HP Pro 400, CE864ABGJ User Manual

LASERJET PRO 400 MFP

User Guide

M425

HP LaserJet Pro 400 MFP M425 Series

User Guide

Copyright and License

© 2012 Copyright Hewlett-Packard
Development Company, L.P.

Trademark Credits

®

, Acrobat®, and PostScript® are

Adobe
trademarks of Adobe Systems Incorporated.

Reproduction, adaptation, or translation
without prior written permission is
prohibited, except as allowed under the
copyright laws.

The information contained herein is subject
to change without notice.

The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products and
services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.

Edition 1, 4/2012

Part number: CF286-90909

Apple and the Apple logo are trademarks of
Apple Computer, Inc., registered in the U.S.
and other countries. iPod is a trademark of
Apple Computer, Inc. iPod is for legal or
rightholder-authorized copying only. Don't
steal music.

Bluetooth is a trademark owned by its
proprietor and used by Hewlett-Packard
Company under license.

Java™ is a US trademark of Sun
Microsystems, Inc.

Microsoft®, Windows®, Windows® XP,
and Windows Vista® are U.S. registered
trademarks of Microsoft Corporation.

®

is a registered trademark of The

UNIX
Open Group.

Table of contents

1 Product introduction ......................................................................................................... 1

Product views .......................................................................................................................... 2

Product front view ..................................................................................................... 2

Product back view ..................................................................................................... 3

Serial number and model number location ................................................................... 3

Control panel layout .................................................................................................. 4

Control-panel Home screen ........................................................................................ 4

Print product reports ................................................................................................................. 6

Printer sharing disclaimer .......................................................................................................... 7

2 Paper tray ........................................................................................................................ 9

Supported paper sizes ............................................................................................................ 10

Supported paper types ........................................................................................................... 12

Load the input trays ................................................................................................................ 13

Load Tray 1 ............................................................................................................ 13

Load Tray 2 ............................................................................................................ 14

Load optional Tray 3 ............................................................................................... 16

3 Print ............................................................................................................................... 19

Supported printer drivers (Windows) ........................................................................................ 20

Change print-job settings (Windows) ........................................................................................ 22

Priority for changing print-job settings ........................................................................ 22

Change the settings for all print jobs until the software program is closed ....................... 22

Change the default settings for all print jobs ............................................................... 22

Change the product configuration settings .................................................................. 23

Change print-job settings (Mac OS X) ....................................................................................... 24

Priority for changing print-job settings ........................................................................ 24

Change the settings for all print jobs until the software program is closed ....................... 24

Change the default settings for all print jobs ............................................................... 24

Change the product configuration settings .................................................................. 24

Print tasks for Windows .......................................................................................................... 26

ENWW iii

Use a printing shortcut (Windows) ............................................................................. 26

Create a printing shortcut (Windows) ........................................................................ 27

Automatically print on both sides with Windows ......................................................... 29

Manually print on both sides with Windows ............................................................... 30

Print multiple pages per sheet with Windows .............................................................. 32

Select the page orientation (Windows) ...................................................................... 34

Select the paper type (Windows) .............................................................................. 35

Print the first or last page on different paper (Windows) ............................................... 36

Scale a document to fit page size (Windows) ............................................................. 38

Create a booklet (Windows) ..................................................................................... 39

Print tasks for Mac OS X ......................................................................................................... 41

Use a printing preset (Mac OS X) .............................................................................. 41

Create a printing preset (Mac OS X) ......................................................................... 41

Automatically print on both sides (Mac OS X) ............................................................. 41

Manually print on both sides (Mac OS X) ................................................................... 41

Print multiple pages on one sheet of paper (Mac OS X) ............................................... 42

Select the page orientation (Mac OS X) ..................................................................... 43

Select the paper type (Mac OS X) ............................................................................. 43

Print a cover page (Mac OS X) ................................................................................. 43

Scale a document to fit page size (Mac OS X) ............................................................ 43

Create a booklet (Mac OS X) ................................................................................... 44

Additional print tasks (Windows) ............................................................................................. 45

Cancel a print job (Windows) ................................................................................... 45

Select the paper size (Windows) ............................................................................... 45

Select a custom paper size (Windows) ...................................................................... 45

Print watermarks (Windows) ..................................................................................... 46

Additional print tasks (Mac OS X) ............................................................................................ 47

Cancel a print job (Mac OS X) ................................................................................. 47

Select the paper size (Mac OS X) .............................................................................. 47

Select a custom paper size (Mac OS X) ..................................................................... 47

Print watermarks (Mac OS X) .................................................................................... 47

Create archival-quality prints ................................................................................................... 49

Use HP ePrint ......................................................................................................................... 50

Use AirPrint ........................................................................................................................... 51

Walk-up USB printing ............................................................................................................. 52

4 Copy .............................................................................................................................. 53

Make a single copy ................................................................................................................ 54

Make multiple copies .............................................................................................................. 55

Copy a multiple-page original ................................................................................................. 56

Collate a copy job ................................................................................................................. 57

iv ENWW

Copy on both sides (duplex) .................................................................................................... 58

Reduce or enlarge a copy ....................................................................................................... 59

Copy identification cards ........................................................................................................ 60

Optimize copy quality ............................................................................................................ 61

Adjust the lightness or darkness for copies ................................................................................ 62

Copy in draft mode ................................................................................................................ 63

Set the paper size and type for copying on special paper ........................................................... 64

Set new default copy settings ................................................................................................... 65

Restore copy default settings .................................................................................................... 66

5 Scan ............................................................................................................................... 67

Scan by using the HP Scan software (Windows) ........................................................................ 68

Scan by using the HP Scan software (Mac OS X) ....................................................................... 69

Scan to a USB flash drive ........................................................................................................ 70

Set up scan to network folder and scan to email features ............................................................ 71

Scan to a network folder ......................................................................................................... 72

Scan to email ........................................................................................................................ 73

Scan by using other software ................................................................................................... 74

Scan from a TWAIN-compliant program .................................................................... 74

Scan from a WIA-compliant program ........................................................................ 74

Scan by using optical character recognition (OCR) software ......................................... 74

6 Fax ................................................................................................................................ 75

Connect fax to a telephone line ............................................................................................... 76

Set up fax with a telephone answering machine ........................................................................ 76

Set up fax with an extension phone .......................................................................................... 76

Setup for stand-alone fax ........................................................................................................ 76

Configure the fax time, date, and header .................................................................................. 77

Use the control panel ............................................................................................... 77

Use the HP Fax Setup Wizard .................................................................................. 77

Use special characters in fax headers ....................................................................................... 77

Use the phone book ............................................................................................................... 78

Use the control panel to create and edit the fax phone book ........................................ 78

Delete phone book entries ........................................................................................ 78

Create and edit speed-dial entries ............................................................................. 79

Delete speed-dial entries .......................................................................................... 80

Create and edit group-dial entries ............................................................................. 80

Delete group-dial entries .......................................................................................... 80

Configure send fax settings ..................................................................................................... 82

Set special dialing symbols and options ..................................................................... 82

Set a dialing prefix ................................................................................... 82

ENWW v

Set the dial tone detection ........................................................................................ 82

Tone dial or pulse dial .............................................................................. 83

Set autoredial and the time between redials ............................................................... 83

Set light/dark and resolution .................................................................................... 84

Set the default light/dark (contrast) setting ................................................... 84

Set resolution settings ................................................................................ 84

Set billing codes ..................................................................................................... 85

Configure receive fax settings .................................................................................................. 87

Set fax forwarding .................................................................................................. 87

Set the answer mode ............................................................................................... 87

Block or unblock fax numbers ................................................................................... 88

Set the number of rings-to-answer .............................................................................. 88

Set distinctive ring ................................................................................................... 89

Set notification for new fax received to computer ........................................................ 90

Use autoreduction for incoming faxes ........................................................................ 90

Set fax reprint settings .............................................................................................. 90

Set the fax sounds volume ........................................................................................ 90

Set the alarm volume, phone-line volume, and ring volume ............................ 91

Set stamp-received faxes .......................................................................................... 91

Set the private receive feature ................................................................................... 91

Set fax polling ....................................................................................................................... 92

Use fax ................................................................................................................................. 93

Supported fax programs .......................................................................................... 93

Cancel a fax .......................................................................................................... 93

Cancel the current fax ............................................................................... 93

Cancel a pending fax job ......................................................................... 93

Delete faxes from memory ........................................................................................ 93

Use fax on a DSL, PBX, or ISDN system ..................................................................... 94

DSL ........................................................................................................ 94

PBX ........................................................................................................ 94

ISDN ...................................................................................................... 94

Use fax on a VoIP service ......................................................................................... 95

Fax memory contents are retained when there is a loss of power .................................. 95

Security issues when connecting internal networks to public phone lines ......................... 95

Fax from the flatbed scanner .................................................................................... 96

Fax from the document feeder ................................................................................... 97

Use speed dials and group-dial entries ...................................................................... 98

Send a fax from the software .................................................................................... 98

Send a fax by dialing from a telephone connected to the fax line ................................ 100

Send a fax with confirmation .................................................................................. 100

Schedule a fax to be sent later ................................................................................ 100

vi ENWW

Send a fax combining an electronic and paper document .......................................... 101

Use access codes, credit cards, or calling cards ....................................................... 101

Send faxes internationally ....................................................................... 101

Print a fax ............................................................................................................ 102

Reprint a fax ......................................................................................................... 103

Automatically print on both sides of received faxes ................................................... 104

Receive faxes when fax tones are audible on the phone line ....................................... 104

Receive faxes to a computer ................................................................................... 104

Print a stored fax when the private receive feature is on .............................. 104

Solve fax problems ............................................................................................................... 105

Fax troubleshooting checklist .................................................................................. 105

Fax trace report .................................................................................................... 107

Fax error report printing ......................................................................................... 107

Print all fax reports ................................................................................. 107

Print individual fax reports ....................................................................... 107

Set the fax error report ............................................................................ 108

Set the fax-error-correction mode ............................................................................. 108

Change the fax speed ........................................................................................... 108

Fax error messages ............................................................................................... 109

Solve problems sending faxes ................................................................................. 114

An error message displays on the control panel ......................................... 115

The Communication error. message appears .............................. 115

No dial tone. .......................................................................... 115

The Fax is busy. message appears ............................................ 116

The No fax answer. message appears ....................................... 116

Document feeder paper jam ..................................................... 117

The Fax storage is full. message appears ................................... 117

Scanner error ......................................................................... 117

The control panel displays a Ready message with no attempt to send the fax . 118
The control panel displays the message "Storing page 1" and does not

progress beyond that message ................................................................. 118

Faxes can be received, but not sent .......................................................... 118

Product is password protected ................................................................. 119

Unable to use fax functions from the control panel ...................................... 119

Unable to use speed dials ....................................................................... 119

Unable to use group dials ....................................................................... 119

Receive a recorded error message from the phone company when trying to

send a fax ............................................................................................. 120

Unable to send a fax when a phone is connected to the product .................. 120

Solve problems receiving faxes ............................................................................... 120

The fax does not respond ........................................................................ 121

ENWW vii

The fax has a dedicated phone line ........................................... 121

An answering machine is connected to the product ..................... 121

A telephone handset is connected to the product ......................... 122

The Answer Mode setting is set to the Manual setting ................... 122

Voice mail is available on the fax line ........................................ 122

The product is connected to a DSL phone service ........................ 123

The product uses a fax over IP or VoIP phone service ................... 123

An error message displays on the control panel ......................................... 123

The No fax detected. message appears ..................................... 123

The Communication error. message appears .............................. 124

The Fax storage is full. message appears ................................... 124

The Fax is busy. message appears ............................................ 125

A fax is received but does not print .......................................................... 125

The Private Receive feature is on ............................................... 125

Sender receives a busy signal .................................................................. 125

A handset is connected to the product ........................................ 125

A phone line splitter is being used ............................................. 126

No dial tone .......................................................................................... 126

Cannot send or receive a fax on a PBX line ............................................... 126

Solve general fax problems .................................................................................... 126

Faxes are sending slowly ........................................................................ 126

Fax quality is poor ................................................................................. 127

Fax cuts off or prints on two pages ........................................................... 128

7 Manage and maintain .................................................................................................. 129

Use the HP Reconfiguration Utility to change the product connection .......................................... 130

Set up HP Wireless Direct Printing .......................................................................................... 131

Use HP Web Services applications ......................................................................................... 132

Configure IP network settings ................................................................................................. 133

View or change network settings ............................................................................. 133

Manually configure IPv4 TCP/IP parameters from the control panel ............................. 133

Rename the product on a network ........................................................................... 133

Link speed and duplex settings ................................................................................ 135

HP Device Toolbox (Windows) .............................................................................................. 136

HP Utility for Mac OS X ........................................................................................................ 138

Open the HP Utility ............................................................................................... 138

HP Utility features .................................................................................................. 138

HP Web Jetadmin ................................................................................................................ 139

Product security features ........................................................................................................ 140

Lock the product .................................................................................................... 140

Set or change the product password ........................................................................ 140

viii ENWW

Economy settings ................................................................................................................. 141

Print with EconoMode ............................................................................................ 141

Set the sleep delay ................................................................................................ 141

Set the Auto Power Down delay .............................................................................. 141

Print when a toner cartridge is at estimated end of life .............................................................. 143

Enable or disable the At Very Low settings ............................................................... 143

Store and recycle supplies ..................................................................................................... 145

Recycle supplies .................................................................................................... 145

Toner cartridge storage .......................................................................................... 145

Replacement instructions ....................................................................................................... 146

Change the toner cartridge .................................................................................... 146

Memory .............................................................................................................................. 148

Update the firmware ............................................................................................................. 149

Manually update the firmware ................................................................................ 149

Set the product to automatically update the firmware ................................................. 149

8 Solve problems ............................................................................................................. 151

Solve problems checklist ....................................................................................................... 152

Step 1: Make sure that the product is set up correctly ................................................ 152

Step 2: Check the cabling or wireless connection ...................................................... 152

Step 3: Check the control panel for error messages ................................................... 153

Step 4: Check the paper ........................................................................................ 153

Step 5: Check the software ..................................................................................... 153

Step 6: Test print functionality ................................................................................. 153

Step 7: Test copy functionality ................................................................................ 153

Step 8: Check the toner cartridge ............................................................................ 153

Step 9: Try sending a print job from a computer ....................................................... 154

Step 10: Verify that the product is on the network ..................................................... 154

Restore the factory-set defaults ............................................................................................... 155

Control panel help system ..................................................................................................... 156

Interpret control panel messages ............................................................................................ 157

Control panel message types .................................................................................. 157

Control panel messages ......................................................................................... 157

49 Error, Turn off then on ........................................................................ 157

50.x Fuser Error ..................................................................................... 157

51.XX Error ........................................................................................... 158

54.XX Error ........................................................................................... 158

55.X Error ............................................................................................. 158

57 Fan Error, Turn off then on .................................................................. 158

59.X Error ............................................................................................. 159

79 Error Turn off then on ......................................................................... 159

ENWW ix

79 Service error ..................................................................................... 159

Black cartridge low ................................................................................ 160

Black cartridge very low ......................................................................... 160

Cleaning ............................................................................................... 160

Device error, press OK ........................................................................... 160

Door open ............................................................................................. 161

Genuine HP supply installed .................................................................... 161

Incompatible black ................................................................................. 161

Install black cartridge ............................................................................. 161

Invalid driver Press [OK] ......................................................................... 161

Jam in Tray 1, Clear jam and then press OK ............................................. 162

Load Tray 1 <TYPE> <SIZE>, Press OK to use available media .................... 162

Load Tray 1, <PLAIN> <SIZE> / Cleaning mode, OK to start ...................... 162

Load tray <X> Press [OK] for available media ........................................... 162

Load tray <X> <TYPE> <SIZE> ................................................................. 162

Manual Duplex Load Tray 1, Press OK ..................................................... 163

Manual feed <SIZE> <TYPE>, Press OK to use available media ................... 163

Memory is low. Press OK. ....................................................................... 163

Misprint, Press OK ................................................................................. 163

Print failure, press OK. If error repeats, turn off then on. .............................. 164

Rear door open ..................................................................................... 164

Remove shipping material from toner cartridge .......................................... 164

Replace black cartridge .......................................................................... 164

Unexpected size in tray <X> Load <size> Press [OK] .................................. 164

Unsupported black cartridge Press [OK] to continue ................................... 165

Used black cartridge is installed Press [OK] to continue .............................. 165

Paper feeds incorrectly or becomes jammed ............................................................................ 166

The product does not pick up paper ........................................................................ 166

The product picks up multiple sheets of paper ........................................................... 166

Prevent paper jams ................................................................................................ 166

Clear jams .......................................................................................................................... 167

Jam locations ........................................................................................................ 167

Clear jams from the document feeder ...................................................................... 168

Clear a jam in Tray 1 ............................................................................................ 169

Clear a jam in Tray 2 ............................................................................................ 171

Clear a jam in optional Tray 3 ................................................................................ 173

Clear jams from the output bin ................................................................................ 174

Clear a jam in the duplexer area ............................................................................ 174

Clear a jam in the fuser area .................................................................................. 175

Improve print quality ............................................................................................................. 177

Check the paper type setting (Windows) .................................................................. 177

x ENWW

Check the paper type setting (Mac OS X) ................................................................. 177

Check toner cartridge status ................................................................................... 178

Print the supplies status page ................................................................... 178

Check the supplies status ......................................................................... 178

Print a cleaning page ............................................................................................ 178

Inspect the toner cartridge for damage .................................................................... 179

Check the paper and printing environment ............................................................... 180

Use paper that meets HP specifications ..................................................... 180

Check the product environment ................................................................ 180

Check print job settings .......................................................................................... 180

Check the EconoMode setting .................................................................. 180

Use the print driver that best meets your printing needs .............................................. 181

Solve copy quality problems .................................................................................................. 182

Check the scanner glass for dirt and smudges ........................................................... 182

Check the paper settings ........................................................................................ 183

Optimize for text or pictures ................................................................................... 183

Edge-to-edge copying ............................................................................................ 184

Clean the pickup rollers and separation pad in the document feeder ........................... 184

Solve scan quality problems .................................................................................................. 186

Check the scanner glass for dirt and smudges ........................................................... 186

Check the resolution settings ................................................................................... 187

Check the color settings ......................................................................................... 187

Optimize for text or pictures ................................................................................... 187

Clean the pickup rollers and separation pad in the document feeder ........................... 188

Solve scan to email problems ................................................................................................ 190

Cannot connect to the email server .......................................................................... 190

The email failed .................................................................................................... 190

Unable to scan ..................................................................................................... 190

Solve scan to network folder problems .................................................................................... 191

The scan failed ..................................................................................................... 191

Solve fax quality problems .................................................................................................... 192

Check the scanner glass for dirt and smudges ........................................................... 192

Check the send-fax resolution setting ....................................................................... 193

Optimize for text or pictures ................................................................................... 193

Check the error correction setting ............................................................................ 194

Send to a different fax machine .............................................................................. 194

Clean the pickup rollers and separation pad in the document feeder ........................... 194

Check the fit-to-page setting .................................................................................... 195

Check the sender's fax machine .............................................................................. 195

Perform a fax diagnostic test ................................................................................... 196

The product does not print or it prints slowly ............................................................................ 197

ENWW xi

The product does not print ...................................................................................... 197

The product prints slowly ........................................................................................ 198

Solve walk-up USB printing problems ...................................................................................... 199

The USB Flash Drive menu does not open when you insert the USB accessory ............... 199

The file does not print from the USB storage accessory ............................................... 199

The file that you want to print is not listed in the USB Flash Drive menu ........................ 200

Solve direct connection problems ........................................................................................... 201

Solve wired network problems ............................................................................................... 202

Poor physical connection ....................................................................................... 202

The computer is using the incorrect IP address for the product ..................................... 202

The computer is unable to communicate with the product ........................................... 203

The product is using incorrect link and duplex settings for the network ......................... 203

New software programs might be causing compatibility problems .............................. 203

The computer or workstation might be set up incorrectly ............................................. 203

The product is disabled, or other network settings are incorrect ................................... 203

Solve wireless network problems ............................................................................................ 204

Wireless connectivity checklist ................................................................................ 204

The product does not print after the wireless configuration completes ........................... 204

The product does not print, and the computer has a third-party firewall installed ........... 205

The wireless connection does not work after moving the wireless router or product ........ 205

Cannot connect more computers to the wireless product ............................................. 205

The wireless product loses communication when connected to a VPN .......................... 205

The network does not appear in the wireless networks list .......................................... 205

The wireless network is not functioning ..................................................................... 206

Perform a wireless network diagnostic test ................................................................ 206

Reduce interference on a wireless network ............................................................... 207

Solve product software problems with Windows ...................................................................... 208

A print driver for the product is not visible in the Printer folder .................................... 208

An error message was displayed during the software installation ................................ 208

The product is in Ready mode, but nothing prints ...................................................... 208

Solve product software problems with Mac OS X ..................................................................... 210

The print driver is not listed in the Print & Fax or Print & Scan list ................................. 210

The product name does not appear in the product list in the Print & Fax or Print & Scan

list ....................................................................................................................... 210

The print driver does not automatically set up the selected product in the Print & Fax or

Print & Scan list ..................................................................................................... 210

A print job was not sent to the product that you wanted ............................................. 211

When connected with a USB cable, the product does not appear in the Print & Fax or

Print & Scan list after the driver is selected. ............................................................... 211

You are using a generic print driver when using a USB connection ............................. 211

Remove software (Windows) ................................................................................................. 212

xii ENWW

Remove software (Mac OS X) ................................................................................................ 213

9 Supplies and accessories .............................................................................................. 215

Order parts, accessories, and supplies ................................................................................... 216

HP policy on non-HP supplies ................................................................................................ 216

HP anticounterfeit Web site ................................................................................................... 216

Index ............................................................................................................................... 217

ENWW xiii

xiv ENWW

1 Product introduction

Product views

●

Print product reports

●

Printer sharing disclaimer

●

ENWW 1

Product views

Product front view

1 Document feeder

2 Dual-head scanner

3 Output bin

4 Walk-up USB port

5 Power button

6Tray 2

7Tray 1

8 Front door release button

9 Color touchscreen control panel

2 Chapter 1 Product introduction ENWW

Product back view

1 Rear jam-access door latch

2 Straight-through paper path door

3 Hi-Speed USB 2.0 port

4 Network port

5 Fax and telephone ports

6 Power connection

7 Slot for a cable-type security lock

Serial number and model number location

The serial number and product model number label is on the back of the product.

ENWW

Product views

3

Control panel layout

1 Wireless light: indicates the wireless network is enabled. The light blinks while the product is establishing a connection to the

wireless network (HP LaserJet Pro 400 MFP M425dw only).

2 Touchscreen display

3 Attention light: indicates a problem with the product

4 Ready light: indicates the product is ready

5 Help button and light: provides access to the control panel help system

6 Right arrow button and light: moves the cursor to the right or moves the display image to the next screen

NOTE: This button illuminates only when the current screen can use this feature.

7 Cancel button and light: clears settings, cancels the current job or exits the current screen

NOTE: This button illuminates only when the current screen can use this feature.

8 Back button and light: returns to the previous screen

NOTE: This button illuminates only when the current screen can use this feature.

9 Left arrow button and light: moves the cursor to the left

NOTE: This button illuminates only when the current screen can use this feature.

10 Home button and light: provides access to the Home screen

Control-panel Home screen

The Home screen provides access to the product features, and it indicates the product status.

4 Chapter 1 Product introduction ENWW

NOTE: Depending on the product configuration, the features on the Home screen can vary. The

layout might also be reversed for some languages.

1

2

3

4

5

6

7 Fax button: provides access to the Fax feature

8 Apps button: provides access to the Apps menu to print directly from Web applications that you have downloaded

9 Product status

Web Services

HP ePrint is a tool that prints documents by using any email enabled device to send them to the product’s email
address.

Setup

Wireless
MFP M425dw model only)

NOTE: When you are connected to a wireless network, this icon changes to a set of signal strength bars.

Network

can print the Network Summary page.

Information

Configuration Report page.

Supplies
the Supplies Status page.

from the HP ePrintCenter Web site at

button: provides quick access to HP Web Services features, including HP ePrint

button: provides access to the main menus

button: provides access to the Wireless Menu and wireless status information (HP LaserJet Pro 400

button: provides access to network settings and information. From the network settings screen, you

button: provides product status information. From the status summary screen, you can print the

button: provides information about supplies status. From the supplies summary screen, you can print

www.hpeprintcenter.com

ENWW

10 Scan button: provides access to the scan feature

11 Copy button: provides access to the copy feature

12 USB button: provides access to the USB Flash Drive menu

Product views

5

Print product reports

Product reports reside within the product memory. These pages help diagnose and solve problems with
the product.

NOTE: If the product language was not correctly set during installation, you can set the language

manually so the information pages print in one of the supported languages. Change the language by
using the System Setup menu on the control panel or the embedded Web server.

From the Reports menu, you can print several informative pages about the product.

1.

From the Home screen on the product control panel, touch the Setup

button.

2. Touch the Reports button.

3. Touch the name of the report that you want to print.

Menu item Description

Demo Page Prints a page that demonstrates print quality

Menu Structure Prints a map of the control panel-menu layout. The active settings for each menu are

listed.

Configuration Report Prints a list of all the product settings. Includes network information when the

product is connected to a network.

Supplies Status Prints the status for each toner cartridge, including the following information:

Estimated percentage of cartridge life remaining

●

Approximate pages remaining

●

Part numbers for HP toner cartridges

●

Number of pages printed

●

Network Summary Prints a list of all product network settings

Usage Page Prints a page that lists PCL pages, PCL 6 pages, PS pages, pages that were jammed

or mispicked in the product, monochrome (black and white) or color pages; and
reports the page count

PCL Font List Prints a list of all the PCL fonts that are installed

PS Font List Prints a list of all the PostScript (PS) fonts that are installed

PCL6 Font List Prints a list of all the PCL6 fonts that are installed

Service Page Prints the service report

6 Chapter 1 Product introduction ENWW

Printer sharing disclaimer

HP does not support peer-to-peer networking, as the feature is a function of Microsoft operating systems
and not of the HP printer drivers. Go to Microsoft at

www.microsoft.com.

ENWW

Printer sharing disclaimer

7

8 Chapter 1 Product introduction ENWW

2 Paper tray

Supported paper sizes

●

Supported paper types

●

Load the input trays

●

ENWW 9

Supported paper sizes

This product supports a number of paper sizes, and it adapts to various media.

NOTE: To obtain best results, select the correct paper size and type in the print driver before printing.

Table 2-1 Supported paper and print media sizes

Size and dimensions Tray 1 Tray 2 Optional 500-

sheet Tray 3

Letter

216 x 279 mm (8.5 x 11 in)

Legal

216 x 356 mm (8.5 x 14 in)

A4

210 x 297 mm (8.27 x 11.69 in)

A5

148 x 210 mm (5.83 x 8.27 in)

A6

105 x 148 mm (4.1 x 5.8 in)

B5 (JIS)

182 x 257 mm (7.17 x 10.12 in)

Executive

184 x 267 mm (7.24 x 10.51 in)

Duplexer

Postcard (JIS)

100 x 148 mm (3.9 x 5.8 in)

Double Postcard (JIS)

148 x 200 mm (5.8 x 7.9 in)

16K

184 x 260 mm (7.2 x 10.2 in)

16K

195 x 270 mm (7.7 x 10.6 in)

16K

197 x 273 mm (7.8 x 10.8 in)

8.5 x 13

216 x 330 mm (8.5 x 13 in)

10 Chapter 2 Paper tray ENWW

Table 2-1 Supported paper and print media sizes (continued)

Size and dimensions Tray 1 Tray 2 Optional 500-

sheet Tray 3

Envelope Commercial #10

105 x 241 mm (4.13 x 9.49 in)

Envelope B5 ISO

176 x 250 mm (6.7 x 9.8 in)

Envelope C5 ISO

162 x 229 mm (6.93 x 9.84 in)

Envelope DL ISO

110 x 220 mm (4.33 x 8.66 in)

Envelope Monarch

98 x 191 mm (3.9 x 7.5 in)

Custom

76 x 127 mm to 216 x 356 mm

(3.0 x 5.0 in to 8.5 x 14 in)

Duplexer

ENWW

Supported paper sizes

11

Supported paper types

For a complete list of specific HP-brand paper that this product supports, go to www.hp.com/support/

ljm425series.

Paper type (control panel) Paper type (print driver) Tray 1 Tray 2 Optional

500-sheet
Tray 3

PLAIN Plain

HP EcoSMART Lite HP EcoSMART Lite

LIGHT 60-74 G Light 60-74g

MID-WEIGHT 96-110 G Mid-weight

HEAVY 111-130 G Heavy 111–130g

EXTRA HEAVY 131–175 G Extra heavy 131–175g

TRANSPARENCY Monochrome Laser

Transparency

LABELS Labels

LETTERHEAD Letterhead

PREPRINTED Preprinted

PREPUNCHED Prepunched

Duplexer

COLOR Colored

ROUGH Rough

BOND Bond

RECYCLED Recycled

ENVELOPE Envelope

12 Chapter 2 Paper tray ENWW

Load the input trays

Load Tray 1

1. Open Tray 1, and pull the tray extension away

from the product.

2. For long paper, flip out the extension to help

hold the paper in the tray.

ENWW

Load the input trays

13

3. Place the paper stack into Tray 1, and slide

the paper guides so that they are against the
sheets.

4. Feed the paper stack into the tray as far as it

will go.

Load Tray 2

1. Pull the tray out of the product.

14 Chapter 2 Paper tray ENWW

2. Slide open the paper length and width guides

by pushing outward on the blue tabs.

3. To load Legal-size paper, extend the tray by

pressing the release button at the back of the
tray inward and pulling the back of the tray
out.

NOTE: When loaded with Legal-size paper,

the tray extends from the rear of the product
approximately 70 mm (2.75 in).

4. Place the paper in the tray and make sure that

it is flat at all four corners. Slide the paper
length and width guides so that they are
against the stack of paper.

ENWW

Load the input trays

15

5. Push down on the paper to make sure that the

paper stack is below the paper limit tabs on
the right side and rear of the tray.

6. Slide the tray into the product.

Load optional Tray 3

1. Pull the tray out of the product.

16 Chapter 2 Paper tray ENWW

2. Slide open the paper length and width guides

by pushing outward on the blue tabs.

3. To load Legal-size paper, extend the tray by

pressing the release button at the back of the
tray inward and pulling the back of the tray
out.

NOTE: When loaded with Legal-size paper,

the tray extends from the rear of the product
approximately 70 mm (2.75 in).

4. Place the paper in the tray and make sure that

it is flat at all four corners. Slide the paper
length and width guides so that they are
against the stack of paper.

ENWW

Load the input trays

17

5. Push down on the paper to make sure that the

paper stack is below the paper limit tabs at the
rear of the tray.

6. Slide the tray into the product.

18 Chapter 2 Paper tray ENWW

3Print

Supported printer drivers (Windows)

●

Change print-job settings (Windows)

●

Change print-job settings (Mac OS X)

●

Print tasks for Windows

●

Print tasks for Mac OS X

●

Additional print tasks (Windows)

●

Additional print tasks (Mac OS X)

●

Create archival-quality prints

●

Use HP ePrint

●

Use AirPrint

●

Walk-up USB printing

●

ENWW 19

Supported printer drivers (Windows)

Printer drivers provide access to the product features and allow the computer to communicate with the
product (using a printer language). Check the installation notes and readme files on the product CD for
additional software and languages.

HP PCL 6 driver description

Installs automatically when installing the product software

●

Provided as the default driver

●

Recommended for printing in all supported Windows environments

●

Provides the overall best speed, print quality, and product-feature support for most users

●

Developed to align with the Windows Graphic Device Interface (GDI) for the best speed in

●

Windows environments

Might not be fully compatible with third-party and custom software programs that are based on

●

PCL 5

HP UPD PS driver description

Available for download from the Web at

●

●

Recommended for printing with Adobe
software programs

Provides support for printing from postscript emulation needs, or for postscript flash font support

●

HP UPD PCL 5 driver description

Available for download from the Web at

●

Compatible with previous PCL versions and older HP LaserJet products

●

The best choice for printing from third-party or custom software programs

●

Designed for use in corporate Windows environments to provide a single driver for use with

●

multiple printer models

Preferred when printing to multiple printer models from a mobile Windows computer

●

HP UPD PCL 6 driver description

Available for download from the Web at

●

Recommended for printing in all supported Windows environments

●

www.hp.com/support/ljm425series

®

software programs or with other highly graphics-intensive

www.hp.com/support/ljm425series

www.hp.com/support/ljm425series

Provides the overall best speed, print quality, and product-feature support for most users

●

20 Chapter 3 Print ENWW

Developed to align with the Windows Graphic Device Interface (GDI) for the best speed in

●

Windows environments

Might not be fully compatible with third-party and custom software programs that are based on

●

PCL 5

ENWW

Supported printer drivers (Windows)

21

Change print-job settings (Windows)

Priority for changing print-job settings

Changes to print settings are prioritized depending on where the changes are made:

NOTE: The names of commands and dialog boxes might vary depending on your software program.

Page Setup dialog box: Click Page Setup or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed here override settings
changed anywhere else.

Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed in the Print dialog box
have a lower priority and usually do not override changes made in the Page Setup dialog box.

Printer Properties dialog box (printer driver): Click Properties in the Print dialog box

●

to open the printer driver. Settings changed in the Printer Properties dialog box usually do not
override settings anywhere else in the printing software. You can change most of the print settings
here.

Default printer driver settings: The default printer driver settings determine the settings used

●

in all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties
dialog boxes.

Printer control panel settings: Settings changed at the printer control panel have a lower

●

priority than changes made anywhere else.

Change the settings for all print jobs until the software program is closed

1. From the software program, select the Print option.

2. Select the driver, and then click Properties or Preferences.

Change the default settings for all print jobs

1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the

default Start menu view): Click Start, and then click Printers and Faxes.

Windows XP, Windows Server 2003, and Windows Server 2008 (using the
Classic Start menu view): Click Start, click Settings, and then click Printers.

Windows Vista: Click Start, click Control Panel, and then in the category for Hardware
and Sound click Printer.

Windows 7: Click Start, and then click Devices and Printers.

2. Right-click the driver icon, and then select Printing Preferences.

22 Chapter 3 Print ENWW

Change the product configuration settings

1. Windows XP, Windows Server 2003, and Windows Server 2008 (using the

default Start menu view): Click Start, and then click Printers and Faxes.

Windows XP, Windows Server 2003, and Windows Server 2008 (using the
Classic Start menu view): Click Start, click Settings, and then click Printers.

Windows Vista: Click Start, click Control Panel, and then in the category for Hardware
and Sound click Printer.

Windows 7: Click Start, and then click Devices and Printers.

2. Right-click the driver icon, and then select Properties or Printer properties.

3. Click the Device Settings tab.

ENWW

Change print-job settings (Windows)

23

Change print-job settings (Mac OS X)

Priority for changing print-job settings

Changes to print settings are prioritized depending on where the changes are made:

NOTE: The names of commands and dialog boxes might vary depending on your software program.

Page Setup dialog box: Click Page Setup or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed here might override
settings changed anywhere else.

Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the

●

program you are working in to open this dialog box. Settings changed in the Print dialog box
have a lower priority and do not override changes made in the Page Setup dialog box.

Default print driver settings: The default print driver settings determine the settings used in all

●

print jobs, unless settings are changed in the Page Setup or Print dialog boxes.

Printer control panel settings: Settings changed at the printer control panel have a lower

●

priority than changes made anywhere else.

Change the settings for all print jobs until the software program is closed

1. On the File menu, click the Print item.

2. In the Printer menu, select this product.

3. From the settings drop-down list, change the settings that you want to change.

Change the default settings for all print jobs

1. On the File menu, click the Print item.

2. In the Printer menu, select this product.

3. From the settings drop-down list, change the settings that you want to change.

4. On the Presets menu, click the Save As... option and type a name for the preset.

These settings are saved in the Presets menu. To use the new settings, you must select the saved preset
option every time you open a program and print.

Change the product configuration settings

1.

From the Apple menu
icon.

, click the System Preferences menu and then click the Print & Fax

2. Select the product in the left side of the window.

24 Chapter 3 Print ENWW

3. Click the Options & Supplies button.

4. Click the Driver tab.

5. Configure the installed options.

ENWW

Change print-job settings (Mac OS X)

25

Print tasks for Windows

Use a printing shortcut (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Printing Shortcuts tab.

4. Select one of the shortcuts, and then click the

OK button.

NOTE: When you select a shortcut, the

corresponding settings change on the other
tabs in the printer driver.

26 Chapter 3 Print ENWW

Create a printing shortcut (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Printing Shortcuts tab.

4. Select an existing shortcut as a base.

NOTE: Always select a shortcut before

adjusting any of the settings on the right side
of the screen. If you adjust the settings and
then select a shortcut, or if you select a
different shortcut, all your adjustments are lost.

ENWW

Print tasks for Windows

27

5. Select the print options for the new shortcut.

NOTE: You can select the print options on

this tab or on any other tab in the printer
driver. After selecting options on other tabs,
return to the Printing Shortcuts tab before
continuing with the next step.

6. Click the Save As button.

7. Type a name for the shortcut, and click the OK

button.

28 Chapter 3 Print ENWW

Automatically print on both sides with Windows

1. On the File menu in the software program,

click Print.

2. Select the product, and then click the

Properties or Preferences button.

ENWW

Print tasks for Windows

29

3. Click the Finishing tab.

4. Select the Print on both sides check box.

Click the OK button to print the job.

NOTE: If the product is a duplex model and

only manual duplex appears, either the duplex
unit is not installed correctly in the Device
Settings tab of the Printer Properties
dialog box, or the media type is not supported
by the duplex unit.

Manually print on both sides with Windows

NOTE: This product includes an automatic two-sided printing feature. However, the product also can

print two-sided jobs manually if the paper is not supported by automatic two-sided printing, or if the
duplex unit has been disabled.

1. On the File menu in the software program,

click Print.

30 Chapter 3 Print ENWW

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Finishing tab.

4. Select the Print on both sides (manually)

check box. Click the OK button to print the
first side of the job.

ENWW

Print tasks for Windows

31

5. Retrieve the printed stack from the output bin

and, maintaining the same orientation, place it
in Tray 1 with the printed side down and the
top of the pages toward the product.

6. On the control panel, press the OK button to

print the second side of the job.

Print multiple pages per sheet with Windows

1. On the File menu in the software program,

click Print.

2. Select the product, and then click the

Properties or Preferences button.

32 Chapter 3 Print ENWW

3. Click the Finishing tab.

4. Select the number of pages per sheet from the

Pages per sheet drop-down list.

5. Select the correct Print page borders,

Page order, and Orientation options.

ENWW

Print tasks for Windows

33

Select the page orientation (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Finishing tab.

4. In the Orientation area, select the Portrait

or Landscape option.

To print the page image upside down, select
the Rotate by 180 degrees option.

34 Chapter 3 Print ENWW

Select the paper type (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Paper/Quality tab.

4. From the Paper type drop-down list, click the

More... option.

ENWW

Print tasks for Windows

35

5. Select the category of paper types that best

describes your paper.

6. Select the option for the type of paper you are

using, and click the OK button.

Print the first or last page on different paper (Windows)

1. From the software program, select the Print

option.

36 Chapter 3 Print ENWW

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Paper/Quality tab.

4. Click the Print pages on different paper

item, and then click the Settings button to
select the necessary settings for the front cover,
other pages, and back cover.

ENWW

Print tasks for Windows

37

Scale a document to fit page size (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Effects tab.

4. Select the Print document on option, and

then select a size from the drop-down list.

38 Chapter 3 Print ENWW

Create a booklet (Windows)

1. From the software program, select the Print

option.

2. Select the product, and then click the

Properties or Preferences button.

3. Click the Finishing tab.

ENWW

Print tasks for Windows

39

4. Click the Print on both sides or Print on

both sides (manually) check box.

5. In the Booklet layout drop-down list, select

a binding option. The Pages per sheet
option automatically changes to 2 pages per
sheet.

40 Chapter 3 Print ENWW

Print tasks for Mac OS X

Use a printing preset (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. In the Presets menu, select the printing preset.

4. Click the Print button.

NOTE: To use printer-driver default settings, select the standard option.

Create a printing preset (Mac OS X)

Use printing presets to save the current printer driver settings for reuse.

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. Select the print settings that you want to save for reuse.

4. In the Presets menu, click the Save As... option, and type a name for the preset.

5. Click the OK button.

Automatically print on both sides (Mac OS X)

1. Insert enough paper into one of the trays to accommodate the print job.

2. On the File menu, click the Print option.

3. In the Printer drop-down list, select this product.

4. Select the Layout drop-down item.

5. From the Two-Sided drop-down list, select a binding option.

6. Click the Print button.

Manually print on both sides (Mac OS X)

NOTE: This product includes an automatic two-sided printing feature. However, the product also can

print two-sided jobs manually if the paper is not supported by automatic two-sided printing, or if the
duplex unit has been disabled.

ENWW

1. Insert enough paper into Tray 1 to accommodate the print job.

2. On the File menu, click the Print option.

3. In the Printer drop-down list, select this product.

Print tasks for Mac OS X

41

4. Select the Manual Duplex drop-down item.

5. Click the Manual Duplex check box, and then select a binding option.

6. Click the Print button. Follow the instructions in the pop-up window that appears on the computer

screen before replacing the output stack in Tray 1 for printing the second half.

7. Go to the product, and remove any blank paper that is in Tray 1.

8. Insert the printed stack in Tray 1 with the printed side down and the top of the pages toward the

product.

9. If prompted, touch the appropriate control panel button to continue.

Print multiple pages on one sheet of paper (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. Open the Layout menu.

42 Chapter 3 Print ENWW

4. From the Pages per Sheet menu, select the number of pages that you want to print on each

sheet (1, 2, 4, 6, 9, or 16).

5. In the Layout Direction area, select the order and placement of the pages on the sheet.

6. From the Borders menu, select the type of border to print around each page on the sheet.

7. Click the Print button.

Select the page orientation (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. In the Copies & Pages menu, click the Page Setup button.

4. Click the icon that represents the page orientation that you want to use, and then click the OK

button.

5. Click the Print button.

Select the paper type (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. Open the Finishing menu.

4. Select a type from the Media-type drop-down list.

5. Click the Print button.

Print a cover page (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. Open the Cover Page menu, and then select where to print the cover page. Click either the

Before Document button or the After Document button.

4. In the Cover Page Type menu, select the message that you want to print on the cover page.

NOTE: To print a blank cover page, select the standard option from the Cover Page Type

menu.

5. Click the Print button.

Scale a document to fit page size (Mac OS X)

ENWW

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

Print tasks for Mac OS X

43

3. Open the Paper Handling menu.

4. In the Destination Paper Size area, click the Scale to fit paper size box, and then select

the size from the drop-down list.

5. Click the Print button.

Create a booklet (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. Open the Manual Duplex menu.

4. Click the Manual Duplex box.

5. Open the Booklet Printing menu.

6. Click the Format Output as Booklet box, and select a binding option.

7. Select the paper size.

8. Click the Print button.

44 Chapter 3 Print ENWW

Additional print tasks (Windows)

Cancel a print job (Windows)

1. If the print job is currently printing, cancel it by pressing the Cancel button on the product

control panel.

NOTE: Pressing the Cancel button clears the job that the product is currently processing. If

more than one process is running, pressing the Cancel
appears on the product control panel.

2. You can also cancel a print job from a software program or a print queue.

Software program: Typically, a dialog box appears briefly on the computer screen,

●

allowing you to cancel the print job.

Windows print queue: If a print job is waiting in a print queue (computer memory) or

●

print spooler, delete the job there.

Windows XP, Server 2003, or Server 2008: Click Start, click Settings, and

◦

then click Printers and Faxes. Double-click the product icon to open the window,
right-click the print job that you want to cancel, and then click Cancel.

Windows Vista: Click Start, click Control Panel, and then, under Hardware

◦

and Sound, click Printer. Double-click the product icon to open the window, right­click the print job that you want to cancel, and then click Cancel.

button clears the process that currently

Windows 7: Click Start, and then click Devices and Printers. Double-click the

◦

product icon to open the window, right-click the print job that you want to cancel, and
then click Cancel.

Select the paper size (Windows)

1. From the software program, select the Print option.

2. Select the product, and then click the Properties or Preferences button.

3. Click the Paper/Quality tab.

4. Select a size from the Paper size drop-down list.

Select a custom paper size (Windows)

1. From the software program, select the Print option.

2. Select the product, and then click the Properties or Preferences button.

3. Click the Paper/Quality tab.

4. Click the Custom button.

ENWW

Additional print tasks (Windows)

45

5. Type a name for the custom size and specify the dimensions.

The width is the short edge of the paper.

●

The length is the long edge of the paper.

●

NOTE: Always load paper into the trays short edge first.

6. Click the Save button, and then click the Close button.

Print watermarks (Windows)

1. From the software program, select the Print option.

2. Select the product, and then click the Properties or Preferences button.

3. Click the Effects tab.

4. Select a watermark from the Watermarks drop-down list.

Or, to add a new watermark to the list, click the Edit button. Specify the settings for the
watermark, and then click the OK button.

5. To print the watermark on the first page only, select the First page only check box. Otherwise,

the watermark is printed on each page.

46 Chapter 3 Print ENWW

Additional print tasks (Mac OS X)

Cancel a print job (Mac OS X)

1. If the print job is currently printing, cancel it by pressing the Cancel button on the product

control panel.

NOTE: Pressing the Cancel button clears the job that the product is currently processing. If

more than one print job is waiting, pressing the Cancel
appears on the product control panel.

2. You can also cancel a print job from a software program or a print queue.

Software program: Typically, a dialog box appears briefly on the computer screen,

●

allowing you to cancel the print job.

Mac print queue: Open the print queue by double-clicking the product icon in the dock.

●

Highlight the print job, and then click Delete.

Select the paper size (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

button clears the print job that currently

3. In the Copies & Pages menu, click the Page Setup button.

4. Select a size from the Paper Size drop-down list, and then click the OK button.

5. Click the Print button.

Select a custom paper size (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

3. In the Copies & Pages menu, click the Page Setup button.

4. From the Paper Size drop-down list, select the Manage Custom Sizes option.

5. Specify the dimensions for the page size, and then click the OK button.

6. Click the Print button.

Print watermarks (Mac OS X)

1. On the File menu, click the Print option.

2. In the Printer menu, select this product.

ENWW

3. Open the Watermarks menu.

Additional print tasks (Mac OS X)

47

4. Click the Watermark checkbox.

5. Beneath the check box, use the drop-down lists to set the various watermark elements.

6. Click the Print button.

48 Chapter 3 Print ENWW

Create archival-quality prints

Archive print produces output that is less susceptible to toner smearing and dusting. Use archive print to
create documents that you want to preserve or archive.

NOTE: Archival-quality printing is accomplished by increasing the temperature of the fuser. Because

of the increased temperatures, the product prints at half-speed to avoid damage.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Service menu.

3. Touch the Archive Print button, and then touch the On button.

button.

ENWW

Create archival-quality prints

49

Use HP ePrint

Use HP ePrint to print documents by sending them as an email attachment to the product's email
address from any email enabled device.

NOTE: The product must be connected to a wired or wireless network and have Internet access to use

HP ePrint.

1. To use HP ePrint, you must first enable HP Web Services.

a. From the Home screen on the product control panel, touch the Web Services

b. Touch the Enable Web Services button.

2. From the HP Web Services menu, touch the Display E-Mail Address button to display the product's

email address on the control panel.

3. Use the HP ePrintCenter Web site to define security settings and to configure default print settings

for all HP ePrint jobs sent to this product.

a. Go to

b. Click Sign In, and enter your HP ePrintCenter credentials or sign up for a new account.

c. Select your product from the list, or click + Add printer to add it. To add the product, you

d. To prevent your product from printing unexpected documents, click ePrint Settings, and

www.hpeprintcenter.com.

need the printer code, which is the segment of the product email address that is before the @
symbol. You can get this code by printing the Web Services page from the product control
panel.

After you have added your product, you will have the option to customize the product email
address.

NOTE: This code is valid for only 24 hours from the time you enable HP Web Services. If it

expires, follow the instructions to enable HP Web Services again, and obtain a new code.

then click the Allowed Senders tab. Click Allowed Senders Only, and add the email
addresses from which you want to allow ePrint jobs.

button.

e. To set up default settings for all ePrint jobs sent to this product, click ePrint Settings, click

Print Options, and select the settings that you want to use.

4. To print a document, attach it to an email message sent to the product's email address. Both the

email message and the attachment will print.

50 Chapter 3 Print ENWW

Use AirPrint

Direct printing using Apple’s AirPrint is supported for iOS 4.2 or later. Use AirPrint to print directly to
the product from an iPad (iOS 4.2), iPhone (3GS or later), or iPod touch (third generation or later) in
the following applications:

Mail

●

Photos

●

Safari

●

Select third-party applications

●

To use AirPrint, the product must be connected to a network, or be connected through a wireless direct
connection. For more information about using AirPrint and about which HP products are compatible
with AirPrint, go to

NOTE: You might need to upgrade the product firmware to use AirPrint. Go to www.hp.com/
support/ljm425series.

www.hp.com/go/airprint.

ENWW

Use AirPrint

51

Walk-up USB printing

1. Insert the USB drive into the USB port on the

front of the product.

2. The USB Flash Drive menu opens. Touch the

arrow buttons to scroll through the options.

Print Documents

●

View and Print Photos

●

Scan to USB Drive

●

3. To print a document, touch the Print Documents

screen, and then touch the name of the folder
on the USB drive where the document is
stored. When the summary screen opens, you
can touch it to adjust the settings. Touch the

Print button to print the document.

4. To print photos, touch the View and Print

Photos screen, and then touch the preview

image for each photo that you want to print.
Touch the Done button. When the summary
screen opens, you can touch it to adjust the
settings. Touch the Print button to print the
photos.

5. Retrieve the printed job from the output bin,

and remove the USB drive.

52 Chapter 3 Print ENWW

4 Copy

Make a single copy

●

Make multiple copies

●

Copy a multiple-page original

●

Collate a copy job

●

Copy on both sides (duplex)

●

Reduce or enlarge a copy

●

Copy identification cards

●

Optimize copy quality

●

Adjust the lightness or darkness for copies

●

Copy in draft mode

●

Set the paper size and type for copying on special paper

●

Set new default copy settings

●

Restore copy default settings

●

ENWW 53

Make a single copy

1. Load the document onto the scanner glass or into the document feeder.

2. If you loaded the document into the document feeder, adjust the guides until they are snug against

the paper.

3. From the Home screen on the product control panel, touch the Copy button.

4. Touch the Start Copy button to start copying.

54 Chapter 4 Copy ENWW

Make multiple copies

1. Load the document onto the scanner glass or into the document feeder.

2. If you loaded the document into the document feeder, adjust the guides until they are snug against

the paper.

ENWW

3. From the Home screen on the product control panel, touch the Copy button.

4. Touch the arrows to change the number of copies, or touch the existing number and type the

number of copies.

5. Touch the Start Copy button to start copying.

Make multiple copies

55

Copy a multiple-page original

1. Insert the originals into the document feeder face-up.

NOTE: The document feeder capacity is up to 50 sheets of 75 g/m2 (20 lb) paper.

2. Adjust the guides until they are snug against the paper.

3. From the Home screen on the product control panel, touch the Copy button.

4. Touch the Start Copy button to start copying.

56 Chapter 4 Copy ENWW

Collate a copy job

1. Load the document onto the scanner glass or

into the document feeder.

2. From the Home screen on the product control

panel, touch the Copy button.

3. Touch the Settings button, and then scroll to

and touch the Collation button. Touch the
arrow buttons to scroll through the options,
and then touch an option to select it.

4. Touch the Start Copy button to start copying.

ENWW

Collate a copy job

57

Copy on both sides (duplex)

1. Load the first page of the document onto the

scanner glass, or load the whole document
into the document feeder.

2. From the Home screen on the product control

panel, touch the Copy button.

3. Touch the Settings button, and then touch the

Two-Sided button.

4. Select the duplexing option that you want to

use. For example, to copy a two-sided original
with two-sided output, select the 2-Sided to 2-

Sided option.

5. Touch the Start Copy button to start copying.

58 Chapter 4 Copy ENWW

Reduce or enlarge a copy

1. Load the document onto the scanner glass or

into the document feeder.

2. From the Home screen on the product control

panel, touch the Copy button.

3. Touch the Settings button, and then touch the

Reduce/Enlarge button. Touch the arrow

buttons to scroll through the options, and then
touch an option to select it.

4. Touch the Start Copy button to start copying.

ENWW

Reduce or enlarge a copy

59

Copy identification cards

Use the ID Copy feature to copy both sides of identification cards, or other small-size documents, onto
the same side of one sheet of paper. The product prompts you to copy the first side and then to place
the second side on a different area of the scanner glass and copy again. The product prints both
images at the same time.

1. Load the document onto the rear-left corner of

the scanner glass.

2. From the Home screen on the product control

panel, touch the Copy button.

3. Touch the ID Copy button.

4. Touch the Start Copy button to start copying.

5. The product prompts you to place the next

page on a different section of the scanner
glass.

6. Touch the OK button if you have more pages

to copy, or touch the Done button if this is the
last page.

7. The product copies all pages onto one side of

a sheet of paper.

60 Chapter 4 Copy ENWW

Optimize copy quality

The following copy-quality settings are available:

Auto Select: Use this setting when you are not concerned about the quality of the copy. This is the

●

default setting.

Mixed: Use this setting for documents that contain a mixture of text and graphics.

●

Text: Use this setting for documents that contain mostly text.

●

Picture: Use this setting for documents that contain mostly graphics.

●

1. Load the document onto the scanner glass or

into the document feeder.

2. From the Home screen on the product control

panel, touch the Copy button.

3. Touch the Settings button, and then scroll to

and touch the Optimize button. Touch the
arrow buttons to scroll through the options,
and then touch an option to select it.

4. Touch the Start Copy button to start copying.

ENWW

Optimize copy quality

61

Adjust the lightness or darkness for copies

1. Load the document onto the scanner glass or

into the document feeder.

2. From the Home screen on the product control

panel, touch the Copy button.

3. On the summary screen, touch the arrow

buttons to adjust the setting.

4. Touch the Start Copy button to start copying.

62 Chapter 4 Copy ENWW

Copy in draft mode

Using draft mode can use less toner and decrease the cost per page. However, using draft mode can
also reduce print quality.

HP does not recommend the full-time use of draft mode. If draft mode is used full-time, the toner supply
might outlast the mechanical parts in the toner cartridge. If print quality begins to degrade and is no
longer acceptable, consider replacing the toner cartridge.

1. Load the document onto the scanner glass or

into the document feeder.

2. From the Home screen on the product control

panel, touch the Copy button.

3. Touch the Settings button.

4. Scroll to and touch the Draft Mode button.

5. Touch the On button.

6. Touch the Start Copy button to start copying.

ENWW

Copy in draft mode

63

Set the paper size and type for copying on special paper

1. From the Home screen on the product control

panel, touch the Copy button.

2. Touch the Settings button, and then scroll to

and touch the Paper button.

3. From the list of paper sizes, touch the name of

the paper size that is in Tray 1.

4. From the list of paper types, touch the name of

the paper type that is in Tray 1.

5. Touch the Start Copy button to start copying.

64 Chapter 4 Copy ENWW

Set new default copy settings

You can save any combination of copy settings as the default settings to use for every job.

1. From the Home screen on the product control

panel, touch the Copy button.

2. Touch the Settings button.

3. Configure the copy settings to meet your

preferences, and then scroll to and touch the

Set as New Defaults button.

4. Touch the Yes button.

ENWW

Set new default copy settings

65

Restore copy default settings

Use this procedure to restore the factory default copy settings.

1. From the Home screen on the product control

panel, touch the Copy button.

2. Touch the Settings button.

3. Scroll to and touch the Restore Defaults button.

4. Touch the OK button to restore the defaults.

66 Chapter 4 Copy ENWW

5Scan

Scan by using the HP Scan software (Windows)

●

Scan by using the HP Scan software (Mac OS X)

●

Scan to a USB flash drive

●

Set up scan to network folder and scan to email features

●

Scan to a network folder

●

Scan to email

●

Scan by using other software

●

ENWW 67

Scan by using the HP Scan software (Windows)

1. Double-click the HP Scan icon on the computer desktop.

2. Select a scanning shortcut, and adjust the settings if necessary.

3. Click Scan.

NOTE: Click Advanced Settings to gain access to more options.

Click Create New Shortcut to create a customized set of settings and save it in the list of shortcuts.

68 Chapter 5 Scan ENWW

Scan by using the HP Scan software (Mac OS X)

1. Open the Applications folder, and then click Hewlett-Packard. Double-click HP Scan.

2. Open the HP Scan menu and click Preferences. From the Scanner pop-up menu, select this

product from the list, and click Continue.

3. To use the standard preset settings, which produce acceptable results for images and text, click the

Scan button.

To use presets optimized for pictures or text documents, select a preset from the Scanning
Presets pop-up menu. To adjust the settings, click the Edit button. When you are ready to scan,
click the Scan button.

4. To scan more pages, load the next page and click Scan. Click Append to List to add the new

pages to the current list. Repeat until you have scanned all the pages.

5. Click the Save button, and then browse to the folder on your computer where you want to save

the file.

NOTE: To print the scanned images now, click the Print button.

ENWW

Scan by using the HP Scan software (Mac OS X)

69

Scan to a USB flash drive

1. Load the document onto the scanner glass or into the document feeder.

2. Insert a USB flash drive into the port on the front of the product.

3. From the Home screen on the product control panel, touch the Scan button.

4. Touch the Scan to USB Drive screen.

5. Touch the Scan button to scan and save the file. The product creates a folder named HPSCANS

on the USB drive, and it saves the file in .PDF or .JPG format using an automatically generated file
name.

NOTE: When the summary screen opens, you can touch it to adjust settings.

You also can change the folder name.

70 Chapter 5 Scan ENWW

Set up scan to network folder and scan to email features

These scan features are not available until you use the HP Embedded Web Server to configure them.
The following instructions describe setting up the scan settings.

1.

From the Home screen on the product control panel, touch the Network

product IP address.

2. To open the HP Embedded Web Server, type the product IP address into the address line of a

Web browser.

NOTE: You can also access the HP Embedded Web Server from the HP Device Toolbox for

Windows or the HP Utility for Mac OS X.

3. Click the Scan tab to set up the feature.

button to find the

ENWW

Set up scan to network folder and scan to email features

71

Scan to a network folder

Use the product control panel to scan a file to a folder on the network.

NOTE: In order to use this feature, the product must be connected to a network and the scan feature

must be configured using the HP Embedded Web Server.

1. Load the document onto the scanner glass or into the document feeder.

2. From the Home screen on the product control panel, touch the Scan button.

3. Touch the Scan to Network Folder item.

4. In the list of network folders, select the folder to which you want to save the file.

5. The control panel screen displays the scan settings.

If you want to change any of the settings, touch the Settings button, and then change the

●

settings.

If the settings are correct, go to the next step.

●

6. Touch the Scan button to start the scan job.

72 Chapter 5 Scan ENWW

Scan to email

Use the product control panel to scan a file directly to an email address. The scanned file is sent to the
address as an email message attachment.

NOTE: In order to use this feature, the product must be connected to a network and the scan feature

must be configured using the HP Embedded Web Server.

1. Load the document onto the scanner glass or into the document feeder.

2. From the Home screen on the product control panel, touch the Scan button.

3. Touch the Scan to E-mail item.

4. Touch the Send to E-mail item.

5. Select the From address that you want to use. This is also known as an “outgoing email profile.”

NOTE: If the PIN feature has been set up, enter the PIN and touch the OK button. However, a

PIN is not required to use this feature.

6. Touch the To button and pick the address or group to which you want to send the file. Touch the
Done button when finished.

7. Touch the Subject button if you would like to add a subject line

8. Touch the Next button.

9. The control panel screen displays the scan settings.

If you want to change any of the settings, touch the Settings button, and then change the

●

settings.

If the settings are correct, go to the next step.

●

10. Touch the Scan button to start the scan job.

ENWW

Scan to email

73

Scan by using other software

The product is TWAIN-compliant and Windows Imaging Application (WIA)-compliant. The product
works with Windows-based programs that support TWAIN-compliant or WIA-compliant scanning
devices and with Macintosh-based programs that support TWAIN-compliant scanning devices.

While you are in a TWAIN-compliant or WIA-compliant program, you can gain access to the scanning
feature and scan an image directly into the open program. For more information, see the Help file or
the documentation that came with your TWAIN-compliant or WIA-compliant software program.

Scan from a TWAIN-compliant program

Generally, a software program is TWAIN-compliant if it has a command such as Acquire, File
Acquire, Scan, Import New Object, Insert from, or Scanner. If you are unsure whether the

program is compliant or you do not know what the command is called, see the software program Help
or documentation.

When scanning from a TWAIN-compliant program, the HP Scan software program might start
automatically. If the HP Scan program starts, you can make changes while previewing the image. If the
program does not start automatically, the image goes to the TWAIN-compliant program immediately.

Start the scan from within the TWAIN-compliant program. See the software program Help or
documentation for information about the commands and steps to use.

Scan from a WIA-compliant program

WIA is another way to scan an image directly into a software program. WIA uses Microsoft software
to scan, instead of the HP Scan software.

Generally, a software program is WIA-compliant if it has a command such as Picture/From
Scanner or Camera in the Insert or File menu. If you are unsure whether the program is WIA­compliant, see the software program Help or documentation.

Start the scan from within the WIA-compliant program. See the software program Help or
documentation for information about the commands and steps to use.

-Or-

From the Windows control panel, in the Cameras and Scanner folder (located inside the
Hardware and Sound folder for Windows Vista and Windows 7), double-click the product icon.

This opens the standard Microsoft WIA Wizard, which enables you to scan to a file.

Scan by using optical character recognition (OCR) software

The Readiris OCR program is included on a separate CD that shipped with the product. To use the
Readiris program, install it from the appropriate software CD, and then follow the instructions in the
online Help.

74 Chapter 5 Scan ENWW

6Fax

Connect fax to a telephone line

●

Set up fax with a telephone answering machine

●

Set up fax with an extension phone

●

Setup for stand-alone fax

●

Configure the fax time, date, and header

●

Use special characters in fax headers

●

Use the phone book

●

Configure send fax settings

●

Configure receive fax settings

●

Set fax polling

●

Use fax

●

Solve fax problems

●

ENWW 75

Connect fax to a telephone line

▲

Connect the telephone cable to the line port
wall.

The product is an analog device. HP recommends using the product on a dedicated analog telephone
line.

NOTE: Some countries/regions might require an adapter to the phone cord that came with the

product.

on the product and to the telephone jack on the

Set up fax with a telephone answering machine

Set the product rings-to-answer setting for at least one ring more than the number of rings for

●

which the answering machine is set.

If an answering machine is connected to the same telephone line but on a different jack (in

●

another room, for example), it might interfere with the product's ability to receive faxes.

Set up fax with an extension phone

With this setting turned on, you can alert the product to pick up the incoming fax call by pressing 1-2-3
sequentially on the telephone keypad. The default setting is On. Turn this setting off only if you use
pulse dialing or if you have a service from your telephone company that also uses the 1-2-3 sequence.
The telephone company service does not work if it conflicts with the product.

1.

From the Home screen on the product control panel, touch the Setup

2. Scroll to and touch the Fax Setup menu.

3. Scroll to and touch the Advanced Setup button.

4. Scroll to and touch the Extension Phone button, and touch the On button.

Setup for stand-alone fax

1. Unpack and set up the product.

2.

From the Home screen on the product control panel, touch the Setup

3. Touch the Fax Setup menu.

4. Touch the Fax Set-Up Utility button.

5. Follow the on-screen prompts and select the appropriate response for each question.

NOTE: The maximum number of characters for the fax number is 20.

NOTE: The maximum number of characters for the fax header is 25.

button.

button.

76 Chapter 6 Fax ENWW

Configure the fax time, date, and header

Use the control panel

To use the control panel to set the date, time, and header, complete the following steps:

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

3. Touch the Basic Setup menu.

4. Scroll to and touch the Time/Date button.

5. Select the 12-hour clock or 24-hour clock.

6. Use the keypad to enter the current time, and then touch the OK button.

7. Select the date format.

8. Use the keypad to enter the current date, and then touch the OK button.

9. Touch the Fax Header menu.

10. Use the keypad to enter your fax number, and then touch the OK button.

NOTE: The maximum number of characters for the fax number is 20.

11. Use the keypad to enter your company name or header, and then touch the OK button.

NOTE: The maximum number of characters for the fax header is 25.

button.

Use the HP Fax Setup Wizard

If you did not complete the fax setup process at the time you installed the software, you can complete it
at any time by using the HP Fax Setup Wizard.

1. Click Start, and then click Programs.

2. Click HP, click the name of the product, and then click HP Fax Setup Wizard.

3. Follow the onscreen instructions in the HP Fax Setup Wizard to configure the fax settings.

Use special characters in fax headers

When using the control panel to enter your name in the header or to enter a name for a one-touch key,
speed-dial entry, or group-dial entry, touch the 123 button to open a keypad that contains special
characters.

ENWW

Configure the fax time, date, and header

77

Use the phone book

You can store frequently dialed fax numbers (up to 120 entries) either as individual fax numbers or as
groups of fax numbers.

Use the control panel to create and edit the fax phone book

1. From the Home screen on the product control

panel, touch the Fax button.

2. Touch the Fax Menu button.

3. Touch the Phone Book Setup button.

4. Touch the Individual Setup button to create a

speed dial entry.

5. Touch an unassigned number from the list.

6. Use the keypad to enter a name for the entry,

and then touch the OK button.

7. Use the keypad to enter the fax number for the

entry, and then touch the OK button.

Delete phone book entries

You can delete all phone book entries that are programmed in the product.

CAUTION: After phone book entries are deleted, they cannot be recovered.

78 Chapter 6 Fax ENWW

1. From the Home screen on the product control

panel, touch the Fax button.

2. Touch the Fax Menu button.

3. Touch the Phone Book Setup button.

4. Touch the Delete Entry button. Or, to delete all

the entries, touch the Delete All Entries button.

5. Touch the entry that you want to delete.

6. Touch the OK button to confirm the deletion.

Create and edit speed-dial entries

1. From the Home screen on the product control

panel, touch the Fax button.

2. Touch the Fax Menu button.

3. Touch the Phone Book Setup button.

4. Touch the Individual Setup button.

5. Touch an unassigned number from the list.

ENWW

Use the phone book

79

6. Use the keypad to enter a name for the entry,

and then touch the OK button.

7. Use the keypad to enter the fax number for the

entry, and then touch the OK button.

Delete speed-dial entries

1. From the Home screen on the product control panel, touch the Fax button.

2. Touch the Fax Menu button.

3. Touch the Phone Book Setup button.

4. Touch the Delete Entry button. Or, to delete all the entries, touch the Delete All Entries button.

5. Touch the entry that you want to delete.

6. Touch the OK button to confirm the deletion.

Create and edit group-dial entries

1. Create an individual entry for each fax number that you want in the group.

a. From the Home screen on the product control panel, touch the Fax button.

b. Touch the Fax Menu button.

c. Touch the Phone Book Setup button.

d. Touch the Individual Setup button.

e. Touch an unassigned number from the list.

f. Use the keypad to enter a name for the entry, and then touch the OK button.

g. Use the keypad to enter the fax number for the entry, and then touch the OK button.

2. From the Phone Book Setup menu, touch the Group Setup button.

3. Touch an unassigned number from the list.

4. Use the keypad to enter a name for the group, and then touch the OK button.

5. Touch the name of each individual entry that you want to include in the group. When you are

finished, touch the Done Selecting button.

Delete group-dial entries

1. From the Home screen on the product control panel, touch the Fax button.

2. Touch the Fax Menu button.

3. Touch the Phone Book Setup button.

80 Chapter 6 Fax ENWW

4. Touch the Delete Entry button. Or, to delete all the entries, touch the Delete All Entries button.

5. Touch the entry that you want to delete.

6. Touch the OK button to confirm the deletion.

ENWW

Use the phone book

81

Configure send fax settings

Set special dialing symbols and options

You can insert pauses into a fax number that you are dialing. Pauses are often needed when dialing
internationally or connecting to an outside line.

Special symbol Button Description

Dialing pause

Pause for dial tone

Hook flash

Set a dialing prefix

A dial prefix is a number or group of numbers that are automatically added to the beginning of every
fax number you enter at the control panel or from the software. The maximum number of characters for
a dial prefix is 50.

The default setting is Off. You might want to turn this setting on and enter a prefix if, for example, you
have to dial a number such as 9 to get a telephone line outside of your company telephone system.
While this setting is active, you can dial a fax number without the dial prefix by using manual dial.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

The Redial/Pause button is available on the control panel keypad for
entering a fax number. You can also touch the comma button to insert a
dialing pause.

The W button is available only when you are entering the fax number for a
phone book entry. This character causes the product to wait for a dial tone
before dialing the remainder of the telephone number.

The R button is available only when you are entering the fax number for a
phone book entry. This character causes the product to insert a hook flash.

button.

3. Touch the Basic Setup menu.

4. Scroll to and touch the Dial Prefix button, and then touch the On button.

5. Use the keypad to enter the prefix, and then touch the OK button. You can use numbers, pauses,

and dialing symbols.

Set the dial tone detection

Normally, the product begins dialing a fax number immediately. If you are using the product on the
same line as your telephone, turn on the detect-dial-tone setting. This prevents the product from sending
a fax while someone is on the telephone.

82 Chapter 6 Fax ENWW

The factory-set default for detect dial tone is On for France and Hungary, and Off for all other
countries/regions.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

3. Touch the Advanced Setup menu.

4. Scroll to and touch the Detect Dial Tone button, and then touch the On button.

Tone dial or pulse dial

Use this procedure to set the product to tone-dialing or pulse-dialing mode. The factory-set default is

Tone. Do not change this setting unless you know that the telephone line cannot use tone dialing.

NOTE: The pulse-dialing option is not available in all countries/regions.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

3. Touch the Advanced Setup menu.

4. Scroll to and touch the Dialing Mode button, and then touch the Tone or Pulse button.

Set autoredial and the time between redials

button.

button.

If the product was unable to send a fax because the receiving fax machine did not answer or was busy,
the product attempts to redial based on the redial-on-busy, redial-on-no-answer, and redial-on­communication-error options.

Set the redial-on-busy option

If this option is on, the product redials automatically if it receives a busy signal. The factory-set default
for the redial-on-busy option is On.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

3. Touch the Advanced Setup menu.

4. Scroll to and touch the Redial if Busy button, and then touch the On button.

Set the redial-on-no-answer option

If this option is on, the product redials automatically if the receiving machine does not answer. The
factory-set default for the redial-on-no-answer option is Off.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

button.

button.

ENWW

Configure send fax settings

83

3. Touch the Advanced Setup menu.

4. Scroll to and touch the Redial if No Answer button, and then touch the On button.

Set the redial-on-communication-error option

If this option is on, the product redials automatically if some sort of communication error occurs. The
factory-set default for the redial-on-communication-error option is On.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

3. Touch the Advanced Setup menu.

4. Scroll to and touch the Redial if Comm. Error button, and then touch the On button.

Set light/dark and resolution

Set the default light/dark (contrast) setting

The contrast affects the lightness and darkness of an outgoing fax as it is being sent.

The default light/dark setting is the contrast that is normally applied to items that are being faxed. The
slider is set to the middle as the default setting.

1.

From the Home screen on the product control panel, touch the Setup

2. Touch the Fax Setup menu.

3. Touch the Advanced Setup menu.

4. Touch the Lighter/Darker button, and then touch one of the arrows to adjust the slider.

button.

button.

Set resolution settings

NOTE: Increasing the resolution increases the fax file size. Larger faxes increase the send time and

could exceed the available memory in the product.

Use this procedure to change the default resolution for all fax jobs to one of the following settings:

Standard: This setting provides the lowest quality and the fastest transmission time.

●

Fine: This setting provides a higher resolution quality than Standard that is usually appropriate for

●

text documents.

Superfine: This setting is best used for documents that mix text and images. The transmission time

●

is slower than the Fine setting but faster than the Photo setting.

Photo: This setting produces the best images, but greatly increases the transmission time.

●

The factory-set default resolution setting is Fine.

84 Chapter 6 Fax ENWW