HP BP20, BP20N User Manual

BP20N/BP20

User’s Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, please be sure to read the Safety Information in this manual before using the machine.

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential damages as a result of handling or operating the machine.

2005.

• PCL and PCL 6 are trademarks of Hewlett-Packard company.

• IBM and IBM PC are trademarks of International Business Machines Corporation.

• Microsoft, Windows, Windows 9x, Windows Me, Windows 2000, Windows NT and Windows XP are registered trademarks of Microsoft Corporation.

• All other brand or product names are trademarks of their respective companies or organisations.

Chapter 1:

Chapter 2:

INTRODUCTION

Special Features .................................................. 1.2

Printer Components ............................................. 1.4

Front View ..................................................... 1.4

Rear View ...................................................... 1.5

Understanding the Control Panel ............................ 1.6

Online/Error and Toner Save LEDs .................... 1.6

Cancel button ................................................. 1.7

SETTING UP YOUR PRINTER

Unpacking .......................................................... 2.2

Selecting a Location ........................................ 2.3

Installing the Toner Cartridge ................................ 2.4

Loading Paper ..................................................... 2.7

Changing the Paper Size in the Paper Tray ......... 2.9

Connecting a Printer Cable ................................... 2.11

For Local Printing ........................................... 2.11

For Network Printing ...................................... 2.13

Turning the Printer On ......................................... 2.14

Printing a Demo Page .......................................... 2.15

Installing Printer Software ................................... 2.16

Printer Driver Features ................................... 2.17

Installing Printer Software in Windows .............. 2.18

Installing Software for Local Printing ................ 2.18

Installing Software for Network Printing ............ 2.24

Reinstalling Printer Software ................................ 2.29

Removing Printer Software .................................. 2.30

Using the Set IP (BP20N only) .............................. 2.31

Installing Set IP ............................................. 2.31

Reinstalling Set IP ......................................... 2.32

Removing Set IP ............................................ 2.32

To Use Set IP ................................................ 2.33

Chapter 3:

Chapter 4:

USING PRINT MATERIALS

Choosing Paper and Other Materials ....................... 3.2

Sizes and Capacities ........................................ 3.3

Guidelines for Paper and Special Materials .......... 3.4

Selecting the Output Location ................................ 3.5

Printing to the Top Output Tray (Face down) ...... 3.5

Printing to the Rear Output Tray (Face up) ......... 3.6

Loading Paper ..................................................... 3.7

Using Tray1 or the Optional Tray2 ..................... 3.8

Using the Multi-Purpose Tray ............................ 3.8

Using the Manual Feed Mode ........................... 3.12

Printing on Envelopes .......................................... 3.14

Printing on Labels ............................................... 3.17

Printing on Transparencies ................................... 3.19

Printing on Card Stock or

Custom-sized Materials ........................................ 3.21

Printing on Preprinted Paper ................................. 3.23

PRINTING TASKS

Printing a Document in Windows ............................ 4.2

Cancelling a Print Job ...................................... 4.3

Printer Settings ................................................... 4.4

Layout tab ..................................................... 4.5

Paper Tab ...................................................... 4.6

Graphics Tab .................................................. 4.8

Using the Toner Save Mode .................................. 4.11

Extras Tab .................................................... 4.12

About Tab ..................................................... 4.13

Printer Tab .................................................... 4.13

Using a Favorite Setting ................................. 4.14

Using Help .................................................... 4.14

Printing Multiple Pages on One Sheet of Paper ........ 4.15

Printing Posters .................................................. 4.16

Fitting Your Document to a Selected Paper Size ...... 4.19

iii

Printing a Reduced or Enlarged Document .............. 4.20

Using Watermarks .............................................. 4.21

Using an Existing Watermark ........................... 4.21

Creating a Watermark .................................... 4.22

Editing a Watermark ...................................... 4.23

Deleting a Watermark .................................... 4.23

Using Overlays ................................................... 4.24

What is an Overlay? ....................................... 4.24

Creating a New Page Overlay .......................... 4.24

Using a Page Overlay ..................................... 4.26

Deleting a Page Overlay ................................. 4.28

Using the Status Monitor ..................................... 4.29

Installing Status Monitor ................................. 4.29

Reinstalling Status Monitor .............................. 4.30

Removing Status Monitor ................................ 4.30

Opening the Troubleshooting Guide .................. 4.31

Changing the Status Monitor Program Setting .... 4.31

Setting Up a Locally Shared Printer ....................... 4.32

In Windows 9x/Me ......................................... 4.32

In Windows NT 4.0/2000/XP ........................... 4.33

Chapter 5:

Chapter 6:

MAINTAINING YOUR PRINTER

Maintaining the Toner Cartridge ............................. 5.2

Redistributing Toner ........................................ 5.3

Replacing the Toner Cartridge .......................... 5.5

Cleaning the Printer ............................................. 5.5

Cleaning the Outside ....................................... 5.5

Cleaning the Inside ......................................... 5.5

Printing Configuration Pages ................................. 5.8

SOLVING PROBLEMS

Troubleshooting Checklist ..................................... 6.2

Solving General Printing Problems .......................... 6.3

Solving Network Printing Problems ......................... 6.6

General Problems ........................................... 6.6

Windows Problems .......................................... 6.7

Clearing Paper Jams ............................................. 6.8

In the Paper Feed Area .................................... 6.8

Around the Toner Cartridge ............................. 6.12

In the Paper Exit Area .................................... 6.13

Tips for Avoiding Paper Jams When Printing

on the A5-sized Paper .................................... 6.14

Tips for Avoiding Paper Jams ........................... 6.15

Solving Print Quality Problems .............................. 6.16

Troubleshooting Error Messages ........................... 6.21

Common Windows Problems ................................ 6.22

Appendix A:

Appendix B:

PRINTING FROM DOS APPLICATIONS

About the Remote Control Panel ............................ A.2

Installing the Remote Control Panel ........................ A.2

Reinstalling Remote Control Panel ..................... A.3

Removing Remote Control Panel ....................... A.3

Selecting Print Settings ........................................ A.4

Starting the Remote Control Panel .................... A.4

Using the Remote Control Panel Tabs ................ A.5

INSTALLING PRINTER OPTIONS

Precautions When Installing Printer Options ............ B.2

Installing Memory ................................................ B.3

Removing the Memory ..................................... B.6

Installing an Optional Paper Tray ........................... B.7

Appendix C:

SPECIFICATIONS

Printer Specifications ............................................ C.2

Paper Specifications ............................................. C.3

Overview ....................................................... C.3

Supported Sizes of Paper ................................. C.4

Guidelines for Using Paper ............................... C.5

Paper Specifications ........................................ C.6

Paper Output Capacity ..................................... C.6

Printer and Paper Storage Environment ............. C.7

Envelopes ...................................................... C.8

Labels ......................................................... C.10

Transparencies ............................................. C.10

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

•You spill something into the machine.

•You suspect that your machine needs service or repair.

•The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols. A fire or an electric shock might occur.

vii

CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine. While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters.

• For environmental reasons, do not dispose of the machine or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label

indicating the “ ”. Otherwise, an injury might occur.

Power Supply

The socket-outlet shall be installed near the product and shall be easily accessible.

Ozone Safety

This product generates ozone during operation. Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.

Laser Safety:

This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 770-795

nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back of the equipment.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this User's Guide might result in hazardous radiation exposure.

For North America Laser Safety:

This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products. This equipment contains a 5 milliwatt, 770-795 nanometer wavelength, AlGaAs laser diode.

Caution:

Use of controls or adjustment or performance of procedures other than those specified in this User's Guide might result in hazardous radiation exposure.

viii

Positions of Labels and Hallmarks for WARNING and

CAUTION Labels

This machine has labels for WARNING and CAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

*This label is stuck to hot surfaces. Be careful not to touch these areas.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

means POWER ON.

means POWER OFF.

Correct Disposal of This Product (Waste Electrical & Electronic Equipment)

(Applicable in the European Union and other European countries with separate collection systems)

This marking shown on the product or its literature, indicates that it should not be disposed with other household wastes at the end of its working life. To prevent possible harm to the environment or human health from uncontrolled waste disposal, please separate this from other types of wastes and recycle it responsibly to promote the sustainable reuse of material resources.

Household users should contact either the retailer where they purchased this product, or their local government office, for details of where and how they can

take this item for environmentally safe recycling. Business users should contact their supplier and check the terms and conditions of the purchase

contract. This product should not be mixed with other commercial wastes for disposal.

NOTICE

Note to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio /TV technician for help.

Caution

Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Declaration of Conformity

Notice to Users in EEA Countries

The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives.

INTRODUCTION

Congratulations on the purchase of your printer!

This chapter includes:

• Special Features

• Printer Components

• Understanding the Control Panel

Special Features

Your new printer is equipped with special features that improve the print quality, giving you a competitive edge. You can:

Print with excellent quality and high speed

• You can print at up to

1200 dpi

effective output.

See page 4.8.

• Your printer prints up to

size)

, up to

20 pages-per-minute (A4 size)

22 pages-per-minute (Letter

Handle paper flexibly

• A 50-sheet envelopes, labels, transparencies, custom-sized materials, postcards, and heavy paper.

•

Standard 250-sheet input tray sheet input tray

• Two output tray; select either

down)

convenient access.

•

Straight-through paper path

Multi-Purpose Tray to the rear output tray.

Multi-Purpose Tray

supports letterhead,

(Tray1) and

(Tray2) supports all standard sizes of paper.

the top output (face-

the rear output tray (face-up)

capability from the

optional 250-

for the most

1.2

Dear ABC

Regards

WORLD BEST

NTRODUCTION

Create professional documents

• You can customise your documents using such as “Confidential”. See page 4.21.

•Print

Posters

. The text and pictures of each page of your document are magnified and printed across the selected sheet of paper. After the document has printed, trim off the white edges of each sheet. Tape the sheets together to form a poster. See page 4.16.

Watermarks

Save time and money

• This printer allows you to use toner. See page 4.11.

• You can print multiple pages on one single sheet of paper to save paper (

• Preprinted forms and letterheads can be printed on plain paper. See “Using Overlays” on page 4.24.

• This printer automatically substantially reducing power consumption when not printing.

• This printer meets efficiency.

N-Up printing

Energy Star

Toner Save mode

). See page 4.15.

conserves electricity

guidelines for energy

to save

Print in various environments

• You can print in

• Your printer comes with both

• You can print in a network environment. Only the BP-20N comes with a built-in network interface, 10/100 Base TX.

Windows 95/98/Me/NT 4.0/2000/XP

Parallel

and

USB

interfaces.

Expand printer capacity

• This printer has 16 MB of memory which can be expanded to

144 MB

Network interface

•

enables network printing.

Printer Features

The table below lists a general overview of features supported by your printer.

(S: Standard)

Features BP-20 BP-20N

IEEE 1284 Parallel S S

USB 2.0 S S

Network Interface (Ethernet 10/100 Base TX)

NTRODUCTION

1.3

Printer Components

Front View

Front Cover

Toner Cartridge

Output Support

Top Output Tray (Face down)

Control Panel

Control Board

Cover

Tray1

(250-sheet

paper feeder)

Optional Tray 2

(250-sheet paper

feeder)

Multi-Purpose Tray

1.4

NTRODUCTION

Power

Switch

Paper Level Indicator

Rear View

Rear Output Tray

Control Board Cover

(Open to install optional

accessories.)

(Face up)

Top Output Tray (Face down)

Power

Receptacle

Network Port

(BP-20N only)

USB Port

Parallel Port

Optional Tray2 Cable Connector

*The figure above shows a BP-20N.

NTRODUCTION

1.5

Understanding the Control Panel

Online/Error and Toner Save LEDs

LED Description

If the

Online/Error

print.

lights green, the printer is ready to

If the

Online/Error

error, such as jammed paper, no paper, open cover, or uninstalled toner cartridge. See “Troubleshooting Error Messages” on page 6.21.

If you press the data, the

In Manual Feed mode, if there is no paper in the Multi-purpose tray, the Multi-purpose tray and the LED stops blinking.

If the printer is receiving data, the blinks green. If the printer is printing the received data, the LED blinks green fast.

If the toner cartridge is near the end of its life, the

Error

If the toner cartridge is empty, the orange.

If the installed toner cartridge is not designed for your printer, the

Online/Error

LED lights orange.

Online/Error

lights red, the printer is experiencing an

Cancel

button while the printer is receiving

LED blinks red to cancel printing.

LED blinks red. Load paper into the

Online/Error

LED blinks orange and red alternately.

LED slowly

Online/Error

LED blinks

Online/

1.6

NTRODUCTION

LED Description

If you press the this LED lights and the Toner Save mode is enabled. If you press this button once again, this LED turns off and the Toner Save mode is disabled.

If the system has some problem. To solve the problem, see “Troubleshooting Error Messages” on page 6.21.

Cancel button

Function Description

Printing demo page

Printing configuration sheets

Cancel

Online/Error

In Ready mode, press and hold this button for about 2 seconds until all LEDs blink slowly, and release.

In Ready mode, press and hold this button for about 6 seconds until all LEDs blink fast, and release. If your printer has a network card, the network configuration sheet prints out with a printer configuration sheet.

button for 0.5 second in Ready mode,

and

Toner Save

LEDs blink, your

Network card Default Setting

Network card)

Manual Feeding

Cleaning inside printer

(When you use the

In Ready mode, press and hold this button for about 20 seconds until all LEDs blink slowly, and release. This item restores the factory default of the network configuration. This setting will only take effect after you have reset the printer.

Press this button each time you load paper in the Multi-purpose tray, when you have selected

Feed

for

Source

detailed information, see “Using the Manual Feed Mode” on page 3.12.

In Ready mode, press and hold this button for about 10 seconds until all LEDs turn on, and release. After cleaning the printer, one “cleaning sheet” (see page 5.7) is printed.

from your software application. For

Manual

NTRODUCTION

1.7

Function Description

Canceling print job

Toner Save mode on/off

Press this button during printing. The

Online/Error

LED blinks while the print job is cleared from both the printer and the computer, and then the printer returns to Ready mode. This may take some time depending on the size of the print job.

In Ready mode, press this button to turn the Toner Save mode on or off. For detailed information, see “Using the Toner Save Mode” on page 4.11.

1.8

NTRODUCTION

ETTING

This chapter provides step by step information on setting up your printer.

This chapter includes:

• Unpacking

• Installing the Toner Cartridge

• Loading Paper

UP Y

OUR

RINTER

• Connecting a Printer Cable

• Turning the Printer On

• Printing a Demo Page

• Installing Printer Software

• Reinstalling Printer Software

• Removing Printer Software

• Using the Set IP (BP20N only)

Unpacking

Remove the Printer and all accessories from the packing carton. Make sure that the printer has been packed with the following items:

Toner Cartridge

CD-ROM

OTES

• If any items are missing or damaged, notify your dealer immediately.

• Components may differ from one country to another.

• The CD-ROM contains the printer driver, the User’s Guide, and the Adobe Acrobat Reader programme.

Carefully remove all of the packing tape from the printer.

Power Cord

Safety Information

Quick Install Guide

2.2

ETTING UP YOUR PRINTER

Selecting a Location

Select a level, stable place with adequate space for air circulation. Allow extra space for opening covers and tray(s). The area should be well-ventilated and away from direct sunlight or sources of heat, cold, and humidity. See the image below for clearance space. Do not place the printer close to the edge of your desk or table.

Clearance Space

100 mm

(3.9 in.)

100 mm

(3.9 in.)

1034.6 mm(40.7 in.)

•

Front

100 mm

(3.9 in.)

467.6 mm(18.4 in.)

558 mm(22 in.)

: 467.6 mm

(enough space so that tray(s) can be removed)

•

Back

: 100 mm

(enough space to allow opening of the rear out tray)

•

Right

: 100 mm (enough space for ventilation)

•

Left

: 100 mm

ETTING UP YOUR PRINTER

2.3

Installing the Toner Cartridge

Grasp the front cover and pull it toward you to open.

OTE

Because the printer is very light, it may move when you use it; for example, when opening/closing the tray or installing/ removing the toner cartridge. Be careful not to move the printer.

Remove the toner cartridge from its bag and remove the paper covering the cartridge.

Don’t use a knife or other sharp object as it might scratch the drum of the cartridge.

2.4

ETTING UP YOUR PRINTER

Gently shake the cartridge from side to side to distribute the toner evenly inside the cartridge.

OTES

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper if left exposed for more than a few minutes and keep it in a flat and clean place.

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

Locate the cartridge slots inside the printer, one on each side.

ETTING UP YOUR PRINTER

2.5

Grasp the handle and insert the cartridge into the printer until it snaps into place.

Close the front cover. Make sure that the cover is securely closed.

2.6

OTE

cartridge life of approximately 5,000 pages.(3,500 pages for the toner cartridge that is shipped with the machine)

ETTING UP YOUR PRINTER

When pr inti ng tex t at 5 % coverage, you can expect a toner

Loading Paper

You can load approximately 250 sheets of paper in the tray.

Pull the tray out of the printer.

Prepare a stack of paper for loading by flexing or fanning the paper back and forth. Straighten the edges on a level surface.

Load paper

with the print side facing down

ETTING UP YOUR PRINTER

2.7

You can load previously printed paper. The printed side should be facing up with an uncurled edge on top. If you experience problems with paper feed, turn the paper around.

Make sure that all four corners are flat in the tray.

OTE

If you want to change the paper size in the tray, see

“Changing the Paper Size in the Paper Tray” on page 2.9.

Pay attention to the paper limit mark on the left inside wall of the tray. Paper overloading may cause paper jams.

2.8

Slide the tray back into the printer.

ETTING UP YOUR PRINTER

Changing the Paper Size in the Paper Tray

To load longer sizes of paper, you need to adjust the paper guides to extend the paper tray.

Pressing and unlatching the guide lock, slide the paper length guide out completely to extend the paper tray to its full length.

After inserting paper into the tray, slide in the guide until it lightly touches the end of the paper stack.

For the paper smaller than Letter, adjust the front paper length guide.

ETTING UP YOUR PRINTER

2.9

Pinching the paper width guide as shown, move it toward the stack of paper until it lightly touches the side of the stack.

OTES

• Do not push the paper width guide far enough to cause the

materials to warp.

• If you do not adjust the paper width guide, it may cause paper

jams.

2.10

ETTING UP YOUR PRINTER

Connecting a Printer Cable

For Local Printing

To print from your computer in a local environment, you need to connect your printer to the computer with either a parallel interface cable or a Universal Serial Bus (USB) cable.

Using a Parallel Cable

OTE

To connect the printer to the parallel port of the computer requires a certified parallel cable. You will need to buy an IEEE1284 compliant cable.

Make sure that both the printer and the computer are turned off.

Plug the parallel printer cable into the connector on the back of the printer.

Push the metal clips down to fit inside the notches on the cable plug.

Connect the other end of the cable to the parallel interface port on your computer, and tighten the screws.

See your computer User’s Guide, if you need help.

ETTING UP YOUR PRINTER

2.11

Using a USB Cable

OTE

Connecting the printer to the USB port of the computer requires a certified USB cable. You will need to buy a USB 2.0 compliant cable that is within 3 m in length.

Make sure that both the printer and the computer are turned off.

Plug the USB printer cable into the connector on the back of the printer.

Connect the other end of the cable to the USB port on your computer.

2.12

See your computer User’s Guide, if you need help.

OTE

Me/2000/XP.

ETTING UP YOUR PRINTER

For using a USB cable, you must be running Windows 98/

For Network Printing

You can attach your BP20N printer to a network using an Ethernet cable (UTP cable with RJ.45 connector).

Make sure that both the printer and the computer are turned off.

Plug one end of the Ethernet cable into the Ethernet network port on the Printer.

To the network LAN connection

Plug the other end of the cable into a network LAN connection.

See your computer User’s Guide, if you need help.

Supported Operating Systems

Item Requirements

Network Interface 10/100 Base-TX (standard for BP20N)

Network Operating System

Network Protocols • TCP/IP

Dynamic Addressing Server

• TCP/IP: Transmission Control Protocol/Internet Protocol

• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

• Windows 95/98/Me/NT 4.0/2000/XP

•DHCP, BOOTP

ETTING UP YOUR PRINTER

2.13

Turning the Printer On

Plug the power cord into the power receptacle on the back of the printer.

Plug the other end into a properly grounded AC outlet and turn on the printer using the power switch.

To the AC outlet

AUTIONS

• The fusing area at the rear portion of the inside of your printer is

hot when powered. Be careful not to be burned when accessing this area.

• Do not disassemble the printer when it is powered. Doing so may

give you an electric shock.

2.14

ETTING UP YOUR PRINTER

Printing a Demo Page

Print a demo page to make sure that the printer is operating correctly.

Hold down the demo page.

A demo page showing the printer’s features and capabilities prints out.

Cancel

button for about 2 seconds to print a

ETTING UP YOUR PRINTER

2.15

Installing Printer Software

The supplied CD-ROM contains Windows printing software, DOS RCP, an on-line User’s Guide and Acrobat Reader to view the User’s Guide.

If you are printing from Windows:

You can install the following printer software using the CD-ROM.

•

BP20 Series PCL6 printer driver

this driver to take full advantage of your printer’s features. See page 2.18.

•

Status Monitor

page 4.29.

•

Remote Control Panel

For information about using the program, refer to Appendix A in the User’s Guide.

•The Set IP is for setting IP address. It will help for user to

easily set IP address. See page 2.31

appears when printing error occurs. See

for DOS applications.

for Windows. Use

2.16

ETTING UP YOUR PRINTER

Printer Driver Features

Your printer drivers will support the following standard features:

• Paper source selection

• Paper size, orientation and media type

• number of copies

The table below lists a general overview of features supported by your printer drivers.

PCL6 driver

Driver Feature

Ton e r S a ve

Print quality option

Poster printing

Multiple pages per sheet (N-up)

Scale printing

Fit to page printing

Different source for first page

Wat erma rk

Overlay

Win 2000/XP Win 9x

YYY

Win

NT4.0

Print order

YYY

ETTING UP YOUR PRINTER

2.17

Installing Printer Software in Windows

System Requirements

Verify the following:

• At least

128 MB

32 MB

(W in d ow s XP ) o r m o r e o f RA M is i n s t al l e d o n y o u r P C.

• There is at least

(Windows 9x/Me),

300 MB

of free disk space on your PC.

64 MB

(Windows 2000/NT),

• All applications are closed on your PC before beginning

installation.

• You are using Windows 95, Windows 98, Windows Me,

Windows NT 4.0, Windows 2000, or Windows XP.

• You are using at least Internet Explorer 5.0.

Installing Software for Local Printing

A local printer is a printer directly attached to your computer using the printer cable supplied with your printer, such as a USB or parallel cable. If your printer is attached to a network, skip this step and go to “Installing Software for Network Printing” on page 2.24.

You can install the printer software using the typical or custom method.

OTE

: If the “New Hardware Wizard” window appears during the installation procedure, click in the upper right corner of the box to close the window, or click

Typical Installation

Cancel

2.18

This is recommended for most users. All components necessary for printer operations will be installed.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.The CD-ROM should automatically run, and an installation window appears.

ETTING UP YOUR PRINTER

If the installation window does not appear, click

Run

. Type

X:\

Setup.exe

represents your drive and click

Click

• If necessary, select a language from the drop-down list.

View User’s Guide

• System Administration Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

, replacing “X” with the letter which

: Allows you to view the User’s Guide and

Start

and then

Select

Typical installation for a local printer

. Click

ETTING UP YOUR PRINTER

2.19

OTES

: If your printer is not already connected to the computer, the

following window will appear.

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click and

on the following screen. Then the installation will start

and a test page will not be printed at the end of the installation.

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the

checkbox and click

Otherwise, just click

If the test page prints out correctly, click

If not, click

Click

Finish

to reprint it.

and skip to step 7.

Yes

2.20

OTE

properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 2.29.

ETTING UP YOUR PRINTER

: After setup is complete, if your printer driver doesn’t work

Custom Installation

You can choose individual components to install.

Make sure that the printer is connected to your computer and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click

Run

. Type

X:\

Setup.exe

represents your drive and click

, replacing “X” with the letter which

Start

and then

Click

• If necessary, select a language from the drop-down list.

View User’s Guide

• System Administration Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Select

Custom installation

: Allows you to view the User’s Guide and

. Click

ETTING UP YOUR PRINTER

2.21

Select your printer and click

OTES

following window will appear.

: If your printer is not already connected to the computer, the

2.22

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click and and a test page will not be printed at the end of the installation.

Select the components to be installed and click

ETTING UP YOUR PRINTER

on the following screen. Then the installation will start

After the installation is finished, a window asking you to print a test page appears. If you choose to print a test page, select the checkbox and click

Otherwise, just click

If the test page prints out correctly, click

If not, click No to reprint it.

and skip to step 9.

Yes

Click

Finish

ETTING UP YOUR PRINTER

2.23

Installing Software for Network Printing

When you connect your printer to a network, you must first configure the TCP/IP settings for the printer. After you have assigned and verified the TCP/IP settings, you are ready to install the software on each computer on the network.

You can install the printer software using the typical or custom method.

Typical Installation

This is recommended for most users. All components necessary for printer operations will be installed.

Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see the System Administration Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click

Run

. Type

X:\

Setup.exe

represents your drive and click

, replacing “X” with the letter which

Start

and then

2.24

Click

• If necessary, select a language from the drop-down list.

•

ETTING UP YOUR PRINTER

View User’s Guide

System Administration Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

: Allows you to view the User’s Guide and

Select

Typical installation for a network printer

The list of printers available on the network appears. Select the printer you want to install from the list and then click

. Click

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Printer [UNC]

shared printer by clicking the

After the installation is finished, a window appears asking

and enter the shared name manually or find a

Add TCP/IP Port

Browse

button.

Update

to add your

Shared

you to print a test page. If you so desire, select the corresponding check box and Click

OTE

: After setup is complete, if your printer driver doesn’t work properly,

reinstall the printer driver. See “Reinstalling Printer Software” on page 2.29.

Finish

ETTING UP YOUR PRINTER

2.25

Custom Installation

You can choose individual components to install and set a specific IP address.

Make sure that the printer is connected to your network and powered on. For details about connecting to the network, see page 2.13.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation window appears.

Start

If the installation window does not appear, click

Run

. Type

X:\

Setup.exe

represents your drive and click

, replacing “X” with the letter which

and then

2.26

Click

• If necessary, select a language from the drop-down list.

•

Select

ETTING UP YOUR PRINTER

View User’s Guide

System Administration Guide. If your computer doesn’t have Adobe Acrobat, click on this option and it will automatically install Adobe Acrobat Reader for you.

Custom installation

: Allows you to view the User’s Guide and

. Click

The list of printers available on the network appears. Select the printer you want to install from the list and then click

• If you do not see your printer on the list, click refresh the list, or select printer to the network. To add the printer to the network, enter the port name and the IP address for the printer.

• To find a shared network printer (UNC Path), select

Printer [UNC]

shared printer by clicking the

OTES

: If you want to set a specific IP address on a specific network printer, click the appears. Do as follows:

a. Select a printer to be set with a specific IP address from the list. b. Configure an IP address, subnet mask, and Default gateway for the

printer manually and click for the network printer.

c. When your computer asks you to confirm your selection, click

and enter the shared name manually or find a

Set IP Address

Add TCP/IP Port

Browse

button. The Set IP Address window

Configure

button.

to set the specific IP address

Update

to add your

Shared

Yes

ETTING UP YOUR PRINTER

2.27

Select the components to be installed and click selecting the components, the following window appears. You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click

. After

To install this software on a server, select the

printer on a server

After the installation is finished, a window appears asking

checkbox.

Setting up this

you to print a test page.

Otherwise, just click

OTE

: After setup is complete, if your printer driver doesn’t work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 2.29.

Finish

2.28

ETTING UP YOUR PRINTER

Reinstalling Printer Software

You can reinstall the software if installation fails.

Start Windows.

From the

BP20 Series

Select

OTES

following window will appear.

Start

menu select

Maintenance

Repair

: If your printer is not already connected to the computer, the

and click

Programs

All Programs

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and and a test page will not be printed at the end of the installation.

on the following screen. Then the installation will start

Select the components you want to reinstall and click

If you select appears. Do as follows:

a. To print a test page, select the check box and click

b. If the test page prints out correctly, click

If it doesn’t, click

When the reinstallation is done, click

Printer

, the window asking you to print a test page

to reprint it.

Yes

Finish

ETTING UP YOUR PRINTER

2.29

Removing Printer Software

Start Windows.

From the

BP20 Series

Select

Then you will see a component list so that you can remove any of them individually.

If you want to uninstall the printer driver, check

BP20 Series PCL6 printer driver

Start

Remove

menu select

Maintenance

and then click

Programs

All Programs

If you want to uninstall Status Monitor, check

Monitor

If you want to uninstall the Remote Control Panel, check

Remote Control Panel

If you want to uninstall the Set IP, check

Select the components you want to remove and then click

When your computer asks you to confirm your selection, click

Yes

The selected driver and all of its components are removed from your computer.

After the software is removed, click

Finish

Status

Set IP

2.30

ETTING UP YOUR PRINTER

Using the Set IP (BP20N only)

The Set IP can detect printers in the same network and display the network information. In addition, this application can configure the network information of the printer that has own network interface card.

Installing Set IP

Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run and a maintenance window appears.

Start

If the maintenance window does not appear, click then Run. Type X:

\Setup.exe

and click

Click

Select

Custom installation

Select your printer and click

OTES

following window will appear.

: If your printer is not already connected to the computer, the

, replacing “X” with the letter of your drive

. Click

and

• After connecting the printer, click

• If you don’t want to connect the printer at this time, click

and

on the following screen. Then the installation will start

and a test page will not be printed at the end of the installation.

Check

When the installation is completed, click

Set IP

and then click

Finish

ETTING UP YOUR PRINTER

2.31

Reinstalling Set IP

Start Windows.

From the

BP20 Series

Select

Check

When reinstallation is completed, click

Start

Repair

Set IP

menu select

Maintenance.

and then click

Programs

Removing Set IP

Start Windows.

From the

BP20 Series

Select

Start

Remove

menu select

Maintenance

and then click

Programs

All Programs

Finish

All Programs

Check

When your computer asks you to confirm your selection, click

Yes

After the software is removed, click

Set IP

and then click

Finish

2.32

ETTING UP YOUR PRINTER

To Use Set IP

From the Programs, and click

Click to find printer on the local network, or click and type the printer’s MAC address.

OTE

To confirm the MAC address, see the NETWORK PRINTER CARD TEST PAGE. The NETWORK PRINTER CARD TEST PAGE will be printed after the Configuration Page. To Print the Configuration Page, refer to “Printing Configuration Pages” on page 5.8.

Type IP address, Subnet Mask and Default Gateway, and then click

If it is successfully completed, the printer prints NETWORK PRINTER CARD TEST PAGE.

Start

menu, select

[Config]

Set IP

BP20 Series

ETTING UP YOUR PRINTER

2.33

EMO

2.34

ETTING UP YOUR PRINTER

USING PRINT MATERIALS

This chapter will help you understand types of paper you can use with your printer and how to properly load paper in the different paper trays for the best print quality.

This chapter includes:

• Choosing Paper and Other Materials

• Selecting the Output Location

• Loading Paper

• Printing on Envelopes

• Printing on Labels

•Printing on Transparencies

• Printing on Card Stock or Custom-sized Materials

• Printing on Preprinted Paper

Choosing Paper and Other Materials

You can print on a variety of print materials, such as plain paper, envelopes, labels, transparencies, and so on. See “Paper Specifications” on page C.3. To get the best possible print quality, use only high-quality copier-grade paper.

When you choose print materials, consider the following:

•

Desired outcome

appropriate for the project.

•

Size

: You can use any size paper that fits easily within the

paper adjusters of the paper tray.

•

Weight

: Your printer supports paper weight as follows:

-16~24 lbs (60~90 g/m

Tray2

-16~43 lbs (60~163 g/m

•

Brightness

: Some papers are whiter than others and

produce sharper, more vibrant images.

•

Surface smoothness

how crisp the printing looks on the paper.

: The paper you choose should be

) bond for the Tray1 or optional

) bond for the Multi-Purpose Tray

: The smoothness of the paper affects

OTE

Using a material that does not conform to the specifications listed in the paper specification can cause problems that may require service. This service is not covered by the warranty or service agreements.

3.2

SING PRINT MATERIALS

Sizes and Capacities

Size

Plain Paper

Letter (216 x 279 mm) Legal (216 x 356 mm) Executive (184 x 267 mm) Oficio (216 x 343 mm) Folio (216 x 330 mm) A4 (210 x 297 mm) JIS B5 (182 x 257 mm) ISO B5 (176 x 250 mm) A5 (148 x 210 mm) A6 (105 x 148 mm)

Envelopes

No.10 (105 x 241

Monarch (98 x 191 mm) C5 (162 x 229 mm) DL (110 x 220 mm) C6 (114 x 162 mm)

mm)

Input Source/Capacity

Tray1 or optional

Tray2

250 250 250 250 250 250 250 250 250

Multi-Purpose

Tray

50 50 50 50 50 50 50 50 50 50

5 5 5 5 5

Labels

Letter (216 x 279 mm) A4 (210 x 297 mm)

Transparencies*

Letter (216 x 279 mm) A4 (210 x 297 mm)

Card stocks*

Bond*

*a Depending on paper thickness, the maximum capacity may be reduced. *b If you are experiencing excessive jamming, feed one sheet at a time through the

Multi-Purpose Tray.

5 5

SING PRINT MATERIALS

3.3

Guidelines for Paper and Special Materials

When selecting or loading paper, envelopes, or other special materials, keep these guidelines in mind:

• Attempting to print on damp, curled, wrinkled, or torn paper

can cause paper jams and poor print quality.

• Use cut-sheet paper only. You cannot use multi-part paper.

• Use only high-quality, copier grade paper for the best print

quality.

• Do not use paper that has already been printed on or that has

been fed through a photocopier.

• Do not use paper with irregularities, such as tabs or staples.

• Do not attempt to load any tray during printing and never

overfill the tray. This could cause a paper jam.

• Avoid paper with embossed lettering, perforations, or texture

that is too smooth or too rough.

• Coloured paper should be of the same high quality as white

photocopy paper. The pigments must withstand the printer’s fusing temperature of 400°F (205°C) for 0.1 second without deterioration. Do not use paper with a coloured coating that was added after the paper was produced.

• Preprinted forms must be printed with nonflammable, heat-

resistant inks that do not melt, vaporize, or release hazardous emissions when subject to the printer’s approximately 400°F (205°C) fusing temperature for 0.1 second.

• Store paper in its ream wrapper until ready to use. Place

cartons on pallets or shelves, not on the floor.

• Do not place heavy objects on top of the paper, whether it is

packaged or unpackaged.

• Keep paper away from moisture, direct sunlight, or other

conditions that can cause it to wrinkle or curl.

OTE

Do not use carbonless paper or tracing paper. They are unstable at the fusing temperature and can give off fumes, or cause damage to the paper.

3.4

SING PRINT MATERIALS

Selecting the Output Location

The printer has two output locations; the rear output tray and the top output tray.

Top output tray

Rear output tray

To use the top output tray, be sure that the rear output tray is closed. To use the rear output tray, open it.

OTES

• If paper coming out of the top output tray has problems, such as

excessive curl, try printing to the rear output tray.

• To avoid paper jams, do not open or close the rear output tray

while the printer is printing.

Printing to the Top Output Tray

The top output tray collects paper face-down, in the order in which it was printed. The top output tray should be used for most print jobs.

AUTION

the output tray may become hot. Be careful not to touch the surface, and especially keep children away from the surface.

If you continuously print many pages, the surface of

SING PRINT MATERIALS

(Face down)

3.5

Printing to the Rear Output Tray

(Face up)

The printer always prints to the rear output tray if it is open. Paper comes out of the printer face-up, and each time a sheet of paper comes out, it falls down from the printer.

Printing from the Multi-Purpose Tray to the rear output tray provides a

straight paper path

. Opening the rear output tray

might improve the output quality with the following:

• envelopes

• labels

• transparencies

To open the rear output tray:

Open the rear door by pulling it down. The cover functions as the output tray.

AUTION

your printer is hot when powered. Be careful not to be burned when accessing this area.

The fusing area at the rear portion of the inside of

3.6

SING PRINT MATERIALS

If you do not want to use the rear output tray, close the tray. The pages will stack on the top output tray.

Loading Paper

Proper paper loading helps prevent paper jams and ensure trouble-free printing. Do not remove the paper tray while a job is printing. Doing so may cause a paper jam. See “Sizes and Capacities” on page 3.3 for acceptable paper size and capacities for each tray.

The paper level bar on the front of the paper tray(s) shows the amount of paper currently left in the tray. When the tray is empty, the indicator drops to the bottom.



 Paper emptyPaper full

SING PRINT MATERIALS

3.7

Using Tray1 or the Optional Tray2

Tray1 and the optional Tray2 can hold up to 250 sheets of paper. See “Sizes and Capacities” on page 3.3 for acceptable paper size and capacities of each tray.

Tra y1

Optional Tray2

Load a stack of paper into the tray and print. For details about loading paper in Tray1 or the optional Tray2, see “Loading Paper” on page 2.7.

Using the Multi-Purpose Tray

The multi-Purpose Tray is located in the front of your printer. It can be closed when you are not using it, making the printer more compact.

Multi-Purpose Tray

The Multi-Purpose Tray can hold several sizes and types of paper, such as transparencies, cards, and envelopes. You may also want to use the Multi-Purpose Tray for single page print jobs on letterhead, coloured paper for use as separator sheets, or other special materials that you do not normally keep in the paper tray. You can load approximately 50 sheets of plain paper, 5 envelopes, 5 transparencies, 5 sheets of card stock or 5 labels at a time.

3.8

SING PRINT MATERIALS

• Load only one size of print material at a time in the

Multi-Purpose Tray.

• To prevent paper jams, do not add paper when there is still

paper in the Multi-Purpose Tray. This also applies to other types of print materials.

• Print materials should be loaded face up with the top edge

going into the Multi-Purpose Tray first and be placed on the centre of the tray.

• Do not place objects on the Multi-Purpose Tray. Also avoid

pressing down or applying excessive force on it. The tray may fall from the printer.

To load paper in the Multi-Purpose Tray:

Pull the Multi-Purpose Tray down towards you.

Unfold the extender to extend the tray to its full-length to hold longer paper.

SING PRINT MATERIALS

3.9

Prepare a stack of paper for loading by flexing or fanning the paper back and forth. Straighten the edges on a level surface.

Place paper on the centre of the tray

face up

. Pay attention to the paper limit mark on the left

with the print side

inside wall of the tray. Paper overloading may cause paper jams.

3.10

OTE

material. The print material buckles if you load a stack that is too deep or push it in too far.

SING PRINT MATERIALS

If you want to print on previously printed paper from the Multi-Purpose Tray, the printed side should be facing down with an uncurled edge to the printer. If you experience problems with paper feed, turn the paper around.

Make sure that you have not loaded too much print

Slide the paper width guide and adjust it against the stack of print material without bending.

OTE

Your printer cannot automatically detect the size of paper loaded in the Multi-Purpose Tray. Loading the Multi-Purpose Tray with the correct paper size allows you to select paper by size rather than paper source when you print from your software application. You do not have to check which paper is loaded in the Multipurpose Tray before printing.

When you print a document, select the paper source and type in the software application.

After printing, push the extender back to its place and close the Multi-Purpose Tray.

SING PRINT MATERIALS

3.11

Using the Manual Feed Mode

If you select print settings, you can manually load a sheet of print material in the Multi-Purpose Tray. Manually loading paper can be helpful when you want to check the print quality after each page is printed.

This loading procedure is almost the same as the procedure for loading in the Multi-Purpose Tray, except you load paper sheetby-sheet in the Tray, send print data to print the first page, and press the following page.

Load a sheet of print material on the centre of the MultiPurpose Tray

Manual Feed

Cancel

button on the control panel to print each

with the print side up

in the

Source

option when changing

3.12

SING PRINT MATERIALS

Slide the paper width guide and adjust it against the material without bending.

Open the rear output tray.

When you print a document, you must select for

Source

the correct paper size and type.

from the software application, and then select

Manual Feed

Press the

Printing is started.

If you are printing multiple pages, load the next sheet after the first page prints out, and press the

Repeat this step for every page to be printed.

Cancel

button on the printer to start feeding.

Cancel

SING PRINT MATERIALS

button.

3.13

Printing on Envelopes

Guidelines

• Only use envelopes recommended for laser printers. Before loading envelopes into the Multi-Purpose Tray, make sure that they are undamaged and are not stuck together.

• Do not feed stamped envelopes.

• Never use envelopes with clasps, snaps, windows, coated lining, or self-stick adhesives. These envelopes may severely damage the printer.

Open the Multi-Purpose Tray and unfold the extender to its full-length position.

3.14

SING PRINT MATERIALS

Open the rear output tray.

Flex or fan the edge of the envelope stack to separate the pages before loading.

Load the envelopes onto the Multi-Purpose Tray

flap side down

with the

The stamp area is envelope

Adjust the guide to the edge of the envelope stack.

with the stamp area enters the tray first

on the left side

and the end of the

SING PRINT MATERIALS

3.15

When you print on envelopes, select the appropriate paper source, type, and size in the software application. For details, see page 4.6.

After printing, close the Multi-Purpose Tray and the rear output tray.

3.16

SING PRINT MATERIALS

Printing on Labels

Guidelines

• Only use labels recommended for laser printers.

• Verify that the labels’ adhesive material can tolerate fusing temperature of 205°C (400°F) for 0.1 second.

• Make sure that there is no exposed adhesive material between the labels. Exposed areas can cause labels to peel off during printing, which can cause paper jams. Exposed adhesive can also cause damage to printer components.

• Do not feed a sheet of labels through the printer more than once. The adhesive backing is designed for one pass through the printer.

• Do not use labels that are separating from the backing sheet or are wrinkled, bubbled, or otherwise damaged.

Open the Multi-Purpose Tray and the rear output tray.

Load labels

with the print side up

SING PRINT MATERIALS

3.17

Adjust the guide to fit the width of the sheet of labels.

When you print on labels, select the appropriate paper source, type, and size in the software application. For details, see page 4.6.

3.18

OTE

sheets stack up as they are printed out.

SING PRINT MATERIALS

After printing, close the Multi-Purpose Tray and the rear output tray.

To prevent labels from sticking, do not let the printed label

Printing on Transparencies

Guidelines

• Only use transparencies recommended for use in laser printers.

• Ensure that transparencies are not wrinkled, curled, or have any torn edges.

• Hold the transparencies by the edges and avoid touching the print side. Oils deposited on the transparency can cause print quality problems.

• Be careful not to scratch or leave fingerprints on the print side.

Open the Multi-Purpose Tray and the rear output tray.

Load transparencies

with the adhesive strip entering the printer first

with the print side up

, and

the top

SING PRINT MATERIALS

3.19

Adjust the guide to fit the width of the transparencies.

When you print on transparencies, select the appropriate paper source, type, and size in the software application. For details, see page 4.6.

3.20

OTES

• If you print on thin transparencies to the rear output tray, they can curl. In this case, use the top output tray. If the problem persists, check if your transparencies meet the printer’s specifications.

• To prevent transparencies from sticking, do not let the printed sheets stack up as they are printed out.

• Place transparencies on a flat surface after removing them from the printer.

SING PRINT MATERIALS

After printing, close the Multi-Purpose Tray and the rear output tray.

Printing on Card Stock or Custom-sized Materials

Postcards, 3.5 by 5.83 in. (index) cards and other custom-sized materials can be printed with your printer. The minimum size is 76 by 127 mm (3 by 5 in.) and the maximum size is 216 by 356 mm (8.5 by 14 in.).

Guidelines

• Always insert the short-edge into the Multi-Purpose Tray first.

If you want to print in landscape mode, make this selection through your software. Inserting paper long-edge first may cause a paper jam.

• Do not load more than 5 cards into the Multi-Purpose Tray at

a time.

• Do not print on media smaller than 76 mm (3 in.) wide or 127

mm(5 in.) long.

• Set margins at least 6.4 mm (0.25 in.) away from the edges

of the material in the software application

Open the Multi-Purpose Tray and the rear output tray.

Load print material with print side up and short edge first.

SING PRINT MATERIALS

3.21

Adjust the guide to fit the width of the material stack.

When you print, select the appropriate paper source, type, and size in the software application. For details, see page 4.6.

3.22

OTES

• If the size of your print material is not listed in the the button and set the size manually. See

• When you use a paper jam may occur. Use card stock heavier than 105g/m

SING PRINT MATERIALS

Size

box in

Paper

tab of the printer driver properties, click the

76 by 127 mm

page 4.6

(3 by 5 in.) paper and it is too thin,

Custom

After printing, close the Multi-Purpose Tray and the rear output tray.

Printing on Preprinted Paper

Preprinted paper is paper that has some type of printing placed on it before it is sent through the printer (paper that has a preprinted logo at the top of the page, for example).

Guidelines

• Letterheads must be printed with heat-resistant ink that will

not melt, vaporize, or release hazardous emissions when subjected to the printer’s fusing temperature of 400 °F (205 °C) for 0.1 second.

• Ink on letterheads must be non-flammable and should not

adversely affect any printer rollers.

• Forms and letterhead should be sealed in a moisture-proof

wrapping to prevent changes during storage.

• Before you load preprinted paper as forms and letterhead,

verify that the ink on the paper is dry. During the fusing process, wet ink can come off preprinted paper.

Load letterhead into the tray you want to use, as shown in the figures below. Adjust the guides to fit the width of the paper stack.

Load with the design face down, bottom edge towards the printer.

Load with the design face up, top edge towards the printer.

SING PRINT MATERIALS

3.23

When you print, select the appropriate paper source, type, and size in the software application. For details, see page 4.6.

3.24

SING PRINT MATERIALS

PRINTING TASKS

This chapter explains how to print your documents in Windows and how to use the print settings.

This chapter includes:

• Printing a Document in Windows

• Printer Settings

•Using the Toner Save Mode

• Printing Multiple Pages on One Sheet of Paper

•Printing Posters

• Fitting Your Document to a Selected Paper Size

• Printing a Reduced or Enlarged Document

•Using Watermarks

• Using Overlays

• Using the Status Monitor

• Setting Up a Locally Shared Printer

Printing a Document in Windows

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User’s Guide of your software application for the exact printing procedure.

Open the document you want to print.

Select It may look slightly different depending on your application.

You can select the basic print settings within the Print window. These settings include the number of copies and the print range.

from the

Make sure that your machine is selected.

File

menu. The Print window opens.

4.2

RINTING TASKS



Windows XP

To take advantage of the printer features provided by your machine, click application’s Print window. Go to step 4.

If you see a Print window, click it instead. Then click next screen.

Click OK to close the printer properties window.

To start the print job, click OK or

Properties

Setup, Printer

Preferences

, or

Options

in the

button in your

Properties

in the Print window.

on the

Cancelling a Print Job

There are two ways to cancel a print job.

To stop a print job from the control panel:

Press the

The printer will finish printing the page that is moving through the printer and delete the rest of the print job. Pressing the button cancels only the current job in the printer. If more than one print job is in the printer memory, the button must be pressed once for each job.

To stop a print job from the Printers folder:

Cancel

button on the control panel.

From the Windows

Select double-click the

From the (Windows 9x/Me) or



Printers

Document

Start

menu, select

to open the Printers window, and

BP20 Series PCL6

menu, select

Cancel

(Windows NT 4.0/2000/XP).

Settings

icon.

Cancel Printing

RINTING TASKS

4.3

Printer Settings

You can use the BP20 Series PCL6 printer properties window, which allows you to access all of the printer options you need when using your machine. When the printer properties are displayed, you can review and change whatever settings are needed for your print job.

The printer’s properties window may differ, depending on your operating system. This User’s Guide shows the Printing Preferences window for Windows XP.

Your printer’s Printing Preferences window consists of 5 tabs:

Layout, Paper, Graphics, Extras

, and

About

If you access printer properties through the

Printers

folder, you can view additional Windows-based tabs (refer to your Windows User’s Guide) and the

OTES

• Most Windows applications will override the settings you specify

in the printer driver. Change all of the print settings available in the software application first, and change any remaining settings using the printer driver.

• The settings you change remain in effect only while you are

using the current program. To make your changes permanent, make them in the

4. Click the Windows

5. For Windows 95/98/Me/NT 4.0/2000, select

Printers

then For Windows XP, select

6. Select the

7. Click the right mouse button on the printer icon and:

• In Windows 95/98/Me, select

• In Windows 2000/XP, select

• In Windows NT 4.0, select

8. Change the settings on each tab, and click

BP20 Series PCL6

Printer

Printers

Start

tab (see page 4.13).

folder. Follow this procedure: menu.

Settings

Printers and Faxes

machine icon.

Properties

Printing Preferences

Document Default

and

4.4

RINTING TASKS

Layout tab

The

Layout

appears on the printed page. The

Multiple Pages per Side

information on accessing printer properties.

tab provides options to adjust how the document

Layout Options

and

Poster

. See page 4.2 for more

The preview image shows the sample page with the settings you specified.

Property Description

includes

Orientation

Layout

Options

Orientation

allows you to select the direction in which information is printed on a page.

•

Portrait

prints across the width of

the page, letter style.

•

Landscape

prints across the length

of the page, spreadsheet style.

If you want to turn the page upside down, select



Portrait

Layout Options

Rotate 180 Degrees



Landscape

allows you to select

advanced printing options. For details, see page 4.15~4.16.

RINTING TASKS

4.5

Paper Tab

Use the following options for paper handling. See page 4.2 for more information about accessing printer properties.

Click the

Paper

tab to access many paper properties.

Property Description

Copies

copies to be printed. You can enter up to 999.

allows you to choose the number of

4.6

RINTING TASKS

Size

allows you to choose the size of the

Size

paper loaded in the tray. If the required size is not listed in the Size box, click

Custom

. When the Custom Page

Size window appears, set the size and click

. The setting appears on the list so that

you can select it.

Enter the custom name you want to use.

Enter the paper size.

Property Description

Source

Type

Make sure that appropriate paper tray.

Use the to special material. You need to load one sheet at a time into the Multipurpose tray. See page 3.12.

If you install an optional Tray 2 and set the Tray 2 in printer properties (see page B.7), you can select

If the paper source is set to machine automatically picks up print material in the following order: the Multipurpose tray, Tray 1, and optional Tray 2.

Make sure that

Default

material, select the corresponding paper type. For more information about print materials, see Chapter 3, Using Print Materials.

If you use cotton paper, set the paper type to

Thick

To use recycled paper, which weighs from 75g/m

paper, select

Manual Feed

. If you load a different type of print

for the best printing.

to 90g/m2 (20lb to 24lb), or colored

Source

Tray2

Type

Color Paper

is set to the

source when printing

is set to

Auto Select

Printer

, the

First Page

Scaling

This property allows you to print the first page using a different paper type from the rest of the document. You can select the paper source for the first page.

For example, load thick stock for the first page into the Multipurpose tray, and plain paper into Tray1. Then, select

Source

the

Scaling

manually scale your print job on a page. You can choose from

Reduce/Enlarge

page 4.19~4.20.

option and

First Page

allows you to automatically or

Multi-Purpose Tray

option.

None, Fit to Page

. For details, see

Tray1

in the

, and

RINTING TASKS

4.7

Graphics Tab

Use the following options to adjust the print quality for your specific printing needs. See page 4.2 for more information about accessing printer properties.

Click the

Graphics

tab to display the properties shown below.

Property Description

Resolution

You can select the printing resolution by choosing from

[Normal]

1200 dpi [Best], 600 dpi

. The higher the setting, the sharper the printed characters and graphics. Higher settings may increase the time it takes to print a document.

4.8

RINTING TASKS

Image Mode

Some printed characters or images appear to have jagged or uneven edges. Set this

Image Mode

option to improve the print quality of your text and image, and make the characters and images appear smoother.

•

Printer Setting

: When you select this option, this feature is determined by the setting you’ve made on the control panel of the machine, affecting print quality accordingly.

•

Normal

: This setting prints images in the

normal mode.

•

Text Enhance

: This setting refines the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character.

•

Image Enhance

: This setting refines

the print quality of photo images.

Property Description

Toner Save

Mode

Advanced Options

Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in the print quality.

•

Printer Setting

option, the Toner Save feature is determined by the setting you’ve made on the control panel of the machine affecting print quality accordingly.

•

: Select this option to allow the

machine to use less toner on each page.

•

Off

: When you do not need to save toner

to print a document, select this option.

You can use advanced settings by clicking the

Advanced Options

: When you select this

button.

TrueType Options

This option determines how the driver tells the machine to image the text in your document. Select the appropriate setting according to the status of your document.

•

Download as Outline: When this

option is selected, the driver will download any TrueType fonts that are used in your document that are not already stored (resident) in your machine. If, after printing a document, you find that the fonts did not print correctly, choose

Download as Bit Image

your print job. The

Image

printing Adobe.

•

Download as Bit Image: When this

option is selected, the driver downloads the font data as bitmap images. Documents with complicated fonts, such as Korean or Chinese, or various other types of fonts, print faster in this setting.

setting is often useful when

and resubmit

Download as Bit

RINTING TASKS

4.9

Property Description

Advanced Options

(continued)

•

Print as Graphics

is selected, the driver downloads any fonts as graphics. When printing documents with high graphic content and relatively few TrueType fonts, printing performance (speed) may be enhanced in this setting.

Print All Text Black

When the

Print All Text Black

checked, all text in your document prints in solid black, regardless of the color it appears on the screen. When this option is not checked, colored text prints in shades of gray.

: When this option

option is

4.10

RINTING TASKS

Using the Toner Save Mode

Toner Save mode allows the printer to use less toner on each page. Using this mode will extend the life of your toner cartridge and reduce your cost per page, but will reduce the print quality. This setting is not available with the 1200 dpi setting.

There are two ways to enable the Toner Save mode:

From the Control Panel

Press the Cancel button on the control panel for 0.5 second. The printer must be in Ready mode(

Toner Save

green LED is on)

•If the

Toner Save

the printer uses less toner to print a page.

Toner Save

the printer prints in the normal mode.

LED is on, the mode is enabled and

LED is off, the mode is disabled and

RINTING TASKS

4.11

Extras Tab

See page 4.2 for more information about accessing printer properties. Click the

Option Description

Extras

tab to access the following features:

Watermark

Overlay

You can create a background image of text to print on each page of your document. See “Using Watermarks” on page 4.21.

Overlays are often used to take the place of preprinted forms and letterhead paper. See “Using Overlays” on page 4.24.

4.12

RINTING TASKS

Option Description

Output

Options

Print Order

the pages to print. Select the print order from the drop-down list.

•

Normal

from the first page to the last page.

•

Reverse All Pages

all pages from the last page to the first page.

•

Print Odd Pages

only the odd numbered pages of the document.

•

Print Even Pages

only the even numbered pages of the document.

Use Printer Fonts

selected, the machine uses the fonts that are stored in its memory (resident fonts) to print your document, rather than downloading the fonts used in your document. Because downloading fonts takes time, selecting this option can speed up your printing time.

: You can set the sequence for

: Your machine prints all pages

: Your machine prints

: When this option is

About Tab

Use the version number of the driver. See page 4.2 for more information about accessing printer properties.

About

tab to display the copyright notice and the

Printer Tab

If you access printer properties through the can view the following properties:

Optional Tray

• properties window, you can tell the machine to recognize and use it for PC-printing by selecting

Tray

drop down list.

•

High Altitude Correction

used at an altitude above 1,500 m, checking this option will optimize the print quality for those circumstances.

Printer

tab. Click the

: If you install an optional Tray 2, in the printer

: If your machine is going to be

Printer

Tray 2

Printers

tab to access the

in the

folder, you

Optional

RINTING TASKS

4.13

Using a Favorite Setting

The

Favorites

allows you to save the current properties settings for future use.

To save a Favorites item:

Change the settings on each tab, as needed.

Enter a name for the item in the

option, available on each tab, except for the

Favorites

input box.

About

tab,

Click

Save

To use a saved setting, select it from the list.

To delete a favorite setting item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by selecting

Printer Default

from the list.

Favorites

drop-down

Using Help

Your machine has a help screen that can be activated using the

Help

button in the printer properties window. The help screen gives detailed information about the printer features provided by the printer driver.

You can also click in the upper right hand corner, and then click on any setting.

4.14

RINTING TASKS

1 2

3 4

Printing Multiple Pages on One Sheet of Paper

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages are

1 2

reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

To change the print settings from your software application, access printer properties. See page 4.2.

From the from the

OTE

: This feature is not available when you select

Reduce/Enlarge

Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) on the

Layout

Type

tab, choose

drop-down list.

from the

Multiple Pages per Side

Paper

tab.

Pages per Side

drop-down list.

Fit to Page

RINTING TASKS

4.15

Select the page order on the necessary.

Page Order

drop-down list, if

132

Right, Then Down

Check page on the sheet.

OTE

when the number of pages per side is 2, 4, 6, 9, or 16.

Click the type.

Click OK and print the document.

Print Page Border

Page Order

Paper

123

Down, Then Right

and

Print Page Border

tab and select the paper source, size, and

241

Left, Then Down

to print a border around each

341

Down, Then Left

are enabled only

4.16

RINTING TASKS

Printing Posters

You can print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-sized document.

To change the print settings from your software application, access printer properties. See page 4.2.

From the down list.

OTE

: This feature is not available when you select

Reduce/Enlarge

Layout

from the

tab, select

Paper

Poster

tab.

on the

Type

drop-

Fit to Page

Configure the poster option:

You can select the page layout from

Custom

stretched to cover 4 physical pages.

If you select of the image in the

. If you select



2 x 2

Custom

2x2

, the image is automatically

, you can manually set the scale rate

Scale Factor



3 x 3

input box.

2x2, 3x3, 4x4

, or

RINTING TASKS

4.17

Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster.

0.15 inches

Click the

Paper

tab and select the paper source, size, and

type.

Click OK and print the document. You can complete the poster by pasting the sheets together.

4.18

RINTING TASKS

Fitting Your Document to a Selected Paper Size

You can scale your print job to any paper size regardless of the

original document size. This can be useful when you want to check the fine details on a small document.

To change the print settings from your software application, access printer properties. See page 4.2.

From the down list.

Paper

tab, select

Fit to Page

on the

Type

drop-

OTE

: This feature is not available when you select

Multiple Pages per Side

Select the correct size from the list.

from the

Layout

Target Page

tab.

Poster

drop-down

Click the

Click OK and print the document.

Paper

tab and select the paper source and type.

RINTING TASKS

4.19

Printing a Reduced or Enlarged Document

You can change the size of a page’s content to appear larger or smaller on the printed page.

To change the print settings from your software application, access printer properties. See page 4.2.

From the drop-down list.

Enter the scaling rate in the

Paper

tab, select

Reduce/Enlarge

Percentage

input box.

on the

Type

You can also click the

OTE

: This feature is not available when you select

Multiple Pages per Side

Click the type.

Paper



or  button.

from the

tab and select the paper source, size, and

Layout

tab.

Poster

4.20

RINTING TASKS

Click OK and print the document.

Using Watermarks

The Watermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all of the pages of a document.

There are several predefined watermarks that come with your machine, and they can be modified or you can add new ones to the list.

Using an Existing Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

Click the

Watermark

image window.

Extras

tab and select a watermark on the

drop-down list. It appears in the preview

Click OK and start printing.

Preview image

RINTING TASKS

4.21

Creating a Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

Click the section. The Edit Watermark window appears.

Extras

tab and click

Edit

in the

Watermark

Enter the text message you want to print in the

Watermark Message

The message displays in the preview image window.

When the prints on the

Select the watermark options.

You can select the font name, style, size, and gray scale level from the the watermark from the

Click

When you finish creating, click OK and start printing.

To stop printing the watermark, select

Watermark

First Page Only

first page

Font Attributes

Add

to add the new watermark to the list.

drop-down list.

box.

box is checked, the watermark

only

section and set the angle of

Message Angle

[No Watermark]

section.

on the

4.22

RINTING TASKS

Editing a Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

Click the section. The Edit Watermark window appears.

Select the watermark you want to edit on the

Watermarks

and the options. Refer to page 4.22.

Click

Click OK.

Extras

Update

tab and click

list. You can change the watermark message

to save the changes.

Edit

in the

Watermark

Current

Deleting a Watermark

To change the print settings from your software application, access printer properties. See page 4.2.

From the The Edit Watermark window appears.

Select the watermark you want to delete on the

Watermarks

Extras

tab, click

list and click

Edit

in the

Delete

Watermark

Current

section.

Click OK.

RINTING TASKS

4.23

HP BP20, BP20N User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

CONTENTS

INTRODUCTION

Special Features

Printer Components

Front View

Rear View

Understanding the Control Panel

Online/Error and Toner Save LEDs

Cancel button

Unpacking

Selecting a Location

Installing the Toner Cartridge

Loading Paper

Changing the Paper Size in the Paper Tray

Connecting a Printer Cable

For Local Printing

For Network Printing

Turning the Printer On

Printing a Demo Page

Installing Printer Software

Printer Driver Features

Installing Printer Software in Windows

Installing Software for Local Printing

Installing Software for Network Printing

Reinstalling Printer Software

Removing Printer Software

Using the Set IP (BP20N only)

Installing Set IP

Reinstalling Set IP

Removing Set IP

To Use Set IP

USING PRINT MATERIALS

Choosing Paper and Other Materials

Sizes and Capacities

Guidelines for Paper and Special Materials

Selecting the Output Location

Loading Paper

Using Tray1 or the Optional Tray2

Using the Multi-Purpose Tray

Using the Manual Feed Mode

Printing on Envelopes

Printing on Labels

Printing on Transparencies

Printing on Card Stock or Custom-sized Materials

Printing on Preprinted Paper

PRINTING TASKS

Printing a Document in Windows

Cancelling a Print Job

Printer Settings

Layout tab

Paper Tab

Graphics Tab

Using the Toner Save Mode

Extras Tab

About Tab

Printer Tab

Using a Favorite Setting

Using Help

Printing Multiple Pages on One Sheet of Paper

Printing Posters

Fitting Your Document to a Selected Paper Size

Printing a Reduced or Enlarged Document

Using Watermarks

Using an Existing Watermark

Creating a Watermark

Editing a Watermark

Deleting a Watermark