................................................................ 129

Copy a multiple-page original ............................................................................................... 131

Collate a copy job ............................................................................................................... 133

Copy on both sides (duplex) .................................................................................................. 135

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Copy on both sides automatically ............................................................................ 135

Copy on both sides manually ................................................................................. 136

Reduce or enlarge a copy image ........................................................................................... 138

Make color copies or black and white copies .......................................................................... 140

Optimize copy quality for text or pictures ................................................................................ 141

Adjust the copy lightness/darkness ......................................................................................... 142

Set the paper size and type for copying on special paper ......................................................... 144

Use Job Build mode .............................................................................................................. 145

Copy a book ....................................................................................................................... 146

Copy a photo ...................................................................................................................... 148

7 Scan/send .................................................................................................................... 151

Set up scan/send features ..................................................................................................... 152

Change default scan/send settings from the product control panel ............................................. 154

Use image-processing features for scanning ............................................................................ 156

Select document file types for scanning .................................................................... 156

Optimize scanned images for text or pictures ........................................................... 157

Select the output quality or file size for scanned images ............................................. 158

Specify the number of sides for original documents ................................................... 158

Select the resolution for scanned images .................................................................. 159

Automatic color detection for scanning .................................................................... 159

Specify the size for original documents .................................................................... 160

Select notification options for scanning .................................................................... 160

Adjust sharpness for scanning ................................................................................. 161

Adjust darkness for scanning .................................................................................. 161

Adjust contrast for scanning .................................................................................... 162

Clean up the background for scanning .................................................................... 162

Erase edges for scanning ....................................................................................... 163

Use the Job Build mode for scanning ....................................................................... 163

Suppress blank pages for scanning ......................................................................... 163

Use advanced image processing features for scanning ............................................................. 165

Select Optical Character Recognition (OCR) file types for scanning ............................. 165

Automatic page cropping for scanning .................................................................... 166

Automatic image orientation for scanning ................................................................ 167

Automatic tone adjustment for scanning ................................................................... 168

Automatic misfeed detection for scanning (HP EveryPage) .......................................... 168

Use the image preview feature .............................................................................................. 169

Scan and send documents by using the Quick Sets feature ........................................................ 172

Create a Quick Set ................................................................................................ 172

Use a predefined Quick Set .................................................................................... 172

Send a scanned document to a network folder ......................................................................... 173

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Send a scanned document to a folder in the product memory .................................................... 177

Send a scanned document to a USB flash drive ....................................................................... 178

Scan and save the document .................................................................................. 178

Send a scanned document to one or more email addresses ....................................................... 181

Use the address book to send email ....................................................................................... 184

Add contacts to the address book from the product control panel ................................ 184

Send a document to email by using the address book ................................................ 186

Save a scanned document to a SharePoint® site ...................................................................... 189

Scan a photo ....................................................................................................................... 190

8 Fax .............................................................................................................................. 193

Configure required fax settings .............................................................................................. 194

Fax Setup Wizard ................................................................................................. 194

Set or verify the date and time ................................................................................ 195

Set or verify the date/time format ............................................................................ 195

Configure fax dialing settings ................................................................................................ 197

Configure general fax send settings ........................................................................................ 199

Configure fax billing codes ................................................................................................... 200

Configure default options for fax send jobs ............................................................................. 201

Use image-processing features for fax send jobs ...................................................................... 203

Optimize faxes for text or pictures ........................................................................... 203

Specify the number of sides for original documents for faxes ...................................... 203

Select the resolution for faxes ................................................................................. 204

Specify the size for original documents for faxes ....................................................... 204

Select notification options for faxes ......................................................................... 205

Adjust sharpness for faxes ...................................................................................... 205

Adjust darkness for faxes ....................................................................................... 206

Adjust contrast for faxes ......................................................................................... 206

Clean up the background for faxes ......................................................................... 207

Use the Job Build mode for faxes ............................................................................ 207

Suppress blank pages for faxes .............................................................................. 207

Use advanced image processing features for fax send jobs ....................................................... 209

Automatic image orientation for faxes ...................................................................... 209

Automatic tone adjustment for faxes ........................................................................ 209

Automatic misfeed detection for faxes ...................................................................... 210

Fax documents by using the Quick Sets feature ........................................................................ 211

Create a Quick Set ................................................................................................ 211

Use a predefined Quick Set .................................................................................... 211

Configure fax receive settings ................................................................................................ 212

Use a fax printing schedule ................................................................................................... 213

Block incoming faxes ............................................................................................................ 214

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Create a blocked-fax list ........................................................................................ 214

Delete numbers from the blocked-fax list ................................................................... 214

Configure default options for fax receive jobs .......................................................................... 215

Fax archiving and forwarding ............................................................................................... 216

Enable fax archiving .............................................................................................. 216

Enable fax forwarding ........................................................................................... 216

Create a speed dial list ......................................................................................................... 217

Add a number to an existing speed dial list ............................................................................. 220

Delete a speed dial list ......................................................................................................... 221

Delete a single number from a speed dial list ........................................................................... 222

Send a fax by entering numbers manually ............................................................................... 223

Send a fax by using a speed dial ........................................................................................... 225

Search a speed-dial list by name ............................................................................................ 227

Send a fax by using fax address book numbers ....................................................................... 228

Cancel a fax ....................................................................................................................... 230

Fax reports .......................................................................................................................... 231

Fax activity log ..................................................................................................... 231

Billing code report ................................................................................................. 232

Blocked fax list report ............................................................................................ 232

Speed dial list report ............................................................................................. 232

Fax call report ...................................................................................................... 232

9 Manage the product ..................................................................................................... 233

Configure IP network settings ................................................................................................. 234

Printer sharing disclaimer ....................................................................................... 234

View or change network settings ............................................................................. 234

Manually configure IPv4 TCP/IP parameters from the control panel ............................. 234

Manually configure IPv6 TCP/IP parameters from the control panel ............................. 235

HP Embedded Web Server ................................................................................................... 236

Open the HP Embedded Web Server ...................................................................... 236

HP Embedded Web Server features ......................................................................... 237

Information tab ...................................................................................... 237

General tab ........................................................................................... 237

Copy/Print tab ....................................................................................... 238

Scan/Digital Send tab ............................................................................ 239

Fax tab ................................................................................................. 240

Troubleshooting tab ................................................................................ 240

Security tab ........................................................................................... 241

HP Web Services tab .............................................................................. 241

Networking tab ...................................................................................... 241

Other Links list ....................................................................................... 242

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Change the Bonjour Service name ........................................................... 242

HP Utility (Mac OS X) ........................................................................................................... 243

Open HP Utility ..................................................................................................... 243

HP Utility features .................................................................................................. 243

Use HP Web Jetadmin software ............................................................................................. 245

Economy settings ................................................................................................................. 246

Optimize speed or energy use ................................................................................ 246

Set sleep mode ..................................................................................................... 246

Set the sleep schedule ............................................................................................ 246

Product security features ........................................................................................................ 248

Security statements ................................................................................................ 248

IP Security ............................................................................................................ 248

Assign a system password ...................................................................................... 248

Encryption support: HP High-Performance Secure Hard Disks ...................................... 249

Lock the formatter cage .......................................................................................... 249

Upgrade the product firmware ............................................................................................... 250

10 Solve problems ........................................................................................................... 251

Solve problems checklist ....................................................................................................... 252

Factors that affect product performance .................................................................................. 254

Restore factory-set defaults ..................................................................................................... 255

Control-panel help ................................................................................................................ 256

Paper feeds incorrectly or becomes jammed ............................................................................ 257

The product does not pick up paper ........................................................................ 257

The product picks up multiple sheets of paper ........................................................... 257

The document feeder jams, skews, or picks up multiple sheets of paper ....................... 258

Prevent paper jams ................................................................................................ 258

Clear jams .......................................................................................................................... 260

Auto-navigation for clearing jams ............................................................................ 260

Jam locations ........................................................................................................ 260

Clear jams in the document feeder .......................................................................... 262

Clear jams in the output bin area ............................................................................ 266

Clear jams in Tray 1 .............................................................................................. 267

Clear jams in Tray 2 .............................................................................................. 269

Clear jams in the right door .................................................................................... 270

Clear jams in optional Tray 3 ................................................................................. 274

Clear jams in the lower right door (Tray 3) ............................................................... 275

Change jam recovery ........................................................................................................... 276

Improve print quality ............................................................................................................. 277

Print from a different software program .................................................................... 277

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Set the paper-type setting for the print job ................................................................ 277

Check the paper type setting (Windows) ................................................... 277

Check the paper type setting (Mac OS X) .................................................. 277

Check the toner-cartridge status .............................................................................. 278

Calibrate the product to align the colors .................................................................. 279

Print a cleaning page ............................................................................................ 279

Internal print-quality-test pages ................................................................................ 280

Visually inspect the toner cartridge .......................................................................... 280

Check paper and the printing environment ............................................................... 280

Use paper that meets HP specifications ..................................................... 280

Check the environment ............................................................................ 281

Adjust color settings (Windows) .............................................................................. 281

Change the color options (Mac OS X) ..................................................................... 282

Try a different print driver ....................................................................................... 283

Set the individual tray alignment ............................................................................. 284

Improve copy quality ............................................................................................................ 285

Check the scanner glass for dirt or smudges ............................................................. 285

Calibrate the scanner ............................................................................................ 287

Check the paper settings ........................................................................................ 287

Check the paper size and type configuration ............................................. 287

Select the tray to use for the copy ............................................................. 287

Check the image-adjustment settings ........................................................................ 287

Optimize copy quality for text or pictures ................................................................. 288

Edge-to-edge copying ............................................................................................ 288

Clean the pickup rollers and separation pad in the document feeder ........................... 289

Improve scan quality ............................................................................................................ 291

Check the scanner glass for dirt or smudges ............................................................. 291

Check the resolution settings ................................................................................... 292

Check the color settings ......................................................................................... 293

Check the image-adjustment settings ........................................................................ 293

Optimize scan quality for text or pictures ................................................................. 294

Check the output-quality settings .............................................................................. 294

Clean the pickup rollers and separation pad in the document feeder ........................... 295

Improve fax quality .............................................................................................................. 297

Check the scanner glass for dirt or smudges ............................................................. 297

Check the send-fax resolution settings ...................................................................... 299

Check the image-adjustment settings ........................................................................ 299

Optimize fax quality for text or pictures ................................................................... 299

Check the error-correction settings ........................................................................... 300

Send to a different fax machine .............................................................................. 300

Clean the pickup rollers and separation pad in the document feeder ........................... 300

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Check the fit-to-page setting .................................................................................... 302

Check the sender's fax machine .............................................................................. 302

The product does not print or it prints slowly ............................................................................ 303

The product does not print ...................................................................................... 303

The product prints slowly ........................................................................................ 304

Solve easy-access USB printing problems ................................................................................ 305

The Retrieve from USB menu does not open when you insert the USB flash drive ........... 305

The file does not print from the USB flash drive ......................................................... 305

The file that you want to print is not listed in the Retrieve from USB menu ..................... 306

Solve USB connection problems ............................................................................................. 307

Solve wired network problems ............................................................................................... 308

The product has a poor physical connection ............................................................. 308

The computer is using the incorrect IP address for the product (Windows) .................... 308

The computer is unable to communicate with the product ........................................... 309

The product is using incorrect link and duplex settings for the network ......................... 309

New software programs might be causing compatibility problems .............................. 309

The computer or workstation might be set up incorrectly ............................................. 309

The product is disabled, or other network settings are incorrect ................................... 309

Solve fax problems ............................................................................................................... 310

Checklist for solving fax problems ........................................................................... 310

What type of phone line are you using? .................................................... 310

Are you using a surge-protection device? .................................................. 310

Are you using a phone company voice-messaging service or an answering

machine? .............................................................................................. 311

Does your phone line have a call-waiting feature? ...................................... 311

Check fax accessory status ..................................................................................... 312

General fax problems ............................................................................................ 313

Use Fax over VoIP networks .................................................................................... 314

Problems with receiving faxes ................................................................................. 315

Problems with sending faxes ................................................................................... 317

Fax error messages on the product control panel ...................................................... 318

Send-fax messages ................................................................................. 319

Receive-fax messages ............................................................................. 320

Service settings ..................................................................................................... 321

Settings in the Troubleshooting menu ........................................................ 321

Solve product software problems (Windows) ........................................................................... 322

A print driver for the product is not visible in the Printer folder .................................... 322

An error message was displayed during the software installation ................................ 322

The product is in Ready mode, but nothing prints ...................................................... 322

Solve product software problems (Mac OS X) .......................................................................... 324

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The product name does not appear in the product list in the Print & Fax or the Print &

Scan list ............................................................................................................... 324

A print job was not sent to the product that you wanted ............................................. 324

When connected with a USB cable, the product does not appear in the Print & Fax or

the Print & Scan list after the driver is selected .......................................................... 324

Remove software (Windows) ................................................................................................. 326

Remove the print driver (Mac OS X) ....................................................................................... 327

Index ............................................................................................................................... 329

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xiv ENWW

1 Product introduction

Product features

●

Product views

●

Control panel

●

Product reports

●

ENWW 1

Product features

Paper handling Tray 1 holds 100 sheets.

Tray 2 holds 250 sheets.

Accepts one optional 500-sheet tray.

The standard output bin holds 250 sheets, and it delivers the pages face-down.

Automatic duplex printing

The convenience stapler staples up to 20 pages.

Connectivity Hi-Speed USB 2.0

10/100/1000 Ethernet LAN connection with IPv4 and IPv6

Easy-access USB port for printing and scanning without a computer and for upgrading

firmware.

Storage 320 GB encrypted hard disk

Control-panel Touchscreen control panel with 203 mm (8 in) color VGA display

Pull-out keyboard for easy information entry

Print Prints 31 pages per minute (ppm) on Letter-size paper and 30 ppm on A4–size paper

Easy-access USB printing (no computer required)

Fax HP LaserJet Analog Fax Accessory 500

Copy and Scan Copies 31 ppm for Letter-size paper and 30 ppm for A4-size paper (for single-sided

originals)

Scans single-sided originals at 42 images per minute (ipm) for monochrome scanning and

32 ipm for color scanning.

Scans double-sided originals at 42 images per minute (ipm) for monochrome scanning and

31 ipm for color scanning.

Resolution: Up to 600 x 600 dots per inch (dpi)

100-page, dual-head document feeder with automatic duplex copying and scanning.

Includes multi-feed detection.

Easy-access USB scanning (no computer required)

Color or monochrome scanning

Digital Send

E-mail

●

Save to Network Folder

●

Save to Device Memory

●

Save to USB

●

Save to SharePoint®

●

2 Chapter 1 Product introduction ENWW

Advanced image processing features

Supported operating systems

123

Optical character recognition (OCR)

●

Automatic page cropping

●

Automatic image orientation

●

Automatic tone adjustment

●

Windows XP SP2 or later, 32-bit and 64-bit

NOTE: Microsoft retired mainstream support for Windows XP in April 2009. HP will

continue to provide best-effort support for the discontinued XP operating system.

NOTE: The software installer does not support the 64-bit version, but the print driver

supports it.

Windows Vista, 32-bit and 64-bit

NOTE: Windows Vista Starter is not supported by the software installer or the print driver.

Windows 7, 32-bit and 64-bit

Windows 2003 Server SP1 or later, 32-bit and 64-bit

NOTE: The software installer does not support the 64-bit version, but the print driver

supports it.

Windows Server 2008, 32-bit and 64-bit

Windows Server 2008 R2, 64-bit

Mac OS X 10.6 and 10.7

The list of supported operating systems applies to the Windows PCL 6, PCL 5, PS, and Mac print drivers and to the in-box software installation CD. For a current list of supported operating systems, go to

ljcolorflowMFPM575_software.

When you install software from the in-box CD, the HP PCL6 discrete driver and .NET 3.5 SP1 are installed for Windows operating systems.

The Mac Postscript driver and Mac Utility are installed for Mac OS X operating systems.

www.hp.com/go/

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Product features

Product views

Product front view

1 Latch to release the document-feeder cover (access for clearing jams)

2 Document-feeder input tray

3 Document-feeder output bin

4 Control panel with color touchscreen display (tilts up for easier viewing)

5 Home button (returns the product to the Home screen)

NOTE: The button is on the side of the control panel.

6 Convenience stapler

7 Handle for the right door (access for clearing jams)

8 Tray 1

9 On/off button

10 Jam-access door for optional Tray 3

11 Optional Tray 3

12 Tray 2

13 Front cover (access to the toner cartridges and the toner-collection unit)

14 Output bin

4 Chapter 1 Product introduction ENWW

15 Keyboard (pull the keyboard straight out to use it)

16 Hardware integration pocket (for connecting third-party devices)

17 Easy-access USB port (for printing and scanning without a computer)

18 Scanner handle (to raise the scanner lid)

Product back view

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1 Formatter (contains the interface ports)

2 Power connection

3 Slot for a cable-type security lock

Product views

Interface ports

1 Fax port

2 USB port for connecting external USB devices (this port might be covered)

3 Hi-Speed USB 2.0 printing port

4 Local area network (LAN) Ethernet (RJ-45) network port

5 Foreign interface harness (for connecting external devices)

6 Chapter 1 Product introduction ENWW

Serial number and model number location

The model number and serial number are listed on an identification label located on the back of the product. The serial number contains information about the country/region of origin, the product version, production code, and the production number of the product.

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Product views

Control panel

Control-panel layout

3 4

Start Copy

Ready

Quick Sets

Access Preset job options for commonly used jobs

Fax

Send a document to one or more fax numbers

Save to USB

Save the scanned job to a USB storage device

Save to Device Memory Retrieve from Device Memory

Copy

Make copies from an original document

E–mail

Send a document as an attachment to an e-mail

Save to Network Folder

Send a document to a folder on the network

Copies: 1

1 Easy-access USB port For easy-access USB printing, scanning documents to a USB flash drive, and upgrading

firmware

NOTE: This port is on the side of the control panel.

2 Hardware-integration

For connecting HP and third-party devices

pocket

3 Color touchscreen

For configuring and managing product features

display

4 Home button For returning to the product Home screen at any time

NOTE: This illuminated button is on the side of the control panel. Touching the Home icon

near the button has no effect.

8 Chapter 1 Product introduction ENWW

Control-panel Home screen

The Home screen provides access to the product features and indicates the current status of the product.

You can return to the Home screen at any time by pressing the Home button on the right side of the product control panel. You can also touch the Home button in the upper-left corner of most screens.

NOTE: HP regularly updates features that are available in the product firmware. To take advantage

of the most current features, upgrade the product firmware. To download the most recent firmware upgrade file, go to

NOTE: The features that appear on the Home screen can vary, depending on the product

configuration. Use the HP Embedded Web Server to enable and configure features. You can rearrange the icons on the Home screen to meet your preferences. As you enable features, the icons automatically display on the Home screen.

www.hp.com/go/ljcolorflowMFPM575_firmware.

7 8 9 10

Copies: 1

Make copies from an original document

Send a document as an attachment to an e-mail

2 1

4 3

Quick Sets

Access Preset job options for commonly used jobs

Fax

Send a document to one or more fax numbers

Start Copy

Ready

Copy

E–mail

Save to USB

Save the scanned job to a USB storage device

Save to Device Memory

1 Refresh button Touch the Refresh button to clear changes and restore the default settings.

2 Sign In or Sign Out

button

3 HP logo or Home

button

4 Stop button Touch the Stop button to pause the current job. The Job Status screen opens, and then you can

Save to Network Folder

Send a document to a folder on the network

Retrieve from Device Memory

Touch the Sign In button to access secured features.

Touch the Sign Out button to sign out of the product if you have signed in for access to secured features. After you sign out, the product restores all options to the default settings.

On any screen other than the Home screen, the HP logo changes to a Home

the Home

cancel or continue the job.

button to return to the Home screen.

button. Touch

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5 Start button Touch the Start button to start a copy job.

6 Product status The status line provides information about the overall product status.

7 Language Selection

button

8 Sleep button Touch the Sleep button to put the product into Sleep mode.

9 Network button Touch the Network button to find information about the network connection.

10 Help button Touch the Help button to open the embedded help system.

Touch the Language Selection button to select the language for the control-panel display.

Control panel

11 Copies field The Copies field indicates the number of copies that the product is set to make.

12 Scroll bar Touch the up or down arrows on the scroll bar to see the complete list of available features.

13 Features Depending on the product configuration, the features that appear in this area can include any

of the following items:

Initial Setup

●

Quick Sets

●

Copy

●

E-mail

●

Fax

●

Save to USB

●

Save to Network Folder

●

Save to Device Memory

●

Save to SharePoint®

●

Retrieve from USB

●

Retrieve from Device Memory

●

Job Status

●

Supplies

●

Trays

●

Administration

●

Device Maintenance

●

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Keyboard

This product includes a physical keyboard. The keys are mapped to your language in the same way the virtual keyboard on the product control panel is mapped. If you select a different keyboard layout for the virtual keyboard, the keys on the physical keyboard are remapped to match the new settings.

For products shipped into Europe and the Americas, the product comes with keyboard overlays for several languages. Instructions for installing the overlays are included. You can also purchase kits that include overlays for the following languages:

A7W12A Simplified Chinese

A7W13A Danish

Pull the keyboard straight out to use it.

Traditional Chinese

French-Swizerland

German-Switzerland

Control-panel cleaning

Clean the control panel with a soft, lint-free cloth. Do not use paper towels or tissues because they are abrasive and could damage the screen. If necessary to remove stubborn debris, moisten the cloth with water or glass cleaner.

Control-panel help

The product has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help

For some screens, the Help opens to a global menu where you can search for specific topics. You can browse through the menu structure by touching the buttons in the menu.

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button in the upper-right corner of the screen.

Control panel

For screens that contain settings for individual jobs, the Help opens to a topic that explains the options for that screen.

If the product alerts you of an error or warning, touch the Error

button or the Warning button to open a message that describes the problem. The message also contains instructions to help solve the problem.

You can print or view a report of the complete Administration menu so you can more easily navigate to the individual settings you need.

1. From the Home screen on the product control panel, scroll to and touch the Administration button.

2. Open the following menus:

Reports

●

Configuration/Status Pages

●

3. Select the Administration Menu Map option.

4. Touch the Print button to print the report. Touch the View button to view the report.

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Product reports

Product reports provide details about the product and its current configuration. Use the following procedure to print or view the reports:

1. From the Home screen on the product control panel, scroll to and touch the Administration button.

2. Open the Reports menu.

3. Select one of the report categories:

Configuration/Status Pages

●

Fax Reports (fax models only)

●

Other Pages

●

4. Select the name of the report you want to review, and then touch the Print button to print it or

touch the View button to review the settings on the control-panel display.

NOTE: Some pages do not have the View option.

Table 1-1 Reports menu

First level Second level Description

Configuration/Status Pages Administration Menu Map Shows the structure of the Administration

menu.

How to Connect Page Shows the IP address, the host name, and

the MAC address for the product if it is connected to a network. If applicable, it also shows the HP ePrint address and the Airprint address. It also shows the product fax number if fax is configured.

Current Settings Page Shows the current settings for each option in

the Administration menu.

Configuration Page Shows the product settings and installed

accessories.

Supplies Status Page Shows the approximate remaining life for the

supplies; reports statistics on total number of pages and jobs processed, serial number, page counts, and maintenance information.

HP provides approximations of the remaining life for the supplies as a customer convenience. The actual remaining supply levels might be different than the approximations provided.

Usage Page Shows a count of all paper sizes that have

passed through the product; lists whether they were simplex, duplex, monochrome, or color; and reports the page count.

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Product reports

Table 1-1 Reports menu (continued)

First level Second level Description

File Directory Page Shows the file name and folder name for files

that are stored in the product memory.

Web Services Status Page Shows the detected Web Services for the

product.

Color Usage Job Log Shows the color-usage statistics for the

product.

Fax Reports Fax Activity Log Contains a list of the faxes that have been

sent from or received by this product.

Billing Codes Report A list of billing codes that have been used for

outgoing faxes. This report shows how many sent faxes were billed to each code.

Blocked Fax List A list of phone numbers that are blocked

from sending faxes to this product.

Speed Dial List Shows the speed dials that have been set up

for this product.

Fax Call Report A detailed report of the last fax operation,

either sent or received.

Other Pages Demonstration Page Prints a demonstration page that highlights

the printing capability of the product.

RGB Samples Prints color samples for different RGB values.

Use the samples as a guide for matching printed colors.

CMYK Samples Prints color samples for different CMYK

values. Use the samples as a guide for matching printed colors.

PCL Font List Prints the available PCL fonts.

PS Font List Prints the available HP postscript level 3

emulation fonts.

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+ 324 hidden pages