HP Fax 2140 User Manual

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HP 2140 Fax series

User Guide

Part number: CM721-90001

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The information contained herein is subject to change without notice. No part of the document may be photocopied, reproduced, or translated to another language without the prior written consent of Hewlett-Packard Company.

Notice

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting and additional warranty. HP shall

not be liable for technical or editorial errors or omissions contained herein.

The Hewlett-Packard Company shall not be liable for incidental or consequential damages in connection with, or arising out of the furnishing, performance, or use of this document and program material which it describes.

-h_,_ Note: Regulatory information can be found in the Specification section of this guide.

It is not lawful in many places to make copies of the following items. When in doubt, check with a legal

representative first.

• Governmental paper or documents

- Passports

- Immigration papers

- Selective service papers

- Identification badges, cards or insignias

• Governmental stamps:

- Postage stamps

- Food stamps

• Checks or drafts drawn on Governmental agencies

• Paper currency, traveler's checks, or money orders

• Certificates of deposit

• Copyrighted works

Safety information

Z_ WARNING! To prevent fire or shock hazard, do not

expose this product to rain or any type of moisture.

Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock.

Z_ WARNING! Potential shock hazard

• Read and understand all instructions in the setup poster.

• Telephone lines can develop hazardous voltages. To avoid electrical shock, do not touch the contacts on the end of

the cord, or any of the sockets on the HP Fax. Replace damaged cords immediately.

• Never install telephone wiring during a lightning storm.

• Observe all warnings and instructions marked on the product.

• Unplug this product from wall outlets and telephone jacks before cleaning.

• Do not install or use this product near water or when you are wet.

• Install the product securely on a stable surface.

• Install the product in a protected location where no one can step on or trip over the line cord, and where the line

cord will not be damaged.

• If the product does not operate normally, see the Troubleshooting section of this user guide.

• No operator-serviceable parts inside. Refer servicing to qualified service personnel.

• Use in a well ventilated area.

Contents

Quick start ................................................................ 4

Load paper ................................................................ 4

Load documents to fax or copy ................................................. 5

Send a fax ................................................................. 5

Receive a fax .............................................................. 6

Make a copy ............................................................... 6

Make a telephone call ........................................................ 7

HP Fax basics ............................................................. 8

The HP 2140 Fax ........................................................... 9

Parts of the HP Fax....................................................... 9

Control Panel of HP Fax .................................................. 10

The menus ............................................................... 12

Overview of menu options .................................................... 13

BASIC FAX menu ....................................................... 13

ADVANCED FAX menu .................................................. 14

TOOLS menu .......................................................... 15

Loudspeaker .............................................................. 15

Navigate the menus ........................................................ 15

Ready mode ........................................................... 15

Menu buttons .......................................................... 15

Enter dates, times, text, and telephone numbers .................................. 16

Most text fields ......................................................... 17

Fax header telephone number ............................................. 18

Speed dialing ............................................................. 18

Store a number in the phone book .......................................... 18

Print the phone book ..................................................... 19

Dial from the phone book ................................................. 19

One-touch dialing .................................................... 19

Phone book dialing ................................................... 19

Paper types and sizes ....................................................... 20

Document types and sizes ................................................... 20

Set document resolution and contrast for a single copy ............................. 21

Adjust volume ............................................................. 22

Ringer volume .......................................................... 22

Speaker volume ........................................................ 22

Automatic fax redial ......................................................... 22

Contents 1

Additional features ........................................................ 23

Set rings to answer ........................................................ 23

Use Caller ID ............................................................. 24

Turn Caller ID on ....................................................... 24

See who called with Caller ID ............................................. 24

Print a list of Caller ID numbers ............................................ 24

Block junk fax numbers ..................................................... 24

Add a junk fax number .................................................. 24

Delete a number ....................................................... 25

Favorites ................................................................ 25

Save a document ...................................................... 25

Delete a document ..................................................... 25

Send a document ...................................................... 25

Print a document ....................................................... 25

Image TCR .............................................................. 26

Distinctive ring (DRPD) ..................................................... 26

Step 1--Teach the HP Fax the ring pattern .................................. 27

Step 2--Set up distinctive ring (DRPD) answer mode .......................... 27

Answer/receive mode ...................................................... 27

Advanced faxing .......................................................... 29

Broadcasting ............................................................. 29

Delayed fax .............................................................. 29

Polling .................................................................. 30

Setting send polling ..................................................... 30

Polling another fax to receive ............................................. 31

To cancel the scheduled job ................................................. 31

Forward faxes ............................................................ 31

Feature reference ......................................................... 33

Set the date and time ...................................................... 33

Turn on and off sounds ..................................................... 33

WakeUp sounds ....................................................... 33

Alarm sounds ......................................................... 33

Key sounds ........................................................... 34

Silent mode ........................................................... 34

Set the fax header information ............................................... 34

Print reports .............................................................. 34

Automatic reports ...................................................... 34

Reports you can print ................................................... 35

Reprinting faxes .......................................................... 36

Clearing memory .......................................................... 36

Loudspeaker ............................................................. 37

Redial a number in memory ................................................. 37

2 Contents

Care and maintenance ..................................................... 38

Print cartridge information .................................................... 38

View ink level ............................................................. 38

Print the self test ........................................................... 39

Replace the print cartridge ................................................... 39

Clear jammed documents and paper ........................................... 41

Document jams during transmission ......................................... 41

To clear document jam: ................................................ 41

Paper jams during printing ................................................ 41

If the paper is jammed in the printing area ................................. 41

If the paper is jammed in the paper feed area .............................. 42

Maintain the print cartridge ................................................... 42

Clean the print cartridge .................................................. 42

Wipe the print cartridge contacts ............................................ 42

Clean the contacts ................................................... 42

Clean the cartridge carrier contacts ...................................... 43

Clean the document scanner area ............................................. 44

Adjust the scanner ......................................................... 45

LCD error messages ........................................................ 46

Troubleshooting ........................................................... 48

Fax problems .......................................................... 48

Print quality problems .................................................... 50

Paper feeding problems .................................................. 51

Specifications and regulatory information ..................................... 52

Paper types and sizes ....................................................... 52

Document types and sizes ................................................... 52

Acceptable documents ................................................... 52

Print cartridge ............................................................. 53

Product specifications ....................................................... 53

A sample of ITU #1 test chart (reduced to 60.5%) ................................. 55

Environmental product stewardship program ..................................... 56

Regulatory notices ......................................................... 57

Use Hewtett-Packard support services .......................................... 59

Declaration of conformity .................................................... 61

Hewlett-Packard LIMITED WARRANTY STATEMENT ............................. 62

Index ....................................................................... 63

Contents 3

1 Quick start

This chapter gives you a quick introductionto the basic functions of your new fax

machine. Please refer to the later chapters for detailed instructions.

1 The "arrow buttons" located at the left and right of OK button on the control panel are

des gnated by _ !, in the instructions.

Load paper

You can load up to 50 sheets of plain paper in the input tray. Before loading the paper,

make sure the paper size is set correctly in the BASIC £AX menu. For more

information, see Paper Size on page 13. The HP Fax is designed to work with a variety of plain papers (cotton bond 75-90 g/m 2

(20-24 lb.)) in A4, Letter, and Legal sizes.

_! TIP: Some papers have a side that's been conditioned for printing. The "print

side" is indicated on the paper's packaging. Always load with the print side facing you.

1 Slide the Paper Guide to Ltr or A4 paper width. Be sure not to bind the paper stack.

2 Pull the Paper Tray Cover toward you to open it.

_ NOTE: You must open the Paper Tray Cover to properly insert the paper.

4 Quick start

3 Fan,neatlystack,theninsertupto50sheetsofpaperwiththeprintsidefacingyou. 4 PushthePaperTrayCoverbackintoplace.

Load documents to fax or copy

You can load up to 15 pages in the document feeder. Load the documents face down (printed side toward the machine).

Loaddocumentstofaxorcopy

Send a fax

1. Place the document to be sent (up to 15 pages) in the document feeder.

2. Dial the number by using one of these methods:

Adjust guides to document width.

• Entering the number and pressing Start.

• Lifting the handset, entering the number, and pressing Start.

• Using the Loudspeaker button to listen as you dial, then pressing Start.

• Pressing and holding a One Touch button. For more information, see One- touch dialing on page 19.

• Pressing the Speed Dial button, when Sea_ch & nlal appears in the display, press OK and search for the number. When the correct number appears, press Start. For more information, see Phone book dialing on page 19.

_" NOTE: One touch and speed dial locations must have been previously

programmed.

For more information, see Store a number in the phone book on

page 18.

Quick start 5

Receiveafax

Receive a fax

How faxes are received depends on how the Answer Mode/Receive Mode is set. For more information, see Set rings to answer on page 23.

FAX answer mode

The fax machine will answer the telephone, automatically detect fax tones, and receive a fax.

_ TIP: However, if you accidentally answer the telephone and hear fax tones,

press the Start button to receive the fax.

AUTO answer mode

In AUTO mode the telephone rings for a certain number of rings (see Set rings to

answer on page 23), then switches to FAX receiving. TEL answer mode

Ifthe answer Mode is set to TEL, you must manually receive faxes.

1. Answer the telephone.

2. If you hear fax tones, press the Start button.

3. Once you hear fax tones from both machines (this may take several seconds), you should hang up the telephone.

Make a copy

You can make multiple copies of a 15 page document.

Single copymdefault settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy twice.

Multiple copies or copies with options/settings

1. Turn the page face down and insert it into the document feeder.

2. Press Copy. Number of Copies then 01 [01-50] wilt display.

3. If you want more than one copy, use the phone pad to enter the number of copies.

4. Press Copy to start copying or press OK to go to the next option.

Zoom Rate then 97% will display.

5. Press _ I' to select the reduction or enlargement percentage you want (50-150).

6. Press Copy to start copying or press OK to go to the next option.

Print Order then Normal will display.

7. Press _ I' to select Reverse ifyOUwant the last page printed first.

Printing the copies in reverse order will cause the first page to be on top when the

copy is complete.

8. Pressing either Copy or OK will start copying.

6 Quick start

Make a telephone call

Use one of the following methods:

• Pick up the handset and dial the number.

• Press and hold a One Touch number. This turns on the speaker. When you are connected, pick up the handset. For more information, see One-touch dialing on page 19.

• Press the Speed Dial button, when Sea_ch _ nlaZ appears in the display, press OK and search for the number. When the correct number appears, press Start. This turns on the speaker. When you are connected, pick up the handset. For more information, see Phone book dialing on page 19.

_ NOTE: One touch and speed dial locations must have already been entered

before you can use them. For more information, see Store a number in the phone book on page 18.

Makeatelephonecall

Quick start 7

2 HP Fax basics

This chapter lists the basic features of your new HP Fax and introduces you to the

machine.

The HP Fax features The HP Fax offers the following features:

• 200 page fax memory

• 50 page paper tray

• 15 page document feeder

• Favorites capability: Scan the entire document into memory before sending (see page 25).

• 100 speed dialing locations (including10 One-Touch speed dials) (see page 18).

• Distinctive Ring (DRPD) capability: Multiple numbers on the same phone line that are differentiated by ring pattern (see page 26).

• Broadcasting: Send the same document to multiple destinations (see page 29).

• Fax forwarding: Forward documents to another fax machine (see page 31).

• Delayed fax: Send the document at a later time (see page 29).

• Send/Receive Polling: Retrieve a waiting fax or hold a fax to be picked up (see page 30).

• Caller ID (see page 24).

• Last 10 number redial (see page 37).

• Junk fax blocking (with Caller ID) (see page 24).

• Reports to help you manage your work (see page 34).

8 HP Fax basics

The HP 2140 Fax

Parts of the HP Fax

Figure 2-1 Front view

The HP 2140 Fax

1 Document support

2 Paper tray

3 Paper tray cover

4 Document guide

5 Document feeder

6 Handset

7 Paper guide

8 Paper support

Figure 2-2 Rear view

1 Power cord socket

2 Connect handset to the HANDSET port.

3 Connect telephone line to the LINE port.

HP Fax basics 9

TheHP2140Fax

Control Panel of HP Fax

Figure 2-3 Control panel of HP Fax

0 o

Label Icon Name and Description

1 Mode/Contrast:

When no document is loaded, pressing this button changes the Receive Mode. See Answer/receive mode on page 27.

When a document is loaded, pressing this button changes the contrast for faxing and copying.

2 Resolution: Improves the clarity of a document that you are faxing or copying.

3 Access Cartridge: Moves the print cartridge to the center so it can easily be

replaced.

4 Favorites: Enables you to store documents that are frequently faxed and send

them to selected fax numbers without the originals. Press Favorites repeatedly to save, delete, send or print the documents.

5 __ Menu: Displays the options available for your HP Fax.

ScrollNolume:

When you are entering numbers or text, moves the cursor to the digit or character to be edited.

When Menu has been pressed, displays the next and previous menu options. Referred to as the arrow keys in text and are designated by: < ) .

When no other button has been pressed, adjusts the ringer volume. If the handset is off hook, adjusts the handset volume. When Loudspeaker has been pressed, adjusts the speaker volume.

7 OK: Accepts the selection shown in the display.

8 _ Back: Allows you to return to the previous menu level.

10 HP Fax basics

(continued)

Label Icon

The HP 2140 Fax

Name and Description

Number keypad: Dials telephone and fax numbers and enters letters and symbols in text fields. The phone key pad is also used for one-touch dialing.

Symbols: [The 0 key]. Used to enter special characters when entering a name in a

text field.

Speed Dial: Stores and dials 100 telephone/fax numbers. Redial/Pause:

Automatically redials the last number or allows you to select one of the last 10 numbers to redial.

Adds a pause while entering a speed dial number.

Mute: Mutes the telephone during a telephone call.

Loudspeaker: Allows you to listen to the telephone while dialing without lifting the handset. Allows you to listen only. There is no speakerphone capability.

Cancel:

In a Menu, stops an operation and returns to Ready mode. When entering text or numbers:

Press once to backspace delete numbers or letters when editing. Hold down to delete entire field.

Press again after holding down to return to Ready mode.

Start: Starts a fax job.

Copy:

Press twice to copy a document with the default copy settings. Press once then set options. Press OK between options. Press Copy to copy

the document.

HP Fax basics 11

Themenus

The menus

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12 HP Fax basics

_ S _= z

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Overviewofmenuoptions

Overview of menu options

Your fax machine has settings that you can change. To find out how the options are currently set, print the System Data report (see Print reports on page 34).

To change these settings, see Navigate the menus on page 15.

The tables below shows the options for a menu in the left column and their setting choices in the right column.

BASIC FAX menu

Option Settings

Silent Hode You can turn off the machine sounds either manually or on a daily schedule (for

example, to turn off the sounds after work hours and overnight). The settings are: off, 0n-Always, and On-Daily. For more information, see Silent

mode on page 34.

Language There are 4 languages you can use for display and reports: English, French,

Spanish and Portuguese.

Sending Confirm A confirmation report shows whether the transmission was successful or not, how

many pages were sent, etc. ON: prints a confirmation report automatically each time you send a fax. OFF: never prints a confirmation report (You can print one manually

(see Print reports on page 34)). ERROR: prints only when an error occurs.

Note that this report can include the Image TCR (see Image TCR on page 26).

Paper Size A4, Letter and Legal are the paper sizes you can use to receive faxes and copy.

Auto Reduction When receiving a document as long as or longer than the paper loaded, the

machine can automatically reduce the data to fit your paper. If the fax machine cannot fit the data into one page with the feature enabled, the data is divided and

3rinted in actual size on two or more sheets. The settings are Onand off.

Discard Size If you turn the Automatic Reduction option off, you can set the fax machine

to discard any excess image at the bottom of the page when receiving a document as long as or longer than the paper loaded in your machine. If the incoming fax is out of the margin you have set, it will be printed on two sheets of paper.

The Discard Size can be 00 to 30 mm.

Rings To Answer

ECM Mode

You can select the number of rings before answering an incoming call. If you are using your machine as both a telephone and a fax machine (AUTO mode), we suggest you set the ring count to at least 4 to give you time to answer. The number of rings can be 2 to 7.

Error correction mode compensates for poor line quality and ensures accurate, error-free transmission with any other ECM-equipped facsimile machine. If the line quality is poor, transmission time may be increased when ECM is enabled. The settings are On and Off.

HP Fax basics 13

Overviewofmenuoptions (continued)

Option

Settings

Send From Memory

Caller ID

(This option is not available in all

countries/regions.)

Set Junk Fax No.

(This option is not available in all

countries/regions.)

Auto Journal

DRPD Mode

Resolution Sets the default resolution when copying and faxing.

Contrast Sets the default contrast when copying and faxing.

You can set your machine to scan a document into memory and then send the fax. The settings are On and off.

You can see the number of the person calling you. Before using this feature, Caller

ID service must be installed on your telephone line by the telephone company. The settings are On, On w/ Junk Fax, and Off. For more information, see Use Caller ID on page 24.

If you have Caller ID set to On w/ Junk Fax,yOUcan block faxes from particular numbers. You must have received a fax from that number to block it. Even though

/ou have added junk fax numbers, if you turned off the Caller ID option above, the

Junk Fax protection will be removed. The settings are Add and Delete.

The Auto Journal shows the specific information concerning transmission or reception activities, the time and date of most recent 40 transmissions or receptions. The settings are On and Off.

Distinctive ring (DRPD--distinctive ring pattern detection) is a service provided by some telephone companies that assigns two phone numbers to one phone line,

each of which makes your phone ring differently. If you subscribe to this service, you can program your machine to learn one phone number and distinctive ring for

incoming faxes. For more information, see Distinctive ring (DRPD} on page 26.

The settings are: Standard, Fine, and Superfine. For more information, see Set document resolution and contrast for a single copy on page 21.

The settings are: Normal, Lighten, Photo, and Darken. For more information, see Set document resolution and contrast for a single copy on page 21.

Tmage TCR Image TCR prints a sending confirm page with a miniature image of the first page

of the fax. The settings are Onand off. For more information, see Image TCR on page 26.

Dial Mode Set the dialing mode to the type of the exchange to which you are connected: Tone (This option is not or Pulse.

available in all countries/regions.)

ADVANCED FAX menu

Option Settings

Set Broadcasting Allows you to send a fax to several fax numbers at once.

Set Delayed Fax Allows you to set up a fax to be sent at any time in the next 24 hours.

Set Polling Send Allows you to set up a fax to be polled by another machine.

14 HP Fax basics

(continued)

Option Settings CancelSchedule Cancelsall scheduled faxes.

Set Fax Forward Allows you toforward incomingfaxes to another fax number.

TOOLS menu

Option Settings

Clean Cartridge Cleans the printcartridge to improve printquality.

Align Cartridge Aligns the print cartridge to improve printquality.

View Ink Level Allows you to see the estimated level of ink remaining in the cartridge.

Adjust Scanner Useonly if you havedropped the fax machine.

Self Test Printsa self test to allowyou totroubleshoot problems.

Loudspeaker

You do not need to pick up the handset to make a phone call. When dialing, just press the Loudspeaker button and enter the numbers. When your party answers, pick up the handset to talk to them. This feature is especially useful for checking voicemail

messages.

Loudspeaker

_F NOTE: Your HP Fax does not have speakerphone capabilities. The loudspeaker

enables you to hear calls but you must speak using the handset.

Q'.'-TIP: If you want to share the conversation with somebody beside

the handset and press Loudspeaker. The line is still connected and everybody can listen to the conversation.

While you are using Loudspeaker, do not place the handset beside the speaker, as this may result in noise interference.

Navigate the menus

Ready mode

Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display the date, time, and answer mode. For example, OCT-05 14:23 FAX.

Menu buttons

Use the Menu buttons to navigate the menu items.

pick

you,

HP Fax basics 15

Enterdates,times,text,andtelephonenumbers

1 PresstheMenubuttontoaccessthemenusystem.

2 Usethe< ) buttons to scroll through the options on a particular level.

3 Press OK to select a particular menu option.

4 Press Cancel to return to Ready mode.

Example To change the default Resolution setting to Fine, you would take the

following steps.

1. Press the Menu button repeatedly until BASIC £AX displays.

2. Press OK.

Silent Mode will display.

3. Use the < I' to scroll until Resolution displays.

4. Press OK.

Standard will display.

5. Use the < I' to scroll until £1ne displays.

6. Press OK.

7. Press Cancel to return to Ready mode.

Enter dates, times, text, and telephone numbers

Use these buttons when menu items ask you to enter dates, time or text.

• If the date format seems unfamiliar, check that you selected the correct one for your country when setting up your HP Fax (see Set the date and time on page 33).

• Some items on the display will show up with the blinking cursor under the item to change. Simply press the key for the new character or number or use the < I, to

move to the one you want to change.

• To enter a pause in a telephone number, press Redial/Pause. A P will appear in the display. Press the button multiple times for a longer pause.

• When entering text, press the phone pad button repeatedly to scroll through the characters. Use the following table for reference.

16 HP Fax basics

Most text fields

The letters and numbers scroll as shown next to each button for text fields such as the phone book. Press the 2 to display an A and press I, for the cursor to advance

before pressing 3 to select D. If yOUwant a B, press 2 twice in rapid succession.

Table 2-1 Keys to enter text and numbers

Enter dates, times, text, and telephone numbers

Key Produces

1 "space" 1

2 ABC2

3 DEF3

4 GHI4

5 JKL5

Key Produces

6 MNO6

7 PQRS7

8 UV8

9 WXYZ9

0 +-, .'/*#&0

For example, to enter 'Jacque & Baja,lnc.' follow these steps.

Press Result

_, _, ) , _, _, _)_), _ 'JACQUE' will display.

O Entersa space.

000000000 '&' will display.

O Entersa space.

_, ) , _, _, _ 'BAJA' will display.

000 ' ' will display.

OO0, (_(_, _ 'ZNC' will display 0000 ' ' will display.

HP Fax basics 17

Speed dialing

Fax header telephone number

For most telephone numbers you can only enter the numbers (for example,

1234567890). For the fax header that prints on all your faxes (see Set the fax header information on page 34), you can enter some punctuation in the number.

To punctuate the telephone number in the fax header, use these keys. Table 2-2 Keys to punctuate the fax header telephone number

Key Produces

# "space"

* +

For example, to enter '+123 456 7890' follow these steps.

Press Result

* '+' will display.

O, O, O '123' will display.

# Enters a space.

O, _, (_ '456' will display.

# Enters a space.

_, Q, O, O '7890' will display.

Speed dialing

Your HP Fax has a built-in phone book that allows you to enter up to 100 names and numbers for faxing or telephone use. Once entered, you can dial the number by any of

these methods.

• One-Touch (first 10 numbers)

• Searching the phone book through the Speed Dial button

All numbers must be stored in the phone book before use.

Store a number in the phone book

Once in the phone book these numbers can be dialed using one touch buttons, or by searching the phone book through the Speed Dial button.

1. Press Speed Dial button repeatedly until New & Edit appears and press OK. The display shows Speed [ 00-99] >##.

2. Enter a two-digit number and press OK. Numbers from 00 to 09 wilt be used for One-Touch dialing.

3. Enter the telephone/fax number you want to store (up to 40 digits) and press OK.

18 HP Fax basics

• If you want a pause between numbers (for example, when entering an access code where you need to wait for a second dial tone), press Redial/Pause. A P appears in the display. For a longer pause, simply press Redial/Pause again.

• If you make a mistake while entering a number, use < I, to move the cursor under the digit, then enter the correct digit.

• Cancel wJtlbackspace delete in the field.

• Holding down Cancel wilt clear the whole field.

Enter the name (up to 20 characters) and press OK.

If you do not want a name, just skip this step by pressing OK.

i'9,'-TIP: If you have subscribed to a Caller ID service, we recommend that you enter

a name.

5. Press Cancel to exit.

Print the phone book

1. Press Menu repeatedly until REPORTSappears and press OK.

2. Press < I, until PhonebooZ displays and press OK.

Dial from the phone book

Dialing works the same for both faxes and telephone calls. If a document is loaded in

the document feeder, the HP Fax sends the fax.

Speeddialing

One-touch dialing

• Press and hold the number (0 through 9) on the phone pad. You can refer to the number assigned to each code by printing the phone book.

See Print the phone book on page 19.

Phone book dialing

You can search the entire phone book to find the number you want to dial.

Search sequentially through the phone book

1. Press Speed Dial button once and when Search & Dial appears, press OK.

2. Press < I, to move upward or downward through the directory until you find the number you want.

3. When the number you want appears in the display, press Start to dial.

Search for a particular first letter

1. Press Speed Dial button once and when Search & Dial appears, press OK.

2. Press the phone pad button labelled with the letter you want to find.

• For example, if you want to find the name 'NEW YORK', press the 6 button,

which is labelled with 'MNO'.

• The machine finds the closest entry.

• Ifthe machine cannot find a name that begins with the given letter, the machine

shows the message Not Found.

When the name and number you want appears in the display, press Start.

HP Fax basics 19

Papertypesandsizes

Paper types and sizes

The HP Fax is designed to work optimally with plain paper (cotton bond: 20 lb., 75 g/m 2) in the following sizes: A4, Letter, and Legal.

_,'- TIP: Some papers have a side that's been conditioned for printing. The print side

is usually indicated on the paper's packaging. Always load with the print side

facing you.

You can load up to 50 sheets of paper in the paper tray. Satisfactory print and receive quality can be obtained with many types of plain paper. Since the quality of plain paper varies widely, test the print quality before buying large quantities of paper. Your machine uses a variety of papers including:

• Copier paper

• Bond paper

• Dual-purpose paper Because all paper varies in physical characteristics, you can receive mixed results

from different packages of paper even though the packages contain the same type of paper. If you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper.

Do not use the following types of paper with your machine:

• Continuous form feed paper

• Synthetic paper (Tyvek ®, etc.)

• Thermal paper

• Multi-sheet forms and documents

• Chemically treated paper (pressure-sensitive paper, carbon-coated paper, etc.)

• Coated (glossy, photo, etc.)

• Papers with raised, embossed lettering

Document types and sizes

The following document size is acceptable when you send a fax.

• The minimum document size is 148 mm (5.8 in.) wide by 128 mm (5 in.) long.

• The maximum size is216 mm (8.5 in.) wide by 356 mm (14 in.) long. Follow these tips to ensure worry-flee faxing.

• Be sure that your document is dry and free of staples, paper clips, and other

foreign objects.

• If you are sending more than one sheet, make sure the bottom sheet enters first.

Insert the sheets with a slight push to ensure smooth feeding.

• For multiple sheets, all pages of the document must be the same size and paper

type.

20 HP Fax basics

Setdocumentresolutionandcontrastforasinglecopy

• If you are loading pages that are unusually thick or thin, feed one sheet at a time. Ifthe document does not feed correctly, open the control panel, remove the

document, and try loading it again.

• For more information on what kind of paper you can use for documents,

see Acceptable documents on page 52.

DO NOT try to send documents that are:

• wet

• covered with wet ink or paste

• wrinkled, curled, or folded

• too thin (tess than 0.07 mm (0.18 in.) thick--onionskin, airmail paper, etc.)

• too thick (more than 0.15 mm (0.38 in.) thick--index cards, file folders)

• chemically processed (pressure-sensitive paper, carbon-coated paper, etc.)

• coated (glossy, etc.)

• too small or short (such as a label, voucher, etc.)

• made of cloth or metal

To send these documents, use an office copier to make a photocopy first, and then send the copy.

Set document resolution and contrast for a single copy

Document resolution and contrast are set in the same manner for both faxes and

copies. For most faxes and copies, default settings will work well.

If you need to send/copy a document with unusual contrast characteristics, including images/embedded pictures, you can adjust the resolution and contrast for that

document using the control panel buttons.

_,'- TIP: You can also change the default settings for all documents using the menu.

See BASIC FAX menu on page 13.

We recommend you use documents with a high contrast, such as, documents printed using a high quality printer, felt tip pen, black ink, or typewriter. The paper should be white or very light, and of normal weight, not cardboard or onionskin.

Blue lines on a ruled pad don't fax welt. For more information on the types of paper you

can use for documents, see Document types and sizes on page 20.

_ NOTE: You must set the resolution and contrast before dialing the number.

Turn the page face down and insert it into the document feeder. For more

information, see Load documents to fax or copy on page 5.

Press Resolution repeatedly to select the option you want:

• STANDARDworks well for printed or typewritten originals with normal-sized

characters.

• £INE is good for documents containing a lot of detail.

HP Fax basics 21

Adjustvolume

• SUPER £1NE works well for documents containing extremely fine detail;

for example, a map or engineering drawing. SUPER£INE only works if the remote machine also has the suP_.R £TN_. feature.

_P NOTE: SUPER FINE mode is not used when sending documents scanned into

memory (i.e., Broadcasting and Delayed Fax). If you are sending document using one of these methods, SUPER FINE will be changed back to FINE even though you selected SUPER FINE.

3. Press Mode/Contrast repeatedly to select the option you want:

• NOmVA<is used for normal handwritten, typed, or printed documents.

• T,TG_TENis used with very dark print.

• hARKEN is used with light print or faint pencil markings.

• P_OTO is used when faxing images/embedded pictures or other documents containing color or gray shades. When Photo is chosen, the resolution is automatically set to £INE.

4. Dial the number and press Start or press Copy. When sending/copying is finished, resolution/contrast automatically returns to default.

Adjust volume

You can adjust the volume level for both the ringer and the speaker.

Ringer volume

• Press _ I, when the fax is in Ready mode to adjust the volume of the ringer. Whenever you press the button, it will increase or decrease the volume.

_ NOTE: The volume 0 indicates that the machine will not ring when a call is

received.

Speaker volume

1. Press Loudspeaker.

2. Then press < I, to adjust the volume of the speaker.

Automatic fax redial

When you send a fax, if the number you have dialed is busy or there is no answer, the machine wilt automatically redial the number every three minutes up to two times.

If you wish to manually redial the number immediately, press Start after the display

shows To redial now, press Start.

Or,press Cancel to stop redialing and the machine returns to Ready mode.

22 HP Fax basics

3 Additional features

This chapter contains information on additional features you may want to set or change for your HP Fax.

• Rings to answer: Sets the number of rings before the HP Fax answers the phone.

• Caller ID: If you subscribe to Caller ID through your local phone company, you can use it with your HP Fax.

• Block Junk Faxes: In conjunction with Caller ID, you can block certain numbers from sending you a fax.

• Favorites

• Image TCR

• Distinctive Ring

• Answer/Receive mode: Determines how the HP Fax responds to incoming calls.

1 The "arrow buttons" locatedatthe left and right of OK button on the control panel are

designated by _ _ inthe instructions.

Set rings to answer

You can select the number of rings that will occur before the fax answers an incoming call.

NOTE: If you are using your machine as both a telephone and a fax machine,

we suggest you set the ring count to at least 4 to give you time to answer.

Press Menu repeatedly until BASIC FAX displays and press OK.

Press < _, until Rings to Answer displays and press OK.

Enter the number of rings you want (2-7) and press OK. The HP Fax rings the set number of times and then answers. Itthen produces a different sounding ring to alert you to which type of call is incoming.

• The additional ring may occur once for a fax call

• The additional ring occurs 5 times for a voice call.

Additional features 23

UseCallerID

Use Caller ID

Many countries have the Caller ID system that enables the receiver to view the numbers or names of callers. Once you have subscribed to Caller ID services through your local phone company, your machine can display caller information.

_ NOTE: This option is not available in all countries/regions.

Turn Caller ID on

1. Press Menu repeatedly until BASIC FAX displays and press OK.

2. Use the _ I' to scroll to Caller zn and press OK.

3. Use the _ I, to scroll to the desired option and press OK.

• On: Activates the Caller ID feature.

• On w/ Junk £ax: Activates Caller ID and ignores any fax registered as a junk fax (Block junk fax numbers on page 24).

• off: Deactivates the Caller ID feature.

See who called with Caller ID

This function allows you to see who has called. You cannot dial these numbers.

1. Hold RediallPause for about two seconds.

2. Press _ I, until Call÷= Tn displays and press OK.

3. Scroll through the numbers by pressing _ I, .

Print a list of Caller ID numbers

1. Press Menu repeatedly until REPORTSdisplays and press OK.

2. Press _ I' until Call÷= Tn displays and press OK.

Block junk fax numbers

Ifyou subscribe to Caller ID through your local phone company, you can block future faxes from numbers on the Caller ID List. Before using this feature, you must set the Caller ID option to on w/ Junk £ax (see Use Caller ID on page 24).

_ NOTE: This option is not available in all countries/regions.

Add a junk fax number

1. Press Menu repeatedly until BASIC FAX appears and press OK.

2. Press _ I, until Set Junk £ax No, displays and press OK.

3. Press _ I' until Add displays and press OK. The machine shows the first Caller ID number.

4. Press _ I, to find the Caller ID number you want to register as a junk fax and

press OK.

You can enter up to 20 numbers. Numbers which have already been entered as ajunk number are marked by * at the end of the display.

24 Additional features

Delete a number

1. Press Menu repeatedly until BASIC FAX appears and press OK.

2. Press _ I, until Set Junk Fax No, displays and press OK.

3. Press _ I' until Delete displays and press OK. The machine shows the first junk number.

4. Press _ I, to scroll to the junk fax number you want to delete and press OK.

Favorites

Favorites enables you to store documents that are frequently faxed and send them to

selected fax numbers without the originals.

NOTE: When you use this feature, PHOTOcontrast and SUPER FINE resolution

are not supported.

Save a document

1. Load the documents face down in the document feeder.

2. Press Favorites repeatedly until save appears and press OK.

3. Enter the document ID name (up to 15 characters) by using the number keypad.

4. Press OK. The document will be scanned into memory.

Exceeded Job Memory message appears when you try to save more than five Favorites.

Favorites

Delete a document

1. Press Favorites repeatedly until Delete appears and press OK.

2. Press _ I, and then OK to select one or all documents. If you select one document, press _ I, and when the correct document ID isdisplayed, press OK.

3. Select Y and press OK when the machine asks if you are sure.

Send a document

1. Press

Press _ I, to scroll to the document you want to send and press OK.

Enter the fax number.

Press OK when the correct number is displayed. If you have more destinations, select Y and press OK when asked Another? Y/N

and repeat from step 3.

Print a document

1. Press Favorites repeatedly until Print appears and press OK.

2. Press _ I, and then OK to select one or all documents. If you select one document, press _ I, and when the correct document ID is displayed, press OK.

Favorites repeatedly until Send appears and press OK.

Additional features 25

ImageTCR

Image TCR

Image TCR (Transmission Confirmation Report) is a valuable tool for keeping records of faxes you send. It prints a Sending Confirm page with a miniaturized image of the first page of the fax on it. See the following example.

Sending Confirm

Date : SE£-15-2002 SUN 11:25 Name : PAT Tel. : 1234567890

Phone : 987654321 Pages i/i

Start Time : 09-15 11:24 Elapsed Time : 00'3g"

Mod : ECM Result : Ok

First page of recent document transmitted,,,

To use image TCR, you must set these Menu options to On: Image TCR and Sending Confirm. Follow these instructions to set the menu options:

1. Press the Menu button repeatedly until BASIC FAX displays and press OK.

2. Use the _ I' buttons to scroll to Sending Confirm and press OK.

3. Use the _ I' buttons to select On and press OK.

4. Use the _ I' buttons to scroll to Image TCR and press OK.

5. Use the _ I' buttons to select On and press OK.

6. Press Cancel to return to Ready mode.

_2/ NOTE: Image TCR is unavailable if the resolution is set to Super Fine.

Distinctive ring (DRPD)

Distinctive ring or distinctive ring pattern detection (DRPD) is a service offered by some telephone companies. When you subscribe to this service through your local phone company, you have different ring patterns; such as double ring and triple ring, that allow you to have different telephone numbers on one physical line. Your HP Fax works with distinctive ring service.

Use Distinctive Ring to set your HP Fax to answer one of your phone numbers as a fax only line. The phone number (ring pattern) that you teach the HP Fax wilt be answered

as if the machine is in FAX mode. All other numbers on the same line will be answered

if they are in AUTO mode.

26 Additional features

If you have this service follow both of these instructions in this order to set it up and

use it.

Step lmTeach the HP Fax the ring pattern

The HP Fax will learn the ring pattern when you call it from another telephone or fax

machine.

1. Be ready to call the fax machine.

2. Press Menu repeatedly until BASIC FAX displays and press OK.

3. Use _ I' to scroll through the options until DRPD Mode displays and press OK.

Call this fax from another fax machine... Waiting Ring...

wilt display.

4. Call the HP Fax. DRPDOK wilt display when the pattern has been learned and the HP Fax will return

to Ready mode.

Step 2reSet up distinctive ring (DRPD) answer mode

Once you have activated distinctive ring, it becomes one of the answering modes you can select by pressing the Mode/Contrast button.

• Press Mode/Contrast repeatedly until DRPDMode appears in the display.

• In Ready mode, DRPD appears in the right hand corner of the display.

• Now, the HP Fax wilt manage calls and faxes as if itwere set to AUTO mode

(AUTO mode on page 28)

Answer/receivemode

"@_TIP: Distinctive ring must be set up again if you reassign your fax number

or connect the machine to another telephone line. Once set up again (that

is, the fax machine has learned the ring pattern and the answering mode is correctly set), you should test the fax machine by calling the fax number and another number on the same line. The machine should respond appropriately to a call placed to the fax number with fax tones, and to a normal telephone call with the expected ring pattern.

Answer/receive mode

How the product receives faxes depends on the answer/receive mode you chose when you set up the product. You can send faxes in any answer/receive mode. The answer/ receive mode setting determines how the device answers the incoming call.

How are you going to use your HP Fax? Read about...

• Fax machine with few or no voice calls. FAX mode

• Telephone and fax machine. AUTO mode

• Using Distinctive Ring (DRPD) service to See Distinctive ring (DRPD) on set up a separate telephone number for page 26. your fax on the same physical line as your

other numbers.

Additional features 27

Answer/receivemode

(continued)

HowareyougoingtouseyourHPFax? Readabout...

• Telephonewithfewornofaxcalls. TELmode

• When no document is loaded, press the Mode/Contrast button until the desired option displays.

FAX mode

AUTO mode

TEL mode

• In Ready mode, FAX appears in the right hand corner of the display.

• When you get a call, the machine answers and receives the fax automatically. When reception is complete, the machine returns to

Ready mode.

• If you want to change the number of rings before it answers, see Set rings to answer on page 23.

• In Ready mode, AUTO appears in the right hand corner of the display.

• When a call comes in, the machine answers it. If a fax is being sent, the device receives the fax. If the machine does not sense a fax

signal, it will ring 5 times in a different tone to tell you it may be a

regular telephone call. If you do not pick up the handset it will try

again to receive a fax after several more rings.

• If you want to change the number of rings before it answers, see Set rings to answer on page 23.

• In Ready mode, TEL appears in the right hand corner of the display.

• Automatic fax reception is turned off. You can receive a fax only by

lifting the handset and pressing Start.

28 Additional features

Advanced faxing

In this chapter, you will learn how to use the advanced fax features of your machine.

1 The "arrow buttons" located at the left and right of OK button on the control panel are

designated by _ _ in the instructions.

Broadcasting

With Broadcasting you can have your HP Fax send your fax up to 20 fax numbers at once. The documents are automatically erased from memory when Broadcasting is

finished.

1. Turn the document face down and feed it into the machine.

2. Press Menu repeated until ADVANCED£AX displays and press OK.

3. Select Set Broadcastincj by pressing 4 _, and press OK.

4. Enter the fax number.

_ TIP: One touch buttons do not work with this Broadcasting function.

• You can enter 20 fax numbers into one job.

5. Press OK when the correct number appears in the display.

• If you have more destinations, select ¥ by using 4 I, and press OK when

• If you have finished entering all the numbers, answer N and press OK.

The document will be scanned into memory before transmission.

asked Another? Y/N and repeat steps from 4.

Delayed fax

You can set your machine to send a fax any time in the next 24 hours. For example, it

is usually cheaper to send a fax at night because telephone rates are lower than they

are during the day. To cancel a scheduled fax, see To cancel the scheduled job on page 31.

1. Turn the document face down and feed it into the machine.

2. Press Menu repeatedly until ADVANCED£AX appears and press OK.

3. Select set DeZayed Fax by pressing 4 _, and press OK.

4. Enter the fax number.

"_ TIP: One touch buttons do not work with Delayed Fax.

• You can enter 20 fax numbers into one job.

Advanced faxing 29

Polling

5. Press OK when the number appears in the display.

• If you have more destinations, select Y by using 4 _,and press OK when asked Another? Y/N and repeat steps from 4.

• If you have finished entering all the numbers, answer N and press OK.

6. Enter the name if you want to name the transmission. If not, skip this step.

7. Press OK.

8. Enter the time (in the next 24 hours) for the transmission to start.

9. Press OK when the time appears correctly in the display.

The document will be scanned into memory before transmission and be sent at the programmed time.

Polling

Polling enables you to set up a document so it can be retrieved at a later time. For example, you can place the document in your machine, and the other party can

retrieve it when they are in the office or when their calling rates are lower.

Setting send polling

You can program your fax machine to send a document when it is requested by a remote fax machine.

_P NOTE: Your HP Fax allows you to set one poll job at a time and it can be

retrieved once.

Turn the document face down and feed it into the machine.

Press Menu repeatedly until ADVANCEDFAX appears and press OK.

Select get PoZZing Send by pressing 4 ) and press OK.

Poll Code [0000] wittdisplay.

Enter the poll code you want to use for this document and press OK.

• The poll code is preset to 0000, which means that the receiver does not need

• The poll code is not static. You enter a new one for each document.

• The poll code is used to prevent your document from being retrieved by an

• Your machine starts scanning the document(s) into memory and shows

• When it is polled, the page in memory wilt be deleted automatically. To cancel

30 Advanced faxing

to enter a poll code to receive the document.

unauthorized caller.

POLLING SEND in the display. If the answer mode was TEL, the machine

changes it to FAX mode automatically.

Send Polling, see To cancel the scheduled job on page 31.

Polling another fax to receive

You can dial another fax machine that has a document waiting and request it to be sent to your fax machine.

1. Dial the telephone number of the remote machine that is ready to be polled.

_ TIP: One touch buttons do not work in this area.

2. Press Menuwhen you heara fax tone from the remote machine. The displayshows To poll documentspress Start.

3. Press Start.

4. Enterthe other fax's Poll Codeto retrieve the document, and press OK.

_ NOTE: If the other fax machine does not have a poll code, enter 0000.

The HP Fax receives and prints the polled document.

_F NOTE: Not all fax machines have polling capability, and polling

incompatibility sometimes occurs between fax machines made by different manufacturers.

To cancel the scheduled job

All scheduled jobs remain in memory after they have been set. To make more memory available, cancel unnecessary scheduled jobs.

To cancel the scheduled job

1. Press Menu repeatedly ADVANCEDFAX appears and press OK.

2. Select Cancel Schedule by pressing 4 _, and press OK.

3. Select the scheduled job you want to cancel by pressing 4 _.

4. Press OK to cancel the selected schedule.

Forward faxes

While you are away from your home or office, you do not have to miss important faxes. Your machine can forward any faxes it receives to a fax machine at your current location, and if you choose, it can print a copy for you to review when you get back

as well. A Sending Confirm report will print for every fax that is forwarded.

1. Press Menu repeatedly until ADVANCEDFAX appears and press OK.

2. Select Set Fax Forward by pressing 4 l, and press OK.

3. Use 4 _, to select the option you want and press OK.

• off: disables fax forwarding

• Forward: forwards a fax to your new location

• Forward & Print: prints a fax and also forwards it to your new location

4. If you selected Forward or Forward & Print, Tel: will display. a. Enter the fax number and press OK.

Advanced faxing 31

Forwardfaxes

Start Date&Time will display.

b. Press OK.

The current date and time will display.

¢. Enter the start time and press OK.

End Date&Time will display.

d. Press OK. e. Enter the end time and press OK.

• The machine returns to Ready mode and £WDwilt appear in the display at the start time and every fax will be forwarded to your new location till the

end time.

• During forwarding time, the answer mode temporarily changes to FAX.

32 Advanced faxing

5 Feature reference

This chapter contains instructions for other features of the HP Fax that you may want to use from time to time.

1 The "arrow buttons" located at the left and right of OK button on the control panel are

designated by 4 I, in the instructions.

Set the date and time

The current date and time are shown in the display when the machine is on and ready for use (Ready mode). The date and time will be printed on all faxes you send.

1. Press Menu.

2. Press 4 I, to choose SET DATE & TIME and press OK.

3. Press OK when the display shows Date Format.

4. Press 4 I, to select either Europe (day monthyear) or USA (month day year) and press OK.

5. Press OK when the display shows Date & Time.

6. Use the keypad to enter the date and time. You can move the cursor by pressing 4 I,. Enter the hour in 24-hour format.

7. Press OK.

Turn on and off sounds

You can turn on and off the sounds the HP Fax makes.

WakeUp sounds

WakeUp soundwill ring ata specific timeset even when Silent Modeisenabled.

1. Press Menu repeatedly until SET UP SOlD appears and press OK.

2. WakeUp Sound wilt display. Press OK.

3. Select On and enter the time you want the HP Fax to ring. Press OK. Select off to turn off WakeUp Sound. Press OK.

Alarm sounds

Alarm sounds includethe fax tones and beeps.

1. Press Menu repeatedly until SET UP SOUNDappears and press OK.

2. Press 4 I, to select AZarm Sound and press OK.

3. Select On or off and press OK.

Feature reference 33

Setthefaxheaderinformation

Key sounds

The Keysounds are the beeps the keys make.

1. Press Menu repeatedly until SET UP SOUNDappears and press OK.

2. Press < ) to select Key Sounds and press OK.

3. Select On or off and press OK.

Silent mode

You can turn the sounds of the HP Fax (including ringing) on and off using the control panel button. You can also set all sounds to turn off on a daily schedule; for example, turn all the sounds off between 8 pm and 8 am.

1. Press Menu repeatedly until BASIC £AX appears and press OK.

2. Silent Mode will display. Press OK.

3. Select On-DaiZy and press OK. £rom: 00h To : 23h will display.

4. Enter a start time and an end time and press OK.

Set the fax header information

This information is required by taw in many countries. The fax header prints your name and fax number on the top of every fax you send.

1. Press Menu repeatedly until < _, SET £AX HEADERdisplays and press OK.

2. Press OK when the display shows Fax Number.

3. Enter the fax number to which your machine is connected.

• You can enter up to 20 digits, and include special characters (space, plus sign,

etc). For more information, see Fax header telephone number on page 18.

• To enter a space, press # once.

• To enter a plus sign +, press *

• If you enter a wrong number, use < _, to move to the number and correct it.

4. Press OK when finished.

5. Press OK when the display shows Fax Name.

6. Enter the fax name (up to 40 characters) by using the number keypad.

• You can include special characters (space, plus sign, etc.). For more

information, see Enter dates, times, text, and telephone numbers on

page 16.

7. Press OK when the name in the display is correct.

Print reports

Your fax machine can print many reports for your use.

Automatic reports

These reports print automatically.

34 Feature reference

Report name Content

Multi-Communication This report prints automatically if you have faxed documents to more

Power Fail Report If you have a scheduled job (such as, delayed fax and send poll) and

Reports you can print

You can print these reports whenever you need to. Some of these reports can be set to print automatically also.

1. Press Menu repeatedly until REPORTS appears and press OK.

2. Choose the report you want by using 4 l,.

3. Press OK when the desired report isdisplayed.

4. The selected report will be printed. The available reports are shown below:

Report name Content

Help List This report covers the machine's basic functions and commands. It

Sent Journal

Received Journal

Phonebook

Printreports

than one location by using Broadcasting.

there is a power failure, this report is printed automatically when power is restored.

can also be used as a quick reference guide.

These reports show information concerning the transmission and reception activities. They can be printed on command. Or if the machine is set to do so, they will automatically print after every 40 transmissions or receptions. For more information, see Auto

rournal under the "BASIC FAX menu" on page 13.

This report shows all of the numbers currently stored in the fax machine's memory as One-Touch Dial and Speed Dial.

Sending Confirm

Schedule Inform This report shows the document currently stored for Delayed FAX and

System Data This report shows the current settings of your HP Fax. After you have

Caller ID If Caller ID is turned on, this report shows the most recent 30 callers

Junk Fax This report shows the telephone numbers that are marked as a junk

Print Fax Your machine stores fax data into memory as far as the memory is

This report shows the fax number, the number of pages, elapsed time of the operation, the communication mode, and the communication results. To set up your machine to automatically print, see Sending Confirm under the "BASIC FAX menu" on page 13.

Send Polling along with the fax number, starting time and type of scheduled event.

changed any setting, print this report to check your changes.

who have called your machine. The report will be empty if you don't

have Caller ID turned on.

fax to be blocked.

available and lets you print it at later time. For more information, see Reprinting faxes on page 36.

Feature reference 35

Reprintingfaxes

Reprinting faxes

You may sometimes need to reprint a received fax. Your machine stores the most recently received faxes in memory (approximately 200 pages). As this memory is filled, old faxes that have been printed will be erased to make room for new faxes.

_* NOTE: Unplugging the fax machine power cord and plugging it back in again

clears the memory including all unprinted or unsent faxes. A power outage also clears the fax machine memory.

1. Press Menu repeatedly until REPORTS appears and press OK.

2. Press 4 _, to choose Print £ax and press OK.

• If there are only old faxes, the machine wilt automatically print all of them and

return to Ready mode without moving to the next step.

• If there are no faxes in memory, the machine will inform you by displaying

Memory Empty.

• If there are both old faxes and unprinted faxes in memory, the machine will go

to step 3.

3. Select between Print New Fax or Reprint Old Fax and press OK.

• Print New £ax: The machine prints all new faxes which have never been

printed.

• Reprint Old Fax: The machine prints all faxes regardless of new or old.

Clearing memory

You can selectively clear information stored in your machine's memory.

1. Press Menu repeatedly until MEMORY CLEAR appears, and press OK. The display shows the type of information you can clear from memory.

2. Select what you want to delete by pressing 4 _, and press OK.

3. Select Y and press OK when the machine asks if you are sure. The types of information you can clear are:

Item It will

Fax Header Delete the name and phone number from your fax header

Dial/Schedule Clear the stored numbers in the phone book. In addition, all

Journal Clear all records of transmissions and receptions.

Factory Default Return all settings to factory defaults.

information.

the scheduled jobs are also cancelled.

36 Feature reference

Loudspeaker

messages.

_ NOTE: Your HP Fax does not have speakerphone capabilities. The loudspeaker

enables you to hear calls but you must speak using the handset.

_ TIP: If you want to share the conversation with somebody beside you, pick up

the handset and press Loudspeaker. The line is still connected and everybody can listen to the conversation.

While you are using Loudspeaker, do not place the handset beside the speaker, as this may result in noise interference.

Loudspeaker

Redial

a number in memory

These steps allow you to dial one of the last 10 numbers called that is in memory.

1. Hold Redial/Pause for about two seconds.

2. Press 4 _, until Recent Numbers displays and press OK.

3. Press 4 _, to find the number you want to dial.

4. Press Start when the correct number appears. If a document is loaded, the machine automatically begins to send.

Feature reference 37

6 Care and maintenance

This chapter contains information about changing print cartridges, maintaining your HP

Fax, the menu settings, error messages, and troubleshooting.

Print cartridge information

The print cartridge life is very sensitive to the content of received faxes or copies you

make. To increase its life, we recommend you follow the instructions below:

• Always use the HP 701 (CC635A) black inkjet print cartridge.

_ NOTE: Your HP Fax was shipped with a starter ink cartridge. Replace the

starter cartridge when it runs out of ink with the HP 701 cartridge.

• DO NOT unpack the cartridge until you are ready to use it.

• Store it in the same environment as the fax machine.

• If you have unpacked the cartridge but are not using it, store it in an airtight plastic bag.

• DO NOT leave it exposed for an extended period.

• DO NOT refill the cartridge. The warranty will not cover damage caused by using refilled cartridges.

View ink level

When using the 17ml print cartridge, your machine allows you to check the amount of

ink remaining. To view the current ink level:

Press Menu repeatedly until TOOLS appears and press OK.

Scroll to View Ink LeveZ by pressing 4 _, and press OK. The machine displays a fractional number. For examples, 1/8 means that ink is

low and you need to replace the cartridge. 8/8 means that a new cartridge is

installed.

_F NOTE: Ifthe print cartridges were used before being installed in the HP Fax,

the estimated ink levels may be inaccurate or unavailable.

_F NOTE: If the HP Fax is tow on ink (ink level is 1/8), new faxes that come in

will not be printed. They wilt be stored in memory. You must manually print the faxes from memory (see Reprinting faxes on page 36) until you replace the

ink cartridge (see Replace the print cartridge on page 39).

i_i TIP: If memory become full before the print cartridge is replaced, the HP Fax

will stop answering the phone. Be sure to print the faxes out of memory regularly ifyou do not immediately replace the ink cartridge.

38 Care and maintenance

Print the self test

When you want to test if the machine is working correctly, you can check it by printing the self test.

Press Menu repeatedly until TOOLS appears and press OK.

Scroll to Self Test by pressing < _, and press OK. The machine runs self test and prints a report which shows the current status of the

machine.

Replace the print cartridge

When you notice that the print becomes light or ink low or when install new ink cartridge appears in the display, replace the print cartridge. The part number for replacement cartridges is HP 701.

1. Press the Access Cartridge button on the control panel.

Printtheselftest

1 Access Cartridge

The cartridge carrier moves to the install position.

Open the control panel and cartridge compartment cover (it will click and remain open).

1 Control panel

2 Cartridge compartment cover

Care and maintenance 39

Replacethe print cartridge

3. Push the cartridge down and remove it.

4. Take out a new cartridge from its packaging and carefully remove the tape covering the printhead.

Hold the cartridge by the colored top or black areas only. Do not touch the copper

area.

5. To toad the cartridge insert the cartridge as shown below. When the cartridge is pushed to the back of the cartridge carrier, push the top of the cartridge until it clicks into place.

If the cartridge moves loosely in the carrier, it has not clicked into place. Repeat

this step.

Close the cartridge compartment cover and control panel.

Press Start.

Press 1 for new cartridge, or 2 for the old one.

• When you put in a new cartridge, you must choose l:New

• When you put in a used cartridge, choose 2:Used. This helps you to check the

correct amount of ink you have left.

_'[- TIP: If you mix up several used cartridges, it is not possible to check the

correct amount of remaining ink. Once you have put in a new cartridge, use it until it is completely exhausted.

40 Care and maintenance

Clear jammed documents and paper

Document jams during transmission

If a document jams during transmission or copying, Remove jammed document appears in the display. DO NOT pull the document out of the slot. Doing so could harm your machine.

To clear document jam:

1. Open the control panel.

2. Carefully remove the jammed document.

3. Close the control panel firmly until itclicks into place.

Clearjammeddocumentsandpaper

Paper jams during printing

If the fax paper jams while you are receiving or printing, Remove jammed paper and

press Cancel appears inthe message.

If the paper is jammed in the printing area

1. Remove the jammed paper by pulling it out smoothly in the direction of the arrow as shown.

If the paper tears when it is being removed check to ensure that no small pieces

have been left inside the machine.

2. Press Cancel.

3. If this was a fax, reprint the fax. For more information, see Reprinting faxes on page 36.

Care and maintenance 41

Maintaintheprintcartridge

If the paper is jammed in the paper feed area

1. Remove the jammed paper as shown.

If the paper tears when it isbeing removed check to ensure that no small pieces

have been left inside the machine.

2. Reload new paper with the print side facing toward you.

3. Press Cancel when finished.

4. If this was a fax, reprint the fax. For more information, see Reprinting faxes on page 36.

Maintain the print cartridge

To maintain good printing quality, we recommend you occasionally maintain the print cartridge and its associated parts:

Clean the print cartridge

If characters are not printing completely or white streaks appear in your text, you may

have clogged nozzles. Clean the print cartridge as described below:

Press Menu repeatedly until TOOLS appears and press OK.

Scroll to Clean Cartridge by pressing 4 _, and press OK.

Examine the printed test pattern.

• If print quality does not improve, remove and reinstall the cartridge and repeat

these steps.

• If the line is still broken, wipe the print cartridge contacts. For more information,

see Wipe the print cartridge contacts on page 42.

Wipe the print cartridge contacts

Ifcleaning the print cartridge as discussed above does not help and you are certain the cartridge has plenty of ink,the problem may be caused by dried ink on the print cartridge contacts or the print cartridge carrier contacts. Follow these two sets of

instructions for manual cleaning. Clean the contacts

1. Press Access Cartridge.

42 Care and maintenance

Maintaintheprintcartridge

2. Open the control panel and cartridge compartment cover and remove the cartridge. See Replace the print cartridge on page 39.

3. Gently blot and wipe the contacts dry.

• Use a clean cloth dampened with water to gently clean the entire copper-

colored contacts.

• To dissolve any dried ink, hold the damp cloth against the contacts for about

three seconds.

1 Copper-colored contacts

2 nk nozz es (do not clean)

A CAUTION: Do not touch or clean the ink nozzles.

4. Reinstall the cartridge and close the cover and panel.

If you spend a long time cleaning the cartridge, the cartridge carrier may have moved back to the original position. If so, press Access Cartridge again to move

the carrier to the install position.

5. Press Start.

6. Press 1 for new cartridge or 2for the old one.

Clean the cartridge carrier contacts

Before cleaning these parts, there should be no scheduled job such as delayed fax,

send polling, or faxes received into memory.

a CAUTION: Once you have unplugged the power cord from the machine, all data

in memory will be lost.

1. Press Access Cartridge.

2. Open the control panel and cartridge compartment cover and remove the cartridge. See Replace the print cartridge on page 39.

3. Remove the print cartridge.

4. Unplug the power cord from the electrical outlet of the rear of the machine.

A WARNING! Shock Hazard. Be sure to unplug the power cord before

proceeding.

Care and maintenance 43

Clean thedocument scanner area

5. Clean the cartridge carrier contacts with clean cotton swab.

6. Plug in the power cord and reinstall the cartridge.

Clean the document scanner area

To keep your machine working properly, occasionally clean the white roller, document feeder rubber piece, and the scanning glass. If they are dirty, documents sent to

another fax machine will not be clear.

A CAUTION: When you turn the power off to clean the scanner, documents stored

in memory will be lost.

Open the control panel.

Remove the white roller.

a. At the right-hand end of the white roller there is a bushing that is secured with a

small tab.

b. Push the tab slightly inward, then rotate towards you. Then pull up the right-

hand end of the roller to remove it.

1 White roller

2 White roller latch

44 Care and maintenance

Adjust the scanner

Wipe the white roller surface with a soft cloth dampened with water.

Clean the document feeder rubber piece at the back of the control panel.

Carefully wipe the scanning glass with a soft, dry, tint free cloth.

• If the glass is very dirty, first wipe it with a slightly dampened cloth, then with a

dry one.

• Be careful not to scratch the glass surface.

6. Replace the roller in reverse order, and then close the control panel firmly until it clicks into place.

Adjust the scanner

The scanner is adjusted at the factory. If, however, you drop your machine while

moving it, we recommend you adjust scanner.

Press Menu repeatedly until TOOLS appears and press OK.

Scroll to Adjust Scanner by pressing 4 I, and press OK.

Load a plain WHITE sheet of paper (no writing or graphics) into the document

feeder and press OK.

• The machine starts to scan the document to adjust the scanner.

• Printing quality may be unexpectedly worse if you do not use a plain WHITE

paper for the adjustment.

Care and maintenance 45

LCDerrormessages

LCD error messages

These are the error message that may display along with solutions for you.

Display

Adjust scanner first

in TOOLS menu

Check white paper document and try

again

Clean white roller, glass and try again

Duplicated with

[Speed No.xx]

Exceeded Job Memory

Cancel scheduled job and try again

Ink Low. Install new ink cartridge

Status/Solution

Adjust the scanner to fix this problem as described in Adjust the scanner on page 45.

You must use plain, white paper when adjusting the scanner. See Adjust the scanner on page 45.

For more information, see Clean the document scanner area

on page 44.

The same number has already been registered into another speed dial location.

The machine can hold only 5 Favorites.

The broadcasting and delayed fax can hold 5 jobs in total. Cancel a scheduled job and try again.

The print cartridge is low or has run out of ink. To install a new

3rint cartridge, see Replace the print cartridge on page 39.

Although this message is displayed, you can make a copy or print a report. Incoming faxes will be stored in memory. You must

manually print them, see Reprinting faxes on page 36.

Install ink Print cartridge is not installed or improperly installed.

cartridge

Invalid Time The time you set for fax forwarding is wrong.

Job Not Assigned You attempted to cancel a scheduled job but no jobs are

Junk Fax Empty You attempted to delete a junk fax number when there is no junk

Junk Fax Full The machine can hold only 20 junk fax numbers.

Load Document You must load a document before proceeding.

Memory Full Memory has become full while receiving a fax. It will not answer

46 Care and maintenance

scheduled. You attempted to delete, print or send the Favorites document

when there is no document stored.

fax number.

the telephone until memory has been cleared. Print any faxes stored in memory and, if necessary, clear scheduled jobs. See

Reprinting faxes on page 36 and see Clearing memory on

page 36.

(continued)

Display

LCDerrormessages

Status/Solution

Memory Full Press OK to continue

Memory Received The machine has data stored in memory. Replace the print Ink Low. Install new cartridge with new one in order to print the faxes.

ink cartridge

Memory Received Load paper and press OK. There might be a jam. Clear the jam Load paper and as described in Paper jams during printing on page 41.

press OK

Memory Received There is no print cartridge in the machine. Install a print cartridge.

Install ink cartridge

No answer from The other machine has not answered after all redial attempts to remote fax send a fax.

No CID Number The machine could not detect the CID (Caller ID) number.

No Dial Number There is no number in the redial memory.

Not _v_iZ_ble while The machine could not receive a new fax while printing the

reprinting fax stored faxes.

Not Found The number you are searching for does not exist in memory.

Number already The number you are trying to enter already exists in the phone

registered book or junk fax list.

Memory has become full while scanning a document. Press OK to send or copy the scanned pages only. To cancel the job press Cancel and try again when memory becomes available, or split the new document into smaller parts. See Clearing memory on page 36.

Number Not Assigned There is no number assigned to this One-Touch or two-digit

Speed number.

Poll Code Error The remote user entered the wrong poll code.

Poll job exists You have already programmed a polling send. Cancel scheduled already job and try again.

Polling Error The machine you want to poll is not ready to answer your poll.

Check remote site Check with the other person.

Receiving Error. There is an error while receiving a fax.

Ask sender to try again.

Remove jammed document

The document you are sending has jammed in the document feeder. To clear the document jam, see Document jams during transmission on page 41.

You tried to copy or fax a document which is longer than 390 mm (15.4 in.).

Care and maintenance 47

Troubleshooting

(continued)

Display Status/Solution

Remove jammed paper The paper has jammed during printing. To clear the paper jam, and press Cancel see Paper jams during printing on page 41.

Send Error. There is an error while sending a fax.

Try again.

System Busy The fax machine is busy doing something else.

Try again later

To redial now, press The machine is waiting (three minutes) to automatically redial the

Start fax number that was busy or did not answer.

You have the option to manually redial by pressing Start.

Processing Job You attempted to enter Favorites while sending or printing

Unknown ink level A previously used cartridge has been detected. Remaining ink

Favorites document.

reported in View Tnk Level and Tnk Low message may be inaccurate.

Troubleshooting

Your problem may be listed in "LCD error messages" on page 46. The chart below shows other problems you can solve yourself. For problems you cannot resolve here, see Use Hewlett-Packard support services on page 59.

"_ TIP: (For U.S. only) You can test your HP Fax to make sure it is set up properly

for faxing. Place a document in the document feeder, dial 1-888 HP FAX ME

(1-888-473-2963) and press Start. Please wait approximately 1 minute and you

wilt receive a "Fax Back System Test" page, confirming your product is working

correctly. The Fax Header must be set up in order to test the fax machine.

Fax problems

Problem Solution

The machine is not working, there is no Unplug the power cord and plug it in again. Check that your display, and the buttons are not working, socket is live.

No dial tone. Check that the phone line is connected properly to the port in the

bottom of the fax. Unplug and replug it. Make sure it clicks. Check the phone socket in the wall by plugging in another phone.

Someone calls and gets a busy signal even though the fax is not busy.

48 Care and maintenance

This may rarely occur if the answer mode is set to AUTO, a voice call comes in and is hung up without being answered, and another

call is immediately received. In AUTO mode the machine goes back to fax receive mode if the voice call is not answered. The line

will appear busy until the machine resets.

Troubleshooting

(continued)

Problem Solution Thenumbersstoredinmemorydonot Makesurethenumbersareprogrammedcorrectly.Toprinta

dialcorrectly. Phonebooklist,seePrintreportsonpage34. Thedocumentdoesnotfeedintothe Besurethedocumentisnotwrinkled,andyouareputtingitin

machine, correctly.Checkthatthedocumentistherightsizeandnottoo

thickortoothin.SeeDocumenttypesandsizesonpage52.

Youcannotreceivefaxesautomatically.

Themachinecannotreceivefaxes manually.

Themachinedoesnotsendanything.

Youcannotpollanothermachine. Thefaxyoureceivedhasblankbitsonit. Themachinesendingtoyoumaybefaulty.Anoisyphonelinecan

Spotsorlinesmissingfromthefaxyou Checkiftheprintcartridgeisokbymakingacopy.SeeMaintain receive, theprintcartridgeonpage42.Checkwiththetelephone

Youarereceivingpoorqualitycopies. Thefaxmachinesendingtoyoumayhaveadirtyscanglass.

CheckifTELappearsontherightsideofthedisplay.InTEL mode,youcannotreceiveafaxautomatically.Besurethe handsetisseatedonthecradleproperly.

Iftheinkislow,thefaxwillstopprintingfaxes.Replacetheprint

cartridge.

Ifthefaxmemoryisfull,thefaxwillstopansweringthephone. Loadpaperandprintthefaxesinmemorytoclearoutthe

memory.

DonothangupthehandsetbeforepressingStarttoreceiveafax.

Checkthatthedocumentisloadedfacedown.Sendshould appearinthedisplayafteritdials.Checkifthemachinetowhich

youaresendingcanreceiveyourfax. Thefaxmachineyouarepollingmaybeusingapollcode

(password). causelineerrors.Checkyourmachinebymakingacopy.

companytoseeifyourphonelineisnoisy. Also,checkwiththetelephonecompanytoseeifyourphoneline

isnoisy.

Someofthewordsonthefaxyou Themachinesendingtoyouhadatemporarydocumentjam. receivedappearstretched.

Yourmachinedoesnotmakecopies. Makesureyourdocumentisloadedfacedown. TherearelinesoncopiesordocumentsCheckyourscanglassformarksandcleanit(seeCleanthe

yousend. documentscannerareaonpage44). Themachinedialsanumber,butfailsto Theremotefaxmachinemaybeturnedofforunabletoanswer

makeaconnectionwitharemotefax incomingcalls.Speakwiththeotherfaxoperatortosolvethe machine, problem.

Careandmaintenance49

Troubleshooting (continued)

Problem

Solution

Youcannotstoreadocumentin memory.

Theremaynotbeenoughmemoryavailabletoholdthedocument youwanttostore.IfthedisplayshowsaMenoryFull message,

dothefollowinguntilyoucanstoreyourdocumentinmemory: Printallunprintedfaxesinmemory(seeReprintingfaxeson

page36. Deleteunneededpollingfaxes,broadcastfaxes,ordelayedfaxes

(seeTocancelthescheduledjobonpage31).

Blankareasappearatthebottomof Youmayhaveselectedthewrongpapersizesetting.Toselectthe eachpageoroncontinuationpages, properpapersize,seePaperSizeonpage13. withonlyasmallstripofmaterialprinted atthetop.

ImageTCRisnotworking YouhavetheresolutionsettoSUPERFINE.Settheresolutionto

FINE.

Print quality problems

Problem Solution

Light or blurred characters. Check ink level as described in View ink level on page 38. To

Smudged or dark characters.

Characters with white lines.

install a new print cartridge, see Replace the print cartridge on page 39.

Make sure the print cartridge is installed correctly. To clean the

3rint cartridge, see Maintain the print cartridge on page 42.

Make sure the paper is straight and unwrinkled. Let ink dry before handling the paper. To clean the print cartridge, see Maintain the print cartridge on page 42.

If Ink Low. Install new ink cartridge is displayed, install a new print cartridge as described in Replace the print cartridge

on page 39. Remove and reinstall the print cartridge. Clean the print cartridge (see Maintain the print cartridge on

page 42).

Improperly formed or misaligned Clean the print cartridge (see Clean the print cartridge on page characters. 42).

Abnormal black horizontal lines Clean the cartridge carrier (see Clean the cartridge carrier

contacts on page 43).

50 Care and maintenance

Troubleshooting

Paper feeding problems

Problem Solution

Paper is jammed during printing. Clear paper jam as described in Paper jams during printing on

page 41.

Paper sticks together. • Make sure you have fewer than 50 sheets in the paper tray.

• Humid conditions may cause some paper to stick together. Take the paper out and fan the pages and replace.

Paper fails to feed. Remove any obstructions inside the machine.

Multiple sheets of paper feed. When loading paper, do not force the paper down into the

machine. If multiple sheets have caused a paper jam, clear the paper jam. (see Paper jams during printing on page 41 .)

Paper skews or buckles in the The paper tray can hold up to 50 sheets. Make sure the paper paper tray. guides do not cause the paper to bow. When loading paper, do not

force it down into the machine.

Care and maintenance 51

Specifications and regulatory

information

This chapter contains product and supplies specifications, ordering information, and regulatory statements.

Paper types and sizes

The HP Fax is designed to work optimally with plain cotton bond paper. The following paper sizes and weight can be used with your machine:

Paper size

Letter

Legal

Dimensions

210mm x 297mm (8.3in x 11.7in)

216mm x 279mm (8.5in x 11.0in)

216mm x 356mm (8.5in x 14.0in)

Document types and sizes

You can insert a document that is up to 15 pages long in the document feeder.

Acceptable documents

Document size Max 216mm (W) x 356mm (L)a

Min. 148mm (W)x 128mm (L)

Effective scanning width 210mm

Number of sheets which can be - Up to 15

loaded at a time

Paper weight

75 - 9Og/m 2 (20 - 241bs)

Single sheet 2 or more sheets

8.5in (W) x 14in (L)

5.8in (W) x 5in (L)

8.27in

Thickness of document 0.O7mm - O.15mm 0.O75mm - O.12mm

Paper quality Uncoated on both sides

a.When sending a document that is longer than A4 (297 mm/11.69 in.), you must immediately take out each sheet as soon as it has been scanned. Otherwise, the document may jam.

52 Specifications and regulatory information

0.018in - 0.038in 0.019in - 0.03in

Print cartridge

The HP Fax uses the following print cartridge.

HP 701 black inkjet print cartridge CC635A

Product specifications

The specifications are subject to change without notice.

Item Specification

Type of unit Inkjet Desktop Facsimile Transceiver

Communication System Public Switched Telephone Network (PSTN) and PABX

Compatibility ITU Group3

Compression scheme MH, MR, MMR

Modem speed 14400/12000/9600/7200/4800/2400bps

Scanning method CIS (Contact Image Sensor)

Print cartridge

Input document size 8.5 inches (216 mm)

Effective scanning width 8.27 inches (210 mm)

Effective recording width 8 inches (203 mm)

Power consumption Standby: 4.9Wh

Printing Mode: Maximum 15 Wh

Voltage 100 - 127~

Frequency 50 - 60 Hz

Current 500 mA

Temperature range 50°F to 89°F (10°C to 32°C)

Humidity range 20 to 80% RH (non-condensing)

Dimension (W x D x H) 355 x 232 x 118 mm (14.0 x 9.1 x 4.6 in.)

(without tray) 355 x 311 x 244 mm (14.0 x 12.2 x 9.6 in.) (with tray)

Weight 2.5 Kg (5.5 Ib) (including handset)

Power source See Rating Label attached on the back of the machine.

Specifications and regulatory information 53

Productspecifications

(continued)

Item

Resolution

Copy

Specification

Standard/Fine: 300 x 300 dpi Super Fine/Photo: 600 x 300 dpi

Faxing

Speeddials

ECMmode

Greyscale

Usermemorycapacity InkCartridgePartNumber

Standard: 100 x 200 dpi Fine: 200 x 200 dpi Super Fine: 400 x 200 dpi

IO0

YES

64 levels

2.5 Mbytes (capable of 200 pages at ITU#1 test chart) 4% coverage on A4)

HP 701 (17ml) (CC635A)

54 Specifications and regulatory information

AsampleofITU#1testchart(reducedto60.5%)

A sample of ITU #1 test chart (reduced to 60.5%)

TIlE SLEREXE COMPANY LIMITED

SAPORS LANE - BOOLE ,_I_)RSI'; 1' _ BII 25 8 ER

I _I_EPIION_ BOOI,E(_)_5 13)5_617- "tELEX I_3_56

_x Ref. 3501PJC/EAC 18th Janua_u/, 1972.

DXo P.N. Cundall

Mining Surveys Ltd_ Holroyd Road, Reading_

Rerks.

Dear Pete,

Permit me to introduce you to the facility of facsimile transmission.

In facsimile a photocell is caused to perform a _aster scan over the

subject Copy. The variations of print density on the doc_ent cause the photocell to generate an analogous electrical video 81_al, The signal is used to modulate a carrier_ which is transmitted to a remote destination over a radio or cable ccaununications lines

At the re_ote terminal, demodulation reconstructs the video signal, which is use dot modulate the density of print produced by a printing device. This device is scaD.ning in a raster scan synch_onised with that at

the transmitting terminal_ A_ a res_It, a facs!mile copy of the subject

document is produced.

Probably you have uses for this facility in you_ organisation.

Y_rs Sincerely,

P.J. CROSS Group Leader - Facsimile Research

Regislered hi I'mgla.fl: No. 2038

R_.glst ered Om¢c: 6{) Vicarg I,a.e, Ilfl)rd_ |_ ssex.

Specifications and regulatory information 55

Environmentalproductstewardshipprogram

Environmental product stewardship program

Protecting the environment

Hewlett-Packard Company is committed to providing quality products in an environmentally sound manner. This product has been designed with several attributes to minimize impacts on our environment. For more information, visit HP Commitment to the Environment website at:

http://www.hp.com/qo/environment Ozone production

This product generates no appreciable ozone gas (03).

Paper use This product is suited for the use of recycled paper according to DIN 19309.

Plastics

Plastic parts over 25 grams are marked according to international standards that enhance the ability to identify plastics for recycling purposes at the end of the product's life.

Material safety data sheets

Material Safety Data Sheets (MSDS) can be obtained from the HP web site at:

http :llwww.hp.comlgolmsds

Customers without Internet access should contact their local HP Customer Care Center.

Recycling program

HP offers an increasing number of product return and recycling programs in many countries, as well as partnering with some of the largest electronic recycling centers throughout the world. HP also conserves resources by refurbishing and reselling some of its most popular products.

This HP product contains the following materials that may require special handling at end-of-life:

• Mercury in the fluorescent lamp in the scanner (<2 mg)

• A lithium battery

This product contains a small Lithium battery that must be removed and disposed of properly at the end of the product's useful life. The battery is located on the main circuit board.

-Battery Part Number: Panasonic CR2032

- Battery Material: Lithium

-Battery Type: Button/Coin Cell Battery

-Quantity Per Product: 1

-Weight: approximately 3 grams

- Lithium Type: Solid

- Battery Manufacturer: Panasonic of Japan California Hazardous Waste Requirement Attention California users:

The battery supplied with this product may contain perchlorate material. Special handling may apply. See www.dtsc.ca.gov/hazardouswaste/perchlorate for information.

Atenci6n a los usuarios de California: La pila proporcionada con este producto puede contener perclorato. Debera con cuidado.

Consulte www.dtsc.ca.gov/hazardouswaste/perchlorate para informaci6n.

56 Specifications and regulatory information

Regulatory notices

The HP Fax meets product requirements from regulatory agencies in your country/region.

Regulatory model identification number

For regulatory identification purposes, your product is assigned a Regulatory Model Number. The Regulatory Model Number for your product is SNPRG-0802. This regulatory number should not

be confused with the marketing name (HP 2140 Fax series) or product number.

Notice to users of the U.S. telephone network: FCC requirements

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the back of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the telephone company.

The HP 2140 Fax series is provided with a RJ11C connector for connecting this product to the telephone network. An additional RJ 11C connector is provided for connecting an additional device to the telephone network from the HP 2140 Fax series.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for

details. The REN is used to determine the number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total

RENs, contact the local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).

For earlier products, the REN is separately shown on the label.

If the HP 2140 Fax series causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. But if advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

There are no customer serviceable parts inside the HP 2140 Fax series. If trouble is experienced with the HP 2140 Fax series, for repair or warranty information, please contact Hewlett-Packard technical support by calling 866-331-9600. If you have Internet access, you can go to www.hp.com/support for more information on the HP 2140 Fax series.

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission or corporation commission for information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of HP 2140 Fax series does not disable your alarm equipment.

If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

This equipment is hearing aid compatible.

Regulatorynotices

Specifications and regulatory information 57

Regulatorynotices

HPrecommendstheuseofaSurgeSuppressorwhenconnectingtheHP2140FaxseriestoAC power.UseofaSurgeSuppressorwillhelpprotecttheHP2140Faxseriesandthetelephone networkfromabnormalsurgesontheACpowerline.

TheCustomerInformationforfacsimile(FAX)equipmentmustcontainthefollowingwording: TheTelephoneConsumerProtectionActof1991makesitunlawfulforanypersontousea

computerorotherelectronicdevice,includingFAXmachines,tosendanymessageunlesssuch messageclearlycontainsinamarginatthetoporbottomofeachtransmittedpageoronthefirst pageofthetransmission,thedateandtimeitissentandanidentificationofthebusinessorother entity,orotherindividualsendingthemessageandthetelephonenumberofthesendingmachine orsuchbusiness,otherentity,orindividual.(Thetelephonenumberprovidedmaynotbea900 numberoranyothernumberforwhichchargesexceedlocalorlong-distancetransmission charges.)

InordertoprogramthisinformationintoyourFAXmachine,SeeSetthefaxheaderinformation onpage34.

Automatic Dialers:

WHEN PROGRAMMING EMERGENCY NUMBERSAND(OR) MAKING TESTCALLSTO

EMERGENCY NUMBERS:

1) Remain on the line and briefly explain to the dispatcher the reason for the call.

2) Perform such activities in the off-peak hours, such as early morning or late evenings.

FCC statement

The United States Federal Communications Commission (in 47 CFR 15.105) has specified that the following notice be brought to the attention of users of this product.

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. Class B limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy, and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is

connected.

• Consult the dealer or an experienced radio/TV technician for help. The user may find the following booklet prepared by the Federal Communications Commission

helpful: How to Identify and Resolve Radio-TV Interference Problems. This booklet is available from the U.S. Government Printing Office, Washington DC, 20402. Stock No. 004-000-00345-4.

/X CAUTION: Pursuant to Part 15.21 of the FCC Rules, any changes or modifications to this

equipment not expressly approved by the Hewlett-Packard Company, may cause harmful

interference and void the FCC authorization to operate this equipment.

58 Specifications and regulatory information

Noticetousers of the Canadian telephone network/Note & rattention des utilisateurs du

r6seau t616phonique Canadien This product meets the applicable Industry Canada technical specifications/Le present materiel

est conforme aux specifications techniques applicables d'lndustrie Canada. The Ringer Equivalence Number is an indication of the maximum number of devices allowed to

be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five/L'indice d'equivalence de la sonnerie (IES) sert a indiquer le nombre

maximal de terminaux qui peuvent 6tre raccordes a une interface tel6phonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, a la seule condition

que la somme d'indices d'equivalence de la sonnerie de tousles dispositifs n'exc_de pas 5.

For non-European customers

This product is approved for use only in the country in which itwas purchased. Local country laws may prohibit the use of this product outside the country of purchase. It is strictly forbidden by law in virtually every country to connect nonapproved telecommunications equipment (fax machines) to public telephone networks.

Use Hewlett-Packard support services

www.hp.com/support

If you are unable to find the answer you need in the printed documentation supplied with your product or on the web, you can contact your HP dealer or call the support phone number for your country/region for help.

For the most current list of telephone support numbers and call costs information, go to

www.hp.com/support.

Before calling customer support

1 Make sure that

• Your unit is plugged in and turned on.

• The correct printcartridgeis installed properly.

• The recommended paper is loadedin the input tray. 2 Reset your unit by unpluggingit andplugging itinagain. 3 Ifyou needto speak to an HP CustomerSupport Representative:

• Have your serial numberready.

• Print a Self-Test Report.

• Be preparedto discuss yourproblem in detail. 4 Benear your unitwhen you call. Prepareyour unit for shipment

Ifyou are requestedto sendin your unit for service, dothe following:

• Remove the print cartridgeandplace itin anairtight bag so it will not dryout. Do not send the print cartridge

with the unitunless asked todo so.

• If you do nothave the original packing material, you can requesta replacementpackageset from HP

Customer Support. Shipping damage causedby improper packaging is notcovered under the warranty.

• Include theseitems inthe box:

• A briefdescription of the symptoms (sample printsare helpful).

• A copyof your sales slip orproof ofpurchase (to establish the warranty period).

• Your name,address, and telephonenumber where youcan be reached during the day.

UseHewlett-Packardsupportservices

Specifications and regulatory information 59

UseHewlett-Packardsupportservices

Africa (English speaking) +27 11 2345872 Afdque (francophone) +33 1 4993 9230

Argentina (Buenos Aires) 54-11-4708-1600 Argentina 0-800-555-5000

Australia 1300 721 147 Australia (out-of-warranty) 1902 910 910

Osterreich +43 0820 87 4417

Belgi6 +32 070 300 005

Belgique +32 070 300 004

Brasil (Sao Paulo) 55-11-4004-7751 Brasil 0-800-709-7761

Canada 1-(800)-474-6836 (1-800

Central America & The www.hp.com/support Caribbean

Chile 800-360-999 d_[] 1068687980

d_[] 800-810-3888

Colombia (BogotA) 571-606-9191 Colombia 01-8000-51-4746-8368

Costa Rica 0-800-011-1046 Ceska republika 810 222 222

Danmark +45 70 202 845

Ecuador (Andinatel) 1-999-119 ?_

Ecuador (Pacifitel) 1-800-225-528 _i'

El Salvador 800-6160

Espafia +34 902 010 059

France +33 0892 69 60 22

Deutschland +49 01805 652 180

E_a6a (omr6TO E_TCplK6) + 30 210 6073603 E_aTe (SVT6_ EX_dSQ(j) 801 11 75400

EX,kaTa (aT[6 KOTrpo) 800 9 2654 Guatemala 1-800-711-2884

_J,_E_ (852) 2802 4098

MagyarorszAg 06 40 200 629

India 1-800-425-7737 India 91-80-28526900

Indonesia +62 (21) 350 3408

Ireland +353 1890 923 902

Italia +39 848 800 871

021 672 280 _1_1

0,145 € p/m

17212049 _ J_._

0,174€

hp invent)

0,25 DKK

800-711-2884

(02) 6910602

+971 4 224 9189 jl_.JI +971 4 224 9189 ,::_._1 +971 4 224 9189 aL,_

+971 4 224 9189 +971 4 224 9189 _1

1-700-503-048 '7_-_,

800-711-2884

0,078 €

0,337 €

0,14 € aus dem deutschen Festnetz - bei Anrufen aus Mobilfunknetzen k6nnen andere Preise gelten

0,05 €

0,023 €

_ www,hp.com/support

Jamaica 1-800-711-2884

R• 0570-000511 R;z_ 03-3336-9800

_1-_ 1588-3003 Luxembourg (Frangais) +352 900 40 006

Luxemburg (Deutsch) +352 900 40 007

Malaysia 1800 88 8588 Mauritius (230) 262 210 404

M6xico(Ciudad de M6xico 55-5258-9922 M6xico 01-800-472-68368

Maroc 081 005 010 Nededand +31 0900 2020 165

New Zealand 0800 441 147 Nigeria (01) 271 2320

Norge +47 815 62 070

Panama 1-800-711-2884 Paraguay 009 800 54 1 0006

PerQ 0-800-10111 Philippines 2 867 3551

Polska 801 800 235 Portugal +351 808 201 492

Puerto Rico 1-877-232-0689 RepOblica Dominicana 1-800-711-2884

Reunion 0820 890 323 RomAnia 0801 033 390

PoccL4_ (Moc_:aa) 095 777 3284

Pocca_ (CaH_r- 812 332 4240 ReTepdypr) 0,08 €

Singapore +65 6272 5300 Slovensko 0850 111 256

South Africa (RSA) 0860 104 771 Suomi +358 0 203 66 767

Sverige +46 077 120 4765

Switzerland +41 0848 672 672

_ 02-8722-8000

"1_J +66 (2) 353 9000

Trinidad & Tobago 1-800-711-2884 TQrkiye (istanbul, Ankara, 444 0307

izmir & Bursa)

YKpai"Ha (044) 230-51-06

United Kingdom +44 0870 010 4320

United States 1-(800)-474-6836 Uruguay 0004-054-177

Venezuela (Caracas) 58-212-278-8666 Venezuela 0-800-474-68368

Vi6t Nam +84 88234530

0800 222 47 _._J_q

0,161 €

0,20 €

0,39 NOK

24791773 j_._t.

0,024 €

0,03 €

800 897 1415 M3--_

0,015€

0,23 SEK

0.08 CHF

071 891 391 _

600 54 47 47 _<,._1_1 _IjL_

0.05 £

60 Specifications and regulatory information

Declaration of conformity

Declaration

of conformity

[h#] oEc.A .,o,oFCO.FO.M,.Y

invent

Supplier's Name:

Supplier's Address:

Declares, that the product: Product Name and Model: HP 2140 Fax series

Regulatory Model Number: SNPRG-0802 Product Options: All

conforms to the following Product Specifications and Regulations:

EMC: C/ass B

FCC Part 15 Subpart B

Safety:

UL 60950-1 CAN/CSA-C22.2 No. 60950-1-03, First Edition.

Telecom:

FCC Part 68 and TIA-968-A-1 + A-2 + A-3 standard IC CS-03 standard (issue 9)

according to ISO/IEC 17050-1 and EN 17050-1

DoC #: SNPRG-0802

Hewlett-Packard Company Extended Printing Solutions (EPS)

61 Alexandra Terrace #08-01 Harbour Link

Singapore 119936

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device t_lay not cause hartqlful interference, and (2) this device tq]ust accept any interference

received, including interference that may cause undesired operation.

Additional Information:

This product is assigned a Regulatory Model Number which stays with the regulatory aspects of the design. The Regulatory Model Number is the main product identifier in the regulatory documentation

and test reports, this number should not be confused with the t_]arkefing nar_]e or the product numbers.

Manager

Local contact for regulatory topics only: U.S.: HewJett Packard, 3000 Hanover St., Palo Alto 94304, U.S.A. 650 857 1501

Specifications and regulatory information 61

Hewlett-PackardLIMITEDWARRANTYSTATEMENT

Hewlett-Packard LIMITED WARRANTY STATEMENT

HP product Duration of limited warranty

Fax 1 year Print or Ink cartridges Until the HP ink is depleted or the '*end of warranty" date printed

Accessories 1 year unless otherwise stated

A. Extent of limited warranty

1. Hewlett-Packard (HP) warrants to the end-user customer that the HP products specified above will be free from defects in materials and workmanship for the duration specified above, which duration begins on the date of purchase by the customer.

2. For software products, HP's limited warranty applies only to a failure to execute programming instructions. HP does not warrant that the operation of any product will be interrupted or error free.

3. HP's limited warranty covers only those defects that arise as a result of normal use of the product, and does not cover any other problems, including those that arise as a result of:

a. Improper maintenance or modification; b. Software, media, parts, or supplies not provided or supported by HP; c. Operation outside the product's specifications;

d. Unauthorized modification or misuse.

4. For HP printer products, the use of a non-HP cartridge or a refimiedcartridge does not affect either the warranty to the customer or any HP support contract with the customer. However, if printer failure or damage is attributable to the use of

a non-HP or refilled cartridge or an expired ink cartridge, HP will charge its standard time and materials charges to service the printer for the particular failure or damage.

5. If HP receives, during the applicable warranty period, notice of a defect in any product which is covered by HP's warranty, HP shaft either repair or replace the product, at HP's option.

6. If HP is unable to repair or replace, as applicable, a defective product which is covered by HP's warranty, HP shaE within a reasonable time after being notified of the defect, refund the purchase price for the product.

7. HP shall have no obligation to repair, replace, or refund until the customer returns the defective product to HP.

8. Any replacement product may be either new or like-new, provided that it has functionality at least equal to that of the product being replaced.

9. HP products may contain remanufactured parts, components, or materials equivalent to new in performance.

10. HP's Limited Warranty Statement is valid in any country where the covered HP product is distributed by HR Contracts for additional warranty services, such as on-site service, may be available from any authorized HP service facility in

countries where the product is distributed by HP or by an authorized importer.

B. Limitations of warranty

TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP NOR ITS THIRD PARTY SUPPLIERS MAKES ANY OTHER WARRANTY OR CONDITION OFANY KIND, WHETHER EXPRESS OR IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, SATISFACTORY QUALITY, AND FITNESS FORA PARTICULAR PURPOSE.

C. Limitations of liability

1. To the extent aflowed by local law, the remedies provided in this Warranty Statement are the customer's sole and exclusive remedies.

2. TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, WHETHER BASED ON

CONTRACT, TORT, OR ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF THE POSSIBILITY OF

D. Local law

1. This Warranty Statement gives the customer specific legal rights. The customer may also have other rights which vary from state to state in the United States, from province to province in Canada, and from country to country elsewhere in the world.

2. To the extent that this Warranty Statement is inconsistent with local law, this Warranty Statement shall be deemed modified to be consistent with such local law. Under such local law, certain disclaimers and limitations of this Warranty

Statement may not apply to the customer. For example, some states in the United States, as well as some governments outside the United States (including provinces in Canada), may:

a. Preclude the disclaimers and limitations in this Warranty Statement from limiting the statutory rights of a consumer

b. Otherwise restrict the ability of a manufacturer to enforce such disclaimers or limitations; or c. Grant the customer additional warranty rights, specify the duration of implied warranties which the manufacturer

cannot disclaim, or allow limitations on the duration of implied warranties.

3. THE TERMS IN THIS WARRANTY STATEMENT, EXCEPT TO THE EXTENT LAWFULLY PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY, AND ARE IN ADDITION TO, THE MANDATORY STATUTORY RIGHTS

APPLICABLE TO THE SALE OF THE HP PRODUCTS TO SUCH CUSTOMERS.

Dear Customer, You will find below the name and address of the HP entity responsible for the performance of the HP Limited Warranty in your

country.

You may have additiona! statutory rights against the seller based on your purchase agreement. Those rights are not in any way affected by this HP Limited Warranty,

Ireland: HewletbPackard Ireland Limited, 63-74 Sir John Rogerson's Quay, Dubiin 2 Malta: Hewlett Packard International Trade BV, Branch, 48, Sqaq Nru 2, Triq ix-Xatt, Pieta MSD08, Malta

South Africa: HewletbPackard South Africa Ltd, 12 Autumn Street, Rivonia, Sandton, 2128, Republic of South Africa United Kingdom: HewletbPackard Ltd, Cain Road, BracknelI, GB-Berks RG12 1HN

SUCH DAMAGES.

on the cartridge has been reached, whichever occurs first. This

warranty does not cover HP ink products that have been refilled,

remanufactured, refurbished, misused, or tampered with.

(e.g., the United Kingdom);

HP Limited Warranty

62 Specifications and regulatory information

Index

Access Cartridge

button 39

alarm sounds 33 align cartridge

menu 15

answer ring pattern detection

answer/receive mode 27 arrow buttons 4

Auto Journal

menu 14

auto reduction

menu 13

automatic fax redial 22

block junk faxes 24 broadcasting 29

menu 14

broadcasting faxes 29 buttons

Access Cartridge 10

Back 10 Cancel 11

control panel 10 Copy 11

Favorites 10 Loudspeaker 11

Menu 10 Mode/Contrast 10

Mute 11 Number keypad 11

OK 10 Redial/Pause 11

Resolution 10 Scroll/Volume 10

Speed Dial 11 Start 11

Symbols 11

Caller ID 24

junk faxes 24

list 24 report 35

turning on 24

Caller ID menu 14 Cancel

button 11

cancel schedule

menu 15 cancelling a scheduled job 31 cartridge

cleaning 42

maintenance 38

part number 54

replacing 39 changing language 13

clean cartridge

menu 15 cleaning the fax 44

clearing jams

document 41 clearing memory 36 clearing paper jams 41

contrast 21

default 14

menu 14 control panel buttons 10

copies

collate 6

making 6

multiple 6

options 6

reduce or enlarge 6 Copy 11

Button 11

copy

collate 6

number of copies 6

print order 6

zoom 6 Copy button 11

date and time 33 date, setting 33

dates 16 delayed fax 14, 29

Dial Mode 14

dialing

automatic fax redial 22

discard size

(see also auto reduction) 13 menu 13

distinctive ring 26

menu 14

distribution list. See

broadcasting faxes

document feeder

number of pages 8 document jams 41 documents

load 5

number of pages 5 DRPD 26

ECM mode 54

menu 13 entering 16

error messages 46

Favorites 25

button 10 fax forwarding 15

fax header 34 fax memory

number of pages 8 FAX mode 28

fax name 34 fax number 34

fax problems 48 fax receiving 6

fax tones. See sounds faxes

reprinting 36 faxing

color documents 22

images/embedded pictures

forwarding

faxes 15, 31 front panel 10

front view 9

getting help 59

Index 63

help 59 help list 35 HP Fax

parts of 9

HP support 59

image TCR 26

menu 14

ink cartridge

maintenance 42 part number 38, 53

replacing 39

ink level 15

cartridge 38

ITU #1 chart 55

jams

clearing paper 41 document 41

paper 41 journal 14 junk fax

blocking 24

report 35 junk faxes 14

key sounds 34

language 13

menu 13

loading documents 5 loading paper 4

Loudspeaker

button 11

loudspeaker 15, 37

button 11

making a copy 6 memory

clearing 36

BASIC FAX, options 13

button 10

picture 12

using 15

menu setting

language 13

messages

displayed 46

mode/contrast

button 10

mute

button 11

number keypad 11

button 10

one-touch

dialling 19

out of ink 15 out of paper. See reprinting

faxes

paper

loading 4 not recommended 20

number of sheets 5

size 20 type 20

paper jams 41, 51 paper size 52

menu 13

paper tray

capacity 8

part number

ink cartridge 53

pause 19 phone book 18, 35

dialing 19

print 19

searching 19

photo

faxing 22

polling 14, 30

receive 31

send 30

print cartridge

ink level 38 maintenance 42

part number 38, 53 replacing 39

print fax 35 print quality

self test 39

print quality problems 50

ready mode 15 rear view 9

received journal 35 receiving faxes 27

redial/pause

button 11

redialing

automatic fax redial 22 redial a number in memory

regulatory information 57 reports 34, 35

Caller ID 35

junk fax 35

phone book 35 printing faxes 35

received journal 35 schedule inform 35

sending confirm 35 sent journal 35

system data 35 reprinting faxes 36 resolution 21

button 10

default 14

menu 14 ring pattern detection 14, 26

ring volume 22 rings to answer 23

menu 13

scanner adjustment 45 scanner area

cleaning 44 schedule a fax 29

schedule inform 35 scheduled fax 14

scheduled faxes 35 scheduled job

cancelling 31 scheduled jobs

cancelling 15 scroll/volume

button 10 see answer mode 6

self test 39

menu 15 sending confirm 35

image TCR 14

menu 13 sent journal 35

64 Index

setbroadcasting

menu14

setdelayedfax

menu14

setfaxforward

menu15

setjunkfaxno

menu14

setpollingsend

menu14

settingdateandtime33 settingfaxnumber34 silentmode

daily34 dailyschedule13

menu13

sounds

alarm33 keys34

onandoff33 WakeUp33

speakervolume22 speeddial

button11 programming18

using18

speeddials

numberof8

start

button11

supplies

printcartridge38

symbols

button11

systemdata35

view ink level

menu 15

volume

ring 22 speaker 22

WakeUp 33 WakeUp sounds 33

warranty 62

TEL mode 28 telephone

dialing 7

telephone numbers

entering 16

text

entering 16 time, setting 33 troubleshooting

fax problems 48

messages 46

paper feeding 51

print quality 50

unwanted faxes 14

Index 65

Printed in Korea

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CM721-90001 i n v e n t

HP Fax 2140 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual