HP 700, Jornada 720, Jornada 728, F1816A, Jornada 700 User Manual

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HP Jornada

HP JornadaHP Jornada

700 Series Handheld

700 Series Handheld 700 Series Handheld

PCPC

User’s Guide

User’s GuideUser’s Guide

Part number Fxxxx-xxxxx

Printed in Singapore

Edition 1

ii HP Jornada 700 Series Handheld PC

CopyrightCopyright

The information contained in this document is provided “as is” and is subject to change without notice.

Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard Co. shall not be liable for any errors contained herein or for incidental or consequential damages in connection with the furnishing, performance, or use of this manual or the examples herein.

by copyright. All rights are reserved. No part of this document may be photocopied, reproduced, adapted, or translated to another language without the prior written consent of HewlettPackard Co., except as allowed under the copyright laws.

The programs that control this product are copyrighted and all rights are reserved. Reproduction, adaptation, or translation of those programs without prior written permission of HewlettPackard Co. is also prohibited.

Microsoft, ActiveSync, Outlook, Pocket Outlook, Expedia, AutoRoute Express, MapPoint, Windows, Windows NT, the Windows logo, and the MS Windows for H/PC 2000 logo are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Microsoft products are licensed to OEMs by Microsoft Licensing, Inc., a wholly owned subsidiary of Microsoft Corporation.

All other brand names and product names used in this document are trade names, service marks, trademarks, or registered trademarks of their respective owners.

Hewlett-Packard Singapore (Pte) Ltd. Asia Pacific Personal Computer Division 452 Alexandra Road Singapore 119961

Table of Contents

Table of ContentsTable of Contents

iii

1111 | Welcome

| Welcome ................................

| Welcome| Welcome

Using this guide.............................................................2

Learning about HP Jornada..........................................4

2 | Getting started

2 | Getting started................................

2 | Getting started2 | Getting started

HP Jornada hardware features...................................12

Setting up your HP Jornada .......................................16

Using your HP Jornada...............................................24

3333 | Connecting to your desktop PC

| Connecting to your desktop PC ................................

| Connecting to your desktop PC| Connecting to your desktop PC

Connecting for the first time.......................................31

Connecting to your desktop PC...................................43

Connecting to another PC ...........................................45

Browsing your HP Jornada desktop...........................46

Synchronizing data......................................................47

Transferring files.........................................................54

4 | Staying organized

4 | Staying organized ................................

4 | Staying organized4 | Staying organized

Using Microsoft Pocket Outlook..................................55

Using HP viewer..........................................................60

Capturing data with HP quick pad.............................63

Infrared send/receive of PIM data ..............................64

Recording and playing voice memos...........................67

5555 | Getting down to business

| Getting down to business................................

| Getting down to business| Getting down to business

Working with Microsoft Pocket Office........................72

Using Microsoft InkWriter..........................................78

Backing up and restoring data....................................78

Using OmniSolve from LandWare..............................82

Using Yahoo! Messenger.............................................82

6 | Accessing e

6 | Accessing e----mail

6 | Accessing e6 | Accessing e

Deciding how and why you want to connect...............85

Creating Connections..................................................88

Running the HP dialup Setup Wizard........................91

Using your connections..............................................102

7 | Optimizing your HP Jornada

7 | Optimizing your HP Jornada ................................

7 | Optimizing your HP Jornada7 | Optimizing your HP Jornada

Adding programs, fonts, sounds, and images...........114

Accessories .................................................................118

Using PC Cards, CompactFlash Cards, and Smart

Cards..........................................................................119

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113

iv HP Jornada 700 Series Handheld PC

Managing memory.....................................................123

Managing battery power ...........................................125

Fine-tuning performance...........................................132

Security ......................................................................139

HP security control panel..........................................140

Traveling with your HP Jornada..............................144

8 | Troubleshooting

8 | Troubleshooting................................

8 | Troubleshooting8 | Troubleshooting

Maintaining your HP Jornada..................................147

Troubleshooting basic problems................................149

Troubleshooting remote connections ........................157

Display........................................................................159

Resetting ....................................................................159

9 | Support and service

9 | Support and service ................................

9 | Support and service9 | Support and service

Web site......................................................................163

Customer support ......................................................163

Service........................................................................163

Contacting Hewlett-Packard worldwide...................164

Appendix A | Ergonomics

Appendix A | Ergonomics ................................

Appendix A | ErgonomicsAppendix A | Ergonomics

Setting up and using equipment...............................167

What is RSI? .............................................................. 167

What causes RSI? ......................................................167

RSI symptoms............................................................168

Avoiding RSI..............................................................168

Setting up your working environment......................168

Reducing eye strain ...................................................169

Preventing muscle stiffness.......................................169

Taking frequent short breaks....................................169

Appendix B | Migrating data from other devices

Appendix B | Migrating data from other devices........................

Appendix B | Migrating data from other devicesAppendix B | Migrating data from other devices

Transferring data from a palm-sized, pocket or

handheld PC...............................................................171

Migrating data from Palm devices............................173

Appendix C | Using the Keyboard in Terminal Server Client

Appendix C | Using the Keyboard in Terminal Server ClientAppendix C | Using the Keyboard in Terminal Server Client

Creating extended keyboard characters in the

Terminal Server Client window (TSC) .....................175

Glossary

Glossary ................................

GlossaryGlossary Index

Index................................

IndexIndex Warranty

Warranty................................

WarrantyWarranty

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One year limited hardware warranty....................... 193

Limitation of warranty..............................................193

Limitation of liability and remedies .........................194

HP software product license agreement and HP

software product limited warranty...........................196

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177 183 193

Chapter 1 | Welcome | 1

1111 | Welcome

| Welcome

| Welcome| Welcome

Congratulations on purchasing the Hewlett-Packard Jornada 700 Series Handheld PC (H/PC), a mobile device powered by the Microsoft® Windows® for Handheld PC (H/PC) 2000 operating system. The size and capabilities of the HP Jornada H/PC let you keep your most important business and personal information current and close at hand. Your HP Jornada supports the latest version of Microsoft Pocket Outlook, so you can check e-mail and manage your appointments and contacts while on the road. Your HP Jornada is also the perfect companion to your desktop or notebook PC. It allows you to take vital business data and documents with you when away from the office, then easily transfer updated information back to your PC upon return. A powerful, reliable, mobile business partner, HP Jornada offers you the highest quality in performance and battery life as well as rich programs and utilities designed by Hewlett-Packard.

If you are familiar with Microsoft Windows products and notebook PCs, you will notice that your HP Jornada has many of the same characteristics, making it easy for you to be productive quickly.

In this chapter, you will find:

•

An overview of this User’s Guide and other sources of help and

information

•

A list and brief descriptions of the built-in applications,

including MS Windows for H/PC 2000 software and special HP applications

•

An introduction to HP Jornada features and a description of

the advantages of using the HP Jornada

2 HP Jornada 700 Series Handheld PC

Using this guide

Using this guideUsing this guide

This User’s Guide will give you a quick and effective introduction to your HP Jornada. Although great care has been taken to ensure the accuracy of procedures and artwork, some of the screens displayed on your HP Jornada may differ from the ones that appear in this User’s Guide.

Detailed, step-by-step instructions for using the programs on your HP Jornada are also included in online Help, so you do not have to carry this guide when you travel. (For more information on using online Help, see the Using Help on your HP Jornada section in chapter 2.)

Conventions

This User’s Guide includes certain visual cues that will help you find the information you want easily.

A shortcut, another way to do something, or expanded information about the topic.

Caution or warning information about the topic. This is important information that should be observed to prevent loss of data or damage to the HP Jornada.

Helpful information related to the topic.

Finding information

This guide describes what is included with your HP Jornada, provides an overview of the installed programs, and describes how to set up communications between your device and desktop PC and between your device and the Internet. The following table lists the different types of information available to help you use your HP Jornada. Note that although this book introduces the programs on your device, it does not describe them completely. For more information, see the comprehensive online Help for each program.

Information Source Programs This User’s Guide

–or– Online Help on your device. On the

Start menu, tap Help.

Chapter 1 | Welcome | 3

Unfamiliar technical terms

Synchronizing and exchanging files with a desktop PC (including information on

The glossary located at the end of this User’s Guide.

This User’s Guide. –or– Online Help on your device. On the

Start menu tap Help.

connecting while traveling)

–or– Microsoft ActiveSync online Help on

your desktop PC. In the ActiveSync window, click Help, and then click Microsoft ActiveSync Help.

Tool tips Any toolbar button. Tap and hold the

button and the button name will appear. (To avoid activating the toolbar button, drag off the button before lifting the stylus.) For more information, see the Using your HP Jornada section in chapter 2.

Troubleshooting information on connections

This User’s Guide –or–

The ActiveSync Troubleshooter on your desktop PC. In the ActiveSync window, click File, Click Connection Settings, and then click Help to activate the ActiveSync Troubleshooter.

For more troubleshooting help visit the Microsoft Mobile Devices Web site at www.microsoft.com/mobile

4 HP Jornada 700 Series Handheld PC

Software updates, device drivers, and lists of compatible accessories

Up-to-date information on MS Windows for H/PC 2000–based devices

Information on this release of MS Windows for H/PC 2000

The complete text of this User’s Guide is available on the HP Web site at www.hp.com/jornada. You can download the User’s Guide to your desktop PC and view it using the Adobe™ Acrobat Reader, available from the Adobe Web site at www.adobe.com

The HP Jornada Web site at www.hp.com/jornada

The Microsoft Windows Mobile Devices Web site at http://www.microsoft.com/mobile/

Readme.doc file (located in the Microsoft ActiveSync folder on your Windows desktop PC).

Learning about HP Jornada

Learning about HP JornadaLearning about HP Jornada

Hewlett-Packard has taken mobile computing to new levels of compatibility and convenience. With HP Jornada, you will notice many benefits not found in other, similar computers. For example, you can:

· Move the data you already have on an older palmtop or handheld PC to your HP Jornada. You can transfer information from older Windows CE devices and even some non-Windows CE devices. (See the Transferring PIM data from older palmtop PCs section in Appendix B.)

· Use e-mail without a modem. Conveniently send e-mail automatically when you synchronize with your desktop PC. (See the Synchronizing data section in chapter 3.)

· Take more data with you. A desktop Microsoft Word file may take up to 85 percent less space on your HP Jornada. (See the Transferring files section in chapter 3.)

· Send voice messages to friends and colleagues—even those who do not have H/PC 2000 devices. You can save voice

Chapter 1 | Welcome | 5

messages in the compatible Wave audio format. (See the Recording voice memos section in chapter 4.)

· Keep Word, Access, and Excel files stored at work and at home synchronized. Update any file in any location, and once you synchronize, the file will be updated in every place it is stored. (See the Synchronizing data section in chapter 3.)

· Read online news and information while offline, or download Web pages for viewing later. (See the Browsing the Web section in Chapter 6.)

· Work any time, any place, with up to 9 hours of battery life. (See the Managing battery power section in chapter 7.)

· Synchronize mail messages, contacts, appointments, and tasks with your desktop or notebook PC in just a few steps. (See the Synchronizing data section in chapter 3.)

· Carry your HP Jornada with you. The HP Jornada weighs only 510 g (1.1 lb.), including batteries.

· Expand your functionality with PC Card accessories. (See the Accessories section in chapter 7.)

HP Jornada is your mobile computing companion. Several valuable features allow you to stay organized and in touch while you are on the road. For instance:

· The HP Jornada viewer application displays PIM data (contacts, calendar, and tasks) at a glance, allowing you to navigate to or view the data you need immediately. You can even view notes attached to appointments.

· The HP Jornada dialup application leads you through the steps required to configure a dial-up connection and to access your e-mail and the Web. When you are ready to connect, just use the convenient dialup window on your HP Jornada desktop.

· The HP Jornada quick pad provides a convenient place to jot down notes, names, telephone numbers, and other data for short-term storage. Information can be saved in quick pad for fast retrieval or sent to the appropriate database for long-term storage.

· The HP Jornada backup application can back up and restore information to/from an optional CompactFlash

6 HP Jornada 700 Series Handheld PC

Card or PC Card, safeguarding against loss of data while you are on the road—even if power is lost.

HP Jornada programs

Your HP Jornada already includes the full suite of software that you need to function as a mobile professional. Detailed information can be found in later chapters.

The programs listed below are pre-installed in ROM, so you will never need to reinstall them.

Microsoft Pocket Office

On the Start menu, point to Programs, point to Office, and then tap one of the following choices.

· Pocket Word—Take notes and compose documents, or transfer Microsoft Word files from your desktop PC to read and review while you are away from your office.

· Pocket Excel—View and edit price lists or financial forecasts on your HP Jornada, or fill out your expense form before you even land at the home office.

· Pocket Access—Take database information with you on the road, and fill in custom forms to update Access databases when you return to your office.

· Pocket PowerPoint—Create professional presentations on your desktop, and then take them with you to show on your HP Jornada. Or, use a PC Card VGA adapter (F1252A) to project them to an external monitor or VGA projector.

Microsoft Pocket Outlook

On the Start menu, point to Programs, point to Pocket Outlook, and then tap one of the following choices.

· Calendar—Never miss a meeting. Keep track of important dates and events or manage your schedule.

· Contacts—Take your address book with you so that you

always have access to names, addresses, and telephone numbers. If you update your HP Jornada contacts list, just synchronize with your desktop PC and your contacts will

always be up to date.

Chapter 1 | Welcome | 7

· Inbox—Send and receive e-mail messages and synchronize your HP Jornada Inbox with Microsoft Outlook™ or Exchange™ on your desktop PC partner in a matter of minutes

· Tasks—Keep track of to-do lists. Set an alarm or a reminder and HP Jornada will make sure you do not forget a task!

Microsoft Explorers

On the Start menu, point to Programs, and then tap Internet Explorer or Windows Explorer. Or, double-tap the Internet Explorer or My Handheld PC icons on the desktop.

· Microsoft Internet Explorer 4.01 for Handheld PC—

Browse the Web from your HP Jornada or subscribe to channel content with this version of Microsoft Internet Explorer 4.01 developed specifically for the H/PC.

· Windows Explorer—Browse the files and folders on your HP Jornada.

Communication

On the Start menu, point to Programs, point to Communication, and then tap one of the following choices.

· ActiveSync™—Synchronize your HP Jornada with your desktop or notebook PC over a network or dial-up connection from a remote location.

· PC Link—Establish the connection between your HP Jornada and desktop PC partner with a single tap.

· Yahoo Messenger—Send and receive messages instantly. Stay in touch with friends, family and associates whenever you are on line.

· Remote Networking—Connect to a dial-up server, RAS account, or Internet service provider.

· Terminal—Connect to online services that require VT-100 or TTY terminal emulation.

8 HP Jornada 700 Series Handheld PC

Special HP Applications

On the Start menu, point to Programs, point to HP Applications, and then tap one of the following choices.

HP viewer

information (Pocket Outlook) in as much detail as you need so that you are always in control of your schedule. Month View, Week View, and Day View help you manage your calendar even more efficiently. (HP viewer is also accessible through a desktop icon and an HP hot key.)

HP dialup

mail accounts or corporate network, and then dial in from a convenient pop-up window on your HP Jornada desktop. (

HP dialup

HP quick pad

electronic notepad, and then move the important information to Pocket Outlook or a Word document.

HP security

important information you have stored on it. Set passwords for accessing your device.

HP info exchange

devices with IrDA capability (e.g., Palm PDA devices)

—Display Calendar, Task, and Contact

—Configure connections to the Internet and e-

is also accessible through a desktop icon.)

—Write simple notes and reminders on this

—Control access to your HP Jornada and the

—Exchange PIM data with PDA

HP backup

are away from your office by backing up your Pocket Outlook data or your entire device to a CompactFlash or PC Card.

HP ChaiVM

Explorer on your HP Jornada and provides developers with a complete runtime environment for integrating Java applications on the H/PC.

—Protect your valuable data even when you

—Allows you to view Java applets in Internet

On the Start menu, point to Programs, point to HP Utilities, and then tap one of the following choices.

HP settings

suit any work environment. Or, choose from four preset profiles for different environments, and change all options with the touch of a button.

—Adjust screen controls and sound volume to

· HP hot keys—Open programs, files, or folders with a single keystroke. The HP Jornada hot keys and hard icons are fully customizable, so you can configure them for onetouch access to your favorite programs or frequently used documents.

Accessories

Chapter 1 | Welcome | 9

On the

Start

menu, point to

Accessories

, and then tap

one of the following choices.

· Microsoft InkWriter®—Jot quick notes or create sketches while in a meeting.

· Microsoft Voice Recorder—Record voice memos, reminders or other vital information for later playback.

· Calculator—Perform simple calculations in an on-screen calculator, and then copy the results to any open document.

· World Clock—Keep track of the time anywhere in the world and display useful travel information for both your home city and the city you are visiting.

· OmniSolve®—Perform complex mathematical and business calculations with this full-featured calculator from LandWare.

Games

· Solitaire—Pass the time at the airport, on the train, or during a not-so-interesting meeting or lecture with this classic game.

Additional H/PC-compatible software is available for download from the HP Jornada Web site at http://www.hp.com/jornada/solutions.

10 HP Jornada 700 Series Handheld PC

Chapter 2 | Getting started | 11

2 | Getting s

2 | Getting started

2 | Getting s2 | Getting s

This section will help you start using your Hewlett-Packard Jornada 700 Series Handheld PC (H/PC). You will learn how to set up your HP Jornada, receive a brief introduction to MS Windows for H/PC 2000 operating system, and discover how to customize its features to work for you. When you have finished this chapter, you will have all the information you need to begin working with your HP Jornada.

tarted

tartedtarted

This chapter includes step-by-step instructions to help you:

· Identify the hardware features of your HP Jornada

· Connect the ac adapter

· Install the main battery

· Install the backup battery

· Complete the MS Windows for H/PC 2000 Welcome Wizard

· Put your HP Jornada to work for you

12 HP Jornada 700 Series Handheld PC

HP Jornada hardware features

The views below will introduce you to the various connectors, ports, and other features of your HP Jornada.

Appointment notification LED—Notifies you of scheduled appointments, alarms, and reminders. (For more information on setting alarms and reminders, see the Using Microsoft Pocket Outlook section in chapter 4.)

HP hot keys—Allow one-touch access to your favorite programs, folders, documents, or frequently used settings. (See the Customizing the HP hot keys and hard icons section in chapter 7.)

Reset button—Restart your Jornada with the touch of a button.

The Reset button quickly reinitializes the MS Windows for H/PC 2000 operating system. (Warning: When you reset your HP Jornada, you will lose all unsaved data in any open documents. See the Resetting section in chapter 8.)

Chapter 2 | Getting started | 13

Status LED—A steady red light indicates that Voice Recorder is recording a voice memo; a flashing green light indicates that your Jornada display is off but the device is still turned on.

Microphone—Allows you to record voice memos. Audio buttons—Enable you to listen to your favorite MP3

or WMA music files with Windows Media Player Stylus and stylus slot—Keeps your stylus within easy

reach. (For more information, see the Using the stylus and touch screen section in this chapter.)

dc jack for ac power adapter—Connect your

HP Jornada to ac power to charge the main battery. Battery charging LED—Indicates the charging status of

the main battery while connected to ac power. Telephone connector (RJ-11)—Enables you to connect

a telephone line to the built-in modem (on models equipped with a built-in modem), keeping you in touch with the world. (For more information, see the

Connecting the telephone line section in chapter 6.) Instant-on/off—No waiting for the Jornada to start up or

shut down. Just press the on/off button to suspend operation, and later when you turn it back on again, you can start working exactly where you left off.

HP hard icons—Adjust display and volume settings, check system status, backup your data, open a dialup connection, or play music files with just a tap of your stylus. (See the Customizing the HP hot keys and hard icons section in chapter 7.)

14 HP Jornada 700 Series Handheld PC

CompactFlash Type I card slot—Enables you to add storage memory or use accessories on CompactFlash cards. (For more information, see the Using PC Cards, CompactFlash Cards and Smart Cards section in chapter 7. For a list of recommended accessory cards, go to the HP Jornada Web site at www.hp.com/jornada.)

Backup battery compartment—Holds a 3-V CR2032 coin-cell backup battery. (For information on replacing the backup battery, see chapter 7.)

CompactFlash door release tab—Slide the tab in the direction of the arrow to insert CompactFlash Cards or access the backup battery compartment.

PC Card Type II card slot—Enables you to use PC Cards (also called PCMCIA Cards) to expand memory, connect to an external monitor, or add other functionality to your HP Jornada. For information on how to use PC Card accessories, see the Using PC Cards, CompactFlash Cards and Smart Cards section in chapter 7. (For a list of recommended PC Cards, go to the HP Jornada Web site at www.hp.com/jornada.)

Chapter 2 | Getting started | 15

Smart Card reader slot— Smart Cards are designed with embedded chip technology that enables the highest standard in device security for HP Jornada owners. For information about using Smart Cards, see the Using PC Cards, CompactFlash Cards and Smart Cards section in chapter 7, or go to the HP Jornada Web site at http:/www.hp.com/jornada.

PC Card release tab—Flip the tab out and depress it to eject a PC Card from the Type II PC Card slot.

Earphone jack—listen to your favorite music via the stereo earphone jack.

Security cable slot—Allows you to keep your HP Jornada safe with the connection of an optional thinwire security cable.

Infrared port (SIR IrDA–compliant transceiver)—

Enables you to send and receive files by infrared beam between your HP Jornada and another HP Jornada or palmtop PC, or between your HP Jornada and an infraredequipped printer or desktop PC. (For more information, see the Connecting by infrared section in chapter 3 and the Infrared transfer section in chapter 8.)

Main battery—Provides power to your HP Jornada for up to 9 hours of use. Optional Extended battery is available

for up to 24 hours of use. Main battery release tab—Slide the tab to release the

main battery for removal or replacement. Serial Port (RS-232C)—Connect your HP Jornada to

your desktop PC to transfer files or synchronize Pocket Outlook data, or connect your HP Jornada directly to a printer, external modem, or other device. (For more information, see the Connecting for the first time section in chapter 3.)

16 HP Jornada 700 Series Handheld PC

Setting up your HP Jornada

Follow the steps in this section to start using your HP Jornada for the first time. As part of the setup process, you will connect the ac power adapter, install the main battery, install the backup battery, and complete the MS Windows for H/PC 2000 Welcome Wizard. To set up your HP Jornada, you will need to have your HP Jornada, the ac adapter, the HP Jornada Standard Battery, the backup battery (attached to the Quick Start Card), and the power cable.

Follow these steps in the order they are presented. Do not install the backup battery before connecting ac power and installing the main battery.

Connecting the ac adapter

To avoid running out of battery power, you can operate your HP Jornada on ac power using the supplied ac adapter. The ac adapter accepts 100 to 240 V, enabling you to connect to ac power anywhere in the world. When you travel, you may need adapters to accommodate different electrical outlets, but the HP Jornada ac adapter will safely convert ac line voltage to the dc voltage required by your HP Jornada.

Use only the supplied ac adapter (model HP F1279B, input specifications 100-240 V ac, 50-60 Hz, 1.5 A).

While your HP Jornada is connected to ac power, the main battery is charged automatically. The color of the LED indicates the status of the battery: Amber indicates that battery is charging, and green indicates that the battery is fully charged.

Chapter 2 | Getting started | 17

The ac adapter components: dc plug, ac adapter, and

power cable.

To connect to ac power

1. Connect the cable from the ac adapter to the dc jack on the right side of your HP Jornada.

2. Connect the power cable to the ac adapter.

3. Plug the power cable into an ac power outlet.

After you connect the ac adapter your HP Jornada will turn on automatically. However, you should install the main battery and install the backup battery before using your device.

Installing the main battery

The HP Jornada Lithium-Ion Battery provides power to your HP Jornada while it is not connected to ac power. Under normal operating conditions, the fully charged battery should provide power for up to 9 hours of continuous use; however, battery life will vary depending on how you use your HP Jornada.

18 HP Jornada 700 Series Handheld PC

Rechargeable Lithium-Ion batteries, unlike NiCD and NiMH batteries, are not subject to "memory effect," allowing you to fully recharge your batteries at any time regardless of battery power level.

The main battery fits into the bottom of your HP Jornada, as shown in the following diagram.

This bottom view of the HP Jornada shows how to install

the main battery.

To install the main battery

· Place the main battery in the battery slot on the bottom of

your HP Jornada and push firmly until it snaps into place.

The main battery should be partially charged when removed from the box. However, you should charge the main battery fully before operating your HP Jornada on battery power. Charging the main battery takes approximately 3.5 hours. When the battery is fully charged, charging stops automatically; the battery will not overcharge if left connected to ac power.

When the main battery charge is low, a low battery warning is displayed. If you see a low battery warning message displayed, connect ac power and charge your main battery immediately to avoid draining your backup battery, and possible data loss.

Chapter 2 | Getting started | 19

Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals. Replace batteries only with the types recommended in this User’s Guide. Discard used batteries according to the manufacturer’s instructions.

Installing the backup battery

The backup battery protects your data when the main battery runs out of power. The backup battery does not provide enough power to operate your HP Jornada, but it will preserve your data while you replace the main battery or while you connect to ac power to recharge. The 3-V CR2032 coin-cell backup battery is attached to the HP Jornada Quick Start Card. Follow the procedure outlined below to install the backup battery.

To prevent loss of data, replace the backup battery as soon as a warning message appears on your screen indicating that backup battery power is low. (For detailed instructions on replacing the backup battery, see the Managing battery power section in chapter 7.)

To install the backup battery

1. Remove the backup battery from the HP Jornada Quick Start Card.

2. Turn the Jornada upside-down and open the CompactFlash door.

3. Use the tip of the stylus to carefully open the backup battery cover.

4. Insert the battery printed side up in the battery compartment.

5. Using the stylus tip, close the backup battery cover to secure the coin-cell battery, and then close the CompactFlash door.

20 HP Jornada 700 Series Handheld PC

Installing the backup battery

CompactFlash door shown open Coin-cell 3V CR2032 backup battery Backup battery compartment

Backup battery cover in open position

Be sure to close the backup battery cover before closing the CompactFlash door in order to avoid damaging these components.

Using the stylus and touch screen

Use the stylus in much the same way you would use a mouse to navigate and select objects on screen. You can also use your fingertip to tap the touch screen, but the stylus provides the greatest accuracy.

For convenience, the stylus is stored in the stylus slot on the front of the HP Jornada. To remove the stylus, push on the stylus to release the catch as you slide it out of the slot.

The top of the stylus pops up to make it easy to remove the stylus. Pressing the top has no effect on the stylus function.

Chapter 2 | Getting started | 21

To navigate by using the stylus, follow these tips:

· Where you would normally click a mouse, simply tap the stylus on the touch screen to select an icon or activate a button.

· Double-tap instead of double-clicking on a mouse.

· Hold down the

a mouse.

To replace the stylus, insert the pointed end of the stylus into the slot and push until it clicks into place.

key as you tap instead of right-clicking on

Following the Welcome Wizard

After you install the main battery, your HP Jornada will turn on automatically. At startup, the Hewlett-Packard welcome screen appears. Then, after a few moments, the MS Windows for H/PC 2000 Welcome Wizard begins. The Welcome Wizard presents a brief orientation that helps you to calibrate the touch screen and configure device settings such as the World Clock and Owner Identification.

Before you begin working, you may need to adjust the brightness and contrast of the display to compensate for different lighting conditions and viewing angles. You can use the keyboard to adjust both contrast and brightness.

To adjust screen brightness and contrast

1. To adjust the contrast, hold down the key as you

press or .

2. To adjust the brightness, hold down the

press or .

To maximize battery life, minimize the brightness setting and then adjust contrast to achieve greater readability

The following sections describe the Welcome Wizard. To complete the Welcome Wizard, follow the instructions displayed in the taskbar area at the bottom of your screen. After you complete the Welcome Wizard, you can begin using your HP Jornada.

key as you

22 HP Jornada 700 Series Handheld PC

If your HP Jornada freezes during operation, you may need to perform a soft reset. To reset, use the stylus to press the reset button located on the left side of the HP Jornada keyboard. Your HP Jornada will restart automatically. Unsaved data in any open documents will be lost. For more information, see the Resetting section in chapter 8.

Calibrating the touch screen

Before you can use the stylus to navigate, you must calibrate the touch screen to align the image on the screen with the touchsensitive coating. The first screen of the Welcome Wizard prompts you to calibrate the touch screen by tapping a series of targets at different locations on the screen.

From time to time, you might notice that the accuracy of your stylus tap diminishes. When this happens, you can return to this screen to calibrate your touch screen.

To calibrate the touch screen

· On the Start menu, point to Settings, tap Control Panel, and then double-tap the Stylus icon.

–or– Press

You can also use the Stylus control panel to set options for double-tap rate and physical distance between taps.

Chapter 2 | Getting started | 23

Selecting your Home City

MS Windows for H/PC 2000 displays current time and regional information for the city you designate as your “Home City.” Tap the city nearest your home from the drop-down list on the Home City tab. If your city is not listed, you can use the World Clock control panel to add it later. (See the World Clock topic in online Help.)

Setting the World Clock

MS Windows for H/PC 2000 uses the system clock to monitor your alarms and appointments as well as to ensure proper synchronization of the most current files and appointments with your desktop PC. So make sure you set the correct time and date. To set the time, type the current time in the box below the clock face, or drag the hands on one of the clocks to the correct time. To set the date, tap the current date on the calendar. (Tap to change month or tap the month or year.)

You can set the clock settings again later using the World Clock control panel. (See the World Clock topic in online Help or tap the clock in the status area of the taskbar.)

24 HP Jornada 700 Series Handheld PC

Adding owner information

You can set MS Windows for H/PC 2000 to display owner information, such as your name, address, and telephone number. You can also type a note to be displayed; for example, offering a reward for the safe return of your HP Jornada. To display your owner information each time you start your HP Jornada, tap

Start, then tap Settings, and then tap Control Panel. Open the Owner control panel and select the Display Owner Identification check box under At Power On.

You can change the information you type here at any time using the Owner control panel. (See the Settings topic in online Help.)

Using your HP Jornada

Using your HP JornadaUsing your HP Jornada

After you complete the Welcome Wizard, you can begin using your HP Jornada and its built-in programs.

Welcome to MS Windows for H/PC 2000

Congratulations on purchasing a mobile device powered by MS Windows for H/PC 2000. The size and capabilities of your HP Jornada let you keep your most important business and personal information up to date and close at hand. Microsoft ActiveSync increases the power of your HP Jornada by letting you synchronize the information on your desktop or notebook PC with your device.

Using the Start menu and Taskbar

Use the Start menu to open settings, online Help, recently used documents, and programs such as the HP Applications. Just tap Start, and then tap the program or item you want to open. In addition to the Start menu, the taskbar contains buttons for the programs you have running, a status area, and a desktop icon.

Chapter 2 | Getting started | 25

Using the command bars

Each program has a command bar located at the top of the program window. The command bar displays both menu names and toolbar buttons. Tap the slider and drag to switch between displaying toolbar buttons only or menu names and toolbar buttons. You can drag the slider to display only the buttons and menu names you want. You can also drag the slider down to move the toolbar buttons under the menus.

Using Help on your HP Jornada

You can get Help for specific programs, including MS Windows for H/PC 2000, as follows:

• For detailed procedures and overview information about a program, on the Start menu, tap Help, and then tap the program name.

• For MS Windows for H/PC 2000 Help, tap the any program or dialog box where it appears.

• To learn the function of a specific button or control, tap and hold on a toolbar button and its name will appear in a ToolTip. Drag the stylus off the toolbar button before lifting to avoid activating the button.

button in

26 HP Jornada 700 Series Handheld PC

Online Help uses the same font setting as Internet Explorer. Changing the font size in Internet Explorer will also change the font size in Help.

Turning your HP Jornada on and off

One of the most convenient features of MS Windows for H/PC 2000 and HP Jornada is “instant on.” With instant on, there is no waiting for HP Jornada to start up or shut down; you can start working immediately by pressing the On/Off key on the upper right corner of the keyboard. When you are finished, turn off your HP Jornada by pressing the On/Off key or by tapping Suspend on the Start menu. Turning off your HP Jornada simply suspends operation. When you turn it on again, you can resume working.

You can also set options in the Power control panel to turn your HP Jornada on and off automatically. For example, you can set your HP Jornada to turn on when you tap the touch screen with the stylus. To conserve battery power, you can set HP Jornada to auto-suspend or to turn itself off after a preset period of continuous idle time. By default, your HP Jornada will autosuspend after 3 minutes while running on battery power. (For more information on these options and tips for conserving battery power, see the Managing battery power section in chapter 7.)

If the HP Jornada wakes up from a suspended state and there is no user activity for one minute, the Jornada will return to a suspended state. To avoid this, simply use any of the Jornada's functions or programs within the one-minute interval.

Using the HP Jornada keyboard

To provide full functionality in a smaller size, the HP Jornada keyboard lets you accomplish common tasks with a few convenient key combinations:

• To turn the caps lock on or off, press and hold the you press the left

symbol appears in the status area of the taskbar.

key. While caps lock is on, the

key as

Chapter 2 | Getting started | 27

• To activate (or deactivate) the numeric keypad, press and hold the key as you press the key. While the numeric

keypad is activated, the

symbol appears in the status area

of the taskbar.

Be sure the numeric keypad is deactivated and caps lock is off while you set your password and before you turn off your HP

Jornada. Check for either the

symbols in the status

area of the task bar at the lower right of the Jornada display screen. If either of these symbols appear, be sure to deactivate them before setting or re-entering your password.

• To type accented or international characters, press and hold the

key as you press the keys corresponding to the

character (international versions only). International versions of the HP Jornada have slightly different keyboard layouts.

When using Terminal Server Client, the

key is not

available for use in typing extended or international keyboard characters. See Appendix C for information on alternative keystroke combinations in Terminal Server Client.

• To generate extended characters or keyboard commands, hold down

or as you press a key. Holding down the key will activate the character or command printed in yellow, while pressing will activate the character or command printed in blue.

You can also use the Keyboard control panel to adjust how quickly characters repeat when you hold down a key. To open

the Keyboard control panel, press .

28 HP Jornada 700 Series Handheld PC

Using HP Jornada settings

The HP Jornada settings application gives you access to many useful controls. Use the HP Jornada settings control panel to:

• Adjust your screen brightness and contrast in different lighting conditions

• Adjust speaker volume or quickly mute all sounds

• Check the remaining battery power

• Check the amount of system memory available

HP Jornada settings also enable you to save your preferred sound, contrast, and brightness settings in a custom profile, so you can change all your options with a single tap.

To open HP settings

· On the Start menu, point to Programs, point to HP

Utilities, and then tap HP settings.

–or– Tap the HP Jornada settings hard icon on the left side of

the screen.

For more information about the HP Jornada settings application, refer to the Using the HP settings application section in chapter 7 or the HP settings topic in online Help.

Using the audio buttons

The audio buttons on the front of your HP Jornada enable you to play Windows Media Audio and MP3 music files using

There are three audio buttons and a sliding audio lock.

Windows Media Player

When locking the audio buttons, be sure to slide the audio lock button to the fully locked position to avoid accidental activation of Windows Media Player in your pocket or luggage.

When using Windows Media Player, the buttons control volume and play/stop functions.

HP Jornada Audio buttons

Chapter 2 | Getting started | 29

Microphone Status LED Play/Pause button

Volume decrease button Volume increase button Audio button lock

When you press the Play button, Windows Media Player plays the currently selected play list. Play lists are selected from within the Windows Media Player application.

For more information about play lists and using Windows Media Player in general, see the Windows Media Player online help files.

Playback volume levels may vary considerably between different recording formats. To avoid uncomfortably high sound levels when listening to music via earphone, turn down the volume before you start playback. Then, adjust the volume to the desired listening level.

30 HP Jornada 700 Series Handheld PC

When an audio file is being played, appointment notification will not sound (even if sound and reminders have been set in the control panel), however, the appointment notification light will still flash.

When playing MP3 music files through the HP Jornada builtin speaker, reduce the bass setting. See Setting bass and treble levels in Chapter 7.

Chapter 3 | Connecting to your desktop PC | 31

3333 | Connecting to your

| Connecting to your

| Connecting to your | Connecting to your

desktop PC

desktop PCdesktop PC

Your HP Jornada 700 Series Handheld PC works perfectly as a standalone computer. But to get the most out of your HP Jornada, you will want to connect to your desktop or notebook PC. This chapter describes how to establish a connection between your HP Jornada and a desktop PC, and how to use your HP Jornada with a desktop PC—or with any PC that has Microsoft ActiveSync installed. You will learn to:

• Connect to your desktop PC

• Set up Microsoft ActiveSync

• Establish a partnership between your HP Jornada and your

desktop PC

• Use Microsoft ActiveSync to browse the contents of your HP Jornada

• Synchronize Microsoft Pocket Outlook data and e-mail messages with Microsoft Outlook or Exchange

• Transfer files between your HP Jornada and a desktop PC

• Connect to and transfer files between your HP Jornada and a

corporate network or home desktop PC over the Internet or by telephone line

Connecting for the first time

Connecting for the first timeConnecting for the first time

You can connect your HP Jornada to a desktop PC using a serial connection (with either the docking cradle—optional for the HP Jornada 710—or the serial sync cable), a USB connection (using the cradle only, USB A-to-B cable not included) or a network connection (with an optional PC Card network interface card). You can also connect to an infrared-equipped desktop or notebook PC (using the infrared port). Before you connect, you must install Microsoft ActiveSync on the desktop PC. Then, you can connect your HP Jornada and establish a partnership.

32 HP Jornada 700 Series Handheld PC

Setting up Microsoft ActiveSync and establishing a partnership

Microsoft ActiveSync enables you to synchronize the information on your desktop PC with the information on your HP Jornada. Synchronization compares the data on your device with your desktop PC and updates both computers with the most recent information. For example:

• Keep your Pocket Outlook data current by synchronizing your HP Jornada with Microsoft Outlook 2000 on your desktop PC. (Inbox synchronization with Outlook Express is not supported.)

• Synchronize Word and Excel documents, Access and other ODBC databases and tables, Mobile channels, and InkWriter documents between your HP Jornada and desktop PC. Your files are automatically converted to the correct format.

With Microsoft ActiveSync, you can:

• Back up and restore your HP Jornada data

• Add and remove programs on your HP Jornada

• Move and copy files (rather than synchronize files)

between your device and your desktop PC

Microsoft ActiveSync includes several components. The Microsoft ActiveSync Setup Wizard detects which software components are needed and prompts you to set up only the necessary components. For instance:

• If you do not already have Outlook installed, the Setup Wizard will attempt to install Outlook 2000.

• The Setup Wizard can add Inbox extensions to enable you to transfer messages to your desktop mail client— Exchange or Outlook.

Chapter 3 | Connecting to your desktop PC | 33

The Microsoft ActiveSync compact disc includes the following software options for your desktop PC.

• Microsoft® ActiveSync—Enables you to connect your HP Jornada to a desktop or notebook PC running Windows 95/98/NT/2000.

• Microsoft® Outlook 2000—Desktop PC software for managing your contacts, appointments, tasks, e-mail, and important documents, keeping them synchronized with your HP Jornada.

• Microsoft® Internet Explorer —Browse the Web with the latest version of the Microsoft browser software for your desktop PC.

• Microsoft® Money 2000—Synchronize the accounts on your HP Jornada with the US version of Microsoft Money 2000 on your desktop PC.

Please Note: Some software programs on the Microsoft CD-ROM are designed for Pocket PC devices, and are not compatible with your HP Jornada 700 Series Handheld PC.

34 HP Jornada 700 Series Handheld PC

There are many MS Windows for H/PC 2000 programs available, including freeware and shareware. Go to www.microsoft.com/mobile keyword “MS Windows for H/PC 2000” to find additional programs for your HP Jornada. Be sure to install only programs that are compiled for the StrongARM SA111X processor family.

Installing Microsoft ActiveSync

The minimum PC requirements for running Microsoft ActiveSync are as follows:

• Microsoft® Windows® 2000, Microsoft® Windows NT® Workstation 4.0 with Service Pack 3 or greater, or Microsoft® Windows 95/98..

, or try searching the Web on the

• Pentium processor for Windows NT (166 MHz required for Windows 2000)

—or— 486/66 DX or higher processor (Pentium® P90 recommended)

for Windows 95/98.

• 16 MB of memory for Windows 95/98 (more memory will improve performance), or 32 MB of memory for Windows NT

4.0 or Windows 2000 (64 MB recommended).

• Hard disk drive with 10 to 50 MB of available hard disk space (actual requirements will vary, based on selection of features and current system configuration).

• Available 9 or 25-pin communications port (adapter required for 25-pin communication port), Infrared port, or USB port (available for Windows 95/98 or Windows 2000 only).

• CD-ROM drive.

• VGA or higher resolution graphics card (SVGA 256-color

recommended).

• Keyboard.

• Microsoft® Mouse or compatible pointing device.

Chapter 3 | Connecting to your desktop PC | 35

Optional components:

• Audio card/speakers for sound.

• Modem and/or Ethernet LAN connection for remote

synchronization.

• Microsoft Internet Explorer 4.0 or higher for Mobile Channels or Mobile Favorites support. (Internet Explorer 5.0 is included on the ActiveSync CD-ROM.)

• Additional 153 MB of disk space for Microsoft Outlook® 2000. 24MB system RAM recommended. (Microsoft Outlook 2000 is included on the ActiveSync CD-ROM.)

To install Microsoft ActiveSync

1. Insert the Microsoft ActiveSync compact disc into the CD-ROM drive on your desktop PC.

2. The Microsoft ActiveSync Setup Wizard should start automatically. If it does not start, click Run on the Start menu, and then type d:\setup, where d is the letter assigned to your CD-ROM drive.

3. Follow the instructions that appear on your screen to set up Microsoft ActiveSync.

4. After you complete the installation, the Microsoft ActiveSync Get Connected dialog box appears, prompting you to connect your HP Jornada.

• If you connect via serial port using the docking cradle (optional on the HP Jornada 710) or sync cable, connect your device as described below in Connecting by serial port, and then click Next.

• If you connect via USB port with the docking cradle, connect your device as described below in Connecting by USB port, and then click Next.

• If you connect by infrared, click Cancel, and then skip to the section Connecting by infrared, later in this chapter.

Your HP Jornada will automatically detect the connection method (serial or USB) that you have used to connect to your desktop PC. Connect the cable type of your choice according to the instructions below, click Next, and ActiveSync will prompt you to complete the New Partnership Wizard.

36 HP Jornada 700 Series Handheld PC

Connecting by serial port

The HP Jornada uses a serial port to communicate with a desktop PC. Use the serial sync cable that was included with your HP Jornada to connect either the device or the cradle (optional on the HP Jornada 710) to a 9-pin serial communications port on your desktop PC. If the 9-pin serial port on your PC is in use by another device, or if your computer has no 9-pin serial port, you can obtain an adapter from your computer’s manufacturer.

Turn on your desktop PC before connecting the sync cable or placing your HP Jornada in the docking cradle (optional on the HP Jornada 710). If the desktop PC is off, your HP Jornada or desktop PC may freeze on startup, forcing you to reset or restart. For information on resetting your HP Jornada, see Resetting in chapter 8.

To connect directly (without the docking cradle)

1. If it is attached, disconnect the telephone cable from your HP Jornada.

2. Connect the ac adapter to the dc jack on the right side of the HP Jornada, and then plug in the power cable.

3. Insert the 9-pin end of the serial sync cable into a serial port on your desktop PC.

4. Fully insert the flat end of the serial sync cable, arrow side up, into the serial port on your HP Jornada.

HP Jornada serial port connection

Chapter 3 | Connecting to your desktop PC | 37

To connect via serial port using the docking cradle (optional on the HP Jornada 710)

1. Connect the 9-pin end of the sync cable to a serial port on your desktop PC.

2. Slide the port cover on the back of the docking cradle to the right to expose the Serial port.

3. Fully insert the flat end of the sync cable, arrow side up, into the serial port on the back of the docking cradle.

4. Turn off your HP Jornada and disconnect any cables (telephone cable, ac adapter, sync cable, etc.) from your HP Jornada.

5. Connect the ac adapter to the dc jack on the back of the docking cradle, and then plug in the power cord.

Do not connect your HP Jornada to more than one source of ac power. You must disconnect the ac adapter from your HP Jornada before placing in it in the docking cradle to avoid damaging your HP Jornada.

6. Align your HP Jornada in the docking cradle, and push down firmly until the HP Jornada snaps into place.

HP Jornada shown with docking cradle, ac adapter, and

serial/USB methods of connection to a desktop PC

38 HP Jornada 700 Series Handheld PC

Connecting by USB port

Using the cradle (optional on the HP Jornada 710) you can also make a USB connection to your desktop PC. A standard USB A-to-B cable (not included) is required in order to make a USB connection.

To connect via USB port using the docking cradle

1. Connect the flat USB "A" connector to an available USB port on your desktop PC (cable not included).

2. Slide the port cover on the back of the docking cradle to the left to expose the USB port.

3. Insert the square USB "B" connector into the USB port on the back of the docking cradle

4. Turn off your HP Jornada and disconnect any cables (telephone cable, ac adapter, sync cable, etc.) from your HP Jornada.

5. Connect the ac adapter to the dc jack on the back of the docking cradle, and then plug in the power cord.

6. Align your HP Jornada in the docking cradle, and push down firmly until the HP Jornada snaps into place.

Your HP Jornada should start automatically and establish a connection to the desktop computer. To remove your HP Jornada from the docking cradle, push the release button on the cradle, and carefully lift your HP Jornada from the cradle.

If you are traveling without your docking cradle or you need to synchronize files with your home computer while the docking cradle is connected to your office PC, you can connect your HP Jornada directly to a desktop PC using only the serial sync cable. (See Connecting by serial port earlier in this chapter.)

You can also connect and synchronize by infrared. For more information, see the Connecting by infrared section in this chapter.

Establishing a partnership

After you set up Microsoft ActiveSync on your desktop PC, you are prompted to establish a partnership between your desktop PC

Chapter 3 | Connecting to your desktop PC | 39

and your HP Jornada. The partnership enables your desktop PC to recognize your HP Jornada when transferring files or synchronizing data.

You can establish partnerships between your HP Jornada and up to two desktop PCs; for example, your home PC and your office PC. If you regularly synchronize your HP Jornada with both desktop PCs, you can ensure that important files, contacts, and calendar information are always up-to-date and identical on both desktop PCs, as well as on your HP Jornada.

Although you can establish partnerships with two desktop PCs, you can synchronize e-mail messages with only one desktop PC.

A single desktop PC can partner with many H/PCs or palmtop PCs. This is useful if you have more than one MS Windows for H/PC 2000 device, or if several mobile professionals share a single desktop PC.

The New Partnership Wizard

The first time you connect, the New Partnership Wizard on your desktop PC helps you establish a partnership and set options for synchronizing Pocket Outlook data, e-mail messages, and files between your HP Jornada and desktop PC.

To establish a partnership

1. When the New Partnership dialog box appears on your desktop PC screen, click Yes to synchronize, and then follow the instructions to complete the New Partnership Wizard.

2. At the prompt, type a name and description for your HP Jornada. The name must start with a letter, and it can be anything you choose (up to 15 characters, no spaces).

3. Select whether you want your HP Jornada to synchronize through a single partnership or multiple partnerships desktop PCs, by selecting the appropriate button.

4. Select the personal information manager (PIM) application you plan to use from the list boxes.

5. Set options for synchronization, indicating the types of files and information you want to synchronize.

40 HP Jornada 700 Series Handheld PC

If you choose to establish partnerships with more than one desktop PC, the desktop PCs must be configured with the same synchronization settings. In addition, each desktop PC must use the same PIM program (for example, Microsoft Outlook).

Regardless of the options you choose while completing the wizard, you can also synchronize at any moment by choosing the Synchronize Now command from the File menu of the ActiveSync window. For more information, see the Synchronizing data section in this chapter.

Troubleshooting partnerships

Your HP Jornada is designed to automatically detect the connection type and configure itself to communicate with you desktop PC. However, if you are unable to establish a connection between your HP Jornada and your desktop PC, double-tap the connection icon in the status area of the taskbar on your HP Jornada. The Connection Status dialog box may provide information about the problem.

Connection Methods

Each of these connection methods works with the HP Jornada H/PC; however, USB and infrared connectivity are not supported by Windows NT. A serial sync cable and cradle (optional on the HP Jornada 710) with serial/USB capability are included with your Jornada. Additional cables and cradles are available as optional accessories.

Chapter 3 | Connecting to your desktop PC | 41

Connection

Desktop PC operating system

method

Windows

2000

Windows

NT USB No Yes Yes No Serial Yes Yes Yes Yes Infrared Yes Yes Yes No

Checking connection methods on your H/PC and desktop PC

One possible source of trouble with making connections may be incompatible connection settings on either your HP Jornada or your desktop PC.

To check and set the desired connection method on your HP Jornada

1. From the Start menu, tap Settings, tap Control Panel, then double-tap Communications.

2. On the PC Connection tab, under Connect using make sure that the connection method you wish to use is displayed. If the correct connection method is not displayed, tap Change.

3. In the Change Connection dialog box, choose the desired connection method from the drop-down list.

42 HP Jornada 700 Series Handheld PC

4. Tap OK twice to save your settings and exit.

To check the connection settings in ActiveSync

1. Depending upon your connection method, verify that the sync

on your desktop Computer

cable from your docking cradle (optional on the HP Jornada

710) or HP Jornada is connected to the listed serial port in the Connection Settings dialog box, or that Allow USB Connection with this desktop computer is selected.

2. If you are connecting via infrared, be sure that Allow serial or infrared connection to this COM port is selected and that the correct IrDA COM port is displayed.

3. If you continue to have difficulty synchronizing, in the Connection Settings dialog of the Microsoft ActiveSync window, clear the Allow check box for the type of connection you are using, and then click OK.

4. After the connection is disabled, re-select the appropriate Allow check box and click OK to enable the connection again.

Chapter 3 | Connecting to your desktop PC | 43

If these steps fail to correct the problem, use the ActiveSync Troubleshooter. The ActiveSync Troubleshooter provides detailed diagnostic steps to identify and correct common problems.

To start the ActiveSync Troubleshooter

1. On the desktop PC Start menu, point to Programs, click on Microsoft ActiveSync, and then choose Connection Settings from the File menu.

2. In the Connection Settings window, click Help to open the ActiveSync Troubleshooter.

Connecting to your desktop PC

Connecting to your desktop PC Connecting to your desktop PC

After you have established a partnership, you have several options for connecting your device to your desktop PC in the future. You can set Microsoft ActiveSync to automatically detect your HP Jornada and establish a connection whenever you connect a sync cable. Using the COM port on your desktop PC is the easiest way for you to connect, unless the port is in use for other peripherals.

To enable automatic connection

1. On the desktop PC Start menu, point to Programs and click on Microsoft ActiveSync.

2. On the Tools menu in the Microsoft ActiveSync window, click Options.

44 HP Jornada 700 Series Handheld PC

3. On the Sync Mode tab, select either the "Continuously while the device is connected" or the "Only on connection" check box to activate automatic connection.

If you use the COM port of your desktop PC for other devices, or if you have disconnected your HP Jornada and need to reestablish the connection, you can establish a manual connection using the PC Link program on your HP Jornada.

1. On the HP Jornada Start menu, point to Programs, point to Communications, and then tap PC Link.

2. The Connection Status dialog box appears.

3. After a few moments a sound indicates that the connection has been established.

To close the connection

To connect manually

1. On your HP Jornada, double-tap the connection icon in the status area of the task bar.

2. In the Connection Status dialog box, tap Disconnect.

Connecting by infrared

The infrared port on your HP Jornada provides a convenient way to connect to an IrDA-equipped PC without using a cable or cradle (optional on the HP Jornada 710). Many notebook computers have built-in infrared ports; however, you may need to install and configure an infrared port on a desktop PC. To install the port, follow the manufacturer’s instructions. More information about infrared drivers for Windows 95/98 or Windows 2000 is available on the MS Windows for H/PC 2000 Web site at

www.microsoft.com/mobile

available for Windows NT.)

. (Infrared connection is not

Chapter 3 | Connecting to your desktop PC | 45

Once connected, you can transfer files and synchronize Pocket Outlook data and e-mail messages just as if you had connected using a sync cable or a docking cradle.

To configure Microsoft ActiveSync for infrared connection

1. Open the ActiveSync window.

2. Choose Connection Settings from the File menu.

3. Click on Allow serial cable or infrared connection to this COM port.

To configure your HP Jornada for infrared connection

1. On your HP Jornada Start menu, point to Settings, tap Control Panel, and then double-tap the Communications icon.

2. On the PC Connection tab, if it does not say Connect

using Infrared Port, tap Change, and then select Infrared Port from the list of available connections.

To establish an infrared connection

1. Line up the infrared port on your HP Jornada with the infrared device on your notebook or desktop PC.

2. On your HP Jornada Start menu, point to Programs, point to Communications, and then tap PC Link.

Connecting to another PC

Connecting to another PC Connecting to another PC

In some cases, you may need to connect your HP Jornada to a desktop PC other than your partner. Or, if you have logged on to your desktop PC under a different user name or performed a factory default reset of your H/PC, your desktop PC will not recognize your HP Jornada as its partner.

In these cases, when you connect your HP Jornada to the desktop PC, the New Mobile Device Detected dialog box appears, offering you the option to synchronize, browse, or to restore data from an existing backup file.

If you choose Synchronize, the New Partnership Wizard will begin, and your HP Jornada will be designated as a partner of

46 HP Jornada 700 Series Handheld PC

the desktop PC. Contacts, Calendar, and Task information and information from any other services you choose to synchronize will be copied from the desktop PC to your HP Jornada.

If you choose Browse, your HP Jornada will be connected as a guest. As a guest, you can view files and folders on the HP Jornada, transfer files and folders, and manually back up or restore; however, you cannot synchronize data or automatically back up and restore data.

If you choose Restore, you are given the option to restore data from an existing backup file on the desktop PC. Restoring data in this way will replace all existing data on the HP Jornada with the data in the backup file on your PC.

If you have lost your HP Jornada or replaced it with another HP Jornada, you can use the Restore function to set up a new device with the exact same data and settings as the old one, provided you had previously performed a full backup to the desktop PC. When you connect the new device to your desktop PC for the first time, choose Restore rather than

Synchronize or Browse. For more information, see the Backing up and restoring data section in chapter 5.

Browsing your HP Jornada desktop

Browsing your HP Jornada desktopBrowsing your HP Jornada desktop

While your HP Jornada is connected to a desktop PC, you can use Microsoft ActiveSync to browse the contents of your HP Jornada from your desktop. The ActiveSync window has an Explore icon on the toolbar. When you click the Explore icon, the contents of your HP Jornada are displayed just like any other folder on your desktop PC. You can cut, paste, and copy files between folders on your HP Jornada or transfer files between your HP Jornada and your desktop PC simply by dragging the file icons between the appropriate folders.

For more information about transferring files, including details on converting file types between Pocket Office and Office 2000 programs, see the Transferring files section later in this chapter.

You cannot open files or start programs stored on your HP Jornada by double-clicking their icons in the Mobile Device window on your desktop PC. When you double-click the icon for a file or program that is stored on your HP Jornada, Microsoft

Chapter 3 | Connecting to your desktop PC | 47

ActiveSync displays the properties for that file or program, as if you had clicked Properties on the File menu.

The Mobile Device window on your desktop PC displays

the contents of your HP Jornada.

Synchronizing data

Synchronizing dataSynchronizing data

Microsoft ActiveSync enables you to synchronize data between your HP Jornada and desktop PC, so the names you add to your Contacts database and the appointments you add to your Calendar while traveling can be automatically updated on your desktop PC when you return. You can also synchronize messages in your HP Jornada Inbox with Microsoft Outlook or Microsoft Exchange on your desktop PC. And, you can synchronize files in the Synchronized Files folder on your HP Jornada. with files in a Synchronized Files folder inside your My Documents folder (Windows 95/98) or Personal folder (Windows NT and Windows 2000) on your desktop PC.

You can set ActiveSync either to synchronize automatically each time you connect your HP Jornada to your desktop PC or to synchronize continuously whenever the synchronized information changes, for as long as the computers are

48 HP Jornada 700 Series Handheld PC

connected. You can also synchronize at any moment by choosing clicking on the Synchronize button on the toolbar in the ActiveSync window.

Do not remove your HP Jornada from the docking cradle, disconnect the sync cable, or turn off your HP Jornada while synchronization is in progress.

Synchronizing selected data

You can synchronize some or all of the following items:

•

Pocket Outlook data

or Tasks information on your HP Jornada with information stored in Outlook 2000 on your desktop PC.

•

E-mail messages

in your HP Jornada Inbox and Microsoft Exchange or Outlook 2000 on your desktop PC. For more information, see the

Synchronizing e-mail messages

•

—Synchronize the contents of the Synchronized Files

Files

folder (inside My Documents) on your HP Jornada with files stored in your My Documents folder (Windows 95/98) or in your Personal folder (Windows NT) on your desktop PC.

—Synchronize the Calendar, Contacts,

—Share messages between selected folders

section in this chapter.

To specify data to synchronize

1. On your desktop PC, open the

2. On the

3. On the dialog box, select the check boxes beside the services you want to synchronize.

Tools Sync Options

menu, click

tab of the ActiveSync

ActiveSync

Options

window.

Options

4. To set specific options (for example, to indicate how many weeks of Calendar data to synchronize or to synchronize only active tasks), select the appropriate service, and then click

Reducing the amount of data to synchronize, for example, by synchronizing only 1 or 2 weeks of Calendar data, can significantly speed up the synchronization process. If you use Microsoft Outlook, Microsoft ActiveSync synchronizes only 2 weeks of calendar data by default.

Settings

Chapter 3 | Connecting to your desktop PC | 49

Resolving synchronization conflicts

If the same item (for example, an appointment or a task) has been modified on both the desktop PC and on the HP Jornada, ActiveSync will indicate that a Synchronization conflict has occurred. When the Resolve Conflicts dialog box appears, you can either resolve the conflict by selecting one of the items to replace or you can ignore the conflict, leaving the data on both computers unchanged.

You can resolve each conflict manually, at the time of synchronization, or you can resolve conflicts automatically by setting a default option for conflict resolution.

To set a default option for conflict resolution

1. Open the Microsoft ActiveSync window.

2. On the Tools menu, click Options.

3. Click on the Rules tab of the Options dialog box.

4. Under Conflict Resolution, select the option you prefer to resolve conflicts.

Synchronizing e-mail messages

You can synchronize your HP Jornada Inbox with the e-mail program (Microsoft Outlook or Exchange) on your desktop PC partner. By synchronizing, you can take important messages with you when you travel, or you can use your desktop PC to send messages that you create on your HP Jornada.

50 HP Jornada 700 Series Handheld PC

When you synchronize:

• Messages are copied from the Inbox folder on your desktop

computer to the Inbox folder on your HP Jornada (by default, only the messages received in the past 3 days are synchronized, and no attachments are copied).

• Messages on the two computers are linked. So, for instance, if

you delete a message on your HP Jornada, it will also be deleted on your desktop PC the next time you synchronize.

• Messages in the Outbox folder on your HP Jornada are

transferred to the Outbox on your desktop PC and then sent from that program.

Synchronizing from a remote location

The ActiveSync program on your HP Jornada enables you to synchronize files, e-mail messages, and Pocket Outlook data with your desktop PC, even when you are away from the office. You can do this by remote dial-up connection or LAN connection to your desktop PC. You can also connect to a computer not on a network (such as your home computer) and synchronize using a modem.

You can quickly and easily make connections to the Internet or a corporate network from remote locations using HP dialup. For more information on using HP dialup see Creating Connections in Chapter 6.

Before you can synchronize remotely, the desktop PC or network server must be configured for Remote Access Services (Windows NT) or Dial-Up Networking (Windows 95/98), and you must create a connection on your HP Jornada by using either the HP Jornada dialup application or the Remote Networking program. For information about setting up connections with HP dialup, see the Setting up a remote connection to your network section in chapter 6. For Remote Networking information, see the Accessing a computer not on a network section in this chapter. After you have set up for either type of connection, you can synchronize data. See the To start remote synchronization procedure later in this chapter.

Chapter 3 | Connecting to your desktop PC | 51

Accessing a computer on your corporate network

To access a PC on your corporate network from a remote location, you must have an account provided by your network administrator, and you must set up a connection to your network server using HP dialup (see chapter 6). In addition, you must set up the target PC to receive your calls as follows.

• The target PC must be turned on.

• Microsoft ActiveSync must be set up on the target PC. (See the

Installing Microsoft ActiveSync section earlier in this chapter.) Also, the synchronize setting on the Sync Mode tab under ActiveSync Options should be set to one of the automatic options.

• Microsoft ActiveSync must be running, and the Waiting for mobile device to connect status message must be shown in

the ActiveSync window.

• In the Microsoft ActiveSync Connection Settings dialog box, the Allow network (Ethernet) and Remote Access

Service (RAS) server connection with this desktop computer checkbox must be selected.

• Any folders or drives you want to access must be shared.

If you will be dialing in to a desktop PC running Windows 95, you must also have Dial-up Networking components set up on the target desktop PC.

Accessing a computer not on a network

If you want to dial in to a computer that is not on a network (such as your home PC with Windows 95/98), you must set up the target PC to receive your calls as follows.

• The target desktop PC must be turned on.

• The target desktop PC must have a modem installed and

configured and must be set to receive incoming calls. (Refer to the instructions from the manufacturer of your desktop PC modem.)

• Dial-up Networking (Windows 95/98) or Remote Access Service (Windows NT) must be set up and configured so that your target PC can act as a server. (See your Windows documentation for further instructions.)

52 HP Jornada 700 Series Handheld PC

• Microsoft ActiveSync must be set up on the target PC (for instructions, see the Installing Microsoft ActiveSync section in this chapter). The synchronize setting on the Sync Mode tab under ActiveSync Options should be set to one of the automatic options.

• Microsoft ActiveSync must be running, and the Waiting for mobile device to connect status message should appear in

the ActiveSync window.

• In the Microsoft ActiveSync Connection Settings dialog box, the Allow network (Ethernet) and Remote Access

Service (RAS) server connection with this desktop computer checkbox must be enabled.

• Any folders or drives you want to access must be shared.

You need the following information to establish a Remote

Networking connection:

• Your Windows user name and password, if you are required to log on to your computer

• Telephone number of the modem

To create a connection to a computer not on a network (such as a home computer), you will need to create a new connection using Remote Networking on your HP Jornada.

To create a Remote Networking connection

1. On the Start menu, point to Programs, point to Communication, and then tap Remote Networking.

2. In the Remote Networking folder, double-tap Make New Connection.

3. In the Make New Connection dialog box, tap Dial-up, and then tap Next.

4. If your HP Jornada is equipped with a built-in modem, select Built-In Modem from the list of modems. If you use a PC Card modem the PC card modem you have installed

∗

Modem purchased separately. Some Web sites/content may not be

available.

∗

, select the appropriate option for

Chapter 3 | Connecting to your desktop PC | 53

5. Tap TCP/IP Settings, and then tap the General tab. Make sure the Use Server-assigned IP Address check box is selected.

6. On the Name Servers tab, tap Server-assigned addresses, and then tap OK.

7. Tap Next, and then fill in the telephone number you wish to dial. Tap Finish. A new icon appears, labeled with the name you chose, in your Remote Networking folder. This connection will also appear in your remote synchronization dialog box.

To set a dialing location for a Remote Networking connection, double-tap the icon for the connection in the Remote Networking folder. In the Dial-up Connection dialog box, tap Dial Properties, and then fill in the information as you would for a network or ISP connection using the HP Jornada dialup application.

To start remote synchronization

1. On your HP Jornada Start menu, point to Programs, point to Communication, and then tap ActiveSync.

2. If you are connecting using a modem or dial-up connection, select the connection you will use from the list. All connections you have created either with the HP Jornada dialup application or Remote Networking will appear in this list. –or– If you are connecting over a network, tap Network Connection.

3. In the Connect to list, select the name of the desktop PC to which you will connect. The Connect to list displays only the PCs with which you have already established a partnership.

4. In the User Logon dialog box, type your user name, password, and domain if necessary, and then tap Connect.

54 HP Jornada 700 Series Handheld PC

Transferring files

Transferring filesTransferring files

You can copy files between your HP Jornada and desktop PC by dragging icons to or from the folders in the Mobile Device Explorer window, or by using the Cut, Copy, and Paste commands on the Edit menu.

Some files may need to be converted before you can use them on your HP Jornada. By default, Microsoft ActiveSync automatically converts files to the appropriate file type. However, you can choose not to convert files, or you can specify the conversions for each file type by changing options in the File Conversion Properties dialog box.

To set file conversion options

1. Open the ActiveSync window.

2. On the Tools menu, click Options, click the Rules tab, and

then click Conversion Settings.

3. Click either the Device to Desktop or Desktop to Device

tab.

4. Select the file type, and then click Edit to change conversion

options. In most cases, you will be offered a single conversion option or no conversion at all.

When Microsoft Office files are converted to their corresponding Pocket Office formats, the Pocket Office files are compressed, so they require much less storage memory than they do on your desktop PC. During conversion, certain formatting or attributes may also be removed from the Pocket Office version; however, all formatting should be restored when the file is returned to the desktop PC. For specific details, see the sections on Microsoft Office programs in chapter 5 or refer to online Help for that program on your HP Jornada. Only Microsoft PowerPoint® 97 and 2000 files can be converted to Pocket PowerPoint.

Chapter 4 | Staying organized | 55

4 | Staying organized

4 | Staying organized4 | Staying organized

With your Hewlett Packard Jornada Handheld PC (H/PC), you can keep in touch with your office, home, and clients through email and the Internet. You can connect in many ways using your HP Jornada and various accessories. This chapter will guide you through the options best suited to your needs.

Pocket Outlook also lets you set alarms and reminders so that you never forget an appointment or meeting. And, if you want a personal reminder, you can record voice memos to yourself with Microsoft Voice Recorder.

In this chapter you will find program information and basic procedures for:

• Pocket Outlook

• HP viewer

• HP quick pad

• Voice Recorder

For more information on these and other programs that come with your HP Jornada, see online Help.

Using Microsoft Pocket Outlook

Using Microsoft Pocket OutlookUsing Microsoft Pocket Outlook

Your HP Jornada comes with Microsoft Pocket Outlook, which includes Calendar, Contacts, Tasks, and Inbox. Using Microsoft ActiveSync, you can synchronize information on your HP Jornada with information in Microsoft Outlook or Microsoft Exchange on your desktop computer. Each time you synchronize, Microsoft ActiveSync compares the changes you made to data on your device and desktop PC and updates both computers.

With Inbox, you can send and receive e-mail messages, either by synchronizing with the mail program on your desktop PC (either Outlook or Exchange) or by connecting directly to your mail server through an Internet or network account.

56 HP Jornada 700 Series Handheld PC

To start Pocket Outlook

· On the Start menu, point to Programs, point to Pocket

Outlook, and tap either Calendar, Contacts, Inbox, or Tasks.

–or– Press one of the Calendar, Contacts, Inbox, or Tasks hot

keys.

To switch quickly from one Pocket Outlook applications to another, tap the Go menu on the toolbar of the current Pocket Outlook application.

Keeping appointments with Calendar

Use Calendar to schedule appointments, meetings, and other events. Quickly check your appointments in one of several views (Day, Week, Month, Year, and Agenda).

To create a new appointment

1. On the Start menu, point to Programs, point to Pocket Outlook, and tap Calendar.

–or– Tap the Calendar hot key.

2. On the File menu, tap New Appointment.

3. Type a description and the location of your appointment.

4. Select the time and date of your appointment.

5. To add notes, tap the Notes button, and then tap once in the notes area. Type your notes.

6. To assign the appointment to a category, tap the Categories button, and then select a category from the list.

7. Select other desired options, and when you are finished tap OK.

If you need to schedule a meeting with other people who use Outlook or Pocket Outlook, you can use Calendar to schedule the meeting. When attendees receive a meeting request, they can

Chapter 4 | Staying organized | 57

choose to accept or decline the meeting. If they accept, the meeting is automatically placed in their schedule. In addition, their response is automatically sent back to you, and your calendar is updated.

Before you can send a meeting request, you must enter e-mail addresses in Contacts and set up Inbox to send and receive messages (see the Using Inbox section in chapter 6).

To create a meeting request

1. On the Start menu, point to Programs, point to Pocket Outlook, and then tap Calendar.

–or– Tap the Calendar hot key.

2. On the Tools menu, tap Options, and then choose a mail transport:

• If you send and receive messages using

synchronization, select ActiveSync.

• If you connect to an ISP or network, select the

service you set up in Inbox or the HP Jornada dialup application.

3. Tap OK.

4. On the File menu, tap Make Meeting.

5. Enter the meeting information.

6. Select the contacts you want to invite.

Select other desired options, and then tap OK. Inbox automatically creates a meeting request and sends it to the

attendees the next time you connect to your mail server or synchronize with your desktop PC.

Your HP Jornada will remind you about your appointments and meetings by playing a sound, flashing the notification light, and/or displaying a message on the screen. To choose the way you prefer to be notified, open the appointment or

meeting, tap

, and then tap Reminder Options. You can

silence an alarm without even opening your HP Jornada by pressing the blinking alarm-notification LED on the cover.

58 HP Jornada 700 Series Handheld PC

Managing names and addresses with Contacts

The Contacts program maintains a list of your friends and colleagues so that you can easily find the information you are looking for, whether you are at home or on the road. Using the infrared port, you can also quickly share Contacts information with other MS Windows for H/PC 2000–based mobile device users.

To create a new contact

1. On the Start menu, point to Programs, point to Pocket Outlook, and tap Contacts.

–or– Tap the Contacts hot key.

2. On the File menu, tap New Contact.

3. Type a name.

4. Tap Business or Personal and type information in the appropriate fields. Supply an e-mail address to send meeting requests and e-mail messages to this contact.

5. To add a note or assign the contact to a category, tap Notes/Categories. Then, select the notes area and enter your notes, or select a category from the list.

6. When you are finished, tap OK.

You can send groups of contacts to another IrDA-equipped H/PC 2000–based device. To do this, line up the infrared ports on the two devices so that they are within 1 meter (3 feet) of one another. On the Contacts list, select the item(s) you want to send, and then on the File menu, tap Send. If you are receiving items, tap Receive. Category information and notes are not transmitted with the contact.

Keeping track of your workload with Tasks

The Tasks program helps you keep track of what you need to do. Enter the details for a task on the task card, and

Chapter 4 | Staying organized | 59

then assign a category. You can even associate a date with the task and then set a reminder for yourself.

You can sort the list on any column by tapping the column heading (the column used for sorting the list displays a triangle in the heading). If you sort by status, active tasks are listed before completed tasks. Or, you can filter your list to show only a specific status of a task or tasks belonging to a specific category. When your list is filtered, the filter button is selected. Overdue tasks are displayed in red, bold text.

To create a new task

1. On the Start menu, point to Programs, point to Pocket Outlook, and tap Tasks.

–or– Tap the Tasks hot key.

2. On the File menu, tap New Task.

3. Type a description of the task.

4. Select the start date, due date, and other information.

5. To add a note to a task, tap the Notes button, and then tap once in the note-taking area. Type your note, and then tap OK.

6. When you are finished, tap OK.

Managing your e-mail with Inbox

Use Inbox to send and receive e-mail messages. You can access your e-mail by synchronizing with your desktop PC or by connecting to a mail server through an Internet or network account. (For more information, see the Using Inbox section in chapter 6 and the Synchronizing e-mail messages section in chapter 3.)

60 HP Jornada 700 Series Handheld PC

Using HP viewer

Using HP viewerUsing HP viewer

HP viewer gives you a quick and versatile way to view the information in your Pocket Outlook Calendar, Contacts, and Tasks databases. HP viewer displays the information you choose in as much detail as you want, including detailed contact information, tasks and notes on a single screen, or all the appointments and tasks scheduled for a single day, a week, or up to 6 months at a time. HP viewer also enables you to view a single field for any record or to switch instantly to Pocket Outlook for editing.

By default, the HP viewer icon is displayed on the MS Windows for H/PC 2000 desktop.

· On the Start menu, point to Programs, point to HP

To start HP viewer

Applications, and then tap HP viewer.

–or– Press the HP viewer hot key.

HP viewer shows your Pocket Outlook information quickly.

HP viewer uses the same font settings as Internet Explorer. Changing the font or font size in Internet Explorer will also change the way information is displayed in HP viewer.

You can quickly switch from HP viewer to Pocket Outlook to look at the selected date in all Calendar views.

To switch to Pocket Outlook

· On the Go menu, tap the appropriate program or view.

Chapter 4 | Staying organized | 61

HP viewer displays the current date and your next scheduled appointment below the toolbar in the Today Banner of the HP viewer window. To quickly view detailed information about the appointment, tap the appointment title in the Today Banner.

To switch between Calendar, Contacts, and Task information

· Tap the appropriate icon on the left side of the HP viewer window.

Viewing Calendar information

HP viewer lets you view your calendar in Day, Week, Month, or n-Month view.

· Tap the Calendar icon on the left side of the HP viewer window to display Calendar information.

· Tap a View button on the toolbar to change views.

· Tap the Go to Date button on the toolbar to view information

for a specific date.

n-month (displays up to 6 months)

Month

Week

Day

Today (GoTo Today command)

Date (GoTo Date command)

Day View offers a fast way to browse your schedule for the current day or up to 7 days that you select.

62 HP Jornada 700 Series Handheld PC

To enable Day Zoom in n-Month View, Month View, or Week View, press the spacebar to display appointments and tasks for the selected date(s). Tap an icon next to an appointment or event to expand a note or to display more information about that appointment or event.

You can set HP viewer to always display Day Zoom for the date you select by tapping on the toolbar.

Week View enables you to display 1, 2, or 3 weeks of your calendar at a time. Press

scroll bar to increase or decrease the number of weeks displayed. Tap an event to display detailed information about that event.

Use Month View to display 5 weeks of data on a single screen, or use n-Month View to display calendars for up to 6 months at a time. Tap a day to display detailed information about appointments or events scheduled on that day.

To show six months in n-month view, set the Task bar to auto- hide. Tap Start, Settings, then tap Task Bar to access the Task Bar settings dialog.

as you tap or on the

Viewing Contacts information

HP viewer lets you view all information for a particular contact on a single screen.

• Type in the Find File As box to display only contacts matching the letter(s) you type.

• Tap a tab on the left side of the contact list to jump to contacts that begin with a letter on the tab. To jump to contacts that begin with the second letter on the tab, tap the tab again.

• To change the field on which the contact list is sorted, tap the field name at the top of the list, and then choose a field from the Select Primary Key dialog box.

Viewing Tasks information

You can also use HP viewer to view task information for any field, including Notes.

Chapter 4 | Staying organized | 63

• Type in the Find Task box to display only tasks that match the letter(s) you type.

Capturing data with HP quick pad

Capturing data with HP quick padCapturing data with HP quick pad

Use HP quick pad to enter all the notes and information you acquire during your day. Quickly record names, telephone numbers, and quick notes to yourself. You can save this information in HP quick pad or create appointments, tasks, e-mail messages, and even Pocket Word documents from a single application.

With quick pad, you can check the date and time at a glance, review your current appointments and tasks, and quickly find a telephone number or address from your contact list.

Quickly jot notes and reminders or new contact information on the notepad. Then, save your notes in quick pad or send them to the appropriate database, such as your Contacts or Tasks list.

To start HP quick pad

· On the Start menu, point to Programs, point to HP

Applications, and tap HP quick pad.

–or– Press the HP quick pad hot key.

64 HP Jornada 700 Series Handheld PC

To save information in HP quick pad

· On the File menu, tap New Page to create a blank notepad page.

· Tap once in the notepad area, and then type the information you want to save.

· On the File menu, tap Rename Page, and then type a descriptive name for the information.

· On the File menu, tap Save.

You can create as many pages as you like. Retrieve information by selecting the page title from the drop-down list, or by tapping Find in Page on the Edit menu, and then typing a word or words to search for.

To organize information for use in other programs

1. In HP quick pad, open the page containing the information, and select the text you want to export.

2. On the Send menu, select the program in which you want to use the information:

• Tap As E-mail Message to create an e-mail message containing the selected text.

• Tap To Calendar, To Contacts, or To Tasks to create an entry in one of the Pocket Outlook databases.

• Tap As New Pocket Word Document to create a Pocket Word document containing the selected text.

3. In the dialog box that appears, add any necessary information (for example, the start or end date of a task or appointment, or addressees for an e-mail message), and then tap OK.

Infrared send/receive of PIM data

Infrared send/receive of PIM data Infrared send/receive of PIM data

HP info exchange allows you to send and receive Contacts, Calendar and Task items between your HP Jornada and other IrDA-equipped, non-Windows powered PDA devices (i.e., Palm devices). You can also receive (but not send)

Chapter 4 | Staying organized | 65

memos from some PDA devices and store them as a text file in the "My Documents" folder of your HP Jornada.

Using HP info exchange with non-Windows powered PDA devices

HP info exchange allows you to send and receive PIM data to and from non-Windows powered PDA devices from within Pocket Outlook Calendar, Contacts and Tasks. (HP info exchange is not available in Pocket Outlook Inbox.)

HP info exchange runs only on your HP Jornada – no additional software is required for IrDA equipped PDA devices.

Sending data to a non-Windows PDA device

To send PIM information from your HP Jornada to a non-Windows PDA device:

1. Highlight items to send in your PIM application.

2. Make sure the PDA device is powered on. Align the IR windows of the two devices so that they are aimed directly at each other.

3. Select Send(non-Windows) from the Tools menu of a PIM application on your HP Jornada. The HP info exchange Send window will appear indicating that it is looking for a receiving device.

4. The PDA device will receive the transmitted items automatically.

66 HP Jornada 700 Series Handheld PC

HP info exchange menu items in Pocket Outlook Contacts

Receiving data from a non-Windows PDA device

To receive PIM information on your HP Jornada from a non-Windows PDA device:

1. Set the PDA device to beam selected item(s).

2. Align the PDA device IR window so that it is aimed directly at the IR window on the rear of your HP Jornada.

3. Select Recv(non-Windows) from the Tools menu of a PIM application on your HP Jornada. The HP info exchange Receive window will appear indicating that it is looking for a sending device.

4. The PIM item(s) sent by the PDA device will be received and automatically placed in the appropriate location.

5. Messages will be displayed confirming the number and type of items transferred.

Chapter 4 | Staying organized | 67

About the data being transferred

HP info exchange makes it easy to send and receive essential information to or from non-Windows PDA devices. The important data fields of your HP Jornada PIM applications are mapped to the data fields on the PDA device to allow capture of important PIM information. Supported field mappings include:

• Supports sending and receiving multiple contacts, appointments and tasks.

• A number of Pocket Outlook fields are not used (e.g. Children, Spouse) since they are not used by non-Windows PDA devices, or are not supported by the VCard standard.

• Multiple entries of important field types will be placed in the Notes section.

• For standard Contact fields multi-line text is converted into a single line with spaces for line breaks

• Supports a 'Business Card' beamed over from a Palm device and treats it as another contact.

For more information about field mappings and data exchange, see HP info exchange online help.

Recording and playing voice memos

Recording and playing voice memosRecording and playing voice memos

You can use Microsoft Voice Recorder to quickly capture thoughts, reminders, and ideas. Since your recordings are captured in the compatible Wave (.wav) format, you can send personalized voice messages to friends and colleagues as e-mail attachments that can be opened in most Web browsers on a desktop PC.

Voice Recorder is intended for recording personal voice memos and is not suitable for recording presentations, music, or lectures. Some static or electrical noise may be heard during playback.

68 HP Jornada 700 Series Handheld PC

To record and to play a voice memo with Voice Recorder

1. On the Start menu, point to Programs, point to Accessories, and then tap Voice Recorder.

–or– Press the Voice Recorder hot key.

2. Tap the Record button on the toolbar. A beep sounds when recording begins, and the red Status LED indicates that recording is in progress.

3. Speak into the microphone to record your voice memo.

4. To stop recording, tap the Stop button on the toolbar. The new recording appears in the recording list.

5. To play a recording, double-tap it in the recording list. To pause playback, tap Play/Pause. Tap Play/Pause again to resume playback.

You can play all of your recordings, one after another. Select the recording you want to play first, tap Control and then tap Play Sequential. The selected recording and following recordings will be played. A short beep will sound between recordings.

Recording formats

Your HP Jornada supports several formats for voice notes. The formats vary in both the quality of the recording and the size of the sound file. When selecting a recording format, you should consider the quality you need as well as how much storage memory the recording will use on your HP Jornada.

In addition, not all recording formats are compatible with other software or computers. If you will share your recordings with others or transfer a recording to your desktop PC, be sure to choose a recording format that is supported by the software used to play recordings on the other computer.

To select a recording format

1. On the Start menu, point to Programs, then point to Accessories and then tap the Microsoft Voice Recorder icon.

Chapter 4 | Staying organized | 69

—or—

Press the Voice Recorder hot key on the HP Jornada

keyboard.

2. On the Tools menu tap Recording Format…, and then select a recording format from the drop-down list.

The table below lists the compatibility of various recording formats with other computers. The list of recording formats on your HP Jornada indicates the sample rate, whether the format is stereo or mono, and how much storage memory is required per second of recording. You may need to experiment with different sample rates and formats to determine which format best suits your voice.

Compatibility

Format Quality

PCM High yes yes yes yes GSM 6.10 Medium yes yes no no

HP Jornada

700 Series

Windows

CE 2.0

device

PC with

ActiveSync

installed

Windows 95/98/NT

Conserving memory

Voice memos may consume large amounts of storage memory on your HP Jornada. If you record or store lots of voice memos, you may need to take steps to conserve memory.

• Delete voice memos you no longer need. Select the recording in

the list, and then tap Delete on the File menu. Note that voice memos are deleted immediately; they are not moved to the Recycle Bin and cannot be recovered.

• Adjust the amount of storage memory available on your HP

Jornada using the Memory tab in the System control panel.

• Add more memory to your device with a CompactFlash Card

or PC Card. (For a list of recommended cards, go to the Hewlett-Packard Web site at www.hp.com/jornada

70 HP Jornada 700 Series Handheld PC

Chapter 5 | Getting down to business | 71

5555 | Getting

| Getting down to

| Getting| Getting

business

businessbusiness

Your Hewlett-Packard Jornada 700 Series Handheld PC can help you stay productive and be efficient, even when you are away from your desktop or notebook PC. You have access to Microsoft Pocket Office and other pre-installed programs to help you calculate expenses and conduct searches. Your HP Jornada also includes the HP Jornada backup application, which keeps things running smoothly.

down to

down to down to

In this chapter, you will learn more about:

· Microsoft Pocket Office, which includes:

- Microsoft Pocket Word

- Microsoft Pocket Excel

- Microsoft Pocket PowerPoint

- Microsoft Pocket Access

· Microsoft InkWriter

· HP Jornada backup application

· OmniSolve from LandWare

72 HP Jornada 700 Series Handheld PC

Working with Microsoft Pocket Office

Working with Microsoft Pocket OfficeWorking with Microsoft Pocket Office

Microsoft Pocket Office makes it easy to work in the familiar Office environment, even when you are away from your desktop or notebook PC. You can start any of the Pocket Office programs by double-tapping the appropriate icon on the desktop or by pressing the appropriate HP hot key. For more detailed information about these programs, see the Microsoft Pocket Office topic in online Help.

Using Microsoft Pocket Word

You can create and edit documents or templates in Pocket Word just as you do in Microsoft Word on your desktop computer. Begin by placing the cursor in the document page and start typing in either Outline or Normal view. A spelling checker is provided to verify spelling accuracy, and you can quickly format text using buttons and menu commands similar to those found in Microsoft Word on your desktop PC. You can access international characters and symbols for currencies from the Tools menu.

Pocket Word allows you to save documents in several file formats so that your files can be opened by other users or other programs. If you transfer documents between your HP Jornada and desktop PC, Microsoft ActiveSync automatically converts the files to the appropriate file type. If you send files by e-mail, be sure you save your document in a format that can be opened by the recipient:

file type extension open with

Pocket Word document .pwd Pocket Word

Pocket Word template .pwt Pocket Word

Word 6.0/95/97/2000 document

Word 6.0/95/97/2000 template

Rich Text Format .rtf most word

ASCII text .txt any text editor

.doc Microsoft Word

2000

.dot Microsoft Word

2000

processing programs

Chapter 5 | Getting down to business | 73

To start Pocket Word

· On the Start menu, point to Programs, point to Office, and then tap Microsoft Pocket Word. –or– Press the Microsoft Pocket Word hot key.

To create a document using Pocket Word

1. On the File menu, point to New, and then tap Document.

2. Type the document.

3. On the File menu, tap Save.

4. Type a name for your file, and then tap OK.

To see more of your document, on the View menu, tap Full Screen.

Using Microsoft Pocket PowerPoint

You can deliver professional online presentations with Pocket PowerPoint. Simply create the presentation in Microsoft PowerPoint 97 on your desktop PC and transfer the presentation to your device. You cannot create slides on your HP Jornada; however, you can customize the title slide in the presentation and change the order of the subsequent slides to suit a particular client or audience.

You can show the presentation directly on your HP Jornada, or you can use an HP VGA out card to connect an external monitor or a projector and show the presentation to a large group. This option allows you to view PowerPoint speaker notes on the HP Jornada display while your presentation is showing on the external monitor. Your Pocket PowerPoint file will include the text, pictures, notes, and layout position of the original Microsoft PowerPoint presentation, but will not include animations or slide transitions. Animations are displayed as a single, still frame.

74 HP Jornada 700 Series Handheld PC

To start Pocket PowerPoint

· On the Start menu, point to Programs, point to Office, and tap Microsoft Pocket PowerPoint. –or– Double-tap the Microsoft Pocket PowerPoint icon on the desktop.

To show a presentation

1. Using Microsoft ActiveSync, copy the presentation from your desktop PC to your HP Jornada.

2. On the Start menu, point to Programs, point to Office, and tap Microsoft Pocket PowerPoint.

3. In the Open Presentation dialog box, select the presentation you want to show, and then tap OK.

4. To change the presentation display and slide-advance options, on the Tools menu, tap Set Up Show.

5. To show the presentation, tap View Show on the View menu. If you chose Manual under Presentation Display in step 4, use the Previous and Next buttons to control the slides.

You can tailor a presentation by adding a new title slide to your presentation. To do so, tap Title Slide on the Tools menu.

To show a slide presentation on a VGAcompatible monitor

1. Insert an HP VGA out card into your HP Jornada, and then connect the card to a monitor or projector according to the instructions that came with the card.

2. Start PowerPoint, and open the presentation (see To show a presentation earlier in this chapter).

3. On the Tools menu, tap Set Up Show.

4. From the View Show On list, select one of the VGA out options.

Chapter 5 | Getting down to business | 75

5. To start the show, tap View Show on the View menu.

You can make the display fade to black during a presentation. To do so, press

. Press or again to resume the presentation.

. To make the screen fade to white, press

Using Microsoft Pocket Excel

You can use Pocket Excel to create workbooks, such as expense reports and mileage logs. Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting, and filtering. You can split panes to easily view different areas of a large worksheet. You can also “freeze” the top and leftmost panes in a worksheet to keep row and column labels or other data visible as you scroll through a sheet.

Pocket Excel allows you to save workbooks in several file formats so that your files can be opened by other users or other programs. If you transfer workbooks between your HP Jornada and desktop PC, Microsoft ActiveSync automatically converts the files to the appropriate file type. If you send files by e-mail, be sure you save your workbook in a format that can be opened by the recipient.

To start Pocket Excel

· On the Start menu, point to Programs, point to Office, and then tap Microsoft Pocket Excel. –or– Double-tap the Microsoft Pocket Excel icon on the desktop.

To create a workbook using Pocket Excel

1. On the File menu, point to New, and then tap Workbook.

2. Create your worksheet.

3. On the File menu, tap Save.

4. Type a name for your file, and then tap OK.

If your workbook contains sensitive information, you can protect it with a password. To do so, open the workbook and

76 HP Jornada 700 Series Handheld PC

workbooks cannot be synchronized.

Using Microsoft Pocket Access

You can use Pocket Access to view and update data derived from Microsoft Access, Microsoft SQL Server, and other ODBC databases on your HP Jornada. You can open the database and update data in the corresponding tables or you can fill out electronic forms. Eventually, you should synchronize the new information with a larger database on your desktop PC or your corporate network. You can also use Pocket Access to create new databases, tables, and SQL procedures directly on your device.

Programmers can use Microsoft ActiveX™ Data Objects for MS Windows for H/PC 2000 (ADOCE) and Microsoft Visual Basic™ or Microsoft Visual C++™ to develop custom database solutions. For more information on creating custom database solutions, go to the Microsoft Web site at www.microsoft.com/mobile

To create a new database and table

1. On the Start menu, point to Programs, point to Office, and then tap Microsoft Pocket Access. –or– Double-tap the Microsoft Pocket Access icon on the desktop.

2. On the View menu, tap Database View, and then tap Open/New Database on the File menu.

3. Type a name for the database and tap OK.

4. Double-tap the Create a New Table icon.

5. In the Field Name box, type a name.

6. From the Data Type list, select a data type.

· The data type of a field cannot be changed after the table is saved.

· Text boxes have a size limit of 255 characters. To enter longer notes, select the Memo data type.

· To enter numbers with decimal points, select the Float data type.

· To enter numbers between -32,768 and +32,767, select the Integer data type.

Chapter 5 | Getting down to business | 77

· To enter smaller numbers, select the Small Integer data type.

7. To set the size limit of a field, enter an amount in the Field Size box. You cannot change field sizes after the table is saved.

8. To index the field, select Yes from the Indexed list. Indexing a field allows Pocket Access to find and sort information faster for that field.

9. Repeat these steps until you have created all the fields you want for your table.

10. On the File menu, tap Save Table.

If you have tables that you do not want to keep updated on the device (such as product catalogs), mark them as read-only when transferring them from the desktop to the device to save time during future synchronization sessions. Microsoft ActiveSync will not check for updates the next time you synchronize.

Printing your Pocket Office documents

You can print your Pocket Office and other documents from your HP Jornada in three different ways:

· By connecting directly to a PCL printer using the optional HP parallel printer cable (F1274A). For a list of compatible printers, refer to the HP parallel printer cable User’s Guide that came with your HP Jornada.

· By connecting via infrared port (only with an infraredequipped PCL printer).

· By transferring the file to your desktop PC and printing it from within a program on the desktop PC.

For instructions on printing directly to a printer using the HP parallel printer cable, see the HP parallel printer cable User’s Guide.

To print directly to a printer via infrared

1. Open the file or document you want to print.

2. On the File menu, tap Print. The Print dialog box appears.

78 HP Jornada 700 Series Handheld PC

3. Choose the PCL printer you will be printing to and select the IrDA port option.

4. Set other print options as necessary.

5. Tap OK, and then line up the infrared port on your HP Jornada with the infrared port on the printer.

Using Microsoft InkWriter

Using Microsoft InkWriterUsing Microsoft InkWriter

InkWriter, a text, graphics, and ink processor with Rich Ink technology, makes it easy to write and draw the way you do on paper, but with the benefit of being able to edit and format your writings and drawings. With InkWriter, you can enter information in the way that is easiest for you: type using the keyboard or write or draw on screen using the stylus.

1. On the Start menu, point to Programs, point to

2. Create your document:

3. When you are finished, tap Save on the File menu.

Backing up and restoring data

Backing up and restoring dataBacking up and restoring data

To prevent loss of data, you should back up your HP Jornada data frequently. You can back up your HP Jornada two convenient ways:

To create an InkWriter document

Accessories, and then tap InkWriter.

To type, tap Writing on the View menu, and then use the keyboard.

To draw, tap Drawing on the View menu, and then drag the stylus to draw on the touch screen. You can also create a drawing in Writing view by crossing three of the ruled lines on the first stroke of the drawing.

· Use Microsoft ActiveSync to back up all data to your desktop PC.

· Use the HP Jornada backup application to back up all data or only PIM data (Contacts, Calendar, Tasks and Inbox

Chapter 5 | Getting down to business | 79

databases) to a PC Card or CompactFlash Card or to internal memory.

Using Microsoft ActiveSync Backup

The Microsoft ActiveSync Backup feature creates a complete duplicate of all data stored on your HP Jornada. If you routinely connect to your desktop PC, this is the best method of data backup. The backup file is saved on the hard disk of your desktop PC.

Backing up data with ActiveSync on your desktop PC

If you have established a partnership between your HP Jornada and desktop PC, you can set ActiveSync to back up data automatically each time you connect. You can also back up your HP Jornada manually any time you want. ActiveSync lets you decide whether to back up all information each time, or only new and updated information.

To back up data with ActiveSync

1. Connect your HP Jornada to your desktop PC.

2. In the ActiveSync window on your desktop PC, on the

Tools menu, tap Backup/Restore, and then tap the Backup tab.

3. Select either Full Backup (to back up all information every time) or Incremental Backup (to backup only new or updated information).

4. Click Change to change the name of your backup file or to specify a location for your backup file.

5. Tap Back Up Now.

Restoring data with ActiveSync from your desktop PC

When you restore data from a backup file created by ActiveSync, all data on your HP Jornada is replaced by the data in the backup file, including files you have created, programs you have installed, and any system settings and options you have set.

Restoring data from ActiveSync replaces all information stored on your HP Jornada. Any data added after the backup file was

80 HP Jornada 700 Series Handheld PC

created will be lost.

To restore data with ActiveSync

1. Connect your HP Jornada to your desktop PC.

2. Close all running applications on your HP Jornada.

3. In the ActiveSync window on your desktop PC, on the

Tools menu, click Backup/Restore, and then click the Restore tab.

4. Click Restore Now. Do not use your device until the restore process is complete.

5. Disconnect the serial sync cable or remove your HP Jornada from the cradle (optional on the HP Jornada

710), remove the CompactFlash card (if installed), and perform a soft reset on your HP Jornada. See the Resetting your HP Jornada section in chapter 9.

Using the HP Jornada backup application

To ensure the complete safety of your data, use the HP Jornada backup application to back up to an optional CompactFlash Card. By backing up to a CompactFlash Card, you can safeguard your data even while you are traveling or while you are away from your desktop PC. HP backup lets you choose to back up all data or only PIM data (Calendar, Contacts, and Tasks, and Inbox). For information on using CompactFlash Card accessories with your HP Jornada, see the Using PC Cards, CompactFlash Cards and Smart Cards section in chapter 7.

If you have both a CompactFlash Card and a PC Card installed, two folders appear in the My Handheld PC folder. The folders appear in My Handheld PC in the order in which the storage cards are inserted.

You can also back up data to a folder on your HP Jornada; however, this will not preserve the information in case you lose power or need to perform a factory default reset. (See the Resetting section in chapter 8.)

Backing up data with HP backup

Chapter 5 | Getting down to business | 81

To back up data

1. On the Start menu, point to Programs, point to HP Applications, and then tap HP backup.

2. Tap Backup.

3. Choose what you want to backup:

Select Full backup to back up all information stored in RAM, including files you have created and programs you have installed. (Certain system settings and passwords are not backed up.)

Select Backup only databases to back up only your Contacts, Tasks, and Calendar databases and/or Inbox databases

4. Choose other Backup options to password protect or encrypt your backup file.

5. Tap Backup Now and choose a file name and folder location for your backup file. Then tap OK to complete the backup process.

For additional protection, you can copy the backup file (*.dbe or *.dbb) from your HP Jornada to your desktop PC.

Restoring data with HP backup

To restore from a backup file

1. First, remove the backup battery, the main battery, and the ac Power adapter. Wait for five full minutes, then reinstall ac power and the batteries in the reverse order.

2. On the Start menu, point to Programs, point to HP Applications, and then tap HP backup.

3. Choose what you want to restore, Full restore or Restore only databases, then tap Restore Now.

4. Select the backup file you want to restore from, and then tap OK to complete the restore process.

82 HP Jornada 700 Series Handheld PC

5. After completion, perform a soft reset before using your HP Jornada (see the Resetting section in chapter 8).

When you restore, your HP Jornada must have the same regional settings as when you completed the backup. Otherwise, you will not be able to restore the files. To change regional settings, on the Start menu, point to Settings, tap Control Panel, and then double-tap the Regional Settings icon. Select your region from the drop-down list.

Using OmniSolve from LandWare

Using OmniSolve from LandWareUsing OmniSolve from LandWare

OmniSolve is a financial application that offers the same features as the HP business calculator. It is designed specifically for real estate, retail, and business professionals who use Handheld PCs to make financial decisions quickly and accurately. OmniSolve employs a “form filling” metaphor to provide you with a rich problem-solving environment that is unparalleled in its ease of use, power, and flexibility.

To start OmniSolve

· On the Start menu, point to Programs, point to Accessories, and then tap OmniSolve.

For detailed procedures about using OmniSolve, refer to OmniSolve online Help.

Using Yahoo! Messenger

Using Yahoo! MessengerUsing Yahoo! Messenger

To get started using Yahoo! Messenger

1. To activate Yahoo! Messenger you must create a free Yahoo account by visiting the Yahoo! Messenger Web site at:

http://messenger.yahoo.com/messenger/

for your free account you will create a login ID and password.

2. Open Yahoo! Messenger and enter your login information at the login screen.

. When you sign up

3. Next, choose your connection preference (you will be prompted for this after you login). Enter the username and password for your ISP, and click "Connect".

Chapter 5 | Getting down to business | 83

That's all there is to it! Now you are ready to share instant messages with family, friends and associates. For more detailed information about using Yahoo! Messenger, go to the Yahoo! Messenger help page on the Web at:

http://help.yahoo.com/help/us/mesg/

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Chapter 6 | Accessing e-mail | 85

6 |

6 | Accessing e

6 |6 |

With your HP Jornada Handheld PC (H/PC), you can keep in touch with your office, home, and clients through e-mail and the Internet. You can connect in many ways using your HP Jornada and various accessories. This chapter will guide you through the options best suited to your needs.

This chapter provides information that allows you to:

• Decide why and how you want to connect

• Set up your HP Jornada to access personal or e-mail and the

Internet

Accessing e----mail

Accessing e Accessing e

mail

mailmail

• Set up your HP Jornada to access corporate e-mail and your network or PC when you are away from the office (offsite)

• Set up your HP Jornada to access corporate e-mail and network resources when you are in the office (onsite)

• Set up additional connections with the HP Jornada dialup application or Remote Networking

• Use your connections with Inbox and Microsoft Internet Explorer 4.01 for H/PC

Deciding how and why you want to connect

Deciding how and why you want to connectDeciding how and why you want to connect

The method you use for sending and receiving your e-mail, browsing the Internet, and accessing other remote resources depends on your goals and situation. Do you:

• Need access to personal (non-corporate) e-mail and the Internet?

• Need access to corporate e-mail and network services when you are on the road or out of the office?

• Need access to corporate e-mail and network services when you are onsite at your company?

86 HP Jornada 700 Series Handheld PC

• Have more than one e-mail account (for example, personal and business)?

Your answers to these questions will help you determine which equipment you can use in combination with your HP Jornada to keep in touch online. The following illustration depicts the different solutions to your online needs.

Which connection options are right for you?

For explanation of some of the terms used in the descriptions that follow or in the HP dialup application, check the glossary at the end of this User’s Guide.

Accessing e-mail, the Internet, and corporate intranets

Typical personal Internet connection

If you want e-mail and Internet service only (with no access to a company network), you will need:

• An installed modem—If your HP Jornada is equipped with a built-in modem, you are ready to go. If not, you can choose

Chapter 6 | Accessing e-mail | 87

from a variety of available PC Card modems∗, Bluetooth devices, and LAN cards. (For more information about compatible PC Card modems and other PC Card communication devices, go to the HP Jornada Accessories page on the HP Jornada Web site at www.hp.com/jornada

• A PPP (Point-to-Point Protocol) or SLIP (Serial Line Internet Protocol) account—An Internet service provider

(ISP) will provide you with important information, such as a user name, password, dial-up telephone number, server names, and so on.

• A dial-up connection set up on your HP Jornada—HP dialup makes this step easy.

• Access to a telephone line—You can connect to an analog telephone line if your HP Jornada has a built-in modem. If you use a PC card modem, check the manufacturer’s instructions for telephone line compatibility.

If you use the HP Jornada internal modem, you must use an analog telephone line to connect your modem. Connecting to a digital telephone line can damage your modem.

Connecting to corporate e-mail and network from off-site

Typical corporate LAN remote (off-site) connection

If you want dial-up access to corporate e-mail and Internet services when you are offsite, then, in addition to the items necessary for a personal internet connection listed above, you will need:

∗

Modem purchased separately. Some Web sites/content may not be

available.

88 HP Jornada 700 Series Handheld PC

• An account with your corporate network set for dialing in to your network server—Your network administrator

can provide you with important information, such as a user name, password, dial-up telephone number(s), server names, and so on.

Connecting to corporate e-mail and network resources on-site

Typical corporate LAN on-site network connection

If you want corporate e-mail and Internet service only (with no access offsite), you will need:

• An installed network interface card (NIC)—that is properly configured with the IP address of your DNS and WINS servers (your network administrator can give you this information)

• An account with your corporate network—including an IP address for your HP Jornada, if it is not dynamically assigned

• A network (LAN) connection—a network cable with the appropriate connector for your NIC

• For detailed instructions on how to connect your HP Jornada to a network via LAN cable, see Connecting directly to

corporate e-mail and network resources through a network interface card (NIC) later in this chapter.

Creating Connections

Creating ConnectionsCreating Connections

Once you have decided what type of connection method you need, you easily create and configure a Internet, intranet or network connection by following the instructions in the following pages.

Since personal Internet and off-site corporate dialup connections methods are quite similar they are addressed first, followed by

Chapter 6 | Accessing e-mail | 89

instructions for creating an on-site connection to a local area network (LAN).

Personal and corporate dialup connections

Installing and configuring a modem

If you purchased an HP Jornada with a built-in 56K V.90 modem, it is already setup for easy communication. No installation is required.

The 56Kbps modem complies with V90 ITU 56K specifications and has a design capability of receiving data at up to 56Kbps from a compatible service provider, and transmitting data at up to 31.2Kbps. Public networks currently limit maximum download speeds to about 53Kbps. Actual speeds depend upon many factors and are often less than the maximum possible.

Note that the UK version of HP Jornada does not support certain dialing properties. The HP Jornada built-in modem (on models equipped with a built-in modem) does not detect a dial tone before dialing. By default, the Wait for dial tone before dialing box is checked. The modem will dial even if there is no dial tone. It also does not support the pulse dial option. The modem dials using tone dial only. By default, tone dialing is selected.

The HP Jornada supports a variety of available PC Card modems

. (Check www.hp.com/jornada for more information on compatible PC card modems.) Follow the manufacturer’s instructions included with the PC Card modem to install and configure it for use with your HP Jornada.

Getting an account with an Internet service provider

To access the Internet and e-mail, you will need to contact an ISP to set up a PPP account. SLIP accounts are offered by some ISPs instead of PPP accounts. Your HP Jornada supports the use of SLIP as well as PPP.

Modem purchased separately. Some Web sites/content may not be

available.

90 HP Jornada 700 Series Handheld PC

Your ISP will be able to give you all the configuration information you need to connect your HP Jornada to the Internet and e-mail service. Be sure to note the following:

• Your account user name.

• Your account password.

• Telephone number of your ISP modem.

• IP and DNS addresses, if necessary (most dial-up accounts are

assigned addresses dynamically each time you connect).

• Your e-mail user name or ID. (This may be the same as the user name for your ISP account.)

• Your e-mail password. (This may be the same as the password for your ISP account.)

• The POP3 or IMAP4 host name of your ISP.

• The SMTP host name of your ISP (if required by your ISP).

Setting up a dial-up connection to your ISP

Use HP dialup to create a dial-up connection to the Internet or to a corporate network and to configure e-mail and Web services.

After you have established an account with an ISP, you can set up a connection on your HP Jornada and connect to the Internet and your e-mail whenever you want. To make this configuration process easier, use the HP Jornada dialup application. The HP dialup Setup Wizard leads you through the process of configuring your connections.

The first time you start HP dialup, the Setup Wizard leads you step-by-step through the processes of creating and configuring:

• a connection to your service provider

• a dialing location

• an e-mail service

• a Web service.

The settings you create in HP dialup are used by several programs, including Remote Networking, Inbox, and Internet Explorer.

Chapter 6 | Accessing e-mail | 91

Starting HP dialup

To start HP dialup

· On your Jornada desktop, double-click the HP dialup icon. —or— On the Start menu, tap Programs, tap HP

Applications, and then tap HP dialup.

If you have already created a connection, use the Connect! screen to connect to your service provider or to add or modify a connection or location.

Running the HP dialup Setup Wizard

Running the HP dialup Setup WizardRunning the HP dialup Setup Wizard

If this is the first time you have used HP dialup, follow the instructions on your screen to complete the Setup Wizard and create a connection to your Internet service provider or corporate network, and set up e-mail and Web services. Each tab on the HP dialup window has a corresponding section in the setup wizard

Service Provider

If you use several locations for connecting to the same service, create a unique service provider setup with settings for each location.

92 HP Jornada 700 Series Handheld PC

Domain

If your service provider requires you to specify a domain when you log on (for example, when connecting to a Windows® NT® network), select the Network Domain check box, and then type the domain name in the box.

Internet Service Provider (ISP)

If your ISP is listed, select it from the Service Provider list, and then select your country, state, and city to ensure you get the local dialup number for your ISP.

When you select an ISP from the list, the country code, area code, and telephone number fields are automatically filled in. If you need to make any changes, you can edit the numbers in the box where they appear

If you are connecting to a corporate network or if your ISP is not listed, select (Not in the list), and then enter the country code, area code, and telephone number for your service provider directly into the boxes provided.

If your country or city (area code) is not on the list, you can edit the database in World Clock. To do this, go to the Control Panel, and double-tap the World Clock icon. On the Options tab, tap Add. The dialog boxes will guide you through adding your customized city information to the database.

Modem Settings

On the Port Settings tab, enter your connection preferences. (If you are not sure about these settings, check with your service provider or network administrator.)

On the Call Options tab, set your preferences for canceling the call, and enter any extra modem commands to add to the dialing string.

TCP/IP

Tap TCP/IP to set the IP addresses for your HP Jornada and your service provider's DNS and WINS servers.

If your ISP assigns IP addresses each time you connect (dynamic connection), choose the Server-assigned IP address in the IP

Chapter 6 | Accessing e-mail | 93

Address section, and Server-assigned address under Name Server Configuration.

If you selected an ISP from the list, the IP addresses will be filled in automatically

If you are connecting to a corporate network, or your ISP was not in the list, you will need to provide the IP addresses. Contact your ISP or network administrator for more information. Tap OK to return to the setup wizard.

You also have the option to choose software and IP header compression options. Ask your ISP if these options are recommended for your account.

If you have created one Service Provider using HP dialup, you can create another by tapping the New button on the HP dialup Service Provider Tab. Then, follow the Setup Wizard to create a new ISP connection.

E-mail Service

Select your service provider's e-mail protocol from the drop-down list. Inbox supports both the POP3 and IMAP4 protocols. POP3 OpenMail is not supported.

The default options represent the settings used by many ISPs. If you are not sure, or you do not have guidance from your ISP, try the default settings.

If your service provider requires you to specify a domain when you log on (for example, when connecting to a Windows NT network), select the Network Domain check box, and then type the domain name in the box.

Depending on your service provider, you may have different addresses for your incoming mail (POP3 or IMAP4) server and your outgoing mail (SMTP) server.

Under Connection Options you can choose a variety of settings for connecting to your e-mail account.

By default, Inbox checks for new messages every 15 minutes while connected. If you want to change this setting, or if you wish

94 HP Jornada 700 Series Handheld PC

to change other connection options, click Change to display the Connection Options dialog box.

You can also change the connection settings and download settings later from within the Inbox program. For more information, see Inbox Help.

Under Download Options you can choose settings for downloading message headers, full messages, meeting requests and attachments. By default, Inbox downloads only message headers and the first 100 lines of text in a message, as well as any file attachments. If you want to use different settings, tap Change to display the Download Options dialog box.

Web Service

If you are required to use a proxy server, select the Use proxy server check box, and then type the server address and port

number, then tap Next.

If you connect to the Internet over a corporate network, you may need to use a proxy server. Your network administrator can tell you whether you need to use a proxy server, and if so, the server address and port settings.

Your home page is displayed when you start Internet Explorer using this service. It can be a page on the Internet or on a corporate intranet.

Your search page is displayed when you click the search button on the IE toolbar.

Get Connected

After you have completed the Setup Wizards, use HP dialup to quickly select your dialing location and the connection you want to dial, then connect to your service provider. You can also use HP dialup to add or modify connections, dialing locations, and email or Web services

Chapter 6 | Accessing e-mail | 95

Connecting the telephone line

After you have configured your connection to your ISP or LAN, you are ready to connect your telephone line to your built-in modem (on models equipped with a built-in modem) or PC Card modem and then dial in. Use this procedure to connect to an analog telephone line. If you are using a PC Card modem, follow the instructions provided by your modem manufacturer for connecting to a telephone line type supported by your modem.

To connect an analog telephone line to your HP Jornada

1. Connect the telephone cord to the telephone jack.

2. Connect the other end of the telephone cord to the telephone

connector on the side of your HP Jornada or to your PC Card modem (following the instructions provided by your modem manufacturer).

Connecting to your Service Provider

To establish a connection

1. On your Jornada desktop, double-click the HP dialup icon.

96 HP Jornada 700 Series Handheld PC

2. Select your service provider from the list. (A service provider may be either an Internet Service Provider (ISP) or a corporate network.)

3. Select your dialing location from the list.

4. Verify that the phone number box displays the dialing string exactly as it should be dialed, including any special dialing codes (for example, codes that are required to reach an outside line or to disable call waiting).

For more information on dialing codes, see the Dialing strings topic in HP dialup online help.

5. If you want to check your e-mail when you are connected, select the Launch Inbox check box, and then select your e-mail service from the list. When a dial-up connection is established, Inbox will start automatically and download any new messages.

6. If you want to browse the Web or your corporate intranet using Internet Explorer, select the Launch Internet Explorer check box, and then select the Web service to use. When a dial-up connection is established, Internet Explorer will automatically open the Home page associated with this Web service.

7. Click Dial.

When you use HP dialup to connect to your ISP, the Web options you set in HP dialup take precedence over any options you may have set in Internet Explorer.

HP 700, Jornada 720, Jornada 728, F1816A, Jornada 700 User Manual

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